Agenda packet, regular meeting, second session — La Verne City Council, June 3, 2024

June 3, 2024 City Council Meeting
AGENDA - JUNE 3, 2024 (1).PDF
Agenda Packet June 3, 2024
AGENDA PACKET - JUNE 3, 2024.PDF

1. Documents:

1.I.

Documents:

COUNCIL REGULAR MEETING AGENDA

Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member

Monday, June 3, 2024
Study Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750

In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by email or any other format to the City are public records that will be made available for public viewing.

Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:

• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).

• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 859 5107 8713 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer.

• Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.

Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.

AGENDA City Council 6/3/2024 Page 2

STUDY SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

STUDY SESSION TOPIC - BUDGET OVERVIEW OF THE PROPOSED OPERATING BUDGET AND CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2024/25.

REGULAR CITY COUNCIL MEETING - 6:30 P.M.

PLEDGE OF ALLEGIANCE - LIFE SCOUT CHRISTIAN WEBER, TROOP 411 (BOY SCOUT) ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

PRESENTATION - PROCLAMATION - PRIDE MONTH IS A TIME TO CELEBRATE THE

IDENTITY, RIGHTS, AND INCLUSION OF LGBTQ PEOPLE, AND TO ADVOCATE FOR INCLUSIVITY.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

1. City Council Minutes of the Closed & Regular meeting of May 20, 2024.

Recommendation: That the City Council approve the minutes.

2. Register of Audited Demands in the amount of $2,599,579.68, dated May 8, 2024, and $181,751.32, dated May 16, 2024.

Recommendation: That the City Council approved the audited demands.

3. Multi-Year Agreement with Nobel Systems for GIS Services and Online Permitting Nobel Systems, the City's Geographical Information System (GIS) provider and consultant since 2016, has proposed a new five-year agreement for GIS services and online permitting from July 1, 2024 to June 30, 2029. Nobel is a sole-source provider that provides a full range of services all on one platform with significant investment by the City in establishing the system.

Recommendation: That the City Council approve a five-year agreement with Nobel Systems to provide online permitting and Geographic Information System (GIS) support from July 1, 2024 to June 30, 2029.

AGENDA City Council 6/3/2024 Page 3

4. Senate Bill 1 (CA Road Maintenance and Rehabilitation Act - RMRA) Project List for Fiscal Year 2024-2025 Adoption of a Resolution, as required by the California Transportation Commission, designating CIP Project - B Street (Bonita Avenue to Foothill Blvd) as the FY 24-25 project funded by Senate Bill 1, the Road Repair and Accountability Act of 2017 and highlighting the prior SB1 funded projects - Grove Street Neighborhood and Hayes King Neighborhood Street Rehabilitation Projects.

Recommendation: That the City Council adopt a Resolution titled, “A RESOLUTION OF THE

CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, ADOPTING A PROJECT LIST FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017,” approving the proposed SB1 project list for Fiscal Year 2024-25 designating B street (Bonita Avenue to Foothill Boulevard) Street Rehabilitation Project as the FY 2024-25 Project.

PUBLIC HEARINGS

5. Old Town La Verne Business Improvement District - Affirming Annual Report and Levying Assessments The City Council adopted the Annual Report for the Old Town La Verne Business Improvement District and declared its intention to hold a public hearing declaring its intention to levy an annual assessment for fiscal year 2024-2025 at their May 20, 2024 meeting. This public hearing will be held to accept any protests of the levying of the annual assessments.

Recommendation: That the City Council conduct the public hearing, accept any protests, override any such protests, and adopt the attached Resolution affirming the Annual Report and levy the annual assessments.

OTHER MATTERS

6. Appropriation of Funds and Award of Contract to Hardy & Harper Inc. for Grove and Hayes, King, Et Al. Local Street Improvement Project This action will award a construction contract to Hardy & Harper, Inc. in the amount of $2,142,000 for the Grove & Hayes King Et al.

Local Street Improvement Project. The project will be funded by a combination of Gas Tax, SB1 RMRA, and ROW Management funds for the repaving of existing asphalt pavement, concrete repairs, parking lot improvements, replacement of various signage and striping, and school zone crosswalk & curb ramp enhancements.

Recommendation: That the City Council:

1. Award an agreement to Hardy & Harper Inc. in the amount of $2,142,000 for Grove & Hayes King, et al Local Street Improvement Project;

2. Authorize the Public Works Director, or designee, to issue change orders not exceeding 10% of the construction budget for a total possible construction contract cost of $2,356,200; and,

3. Adopt a Resolution appropriating $355,555 from available SB1 RMRA funds - Fund 207, an additional $195,121 of available ROW Management funds - Fund 406, and an additional $468,090 from available Gas Tax funds - Fund 206.

PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited AGENDA City Council 6/3/2024 Page 4

from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, JUNE 17, at 5:30 P.M.

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Thursday, June 6 - Sidewalk CPR Event, Community Center, 10:00 am - 2:00 pm

Monday, June 10 - Senior Movie Matinee, Community Center, 12:30 pm

Wednesday, June 12 - Planning Commission meeting, City Hall, 6:30 pm

Monday, June 17- City Council meeting, City Hall, 5:30 pm

Wednesday, June 19 - Senior Advisory Committee meeting, Community Center, 10:00 am

Tuesday, June 25 - Youth & Family Action Committee meeting, City Hall, 5:00 pm

Saturday, June 29 - Family Night Swim, La Verne Aquatic Center, 4:00 - 7:30 pm

Sunday, June 30 - Concerts in the Park, Heritage Park, 6:30 pm

Thursday, July 4 - Fourth of July Celebrations

Posting Statement: A true and amended copy of this Agenda was posted on May 28, 2024, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.

Table of Contents
City Council Agenda Packet, Monday, June 3, 2024
Agenda 1
Agenda Items

1. Council Minutes of the May 20, 2024 meeting 5

2. Registers of Audited Demands 13

3. Multi-Year Agreement with Nobel Systems for GIS Services & Online Permitting 20

4. Senate Bill 1(CA Road Maintenance and Rehabilitation Act - RMRA) 68

5. Old Town La Verne Business Improvement District - Affirming Annual Report 74

6. Appropriation of Funds and Award of Comtract to Hardy & Harper Inc. 81

COUNCIL REGULAR MEETING AGENDA

Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member

Monday, June 3, 2024
Study Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750

Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:

• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).

• Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.

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AGENDA City Council 6/3/2024 Page 2

STUDY SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

STUDY SESSION TOPIC - BUDGET OVERVIEW OF THE PROPOSED OPERATING BUDGET AND CAPITAL IMPROVEMENT PLAN FOR FISCAL YEAR 2024/25.

REGULAR CITY COUNCIL MEETING - 6:30 P.M.

PRESENTATION - PROCLAMATION - PRIDE MONTH IS A TIME TO CELEBRATE THE

IDENTITY, RIGHTS, AND INCLUSION OF LGBTQ PEOPLE, AND TO ADVOCATE FOR INCLUSIVITY.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

1. City Council Minutes of the Closed & Regular meeting of May 20, 2024.

Recommendation: That the City Council approve the minutes.

2. Register of Audited Demands in the amount of $2,599,579.68, dated May 8, 2024, and $181,751.32, dated May 16, 2024.

Recommendation: That the City Council approved the audited demands.

Recommendation: That the City Council approve a five-year agreement with Nobel Systems to provide online permitting and Geographic Information System (GIS) support from July 1, 2024 to June 30, 2029.

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AGENDA City Council 6/3/2024 Page 3

Recommendation: That the City Council adopt a Resolution titled, “A RESOLUTION OF THE

PUBLIC HEARINGS

OTHER MATTERS

Recommendation: That the City Council:

1. Award an agreement to Hardy & Harper Inc. in the amount of $2,142,000 for Grove & Hayes King, et al Local Street Improvement Project;

2. Authorize the Public Works Director, or designee, to issue change orders not exceeding 10% of the construction budget for a total possible construction contract cost of $2,356,200; and,

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AGENDA City Council 6/3/2024 Page 4

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, JUNE 17, at 5:30 P.M.

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Thursday, June 6 - Sidewalk CPR Event, Community Center, 10:00 am - 2:00 pm

Monday, June 10 - Senior Movie Matinee, Community Center, 12:30 pm

Wednesday, June 12 - Planning Commission meeting, City Hall, 6:30 pm

Monday, June 17- City Council meeting, City Hall, 5:30 pm

Wednesday, June 19 - Senior Advisory Committee meeting, Community Center, 10:00 am

Tuesday, June 25 - Youth & Family Action Committee meeting, City Hall, 5:00 pm

Saturday, June 29 - Family Night Swim, La Verne Aquatic Center, 4:00 - 7:30 pm

Sunday, June 30 - Concerts in the Park, Heritage Park, 6:30 pm

Thursday, July 4 - Fourth of July Celebrations

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MINUTES OF A CLOSED SESSION AND REGULAR MEETING

OF THE LA VERNE CITY COUNCIL
Monday, May 20, 2024

ACTION MINUTES
“see items in italics”
_________________________________________________________________

CLOSED SESSION – 5:30 p.m. - Meeting called to order at 5:30 p.m.

ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steve F. Johnson, and Mayor Tim Hepburn.

Council Members present: Crosby, Lau, Kashifalghita, Johnson and Hepburn.

Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, Sr.

Management Analyst Erin Beilstein.

CLOSED SESSION AGENDA

The City Council met in a Closed Session for the following:

Closed Session Existing litigation pursuant to Government Code § 54956.9(d)(2 cases):City of Whittier, et al. vs. Los Angeles Superior Court, et al., Los Angeles County Superior Court Case No. 23STCP03579.

Victor Asemota, et al. v. City of Claremont, et al., Los Angeles County Superior Court Case No. 24STCV08598.

Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney. Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Police Middle Management Association, La Verne Police Officers’ Association; and all Unrepresented Employees.

Mayor Hepburn recessed into the closed session.

REGULAR CITY COUNCIL MEETING – 6:30 p.m. – The Regular Meeting was called to order at 6:33 p.m.

Mayor Hepburn read the rules of decorum.

PLEDGE OF ALLEGIANCE by Boy Scout First Class Dominic Trejo, Troop #411

Council Member Kashifalghita, on behalf of the City Council, presented Dominic Trejo with a Pride of La Verne Certificate of Recognition.

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ROLL CALL

Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

City Manager Domer conducted roll call.

Council Members present: Crosby, Lau, Kashifalghita, Johnson and Hepburn.

Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Sr. Management Analyst Erin Beilstein.

PRESENTATIONS - Ramona Middle School, CIF Swim Team Champs, SCE Grant Award- BUSD Jenny Zhang, Proclamation -Public Works Week, Proclamation -Asian American Pacific Islander Heritage Month.

Ramona Middle School Distinguished School for Academic Excellence - Ramona Middle School has been honored as a 2024 Distinguished School by the California Department of Education, celebrating its exceptional academic performance and efforts to foster a supportive and welcoming learning environment. Ramona Middle School achieved remarkable academic growth on state assessments in 2023, earning a 10.5-point increase from its 2022 indicators in English language arts (ELA) and a 9.1-point increase in math, placing above the fifteenth percentile of all middle/intermediate schools in the state for both subjects. This evening, we will honor administrators and teachers from Ramona Middle School along with representatives from the Bonita Unified School District.

Mayor Hepburn called forward: Superintendent Matt Wien, and the Teachers, administrators and BUSD representatives present, who were then introduced by Superintendent Wien.

Mayor Hepburn presented the group with a Pride of La Verne certificate.

The second presentation is to the Bonita High School Boys' Swim and Dive 2024 Team The Bonita High School Boys Swim and Dive team finished the season having qualified 6 swimmers and 2 Divers for CIF. Both Divers, Logan Atkinson and Mavryck Mathes placed first and second at CIF Finals. Four swimmers (Max Distaso, Jake Carlson, Trevor Ngo, Jackson Dincin) qualified for individual events at the CIF Southern Section D3 Prelims along with qualifying in all 3 Relays. Three Swimmers made it back to the Finals for their individual events (Jake Carlson, Max Distaso, Trevor Ngo) and 1 swimmer (Jackson Dincin) made it back as an alternate. All 3 relays also made it back to finals. With the accumulative points scored at Finals for both swim and dive, the Boy’s Program won its first CIF Swim and Dive Title in school history. During the Prelims and Finals sessions the boys team also broke 2 individual school records (Max Distaso 50 Free & Trevor Ngo 100 Butterfly) and all 3 Relay school records. The team was coached by Dillon Unsoeld and assisted by Cody Lehotsky and Gage Unsoeld.

Max Distaso Trevor Ngo Jake Carlson Jackson Dincin
Dylan Vegas Logan Atkinson Mavryck Mathis Parker Montgomery

Mayor Hepburn called forward Coach Unsoeld, who then called the team members forward individually to be congratulated by Council, receive a Pride of La Verne certificate, and a gift card.

The third presentation is the Southern California Edison Scholars Award.

Every year, Southern California Edison provides 30 scholarship opportunities to students pursuing higher education in STEM-related fields. Bonita High School senior Junze “Jenny” Zhang becomes the second-ever student from Bonita High School to receive this prestigious award. Jenny will be attending Cal Tech to study aerospace engineering.

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Mayor Hepburn called forward Sal Ramirez, Government Relations Manager for Southern California Edison, as well as Junze “Jenny” Zhang, who was presented with a ceremonial check in the amount of $50,000. City Council also presented Ms. Zhang with a Pride of La Verne certificate and a gift card.

The fourth presentation is the Public Works Week Proclamation.

The third week of May is traditionally designated as Public Works Week, honoring the value and necessity of the Public Works Department. This year’s theme is “Advancing Quality of Life for All”, illustrating how public works professionals contribute to and enhance the quality of life in all the communities they proudly serve, including La Verne.

Mayor Hepburn called forward Public Works Director Meg McWade and members of the Public Works team: Acting Maintenance Manager Colin Purdy, Sr. Management Analyst Kristie Sanchez and Sr. Management Analyst Lisa O’Brien to receive the Public Works Week Proclamation.

The final presentation is the Asian American Pacific Islander Proclamation.

Every May, we honor the role that Asian Americans and Pacific Islanders play in developing this nation and the benefits that they add to the La Verne Community. The proclamation will be presented by Council Member Lau to representatives from the University of La Verne.

Council Member Lau called forward the following University of La Verne representatives to receive the Asian American Pacific Islander Proclamation: Assistant Professor of Rhetoric & Communication Studies Ian Lising, Associate Professor of Mathematics Gail Tang, Interim Co-Dean for the Library and Learning Commons Amy Jiang, Broadcasting Operations Manager Shane Rodrigues, Director of Residence Life & Student Conduct Eugene Shang, Coordinator of Residence Life Jason Souriolle, Associate Dean of Student Engagement and Belonging Adam Wong, Professor of Kinesiology Paul Alvarez, Biology Professor Jerome Garcia, Interim Provost and Vice President of Academic Affairs Roy Kwon.

University of La Verne Associate Vice President and Chief Government Relations Officer, Zuhey Espinoza acknowledged the significant Asian American Pacific Islander faculty and staff for their dedication and commitment to enrich the academic environment.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

Announcements were received from:

Sean Wilkins, La Verne Firefighter, on the Fire Explorer Program.

Council Member Crosby on the Bonita Pop Show, and the La Verne Historical Society Cemetery Walk on June 9th.

Council Member Lau on the Baccalaureate at the Church of the Brethren on Friday, May 24th, and then commencement ceremonies all day at the University of La Verne. The Memorial Day holiday event at Veterans Hall on Monday, May 27th at 11:00 a.m. and Congresswoman Grace Napolitano is hosting a Veteran’s Forum on Saturday, June 15th at the Azusa National Guard Armory.

Mayor Hepburn commented on his recent visit to the Los Angeles County Fair, good food, great weather, concerts are great.

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CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.) It was moved by Crosby, seconded by Kashifalghita, and approved by a vote of 5-0.

3. CITY COUNCIL MINUTES of the regular City Council meeting of May 6, 2024.

Recommendation: That the City Council approve the minutes. Approved

4. REGISTER OF AUDITED DEMANDS for the following dates and amounts:

1. $254,458.26, dated May 1, 2024
Recommendation: That the City Council approve the Register of Audited Demands.

Approved

5. City of La Verne Treasurer's Report for the Quarter Ending March 31, 2024. The Treasurer’s Report for the Quarter ending March 31, 2024, is submitted to the City Council to receive and file per City of La Verne Administrative Regulation Number 215, the Statement of Investment Policy, and the State of California’s Government Code (GC) Section 53646.

Recommendation: That the City Council receive and file the Treasurer's Report for the quarter ending March 31, 2024. Approved

6.. Maintenance District No. 84-1M, Esperanza Road Slopes, Engineer's Report. Attached for City Council's review is the Engineer’s Report for Maintenance District No. 84-1M. The report contains a reference to the existing plans and specifications for the area to be maintained, the estimated cost to maintain for the Fiscal Year (FY) July 1, 2024, to June 30, 2025, and the assessment diagram. It is proposed that there will be no change in the levy from the previous thirty-two years ($8.00 per parcel). Staff is recommending that City Council approve the Engineer’s Report on a preliminary basis and set the Public Hearing for June 17, 2024.

Recommendation: That the City Council adopt the attached Resolution approving the Engineer’s Report and setting the Public Hearing for June 17, 2024. Approved

7. Removal of Existing Crosswalk Located at Arrow Highway and B Street. The existing crosswalk at the intersection of Arrow Highway and "B" Street is limited to pavement markings and warning signage with no other elements to enhance warning to drivers of potential pedestrian crossings. With the activation of a new signalized intersection at Arrow Highway and A Street, an alternative crossing location within approximately 600 feet of this existing crosswalk is now available for pedestrian users. In order to pro ceed with removal of the existing crosswalk, California Vehicle Code (CVC) §21950.5 requires that a public hearing and notice of the proposal be completed.

Recommendation: That City Council initiate proceedings for the removal of the existing crosswalk located on the east leg of the intersection of Arrow Highway at "B" Street, setting the public hearing for July 1, 2024, and directing the Deputy City Clerk to complete the required notice. Approved

8. Resolution Approving Participation in the Los Angeles Urban County Permanent Local Housing Allocation Program. The City of La Verne, through the Los Angeles Urban County Permanent Local Housing Allocation (PLHA) Program, has been allocated funding to participate in eligible affordable housing programs. The eligible programs the City will be participating in are Operating Costs for Emergency Shelters and Supportive Case Management for the unhoused.

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Recommendation: That City Council adopt the attached Resolution titled “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA,

APPROVING PARTICIPATION IN THE LOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION PROGRAM.” Approved

9. Authorizing City Staff Involvement in a Re-Constituted Veterans' Memorial Ad Hoc Committee On May 6, 2024, a presentation to the City Council announced a planned addition of three (3) bronze statues to the Veterans' Memorial. The City Council gave direction to authorize the City Manager to designate two Staff members to participate with a re-constituted Veterans' Memorial Ad Hoc Committee.

Recommendation: That the City Council Authorize the City Manager to Designate Two (2) Staff Members to Participate in the Veterans' Memorial Ad Hoc Committee. Approved

10. Adoption of Ordinance 24-1127, "An Ordinance Authorizing an Amendment to the Contract Between the City Council of La Verne and the Board of Administration of the California Public Employees' Retirement System." This action is to adopt an ordinance amending the contract between the City and the Board of Administration for the California Public Employees' Retirement System related to employee cost share percentage of the employer's portion.

Recommendation: That the City Council adopt Ordinance 24-1127, "An Ordinance Authorizing an Amendment to the Contract Between the City Council of La Verne and the Board of Administration of the California Public Employees' Retirement System." Approved

OTHER MATTERS
Item # 13 was moved to the top of Other Matters

13. Approval of the Old Town La Verne Business Improvement District Annual Report and Intention to Levy an Annual Assessment. The 2023-2024 annual report for the Old Town La Verne Business Improvement District has been prepared for review by the City Council. Per state law, the City Council is required to declare its intention to hold a public hearing to levy annual assessments for the businesses located within the district area.

Recommendation: That the City Council:

1. Approve the 2023-2024 Annual Report for the Old Town La Verne Business Improvement District (BID); and,

2. Adopt the attached Resolution declaring the City’s intention to levy an annual assessment for Fiscal Year 2024-25 for the BID at their meeting on June 3, 2024.

Community Development Director Scherer reported on this item. District Chair Craig Walters reported on events and special presentations, and the turnout of recent events, two car shows and the Wine Walk. This year’s Community Non-Profit Charity Partner to receive a donation from the association is the La Verne Rotary Club.

Rotary Club President Diana Laguna received a ceremonial check for $2,000.

Mayor Hepburn called for public comment: There was none.

Council comments: Mayor Pro Tem Johnson announced La Verne Rotary Club will donate the $2,000 to be used for Love La Verne Day.

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Mayor Hepburn, The Love La Verne Day was sponsored by the La Verne Chamber of Commerce, La Verne Rotary and the University of La Verne. Mayor Hepburn requested that lights get installed on the north side of D Street, where the bank and Hanawalt Dentistry is located.

Mayor Hepburn called for a motion to approve and adopt the recommendations as stated, it was moved by Crosby and seconded by Johnson, approved by a vote of 5-0.

11. Annual Partnership Agreement with the La Verne Chamber of Commerce Annually, the City and the La Verne Chamber of Commerce enter into a Partnership Agreement for a 12-month term from July 1, 2024, through June 30, 2025, to include a financial subsidy of $45,000 for various services received benefiting the business community.

Recommendation: As recommended by the City Council Chamber Liaison Committee, that the City Council approve a Partnership Agreement with the La Verne Chamber of Commerce for July 1, 2024, through June 30, 2025.

City Manager Domer called forward Community Development Director Scherer to report on this item.

La Verne Chamber of Commerce Executive Director Skinner reported on the 2023- 2024 accomplishments per the partnership agreement, highlighting events such as the annual Taste of La Verne, the fourth annual Restaurant week, the annual Excellence in La Verne Business of the Year awards, Teacher of the Year Awards, and the Scholarship program. Additional programs and services highlighted were various outreach programs, networking events, career fairs, ribbon cuttings and the hosting of the State of the City event.

Mayor Hepburn called for public comment: There was none.

Council comments: Council Member Crosby thanked Director Skinner and her Team for all that they do for the Community.

Council Member Kashifalghita also thanked Director Skinner on the great events the Chamber does.

Council Member Lau echoed the sentiments about the Chamber’s great work, and attention to detail at every event, and thanked them for everything they do.

Mayor Pro Tem Johnson stated, it was a pleasure to have Rotary Club President Diana at Love La Verne Day to keep us all on track.

Mayor Hepburn commented on the number of empty stores, and is looking forward to the Chamber, the City and our Community Development Department collaboration to get more businesses in our Community.

Mayor Hepburn called for a motion, it was moved by Johnson and seconded by Lau and approved by a vote of 5-0.

12. Police Department Utilization and Staffing Study Matrix Consulting Group Utilization and staffing study for the Police Department.

Recommendation: That the City Council receive and file the Police Department Utilization and Staffing Study completed by the Matrix Consulting Group.

City Manager Domer called forward Police Chief Gonzalez to report on this item, after a

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brief overview and review of the recommendation, Chief Gonzalez introduced the President of Matrix Consulting, Mr. Richard Brady to provide the presentation.

Mayor Hepburn called for public comment: Danita Beauchamp (via Zoom) Council Discussion with Consultant Brady regarding the various elements and components of the presented report.

Follow up comments were received from Chief Gonzalez.

Mayor Hepburn called for a motion, it was moved by Crosby and seconded by Lau, and approved with a vote of 5-0.

PUBLIC COMMENT
(Below are only partial public comments, please visit the City’s website to view the archived Council meeting.)

Mayor Hepburn called for public comment s: Steven Chavez, on Electric charging stations.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS

Mayor Hepburn called for Council comments:

Council Member Lau: announced the final weekend of the Fair will be the Memorial Day weekend. University of La Verne does amazing things for students. Quick shout out to Sergeant Jay Alvarado for receiving his master’s degree in law enforcement and public safety leadership from the University of San Diego.

Council Member Crosby : reported on his meeting with staff and Foothill Transit regarding re-routing the buses to move farther east on Durward Street to have more parking space in front of the library. Reminder that the Memorial Day celebration is at 11:00 a.m. at Veteran’s Hall. The Lutheran High School property, we need to look at some park space there as District 2 has very little park space.

Council Member Kashifalghita would like to dedicate his closing comments in remembrance of those that have paid the ultimate sacrifice for our Country, there are La Verne residents and wants to use this time to remember their names as a Veteran and we as a Community, We Never Forget ! For those that have paid that ultimate sacrifice, the MIA’s and the POW’s.

From the Vietnam War : MIA, Lt. Col. James Richard Mc Elveen, 430th Tactical Fighter Squadron, 474th Tactical Fighter Wing.

From Operation Iraqi Freedom: Private First-Class Corey Hilts, 2nd Battalion, 12th Infantry Regiment, 2nd Brigade Combat Team.

Afghanistan, Private First -Class Jose Oscar Belmonte, 630 th Engineer Company, 7 th Engineer Battalion, 10 th Sustainment Brigade.

Jeong Ko Kim, 1 st Battalion, 26 th Infantry Regiment, 2 nd Brigade Combat Team.

We Never Forget!

Page 11 of 89 ends

City Council Agenda Packet, June 3, 2024

P a g e 8 | 8

Council Member Johnson: the Gold Line sent out a notice regarding the start of work which will be making a lot of noise as they are grinding the train tracks.

Mayor Hepburn: commented on the Grace Miller Elementary School visit and tour at City Hall as they are studying government. Mock Council meetings were held in the Chamber. Police, Fire and Public Works all staged vehicles and machinery behind City Hall for the kids to see. The Public Works sewer monitoring vehicle was a big hit with a demonstration of the use of cameras in the sewer lines, where several Ninja Turtles were spotted. The Bear Cat was a big hit and the Fire Ambulance. Mayor Hepburn then led the si nging of Happy Birthday to Finance Director Lopez, and Assistant City Manager Ranells.

Mayor Hepburn requested City Manager Domer to bring an item to City Council about supporting the Proposition 47 Reform Initiative, which has qualified for the ballot.

The meeting was adjourned at 8:52 p.m.

Respectfully submitted,

Debra Fritz
Deputy City Clerk

Page 12 of 89 ends

City Council Agenda Packet, June 3, 2024
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City Council Agenda Packet, June 3, 2024

CITY OF LA VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE FINANCE DIRECTOR

FOR ACCURACY AND PROPER APPROVAL,

SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOLTNT ISSUED TO DESCRIPNON
l.
z.

3. 4.

5. 6.

7. 8.

9. 10.

CALIFORNIA WATERS DEVELOPMENT, INC,

WASTE MANAGEMENT
THREE VALLEYS MUNICIPAL WATER DIST.

STRATEGIC CONTRACTING SERVICES

MERRIMAC ENERGY GROUP

DE NOVO PLANNING GROUP
U.S. BANK CORPORATE PAYMENT SYSTEMS
INTER.CON SECURITY SYSTEMS INC,

ATHENS SERVICES

HI STANDARD AUTOMOTIVE, LLC

OTHER DEMANDS
s 1,227,098.52
DEMANDS OF S 3,792.05 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATTONS, DEMANDS OF S I,368,689. I I WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDMED DEMANDS.

CHRISTY LOPEZ, MPA

FINANCE DIRECTOR
290,372.63
264,583.t2
25 1,998.05
145,948.77
50,649.04
30,045.00
21,250.42

13.443.64
t0,961 .04
10,83 1.57
137,474.50
LAS FLORES PARK AQUANCS CENTER WORK THRU 4/30/2024
APRIL 2024 TRASH SERVICE
MARCH 2024 WATER USAGE
PAYROLL -SERVICE CONTRACT AND SUPPORT STAFF 04114/2024 to 04127/2024 (L.A. CLEAR\

DIESEL AND REG TNLEADED FUEL
LA VERNE GENERAL PLAN UPDATE SERVICE THRU 4II7I2O24
CREDTT CARD PURCHASES FOR FEBRUARY 2024
APRIL 2024 PARKING ENFORCEMENT
APRIL 2024 CITY/DOWNTOWN SWEEPINC SERVICE
OUTFITTING UNIT FM26O5
Page I ol' 4

Page 13 of 89 ends

City Council Agenda Packet, June 3, 2024

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO AMOI.INT ISSUED TO
FY 2023-24
5/8t2024
168925
168926
168927
168928
168929
r 68930
I 6893 I
t68932
I 68933
1 68934
I 68935
r 68936
168937
l 68938
1 68939
I 68940
I 6894 I
168942
t68943
168944
l 68945
168946
168947
I 68948
168949
I 689s0
1 6895 1
168952
I 68953
1 68954
l 68955
1 68956
168957
I 68958
1 6895 9
r 68960
I 6896 I
168962
l 68963
168964
l 68965
168966
168967
1 68968
1 68969
I 68970
I 6897 1
168972
168973
168974
16897 5
168976
168977
I 68978
168979
l 68980
I 6898 I
r 68982
I 68983
1 68984
I 68985
I 68986
100.00
443.09
t0,967.04
100.00
256.34

28.08 10,754.84
885.00
290,372.63
240.00

95.00 '70'7.20
6,105.00
220.88
280.93

32.12 3,829.37
30,045.00
5,482.42
250.00
4,613.77
891.39
224.00
500.00
442.00
215.68
1,555. 1 4
6,090.00
205.00
10,83 r .57
243.50
680.98
421.37
125.40
716.87
r 00,00
9,000.00
r ,346. l3
141.78
2,705.68
437.20
1,43 0.00
100.00
235.5',t
1 25.00
1,2 I 8.80
793.61

37.02 5.66

32.33 131.27
4,316.55
4,975.00

28.08 22.88
798.05
t39.97
2,794.00
959.50
154,54
647.24

28.39 ADRLANA PINEDO
AIRGAS USA, LLC.

ATHENS SERVICES

BETHANY SEAGRAVE

BRADY INDUSTRIES OF CALIFORNIA LLC

C&ELUMBERCOMPANY

CAFE WANG
CALIFORNIA POLICE CHIEFS' ASSN.

CALIFORMA WATERS DEVELOPMENT, INC.

CISNEROS, ARMANDO

CLEANTECH ENVIRONMENTAL INC

COMMERCE HOSE & INDUSTRIAI PRODUCTS

CPS HR CONSULTING

CUADRAS, CHRISTOPHER

DANIELS TIRE SERVICE

DARLENE LOPEZ
DATAPROSE,INC.

DE NOVO PLANNING GROUP

DMV OCCUPATIONAL LICENSING SECTION

DOROTHY SABADO-LOOMIS
ECONOLITE SYSTEMS, INC.

FACTORY MOTOR PARTS
BRICKS 4KIDZ

FELIPE PEREZ

FRESHMOBILECA LLC

FRONTIER COMMUNICATIONS
FRONTIER COMMT]NICATIONS
GMT

HALL, JARED

HI STANDARD AUTOMOTIVE, LLC

HIRSCH PIPE AND SUPPLY
HOLLIDAY ROCK CO.

HOME DEPOT CREDIT SERVICES
INMARK

IT'S A GAS

JOANNE GARCES

JONES MAYER

KYOCERA DOCUMENT SOLUTIONS WEST

LA VERNE CAR WASH

LIFE-ASSIST
LOWE'S
MASTER METER, INC.

MELISSA VARGAS

MICKY REHM
MMASC

MORROWMEADOWS CORP
MOTION PICTURE LICENSING CORP.

ODP BUSINESS SOLUTIONS, LLC

PLASCENCIA, URIEL

PRISTINE UNIFORMS

PURDY, COLIN
RINGCENTRAL INC.

ROLLINS CONSTRUCTION

INTERSTATE BILLING SERVICE INC

SANDERS LOCK & KEY
SANDERS TOWNG,INC.

CONNECTA SATELLITE SOLUTIONS LLC
SCOTT MCLEOD PLI.-IMBING, INC.

SIERRA PACIFIC ELEC. CONTRACTING
SMART & FINAL IRIS CO.

SOUTH COAST AQMD

SOUTHERN CALIFORNIA EDISON
Page2 of 4

Page 14 of 89 ends

City Council Agenda Packet, June 3, 2024

CITY OF LA VERNE

FY 2023-24
5t812024
l 68987
l 68988
I 68989
168990
I 68991
168992
I 68993
168994
168995
168996
t68997
168998
168999
I69000
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

BANK DRAWN

34.93 4,900.00

20.00 968.02
347.00
r,281.68
4,100.00

88.05 851.24
2000.62
r 00.00

18. 17

63.06 4,183.32
180.00
612.15
2,200.00
3,573.s4
2,775.00
1,722.32
2,171.93
3,795.00
1,360.00
739.20
419.16
3,210.00
I ,01 2. l0
982.55
13,443.64
50,649.04
1,085.00
5,581.75
1,264.04
333.73
25 1,998.05
2,686.s2
264,583.12

66.1 5
476.28
145,948.77
21,250.42
2,367.1'1
1,227,098.52
1,368,689. I l
3,792.05
Total Demands 2,599,579.68
Payroll and Employee Benefit Payments:

STAPLES

STREAMLINE AUTOMATION SYSTEMS, LLC
SUB.TREAT TERMITE CONTROL, INC

T-MOBILE

TRANSUNION RISK & ALTERNATIVE DATA
U.S. POSTMASTER

UCLA CENTER FOR PREHOSPITAL CARE

VERIZON WIRELESS
WALTERS WHOLESALE ELECTRIC CO.

WM CORPORATE SERVICES, INC.

YURIDIANA LUEVANO
FEDEX
NT]NEZ, ANTOINETTE
TRUCKVAULT INC.

A. UPLAND FIRE PROTECTION

ALL STAR FIRE EQUIPMENT

ARAGON, RICHARD
BABCOCK LABORATORIES INC.

COMMERCIAL DOOR COMPANY INC.

CORE & MAIN LP
COURIER PRINTING INC.

DENNIS GRUBB & ASSOCIATES

ENVIRONMENT CONTROL PUENTE HILLS

GIRON, ANTHONY

GRAINGER

GREENSCAPE MAINTENANCE SERVICES INC

HACK COMPANY

HOLT, LONI
INTER-CON SECUzuTY SYSTEMS NC.

MERRIMAC ENERGY GROUP

QUALITY CODE PUBLISHING LLC

RKA CONSULTING GROUP

SAVAGE, HOLLIE
SI,JN BADGE CO.

THREE VALLEYS MLINICIPAL WATER DIST.

TURBO DATA SYSTEMS INC.

WASTE MANAGEMENT

WESTERN WATER WORKS
AMAZON CAPITAL SRVC.LA CLEAR

STRATEGIC CONTRACTING SERVICES
U.S. BANK CORPORATE PAYMENT SYSTEMS
CINTAS
Total Payroll and Employee Benefit Pal,rnents
Total LAIMPACT Demands
169010
16901 1
1690t2
169013
169014
t69015
1690r6
169017
1690t8
169019
169020
169021
1,125.44
3,067.08
t3,253.59
510.00
350.00
7,034.36
t4'7,490.74
93,127.53
t,668.02
423.25
r 00.28

4.00 AFLAC

DELTA DENTAL INSURANCE COMPANY
DELTA DENTAL(0020785555)
CITY OF LAVERNE EMPLOYEE FI.IND
FIDELITY INVESTMENTS #P0754

THE HARTFORD-PRIORITY ACCOL'NITS

HEALTH NET
KA]SER FOUNDATION HEALTH PLAN

METLIFE - GROUP BENEFITS
A.C. NEWMAN CO.

HEATHER REYES
I.]NITED WAY CAMPAIGN

Page 3 of 4 ends

AMOLJNT ISSUED TO

Page 15 of 89 ends

City Council Agenda Packet, June 3, 2024

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIB]T A

CHECK NO AMOUNT ISSUED TO
FY 2023-24
51812024
EFT
EFT
EFT
EFT
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Bank Draw
Total 1,368,689. 1 l
LAIMPACT Law Enforcement Task Force Demands

LA VERNE FIRE ASSOCIATION

LA VERNE POLICE ASSOCIATION

CHARLES SCHWAB BANK

WAGEWORKS-ADMIN FEE
PAYROLL 4/2t-st04t24
I.]NITED STATES TREASURY

STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOOs689

STATE OF CALIFORMA
EMPOWER TRUST COMPANY, LLC-457

EMPOWER TRUST COMPANY, LLC-ROTH
3,058.25
2,320.60
2,8 r 8.38
102.00
668,705.58
1 50,867. I 0
51,922.53
l,l 15.46
184,762.30
28,155.1 6
6,707.46
I 6900 I
169002
1 69003
1 69004
1 69005
I 69006
I 69007
I 69008
I 69009

MULTIPLE
Total
406.91

78.78 67.25
t3l.ll
2,250.00
300,00
1 10.00
165.00
283.00
GALLS, LLC.

GALLS, LLC.

INTEGRITY SURVEILLANCE GROUP

NUWAY JANITORIAL SERVICES
SOUTHLAND SHREDDING, INC.

T-MOBILE USA,INC.

TRANSUNION RISK & ALTERNATIVE DATA

LAI ENFORCEMENT OPERATIONS

3.792.05
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and

Page 4 of 4 ends

Page 16 of 89 ends

City Council Agenda Packet, June 3, 2024

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS
5^6t2024
FY 2023-24
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT wlTH THE CITY'S PI]RCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY TI{E FINANCE

DIRECTOR FOR ACCURACY AND PROPER APPROVAL,

SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER T}IAN PAYROLL AND RELATED BENEFITS.

AMOUNT ISSUED TO DESCRIPTION
l.
7 3.

4. 5.

6. 7.

8. 9.

10. GOVCONNECTION, INC.

CALIFORNIA JPIA-EXCESS LIABILITY

ENVIRONMENT CONTROL PUENTE HILLS
SI.JPERIOR COURT OF CA,COUNTY OF L.A,

SOUTHERN CALIFORNIA NEWS GROUP

STRATEGIC CONTRACTING SERVICES

GARY MASON

DAVID TAUSSIG AND ASSOCTATES, INC,

WEST COAST ARBORISTS, INC,
LIBERTY MFG., INC,

OTHERDEMANDS
$ 172,782.61
DEMANDS OF $ 8,968.7I WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENTORCEMENT TASK FORCE OPERATIONS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I I{EREBY CERTIFY TTIAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

CHRISTY LOPEZ, MPA

FINANCE DIRECTOR
28,674.25
25,692.s3
9,53 1.00
6,063. l0
5,349.60
4,985.8 I
4,916.64
4,499.28

4.040.05
3,916.81
75,053.54
FIREWALL & MAINTENANCE (L.A. CLEAR)

TRUST ACCOTJNT REPLENISH
CONTRACT SERVICES. MAY 2024
COURT CITATIONS. APRIL 2024
PI.]BLIC NOTICES
cREDrt CARD E)GENSES FOR 4/04-05/03/24 (L.A. CLEAR)
2ND QUARTER 2024 RETIREE MEDICAL REIMBURSEMENT
CONSULTING.LVIDEVELOPMENT IMPACT FEE EVALUATION
TREE MAINTENANCE 4 I I 64 I 30 D4

RANGE SERVICE
Page I of3

Page 17 of 89 ends

City Council Agenda Packet, June 3, 2024

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOLINT ISSUED TO
FY 2023-24
5/t6/2024
169022
t69023
t69024
t69025
t69026
169027
t69028
169029
169030
r 6903 l
t69032
r 69033
169035
I 69036
r69037
l 69038
169039
169040
I 6904 I
169042
169043
169044
169045
t69046
t69047
169048
169049
169050
r6905 l
t690s2
1 6905 3
1 69054
169055
169056
169057
l 6905 8
I 69059
169060
169061
t69062
169063
t69064
169065
t69066
r69067
169068
r69069
169070
t69071
t69072
t69073
169074
169075
169076
169077
l 69078
169079
I 69080
I 6908 I
t69082
l 69083
169084
140.00
1,247.44
646.27
1,902.00
1,208.88
t;754.1

30.00 1,280.00
104.99
942.00
2,147.52
200.00
107.00
826.00
931.60
140.02
4l 1.78
4t7.06
299.04

90.00 40.00
1,500.00
3,1 4 1 .00
r,315.50
3,483.03

90.00 2,370.48

14.00 3,976.81

65.50 4,916.64
543.06
711.27
124.17
2,756.67
t,797.33
393.00
706.75
t,943.42
1,025.86
1,098.76
2,024.94

90.00 2t4.84
l, I 06.70
1,499.90
178.00
r,200.00
2,079.00
5,349.60

36.00 656.t9
6,063. l0
l,039.43
1,000.00
2,246.67
2,936.67
2,217.90

20.00 562.61
2,179.23
1,589.81

ALL PURPOSE DOCUMENT DESTRUCTION

AT&T MOBILITY
ATI{ENS SERVICES
BARBOZA & ASSOCIATES, A LAW CORP.

JOHN BREAUX
CARL BRI.'BAKER

BURRO CANYON SHOOTING PARK
CALIFORMA PEST MANAGEMENT,INC.

CHARTER COMMI,]MCATIONS

RETIRED SEMOR VOLUNTEER PATROL

KEVIN COYLE
D.F. POLYGRAPH

DIRECTV

EMPLOYAMERICA

EWING IRRIGATION PRODUCTS

FACTORY MOTORPARTS

FOOTHILL BUILDING MATERIALS
JOHNM. FOWLKES
FRASCA PLI.JMBING

GAIL RUSSELL
GENM SCIENTtrIC CORPORATION

ALFONSO GONZALEZ

JOHN GRAPENTIN

RADFORD INGELS

INLAND EMPIRE STAGES, LTD,

JOE DAWSON

DONJOHNSON

KYOCERA DOCUMENT SOLUTIONS WEST
LIBERTY MFG., INC.

LOZANO, THOMAS

GARYMASON
O.F. WOLFINBARGER

JOHN ORTEGA

PARADISE EMBROIDERY & SCREEN PRINT

JEFFREY PETERSEN

SCOTI PICKWITH

PREMIER FAMILY MEDICINE ASSOCIATES

PRISTINE UNIFORMS

JIMNTY ROYAL

INTERSTATE BILLING SERVICE INC

ROBERT RUSSI
SAFARILAND, LLC.

SAFESHRED COMPANY, INC.

SANDERS LOCK & KEY

DAN SEAWRIGHT
DARRYL L. SEUBE
THE SHERWIN-MLLLAMS CO.

SIERRA PACIFIC ELEC. CONTRACTING
SOUTHERN CALIF. REG. RAIL AUTH.

SOUTHERN CALIFORNIA NEWS GROUP

JAMES STRONA

STRYKER SALES CORPORATION
SUPEzuOR COURT OF CA,COLTNTY OF L.A.

KENNETH SWANK
THE COI,]NSELING TEAM INTERNATIONAL

KEITH THOMPSON

MICHAEL THOMPSON

MIKE VETTI
WAGEWORKS,INC.

WALTERS WHOLESALE ELECTRIC CO.

MIKE MGGINS
COLORCOM,INC.

Page 2 of 3 ends

Page 18 of 89 ends

City Council Agenda Packet, June 3, 2024

CITY OF LA VERNE

75.00 142.00

91.50 2,49t.25
2s,692.53
2,995.56
1,549.52
4,499.28
9,531.00

49.98 482.44
3,300.00

7.48 2,297.82
277.50
4,040.05
259.98
4,985.81
172,782.61
8,968.71
Total Demands 181,751.32
LAIMPACT Law Enforcement Task Force Demands

EXECUTIVE ENGRAVERS
GOVCONNECTION, INC.

SOCAL SHRED LLC
A. IJPLAND FIRE PROTECTION
AM-TECH TOTAL SDECURITY INC.

MARKBACA
CALIFORNIA JPIA.EXCESS LIABILITY

DAVID CASTANON
COMMERCTAL DOOR COMPANY, INC.

DAVID TAUSSIG AND ASSOCIATES, INC.

ENVIRONMENT CONTROL PUENTE HILLS

GRAINGER
GREENSCAPE MAINTENANCE SERVICES, INC.

KEVIN GREE}.IIVAY
KRONOS INC.

L.N. CI]RTIS AND SONS
STEVE A. FILARSKY, ATTORNEY AT LAW
WEST COAST ARBOzuSTS, INC.

WESTERN WATER WORKS

STRATEGIC CONTRACTING SERVICES
Total LAIMPACT Demands
169085
169086
169087
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

CBE LOS ANGELES
CODE 5 GROUP, LLC.

INTEGRITY SURVEILLANCE GROUP
NUWAY JANITOzuAL SERVICES
SKC-WEST,INC.

VERZON WIRELESS

LAI ENFORCEMENT OPERATIONS
8,968.71
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities. l 69088
169089
169090
r69091
t69092
I 69093

MULTIPLE
Total
692.26
2,500.00
294.52
300.00
487.50
4,694.43

Page 3 of 3 ends

Page 19 of 89 ends

City Council Agenda Packet, June 3, 2024
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City Council Agenda Packet, June 3, 2024
City of La Verne,City Council
Agenda Report

DATE: June 3, 2024
TO: Honorable Mayor and City Council
FROM: Eric Scherer, Community Development Director
SUBJECT: MULTI-YEAR AGREEMENT WITH NOBEL SYSTEMS FOR GIS SERVICES

AND ONLINE PERMITTING

SUMMARY
Nobel Systems, the City's Geographical Information System (GIS) provider and consultant since 2016, has proposed a new five-year agreement for GIS services and online permitting from July 1, 2024, to June 30, 2029. Nobel is a sole-source provider that provides a full range of services all on one platform with significant investment by the City in establishing the system.

RECOMMENDATION
That the City Council approve a five-year agreement with Nobel Systems to provide online permitting and Geographic Information System (GIS) support from July 1, 2024 to June 30, 2029.

DISCUSSION
The City of La Verne has contracted with Nobel Systems (Nobel) since July 2016 for Geographical Information System (GIS) services, establishing the City's first GIS system, initially for Public Works, for the monitoring of water and sewer systems. The initial work also included the scanning of historic maps and plans into the system for easy access, and later the City added County Assessor property data for current property information such as lot size, building size, and current ownership (this was previously contracted with another company).

Over the years additional information has been added to the system, including zoning maps, fire zone maps, transit maps, and others. This allowed for all of this information to be readily accessible on one internet-based platform, managed and updated per previous agreements with Nobel.

When the Community Development Department was beginning to explore transitioning from paper building permits to digital, the City was successful in obtaining a grant to have an online permitting system built into Nobel's GeoViewer platform, ensuring that more of the City's data was within one consistent system. The build-out of the online permitting system also included the scanning of over 250,000 pages, which are now available to the public, which helped to reduce staff time in providing those when requested. While the online permitting processes were started almost three years ago, the full complement of online permitting has only been accessible to the public for the last six months, representing a lengthy period of development, testing, and quality assurance for the system. To date, the City has contracted with Nobel for over $800,000 in initial setup costs, scanning, hosting, mobile integration, permitting, public access to data, and ongoing hosting and maintenance since 2016. The City was one of the first cities that Nobel began working with to integrate the online permitting for building, planning, and

Page 20 of 89 ends

City Council Agenda Packet, June 3, 2024
Multi-Year Agreement with Nobel Systems for GIS Services and Online Permitting, Page 2

public works into their GIS platform. Based on a review of other cities and from experience of staff working in other cities, often the GIS system and online platform are separate agreements with different entities but with the ability to integrate data between the two. Due to the City's late transition to online permitting, the City was able to work with Nobel to adapt our building and planning processes into an online process that was seamless with the critical GIS data already present in the Nobel system and to serve as a basis for the company's eventual offering of the integrated product to other agencies. Generally, when cities initiate a new enterprise permitting system, the process is a multi-year effort to identify a system that will be functional and relevant for 15–20 years (Data from Government Finance Officers Association). Due to the time and cost to initiate a new enterprise system, cities re-negotiate with the initial provider until such time that the overall system is insufficient for the desired purposes or newer technology and processes become available to the benefit of the City. At this time, the current system is fully functional and relevant for the City's needs, the operational support from the provider remains high, and the remaining lifetime of the system is beyond the proposed agreement term.

In order to consolidate the different agreements with Nobel for the different functions provided, Nobel was asked to propose a multi-year agreement to cover the services that have been provided over the last eight years. Nobel has provided a proposal for a five (5) year agreement for existing services with a 5% discount applied. The annual cost of the existing services is proposed at $82,127.50 and remains at that amount during the 5-year term. As explained above, Nobel is a sole-source provider. The City has invested significantly in their systems and infrastructure and based on best practices, changing systems at this time is not warranted.

While there may be another company that can provide the full range of services that Nobel offers, including GIS support, real-time data management, and online permitting systems, all integrated into a single platform, switching to another provider would not only be cost-prohibitive but also disrupt our current operations and data integrity.

The data that is contained in the system is property of the City, and would be provided back to the City should the agreement be terminated or once it expires without further extension.

However, in that scenario, the initial setup costs would need to be spent again for new vendors to provide the same services. During the term of the contract, based on the performance of the software and vendor, the City can always explore conducting an entire system replacement review; however, at this time, it is not recommended.

FISCAL ANALYSIS
The annual cost of $82,127.50 for the five-year agreement will be included during the regular budget process.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This report and the attached Agreement have been reviewed and approved by the City Attorney.

ATTACHMENTS

1. PSA Nobel Multi Year Agreement 2024

2. Exhibit A Proposal

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Multi-Year Agreement with Nobel Systems for GIS Services and Online Permitting, Page 3

3. Exhibit B Fee Schedule

4. City Survey April 2024

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Rev. 2-2023

CITY OF LA VERNE

PROFESSIONAL SERVICES AGREEMENT
WITH

NOBEL SYSTEMS
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into the date of final execution___________________ (“Effective Date”), by and between the City of La Verne (“City”), and Nobel Systems (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to provide Geographical Information System hosting and maintenance, online building permitting and maintenance, and mobile access as more fully described herein; and B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Exhibit “A” incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;

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(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “B,” attached hereto and made a part of this Agreement.

2.2. Additional Services. Consultant shall not receive compensation for any services

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provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence on July 1, 2024. Said services shall be performed according to the schedule set forth in Exhibit “A.” The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

4.0. TERM AND TERMINATION

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4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of five (5) years, ending on June 30, 2029, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, scanned documents, shape files, permit data, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent AM Best Insurance/Credit Rating, and approved by City:
(a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate. (b) Business automobile liability for hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage. (c) To the extent that Consultant has employees, Workers’ compensation insurance as required by the State of California. Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance

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policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of La Verne and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”
(c) Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of La Verne, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of La Verne shall be excess and not contributing with the insurance provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of La Verne, its officers, officials, agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance

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showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Nobel Systems
1030 Nevada Street, Ste. 202
Redlands, CA 92374
City of La Verne
3660 D Street
La Verne, CA 91750
Tel: (909) 963-0787 Tel: (909) 596-8726
Attn: Michael Samuel, President Attn: Ken Domer, City Manager

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Courtesy copy to:

City of La Verne
3660 D Street
La Verne, CA 91750
Attn: Finance Dept. | Purchasing

6.5. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

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6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold the City of La Verne harmless from any and all taxes, assessments, penalties, and interest asserted against the City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents

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furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000, et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

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6.19. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.22. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.23. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.25. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.26. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.27. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
[Signatures appear on following page.]

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

NOBEL SYSTEMS (CONSULTANT)
__________________________________ Date: __________________________ Signature
__________________________________
Michael Samuel
President

CITY OF LA VERNE (CITY)
__________________________________ Date: __________________________ Ken Domer
City Manager
ATTEST:
__________________________________
Debra Fritz
Deputy City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

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EXHIBIT A

SCOPE OF WORK AND SCHEDULE

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EXHIBIT B

FEE SCHEDULE

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PROPOSAL

ENTERPRISE CLOUD GEOGRAPHIC

INFORMATION SYSTEMS SERVICES
NOBEL SYSTEMS, INC. | 1030 NEVADA ST., STE 202 | REDLANDS, CA 92374

EXHIBIT A

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May 22, 2024

Eric Scherer
Community Development Director
City of La Verne
3660 D St,
La Verne, CA 91750

RE: Enterprise Cloud Geographic Information System Services

Dear Mr. Scherer,
Nobel Systems is pleased to submit our proposal for Ente rprise Cloud Geographic Info rmation System Services to the City of La Verne. Powered by the latest technologies utilized by tech giants such as Google and Facebook, Nobel’s GeoViewer platform comes standard with a wealth of data , user-friendly Geospatial mapping tools, and advanced Maintenance Management mobile capabilities.

Being a cloud-based solution, the GeoViewer platform model is built on Google Maps and does not require an on- premises server or software installation. GeoViewer is an easy-to-configure cloud platform and integrates with Esri technology and other systems and GIS data utilized by the city. We understand the scope of work to be accomplished is not only to provide a comprehensive cloud-based GIS solution, but professional services to meet the needs of the City. This proposal embodies Nobel’s Software as a Serv ice (SaaS) subscription serv ice, advanced modules, key personnel, and implementation plan for our cost-effective Cloud Computing Software.  Our cloud-based, all-in-one turnkey solution will provide the city access to critical information and maintenance management modules (Tools) through a user-friendly interactive mapping portal.  GeoViewer is customizable, flexible, and grows with you to meet current and future business needs.  Over 90 organizations domestically and overseas are using GeoViewer to help automate workflows, lower cost, and manage vital infrastructure.

This project will be managed from Nobel Systems office in Redlands, CA under the direction of Balaji Kadaba. Should you have any questions regarding our proposal, feel free to contact Mr. Kadaba directly at (909) 891-0896 or email at [email protected].

We appreciate the opportunity and look forward to working with the City of La Verne.

Sincerely,

Balaji Kadaba
Vice President, Operations
Nobel Systems, Inc.

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Table of Contents:

1. Firm’s Qualification ............................................................................................................................... 3

2. Experience and Technical Competence ............................................................................................ 4

3. Proposed Method to Accomplish the Work ................................................................................... 13

4. Web Based GIS Application: .............................................................................................................. 14

5. GeoViewer Mobile (Mobile GIS Application): .............................................................................. 24

6. Modules: ................................................................................................................................................. 26

7. Fee Proposal .......................................................................................................................................... 34

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1. Firm’s Qualification

NOBEL SYSTEMS INC.

Nobel was founded in 1992, and is
headquartered in Redlands, California. We
have enjoyed relationships with our clients
across the world and encompassing
thousands of users. Many of our relationships
with our customers have lasted over a decade.

Nobel is an industry leader in all aspects of GIS,
comprised of over 70 information technology
professionals with backgrounds that include civil
engineering, public works management, utility
engineering and design, information technology,
and GIS. Nobel provides a portfolio of GIS services
– from data conversion and custom application
development to consulting and Software as a
Service (SaaS) solutions. Nobel's clientele ranges
from cities, counties, and quasi government
agencies to private utilities and engineering
companies. We have successfully enabled more
than 100 organizations with smarter technology
that delivers optimal efficiency, effectiveness, and
return on investment.

Nobel’s Mission is to develop enterprise GIS
programs that meet the following:
• Aligned with Enterprise Priorities
• Comprehensive, Accurate, and Timely
Data Management
• Accessible to all user levels
• Relevant to Operational Workflow
• Integrated with Enterprise Systems and
Data
• Demonstrates Return on Investment
• Sustainability

Nobel is exceptionally skilled in the development,
maintenance, and integration of GIS software and
integration to other legacy systems. We have
successfully built GIS applications that span entire
organizations, bringing disparate sets of data from
legacy applications into the GIS platform in a
seamless manner. We pride ourselves in being a
leader in technology within the public utilities
industries and are constantly innovating and
inventing new ways to improve the way that
organizations manage their operations. Nobel
invests approximately 30% of our profit into R&D
every year.

The financial stability of Nobel can best be
characterized by our Dun and Bradstreet report
that places Nobel in the lowest risk category
possible in the Financial Stress and Credit
categories. Our revenues have shown impressive,
yet stable growth over time and we have been
honored by INC Magazine as one of the Top 100
Fastest Growing Inner-City Companies.

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Company Information

Nobel Systems, Inc.
1030 Nevada St., Ste 202
Redlands, CA 92374
Phone: (909) 891-0896

Web Address:
www.nobel-systems.com

Authorized Personnel:

Michael Samuel
President
Office: (909) 708-4029
[email protected]

Balaji Kadaba
Vice President of Operations
Office: (909) 891-0896
[email protected]

Key Contact Person:

Balaji Kadaba
Vice President of Operations
Office: (909) 891-0896
Mobile: (909) 266-6986
[email protected]

Years Establish:

Thirty (30)

Certifications:

Small Business Enterprise

Form of Business:
‘S’ Corporation, Private

Business Hours:

Monday – Friday
8:00 a.m. – 6:00 p.m. (PST)
Technical Support 24/7

After Hours:

Hours before or after normal
business hours

Clientele:

Nobel clientele ranges from cities, counties, and
quasi-governmental agencies to public utilities,
and private companies across the globe totaling
over 80 active accounts

Primary Markets:

Local and State Government, Public Utilities, and
Private Organizations

International Clientele:

Philippines, India, Czech-Republic, Uzbekistan

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2. Experience and Technical Competence

Nobel Systems is a private Geographic Information Syst em (GIS) firm in California, providing professional GIS services and Software-as-a-Service (SaaS) products as its primary business. We have provided innovative solutions and specialized services to municipalities and public utilities since 1992 and have become well-versed in the daily operations of state and local government agencies and public utilities. Our project manager Mr. Kadaba has been instrumental in the implementation and deployment of GIS and Software Management solutions for Twenty-Six (26) years and has extensive project management experience.

Nobel Systems is headquartered in Redlands, CA with
additional offices and resources to serve you in India, and the Philippines. Nobel has been an industry
leader in all aspects of GIS enterprise technology and
currently manages over eighty (80) GIS programs
domestically and abroad. Our team is exceptionally
skilled in the development and maintenance of Esri
technologies and web/mobile-based solutions to help
streamline business processes and improve
collaboration to drive better decision making.

SPECIALTIES: DATA CONVERSION, DATA MANAGEMENT, CMMS MANAGEMENT, SOFTWARE DEVELOPMENT AND INTEGRATION, PROJECT MANAGEMENT, AND GIS CONSULTING. WE OFFER CUSTOM-MADE SOLUTIONS FOR EACH INDUST RY BASED ON THE CLIENT’S NEEDS AND REQUIREMENTS TO MEET SHORT- AND LONG-TERM GOALS.

We have successfully delivered products and
services helping our customers, consolidating
GIS databases into a co mprehensive enterprise
system to serve both internal and external
stakeholders. Nobel’s team of professionals
brings over 75 years of industry knowledge to
commit to the City of La Verne for this project
and over 60 years of combined GIS technology
experience of key personnel. We are very
competent with Regulatory Reporting
Standards and compliance mandates and local
government workflow processes to better serve our clients and the public. Our expertise is in the development of GIS for AM/FM (Automated Mapping/Facility Management), CMMS Management, and analysis of geos patial information. We also specialize in the integration of third-party technologies and core business systems and administration network oversight.

California Client Map

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From out-of-the-box applications using industry st andards for Local Governme nt solutions to custom implementations, we can help the City of La Verne realize their return on investment as quickly as possible.

Based on the various departmental functions and obje ctives of the City’s departments, it has been determined that the City is seeking a cloud-hosted Enterprise GIS System that is intuitive, reliable, and cost- effective. More importantly, it leverages the existing GIS data and technology investments made by the City to meet current and future needs. In addition to acquiring the services of an experienced firm who not only understands utility maintenance and operations, but its primary business model is also dedicated to advancing utility management solutions to improve and meet organizational objectives.

This is Nobel Systems! We have developed and implemented utility management solutions for over twenty- five years (25) utilizing industry best practices, automated workflow, project management tools, and other suitable applications utilized by our clients. Nobe l Systems has simplified a systematic approach to implementing an all-in-one inclusive turn-key utilit y management and field data collection system. We understand the City has specific requirements and milestones regarding the configuration and implementation of the Enterprise Cloud-Base System, and we are mindful of the City’s investment related to other core software applications and the necessity to leverage theses’ applications as well as GIS datasets used on a day-to-day basis.

The following section outlines Nobel’s methodology for a successful implementation and deployment of Nobel’s GeoViewer software to support City personnel and mobile workforce. The proposed methodology has been developed based on our im mense experience and execution of similar projects and delivery processes.

GeoViewer Online for Desktop and GeoViewer Mobile for iPhone and iPad

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Nobel’s GeoViewer Platform will connect the City to public data, help the City share public maps with their customers, and improve work order management. Staff and contractors can view all the asset data from either GeoViewer On-Line for desktop or from anywhere with GeoViewer Mobile for iPhone and iPad.

The major system components of GeoViewer On-line and Mobile are all integrated with our advanced GIS Mapping engine, and include the following modules as well as others:
 Valve data collection module
 Hydrant Flushing module
 Leak Data collection module
 Backflow Inspection module
 USA DigAlert ticket module
As a cloud-based solution, the GeoVie wer platform is highly secured, encrypted, and password protected.

GeoViewer uses Amazon Web Services and Google Cloud Storage for all data storage and application logic and does not require an on-premises server. Both service providers guarantee a 99.99% uptime. Users can access the GeoViewer applications on all the major web browsers su ch as Google Chrome and Safari or on all Apple iOS mobile products.

The City will have access to all the latest technology as our technology stack utilizes open-architecture software developed by Google, Apple, and other major technology leaders, enabling us to quickly deliver many powerful tools and features. Just a few examples include:
 Google and Map Box Satellite and Street Views, Google search, Address locator and GPS navigation to assets and addresses
 Zooming, printing, bookmarks, Redlining, and a share collaborator through GeoViewer and email  Reporting for property details and maintenance
 Measurement Tool
 Attribute Updater
 Mailing label creator
 Field notes
 Data exporter
 Document link tool for linking and viewing document s associated with the City ’s customers, addresses, and specific assets.
 Data Collector for easy-to-use field collection
 Condition assessment and Inspection history
 Geospatial reports on assets and operations
 Notifications through text, email, or pop-ups on mobile devices or desktop

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Our user-friendly GeoViewer Mobile application enables field crews to perform these and other tasks from their iPhone or iPad devices:
 Open and close work orders/services
orders
 Connected and Disconnected mode
 GPS option to zoom to current
location.
 Search capability for address, location,
assets, and more
 Redlining on the map and As-built
drawings
 Ability to view the As-built drawings in
disconnect mode.
 Ability to collect data in disconnect
mode.
 Ability to take pictures and videos and
attach to assets.
 Dashboard which shows all the work
completed in a day and for the last 90
days.
 Automated and real time synching technology
 Work on iPads and iPhones

In addition to providing these built-in features, Nobel has provided data transfer services and integration with a variety of existing systems, including GIS, inventory management, billing integration, CMMS, fleet and fuel management systems, document management, and customer information systems.

Data Conversion: Nobel is one of the most recognized and resp ected GIS firms when it comes to GIS data conversion. Our operations team has been digitizing and managing GIS databases since 1992 and has a 98% acceptance rate on the first data submittal and a 100% customer retention rate. Nobel updates and manages most of our clients’ GIS datasets with an annual revenue of over one million dollars.

GeoViewer Mobile Work Order Display
and Attribute information

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3. Proposed Method to Accomplish the Work

As a cloud-based solution, the GeoViewer platform is
highly secured, encrypted, and password-protected.

GeoViewer uses Amazon Web Services and Google Cloud
Storage for all data storage and application logic and
does not require an on-premises server, software
installation, and minimal maintenance by the end-user.

Both service providers guarantee a 99.99% uptime. Users can access the GeoViewer applications on all major web
browsers such as Google Chrome, Safari, or Apple mobile products.

The GeoViewer platform utilizes the latest development
in cloud-based technology to enhance our utility
management software and for this reason, the following
sections allow us to better describe the uniqueness of
our products and services that we believe
will ultimately exceed the City’s short-term and long-term goals.

Major system components of GeoViewer Online and Mobile are all integrated with our advanced GIS Mapping engine. Sample components include but are not limited to:
 Work Order Management
 Enterprise CMMS/Asse Management
 Fleet and Inventory Management
 Advanced Operational Workflow Tools
 Electronic Content Management System
 Meter Reading and Routing
 Inventory/Audit Management
 Inspection Management
 Meter Replacement
 IoT/AI Modules/Hardware
 Customer Service Request and Billing Modules
 Business Analytics
 SCADA Scenario Analysis/Monitoring
 Nested Preventative Maintenance
 GPS Data Collection
 DigAlert/Positive Response
GeoViewer Implementation Workflow

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4. Web Based GIS Application:

A top objective of the City is to provide Geographical Info rmation System (GIS) data to the casual user. Making GIS data available to casual users is very important. In many organizations the "non-GIS people" and/or novice computer users are the people who find the data to be most useful in carrying out their duties. Providing easy access to this information only improves the usefulness of the data and can save time and money for many types of organizations.

The GeoViewer approach to this objective is quite simp le. We offer an easy-to-use, intuitive interface to Geographic Information Systems that provides the casual user with the ability to access the information they need with little or no formal training.

The main objectives of the system include,
 Ability for non-GIS staff to use the system effectively with less than four hours of training.  Provide access to interactive water atlas maps from staff desktops through web browser.  Locate and view an area of interest anywhere within the service area.  Provide secured access to only authorized users.
 Map updates are seamlessly delivered to system users without any lag time.  Provide an extensible system that can be enhanced to provide broader functionality and adapt to future software and functionality enhancements.
 Enable direct integration with geographic data repo sitories, asset management information, linked image libraries, and other information associated with water system infrastructures.

The GeoViewer was designed with the following assumptions in mind:
 Casual GIS users want fast, easy access to relevant information.  Casual GIS users don't have the time or desire to le arn about topology, Shapefiles, ARC/INFO, theories of GIS, etc.
 Casual GIS users don't want to have to add themes, assign colors, change theme properties, etc.  Casual GIS users don't want to be bothered with th e task of doing map composition. They would much rather print their maps with a standardized template.

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 Casual GIS users don't typically need to make large ma ps themselves and are perfectly happy printing an 8 1/2 by 11 map on a laser or ink jet printer. For the more advanced users, GeoViewer Online Supports multiple paper sizes that is only restriction is the clients printing device.  Casual GIS users’ needs are simple -- They need GeoViewer.  GeoViewer is a robust and easy to use Enterprise Geographic Information Interface. GeoViewer is extremely flexible and can be tailored to any dataset.

We at Nobel Systems strongly believe that the functionality provided by GeoViewer will satisfy the needs of the City. The list of features provided by GeoViewer includes but not limited to:

Standard GeoViewer Features:
 Standard map navigation includes pan, zoom in and zoom out, full extent.  Layer Display
 Creation of Spatial Bookmark
 Google Street View
 Vicinity map that can be used to set the extent of main map, pan the main map, and display the current extent of the main map.
 Property Search. Search by parcel number, situs address, or owner name.  Supports ESRI Shapefiles, Coverages, Geodatabases, and CAD Drawings  Also supports a wide variety of images including MrSid.  Intuitive Select Toolbar. Select multiple features in multiple themes and:
 Find features within a specified distance and generate mailing labels.  Measure area and length
 Display contents of the selected set in a table format.  Print map with a title, scale, and neat line.
 Link any number of layers to unlimited number of external databases.  Hyperlink scanned documents to features for easy retrieval.  GPS location

Data Spatial Cloud
Acquisition Data Capture

GeoViewer

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Basic Web Based Tools:

Selecting Features and obtaining information about them:

Select by user-defined radial buffer surrounding selected parcel(s), box, and Polygon:

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Search Mechanism:

Property Search: Search by Parcel number, Situs Address, Owner name, Street intersection, Business name etc.

Printing Maps:

 Print maps using predefined templates containing title, scale, neat line, north arrow and disclaimer.  Print map with standard printing options such as different orientations (portrait or landscape), various paper sizes. Add/Include Basemap types such as Google Street View, Aerials etc.

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Print Mailing Labels: Print Mailing labels (compatible to office product offerings from 3M, Avery and other label manufacturers)

Add Redlines, Create Bookmark, and Share Via Email:

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Google Satellite and Street View:

Measurement Tool:

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Attribute Editor:

Property Details Report:

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Maintenance/Inspection Report:

Valve Isolation Tool:

Nobel Systems’ Valve Isolation Module a llows both office and field staff to identify a location, such as a main break, and determine which valves to close and properties (customers) impacted by service disruption. Built on the latest smart map technology, the Isolation module allo ws operators to select a point on the line, and it geographically identifies the valves that need to be closed and displays the total properties (customers) effective by loss of service. Operators can control the specific sets of isolation valves to be considered in the analysis.

The Valve Isolation module is the ideal tool to simulate the isolation of user defined areas of a distribution network for maintenance, emergency planning, or othe r operational needs. To determine the isolation, information is pushed to a geoprocessing tool to run the analysis and process th e results. The results are returned to the operator, where a valve can be marked inoperable, and the analysis re-ran. When the isolation area has been verified, the results can be saved and shared with others.

With Valve Isolation, you can:

 Quickly and geographically identify customers affected by an isolated event.  Reporting capability allows you to quickly report to your field staff and customer service department.  Before any maintenance or replacement work, you can determine the valves that need to be closed to isolate the main.

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Document Linkage Tool:

This Document Manager tool will have the ability to search the entire database and this tool will also export the information into Excel format. Adding New records to the database will also be available through the Document Manager tool.

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Viewing Linked Documents and Information behind maps:

Attribute Editor Tool: GeoViewer Online can also be used to edit the attributes of GIS Assets such as Pipes, Points and Polygons. This tool can be restricted to only a few users who manage the data. The changes made through GeoViewer will automatically get updated in GIS Files.

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5. GeoViewer Mobile (Mobile GIS Application):

By leveraging the latest smart-map and synchronization technology, Nobel’s GeoViewer Mobile’ is easy to use and was designed to streamline. field workflow processes to help manage day-to-day operations. GeoViewer Mobile’s advanced technology allows field staff to view, analyze and collect data, online or offline without ever having to worry about impractical syncing procedures. GeoViewer Mobile extends smart map technology beyond the office and provides staff with real-time data to make accurate decisions and collaborate in both office and field environments.

Nobel understands the value of mobile mapping to organizations needing immediate access to real-time information, regardless of location, and offers a range of tools that help your staff make informed decisions in the field. GeoViewer is a ccessible on any device, providing unparalleled service to staff on the go or working in the field. GeoViewer Mobile integrates with existing ERP business systems, SCADA, CMMS, CIS, GPS, LIMS, CCTV, and other enterprise systems. Manage information ranging from open work orders from CMMS to viewing latest SCADA measurements on telemetry equipment.

GeoViewer for iPad / iPhone is easy to use and was designed with the field worker and manager in mind.

GeoViewer for iPad brings the incredible and distinct Ap ple user experience to life, giving municipalities and utility districts easy access to critical business data an ywhere anytime. After popular demand, Nobel has merged the iPad and GeoViewer products to create a clea n, clear, easy to use graphical map interface online, anywhere, anytime. An app that can change the way we work in the field by increasing the flow if critical operations information between the office and the field.

GeoViewer for iPad / iPhone is designed to provide practical functionality to non-GIS users. The solution enables users to take advantage of the power of GIS maps in daily work life in and out of the office.

PORTABLE ARCHITECTURE:

GeoViewer for iPad is easy to deploy on your iPad devi ces. It runs in both connected and disconnected modes, enabling data collection anytime, even where there is no wireless signal available. GeoViewer for iPad’s store & forward technology provides automatic upload of data without the user initiating complex import and export procedures.

P
OWERFUL FUNCTIONALITY:
 Online/Offline Work Modes
 Search, Display, Redlining, Bookmarks, Pan, Zoom
 Identify & View Object Locations & Asset Data
 View Customer Data, Work History, Service Calls, As-Built De-sign Drawings, and more  Process Driven Modules for Daily Field Work Or der, Inspections and Co ndition Assessment data collection
 Integrated GPS & Camera for Field Data Collection & Stream-lined GIS Updates  Custom GeoViewer Modules are available for USA Dig Alert, Work/Service Order Management, Valve Isolation Analysis, Leak Data Collection and Hydrant Flushing data collection.  City can view the data that were collected in the field through iPad and generate the reports by using GeoViewer online application.

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GPS Option to Zoom to current Location, View Asbuilt s in Disconnect Mode, and Dashboard for Work Order Details:

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Ability to collect data in Disconnect Mode and Ability to attach Pictures and Videos:

6. Modules:

Valve Exercising:

GeoViewer provides a Bluetooth interface module that automatically transmits data from your Wachs or PacificTek Valve Turning to your GeoViewer Mobile application. The following steps are demonstrated.

Step 1: Field Crews can inspect the color-coded valves to track progress according to the utility’s time interval (i.e. Yellow > 1 year, Red > 2 years). The field crew operator selects the valve in GeoViewer.

Step 2: The field crew operator starts th e valve turning machine. When completed data is wirelessly uploaded to GeoViewer Mobile device via Bluetooth including date/time stamp, the number of turns, and torque data, which auto-populates the Valve Exercising Form.

Step 3: The field crew operator flags valve as non-operational if needed using a drop-down menu, and then save/submits the form.

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Step 4: The field crew operator or Supervisor can view all nonoperational valves and create Work Orders to fix those broken assets. The user can easily view all historic al records of the valve to help him with his work. Once the Work Order has been completed, the non-operable valve will no longer show up in the queue. Below image is an example of valve exercising workflow.

Regulatory Reports: Because Nobel Systems has cert ified Water Loss Audit Validators on their team, Nobel is familiar with the necessary reports required by the Calif ornia State Water Board. We have built these canned reports so those utility workers can easily print and subm it required reports from a click-of-a-button. Such reports include a Monthly Production Report and Water Loss Reports. If any other reports are needed, they can easily be configured into the software platform.

Report Format: The GeoViewer application offers multiple formats for reporting and printing such as Microsoft Excel or Comma, Separated Values, Adobe PDF, PNG, JPEG , zip PDF, assorted Avery Label formats for owner

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and occupant address lists. Including maps in reports ca n easily be customized for the Department by adding custom titles and footnotes, include or exclude a map legend, custom map scales and paper sizes (E.g., Letter, Tabloid, ANSI E, etc.). Nobel will work with key staff on the report configuration and layout requirements for compliance and other reports.

Canned Reporting and Executive Dashboards : The GeoViewer Business Intelligence Dashboard provides managers with real-time status of GIS, work order, fleet , and IoT systems as well as generate reports. The self- service analytics and real-time interactive dashboards fo r on-the-fly decision crea te greater service to the organization, as well as the community. The GeoViewer Business Intelligence Dashboard has a variety of canned reports some of which include inventory audit trail, pum p/reservoir inspections, valve exercising, hydrant fire flow tests, hydrant flushing, work order summary, staff overtime, marked 811 DigAlert tickets, inoperable valves found, etc.

Hydrant Flushing:

The Flushing Tool in GeoViewer Mobile enables the user to see all the Hydrants, Blow offs, End Caps, etc. in their vicinity and choose a specific feature to flush. The user can collect flushing data to be collected, such as:

 How minutes the feature has been flushed
 What is the observed gallon per minute.
 The reason for flushing
 Observed Water Condition
 Water Source
 Starting Chlorine Residual
 Finishing Chlorine Residual
 General Comments
The tool also gives the option of showing previous flus hing history, to enable the user to see what their colleagues have done on the same feature in the past.

Example of a GeoViewer Canned Report Exported to PDF or MS Excel

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After the flushing information is collected, it is auto matically sent to the server via the Synchronization framework in GeoViewer Mobile.

Leak Data Collection Module:

GeoViewer Mobile Leak Report module can assist the City in tracking leaks throughout the City. Leak locations are added through the GeoViewer Mobile app for iPad and iPhone or by the citizen request app. Information regarding the leaks can then be recorded. The City can then identify hotspot areas where leaks are most likely to occur.

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USA DigAlert Module:

Nobel’s DigAlert Module
automatically receives DigAlert
tickets from the USA DigAlert
provider, extracts information
from the ticket and synchronizes
the information, so it can be
queried and viewed by the field
user within the mobile device.

The DigAlert module has a built-
in synchronization mechanism,
allowing a single user to
checkout a ticket, at the same
time notifying colleagues and
supervisors the ticket is being
worked on. The user can then
enter comments or choose from
a customizable drop-down
menu. Field users can take
photos and attach the photo
directly to the ticket. Once the
user has filled out the form, they
can change the status of the
ticket to complete.

This will notify all other users
that the ticket has been
completed and remove it from
the list. The Synchronization
framework encompasses the
latest technology, ensuring the
most updated DigAlert tickets
are received from the Server and synchronizes completed and/or in-progress tickets, without user intervention.

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Sewer Line Cleaning:

Nobel Systems understand the need to keep and ma intain current and accurate records of sewer maintenance. The tracking and reporting of maintenance of sewer utility is becoming more important.

The ability of making the reporting and maintenance mo re efficient is becoming a top priority of any sewer utility. Currently Jurupa keep their line cleaning maintenance reports on big size hard copy maps.

Nobel Systems will help Jurupa on developing an app in iPad for Sewer Line cleaning and maintenance.

The Sewer Line cleaning module will function as below:

1. The module is assumed to be working of a database that has the ID's (linked to GIS), the cleaning frequency and last cleaned date.

2. Everyday a message will be pushed to the iPad with the number of line segments that need to be cleaned.

3. The module list the line segments that need to cleaned and map shows the line segments color coded

1. Red – Line segments that are due for cleaning beyond a acceptable tolerance, for e.g 15 days

2. Yellow – Line segments that are due for cleaning

3. Green – Line segments that are NOT due for cleaning

4. Selecting an item in the list will display the form that helps the operator collect the information and add any attachments such as pictures.

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Sewer Manhole Inspection:

Nobel Systems understand the need to create Sewer Manhole Inspection for every Manhole within City service area to maintain current and accurate records of Sewer maintenance. The tracking and reporting of maintenance of sewer utility is becoming more important. The ability of making the reporting and maintenance more efficient is becoming a top priority of any sewer utility.

The Sewer Manhole Inspection report in GeoViewer Mobile will function as below:
 GeoViewer Mobile will have the ability to collect the data for all the Sewer Manholes.  User can input the information's related to Defects and Flows  Ability to attach the pictures/images to each of the inspection report  GeoViewer Online can be used to generate report for all the data that were collected in the field.

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City Council Agenda Packet, June 3, 2024

TRAINING (GEOVIEWER ONLINE/MOBILE)
GeoViewer Training: We believe that our GeoViewer platform is the easiest in the industry to learn based on the all-in-one functionality, Google Maps like in terface, and high performance. Because Nobel is headquartered in Redlands, we plan to perform all start-up and ongoing training per the City’s preferred method. While we do provide our clients with training videos and manuals, we anticipate staff will learn the software quickly with little effort. We can provide the City of La Verne with unparal lel support including On-site Online Chat, Email, Remote Access, pre-recorded videos, FAQs, manuals, and Website. GeoViewer users will have access to unlimited training material and one-on-one or group sessions as part of the annual SaaS plan. Training can be scheduled in advance to accommodate user work schedules minimizing any disruption to operational tasks or services.

Soft Rollout and Training: Nobel will administer a soft rollout of GeoViewer to a select group of the named user base. This will be a simulation of the production en vironment with all apps ready to deploy and tested. This is a critical step in the implementation to receive valuable end user feedback and implement final configuration changes. This ensures the GeoViewer configuration matches the needs of the City prior to the Go-Live rollout.

Hard Rollout and Training: All remaining users will undergo GeoViewer training and will be provided with user training information. GeoViewer training will include 2 to 4 separate training sessions for City staff. These training sessions will be 2 hours and will cover each of the configured GeoViewer module and datasets.

Post Deployment Support and Training: Our annual SaaS service gives City employees and contractors access to unlimited support and modification services throughout the contract. These costs and post-production system use check-ups are included in our annual SaaS fee.

TECHNICAL SUPPORT

All-inclusive Technical Support: Headquarter in Redlands, we can provide the City of La Verne with unparallel technical support including On-site, Online Chat, Email, Remo te Access, user group meetings/conferences and Website. GeoViewer users have access to unlimited technical support 24/7 as part of the annual SaaS plan. If required technical support can be scheduled in advance to accommodate user work schedules minimizing any disruption to operational tasks or services.
 Technical Support/Help Center 24/7
 Website Support Information: Email [email protected]  Online Chat/Meeting: Online chat is available (MS Teams/Zoom)  Remote System Access Capabilities: Cloud solution access via browser  Access Via Toll-Free 800 Number: Local technical support staff  Other Support Services: In-person meetings with senior management and development team as needed.

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City Council Agenda Packet, June 3, 2024

EXHIBIT B
Product Description Annual Cost
1 GeoViewer On-Line Enterprise Licensing (Unlimited Users) $18,000 2 GeoViewer Mobile Enterprise Licensing (Unlimited Users) $18,000 3 GeoViewer Workflow Modules: Valve Exercising Module $1,500 4 GeoViewer Workflow Modules: Hydrant Flushing Module $1,500 5 GeoViewer Workflow Modules: Sewer Line Cleaning Module $1,500 6 GeoViewer Workflow Modules: Manhole Inspection Module $1,500 7 GeoViewer Workflow Modules: USA DigAlert Module $1,500 8 GeoViewer Workflow Modules: CCTV Module $1,500
9 GeoViewer Workflow Modules: CoreLogic Reports Hosting $6,500 10 Unlimited GIS Data Updates plus maps creation as and when required $15,000 11 GeoViewer Permitting Application including Solar Permits $19,950 12 Training and Technical Support Included
Annual Subscription Fee
Total Costs $86,450.00
5% Discount $4,322.50
Total Annual Subscription plus Setup Fee Year 1 $82,127.50 Total Annual Subscription Fee Year 2 $82,127.50
Total Annual Subscription Fee Year 3 $82,127.50
Total Annual Subscription Fee Year 4 $82,127.50
Total Annual Subscription Fee Year 5 $82,127.50

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City Council Agenda Packet, June 3, 2024
No response: Glendora, Upland, Azusa
GIS Services Survey
Question Claremont San Dimas Covina
What GIS service(s) does your city use? We use XYmaps for a day to day user platform. In-house GIS analyst provides almost all GIS services Is the GIS service under a contract or agreement? If
so, how long is the duration of the contract? Can you
provide us with the existing agreement(s)?
Yes, we have annual subscription for Xymaps. Annual basis. There is not particular agreement as the amount is for automatic updates to the application. Our agreement is a general professional services agreement but doesn’t have anything particular to GIS aside from the amount we pay to have updates provided on an on- going basis. This amount also allows for cloud storage hosted by XYmaps and for the application to be available on the web with a login access required.

The city has an annual maintenance contract with ESRI and in- house staff does day to day work and maintenance.

Is the service hosted online? Yes We have on-premise servers for enterprise functionality but some of the services we use are hosted online.

Is access to the system restricted to staff only or is it available to the public?
Staff only There are private internal maps, applications, and layers, but some curated data is also provided for the public to review things like City trees.

What is the annual cost for the service? $4,500 for auto updates to the application. Our annual cost is $7,920 for 1 Basic concurrent license, 1 standard concurrent license, and our enterprise maintenance Does the service offer unlimited GIS data
updates/map creation, along with training and
tech support?
Only updates to the application, there are limitations, for example, we can have unlimited City data updated, but it does not include layer production, that is a separate cost.

Yes, this service offers unlimited tech support, and self-guided training. Data updates and map creation are dependent on storage in our case, but for ArcGIS online some analysis may cost credits.

Does the service offer county tax assessor's
property/ownership data by parcel?
Yes, the developer obtains County parcel data and updates the application monthly.

We receive Parcel/property owner data from LA County
assessor’s office directly, but we also use a service called Realquest for second verifying owner information.

GIS analyst maintains their parcel dataset with regular updates from the tax assessor
Does the service also provide online building
permits?
No No, this is not part of our GIS. We are migrating to Clariti to do this, but it consumes data from their in-house GIS server
Does the service offer a document manager by
parcel/APN?
No We do not have this service.

Does the service provide water and sewer system
information?
No, only City provided data or layers, with some publically available data from Google, LA County, ESRI, etc.

We only have sewer and storm water layers with location and some other measurements, but no alerting or live data.

If so, does it include a valve exercise module, hydrant flushing module, and dig alert module?
No, water data is proprietary to the purveyor in any City/region.

Claremont is provided water by Golden State Water Company. We contract with InfraMap which keeps track of our water system projects, and it also consumes our in-house data Does it include a sewer line cleaning module,
manhole inspection module, and a CCTV module?
No module, but if data is available from the City, data layers can be uploaded for staff to view.

We have a 3rd party contractor CCTV our sewer system,
which is input into GraniteNet software, along with the regular inspection data. All of this data is kept on our servers and it consumes our GIS data.

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City Council Agenda Packet, June 3, 2024
City of La Verne,City Council
Agenda Report

DATE: June 3, 2024
TO: Honorable Mayor and City Council
FROM: Meg McWade, Public Works Director
SUBJECT: SENATE BILL 1 (CA ROAD MAINTENANCE AND REHABILITATION ACT - RMRA) PROJECT LIST FOR FISCAL YEAR 2024-2025

SUMMARY
Adoption of a Resolution, as required by the California Transportation Commission, designating CIP Project - B Street (Bonita Avenue to Foothill Blvd) as the FY 24-25 project funded by Senate Bill 1, the Road Repair and Accountability Act of 2017 and highlighting the prior SB1 funded projects - Grove Street Neighborhood and Hayes King Neighborhood Street Rehabilitation Projects.

RECOMMENDATION
That the City Council adopt a Resolution titled, “A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, ADOPTING A PROJECT LIST FOR FISCAL YEAR 2024- 25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017,” approving the proposed SB1 project list for Fiscal Year 2024-25 designating B street (Bonita Avenue to Foothill Boulevard) Street Rehabilitation Project as the FY 2024-25 Project.

DISCUSSION
Senate Bill 1 (SB1), Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the legislature and signed into law by the Governor in April 2017 to address significant multi-modal transportation funding shortfalls statewide. SB1 increased gas taxes and vehicle registration fees, with funds deposited into the State’s Road Maintenance and Rehabilitation Account (RMRA). RMRA funds are apportioned to local agencies each year for basic road maintenance, rehabilitation, and other safety projects.

SB1 emphasizes the importance of accountability and transparency in the delivery of California transportation programs. Therefore, in order to be eligible to receive SB1 RMRA funding, the statute requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission (CTC) each year. This includes adoption of a resolution designating projects which will use the SB1 RMRA funding. La Verne’s allocation of SB1 RMRA funds for fiscal year 2024/25 is estimated at $841,784. Staff is proposing to direct the full allocation of SB1 RMRA funding for FY 2024/25 - as well as any remaining available carryover SB1 funds - to the following project:

B Street (Bonita Avenue to Foothill Blvd) Street Rehabilitation - CIP Proj # ST2304

This project is anticipated to be awarded in Summer and begin construction in Fall 2024.

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City Council Agenda Packet, June 3, 2024
Senate Bill 1 (CA Road Maintenance and Rehabilitation Act - RMRA) Project List for Fiscal Year 2024-2025, Page 2

The CTC also requires reporting on any previously approved, but not yet completed, SB1 RMRA funded projects. The City's resolution includes the two carryover SB1 RMRA projects:

Grove Street Neighborhood and Hayes King Neighborhood Street Rehabilitation Projects.

FISCAL ANALYSIS
Adopting the Road Repair and Accountability Act project list by resolution does not have a direct fiscal impact. However, approving this project list ensures that the entire FY 24-25 allocation of SB1 RMRA funds ($841,784), along with any remaining carryover SB1 RMRA funds, will be directed to this project and used in a timely manner.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. City of La Verne SB1 Project List Resolution FY 2024.2025 June 2024

Report Prepared By: Coordinated with:

Kristie Sanchez, Sr. Management Analyst Cody Howing, City Engineer

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City Council Agenda Packet, June 3, 2024
RESOLUTION NO. 24 - XX

A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of La Verne are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City of La Verne must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City of La Verne, will receive an estimated $841,784 in RMRA funding in Fiscal Year 2024-2025 from SB 1; and
WHEREAS, this is the 6th year in which the City of La Verne is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City of La Verne has a public process to ensure public input into our community’s transportation priorities; and
WHEREAS, the City of La Verne used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City of La Verne maintain and rehabilitate 24 segments of roads, throughout the City this year and as many segments as possible given the available funding, and the then current construction cost into the future; and

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City Council Agenda Packet, June 3, 2024
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City of La Verne streets and roads are in a good condition, and this revenue will help to increase the overall quality of our road system and over the next decade will bring our streets and roads into an excellent condition; and

WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE IT IS HEREBY RESOLVED, ORDERED AND FOUND by the City Council of the City of La Verne, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following list of newly proposed projects will be funded in-part or solely with Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues:

Project Title: B Street (Bonita Avenue to Foothill Boulevard) Street Rehabilitation Project Description: Roadway Rehabilitation
Project Location: B Street (Bonita Avenue to Foothill Boulevard) Estimated Project Schedule: Start Fall 2024 – Completion Spring 2025 based on the component being funded with RMRA funds
Estimated Project Useful Life: Standard roadway life (7 to 20 years)

3. The following previously proposed and adopted projects may also utilize Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title: Grove Street Neighborhood Street Rehabilitation Project Description: Roadway Rehabilitation
Project Location: Grove Street Neighborhood – With the street segments anticipated to be Grove Street (White Avenue to Fulton Road) 8th Street (White Avenue to 1st Street) Marco Court (8th Street to Terminus) I Street (6th Street to Grove Street) Aldon Avenue (6th Street to Grove Street) 8th Street (Aldon Avenue to Fulton Road) Sherwin Way (8th Street to Terminus) La Verne Council Meeting Agenda Packet May 15, 2023 62 Laurie Lane (Aldon Avenue to Fulton Road) Pineland Avenue (8th Street to

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City Council Agenda Packet, June 3, 2024
Terminus) Nordland Avenue (8th Street to Terminus) 6th Street (White Avenue to Fulton Road) Orchard Court (6th Street to Terminus) Ricardo Court (6th Street to Terminus) Estimated Project Schedule: Start Summer 2024 – Completion Winter 2024 based on the component being funded with RMRA funds
Estimated Project Useful Life: Standard roadway life (7 to 20 years) Project Title: Hayes-King Neighborhood Street Rehabilitation Project Description: Roadway rehabilitation
Project Location: Hayes – King Neighborhood – With the street segments anticipated to be: Hayes Drive (White Avenue to terminus) Price Drive (White Avenue to Columbia Drive) Columbia Drive Price Drive to Sycamore Drive) Sycamore Drive (White Avenue to Columbia Drive) College Lane (White Avenue to Terminus/Annapolis Court) Kendall Street (White Avenue to Wenwood Street) Wenwood Street (Kendall Street to Hanawalt Street) Bayberry Court (Hanawalt to Terminus) Hanawalt Street (King Street to WenwoodStreet) King Street (Groove Street to Hanawalt Street) Estimated Project Schedule: Start Summer 2024 – Complete Winter 2024 based on the component being funded with RMRA funds
Estimated Project Useful Life: Standard roadway life (7 to 20 years) PASSED, APPROVED AND ADOPTED this 3rd day of June, 2024. ______________________________
Tim Hepburn, Mayor
ATTEST:
____________________________________
Debra Fritz, Deputy City Clerk

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City Council Agenda Packet, June 3, 2024
I, Debra Fritz, Deputy City Clerk of the City of La Verne, do hereby certify that Resolution No. 24-XX was duly passed and adopted by the said City Council at a regular meeting of the said Council held on the 3rd day of June, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk

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City Council Agenda Packet, June 3, 2024
City of La Verne,City Council
Agenda Report

DATE: June 3, 2024
TO: Honorable Mayor and City Council
FROM: Eric Scherer, Community Development Director
SUBJECT: OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT - AFFIRMING

ANNUAL REPORT AND LEVYING ASSESSMENTS

SUMMARY
The City Council adopted the Annual Report for the Old Town La Verne Business Improvement District and declared its intention to hold a public hearing declaring its intention to levy an annual assessment for fiscal year 2024-2025 at their May 20, 2024, meeting. This public hearing will be held to accept any protests of the levying of the annual assessments.

RECOMMENDATION
That the City Council conduct the public hearing, accept any protests, override any such protests, and adopt the attached Resolution affirming the Annual Report and levy the annual assessments.

DISCUSSION
The City Council, at their May 20, 2024 meeting, approved the 2023-2024 Annual Report of the Old Town La Verne Business Improvement District (BID) and adopted Resolution No. 24-YY, declaring its intention to levy an annual assessment for fiscal year 2024-2025 and set the public hearing date for June 3, 2024.

The BID's boundaries and assessment formula have been unchanged since the creation of the BID in 1986. Per Section 36500 of the California Street and Highways Code, an annual public hearing before the City Council must be held to accept any protest of the intended levying of annual assessments for the BID after declaring the time and place for such a hearing at a previous meeting.

After the hearing, the City Council may override any protests and order the services provided in the Annual Report and levy the proposed assessment to cover the costs and expenses as outlined in the report.

FISCAL ANALYSIS
The BID budget will be included during the regular budget process to be funded through the Business Improvement District's fund.

ENVIRONMENTAL ANALYSIS
None.

LEGAL REVIEW

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City Council Agenda Packet, June 3, 2024
Old Town La Verne Business Improvement District - Affirming Annual Report and Levying Assessments, Page 2

This report and the attached Resolution were reviewed and approved by the City Attorney

ATTACHMENTS

1. BID Reso No. 24-XX Affirming Annual Report and Assessment

2. BID Annual Activity Report 050924

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City Council Agenda Packet, June 3, 2024
RESOLUTION 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,

CALIFORNIA, OVERRULING PROTESTS AND APPROVING THE ANNUAL

ASSESSMENT LEVY OF THE OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT FOR 2024-2025 PURSUANT TO THE PROVISIONS OF SECTION 36500, ET SEQ., OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
WHEREAS, the City Council has formed a Business Improvement District, by adoption of Ordinance No. 720 on April 21, 1986, pursuant to the provisions of Section 36500, et seq. of the California Streets and Highways Code and including subsequent amendments, to be known and designated as the OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT (hereinafter referred to as the “District”); and WHEREAS, the Council did on the 20th day of May, 2024, adopt a Resolution approving the Annual Report of the “District” for a period beginning July 1, 2023, and ending June 30, 2024 and declaring its intention to levy an annual assessment for the 2024-25 Fiscal Year; and
WHEREAS, said Resolution did fix the time and place for a hearing of any and all protests in relation to said proposed assessment; and
WHEREAS, all interested persons were given full opportunity to present their protests or objections; and
WHEREAS, evidence has been received as to the publication and posting of notice of said hearing in the time, form, and manner required by law; NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of La Verne as follows:

Section 1. The City Council, after due consideration of all such objections and protests, determines that there was no majority protest within the meaning of Section 36500, et seq. of the California Streets and Highways Code, does hereby overrule and deny any such objections and protests to the proposed assessment for the District, and does hereby confirm and adopt as a whole, unmodified, the assessment and Annual Report.

Section 2. That the public interest and convenience demands and requires and the City Council does hereby order the said contemplated services to be performed in accordance with the Annual Report therefore, adopted and affirmed, and the City Council does hereby levy and said proposed assessment is hereby made to cover the costs and expenses of said services upon the respective businesses in said “District” and as fixed by the report and assessment heretofore filed in the Office of the City Clerk.

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City Council Agenda Packet, June 3, 2024
RESO. NO. 24-XX 2
The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

APPROVED AND ADOPTED this 3rd day of June, 2024.

Mayor Tim Hepburn
ATTEST:

Debra Fritz, Deputy City Clerk

CERTIFICATION
I hereby certify that the foregoing Resolution No. 24-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 3rd day of June 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
______________________________
Debra Fritz, Deputy City Clerk

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City Council Agenda Packet, June 3, 2024

ANNUAL REPORT OF THE OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT FOR THE 2024-2025 FISCAL YEAR

FINANCE

During the 2023-2024 fiscal year the Old Town La Verne Business Improvement District (“District”) received approximately $22,000 from the District fees paid by the businesses within the District. The 2023-2024 annual budget is expected to pay for approximately $65,000 in ongoing annual expenditures, with projected revenues of $68,000, leaving a fund balance of $160,000 at the end of the year. The Beer Walk event was not held due to lack of volunteers to run the event, which reduced operating expenses and revenue. For 2024-2025, with the expectation of all events returning to normal and the one-time Capital Improvement projects moving forward, the District is projecting revenues of $98,000 and expenditures of $135,000, leaving $123,000 in reserves. A summary of the proposed 2024-2025 budget is attached as Exhibit A.

PROMOTIONS

In the last year most of the Old Town Events occurred as normal. The Cruisin La Verne and Cool Cruise car events occurred under the agreement with the car show promoter that was approved in August 2022. That agreement will expire after the Cool Cruise event in Spring of 2025.

As mentioned above, the Beer Walk was not held in 2023 due to lack of volunteers.

The Wine Walk, however, was held in April 2024 and nearly sold out of tickets and was deemed a great success. The Holiday Stroll was able to utilize the re-designed Mainiero Square in December.

Support for all of these events includes logistics, advertising and other publicity, which in turn brings the public and new businesses to Old Town. The continued business growth in Old Town is a result of these efforts. The Old Town La Verne Business Improvement Association (“Association”) has taken on more of the responsibilities of marketing the Old Town businesses and events. They continue to use social media and their website, www.oldtownlaverne.org, to help promote the area.

The City is currently exploring hiring an outside firm to evaluate the current roles and responsibilities of both the District and the Association, with the expectation that in this fiscal year there will be some modifications, including the Association hiring a part-time person to help with the major events and promotion of Old Town.

ANNUAL BREAKFAST MEETING

The Annual Meeting of the OTLVBID was held on April 1, 2024. The District Board heard an update on the Metro A (Gold) Line project, an update on the City by the Mayor, and update from the University of La Verne.

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City Council Agenda Packet, June 3, 2024

ONGOING SERVICE/MAINTENANCE

The District provides ongoing service for Old Town businesses by way of regular sidewalk cleaning, landscape maintenance and replacement, and through funding of the electrical costs for the lights in Old Town street trees.

MAJOR PROJECTS

It was expected that Phase 2 of the tree lights would occur this last year, which would have included the expansion of electrical and irrigation primarily on Bonita Avenue to plant new trees and expand the tree lights in the future. However, there are electrical issues with some of the existing tree lights, so the Board provided direction to not pursue expansion this year. As a replacement, the Board provided direction to budget $20,000 towards the purchase of banner brackets for the street lights in Old Town for seasonal promotions.

ORANIZATIONAL ASSESSMENT

The City will be engaging an outside consultant to evaluate the current state of the District and to identify improvements that can be made, including the shifting of certain responsibilities from the District and City Staff to the Association. This guidance will hopefully make promotion of events in Old Town more effective, efficient, and result in bigger and better events. It is also expected that through this process, the appointment of the District members will be modified to follow the appointments made to the Association, so that the Association becomes the Advisory Board to the City Council.

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City Council Agenda Packet, June 3, 2024
2023/2024 2023/2024 2024/2025
REVENUES Budget Est. Year End Budget
Business License Fees $18,000 $22,000 $18,000 17%
Wine Walk $55,000 $45,000 $55,000 51%
Beer Walk $35,000 $0 $35,000 32%
REVENUES - TOTAL $108,000 $67,000 $108,000 100%
2023/2024 2023/2024 2024/2025
EXPENDITURES Budget Est. Year End Budget
OPERATIONAL (Div 1)
Sidewalk/Trash/Cleaning/Landscaping $7,000 $7,000 $7,000 6% ULV Dinner Crawl Entertainment $500 $500 $500 0%
Edison $3,000 $0 $3,000 2%
Annual Meeting $1,000 $1,000 $1,000 1%
Street Light Banners $1,000 $1,000 $1,000 1%
Contingency $2,000 $0 $2,000 2%
Transfer to Association $15,000 $15,000 $30,000 24%
Capital Outlay (Mainiero, Street/Tree Lights) $20,000 $0 $20,000 16% OPERATIONAL SUBTOTAL $49,500 $24,500 $64,500 51%
EVENTS
Cool Cruise Auto Show (Div 2) $2,000 $2,000 $2,000 2%
Future Old Town Event (Div 4) $0 $0 $0 0%
Holiday Stroll (Div 5) $2,600 $2,000 $2,600 2%
Wine Walk Event (Div 6) $29,500 $29,500 $29,500 23%
Fall Event- Halloween (Div 7) $400 $400 $400 0%
Cruisin La Verne Auto Show (Div 8) $2,000 $200 $2,000 2% Beer Walk (Div 9) $25,650 $0 $25,650 20%
EVENTS SUBTOTAL $62,150 $34,100 $62,150 49%
EXPENDITURES TOTAL $111,650 $58,600 $126,650 100%
Note: Anticipated Fund Balance on July 1 2024 is $160,000

OLD TOWN LA VERNE

BUSINESS IMPROVEMENT DISTRICT
2024/2025 BUDGET

EXHIBIT A

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City Council Agenda Packet, June 3, 2024
City of La Verne,City Council
Agenda Report

DATE: June 3, 2024
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: APPROPRIATION OF FUNDS AND AWARD OF CONTRACT TO HARDY & HARPER INC. FOR GROVE AND HAYES, KING, ET AL. LOCAL STREET

IMPROVEMENT PROJECT

SUMMARY
This action will award a construction contract to Hardy & Harper, Inc. in the amount of $2,142,000 for the Grove & Hayes King Et al. Local Street Improvement Project. The project will be funded by a combination of Gas Tax, SB1 RMRA, and ROW Management funds for the repaving of existing asphalt pavement, concrete repairs, parking lot improvements, replacement of various signage and striping, and school zone crosswalk & curb ramp enhancements.

RECOMMENDATION
That the City Council:

1. Award an agreement to Hardy & Harper Inc. in the amount of $2,142,000 for Grove & Hayes King, et al Local Street Improvement Project;

2. Authorize the Public Works Director, or designee, to issue change orders not exceeding 10% of the construction budget for a total possible construction contract cost of $2,356,200; and,

DISCUSSION
Each year, City staff review the recommendations of the City’s Pavement Management Program (PMP) to ensure the City’s roadway network is maintained efficiently. Pavement condition assessment data is input into the system along with current cost estimates of possible maintenance strategies. The PMP system output is created as a recommended street repair list that includes consideration of costs while focusing on maintaining and improving the City’s overall Pavement Condition Index (PCI) on a citywide scale.

City staff use the PMP output plans to evaluate potential streets for maintenance each year as a guidance tool. The pavement improvement projects for FY 22-23 and 23-24 were identified to be adjacent neighborhoods. This area is generally composed of the residential areas located to the east of White Avenue, north of Bonita Avenue and south of Foothill Boulevard, with the easterly City limits establishing the west boundary of the project. Staff evaluated strategies to

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City Council Agenda Packet, June 3, 2024
Appropriation of Funds and Award of Contract to Hardy & Harper Inc. for Grove and Hayes, King, Et Al. Local Street Improvement Project, Page 2

minimize resident impacts in the area, along with leveraging a larger combined project scale, in order to enhance competitive pricing from qualified contractors. This approach of combining the projects will also minimize disruption to the neighborhoods in one project rather than two. Given the opportunity to create efficiency, the City opted to delay the FY 22-23 project and merge the construction work with the FY 23-24 scope into one larger project.

In addition to the work covered by the recommended pavement maintenance (Project Nos.

ST2304 and ST2403), City staff have included various pavement striping and signage improvements (Project No. MI2402) to further enhance the value of the project while implementing necessary upgrades and maintenance to existing roads in need of pavement marking refresh work. This work, along with pavement resurfacing to the Church of the Brethren parking lot (Project No. MI2401), which is utilized for Old Town La Verne parking through a shared parking agreement between the City and the Church, rounds out the complete scope of the project recommended for contract award.

On May 16, 2024, eight sealed bids were opened for the FY 22-23 Hayes Drive and King Street Et al. & FY 23-24 Grove Street Et al. Local Street Improvement Project. The work consists of furnishing all necessary materials, labor, tools, equipment and services to complete pavement, concrete and striping improvements at various locations throughout the City.

The following is a summary of the bid results:

BIDDER TOTAL BASE BID
Hardy & Harper, Inc $2,142,000.00
Gentry Brothers, Inc $2,296,833.20
All American Asphalt $2,398,082.00
Sequel Contractors, Inc $2,398,929.50
Excel Paving Company $2,659,790.00
Onyx Paving Company $2,727,000.00
R.J. Noble Company $2,822,168.50
I E General Engineering, Inc $3,165,820.00

The engineer’s estimate for the project was $2,670,000. As noted in the prior summary of bids submitted, the bids ranged from $2,142,000 to $3,165,820. City staff evaluated the bid of the apparent low bidder and found Hardy & Harper, Inc. to be the lowest, most responsible and responsive bid of the eight received. The firm meets the required contractors' licensing and is not listed on the Federal Exclusion List for projects of this type. City staff have also verified the Contractor’s Department of Industrial Relations registration as active at the time bids were opened. It is anticipated the project will begin in Summer 2024.

FISCAL ANALYSIS
The engineer's estimate for the base scope of work is $2,670,000. The full cost of the project, including contingency and other project administration costs for the project is available through a combination of funds outlined below. In addition to the construction contract cost of $2,142,000 and construction contingency (10%) of $214,200, the project budget also includes a budgeted allowance of $190,000 to cover design, construction management, construction

Page 82 of 89 ends

City Council Agenda Packet, June 3, 2024
Appropriation of Funds and Award of Contract to Hardy & Harper Inc. for Grove and Hayes, King, Et Al. Local Street Improvement Project, Page 3

inspection and other related costs required for the City to facilitate construction of the project. The resulting total project cost is budgeted to be $2,546,200.

SB1 RMRA - Fund 207 (FY 23-24 Adopted
Budgeted):
$ 1,527,434
SB1 RMRA - Fund 207 (Recommended
Appropriation):
$ 355,555
ROW Mngmt - Fund 406 (Recommended
Appropriation)
$ 195,121
Gas Tax - Fund 206 (Recommended
Appropriation):
$ 468.090
Total Project Budget: $ 2,546,200

While the award is being handled under a single project, for funding and reporting purposes, there are four projects that are included. The individual funding actions for these projects are outlined in the following table:

ENVIRONMENTAL ANALYSIS
This project is categorically exempt from the California Environmental Quality Act, Section 15301 Existing Facilities, and City of La Verne environmental guidelines.

LEGAL REVIEW
The City Attorney has approved to form the Public Work Construction Contract.

ATTACHMENTS

1. Attachment 1 -Resolution Hayes King Grove Et al. Project Award 2024 CLN

2. Attachment 2 - Bid Summary

Coordinated with:

Meg McWade, Director of Public Works

Page 83 of 89 ends

City Council Agenda Packet, June 3, 2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,

CALIFORNIA, AUTHORIZING EXECUTION OF A PUBLIC WORKS CONTRACT WITH HARDY AND HARPER, INC. AND APPROPRIATE FUNDS FOR THE GROVE AND HAYES, KING, ET AL. LOCAL STREET IMPROVEMENT PROJECT.

WHEREAS, the City Council of the City of La Verne, California, has heretofore obtained a bid for the construction of the Grove, and Hayes, King, et al. Local Street Improvement Project (Project) utilizing a formal bidding procedure; and, WHEREAS, the bid has been analyzed by the Public Works Department of the City of La Verne; and,
WHEREAS, the Public Works Department has recommended to the City Council that the bid of Hardy and Harper, Inc. in the amount of $2,142,000.00 is in accordance with specifications and other data incidental to the obtaining the bid for such improvements, through the formal bid process and should be accepted by the City Council; and,
WHEREAS, the bid has now been considered by the City Council; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. That the City Council does hereby find and determine that the bid of the Contractor is the lowest and best responsible bid for the construction of the Project.

Section 2. That the contract for the construction of the Project, as set forth, is in accordance with the plans, specifications and other data, and the same is hereby awarded to the Contractor subject to the following conditions:
a. That the Contractor execute and deliver an appropriate contract covering the Project;

Page 84 of 89 ends

City Council Agenda Packet, June 3, 2024
Reso No. 24-XX Page 2 of 3
b. That the form of the contract shall be approved by the City Attorney for the City of La Verne;
c. That the Contractor post with the City of La Verne appropriate bonds covering Faithful Performance, and Labor and Materials, both in the amount of the contract, as required by the specifications; and, d. That the Contractor provide the City of La Verne with certificates of insurance naming the City and the Engineer as additional insured in accordance with the contract documents.

Section 3. That the Mayor and Deputy City Clerk are hereby authorized on behalf of the City of La Verne to enter into a contract with the Contractor, for the construction of the Project as set forth and in accordance with plans, specifications and other data therein referred to.

Section 4. Funds in the amount of $468,090 are appropriated to the Project from available Gas Tax funds – Fund 206, an additional $195,121 from ROW Management funds – Fund 406, and an additional $355,555 of SB1 RMRA funds – Fund 207 to supplement previously budgeted SB1 funds of $1,527,434 for a total project budget of 2,546,200 to cover all construction costs including a 10% project contingency, staff time and other related design and construction administration costs for the purpose of the Project. There are four individual projects included in this project.

The following table details the appropriation action by project:

Section 5. That the City Council does hereby find and determine that this Project is categorically exempt from the California Environmental Quality Act, Section 15301 – Existing Facilities, and the City of La Verne environmental guidelines and Proj. No. Project Name Fund Name - Fund No.

FY 23/24
Adopted
CIP Budget
June 3, 2024
City Council
Action
June 3, 2024
Revised
Project Budget
ST 2304 SB1 Grove Street Neighborhood Street Rehab SB 1 RMRA - Fund 207 1,527,434$ (380,761)$ 1,146,673$ ST 2403 SB1 Hayes King Neighborhood Street Rehab SB1 RMRA - Fund 207 -$ 736,317$ 736,317$ MI 2401 Public Parking Lot Imp (Church of the Brethren) ROW Management - Fund 406 -$ 195,121$ 195,121$ MI 2402 Signage and Striping Gas Tax - Fund 206 -$ 468,090$ 468,090$ 1,527,434$ 1,018,766$ 2,546,200$
Grove & Hayes King, et al Local Street Improvement Project

Page 85 of 89 ends

City Council Agenda Packet, June 3, 2024
Reso No. 24-XX Page 3 of 3
affirms the State’s determination of a Categorical Exclusion under NEPA, 23 CFR 771.117(c): activity (c)(4).

Section 6. That the Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 3rd day of June, 2024.

Mayor Tim Hepburn
ATTEST:

Debra Fritz, Deputy City Clerk
I, Debra Fritz, Deputy City Clerk of the City of La Verne, Do HEREBY CERTIFY that Resolution No. 24-xx was duly passed and adopted by the said City Council at a meeting of the said Council held on the 3rd day of June, 2024 and passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Fritz, Deputy City Clerk

Page 86 of 89 ends

City Council Agenda Packet, June 3, 2024
BID DATE: Summary of proposals received for:
(909) 594-9702 TIME:

FAX (909) 594-2658 PLACE: La Verne City Hall
398 Lemon Creek Drive, Suite E • Walnut, CA 91789

Computed By:

Item
No.

A-1
Clearing and Grubbing, Mobilization,
Traffic Control, & NPDES for A-2 – A-8
1 LS 35,000.00$ $35,000.00 $99,000.00 $99,000.00 $117,213.60 $117,213.60 $53,500.00 $53,500.00 $105,000.00 $105,000.00 $128,000.00 $128,000.00 $111,00 0.00 $111,000.00 $206,500.00 $206,500.00 $170,000.00 $170,000.00 A-2
Signage and Thermoplastic Striping
for A-3 – A-7
1 LS 25,000.00$ $25,000.00 $5,220.00 $5,220.00 $10,000.00 $10,000.00 $7,000.00 $7,000.00 $7,500.00 $7,500.00 $5,100.00 $5,100.00 $29,525.00 $29,525.00 $ 5,600.00 $5,600.00 $7,700.00 $7,700.00 A-3
Remove Existing and Construct 4”
P.C.C. Sidewalk per City of La Verne
Std. Drawing No. ST-2, 4, and 5
4805 SF 25.00$ $120,125.00 $9.00 $43,245.00 $9.00 $43,245.00 $17.00 $81,685.00 $18.50 $88,892.50 $18.00 $86,490.00 $13.00 $62,465.00 $12.00 $57,6 60.00 $20.00 $96,100.00 A-4
Remove Existing and Construct New
Curb and Gutter per La Verne Std. St-
6, Case and Type per Plan
287 LF 115.00$ $33,005.00 $72.00 $20,664.00 $75.00 $21,525.00 $127.00 $36,449.00 $100.00 $28,700.00 $150.00 $43,050.00 $99.00 $28,413.00 $159.00 $4 5,633.00 $45.00 $12,915.00 A-5
Remove Existing and Construct New
Curb Ramp with Truncated Does per
SSPWC STD. Plan 111-5, Case and
Type per Plan
12 EA 8,500.00$ $102,000.00 $7,600.00 $91,200.00 $8,500.00 $102,000.00 $9,300.00 $111,600.00 $6,000.00 $72,000.00 $8,000.00 $96,000.00 $7,700.00 $92, 400.00 $7,600.00 $91,200.00 $9,500.00 $114,000.00 A-6
Cold Mill Existing AC Pavement To a
Depth of 2” (Hayes King Et Al)
230000 SF 0.30$ $69,000.00 $0.22 $50,600.00 $0.40 $92,000.00 $0.38 $87,400.00 $0.45 $103,500.00 $0.47 $108,100.00 $0.27 $62,100.00 $0.43 $98,900 .00 $0.45 $103,500.00 A-7
Deep Pavement Repairs including
Removal of 8” Pavement and Re-
pavement of 6” Pavement
1000 SF 8.00$ $8,000.00 $15.00 $15,000.00 $4.00 $4,000.00 $15.00 $15,000.00 $25.00 $25,000.00 $20.00 $20,000.00 $15.00 $15,000.00 $28.00 $28,0 00.00 $20.00 $20,000.00 A-8
Construct 2" C2 PG 64-10 Overlay
(Hayes King Et Al)
2898 TON 135.00$ $391,230.00 $95.00 $275,310.00 $90.00 $260,820.00 $108.00 $312,984.00 $102.00 $295,596.00 $110.00 $318,780.00 $111.00 $321,678.00 $ 142.00 $411,516.00 $160.00 $463,680.00 A-9
Adjust Existing Valve To Finished
Surface
40 EA 500.00$ $20,000.00 $52.00 $2,080.00 $100.00 $4,000.00 $95.00 $3,800.00 $1,050.00 $42,000.00 $960.00 $38,400.00 $555.00 $22,200.00 $165.00 $6 ,600.00 $500.00 $20,000.00 A-10
Adjust Existing Manhole To Finished
Surface
29 EA 1,200.00$ $34,800.00 $590.00 $17,110.00 $800.00 $23,200.00 $1,600.00 $46,400.00 $1,400.00 $40,600.00 $1,200.00 $34,800.00 $1,111.00 $32,219.00 $ 1,150.00 $33,350.00 $1,500.00 $43,500.00 B-1
Clearing and Grubbing, Mobilization,
Traffic Control, & NPDES for items B-2
– B-12
1 LS 35,000.00$ $35,000.00 $144,503.00 $144,503.00 $154,365.60 $154,365.60 $84,500.00 $84,500.00 $105,000.00 $105,000.00 $193,000.00 $193,000.00 $322,000.00 $322,000.00 $50,000.00 $50,000.00 $150,000.00 $150,000.00 B-2
Signage and Thermoplastic Striping
for items B-3 – B-12
1 LS 25,000.00$ $25,000.00 $12,000.00 $12,000.00 $18,000.00 $18,000.00 $14,000.00 $14,000.00 $13,500.00 $13,500.00 $12,000.00 $12,000.00 $43,980.00 $43 ,980.00 $12,000.00 $12,000.00 $14,855.00 $14,855.00 B-3
Remove Existing and Construct 4”
P.C.C. Sidewalk per City of La Verne
Std. Drawing No. ST-2, 4, and 5
1200 SF 25.00 $ $30,000.00 $9.50 $11,400.00 $9.00 $10,800.00 $17.00 $20,400.00 $18.50 $22,200.00 $18.00 $21,600.00 $13.00 $15,600.00 $12.00 $14,40 0.00 $22.00 $26,400.00 B-4
Remove Existing and Construct New
Curb and Gutter per City of La Verne
Std St-6, Case and Type per Plan
200 LF 115.00$ $23,000.00 $72.00 $14,400.00 $85.00 $17,000.00 $127.00 $25,400.00 $100.00 $20,000.00 $150.00 $30,000.00 $99.00 $19,800.00 $159.00 $3 1,800.00 $60.00 $12,000.00 B-5
Remove Existing and Construct New
Curb Ramp per SSPWC STD. Plan
111-5, Case and Type per Plan
24 EA 8,500.00$ $204,000.00 $7,600.00 $182,400.00 $8,500.00 $204,000.00 $9,300.00 $223,200.00 $6,000.00 $144,000.00 $8,000.00 $192,000.00 $7,700.00 $ 184,800.00 $8,000.00 $192,000.00 $9,500.00 $228,000.00 B-6
Remove Existing and Construct X-
Gutter per SSPWC STD. Plan 123-3
520 SF 32.00 $ $16,640.00 $25.00 $13,000.00 $18.00 $9,360.00 $32.00 $16,640.00 $25.00 $13,000.00 $42.00 $21,840.00 $37.00 $19,240.00 $31.00 $16,1 20.00 $45.00 $23,400.00 B-7
Cold Mill Existing AC Pavement To a
Depth of 2” (Grove St Et Al)
380000 SF 0.30 $ $114,000.00 $0.22 $83,600.00 $0.40 $152,000.00 $0.38 $144,400.00 $0.45 $171,000.00 $0.47 $178,600.00 $0.27 $102,600.00 $0.43 $16 3,400.00 $0.45 $171,000.00 B-8
Deep Pavement Repairs including
Removal of 8” and Re-pavement of 6”
1000 SF 8.00 $ $8,000.00 $15.00 $15,000.00 $4.00 $4,000.00 $15.00 $15,000.00 $25.00 $25,000.00 $20.00 $20,000.00 $15.00 $15,000.00 $29.00 $29,0 00.00 $20.00 $20,000.00 B-9
Construct 2" C2 PG 64-10 Overlay
(Grove St Et Al)
4788 TON 135.00$ $646,380.00 $95.00 $454,860.00 $90.00 $430,920.00 $108.00 $517,104.00 $102.00 $488,376.00 $110.00 $526,680.00 $111.00 $531,468.00 $ 142.00 $679,896.00 $165.00 $790,020.00 B-10
Remove Wood Bollards (2) and Pave
Bike Access at Grove and Fulton
1 LS 7,500.00$ $7,500.00 $5,060.00 $5,060.00 $1,500.00 $1,500.00 $1,500.00 $1,500.00 $1,000.00 $1,000.00 $3,000.00 $3,000.00 $29,000.00 $29,000.00 $1 2,000.00 $12,000.00 $7,500.00 $7,500.00 B-11
Adjust Existing Valve To Finished
Surface
70 EA 500.00$ $35,000.00 $52.00 $3,640.00 $100.00 $7,000.00 $95.00 $6,650.00 $1,050.00 $73,500.00 $960.00 $67,200.00 $555.00 $38,850.00 $165.00 $1 1,550.00 $500.00 $35,000.00 B-12
Adjust Existing Manhole To Finished
Surface
42 EA 1,200.00$ $50,400.00 $590.00 $24,780.00 $800.00 $33,600.00 $1,600.00 $67,200.00 $1,400.00 $58,800.00 $1,200.00 $50,400.00 $1,111.00 $46,662.00 $ 1,150.00 $48,300.00 $1,500.00 $63,000.00 C-1
Clearing and Grubbing, Mobilization,
Traffic Control, & NPDES for items C-
2 – C-10
1 LS 35,000.00$ $35,000.00 $12,700.00 $12,700.00 $37,809.00 $37,809.00 $32,000.00 $32,000.00 $25,000.00 $25,000.00 $24,000.00 $24,000.00 $22,000.00 $22 ,000.00 $11,500.00 $11,500.00 $30,000.00 $30,000.00 C-2
Signage and Thermoplastic Striping
for items C-3 – C-10
1 LS 25,000.00$ $25,000.00 $13,140.00 $13,140.00 $20,000.00 $20,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $13,000.00 $13,000.00 $32,578.00 $32 ,578.00 $14,000.00 $14,000.00 $16,020.00 $16,020.00 C-3
Remove and Reinstall Existing P.C.C.

Wheel Stop
29 EA 400.00$ $11,600.00 $170.00 $4,930.00 $198.00 $5,742.00 $170.00 $4,930.00 $150.00 $4,350.00 $170.00 $4,930.00 $222.00 $6,438.00 $182.00 $5,27 8.00 $182.00 $5,278.00 C-4 I
nstall New P.C.C. Wheel Stop
18 EA 600.00$ $10,800.00 $92.00 $1,656.00 $105.60 $1,900.80 $90.00 $1,620.00 $100.00 $1,800.00 $90.00 $1,620.00 $111.00 $1,998.00 $97.00 $1,746.00 $97.00 $1,746.00 C-5 Install #6 Pull Box with Fiberlite Lid
8 EA 900.00$ $7,200.00 $1,470.00 $11,760.00 $3,180.00 $25,440.00 $2,100.00 $16,800.00 $1,500.00 $12,000.00 $2,100.00 $16,800.00 $2,200.00 $17,6 00.00 $1,500.00 $12,000.00 $2,500.00 $20,000.00 C-6 Install 4” Conduit 575 LF 65.00$ $37,375.00 $116.00 $66,700.00 $174.00 $100,050.00 $85.00 $48,875.00 $120.00 $69,000.00 $85.00 $48,875.00 $88.00 $50,600.00 $121.0 0 $69,575.00 $95.00 $54,625.00 C-7
Cold Mill Existing AC Pavement To a
Depth of 1.25” (Hayes King Et Al
Parking Lot)
22000 SF 0.30$ $6,600.00 $0.75 $16,500.00 $0.55 $12,100.00 $0.95 $20,900.00 $1.00 $22,000.00 $0.95 $20,900.00 $0.27 $5,940.00 $1.10 $24,200.00 $0.75 $16,500.00 C-8
Construct 1.25" C2 PG 64-10 Overlay
(Hayes King Et Al Parking Lot)
185 TON 155.00$ $28,675.00 $176.00 $32,560.00 $90.00 $16,650.00 $170.00 $31,450.00 $195.00 $36,075.00 $123.00 $22,755.00 $222.00 $41,070.00 $278.00 $51,430.00 $185.00 $34,225.00 C-9
Adjust Existing Valve To Finished
Surface
2 EA 800.00$ $1,600.00 $1,050.00 $2,100.00 $100.00 $200.00 $95.00 $190.00 $1,050.00 $2,100.00 $960.00 $1,920.00 $333.00 $666.00 $165.00 $330.00 $8 00.00 $1,600.00 C-10
Adjust Existing Grate Basin to Finished
Surface
2 EA 1,500.00$ $3,000.00 $1,050.00 $2,100.00 $800.00 $1,600.00 $1,700.00 $3,400.00 $1,400.00 $2,800.00 $12,000.00 $24,000.00 $5,555.00 $11,110.00 $7, 800.00 $15,600.00 $1,200.00 $2,400.00 Hayes, King, Grove Et al Street Improvement Project

CITY OF LA VERNE
R.J. Noble Company
15505 E. Lincoln Avenue
Orange, CA 92867
714-637-1550 Ext. 311
Unit Price Total
I E General Engineering, Inc.
1440 Beaumont Avenue
Beaumont, CA 92223
951-616-3311
Unit Price Total
13546 Imperial Highway
Santa Fe Springs, CA 90670
562-802-7227
Irwindale, CA 91706
Engineer's Estimate
Hardy & Harper, Inc. Gentry Brother, Inc.
400 E. 6th Street
All American Asphalt
384 E. Live Oak Avenue32 Rancho Circle
Sequel Contractors, Inc.

Corona, CA 92879
951-736-7600
Lake Forest, CA 92630
714-444-1851 Ext. 121
Anaheim, CA 92806
714-632-6699
TotalDescription Quantity Unit Unit Price TotalUnit Price Total Unit PriceUnit Price Total 626-357-9731 Ext. 115
Excel Paving Company
2230 Lemon Avenue
Long Beach, CA 90806
562-599-5841 Ext. 242
Unit Price TotalUnit Price TotalUnit Price Total
Onyx Paving Company
2890 E. La Cresta Avenue

Page 1 of 3 ends

Page 87 of 89 ends

City Council Agenda Packet, June 3, 2024
BID DATE: Summary of proposals received for:
(909) 594-9702 TIME:

FAX (909) 594-2658 PLACE: La Verne City Hall
Hayes, King, Grove Et al Street Improvement Project

CITY OF LA VERNE
D-1
Clearing and Grubbing, Mobilization,
Traffic Control, & NPDES for D-2 – D-
1 LS 35,000.00$ $35,000.00 $59,195.00 $59,195.00 $20,000.00 $20,000.00 $29,000.00 $29,000.00 $10,000.00 $10,000.00 $2,000.00 $2,000.00 $66,000.00 $66,0 00.00 $32,000.00 $32,000.00 $70,000.00 $70,000.00 D-2
Install Exempt sign with existing W10-1
sign at 3rd St – W.B. approach
1 LS 750.00$ $750.00 $197.00 $197.00 $228.00 $228.00 $195.00 $195.00 $200.00 $200.00 $200.00 $200.00 $190.00 $190.00 $209.00 $209.00 $200.00 $200.0 0 D-3
Install Exempt sign with existing W10-1
sign next to RXR at 3rd St – E.B.
approach and Remove Existing W10-1
sign
1 LS 750.00$ $750.00 $291.00 $291.00 $336.00 $336.00 $290.00 $290.00 $300.00 $300.00 $300.00 $300.00 $280.00 $280.00 $308.00 $308.00 $310.00 $310.0 0 D-4
Install W10-2 sign on new post before
3rd St with an Exempt sign per
MUTDC Table 2C-4 at Wheeler Ave. –
N.B. approach
1 LS 750.00$ $750.00 $550.00 $550.00 $636.00 $636.00 $550.00 $550.00 $550.00 $550.00 $600.00 $600.00 $530.00 $530.00 $583.00 $583.00 $585.00 $585.0 0 D-5
Install W10-2 sign on new post before
3rd St with an Exempt sign per
MUTDC Table 2C-4 at Wheeler Ave. –
S.B. approach
1 LS 750.00$ $750.00 $550.00 $550.00 $636.00 $636.00 $550.00 $550.00 $550.00 $550.00 $600.00 $600.00 $530.00 $530.00 $583.00 $583.00 $585.00 $585.0 0 D-6
Move W10-1 sign to RXR and install
Exempt sign to the existing W10-1 post
at Palomares Ave. – E.B. approach
1 LS 750.00$ $750.00 $300.00 $300.00 $348.00 $348.00 $300.00 $300.00 $300.00 $300.00 $300.00 $300.00 $290.00 $290.00 $319.00 $319.00 $320.00 $320.0 0 D-7
Install W10-2 sign on new post with an
Exempt sign per MUTDC Table 2C-4
at Wheeler Ave. – N.B. approach
1 LS 750.00$ $750.00 $550.00 $550.00 $636.00 $636.00 $550.00 $550.00 $550.00 $550.00 $600.00 $600.00 $530.00 $530.00 $583.00 $583.00 $585.00 $585.0 0 D-8
nstall W10-2 sign on new post with an
Exempt sign per MUTDC Table 2C-4
at Wheeler Ave. – S.B. approach
1 LS 750.00$ $750.00 $550.00 $550.00 $636.00 $636.00 $550.00 $550.00 $550.00 $550.00 $600.00 $600.00 $530.00 $530.00 $583.00 $583.00 $585.00 $585.0 0 D-9
Install Exempt sign with existing W10-1
sign at Bonita St – W.B. approach
1 LS 750.00$ $750.00 $197.00 $197.00 $228.00 $228.00 $195.00 $195.00 $200.00 $200.00 $200.00 $200.00 $190.00 $190.00 $209.00 $209.00 $210.00 $210.0 0 D-10
Install Exempt sign with existing W10-1
sign at Bonita St – E.B. approach
1 LS 750.00$ $750.00 $197.00 $197.00 $228.00 $228.00 $195.00 $195.00 $200.00 $200.00 $200.00 $200.00 $190.00 $190.00 $209.00 $209.00 $210.00 $210.0 0 D-11
Install W10-2 sign on new post with an
Exempt sign at Wheeler Ave. – N.B.
approach
1 LS 750.00$ $750.00 $550.00 $550.00 $636.00 $636.00 $550.00 $550.00 $550.00 $550.00 $600.00 $600.00 $530.00 $530.00 $583.00 $583.00 $585.00 $585.0 0 D-12
Install W10-2 sign on new post with an
Exempt sign at Wheeler Ave. – S.B.
approach
1 LS 750.00$ $750.00 $550.00 $550.00 $636.00 $636.00 $550.00 $550.00 $550.00 $550.00 $600.00 $600.00 $530.00 $530.00 $583.00 $583.00 $585.00 $585.0 0 D-13
Remove existing and Construct
Exempt sign on existing W10-1 sign at
5th St – W.B. approach
1 LS 750.00$ $750.00 $320.00 $320.00 $372.00 $372.00 $320.00 $320.00 $320.00 $320.00 $400.00 $400.00 $310.00 $310.00 $341.00 $341.00 $341.00 $341.0 0 D-14
Remove existing and Construct
Exempt sign on existing W10-1 sign at
5th St – E.B. approach
1 LS 750.00$ $750.00 $320.00 $320.00 $372.00 $372.00 $320.00 $320.00 $320.00 $320.00 $400.00 $400.00 $310.00 $310.00 $341.00 $341.00 $310.00 $310.0 0 D-15
Install W10-2 sign on new post with an
Exempt sign per MUTDC Table 2C-4
at Wheeler Ave. – N.B. approach
1 LS 750.00$ $750.00 $550.00 $550.00 $636.00 $636.00 $550.00 $550.00 $550.00 $550.00 $600.00 $600.00 $530.00 $530.00 $583.00 $583.00 $585.00 $585.0 0 D-16
Install W10-2 sign on new post with an
Exempt sign per MUTDC Table 2C-4
at Wheeler Ave. – S.B. approach
1 LS 750.00$ $750.00 $550.00 $550.00 $636.00 $636.00 $550.00 $550.00 $550.00 $550.00 $600.00 $600.00 $530.00 $530.00 $583.00 $583.00 $585.00 $585.0 0 D-17
Install Pavement Markers and
Thermoplastic Traffic Lines per
Caltrans STD Plans A20A Detail 22 on
Sedala Ave. between Forestdale St.
and Juanita Ave.
750 LF 5.49 $ $4,120.00 $2.90 $2,175.00 $3.30 $2,475.00 $3.00 $2,250.00 $3.00 $2,250.00 $3.00 $2,250.00 $2.75 $2,062.50 $3.03 $2,272.50 $3.10 $2 ,325.00 D-18
Remove Existing paint and Replace
with new Pavement Markers,
Thermoplastic Traffic Lines and Six
Additional Lane Arrows per Caltrans
STD Plans A20A Detail 22 on Towne
Center Dr
1 LS 15,000.00$ $15,000.00 $6,300.00 $6,300.00 $10,000.00 $10,000.00 $6,300.00 $6,300.00 $6,300.00 $6,300.00 $6,200.00 $6,200.00 $6,178.00 $6,178.00 $6, 800.00 $6,800.00 $6,800.00 $6,800.00 D-19
Remove Existing striping and Limit
Lines and Replace with Four New
Yellow Thermoplastic Ladder-type
Crosswalk Striping and Four Additional
Limit Lines per Caltrans STD. Plan
A24F at Evergreen St. & D St.
1 LS 12,000.00$ $12,000.00 $8,200.00 $8,200.00 $12,000.00 $12,000.00 $8,000.00 $8,000.00 $8,000.00 $8,000.00 $8,000.00 $8,000.00 $7,828.00 $7,828.00 $8, 600.00 $8,600.00 $8,610.00 $8,610.00 D-20
Remove Existing Striping and Limit
Lines and Replace with Two New
Yellow Thermoplastic Ladder-type
Crosswalk Striping and Two Additional
Limit Lines per Caltrans STD. Plan
A24F at 10th St. & D St.
1 LS 6,000.00$ $6,000.00 $5,880.00 $5,880.00 $6,726.00 $6,726.00 $5,700.00 $5,700.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $5,605.00 $5,605.00 $6,1 00.00 $6,100.00 $6,165.00 $6,165.00 D-21
Remove Existing and Replace with
One New Yellow Thermoplastic
Ladder-type Crosswalk Striping per
Caltrans STD. Plan A24F at 8th St. &
D St.
1 LS 4,500.00$ $4,500.00 $3,620.00 $3,620.00 $4,132.80 $4,132.80 $3,500.00 $3,500.00 $3,750.00 $3,750.00 $3,500.00 $3,500.00 $3,444.00 $3,444.00 $3,8 00.00 $3,800.00 $3,790.00 $3,790.00 D-22
Remove Existing and Replace with
Three New Yellow Thermoplastic
Ladder-type Crosswalk Striping per
Caltrans STD. Plan A24F, and Install
Yield to Pad signage, and Yield Limit
Line per Caltrans STD. Plan A24G
Detail “Yield Line” at 6th St. & D St.
1 LS 9,000.00$ $9,000.00 $5,950.00 $5,950.00 $6,796.80 $6,796.80 $5,800.00 $5,800.00 $6,000.00 $6,000.00 $5,700.00 $5,700.00 $5,664.00 $5,664.00 $6,2 00.00 $6,200.00 $6,230.00 $6,230.00 D-23
Install Four White Thermoplastic
Crosswalk Striping per Caltrans STD.

Plan A24F at 3rd St. & D St.
1 LS 6,000.00$ $6,000.00 $2,120.00 $2,120.00 $2,430.00 $2,430.00 $2,100.00 $2,100.00 $2,300.00 $2,300.00 $2,100.00 $2,100.00 $2,025.00 $2,025.00 $2,2 30.00 $2,230.00 $2,230.00 $2,230.00 D-24
Install Four White Thermoplastic
Crosswalk Striping per Caltrans STD.

Plan A24F at 2nd St. & D St.
1 LS 6,000.00$ $6,000.00 $2,110.00 $2,110.00 $2,412.00 $2,412.00 $2,100.00 $2,100.00 $2,300.00 $2,300.00 $2,200.00 $2,200.00 $2,010.00 $2,010.00 $2,2 00.00 $2,200.00 $2,215.00 $2,215.00 D-25
Install Green Preformed
Thermoplastic Bike Lane Marking with
Visigrip adjacent to existing Caltrans
STD. Plan A20D Detail 39A markings
at N. White St. & Durward Way
1 LS 15,000.00$ $15,000.00 $6,200.00 $6,200.00 $7,065.60 $7,065.60 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 $5,888.00 $5,888.00 $6,50 0.00 $6,500.00 $6,480.00 $6,480.00 D-26
Remove W1-5 sign and replace with a
W1-11 sign at the beginning and end
of Esperanza Dr. and Starline St.
2 EA 750.00$ $1,500.00 $470.00 $940.00 $540.00 $1,080.00 $470.00 $940.00 $500.00 $1,000.00 $500.00 $1,000.00 $450.00 $900.00 $495.00 $990.00 $500. 00 $1,000.00 D-27
Install post with two W1-8 signs on
Esperanza Dr. curve to Golden Hills
Rd. with a spacing of one standard
sign every 100'
6 EA 750.00$ $4,500.00 $550.00 $3,300.00 $636.00 $3,816.00 $550.00 $3,300.00 $550.00 $3,300.00 $600.00 $3,600.00 $530.00 $3,180.00 $583.00 $3,498 .00 $585.00 $3,510.00 D-28
Install W1-8 solar flashing beacon sign
on Esperanza Dr. to Golden Hills Rd.
2 EA 14,000.00$ $28,000.00 $5,100.00 $10,200.00 $5,874.00 $11,748.00 $5,000.00 $10,000.00 $5,300.00 $10,600.00 $5,000.00 $10,000.00 $4,895.00 $9,790.00 $5,385.00 $10,770.00 $5,385.00 $10,770.00 D-29
Install Lighted Stop Signs on the N.B.
and S.B. approach of the intersections
of Emerald Ave. & Citruswood St. and
Emerald Ave. & Olivewood St.
4 EA 14,000.00$ $56,000.00 $5,580.00 $22,320.00 $6,434.40 $25,737.60 $5,500.00 $22,000.00 $5,500.00 $22,000.00 $5,400.00 $21,600.00 $5,362.00 $21,448.0 0 $6,000.00 $24,000.00 $6,440.00 $25,760.00

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City Council Agenda Packet, June 3, 2024
BID DATE: Summary of proposals received for:
(909) 594-9702 TIME:

FAX (909) 594-2658 PLACE: La Verne City Hall
Hayes, King, Grove Et al Street Improvement Project

CITY OF LA VERNE
D-30
Remove Existing Crosswalk Located at
the Intersection of Arrow Highway and
“B” Street and restore any affected
striping
1 LS 8,000.00$ $8,000.00 $1,820.00 $1,820.00 $2,100.00 $2,100.00 $1,800.00 $1,800.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $1,750.00 $1,750.00 $2,0 00.00 $2,000.00 $1,925.00 $1,925.00 D-31
Install two-coat paint to refresh all
white lane and pavement markings
along D Street from Foothill Blvd to
Durward Street
1 LS 7,500.00$ $7,500.00 $2,420.00 $2,420.00 $2,766.00 $2,766.00 $2,400.00 $2,400.00 $2,500.00 $2,500.00 $2,400.00 $2,400.00 $2,305.00 $2,305.00 $2,5 00.00 $2,500.00 $2,535.00 $2,535.00 D-32
Remove Existing Striping and Replace
with Two New Yellow Thermoplastic
Ladder-type Crosswalk Striping per
Caltrans STD. Plan A24F at 8th St. &
E St.
1 LS 7,500.00$ $7,500.00 $4,770.00 $4,770.00 $5,454.00 $5,454.00 $4,700.00 $4,700.00 $6,000.00 $6,000.00 $5,000.00 $5,000.00 $4,545.00 $4,545.00 $5,0 00.00 $5,000.00 $5,000.00 $5,000.00 D-33
Remove Existing Striping and Limit
Lines and Replace with Two New
Yellow Thermoplastic Ladder-type
Crosswalk Striping and Two Additional
Yield Limit Lines and Yield to Ped
Signage per Caltrans STD. Plan A24F
& A24G at 8th St. & F St.
1 LS 7,500.00$ $7,500.00 $4,540.00 $4,540.00 $5,190.00 $5,190.00 $4,500.00 $4,500.00 $4,800.00 $4,800.00 $4,500.00 $4,500.00 $4,325.00 $4,325.00 $4,8 00.00 $4,800.00 $4,760.00 $4,760.00 D-34
Install Rectangular Rapid Flashing
Beacons and APS Pedestrian Push
Button on 8th St. and F St.
1 LS 65,000.00$ $65,000.00 $25,200.00 $25,200.00 $60,450.00 $60,450.00 $43,000.00 $43,000.00 $27,000.00 $27,000.00 $43,000.00 $43,000.00 $44,000.00 $44 ,000.00 $26,000.00 $26,000.00 $46,200.00 $46,200.00 D-35
Remove Existing and Construct New
Curb Ramp with Truncated Domes per
SSPWC STD. Plan 111-5 at 8th St. &
F St.
3 EA 8,500.00$ $25,500.00 $15,200.00 $45,600.00 $9,000.00 $27,000.00 $9,300.00 $27,900.00 $6,000.00 $18,000.00 $8,000.00 $24,000.00 $5,082.00 $15,24 6.00 $8,000.00 $24,000.00 $9,500.00 $28,500.00 D-36
Install Rectangular Rapid Flashing
Beacons and APS Pedestrian Push
Button at 7th St. & E St.
1 LS 65,000.00$ $65,000.00 $25,200.00 $25,200.00 $60,540.00 $60,540.00 $43,000.00 $43,000.00 $27,000.00 $27,000.00 $45,000.00 $45,000.00 $44,000.00 $44 ,000.00 $26,000.00 $26,000.00 $46,200.00 $46,200.00 D-37
Remove Existing and Replace with
Four New Yellow Thermoplastic
Ladder-type Crosswalk Striping per
Caltrans STD. Plan A24F, and Install
Yield to Ped signage, and Yield Limit
Line per Caltrans STD. Plan A24G
Detail “Yield Line” at 7th St. & E St.
1 LS 7,500.00$ $7,500.00 $3,680.00 $3,680.00 $4,206.00 $4,206.00 $3,600.00 $3,600.00 $4,000.00 $4,000.00 $4,000.00 $4,000.00 $6,000.00 $6,000.00 $3,8 00.00 $3,800.00 $3,860.00 $3,860.00 D-38
Remove Existing and Replace with
Four New Yellow Thermoplastic
Ladder-type Crosswalk Striping per
Caltrans STD. Plan A24F, and Install
new Stop signage, and new offset
White Limit Line per Caltrans STD.

Plan at Holly Oak St. & Park Ave.
1 LS 7,500.00$ $7,500.00 $5,300.00 $5,300.00 $6,098.40 $6,098.40 $5,200.00 $5,200.00 $5,500.00 $5,500.00 $5,100.00 $5,100.00 $9,000.00 $9,000.00 $5,6 00.00 $5,600.00 $5,590.00 $5,590.00 D-39
Remove Existing and Construct New
Curb Ramp with Truncated Domes per
SSPWC STD. Plan 111-5 at Holly Oak
St. & Park Ave.
4 EA 8,500.00$ $34,000.00 $11,000.00 $44,000.00 $9,000.00 $36,000.00 $9,300.00 $37,200.00 $6,000.00 $24,000.00 $8,000.00 $32,000.00 $9,000.00 $36,00 0.00 $8,000.00 $32,000.00 $9,500.00 $38,000.00 D-40
Remove Existing Variable height Curb,
and Construct and 6” curb per City of
La Verne Std. Drawing No. ST-2, 4,
and 5 on the North side of Holly Oak
St. and Park Ave.
20 LF 150.00$ $3,000.00 $75.00 $1,500.00 $110.00 $2,200.00 $100.00 $2,000.00 $95.00 $1,900.00 $110.00 $2,200.00 $99.00 $1,980.00 $76.00 $1,520.00 $ 75.00 $1,500.00 D-41
Remove Existing 4” P.C.C. Sidewalk
on the North side of Holly Oak St. and
Park Ave. for construction of 4”
Sidewalk
200 SF 19.00 $ $3,800.00 $6.50 $1,300.00 $10.00 $2,000.00 $17.00 $3,400.00 $18.50 $3,700.00 $18.00 $3,600.00 $13.00 $2,600.00 $12.00 $2,400.00 $22 .00 $4,400.00 D-42
Relocate Existing Water Meter and
Box including all Connections to
Return Service on the North side of
Holly Oak St. and Park Ave. for
construction of New Curbs
1 LS 5,500.00$ $5,500.00 $42,000.00 $42,000.00 $4,000.00 $4,000.00 $22,000.00 $22,000.00 $12,000.00 $12,000.00 $9,000.00 $9,000.00 $44,000.00 $44,00 0.00 $84,000.00 $84,000.00 $17,000.00 $17,000.00 D-43
Install Red Curb Paint in various
locations in the City of La Verne with
an average length of 25’ installed per
location
800 LF 3.00 $ $2,400.00 $3.40 $2,720.00 $3.96 $3,168.00 $4.00 $3,200.00 $4.00 $3,200.00 $4.00 $3,200.00 $4.00 $3,200.00 $3.63 $2,904.00 $3.65 $2 ,920.00 D-44
Modify the Existing RRFB Located at D
St and 6th St with New APS
pushbuttons and two 5’x5’ sidewalk
panels at each location
1 LS 6,500.00$ $6,500.00 $39,000.00 $39,000.00 $10,000.00 $10,000.00 $14,000.00 $14,000.00 $27,000.00 $27,000.00 $14,000.00 $14,000.00 $24,026.50 $2 4,026.50 $26,000.00 $26,000.00 $20,000.00 $20,000.00 Total Base Bid
10 % Contingency
Comments
$ 272,700.00 $ 282,216.85 $ 316,582.00 $2,398,929.50 $2,659,790.00 $2,727,000.00 $2,822,168.50 $3,165,820.00$2,670,000.00 $2,142,000.00 $2,296,833.20 $2,398,082.00 $ 267,000.00 $ 214,200.00 $ 229,683.32 $ 239,808.20 Total $ 2,937,000.00 $ 2,356,200.00 $ 2,526,516.52 $ 2,637,890.20 $ 3,482,402.00 $ 239,892.95 $ 265,979.00 Apparent Low Bid

$ 2,638,822.45 $ 2,925,769.00 $ 2,999,700.00 $ 3,104,385.35

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City Council Agenda Packet, June 3, 2024

La Verne City CouncilJune 3, 2024

La Verne City Council
June 3, 2024