MINUTES OF A SPECIAL MEETING, STUDY SESSION AND
LAVERNE REGULAR MEETING
OF THE LA VERNE CITY COUNCIL
Monday, June 3, 2024
ACTION MINUTES
"see items in italics"
SPECIAL MEETING - 4:30 p.m. - Meeting called to order at 4:32 p.m.
ROLL CALL Council Member Meshal "Kash" Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steve F. Johnson, and Mayor Tim Hepburn.
Council Members present: Crosby, Lau, Kashifalghita (arrived at 5:00 p.m.), Johnson and Hepburn.
Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Sr. Management Analyst Erin Beilstein.
SPECIAL MEETING AGENDA - BUDGET
Budget overview of the proposed operating budget and capital improvement plan for fiscal year 2024/25.
Finance Director Lopez presented the overview of the city-wide balanced budget, with the following staff members then presenting their department budgets: Administration - Assistant City Manager Ranells, Finance - Director Lopez, Fire - Chief Nigg.
Mayor Hepburn adjourned the 4:30 p.m. special meeting and reconvened into the 5:30 p.m. study session.
STUDY SESSION - 5:30 p.m. - Meeting called to order at 5:30 p.m.
ROLL CALL Council Member Meshal "Kash" Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steve F. Johnson, and Mayor Tim Hepburn.
Council Members present: Crosby, Lau, Kashifalghita, Johnson and Hepburn.
Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Sr. Management Analyst Erin Beilstein.
STUDY SESSION - BUDGET
The department budget presentations continued with Police - Chief Gonzalez, Community Development - Director Scherer, Public Works - Director McWade, Community Services - Director Duran.
Finance Director Lopez presented the Capital Outlay and Special Programs summary portion of the budget, followed by Director McWade on the Capital Improvement Program.
City Manager Domer recapped the budget presentation.
Council discussion and comments:
Council Member Lau thanked the Finance staff for their hard work and encouraged the collaboration, so all are aware of the importance of each item in the budget.
Council Member Crosby also thanked the Finance staff and has concerns regarding the cost of PERS and the enterprise fund and maintaining the reserves.
Council Member Kashifalghita appreciates our staff and the balanced budget that was presented and that all departments are always paying attention to the needs of our public.
Mayor Pro Tem Johnson also appreciates the hard work to balance the budget.
Mayor Hepburn thanked all the departments for the diligence in the funding of all areas, the overtime situation needs to be monitored for employee burnout and possible worker's compensation issues. Residents expect good services, but we need to keep our reserves.
Mayor Hepburn recessed the study session at 6:28 p.m.
REGULAR CITY COUNCIL MEETING - 6:30 p.m. - The Regular Meeting was called to order at 6:46 p.m.
Mayor Hepburn read the rules of decorum.
PLEDGE OF ALLEGIANCE by Life Scout Christian Weber, Troop #411 Council Member Kashifalghita, on behalf of the City Council, presented Christian Weber with a Pride of La Verne Certificate of Recognition.
ROLL CALL
Council Member Meshal "Kash" Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.
City Manager Domer conducted roll call.
Council Members present: Crosby, Lau, Kashifalghita, Johnson and Hepburn.
Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Sr. Management Analyst Erin Beilstein.
PRESENTATION - Proclamation
Pride Month is a time to celebrate the identity, rights, and inclusion of LGBTQ people, and to advocate for inclusivity.
Mayor Hepburn called forward: Sherry Best to receive the proclamation to be given to CASI at their next meeting.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at thistime.)
Announcements were received from: Peter Hildago, Mt San Antonio College Board of Trustee Member, who introduced Mt. San Antonio colleges new President Dr. Martha Garcia. Sherry Best, La Verne Historical Society on the upcoming events.
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the City Council or member of the audience requests separate discussion.) It was moved by Johnson, seconded by Lau, and approved by a vote of 5-0.
1. CITY COUNCIL MINUTES of the regular City Council meeting of May 20, 2024.
Recommendation: That the City Council approve the minutes. Approved
2. REGISTER OF AUDITED DEMANDS for the following dates and amounts:
1. $2.599,579.68, dated May 8, 2024
2. $181,751,32 dated May 16, 2024
Recommendation: That the City Council approve the Register of Audited Demands.
Approved
3. Multi-Year Agreement with Nobel Systems for GIS Services and Online Permitting.
Nobel Systems, the City's Geographical Information System (GIS) provider and consultant since 2016, has proposed a new five-year agreement for GIS services and online permitting trom July 1, 2024, to June 30, 2029. Nobel is a sole-source provider that provides a full range of services all on one platform with significant investment by the City in establishing the system.
Recommendation: That the City Council approve a five-year agreement with Nobel Systems to provide online permitting and Geographic Information System (GIS) support from July 1, 2024, to June 30, 2029. Approved
4. Senate Bill 1 (CA Road Maintenance and Rehabilitation Act - RMRA) Project List for Fiscal Year 2024-2025. Adoption of a Resolution, as required by the California Transportation Commission, designating CIP Project - B Street (Bonita Avenue to Foothill Blvd) as the FY 24-25 project funded by Senate Bill 1, the Road Repair and Accountability Act of 2017 and highlighting the prior SB1 funded projects - Grove Street Neighborhood and Hayes King Neighborhood Street Rehabilitation Projects.
Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF
THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, ADOPTING A PROJECT LIST FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017," approving the proposed SB1 project list for Fiscal Year 2024-25 designating B street (Bonita Avenue to Foothill Boulevard) Street Rehabilitation Project as the FY 2024-25 Project. Approved
PUBLIC HEARING
5. Old Town La Verne Business Improvement District - Affirming Annual Report and Levying Assessments. The City Council adopted the Annual Report for the Old Town La
Verne Business Improvement District and declared its intention to hold a public hearing declaring its intention to levy an annual assessment for fiscal year 2024-2025 at their May 20, 2024 meeting. This public hearing will be held to accept any protests of the levying of the annual 2024 assessments.
Recommendation: That the City Council conduct the public hearing, accept any protests, override any such protests, and adopt the attached Resolution affirming the Annual Report and levy the annual assessments.
Community Development Director Scherer presented this item.
Mayor Hepburn opened the public hearing, and called for public comment, there was none.
Mayor Hepburn called for council comments, there were none.
Mayor Hepburn called for a motion, it was moved by Crosby and seconded Lau and approved by a vote of 5-0.
OTHER MATTERS
6. Appropriation of Funds and Award of Contract to Hardy & Harper Inc. for Grove and Hayes, King, Et Al. Local Street Improvement Project. This action will award a construction contract to Hardy & Harper, Inc. in the amount of $2, 142,000 for the Grove & Hayes King Et al. Local Street Improvement Project. The project will be funded by a combination of Gas Tax, SB1 RMRA, and ROW Management funds for the repaving of existing asphalt pavement, concrete repairs, parking lot improvements, replacement of various signage and striping, and school zone crosswalk & curb ramp enhancements.
Recommendation: That the City Council:
1. Award an agreement to Hardy & Harper Inc. in the amount of $2, 142,000 for Grove & Hayes King, et al Local Street Improvement Project;
2. Authorize the Public Works Director, or designee, to issue change orders not exceeding 10% of the construction budget for a total possible construction contract cost of $2,356,200; and,
3. Adopt a Resolution appropriating $355,555 from available SB1 RMRA funds - Fund 207, an additional $195,121 of available ROW Management funds - Fund 406, and an additional $468,090 from available Gas Tax Funds - Fund 206.
City Engineer Howing presented this item.
Mayor Hepburn called for public comment and there was one from resident Kathy Kalousek.
sajor elberacted for council comments: Council member La appreciates the cost Mayor Hepburn appreciates the combining of agreements/contracts to save money. avor fled ur Called for a mecon te dy Coe and ap the recovete oy dations as stated,
PUBLIC COMMENT
(Below are only partial public comments, please visit the City's website to view the archived
Council meeting.)
Mayor Hepburn called for public comments, there were two: Gary Hunter, regarding Lutheran School, and the lighting at Chelsea bridge. A resident (name not known) regarding train noise.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Mayor Hepburn called for Council comments:
Council Member Crosby reminded everyone of Bonita High Schools graduation on Thursday, and thanked everyone who was honored at the Volunteer Luncheon and would like to bring back the employee recognitions to Council, and the start of the B Street project. The Foothill Terrace neighborhood watch meeting is on Tuesday, Chief Gonzalez will be in attendance, and complimented Mt. Sac on all of the great programs Council Member Kashifalghita was happy to see everyone who turned out at the Memorial Day event to recognize and honor those who have made the ultimate sacrifice.
Council Member Lau wanted to share the ULV graduation on Memorial Day weekend was a great success and the Cid Pinedo was the undergraduate speaker and delivered a wonderful inspirational message, and the ULV Wilson Library is offering a STEAM Camp for kids, 2 one-week sessions for grades 4-8. Fourth of July tickets are now on sale online through Eventbrite, QR codes are on posters throughout the City, also a reminder to download the City app, which is useful for reporting potholes or graffiti, also Father's Day is just around the corner.
Mayor Pro Johnson's family attended the motorcycle class at Mt. Sac and appreciates the classes they offer.
Mayor Hepburn thanked Dr. Garcia and Mr. Hildago for attending this evening.
Concerts in the Park will be starting soon, they are free, the Downtown Business Improvement District is doing good things, Shop Local, keep your tax dollars here, no texting while driving there are lots of students out and about. Staff was thanked for all the hard work on the budget
The meeting was adjourned at 7:36 p.m.
Respectfully submitted,
Debra. Finty
Debra Fritz
Deputy City Clerk