Agenda packet, regular meeting, first session — La Verne City Council, August 5, 2024 (part 1 of 2)

August 5 City Council Agenda
AGENDA - AUGUST 5, 2024.PDF
August 5 Agenda Packet
AGENDA PACKET - AUGUST 5, 2024.PDF

1. Documents:

1.I.

Documents:

COUNCIL REGULAR MEETING AGENDA

Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven F. Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member

Monday, August 5, 2024
Closed Session at 5:30 PM
Regular and Joint Public Financing Authority Meeting at 6:30 PM La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.

Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 844 5958 0253 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.

Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.

CLOSED SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, AGENDA City Council 8/5/2024 Page 2

Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson and Mayor Tim Hepburn.

CLOSED SESSION ITEMS

1. Conference with Legal Counsel regarding Existing Litigation pursuant to Cal. Gov’t Code section 54956.9(d)(1), Cloud v. City of La Verne, et al., Los Angeles Superior Court Case No. 24PSCV01162 and Conference with Legal Counsel regarding Existing Litigation pursuant to Cal. Gov’t Code section 54956.9(d)(1), Briones v. City of La Verne, et al.,Los Angeles Superior Court Case No. BC712621.

Conference with Legal Counsel, Potential Exposure to Litigation pursuant to Cal. Gov’t Code section 54956.9(d)(2) – One (1) case. Conference with Legal Counsel, Potential initiation of litigation pursuant to Cal. Gov’t Code section 54956.9(d)(4) – One (1) case.

Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney. Employee Organization(s): La Verne Police Middle Management Association.

Significant exposure to litigation pursuant to Government Code § 54956.9(d)(4), Claim of David Diaz.

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - 6:30 PM

PLEDGE OF ALLEGIANCE - EAGLE SCOUT TALIA ORTIZ
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson and Mayor Tim Hepburn.

PRESENTATIONS - TRI CITY MENTAL HEALTH, RIMMI HUNDAL AND FIRE DEPARTMENT

PROMOTIONS

2. Executive Director of Tri-City Mental Health Authority, Rimmi Hundal, left her position this month to join the Los Angeles County Department of Mental Health as their Chief Deputy Director. Rimmi has been with Tri-City Mental Health Authority since 2008 and was appointed Executive Director in 2022.

Fire Department promotions in July: Firefighter Jarret Perry, Engineer Paramedic Max McCourt, Captain Paramedic Jason Arrow, and Battalion Chief Andy Glaze.

AGENDA City Council 8/5/2024 Page 3

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

3. City Council Minutes of the Closed Session and Regular meeting of July 1, 2024.

Recommendation: That the City Council approve the minutes of the July 1, 2024 meeting.

4. Register of Audited Demands in the amount of:

Fiscal Year 2023-2024
$1,331,660.64 dated 06/26/2024
$1,435,250.56 dated 07/03/2024
$276,903.03 dated 07/10/2024
$221,625.32 dated 07/17/2024

Fiscal Year 2024-2025
$1,276,395.28 dated 07/03/2024
$1,182,404.33 dated 07/10/2024
$1,123,979.50 dated 07/17/2024
Recommendation: That the City Council approve the audited demands listed above.

5. City of La Verne Treasurer's Report for the Quarter Ending June 30, 2024 The Treasurer’s Report for the Quarter ending June 30, 2024, is submitted to the City Council to receive and file per City of La Verne Administrative Regulation Number 215, the Statement of Investment Policy, and the State of California’s Government Code (GC) Section 53646.

Recommendation: That the City Council receive and file the Treasurer's Report for the quarter ending June 30, 2024.

6. Authorize the Use of Mobile Air Pollution Funds for the Purchase of a 2023 Volvo ERC25 Electric Mini Excavator. The Public Works Department is recommending the use of Mobile Source Air Pollution Funds (243) for the purchase of a 2023 Volvo ECR25 Electric Mini Excavator.

Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $57,844.86 WITHIN THE MOBILE

SOURCE AIR POLLUTION FUND AND AUTHORIZE THE PURCHASE OF THE ELECTRIC MINI EXCAVATOR. "

7. Resolution Appropriating Funds and Authorizing the Purchase of a 2024 John Deere Compact Utility Tractor from Stotz Equipment in the amount of $46,037.41. This item requests the adoption of a Resolution to appropriate funds to purchase a 2024 John Deere 4066M Compact Utility Tractor in the amount of $46,037.41 from Stotz Equipment. The purchase of this equipment will replace a 26-year-old piece of equipment and aid the City's compliance AGENDA City Council 8/5/2024 Page 4

with air quality regulations by reducing our carbon footprint.

Recommendation: That the City Council adopt the Resolution titled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $46,037.41 WITHIN THE VEHICLE

REPLACEMENT FUND AND AUTHORIZE THE PURCHASE OF COMPACT UTILITY TRACTOR."

8. Adopt a Resolution Appropriating Funds, in the amount of $38,500, and authorize the purchase of a replacement vehicle for the Fire Prevention Division. This action will provide funding (combination of Vehicle Replacement and Fire Capital Equipment Funds) and authorize the purchase of a 2024 Chevrolet Colorado for use by the Fire Prevention Division.

Recommendation: That the City Council adopt the Resolution titled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $38,500 WITHIN THE VEHICLE REPLACEMENT FUND (FUND 624) - WITH $28,000 FROM VEHICLE REPLACEMENT FUND (FUND 624) RESERVES AND $10,500 TRANSFERRED FROM PS-FIRE EQUIPMENT FUND (FUND 250), AND AUTHORIZE THE PURCHASE OF A REPLACEMENT VEHICLE FOR THE FIRE PREVENTION DIVISION."

9. Resolution Identifying the Terms and Conditions for La Verne Fire Department Response Away From Official Duty and Assigned to a Cal OES Emergency Incident. This resolution authorizes compensation for City of La Verne Fire Department personnel for their time worked, including portal-to-portal reimbursement, while participating in the California Fire Assistance Agreement (CFAA) outside of normal City duties and schedule.

Recommendation: That the City Council:

1. Approve the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA VERNE, CALIFORNIA, IDENTIFYING THE TERMS AND CONDITIONS FOR

FIRE DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION AND ASSIGNED TO AN EMERGENCY INCIDENT"; and,

2. Authorize retro-active "portal-to-portal" compensation for staff recently deployed to the "Hill Fire."

10. Tract Map No. 83604 (2820 Amherst Street), Bond Reduction KB Home Greater Los Angeles Inc., the developer of the 5.57 acre site located at 2820 Amherst Street (Tract Map No. 83604), a 42 unit detached single family residential project, has requested to reduce bonds that were established with the approval of the final map for the project on September 19, 2022.

Recommendation: That the City Council authorize the reduction of the bond amounts for the Performance Bond and the Labor & Materials Bond to approximately 25% of each of the bonds' original value and retain the Survey Monument Bond at full value.

11. Award of Contract to Hardy and Harper for the B Street from Bonita Avenue to Foothill Boulevard Improvement Project, CIP Proj. ST2304 This action will reject the low bid as non- responsive and award a construction contract to Hardy & Harper, Inc. in the amount of $1,695,000 for the B Street, from Bonita Avenue to Foothill Boulevard Improvement Project. The project will be funded by a combination of budgeted Gas Tax and Annual Pavement Management Program funds for the repaving of existing asphalt pavement, concrete repairs, replacement of various signage and striping, and traffic calming & curb ramp enhancements.

AGENDA City Council 8/5/2024 Page 5

Recommendation: That the City Council:

1. Reject the lowest bid submitted by Leonida Builders, Inc. due to a failure to conform to the provisions of the specifications resulting in a non-responsive bid;

2. Award a public works construction contract to Hardy & Harper, Inc., the lowest, most responsive bidder, in the amount of $1,695,000.00 for the B Street from Bonita Ave. to Foothill Blvd. Improvement Project, Proj. ST2304, which includes the base bid scope of work ($1,625,000) and additive alternate bid item No. A-2 ($70,000); and,

3. Authorize staff to issue change orders not exceeding 10% of the construction budget for a total possible construction contract cost of $1,864,500.00.

12. Rejection of Proposals for Video Management System The City posted formal requests for proposals to implement a video management system with multiple remote location cameras. Four proposals were received, none of which met the needs requested by the City.

Recommendation: That the City Council reject all proposals for the Video Management System Request for Proposal process and approve the re-solicitation of proposals for a modified proposal to include a video management system and access control system.

13. Authorization for 55-Hour Closure of Fairplex Drive for Metrolink Railroad Track Upgrades Subject to Final City Approval This authorization by City Council will allow a 55-hour full road closure on Fairplex Drive to enable Metrolink Railroad Track upgrades to occur. The authorization is contingent upon final City approvals, including Traffic Control Plan acceptance by the City Engineer.

Recommendation: That the City Council authorize a 55-hour full road closure on Fairplex Drive for Metrolink Track upgrades, contingent upon final City approvals, including the Traffic Control Plan acceptance by the City Engineer.

14. 2024 Legislative Session Update Throughout the 2024 Legislative Session, the California Legislature has proposed over 2,000 new bills. Utilizing the City’s Legislative Platform, City staff have taken a proactive stance, monitoring dozens of bills and submitting 15 position letters for proposed legislation that will have the most impact on City functionality.

Recommendation: That the City Council receive and file this Legislative Update.

15. Resolution Canceling the August 19, 2024, City Council Meeting. The second Council Meeting in August 2024 is requested to be canceled due to lack of business. This item requires a resolution to cancel the meeting.

Recommendation: That the City Council approve the attached Resolution titled, "A

RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, CANCELING THE AUGUST 19, 2024, CITY COUNCIL MEETING."

THE LA VERNE CITY COUNCIL WILL RECESS TO MEET AS THE LA VERNE JOINT PUBLIC FINANCING AUTHORITY; FOLLOWING THE CITY COUNCIL WILL IMMEDIATELY RECONVENE.

LA VERNE PUBLIC FINANCE AUTHORITY

16. Resolutions Adopting Budgets for La Verne Mobile Country Club Mobile Home Park and Valley Rancho Mobile Home Park Annually, the La Verne Public Financing Authority (LVPFA) AGENDA City Council 8/5/2024 Page 6

reviews and approves the operating budgets for the two City owned mobile home parks. The budgets do not reflect significant changes from previous years and are attached for the La Verne Public Financing Authority’s consideration and adoption.

Recommendation: That the La Verne Public Financing Authority:

1. Adopt the attached Resolution titled, “A RESOLUTION OF THE LA VERNE PUBLIC

FINANCING AUTHORITY ADOPTING A BUDGET FOR LA VERNE MOBILE COUNTRY CLUB MOBILE HOME PARK; and,

2. Adopt the attached Resolution titled, “A RESOLUTION OF THE LA VERNE PUBLIC

FINANCING AUTHORITY ADOPTING A BUDGET FOR VALLEY RANCHO MOBILE HOME PARK.

THE LA VERNE JOINT PUBLIC FINANCING AUTHORITY WILL ADJOURN AND THE CITY

COUNCIL MEETING WILL IMMEDIATELY RECONVENE

PUBLIC HEARING

17. Confirmation of Weed Abatement Clearance Charges for Fiscal Year 2024-2025. The Los Angeles County Department of Agriculture has prepared a report for City Council consideration of weed clearance costs for appropriate parcels within the City. Pursuant to law, a copy of the Fiscal Year 2024-2025 Weed Clearance Charges was posted on the City's website.

Recommendation: That the City Council confirm the list of charges and direct the County Auditor to enter the assessments against the parcels of land on the current assessment roll.

OTHER MATTERS

18. Support for the Homelessness, Drug Addiction, and Theft Reduction Act City staff were directed by City Council to place an item on a future agenda regarding support for Proposition 36, The Homelessness, Drug Addiction & Theft Reduction Act (23-0017 A1), which will be on the November 2024 Ballot. This measure aims to reform Proposition 47 through various changes to current law related to increased sentences for various drug and theft-related crimes, as defined.

Recommendation: That the City Council approve a resolution entitled "A RESOLUTION OF

THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, SUPPORTING THE HOMELESSNESS, DRUG ADDICTION, AND THEFT REDUCTION ACT."

PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

AGENDA City Council 8/5/2024 Page 7

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

ADJOURNMENT - IN MEMORY OF REGGIE WEBB, THE FOUNDER AND CEO OF WEBB FAMILY ENTERPRISES, INC., WAS A NOTABLE MCDONALD’S FRANCHISEE WHO OWNED 16 RESTAURANTS IN SOUTHERN CALIFORNIA, EMPLOYING OVER 1,100 RESIDENTS. HE WAS

A LEADER IN PROMOTING DIVERSITY WITHIN THE FRANCHISE COMMUNITY, SERVING AS CHAIRMAN OF THE NATIONAL BLACK MCDONALD’S OPERATORS ASSOCIATION FROM 1994 TO 1997, AND WAS HONORED WITH THE 365BLACK AWARD IN 2004. WEBB JOINED THE UNIVERSITY OF LA VERNE’S BOARD OF TRUSTEES IN 2014, ACTIVELY SUPPORTING

FINANCE COMMITTEES, SCHOLARSHIPS, AND MENTORING THROUGH CAMPUS AFRICAN AMERICAN ORGANIZATIONS. ADDITIONALLY, HE SERVED ON BOARDS FOR THE LOS

ANGELES URBAN LEAGUE, POMONA VALLEY HOSPITAL MEDICAL CENTER, AND THE RONALD MCDONALD CHILDREN’S CHARITIES. REGGIE WEBB PASSED AWAY AT 76 DUE TO LEUKEMIA-RELATED ILLNESSES AND IS SURVIVED BY HIS WIFE RENÉ, THEIR THREE CHILDREN, EIGHT GRANDCHILDREN, AND ONE GREAT-GRANDCHILD.

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, AUGUST 19, 2024, at 5:30 P.M.

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Tuesday, August 6 - Development Review Committee Meeting, City Hall, 9:00 - 10:00 am

Tuesday, August 6 - National Night Out, Las Flores Park, 4:30 - 7:30 pm

Friday, August 9 - Dance for those with Special Needs, La Verne Community Center, 5:00 - 8:00 pm

Sunday, August 11 - Concerts in the Park (Classic Rock), Heritage Park, 6:30 pm

Monday, August 12 - Senior Movie Matinee, La Verne Community Center, 12:30 pm

Wednesday, August 14 - Planning Commission Meeting, City Hall, 6:30 pm

Monday, August 19 - City Council Meeting, City Hall, 5:30 pm

Wednesday, August 21 - Senior Advisory Committee Meeting, La Verne Community Center, 10:00 -11:15 am
AGENDA City Council 8/5/2024 Page 8

Tuesday, August 27 - Youth & Family Action Committee Meeting, City Hall, 5:00 pm

Thursday, August 29 - Senior Line Dancing Party, La Verne Community Center, 10:00 am - 12:00pm

Posting Statement: A true and amended copy of this Agenda was posted on July 30, 2024, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.

Table of Contents
City Council Agenda Packet, Monday, August 5, 2024
Agenda 1
Agenda Items
1 Closed Session - Miscellaneous
2 Presentations

3. Council Minutes of the July 1, 2024, Closed Session & Regular meeting 9

4. Registers of Audited Demands 16

5. Treasurer's Report for the Quarter Ending June 30, 2024 36

6. Purchase of a Mini Excavator - Mobile Air Pollution Funds 41

7. Reso to Purchase of a John Deer Compact Utility Tractor 48

8. Reso for the Purchase of a Replacement Vehicle for Fire Prevention Division 71

9. Reso LVFD Duty Compensation for participating in the CA Fire Assistance Program 75

10. Bond Reduction for Tract Map No. 83604 (2820 Amherst Street) 79

11. Award of Contract for a Street Improvement Project, CIP Project ST2304 97

12. Video Management System - Rejection of Proposals 101

13. Authorization for 55 Hour Closure of Fairplex Drive for Metrolink Track Upgrade Project 123

14. 2024 Legislative Session Update 125

15. Reso Canceling the August 19th Meeting 129

16. Reso Adopting the Mobile Home Park Budgets for LV Mobile Country Club & Valley Rancho 132

17. Confirmation of Weed Abatement Clearance Charges for Fiscal Year 2024-2025 142

18. Support for the Homelessness, Drug Addiction, and Theft Reduction Act 148

COUNCIL REGULAR MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven F. Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member
Monday, August 5, 2024
Closed Session at 5:30 PM
Regular and Joint Public Financing Authority Meeting at 6:30 PM La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

CLOSED SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau,

Page 1 of 171 ends

CITY oi LA VERNE
AGENDA City Council 8/5/2024 Page 2
Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson and Mayor Tim Hepburn.

CLOSED SESSION ITEMS

Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney. Employee Organization(s): La Verne Police Middle Management Association.

Significant exposure to litigation pursuant to Government Code § 54956.9(d)(4), Claim of David Diaz.

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - 6:30 PM

PRESENTATIONS - TRI CITY MENTAL HEALTH, RIMMI HUNDAL AND FIRE DEPARTMENT

PROMOTIONS

Fire Department promotions in July: Firefighter Jarret Perry, Engineer Paramedic Max McCourt, Captain Paramedic Jason Arrow, and Battalion Chief Andy Glaze.

Page 2 of 171 ends

AGENDA City Council 8/5/2024 Page 3

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

3. City Council Minutes of the Closed Session and Regular meeting of July 1, 2024.

Recommend
ation: That the City Council approve the minutes of the July 1, 2024 meeting.

4. Register of Audited Demands in the amount of:

Fiscal Year 2023-2024
$1,331,660.64 dated 06/26/2024
$1,435,250.56 dated 07/03/2024
$276,903.03 dated 07/10/2024
$221,625.32 dated 07/17/2024
Fiscal Year 2024-2025
$1,276,395.28 dated 07/03/2024
$1,182,404.33 dated 07/10/2024
$1,123,979.50 dated 07/17/2024
Recommend
ation: That the City Council approve the audited demands listed above.

Recommend
ation: That the City Council receive and file the Treasurer's Report for the quarter ending June 30, 2024
.

Recommend
ation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF

LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR
2024-25 ADOPTED BUDGET IN THE AMOUNT OF $57,844.86 WITHIN THE MOBILE

SOURCE AIR POLLUTION FUND AND AUTHORIZE THE PURCHASE OF THE ELECTRIC MINI EXCAVATOR. "

Page 3 of 171 ends

AGENDA City Council 8/5/2024 Page 4
with air quality regulations by reducing our carbon footprint.

Recommendation: That the City Council adopt the Resolution titled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $46,037.41 WITHIN THE VEHICLE

REPLACEMENT FUND AND AUTHORIZE THE PURCHASE OF COMPACT UTILITY TRACTOR."

Recommendation: That the City Council adopt the Resolution titled, "A RESOLUTION OF THE

Recommendation: That the City Council:

1. Approve the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA VERNE, CALIFORNIA, IDENTIFYING THE TERMS AND CONDITIONS FOR

FIRE DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION AND ASSIGNED TO AN EMERGENCY INCIDENT"; and,

2. Authorize retro-active "portal-to-portal" compensation for staff recently deployed to the "Hill Fire."

Page 4 of 171 ends

AGENDA City Council 8/5/2024 Page 5
Recommendation: That the City Council:

1. Reject the lowest bid submitted by Leonida Builders, Inc. due to a failure to conform to the provisions of the specifications resulting in a non-responsive bid;

3. Authorize staff to issue change orders not exceeding 10% of the construction budget for a total possible construction contract cost of $1,864,500.00.

Recommend
ation: That the City Council reject all proposals for the Video Management System Request
for Proposal process and approve the re-solicitation of proposals for a modified proposal to include a video management system and access control system.

Recommend
ation: That the City Council authorize a 55-hour full road closure on Fairplex Drive for Metrolink Track upgrades, contingen
t upon final City approvals, including the Traffic Control Plan acceptance by the City Engineer.

Recommendation: That the City Council receive and file this Legislative Update.

Recommend
ation: That the City Council approve the attached Resolution titled, "A

RESOLUTION OF THE CITY COUNCIL, CITY O

F LA VERNE, CALIFORNIA, CANCELING THE
AUGUST 19, 2024, CITY COUNCIL MEETING."

THE LA VERNE CITY COUNCIL WILL RECESS TO MEET AS THE LA VERNE JOINT PUBLIC FINANCING AUTHORITY; FOLLOWING THE CITY COUNCIL WILL IMMEDIATELY RECONVENE.

LA VERNE PUBLIC FINANCE AUTHORITY

16. Resolutions Adopting Budgets for La Verne Mobile Country Club Mobile Home Park and Valley Rancho Mobile Home Park Annually, the La Verne Public Financing Authority (LVPFA)

Page 5 of 171 ends

AGENDA City Council 8/5/2024 Page 6
reviews and approves the operating budgets for the two City owned mobile home parks. The budgets do not reflect significant changes from previous years and are attached for the La Verne Public Financing Authority’s consideration and adoption.

Recommendation: That the La Verne Public Financing Authority:

1. Adopt the attached Resolution titled, “A RESOLUTION OF THE LA VERNE PUBLIC

FINANCING AUTHORITY ADOPTING A BUDGET FOR LA VERNE MOBILE COUNTRY CLUB MOBILE HOME PARK; and,

2. Adopt the attached Resolution titled, “A RESOLUTION OF THE LA VERNE PUBLIC

FINANCING AUTHORITY ADOPTING A BUDGET FOR VALLEY RANCHO MOBILE HOME PARK.

THE LA VERNE JOINT PUBLIC FINANCING AUTHORITY WILL ADJOURN AND THE CITY

COUNCIL MEETING WILL IMMEDIATELY RECONVENE

PUBLIC HEARING

Recommendation: That the City Council confirm the list of charges and direct the County Auditor to enter the assessments against the parcels of land on the current assessment roll.

OTHER MATTERS

Recommend
ation: That the City Council approve a resolution entitled "A RESOLUTION OF

THE CITY C

OUNCIL, CITY OF LA VERNE, CALIFORNIA, SUPPORTING THE
HOMELESSNESS, DRUG ADDICTION, AND THEFT REDUCTION ACT."

Page 6 of 171 ends

AGENDA City Council 8/5/2024 Page 7

FINANCE COMMITTEES, SCHOLARSHIPS, AND MENTORING THROUGH CAMPUS AFRICAN AMERICAN ORGANIZATIONS. ADDITIONALLY, HE SERVED ON BOARDS FOR THE LOS

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, AUGUST 19, 2024, at 5:30 P.M.

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETIN
GS
Tuesday, August 6 - Development Review Committee Meeting, City Hall, 9:00 - 10:00 am Tuesday, August 6 - National Night Out, Las Flores Park, 4:30 - 7:30 pm Friday, August 9 - Dance for those with Special Needs, La Verne Community Center, 5:00 - 8:00 pm
Sunday, August 11 - Concerts in the Park (Classic Rock), Heritage Park, 6:30 pm Monday, August 12 - Senior Movie Matinee, La Verne Community Center, 12:30 pm Wednesday, August 14 - Planning Commission Meeting, City Hall, 6:30 pm Monday, August 19 - City Council Meeting, City Hall, 5:30 pm Wednesday, August 21 - Senior Advisory Committee Meeting, La Verne Community Center, 10:00 -11:15 am

Page 7 of 171 ends

AGENDA City Council 8/5/2024 Page 8
Tuesday, August 27 - Youth & Family Action Committee Meeting, City Hall, 5:00 pm Thursday, August 29 - Senior Line Dancing Party, La Verne Community Center, 10:00 am - 12:00pm
Posting Statement: A true and amended copy of this Agenda was posted on July 30, 2024, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org
.

Page 8 of 171 ends

MINUTES OF A CLOSED SESSION AND REGULAR MEETING

OF THE LA VERNE CITY COUNCIL
MONDAY, JULY 1, 2024

ACTION MINUTES
“see items in italics”
CLOSED SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

Council Members present: Crosby, Kashifalghita, Lau, Johnson, and Hepburn.

Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Assistant City Manager JR Ranells.

CLOSED SESSION TOPIC

1. Pending Litigation
a. Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2); BKK Landfill.
b. Pending litigation Re National Prescription Opiate Litigation; USDC, Northern District of Ohio, MDL No. 2804.

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

Mayor Hepburn recessed into the closed session.

REGULAR CITY COUNCIL MEETING – RECONVENED AT 6:32 PM
PLEDGE OF ALLEGIANCE - LIFE SCOUT EDWARD DENG, FROM TROOP #411 Council Member Kashifalghita on behalf of the City Council presented Edward with a Pride of La Verne certificate.

ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

Page 9 of 171 ends

Council Agenda Packet - August 5, 2024
CITY oi LA VERNE
Minutes City Council 7/1/2024 Page 2
Council Members present: Crosby, Kashifalghita, Lau, Johnson and Hepburn.

Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, Assistant City Manager JR Ranells.

City Attorney Hall Barlow reported on the closed session items. Council gave direction on the signification exposure to litigation matter, and the pending litigation Opiate matter, it was moved by Mayor Hepburn and seconded by Mayor Pro Tem Johnson and approved 5-0 to participate in the settlement with funds to be directed to County Opiate abatement efforts.

PRESENTATIONS - NATIONAL PARKS AND RECREATION MONTH, RETIREMENT OF LIBRARIAN GEORGE MAY, 4TH OF JULY SAFETY REMINDERS, EL SIGLO CORP XX 100TH ANNIVERSARY, AND FAIR PLAN FIRE INSURANCE.

2. National Parks and Recreation Month National Parks and Recreation Month - For over 40 years, every July is recognized as National Parks and Recreation Month, celebrating the many ways parks and recreation professionals across the country foster a sense of belonging in their community through inclusive programs, providing essential services, and creating safe and accessible spaces. This proclamation will be presented to the City's Community Services Department and Public Works Park staff.

Mayor Hepburn presented the proclamation to the Community Services and Public Works staff.

Retirement of Librarian George May - After about 30 years of service to the LA County, George May will be retiring in late July. During this time, we honor the role he has played in the growth of the La Verne Library and the lasting impacts he has made.

Mayor Hepburn presented the proclamation to George May, retiring LA County Library Director.
4th of July Safety Reminders - Fire Marshal Fred St. Ange and Community Risk Reduction Specialist Lonnie Shipman will remind the La Verne community on important safety reminders related to the Fourth of July.

Fire Marshal Fred St. Ange and Community Risk Reduction Specialist Lonnie Shipman presented on safety measure to ensure a safe 4th of July.

El Siglo Corp XX 100th Anniversary - El Siglo Corp XX recently celebrated their centennial.

Mayor Pro Tem Johnson presented the proclamation to the El Siglo Corp XX representatives.

FAIR Plan Fire Insurance - A representative from the California Department of Insurance will present on the FAIR Plan.

Julia Juarez, Deputy Commissioner of the CA Department of Insurance gave a presentation on the current insurance issues, and what the FAIR Plan can do for residents.

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Council Agenda Packet - August 5, 2024
Minutes City Council 7/1/2024 Page 3

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
Announcements were received from: Battalion Chief Andy Glaze was asked to come forward to receive congratulations from the Council on his recent promotion to Battalion Chief.

George May, La Verne Library Manager, Sherry Best, La Verne Historical Society President and Yvonne Gallegos, CASI Committee member.

Council Member Lau on the 4th of July tickets, the Pancake Breakfast, the Parade and thanked the Fire Explorers for assisting with the events.

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.) It was moved by Johnson and seconded by Lau and approved by a vote of 5-0.

3. City Council Minutes of the Closed & Regular meeting of June 17, 2024. Approved

4. Register of Audited Demands in the amounts of:

1. $398,513.58 dated 06/12/24

2. $2,443,475.69 dated 06/19/24
Recommendation: That the City Council approve the audited demands. Approved

5. Second Reading and Adoption of an Ordinance Amending the Municipal Code Related to Refuse Container Storage. Second reading and adoption of an ordinance updating the Municipal Code adding language to enable the enforcement of removing refuse containers from public rights-of-way in a timely manner.

Recommendation: That the City Council hold a Second Reading and adopt an ordinance updating Municipal Code Chapter 13.28.160 "Maintenance and placement of containers" by adding language to ensure timely removal of containers from public rights-of-way. Approved

6. Approval of a Memorandum of Understanding with La Verne Friends of the Fourth of July.

A Memorandum of Understanding with the La Verne Friends of the Fourth of July to plan and conduct celebration events in partnership with the City on July 4th. This MOU is proposed for a single year term.

Recommend
ation: That the City Council approve a Memorandum of Understanding for a period of one (1) year wit
h the La Verne Friends of the Fourth of July for July 4th celebration events.

Approved

7. Adoption of Traffic Control Plan for Fourth of July Parade. While not legally required, the City Council is asked to adopt a Traffic Control Plan for the Fourth of July Parade as an additional means of alerting residents to the event and disrupted traffic patterns.

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Council Agenda Packet - August 5, 2024
Minutes City Council 7/1/2024 Page 4
Recommendation: That the City Council adopt the Traffic Control Plan, developed by the City Engineer, for the Fourth of July Parade. Approved

8. Resolution Canceling the July 15, 2024, City Council Meeting. The second Council Meeting in July 2024 is requested to be canceled due to lack of business. This item requires a resolution to cancel the meeting.

Recommendation: That the City Council approve the attached Resolution titled, "A

RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, CANCELING THE JULY 15, 2024, CITY COUNCIL MEETING." Approved

9. Reduction of Bonds, Tract Map No. 83353 (Verdana). La Verne 58, LLC (Brandywine Homes), the developer of Verdana (Tract Map No. 83353), a 50 unit three-story interlocking townhome project located on Fruit Street between Foothill Boulevard and Amherst Street, has completed the project and has requested to reduce bonds that were established with the approval of the final map for the project on June 6, 2022.

Recommendation: That the City Council:

1. Authorize the reduction of the bond amounts for the Performance Bond and the Labor & Materials Bond to approximately 10% of each original bond value and fully release the Survey Monument Bond.

2. Authorize the City Staff to release the remaining portions of the bonds' value one year after this date.

The recommendations above were: Approved

10. Resolutions Adopting a Salary Chart for Full-Time and Part-time Employees and Repealing Resolutions No. 23-84 and 24-03. The attached resolutions and salary tables reflect adjustments in compensation resulting from increases approved by the City Council and agreed to with represented as well as unrepresented employees. Hourly positions tied to full-time equivalent positions are being adjusted at this time as well.

Recommendation: That the City Council adopt the attached Resolution titled, “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADOPTING A SALARY CHART FOR FULL-TIME AND PART-TIME EMPLOYEES AND REPEALING RESOLUTION NO. 23-85 AND 24-03. Approved

11. Resolution Approving a Class Specification and Salary for Police Support Services Manager. As part of a recent analysis and the Fiscal Year 2024-2025 budget process, the Police Department has identified a need for a Police Support Services Manager position. The proposed resolution and City Council approval formally creates the classification per the City’s Personnel Rules and Regulations.

Recommend
ation: That the City Council adopt the attached Resolution titled, “A RESOLUTION

OF THE CITY COUNCIL OF T

HE CITY OF LA VERNE, CALIFORNIA, APPROVING A CLASS
SPECIFICATION AND SALARY FOR POLICE SUPPORT SERVICES MANAGER.” Approved

12. Request to Approve Purchase Order with L.N. Curtis in the amount of $101,847.30 for Fire Department Air Compressor.

The Fire Department operates a breathing air compressor to fill Self-Contained Breathing Apparatus (SCBA) air bottles at Fire Station One. The compressor is 20 years old, has become unreliable, and

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Council Agenda Packet - August 5, 2024
Minutes City Council 7/1/2024 Page 5
can no longer meet the department’s operational need for breathing air.

Recommendation: That the City Council authorize the Fire Department to issue a purchase order to L.N. Curtis of Oakland, California, to provide and install one Stallion Air Centaur 3 breathing air compressor at La Verne Fire Station 1. Approved

13. Resolution Amending the 2024-25 Comprehensive Fee Schedule to correct a clerical error for Insta Bin Rates for Miscellaneous Refuse Charges. The City's Comprehensive Fee Schedule, as established by Resolution 24-22 and amended by Resolution 24-26, is reviewed each year in conjunction with the annual budget process. A clerical error was identified which had replaced "Insta Bin Rates" with "Other Commercial Rates" from the previous section. This amended resolution identifies the revised "Insta Bin Rates", reflecting a 7.28% CPI increase from the last increase in July 2023.

Recommendation: That the City Council adopt "AMENDED RESOLUTION 24-26 OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, THE 2024-25 COMPREHENSIVE FEE

SCHEDULE FOR THE CORRECTION OF THE INSTA BIN RATES FOR MISCELLANEOUS REFUSE CHARGES." Approved

PUBLIC HEARINGS

14. Public Hearing to Consider Removal of an Existing Crosswalk Located at Arrow Highway and B Street. At the May 20, 2024, meeting of the La Verne City Council, a resolution was approved setting a public hearing for July 1, 2024, to receive public comments and to initiate proceedings for the removal of the crosswalk located on the east leg of the intersection of Arrow Highway and “B” Street.

Recommendation: That, after conducting a Public Hearing, the City Council adopt a Resolution, Approving the Removal of a Marked Pedestrian Crosswalk located at the intersection of Arrow Highway and "B" Street pursuant to the Provisions of Division 11, Chapter 5 of the Vehicle Code of the State of California.

City Manager Domer called City Engineer Howing forward to report on this item.

Mayor Hepburn called for Public comment: There was none.

Mayor Hepburn called for Council comment: Mayor Pro Tem Johnson stated he has wanted this crosswalk removed for years.

It was moved by Lau and seconded by Johnson and approved by a 5-0 vote to remove the marked pedestrian crosswalk located at the intersection of Arrow Highway and B Street.

OTHER MATTERS

15. Consultant Agreement for Water and Sewer Cost of Service and Rate Design and Establishment of Ad Hoc Committee. Approval of a Consultant Agreement with Raftelis to perform a Water and Sewer Cost of Service Rate Study to develop legally defensible rates which support the safety and reliability of the City's Water and Sewer Systems. This will be the first rate adjustment study since 2018/2019. Additionally, establish an Ad Hoc Water and Sewer Rate Study Committee to enhance public involvement in the rate-setting process.

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Council Agenda Packet - August 5, 2024
Minutes City Council 7/1/2024 Page 6
Recommendation: That the City Council:

1. Authorize the City Manager to execute a Professional Services Agreement, and any amendments related thereto, with Raftelis, at prices bid, with an estimated cost of $109,076, for the Water and Sewer Cost of Service and Rate Design Study; and

2. Adopt a resolution, titled “A Resolution of the City Council of the City of La Verne, California, Establishing an Ad Hoc Water and Sewer Rate Study Committee”; and

3. Approve the by-laws of the Ad Hoc Water and Sewer Rate Study Committee.

City Manager Domer called Public Works Director McWade forward to report on this item.

Mayor Hepburn asked the Raftelis representative what the success rate on the passage of the rate increase
Mayor Hepburn called for Public comment: There was none.

Mayor Hepburn called for Council comment: Council Member Lau asked for clarification on the Ad Hoc Committee framework. Public Works Director McWade clarified the process.

Mayor Pro Tem Johnson asked if there was a current assessment on both the sewer and water systems. Public Works Director McWade explained that both a water and sewer master plan that were completed fairly recently and also a current study is happening regarding operations, certifications and salary studies.

It was moved by Crosby and seconded by Kashifalghita to approved Item 15 as recommended by a 5-0 vote.

PUBLIC COMMENTS
This is the time set aside for anyone wishing
to address the City Council on items not listed in any
other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

Public Comments were received from: Gary Hunter and Kathy Goblin.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may add
ress the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

Council Comments were received from: Council Member Crosby spoke regarding La Verne resident Dean Curley who played in the National Baseball Championships and is now playing on the USA National Baseball Team. Also, the Autism Spectrum Athletic Sports League used the pool at Las Flores Park for their summer festivities, kudos to the pool staff and lifeguards who did a

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Minutes City Council 7/1/2024 Page 7
tremendous job. Lastly is the intersection at Bowdoin and Emerald regarding the lack of a crosswalk at that intersection.

Council Member Kashifalghita asked about an update on the stop signs along Emerald and Esperanza. City Manager Domer asked City Engineer Howing to give an update on this item.

Project is proceeding and hopefully will be competed in a couple of months.

Council Member Lau reported on the YFAC meeting, and the status of the programs. Also, the Active Transportation Committee is meeting on July 9th at City Hall at 5 pm, all are welcome.

There is a raffle at the fireworks show, the Canine Foundation is providing the raffle prizes.

Mayor Pro Tem Johnson asked a question to City Engineer Howing regarding the crosswalk at 8th Street and White Avenue. City Engineer Howing reported that the timing of the signal was changed, also an upcoming pavement project with some federal funding will allow a high visibility crosswalk and they will continue to watch it and improve the efficiencies if possible.

Mayor Hepburn was honored to attend the San Gabriel Economic Partnership and SCVCOG event at the Rose Parade headquarters with various assemblymembers, senators and supervisors in attendance who champion on our behalf with the Governor for funding.

The meeting was adjourned at 8:37 p.m.

Respectfully submitted,
Debra Fritz
Deputy City Clerk

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Council Agenda Packet - August 5, 2024

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Council Agenda Packet - August 5, 2024

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS
6/26/2024
FY 2023-24
DEMANDS PRESENTED HA VE BEEN APPROVED CONSISTENT WITI-l THE CITY'S PURCHASING/FUNDING POLICY AND HA VE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEffiS .

AMOUNT
I. 417,390 46

2. 234,444.00

3. 141,729.23

4. 71,764.02

5. 66,746.85

6. S0,785 85

7. 44.211.68

8. 26.786,80

9. 25,526.74

10. 17,348. 11
233.044.63
s 1.329,778.37

ISSUED TO
HAAKER EQUIPMENT CO.

OPEB-SCHW AB TRUST BANK

ACE CAPITAL ENGINEERING
LA INTERAGENCY TASK FORCE·LAIMPACT

LA INTERAGENCY TASK FORCE-LAIMPACT

LA INTERAGENCY TASK FORCE-LAIMPACT
LA INTERAGENCY TASK FORCE-LAL'-1PACT
CIVIL TEC ENGINEERING. INC

SDI PRESENCE LLC
GENTRY BROTHERS, INC.

OTHER DEMANDS

DESCRIPTION
VACTOR IMP ACT TRUCK MOUNT ON 2023 FREIGHll..lNER M2

CITY OF LA VERNE OPEB TRUST ACCOUNT
CDBG CITY HALL ACCESS IMPROVEl-iENTS WORK THRU 04ns/2024 DISTRIBUTION AF FUND OT USE TO LAI JUNE 2024
DISTRIBUTION AF FUND OT USE TO LAI APRIL 2024
DISTRIBUTION AF FUND OT USE TO LAI MAY 2024
DISTRIBUTION AF FUND OT USE TO LAI MARCH 2024
MAY 2024 SERVICE· VARIOUS PROJECT
MAY 2024 MONTHLY LICENSE PAYMENT AND IT SUPPORT
EMERGENCY SEWER REPAIR AT 4729 ROMOLA AVE
DEMANDS OF S 1,882.27 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

IN ACCO DANCE WITI-l GOVERNMENT CODE SECTION 37202. I HEREBY CERTIFY THAT THIS JS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

Page I of 3

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Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2023-24

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO.
169539
169540
16954 1
169542
169543
169544
169545
169546
169547
169548
169549
169550
169551
169552
169553
169554
169555
169556
169557
169558
169559
169560
169561
169562
169563
169564
169565
169566
169567
169568
169569
169570
169571
169572
169573
169574
169575
169576
169577
169578
169579
169580
169581
169582
169583
169584
169585
169586
169587
169588
169589
169590
169591
169592
169593
169594
169595
169596
169597
169598
169599
169600
AMOUNT
1,247.44

27.22 11 9.88
869.09
353.66

41.96 850.00
1,210.00
616.00
1,617.81
26,786.80

7.45 1,317.99
200.00
1,299.29
9,053.18
249.09
380.00
4,255.76

75.00 2,131.53
492.95
504.00

4.706.69
1,828.24
17,348.11

85.44 220.00
165.00
1,765.41
1,289.40
115.00

65.00 105.56
735.00
100.00
100.00

2.995.00
1,281.00
2,014.51
9,452.68
3,465.00
2,958.34
409.58
310.83
445.00

75.00 180.00
9,076.68
2,010.90

89.07 117.45

56.05 162.00
735.00
4,249.00
6,296.04
506.19

75.00 1,140.36
25,526.74
150.00

ISSUED TO

AT&T MOBILITY

BADGEFRAME

BROWN, JENNIFER

CENTRALSQUARE TECHNOLOGIES, LLC
CHARTER COMMUNICA TlONS

CHEN, WEI

CHRJSTIAN HYDER

CHRJSTINA THOMPSON

RETIRED SENIOR VOLUNTEER PATROL

CITY OF WHITTIER
CIVIL TEC ENGINEERING, INC.

CLEANTECH ENVIRONMENTAL INC
CPAC, INC.

D.F. POLYGRAPH
DANlELS TIRE SERVICE
DE NORA WATER TECHNOLOGIES, INC.

DETAil..ER'S CHOJCE, INC.

DONNOE & ASSOC IA TES INC.

DURA TECH USA, INC.

EMILY CHOW

EWING IRRJGA TION PRODUCTS

FACTORY MOTOR PARTS
BRICKS 4 KIDZ

FIRE APPARATUS SOLUTIONS

FRASCA PLUMBING
GENTRY BROTHERS, INC.

BRANDAN GODFREY

GUADALUPE DIAZ

HEDRJCK FIRE PROTECTION

HJ STANDARD AUTOMOTIVE, LLC
HOLLIDAY ROCK CO.

HOMETOWN RENTALS

HSI HSIANG
INNOVATION AND TECHNOLOGY DEPT.

JANENE FRANK

JOSHUA ORTIZ

JUANA CONCEPCION

LEADSONLINE LLC

LEAGUE OF CALIFORNIA CITIES
LESLIE'S POOLMART, INC.

LIFE-ASSIST

LINX AUTOMATION

LOS ANGELES COUNTY PUBLIC WORKS
LUO . ELIZABETH

MALLORY SAFETY AND SUPPLY LLC
MCLAY SERVICES, INC.

MENGXJ CHEN

MJCHELLE CASTILLO

MORROW MEADOWS CORP
PARKHOUSE TIRE, INC.

PETERSON, CHAD

QUESENBERRY, JOHN JR

ADRIANA RATTU
RICHARD NIXON PRESrDENTIAL LIBRARY

RUBY OLACIO

RUVALCABA , BERNICE
S & J SUPPLY CO., INC.

SAFELITE FULFILLMENT, INC.

SAMANTHA SUAREZ
SCOTT EQUIPMEMT, INC.

SDI PRESENCE LLC
SEAL BEACH COUNSELING, INC.

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6/26/2024

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Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2023-24

REGISTER OF AUDITED DEMANDS- EXHIBIT A
CHECK NO.
169601
169602
169603
169604
169605
169606
169607
169608
169609
169610
16961 I
169612
169613
169614
169615
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

BANKDRAWN
Total Demands
AMOUNT
1,194.02
107.15
400.00
980.00
771.12
700.00
2,600.00

24.65 510.31
1,509.27
503.81
1,320.00
200.00
10,432.08

67.25 141,729.23
1,200.00
5,018.49
270.00
869.01
5,097.81
417,390.46
141.38
44,211.68
66,746.85
50,785.85
71,764.02

17.58 56.05
234,444.00

73.86 3,355.75
6,040.80
6,086.87
901.01
277.65
325.78
277.65
7,969.08
10,166.67
8,937.50
5,613.50
13,907.08
5,355.00
I 1,000.00
14,326.97
16,852.33
I, 136.43
1,329,778.37

ISSUED TO

SEQUOIA FINANCIAL SERVICES

SOUTHERN CALIFORNIA EDISON
SOUTHLAND MECHANICAL, INC.

SllJMP FENCE CO.

SUPPLY SOLUTIONS

THE COUNSELING TEAM INTERNATIONAL
UNDERGROUND SERVICE COMPANY, INC.

UPS

URBAN RESTORATION GROUP

VERIZON WIRELESS
WAGEWORKS, INC.

WET VIEWS

VARY PHOTOGRAPHY

ZOLL MEDICAL CORPORATION
911 VEHICLE

ACE CAPITAL ENGINEERING

RICHARD, ARAGON

BABCOCK LA BORA TORJES INC

BEE REMOVAL

GRAINGER

GREENSCAPE MAINTENANCE SERVICES INC
HAAKER EQUIPMENT CO.

INTERSTATE BATTERY INLAND VALLEY

LA INTERAGENCY TASK FORCE-LAIMPACT

LA INTERAGENCY TASK FORCE-LAIMPACT
LA VERNE POWER EQUIPMENT INC.

LAU, EVELYN

OPEB-SCHW AB TRUST BANK

POMONA TRUCK & AUTO SUPPLY

RKA CONSUL TING GROUP
RPW SERVICES INC.

SALT WORKS INC.

SAVAGE, HOLLIE

SILVA, JULLIAN
TrFCO INDUSTRIES INC.

WEINREB, ALAN

WESTERN WATER WORKS

CORDRAY ENTERPRISES LLC

DEROIAN VENTURES LLC

GROUND SERO TECHNOLOGIES LLC

LIBERTY COASTAL LLC

MARLYN PACHECO LLC
MICHAEL W. TYNES

OWSLEY ENTERPRISES, LLC

ROGER BASS

SOCALGAS
- ---,-..,....,....,1..c.,,8,..,.8~2 . ..,..27,_ Total LA.IMPACT Demands 1,33 1,660.64
LAIMPACT Law Enforcement Task Force Demands
169616 1,882.27 BANK OF AMERICA
MULTIPLE _____ _ LAI ENFORCEMENT OPERA TJONS
Total 1,882.27
6n6/2024
LAlMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and

Page 3 of 3 ends

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Council Agenda Packet - August 5, 2024

CITY OF LA VERN'E

REGISTER OF AUDITED DEMANDS
7 ~'2024
FY 2023-24
DEMANDS PRESEITTED HA VE BEEN APPROVED CONSISTE!'IT WITH THE CITY'S Pt:RCHASINGIFUNDING POLICY AND HAVE BEE-'i REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMA. D PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

M -IOUNT
I. 147.4TI.80

2. 107.732.67

3. 75.965.50

4. 60,853.52

5. 54.178.00

6. 44,503.74

7. 35,657.44

8. 15,590.25
9 14,737.50
10 14,459.00
152 399.64
s 723,550.06

ISSUED TO

STRATEGIC CONTRACTING SERVICES

RKA CONSUL TING GROUP
SIERRA PACIFIC ELEC. CONTRACTING
FONTANA CHRYSLER DODGE RA,\4 JEEP

TRUE LINE CONSTRUCTION & SURFACING

DEPARTMENT OF JUSTICE

DEPARTMENT OF HEAL TH CARE SERVICES

INLAND VALLEY HUMANE SOCIETY

JONES MAYER

STRYKER SALES CORPORATION
OTHER DEMA.'10S

DESCRIPTION
PAYROLL 0l't)9/2024-06 /2212024 (L.A CLEAR)
MARCH AND APRIL 2024 BILLING SERVICE FOR VARIOUS PROJECTS

FURNISH AND INST ALL TWO CUSTOM BANNER POLES
2024 RAf.125004X4 FT BOX TRUCK
TE!S'NIS COURT RESURFACING LAS FLORES PARK
MARCH 2024 LEASE PAYMENT
MANAGED CARE AND SERVICE FEE PAYMENT 3
MAY 2024 ANIMAL CARE CONTROL
APRIL 2024 LEGAL SERVICE
PROCARE SERVICE AGREEMENT BILLING 07 0l '.1023-06rJ0/2024 DEMANDS OF S 2,264.49 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERA TIO NS.

DEMANDS OF S 992. 133.60 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202. I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

Page I of .i

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Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2023-24

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO.
169629
169630
169631
169632
169633
169634
169635
169636
169637
169638
169639
169640
169641
169642
169643
169644
169645
169646
169647
169648
169649
169650
169651
169652
169653
169654
169655
169656
169658
169659
169660
169661
169662
169663
169664
169665
169666
169667
169668
169669
169670
169671
169672
169673
169674
169675
169676
169677
169678
169679
169680
169681
169682
169683
169684
169685
169686
169687
169688
169689
169690
169691
AMOUNT
580.35
217.56
162.38
400.00
500.00
8,480.00

20.00 95.00
350.00
12,944.17
4,455.28
394.16
125.00
3,135.00
2,290.00

53.73 94.00

94.00 150.63
118.62
256.34
60,853.52
422.35
465.01

63.75 182.59
282.86
3,068.74
7,882.31
15,590.25

80.48 75.00

1.257.03
14,737.50
100.00

45.00 75.55
195.00

14.00 144.65
188.00
380.51
272.87
275.00
250.00

50.00 2,
151.31

72.00 2,052.73

75.00 490.00

94.00 75.00
725.00
7,035.00

18.75 277.58
75,965.50
477.54
922.53
297.20
1,925.64

ISSUED TO

ACT NOW SIGNS
AIRGAS USA, LLC.

ALBERTSONS/SAFEWA Y
ALTAF L. ALI, M.D., INC.

AMARE TSEGIE

ELIZABETH RENEE ROMERO

APODACA, RAYMOND
AT&T

BARBA, KRYSTLE
BONlT A UNIFIED SCHOOL DISTRICT
BONlTA UNIFIED SCHOOL DISTRICT

C & E LUMBER COMPANY
CALIFORNIA PEST MANAGEMENT,rNC.

CITY OF MONROVlA
CIVIL TEC ENGINEERrNG, INC.

DE NORA WATER TECHNOLOGIES, INC.

ELEHNA AUSTIN

ELIZABETH CADENAS

EWING IRRJGA TION PRODUCTS

FACTORY MOTOR PARTS

FLUID TECH

FONT ANA CHRYSLER DODGE RAM JEEP

FORD OF UPLAND, LLC

FREEDOM FOREVER LLC
GAYTON & SONS, INC. DBA GAYTON

HERNANDEZ, RALPH
HlRSCH PIPE AND SUPPLY
HOLLIDAY ROCK CO.

HOME DEPOT CREDIT SER VICES

INLAND VALLEY HUMANE SOCIETY

IPERMJT

JANICE THEPSI
JEFF JENKINS SERYlCE TECHNTCLAN

JONES MAYER

JUANEMONGE

KAREN STROUD

KIEFER AQUA TICS

KRISTA CARPLAUX

KYOCERA DOCUMENT SOLUTIONS WEST

LA VERNE PETTY CASH

LEA ESTEPHAN
LOWE'S

MALLORY SAFETY AND SUPPLY LLC
MCLAY SERVICES, INC.

MIKE HARDY
MMASC
PARK.HOUSE TLRE, INC.

PORACLDF
PRIMARY PHARMACEUTICALS, INC.

RACHA CHAKBAZOF

RAKESH NEWTON

RAQUEL LEE

RUDY DIAZ

SALVADOR'S IRON WORKS

SAN GABRIEL VALLEY PUBLIC SAFETY

SANT A FE PLUMBING

SERENITY BUILDERS & DEVELOPERS INC
SIERRA PACIFIC ELEC. CONTRACTING
SMART & FINAL IRIS CO.

SO CAL INDUSTRIES
SOUTH COAST FIRE EQUIPMENT, INC.

SOUTHLAND MECHANICAL, INC.

Page 2 of 4 ends

7/3/2024

Page 21 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2023-24
REGISTER OF AUDITED DEMANDS - EXHlBIT A
CHECK NO.
169692
169693
169694
169695
169696
169697
169698
169699
169700
169701
169702
169703
169704
169705
169706
169707
169708
169709
169710
169711
169712
169713
169738
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
BANK.DRAWN
Total Demands
AMOUNT
394.27
14,459.00
393.17
1,506.51
800.00
2,800.35
342.00
54,178.00
153.67
3,733.90

58.92 75.00

75.00 47.57
4,015.00
2,533.40

9.779.46

94.00 42 48
4,746.30
44,503.74

9.39 699.00
144.60
800.00
5,450.58
1,068.50
35,657.44

4.891.50
493.67
5,017.61
4,179.47
3,967.57
136.14
440.00
11,362.50
4,496.24

53.99 112.00
I 07,732.67
6,162.29
1,287.78
129.00
450.00
147,472.80
2,080.61
723,550.06
697,737.60
13,962.90
1,435.250.56

ISSUED TO

STAPLES

STRYKER SALES CORPORATION

SUNRUN INSTALLATIONS SERVICES INC

T-MOBILE

DIANE TEMPLE

TIMOTHY HOGAN
TRANS UNION RJSK & AL TERNA Tl VE DAT A

TRUE LINE CONSTRUCTION & SURFACING
TURF ST AR, INC.

TVR CONSTRUCTION ENGINEERING LLC

BRANDON VAN VELDHUIZEN

VANESSA A VNAIM

VANESSA GONZALEZ
WALTERS WHOLESALE ELECTRJC CO.

WA TERT A LENT LLC

WELLS FARGO VENDOR FINANCIAL SVCS

WET VIEWS

YOUNG LEE

TANYA CARTER

CELLBUSINESSEQUIPMENT

DEPARTMENT OF JUSTICE
FEDEX

TOWERSTREAM CORPORATION
ALL ST A TE POLICE EQUIPMENT CO.

RJCHARD, ARAGON
BABCOCK LABO RA TORIES, INC.

BSK ASSOC IA TES

DEPARTMENT OF HEALTH CARE SERVICES

GENERAL PUMP COMPANY

GRAINGER
GREENSCAPE MAINTENANCE SERVICES INC.

HDL COREN & CONE
Hl-WA Y SAFETY INC.

LA VERNE POWER EQUIPMENT INC.

LAW ENFORCEMENT MEDICAL SERVICES
LEONIDA BUILDERS INC.

MUNIS ER VICES

POMONA TRUCK & AUTO SUPPLY
RADC, INC.

RKA CONSUL TING GROUP
SALT WORKS, INC.

SAVAGE, HOLLIE

SILVA, JULLIAN

SOUTHERN CALIFORNIA EDISON

STRATEGIC CONTRACTING SERVICES
CINTAS
Total Payroll and Employee Benefit Payments
Total LAfMPACT Demands

Page 3 of 4 ends

7/3/2024

Page 22 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2023-24
REGISTER OF AUDITED DEMANDS - EXHIBIT A 7/3/2024
CHECK NO. AMOUNT ISSUED TO
LAIMPACT Law Enforcement Task Force Demands
169714 900.00 AT&T
169715 664.45 BPS TA CTI CAL, INC.
169716 27.00 CBE LOS ANGELES
169717 5,686.25 CITY OF PASADENA
169718 2,450.00 CODE 5 GROUP, LLC.
169719 395.85 DIGITAL AIRWARE LLC
169720 9.75 FEDERAL EXPRESS CORPORATION
169721 305.17 GALLS, LLC.
169722 3,215.91 ROTORCRAFT SUPPORT, INC.
169723 110.00 SOUTHLAND SHREDDING, INC.
169724 198.52 T-MOBILE

MULTIPLE LAI ENFORCEMENT OPERATIONS
Total 13,962.90
LATMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and

Page 4 of 4 ends

Page 23 of 171 ends

Council Agenda Packet - August 5, 2024

CITY OF LA VERNE

DEMANDS PRESENTED HA VE BEEN APPROVED CONSISTE NT WITH THE CITY'S PURCHASING/FUND ING POLICY AND HA VE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL A-\/0 RELATED BENEFITS.

AMOUNT
I. 46,375.00

2. 40,093.49

3. 30,385.25

4. 22,104.03

5. 18,457.50

6. 13,305.37

7. 13.196.38

8. 11.195.60

9. 5,725.06

10. 4,982.00

40.778.18
s 246.597 .86

ISSUED TO
GREE NSCAPE t.WNTENANCE SERVICES INC.

USBANKCORPORATEPAYME ~~S YSTEMS

RKA CONSUL TING GROUP
HI STANDARD AlITOMOTIVE. LLC

JONES MAYER

CPS HR CONSULTING
GARRETT ELECTRO NICS, INC.

CALPERS
ECONOLITE SYSTEMS, INC.

GOLDEN BELL PRODUCTS

OTHER DEMANDS

DESCRIPTIO N
WEED ABA. TEMENT MARSHALL CANYON AND MEADOW GLEN DR/ONE LOT SOlITH MAY 2024 CITY WIDE CREDIT CARO PURCHASES
MAY 2024 SERVICE-IMPROVEMENTS V ARlOUS PROJECTS
OlITFITTING FOR VEHICLE FM4197
MAY 2024 LEGAL SERVICES
PROFESSIONAL SERVICES 4/28/202 4 -06/0 1/2024

WALK THROUGH MET AL DETECTORS & HAND HELD MET AL WANDS
BILLING 2023-2024 4TH LEVEL 1959 SURVIVORS
MAY AND JUNE 2024 PREVENTIVE MAINfENANCE
TREATMENT OF 188 MANHOLES
DEMANDS OF S30,305. 17 WERE PAID ON BEHALF OF LAJMP ACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS .

GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THJS IS A TRUE AND A CC URA TE REGISTER OF AUDITED DEMANDS.

Page I of 3

Page 24 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2023-24

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO.
169739
169740
169741
169742
169743
169744
169745
169746
169747
169748
169749
169750
169751
169752
169753
169754
169755
169756
169757
169758
169759
169761
169762
169763
169764
169765
169766
169767
169768
169769
169770
169771
169772
169773
169774
169775
169776
169777
169778
169779
169780
169781
169782
169783
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

BANK DRAWN
Total Demands
AMOUNT
164.25
250.00
794.92
160.00

55.00 150.00
1,279.75
11,195.60
13,305.37
500.00
5,725.06
250.00

71.23 416.00
350.00
13,196.38
190.00
4,982.00
3,996.57
22,104.03
2,118.97
18,457.50

14.00 132.30
155.00

50.00 3,212.57
500.00
754. 13

90.00 573.30
1,890.00

28.27 983.66
267.01
1,880.20
500.00
1,039.83

88.05 3,019.39
2,095.31
1,863.48

7.32 75.00
4,354.88
240.86
495.51
298.08
705.60
46,375.00
721.70
1,657.69
114.27
30,385.25
1,805.16
418.92
40,093.49
246,597.86
30,305.17
276,903.03

ISSUED TO

ACT NOW SIGNS

ADAM CASTRO
AIRGAS USA, LLC.

ALIONA CEBOTARJ

ALL PURPOSE DOCUMENT DESTRUCTION

ANGELA CHAVEZ
CALIFORNIA PEST MANAGEMENT,INC.

CALPERS

CPS HR CONSUL TING

DARLENE MENDOZA
ECONOLITE SYSTEMS, INC.

ERIN MARTINEZ

EWING IRRJGA TION PRODUCTS

FRESHMOBILECA LLC
GAETA , EDUARDO SR.

GARRETT ELECTRONICS, INC.

GLAIZA FLORES

GOLDEN BELL PRODUCTS

HI SIGN

HI STANDARD AUTOMOTIVE, LLC
HOLLIDAY ROCK CO.

JONES MAYER

KYOCERA DOCUMENT SOLUTIONS WEST

LIFE-ASSIST

LOS ANGELES COUNTY DHS
MMASC
MOTOROLA SOLUTIONS. INC.

NICOLE BASA
PARADISE EMBROIDERY & SCREEN PRINT.

SAFESHRED COMPANY, INC.

SAFEWARE, INC.

SOUTHERN CALIF. REG. RAIL AUTH.

SOUTHERN CALIFORNIA EDISON

STAPLES

STRYKER SALES CORPORATION
TENNIS ANYONE INC.

TINA SANCHEZ
U.S. POSTMASTER

VERIZON WIRELESS
W AXIE SANlT ARY SUPPLY

ZOLL MEDICAL CORPORATION

B&H PHOTO VIDEO
FEDEX

SOCAL SHRED LLC
ALL ST AR FIRE EQUIPMENT INC.

CARDER, ROBIN
COMMERCIAL DOOR COMPANY, INC.

DOSSEY, KENNY

GIRON, ANTHONY
GREENSCAPE MAINTENANCE SERVICES INC.

HASA, INC.

HOLT, LONI
LA VERNE POWER EQUIPMENT, INC.

RKA CONSUL TING GROUP
TURBO DATA SYSTEMS, INC.

AMAZON CAPITAL SRVC- LA CLEAR

US BANK CORPORA TE PAYMENT SYSTEMS
Total LAlMPACT Demands

Page 2 of 3 ends

7/10/2024

Page 25 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2023-24
REGISTER OF AUDITED DEMANDS - EXHfBIT A 7/10/2024
CHECK NO. AMOUNT ISSUED TO
LACMPACT Law Enforcement Task Force Demands
169784 28,105.00 DIGITALAIRWARELLC
I 69786 1,9 I 0.17 STAPLES BUSINESS CREDIT
169787 290.00 TRANSUNlON RJSK & ALTERNATIVE DA TA
MULTIPLE ____ __ LAI ENFORCEMENT OPERATIONS
Total 30,305.17
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAlMPACT crime prevention activities. These funds are not City funds and

Page 3 of 3 ends

Page 26 of 171 ends

Council Agenda Packet - August 5, 2024

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS
7/17n024
FY 2023-24
DEMANDS PRESENTED HA VE BEEN APPROVED CONSISTENT wrrn THE CITY'S PURCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE FINANCE DIRECTOR FOR ACCURACY Ar.TI PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT
I. S6,812.79

2. 24,896.61

3. 13,793.6S

4. 13.67S.2S
S. 11.698.17

6. 11,202.12

7. 10,948.36

8. 9,064.00

9. 7.S84.00

10. 6,471.93
49 826.70
s 21S,973.S8

ISSUED TO

STRATEGIC CONTRACTING SER VICES

HACH COMPANY
INTER-CON SECURITY SYSTEMS. INC

INLAND VALLEY HUMANE SOCIETY

ATHENS SERVICES
RPW SERVICES INC.

CITY OF POMONA

CHASE ELECTRIC COMPANY
ALLIANT INSURANCE SERVICES, INC.

COMMERCIAL DOOR METAL SYSTEMS, INC.

OTHER DEMANDS

DESCRIPTION
PAYROLL SRVC-CONTRACT/SUPPORT STAFF 6123-30/2024 & WELLS FARGO PURCHASES {L.A. CLEAR) HACH NITRITE ANALYZER TO INCREASE WATER PROD. &: SUPPLIES PURCHASES JUNE 2024 PARKJNO ENFORCEMENT SERVICES
JUNE 2024 ANIMAL CARE AND CONTROL SERVICES
JUNE 2024 SWEEPER FOR CITY, DOWNTOWN, ROUTE 66 AND FOOTHILL

CITYWIDE PUBLIC RIGHT OF WAY WEED SPRAYING
LAND BASE S/04n024-Sn8/2024
ELECTRICAL PRE-INSTALLED FOR DOOR MOTORS 7 DOORS
APRIL TO JUNE 2024 INSURANCE -SIECIAL EVENT PROGRAMS

FURNISH AND INSTALLED DOOR COMMUNITY CENTER
DEMANDS OF S S.6Sl.74 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

IN ACCORDANCE Wfrn GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

Page I of 3

Page 27 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2023-24

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO.
169822
169823
169824
169825
169826
169827
169828
169829
169830
169831
169832
169833
169834
169835
169836
169837
169838
169839
169840
169841
169842
169843
169844
169845
169846
169847
169848
169849
169850
169851
169852
169853
169854
169855
169856
169857
169858
169859
169860
169861
169862
169863
169864
EFf
EFf
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
Total Demands
AMOUNT
140.00
7,584.00
1,247.44
11,698.17
1,680.97
179.00
225.00
1,387.00
9,064.00
10,948.36
6,471.93
5,285.87
193.14
179.00
826.00

85.00 658.42
230.00
150.00
1,220.76
341.78
100.00
872.76
4,179.47
5,830.00
13,675.25
1,000.00

59.50 2,670.20
1,868.94
419.30
865.36
300.00
2,988.00
314.69

25.00 880.00
106.95
1,492.50
4,996.50
187.55

85.00 230.00
1,432.14
24,896.61
1,156.93
355.58
13,793.65
509.72
2,395.00
11,202.12
476.23
56,812.79
215,973.58
5,651.74
221,625.32

ISSUED TO

ALL PURPOSE DOCUMENT DESTRUCTION
ALLIANT INSURANCE SERVICES, INC.

AT&T MOBILITY

ATHENS SERVICES

BESTW A Y LAUNDRY SOLUTIONS

BRANDJI NESTOR
CALIFORNIA PEST MANAGEMENT.INC.

STA TE OF CALIFORNIA

CHASE ELECTRIC COMPANY

CITY OF POMONA
COMMERCIAL DOOR METAL SYSTEMS, INC.

DAT A PROSE, INC.

EAN SERVICES, LLC.

ELAINE WEN

EMPLOY AMERICA

ERIKA GREAUX
EWING lRRJGA TION PRODUCTS

F ARNOOSH ZOUGH

FENGMEI GONG

HRST-CITIZENS BANK & TRUST CO
FOOTHILL BUlLDING MATERIALS

GEORGE MORGAN

GOLDEN STATE WATER COMPANY

HINDERLITER, DE LLAMAS & ASSOCIATES

HOT WIRE ELECTRIC

INLAND VALLEY HUMANE SOCIETY

JAMIE BUGARIN

JESSICA DECOITE

KOSMONT COMPANCES

LINCOLN AQUA TICS

ODP BUSINESS SOLUTIONS, LLC

PITNEY BOWES GLOBAL FINANCIAL SVCS

PRASHANT OSW AL

PREMIER FAMILY MEDICINE ASSOCIATES

SAM'S CLUB/SYNCHRONY BANK

SHARON MCFARRAN
SIERRA PACIFIC ELEC. CONTRACTING
SOUTHERN CALlFORNJA EDISON
SOUTHLAND MECHANlCAL. INC.

SUPERIOR COURT OF CA,COUNTY OF L.A.

TRCLOGY MEDWASTE WEST, LLC

VANESSA A VNACM

YTYI CHEN
ALL STATE POLICE EQUCPMENT CO.

HACHCOMPA Y
HASA, INC.

Hl-WAY SAFETY INC.

CNTER-CON SECURITY SYSTEMS, lNC.

JONES MAYER
MARTIN SCHERER ELECTRIC INC.

RPW SERVICES INC.

SUN BADGE CO.

STRATEGIC CONTRACTING SERVICES
Total LAIMPACT Demands

Page 2 of 3 ends

7/17/2024

Page 28 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2023-24
REGISTER OF AUDITED DEMANDS - EXHIBIT A 7/17/2024
CHECK NO. AMOUNT ISSUED TO
LAIMPACT Law Enforcement Task Force Demands
169865 630.68 STAPLES
169866 5,021.06 VERlZON WIRELESS
MULTIPLE _ _____ LAI ENFORCEMENT OPERATIONS
Total 5,651.74
LAJMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and Page3 of 3

Page 29 of 171 ends

Council Agenda Packet - August 5, 2024

CITY OF LA VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HA VE BEEN REVIEWED BY THE FINANCE DIRECTOR

FOR ACCURACY AND PROPER APPROVAL,

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYN ENTS OTHER THAN PAYROlL AND RELATED BENEFITS, AMOUNT
I. 16,370.49

2. 9,531.00
. .. 9,000.00
4 6,890.10

5. 4,706.00

6. 4,560.33

7. 4.335,25

8. 2,518.72

9. 1,795.00

10. 1,663.08
1,628,34
s 62,998.31
ISSUED TO :::,
SAN GABRIEi.. VAllEY REGIONAL HOUSING
ENVIRONMENTAL CONTROL PUENTE HlllS

JONES MAVER

WILLIS TOWERS WATSON SOUTHEAST, INC
SOUTHERN CALIF. ASSOC. OF GOVERNMEN

LEXIPOL LLC
RJNGCENTRAL INC.

MASERGY CLOUD COMMUNICATIONS, INC
GRAN1CUS LLC

FRONTIER COMMUNICATIONS

OTHER DEMANDS

DESCRJPTION
MEMBERS FEES FOR FISCAL YEAR 2024-2025
JULY 2024 MAINTENANCE
JULY 2024 RETAINER
LAW ENFORCEMENT LIABILITY 7/ I/2024-07/01/2025 (LA CLEAR) MEMBERS DUES ASSESSMENT FOR FISCAL YEAR 2024-2025
ANNUAL LAW POLICY MANAGEMENT 7/ l/2024-06130/2025
JULY 2024 PHONE SERVICE
JULY 2024 SERVICE (L.A. CLEAR)
JULY 2024 SERVICE
JULY 2024 SERVICE
DEMANDS OF S 0.00 WERE PAID ON BEHALF OF LAJMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

DEMANDS OF S 1,276.395.28 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS IN ACCORDANC WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

Page I of 2

Page 30 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2024-25

REGISTER OF AUDITED DEMANDS - EXJ-HBIT A
CHECK NO. AMOUNT ISSUED TO
169725 356.16 CHARTER COMMUNICATIONS
169726 120.00 COSTCO WHOLESALE MEMBERSHTP
169727 21.05 FACTORY MOTOR PARTS
169728 1,663.08 FRONTIER COMMUNICATIONS
169729 9,000.00 JONES MAYER
169730 350.00 PRI MANAGEMENT GROUP
169731 4,335.25 RfNGCENTRAL INC.
169732 16,370.49 SAN GABRIEL VALLEY REGIONAL HOUSING
169733 4,706.00 SOUTHERN CALIF. ASSOC. OF GOVERNMEN
169734 2,518.72 MASERGY CLOUD COMMUNJCA TIONS, INC
169735 131.13 RFI ENTERPRISES INC.
169736 650.00 WHOOSTER, INC.
169737 6,890.10 WILLIS TOWERS WATSON SOUTHEAST, INC
EFT 9,531.00 ENVIRONMENT AL CONTROL PUENTE HlLLS
EFT I, 795.00 GRANlCUS LLC
EFT 4,560.33 LEXIPOL LLC
62,998.31
Total LArMPACT Demands
Total Demands 62,998.3 I
Payroll and Employee Benefit Payments:
169617 1,023.03 AFLAC
169618 2,888.68 DELTA DENTAL INSURANCE COMPANY
169619 13,667.24 DEL TA DENTAL(0020785555)
169620 612.00 CITY OF LA VERNE EMPLOYEE FUND
169621 350.00 FIDELITY INVESTMENTS #P0754
169622 6,838.88 THE HARTFORD-PRJORITY ACCOUNTS
169623 160,028.38 HEALTH NET
169624 102,607.41 KAISER FOUNDATION HEAL TH PLAN
169625 1,737.01 METLIFE - GROUP BENEFITS
169626 412.50 A.C. NEWMAN CO.
169627 155.71 HEATHER REYES
169628 4.00 UNlTED WAY CAMPAIGN
EFT 6,221.27 CHARLES SCHWAB BANK
EFT 102.00 WAGEWORKS-ADMIN FEE
EFT 3,058.25 LA VERNE FIRE ASSOCIATION
EFT 2,230.60 LA VERNE POJ .ICE OFFWER
BANK DRAWN 578,657.68 PAYROLL 06, !/24 - 06/ /24
BANK DRAWN 133,707.59 UNlTED STA'Jt:S TREASURY
BANK DRAWN 45,238.87 ST A TE OF CALIFORNIA
BANK DRAWN 587.46 ST A TE DISBURSEMENT 9D0005689
BANK DRAWN 180,247.19 STATE OF CALIFORNlA
BANK DRAWN 28,099.38 EMPOWER TRUST COMPANY, LLC-457
BANK DRAWN 7,920.15 EMPOWER TRUST COMPANY, LLC-ROTH
Total 1,276,395.28
LAIMPACT Law Enforcement Task Force Demands

MULTIPLE
Total

LAJ ENFORCEMENT OPERATIONS
7/3/2024
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LArMPACT crime prevention activities. These funds are not City funds and

Page 2 of 2 ends

Page 31 of 171 ends

Council Agenda Packet - August 5, 2024

CITY OFLA VERNE

REGISTER OF AUDITED DEMANDS
7/10/2024
FY 24-25
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASlNG/FLJND!NG POLICY AND HAVE BEEN REVIEWED BY THE INTERIM FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT

1. 831,344,00

2. 147,482.95

3. 81,042.46

4. 70,139.96

5. 10,217.78

6. 4,583.33

7. 4,406.98

8. 3,478.15

9. 2,950.70
IO. 2,831.35
23,926.67
s I, 182,404.33

ISSUED TO

CALPERS

DAVID WILSON'S VILLA FORD

MERRIMAC ENERGY GROUP

COM-NET JPA
TARGET SOLUTIONS LEARNING, LLC.

UCLA CENTER FOR PREHOSPITAL CARE
S & J SUPPLY CO., INC.

POWERDMS, INC.

SOUTHLAND MECHANICAL, INC.

TURF STAR, INC.

OTHER DEMANDS

DESCRIPTION

ANNUAL PAYMENT FOR ACCRUED LIABILITY RETIREMENT PLAN
2024 FORD ESCAPE PLUG IN HYBRID
FUEL PUSRCHASES • REGULAR UNLEADED AND DIESEL
ANNUAL RENEW AL SOFTWARE FOR 2024-2025
ANNUAL MEMBERSHIP 07101/2024-06/30/2025
JULY 2024 MONTHLY SERVICES

MATERIAL PURCHASES
ANNUAL SUBRCRIPTION 09/01/2024-08/3112025
HVAC SERVICE FOR VARlOUS LOCATIONS

MATERIAL PURCHASES
DEMANDS OF $0.00 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS. 1N ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTrFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED

CHRISTY LOPEZ

FINANCE DIRECTOR
Page I of2

Page 32 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 24-25
REGISTER OF AUDITED DEMANDS - EXHIBIT A 7/ 10/2024
CHECK NO. AMOUNT ISSUED TO
169788 $ 150.00 ALEXJOHN
169789 1,797.00 ALLIANT INSURANCE SERVICES, fNC.
169790 831,344.00 CALPERS
169791 339.95 CHARTER COMMUNICATIONS
169792 70,139.96 COM-NET JPA
169793 147,482.95 DA YID WILSON'S VILLA FORD
169794 75.00 ENRJQUE HERNANDEZ
169795 65.83 EVERSOFT
169796 45.39 EWING IRRIGATION PRODUCTS
169797 150.95 FACTORY MOTOR PARTS
169798 3 I 9.45 FORD OF UPLAND, LLC
169799 520.00 FRESHMOBILECA LLC
169800 2,284.50 FRONTIER COMMUNlCATJONS
169801 2,000.00 HAILE BLACKMAN
169802 75.00 JENNY MORALES
169803 58.07 LESLIE'S POOLMART, fNC.
169804 2,025.25 LIFE-ASSIST
169805 75.00 MARIA IVANOV
169806 164.20 MR. UNIFORM
169807 3,478.15 POWERDMS, INC.
169808 187.25 RUPEL,KENT
169809 4,406.98 S & J SUPPLY CO., rNC.
169810 335.72 SANDERS LOCK & KEY
169811 280.00 SANDERS TOWING, INC.
169812 139.97 CONNECTA SATELLITE SOLUTIONS LLC
169813 2,950.70 SOUTHLAND MECHANICAL, fNC.
169814 10,217.78 TARGET SOLUTIONS LEARNING, LLC.
169815 1,500.00 THE COUNSELING TEAM fNTERNATIONAL
169816 2,412.37 TPX COMMUNICATIONS
169817 2,831.35 TURF ST AR, .rNC.
169818 4,583.33 UCLA CENTER FOR PREHOSPITAL CARE
169819 482.39 SOUTHERN CALIFORNlA TROPHY COMPANY
169820 699.00 TOWERSTREAM CORPORA Tl ON
169821 1,130.00 VITAL RECORDS CONTROL
EFT 2,292.66 ALL STAR FIRE EQUIPMENT INC.

EFT 1,725.00 DENNIS GRUBB & ASSOCIATES
EFT 81,042.46 MERRIMAC ENERGY GROUP
EFT 640.00 SHADES TINTING
EFT 766.83 SUN BADGE CO.

EFT 122.00 UNDERGROUND SERVICE ALERT OF SO. CAL
EFT 1,Q35.00 VENTEK INTERNATIONAL
EFT 32.89 MARLYN PACHECO LLC
1, 182,404.33
Total LAIMPACT Demands
Total Demand $ 1,182,404.33
LA IMPACT Law Enforcement Task Force Demands
MUL TrPLE ____ _ LAI ENFORCEMENT OPERATIONS
Total $
LATMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside ofLAIMPACT activities.

Page 2 of 2 ends

Page 33 of 171 ends

Council Agenda Packet - August 5, 2024

CITY OF LA VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE INTERIM FINANCE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST JO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT ~IS~S~U~E~D~T~O ________ _ ____ ~D~E~SC~Rl:.::.:..P~Tl~O~N ___ ________________ _ I. 165,000.00 CITY OF LA VERNE FISCAL YEAR 2024-2025 FIDUCIARY SERVlCES (L.A. CLEAR)

2. 60,853.52 FONTANA CHRYSLER DODGE RAM JEEP PURCHASE 2025 RAM 2500 4X4 6FT BOX

3. 48,362.46 STRATEGIC CONTRACTING SERVICES PAYROLL CONTRACT/SUPPORT STAFF 7/01/2024-07/06/2024 (L.A. CLEAR)

4. 42,542.31 DIAMOND HONDA PURCHASE 2024 HONDA ODESSEY

5. 19,02330 DIGITAL EMS SOLUTIONS. INC. SOf"IWARE RENEWAL 07/0l/2024-06/30/2025

6. 12,864.80 CALIFORNIA JPIA • EXCESS LfABILITY REPLENISH TRUST ACCOUNT

7. 6,316.72 BRENNTAG PACIFIC, INC. CHEMICAL PURCHASES

8. 3,219.76 PRO FORCE LAW ENFORCEMENT RAIL MNT LGT BLK LUM KIT

9. 3,047.12 CHARTER COMMUNICATIONS JULY 2024 INTERNET SERVlCE (LA. CLEAR) 10 2,702.07 HI STANDARD AUTOMOTIVE, LLC PARTS PURCHASES

22.039.41 OTHER DEMANDS
$ 385,971.47
DEMANDS OF$ 14,387.96 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

DEMANDS OF $1.123.979.50 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

Page I of3

Page 34 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2024-2025
REGISTER OF AUDITED DEMANDS - EXHIBIT A 7/17/2024
CHECK NO. AMOUNT ..:..::IS~S.:::.UE:::D::....T.:...:O::...._ ______________________ _ 169867
169868
169869
169870
169871
169872
169873
169874
169875
169876
169877
169878
169879
169880
169881
169882
169883
169884
169885
169886
169887
169888
169889
169890
169891
169892
169893
169894
169895
169896
169897
169898
169899
169900
169901
169902
169903
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

49.75 BLEDSOE GrRON ENGfNEERING &

72.67 C & E LUMBER COMPANY
125.00
1,382.00
179.00
42,542.31
19,023.30
I 13.25
1,251.34
60,853.52
520.00
2,382.75

41. JO
2,702.07
139.00
1,099.69
316.00

90.00 14.00
354.99
1,105.00
1,200.00
1,200.00
3,219.76

85.00 31.96

6.56 1,594.00
1,066.46

77.31 943.75

49.28 349.99
3,047.12
165,000.00
154.74
2,468.75
204.97

91.50 525.00
1,200.00
6,316.72
12,864.80
397.11

55.00 500.00

17.62 128.00
456.87
48,362.46
385,971.47
CALIFORNIA PEST MANAGEMENT,INC.

CHARTER COMMUN1CATTONS

COURTNEY RICHARDSON

DIAMOND HONDA
DIGIT AL EMS SOLUTIONS, INC.

DIRECTV

EWING IRRIGATION PRODUCTS

FONTANA CHRYSLER DODGE RAM JEEP

PRESHMOBTLECA LLC

FULLER TRUCK ACCESSORIES
HAMMER-DOWN INC.

HI STANDARD AUTOMOTIVE, LLC

HIRSCH PIPE AND SUPPLY
INLAND EMPIRE STAGES, LTD.

JULIE TEBO
KINTAI

KYOCERA DOCUMENT SOLUTIONS WEST
LESLIE'S POOLMART, INC.

JOHN LEWIS
LOS ANGELES AREA FIRE CHIEFS ASSN.

PACIFIC PARKJNG SYSTEMS, INC.

PRO FORCE LAW ENFORCEMENT

ROYA AMANI

SAM'S CLUB/SYNCHRONY BANK

SANDERS LOCK & KEY
SCOTT MCLEOD PLUMBING, INC.

SJRENNET

SITEONE LANDSCAPE SUPPLY, LLC

THE COUNSELING TEAM INTERNATIONAL
TK PRINT MANAGEMENT, INC.

CHARTER COMMUNlCA TIONS

CHARTER COMMUNICATIONS

CITY OF LA VERNE

ODP BUSINESS SOLUTIONS, LLC
SECURITY SOLUTIONS, INC.

ALL STATE POLICE EQUIPMENT CO.

AM-TEC TOTAL SECURITY INC.

AMERICAL GRAPHIC SYSTEMS, INC.

ARAGON, RICHARD
BRENNTAG PACIFIC, INC.

CALIFORNIA JPIA - EXCESS LIABILITY

GRAINGER
GREENSCAPE MAINTENANCE SERVICES INC.

LA VERNE POLICE OFFICERS ASSOC.

LA VERNE POWER EQUIPMENT, INC.

POMONA TRUCK & AUTO SUPPLY

WESTERN WATER WORKS

STRATEGIC CONTRACTING SERVICES
1,123,979.50 Total Payroll and Employee Benefit Payments --=-- - --,-,,.,...14,...,,3,..,.8..,,.7 • ..,,.96,- Total LAIMPACT Demands Total Demands $ 1,524,338.93

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Page 35 of 171 ends

Council Agenda Packet - August 5, 2024
CITY OF LA VERNE FY 2024-2025

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT
Payroll and Employee Benefit Payments:
169909 624.00
169910 350.00
16991 I 352.96
169912 4.00
BANK DRAFT 145,857.36
BANK DRAFT 50,326.81
BANK DRAFT 587.46
BANK DRAFT I 84,445.43
BANK DRAFT 27,966.67
BANK DRAFT 7,969.29
BANK DRAFT 695,200.23
EFT 4,976.94
EFT 3,087.75
EFT 2,230.60
Total $ I, 123,979.50

ISSUED TO

CITY OF LA VERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754

REYES, HEATHER

UNITED WAY CAMPAIGN
UNlTED ST ATES TREASURY

ST A TE OF CALIFORNIA
STATE DISBURSEMENT BD0005689

STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC-457

EMPOWER TRUST COMPANY, LLC-ROTH

PAYROLL

CHARLES SCHWAB BANK

LA VERNE FIRE ASSOCIATION
LA VERNE POLICE OFFICERS ASSOC.

Break down of standard providers and the benefits they provide Provider Benefits Description
A.C. Newman Co. Accidental Death Life Insurance
Delta Dental
The Hartford
Health Net
Kaiser
Wage Works
US Treasure)'
State of California
Mass Mutual A
Mass Mutual B
Mass Mutual Roth
Lincoln National
Fire/Police/La Verne Employee Fund
LAIMPACT Law Enforcement Task Force Demands
169906 401.96
169907 1,099.00
169908 300.00
169904 346.00
169905 12,241.00

MULTIPLE
Total $ 14,387.96
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, unemployment insurance and child support/garnishments 401A plan
457B plan
Roth plan
Replacement Social Security plan
Employee Group Dues

CBE LOS ANGELES

CHARTER COMMUNICATIONS

NUWA Y JANITORIAL SERVICES

CALIFORNIA JPIA - LAI INS PMTS

LAI ENFORCEMENT OPERATIONS
7/17/2024
LArMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside ofLAIMPACTactivities.

Page.i of 3
City of La Verne,City Council
Agenda Report

DATE: August 5, 2024
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: CITY OF LA VERNE TREASURER'S REPORT FOR THE QUARTER ENDING JUNE 30, 2024

SUMMARY
The Treasurer’s Report for the Quarter ending June 30, 2024, is submitted to the City Council to receive and file per City of La Verne Administrative Regulation Number 215, the Statement of Investment Policy, and the State of California’s Government Code (GC) Section 53646.

RECOMMENDATION
That the City Council receive and file the Treasurer's Report for the quarter ending June 30, 2024.

DISCUSSION
The attached Treasurer’s Report is provided to the City Council per the City of La Verne Administrative Regulation Number 215, Investment Policy, and as provided under the State of California’s Government Code (GC) Section 53646. GC 53646 provides that a quarterly report (or monthly if legislatively elected) may be submitted to the City Council on a quarterly basis.

This report details cash and investments held by the City, a statement that the portfolio complies with the Investment Policy and confirms the City’s ability to meet pooled expenditure requirements for the next three months.

As of June 30, 2024, the City had total cash and invested funds (cost basis) of $111,021,679.

Of this amount, $18,123,769 is held in a fiduciary capacity for the Los Angeles Interagency Metropolitan Police Apprehension Taskforce (LA IMPACT) which leaves the remainder of $92,897,910 held with the City. In addition, the City also has $3,416,467 that is held outside the treasury by a fiscal agent to meet the 1996 Revenue Bond covenant. The City’s portfolio is fully liquid; 14% ($15,765,909) is maintained in on-demand accounts, including those held by the State Local Agency Investment Fund (LAIF).

The investment portfolio conforms to the City’s investment policy and sufficient money is available to meet City obligations due within the next six months.

FISCAL ANALYSIS
Not applicable.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW

Page 36 of 171 ends

Council Agenda Packet - August 5, 2024
City of La Verne Treasurer's Report for the Quarter Ending June 30, 2024, Page 2

This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. Treasurer Report Tables for June 30, 2024

Report Prepared By:

Isabella Guzman, Senior Accountant

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Council Agenda Packet - August 5, 2024
Par Value
Coupon
Rate
Moody's/
S&P Rating
Purchase
Date
Maturity/
Called Date
Days to
Maturity
Yield to
Maturity Cost Basis Market Value
On Call Deposits
Treasurer Checking Account - US Bank U S Bank 4,906,648 N/A N/A N/A Demand N/A None 4,906,648 4,906,648 LA Impact - US Bank U S Bank 1,121,547 N/A N/A N/A Demand N/A None 1,121,547 1,121,547 PFA La Verne Mobile Country Club (Payments)WFB Wells Fargo 217,382 N/A N/A N/A Demand N/A None 217,382 217,382 PFA La Verne Mobile Country Club (Rents) WFB Wells Fargo 35,178 N/A N/A N/A Demand N/A None 35,178 35,178 PFA Valley Rancho Mobile Home Park WFB Wells Fargo 248,716 N/A N/A N/A Demand N/A None 248,716 248,716 Local Agency Investment Fund - City LAIF 9,977,345 N/A N/A N/A Demand N/A 4.00% 9,977,345 9,977,345 Local Agency Investment Fund - LA IMPACT LAIF 620,484 N/A N/A N/A Demand N/A 4.00% 620,484 620,484 Charles Shwab Money Market - LA IMPACT Investments 16,381,738 N/A N/A N/A Demand N/A Market 16,381,738 16,381,738 Charles Shwab Bank Sweep Investments 249,000 N/A N/A N/A Demand N/A Market 249,000 249,000 Charles Shwab Premier Bank Sweep Investments 131,641 N/A N/A N/A Demand N/A Market 131,641 131,641 On-Call Deposits 33,889,679$ 33,889,679$ 33,889,679$ Investment Type Bank Security Name Par Value
Coupon
Rate
Moody's/
S&P Rating
Purchase
Date
Maturity/
Called Date
Days to
Maturity
Yield to
Maturity Cost Basis Market Value
Short-Term Investments (1 year or less)
Agency Securities Charles Schwab FHLB 9,000,000 5.000% AAA 02/16/2023 08/27/2024 58 5.00% 9,000,000 8,991,243 Municipal Bonds Charles Schwab RIVERSIDE CN CA 255,000 4.910% AA2 04/19/2022 02/15/2025 230 3.86% 262,007 254,166 U.S. Treasury Charles Schwab US TREASURY 2,000,000 NA 02/21/2024 01/23/2025 207 5.00% 1,911,965 1,943,636 CDs Charles Schwab ISRAEL DISCOUNT 244,000 4.85% NA 11/17/2022 11/25/2024 148 4.84% 244,000 243,434 Total Short-Term Investments 11,499,000$ 11,432,479$ Long-Term Investments (2 to 5 years)
Agency Securities Charles Schwab FEDERAL HOME LN BKS 3,500,000 2.750% AAA 05/01/2024 03/25/2027 998 5.01% 3,288,450 3,326,201 Agency Securities Charles Schwab FHLB 1,000,000 2.500% AAA 02/16/2022 03/10/2027 983 2.50% 1,000,000 945,251 Agency Securities Charles Schwab FEDERAL HOME LN BKS 1,000,000 3.000% AAA 03/24/2022 04/21/2027 1,025 3.00% 1,000,000 954,709 Agency Securities Charles Schwab FARM CREDIT SYSTEM 2,000,000 1.000% AAA 02/27/2024 10/07/2026 829 4.65% 1,822,345 1,838,880 Agency Securities Charles Schwab FHLMC 2,000,000 5.250% AAA 11/29/2022 12/12/2025 530 5.25% 2,000,000 1,994,800 Municipal Bonds Charles Schwab BARSTOW CALIF P 225,000 3.746% A+ 04/14/2022 06/01/2026 701 3.49% 227,097 218,462 *Mortgage Pools Charles Schwab FHLMC ZK8379 7,500,000 2.500% NA 02/13/2024 11/01/2031 2,680 1,632,547 1,602,894 *Mortgage Pools Charles Schwab FHLMC ZS8632 7,500,000 2.500% NA 02/09/2024 12/01/2031 2,710 1,496,956 1,469,829 *Mortgage Pools Charles Schwab FNMA PL FS0533 2,600,000 2.000% NA 02/14/2024 02/01/2032 2,772 1,611,208 1,580,561 *Mortgage Pools Charles Schwab FNMA PL MA4530 2,600,000 1.500% NA 02/14/2024 02/01/2032 2,772 1,621,294 1,611,400 U.S. Treasury Charles Schwab US TREASU NT 1,500,000 3.875% NA 02/22/2024 11/30/2027 1,248 4.41% 1,471,900 1,471,406 U.S. Treasury Charles Schwab US TREASU NT 2,500,000 3.625% NA 02/22/2024 05/31/2028 1,431 4.37% 2,427,466 2,428,906 U.S. Treasury Charles Schwab US TREASU NT 2,500,000 4.625% NA 02/22/2024 09/30/2028 1,553 4.35% 2,527,369 2,521,094 U.S. Treasury Charles Schwab US TREASUR NT 2,000,000 4.000% NA 02/21/2024 01/15/2027 929 4.41% 1,977,681 1,970,937 U.S. Treasury Charles Schwab US TREASUR NT 2,000,000 4.250% NA 02/21/2024 01/31/2026 580 4.62% 1,986,275 1,980,937 U.S. Treasury Charles Schwab US TREASUR NT 3,000,000 4.000% NA 02/21/2024 01/31/2029 1,676 2,962,433 2,954,063 Corporate Bonds Charles Schwab ABBVIE INC. 1,000,000 3.600% A3 02/06/2024 05/14/2025 318 5.05% 982,365 983,836 Corporate Bonds Charles Schwab AMERICAN EXPRESS 1,000,000 A2 02/08/2024 10/30/2026 852 5.56% 1,019,255 1,009,180 Corporate Bonds Charles Schwab BANK OF AMERICA C 1,000,000 A1 02/06/2024 07/21/2028 1,482 4.81% 951,445 952,817 Corporate Bonds Charles Schwab BRISTOL-MYERS SQU 1,000,000 3.900% A2 02/09/2024 02/20/2028 1,330 4.60% 974,375 962,910 Corporate Bonds Charles Schwab CHEVRON CORP 1,000,000 2.954% AA2 02/08/2024 05/16/2026 685 4.49% 967,105 960,669 Corporate Bonds Charles Schwab CITIGROUP INC 1,000,000 A3 02/06/2024 01/10/2028 1,289 4.83% 966,495 961,453 Corporate Bonds Charles Schwab COMCAST CORP 1,000,000 4.500% A3 02/06/2024 01/15/2029 1,660 4.64% 995,895 983,076 City of La Verne
Investment Detail
For the Month Ended June 30, 2024

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Council Agenda Packet - August 5, 2024
Investment Type Bank Security Name Par Value
Coupon
Rate
Moody's/
S&P Rating
Purchase
Date
Maturity/
Called Date
Days to
Maturity
Yield to
Maturity Cost Basis Market Value
Corporate Bonds Charles Schwab ENTERPRISE PRODUC 1,000,000 4.600% A3 02/07/2024 01/11/2027 925 4.62% 999,205 988,840 Corporate Bonds Charles Schwab GILEAD SCIENCES, 1,000,000 1.200% A3 02/08/2024 10/01/2027 1,188 4.62% 886,525 885,497 Corporate Bonds Charles Schwab HONEYWELL INTERN 1,000,000 4.250% A2 02/08/2024 01/15/2029 1,660 4.52% 987,975 977,087 Corporate Bonds Charles Schwab INTEL CORP 1,000,000 4.875% A3 02/06/2024 02/10/2028 1,320 4.63% 1,008,605 997,067 Corporate Bonds Charles Schwab INTEL CORP 1,000,000 3.150% A3 02/08/2024 05/11/2027 1,045 4.65% 954,985 949,783 Corporate Bonds Charles Schwab JOHN DEERE CAPITA 1,000,000 4.500% A1 02/09/2024 01/08/2027 922 4.57% 997,995 988,684 Corporate Bonds Charles Schwab JPMORGAN CHASE & 1,000,000 A1 02/06/2024 04/26/2028 1,396 4.86% 979,605 973,329 Corporate Bonds Charles Schwab LOCKHEED MARTIN 500,000 3.550% A2 02/27/2024 01/15/2026 564 4.94% 487,650 487,931 Corporate Bonds Charles Schwab MORGAN STANLEY 1,000,000 A1 02/06/2024 01/24/2029 1,669 4.82% 954,085 952,502 Corporate Bonds Charles Schwab THE BANK OF NEW Y 500,000 A1 06/03/2024 04/26/2026 665 5.15% 497,155 496,214 Corporate Bonds Charles Schwab THE GOLDMAN SACHS 1,000,000 A2 02/06/2024 08/23/2028 1,515 4.95% 981,065 976,744 Corporate Bonds Charles Schwab THE GOLDMAN SACHS G 250,000 3.000% A2 02/24/2022 02/26/2027 971 3.00% 250,000 231,016 Corporate Bonds Charles Schwab THE WALT DISNEY C 1,000,000 2.200% A2 02/08/2024 01/13/2028 1,292 4.47% 919,045 912,856 Corporate Bonds Charles Schwab UNITEDHEALTH GRO 1,000,000 5.250% A2 02/08/2024 02/15/2028 1,325 4.54% 1,025,545 1,009,039 Corporate Bonds Charles Schwab WELLS FARGO & CO 1,000,000 A1 02/06/2024 04/30/2026 669 3.98% 962,025 971,597 CDs Charles Schwab AMERICAN EXPRESS 244,000 4.90% NA 11/17/2022 11/24/2025 512 4.89% 244,000 243,189 CDs Charles Schwab AUSTIN TELCO FED 248,000 5.05% NA 11/15/2022 11/27/2026 880 5.05% 248,000 249,265 CDs Charles Schwab BMW BANK OF NORTH 244,000 4.80% NA 11/17/2022 11/24/2025 512 4.79% 244,000 243,385 CDs Charles Schwab CAPITAL ONE, NTNL 245,000 2.70% NA 04/18/2022 04/21/2025 295 2.69% 245,000 239,977 CDs Charles Schwab CITY NTNL BANK 244,000 4.89% NA 11/15/2022 11/24/2025 512 4.89% 244,000 243,189 CDs Charles Schwab DISCOVER BANK 244,000 4.80% NA 11/17/2022 04/28/2025 302 4.80% 244,000 243,410 CDs Charles Schwab GOLDMAN SACHS BA 245,000 2.75% NA 04/18/2022 04/28/2025 302 2.74% 245,000 239,971 CDs Charles Schwab SYNCHRONY BANK 244,000 4.25% NA 11/15/2022 11/18/2027 1,236 4.24% 244,000 240,556 Total Long-Term Investments 65,633,000$ 50,759,421$ 50,425,399$ Total Cash and Investments 111,021,679$ 95,747,557$ *Mortgage Pool investments are amortizing bonds whose principal is paid down over time. As such, performance should be evaluated relative to the Cost Basis of the investment, not the Par Value.

Ronald L. Clark
CITY

TREASURER
I hereby certify that the investment activity for this reporting period conforms with the current investment policy as set forth in Resolution No. 23-67. Per gover
nment code requirements, there are adequate funds available to meet the City of La Verne's budgeted and actual expenditures for the next six months.

Page 39 of 171 ends

Council Agenda Packet - August 5, 2024
Portfolio Maturity Schedule
Sum of Market Value Investment Type
Maturity Range (Years) Agency Securities CDs Corporate Bonds Mortgage Pools Municipal Bonds U.S. Treasury Grand Total 0 8,991,243.00 8,991,243.00

0.5 243,433.92 254,166.15 1,943,636.00 2,441,236.07
1 723,357.42 983,836.00 1,707,193.42

1.5 1,994,800.00 729,762.76 487,930.50 1,980,937.40 5,193,430.66 2 2,428,480.00 218,461.50 2,646,941.50

2.5 6,110,331.50 249,264.80 3,217,720.25 1,970,937.40 11,548,253.95 3 954,709.00 949,783.00 1,904,492.00

3.5 240,556.43 5,728,822.00 1,471,406.25 7,440,784.68
4 2,902,890.00 2,428,906.25 5,331,796.25

4.5 2,912,665.00 5,475,156.25 8,387,821.25

7.5 6,264,685.30 6,264,685.30
Grand Total 18,051,083.50 2,186,375.33 19,612,126.75 6,264,685.30 472,627.65 15,270,979.55 61,857,878.08 Investment Policy Compliance
Category % of Portfolio Policy Limit Max Maturity In-Compliance Agency Securities 18,051,084$ 21.98% None 5 years YES CDs 2,186,375$ 2.66% 30% None YES
Corporate Bonds 19,612,127$ 23.88% 30% 5 years YES *Mortgage Pools 6,264,685$ 7.63% 20% 5 years YES Municipal Bonds 472,628$ 0.58% 20% 5 years YES Schwab Money Market 10,276,868$ 12.52% 20% N/A YES U.S. Treasury 15,270,980$ 18.60% None 5 years YES LAIF (Excludes LA IMPACT) 9,977,345$ 12.15% 75,000,000$ N/A YES 82,112,092$
*Maximum maturity is measured on a weighted average life basis.

City of La Verne
Investment Detail
For the Month Ended June 30, 2024

0.00 2.00 4. 00 6.00 8.00 10.00
0 0.5
1 1.5
2 2.5
3 3.5
4 4.5

7.5 Millions
U.S. Treasury
Municipal Bonds
Mortgage Pools
Corporate Bonds
CDs
Agency Securities
Investment Type
Maturity Range…
Sum of Market Value

Page 40 of 171 ends

Council Agenda Packet - August 5, 2024
■
■
-
■
■
■
■
--
City of La Verne,City Council
Agenda Report

DATE: August 5, 2024
TO: Honorable Mayor and City Council
FROM: Meg McWade, Public Works Director
SUBJECT: AUTHORIZE THE USE OF MOBILE AIR POLLUTION FUNDS FOR THE PURCHASE OF A 2023 VOLVO ERC25 ELECTRIC MINI EXCAVATOR.

SUMMARY
The Public Works Department is recommending the use of Mobile Source Air Pollution Funds (243) for the purchase of a 2023 Volvo ECR25 Electric Mini Excavator.

RECOMMENDATION
That the City Council adopt a Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $57,844.86 WITHIN THE MOBILE SOURCE AIR POLLUTION FUND AND AUTHORIZE THE PURCHASE OF THE ELECTRIC MINI EXCAVATOR. "

DISCUSSION
The Fleet Maintenance Division of the Public Works Department is responsible for the purchase and maintenance of vehicles and equipment used by the City’s various departments. The Streets Division is in desperate need of replacing a 1997 Case Backhoe with a more compact and environmentally friendly fully electric Mini Excavator.

The 1997 Case Backhoe needs replacement due to its age, reliability and the availability of parts if repairs are needed. In addition, the City of La Verne needs to meet certain emission standards by way of yearly reporting of all off-road diesel construction equipment with the California Air Resource Board. Adding this zero emissions piece of equipment will assist with the City's compliance through the 2028 calendar year.

The City of La Verne was able to utilize cooperative purchasing through Sourcewell membership pricing for the procurement of this mini-excavator. Sourcewell is a self-sustaining, government organization that has over 40 years of service helping government and education entities operate more efficiently through a variety of solutions including contract purchasing solutions that are competitively solicited nationally, offering hundreds of awarded contracts. Membership entitles the City to access competitively bid national contracts that meet our purchasing policies and reduce staff costs. Sourcewell contracts leverage national volume pricing and provide members with a streamlined contracting process. Sourcewell has an existing contract with Volvo Construction Equipment & Services. The pricing included in the contract is based on Sourcewell contract equipment pricing. Utilizing the Sourcewell contract enables the City to save 45-50% off the list price for the equipment and delivery.

FISCAL ANALYSIS

Page 41 of 171 ends

Council Agenda Packet - August 5, 2024
Authorize the Use of Mobile Air Pollution Funds for the Purchase of a 2023 Volvo ERC25 Electric Mini Excavator.,

Page 2 ends

If approved, appropriations of $57,844.86 will need to be added to the Fiscal Year 2024-25 Adopted Budget within the Mobile Source AIr Pollution Fund. The original purchase price for the Mini Excavator was $77,192.62, excluding tax and delivery charges. The vendor has applied a $30,000 incentive from South Coast Air Quality Management Department (SCAQMD). The total final purchase price after incentives is $57,844.86. The City of La Verne was able to utilize the incentive provided by SCAQMD in addition to using Mobile Air Pollution Funds for the remainder of the balance. This purchase will have no impact on the General Fund.

ENVIRONMENTAL ANALYSIS
Not applicable

LEGAL REVIEW
Not Applicable

ATTACHMENTS

1. Reso No. 24-XX, Electric Mini Excavator

2. City of La Verne Quote

Report Prepared By: Coordinated with:

Joe Vieyra,
Fleet Manager Colin Purdy, Maintenan
ce Manager

Page 42 of 171 ends

Council Agenda Packet - August 5, 2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $57,844.86 WITHIN THE MOBILE SOURCE AIR POLLUTION FUND AND AUTHORIZE THE PURCHASE OF THE ELECTRIC MINI EXCAVATOR.

WHEREAS, the City of La Verne Fleet Maintenance Division has determined that the 1997 Case Backhoe needs replacement due to its age, reliability and the availability of parts if repairs are needed; and,
WHEREAS, the City of La Verne Fleet Maintenance Division has identified, through cooperative purchasing the opportunity to purchase a 2023 electric mini excavator for $57,844.86; and,
WHEREAS, said quote has now been considered by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. That the City Council hereby authorizes the City Manager to complete the purchase of the electric mini excavator.

Section 2. That the City Council amends the Fiscal Year 2024-25 Adopted Budget in the amount of $57,844.86 and appropriates the expenditures within the Mobile Source Air Pollution Fund.

Section 3. That the Mayor shall sign, and the Deputy City Clerk shall certify the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 5th day of August 2024.

Mayor Tim Hepburn
ATTEST:

Debra Fritz, Deputy City Clerk

CERTIFICATION
I hereby certify that the foregoing Resolution No. 24-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 5th day of August 2024, by the following vote:

Page 43 of 171 ends

Council Agenda Packet - August 5, 2024
Reso No. 24-xx Page 2 of 2
AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk

Page 44 of 171 ends

Council Agenda Packet - August 5, 2024
Volvo Construction Equipment & Services
22099 Knabe Rd
Corona, CA 92883
Ph: (951) 277-7620
Fx: (866) 215-1474
X
X Net due 30 days
Year Hrs
2023 5 Electric Compact Excavator
- See attached specifications
2023 N/A SOURCED - Quick Hitch Coupler
2023 N/A SOURCED - 18" Quick Hitch Bucket
Factory and/or Delivery Freight
Pre-Delivery Inspection Charge (PDI)
Standard 24 Unlim Hours
Finance Details:

Notes:

Scott Nadell
399658-05

ACCEPTED DECLINED
Volvo Sourcewell Contract# 011723-VCE
57,844.86$
7,912.24$
SCAQMD Funding:
2,740.00$
Sales Tax $

10.250%
399179-35
49,932.62$
Downpayment/Credit:
-$
-$
Doc Fees:
-$
-$
Financing (see below)
-$
-$
-$
Equipment Total:
-$
Net Price:
750.00$
995.00$
-$
Total Price
07/22/24
City of La Verne
[email protected]
Proposal/Retail Order

THIS ORDER NOT ACCEPTED OR BINDING UNTIL APPROVED BY AN OFFICER OF VOLVO CONSTRUCTION EQUIPMENT & SERVICES Quote valid for 30 days
Customer
Signature:

Date:

Machine subject to prior sale
Date:

Signature:
07/22/24
Government Sales
Notes:

Expires:

Title:

VCES
Title:

THIS DOCUMENT IS A CONTRACT INCLUDING IMPORTANT TERMS AND CONDITIONS. I HAVE REVIEWED AND ACCEPT ALL TERMS AND CONDITIONS, INCLUDING WITHOUT LIMITATION, THOSE ON THE 2ND PAGE OF THIS CONTRACT. I HAVE READ THIS CONTRACT AND AUTHORIZE THE ENTRY OF THE ABOVE ORDER SUBJECT TO THE TERMS AND CONDITIONS HEREIN.

Tax exemption req. re-sellers permit
Total Price:
-$
Standard warranty covers the full machine, bumper to bumper Warranty:
-$
Subtotal:
-$
Make Model Serial No.

Volvo
Description
75,447.62$ 10402

COLLECT
Installment plan
Sales Rep:

City of La Verne
Contact:

Address: 2620 1st Street
Joe Vieyra
Scott Nadell (Mobile: 619-778-6039)
Phone:

Joe Vieyra
2620 1st Street
La Verne, CA 91750
Address:
714.317.4895
FOB Point of Origin - Ship Via: Customer Delivery Address PREPAID Fax/Email:

Phone:

Unit ID
Fax/Email:

Ship to:

La Verne, CA 91750
714.317.4895
Contact:

TERMS:

VCES Corona
TAG
TAG
[email protected]
Invoice to:

CEX-QC

CEX-BKT
Net due on receipt
JECR25EQ0001494
EQ0017376
EQ0017363
-$
-$
1,740.00$
77,192.62$ Months
Non-Taxable Items:

City of La Verne Sourcewell Member #69721
Customer
Standard Full Machine Warranty is for 1yr and runs concurrently with extended warranty. 2YR
1,000.00$
(30,000.00)$
-$
47,192.62$
“When operated in California, any off-road diesel vehicle may be subject to the California Air Resources Board In-Use Off-Road Diesel Vehicle Regulation. It therefore could be subject to retrofit or accelerated turnover requirements to reduce emissions of air pollutants. For m
ore information, please visit the California Air Resources Board website at: http://www.arb.ca.gov/msprog/ordiesel/ordiesel.htm.” Cash Sale
Preventative Maintenance Contract:

Hours are estimated
PO No. 0
Sales Tax %

Page 45 of 171 ends

Council Agenda Packet - August 5, 2024
c=J
--
I
--
VOL V 0
c:::J
c=J
r7
Volvo Construction
Equipment & Services
c:::J
c=J
List Price Description
137,817.00$ Volvo ECR25D Electric Compact Excavator
-$ Standard Arm
-$ 12" rubber tracks
-$ Auto idling
-$ Engine Auto-shut down
-$ Elec Ctrl Pattern Chg+Travel A
-$ Right Rear View Mirror
-$ Left Rear View Mirror
-$ Rotating Beacon LED
454.00$ Front work light Cabin LED
-$ Anti-Theft & Operat.ID
-$ 20kWh battery
-$ Charging cable, 13A
-$ Hydraulic oil ISO VG46 14°F to 86°F (-10°C to 30°C) -$ X1 Double and Single Acting Hydraulics 165.00$ 2X flat face hyd. couplings; 2 for machine end (2 for attachment) -$ Breaker Selector Valve
-$ Tool kit
-$ Caretrack GPS/GSM NAFTA
-$ Manual, English
-$ Standard paint, Volvo colors
-$ US marking
-$ Canopy ROPS, FOPS & TOPS
-$ Seat, vinyl deluxe w/ 3" retractable seat belt 138,436.00$ Total List Price
(62,988.38)$ Sourcewell 45.5% off List
75,447.62$ Sourcewell Machine Price
Electric Compact Excavator
Unit Specifications/Options

Page 46 of 171 ends

Council Agenda Packet - August 5, 2024
Reference Sales Order No: EQ0001494
Customer's Initials:

City of La Verne

TERMS AND CONDITIONS – EQUIPMENT SALE

1. General: The Terms and Conditions of Sale outlined herein shall apply to the sale by Volvo Road Machinery, Inc. d/b/a Volvo Construction Equipment Services (hereinafter referred to as Company) of products, equip ment and parts relating thereto (hereinafter referred to as Equipment). Unless prior written agreement is reached, it shall be understood that the Company’s proceeding with any work shall be in accordance with the terms and conditions outlined herein.

The Company hereby gives notice of its objection to any additional or different terms included in any purchase order or other form submitted by the Purchaser. Such additional or different terms shall not be included in this contract.

The Company will comply w ith applicable laws and regulations as they may apply to the manufacture of the Equipment. Compliance with any local governmental laws or regulations relating to the location, use or operation of the Equipment, or its use in conjunction with other equipment, shall be the sole responsibility of the Purchaser.

2. Title and Risk of Loss: Title and risk of loss or damage to the Equipment shall pass to the Purchaser upon tender of delivery F.O.B. manufacturing facility unless otherwise agreed upon by the parties , except that a security interest in the Equipment shall remain in the Company, regardless of mode of attachment to realty or other property, until full payment has been made therefor. Purchaser agrees upon request to all things and acts necessary to perfe ct and maintain such security interest and shall protect Company’s interest by adequately insuring the Equipment against loss or damage from any cause wherein the Company shall be named as an additional insured.

3. Assignment: Neither party shall assign or transfer this contract without the prior written consent of the other party. The Company however shall be permitted to assign or transfer, without the prior written consent of the Purchaser, the Company’s right to receive all or any portion of the payment due from the Purchaser under this contract.

4. Delivery and Delays: Delivery dates shall be interpreted as estimated and in no event shall dates be construed as falling within the meaning of “time is of the essence”.

The Company shall not be liable for a ny loss or delay due to war, riots, fire, flood, strikes, or other labor difficulty, acts of civil or military authority including governmental laws, order, priorities or regulations, acts of the Purchaser, embargo, car shortage, damage or delay in transpo rtation, inability to obtain necessary labor or materials from usual sources, faulty forgoings or castings, or other causes beyond the reasonable control of the Company. In the event of delay in performance due to any such cause, the date of delivery or ti me for completion will be adjusted to reflect the actual length of time lost by reason of such delay. The Purchaser’s receipt of Equipment shall constitute a waiver of any claims for delay.

5. Taxes: The price does not include any present or future Federal , State, or local property, license, privilege, sale, use, excise, gross receipts or other like taxes or assessments which may be applicable to, measured by, or imposed upon or result from this transaction, or any services performed in connection therewith. Such taxes will be itemized separately to Purchaser, who shall make prompt payment to the Company. The Company will accept a valid exemption certificate from Purchaser, if applicable. If such exemption certificate is not recognized by the government taxing authority involved, Purchaser agrees to promptly reimburse the Company for any taxes covered by such exemption certificate which the Company is required to pay.

6. Set Offs: Neither Purchaser nor any affiliated company or assignee shall have the right t o claim compensation or to set off against any amounts which become payable to the Company under this contract or otherwise.

7. Patents: The Company shall defend any suit or proceeding brought against the Purchaser and shall pay any adverse judgment entere d therein so far as such suit or proceeding is based upon a claim that the use of the Equipment manufactured by the Company, and furnished under this contract, constitutes infringement of any patent of the United States of America, provided the Company is promptly notified in writing and given the authority, information and assistance by Purchaser for defense of same; and the Company shall, at its option, procure for the Purchaser the right to continue to use such Equipment, modify it so that it becomes n on-infringing, replace the same with non -infringing equipment, or remove such Equipment and refund the purchase price. The foregoing shall not be construed to include any agreement by the Company to accept any liability whatsoever with respect to patents for inventions including more than the Equipment furnished hereunder, or patents for methods and processes to be carried out with the aid of the Equipment. The foregoing states the entire liability of the Company with regard to patent infringement.

8. Wa rranty: The Company warrants that new Equipment manufactured by it and delivered hereunder will be free of defects in material and workmanship for the periods of time specified in the applicable warranties of the Company for such Equipment, which are incor porated herein by reference.

The Purchaser shall be obligated to promptly report any failure to conform to the applicable warranty to the Company in writing within the applicable warranty period, whereupon the Company shall, at its option, correct such nonconformity by suitable repair to such Equipment or furnish a replacement part F.O.B. point of shipment, provided the Purchaser has stored, installed, maintained and operated such Equipment in accordance with good industry practices and has complied with specific recommendations of the Company. The Company shall not be liable for any repairs, replacements, or adjustments to the Equipment or any costs of labor performed by the Purchaser or others without the Company’s prior written approval.

The effects of corrosion, erosion and normal wear and tear are specifically excluded from the Company’s warranty. Performance warranties, if any, are limited to those specifically stated within the Company’s proposal. Unless responsibility for meeting such performance warranties is limited to specified shop or field tests, the Company’s obligation shall be to correct in the manner and for the period of time provided in the applicable warranty.

Accessories or equipment furnished by the Company, but manufactured by other s, including, but not limited to, engines, tires, batteries, engine electrical equipment, hydraulic transmissions, and carriers, shall carry whatever warranty the manufacturers have conveyed to the Company and which can be passed on to the Purchaser.

THE COMPANY MAKES NO OTHER WARRANTY OR REPRESENTATION OF ANY KIND

WHATSOEVER, EXPRESSED OR IMPLIED, EXCEPT THAT OF TITLE, AND ALL IMPLIED

WARRANTIES, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

Correction by the Company of nonconformities whether patent or latent, in the manner and for the period of time provided above, shall constitute fulfillment of all liabilities of the Company for such nonconformities, whether based on contract, warranty , negligence, indemnity, strict liability or otherwise with respect to or arising out of such Equipment.

The Purchaser shall not operate Equipment which is considered to be defective, without first notifying the Company in writing of its intention to do s o. Any such use of Equipment will be at the Purchaser’s sole risk and liability.

ALL USED EQUIPMENT IS SOLD “AS IS, WITH ALL FAULTS.”

9. Limitations of Liability: THE REMEDIES OF THE PURCHASER SET FORTH HEREIN ARE

EXCLUSIVE, AND THE TOTAL LIABILITY OF THE COMPANY WITH RESPECT TO THIS

CONTRACT OR THE EQUIPMENT AND SERVICES FURNISHED HEREUNDER, IN

CONNECTION WITH THE PERFORMANCE OR BREACH THEREOF, OR FROM THE

MANUFACTURE, SALE, DELIVERY, INSTALLATION, REPAIR OR TECHNICAL DIRECTION

COVERED BY OR FURNISHED UND ER THIS CONTRACT, WHETHER BASED ON

CONTRACT, WARRANTY, NEGLIGENCE, INDEMNITY, STRICT LIABILITY OR OTHERWISE,

SHALL NOT EXCEED THE PURCHASE PRICE OF THE UNIT OF EQUIPMENT UPON WHICH SUCH LIABILITY IS BASED.

THE COMPANY AND ITS SUPPLIERS SHALL IN NO EVENT B E LIABLE TO THE

PURCHASER, ANY SUCCESSORS IN INTEREST OR ANY BENEFICIARY OR ASSIGNEE OF

THIS CONTRACT FOR ANY CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL OR

PUNITIVE DAMAGES ARISING OUT OF THIS CONTRACT OR ANY BREACH THEREOF, OR

ANY DEFECT IN, OR FAILURE OF, OR MALFUNCTION OF THE EQUIPMENT HEREUNDER,

WHETHER BASED UPON LOSS OF USE, LOST PROFITS OR REVENUE, INTEREST, LOST

GOODWILL, WORK STOPPAGE, IMPAIRMENT OF OTHER GOODS, LOSS BY REASON OF

SHUTDOWN OR NON -OPERATION, INCREASED EXPENSES OF OPERATION, COST OF

PURCHASE OF REPLACEMENT POWER OR CLAIMS OF PURCHASER OR CUSTOMERS OF

PURCHASER FOR SERVICE INTERRUPTION, WHETHER OR NOT SUCH LOSS OR DAMAGE

IS BASED ON CONTRACT, WARRANTY, NEGLIGENCE, INDEMNITY, STRICT LIABILITY OR OTHERWISE.

10. Nuclear Liability: In the event that the Equipment sold hereunder is to be used in a nuclear facility, the Purchaser hereby releases and agrees to indemnify the Company and its suppliers for any nuclear damage, including loss of use, in any manner arising out of a nuclear incident , whether alleged to be due in whole or in part to the negligence or otherwise of the Company or its suppliers.

11. Governing Law: The rights and obligations of the parties shall be governed by the laws of the State of North Carolina excluding its conflicts of law principles. The United Nations Convention on Contracts for the International Sale of Goods shall not apply to this contract.

12. Execution: The Company shall not be bound by any contract or any modification thereto until approved in writing by an officer of the Company. The contract, when so approved, shall supersede all previous communications, either oral or written, with respect to the subject matter thereof.

TERMS AND CONDITIONS – EQUIPMENT RENTAL

1. Lessee agrees to rent the Equipment f or the term and at the stipulated rental rates and to pay such rental when due irrespective of any claims, demands, set -offs, actions, suits or proceedings, that it may have or assert against Lessor.

2. From the time the Equipment is shipped from Lessor’s facility, until it is returned to Lessor’s designated facility, Lessee shall: (i) use the Equipment solely in the conduct of its business; (ii) use and preserve the Equipment in a careful, proper and lawful manner; (iii) at its own expense keep the Equipme nt in good repair, condition and working order and pay the cost of any and all parts and labor required for that purpose, using only parts manufactured or furnished by the manufacturer of the Equipment; (iv) not make any material alterations to the Equipme nt; (v) promptly notify Lessor of any loss of or damage to the Equipment; and (vi) assume the entire risk of loss of and damage to the Equipment, and injury or death to persons, from any cause whatsoever arising under this agreement.

3. Lessor may inspect the Equipment at all reasonable times.

4. Lessee shall report and pay to the appropriate authority any and all license fees, registration fees, assessments, charges and taxes, including penalty and interest, assessed against the Equipment due to rental or use thereof and reimburse Lessor upon request for any such amounts assessed against Lessor by reason of the rental or use of the Equipment, except for taxes payable in respect to Lessor’s income.

5. Lessee shall keep the Equipment at the address specified in this agreement, and not remove it therefrom without the Lessor’s prior written consent. Lessee shall not assign, sublet or pledge any of the Equipment or any interest in this agreement, and any attempt to do so shall constitute an act of default hereunder.

6. The Equipment shall at all times remain personal property of Lessor regardless of the degree of its annexation to any real property and shall not by reason of any annexation become a part thereof. Lessor shall retain a security interest in the Equip ment in the event that the rental of the Equipment is held by a court to constitute a lease intended for security and Lessee agrees upon request to do all things and acts necessary to perfect and maintain such security interest.

7. Lessee, at its own expen se, will maintain all risk insurance coverage on the Equipment for its full replacement value, and also such other insurance as Lessor may require, in amounts and under policies acceptable to Lessor, with loss payable to Lessee and Lessor as their respecti ve interests may appear. Upon request of Lessor, Lessee shall furnish certificates of insurance evidencing such coverage. Each policy shall provide for thirty (30) days written notice to Lessor of the cancellation or material modification thereof.

8. Lessee shall promptly notify Lessor of each accident involving any Equipment, including time, place, nature of the accident or damage, and such other information as may be known; advise Lessor of all correspondence, papers, notices, or documents received; aid in the investigation and defense of all such claims; and assist in the recovery of damages, from third parties liable therefor.

9. In the event of damage to or loss, destruction or theft of the Equipment or any part thereof, Lessee shall pay to Lessor the full value of the Equipment at the time of such occurrence except to the extent that Lessor receives proceeds of insurance covering such Equipment. Such payment may, at Lessor’s option, be applied (i) to repair such Equipment, or (ii) to afford Lessee a pr o rata reduction in the rental payments attributable to the lost or damaged Equipment, or (iii) to replace the Equipment with equipment of the same make and the same or later model.

10. LESSEE UNDERSTANDS THAT LESSOR MAKES NO REPRESENTATION OR WARRANTY

OF ANY KIND WHATSOEVER, EXPRESS OR IMPLIED, WITH RESPECT TO THE

EQUIPMENT, AND ALL IMPLIED WARRANTIES, INCLUDING ANY IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED.

11. LESSOR SHALL NOT BE LIABLE FOR ANY DIRE CT, INDIRECT, SPECIAL OR

CONSEQUENTIAL DAMAGES OR LOSS (I) RESULTING FROM THE NON -DELIVERY,

DELIVERY, MANUFACTURE, INSTALLATION, USE OR OPERATION OF THE EQUIPMENT,

OR FROM ANY DEFECTS IN, FAILURES, MALFUNCTIONS, REPAIRS, REPLACEMENTS OR

ALTERATIONS THEREOF , OR (II) WITHOUT LIMITATION, ANY OTHER LIABILITY OF ANY

NATURE WITH RESPECT TO THE EQUIPMENT, OR THIS AGREEMENT OR ANY BREACH THEREOF OR ARISING OUT OF NEGLIGENCE. FURTHERMORE, LESSEE SHALL

INDEMNIFY AND HOLD HARMLESS LESSOR, ITS DIRECTORS, OFFICERS, EMPL OYEES,

AGENTS AND REPRESENTATIVES, FROM ANY AND ALL CLAIMS, ACTIONS, SUITS,

PROCEEDINGS, COSTS, EXPENSES, DAMAGES, AND LIABILITIES, INCLUDING ATTORNEYS’ FEES, ARISING OUT OF, CONNECTED WITH, OR RESULTING FROM, THIS AGREEMENT OR THE BREACH THEREOF.

12. Upon termination of this agreement, Lessee will, at its own cost and expense, promptly return the Equipment to Lessor in the same condition as received, reasonable wear and tear and normal depreciation excepted.

13. If Lessee breaches its obligation to pay ren tals when due or any of the other terms of this agreement, or if Lessee becomes insolvent or ceases to do business as a going concern, or if the Equipment or any part of it is abused, illegally used or misused, or if Lessee makes an assignment for the bene fit of creditors, or if a petition in bankruptcy or for arrangement or reorganization is filed by or against Lessee, or if property of Lessee is attached or a receiver is appointed for Lessee or any of Lessee’s’ property, or if Lessee is in default pursuan t to the provisions of any other agreement by and between Lessor and Lessee, or whenever Lessor may deem the rentals or Equipment insecure, the Lessee hereby authorizes Lessor to enter, with or without legal process, any premises where the Equipment may be and take possession thereof, or at the request of Lessor, Lessee will assemble the Equipment and make the Equipment available to the Lessor, in whole or in part as requested, at such place or places designated by the Lessor. All remedies herein are cumul ative and any or all such remedies may be exercised in lieu of or in addition to any remedies at law, in equity or under statute. If after default this agreement is placed with an attorney for collection of unpaid rentals or enforcement of any other right or remedy of Lessor, Lessee shall pay reasonable attorney’s fees. Waiver of any default shall not be a waiver of any other or subsequent default.

14. All notices required to be given hereunder shall be in writing and shall be deemed adequately given if s ent by registered or certified mail to the other party at the registered address of such other party, or at such other place as either party may designate in writing to the other party.

15. The rights and obligations of the parties shall be governed by th e laws of the State of N orth Carolina excluding its conflicts of law principles.

16. This document and any attachments hereto constitute the entire agreement of the parties with respect to the subject matter hereof. No variation or modification of this doc ument and no waiver of any of its provisions or conditions shall be valid unless in writing and signed by both parties.

Page 47 of 171 ends

Council Agenda Packet - August 5, 2024
City of La Verne,City Council
Agenda Report

DATE: August 5, 2024
TO: Honorable Mayor and City Council
FROM: Meg McWade, Public Works Director
SUBJECT: RESOLUTION APPROPRIATING FUNDS AND AUTHORIZING THE PURCHASE OF A 2024 JOHN DEERE COMPACT UTILITY TRACTOR FROM STOTZ EQUIPMENT IN THE AMOUNT OF $46,037.41.

SUMMARY
This item requests the adoption of a Resolution to appropriate funds to purchase a 2024 John Deere 4066M Compact Utility Tractor in the amount of $46,037.41 from Stotz Equipment. The purchase of this equipment will replace a 26-year-old piece of equipment and aid the City's compliance with air quality regulations by reducing our carbon footprint.

RECOMMENDATION
That the City Council adopt the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $46,037.41 WITHIN THE VEHICLE REPLACEMENT FUND AND AUTHORIZE THE PURCHASE OF COMPACT UTILITY TRACTOR."

DISCUSSION
The Fleet Maintenance Division of the Public Works Department is responsible for the purchase and maintenance of all vehicles and equipment used by the City’s various departments. The Parks Division was scheduled to replace its current 1998 John Deere tractor in FY22-23 but with post-Covid-19 vendor production shortages, acquiring a replacement was a challenge. The Fleet Maintenance Division was able to extend the tractor's in service life cycle until there was an opportunity to procure its replacement.

The 1998 John Deere tractor is in need of replacement due to its age and it being past its planned replacement target date. In addition, the City needs to meet certain emission standards by way of yearly reporting of all off-road diesel construction equipment with the California Air Resource Board. Adding this zero emissions piece of equipment will help make the City compliant through the 2028 calendar year.

The City was able to utilize Sourcewell membership pricing for the procurement of this compact utility tractor. Sourcewell is a self-sustaining, government organization that has over 40 years of service helping government and education entities operate more efficiently through a variety of solutions including contract purchasing solutions that are competitively solicited nationally, offering hundreds of awarded contracts. Membership entitles the City to access competitively bid national contracts that meet our purchasing policies and reduce staff costs. Sourcewell contracts leverage national volume pricing and provide members with a streamlined contracting process. Sourcewell has an existing contract with Volvo Construction Equipment & Services.

Page 48 of 171 ends

Council Agenda Packet - August 5, 2024
Resolution Appropriating Funds and Authorizing the Purchase of a 2024 John Deere Compact Utility Tractor from Stotz Equipment in the amount of $46,037.41., Page 2

The pricing included in the contract is based on Sourcewell contract equipment pricing. Utilizing the Sourcewell contract enables the City to save a pre-determined percentage off the list price for the equipment and delivery. The Sourcewell contractor is Stotz Equipment.

FISCAL ANALYSIS
If approved, appropriations of $46,037.41 will be added to the Fiscal Year 2024-25 Adopted Budget within the Vehicle Replacement Fund (624). Of this amount, $30,000 will be from Vehicle Replacement Fund reserves and $16,037.41 will be a transfer from the General Fund within the Parks Operating Fund (101) to the Vehicle Equipment Fund (624) where the purchase will be recorded.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

ATTACHMENTS

1. Resolution No. 24-XX, Compact Utility Tractor

2. City of La Verne 4066M Quote

Report Prepared By: Coordinated with:

Joe Vierya, Fleet Manager Colin Purdy, Maintenance Manager

Page 49 of 171 ends

Council Agenda Packet - August 5, 2024
RESOLUTION NO. 24-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $46,037.41 WITHIN THE VEHICLE REPLACEMENT FUND AND AUTHORIZE THE PURCHASE OF COMPACT UTILITY TRACTOR.

WHEREAS, the City’s Fleet Maintenance Division has determined that the 1998 John Deere Compact Utility tractor needs replacement due to its age, reliability and the availability of parts if repairs are needed; and,
WHEREAS, the City’s Fleet Maintenance Division has identified, through cooperative purchasing the opportunity to purchase a 2024 John Deere Compact Utility Tractor for $46,037.41; and,
WHEREAS, the City will meet new emission standards set forth by California Air Resources Board for Off Road vehicles
WHEREAS, said quote has now been considered by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. That the City Council hereby authorizes the City Manager to complete the purchase of the Compact Utility Tractor.

Section 2. That the City Council hereby authorizes the City Manager to transfer appropriations from the General Fund for the amount of $16,037.41 to the Vehicle Replacement Fund.

Section 3. That the City Council amends the Fiscal Year 2024-25 Adopted Budget in the amount of $46,037.41 and appropriates the expenditures within the Vehicle Replacement Fund.

Section 4. That the Mayor shall sign, and the Deputy City Clerk shall certify the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 5th day of August 2024.

Mayor Tim Hepburn
ATTEST:

Debra Fritz, Deputy City Clerk

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Council Agenda Packet - August 5, 2024
Reso No. 24-xx Page 2 of 2

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk

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Council Agenda Packet - August 5, 2024

ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):

Stotz Equipment
4811 Brooks Street
Montclair, CA 91763
US

ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:

Stotz Equipment
4811 Brooks Street
Montclair, CA 91763
909-626-8586
[email protected]
Confidential
Salesperson : X ______________ Accepted By : X ______________ Quote Summary
Prepared For:

CITY OF LA VERNE
3660 D ST
LA VERNE, CA 91750
Business: 909-596-8739
[email protected]
Delivering Dealer:

Stotz Equipment
Nick Scovel
4811 Brooks Street
Montclair, CA 91763
Phone: 909-626-8586
Mobile: 909-376-6715
[email protected]
Customer agrees to read Operator’s Manual before operation of equipment.

Quote ID: 31319870
12 July 2024
12 July 2024
Created On:

Last Modified On:

Expiration Date: 11 August 2024
Equipment Summary Suggested List Selling Price Qty Extended JOHN DEERE 4066M Compact
Utility Tractor (52 PTO hp)
$ 50,921.98 $ 41,757.29 X 1 = $ 41,757.29
Contract: Sourcewell Grounds Maint 031121-DAC (PG BT CG 76) Price Effective Date: July 11, 2024
Equipment Total $ 41,757.29
* Includes Fees and Non-contract items Quote Summary
Equipment Total $ 41,757.29
Trade In
SubTotal $ 41,757.29
Sales Tax - (10.25%) $ 4,280.12
Est. Service
Agreement Tax
$ 0.00
Total $ 46,037.41
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 46,037.41

Page 52 of 171 ends

Council Agenda Packet - August 5, 2024

D JOHN DEERE
Quote Id: 31319870 Customer Name: CITY OF LA VERNE
Selling Equipment
Confidential

ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):

Stotz Equipment
4811 Brooks Street
Montclair, CA 91763
US

ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:

Stotz Equipment
4811 Brooks Street
Montclair, CA 91763
909-626-8586
[email protected]
JOHN DEERE 4066M Compact Utility Tractor (52 PTO hp)
Hours:

Stock Number:

Contract: Sourcewell Grounds Maint 031121-DAC (PG BT
CG 76)
Price Effective Date: July 11, 2024
Suggested List *
$ 50,921.98
Selling Price *
$ 41,757.29
* Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount% Discount
Amount
Contract
Price
Extended
Contract
Price
037BLV 4066M Compact Utility
Tractor (52 PTO hp)
1 $ 45,469.00 18.00 $ 8,184.42 $ 37,284.58 $ 37,284.58
Standard Options - Per Unit
0202 United States 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.00
0409 English Operator's Manual
and Decal Kit
1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.00
1520 eHydro™ 1 $ 1,418.00 18.00 $ 255.24 $ 1,162.76 $ 1,162.76 1795 Less Loader 1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.00
2000 Open Station with Standard
Seat
1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.00
4061 Less iMatch™ Quick Hitch
Category 1
1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.00
5243 44x18-20 (4PR, R3 Turf, 1
Position)
1 $ -589.00 18.00 $ -106.02 $ -482.98 $ -482.98
6243 27x10.50-15 (4PR, R3 Turf,
2 Position)
1 $ 0.00 18.00 $ 0.00 $ 0.00 $ 0.00
Standard Options Total $ 829.00 $ 149.22 $ 679.78 $ 679.78 Dealer Attachments/Non-Contract/Open Market
LVB25334 Canopy - Standard 1 $ 750.61 18.00 $ 135.11 $ 615.50 $ 615.50 LVB25332 Canopy Mounting Bracket
and Hardware Kit
1 $ 92.40 18.00 $ 16.63 $ 75.77 $ 75.77
BLV10844 Tractor Drawbar Assembly 1 $ 392.79 18.00 $ 70.70 $ 322.09 $ 322.09 LVU32113 Quik-Tatch Weight, 70 lb (32
kg)
6 $ 114.40 18.00 $ 20.59 $ 562.86 $ 562.86
R51680 Weight, Front Suitcase (100
Lb.) Quantity of One
1 $ 185.21 18.00 $ 33.34 $ 151.87 $ 151.87
BLV10442 Front Weight Bracket
Extension Kit
1 $ 286.00 18.00 $ 51.48 $ 234.52 $ 234.52
BLV11029 Dual Mid Valve Kit 1 $ 862.40 18.00 $ 155.23 $ 707.17 $ 707.17

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Council Agenda Packet - August 5, 2024

D JOHN DEERE
Quote Id: 31319870 Customer Name: CITY OF LA VERNE
Selling Equipment
Confidential

ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):

Stotz Equipment
4811 Brooks Street
Montclair, CA 91763
US

ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:

Stotz Equipment
4811 Brooks Street
Montclair, CA 91763
909-626-8586
[email protected]
LVA19497 Oil Line 1 $ 179.31 18.00 $ 32.28 $ 147.03 $ 147.03 BXX11040 Dual Rear SCV Mechanical
Hitch - 4th and 5th Selective
Control Valve Kit Open
Station
1 $ 1,181.86 18.00 $ 212.73 $ 969.13 $ 969.13

CA TIRE
FEE
CA TIRE FEE 4 $ 1.75 0.00 $ 0.00 $ 7.00 $ 7.00
Dealer Attachments Total $ 4,623.98 $ 831.04 $ 3,792.94 $ 3,792.94 Value Added Services
Total
$ 0.00 $ 0.00 $ 0.00
Total Selling Price $ 50,921.98 $ 9,164.68 $ 41,757.30 $ 41,757.30

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Council Agenda Packet - August 5, 2024

D JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
Product features, prices and specifications are based on published information at the time of publication and are subject to change without notice. All trademarked terms, including John Deere, the leaping deer symbol and the colors green and yellow used herein are the property of Deere & Company, unless otherwise noted. Products, product features, and other content on this site may only be accurate for products marketed and sold in North America.

Copyright © 1994- 2024 Deere & Company. All Rights Reserved. File Created: 12-Jul-2024 2024 JOHN DEERE 4066M Compact Utility Tractor (52 PTO hp) Differentials, axles, frame, and chassis
Planetary final drives ensure durability
Planetary final drives
The tractor features planetary final drives.
• Planetary final drives distribute rear axle loads over three points (A) for reduced stress and longer life • Long life with less maintenance
Differentials, axles, frame, and chassis
Differential lock increases traction when needed
Differential lock
Foot-actuated differential lock is included to assist traction in tough spots. • Allows power to be applied equally to both rear wheels for increased traction when needed • Foot-operated engagement pedal is conveniently located on the left side of the platform on all eHydro™ model tractors • Makes it easier to use either (forward/reverse) eHydro pedal on the right-hand side of the platform and engage the differential lock at the same time
Differentials, axles, frame, and chassis
Four-wheel drive (4WD) front axle provides traction on demand Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
4WD front axle
4WD is standard equipment to optimize traction and power to the ground for maximum performance.
4WD can be engaged and disengaged on-the-go when the tractor is not under load.

Key features of 4WD are:
• Bevel gear design for added strength and reliability
• 62-degree turn angle results in a turning radius as short as 2.6 m (8.6 ft) (with brakes applied) • Increases pulling power and improves traction when operating in slippery conditions • Reduces slippage, which is especially useful when operating a loader • Reducing slippage will increase fuel efficiency up to 20 percent • Front wheels pulling tend to keep tractor on top of the ground, aiding in flotation • Increases tractor resale value
Check/fill point
One check/fill point makes servicing easier.
4WD engagement knob
4WD can
be engaged and disengaged on the go. To engage, simply pull up on the handle to the left of the operator.

On the 4M Heavy-Duty and 4R Tractors, a positive engagement indicator in the instrument panel illuminates when 4WD is engaged.

Key Features
Operator station is comfortable and convenient
Addition of optional center console toolbox
The operator's station is designed for easy entry and exit from the tractor.

Conveniently placed brake pedals, as well as repositioned operator controls, provide for a clean and flat platform design giving the operator plenty of legroom.

Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
• Hood and fenders are made from impact-resistant polymer material designed to eliminate the possibility of rusting and to resist dents that can occur with metal hoods or fenders. • The hood is painted to an automotive-like finish, providing a high-luster appearance with excellent resilience and resistance to fading from sunlight.

Easy entry and exit from
the operator's station
Key features of the operator's station include:
•
Large grab handles on each fender make getting on and off the tractor easy. • Controls are shape and color-coded for easier identification and operation. • Optional mechanical suspension seat improves operator comfort and reduces fatigue. • A left-side step is in base equipment to enhance access to the operator's station. • The mechanical suspension seat gives the operator a comfortable ride. The seat flips forward for protection from the elements.
•
Seat suspension is adjustable for the operator's weight and height. • Operator weight adjustment adjusts to the operator’s weight 52 kg to 125 kg (115 lb to 275 lb). • The seat is adjustable fore and aft for the operator’s height using the lever located under the seat.

Comfortable and convenient design
• Retractable seat belts prevent belts from becoming tangled in seat suspension and controls Retractable seat belts
Key Features
Powerful Yanmar® diesel engine delivers plenty of power under heavy loads Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
Powerful Yanmar engine
The Yanmar diesel engine has a high-torque reserve that provides plenty of power under heavy load.

This 4-cylinder engine features lower levels of exhaust emissions and reduced noise levels. It meets EPA Final Tier 4 (FT4) emission standards.

Model Number of
cylinders
Engine
displacement
Aspiration Rated
rpm
Gross
engine
hp*
Gross
engine ps*
PTO hp
4044M/R 4 2.2 L Natural 2600 42.5 43.1 32.5
4052M/R 4 2.1 L Turbocharged 2600 50.8 51.5 39.9
4066M/R 4 2.1 L Turbocharged 2600 65.0 65.9 52.0
*Engine hp (kW), gross SAE J1995: 43.1 (31.7) at 2600 rpm, PS Displacement, cu in. (L):134.25 (2.2)
*Engine hp (kW), gross SAE J1995: 51.5 (37.9) at 2600 rpm, PS Displacement, cu in. (L):128.15 (2.1)
*Engine hp (kW), gross SAE J1995: 65.9 (48.5) at 2600 rpm, PS Displacement, cu in. (L):128.15 (2.1)
The engine uses the latest technologies to optimize fuel economy, improve control and accuracy, and reduce environmental impact.

The common rail system (CRS) optimizes fuel economy and reduces operating costs*. High-pressure injection atomizes fuel into finer particles which burn more completely. It results in improved fuel economy and lower cost of operation.

Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
The electronic control unit (ECU) provides optimum fuel control and accuracy. ECU monitors and controls the engine.

It continuously monitors engine conditions and adjusts the fuel delivery accordingly to ensure optimum performance and emissions.

The new engine comes with an after treatment system. The system operates automatically. The exhaust filter consists of a diesel particulate filter (DPF) which captures particulate matter (PM) contained in the exhaust gas. Using a natural cleaning process, most of the PM trapped in the exhaust filter is eliminated by the heat of the exhaust stream generated by normal use.

In situations of low temperature, engine speed or load factor, an active cleaning cycle is initiated. In this cleaning cycle, the exhaust gas temperature is raised by injecting additional fuel during the exhaust stroke of normal vehicle operation to the diesel oxidation catalyst (DOC).

After many hours of use, the exhaust filter may require an ash removal service.

NOTE: *As compared to engines not using CRS technology.

DPF cleaning
Depending on the load that the tractor is under, as well as ambient temperature, humidity, and engine speed, the DPF may build up with particulate matter, thus requiring cleaning. Filter cleaning is determined by one of three conditions:
•
A prescribed time-based estimation of needed filter cleaning • DOC/DPF pressure sensors
• A particulate matter buildup estimation based on load conditions Once one of the three conditions has been met, filter cleaning will occur.

There are three different types of filter cleaning processes:
• Passive filter cleaning
• Active filter cleaning
• Parked filter cleaning
Passive filter cleaning
Passive filter cleaning occurs naturally when the engine is generating enough heat to oxidize particulate matter. This automatic process occurs continuously during normal operating conditions. No tractor icons or symbols appear on the display during passive filter cleaning.

NOTE: Passive filter cleaning requires no operator involvement, and there is no interruption to tractor operation.

Active filter cleaning
If conditions (temperature, load, or speed) for passive filter cleaning cannot be achieved, then PM is removed using active filter cleaner.

To achieve the required conditions, exhaust temperature management (ETM) manages the initiation and duration of active filter cleaning. ETM can adjust numerous engine parameters and/or inject a small quantity of fuel into the exhaust stream for a short duration. The fuel turns to vapor and chemically reacts with the catalysts in the DOC to create heat to oxidize PM.

It is important to note that at no time is the fuel in the DOC/DPF ignited, and there is no flame within the DOC/DPF.

Like passive filter cleaning, active filter cleaning requires no operator involvement, and there is no interruption to tractor operation.

Parked filter cleaning
In some instances where passive and active filter cleaning have not fully cleaned the PM from the system, a parked filter cleaning may need to take place. Most likely, the only time a parked filter cleaning will need to occur is when automatic filter cleaning has been disabled for an extended period of time and multiple warnings to engage filter cleaning were ignored or if the tractor has been used during light load conditions. Additionally, when the automatic filter cleaning process has been deliberately interrupted multiple times, or if active filter cleaning has failed numerous times due to a failed component, a parked filter cleaning may be requested. In these rare instances the operator will have to park the tractor and start the filter cleaning process.

The parked filter cleaning process needs to be activated based on usage and operation of the tractor. The process will take approximately 30 minutes. See operator’s manual for more details.

Confidential

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Council Agenda Packet - August 5, 2024
"JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
This system constantly monitors the soot level of the tractor, making sure the tractor is always in peak performance condition. This ensures high performance at all times.

NOTE: Number of hours since last regeneration and soot level percentage viewable on LCD display.

Key features of the engine are:
•
Lower rated speed for 540 rpm power take-off (PTO) operation means better fuel economy, less noise and vibration, and longer overall engine life
•
Cast-in-block cylinder design for good cooling and long life • Hydraulic lifters are quieter and require no adjustment • Heavy-duty crankshaft provides more bearing surface area for added durability • CRS optimizes fuel economy, lowering the cost of operation • ECU provides optimum control and accuracy
• Direct fuel injection
• Improves starting
• Injects fuel directly on top of pistons for more efficient combustion • Develops more horsepower per gallon of fuel
• Glow plugs (cold starting aid)
• Engine oil cooler, cools engine oil for longer engine life • Key start and shutoff eliminates fuel shutoff knob
• Electric solenoid shuts fuel supply off immediately when key is turned off • See-through coolant recovery tank permits operator to check coolant level without removing radiator cap • Sealed radiator compartment keeps trash and debris on outside of hood • Dry-type air cleaner with safety element and electronic air service indicator • Electronic air restriction indicator alerts operator when air filter servicing is required • Dual-element design for added engine protection
• Easy to service
• Standard side exhaust
• Discharges fumes away from the operator, reducing engine noise • Improves operator visibility when using a loader or front implement • Optional vertical exhaust
Yanmar is a trademark of Yanmar Company Limited.

Dry-type air cleaner
Transmission
Maximize productivity with an eHydro™ transmission
The tractor is available with a three-range electronic hydrostatic (eHydro) transmission. •
Fluid under pressure transmits engine power to the drive wheels using a pump and motor • Functions both as a clutch and transmission
• Provides high torque for startup
• Reduces powertrain shock loads
Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
Danfoss® company supplies both the pump and motor. This ensures that the components are matched to each other, providing maximum efficiency.

The electronic hydrostatic transmission is ideally suited for jobs where productivity is a must, such as loader or mower applications.

Twin Touch™ foot controls allow the operator to select both directions of travel and speed with a touch of the toe.

Key features of the eHydro transmission:
•
Infinitely variable ground speeds, in each range, allow the operator to match the speed of the tractor to the job. • No clutching for fast and easy direction changes
• Twin Touch foot pedals for quick and easy forward/reverse operation • Cruise control is optional equipment
• Cruise control switch is located on the right-hand console for easy access • Cruise control is electronically engaged and disengaged, which allows for precise setting of speed Danfoss eHydro transmission is used for reliable operation. Durability features include:
•
Large forged trunnion shaft with larger support bearings that reduce vibration and noise. • Center section made from ductile iron (much stronger than grey iron used in many competitive transmissions). • Transmission oil cooler cools transmission oil for longer transmission life.

Safety features of the eHydro transmission include:
•
The tractor will start with one or both foot pedals depressed, but it will not move until both pedals first return to neutral • Operator presence - the tractor will come to a stop if the operator leaves the seat but will not shut off unless the power take-off (PTO) is also running
Danfoss eHydro transmission
Key John Deere advantage
John Deere's Twin Touch foot controls offer several key advantages over competitive hydro model tractors. •
Some competitive hydrostatic tractors use a treadle pedal (toe-heel) design foot control for operation of the hydro • Requires the operator to use both toe and heel to change direction, resulting in increased operator fatigue Twin Touch foot controls
Optional cruise control
A true-speed
cruise control is optional equipment on 4M Tractors with eHydro transmission. Cruise control is electronically engaged and disengaged and is located on the operator console to the right of the operator. •
Maintains desired forward speed without pressure on the foot pedal Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
• Cruise control is set by engaging the switch when the desired speed is reached • A speed sensor also allows the tractor to maintain preset speed driving up and down hills • To disengage the cruise control, either:
• Apply pressure to the turn brakes opposite the eHydro pedals • Disengage cruise control switch
• Briefly depress the reverse control pedal
Optional cruise control on 4M Tractors
LoadMatch™ power management system
LoadMatch is a standard feature on the 4M Series Tractors.

If torque requirements increase significantly, the transmission will reduce the tractor's drive speed to compensate for the increased load on the transmission, maximizing torque to drive wheels and minimizing stalls.

Controls automatically adjust LoadMatch compensation depending on the tractor’s application. PTO applications require less engine speed fluctuation, therefore adjusting the amount of droop depending on PTO speed. This adjustment increases efficiency and optimizes engine speed and torque output based on tractor application.

While typically left on, LoadMatch can be turned off through the center console display.

MotionMatch™ system
MotionMatch, standard on the 4M Series Tractors, is adjustable through the center console display. It offers variable adjustments to either lengthen or shorten the rollout when the HST pedal is depressed or released.

Serial number break information
All model year 2016 and newer tractors with serial numbers after those listed below are equipped with LoadMatch and MotionMatch features from the factory
•
4044M: 1LV4044MCGG100594
• 4052M: 1LV4052MVGG100273
• 4066M: 1LV4066MHGG100181
For model year 2016 tractors with serial numbers before those listed above and previous model year tractors, these features are available with a machine software update.

Danfoss is a trademark of Danfoss Incorporated.

Electrical and lighting
Standard lighting equipment provides excellent visibility Standard equipment lighting includes:
•
Wraparound-style wide-angle halogen headlights for better lighting and visibility • Two amber flashing warning lights
• Warning lamps placed to meet ASAE S279.10 standards
• Dual lamps with increased separation for better visibility and distinction at a distance Confidential

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Council Agenda Packet - August 5, 2024

JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
The optional premium lighting package, for both the 4M and 4R Series Tractors, increases safety and productivity by allowing for longer working hours in the field.

This kit includes two additional forward work lights and one additional rear work light.

Equipped with this premium lighting package:
•
Total of five lights on the 4M
• Total of seven lights on the 4R
Optional rear work light kit
Attachments
eThrottle and MotionMatch software for 4M Tractors
Overview
The eThrottle and MotionMatch software upgrade allows both functions to be added to a 4M Tractor.

Benefits
• eThrottle – When eThrottle is activated, depression of the travel pedal increases engine rpm and tractor speed simultaneously. This provides the operator with comfort and convenience as well as fuel economy. •
MotionMatch – This feature allows you to set shorter or longer acceleration and deceleration distances. • Default – The rolling (starting/stopping) distance is the stock setting. • Short – The rolling (starting/stopping) distance is the shortest setting. • Long – The rolling (starting/stopping) distance is the longest setting.

Hydraulics
Multiple hydraulic options increase productivity
Loader-mounted valve maximizes economy
When ordered with the loader, the tractor is equipped with a loader-mounted hydraulic valve. •
Hydraulic valves have excellent feather ability for smooth operation of equipment • Ordered as factory- or field-installed option
Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
Dual mid selective control valve (SCV)
Optional hydraulic couplers - SCVs
Additional SCVs can be added:
• Dual mid SCV
• Electrohydraulic (EH) third SCV
• Dual rear SCV
• Power beyond
Dual mid SCV kit
• Two sets of right-hand side-mounted couplers allow operating four hydraulic functions (such as raising/lowering boom and curling/dumping bucket)
•
Large 12.7-mm (0.5-in.) diameter couplers are used for maximum oil flow to implements • Hydraulic valves have excellent feather ability for smooth operation of equipment • Couplers are color coded for correct hookup
• Hydraulic regenerative (REGEN) active, in dump position, out of neutral • Provides faster dump cycle
• Prevents cylinder voiding
Dual mid valve
Electrohydraulic (EH) third SCV kit
• Contains
stackable EH valve, front-mounted couplers, control switch and hydraulic lines (rear tube kit available separately) • Allows routing to the front or back of the tractor, allowing operation of three SCVs in the front and rear of the tractor.

Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
EH third SCV and power beyond
Fourth and fifth rear SCV kit (dual rear SCV)
• Contains two rear-mounted couplers, hydraulic lines, and control levels • Provides continuous flow functionality for operating motor-driven attachments such as a hydraulic broom and float function • Provides float function
Power beyond kit
• Contains rear-mounted couplers and hoses to access pressurized oil at the rear of the tractor; the kit will be used for operations such as backhoe or log splitters
•
Couplers are 12.7-mm (0.5-in.) diameter for maximum oil flow to implements Fourth and fifth SCV Fourth and fifth SCV (dual rear SCV) SCV controls
• Single control lever (A) makes operation of loader or other implements fast and simple • SCV safety lock lever (B) allows the operator to control the type of SCV lever movement needed for a particular operation or situation
• The SCV safety lock lever allows loader hydraulics to be locked out so boom and bucket will not drop if SCV lever is accidentally bumped
• The SCV safety lock lever allows loader hydraulics to be locked out so bucket will not dump if SCV lever is accidentally bumped
NOTE: REGEN hydraulics should never be hooked to a motor or to a 2-cylinder angling operation such as a snowblade.

Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
SCV controls
Hydraulics
Open-center hydraulic system for superior implement performance An open-center hydraulic system provides ample oil flow for superior implement performance. Two hydraulic gear pumps, driven off the engine crankshaft, provide high-capacity output for various hydraulic applications.

Hydraulic controls and couplers
The 4M Heavy-Duty and 4R Tractors come equipped with dual mid-selective control valves (SCVs) and the 4M Tractor, when equipped with the 400E Loader, comes standard with a loader integrated control valve. The 4M Heavy-Duty also comes equipped with the rear third SCV. Additional rear hydraulic valves (third SCV, fourth and fifth SCVs) are also available as field-installed kits on the 4M and 4R. The third SCV comes as an electrohydraulic (EH) valve, providing a smoother and quicker response to the operator’s movement. The fourth and fifth SCVs are mechanically actuated.

All rear SCVs are 1.3-cm (1/2-in.) hydraulic couplers as opposed to the 0.95-cm (3/8-in.) dual mid SCVs. Installing a diverter will allow operation of three SCVs in the front and three in the back. This kit allows the operator to control the three additional rear SCVs with the loader joystick.

Tractor System pressure Hydraulic pump
capacity (gpm)
Power steering
pump capacity (gpm)
Total hydraulic
capacity (gpm)
4044M/R 172.4 bar (2500 psi) 38.6 L/min (10.2 gpm) 21.6 L/min (5.7 gpm) 60.2 L/min (15.9 gpm) 4052M/MHD/R 172.4 bar (2500 psi) 38.6 L/min (10.2 gpm) 21.6 L/min (5.7 gpm) 60.2 L/min (15.9 gpm) 4066M/MHD/R 172.4 bar (2500 psi) 38.6 L/min (10.2 gpm) 21.6 L/min (5.7 gpm) 60.2 L/min (15.9 gpm) The hydraulic system offers several key features:

Dual gear pump
• By using two individual gear pumps, the hydraulic system provides a constant flow of oil to both power steering or 3-point hitch operation (or loader, if equipped)
Steering pump
•
The steering pump (A) ensures good hydraulic capacity for steering, even at low engine speeds. • The implement pump (B) provides excellent hydraulic power to either the 3-point hitch, backhoe, and/or the loader boom and bucket cylinders if the tractor is equipped with a loader. •
Hydraulic filter
• Clean hydraulic oil is extremely important; all tractors come equipped with a heavy-duty, spin-on hydraulic oil filter conveniently located for quick service.

Confidential

Page 66 of 171 ends

Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
Steering pump/implement pump
Engine
Powerful Yanmar® diesel engine delivers plenty of power under heavy loads Powerful Yanmar engine
The Yanmar diesel engine has a high-torque reserve that provides plenty of power under heavy load.

This 4-cylinder engine features lower levels of exhaust emissions and reduced noise levels. It meets EPA Final Tier 4 (FT4) emission standards.

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
Displacement, cu in. (L):128.15 (2.1)
*Engine hp (kW), gross SAE J1995: 65.9 (48.5) at 2600 rpm, PS Displacement, cu in. (L):128.15 (2.1)
The engine uses the latest technologies to optimize fuel economy, improve control and accuracy, and reduce environmental impact.

The electronic control unit (ECU) provides optimum fuel control and accuracy. ECU monitors and controls the engine.

It continuously monitors engine conditions and adjusts the fuel delivery accordingly to ensure optimum performance and emissions.

After many hours of use, the exhaust filter may require an ash removal service.

NOTE: *As compared to engines not using CRS technology.

NOTE: Passive filter cleaning requires no operator involvement, and there is no interruption to tractor operation.

Active filter cleaning
If conditions (temperature, load, or speed) for passive filter cleaning cannot be achieved, then PM is removed using active filter cleaner.

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Council Agenda Packet - August 5, 2024
"JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
for a short duration. The fuel turns to vapor and chemically reacts with the catalysts in the DOC to create heat to oxidize PM.

It is important to note that at no time is the fuel in the DOC/DPF ignited, and there is no flame within the DOC/DPF.

Like passive filter cleaning, active filter cleaning requires no operator involvement, and there is no interruption to tractor operation.

The parked filter cleaning process needs to be activated based on usage and operation of the tractor. The process will take approximately 30 minutes. See operator’s manual for more details.

This system constantly monitors the soot level of the tractor, making sure the tractor is always in peak performance condition. This ensures high performance at all times.

NOTE: Number of hours since last regeneration and soot level percentage viewable on LCD display.

Confidential

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Council Agenda Packet - August 5, 2024
"JOHN DEERE
Quote ID :31319870Customer Name : CITY OF LA VERNE
Dry-type air cleaner
Confidential

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Council Agenda Packet - August 5, 2024
" JOHN DEERE
City of La Verne,City Council
Agenda Report

DATE: August 5, 2024
TO: Honorable Mayor and City Council
FROM: Meg McWade, Public Works Director
SUBJECT: ADOPT A RESOLUTION APPROPRIATING FUNDS, IN THE AMOUNT OF $38,500, AND AUTHORIZE THE PURCHASE OF A REPLACEMENT VEHICLE FOR THE FIRE PREVENTION DIVISION.

SUMMARY
This action will provide funding (combination of Vehicle Replacement and Fire Capital Equipment Funds) and authorize the purchase of a 2024 Chevrolet Colorado for use by the Fire Prevention Division.

RECOMMENDATION
That the City Council adopt the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $38,500 WITHIN THE VEHICLE REPLACEMENT FUND (FUND 624) - WITH $28,000 FROM VEHICLE REPLACEMENT FUND (FUND 624) RESERVES AND $10,500 TRANSFERRED FROM PS-FIRE EQUIPMENT FUND (FUND 250),

AND AUTHORIZE THE PURCHASE OF A REPLACEMENT VEHICLE FOR THE FIRE PREVENTION DIVISION."

DISCUSSION
The Fleet Maintenance Division of the Public Works Department is responsible for the purchase and maintenance of all vehicles and equipment used by the City’s various departments. The Fleet Mainenance Division had planned for the replacement of the Fire Department's Community Risk Reduction (CRR) vehicle within the next two years; however, due to a review of the City's vehicle inventory and the ability to use the current vehicle for an additional City need, the opportunity to replace the CRR vehicle at this time is opportune. The earlier replacement of the CRR vehicle allows the Fire Department to accommodate the modernized and mission-critical needs of the evolved Community Risk Reduction position while re-using the existing vehicle for the City's Code Enforcement purposes with the Community Development Department.

The Community Risk Reduction (CRR) Specialist continues to be essential for improving public safety through proactive measures. The CRR Specialist's role includes assessing community risks, developing mitigation strategies, and educating the public. A mission specific vehicle allows the CRR Specialist the appropriate storage and carrying capacity necessary for the tools, equipment, and materials required for their duties. This includes:
• Conducting fire safety inspections and hazard assessments in residential, commercial, and public buildings.

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Council Agenda Packet - August 5, 2024
Adopt a Resolution Appropriating Funds, in the amount of $38,500, and authorize the purchase of a replacement vehicle for the Fire Prevention Division. , Page 2

• Implementing public education programs on fire prevention, emergency preparedness, and risk reduction.
• Engaging with community groups, schools, and organizations to promote safety practices.

A Community Risk Reduction Specialist vehicle is a critical investment for the La Verne Fire Department. It enhances the CRR Specialist's ability to perform their duties effectively, supports emergency operations, increases community engagement and trust, ensures compliance with regulations, and provides long-term financial benefits. The current vehicle is under-serving the position as it is too small for transportation of CRR event materials and personnel, unable to traverse varying terrain, and lacks long-term storage and security of CRR supplies and equipment. In reviewing the long-term vehicle purchase schedule and potential for re-allocating vehicles, it was determined that the use of the Fire Equipment Fund at this time to supplement the amount within the Vehicle Equipment Fund for the CRR Vehicle would be an effective appropriation and timing for replacement of the vehicle. In addition to the changing requirements of the Fire Prevention Division, the need for the purchase of this vehicle results from the Fleet Division evaluating vehicles that have been replaced. Whenever a vehicle is replaced, the Fleet Division evaluates the condition of the replaced vehicle as well as the needs of all City Departments. The purchase of this vehicle now - rather than waiting an additional two years - will enable a reassignment of existing fleet inventory to better match the City's needs. Accordingly, the current vehicle would remain in the City's fleet and be used for the Code Enforcement function given it's size and ability to transport equipment and material within the purview of the code enforcement functions.

FISCAL ANALYSIS
If the resolution is approved, appropriations of $38,500 will be added to the Fiscal Year 2024-25 Adopted Budget within the Vehicle Replacement Fund (624). The Vehicle Replacement Fund (624) has $28,000 currently set aside in reserves for the replacement of this vehicle. The resolution will appropriate the $28,000 from the Vehicle Replacement Fund reserves and the remaining $10,500 for the purchase will be transferred from the Fire Equipment Fund (250) to the Vehicle Equipment Fund (624) where the purchase will be recorded.

ENVIRONMENTAL ANALYSIS
No Environmental Impact

LEGAL REVIEW
The City Attorney has reviewed the attached Resolution.

ATTACHMENTS

1. Resolution, Chevrolet Colorado

Report Prepared By: Coordinated with:

Joe Vierya, Fleet Manager Chris Nigg, Fire Chief

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Council Agenda Packet - August 5, 2024
RESOLUTION NO. 24-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $38,500 WITHIN THE VEHICLE REPLACEMENT FUND (FUND 624) - WITH $28,000 FROM VEHICLE REPLACEMENT FUND (FUND 624) RESERVES AND $10,500 TRANSFERRED FROM PS-FIRE EQUIPMENT FUND (FUND 250),

AND AUTHORIZE THE PURCHASE OF A REPLACMENT VEHICLE FOR THE FIRE PREVENTION DIVISION.

WHEREAS, the City of La Verne Fleet Maintenance Division has determined that the Community Risk Reduction Ford Escape needs replacement to accommodate the newly modernized and mission-critical needs of the evolved Community Risk Reduction position; and
WHEREAS, the City has $28,000 in the reserve balance of the Equipment Replacement Fund (624) and PS-Fire Equipment Fund (250) has $10,500 available for the purchase of this replacement vehicle; and
WHEREAS, the Fleet Maintenance Division identified the 2024 Chevrolet Colorado as the appropriate vehicle and anticipates the cost to be $38,500.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. That the City Council hereby authorizes the City Manager to transfer appropriations from the PS-Fire Equipment Fund (Fund 250) in the amount of $10,500 to the Vehicle Replacement Fund (Fund 624).

Section 2. That the City Council amends the Fiscal Year 2024-25 Adopted Budget in the amount of $38,500 and appropriates the expenditures within the Vehicle Replacement Fund (Fund 624).

Section 3. That the City Council hereby authorizes the City Manager to complete the purchase of the Chevrolet Colorado using the City’s standard purchasing practices.

Section 4. That the Mayor shall sign, and the Deputy City Clerk shall certify the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 5th day of August 2024.

Mayor Tim Hepburn
ATTEST:

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Council Agenda Packet - August 5, 2024
Reso No. 24-xx Page 2 of 2
Debra Fritz, Deputy City Clerk

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk

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Council Agenda Packet - August 5, 2024
City of La Verne,City Council
Agenda Report

DATE: August 5, 2024
TO: Honorable Mayor and City Council
FROM: Chris Nigg, Fire Chief
SUBJECT: RESOLUTION IDENTIFYING THE TERMS AND CONDITIONS FOR LA VERNE

FIRE DEPARTMENT RESPONSE AWAY FROM OFFICIAL DUTY AND
ASSIGNED TO A CAL OES EMERGENCY INCIDENT.

SUMMARY
This resolution authorizes compensation for City of La Verne Fire Department personnel for their time worked, including portal-to-portal reimbursement, while participating in the California Fire Assistance Agreement (CFAA) outside of normal City duties and schedule.

RECOMMENDATION
That the City Council:

1. Approve the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA VERNE, CALIFORNIA, IDENTIFYING THE TERMS AND CONDITIONS FOR

FIRE DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION AND ASSIGNED TO AN EMERGENCY INCIDENT"; and,

2. Authorize retro-active "portal-to-portal" compensation for staff recently deployed to the "Hill Fire."

DISCUSSION
The California Fire Assistance Agreement (CFAA) is a critical mutual aid system that allows fire agencies across California to support each other during large-scale emergency incidents.

Participation in this agreement is essential for our Department to provide and receive assistance during emergencies, ensuring a coordinated and effective response.

One of the key aspects of the CFAA is the portal-to-portal reimbursement policy. This policy mandates that fire personnel are compensated for their time from the moment they are dispatched to an emergency incident until they return to their home jurisdiction and are available for duty. This approach ensures that our personnel are fairly compensated for the entirety of their deployment, recognizing the full scope of their commitment and the risks involved.

Our participation in the CFAA is vital for several reasons:

1. Mutual Aid: Ensuring we can both provide and receive aid during large-scale emergencies enhances our capacity to manage significant incidents effectively.

2. Fair Compensation: The portal-to-portal reimbursement policy aligns with our commitment to fair and legal payment for all our employees for time worked.

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Council Agenda Packet - August 5, 2024
Resolution Identifying the Terms and Conditions for La Verne Fire Department Response Away From Official Duty and Assigned to a Cal OES Emergency Incident., Page 2

3. Preparedness: Being part of the CFAA ensures that our personnel are prepared, pre- positioned, and ready to respond to emergencies, maintaining a high level of readiness and operational effectiveness.

Numerous large fires are actively burning throughout the State. Cal OES Mutual Aid requests have recently increased exponentially. La Verne is able to assist in various ways, via personnel with specialized skill sets. La Verne Fire’s Senior Management Analyst was deployed to the “Hill Fire” as an “Equipment Time Recorder Trainee” working within the Finance section of the Incident Management Team. Conflicting language within the Middle Management Benefits Resolution was not discovered by Cal OES staff until after deployment. Although this resolution will rectify conflicting language, it will be after the deployment is completed. Compensation will be paid from OES deployment generated administrative revenues, with no negative impact on the General Fund.

FISCAL ANALYSIS
The fiscal impact of this resolution will be covered through the CFAA reimbursement process, ensuring that the City of La Verne is reimbursed for the costs associated with personnel deployment during emergency incidents.

ENVIRONMENTAL ANALYSIS
Not Applicable

LEGAL REVIEW
This report and the attached resolution were reviewed and approved by the City Attorney.

ATTACHMENTS

1. Resolution No. 24-XX OES Portal to Portal Compensation

Report Coordinated with:

Christy Lopez, Finance Director

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Council Agenda Packet - August 5, 2024
RESOLUTION No. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,

CALIFORNIA, IDENTIFYING THE TERMS AND CONDITIONS FOR FIRE

DEPARTMENT RESPONSE AWAY FROM THEIR OFFICIAL DUTY STATION

AND ASSIGNED TO AN EMERGENCY INCIDENT

WHEREAS, the La Verne Fire Department is a public agency located in the County of Los Angeles, State of California, and
WHEREAS, it is the City of La Verne’s desire to provide fair and legal payment to all its employees for time worked; and
WHEREAS, the City of La Verne has in its employ, response personnel including: Fire Chief, Deputy Chief, Battalion Chief, Part -Time Administrative Battalion Chief, Part Time Administrative Officer, Fire Captain, Fire Captain/Paramedic, Engineer, Engineer/Paramedic, Firefighter/Paramedic, Firefighter/EMT, Firefighter, Senior Management Analyst, Management Analyst, Fleet Manager, Fire Marshal, Community Risk Reduction Specialist; and
WHEREAS, the City of La Verne will compensate its employees portal to portal while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or prepositioned for emergency response; and

WHEREAS, the City of La Verne will compensate its employees overtime in accordance with their current Memorandum of Understating while in the course of their employment and away from their official duty station and assigned to an emergency incident, in support of an emergency incident, or pre-positioned for emergency response.

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF LA VERNE THAT:

SECTION 1. Personnel shall be compensated according to Memorandum of Understanding (MOU), Personnel Rules and Regulations, and/or other directive that identifies personnel compensation in the workplace.

SECTION 2. In the event a personnel classification does not have an assigned compensation rate, a “Base Rate” as set forth in an organizational policy, administrative directive or similar document will be used to compensate such personnel.

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Council Agenda Packet - August 5, 2024

SECTION 3. The La Verne Fire Department will maintain a current salary survey or acknowledgement of acceptance of the “base rate” on file with the California Governor’s Office of Emergency Services, Fire Rescue Division.

SECTION 4. Personnel will be compensated (portal to portal) beginning at the time of dispatch to the return to jurisdiction when equipment and personnel are in service and available for agency response.

SECTION 5. Fire department response personnel include: Fire Chief, Deputy Chief, Battalion Chief, Part-Time Administrative Battalion Chief, Part Time Administrative Officer, Fire Captain, Fire Captain/Paramedic, Engineer, Engineer/Paramedic, Firefighter/ Paramedic, Firefighter/EMT, Firefighter, Senior Management Analyst, Management Analyst, Fleet Manager, Fire Marshal, Community Risk Reduction Specialist

PASSED, APPROVED AND ADOPTED this 5th day of August 2024.

Mayor Tim Hepburn
ATTEST:

__________________________
Debra Fritz, Deputy City Clerk

I hereby certify that the foregoing Resolution No. 24-XX was duly passed by the City Council of the City of the City La Verne at a meeting thereof held on the 5 th day of August 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Fritz, Deputy City Clerk

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Council Agenda Packet - August 5, 2024
City of La Verne,City Council
Agenda Report

DATE: August 5, 2024
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: TRACT MAP NO. 83604 (2820 AMHERST STREET), BOND REDUCTION

SUMMARY
KB Home Greater Los Angeles Inc., the developer of the 5.57 acre site located at 2820 Amherst Street (Tract Map No. 83604), a 42 unit detached single family residential project, has requested to reduce bonds that were established with the approval of the final map for the project on September 19, 2022.

RECOMMENDATION
That the City Council authorize the reduction of the bond amounts for the Performance Bond and the Labor & Materials Bond to approximately 25% of each of the bonds' original value and retain the Survey Monument Bond at full value.

DISCUSSION
A requirement of the subject Tract Map was the placement of sureties to guarantee the completion of improvements in accordance with the Final Map and related plans. The project grading phase has been completed for the entire project. Work has progressed on the project resulting in completion and issuance of a Certificate of Occupancy for the first phase of units in early summer of 2024. Work to complete the remaining units continues and is anticipated to be completed by late 2024. Given the current status of work completed on the project, KB Home Greater Los Angeles Inc., has requested to have the project bonds reduced to 25% of the original bond values for the Performance Bond and the Labor & Materials Bond.

The current bonds held by the City are as follows:

Performance Bond No. 7901109649 $ 3,274,837.56
Labor & Materials Bond No. 7901109649 $ 3,274,837.56
Survey Monument Bond No. 7901057345 $ 9,600.00

Based on the current completion of work including the site walls, streets, drainage, utilities, and partial completion of the housing units, the sureties can be reduced to the following amounts:

Performance Bond No. 7901109649 $ 818,709.39
Labor and Materials Bond No. 7901109649 $ 818,709.39
Survey Monument Bond No. 7901057345 $ 9,600.00

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Council Agenda Packet - August 5, 2024
Tract Map No. 83604 (2820 Amherst Street), Bond Reduction, Page 2

FISCAL ANALYSIS
Not applicable.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

ATTACHMENTS

1. 1. Tract Map No. 83604 Performance Bond

2. 2. Tract Map No. 83604 Labor and Materials Bond

3. 3. Tract Map No. 83604 Survey Monument Bond

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Council Agenda Packet - August 5, 2024

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Council Agenda Packet - August 5, 2024
2 3
4 s
6 7
If
9 10
II
12 13
14 15
16 17
18 19
20 Bond No: 7901109649

CITY OF LA VERNE

PERFORMANCE BOND
Whereas, The City Council or the City of La Verne, State of California, and KB Home Great Los Angeles lne- , A California Corporation (hen:inafter designated as .. PRINCIPAL") have entered into an agreement whereby PRINCIPAL agrees to install and complete certain designated public improvements, which said Agreement, dated July 19 20 ~ and identified as projet:l Oakcrest (TR 83064) ------------ ---~is hereby referred 10 and made a part hereof; and Whereas, said PRINCIPAL is required under lbe tenns of said agreement to furnish a bond for the faithful performance of said agreement.

Now, therefore, we, the principal and Nationwide Mutual Insurance Comoanv as surety, are held and finnly bound unto the City of La Verne, hereinafter called "CITY", in the penal sum of lhree million, two hundred seventy four thousand, eight hundte d lhirty seven d0Uan1 & fifty-Silt cents ($ 3,274,837.56 ) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, successors, executors and administrators, jointly and severally, firmly by these presents.
21 The condition of this obligatioo is such that if the above bonded PRINCIPAL, bis or its 22 beirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, 23 and well and truly keep and perfonn the covenants, conditions and provisions in the said 24 Agreement and any alteration thereof made as therein provided, on his or their part, to be kepi 2S and perfonned at the time and in the manner therein specified, and in all respects according to 26 their true intent and meaning, and shall indemnify and save harmless the City of La Verne, its 27 officers, agents and employees, as therein stipulated, '.,len this obligation shall become null and 2s void; otherwise it shall be and remain in Ml force and effect. 29 30 As a part of the obligation secured hereby and in addition to the face amount spedtied 31 therefor, then: shall be included costs and reasonable expenses and fees, including reasonable 32 attorney's fees, incurred by CITY in successfully enforcing such obligation, all to be taxed as 33 costs and included in any judgement rendered.
34 35 The surety hereby stipulates and agrees that no change, extension of time, alteration or 36 addition to the terms of the Agreement or to the work to be performed thereunder or die 37 specifications accompanying the same shall in anywise affect its obligations on this Bond, and it 38 does hereby waive notice of any such change, extension of time, alteration or addition to the 3~ terms of the Agreement or to the work or to the specifications. 40 41
42 43
44 4S
46 47
48 49
50 SI
52 53
54 5S
In witness whereof, this instrument has been duly executed by the PRINCIPAL and surety above names on July 25 , 20 22
PRJNCIPAL: KB Home Great Los Angeles Inc., A California Corporation By; _____ (Type::~
(Signature) ature
p:\. di .. '"11a vo,,el_fo..,,.UOOO\lvprfamewumlx.doc

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Council Agenda Packet - August 5, 2024
California all purpose
Certificate of Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Los Angeles r ss
, before me, Kari Cattani, Notary Public, personally
Appeared Keltie B. Cole , who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her authorized capacity, and that by her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
(Notary Seal)

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Council Agenda Packet - August 5, 2024
!CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE §1189 j A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Los Angeles
JUL 2 5 2022
On ________ before me, S. Evans, Notar y Public, personally appeared Brenda Won g who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/afe-subscribed to the within instrument and acknowledged to me that-Re/she/they executed the same in -hls/her/thetf authorized capacityf+est, and that by-hls/her/the+r-signature(5) on the instrument the person(s), or the entity upon behalf of which the person(&) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
{seal) Signature ------,2>,.C.-,.,.-- ·-'-~ ---=~e---- S. Evans, Notary Public

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Council Agenda Packet - August 5, 2024
Power of Attorney
KNOW ALL MEN BY THESE PRESENTS THAT:

Nationwide Mutual Insurance Company, an Ohio corporation hereinafter referred to severally as the "Company" and collectively as "the Companies" does hereby make, constitute and appoint:

BRENDA WONG; KATHY R \>IATR; MARTHA GONZALES; MECHELLE LARKIN; MY HUA; REGINA RANGEL; TENZER V CUNNINGHAM; each in their individual capacity, its true and lawful attorney-in-fact, with full power and authority to sign, seal, and execute on its behalf any and all bonds and undertakings, and other obligatory instruments of similar nature, in penalties not exceeding the sum of

UNLIMITED
and to bind the Company thereby, as fully and to the same extent as if such instruments were signed by the duly authorized officers of the Company; and all acts of said Attorney pursuant to the authority given are hereby ratified and confirmed.

This power of attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the board of directors of the Company:
"RESOLVED, that the president, or any vice president be, and each hereby is, authorized and empowered to appoint attorneys-in-fact of the Company, and to authorize them lo execute and deliver on behalf of the Company any and all bonds, forms, applications, memorandums, undertakings, recognizances, transfers, contracts of indemnity, policies, contracts guaranteeing the fidelity of persons holding positions of public or private trust, and other writings obligatory in nature that the business of the Company may require; and to modify or revoke, with or without cause, any such appointment or authority; provided, however, that the authority granted hereby shall in no way limit the authority of other duly authorized agents to sign and countersign any of said documents on behart of the Company."
"RESOLVED FURTHER, that such attorneys-in-fact shall have full power and authority to execute and deliver any and all such documents and to bind the Company subject to the terms and limitations of the power of attorney issued to them, and to affix the seal of the Company thereto; provided, however, that said seal shall not be necessary for the validity of any such documents." This power of attorney is signed and sealed under and by the following bylaws duly adopted by the board of directors of the Company.

Execution of Instruments. Any vice president, any assistant secretary or any assistant treasurer shall have the power and authority to sign or attest all approved documents, instruments, contracts, or other papers in connection with the operation of the business of the company in addition to the chairman of the board, the chief executive officer, president, treasurer or secretary; provided, however, the signature of any of them may be printed, engraved, or stamped on any approved document, contract, instrument, or other papers of the Company.

IN WITNESS WHEREOF, the Company has caused this instrument to be sealed and duly attested by the signature of its officer the 20th day of August, 2021.

Antonio C. Albanese, Vice President of Nationwide Mutual Insurance Company

ACKNOWLEDGMENT
STATE OF NEW YORK COUNTY OF NEW YORK: ss
On this 201h day of August, 2021, before me came the above-named officer for the Company aforesaid, to me personally known to be the officer described in and who executed the preceding instrument, and he acknowledged the execution of the same, and being by me duly sworn, deposes and says, that he is the officer of the Company aforesaid, that th& seal affixed hereto is the corporate seal of said Company, and the said corporate seal and his signature were duly affixed and subscribed to said instrument by the authority and direction of said Company.

Stephanie Rubino McArthur
Notary Public, Stale of New Yori<
No. 02MC6270117
Qu.,lified ;n New York County
Commission E~ornu; Octohflr 19 2024

CERTIFICATE
NolaryF'ubllc
My Commis:.ion Expire:s
October lg, 2024
L Laura B. Guy, Assistant Secretary cf the Company, do hereby certify that the foregoing js a full, true and correct copy of the original power of attorney issued by the Company; that the resolution included therein is a true and correct transcript from the minutes of tl7e meetings of the boards of directors and the same has not been revoked or amended in any rnanner: that said Antonio C. Albanese was on the date of the execution of the foregoing power of attorney the duly elected officer of the Company, and the corporate seal and his signature as officer were duly affixed and subscribed to the said instrument by the authority of said board of directors: and the foregoing power of attorney is still in full force and effect.

IN WITNESS WHEREOF.,_ I have hereunto subscribed my name as Assistant Secretary, and affixed the corporate seal of said Company this 25th day of July 20"'2 •• , __ • o'\'~'fJ.C',,v't-
Assistant Secretary
BDJ 1 (08-21 )00

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Council Agenda Packet - August 5, 2024
2 3
Bond No: 7901109649

CITY OF LA VERNE

SUBDIVISION LABOR AND MATERIAL BOND
4 WHEREAS, City Council of the City of La Verne, State of California, and s KB Home Greater Los Angeles Inc., A California Corporation 6 (hereinafter designated as "PRINCIPAL") have entered iato an Agreement whereby 7 PRJNCIPAL agrees to install and complete certain designated public improvements, which said 8 Agreement, dated July 19 20 22 and identified as project 9 Oal<Qest (TR 83084) is hereby referred to and made a part hereof; and 10 11 WHEREAS, under the terms of said Agreement, PRINCIPAL is required before entering 12 upon the perfonnance of the work, 10 file a good and sufficient payment bond with the City of La 13 Verne to secure the claims to which reference is made in Title 15 (commencing with Sectioa 14 3082) of Part 4 of Division 3 of the Civil Code of the State of California; 15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
Now, therefore, said PRJNCIPAL and the undersigned as COl])0rate surety, are held firmly bound unto the City of La Verne, and all contractors, subcontractors, laborers, materialmen and other persons employed in the performance .of aforesaid Am-cement and refem,id to in afo~aid Civil Code . th f lhroo million, two hundred iiliventy lour lllousand, eight huncsreaih1rty seven dciilars, m e sum o .. am1 ...... fifl¥-"'F-"""i•u.no ... n ... 1s....,_.,..._.,......-----:--,---,-----:---:-:---- ($ 3,274,837.56 ) for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, that said surety will pay the same in an amount not exceeding the amount hereioabove set forth, and also in case suit is brought upon this Boad, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorney's fees, illcum:d by City in successfully enforcing such obligation, to be awarded and fixed by the court, and to be t.axed as costs and to be included in the judgement therein rendered.

It is hereby expressly stipulated and agreed that this bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Title IS (commencing with Section 3082) of Part 4 of Division 3 of the Civil Code, so as to give a right to action to them or their assigns in any suit brought upon this Bond. 33 Should the condition of this Bond be fully perfonned, then this obligation shall become 34 null and void, otherwise it shall be and remain in full force and effect. 3S
36 The surety hereby stipulates and agrees that no change, extension of time, alteration or 37 addition to the tenns of said Agreement, or the specifications accompanying the same shall in 38 any maimer affect its obligations on this Bond, and ii does hereby waive notice of any such 39 change, extension, alteration or addition.
40 41
42 43
44 45
46 47
48 49
5-0
51 52
S3
54 ss
In witness whereof, this instrument has been duly executed by the PRINCIPAL and surety above names on , July 25 20~.

PRJNCIPAL:_ K_B_ H_o_m_e_G_ re_a_te_r_L_o_s_A_n~g_e_le_s_l_n_c_., _A_C_a_l_ifo_r_n_ia_c_o_r_po_r_a_lio_n ___ _ (Type Name)
By: __________ _ ~ .,._
\Le\t)l Cole I fJfeS\ a~V\\-
Signature
(Type Name and Title) (Type Name and Title)
y
p:\, clicms\la vomcl_{Oflll.l\2000llvlbsm1rllxldwln.doc:

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State of California
County of Los Angeles r ss
On -r( 1 /(J l Z0 ,z,,~ efore me, Kari Cattani, Notary Public, personally Appeared Keltie B. Cole , who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her authorized capacity, and that by her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

Sig
(Notary Seal)

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Council Agenda Packet - August 5, 2024
JcAUFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE §1189 [ A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Los Angeles
On JUL 2 5 2022 before me, S. Evans, Notar y Public, personally appeared Brenda Won g who proved to me on the basis of satisfactory evidence to be the person(s) whose name(&) is/Me--subscribed to the within instrument and acknowledged to me that M/she/tflel; executed the same in J:Hs/her/tfl.eif authorized capacityf4es:}-, and that by hi-5/her/thetr-signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(seal) Signature ___ ......,s,......__'_~~ ~----· -
S. Evans, Notary Public

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Council Agenda Packet - August 5, 2024
Power of Attorney
KNOW ALL MEN BY THESE PRESENTS THAT:

Nationwide Mutual Insurance Company, an Ohio corporation hereinafter referred to severally as the "Company" and collectively as "the Companies" does hereby make, constitute and appoint:

BRENDA WONG; KATHY R MAJR; MARTHA GONZALES; MECHELLE LARKIN; MY HUA; REGINA RANGEL; TENZER V CUNNINGHAM; each in their individual capacity, its true and lawful attorney-in-fact, with full power and authority to sign, seal, and execute on its behalf any and all bonds and undertakings, and other obligatory instruments of similar nature, in penalties not exceeding the sum of

UNLIMITED
and to bind the Company thereby, as fully and to the same extent as if suc.h instruments were signed by the duly authorized officers of the Company; and all acts of said Attorney pursuant to the authority given are hereby ratified and confirmed.

This power of attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the board of directors of the Company:
"RESOLVED, that the president, or any vice president be, and each hereby is, authorized and empowered to appoint attorneys-in-fact of the Company, and to authorize them lo execute and deliver on behalf of the Company any and all bonds, forms, applications, memorandums, undertakings, recognizances, transfers, contracts of indemnity, policies, contracts guaranteeing the fidelity of persons holding positions of public or private trust, and other writings obligatory in nature that the business of the Company may require; and to modify or revoke, with or without cause, any suc.h appointment or authority; provided, however, that the authority granted hereby shall in no way limit the authority of other duly authorized agents to sign and countersign any of said documents on behalf of the Company."
"RESOLVED FURTH ER, that such attorneys-in-fact shall have full power and authority to execute and deliver any and all such documents and to bind the Company subject to the terms and limitations of the power of attorney issued to them, and to affix the seal of the Company thereto; provided, however, that said seal shall not be necessary for the validity of any such documents." This power of attorney is signed and sealed under and by the following bylaws duly adoµted by the board of directors of the Company.

JN WITNESS WHEREOF, the Company has caused this instrument to be sealed and duly attested by the signature of its officer the 20111 day of August, 2021 .

Antonio C. Albanese, Vice President of Nationwide Mutual Insurance Company

ACKNOWLEDGMENT
STATE OF NEW YORK COUNTY OF NEW YORK: ss
On this 20th day o1 August, 2021, before me came the above-named officer for the Company aforesaid, to me personally known to be the officer described in and who executed the preceding instrument, and he acknowledged the execution of the same, and being by me duly sworn, deposes and says, that he is the officer of the Company aforesaid, that the seal affixed hereto is the corporate seal of said Company, and the said corporate seal and his signature were duly affixed and subscribed to said instrument by the authority and direction of said Company.

Stephanie Rubino McArthur
Nota,y Public, state of New York
No. 02MC627D117
Qualified in New York County
Commis:sion Expir~ OclobP.r 19 2024

CERTIFICATE
Nolsry F'ubUc.

M:,, Commiesio11 Expires
Ociob61' 1 a, 2024
I, Laura B. Guy, Assistant Secretary of the Company, do hereby certify that the foregoing is a full, true and correct copy of the original power of attorney issued by the Company; that the resolution included therein is a true and correct transcript from the minutes of the meetings of the boards of directors and the same has not been revoked or amended in any manner; that said Antonio C. Albanese was on the date of the execution of the foregoing power of attorney the duly elected officer of the Company, and the corporate seal and his signature as officer were duly affixed and subscribed to the said instrument by the authority of said board of directors; and !he foregoing power cf attorney is still in full force and effect.

IN WITNESS WHEREOF, I have hereunto subscribed my name as Assistant Secretary, and affixed the corporate seal of said Company this 25th day of Julv , 20~_?_. v<~ 8 U-Ult-
Assistant Secretary
BDJ 1 (08-21 )00

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Council Agenda Packet - August 5, 2024
Bond No: 7901057345

CITY OF LA VERNE

SURVEY MONUMENT BOND
KNOW ALL MEN BY THESE PRESENTS: That
WHEREAS, the CITY OF LA VERNE, County of Los Angeles, State of California, has entered into a Survey Monument Agreement with _ KB Home Grea!Br Los Angeles, Inc. --- ... hereinafter designated as the "Principal", which Agreement is dated_ ~ ...... ... ·. _ ... _....., for the setting of survey monuments and tie points for that certain divisioJJ of land known as TR 83084 . . . and
- - - .. --....-· - · -- ......-.......; - ~ ...r;;:.;-1 WHEREAS, said Principal is required under tbe tenns of said contract to furnish a bond for the faithful performance on said contract;
NOW, THEREFORE, we the Principal, and_ .~atio_~_~ide M~!~~_l l~~r~n_c~ _g_grnl?§!!:'Y_ as Surety, are held and firmly bound unto the CITY OF LA VERNg in the penal sum of _Nin~and and six hundred ___ • . ··--- _ ·----- . __ DOLLARS ($ ~ 600 _. . . _ _ =}, lawful money of ihe United States for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, or assigos jointly and severally, finnly by these presents.

The condition of this obligation is such that if the above bounded principal, his or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and provisions in the said agreement and any alteration thereof made as therein provided, on his or their part, to bc·kepl and performed at the time and in the manner then:in specified, and in a·;t respects according to cheir true intent and meaning, and shal1 indemnify attd S11ve harmless the CITY OF LA VERNE, its officers, agents and employees as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefor, there shall be included costs and reasonable ex.p~-nses and foes, including reasonable attorney's fees, incurred by the CITY OF LA VERNE in successfully enforcing such obligation, all to be taxed as costs and included in any judgement rendered.

The surety hereby stipulates • and agrees that no c!Jange, extension of time, alteration or addition to the tenns of the Agreement or to the work to be performed thereunder or the specifications accompanying the same shall in any wise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreemer,l or to the work or to the specifications. fN WITNESS WHEREOF, the above bounded parties have entered this instrumenl under their seals this 25th • ..; day of :.:....:::.;.;_2~1y _ ___ ---•'--·' 20 22 , the name and corporate seal of each corporate party being hereto affi;c.ed and these presents <luly signed by its undersigned representative, pursuant to authority of its governing body.

APPROVED AS TO FORM:

KB Home Greater Los An eles Inc.
p:\• clioot•\la vmie\.fO<mS\2000\lv,wveytnnmtbnd.doc

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State of California
County of Los Angeles ~ ss
On _ _ J--'---+-(1 ...... q*)+! tU______..:.__/)_L_)Jl/-=--_ ____,, before me, Kari Cattani, Notary Public, personally Appeared Keltie B. Cole , who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her authorized capacity, and that by her signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
(Notary Seal)
KARI CATT4.N!
~otary Public· Ca!iforn\a I
Los Ansel~ County _
Commission# 231622]
y Comm. E>cplre-. De< 17, 2023

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Council Agenda Packet - August 5, 2024
[CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE §1189 I A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of Los Angeles
JUL .2 5 2022
On ________ before me, S. Evans, Notar y Public, personally appeared Brenda Won g who proved to me on the basis of satisfactory evidence to be the person(5) whose name(5) is/afe--subscribed to the within instrument and acknowledged to me that he/she/they executed the same in h+s/her/~ authorized capacityfffis-}, and that by h+s/her/-tReH=-signature(5) on the instrument the person{£), or the entity upon behalf of which the person(5) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(seal) Signature ------, ~~- -Cr."""t0""-"-~"--- --
S. Evans, Notary Public

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Council Agenda Packet - August 5, 2024
Power of Attorney
KNOW ALL MEN BY THESE PRESENTS THAT:

Nationwide Mutual Insurance Company, an Ohio corporation hereinafter referred to severally as the •company" and collectively as ''the Companies" does hereby make, constitute and appoint:

BRENDA WONG; KA THY R MAIR; MARTHA GONZALES; MECHELLE LARKIN; MY HUA: REGINA RANGEL; TENZER V CUNNJNGHAM; each in their individual capacity, its true and lawful attorney-in-fact, with full power and authority to sign, seal, and execute on its behalf any and all bonds and undertakings, and other obligatory instruments of similar nature, in penalties not exceeding the sum of

This power of attorney is made and executed pursuant to and by authority of the following resolution duly adopted by the board of directors of the Company:
"RESOLVED, that the president, or any vice president be, and each hereby is, authorized and empowered to appoint attorneys-in-fact of the Company, and to authorize them to execute and deliver on behalf of the Company any and all bonds, forms, applications, memorandums, undertakings, recognizances, transfers, contracts of indemnity, policies, contracts guaranteeing the fidelity of persons holding positions of public or private trust, and other writings obligatory in nature that the business of the Company may require; and to modify or revoke, with or without cause, any such appointment or authority; provided, however, that the authority granted hereby shall in no way limit the authority of other duly authorized agents to sign and countersign any of said documents on behalf of the Company."
"RESOLVED FURTHER, that such attorneys-in-fact shall have full power and authority to execute and deliver any and all such documents and to bind the Company subject to the terms and limitations of the power of attorney issued to them, and to affix the seal of the Company thereto; provided, however, that said seal shall not be necessary for the validity of any such documents." This power of attorney is signed and sealed under and by the following bylaws duly adopted by the board of directors of the Company.

Execution of Instruments. Any vice president, any assistant secretary or any assistant treasurer shall have the power and authority to sign or attest all approved documents, instruments, contracts, or other papers in connection with ll1e operation of the business of the company in addition to the chairman of the board, the chief executive officer, president, treasurer or secretary; provided, however, the signature of any of them may be printed, engraved, or stamped on any approved document, contract, instrument, or other papers of the Company.

IN WITNESS WHEREOF, the Company has caused this instrument to be sealed and duly attested by the signature of its officer the 20th day of August. 2021.

Antonio C. Albanese, Vice President of Nationwide Mutual Insurance Company

ACKNOWLEDGMENT
STATE OF NEW YORK COUNTY OF NEW YORK: ss
On this 20th day of August, 2021, before me came the above-named officer for the Company aforesaid, to me personally known to be the officer described in and who executed the preceding instrument, and he acknowledged the execution of the same, and being by me duly sworn, deposes and says, that he is the officer of the Company aforesaid, that the seal affixed hereto is the corporate seal of said Company, and the said corporate seal and his signature were duly affixed and subscribed to said instrument by the authority and direction of said Company.

Stephanie Rubino McArtnur
Notary Public, State of New York
No. 02M C6270117
Qualified in New Yark County
Commission Exnires Octob<r 19 2024

CERTIFICATE
. N("J!F.ry F11.ibti-c:

My Com mission E-..:plres.

Oclol:ler 19, 2024
I, Laura B. Guy, Assistant Secretary of the Company, do hereby certify that the foregoing is a full, true and correct copy of the original power of attorney issued by the Company; that the resolution inc!uded therein is a true and correct transcripi from the minutes of the meetings of the boards of directors and the same has not been revoked or amended in any manrier; that said Antonio C. Albanese was on the date of the execution of the foregoing power of attorney the duly elected officer of the Company, and the corporate $eal and his signature as officer were duly affixed and subscribed to the said instrument by the authority of said board of directors; and the foregoing power c;f attorney is still in full force and effect.

IN WITNESS WHEREOF, I have hereunto subscribed my name as Assistant Secretary, and affixed the corporate seal of said Company this 25th day of July 2022 . :J.. . o .

V\~ t.,J- C,.V)t-
Assistant Secretary
BDJ 1 (08-21 )00
City of La Verne,City Council
Agenda Report

DATE: August 5, 2024
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: AWARD OF CONTRACT TO HARDY AND HARPER FOR THE B STREET

FROM BONITA AVENUE TO FOOTHILL BOULEVARD IMPROVEMENT
PROJECT, CIP PROJ. ST2304

SUMMARY
This action will re-allocate funding from the Adopted Annual Pavement Management Program (PMP) budget, Proj ST-AN, and award a construction contract to Hardy & Harper, Inc. in the amount of $1,695,000.00 for the B Street, from Bonita Ave to Foothill Blvd. Improvement Project, Proj. ST2304. The project scope includes repaving of existing asphalt pavement, concrete repairs, replacement of various signage and striping, traffic-calming features, and curb ramp enhancements.

RECOMMENDATION
That the City Council:

1. Reject the lowest bid submitted by Leonida Builders, Inc. due to a failure to conform to the provisions of the specifications resulting in a non-responsive bid;

3. Authorize staff to issue change orders not exceeding 10% of the construction budget for a total possible construction contract cost of $1,864,500.00.

DISCUSSION
Each year city staff review the recommendations of the city’s PMP to ensure the city’s roadway network is maintained efficiently. Pavement condition assessment data is input into the system along with current cost estimates of possible maintenance strategies. The PMP system output is created as a recommended street repair list that includes consideration of costs while focusing on maintaining and improving the city’s overall Pavement Crack Index (PCI) on a citywide scale.

City staff use the PMP output plans to evaluate potential streets for maintenance each year as guidance tool. The pavement improvement projects for FY 24-25 included the repair of B Street from Bonita Ave. to Foothill Blvd. This segment of roadway is classified as a collector road and provides connectivity between Bonita Ave. (Secondary Arterial) and Foothill Blvd. (Major Arterial). Features along B Street include the Emerald and Live Oak Wash that parallels the

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Council Agenda Packet - August 5, 2024
Award of Contract to Hardy and Harper for the B Street from Bonita Avenue to Foothill Boulevard Improvement Project, CIP Proj. ST2304, Page 2

street on the east side. To the west frontage along the project is the Hillcrest community, a commercial nursery, La Verne Cemetery and approximately 17 single family detached residential units. Notably, existing trees and shrubs that are located between the street and the wash to the east of the street have caused uplifted curb and gutter locations along with impacting the pavement surface.

In addition to the work covered by the recommended pavement maintenance, city staff have included various pavement striping and signage improvements to align the street with the City’s Local Roadway Safety Plan (LSRP), expanding the markings to create a “Bike Boulevard”. This work, along with accessible curb ramp bulb-outs and relocation of existing speed feedback signs from other locations in the City will further enrich the roadway with traffic calming and safety improving features.

On July 9, 2024, five sealed bids were opened for the project. The lowest bid was submitted by Leonida Builders, Inc. However, due to requirements of the contract to self-perform a majority of the work, and Leonida Builders Inc. reporting performance of approximately 40% of the project on the basis of cost, the city staff have recommended rejection of their bid as not responsive. The next lowest bid was submitted by Hardy & Harper, Inc. and upon review of their bid, it has been determined that they met the requirements of the lowest, responsive and qualified contractor.

The following is a summary of the bid results:

Bidder Base Bid Total
Leonida Builders, Inc $1,406,858.90*
Hardy & Harper, Inc. $1,625,000.00
Vido Samarzich, Inc. $1,776,780.00
CT&T Concrete Paving, Inc. $1,903,281.00
All American Asphalt $2,135,625.00
* Recommended for rejection due to insufficient self performance of the work as required by the project specifications that were bid on.

The engineer’s estimate for the project was $1,500,00.00 for the base bid scope. As noted in the prior summary of bids submitted, the bids ranged from $1,406,858.90 to $2,135,625.00. While the bidder recommended for the award submitted a cost valued at approximately 8% higher than the engineer's estimate, the price does appear to be inline with current market costs for the work proposed. Furthermore, of the five bids that were submitted, the number of self-identified "Prime" contractors that were listed as prospective bidders and reviewed the plans included a total number of 21 contractors, indicating that the project advertisement had a reasonable reach to local contractors equipped to bid on the work. Rejecting all the bids could be an option, but the outcome is not likely to improve in terms of pricing for this project, and such action will delay the start of work to repair the street. The city staff evaluated the bid of the apparent low bidder and found Hardy & Harper, Inc. to be the lowest, most responsible and responsive bid of the five received. The firm meets the required contractors' licensing and is not listed on the Federal Exclusion List for projects of this type. City staff also verified the Contractor’s Department of Industrial Relations registration as active at the time bids were opened.

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Council Agenda Packet - August 5, 2024
Award of Contract to Hardy and Harper for the B Street from Bonita Avenue to Foothill Boulevard Improvement Project, CIP Proj. ST2304, Page 3

FISCAL ANALYSIS
The engineer's estimate for the base scope of work is $1,500,000. The full cost of the project, including contingency and other project administration costs is available through a combination of funds outlined below. In addition to the construction contract cost of $1,695,000, which covers the bid value for the recommended scope of work, and construction contingency (10%) of $169,500, the project budget also will include a budgeted allowance of $195,000 to cover design, construction management, construction inspection and other related costs required for the City to facilitate construction of the project. The resulting total project cost is budgeted to be $2,059,500.

B Street - Bonita to Foothill, CIP Proj. ST2304 - Gas Tax (FY 24-25 Budget):
$ 1,450,000
Reallocation from Annual PMP, CIP Proj. ST-AN to B
Street Project, Proj. ST2304:
$ 609,500
Total ST-2304 Project Budget: $ 2,059,500

ENVIRONMENTAL ANALYSIS
This project is categorically exempt from the California Environmental Quality Act, Section 15301 Existing Facilities, and City of La Verne environmental guidelines.

LEGAL REVIEW
The City Attorney has reviewed this report.

ATTACHMENTS

1. Bid Results Summary

Coordinated with:

Meg McWade, Director of Public Works

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Council Agenda Packet - August 5, 2024

Page 1 of 1 ends

BID DATE: 7/9/2024
PHONE (909) 594-9702 TIME: 10:00 AM
FAX (909) 594-2658 PLACE: Planet Bids
Sheet: 1 of 1
Computed By: CAH
Item
No.
1 Clearing and Grubbing, Mobilization, and NPDES 1 LS 75,000.00$ 75,000.00$ 35,000.00$ 35,000.00$ 73,775.00$ 73,775.00$ 136,600.00$ 136,600.00$ 244,950.20$ 244,950.20$ 145,000.00$ 145,000.00$ 2 NPDES/SWPPP, Erosion Control and BMP’s as required by City and State 1 LS 6,500.00$ 6,500.00$ 8,000.00$ 8,000.00$ 15,000.00$ 15,000.00$ 30,000.00$ 30,000.00$ 9,876.00$ 9,876.00$ 6,000.00$ 6,000.00$ 3 Traffic Control 1 LS 50,000.00$ 50,000.00$ 20,000.00$ 20,000.00$ 150,000.00$ 150,000.00$ 86,695.00$ 86,695.00$ 103,040.00$ 103,040.00$ 175,000.00$ 175,000.00$ 4 Unclassified Excavation & Grading 1 LS 35,000.00$ 35,000.00$ 13,000.00$ 13,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 50,000.00$ 60,816.00$ 60,816.00$ 76,000.00$ 76,000.00$ 5 Remove Existing Tree for the unit price of 61 EA 1,100.00$ 67,100.00$ 2,165.00$ 132,065.00$ 2,100.00$ 128,100.00$ 1,800.00$ 109,800.00$ 2,271.50$ 138,561.50$ 2,230.00$ 136,030.00$ 6 Sawcut and Remove Existing P.C.C. Sidewalk 400 SF 7.50 $ 3,000.00$ 10.00$ 4,000.00$ 8.00$ 3,200.00$ 12.00$ 4,800.00$ 9.81$ 3,924.00$ 5.00$ 2,000.00$ 7 Sawcut and Remove Existing P.C.C. Curb and Gutter 1,200 LF 10.00 $ 12,000.00$ 13.00$ 15,600.00$ 45.00$ 54,000.00$ 35.00$ 42,000.00$ 11.97$ 14,364.00$ 23.00$ 27,600.00$ 8 Sawcut and Remove Existing A.C. Pavement and Base to Full Depth (12” Min.) 6,000 SF 9.00 $ 54,000.00$ 8.00$ 48,000.00$ 12.00$ 72,000.00$ 5.50$ 33,000.00$ 6.53$ 39,180.00$ 12.00$ 72,000.00$ 9 Sawcut and Remove Existing P.C.C. Driveway Approach 2,700 SF 10.00 $ 27,000.00$ 6.00$ 16,200.00$ 6.00$ 16,200.00$ 8.00$ 21,600.00$ 19.34$ 52,218.00$ 6.00$ 16,200.00$ 10 Sawcut and Remove Existing P.C.C. Alley Intersection Per City of La Verne STD.

Dwg. No. ST‐8
800 SF 12.00 $ 9,600.00$ 6.00$ 4,800.00$ 8.00$ 6,400.00$ 12.00$ 9,600.00$ 9.59$ 7,672.00$ 9.00$ 7,200.00$ 11 Remove Existing 8” P.C.C. Curb per SPPWC STD. Plan 120‐3 500 LF 9.00 $ 4,500.00$ 12.00$ 6,000.00$ 20.00$ 10,000.00$ 35.00$ 17,500.00$ 15.99$ 7,995.00$ 12.00$ 6,000.00$ 12 Remove Existing Catch Basin 1 LS 3,375.00$ 3,375.00$ 4,000.00$ 4,000.00$ 2,000.00$ 2,000.00$ 5,000.00$ 5,000.00$ 6,970.00$ 6,970.00$ 6,000.00$ 6,000.00$ 13 Adjust Manhole to Grade 16 EA 1,200.00$ 19,200.00$ 2,000.00$ 32,000.00$ 1,200.00$ 19,200.00$ 1,300.00$ 20,800.00$ 1,373.55$ 21,976.80$ 1,915.00$ 30,640.00$ 14 Adjust Water Valve to Grade 29 EA 450.00$ 13,050.00$ 350.00$ 10,150.00$ 300.00$ 8,700.00$ 300.00$ 8,700.00$ 1,284.72$ 37,256.88$ 1,460.00$ 42,340.00$ 15 Cold Mill 4” Existing A.C. Pavement 159,000 SF 0.75 $ 119,250.00$ 0.76$ 120,840.00$ 0.75$ 119,250.00$ 0.78$ 124,020.00$ 0.76$ 120,840.00$ 1.30$ 206,700.00$ 16 Construct Variable Depth 2.5” B‐PG, 64‐10’ A.C. Pavement 2,505 TON 135.00$ 338,175.00$ 132.00$ 330,660.00$ 100.00$ 250,500.00$ 132.00$ 330,660.00$ 132.00$ 330,660.00$ 127.00$ 318,135.00$ 17 Construct 1½” ARHM‐GG‐C Overlay 1,505 TON 145.00$ 218,225.00$ 176.00$ 264,880.00$ 145.00$ 218,225.00$ 176.00$ 264,880.00$ 176.00$ 264,880.00$ 154.00$ 231,770.00$ 18 Construct 8” Class II Base on Compacted Native Subgrade 165 CY 85.00 $ 14,025.00$ 85.00$ 14,025.00$ 250.00$ 41,250.00$ 85.00$ 14,025.00$ 223.74$ 36,917.10$ 180.00$ 29,700.00$ 19 Construct 4” P.C.C. Sidewalk per City of La Verne Std. Drawing No. ST‐2 1,000 SF 12.00 $ 12,000.00$ 11.00$ 11,000.00$ 15.00$ 15,000.00$ 12.00$ 12,000.00$ 9.83$ 9,830.00$ 21.00$ 21,000.00$ 20 Construct 6”‐ 8” Curb & Gutter per SPPWC STD. Plan No. 120‐3, Type A2‐6 1,200 LF 55.00 $ 66,000.00$ 37.00$ 44,400.00$ 65.00$ 78,000.00$ 55.00$ 66,000.00$ 43.83$ 52,596.00$ 95.00$ 114,000.00$ 21 Construct 6” ‐ 8” Curb per SPPWC STD. Plan No. 120‐3, Type A2‐6 500 LF 42.00 $ 21,000.00$ 32.00$ 16,000.00$ 35.00$ 17,500.00$ 45.00$ 22,500.00$ 43.63$ 21,815.00$ 60.00$ 30,000.00$ 22 Construct P.C.C. Driveway Approach per City of La Verne STD. Dwg. No. ST‐1, Case per Plan
2,700 SF 18.00 $ 48,600.00$ 11.00$ 29,700.00$ 12.00$ 32,400.00$ 15.00$ 40,500.00$ 13.61$ 36,747.00$ 24.00$ 64,800.00$ 23 Remove Existing and Construct Curb Ramp per SPPWC STD. Plan 111‐5, Case and Type per Plan
9 EA 9,000.00$ 81,000.00$ 6,000.00$ 54,000.00$ 7,500.00$ 67,500.00$ 8,500.00$ 76,500.00$ 7,653.75$ 68,883.75$ 11,800.00$ 106,200.00$ 24 Remove Existing and Construct Bulb‐Out & Curb Ramp on the South‐East corner of 6th & B St. per SPPWC STD. Plan 111‐5 Modified per Plan, which includes the construction of the curb & gutter, and P.C.C. Sidewalk noted on Detail 2, Plan Sheet 13
1 LS 23,000.00$ 23,000.00$ 13,000.00$ 13,000.00$ 15,000.00$ 15,000.00$ 32,000.00$ 32,000.00$ 20,841.88$ 20,841.88$ 27,000.00$ 27,000.00$ 25 Remove Existing and Construct Bulb‐Out & Curb Ramp on the South‐East corner of Peyton Rd. & B St. per SPPWC STD. Plan 111‐5 Modified per Plan, which includes the construction of the curb & gutter, P.C.C. Sidewalk, curb wall with variable height, and guard rails noted on Detail 4, Plan Sheet 14 1 LS 23,000.00$ 23,000.00$ 11,000.00$ 11,000.00$ 20,000.00$ 20,000.00$ 28,000.00$ 28,000.00$ 27,591.88$ 27,591.88$ 29,000.00$ 29,000.00$ 26 Remove Existing and Construct Bulb‐Out & Curb Ramp on the South‐East corner of 7th & B St. per SPPWC STD. Plan 111‐5 Modified per Plan, which includes the construction of the curb & gutter, P.C.C. Sidewalk, curb wall with variable height, and guard rails noted on Detail 3, Plan Sheet 14
1 LS 23,000.00$ 23,000.00$ 13,000.00$ 13,000.00$ 20,000.00$ 20,000.00$ 28,000.00$ 28,000.00$ 27,973.13$ 27,973.13$ 32,000.00$ 32,000.00$ 27 Remove Existing and Construct Bulb‐Out Curb Ramp on the North‐East corner of Peyton Rd. & B St. per SPPWC STD. Plan 111‐5 Modified per Plan, which includes the construction of the curb & gutter and P.C.C. Sidewalk noted on Detail 5, Plan Sheet 15
1 LS 23,000.00$ 23,000.00$ 13,000.00$ 13,000.00$ 15,000.00$ 15,000.00$ 28,000.00$ 28,000.00$ 16,402.50$ 16,402.50$ 24,000.00$ 24,000.00$ 28 Remove Existing and Construct Bulb‐Out Curb Ramp on the South‐East corner of 12th & B St. per SPPWC STD. Plan 111‐5 Modified per Plan, which includes the construction of the curb & gutter, P.C.C. Sidewalk, curb wall with variable height, and guard rails noted on Detail 6, Plan Sheet 15
1 LS 23,000.00$ 23,000.00$ 12,000.00$ 12,000.00$ 20,000.00$ 20,000.00$ 32,000.00$ 32,000.00$ 25,113.75$ 25,113.75$ 29,000.00$ 29,000.00$ 29 Remove Existing and Construct Bulb‐Out Curb Ramp on the North‐East corner of 12th & B St. per SPPWC STD. Plan 111‐5 Modified per Plan, which includes the construction of the curb & gutter, P.C.C. Sidewalk, curb wall with variable height, and guard rails noted on Detail 7, Plan Sheet 15
1 LS 23,000.00$ 23000 12,000.00$ 12,000.00$ 15,000.00$ 15,000.00$ 28,000.00$ 28,000.00$ 24,481.25$ 24,481.25$ 38,000.00$ 38,000.00$ 30 Construct Catch Basin per SPPWC STD. Plan 300‐4 (Width = 4’) 1 LS 7,500.00$ 7,500.00$ 11,000.00$ 11,000.00$ 10,000.00$ 10,000.00$ 11,000.00$ 11,000.00$ 17,786.88$ 17,786.88$ 14,000.00$ 14,000.00$ 31 Construct Concrete Collar connecting to Existing Pipe 1 LS 2,500.00$ 2,500.00$ 2,000.00$ 2,000.00$ 2,000.00$ 2,000.00$ 1,700.00$ 1,700.00$ 4,426.25$ 4,426.25$ 2,200.00$ 2,200.00$ 32 Construct 10’ Reinforced Concrete Pipe 10 LF 750.00$ 7,500.00$ 800.00$ 8,000.00$ 1,500.00$ 15,000.00$ 800.00$ 8,000.00$ 398.50$ 3,985.00$ 375.00$ 3,750.00$ 33 Construct P.C.C. Alley Intersection per City of La Verne STD. Dwg. No. ST‐8 800 SF 18.00 $ 14,400.00$ 10.00$ 8,000.00$ 16.00$ 12,800.00$ 25.00$ 20,000.00$ 20.86$ 16,688.00$ 30.00$ 24,000.00$ 34 g g p ,
8” P.C.C. curbs, installation of slip resistant coating, and construction of P.C.C.

Flush Sidewalk Landing with 5x5 Truncated Domes as noted on Detail 1, Plan Sheet 13 1 LS 7,500.00$ 7,500.00$ 13,000.00$ 13,000.00$ 7,000.00$ 7,000.00$ 20,000.00$ 20,000.00$ 10,291.25$ 10,291.25$ 16,000.00$ 16,000.00$ 35 Signing & Striping complete per Plan 1 LS 25,000.00$ 25,000.00$ 56,538.90$ 56,538.90$ 25,000.00$ 25,000.00$ 12,900.00$ 12,900.00$ 15,730.00$ 15,730.00$ 26,000.00$ 26,000.00$ A-1
Grind Top 2” of Existing AC and haul away, pulverize existing surface to a depth of 16”, cement treat, grade, haul away excess material, and compact 12” FDR (full depth reclamation) section to allow placement of 4” AC section for the unit price 40,000 SF 1.50$ 60,000.00$ 0.66$ 26,400.00$ 8.65$ 346,000.00$

7.00$ 280,000.00$ 4.11$ 164,400.00$ 7.00$ 280,000.00$ A-2 Construct New Foundation and Post, Remove Existing Solar Powered Speed Feed Back Signs from Fruit St and Install on B Street for the unit price of 2 LS 9,000.00$ 18,000.00$ 7,000.00$ 14,000.00$ 35,000.00$ 70,000.00$ 7,500.00$ 15,000.00$ 30,000.00$ 60,000.00$ 16,500.00$ 33,000.00$ Base Bid Amount
Additive Alternate Bid Amount
Sum of Bas and Additive Bid Amounts
Comments
"B" Street - Bonita Ave to Foothill Blvd. Improvement Project Leonida Builders, Inc. CT&T Concrete Paving, Inc. All American AsphaltVido Samarzich, Inc. Hardy and Harper, Inc.

BASE BID
Unit Price
$1,776,780.00
398 Lemon Creek Drive, Suite E, Walnut, CA 91789
Total
$2,135,265.00
$313,000.00
$2,448,265.00$2,071,780.00
$1,903,281.00
$224,400.00
$2,127,681.00$2,041,000.00
Description Quantity Unit Unit Price
Summary of proposals received for:

Lowest Apparent Bidder, but bid is
reccoemnded for rejection due to
responsivness to project scope requirements
$1,406,858.90$1,500,000.00
Unit Price Total
$1,578,000.00 $1,447,258.90
Engineer's Estimate
Total
Lowest Responsive Bid
Unit PriceTotalTotal Unit Price
$78,000.00 $40,400.00 $416,000.00
Unit Price
$295,000.00
Total
$1,625,000.00

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Council Agenda Packet - August 5, 2024
RKA~

CONSULTING GROUP
City of La Verne,City Council
Agenda Report

DATE: August 5, 2024
TO: Honorable Mayor and City Council
FROM: Sam Gonzalez, Police Chief
SUBJECT: REJECTION OF PROPOSALS FOR VIDEO MANAGEMENT SYSTEM

SUMMARY
The Police Department's has an outdated camera system and plans are in place to replace the system using federal grant funding. An initial Request for Proposals (RFP) was issued, resulting in four submissions. However, the department seeks to reject the RFPs for various deficiencies and revise the RFP to include an access control system.

RECOMMENDATION
That the City Council reject all proposals for the Video Management System Request for Proposal process and approve the re-solicitation of proposals for a modified proposal to include a video management system and access control system.

DISCUSSION
The Police Department's camera system, which includes a Video Management System (VMS) that has been in operation for over 15 years, currently manages 30 cameras within the Public Safety Building and an additional 15 remote cameras throughout the city.

The Police Department successfully applied for and received federal grant funding to replace and enhance the current camera system. An RFP was issued by the City resulting in four submissions from various vendors. However, after a thorough review by the selection committee, it was recommended that all four proposals be rejected for the following reasons:
• VectorUSA: Failed to attend the mandatory site visit. • Econolite Systems: Did not provide a cost estimate.
• HQE Systems: Recommended the same software currently in use, which has proven unsatisfactory.
• Amperage Security: Did not meet the data retention requirements.

The Department has since revised the RFP to include an access control system component.

The revised RFP will be reposted to attract vendors capable of meeting the updated specifications. All previous bidders will be informed of the updated RFP via email and www.planetbids.com
. The City's Information Systems contractor, SDI, is assisting the City in making a selection and will also be reaching out to known vendors specializing in these systems informing them of the opportunity to place a bid.

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Council Agenda Packet - August 5, 2024
Rejection of Proposals for Video Management System, Page 2

FISCAL ANALYSIS
The rejection of bids and issuance of the revised Request for Proposal does not have a fiscal impact.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
Not applicable.

ATTACHMENTS

1. VMS RFP Issued 4-15-24

Report Prepared By:

Jason Prows,
Captain

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Council Agenda Packet - August 5, 2024

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Council Agenda Packet - August 5, 2024
CIT 01=
VE E

REQUEST FOR PROPOSALS (RFP)

VIDEO MANAGEMENT SYSTEM (VMS) REPLACEMENT
RETURN PROPOSAL TO:

City of La Verne
City Clerk's Office
3660 D Street
La Verne, CA 91750
RFP ISSUE DATE:

Monday April 15, 2024
DEADLINE FOR PROPOSAL SUBMITTAL:
4:00 PM PDT Thursday, May 16, 2024

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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP
Table of Contents

1. RFP Overview ........................................................................................................................ 1

1.1 Purpose of RFP ................................................................................................................ 1

1.2 Mandatory Site Visit/Non-Disclosure Agreement ........................................................... 1

1.3 Background Check ........................................................................................................... 1

1.4 Project Goals and Objectives ........................................................................................... 1

1.5 Existing VMS System Description .................................................................................. 2

1.6 RFP Schedule of Events ................................................................................................... 2

1. 7 RFP Coordination ............................................................................................................. 2

1.8 RFP Amendment and Cancellation .................................................................................. 2

1.9 RFP Questions .................................................................................................................. 3

2. SCOPE OF SERVICES ........................................................................................................ 4

2.1 Staff Training ................................................................................................................... 4

2.2 Warranty Requirement ..................................................................................................... 4

2.3 Maintenance and Repair Services .................................................................................... 4

3. PROCESS FOR SUBMITTING PROPOSALS ................................................................. 5 Proposal Submittal ...................................................................................................................... 5

3.1 Number of Proposal Copies ............................................ Error! Bookmark not defined. 3 .2 Submission of Proposals .................................................................................................. 5

4. PROPOSAL FORMAT GUIDELINES .............................................................................. 5

4.1 Cover Page ....................................................................................................................... 5

4.2 Executive Summary ......................................................................................................... 6

4.3 Firm Information / Organization Qualifications .............................................................. 6

4.4 Proposed Solution ............................................................................................................ 6

4.5 Approach and Methodology ............................................................................................. 6

4.6 Ongoing Maintenance and Support .................................................................................. 7

4.7 Staffing ............................................................................................................................. 7

4. 8 References ........................................................................................................................ 7

4.9 Fee/ Cost Proposal. .......................................................................................................... 7

5. EVALUATION AND SELECTION CRITERIA ............................................................... 9

6. STANDARD TERMS AND CONDITIONS ..................................................................... 10

7. INSURANCE REQUIREMENTS ..................................................................................... 15

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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP
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8. PROPOSAL COVER PAGE .............................................................................................. 17 II

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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP

1. RFP Overview

1.1 Purpose of RFP
The City of La Verne ("City") is requesting proposals from qualified vendors with the experience, expertise and qualifications to provide city-wide network connectivity for a video management system (VMS) and remote traffic management access via the network. The scope of work will include the provision of all equipment and professional services necessary to successfully complete the replacement of the City's current VMS, including as-needed camera replacement, infrastructure addition/replacement, and as required related professional services such as implementation, installation, tra ining, maintenance, and support of all cameras, connectivity, and VMS components .

The City has historically had a decentralized approach to purchasing VMS. As a result, the City's current and disparate VMS solutions vary greatly in age and type, and there is no centralized or standard city-wide solution .

1.2 Mandatory Site Visit/Non-Disclosure Agreement
All prospective vendors must attend the scheduled site visit to the La Verne Public Safety Facility and satellite facilities throughout the City. The City reserves the right to disqualify proposal submissions from any vendor who fails to attend the site visit. The site visit will begin at the La Verne Public Safety Facility located at 2061 Third Street, La Verne, CA, 91750 on May 3,2024 at 9:00 AM. Prospective vendors will be provided with additional details regarding locations and specifications after signing the non-disclosure agreement .

1.3 Background Check
Vendor representatives working on-site and in some remote capacities will be required to undergo a background check conducted by the City.

1.4 Project Goals and Objectives
The primary objective of this project is to combine all video feeds into one VMS which is on site at the public safety facility. Connect cameras at remote locations to the VMS at the public safety facility utilizing vendor recommended network connectivity solutions . The connections need to have the ability to run traffic management data in addition to the video feed. Storage requirements will vary depending on camera location, ranging from three months to 24 months.

The successful bidder will be responsible for, at a minimum, the following:

1. Evaluating each existing camera's suitability for integration into a single VMS;

2. Initial replacement of any incompatible or non-functional cameras;

3. Establish a complete inventory of all equipment, including brand, model, warranty, capabilities (PTZ, 180 Degree, wide angle, fixed, etc.);

4. Establishing and/or replacing connectivity infrastructure including wireless, fiber optic, cellular;

5. Integration of all cameras into a single VMS
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City of La Verne, CA
VMS Replacement RFP
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1.5 Existing VMS System Descriptio n
The existing La Verne Camera System is comprised of a set of cameras and a link back to th e Police Department (PD). The PD currently has approximately 30 cameras covering the Public Safety Facility and approximately 25 cameras throughout the City connected remotely to the PD VMS. Most of the cameras are digital, some analog with digital encoders. Some cameras include a microphone and speaker system allowing authorized officials to broadcast voice messages through the camera's speaker.

Remote cameras link back through a network of radios to a central hub through which relays the video feed via microwave to the PD. Currently the City is using a wide variety of radios for their mesh from various manufactur ers. Some of the routes, links, and credentials for the cameras and NVRs are undocumented .

1.6 RFP Schedule of Events
Table 1 identifies the proposed RFP schedule of events that will be followed (*date s are subject to change).

Table 1- RFP Schedule of Events
RFP MILESTONE TARGET DATES*
RFP Issued Monday, April 15, 2024
Mandatory site visit Friday May 3, 2024
Deadline for Vendor Questions Thursday, May 9, 2024
RFP Response Submittal Deadline 4:00 PM Thursday, May 16, 2024 Evaluation, Selection, and Notification TBD
Award of Contract TBD
Anticipated Start of Project TBD
The City reserves the right, at its sole discretion, to adjust this schedule as it deems necessary. Notification of any adjustment to the RFP Schedule of Events will be posted on www.planetbids .com .

1. 7 RFP Coordination
All inquiries and communication related to this RFP should be submitted via email at [email protected] rg This shall serve as the primary method of communication with City staff for this RFP; communication with any member of City staff other than by using planetbids.com or the listed email is expressly forbidden and may result in disqualification of the Proposer's bid.

1.8 RFP Amendment and Cancellation
The City reserves the right to amend this RFP in writing at any time . The City also reserves the right to cancel or reissue the RFP at its sole discretion . If an amendment is issued, the amendment will be posted on www.planetbids.com
Proposers will respond to the final written RFP and any exhibits, attachments, and amendments . It will be the sole responsibility of Proposers to monitor www .planetbids.com for updates and/or amendments 2

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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP
to this RFP; the City bears no responsibility for notifying potential bidders of updates to this solicitation; the City bears no cost to the vendor for development, preparation, or modifications to the RFP.

1.9 RFP Questions
Specific questions concerning the RFP should be submitted via e-mail to the RFP Coordinator, Captain Jason Prows jprows@lvpd .org, prior to the "Deadline for Vendor Questions" identified in Table 1- RFP Schedule of Events. Proposer questions should clearly identify the relevant section of the RFP and page number(s) related to the question being asked. The City shall not respond to nor be responsible for questions received after the deadline for submission of questions. 3

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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP

2. SCOPE OF SERVICES
•
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Contractor must assign a project manager responsible for leading configuratio n and implementation activities in collaboration with the City's project manager, coordinating various related activities including deployment and technical support, and attend all necessary meetings, workshops, and discovery sessions.

The system(s) requirements and scope of services are generalized in section 1.4 Project Goals and Objectives. The exact requirements are intentionally undefined within this RFP. This document is intended to serve as a solicitation for solution providers to submit technical proposals based on the information available.

Qualified respondents will be provided with more precise information on the location of, and pictures of, existing cameras following the walkthrough.

2.1 Staff Training
The vendor selected is expected to conduct system administrator and user training sessions for the City.

At least three (3) training sessions are conducted for the groups (1- System Administrator Training, 2 - User Trainings). Furthermore, the vendor will also be required to provide all reference manuals, booklets, and/or other materials required for training. Vendors are requested to indicate their availability to conduct training and provide the cost in their proposal.

Training sessions can be facilitated remotely (e.g. Zoom, Microsoft Teams) or in-person and should be recorded and provided to the City for future use.

2.2 Warranty Requirement
Unless otherwise specified, the selected vendor is expected to unconditionally guarantee the materials and workmanship on all products and equipment furnished by it FOR A PERIOD OF ONE (1) YEAR from the date of system acceptance by the City. If within the guarantee period, any defects or signs of deterioration are noted which, in the opinion of the City, are due to faulty design and installation , workmanship, or materials, the City shall notify the vendor. At the vendor's expense, the vendor shall repair or adjust the equipment or parts to correct the condition or replace the part or entire unit to the complete satisfaction of the City.

2.3 Maintenance and Repair Services
After the warranty period ends, the City will seek on-going support, maintenance, and repairs services to continue . The vendors should include the cost of extended maintenance and repair services, including response time, after the warranty period ends for up to two (2) years. 4

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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP

3. PROCESS FOR SUBMITTING PROPOSALS
Proposal Submittal
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The proposal must be submitted using the format as indicated in the PROPOSAL FORMAT GUIDELINES section . All proposals should be submitted using www.planetbids.com.

3.1 Submission of written/hard copy Proposals
The proposal shall be signed by an authorized individual of the professional firm . If not submitted via PlanetBids, complete written proposals must be submitted in sealed envelopes, with a Cost Worksheet , no later than the date and time specified in Table 1- RFP Schedule of Events.

The outside of the proposal package shall be prominently marked with the following identification : RFP #VMS upgrade together with the name and address of the proposer.

Proposals may be mailed, hand-delivered or sent by courier to:

City of La Verne
Attn: City Clerk
3660 D Street
La Verne, CA 91750
This RFP does not commit the City to award a contract or to pay any costs for any services incurred by any vendor. The City, at its sole discretion , reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any qualified source, to waive minor irregularities in any proposal, and/or to cancel this RFP in part or in its entirety .

4. PROPOSAL FORMAT GUIDELINES
These instructions outline the guidelines governing the format and content of the proposal and the approach to be used in its development and presentation . The intent of the RFP is to encourage responses that clearly communicate the Proposer's understanding of the City's requirements and its approach to successfully provide the products and/or services on time and within budget. Only that information which is essential to an understanding and evaluation of the proposal should be submitted. Items not specifically and explicitly related to the RFP and proposal, e.g., brochures, marketing material, etc., will not be considered in the evaluation .

All proposals shall address the following items in the order listed below . Please limit the total length of your proposal to twenty (20) pages in total (or ten double -sided pages), excluding resumes of key staff, the completed cost worksheet and other attachments.

4.1 Cover Page
Provided at the end of this RFP, this is to be used as the first page of the submission. This form must be fully completed and signed by an authoriz ed officer of the firm ; incomplete forms may result in the disqualification of the related response.
5

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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP

4.2 Executive Summary
~
..

This part of the response to the RFP should be limited to a brief narrative highlighting the proposer's understanding of the requested scope of work, its qualifications and experience. This section should not exceed two (2) pages.

4.3 Firm Information / Organization Qualifications
In this section of the proposal, the Proposer should provide an overview of the company's history and detail its qualifications and experience in implementing solutions similar to what the City is seeking.

Provide information supporting firm's ability to perform in a timely fashion.

The proposer shall submit a list of sub-consultants/subcontractors , if applicable. No substitutions shall be made without prior written approval by the City.

Describe any significant or unique accomplishments or awards for work performed for similar agencies.

Provide any additional information which may be relevant to the City's project.

Please list any past and/or pending litigation or disputes relating to the work described herein, in which the firm has been involved within the last five (5) years. List shall include account name, nature of litigation and outcome of litigation (if resolved).

Note that the City reserves the right to approve or disapprove any change to the successful Proposer's firm representat ive. Personnel changes that adversely impact performance of the proposer's contracted responsibilities may result in the cancellation of the contract .

4.4 Proposed Solution
In this section of the proposal, the Proposer should identify the proposed solution in detail. The detail should include, but not necessarily limited to, the following:
• VMS solution details, including brand, model, version, components, etc.; • Specification of all vendor-provided or required client-furnished equipment, such as VMS components, server, storage, desktop computer hardware; and warranty information; • Operating system name(s) and version(s); software application name(s) and version(s); licensing details for any vendor-provided or required client-furnished software; • Warranty specifications on any vendor-provided equipment .

4.5 Approach and Methodology
The proposal should include your understanding of the City and emphasize a clear understanding of the scope of services required and demonstrate the necessary resources to perform the intended services.

The methodology should:
• Provide a straightforward and concise description of the proposed implementation approach, clearly identifying each planned phase, along with the associated timeline. • Describe the proposer's project management methodology and provide a draft work plan/schedule based on the firm's experience in implementing at similarly sized organizations. 6

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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP
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4.6 Ongoing Maintenance and Support
In this section of the proposal, the Proposer should address the following items in a concise manner:
• The proposer must ensure appropriate safeguards are in place to protect video recordings from unauthorized access during the recording and archiving processes, and if transmitting to cloud based storage.
• Proposer must notify the City at least five business days in advance of its intent to release any major Software improvements , enhancements , or deploying any service-impacting modifications (excluding emergency patches/ fixes) to the Solution and include a description of the intended improvements or enhancements .
• The proposer shall provide City a troubleshooting guide in a searchable electronic format . • The proposer's technical support must include unlimited Solution related incidents. • Proposer must provide Software support by phone, email, and online during normal business hours.
• Describe ongoing support services including help desk processes and procedures, support hours (in Pacific Time), escalation procedures and response time commitments to address requirements in RFP section entitled Warranty Requirement.

4. 7 Staffing
The Proposer must identify the company representative who will manage the project for the proposer, as well as other key individuals who will be assigned to the project and who will have major responsibilities for performance of the services required . Planned project roles and project commitment levels should also be provided. The proposal should include resumes that list experience with the company, relevant projects worked on, dates showing the length of time spent on each project and the specific duties and responsibilities for each project.

4.8 References
List and describe three to five recent comparable city projects performed by the firm which demonstrate its ability to complete the work included within the propo sed solution(s) . Include the following for each:
• City name • Address
• Contact name and title • Project start and end dates
• Phone Number • Description of work/service provided
• Email address
The City intends to contact these references as part of its due diligence in this procurement effort.

4.9 Fee / Cost Proposal
If proposer is not submitting through planetbids .com, proposers shall submit the Fee / Cost Proposal which must be included in a separate, sealed envelope marked " Fee Proposal" and include the vendor's name. The Fee / Cost Proposal should itemize hardware costs, software costs, detailed professional services, and equipment replacement costs.
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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP
The City will evaluate Proposer pricing information based solely on the information provided in the Cost Worksheet. The template provides space for Proposers to identify any assumptions or comments that will ensure the City understands what is being proposed. The cost proposal must itemize ALL proposed fees as a part of the vendor's recommended solution. This Cost Worksheet should be submitted with the vendor's proposal in a separate sealed envelope marked "Cost Proposal", including the RFP number and firm's name. Failure to provide a separate, sealed cost proposal may result in your firm's disqualification .

It is expected that all proposers responding to this RFP will offer government or comparable most favorable rates; any and all discounts offered must be clearly presented. The proposer shall abide by prevailing wage requirements.

PLEASE NOTE: The City of La Verne does not pay for services before it receives them. Therefore, contract terms that call for upfront payments or deposits should not be proposed . 8

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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP

5. EVALUATION AND SELECTION CRITERIA
•
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The contract will be awarded to the respondent who submits a proposal that, in the judgment of the City of La Verne, is best able to produce a quality result for the best price. The past performance of the respondent, as verified by references, will be an important consideration .

The following is an outline of the procedures the City will use in the selection process:

1. City designates the Screening and Selection Committee ("Committee").

2. The Committee reviews the proposals submitted by the prospective consultants.

3. The Committee selects proposals which qualify based on the qualifications and previous experience performing similar work, and input collected from project references provided .

4. The Committee will determine and identify the consultants that are qualified to perform the services and will rank the consultants based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required .

Qualifications will be based on, but not limited to, the following considerations:
a. Quality and completeness of proposal;
b. Proposer's experience, including the experience of staff to be assigned to the project and with other engagements of similar scope and complexity; c. Proposer's ability to perform the work within the time specified; d. Proposer's prior record of performance with other cities or governmental agencies.

5. The Committee will make its selection based on qualifications submitted in the written proposal and demonstrated during an oral interview with the top three proposers. Contract negotiations will be undertaken with the firm ranked most qualified, with the city's goal being to secure the services at a cost equivalent to the lowest cost offered to the City by an approved and qualified consultant and which provides to the City the best long range economic value.

6. If a contract cannot be successfully negotiated with the top-rated vendor/ firm, negotiations with the designated vendor/ firm may be terminated in writing and negotiations may be started with the next-highest rated proposer . This process will continue until negotiations are successfully completed with a vendor/ firm.
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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP

6. STANDARD TERMS AND CONDITIONS
A. COST FOR PREPARING THE PROPOSAL
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The cost for developing the proposal is the sole responsibility of the proposer. All proposals submitted become the property of the City of La Verne. Submitted proposals, including fee proposals, are subject to the California Public Records Act.

8. LICENSES
The firm shall submit proof of licensing as may be required by local, state, or federal agencies to perform the required work.

C. EXAMINATION OF PROPOSAL DOCUMENTS
Each vendor shall carefully examine the Scope of Services and other applicable documents, and inform himself/herself thoroughly regarding any and all conditions and requirements that may in any manner affect cost, progress or performance of the work to be performed under the Contract.

Ignorance on the part of the Contractor will in no way relieve him/her/it of the obligations and responsibilities assumed under the Contract.

Should a vendor find discrepancies or ambiguities in, or omissions from the Services Required, or should he/she be in doubt as to their meaning, he/she shall at once notify the City, in writing or by email to jprows@lvpd .org
D. INTERPRETATIONS, CLARIFICATIONS AND ADDENDA
No oral interpretations will be made to any vendor as to the meaning of the Proposal Documents.

Any inquiry or request for interpretation received by the City before the indicated due date will be given consideration.

The City reserves the right to amend this RFP prior to the proposal due date. Addenda or addendum will be published on www .planetbids .com . In case any Proposer fails to acknowledge receipt of such addenda or addendum, his/her proposal will nevertheless be construed as though it had been received and acknowledged and the submission of his/her Proposal will constitute acknowledgment of the receipt of same. All addenda are a part of the Proposal Documents and each Proposer will be bound by such addenda, whether or not received by him/her . It is the responsibility of each Proposer to verify that he/she has received all addenda issued before Proposals are submitted .

In the case of unit price items, the quantities of work to be done and materials to be furnished under this Proposal/Contract are to be considered as approximate only and are to be used solely for the comparison of Proposals received. The City and its Consultants do not expressly or by implication represent that the actual quantities involved will correspond exactly therewith; nor shall the Proposer plead misunderstanding or deception because of such estimate or quantities of work performed or material furnished in accordance with the Scope of Services and other proposal documents, and it is understood that the quantities may be increased or diminished as provided herein without in any way invalidating any of the unit or lump sum prices proposed.

E. CHANGES/ MODIFICATIONS
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Council Agenda Packet - August 5, 2024
City of La Verne, CA
VMS Replacement RFP
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The City reserves the right to order changes in the scope of work and resulting contract. The successful Proposer has the right to request an equitable price adjustment in cases where modifications to the contract under the authority of this clause result in increased costs to the contractor . Price adjustments will be based on the unit prices proposed by the Contractor in response to this solicitation. Any contract resulting from this solicitation may be modified upon written and mutual consent of both parties.

F. GOVERNING LAWS AND REGULATIONS
The Proposer is required to be familiar with and shall be responsible for complying with the City's Purchasing Policies and Procedures, City resolutions, City rules, all federal, state and local laws, ordina nces, rules and professional standards or regulations that in any manner affect this solicitation , the selection process, protests, award of contract, contract management or any other activity associated with this solicitation and the subsequent work required of the successful Proposer.

G. BLACKOUT PERIOD
The blackout period is defined as between the time the submittals for an Invitation to Bid, Request for Proposals, Request for Qualifications or the Invitation to Negotiate, as applicable, are issued by the City's Purchasing Division and the time the City awards the contract . During this blackout period, any attempt by a firm to influence the thinking of City staff or officials for or against a specific cause related to a solicitation for goods or services, in person, by mail, by facsimile, by telephone, by electronic mail, or by any other means of communication, may result in disqualification of its award and/or contract. This does not apply to pre-solicitation conferences, oral presentations before the selection committee, contract negotiations, or communications with staff not concerning this solicitation.

H. CONTRACT NEGOTIATION
Upon receipt of the proposals, the Selection Committee shall first determine and identify those persons or organizations that are qualified to perform the services and shall rank such persons and organizations based on their demonstrated competence and professional qualifications deemed necessary for the satisfactory performance of the services required.

Second, the cost proposals submitted by all qualified persons and organizations shall be opened and reviewed.

Third, negotiations shall be undertaken with the person or organization ranked most qualified in an attempt to secure the services at a cost equivalent to the lowest cost offered to the city by the qualified persons and organizations. If the person or organization ranked as most qualified is unwilling to provide the services at a cost equivalent to such lowest cost, such person or organization may nevertheless be awarded a contract , provided the purchasing agent, city manager or city council, as appropriate, determines the initiating city department director has substantiated that the cost for the services is reasonable and appropriate.

Negotiations with the most qualified person or organization may be terminated and the initiating city department may undertake similar negotiations with the other qualified person and organizations in order of rank.

The proposal signed by the successful Proposer along with documentation included in the proposal as required by this solicitation and other additional materials submitted by the Proposer 11

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La Verne City CouncilAugust 5, 2024

La Verne City Council
August 5, 2024