La Verne City Council
November 4, 2024

November 4 City Council Meeting Agenda
AGENDA - NOVEMBER 4, 2024 (1).PDF
November 4 City Council Meeting Agenda Packet
CC PACKET - NOV 4 2024.PDF

1. Documents:

1.I.

Documents:

COUNCIL REGULAR MEETING AGENDA

Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member

Monday, November 4, 2024
Closed Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.

Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 891 2216 4428 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.

Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.

CLOSED SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick AGENDA City Council 11/4/2024 Page 2

Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

CLOSED SESSION TOPIC
Negotiations Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney.

Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Police Middle Management Association, La Verne Police Officers Association; and all Unrepresented Employees.

Significant exposure to litigation Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): 1 case.

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - 6:30 PM

PLEDGE OF ALLEGIANCE
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

PRESENTATIONS
Police Department New Hires and Promotions. The Police Department will introduce several new and recently promoted employees. These employees include Lieutenant Joshua Wells, Sergeant Francisco Cambero, Officer Adriana Ratiu, Communications Officer Elizabeth Canu, Communications Officer Elizabeth Stilgenbauer, Communications Officer Kristin Rumbin, Cadet Charles Sorbel, and Cadet Alyssa Reedy.

Spark of Love. Our annual Spark of Love Toy Drive will run from November 11 until December 13! We will be accepting new, unwrapped toy, sporting goods, and gift card donations at all three La Verne Fire Stations, City Hall, and the Community Center.

Starting November 11, La Verne families in need this holiday season may apply to receive toys at www.lavernefire.org/sparkoflove

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR
AGENDA City Council 11/4/2024 Page 3

(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

1. City Council Minutes of the meeting of October 21, 2024.

Recommendation: That the City Council approve the minutes of October 21, 2024.

2. Register of Audited Demands in the following amounts: of

1. $2,080,422.02 dated 10/09/24

2. $1,146,125.09 dated 10/16/24

3. $2,403,798.92 dated 10/23/24
Recommendation: That the City Council approve the audited demands.

3. Adoption of an Ordinance Setting Speed Limits Proposed by the 2024 Engineering and Traffic Survey Local speed limits are established by findings of an engineering study pursuant to California Vehicle Code Division 11, Chapter 7. The City recently conducted an engineering and traffic survey to set local speed limits which it does via an Ordinance. This item adopts an Ordinance setting speed limits for the City.

Recommendation: That City Council adopt an Ordinance titled, “AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, STATE OF CALIFORNIA, RESCINDING ORDINANCE NO. 1066 AND SETTING LOCAL SPEED LIMITS.”

4. 2023 Homeland Security Program Subrecipient Agreement & Appropriation of Funds The City of La Verne was awarded $118,500 in grant funding through the County of Los Angeles from the State Homeland Security Program (SHSP) for the Police and Fire Departments. The grant requires an agreement between the County and the City before costs will be reimbursed.

Recommendation: That the City Council approve a Resolution entitled, "A RESOLUTION OF

THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, AUTHORIZING EXECUTION OF

SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF LA VERNE, GRANT YEAR 2023 STATE HOMELAND SECURITY GRANT PROGRAM AND AMENDING FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $118,500."

5. Adoption of a Resolution Approving Membership in the California Enterprise Development Authority and Authorizing the Execution of an Associate Membership Agreement This item considers the approval of a Resolution for membership in the California Enterprise Development Authority (CEDA) and authorizes the City Manager to execute the Associate Membership Agreement allowing for the City to serve as a conduit issuer of various types of tax-exempt bond financing for businesses seeking to locate in the City of La Verne, with no financial obligation of the City.

Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, STATE OF CALIFORNIA, APPROVING

ASSOCIATE MEMBERSHIP IN THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY AND THE EXECUTION OF AN ASSOCIATE MEMBERSHIP AGREEMENT."

6. Authorize Donation of Surplus Wood from Significant City Trees and Surplus Street Signs to La Verne Historical Society This administrative authority allows for the donation of surplus wood from City trees and surplus street signs to enhance the City's partnership with the La Verne Historical Society (LVHS) by providing preservation and funding opportunities which further LVHS and City goals.

AGENDA City Council 11/4/2024 Page 4

Recommendation: That the City Council authorize the City Manager to administratively approve donations of surplus wood from City trees and surplus City street signs to the La Verne Historical Society.

OTHER MATTERS

7. Authorizing the Execution of a Side Letter Agreement Amending the Memorandum of Understanding Between the City of La Verne and the La Verne City Employees’ Association Regarding Upcoming Holiday Closures The proposed side letter agreement to the Memorandum of Understanding (MOU) with the La Verne City Employees’ Association (LVCEA) will formalize City Council direction to close non-emergency public facilities in conjunction with the upcoming holiday season of Christmas and New Year’s.

Recommendation: That the City Council:

1. Authorize the City Manager to execute a Side Letter Agreement amending the Memorandum of Understanding between the City of La Verne and the La Verne City Employees’ Association; and

2. Authorize the Closure of City Hall to the public on December 25, December 26, December 30, and December 31, 2024, as well as on January 1 and January 2, 2025; and

3. Authorize the Closure of the Police Department Records Division to the public on December 25, December 26, and December 27, 2024, as well as on January 1, January 2, and January 3, 2025.

PUBLIC HEARINGS

8. Resolution Approving the Issuance of Tax-Exempt Debt in the form of Industrial Development Bonds Issued by the Calfornia Enterprise Development Authority for Financing of Manufacturing Facilities in the City for the Benefit of Aeros Corp. For the purposes of satisfying certain requirements of the Tax and Equity Fiscal Responsibility Act of 1982 (“TEFRA”) and the Internal Revenue Code of 1986 (the “Code”), a public hearing is to be conducted by the City Council to hear and consider information concerning the issuance of tax- exempt debt in the form of Industrial Development Bonds (“IDBs” or “Bonds”) issued by the California Enterprise Development Authority (“CEDA”) in an amount not to exceed $10,000,000 to support Aeros Corp. (“Aeros”) in financing the Aeros manufacturing facility located at Brackett Field in the City of La Verne (the “Project”).

Recommendation: That the City Council conduct a public hearing to satisfy the requirements of the Tax and Equity Fiscal Responsibility Act of 1982 and the Internal Revenue Code of 1986, and upon conclusion, adopt a Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, STATE OF CALIFORNIA, APPROVING THE ISSUANCE BY CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY OF NOT TO EXCEED $10,000,000

AGGREGATE PRINCIPAL AMOUNT OF THE AUTHORITY'S REVENUE BONDS FOR THE BENEFIT OF AEROS CORP. AND/OR A RELATED ENTITY FOR THE PURPOSE OF

FINANCING, REFINANCING AND/OR REIMBURSING THE COST OF MANUFACTURING

FACILITIES, PROVIDING THE TERMS AND CONDITIONS FOR SUCH BONDS AND OTHER MATTERS RELATING THERETO HEREIN SPECIFIED."

PUBLIC COMMENTS
AGENDA City Council 11/4/2024 Page 5

This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, NOVEMBER 18, 2024, at 5:30 P.M.

AGENDA City Council 11/4/2024 Page 6

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Tuesday, November 5 - Development Review Committee meeting, City Hall, 9:00 am - 10:00 am

Wednesday, November 6 - Ad Hoc Water & Sewer Rate Study Committee - Facility Tour Three Valleys Water District, 12:00 pm - 2:30 pm

Wednesday, November 6 - Youth Sports Committee meeting - City Hall, 6:00 pm

Thursday, November 7 - Ad Hoc Water & Sewer Rate Study Committee - Sewer Facility Tour, 11:00 pm - 1:30 pm

Monday, November 11 - Veterans Day Ceremony, Veterans Hall, 11:00 am

Wednesday, November 13 - Planning Commission meeting, City Hall, 6:30 pm

Monday, November 18 - Senior Movie Matinee, La Verne Community Center, 12:30 pm

Monday, November 18 - City Council Meeting, City Hall, 5:30 pm

Tuesday, November 19 - Ad Hoc Water & Sewer Rate Study Committee, City Hall, 6:00 pm - 7:00 pm

Wednesday, November 20 - Senior Advisory Committee meeting, Community Center, 10:00 am

Tuesday, November 26 - Youth & Family Action Committee, City Hall, 5:00 pm

Posting Statement: A true and amended copy of this Agenda was posted on October 29, 2024, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.

Table of Contents
City Council Agenda Packet, Monday, November 4, 2024
Agenda 1
Agenda Items
Presentation(s)
Police Department Promotions and New Hires
Spark of Love Toy Drive

1. Council Minutes of the October 21, 2024, meeting 8

2. Registers of Audited Demands 15

3. Ordinance Setting Speed Limits as proposed by the 2024 Engineering & Traffic Survey 26

4. Homeland Security Program Subrecipient Agreement & Appropriation of Funds 32

5. Reso Approving Membership in the CA Enterprise Development Authority (CEDA) 220

6. Donation of Surplus Wood and Surplus Street Signs to La Verne Historical Society 228

7. Execution of Side Letter Agreement Amending the MOU regarding Holiday Closures 230

8. Reso Approving the Issuance of Tax-Exempt Debt in the form of Industrial Bonds (TEFRA) 234

COUNCIL REGULAR MEETING AGENDA

Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member

Monday, November 4, 2024
Closed Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.

Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 891 2216 4428 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.

Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.

CLOSED SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick

AGENDA City Council 11/4/2024 Page 2

Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

CLOSED SESSION TOPIC
Negotiations Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney.

Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Police Middle Management Association, La Verne Police Officers Association; and all Unrepresented Employees.

Significant exposure to litigation Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2): 1 case.

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - 6:30 PM

PLEDGE OF ALLEGIANCE
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

PRESENTATIONS
Police Department New Hires and Promotions. The Police Department will introduce several new and recently promoted employees. These employees include Lieutenant Joshua Wells, Sergeant Francisco Cambero, Officer Adriana Ratiu, Communications Officer Elizabeth Canu, Communications Officer Elizabeth Stilgenbauer, Communications Officer Kristin Rumbin, Cadet Charles Sorbel, and Cadet Alyssa Reedy.

Spark of Love. Our annual Spark of Love Toy Drive will run from November 11 until December 13! We will be accepting new, unwrapped toy, sporting goods, and gift card donations at all three La Verne Fire Stations, City Hall, and the Community Center.

Starting November 11, La Verne families in need this holiday season may apply to receive toys at www.lavernefire.org/sparkoflove

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR

AGENDA City Council 11/4/2024 Page 3

(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

1. City Council Minutes of the meeting of October 21, 2024.

Recommendation: That the City Council approve the minutes of October 21, 2024.

2. Register of Audited Demands in the following amounts: of

1. $2,080,422.02 dated 10/09/24

2. $1,146,125.09 dated 10/16/24

3. $2,403,798.92 dated 10/23/24
Recommendation: That the City Council approve the audited demands.

3. Adoption of an Ordinance Setting Speed Limits Proposed by the 2024 Engineering and Traffic Survey Local speed limits are established by findings of an engineering study pursuant to California Vehicle Code Division 11, Chapter 7. The City recently conducted an engineering and traffic survey to set local speed limits which it does via an Ordinance. This item adopts an Ordinance setting speed limits for the City.

Recommendation: That City Council adopt an Ordinance titled, “AN ORDINANCE OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, STATE OF CALIFORNIA, RESCINDING ORDINANCE NO. 1066 AND SETTING LOCAL SPEED LIMITS.”

4. 2023 Homeland Security Program Subrecipient Agreement & Appropriation of Funds The City of La Verne was awarded $118,500 in grant funding through the County of Los Angeles from the State Homeland Security Program (SHSP) for the Police and Fire Departments. The grant requires an agreement between the County and the City before costs will be reimbursed.

Recommendation: That the City Council approve a Resolution entitled, "A RESOLUTION OF

THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, AUTHORIZING EXECUTION OF

SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF LA VERNE, GRANT YEAR 2023 STATE HOMELAND SECURITY GRANT PROGRAM AND AMENDING FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $118,500."

5. Adoption of a Resolution Approving Membership in the California Enterprise Development Authority and Authorizing the Execution of an Associate Membership Agreement This item considers the approval of a Resolution for membership in the California Enterprise Development Authority (CEDA) and authorizes the City Manager to execute the Associate Membership Agreement allowing for the City to serve as a conduit issuer of various types of tax-exempt bond financing for businesses seeking to locate in the City of La Verne, with no financial obligation of the City.

Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, STATE OF CALIFORNIA, APPROVING

ASSOCIATE MEMBERSHIP IN THE CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY AND THE EXECUTION OF AN ASSOCIATE MEMBERSHIP AGREEMENT."

6. Authorize Donation of Surplus Wood from Significant City Trees and Surplus Street Signs to La Verne Historical Society This administrative authority allows for the donation of surplus wood from City trees and surplus street signs to enhance the City's partnership with the La Verne Historical Society (LVHS) by providing preservation and funding opportunities which further LVHS and City goals.

AGENDA City Council 11/4/2024 Page 4

Recommendation: That the City Council authorize the City Manager to administratively approve donations of surplus wood from City trees and surplus City street signs to the La Verne Historical Society.

OTHER MATTERS

7. Authorizing the Execution of a Side Letter Agreement Amending the Memorandum of Understanding Between the City of La Verne and the La Verne City Employees’ Association Regarding Upcoming Holiday Closures The proposed side letter agreement to the Memorandum of Understanding (MOU) with the La Verne City Employees’ Association (LVCEA) will formalize City Council direction to close non-emergency public facilities in conjunction with the upcoming holiday season of Christmas and New Year’s.

Recommendation: That the City Council:

1. Authorize the City Manager to execute a Side Letter Agreement amending the Memorandum of Understanding between the City of La Verne and the La Verne City Employees’ Association; and

2. Authorize the Closure of City Hall to the public on December 25, December 26, December 30, and December 31, 2024, as well as on January 1 and January 2, 2025; and

3. Authorize the Closure of the Police Department Records Division to the public on December 25, December 26, and December 27, 2024, as well as on January 1, January 2, and January 3, 2025.

PUBLIC HEARINGS

8. Resolution Approving the Issuance of Tax-Exempt Debt in the form of Industrial Development Bonds Issued by the Calfornia Enterprise Development Authority for Financing of Manufacturing Facilities in the City for the Benefit of Aeros Corp. For the purposes of satisfying certain requirements of the Tax and Equity Fiscal Responsibility Act of 1982 (“TEFRA”) and the Internal Revenue Code of 1986 (the “Code”), a public hearing is to be conducted by the City Council to hear and consider information concerning the issuance of tax- exempt debt in the form of Industrial Development Bonds (“IDBs” or “Bonds”) issued by the California Enterprise Development Authority (“CEDA”) in an amount not to exceed $10,000,000 to support Aeros Corp. (“Aeros”) in financing the Aeros manufacturing facility located at Brackett Field in the City of La Verne (the “Project”).

Recommendation: That the City Council conduct a public hearing to satisfy the requirements of the Tax and Equity Fiscal Responsibility Act of 1982 and the Internal Revenue Code of 1986, and upon conclusion, adopt a Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, STATE OF CALIFORNIA, APPROVING THE ISSUANCE BY CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY OF NOT TO EXCEED $10,000,000

AGGREGATE PRINCIPAL AMOUNT OF THE AUTHORITY'S REVENUE BONDS FOR THE BENEFIT OF AEROS CORP. AND/OR A RELATED ENTITY FOR THE PURPOSE OF

FINANCING, REFINANCING AND/OR REIMBURSING THE COST OF MANUFACTURING

FACILITIES, PROVIDING THE TERMS AND CONDITIONS FOR SUCH BONDS AND OTHER MATTERS RELATING THERETO HEREIN SPECIFIED."

PUBLIC COMMENTS

AGENDA City Council 11/4/2024 Page 5

This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, NOVEMBER 18, 2024, at 5:30 P.M.

AGENDA City Council 11/4/2024 Page 6

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Tuesday, November 5 - Development Review Committee meeting, City Hall, 9:00 am - 10:00 am

Wednesday, November 6 - Ad Hoc Water & Sewer Rate Study Committee - Facility Tour Three Valleys Water District, 12:00 pm - 2:30 pm

Wednesday, November 6 - Youth Sports Committee meeting - City Hall, 6:00 pm

Thursday, November 7 - Ad Hoc Water & Sewer Rate Study Committee - Sewer Facility Tour, 11:00 pm - 1:30 pm

Monday, November 11 - Veterans Day Ceremony, Veterans Hall, 11:00 am

Wednesday, November 13 - Planning Commission meeting, City Hall, 6:30 pm

Monday, November 18 - Senior Movie Matinee, La Verne Community Center, 12:30 pm

Monday, November 18 - City Council Meeting, City Hall, 5:30 pm

Tuesday, November 19 - Ad Hoc Water & Sewer Rate Study Committee, City Hall, 6:00 pm - 7:00 pm

Wednesday, November 20 - Senior Advisory Committee meeting, Community Center, 10:00 am

Tuesday, November 26 - Youth & Family Action Committee, City Hall, 5:00 pm

Posting Statement: A true and amended copy of this Agenda was posted on October 29, 2024, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org
.

MINUTES OF A STUDY SESSION, REGULAR COUNCIL MEETING

AND CLOSED SESSION OF THE LA VERNE CITY COUNCIL
MONDAY, OCTOBER 21, 2024

ACTION MINUTES
“see items in italics”
STUDY SESSION- 5:30 PM - Meeting called to order at 5:30 PM.

ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson and Mayor Tim Hepburn.

Council Members present: Crosby (via Zoom), Lau, Kashifalghita, Johnson and Hepburn.

Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Senior Management Analyst Erin Beilstein.

STUDY SESSION TOPIC
Discussion and Direction Regarding Reorganization of City Public Advisory Committees, Commissions, and Boards. City Council direction is requested for a proposed reorganization of City advisory committees to better align subject matters and provide wider opportunities for residents to become involved in local government issues.

City Manager Domer reported on this item.

Public Comments were received from: Kathy Kalousek, Danita Beauchamp, Yvonne Gallegos, and Richard Bowen.

Council Comments were received from: Council Member Lau would like a structure and governance for all these committees and commissions, as part of the process, that includes the respective departments as it relates to each committee. Its important to have uniformity so that any new committees that may be established have an understanding of what the requirements are.

Mayor Hepburn likes the idea of people signing up for a committee that interests them, regardless of district, this gives people the freedom to choose whatever committee they want to be on.

Council Member Kashifalghita stated having an understanding on exactly what these committees all look like moving forward in the future and really, how do committees want to come about.

Mayor Pro Tem Johnson thinks a lot of people get a lot out of being on these committees. It’s a step to figure out how the system work, how the city works, what potential there is for individuals that want to sit in this chair.

Council Packet - November 4, 2024
MINUTES City Council 10/21/2024 Page 2
Council Member Crosby (via Zoom), liked the idea of getting more people though out the City involved, and appreciates CM Domer for really looking at the entire model and really making it cohesive.

Mayor Hepburn appreciates the information and direction and the comments.

Mayor Hepburn called for a brief recess at 6:25 PM.

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - Meeting called to order at 6:37 PM.

Mayor Hepburn read the rules of decorum.

PLEDGE OF ALLEGIANCE by Pete Serrano, Army E-4
Council Member Kashifalghita on behalf of the City Council, presented Mr. Serrano with a Pride of La Verne Certificate of Recognition thanking him for his service to our country.

ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Rick Crosby, Council Member Wendy Lau, Mayor Pro Tem Steven F. Johnson and Mayor Tim Hepburn.

Council Members present: Crosby (via Zoom), Lau, Kashifalghita, Johnson and Hepburn.

Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Senior Management Analyst Erin Beilstein.

PRESENTATIONS
Assembly Member Chris Holden - Legislative Update
Assembly Member Holden gave a presentation to wrap up his 12 years as our local Assemblyman. He presented City Council with a Legislative proclamation. Council thanked him for his many contributions and long support to the City of La Verne and presented him a City proclamation.

Domestic Violence Awareness Month. October 2024 is Domestic Violence Awareness Month, encouraging all residents to challenge the social norms that enable domestic violence, offer meaningful support to survivors, and acknowledge the dedicated efforts of those working to prevent and respond to this issue.

Mayor Hepburn presented House of Ruth CEO Pat Bell with the proclamation.

Police Department Promotions and New Hires. The Police Department will introduce several new and recently promoted employees. These employees include Sergeant Steve Figueroa,

Council Packet - November 4, 2024
MINUTES City Council 10/21/2024 Page 3
Sergeant Carlos Flores, Lead Communications Officer Jaslyn Cedeno, Lead Communications Officer Shantelle Garcia, Communications Officer Tracy Montez, Communications Officer Brittany Kilmer, and Cadel Brenden Pi.

Police Chief Gonzalez introduced and read a short biography for each of the new hires and recently promoted staff.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
Announcements were received from: Resident Robin Carder, Adrian Romero, Library Manager, Kathy Kalousek, VP of the La Verne Historical Society, Resident Richard Bowen, and Chair of the Ad Hoc Rate Study Committee, Raymond Swain.

Council Announcements: Mayor Hepburn announced the following events: Old Town Trick or Treating 2:00-5:00 PM. The 23rd Annual Heritage Park Classic Car Show, and Heritage Park Pumpkin Patch with tractor rides, and other great opportunities for our residents, between the Historical Society and our Heritage Foundation.

Council Member Lau announced the Tri-City Mental Health Authority meeting at 5:00 PM on Wednesday, there is a blood drive at ULV from 8:00 AM -7:00 PM and Bonita High School Girls Soccer Team is collecting clothes and donation of home good to help benefit their team, this Thursday the 24th at 5:30 PM.

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.) It was moved by Lau seconded by Johnson, and approved 5-0 by roll call vote.

1. City Council Minutes of the regular meeting of October 7, 2024.

Recommendation: That the City Council approve the minutes. Approved

2. Register of Audited Demands in the amount of $492,536.76 dated 10/02/2024.

Recommendation: That the City Council approved the audited demands. Approved

3. Professional Services Agreement with LSA Associates, INC. for Lutheran High School Residential Development Project California Environmental Quality Act Services The applicants, John Graham and Dave Little, of the Arroyo Seco Group, Inc., have agreed to the City's selection of LSA Associates, Inc. as the consultant to prepare the required environmental documents to meet the California Environmental Quality Act (CEQA). Staff is proposing the City enter into an agreement with LSA Associates, Inc. to prepare the necessary documents for a proposed project at the Lutheran High School located at 3960 Fruit Street. The applicant will be fully responsible for the costs of the agreement.

Recommendation: That the City Council approve the Professional Service Agreement with LSA Associates, Inc. to perform CEQA services related to the Lutheran High School residential development project. Approved

Council Packet - November 4, 2024
MINUTES City Council 10/21/2024 Page 4

4. City of La Verne Treasurer's Report for Quarter Ending September 30, 2024 The Treasurer’s Report for Quarter ending September 30, 2024, is submitted for City Council to receive and file per City of La Verne Administrative Regulation Number 215, the Statement of Investment Policy, and the State of California’s Government Code (GC) Section 53646.

Recommendation: That the City Council receive and file the Treasurer’s Report for the quarter ending September 30, 2024. Approved

5. Authorize Removal of Approximately 88 Trees Related to the B Street - Bonita to Foothill Pavement Project, Project Number ST2304 Based on an arborist evaluation, roadway impacts, and the City's goal to limit future liability, this action will authorize the removal of approximately 88 trees as part of the B Street - Bonita to Foothill Pavement Project ST2304.

Recommendation: That the City Council authorize the removal of approximately 88 trees related to the B Street - Bonita to Foothill Pavement Project, Project ST2304. Approved

6. Adopt a Resolution Appropriating $45,000 from Large Building CFD Fund and Award a Contract to FC & Sons Roofing, Inc. in the amount of $192,495 for the Fire Station 2 Roof Project The roof at Fire Station 2 is failing due to age. The City Council is recommended to adopt a Resolution appropriating an additional $45,000 from the Large Building CFD Fund reserve balance to the FY 2024-25 CIP Roofing Project (fully funding the project at $200,000) and award a construction contract to FC & Sons Roofing Incorporated, the lowest responsible bidder, in the amount of $192,495.

Recommendation: That the City Council:

1. Adopt a Resolution amending the Fiscal Year 2024-25 Adopted Budget in the amount of $45,000 from the Large Building CFD Fund (Fund 252) to fund the Fire Station 2 Roof Project (Project No. CF2402);

2. Award a Public Works Construction contract to FC & Sons Roofing Incorporated, the lowest, most responsible bidder, in the amount of $192,495 for the Fire Station 2 Roof Project, No. CF2402, and authorize the City Manager to execute applicable documents; and,

3. Authorize staff to issue change orders up to $7,505, for a total possible construction contract of $200,000.

All recommendations above were approved.

PUBLIC HEARING

7. Emergency Ordinance for Housing Element, Housing Program No. 25: Provide Adequate Sites for Lower Income Households on Non-vacant and Vacant Sites Previously Identified. An Urgency Ordinance is requested to add a new Chapter 18.66 for ministerial approval of sites identified in the adopted and certified Housing Element related to sites previously identified in the City's 5th Cycle Housing Element, pursuant to Government Code section 65583.2(i). While the City is in full compliance with the Housing Element, this Urgency Ordinance finalizes the requirement to codify compliance with the Government Code section.

Recommendation: That the City Council adopt the Urgency Ordinance implementing the requirements of Housing Element Program Number 25, allowing by-right development on designated properties for projects that provide at least 20% affordable units, and directing staff to also process the Ordinance through the normal Ordinance process.

Council Packet - November 4, 2024
MINUTES City Council 10/21/2024 Page 5
City Manager Domer reported on this item.

Public Comments were received from: Resident Danita Beauchamp.

City Attorney Hall Barlow, clarified regarding the SB9 question.

Council Comments: Mayor Hepburn inquired about the tightening up to protect the City from lawsuits over an element that has been approved by the State.

It was moved by Kashifalghita, seconded by Johnson, and approved 5-0 by roll call vote.

OTHER MATTERS

8. Adoption of a Resolution Approving 2024 Engineering and Traffic Survey and Introduction of An Ordinance Setting Proposed Speed Limits Local speed limits are established by findings of an engineering study pursuant to California Vehicle Code Division 11 Chapter 7. Such studies are conducted to ensure speed limits are reflective of current conditions and to support enforcement of speed law with radar or other electronic equipment as used by the La Verne Police Department. The only roadway that is proposed to receive a speed limit increase within this report is Wheeler Avenue from Arrow Highway to Puddingstone Drive, increasing from 30 MPH to the proposed 35 MPH. All other speed limits will remain unchanged.

Recommend
ation: That City Council:

1. Ad
opt a Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LA VERNE, STATE OF CALIFORNIA, ADOPTING AN ENGINEERING AND TRAFFIC SURVEY JUSTIFYING THE SPEED LIMIT ON CITY STREETS," and

2. Introduce by title only and waive further reading of an Ordinance titled, "An Ordinance of the City Council of the City of La Verne, STATE OF CALIFORNIA, RESCINDING ORDINANCE NO. 1066 AND SETTING LOCAL SPEED LIMITS," establishing local speed limits in accordance with the La Verne Municipal Code.

City Engineer Cody Howing reported on this item.

Public Comments: None
Council Comments: Mayor Pro Tem Johnson questioned the current posted speed limit on B Street, and the proposed change.

City Engineer Howing clarified the section referenced will not have a speed limit change.

It was moved by Johnson, seconded by Lau, and approved 5-0 by roll call vote.

9. Approval of a Memorandum of Understanding for a Workers’ Compensation Alternative Dispute Resolution with the Police Officers’ Association The La Verne Police Officers’ Association (POA) recently approached the City and requested consideration of a Workers’ Compensation Alternative Dispute Resolution (ADR) for claims made by the City’s sworn police personnel. ADR’s provide an expeditious review, treatment, and dispute process for workers’ compensation claims. The City has come to an agreement with the POA on an ADR process and a Memorandum of Understanding (MOUs) is the final step prior to

Council Packet - November 4, 2024
MINUTES City Council 10/21/2024 Page 6
implementation.

Recommendation: That the City Council:

1. Approve a Memorandum of Understanding between the City of La Verne and the La Verne Police Officers’ Association; and

2. Authorize the City Manager to execute the Memorandum of Understanding with the La Verne Police Officers’ Association.

City Manager Domer reported on this item, with additional information provided by John Ferrone from Ferrone and Ferrone Law Firm, representing the La Verne POA.

It was moved by Kashifalghita, seconded by Lau, and approved 5-0 by roll call vote.

PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda.

However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

Public comments were received from: Resident Gary Hunter, Resident Danita Beauchamp, and Inga Maranto.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

Council comments: Council Member Lau, regarding all the homecoming events at ULV last weekend. Thanked both the Fire and Police Departments for their support of this ULV event.

Thanked Assistant City Manager Ranells for his participation on the screening interview committee for the Tri-City Mental Health Executive Director. Thanked the residents that went above and beyond with their Halloween decorations.

Mayor Pro Tem Johnson attended Trunk or Treat and the Heritage Vendor Fair, reminded residents that voting starts October 26 through November 5. Be aware of the kids as they are trick or treating.

Council Member Kashifalghita wanted to take this time to acknowledge everybody in our City that’s been working so hard to keep our City safe, thanked City Manager Domer, Public Works and City Engineer Howing.

Council Member Crosby (via Zoom) announced the Inclusion dance, the Halloween Hop, and that the YFAC meeting has been moved to next week, Tuesday, October 29 at 5:00 pm. He attended the JPIA conference and gained insight on the implementation of risk management policies, workman’s comp and other liabilities, and the City is doing an amazing job. Reminded

Council Packet - November 4, 2024
MINUTES City Council 10/21/2024 Page 7
residents of the consent item on B Street, that will be removing 88 trees as the roots are ruining that street. Thanked the residents, Council and City Staff for the opportunity to still participate in the meeting today, while being at his daughters event.

Mayor Hepburn attended the League of California Cities where over 470 cities, with 2200 participants in attendance. Fire Chief Nigg was there and spoke and was also appointed as President of the League of City’s Fire Chiefs. Congratulations Chief Nigg. Upcoming events are on the last page, please slow down for the children and cars during Halloween. Last reminder tonight is the last night to register to vote online.

City Attorney Hall Barlow read the closed session items for the record. There will be no report out after closed session.

The City Council will meet in a closed session for the following:

Litigation Significant exposure to litigation pursuant to Government Code § 54956.9(d)(1), Claim of David Diaz.

Negotiations Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney.

Employee Organization(s): La Verne Police Middle Management Association, and all Unrepresented Middle Management Employees.

Recessed to Closed Session at 8:27 pm.

Adjournment at 8:49 pm.

Respectfully submitted,
Debra Fritz, CMC
Deputy City Clerk

Council Packet - November 4, 2024

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS
t0t9t2024
FY 2024-202s

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITYS PURCHASING/FUNDING POLICY AND HAVE BEEN REYIEWED BY THE DIRECTOR FOR ACCURACYAND PROPERAPPROVAL, SI.JMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER TI{AN PAYROLL AND RELATED BENEFITS. l.

2. 3.

4. 5.

6. 7.

8. 9.

10. ISSI.]ED TO DESCRIFTION
MIRACLE RECREATION EQUIPMENT CO.

STRATEGIC CONTRACTING SERVICES
DEPARTMENT OF ruSTICE
LN]VERSITY OF LA VERNE ATHLETICS

DELL MARKETING LP

GOVCONNECTION, INC,

CALIFORNIA JPIA - EXCESS LIABILITY

ERIC P, BEATTY AS RECEIVER

JONES MAYER

OTHERDEMANDS
$ 688.229.12
DEMANDS OF $13,967.37 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS, DEMANDS OF $I .378.225.53 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I }IEREBY CERTIFY TI{AT TI{IS IS A TRI]E AND ACCURATE REGISTER OF AUDITED DEMANDS.

CHRISTY LOPEZ

FINANCE DIRECTOR
142,283.45
123,44t.65
85,71 8.86
54,s65.24
52,263.18
4s,t92.69
34,644.99
28,227.53
20,000.00
9,000,00
92,891.53
BILLING PROGRESS GOT LAS FLORES PARK S. PLAYGROUND IMPROVEMENT PROJECT PAYROLL pERIOD 09il5t2024-09t28/2024 (L.A. CLEAR)
JUNE 2024 PAYROLL AND MAY OT ( L,A, CLEAR)
REFUND FOR COST ADruSTMENT. POOL REPLASTERING
POWERSWITCH E32OO.ON /POWERSWITCH E32OO ON WITH CABLES
MrcRosoFT 365 08t0v2024TO 07t3v202s (1.A. CLEAR)
TRUST ACCOI.'NT REPLENISHMENT
INITIAL DEPOSIT PER AGREEMENT RE: 1816 & 1822 FIRST STREET OCTOBER 2024 RETAINER
Page I of4

Council Packet - November 4, 2024

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO. AMOUNT
FY 2024-2025
101912024

ISSUED TO
I 70884
I 70885
I 70886
I 70887
I 70888
I 70889
I 70890
I 7089 I
t70892
I 70893
I 70894
I 7089s
l 70896
170897
I 70898
I 70899
1 70900
r 7090 l
170902
1 70903
170904
I 70905
r 70906
l'70907
I 70908
170909
r70910
17091 I
110912
170913
t70914
170915
170916
170917
170918
170919
170920
170921
110922
170923
170924
170925
170926
170927
170928
170929
I 70930
t70931
170932
r 70933
t70934
I 70935
170936
t70937
1 7093 8
170939
170940
170941
100.00
79,00
785.00
1,940.40
699.00
2 10.00
5,1 23. 1 8
45,192.69
400.00
20,000.00
2,750.00
2,466.26
1,047 ,24
I ,088.91
I ,623.3 8
20,00
652.92
r,s75.00
325.65
100.00
625.00
123,441.65

86.00 865.36
523.25
150.00
1s6.09
5,I 73.05

32.60 135.00
825.56

90.00 139.97

40.00 240.00
r s0.00
2,457.00

28.27 I,650.00
3 83.99
1,200.00
344.93
2,412.31
980.90
4,583.33
52,263.18
1,000,00
57,69
3,500.00
I,050.00
3,012.00
54,565.24
387.3 t
1,800.00
34,644.99
280.00
7s.00
3,801 .50

AMY GOMEZ
APCO

CALIFORNIA PEST MANAGEMENT,INC,
CDCE

CHARTER COMMUNICATIONS

D'ALESSANDRO, RONALD

DELCO SERVICE,INC

DELL MARKETING LP

DUY PHAM
ERIC P. BEATTY AS RECEIVER
FOSTER & FOSTER, INC.

FRONTIER COMMUNICATIONS

HOME DEPOT CREDIT SERVICES
IMS REFRIGERATION, INC.

INLAND EMPIRE STAGES, LTD.

JUMANA NASIR

LIFE-ASSIST

LOS ANGELES POLICE PROTECTIVE LEAGU
LOWE'S

MABEL ZEPEDA
MCLAY SERVICES,INC.

MIRACLE RECREATION EQUIPMENT CO.

NRG CLEAN POWER

PITNEY BOWES GLOBAL FINANCIAL SVCS

PRI MANAGEMENT GROUP

RACHEL JAMESON

REEDY, ALISSA
RINGCENTRAL INC.

ROGELIO VELAZQUEZ

RYAN TUAZON
S&JSUPPLYCO.,INC.

SAFESHRED COMPANY, INC,

CONNECTA SATELLITE SOLUTIONS LLC
SCMAF

SCMAF-SAN GABRIEL VALLEY
SEAL BEACH COUNSELING, INC.

SOUTHERN CALIF. REG. RAIL AUTH.

SOUTHERN CALIFORNIA EDISON
SOUTHLAND MECHANICAL, INC.

T-MOBILE

THE COLINSELING TEAM INTERNATIONAL
TK PzuNT MANAGEMENT, INC.

TPX COMMI-INICATIONS
U.S. POSTMASTER

UCLA CENTER FOR PREHOSPITAL CARE

LNIVERSITY OF LA VERNE ATHLETICS

VINCENT HERNANDEZ
WALTERS WHOLESALE ELECTRIC CO.

WETVIEWS

ROBERT BLTNKER
CAMALI CORP.

DEPARTMENT OF JUSTICE

DIGITAL SOLUTIONS LLC

DUO SECURITY LLC

GOVCONNECTION, INC,

CINDY MARTINEZ

SOCAL SHRED LLC
TSA
Page2of 4

Council Packet - November 4, 2024

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO. AMOUNT
FY 2024-2025
101912024

ISSUED TO
170942
t70943
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

BANKDRAWN
Total Demands
699.00
973.72
4,583.52
604,00
485,57
2,447.\3
28,227.53
207,54

49.60 147.99
6,467.00

45.00 548.68
500.00
r,026.00
9,000.00
290.00
5,921.44
1,015.4r
200.62
142,283.4s
297.17
2,941.73
I ,l 50.00
23s.27
292.43
85,71 8.86
2,540.66
688,229.12
1,3'78,225.53
t3,967.37

TOWERSTREAM CORPORATION

EUGENE WONG

ALL STAR FIRE EQUIPMENT INC

AM-TEC TOTAL SECURITY INC

BIEDERMANN, REBEKAH
BRENNTAC PACIFIC INC.

CALIFORNIA JPIA . EXCESS LIABILITY
CEDENO, JASL\'}J

COLLEGIATE PRESS

CORTEZ, ALYSSA

ENVIRONMENT CONTROL PUENTE HILLS

GONZALEZ, SAM

GRAINCER

GREENSCAPE MAINTENANCE SERICES INC

JAMF SOFTWARE

JONES MAYER

QUALITY CODE PUBLISHING LLC

SALT WORKS INC

SAVAGE, HOLLIE

SUCHANEK, MELISSA

SUPERION, LLC

TAYLOR, JULIANA

WAXIE SANITARY SYPPLY

WEST COAST ARBORISTS INC

WESTERN WATERWORKS

AMAZON CAPITAL SRVC, LA CLEA

STRATEGIC CONTRACTING SERVICES
CINTAS
Total Payroll and Employee Benefit Payments
Total LAIMPACT Demands
2,080,422.02

Council Packet - November 4, 2024

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT
FY 2024-202s

ISSUED TO
Payroll and Emoloyee Benefit Pavments:
1 70950
I 7095 I
170952
I 70953
170954
I 70955
170956
170957
I 70958
t70959
l 70960
170961

BANK DRAFT

BANK DRAFT

BANK DRAFT

BANK DRAFT

BANK DRAFT

BANK DRAFT
EFT
EFT
EFT
Total
827.24
2,873.24
13,5 I 8,98
636.00
300.00
7,147.40
r 53,690.57
103,279.08
1,747 .48
409,40
I 19.66

4.00 145,979.07
49,243.47
587.46
2s,278.97
7,2t6.89
674,218.52
5,199.99
100.00
1 85,848. I I
AFLAC

DELTA DENTAL INSURANCE COMPANY
DELTA DENTAL(oo20785555)

CITY OF LAVERNE EMPLOYEE FLIND
FIDELITY INVESTMENTS #P0754

THE HARTFORD-PRIORITY ACCOUNTS

HEALTH NET

KAISER FOLNDATION HEALTH PLAN
METLIFE . GROUP BENEFITS
A.C. NEWMAN CO.

HEATHER REYES

UNITED WAY CAMPAIGN

LINITED STATES TREASURY

STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOO5689
EMPOWER TRUST COMPANY, LLC.457

EMPOWER TRUST COMPANY, LLC-ROTH

PAYROLL

CHARLES SCHWAB BANK
WAGEWORKS.ADMIN FEE

STATE OF CALIFORNIA
1,378,225.53
Break down of standard providers and the benefits they provide Provider Benefits Description
A.C. Newman Co.

Delta Dental
The Hartford
Health Net
Kaiser
Wage Works
US Treasurey
State of Califomia
Mass Mutual A
Mass Mutual B
Mass Mutual Roth
Lincoln National
Fire/Police/La Verne Employee Fund
LAIMPACT Law Enforcement Task Force Demands
Accidental Death Life Insurance
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, unemployment insurance and child support/gamishments 40lA plan
4578 plan
Roth plan
Replacement Social Security plan
Employee Group Dues
170944
170945
170947
170948
170949

MULTIPLE
Total
6,t02.75
2,450.00
198.56
281.20
4,934.86

CITY OF PASADENA
CODE 5 GROUP, LLC.

T-MOBILE

TRANSTJNION RISK & ALTERNATIVE DATA

VITAL MEDICAL SERVICES,LLC

LAI ENFORCEMENT OPERATIONS
13,967.37
LAIMPACT demands are paid from federal asset forfbiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.

10t9t2024

Council Packet - November 4, 2024

CITY OF LA VERNE

REGISTER OF AUDMD DEMANDS
ton6t2024
FY 24-25

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WTTH THE CITY'S PURCHASING/TUNDINC POLICY AND HAVE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT
l.

2. 3.

4. 5.

6. 7.

8. 9,
t0.
s02,869.79
102,3 I 1.50
60,923.09
57,034.60
56,576.77
50,072.09
49,540.89
4l,266.t0
25,750.26
25,42t.00
167,66t .95

ISSUED TO

HARDY AND HARPER, INC,
CIry OF POMONA
TURF STAR, INC.

STRATEGIC CONTRACTING SERVICES
WEST COAST ARBORISTS INC.

MOTOROLA SOLUTIONS, INC.

GREENSCAPE MAINTENANCE SERVICES INC

AME ROOFING

RKA CONSULTING GROUP
CALIFORNIA JPIA. EXCESS LIABILITY

OTHER DEMANDS

DESCRIPTION

JAIL SERVICE PER CONTRACT

REPLACEMENT GROUNDMASTER RIDE ON LANDMOWER
PAYROLL PERIOD 09n5t2024 - 09t28/2024 (L.A. CLEAR)
TREE MAINTENANCE 8/O I. I 5/24 AND 9 IO I I I 5 12024 VARIOUS LOCATIONS ANNUAL MAINTENANCE O8/OI/2024 - O7I3II2O25
OCTOBER 2024 MAINTENANCE AND REPAIRS IN VARIOUS LOCATIONS REPLACEMENT OF ROOF PW YARD MAIN OFFICE. PROGRESS BILLING ruLY AND AUGUST 2024 SERVICES
EXCESS LIABILTTY PROGRAM ADMINISTRATION FEE 7 / I 12024. 06/30/2025 IN
$ t, I 39,428,04
DEMANDS OF 56,697.05 WERE PAID ON BEHALF OF LA IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS- WITH GOVERNMENT SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

CHRISTY

FINANCE DIRECTOR
Page I of3

Council Packet - November 4, 2024
CITY OF LA VERNE FY 24.25

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOT'NT ISSUED TO
101t612024
170962
170963
170964
170965
170966
170967
l 70968
t70969
t70970
17097 I
170972
170973
170914
17097 5
170976
170977
170978
170979
I 70980
I 7098 r
170982
1 70983
170984
r 70985
I 70986
170987
I 70988
r 70989
170990
170991
170992
170993
170994
170995
170996
170997
I 70998
170999
171000
I 71001
t7t002
171003
171004
171005
171006
t7 1007
171008
171009
171010
l7l0t I
171012
l7r0r3
171014
171015
171016
l7l0 t 7
800.00
140.00
41,266.10
1,247.44
I 3,506. l 7
688.80

28.10 l,090.00
1,044.05
1,299.00

35.00 368.00
102,31 1.50
525.00
296.96
1,267.56
3,469.04
6,508.00
107.00
880.00
6,1 39. 1 5
751.18
826.00
82s.69
39r.69
3,587.50
146.8 I
1,084.25
240.89
502,869.79
2,449.79
202.22
r 15.88
s7.00

28.00 7l 1.00
2,219.13

90.00 16,784.38
471.49
l,750.00
2 10. l0
3,500.00
s0,072.09
2,395.30
17,000.00
t27.t4
r r 3.50
952.08

50.00 1 86.1 4
250.00
1,897.82
I , I 83.28

15.34 1,769.40
Page2of 3

AJ'S ENTERTAINMENT

ALL PURPOSE DOCUMENT DESTRUCTION

AME ROOFING

AT&T MOBILITY

ATHENS SERVICES

BREAK TIME YOCA, LLC

C&ELUMBERCOMPANY
CALIFORNIA PEST MANAGEMENT,INC.

CALIFORNIA WATERS DEVELOPMENT, INC.

CHARTER COMMUNICATIONS

CHRISTOPHER GONZALEZ

RETIRED SENIOR VOLUNTEER PATROL

CITY OF POMONA
CIVILTEC ENGINEERING, INC.

DANIELS TIRE SERVICE

DARTCO TRANSMISSION SALES & SERVICE
DATAPROSE,INC.

DIGITAL SCEPTER CORPORATION

DIRECTV
DONNOE & ASSOCIATES INC.

EAN SERVICES, LLC.

THE EMBLEM AUTHORITY

EMPLOY AMERICA

EWING IRRIGATION PRODUCTS

FACTORY MOTOR PARTS

FLOCK SAFETY

FLUID TECH

GOLDEN STATE WATER COMPANY

GUERRERO, ANTONIO
HARDY AND HARPER, INC.

HOLLIDAY ROCK CO.

HUNTINGTON HARDWARE CO.

INNOVATION AND TECHNOLOGY DEPT.

JENNAFERMICHELE SHIH

KYOCERA DOCUMENT SOLUTIONS WEST

LA VERNE HERITAGE FOLINDATION

LIFE-ASSIST

LISA NELIUS

LOS ANGELES COUNTY PUBLIC WORKS

MALLORY SAFETY AND SUPPLY LLC
MCLAY SERVICES,INC.

MELLARD, KEVIN

METRO GOLD LINE
MOTOROLA SOLUTIONS, INC.

PARKHOUSE TIRE,INC.

PAVEMENTREHAB COMPANY

POSTAL ANNEX

REGIONAL TAP SERVICE CENTER

RICK CROSBY

RIO HONDO COLLEGE

ROJAS, CHRISTIAN

SANDOVAL, MICHAEL
THE SHERWIN-WILLIAMS CO.

SITEONE LANDSCAPE SUPPLY, LLC

SO CAL GAS CO
SODEXO INC. & AFFILIATES

Council Packet - November 4, 2024
CITY OF LA VERNE FY 24.25

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT ISSUED TO
t01t612024
r 71018
171019
171020
l7t02t
17t022
t7 1023
t7 1024
t7 t025
t71026
17t027
171028
t7 t029
r71030
171031
17 1032
171033
\7 1034
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
9 r 0.00
381.26
5,575.00
650.00
60,923.09

93.50 359.31
174.s9
276.97
4,000.00
2,278.91
1,302.25
349.99
1,096.27

9.39 l,904.06
339.37

30.86 1,300.00
195.00
25,421.00
201.48
2,038.32
3,s 14.00
28,68
49,540.89
14,946.59
I,556.20
8,044.50
351.07
144.16
743.50

84.00 25,750.26
r 58.68
245.31
3,755.92
56,576.77
950.00
7,850.65
57,034.60
1,139,428.04
SOUTHLAND MECHANICAL, INC.

SOUTHWEST LIFT & EQUIPMENT,INC,
SUPERIOR COURT OF CA,COUNTY OF L.A.

THE COUNSELING TEAM INTERNATIONAL
TURF STAR,INC.

VIVIAN RODRIGUEZ
voLvo CoNSTRUCTTON EQUTP. & SVCS.

WAGEWORKS,INC.

WALTERS WHOLESALE ELECTRIC CO.

WATER EDUCATION FOLINDATION
WM CORPORATE SERVICES, INC.

ZEP SALES & SERVICE

CHARTER COMMLNICATIONS

CHARTER COMMLTNICATIONS
FEDEX
KP RESEARCH SERVICES, INC.

LAUREN TORRES
AL STATE POLICE EQUIPMENT CO.

ARAGON, RICHARD

BEE REMOVERS

CALIFORNIA JPIA - EXCESS LIABILITY

CASADOS, RICHARD

COLLEGIATE PRESS

ENVIRONMENT CONTROL PUENTE HILLS

GIRONELLA, JULIE

GREENSCAPE MAINTENANCE SERVICES INC
INTER-CON SECURITY SYSTEMS, INC.

INTERSTATE BATTERY INLAND VALLEY

JONES MAYER
LA VERNE POWER EQUIPMENT, INC.

POMONA TRUCK & AUTO SUPPLY
PVP COMMLNICATIONS, INC.

RADC,INC.

RKA CONSULTING GROUP

SAVAGE, HOLLIE
ULINE

WAXIE SANITARY SUPPLY
WEST COAST ARBORISTS INC.

WILLDAN FINANCIAL SERVICES

WITTMAN ENTERPRISES, LLC

STRATEGIC CONTRACTING SERVICES
6,697.05 Total LAIMPACT Demands
TotalDemand 1,146,125.09
LAIMPACT Law Enforcement Task Force Demands
171036
17 1037
t71038
17 1039
17r040
Total
r,099.00
200.00
600.00
I10.00
4,688.05

CHARTER COMMTINICATIONS

FOOTHILL COMMLINICATIONS, INC
NUWAY JANITOzuAL SERVICES
SOUTHLAND SHREDDING, INC.

VERIZON WIRELESS
6,697.0s
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not city funds and are not available for city use outside of LAIMpACT activities.

Council Packet - November 4, 2024

CITY OF LA VERNE
REGISTER OF AIjDITED DEMANDS
10t23t2024
FY 2024-2025
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASINC/FUNDING POLICY AND HAVE BEEN RE\,'IEWED BY THE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT ISSUEDTO DESCRIPTION
L

2. 3.

4. 5.

6. 7.

8. 9.

10. 631,071.65
10t,104.94
97,778.48
52,244.15
36,076.55
34,288.23
32,920.08
29,897.63
19,584.00
t5,687.25
1t3,379.93
THREE VALLEYS MLINICIPAL WATER DIST SEPTEMBER 2024 WATER USE PAYROLL PERIOD 09109t2024 - 1011212024 (L.A. CLEAR)
JLJLY AND AUGUST 2024 BLDG/SAFETY SUPPORT LA VERNE o/o OF FEES REFI.JND FOR COST ADJUSTMENT ON POOL REPLASTERING
SEPTEMBER 2024 LICENSE AND IT SUPPORT
SECURITY CAMERA T]PGRADE (L,A. CLEAR)

PATROL RIFLES/
TREE MAINTENANCE 9i 16.9/30/2024 SERVICE B STiTIERITAGE PARIC{,OWELL BRANDT I YEAR MAINTENANCE III2O24. OCTOBE 2025
SEPTEMBER 2024 ANIITVL{L CAIIF AND CONTROL SERVICES

STRATEGIC CONTRACTING SERVICES

RKA CONSULTING GROUP

UNIVERSITY OF LA VERNE

SDI PRESENCE LLC
GST

PRO FORCE LAW ENTORCEMENT
WEST COAST ARBOzuSTS INC,

IWORQ SYSTEMS, INC,

INLAND VALLEY HIJMANE SOCIETY
OTI{ER DEMANDS
$ r,164,032.89
DEMANDS OF $5,63I.77 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

DEMANDS OF $1,234,134.26 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I TIEREBY CERTIFY THAT THIS IS A TRUE AND ACCI.JRATE REGISTER OF AUDITED DEMANDS.

CT{RISTY LOPEZ

FINANCE DIRECTOR
Page I of4

Council Packet - November 4, 2024

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECKNO. AMOUNT
FY 2024-2025
t012312024

ISSUED TO
I 71 041
17 1042
t7 1043
17 1044
t7 1045
17 1046
17 1047
171048
t7 1049
171050
17105 I
t7 1052
171053
171054
171055
171056
17 1057
1710s8
171059
171060
171061
17 1062
17 1063
17 1064
171065
17 1066
17 1067
171068
17 1069
t7 1070
t7 107 I
17 1072
t7 t073
t7 t074
t7 t1't5
l7 1076
t7 1077
171078
t7 t079
171080
I 7l 081
17 1082
t71083
171084
171085
171086
171087
171088
171089
171090
l7l 091
171092
17r093
17 1094
171095
t7 1096
t7 t097
r7r098
141,70
459,74
1,000.00
122.16
250.00
495.00
240.00
165.38
900.00

10.00 41.39
277.50
3,335.00
239.96
100.00
4,780.00

63.7 t

75.00 400.00
280.93
1,l8 r .00

32.60 66.25
635.80
667.97
1,205.34
1 81 .23
442.00
290.00

5.36 300.02
284.08
9,487.60

77.95 2,695.08
t5,687.25
t,146.21
19,584.00

18.00 28.00
370.81
2t7.94
2,797.52

7.50 4,741.70
l , I 25.00
150.00
3,347 .7 t
470.00
286.96
l3L78

72.00 6,969.11
32,920.08
250.17

25.00 3,4st.93
1,710.94
ACTION AWARDS,INC.

ALCO TARGET CO.

ALFREDO AGUIRRE PINEDA

BACKYARD ESTATES LLC

BARBA, KRYSTLE

BARR& CLARK

BEN'S LOCK & KEY

BLOOMING VIEW

BURKE, WILLIAMS & SORENSEN, LLP

BURRO CANYON SHOOTING PARK

C&ELUMBERCOMPANY
CALIFORNIA PEST MANAGEMENT,INC.

STATE OF CALIFORNIA

CHARTER COMMUNICATIONS

CHRISTINE FLORES
CIVILTEC ENGINEEzuNG, INC.

COLLEY FORD
CPRS DISTRICT 13
D.F. POLYGRAPH

DANIELS TIRE SERVICE

DEPARTMENT OF JUSTICE

ELSA RODRIGUEZ

ENPOWER STAR LLC

EWINC IRRIGATION PRODUCTS

FACTORY MOTOR PARTS

FIRST-CITIZENS BANK & TRUST CO

FLUID TECH

FRESHMOBILECA LLC

FRONTIER COMMUNICATIONS
GAETA, EDUARDO SR.

HIRSCH PIPE AND SUPPLY
HOLLIDAY ROCK CO.

HOT WIRE ELECTRIC
HUNTINGTON HARDWARE CO.

INLAND EMPIRE STAGES, LTD.

INLAND VALLEY HUMANE SOCIETY

YWCA SAN GABRIEL VALLEY
IWORQ SYSTEMS,INC.

KING OF ASADA

KYOCERA DOCUMENT SOLUTIONS WEST
L.A. COIINTY DEVELOPMENT AUTHOzuTY

LA VERNE CAR WASH
LIFE.ASSIST

LISA DIAZ-MERCADO

LOS ANGELES COLTNTY PUBLIC WORKS

MAIN STREET TOURS

MELISSA JIMENEZ

MORROW MEADOWS CORP
NATIONAL RECREATION & PARK ASSN.

PACIFIC PARKING SYSTEMS, INC.

PARADISE EMBROIDERY & SCREEN PRINT
PORAC
PRIMARY PHARMACEUTICALS, INC.

PRO FORCE LAW ENFORCEMENT

RENEWELL FLEET SERVICE LLC
zuO HONDO COLLEGE
S & J SUPPLY CO., INC.

SAM'S CLUB/SYNCHRONY BANK
Page2of 4

Council Packet - November 4, 2024

CITY OF LA VERNE

REGISTER OF AUDITED DEMANDS - EXHIBIT A

CHECK NO, AMOUNT
FY 2024-2025
10t23t2024

ISSUED TO
t7t099
I 7l 100
l7l t0l
t7tt02
l7l 103
I 7l 104
171 105
I7t r06
171107
l7l 108
I 7l 109
l7l l r0
l7llll
t7nt2
l7l I 13
t7lLt4
l71l l5
171117
171 1 19
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
Total Demands
7,349.13
36,076.55
373.67
426.55
t2t.99
I,408.97
317.50
152.75
382.02
52,244.15
164.99
7,003.7s
289.73
7,665.00
2,700.00

94.00 1,202.50
1,930.00
1,181.51
2,652.62

99.20 I A<) O)
761.fi
t7 5.26
1,497.58
989.92
397.47

72.98 s9.33
t8.19
97,778.48
5,867.92

72.45 631,071.65
2,248.84
5,688.00
29,897.63
308.0s
34,288.23
l0t 104.94
SAN GABzuEL VALLEY COUNCIL OF GOV'T

SDI PRESENCE LLC
THE SHERWIN-WILLIAMS CO.

SIRCHIE ACQUISITION COMPANY, LLC

SOUTHERN CALIFORNIA EDISON

SOUTHERN CALIFORNIA NEWS GROUP
SOUTHLAND MECHANICAL, INC.

TK PRINT MANAGEMENT, INC.

TRILOGY MEDWASTE WEST, LLC

TINIVERSITY OF LA VERNE

VELASQUEZ, MARK

VOLVO CONSTRUCTION EQUIPMENT & SVCS
WAGEWORKS,INC.

WATERTALENT LLC
WITHERS & SANDGREN LTD.

ZAINAB ALI
GOVCONNECTION, INC.

KP RESEARCH SERVICES, INC.

ODP BUSINESS SOLUTIONS, LLC

AMERICAL GRAPHIC SYSTEMS INC

COLLEGIATE PRESS

GRAINGER

GREENSCAPE MAINTENANCE SERVICES INC

HARCHUT, CYNTHIA

HASA,INC

INTERSTATE BATTERY INLAND VALLEY

JONES MAYER

KRONOS INCORPORATED

LA VERNE POWER EQUIPMENT INC

POMONA TRUCK & AUTO SUPPLY

RKA CONSULTING GROUP

SALT WORKS INC

SAVAGE, HOLLIE

THREE VALLEYS MUNICIPAL WATER DIST

TURBO DATA SYSTEMS INC

WAXIE SANITARY SUPPLY
WEST COAST ARBORISTS INC.

WESTERN WATERWORKS
CST

STRATEGIC CONTRACTING SERVICES
Total Payroll and Employee Benefit Payments
Total LAIMPACT Demands
1,164,032.89
1,234,134.26
5,631.77
2,403,198.92

Council Packet - November 4, 2024

CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO. AMOLTNT
FY 2024-2025
1012312024

ISSUED TO
t7 t124
t7 1125
171t26
t7l12',l

BANK DRAFT

BANK DRAFT

BANK DRAFT

BANK DRAFT

BANK DRAFT

BANK DRAFT

BANK DRAFT

BANK DRAFT
EFT
EFT
EFT
Total
660.00
300.00
fi9.67

4.00 178,386.90
60,147.82
587.46
1 91 ,78 1 .01
25,448.85
7,507.29
9,320.80
746,754.49
8,317.01
3,087.75
1t.21
1,234,134.26

CITY OF LAVERNE EMPLOYEE FTIND
FIDELITY INVESTMENTS #P0754

HEATHER REYES

TINITED WAY CAMPAIGN

LTNITED STATES TREASURY

STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOOs689

STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC.457
EMPOWER TRUST COMPANY, LLC.ROTH
EMPOWER TRUST COMPANY, LLC-4OIA

PAYROLL

CHARLES SCHWAB BANK

LA VERNE FIRE ASSOCIATION
LA VERNE POLICE OFFICERS ASSOC.

Break down of standard providers and the benefits they provide Provider Benefits Description
A.C. Newman Co.

Delta Dental
The Hartford
Health Net
Kaiser
Wage Works
US Treasurey
State of Califomia
Mass Mutual A
Mass Mutual B
Mass Mutual Roth
Lincoln National
Fire/Police/La Veme Employee Fund
LAIMPACT Law Enforcement Task Force Demands
Accidental Death Life Insurance
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, unemployment insurance and child support/gamishments 40lA plan
4578 plan
Roth plan
Replacement Social Security plan
Employee Group Dues
t7fi20
t7 t12t
17 I 122
17 1123

MULTIPLE
Total

BANK OF AMERICA

CITY OF PASADENA

FEDERAL EXPRES S CORPORATION
T-MOBILE USA,INC.

LAI ENFORCEMENT OPERATIONS
5,631.77
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.

Payroll and Employee Benefit Payments:
1,9t2.70
3,538.75

65.32 11s.00

Council Packet - November 4, 2024
City of La Verne,City Council
Agenda Report

DATE: November 4, 2024
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: ADOPTION OF AN ORDINANCE SETTING SPEED LIMITS PROPOSED BY THE 2024 ENGINEERING AND TRAFFIC SURVEY

SUMMARY
Local speed limits are established by findings of an engineering study pursuant to California Vehicle Code Division 11, Chapter 7. The City recently conducted an engineering and traffic survey to set local speed limits which it does via an Ordinance. This item adopts an Ordinance setting speed limits for the City.

RECOMMENDATION
That City Council adopt an Ordinance titled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, STATE OF CALIFORNIA, RESCINDING ORDINANCE NO. 1066 AND SETTING LOCAL SPEED LIMITS.”

DISCUSSION
On October 21, 2024, the City Council conducted a First Reading of an Ordinance setting local speed limits. On motion by Mayor Pro Tem Johnson, seconded by Council member Lau, the item was unanimously approved by roll call vote. Adoption of the Ordinance will put into effect the maintenance of speed limits on all roadway segments and increase by 5 miles per hour to 35 MPH on one segment, Wheeler Avenue from Arrow Highway to Puddingstone Drive, thirty days after approval.

FISCAL ANALYSIS
Nominal costs of approximately $2,000 and sufficient appropriations were budgeted and are available within the Fiscal year 2024-25 Adopted Budget.

ENVIRONMENTAL ANALYSIS
This project is categorically exempt from the California Environmental Quality Act, Section 15301 Existing Facilities, and the City of La Verne environmental guidelines.

LEGAL REVIEW
The City Attorney has reviewed this report.

ATTACHMENTS

1. Ordinance

2. Ex A - Sp
eed Limits

Coordinated with:

Council Packet - November 4, 2024
Adoption of an Ordinance Setting Speed Limits Proposed by the 2024 Engineering and Traffic Survey, Page 2

Meg McWade, Director of Public Works

Council Packet - November 4, 2024

ORDINANCE NO. ____

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, STATE OF CALIFORNIA, RESCINDING ORDINANCE NO. 1066 AND SETTING

LOCAL SPEED LIMITS
Section 1. The City Council hereby rescinds Ordinance No. 1066 adopted February 15, 2016, in its entirety.

Section 2. The City Council hereby finds and determines based upon the engineering and traffic surveys presented to it by the City Traffic Engineer, as required by Section 22357 and 22358 of the California Vehicle Code, that the speed limits proposed in Exhibit “A”, which is attached to this Ordinance and made part thereof, are the most appropriate to facilitate the orderly movement of traffic and are reasonable and safe and shall be the prima facie speed limits for the areas identifies with in Exhibit “A”.

Section 3. The City Council hereby find and determines that the adoption of this Ordinance is categorically exempt from environmental review under Section 15301 pf the California Environmental Quality Act and the City of La Verne environmental guidelines.

Section 4. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published and posted pursuant to the provisions of law in that regard and this Ordinance shall take effect thirty (30) days after its final passage.

PASSED, APPROVED AND ADOPTED this 4th day of November, 2024.

Mayor Tim Hepburn
ATTEST:

Debra Fritz, CMC Deputy City Clerk
I, Debra Fritz, Deputy City Clerk of the City of La Verne, Do HEREBY CERTIFY that Ordinance No. 24-______ was duly passed and adopted by the said City Council at a meeting of the said Council held on the 4th day of November, 2024 and passed and adopted by the following vote:

Council Packet - November 4, 2024

AYES:

NOES:

ABSENT:

ABSTAIN:

Council Packet - November 4, 2024

Council Packet - November 4, 2024

Council Packet - November 4, 2024
City of La Verne,City Council
Agenda Report

DATE: November 4, 2024
TO: Honorable Mayor and City Council
FROM: Andrea Blockinger, Administrative Analyst
SUBJECT: 2023 HOMELAND SECURITY PROGRAM SUBRECIPIENT AGREEMENT &

APPROPRIATION OF FUNDS

SUMMARY
The City of La Verne was awarded $118,500 in grant funding through the County of Los Angeles from the State Homeland Security Program (SHSP) for the Police and Fire Departments. The grant requires an agreement between the County and the City before costs will be reimbursed.

RECOMMENDATION
That the City Council approve a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL,

CITY OF LA VERNE, CALIFORNIA, AUTHORIZING EXECUTION OF SUBRECIPIENT

AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF LA VERNE, GRANT YEAR 2023 STATE HOMELAND SECURITY GRANT PROGRAM AND AMENDING FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $118,500."

DISCUSSION
The U.S. Department of Homeland Security provides funding to state and local governments through the SHSP grant. In the past years, the City has received grant funding from this program through the County of Los Angeles to fund vital equipment purchases for public safety enhancements in the community. For the Fiscal Year 2023 Cycle of the SHSP grant, the City of La Verne received notice from LA County that it was awarded $118,500 to both the Police Department and Fire Department.

As part of the grant, the Police Department was allocated $75,000 to purchase anti-vehicle barriers and necessary accessories which will protect large crowds and pedestrian traffic from vehicle intrusions during public events. The Fire Department was allocated $37,500 for essential Tactical Emergency Medical Services (TEMS) equipment, to help enhance our first responders' capabilities in responding to threats of terrorism. The Fire Department was additionally provided $6,000 in training for TEMS and the Community Emergency Response Team. The funding will be received on a reimbursement basis and the County of Los Angeles requires an agreement between the County and the City before any costs are reimbursed.

FISCAL ANALYSIS
An amendment to the Fiscal Year 2024-25 Adopted Budget is required to appropriate funds in the amount of $118,500 within the Miscellaneous Grants Fund.

Council Packet - November 4, 2024
2023 Homeland Security Program Subrecipient Agreement & Appropriation of Funds, Page 2

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

ATTACHMENTS

1. Homeland Security Grant Program Resolution

2. 23 SHSP_Subrecipient Agreement_La Verne

Council Packet - November 4, 2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA,

AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF LA VERNE, GRANT YEAR 2023

STATE HOMELAND SECURITY GRANT PROGRAM AND AMENDING FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $118,500
WHEREAS, the State of California Homeland Security Program (“SHSP”) provides grant funds on a reimbursement basis for the purpose of assisting local communities in emergency preparedness, and is administered by the County of Los Angeles as subgrantee; and
WHEREAS, the City of La Verne’s Police Department and Fire Department received grant funds for equipment purchases and training exercises; and WHEREAS, the budget for the City of La Verne for Fiscal Year 2024-25 was approved by the City Council on June 17, 2024; and
WHEREAS, the approved budget is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, amendments to the budget shall be by approval and resolution of the City Council.

BE IT RESOLVED by the City Council of the City of
La Verne as follows:

Section 1. The City Council agrees to accept the 2023 State Homeland Security Grant Program award, abide by its terms and conditions, and authorizes the City Manager or designee to execute all necessary agreements and documents to accept and expend the grant funds.

Section 2. That the City Council amends the Fiscal Year 2024-25 Adopted Budget in the amount of $118,500 and appropriates the expenditures to Miscellaneous Grants Fund.

Section 3. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 4th day of November, 2024.

Council Packet - November 4, 2024
______________________________________
Mayor Tim Hepburn
ATTEST:
_______________________________
Debra Fritz, Deputy City Clerk

CERTIFICATION
I hereby certify that the foregoing Resolution No. 24-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 4th day of November, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk

Council Packet - November 4, 2024

State Homeland Security Program
Subrecipient Agreement
Grant Year 2023

Between the

County of Los Angeles

and the

City of La Verne

Council Packet - November 4, 2024

SUBRECIPIENT AGREEMENT

BETWEEN THE

COUNTY OF LOS ANGELES
AND

THE CITY OF LA VERNE

THIS AGREEMENT ("Agreement") is made and entered into by and between the County of Los Angeles, a political subdivision of the State of California (the "County of Los Angeles"), and the City of La Verne, a public agency (the "Subrecipient").

W I T N E S S E T H

WHEREAS, the U.S. Department of Homeland Security Title 2 Code of Federal Regulations (CFR) through the Office of Grants and Training (G&T), has provided financial assistance for the State Homeland Security Program (SHSP), Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number) 97.067 - Homeland Security Grant Program directly to the California Governor's Office of Emergency Services (Cal OES) for the 2023 SHSP, Federal Award Identification No. 037-00000, Federal Award dated October 18, 2023 with a performance period of September 1, 2023 to May 31, 2026. This Federal Award is not a R&D award; and

WHEREAS, the Cal OES provides said funds to the County of Los Angeles, Unique Entity ID (UEI) #MKQ9AQH7R2S5, as its Subgrantee, and the Chief Executive Office (CEO) is responsible for managing and overseeing the SHSP funds that are distributed to other specified jurisdictions within Los Angeles County; and

WHEREAS, this financial assistance is being provided to the Subrecipient in order to address the unique equipment, training, organization, exercise and planning needs of the Subrecipient, and to assist the Subrecipient in building effective prevention and protection capabilities to prevent, respond to, and recover from threats or acts of terrorism; and

WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of the 2023 SHSP grant from Cal OES in the total amount of $9,481,457; and

WHEREAS, the CEO now wishes to distribute 2023 SHSP grant funds to the Subrecipient in the amount of $118,500, as further detailed in this Agreement; and

WHEREAS, the CEO is authorized to enter into subrecipient agreements with cities providing for re-allocation and use of these funds; and to execute all future amendments, modifications, extensions, and augmentations relative to the subrecipient agreements, as necessary; and

Council Packet - November 4, 2024
WHEREAS, the County of Los Angeles and Subrecipient are desirous of executing this Agreement, and the County of Los Angeles Board of Supervisors on September 10, 2024 authorized the CEO to prepare and execute this Agreement.

NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:

SECTION I

INTRODUCTION

§101. Parties to this Agreement

The parties to this Agreement are:

A. County of Los Angeles, a political subdivision of the State of California, having its principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street, Los Angeles, CA 90012; and

B. City of La Verne, a public agency, having its principal office at _______________ ________________________________________________________________.

§102. Representatives of the Parties and Service of Notices

A. The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices, demands and communications must be given are as follows:

1. The representative of the County of Los Angeles is, unless otherwise stated in this Agreement:

Craig Hirakawa
County of Los Angeles - Chief Executive Office
500 West Temple Street, Room 796
Los Angeles, CA 90012
Phone: (213) 974-1127
[email protected]

Kasey Dizon
County of Los Angeles - Chief Executive Office
500 West Temple Street, Room 796
Los Angeles, CA 90012
Phone: (213) 974-1764
[email protected]

Council Packet - November 4, 2024

2. The representative of Subrecipient is:

Name and Title:

Organizational UEI #:

Address:

City/State/Zip:

Phone:

Email:

With a copy to:

Name and Title:

Organization:

Address:

City/State/Zip:

Phone:

Email:

B. Formal notices, demands and communications to be given hereunder by either party must be made in writing and may be effected by personal delivery, regular U.S. Postal mail service and/or e-mail. In the event of personal delivery or email, the message will be deemed communicated upon receipt by the County of Los Angeles. In the event of mail service, the message will be deemed communicated as of the date of mailing.

C. If the name and/or title of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice must be given, in accord with this section, within five (5) business days of said change.

§103. Independent Party

Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the County of Los Angeles. An employee of Subrecipient is not, and

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will not be deemed, an employee of the County of Los Angeles by virtue of this Agreement, and Subrecipient must so inform each employee organization and each employee who is hired or retained under this Agreement. Subrecipient must not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the County of Los Angeles by virtue of this Agreement.

§104. Conditions Precedent to Execution of This Agreement

Subrecipient must provide the following signed documents to the County of Los Angeles, unless otherwise exempted:

A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A and made a part hereof, in accordance with §411.A.14 of this Agreement.

Subrecipient must also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by Subrecipient.

B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, attached hereto as Exhibit B and made a part hereof, as required by Executive Order 12549 in accordance with §411.A.12 of this Agreement.

C. Certification Regarding Drug-Free Workplace, attached hereto as Exhibit C and made a part hereof, in accordance with §411.A.13 of this Agreement.

D. Certification of Grant Assurances, attached hereto as Exhibit D and made a part hereof, in accordance with §411.C of this Agreement.

SECTION II

TERM AND SERVICES TO BE PROVIDED

§201. Performance Period

The performance period of this Agreement is from September 1, 2023 to February 28, 2026, unless the County of Los Angeles, with Cal OES approval, provides written notification to the Subrecipient that the performance period has been extended, in which case the performance period will be so extended by such written notification, as provided in §503, below.

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§202. Use of Grant Funds

A. Subrecipient and the County of Los Angeles have previously completed a mutually approved budget/expenditure plan, hereinafter "Budget," for the 2023 SHSP, which has been approved by Cal OES. This information is contained in a copy of the Final Grant Award Letter and Project Worksheet, attached hereto as Exhibit E.

Any request by Subrecipient to modify the Budget must be made in writing with the appropriate justification and submitted to CEO for approval. If during the County of Los Angeles review process, additional information or documentation is required, the Subrecipient will have ten (10) business days to comply with the request. If the Subrecipient does not comply with the request, CEO will issue written notification indicating that the requested modification will not be processed. Modifications must be approved in writing by the County of Los Angeles and Cal OES during the term of this Agreement. Upon approval, all other terms of this Agreement will remain in effect.

Subrecipient must utilize grant funds in accordance with all Federal regulations and State Guidelines.

B. Subrecipient agrees that grant funds awarded will be used to supplement existing funds for program activities, and will not supplant (replace) non-Federal funds.

C. Subrecipient must review the Federal Debarment Listing at https://www.sam.gov/search/ prior to the purchase of equipment or services to ensure the intended vendor is not listed and also maintain documentation that the list was verified.

D. Pri
or to the purchase of equipment or services utilizing a sole source contract or the receipt of single bid response of $250,000.00 or more, justification must be presented to CEO, who upon review will request approval from Cal OES. Such approval in writing must be obtained prior to the commitment of funds.

E. Subrecipient must provide any certifications or reports requested by the County of Los Angeles to the CEO indicating Subrecipient's performance under this Agreement, including progress on meeting program goals. Reports must be in the form requested by the County of
Los Angeles, and must be provided by the
fifteenth (15th) of the following month. Subrecipient is required to complete any survey requests requested by the County of Los Angeles. Subrecipient must also submit completed Project Claims for reimbursement immediately or a minimum on a quarterly basis, and no later than the date stated in §201, above.

F. Subrecipient must provide an electronic copy of their Annual Single Audit Report, as required by Title 2 Code of Federal Regulations (C.F.R) Part 200, to the County of Los Angeles within 30 calendar days after receipt of the auditor's

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report(s). In the event the Subrecipient does not meet the Single Audit Threshold expenditure amount in a fiscal year, the Subrecipient must provide the County of Los Angeles a copy of a letter sent to State Controller's Office noting the Single Audit Threshold was not met, and its exempt status within nine months after the end of the Subrecipient's fiscal year, unless otherwise approved by the County of Los Angeles.

G. Subrecipient may be monitored by the County of Los Angeles on an annual basis to ensure compliance with Cal OES grant program requirements. The County of Los Angeles anticipates that said monitoring may include, at a minimum, one on- site visit during the term of this Agreement. Monitoring will utilize a Review Instrument (sample attached hereto as Exhibit H, and subject to periodic revisions) to evaluate compliance.

H. Subrecipient must provide Corrective Action Plan(s) to CEO within thirty (30) days of any audit finding.

I. Subrecipient use of the Los Angeles Regional Interoperable Communication System's Motorola Solutions, Incorporated Land Mobile Radio System Contract to purchase equipment is unallowable unless the Subrecipient can clearly demonstrate to CEO it meets one of the four federal exceptions to necessitate a noncompetitive procurement before issuance of any contract, amendment, or purchase order.

J. Subrecipient shall not use grant funds to purchase, extend, or renew any Telecommunications and Video Surveillance services and equipment as substantial or essential component of any system, or as critical technology as part of any system which the Secretary of Defense, in consultation with Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an owned, controlled by, or connected to the People's Republic of China such as and not limited to Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); or Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

K. Any equipment acquired pursuant to this Agreement must be authorized in the G&T Authorized Equipment List (AEL) available online at https://www.fema.gov/authorized-equipment-list and the Funding Guidelines of the 2023 SHSP Notice of Funding Opportunity, incorporated by reference, and attached hereto as Exhibit F. Subrecipient must provide the CEO a copy of its most current procurement guidelines and follow its own procurement requirements as long as they meet or exceed the minimum Federal requirements and any added Cal OES requirements. Federal procurement requirements for the 2023 SHSP can be found at Title 2 CFR Part 200.313.

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Any equipment acquired or obtained with Grant Funds:

1. Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant;

2. Will be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that plan;

3. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan.

L. Equipment acquired pursuant to this Agreement will be subject to the requirements of Title 2 CFR Part 200.313. For the purposes of this subsection, "Equipment" is defined as tangible nonexpendable property, having a useful life of more than one year which costs $5,000.00 or more per unit. Items costing less than $5,000.00, but acquired under the "Equipment" category of the Grant must also be listed on any required Equipment Listing.

1. E quipment must be used by Subrecipient in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency.

2. Subrecipient must make Equipment available for use on other like projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by the awarding agency.

3. An Equipment Listing must be maintained listing each item of Equipment acquired with SHSP funds. The Equipment Listing must be kept up to date at all times. Any changes must be recorded in the Listing within ten (10) business days and the updated Listing is to be forwarded to the County of Los Angeles Auditor-Controller (A-C) Shared Services Division. The Equipment Property Records must be maintained that include: (a) a description of the property, (b) a serial number or other identification number, (c) the source of property, (d) who holds title, (e) the acquisition date, (f) and cost of the property, (g) percentage of Federal participation in the cost of the property, (h) the location, (i) use and condition of the

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property, (j) and any ultimate disposition data including the date of disposal and sale price of the property. Records must be retained by the subrecipient pursuant to Title 2, Part 200.313 (d) (1) of the CFR.

4. All Equipment obtained under this Agreement must have an appropriate identification decal affixed to it, and, when practical, must be affixed where it is readily visible.

5. A physical inventory of the Equipment must be taken by the Subrecipient and the results reconciled with the Equipment Listing at least once every two years or prior to any site visit by State or Federal auditors or County of Los Angeles monitors. The Subrecipient is required to have on file a letter certifying as to the accuracy of the Equipment Listing in the frequency as above, and provide to the CEO when requested.

M. Any Planning paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F or subsequent grant year programs.

N. Any Organization activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F.

O. Any Training paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F, and must be first submitted to CEO and then pre-authorized by Cal OES. A catalog of federally approved and sponsored training courses is available at https://www.firstrespondertraininq.gov/frts/.

P. Any Exercise paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F. Detailed Homeland Security Exercise and Evaluation Program Guidance is available at https://www.fema.gov/hseep.

Q. Any Personnel activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F.

R. Subrecipient must provide to CEO a spending plan detailing the required steps and timeframes required to complete the approved projects within the grant timeframe. Subrecipient must submit the spending plan to CEO prior to final execution of this Agreement.

S. Pursuant to this Agreement, indirect costs are not reimbursable.

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SECTION Ill

PAYMENT

§301. Payment of Grant Funds and Method of Payment

A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant amount of $118,500 as expenditures are incurred and paid by Subrecipient and all documentation is reviewed and approved by County of Los Angeles. All expenditures must be for the purchase of equipment, exercises, training, organization, and planning as described in Section II of this Agreement. The grant amount represents the amount allocated to Subrecipient in the 2023 SHSP Grant Award Letter from Cal OES.

B. Subrecipient must submit reimbursement requests to the County of Los Angeles A-C Shared Services Division requesting payment as soon as a Project is completed and expenses are incurred and paid with the required supporting documentation; submission can be sent immediately or at a minimum on a quarterly basis, and no later than the date stated in §201, above. Each reimbursement request must be accompanied by the Reimbursement Form (sample attached hereto as Exhibit G, and subject to periodic revisions). All appropriate back-up documentation must be attached to the reimbursement form, including the method of procurement, bid documentation, purchase orders, invoices, report of goods received, and proof of payment.

For Training reimbursements, Subrecipient must include a copy of the class roster verifying training attendees, proof that prior approval was obtained from Cal OES and that a Cal OES Feedback number has been assigned to the course, and timesheets and payroll registers for all training attendees.

For Exercise reimbursements, Subrecipient must enter the After Action Report (AAR) and Improvement Plan on the State Office of Domestic Preparedness secure portal within sixty (60) days following completion of the exercise and submit proof of prior State approval of the AAR with the reimbursement request.

For Planning reimbursements, Subrecipient must include a copy of the final tangible product.

C. The County of Los Angeles may, at its discretion, reallocate unexpended grant funds to another subrecipient. Said reallocation may occur upon approval by the County of Los Angeles of a Subrecipient reimbursement submission, inquiry from the County of Los Angeles to the Subrecipient regarding fund utilization, or by written notification from the Subrecipient to the County of Los Angeles that a portion of the grant funds identified in

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§301.A., above, will not be utilized. As provided in §503, below, any increase or decrease in the grant amount specified in §301.A., above, may be effectuated by a written notification by the County of Los Angeles to the Subrecipient.

D. Payment of reimbursement request will be withheld by the County of Los Angeles until the County of Los Angeles has determined that Subrecipient has turned in all supporting documentation and completed the requirements of this Agreement.

E. It is understood that the County of Los Angeles makes no commitment to fund this Agreement beyond the terms set forth herein.

F. Funding for all periods of this Agreement is subject to continuing Federal appropriation of grant funds for this program. In the event of a loss or reduction of Federal appropriation of grant funds for this program, the Agreement may be terminated, or appropriately amended, immediately upon notice to Subrecipient of such loss or reduction of Federal grant funds.

County of Los Angeles will make a good-faith effort to notify Subrecipient, in writing, of such non-appropriation at the earliest time.

SECTION IV

STANDARD PROVISIONS

§401. Construction of Provisions and Titles Herein

All titles or subtitles appearing herein have been inserted for convenience and do not, and will not be deemed to, affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement will be construed according to its fair meaning and not strictly for or against either party.

§402. Applicable Law, Interpretation and Enforcement

Each party's performance hereunder must comply with all applicable laws of the United States of America, the State of California, and the County of Los Angeles.

This Agreement will be enforced and interpreted, as applicable, under the laws of the United States of America, the State of California and the County of Los Angeles.

If any part, term or provision of this Agreement is held void, illegal, unenforceable, or in conflict with any law of a Federal, State or Local Government having jurisdiction over this Agreement, the validity of the remainder of the Agreement will not be affected thereby.

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Applicable Federal or State requirements that are more restrictive will be followed.

§403. Integrated Agreement

This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein.

§404. Breach

If any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for herein except that in all events, no party may recover more than once, suffer a penalty or forfeiture, or be unjustly compensated.

§405. Prohibition Against Assignment or Delegation

Subrecipient may not do any of the following, unless it has first obtained the written permission of the County of Los Angeles:

A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or

B. Delegate, subcontract, or otherwise transfer any of its duties hereunder.

§406. Permits

Subrecipient and its officers, agents and employees must obtain and maintain all permits and licenses necessary for Subrecipient's performance hereunder and must pay any fees required therefor. Subrecipient further certifies that it will immediately notify the County of Los Angeles of any suspension, termination, lapse, non-renewal or restriction of licenses, certificates, or other documents.

§407. Nondiscrimination and Affirmative Action

Subrecipient must comply with the applicable nondiscrimination and affirmative action provisions of the laws of the United States of America, the State of California, and the County of Los Angeles. In performing this Agreement, Subrecipient must not discriminate in its employment practices against any employee or applicant for employment because of such person's race, religion,

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national origin, ancestry, sex, sexual orientation, age, physical handicap, mental disability, marital status, domestic partner status or medical condition.

Subrecipient must comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60).

If required, Subrecipient must submit an Equal Employment Opportunity Plan to the Department of Justice Office of Civil Rights in accordance with guidelines listed at https://www.justice.gov/crt.

Any subcontract entered into by the Subrecipient relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this §407 of this Agreement.

§408. Indemnification

Each of the parties to this Agreement is a public entity. This indemnity provision is written in contemplation of the provisions of Section 895.2 of the Government Code of the State of California, which impose certain tort liability jointly upon public entities, solely by reason of such entities being parties to an agreement, and the parties agree that this indemnity provision will apply and will be enforceable regardless of whether Section 895 et seq. is deemed to apply to this Agreement. The parties hereto, as between themselves, consistent with the authorization contained in Government Code Sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Government Code Section 895.2.

To achieve the above-stated purpose, each party agrees to indemnify and hold harmless the other party for any liability arising out of its own negligent acts or omissions in the performance of this Agreement (i.e., the Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for liability arising out of the Subrecipient's negligent or wrongful acts or omissions and the County of Los Angeles agrees to indemnify and hold harmless the Subrecipient for liability arising out of the County of Los Angeles' negligent or wrongful acts or omissions). Each party further agrees to indemnify and hold harmless the other party for liability that is imposed on the other party solely by virtue of Government Code Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if fully set forth herein. Subrecipient certifies that it has adequate self-insured retention of funds to meet any obligation arising from this Agreement.

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§409. Conflict of Interest

A. The Subrecipient covenants that none of its directors, officers, employees, or agents may participate in selecting, or administrating, any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee or agent of the subcontractor; or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business, etc.; or where such person knows or should have known that:

1. A member of such person's immediate family, or domestic partner or organization has a financial interest in the subcontract;

2. The subcontractor is someone with whom such person has or is negotiating any prospective employment; or

3. The participation of such person would be prohibited by the California Political Reform Act, California Government Code §87100 et seq. if such person were a public officer, because such person would have a "financial or other interest" in the subcontract.

B. Definitions:

1. The term "immediate family" means domestic partner and/or those persons related by blood or marriage, such as husband, wife, father, mother, brother, sister, son, daughter, father in law, mother in law, brother in law, sister in law, son in law, daughter in law.

2. The term "financial or other interest" means:

a. Any direct or indirect financial interest in the specific contract, including but not limited to, a commission or fee, a share of the proceeds, prospect of a promotion or of future employment, a profit, or any other form of financial reward.

b. Any of the following interests in the subcontractor ownership:
partnership interest or other beneficial interest of five percent or more; ownership of five percent or more of the stock; employment in a managerial capacity; or membership on the board of directors or governing body.

C. The Subrecipient further covenants that no officer, director, employee, or agent may solicit or accept gratuities, favors, or anything of monetary value from any actual or potential subcontractor, supplier, a party to a sub agreement, (or persons who are otherwise in a position to benefit from the actions of any officer, employee, or agent).

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D. The Subrecipient may not subcontract with a former director, officer, or employee within a one-year period following the termination of the relationship between said person and the Subrecipient.

E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the Subrecipient must disclose to the County of Los Angeles any relationship, financial or otherwise, direct or indirect, of the Subrecipient or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers, directors or employees.

F. For further clarification of the meaning of any of the terms used herein, the parties agree that references are made to the guidelines, rules, and laws of the County of Los Angeles, State of California, and Federal regulations regarding conflict of interest.

G. The Subrecipient warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for obtaining this Agreement.

H. The Subrecipient covenants that no member, officer or employee of Subrecipient may have interest, direct or indirect, in any contract or subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee, member or officer or for one year thereafter.

I. The Subrecipient must incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this grant and must substitute the term "subcontractor" for the term "Subrecipient" and "sub subcontractor" for "Subcontractor".

§410. Restriction on Disclosures

Any reports, analyses, studies, drawings, information, or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec. 6250 et seq.).

§411. Statutes and Regulations Applicable To All Grant Contracts

A. Subrecipient must comply with all applicable requirements of State, Federal, and County of Los Angeles laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. Subrecipient must comply with applicable State and Federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. Subrecipient must comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.

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These requirements include, but are not limited to:

1. CFR

Subrecipient must comply with Title 2 CFR Part 200.

2. Single Audit Act

Since Federal funds are used in the performance of this Agreement, Subrecipient must, as applicable, adhere to the rules and regulations of the Single Audit Act (31 USC Sec. 7501 et seq.), 2 CFR Part 200 and any administrative regulation or field memos implementing the Act.

3. Americans with Disabilities Act

Subrecipient hereby certifies that, as applicable, it will comply with the Americans with Disabilities Act 42, USC §§12101 et seq., and its implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the Americans with Disabilities Act. Subrecipient will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any subcontract entered into by Subrecipient, relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this paragraph.

4. Political and Sectarian Activity Prohibited

None of the funds, materials, property or services provided directly or indirectly under this Agreement may be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Neither may any funds provided under this Agreement be used for any purpose designed to support or defeat any pending legislation or administrative regulation. None of the funds provided pursuant to this Agreement may be used for any sectarian purpose or to support or benefit any sectarian activity.

Subrecipient must file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of any of the information contained in any Disclosure Form previously filed by Subrecipient. Subrecipient must require that the language of this Certification be included in the award documents for all sub- awards at all tiers and that all subcontractors certify and disclose accordingly.

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5. Records Inspection

At any time during normal business hours and as often as either the County of Los Angeles, the U.S. Comptroller General or the Auditor General of the State of California may deem necessary, Subrecipient must make available for examination all of its records with respect to all matters covered by this Agreement. The County of Los Angeles, the U.S. Comptroller General and the Auditor General of the State of California have the authority to audit, examine and make excerpts or transcripts from records, including all Subrecipient's method of procurement, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement.

Subrecipient agrees to provide any reports requested by the County of Los Angeles regarding performance of this Agreement.

6. Records Maintenance

Records, in their original form, must be maintained in accordance with requirements prescribed by the County of Los Angeles with respect to all matters specified in this Agreement. Original forms are to be maintained on file for all documents specified in this Agreement. Such records must be retained for a period five (5) years after termination of this Agreement and after final disposition of all pending matters. "Pending matters" include, but are not limited to, an audit, litigation or other actions involving records. The County of Los Angeles may, at its discretion, take possession of, retain and audit said records. Records, in their original form pertaining to matters covered by this Agreement, must at all times be retained within the County of Los Angeles unless authorization to remove them is granted in writing by the County of Los Angeles.

7. Subcontracts and Procurement

Subrecipient must, as applicable, comply with the Federal, State and County of Los Angeles standards in the award of any subcontracts. For purposes of this Agreement, subcontracts include but are not limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts.

Subrecipient must, as applicable, ensure that the terms of this Agreement with the County of Los Angeles are incorporated into all Subcontractor agreements. The Subrecipient must submit all Subcontractor agreements to the County of Los Angeles for review prior to the release of any funds to the Subcontractor. The Subrecipient must withhold funds to any Subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor agreement.

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8. Labor

Subrecipient must, as applicable, comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System Personnel Administration (5 CFR 900, Subpart F).

Subrecipient must, as applicable, comply with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7); the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874); the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements; and the Hatch Act (5 USC §§1501-1508 and 7324-7328).

Subrecipient must, as applicable, comply with the Federal Fair Labor Standards Act (29 U.S.C. §201) regarding wages and hours of employment.

None of the funds may be used to promote or deter union/labor organizing activities. CA Gov't Code Sec. 16645 et seq.

9. Civil Rights

Subrecipient must, as applicable, comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of disabilities; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; 0) the requirements of any other nondiscrimination statute(s) that may apply to the application; and (k) P.L. 93-348 regarding the protection of human

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subjects involved in research, development, and related activities supported by this award of assistance.

10. Environmental

Subrecipient must, as applicable, comply, or has already complied, with the requirements of Titles II and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.

Subrecipient must, as applicable, comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93- 523); (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood Disaster Protection Act of 1973 §102(a) (P.L. 93-234).

Subrecipient must, as applicable, comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

Subrecipient must, as applicable, comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

Subrecipient must, as applicable, comply with the Federal Water Pollution Control Act (33 U.S.C. §1251 et seq.), which restores and maintains the chemical, physical and biological integrity of the Nation's waters.

Subrecipient must, as applicable, ensure that the facilities under its ownership, lease or supervision that are utilized in the accomplishment of this project are not listed in the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Granter agency of the receipt of any communication from the Director of the EPA Office of Federal

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Activities indicating that a facility to be used in the project is under consideration for listing by the EPA.

By signing this Agreement, Subrecipient warrants and represents that it will, as applicable, comply with the California Environmental Quality Act (CEQA), Public Resources Code §21000 et seq.

Subrecipient must, as applicable, comply with the Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871).

Subrecipient must, as applicable, comply with the provision of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 U.S.C. 3501 et. seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.

11. Preservation

Subrecipient must, as applicable, comply with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).

12. Suspension, Debarment, Ineligibility and Voluntary Exclusion

Subrecipient must, as applicable, comply with Title 2 CFR Part §3000, regarding Suspension and Debarment, and Subrecipient must submit a Certification Regarding Debarment, attached hereto as Exhibit B, required by Executive Order 12549 and any amendment thereto. Said Certification must be submitted to the County of Los Angeles concurrent with the execution of this Agreement and must certify that neither Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department head or agency. Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly.

13. Drug-Free Workplace

Subrecipient must, as applicable, comply with the federal Drug-Free Workplace Act of 1988, 41 USC §701, Title 44 Code of Federal Regulations (CFR) Part §17; the California Drug-Free Workplace Act of 1990, CA Gov't Code §§8350-8357, and Subrecipient must complete the Certification Regarding Drug-Free Workplace Requirements, attached hereto as Exhibit C, and incorporated herein by reference. Subrecipient must require that the language of this Certification be included in the award documents for all sub- award at all tiers and that all subcontractors certify accordingly.

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14. Lobbying Activities

Subrecipient must, as applicable, comply with 31 U.S.C.1352 and complete the Disclosure of Lobbying Activities, (0MB 0038-0046), attached hereto as Exhibit A, and incorporated herein by reference.

15. Miscellaneous

Subrecipient must, as applicable, comply with the Laboratory Animal Welfare Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.).

B. Statutes and Regulations Applicable To This Particular Grant Agreement

Subrecipient must comply with all applicable requirements of State and Federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this particular grant program.

Subrecipient must, as applicable, comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.

These requirements include, but are not limited to:

Title 2 CFR Part 200; EO 12372; U.S. Department of Homeland Security, Office of State and Local Government Coordination and Preparedness, Office for Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ Office for Civil Rights.

Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code Chapter 7 of Division 1 of Title 2, §8607.1(e) and CCR Title 19, §§2445-2448.

Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; Part 38, Equal Treatment of Faith-based Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; Part 64, Floodplain Management and Wetland Protection Procedures; Federal laws or regulations applicable to Federal Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub-awards) with Institutions of Higher Learning, Hospitals and other Non-Profit

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Organizations; and Part 83, Government-Wide Requirements for a Drug Free Workplace (grants).

Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1, and all other applicable Federal laws, orders, circulars, or regulations.

1. Travel Expenses

Subrecipient, as provided herein, will be compensated for Subrecipient's reasonable travel expenses incurred in the performance of this Agreement, to include travel and per diem, unless otherwise expressed. Subrecipient's total travel for in-State and/or out-of-State and per diem costs must be included in the contract budget(s). All travel, including out- of-State travel, that is not included in the budget(s) will not be reimbursed without prior written authorization from the County of Los Angeles.

Subrecipient's administrative-related travel and per diem reimbursement costs will not be reimbursed. For programmatic-related travel costs, Subrecipient's reimbursement rates may not exceed the amounts established under the grant.

C. Compliance With Grant Requirements

To obtain the grant funds, the State required an authorized representative of the County of Los Angeles to sign certain promises regarding the way the grant funds would be spent. These requirements are included in Exhibit F and in the State's "Grant Assurances". By signing these Grant Assurances and accepting Exhibit F, the County of Los Angeles became liable to the State for any funds that are used in violation of the grant requirements. The State's Grant Assurances are incorporated into this Agreement through Exhibit D. Subrecipient will be liable to the Granter for any funds the State determines the Subrecipient used in violation of these Grant Assurances.

Pursuant to this Agreement, Subrecipient shall execute the 2023 Certification of Grant Assurances in Exhibit D, accepting and agreeing to abide by all provisions, assurances, and requirements therein. Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for any sums the State or Federal government determines Subrecipient used in violation of the Grant Assurances.

To the extent Exhibit D conflicts with language or provisions contained in this Agreement, or contains more restrictive requirements under Federal and State law, Exhibit D shall control.

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D. Noncompliance With Grant Requirements

Subrecipient understands that failure to comply with any of the above assurances and requirements, including Exhibit D, may result in suspension, termination or reduction of grant funds, and repayment by the Subrecipient to the County of Los Angeles of any unauthorized expenditures.

§412. Federal, State and Local Taxes

Federal, State and local taxes are the responsibility of the Subrecipient as an independent party and not of the County of Los Angeles and must be paid prior to requesting reimbursement. However, these taxes are an allowable expense under the grant program.

§413. Inventions, Patents and Copyrights

A. Reporting Procedure for Inventions

If any project produces any invention or discovery ("Invention") patentable or otherwise under Title 35 of the U.S. Code, including, without limitation, processes and business methods made in the course of work under this Agreement, the Subrecipient must report the fact and disclose the Invention promptly and fully to the County of Los Angeles. The County of Los Angeles will report the fact and disclose the Invention to the State. Unless there is a prior agreement between the County of Los Angeles and the State, the State will determine whether to seek protection on the Invention. The State will determine how the rights in the Invention, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the policy ("Policy") embodied in the Federal Acquisition Regulations System, which is based on Ch. 18 of Title 35 U.S.C. Sections 200 et seq. (Pub. L. 95-517, Pub. L. 98-620, Title 37 CFR Part 401); Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies, dated 2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, Title 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient hereby agrees to be bound by the Policy, and will contractually require its personnel to be bound by the Policy.

B. Rights to Use Inventions

As applicable, County of Los Angeles will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license to use, manufacture, improve upon, and allow others to do so for all government purposes, any Invention developed under this Agreement.

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C. Copyright Policy

1. Unless otherwise provided by the State or the terms of this Agreement, when copyrightable material ("Material") is developed under this Agreement, the County of Los Angeles, at its discretion, may copyright the Material. If the County of Los Angeles declines to copyright the Material, the County of Los Angeles will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement.

2. The State will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement or any Copyright purchased under this Agreement.

3. Subrecipient must comply with Title 24 CFR 85.34.

D. Rights to Data

The State and the County of Los Angeles will have unlimited rights or copyright license to any data first produced or delivered under this Agreement. "Unlimited rights" means the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform and display publicly, or permit others to do so; as required by Title 48 CFR 27.401. Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 U.S.C. Section 401 or 402, the State acquires the data under a copyright license as set forth in Title 48 CFR 27.404(f)(2) instead of unlimited rights. (Title 48 CFR 27.404(a)).

E. Obligations Binding on Subcontractors

Subrecipient must require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts.

§414. Child Support Assignment Orders

Under the terms of this Agreement, Subrecipient must, as applicable, comply with California Family Code Section 5230 et seq.

§415. Minority, Women, And Other Business Enterprise Outreach Program

It is the policy of the County of Los Angeles to provide Minority Business Enterprises, Women Business Enterprises and all other business enterprises an equal opportunity to participate in the performance of all Subrecipient's contracts,

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including procurement, construction and personal services. This policy applies to all of the Subrecipient's contractors and sub-contractors.

§416. Compliance with Fair Chance Employment Practices

Subrecipient shall comply with fair chance employment hiring practices set forth in California Government Code Section 12952, Employment Discrimination:

Conviction History. Subrecipient's violation of this paragraph of the Agreement may constitute a material breach of the Agreement. In the event of such material breach, County of Los Angeles may, in its sole discretion, terminate the Agreement.

§417. Method of Payment and Required Information

The County of Los Angeles may, at its sole discretion, determine the most appropriate, efficient, secure, and timely form of payment provided under this Agreement. Subrecipient further agrees that the default form of payment shall be Electronic Funds Transfer (EFT) or Direct Deposit, unless an alternative method of payment is deemed appropriate by the A-C.

Subrecipient shall provide the A-C with electronic banking and related information for the Subrecipient and/or any other payee that the Subrecipient designates to receive payment pursuant to this Agreement at
https://directdeposit.lacounty.gov/. Such electronic banking and related information includes, but is not limited to: bank account number and routing number, legal business name, valid taxpayer identification number or TIN, a working e-mail address capable of receiving remittance advices and other payment related correspondence, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.

Any pr
ovision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or Direct Deposit shall supersede this requirement with respect to those payments. At any time during the duration of this Agreement, the Subrecipient may submit a written request for an exemption to this requirement and must be based on specific legal, business or operational needs and explain why the payment method designated by the A-C is not feasible and an alternative is necessary. The A-C, in consultation with CEO, shall decide whether to approve exemption requests.

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SECTION V

DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS

§501. Defaults

Should either party fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the non-breaching party reserves the right to terminate the Agreement, reserving all rights under State and Federal law.

§502. Termination

This Agreement may be terminated, in whole or in part, from time to time, when such action is deemed by the County of Los Angeles, in its sole discretion, to be in its best interest. Termination of work hereunder shall be effected by notice of termination to the Subrecipient specifying the extent to which performance of work is terminated and the date upon which such termination becomes effective.

The date upon which such termination becomes effective shall be no less than ten (10) days after the notice is sent.

§503. Amendments

Except as otherwise provided in this paragraph, any change in the terms of this Agreement, including changes in the services to be performed by Subrecipient, that are agreed to by the Subrecipient and the County of Los Angeles must be incorporated into this Agreement by a written amendment properly signed by persons who are authorized to bind the parties. Notwithstanding the foregoing, any increase or decrease of the grant amount specified in §301.A., above, or any extension of the performance period specified in §201, above, does not require a written amendment, but may be effectuated by a written notification by the County of Los Angeles to the Subrecipient.

SECTION VI

ENTIRE AGREEMENT

§601. Complete Agreement

This Agreement contains the full and complete Agreement between the two parties. Neither verbal agreement nor conversation or other communication with any officer or employee of either party will affect or modify any of the terms and conditions of this Agreement.

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§602. Number of Pages and Attachments

This Agreement may be executed utilizing wet, scanned digital, and electronic signatures, each of which is deemed to be an original. This Agreement includes (27) pages and (8) Exhibits which constitute the entire understanding and agreement of the parties.

[Remainder of this page intentionally left blank]

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IN WITNESS WHEREOF, the Subrecipient and the County of Los Angeles have caused this Agreement to be executed by their duly authorized representatives.

COUNTY OF LOS ANGELES

BY
FESIA A. DAVENPORT Date
Chief Executive Officer

BY ______________________________

EDWARD YEN
Executive Officer, Board of Supervisors

BY ______________________________

OSCAR VALDEZ
Auditor-Controller

APPROVED AS TO FORM

DAWYN R. HARRISON
County Counsel

BY
Deputy County Counsel

CITY OF LA VERNE

BY ___________________________________________________ _________________ C ity Representative/Title
(Signature) (Print Name) Date

APPROVED AS TO FORM

BY ___________________________________________________ _________________ C ity Attorney
(Signature – If Needed) (Print Name) Date

ATTEST

BY ___________________________________________________ _________________ C ity Clerk (Signature – If Needed) (Print Name) Date

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EXHIBITS

Exhibit A Certification and Disclosure Regarding Lobbying

Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions

Exhibit C Certification Regarding Drug Free Workplace

Exhibit D Certification of Grant Assurances

Exhibit E Final Grant Award Letter and Project Worksheet

Exhibit F 2023 Notice of Funding Opportunity & 2023 Cal OES Supplemental to Federal Notice of Funding Opportunity

Exhibit G Reimbursement Form and Instructions

Exhibit H Monitoring Instrument

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CERTIFICATION REGARDING

DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations Implementing Executive Order 12549, Debarment and Suspension, 24 CFR Part 24 Section 24.510, Participants' responsibilities.
(READ ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE

COMPLETING)

1. The prospective recipient of Federal assistance funds certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. Where the prospective recipient of Federal assistance funds is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

AGREEMENT NUMBER

CONTRACTOR/BORROWER/AGENCY

NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE DATE

EXHIBIT B

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STATE OF CALIFORNIA

DRUG-FREE WORKPLACE CERTIFICATION
STD. 21
COMPANY/ORGANIZATION NAME:

The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) , to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355(c) , that every employee who works on the proposed contract or subgrant:
(a) Will receive a copy of the company’s drug-free policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or subgrant.

CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or Recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California.

OFFICAL’S NAME DATE EXECUTED

EXECUTED IN THE COUNTY OF
CONTRACTOR or RECEIPEINT SIGNATURE
TITLE
FEDERAL I.D. NUMBER

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STATEMENT ON THE DRUG-FREE WORKPLACE
To comply with the enactment of Senate Bill 1120, (Chapter 1170, Statutes of 1990), which established the Drug-Free Workplace Act of 1990, the
(your agency)
accordingly provides this statement of compliance.

In order to maintain funding eligibility, state agencies, along with those in receipt of grant and contractual awards, must certify that they provide drug-free workplaces and have issued drug-free workplace statements to their employees [Section 8355(a) of the Government Code]. Consequently, in accordance with this directive, this statement is issued to meet this requirement.

The (your agency), an agency within the State of California has adopted this statement in compliance with legislation which addresses issues to avoid the dangers arising from drug and alcohol abuse in the workplace. These dangers include death and injury to the employee, co-workers, or the public resulting from accidents, dereliction of duty, poor judgment and carelessness. Substance abuse also results in lost productivity, reduced efficiency, and increased absenteeism by the substance abuser and interferes with the job performance of employees who do not use illegal or unauthorized substances. [Section 8355(b)(1)]
California law prohibits the unlawful manufacture, dispensation, possession, or illegal use of a controlled substance. That prohibition extends to all places and includes the worksite of California state employees. [Section 8355(a)]
Employees convicted of a violation of criminal drug statute, when the violation occurred at an employee’s worksite, shall report the conviction to the granting and monitoring State agency upon conviction. [Section 8356(a)(1)(2)]
In the event of the unlawful manufacture, distribution, dispensation, possession or illegal use of a controlled substance at a State worksite, the State may take disciplinary action pursuant to the law and/or require the satisfactory completion of a drug abuse assistance or rehabilitation program. [Section 8355(b)(4)] The Employee Assistance Program (EAP) provides drug problem assessment and referral to appropriate counseling and rehabilitation services. The EAP is available to all agency employees. Procedures exist to ensure the confidentiality of EAP records. Contact your personnel office for further information.

It is the intent of the (your agency) to ensure by execution of this statement of compliance that each employee shall abide by the terms of this drug-free workplace statement. [Section 8355(c)]

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Fesia Davenport

Council Packet - November 4, 2024
City of La Verne Ledger Type Initial Application
FY 2023 State Homeland Security Program (SHSP) Projects Date 12/6/2023 Cal OES ID: 037-00000 Request # 0
Grant #: 2023-0042 POP Start Date 9/1/2023
POP End Date 5/31/2026
IJ Project No. Project Title Project Decription Funding Source Discipline Solution Area Core Capability Capability Building
Deployable /
Shareable
Supports Previous
Awarded Investment? Total Approved Total Expended Remaining Balance Percentage Expended
118,500.00$
IJ.02 017 LE Anti-Vehicle Barriers
Project funds the City of La Verne's Police Department is requesting 12 portable anti-vehicle barriers and necessary accessories to protect large crowds and pedestrian traffic from vehicle attacks. Currently the police department has 8 anti-vehicle barriers to secure and protect crowds. La Verne hosts many events in the downtown area and the current amount of barriers is not sufficient to properly secure the area. This project can be claimed as LETPA as it addresses the core capability of “Above Mentioned Core Capability” within the National Prevention Framework.

HSGP-SHSP LE Equipment Physical Protective
Measures Build Both FY21; IJ#2 75,000$ -$ 75,000$ 0% IJ.04 029 FS CERT Training
Project funds the City of La Verne's Community Emergency Response Teams Training for Citizen disaster awareness and preparedness. CERT Training the Trainer; CERT Program Manager.

HSGP-SHSP FS Training Community
Resilience Sustain Deployable No 3,500$ -$ 3,500$ 0%
IJ.09 075 FS TEMS Equipment 2
Project funds the City of La Verne's Tactical Emergency Medical Services (TEMS) Equipment - This equipment will enhance first responders' capabilities in responding to threats of terrorism.

HSGP-SHSP FS Equipment
Public Health,
Healthcare, and
Emergency Medical
Services
Sustain Deployable FY20; IJ#5 37,500$ -$ 37,500$ 0%
IJ.09 076 FS TEMS Training
Project funds the City of La Verne's Tactical Emergency Medical Services (TEMS) Training -Tactical Casualty Combat Care (TCCC) training for hot/warm zone EMS care. This training will enhance first responders' capabilities in responding to threats of terrorism.

HSGP-SHSP FS Training
Public Health,
Healthcare, and
Emergency Medical
Services
Sustain Deployable FY20; IJ#5 2,500$ -$ 2,500$ 0%
HSGP-SHSP -$ #DIV/0!
HSGP-SHSP -$ #DIV/0!
National Priority Area (NPA) Totals: -$ 118,500.00$

PROJECT LEDGER

Council Packet - November 4, 2024
City of La Verne Ledger Type
FY 2023 State Homeland Security Program (SHSP) Projects Date Cal OES ID: 037-00000 Request #
Grant #: 2023-0042 POP Start Date
POP End Date
Project No. Equipment Description
(include Quantity) AEL # AEL Title Discipline Solution Area Sub-Category
Deployable /
Shareable
Invoice
Number Vendor ID Tag Number Condition/
Disposition
Deployed
Location
Acquisition
Date
Noncompetitive
Procurement
over $250K
Hold Trigger Approval
Date
Total
Approved
Total
Expended
Remaining
Balance
Percentage
Expended
112,500.00$
17 12 portable anti-vehicle barriers and
necessary accessories to protect large
crowds and pedestrian traffic from vehicle
attacks.
14SW-01-WALL Operations, Life Safety LE
14 - Physical Security
Enhancement
Equipment
Deployable No N/A 75,000$ -$ 75,000$ 0% 75 Tactical people movers-10 ea; Tactical
Stretcher-5 ea; Tactical RATS Pack-5 ea; SOF
Tactical Tourniquet-20 ea; Combat Gauze-20
ea; IFAK Kit-20 ea; IFAK Pouch-10 ea; Tactical
Helmet-5ea; Tactical Communications
Headset-5 ea; Headset/Radio Adapter 5 ea;
Portable Radio-1
09ME-05 LTR;
09ME-05 LTR;
09ME-01-BAGM;
09MS-04-TNQT;
09MS-04-TNQT;
09ME-01-BAGM;
09ME-01-BAGM;
01LE-01-HLMT;
030E-01-CTC; 030E-
01-CTC; 06CP-01-
PORT
Litter/Stretcher; Litter/Stretcher; Bag/Kit;
Tourniquet; Quick Clot-Combat Gauze;
Bag/Kit; Bag/Kit; Tactical Helmet; Device,
Tactical Communications; Device, Tactical
Communications; Portable Radio
FS 01 - Personal
Protective Equipment Deployable No N/A 37,500.00$ -$ 37,500$ 0% -$ #DIV/0!
-$ #DIV/0!
-$ #DIV/0!
-$ #DIV/0!
National Priority Area (NPA) Totals -$ 112,500.00$

EQUIPMENT
0 9/1/2023
5/31/2026
Initial Application
12/6/2023

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City of La Verne Ledger Type
FY 2023 State Homeland Security Program (SHSP) Projects Date Cal OES ID: 037-00000 Request #
Grant #: 2023-0042 POP Start
POP End Date
Project
No. Course Name Discipline Solution Area
Sub-Category
Expenditure
Category
Feedback
Number
Training
Activity
Total #
Trainee(s)
Identified
Host
Noncompetitive
Procurement over
$250K
EHP Hold
EHP
Approval
Date
Total
Approved
Total
Expended
Remaining
Balance
Percentage
Expended
$ 6,000.00
29 CERT Training the Trainer; CERT Program Manager. FS Staff Expenses OT / Backfill Classroom TBD No Yes $ 3,500 -$ 3,500$ 0% 76 Tactical Emergency Medical Services (TEMS) Training -Tactical Casualty Combat Care (TCCC) training for hot/warm zone EMS care. FS Staff Expenses OT / Backfill Classroom TBD No No $ 2,500 - $ 2,500$ 0% -$ #DIV/0!
-$ #DIV/0!
-$ #DIV/0!
-$ #DIV/0!
National Priority Area (NPA) Totals -$ 6,000.00$

TRAINING
0 9/1/2023
5/31/2026
Initial Application
12/6/2023

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1 FY 2023 HSGP NOFO Back to the Top
The Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO)
Fiscal Year 2023 Homeland Security Grant Program
All entities wishing to do business with the federal government must have a unique entity identifier (UEI). The UEI number is issued by the SAM system. Requesting a UEI using SAM.gov can be found at https://sam.gov/content/entity-registration.

Grants.gov registration information can be found at
https://www.grants.gov/web/grants/register.html.

Planned UEI Updates in Grant Application Forms:

On April 4, 2022, the Data Universal Numbering System (DUNS) Number was replaced by a new, non-proprietary identifier requested in, and assigned by, the System for Award Management (SAM.gov). This new identifier is the Unique Entity Identifier (UEI).

Additional Information can be found on Grants.gov:
https://www.grants.gov/web/grants/forms/planned-uei-updates.html Table
of Contents
Planned UEI Updates in Grant Application Forms: ................................................................ 1 A. Program Description ................................................................................................................ 4

1. Issued By .......................................................................................................................... 4

2. Assistance Listings Number ............................................................................................ 4

3. Assistance Listings Title .................................................................................................. 4

4. Funding Opportunity Title ............................................................................................... 4

5. Funding Opportunity Number.......................................................................................... 4

6. Aut hor
izing Authority for Program ................................................................................. 4

7. Appropriation Authority for Program .............................................................................. 4

8. Announc e
ment Type ........................................................................................................ 4

9. Program Category ............................................................................................................ 4

10. Program Overview, Objectives, and Priorities ................................................................ 4

11. Performance Measures ................................................................................................... 11 B. Fede
ral Award Information ................................................................................................... 11

1. Available Funding for the NOFO: $1,120,000,000 .................................................... 11

2. Projected Number of Awards: 56 .............................................................................. 16

3. Period of Performance: 36 months .......................................................................... 16

4. Projected Period of Performance Start Date(s): 09/1/2023 ........................................... 16

5. Projected Period of Performance End Date(s): 8/31/2026 ............................................ 16

6. Funding Instrument Type: Grant ............................................................................... 16 C. Eligi
bility Information ........................................................................................................... 16

1. Eligible Applicants......................................................................................................... 16

2. Applicant Eligibility Criteria ......................................................................................... 16

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3. Other Eligibility Criteria/Restrictions ............................................................................ 17 a. National Incident Management System (NIMS) Implementation ............................ 17 b. Emergency Management Assistance Compact (EMAC) Membership ..................... 17 c. Law Enforcement Terrorism Prevention Activities (LETPA) .................................. 18

4. Cost Share or Match....................................................................................................... 18 D. Application and Submission Information .............................................................................. 19

1. Key Dates and Times ..................................................................................................... 19 a. Application Start Date: 02/27/2023 ....................................................................... 19 b. Application Submission Deadline: 05/18/2023 at 5 p.m. ET .................................. 19 c. Anticipated Funding Selection Date: No later than 07/21/2023 ............................. 19 d. Anticipated Award Date: No later than 09/30/2023 .............................................. 19 e. Other Key Dates ........................................................................................................ 19

2. Agreeing to Terms and Conditions of the Award .......................................................... 20

3. Address to Request Application Package ...................................................................... 20

4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management (SAM) .......................................................................................... 20

5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application ......................................................... 20

6. Electronic Delivery ........................................................................................................ 21

7. How to Register to Apply through Grants.gov .............................................................. 22

8. How to Submit an Initial Application to FEMA via Grants.gov ................................... 22

9. Submitting the Final Application in ND Grants ............................................................ 22

10. Timely Receipt Requirements and Proof of Timely Submission .................................. 23

11. Content and Form of Application Submission ............................................................... 23 a.

Standard Required Application Forms and Information ........................................... 23 b. Program-Specific Required Forms and Information ................................................. 24

12. Other Submission Requirements .................................................................................... 32

13. Intergovernmental Review ............................................................................................. 33

14. Funding Restrictions and Allowable Costs .................................................................... 33 a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services ................................................................................................... 33 b. Pre-Award Costs ........................................................................................................ 35 c. Management and Administration (M&A) Costs ....................................................... 35 d. Indirect Facilities & Administrative (F&A) Costs .................................................... 37 e.

Funds Transfer Restrictions ....................................................................................... 37 f. Other Direct Costs ..................................................................................................... 37 E. Application Review Information ........................................................................................... 44

1. Application Evaluation Criteria ..................................................................................... 44 a. Programmatic Criteria ............................................................................................... 44 b. Financial Integrity Criteria ........................................................................................ 45 c. Supplemental Financial Integrity Criteria and Review ............................................. 45

2. Review and Selection Process ....................................................................................... 46 F. Federal Award Administration Information .......................................................................... 49

1. Notice of Award ............................................................................................................. 49

2. Pass-Through Requirements .......................................................................................... 49

3. Administrative and National Policy Requirements ........................................................ 51

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a. DHS Standard Terms and Conditions ....................................................................... 51 b. Ensuring the Protection of Civil Rights .................................................................... 52 c. Environmental Planning and Historic Preservation (EHP) Compliance ................... 52 d. National Incident Management System (NIMS) Implementation ............................ 54 e. Emergency Communications Investments ................................................................ 54

4. Reporting........................................................................................................................ 55

5. Monitoring and Oversight .............................................................................................. 55 G. DHS Awarding Agency Contact Information ....................................................................... 56

1. Contact and Resource Information ................................................................................ 56 a. Program Office Contact ............................................................................................. 56 b. Centralized Scheduling and Information Desk (CSID) ............................................. 56 c. Grant Programs Directorate (GPD) Award Administration Division ....................... 56 d. Equal Rights .............................................................................................................. 56 e. Environmental Planning and Historic Preservation .................................................. 56

2. Systems Information ...................................................................................................... 56 a. Grants.gov ................................................................................................................. 56 b. Non-Disaster (ND) Grants ......................................................................................... 57 c. Payment and Reporting System (PARS) ................................................................... 57 H. Additional Information .......................................................................................................... 57

1. Termination Provisions .................................................................................................. 57 a. Noncompliance .......................................................................................................... 57 b. With the Consent of the Recipient ............................................................................ 58 c. Notification by the Recipient .................................................................................... 58

2. Program Evaluation ....................................................................................................... 58

3. Period of Performance Extensions ................................................................................. 58

4. Financial Assistance Programs for Infrastructure .......................................................... 59 a.

Build America, Buy America Act ............................................................................. 59 b. Waivers ...................................................................................................................... 59 c.

Definitions ................................................................................................................. 60

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A. Program Description
Issued By
U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA)/Grant Programs Directorate (GPD)
Assistance Listings Number

97.067
Assistance Listings Title
Homeland Security Grant Program
Funding Opportunity Title
Fiscal Year 2023 Homeland Security Grant Program (HSGP) State Homeland Security Program (SHSP)
Urban Area Security Initiative (UASI)
Operation Stonegarden (OPSG)
Funding Opportunity Number
DHS-23-GPD-067-00-0
Authorizing Authority for Program
Section 2002 of the Homeland Security Act of 2002 (Pub. L. No. 107-296, as amended) (6 U.S.C. § 603)
Appropriation Authority for Program
Consolidated Appropriations Act, 2023 (Pub. L. No. 117-328) Announcement Type
Initial
Program Category
Preparedness: Community Security
Program Overview, Objectives, and Priorities
a. Overview
The Fiscal Year (FY) 2023 Homeland Security Grant Program (HSGP) is one of three grant programs that constitute the DHS/FEMA focus on enhancing the ability of state, local, tribal, and territorial governments, as well as nonprofits, to prevent, protect against, and respond to terrorist attacks. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation’s communities against potential terrorist attacks. Among the five basic homeland security missions noted in the DHS Strategic Plan for Fiscal Years 2020-2024, the HSGP supports the goal to Strengthen National Preparedness and Resilience.

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In FY 2023, there are three components of the HSGP:
1) State Homeland Security Program (SHSP): SHSP assists state, local, tribal, and territorial (SLTT) efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. 2) Urban Area Security Initiative (UASI): UASI assists high-threat, high-density Urban Area efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism. 3) Operation Stonegarden (OPSG): OPSG supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies to improve overall border security. OPSG provides funding to support joint efforts to secure the United States’ borders along routes of ingress/egress to and from international borders, to include travel corridors in states bordering Mexico and Canada, as well as states and territories with international water borders. SLTT law enforcement agencies utilize their inherent law enforcement authorities to support the border security mission and do not receive any additional authority by participating in OPSG.

The 2022-2026 FEMA Strategic Plan outlines three goals designed to position FEMA to address the increasing range and complexity of disasters, support the diversity of communities we serve, and complement the nation’s growing expectations of the emergency management community. The HSGP supports FEMA’s efforts to achieve equitable outcomes for those we serve (Goal 1) and to promote and sustain a prepared nation (Goal 3).

We invite our stakeholders and partners to also adopt these priorities and join us in building a more prepared and resilient nation.

Finally, for FY 2023, DHS is focused on the criticality of information sharing and collaboration to building a national culture of preparedness and protecting against terrorism and other threats to our national security. The threats to our nation have evolved during the past two decades. We now face continuous cyber threats by sophisticated actors, threats to soft targets and crowded places, and threats from domestic violent extremists who currently pose the greatest terrorism threat to the nation

1. Therefore, for FY 2023, DHS has identified
six priority areas (see Section A.10.c) related to the most serious threats to the nation, as well as required minimum funding allocations.

b. Objective
The objective of the FY 2023 HSGP is to fund SLTT efforts to prevent terrorism and prepare the Nation for threats and hazards that pose the greatest risk to the security of the United States.

1Strategic Intelligence Assessment and Data on Domestic Terrorism, Federal Bureau of Investigation and Department of Homeland Security, May 2021.

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c. Priorities
SHSP and UASI Funding Priorities
Given the evolving national security threat landscape, DHS/FEMA has evaluated the national risk profile and set priorities that help inform appropriate allocation of scarce security dollars.

In assessing the national risk profile for FY 2023, six National Priority Areas pose the most concern. Due to the unique threats that the nation faces in 2023, DHS/FEMA has determined that recipients should allocate a total of 30% of their SHSP and UASI award funds across these six priority areas. As indicated below, five of the priorities have minimum spend requirements totaling 15% of SHSP and UASI awards. Recipients will have the flexibility to allocate the remaining 15% across the priorities. The following are the six priority areas for FY 2023, along with the minimum corresponding percentage of SHSP and UASI funds that each recipient will be required to allocate:

1) Enhancing the protection of soft targets/crowded places – 3% 2) Enhancing information and intelligence sharing and analysis – 3% 3) Combating domestic violent extremism – 3%
4) Enhancing cybersecurity – no minimum percent
5) Enhancing community preparedness and resilience – 3% 6) Enhancing election security – 3%

Additional information about these priority areas and how they relate to achieving anti- terrorism capabilities is included in Section D.11.b.III of this NOFO. Failure by a recipient to propose investments and projects that align with the priority areas and spending requirements will result in a recipient having a portion of their SHSP and UASI funds (up to 30%) placed on hold until they provide projects that sufficiently align to the National Priority Areas, and total at least the minimum percentages per National Priority Area (as applicable) and overall 30% of total SHSP and UASI funds.

A state or high-risk urban area must allocate the remaining 70% of their funding to addressing capability gaps (e.g., building/sustaining capability and/or closing capability gaps) identified through their Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) process.

Likewise, there are several enduring security needs that crosscut the homeland security enterprise to which recipients should consider allocating funding across core capability gaps and national priorities. The following are enduring needs that help recipients implement a comprehensive approach to securing communities:
1) Effective planning
2;
2) Training and awareness campaigns;
3) Equipment and capital projects; and
4) Exercises.

2Including assessment of critical infrastructure system vulnerabilities and plans to reduce consequences of disruptions, using the Infrastructure Resilience Planning Framework and Regional Resiliency Assessment Methodology produced by the Cybersecurity and Infrastructure Security Agency.

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The table below provides a breakdown of the FY 2023 SHSP and UASI priorities (the focus of OPSG remains unique to border security), showing the core capabilities enhanced and lifelines supported, as well as examples of eligible project types for each area. A detailed description of allowable investments for each project type is included in the Preparedness Grants Manual. DHS/FEMA anticipates that in future years, national priorities will continue to be included and will be updated as the threats evolve and as capability gaps are closed.

Applicants are strongly encouraged to begin planning to sustain existing capabilities through funding mechanisms other than DHS preparedness grants. The example project types in the table below are allowable to prepare for disasters unrelated to acts of terrorism as long as they also help achieve target capabilities related to preventing, preparing for, protecting against, or responding to acts of terrorism.

FY 2023 SHSP and UASI Funding Priorities
All priorities in this table concern Safety and Security Lifelines.

Priority Areas Core Capabilities Example Project Types National Priorities
Enhancing
Cybersecurity
Cybersecurity
Intelligence and information
sharing
Planning
Public information and warning
Operational coordination
Screening, search, and detection
Access control and identity
verification
Supply chain integrity and
security
Risk management for protection
programs and activities
Long-term vulnerability
reduction
Situational assessment
Infrastructure systems
Operational communications
Cybersecurity risk assessments
Migrating online services to the “.gov” internet domain Projects that address vulnerabilities identified in
cybersecurity risk assessments
o Improving cybersecurity of critical infrastructure to meet minimum levels identified by the Cybersecurity
and Infrastructure Security Agency (CISA), and the
National Institute of Standards and Technology
Cybersecurity Framework
o Adoption of cybersecurity performance goals (Cross-
Sector Cybersecurity Performance Goals | CISA)
o Cybersecurity training and planning
Enhancing the
Protection of
Soft Targets/
Crowded Places
Operational coordination
Public information and warning
Intelligence and information
sharing
Interdiction and disruption
Screening, search, and detection
Access control and identity
verification
Physical protective measures
Risk management for protection
programs and activities
Operational overtime. For more information on
operational overtime, see Section D.14.f of this NOFO.

Physical security enhancements
o Security cameras (closed-circuit television [CCTV])
o Security screening equipment for people and baggage
o Lighting
o Access controls
o Fencing, gates, barriers, etc.

Unmanned aircraft system detection technologies
Enhancing
information and
intelligence
Intelligence and information
sharing
Interdiction and disruption
Planning
Public information and warning
Fusion center operations (Fusion Center project will be required under this investment, no longer as a stand-
alone investment)
Information sharing with all DHS components; fusion
centers; other operational, investigative, and analytic

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Priority Areas Core Capabilities Example Project Types
sharing and
analysis
Operational coordination
Risk management for protection
programs and activities
entities; and other federal law enforcement and
intelligence entities
Cooperation with DHS officials and other entities
designated by DHS in intelligence, threat recognition,
assessment, analysis, and mitigation
Identification, assessment, and reporting of threats of violence
Joint intelligence analysis training and planning with
DHS officials and other entities designated by DHS
Combating
Domestic
Violent
Extremism
Interdiction and disruption
Intelligence and information
sharing
Planning
Public information and warning
Operational coordination
Risk management for protection
programs and activities
Open-source analysis of disinformation and
misinformation campaigns, targeted violence and threats to life, including tips/leads, and online/social media- based threats
Sharing and leveraging intelligence and information,
including open-source analysis
Execution and management of threat assessment
programs to identify, evaluate, and analyze indicators
and behaviors indicative of domestic violent extremists Training and awareness programs (e.g., through social
media, suspicious activity reporting [SAR] indicators
and behaviors) to help prevent radicalization
Training and awareness programs (e.g., through social
media, SAR indicators and behaviors) to educate the
public on misinformation and disinformation campaigns
and resources to help them identify and report potential instances of domestic violent extremism
Enhancing
Community
Preparedness and
Resilience
Planning
Public Information and
Warning
Community Resilience
Risk Management for
Protection Programs and
Activities
Mass Care Services
Intelligence and Information
Sharing
Risk and Disaster Resilience
Assessment
Long Term Vulnerability
Reduction
Establish, train, and maintain Community Emergency
Response Teams (CERT) and Teen CERT, with a focus
on historically undeserved communities, including
procurement of appropriate tools, equipment and
training aides
o Local delivery of CERT Train-the-Trainer and CERT
Program Manager to build local program training and
maintenance capacity
Provide continuity training, such as FEMA’s
Organizations Preparing for Emergency Needs training,
to faith-based organizations, local businesses, and
community-based organizations such as homeless
shelters, food pantries, nonprofit medical providers and senior care facilities to bolster their resilience to all hazards
Partner with local school districts to deliver the Student Tools for Emergency Planning curriculum or other
educational programming to guide students on how to
create emergency kits and family communications plans
Partner with key stakeholders to assist with completing the Emergency Financial First Aid Kit or a similar tool to bolster the disaster centric financial resilience of individuals and households
Execute You are the Help Until the Help Arrives
workshops in concert with community-based
organizations to bolster individual preparedness
Target youth preparedness using FEMA programing
such as Prepare with Pedro resources and Ready2Help

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Priority Areas Core Capabilities Example Project Types
Promote community planning, coordination, and
integration of children’s needs during emergencies
through workshops like FEMA’s Integrating the Needs
of Children
Community Mapping: identify community resources and
characteristics in order to identify gaps in resources, identify hazards and vulnerabilities, and inform action to promote resilience
Provide training and awareness programs with key
stakeholders (e.g., through social media, community and civic organizations) to educate the public on
misinformation and disinformation campaigns to
increase individual and community resilience.

Support integrated and cross-jurisdictional preparedness planning that considers how the community develops
networks of information-sharing and collaboration
among community-based organizations and government
institutions to enable a quicker recovery from multiple threats, including terrorist actions.

Enhancing
Election Security
Cybersecurity
Intelligence and information
sharing
Planning
Long-term vulnerability
reduction
Situational assessment
Infrastructure systems
Operational coordination
Community resilience
Physical security planning support
Physical/site security measures – e.g., locks, shatter
proof glass, alarms, access controls, etc.

General election security navigator support
Cyber navigator support
Cybersecurity risk assessments, training, and planning
Projects that address vulnerabilities identified in
cybersecurity risk assessments
Iterative backups, encrypted backups, network
segmentation, software to monitor/scan, and endpoint
protection
Distributed Denial of Service protection
Migrating online services to the “.gov” internet domain Online harassment and targeting prevention services
Public awareness/preparedness campaigns discussing
election security and integrity measures.

Enduring Needs
Planning Planning
Risk management for protection
programs and activities
Risk and disaster resilience
assessment
Threats and hazards
identification
Operational coordination
Community resilience
Development of:
o Security Risk Management Plans
o Threat Mitigation Plans
o Continuity of Operations Plans
o Response Plans
Efforts to strengthen governance integration
between/among regional partners
Joint training and planning with DHS officials and other entities designated by DHS
Cybersecurity training and planning
Revision of existing plans to strengthen community
resilience in underserved communities
Training and
Awareness
Long-term vulnerability
reduction
Public information and warning
Operational coordination
Situational assessment
Active shooter training
Intelligence analyst training
SAR and terrorism indicators/behaviors training
Security training for employees
Public awareness/preparedness campaigns

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For FY 2023, each SHSP and UASI recipient is required to submit an Investment Justification (IJ) for the five National Priority Areas with associated minimum spend requirements. Each of these five investments must also account for at least the relevant minimum percentage (totaling 15%) of the applicant’s SHSP and UASI allocation. State Administrative Agencies (SAAs) may submit complete project-level information at the time of application, including the National Priority Area IJs, but are not required to do so. As a reminder, all SHSP- and UASI-funded projects must have a demonstrated nexus to achieving target capabilities related to preventing, preparing for, protecting against, and responding to acts of terrorism. However, such projects may simultaneously support enhanced preparedness for disasters unrelated to acts of terrorism.

DHS/FEMA also requires SHSP and UASI recipients (states, territories, and high-risk urban areas) to complete a THIRA/SPR and prioritize grant funding to support building capability and/or closing capability gaps or sustaining capabilities that address national priorities and/or support enduring needs. Additional information on the THIRA/SPR process, including other National Preparedness System tools and resources, can be found at National Preparedness System | FEMA.gov. Detailed information on THIRA/SPR timelines and deadlines can be found in the Preparedness Grants Manual.

OPSG Funding Priorities
Priority Areas Core Capabilities Example Project Types
Community resilience Joint training and planning with DHS officials and other entities designated by DHS
Cybersecurity training and planning
Sharing and leveraging intelligence and information
Targeted outreach and preparedness training for
underserved communities in conjunction with
community-based organizations
Equipment and
Capital Projects
Long-term vulnerability
reduction
Infrastructure systems
Operational communications
Interdiction and disruption
Screening, search and detection
Access control and identity
verification
Physical protective measures
Protection of high-risk, high-consequence areas or
systems that have been identified through risk
assessments
Physical security enhancements
o Security cameras (CCTV)
o Security screening equipment for people and baggage
o Lighting
o Access Controls
Fencing, gates, barriers, etc.

Enhancing Weapons of Mass Destruction and/or
improvised explosive device prevention, detection, and
response capabilities
o Chemical/Biological/Radiological/
Nuclear/Explosive detection, prevention, and
response equipment
Exercises Long-term vulnerability
reduction
Operational coordination
Operational communications
Community resilience
Response exercises, including exercise planning with
community-based organizations

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The table below provides a breakdown of the FY 2023 OPSG funding priority, which remains focused on and unique to border security.

FY 2023 OPSG Funding Priority
Priority Areas Core Capabilities Lifelines Example Project Types National Priorities
Enhancing
information and
intelligence
sharing and
analysis, and
cooperation with
federal agencies,
including DHS
Intelligence and
information sharing
Safety and
Security
Participation in the DHS/ICE 287(g) training
program
Information sharing with all DHS components;
fusion centers; other operational, investigative, and
analytic entities; and other federal law enforcement
and intelligence entities
Cooperation with DHS officials and other entities
designated by DHS in intelligence, threat
recognition, assessment, analysis, and mitigation
Identification, assessment, and reporting of threats of violence
Joint intelligence analysis training and planning with
DHS officials and other entities designated by DHS
For FY 2023, each OPSG applicant is required to clearly articulate and identify how the Concept of Operations addresses the national priority identified above.

11. Performance Measures
Performance metrics for this program:

SHSP and UASI:

Percentage of funding allocated by the recipient to core capabilities to build or sustain national priorities identified in the section above
Percentage of funding and projects allocated by the recipient that align to capability gaps identified through the THIRA/SPR process
Percentage of projects identified by the recipient that address a capability gap in a core capability that has a target(s) rated as high
FEMA will calculate and analyze the above metrics through a review of state/territory and urban area SPR submissions and required programmatic reports.

OPSG:

Number of contacts that occurred as a result of OPSG deployments o Number of arrests that resulted from OPSG contacts
o Value of drug seizures that resulted from OPSG contacts B. Federal Award Information

1. Available Funding for the NOFO: $1,120,000,000

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HSGP Programs FY 2023 Allocation
SHSP $415,000,000
UASI $615,000,000
OPSG $90,000,000
Total $1,120,000,000
SHSP Allocations
For FY 2023, DHS/FEMA will award SHSP funds based on DHS/FEMA’s relative risk methodology and statutory minimums pursuant to the Homeland Security Act of 2002, as amended. THIRA/SPR results do not impact grant allocations or awards.

Each state and territory will receive a minimum allocation under the SHSP using thresholds established in the Homeland Security Act of 2002, as amended. All 50 States, the District of Columbia, and the Commonwealth of Puerto Rico will receive 0.35% of the total funds allocated for grants under Section 2003 and Section 2004 of the Homeland Security Act of 2002, as amended. Each of the four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands) will receive a minimum allocation of 0.08% of the total funds allocated for grants under Section 2003 and 2004 of the Homeland Security Act of 2002, as amended.

Each state must include a separate IJ for each of the five National Priority Areas with a minimum spend requirement. All projects related to the minimum spend for the National Priority Area must be included in the IJ. For the National Priority Areas that have a minimum spend percentage requirement, the funding level in each of those National Priority Area investments must equal or exceed the percentage for that respective National Priority Area, calculated as a percentage of the state’s SHSP allocation in the table below. The funding levels across all six National Priority Areas must equal or exceed 30% of the total SHSP allocation.

FY 2023 SHSP ALLOCATIONS
State/Territory FY 2023
Allocation
State/Territory FY 2023
Allocation
Alabama $4,847,500 Montana $4,847,500
Alaska $4,847,500 Nebraska $4,847,500
American Samoa $1,108,000 Nevada $4,847,500
Arizona $4,847,500 New Hampshire $4,847,500
Arkansas $4,847,500 New Jersey $7,074,841
California $57,035,623 New Mexico $4,847,500
Colorado $4,847,500 New York $68,033,267
Connecticut $4,847,500 North Carolina $5,085,387

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State/Territory FY 2023
Allocation
State/Territory FY 2023
Allocation
Delaware $4,847,500 North Dakota $4,847,500
District of Columbia $5,085,387 Northern Mariana Islands $1,108,000 Florida $9,343,905 Ohio $6,190,947
Georgia $5,288,656 Oklahoma $4,847,500
Guam $1,108,000 Oregon $4,847,500
Hawaii $4,847,500 Pennsylvania $8,136,252
Idaho $4,847,500 Puerto Rico $4,847,500
Illinois $13,894,910 Rhode Island $4,847,500
Indiana $4,847,500 South Carolina $4,847,500
Iowa $4,847,500 South Dakota $4,847,500
Kansas $4,847,500 Tennessee $4,847,500
Kentucky $4,847,500 Texas $18,210,451
Louisiana $4,847,500 U.S. Virgin Islands $1,108,000
Maine $4,847,500 Utah $4,847,500
Maryland $7,074,841 Vermont $4,847,500
Massachusetts $6,190,947 Virginia $8,136,252
Michigan $5,085,387 Washington $6,190,947
Minnesota $4,847,500 West Virginia $4,847,500
Mississippi $4,847,500 Wisconsin $4,847,500
Missouri $4,847,500 Wyoming $4,847,500
Total $415,000,000
UASI Allocations
Eligible candidates for the FY 2023 UASI program are identified in the table below.

Eligibility has been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSA) in the United States, in accordance with the Homeland Security Act of 2002, as amended. Detailed information on MSAs is publicly available from the United States Census Bureau at Metropolitan and Micropolitan (census.gov). THIRA/SPR results do not impact grant allocations or awards.

The Metropolitan Areas Standardization and Protection (MAPS) Act of 2021 (P.L. 117-219) prohibits automatically updating core-based statistical areas, which are used to delineate MSAs, for grantmaking. The MAPS Act requires that FEMA issue notice-and-comment rulemaking to make any changes. Should changes be necessary in FY 2024, FEMA will issue notice-and-comment rulemaking within the statutorily defined guidelines.

The following table identifies the UASI allocations for each high-risk urban area based on DHS/FEMA’s relative risk methodology pursuant to the Homeland Security Act of 2002, as amended.

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In its application, each high-risk urban area, through the state, must include a separate IJ for each of the five National Priority Areas with minimum spend requirements. All projects related to the minimum spend for the National Priority Area must be included in the IJ.

For the National Priority Areas that have a minimum spend percentage requirement, the funding level in each of those National Priority Area investments must equal or exceed the percentage for that respective National Priority Area, calculated as a percentage of the urban area’s UASI allocation in the table below. The funding levels across all six National Priority Areas must equal or exceed 30% of the total UASI allocation.

FY 2023 UASI ALLOCATIONS
State/Territory Urban Area FY 2023 UASI Allocation
Arizona Phoenix Area $5,250,000
California
Anaheim/Santa Ana Area $5,250,000
Bay Area $36,493,265
Los Angeles/Long Beach Area $66,174,270
Riverside Area $3,900,000
Sacramento Area $3,800,000
San Diego Area $16,445,560
Colorado Denver Area $3,900,000
District of Columbia National Capital Region $50,360,095 Florida
Jacksonville Area $1,500,000
Miami/Fort Lauderdale Area $14,528,750
Orlando Area $3,800,000
Tampa Area $3,800,000
Georgia Atlanta Area $7,700,000
Hawaii Honolulu Area $1,500,000
Illinois Chicago Area $66,174,270
Indiana Indianapolis Area $1,645,333
Louisiana New Orleans Area $1,645,333
Maryland Baltimore Area $3,800,000
Massachusetts Boston Area $16,646,500
Michigan Detroit Area $5,250,000
Minnesota Twin Cities Area $5,250,000
Missouri Kansas City Area $1,645,333
St. Louis Area $3,800,000
Nevada Las Vegas Area $5,250,000
New Jersey Jersey City/Newark Area $18,631,275
New York New York City Area $173,950,017
North Carolina Charlotte Area $3,800,000
Ohio Cincinnati Area $1,645,333

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State/Territory Urban Area FY 2023 UASI Allocation
Cleveland Area $1,645,333
Oregon Portland Area $3,800,000
Pennsylvania Philadelphia Area $16,646,500
Pittsburgh Area $1,645,333
Tennessee Nashville Area $1,500,000
Texas
Austin Area $1,500,000
Dallas/Fort Worth/Arlington Area $16,646,500
Houston Area $24,231,000
San Antonio Area $3,800,000
Virginia Hampton Roads Area $3,800,000
Washington Seattle Area $6,250,000
Total $615,000,000
OPSG Allocations
For FY 2023, DHS/FEMA will award OPSG funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The FY 2023 OPSG risk assessment is designed to identify the risk to border security and to assist with the distribution of funds for the grant program. Funding under OPSG is distributed based on the risk to the security of the border and the effectiveness of the proposed projects. Entities eligible for funding are the state, local, and tribal law enforcement agencies that are located along the border of the United States. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the state’s application as described in Section D, below. The THIRA/SPR process is not required for OPSG.

For the purposes of OPSG, the risk is defined as the potential for an adverse outcome assessed as a function of threats, vulnerabilities, and consequences associated with an incident, event, or occurrence.

Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues to focus the bulk of OPSG funds based upon risk analyses. The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimates the relative risk faced by a given area. In evaluating risk, DHS/CBP considers intelligence, situational awareness, criminal trends, and statistical data specific to each of the border sectors, and the potential impacts that these threats pose to the security of the border area. For vulnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas.

Threat and vulnerability are evaluated based on specific operational data from DHS/CBP.

Threat components present in each of the sectors are used to determine the overall threat score. These components are terrorism, criminal aliens, drug trafficking organizations, and alien smuggling organizations.

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Effectiveness of the proposed investments will be evaluated based on the recipient’s investment strategy, budget, collaboration, and past performance.

2. Projected Number of Awards: 56

3. Period of Performance: 36 months
Extensions to the period of performance are allowed. For additional information on period of performance extensions, please refer to Section H of this NOFO and the Preparedness Grants Manual.

FEMA awards under most programs, including this program, only include one budget period, so it will be same as the period of performance. See 2 C.F.R. § 200.1 for definitions of “budget period” and “period of performance.”

4. Projected Period of Performance Start Date(s): 09/1/2023

5. Projected Period of Performance End Date(s): 8/31/2026

6. Funding Instrument Type: Grant
C. Eligibility Information

1. Eligible Applicants
The SAA is the only entity eligible to submit HSGP applications to DHS/FEMA, including those applications submitted on behalf of UASI and OPSG applicants. All 56 states and territories, including any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal governments may not apply directly for HSGP funding; however, funding may be available to tribes through the SAA.

2. Applicant Eligibility Criteria
Eligible high-risk urban areas for the FY 2023 UASI program have been determined through an analysis of relative risk of terrorism faced by the 100 most populous MSAs in the United States. Subawards will be made by the SAAs to the designated high-risk urban areas.

For 2023, each SAA is strongly encouraged to re-evaluate its process for collecting and evaluating subaward applications. FEMA encourages each SAA to minimize the type and quantity of information that it collects as part of the subaward application process, in order to decrease the overall financial and time burden associated with applying for subawards under this grant program. Each SAA should review its subaward application, and reduce or eliminate the request for any information that is not needed for legal, financial, or oversight purposes.

In FY 2023, OPSG eligible subrecipients are local units of government at the county level or equivalent level of government and federally recognized tribal governments in states

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bordering Canada or Mexico and states and territories with international water borders. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding.

In FY 2023, OPSG subrecipients eligible to apply for and receive a subaward directly from the SAAs are divided into three Tiers. Tier 1 entities are local units of government at the county level or equivalent and federally recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 1 county. Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. The tier structure is only applicable with regard to eligibility. OPSG funding allocations are based on the assessed border security risks as determined by the USBP.

An application submitted by an otherwise eligible non-federal entity (i.e., the applicant) may be deemed ineligible when the person that submitted the application is not: 1) a current employee, personnel, official, staff, or leadership of the non-federal entity; and 2) duly authorized to apply for an award on behalf of the non-federal entity at the time of application.

Further, the Authorized Organization Representative (AOR) must be a duly authorized current employee, personnel, official, staff, or leadership of the recipient and provide an email address unique to the recipient at the time of application and upon any change in assignment during the period of performance. Consultants or contractors of the recipient are not permitted to be the AOR of the recipient.

3. Other Eligibility Criteria/Restrictions
a. National Incident Management System (NIMS) Implementation Prior to allocation of any federal preparedness awards, recipients must ensure and maintain adoption and implementation of NIMS. The list of objectives used for progress and achievement reporting is on FEMA’s website at NIMS Implementation and Training | FEMA.gov.

Please see the Preparedness Grants Manual for more information on NIMS. b. Emergency Management Assistance Compact (EMAC) Membership In support of the National Preparedness Goal (the Goal), SHSP recipients must belong to, be in, or act as a temporary member of EMAC, except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time. All assets supported in part or entirely with FY 2023 HSGP funding must be readily deployable and NIMS-typed, when possible, to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities, such as Geographic/Geospatial Information Systems,

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interoperable communications systems, capabilities as defined under the Mitigation Mission Area of the Goal, and fusion centers.

c. Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607), DHS/FEMA is required to ensure that at least 25% of grant funding appropriated for grants awarded under HSGP’s authorizing statute are used for LETPAs. For FY 2023, DHS/FEMA is requiring that at least 35% of grant funding appropriated under HSGP is used for LETPA. DHS/FEMA meets this requirement, in part, by requiring all recipients allocate at least 35% of the combined HSGP funds allocated under SHSP and UASI towards LETPAs, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 35% LETPA allocation may be met by funding projects in any combination of the six National Priority Areas identified above and any other investments. The 35% LETPA allocation requirement is in addition to the 80% pass-through requirement to local units of government and tribes, referenced below. The Preparedness Grants Manual and Information Bulletin (IB) 473 include additional information on project selection considerations and allowable activities for LETPA investments. Also see Section D.14.f “Allowable Costs Matrix.”
The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland, to thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is prepared to identify, prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use as LETPA-focused funds.

Also, where capabilities are shared with the protection mission area, the National Protection Framework activities are also eligible. All other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator.

To ensure that DHS/FEMA’s policy guidance on the use of LETPA funds reflects the evolving threat environment, is responsive to stakeholder feedback, is clear and easy to understand, and is applied consistently across grant recipients, DHS/FEMA will issue additional guidance through an Information Bulletin for the FY 2023 HSGP. This guidance will provide applicants and recipients further clarification on how to account for LETPA activities. It will also provide clarification on what should be included in the investment justifications, best practices for submitting investment justifications for LETPA claimed activities, as well as information on how to distinguish LETPA activities from others. The Information Bulletin will be issued concurrently or soon after the release of this NOFO.

In support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. For more information about operational overtime costs, see Section D.14.f of this NOFO and the Preparedness Grants Manual.

4. Cost Share or Match

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There is no cost share or match requirement for the FY 2023 HSGP.

D. Application and Submission Information

1. Key Dates and Times
a. Application Start Date: 02/27/2023
b. Application Submission Deadline: 05/18/2023 at 5 p.m. ET All applications must be received by the established deadline.

The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of their submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled “Timely Receipt Requirements and Proof of Timely Submission” in Section D of this NOFO.

FEMA will not review applications that are received after the deadline or consider these late applications for funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’s control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award.

Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline. Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. “Timely notification” means prior to the application deadline and within 48 hours after the applicant became aware of the issue.

A list of FEMA contacts can be found in Section G of this NOFO, “DHS Awarding Agency Contact Information.” For additional assistance using the ND Grants System, please contact the ND Grants Service Desk at (800) 865-4076 or [email protected]. The ND Grants Service Desk is available Monday through Friday, 9:00 AM – 6:00 PM Eastern Time (ET).

For programmatic or grants management questions, please contact your Preparedness Officer or Grants Management Specialist. If applicants do not know who to contact, please contact the Centralized Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by e-mail at [email protected], Monday through Friday, 9:00 AM – 5:00 PM ET. c. Anticipated Funding Selection Date: No later than 07/21/2023 d. Anticipated Award Date: No later than 09/30/2023 e. Other Key Dates
Event Suggested Deadline for Completion
Initial registration in SAM.gov
includes UEI issuance
Four weeks before actual submission deadline

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2. Agreeing to Terms and Conditions of the Award
By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package
See the Preparedness Grants Manual for requesting and submitting an application.

Initial applications are processed through the Grants.gov portal. Final applications are completed and submitted through FEMA’s Non-Disaster Grants (ND Grants) System.

Application forms and instructions are available at Grants.gov. To access these materials, go to http://www.grants.gov.

4. Requirements: Obtain a Unique Entity Identifier (UEI) and Register in the System for Award Management (SAM)
Each applicant, unless they have a valid exception under 2 CFR 25.110, must:
1) Be registered in SAM.gov before application submission; 2) Provide a valid Unique Entity Identifier (UEI) in its application; and 3) Continue to always maintain an active System for Award Management (SAM) registration with current information during the Federal Award process if selected for award.

5. Steps Required to Obtain a Unique Entity Identifier, Register in the System for Award Management (SAM), and Submit an Application
Applying for an award under this program is a multi-step process and requires time to complete. Applicants are encouraged to register early as the registration process can take four weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines.

Please review the table above for estimated deadlines to complete each of the steps listed.

Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding.

To apply for an award under this program, all applicants must:

Event Suggested Deadline for Completion
Obtaining a valid Employer
Identification Number (EIN) Four weeks before actual submission deadline Creating an account with login.gov Four weeks before actual submission deadline Registering in SAM or updating SAM
registration Four weeks before actual submission deadline Registering in Grants.gov Four weeks before actual submission deadline Registering in ND Grants Four weeks before actual submission deadline Starting application in Grants.gov One week before actual submission deadline Submitting application in Grants.gov Three days before actual submission deadline Submitting the final application in
ND Grants By the submission deadline

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a. Apply for, update, or verify their Unique Entity Identifier (UEI) number from SAM.gov and Employer Identification Number (EIN) from the Internal Revenue Service; b. In the application, provide an UEI number;
c. Have an account with login.gov;
d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;
e. Create a Grants.gov account;
f. Add a profile to a Grants.gov account;
g. Establish an Authorized Organizational Representative (AOR) in Grants.gov; h. Register in ND Grants
i. Submit an initial application in Grants.gov;
j. Submit the final application in ND Grants, including electronically signing applicable forms; and
k. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant’s immediate and highest-level owner and subsidiaries, as well as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

Specific instructions on how to apply for, update, or verify an UEI number or SAM registration or establish an AOR are included below in the steps for applying through Grants.gov.

Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable SAM requirements. Therefore, an applicant’s SAM registration must be active not only at the time of application, but also during the application review period and when FEMA is ready to make a federal award. Further, as noted above, an applicant’s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that prevents it from obtaining an UEI number
and completing SAM registration prior to
receiving a federal award, the applicant must notify FEMA as soon as possible by contacting [email protected] and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has decided to make an award, the applicant will be required to obtain an UEI number, if applicable, and complete SAM registration within 30 days of the federal award date.

6. Electronic Delivery

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DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires applicants to submit their applications online through Grants.gov, depending on the funding opportunity.

For this funding opportunity, FEMA requires applicants to submit initial applications through Grants.gov and a final application through ND Grants.

7. How to Register to Apply through Grants.gov
For information on how to register to apply through Grants.gov, please see the Preparedness Grants Manual.

8. How to Submit an Initial Application to FEMA via Grants.gov Standard Form 424 (SF-424) is the initial application for this NOFO.

Grants.gov applicants can apply online using a workspace. A workspace is a shared, online environment where members of a grant team may simultaneously access and edit different web forms within an application. For each Notice of Funding Opportunity, you can create individual instances of a workspace. Applicants are encouraged to submit their initial applications in Grants.gov at least seven days before the application deadline.

In Grants.gov, applicants must submit the following forms:

SF-424, Application for Federal Assistance; and
Grants.gov Lobbying Form, Certification Regarding Lobbying.

For further information on how to submit an initial application via Grants.gov, please see the Preparedness Grants Manual.

9. Submitting the Final Application in ND Grants
After submitting the initial application in Grants.gov, eligible applicants will be notified by FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement or, at the latest, seven days before the application deadline. Early registration will allow applicants to have adequate time to start and complete their applications.

Applicants needing assistance registering for the ND Grants system should contact [email protected] or (800) 865-4076. For step-by-step directions on using the ND Grants system and other guides, please see Non-Disaster Grants Management System | FEMA.gov.

In ND Grants, applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.10 of this NOFO, “Content and Form of Application Submission.” The Standard Forms (SF) are auto generated in ND Grants, but applicants may access these forms in advance through the Forms tab under

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the SF-424 family on Grants.gov. Applicants should review these forms before applying to ensure they have all the information required.

For additional application submission requirements, including program-specific requirements, please refer to the subsection titled “Content and Form of Application Submission” under Section D of this NOFO.

10. Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the AOR role who submitted the application in Grants.gov will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of its initial application. This notification does not serve as proof of timely submission, as the application is not complete until it is submitted in ND Grants. Applicants can also view the ND Grants Agency Tracking Number by accessing the Details tab in the submitted workspace section in Grants.gov, under the Agency Tracking Number column. Should the Agency Tracking Number not appear, the application has not yet migrated from Grants.gov into the ND Grants System. Please allow 24 hours for your ND Grants application tracking number to migrate.

All applications must be received in ND Grants by 5:00 PM ET on the application deadline.

Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a system-generated email to confirm receipt.

11. Content and Form of Application Submission
a. Standard Required Application Forms and Information
The following forms or information are required to be submitted in either Grants.gov or ND Grants. The Standard Forms (SF) are submitted either through Grants.gov, through forms generated in ND Grants, or as an attachment in ND Grants. Applicants may also access the SFs at SF-424 Family | Grants.gov.

I. G RANTS.GOV
SF-424, Application for Federal Assistance, initial application submitted through Grants.gov
Grants.gov Lobbying Form, Certification Regarding Lobbying, submitted through Grants.gov
II. ND GRANTS
SF-424A, Budget Information (Non-Construction), submitted via the forms generated by ND Grants
o For construction under an award, submit SF-424C, Budget Information (Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424A
SF-424B, Standard Assurances (Non-Construction), submitted via the forms generated by ND Grants

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o For construction under an award, submit SF-424D, Standard Assurances (Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424B
SF-LLL, Disclosure of Lobbying Activities, submitted via the forms generated by ND Grants
Indirect Cost Agreement or Proposal, submitted as an attachment in ND Grants if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal. If the applicant does not have or is not required to have an indirect cost rate agreement or proposal, please see Section D.13 of this NOFO, “Funding Restrictions and Allowable Costs,” for further information regarding allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be available, or contact the relevant FEMA staff identified in Section G of this NOFO, “DHS Awarding Agency Contact Information” for further instructions.

Generally, applicants have to submit either the non-construction forms (i.e., SF-424A and SF-424B) or construction forms (i.e., SF-424C and SF-424D), meaning that applicants that only have construction work and do not have any non-construction work need only submit the construction forms (i.e., SF-424C and SF-424D) and not the non-construction forms (i.e., SF-424A and SF-424B), and vice versa. However, applicants who have both construction and non-construction work under this program need to submit both the construction and non- construction forms.
b. Program-Specific Required Forms and Information
I. IJ DEVELOPMENT: SHSP AND UASI
As part of the FY 2023 HSGP application process for SHSP and UASI funds, applicants must develop formal IJs that address the proposed investments. Failure to fulfill all of the terms contained in this section will be considered by DHS/FEMA in its evaluation of the effectiveness of the IJs submitted to meet the minimum percent spend requirement for the National Priority Areas. Failure to sufficiently align projects to the National Priority Areas and meet the minimum percent spend requirement will result in funds being placed on hold until those issues are addressed.

FY 2023 SHSP and UASI applications must include one (1) IJ and at least one (1) respective project for each of the five National Priority Areas with a minimum spend requirement (Soft Targets/Crowded Places, Intelligence and Information Sharing, Countering Domestic Violent Extremism, Election Security, and Community Preparedness and Resilience) identified in this NOFO. Each of these IJs must also meet or exceed the minimum percent spend requirement based on the applicant’s SHSP and UASI allocation stated in this NOFO. All projects associated with the minimum spend of a National Priority Area must be submitted in the same IJ. SAAs may submit complete project- level information at the time of application but are not required to do so at the time of application. However, any SHSP or UASI application that does not include an IJ for each National Priority Area that meets the minimum spend requirement will have that funding placed on hold (up to the National Priority Area minimum percent and up to 30% of the total SHSP or UASI allocations) until those IJs and project-level details that sufficiently address the National Priority Areas are received and approved by DHS/FEMA.

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Each IJ must demonstrate how proposed investments:

Support terrorism preparedness; and
Support building capability and/or closing capability gaps or sustaining capabilities identified in the community’s THIRA/SPR process.

Each IJ must explain how the proposed investments will support the applicant’s efforts to:

Prevent a threatened or an actual act of terrorism;
Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness;
Protect citizens, residents, visitors, and assets against the greatest threats and hazards, relating to acts of terrorism; and/or
Respond quickly and equitably to save lives, protect property and the environment, and meet basic human needs in the aftermath of an act of terrorism or other catastrophic incidents.

If not included in the application, SHSP and UASI recipients must submit complete project-level information for each SHSP and UASI IJ as part of the Biannual Strategy Implementation Report (BSIR) due by January 30, 2024. This includes IJs for the National Priority Areas.

DHS/FEMA will evaluate the effectiveness of the projects submitted in support of the National Priority Areas, either at the time of application or as part of the December 2023 BSIR due January 30, 2024. DHS/FEMA will not reduce FY 2023 HSGP awards based on the effectiveness review but will work with recipients to ensure compliance with the National Priority Area requirements based on the results of the effectiveness review.

Recipients and subrecipients will not be permitted to expend funding under the National Priority Areas until the effectiveness of the proposed projects has been reviewed and confirmed by FEMA.

II. DEVELOPMENT OF INVESTMENTS AND PROJECTS: SHSP AND UASI Applicants must propose at least 5 and may include up to 12 investments.

Within each investment, applicants must propose at least one project to describe the activities they plan to implement with SHSP and UASI funds. There is no limit to the number of projects that may be submitted.

Required National Priority Area IJs must include the name of the priority in the investment name for easy identification.

All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including:
o Project name;
o Project description;
o Subrecipient name, if applicable;
o Recipient type (e.g., state or local);
o Project location (zip code of the primary location of the project);

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o Primary core capability the project supports;
o Whether the project activities are shareable and deployable; and o Which National Priority Area (if any) the project supports.

Projects should describe how the proposed investment supports building capability and/or closing capability gaps or sustaining capabilities identified in the THIRA/SPR process.

FEMA encourages states to use any DHS provided assessments, such as those performed by DHS’s Protective Security Advisors and Cybersecurity Advisors, when developing their IJs.

III. NATIONAL PRIORITY AREA INVESTMENTS: SHSP AND UASI
States are encouraged to review the Strategic Framework for Countering Terrorism and Targeted Violence when developing investments.

Soft Targets/Crowded Places (3%)
Soft targets and crowded places are increasingly appealing to terrorists and other violent extremist actors because of their relative accessibility and the large number of potential targets. This challenge is complicated by the prevalent use of simple tactics and less sophisticated attacks. Segments of our society are inherently open to the general public, and by nature of their purpose do not incorporate strict security measures. Given the increased emphasis by terrorists and other violent extremist actors to leverage less sophisticated methods to inflict harm in public areas, it is vital that the public and private sectors collaborate to enhance security of locations such as transportation centers, parks, restaurants, shopping centers, special event venues, polling places, and similar facilities.

The malicious use of unmanned aircraft systems poses a threat to the safety and security of the American people, communities, and institutions. Technologies to detect or mitigate unmanned aircraft systems are an allowable use under the HSGP in accordance with the Domestic Counter-Unmanned Aircraft Systems (UAS) National Action Plan. Recipients should ensure that, prior to the testing, acquisition, installation, or use of UAS detection and/or mitigation systems, they seek the advice of counsel experienced with both federal and state criminal, surveillance, and communications laws which may apply to the use of such technologies.

Given the increased risk to soft targets and crowded places, at least one investment must be in support of the state’s and high-risk urban area’s efforts to protect soft targets/crowded places. Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for soft targets/crowded places and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

States are also encouraged to engage DHS’ Protective Security Advisors’ security assessments of soft targets to ensure that recommendations from those assessments are taken into consideration when allocating grant funding.

Additional resources and information regarding securing soft targets and crowded places are available through the Cybersecurity and Infrastructure Security Agency and the National Institute of Standards and Technology.

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Information and Intelligence Sharing (3%)
Effective homeland security operations rely on access to, analysis of, and the timely sharing of open source, unclassified, and classified information, suspicious activity reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately identify, assess, and mitigate a wide array of threats against the United States, including terrorism, threats to life, targeted violence, and other threats within the DHS mission space. Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal, state, local, tribal, and territorial governments and private sector partners. Cooperation and information sharing among state, local, tribal, territorial, and federal partners across all areas of the homeland security enterprise, including counterterrorism, while upholding privacy, civil rights, and civil liberties protections, is critical to homeland security operations and the prevention of, preparation for, protection against, and response to acts of terrorism, and other threats to life and criminal acts of targeted violence. Counterterrorism includes both international and domestic terrorism, cybersecurity, border security, transnational organized crime, immigration enforcement, economic security, and other areas.

Given the importance of information sharing and collaboration to effective homeland security solutions, at least one investment must be in support of the state’s and high-risk urban area’s efforts to enhance information sharing and cooperation with DHS and other federal agencies. As noted above, this requirement must include at least one dedicated fusion center project. Additional instructions on development of the fusion center project can be found below. Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the investment and a culture of national preparedness. Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for information sharing and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

Additional resources and information regarding collaboration and information sharing are available through the Department’s Office of Intelligence and Analysis.

Domestic Violent Extremism (3%)
As stated in the Homeland Threat Assessment October 2020, domestic violent extremists, including ideologically motivated lone offenders and small groups, present the most persistent and lethal terrorist threat to the Homeland. These violent extremists capitalize on social and political tensions, which have resulted in an elevated threat environment.

They utilize social media platforms and other technologies to spread violent extremist ideologies that encourage violence and influence action within the United States. The COVID-19 pandemic has further created an environment that may lead to accelerated mobilization to targeted violence and/or radicalization to domestic terrorism, including leveraging lawful protests to incite violence, intimidate targets, and promote their violent extremist ideologies.

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Given the rise of domestic violent extremism in recent years, at least one investment must be in support of the state’s and high-risk urban area’s efforts to combat the rise, influence, and spread of domestic violent extremism. Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for domestic violent extremism and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

Additional resources and information regarding domestic violent extremism are available through Center for Prevention Programs and Partnerships | Homeland Security (dhs.gov).

Cybersecurity (no minimum percent)
Today’s world is more interconnected than ever before, but with increased connectivity comes increased risk of our adversaries, including terrorists, exploiting cyber vulnerabilities and weaknesses to disrupt our way of life. While not required, applicants are encouraged to submit an investment related to their ongoing or near-term high priority cybersecurity projects. The investment will be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments. Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to preventing, preparing for, protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2023 HSGP grant awards will be required to complete the 2023 Nationwide Cybersecurity Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The Chief Information Officer (CIO), Chief Information Security Officer (CISO), or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2-3 hours to complete. The 2023 NCSR is estimated to be open from October 2023 through February 2024.

The NCSR is an annual requirement for recipients and subrecipients of HSGP funds and is taken once for each fiscal year award. Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In such cases, such subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by the pass-through entity. Although not required by SLTTs that did not receive HSGP funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please see IB 439.

Additional resources and information regarding cybersecurity and cybersecurity performance goals are available through the Cybersecurity and Infrastructure Security Agency, Cross-Sector Cybersecurity Performance Goals | CISA, and the National Institute of Standards and Technology.

Community Preparedness and Resilience (3%)
Community organizations are the backbones of American civic life, both during “blue skies” and in the aftermath of terrorist attacks. Community organizations, such as

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homeless shelters, food banks, public libraries, faith-based institutions, and nonprofit medical providers must have the capabilities to withstand acts of terrorism and provide essential services, especially to members of underserved communities, in the aftermath of an attack. In addition, individual citizens and volunteer responders, such as Community Emergency Response Teams, are often the first on the scene after a terrorist attack. The ability of these volunteers to provide assistance to their fellow citizens prior to the arrival of professional first responders is paramount to a community’s resilience. FEMA’s 2022 National Household Survey recorded a 4% decline in the number of Americans that have taken at least three preparedness actions to bolster individual and household resilience. In addition, the COVID-19 pandemic has placed a significant burden on community-based organizations such as homeless shelters, food banks, public libraries, faith-based institutions, and nonprofit medical providers to continue to provide key services during and after disasters, including acts of terrorism. This National Priority Area will bolster community preparedness and resilience by investing in local, community-driven capabilities.

Additionally, equity in emergency management requires proactively prioritizing actions that reinforce cultural competency, accessibility, and inclusion, as well as reflect the historical context of specific groups of people. To that end, states, territories, and high- risk urban areas are strongly encouraged to explore how SHSP- and UASI-funded activities can address the needs of underserved, at-risk communities to help ensure consistent and systematic, fair, just, and impartial treatment of all individuals before, during, and after a disaster.

The focus on equity and investing in strategies that meet the needs of underserved communities will strengthen the whole of community system of emergency management.

Substantial and ongoing prioritization of, and investment in, underserved communities is essential for the entire system to be effective and efficient. Engaging the whole community requires all members of the community to be part of the emergency management team, including representatives of underserved communities, diverse community members, social and community service groups and institutions, faith-based and disability advocacy groups, academia, professional associations, the private and nonprofit sectors, and government agencies that may not traditionally have been directly involved in emergency management. The whole community includes children; older adults; individuals with disabilities and others with access and functional needs; those from religious, racial, and ethnically diverse backgrounds; people with limited English proficiency; and owners of animals including household pets and service animals.

These factors underpin the requirement that at least one investment must be in support of the state’s and urban area’s efforts to address community preparedness and resilience.

Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for community preparedness and resilience and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

Additional resources and information regarding community preparedness and resilience are available through Individuals and Communities | FEMA.gov.

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Election Security (3%)
In January 2017, DHS designated the infrastructure used to administer the Nation’s elections as critical infrastructure. This designation recognizes that the United States’ election infrastructure is of such vital importance to the American way of life that its incapacitation or destruction would have a devastating effect on the country. Securing election infrastructure, ensuring its continued operation in the face of threats and harassment, advancing the safety of election officials, and ensuring an election free from foreign interference are national security priorities. Threats to election systems are constantly evolving, so defending these systems requires constant vigilance, innovation, and adaptation. As such, at least one investment must be in support of the state’s and high-risk urban area’s efforts to enhance physical election security and/or cyber election security. Additionally, the proposed investment must meet or exceed the FY 2023 national priority percentage for election security and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments.

The SAA must include the State’s Chief Election Official for all projects and matters related to the election security National Priority Area. Any activities proposed that could be used to suppress voter registration or turnout will not be approved.

Additional resources and information regarding election security are available through the Cybersecurity and Infrastructure Security Agency.

IV. DEVELOPMENT OF FUSION CENTER PROJECTS: SHSP AND UASI Each applicant must identify a fusion center project that will:

Indicate alignment to a designated Fusion Center; and
Provide both a brief narrative description and funding itemization for the proposed project activities that directly support the designated fusion center.

The descriptive narrative and the financial itemization should align improvement or sustainment requests with fusion center activities as they relate to the Fusion Center Performance Measures found in the Preparedness Grants Manual.

Sample Fusion Center Funding Itemization
A sample project description and funding itemization are below. For the itemized projects, clearly identify the anticipated fusion center performance improvement or sustainment as a result of the proposed funding.

The X Fusion enhancement project will fund:

Salaries, benefits, and training for X number of Fusion Center intelligence analysts Travel costs associated with fusion center analyst training This project will directly sustain the Center’s current capabilities and performance and directly aligns with performance measures 2023.XXX
We anticipate seeing an improvement in the quality and quantity of analytic production and responses to requests for information as a direct result of the funding of this project

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The funding itemization for a fusion center project should include the amount and percent of each relevant solution area. As an example:

Solution Area and Amount of Proposed
Funding
Percent of Proposed
Funding
Planning: $10,000 2%
Organization: $200,000 48%
Equipment: $200,000 48%
Training: $10,000 2%
Exercises: $0 0%
Total: $420,000 100%
V. COMPLETING IJS IN THE GRANT REPORTING TOOL (GRT): SHSPAND UASI In the Related Documents section of the Grants.gov posting, applicants can find the IJ template and instructions for collecting the required information for investments and projects.

Additionally, applicants should utilize the Project Worksheet located in Grants.gov posting to assemble the information required for each project, which will facilitate the input of that information into the GRT.

Applicants must ensure the appropriate National Priority Area “Investment Type” (Overview Tab – Investment Information Section) is selected for the corresponding National Priority Area.

VI. DEVELOPMENT OF CONCEPT OF OPERATIONS FOR OPSG
As part of the FY 2023 OPSG application process, each eligible local unit of government at the county or federally recognized tribal government level must develop a strategic plan called a Concept of Operations (CONOP)/Application, which is a formal proposal of action to address a specific situation and forms the basis for Operations Orders, in coordination with state and federal law enforcement agencies, to include, but not limited to CBP/USBP.

CONOPs that are developed at the county level should be inclusive of city, county, tribal, and other local law enforcement agencies that are eligible to participate in OPSG operational activities, and the CONOP/Application should describe participating agencies in the Executive Summary.

CONOP/Application details should include the names of the agencies, points of contact, and individual funding requests. All CONOPs/Applications must be developed in collaboration with the local USBP sector office, the SAA, and the local unit of government. Requests for funding in CONOPs/Applications must be based on risks and the operational enforcement support requirements of its corresponding USBP Sector, as well as the national priorities identified below. USBP Sector offices will forward the CONOPs to USBP Headquarters for vetting and coordination. Applicants will forward corresponding OPSG Applications to the SAA for submission to FEMA. USBP Headquarters will reconcile all submitted CONOPs with the OPSG Applications. FEMA will review and evaluate all CONOPs and OPSG Applications and funding will be allocated based on the review and selection criteria identified in this NOFO.

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OPSG Applicants will be required to clearly articulate and identify how the CONOPs will address the national priority identified below:

Information and Intelligence Sharing and Cooperation
Effective border security operations rely on access to, analysis of, and the timely sharing of open source, unclassified, and classified information, suspicious activity reports, tips/leads, and actionable intelligence on indicators and behaviors to accurately identify, assess, and mitigate a wide array of threats against the United States, including terrorism, threats to life, targeted violence, and other threats within the DHS mission space.

Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. One critical, statutorily required mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including both international and domestic terrorism, cybersecurity, transnational organized crime, economic security, border security, immigration enforcement, and other areas, while upholding privacy, civil rights and civil liberties protections, is critical to homeland security operations and the prevention of, preparation for, protection against, and responding to acts of terrorism, and other threats to life and criminal acts of targeted violence.

Given the importance of information sharing and collaboration to effective homeland security solutions, the CONOP must support the recipient’s efforts to enhance information sharing and cooperation with DHS and other federal agencies. Applicants must justify persuasively how they will contribute to the information sharing and collaboration purposes of the OPSG program and a culture of national preparedness.

Additional resources and information regarding collaboration and information sharing are available through the Department’s Office of Intelligence and Analysis.

VII. DETAILED Budget
Applicants must provide budget summary worksheets for all funds requested at the time of application. The budget summary worksheets must be complete, reasonable, and cost- effective in relation to the proposed project and should provide the basis of computation of all project-related costs (including management and administrative costs) and any appropriate narrative. FEMA must be able to thoroughly evaluate the projects being submitted based on the information provided. FEMA must be able to determine how much funding is being passed through to subrecipients for each sub-program (UASI, SHSP, OPSG). Consequently, applicants must provide an appropriate level of detail within the budget summary worksheets to clarify what will be purchased and spent. Sample budget summary worksheets are available on the grants.gov posting for the HSGP in the Related Documents tab and may be used as a guide to assist applicants in the preparation of budgets and budget narratives.

12. Other Submission Requirements
Fusion Center Investments

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Of the proposed SHSP- and UASI-funded investments, one single project must be in support of a designated fusion center. Recipients must coordinate with the fusion center when developing a fusion center project prior to submission. See additional information on how to develop the fusion center projects below and in the Preparedness Grants Manual.

Emergency Communications Investments
All emergency communications investments must describe how such activities align with needs identified in their Statewide Communication Interoperability Plan (SCIP). Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide Interoperability Governing Body (SIGB) when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. Effective project alignment will require advance coordination with the SWIC and consultation with governing bodies such as the SIGB or Statewide Interoperability Executive Committee, as they serve as the primary steering group for the statewide interoperability strategy. Additionally, recipients should consult subject matter experts serving on governance bodies, such as broadband experts, chief information officers, representatives from utilities, or legal and financial experts, when developing proposals. The investment name must include the words “emergency communications” to easily identify any emergency communications investments.

13. Intergovernmental Review
An intergovernmental review may be required. Applicants must contact their state’s Single Point of Contact (SPOC) to comply with the state’s process under Executive Order 12372 (See Executive Orders | National Archives and Intergovernmental Review (SPOC List) (whitehouse.gov)).

14. Funding Restrictions and Allowable Costs
All costs charged to awards covered by this NOFO must comply with the Uniform Administrative Requirements, Cost Principles, and Audit Requirements at 2 C.F.R. Part 200, unless otherwise indicated in the NOFO, the terms and conditions of the award, or the Preparedness Grants Manual. This includes, among other requirements, that costs must be incurred, and products and services must be delivered, within the period of performance of the award. See 2 C.F.R. § 200.403(h) (referring to budget periods, which for FEMA awards under this program is the same as the period of performance).

Federal funds made available through this award may be used for the purpose set forth in this NOFO, the Preparedness Grants Manual, and the terms and conditions of the award and must be consistent with the statutory authority for the award. Award funds may not be used for matching funds for any other federal awards, lobbying, or intervention in federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the Federal Government or any other government entity. See the Preparedness Grants Manual for more information on funding restrictions and allowable costs. a. Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services

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Recipients and subrecipients of FEMA federal financial assistance are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute – as it applies to FEMA recipients, subrecipients, and their contractors and subcontractors – prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons.

Guidance is available at Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services, FEMA Policy #405-143-1, or superseding document.

Additional guidance is available at Contract Provisions Guide: Navigating Appendix II to Part 200 - Contract Provisions for Non-Federal Entity Contracts Under Federal Awards (fema.gov).

Effective August 13, 2020, FEMA recipients and subrecipients may not use any FEMA funds under open or new awards to:

Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;
Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system; or Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

I. R EPLACEMENT EQUIPMENT AND SERVICES
FEMA grant funding may be permitted to procure replacement equipment and services impacted by this prohibition, provided the costs are otherwise consistent with the requirements of the NOFO and the Preparedness Grants Manual.

II. D EFINITIONS
Per section 889(f)(2)-(3) of the FY 2019 NDAA and 2 C.F.R. § 200.216, covered telecommunications equipment or services means:
i. Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, (or any subsidiary or affiliate of such entities); ii. For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

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iii. Telecommunications or video surveillance services provided by such entities or using such equipment; or
iv. Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the People’s Republic of China.

Examples of the types of products covered by this prohibition include phones, internet, video surveillance, and cloud servers when produced, provided, or used by the entities listed in the definition of “covered telecommunications equipment or services.” See 2 C.F.R. § 200.471. b. Pre-Award Costs
Pre-award costs are allowable only with the prior written approval of DHS/FEMA and as included in the award agreement. To request pre-award costs, a written request must be included with the application, signed by the AOR of the entity. The letter must outline what the pre-award costs are for, including a detailed budget break-out of pre-award costs from the post-award costs, and a justification for approval.

c. Management and Administration (M&A) Costs
M&A costs are allowed. Recipients may use a maximum of up to 5% of HSGP funds awarded for their M&A, and any funds retained are to be used solely for M&A purposes associated with the HSGP award. Subrecipients may also use a maximum of up to 5% of the funding passed through by the state solely for M&A purposes associated with the HSGP award. M&A activities are those directly relating to the management and administration of HSGP funds, such as financial management and monitoring. M&A expenses must be based on actual expenses or known contractual costs. M&A requests that are simple percentages of the award, without supporting justification, will not be allowed or considered for reimbursement.

M&A costs are not operational costs. They are the necessary costs incurred in direct support of the grant or as a result of the grant and should be allocated across the entire lifecycle of the grant. Examples include preparing and submitting required programmatic and financial reports, establishing and/or maintaining equipment inventory, documenting operational and equipment expenditures for financial accounting purposes, responding to official informational requests from state and federal oversight authorities, including completing the Civil Rights Evaluation Tool as required by DHS, and grant performance measurement or evaluation activities. Please see the Preparedness Grants Manual for additional information on direct costs.

Recipients or subrecipients may apply or credit M&A funding toward the recipient’s requirement to allocate funding toward the National Priority Areas. For example, if a recipient spends $5,000 to manage or administer its funding dedicated toward its soft targets/crowded places investment, the recipient may credit that funding toward its requirement to allocate at least 3% of its award to the enhancing the protection of soft targets and crowded places National Priority Area.

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A state’s HSGP funds for M&A calculation purposes includes the total of its SHSP, UASI, and OPSG awards. While the SAA may retain up to 5% of this total for M&A, the state must still ensure that all subrecipient award amounts meet the mandatory minimum pass-through requirements that are applicable to each HSGP program. To meet this requirement, the percentage of SHSP and UASI funds passed through to local or tribal jurisdictions must be based on the state’s total HSGP award prior to withholding any M&A.

In retaining these funds, states may retain a maximum of 2.5% of the OPSG allocation, which must be withheld from the pass-through to each subrecipient county or tribe in an equal percentage. The SAA may also retain additional funding from its SHSP award to manage and administer the OPSG award, but that additional amount is also capped at an amount equal to 2.5% of the OPSG award. Examples applying this principle:

SAA 1:

Total award: $6,000,000
SHSP: $1,000,000 OPSG: $2,500,000 UASI: $2,500,000
M&A Maximum: $300,000 (5% of $6,000,000)
Maximum M&A for SHSP = $50,000
Maximum M&A for OPSG = $125,000. Of that amount, $62,500 (2.5%) may be retained from the OPSG allocation, and the other $62,500 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $50,000 available to manage the SHSP allocation.

Maximum M&A for UASI = $125,000
SAA 2:

Total award: $4,500,000
SHSP: $3,500,000 OPSG: $1,000,000
M&A Maximum: $225,000 (5% of $4,500,000)
Maximum M&A for SHSP = $175,000
Maximum M&A for OPSG = $50,000. Of that amount, $25,000 (2.5%) may be retained from the OPSG allocation, and the other $25,000 would come from the SHSP allocation. Any amount used to manage and administer OPSG that is charged to SHSP may be above and beyond the $175,000 available to manage the SHSP allocation.

HSGP recipients are also reminded that any M&A charged to a recipient’s or subrecipient’s UASI funding must be directly allocable to administration of the UASI grant program and cannot be used to cover M&A costs that are directly allocable to SHSP or OPSG funding.

Similarly, any M&A charged to a recipient’s or subrecipient’s SHSP or OPSG funding cannot be used to cover M&A costs directly allocable to UASI funding.

Please note, IB 365: Management and Administration Costs in the Homeland Security Grant Program and DHS/FEMA Policy 207-087-1 do not apply to awards made in FY 2023 under this NOFO. Please also reference IB 416 for additional clarification on OPSG M&A, but to the extent that there is any conflict between IB 416 and this NOFO, the requirements of this NOFO will apply to FY 2023 awards made under this NOFO.

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d. Indirect Facilities & Administrative (F&A) Costs
Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including 2 C.F.R. § 200.414. Applicants with a current negotiated indirect cost rate agreement that desire to charge indirect costs to an award must provide a copy of their negotiated indirect cost rate agreement at the time of application. Not all applicants are required to have a current negotiated indirect cost rate agreement. Applicants that are not required by 2 C.F.R.

Part 200 to have a negotiated indirect cost rate agreement but are required by 2 C.F.R. Part 200 to develop an indirect cost rate proposal must provide a copy of their proposal at the time of application. Applicants who do not have a current negotiated indirect cost rate agreement (including a provisional rate) and wish to charge the de minimis rate must reach out to the FEMA Grants Management Specialist for further instructions. Applicants who wish to use a cost allocation plan in lieu of an indirect cost rate must also reach out to the FEMA Grants Management Specialist for further instructions. Post-award requests to charge indirect costs will be considered on a case-by-case basis and based upon the submission of an agreement or proposal as discussed above or based upon on the de minimis rate or cost allocation plan, as applicable.

e. Funds Transfer Restrictions
The recipient is prohibited from transferring funds between programs (includes SHSP, UASI, and OPSG). Recipients can submit an investment/project where funds come from multiple funding sources (e.g., SHSP and UASI), however, recipients are not allowed to divert funding from one program to another due to the risk-based funding allocations, which were made at the discretion of DHS/FEMA.

f. Other Direct Costs
I. PLANNING
Planning costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

II. ORGANIZATION
Organization costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

III. EQUIPMENT
Equipment costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

General Purpose Equipment
HSGP allows expenditures on general purpose equipment if it aligns to and supports one or more core capabilities identified in the Goal and has a nexus to terrorism preparedness.

General purpose equipment, like all equipment funded under the HSGP, must be sharable through the EMAC
3 and allowable under 6 U.S.C. § 609, and any other applicable provision of the Homeland Security Act of 2002, as amended. Examples of such general-purpose

3Except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time.

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equipment may include:

o Law enforcement/general use vehicles (OPSG only);
o Emergency medical services equipment and vehicles;
o Fire service equipment and vehicles, to include hose, pump accessories, and foam concentrate for specialized chemical/biological/radiological/nuclear/explosive (CBRNE) response;
o Interoperability of data systems, such as computer aided dispatch (CAD) and record management systems (RMS); and
o Office equipment for staff
4 engaged in homeland security program activity.

Controlled Equipment
For decades, the federal government has provided equipment to state, local, and tribal law enforcement agencies (LEAs) through federal grants. Some federal grant programs have assisted LEAs as they carry out their critical missions to keep the American people safe. The equipment acquired by LEAs through these programs includes administrative equipment, such as office furniture and computers. Some federal grant programs also may include military and military-styled equipment, firearms, and tactical vehicles provided by the federal government, including property covered under 22 C.F.R. Part 121 and 15 C.F.R. Part 774 (collectively, "controlled equipment").

However, not all equipment that is considered controlled equipment is allowable under the HSGP. As noted in Section B of FEMA Policy 207-22-0002, Prohibited or Controlled Equipment Under FEMA Awards, certain equipment is prohibited and is not allowable under HSGP. Grant funds under this program may not be used for the purchase of equipment not approved by DHS/FEMA. For example, the purchase of tracked armored vehicles, camouflage uniforms, weapons, and weapons accessories, including ammunition, is generally not allowed with HSGP funds.
5 For some controlled equipment that is allowable under the HSGP, additional documentation, justifications, reviews, and approvals are required, including but not limited to proof of policies and procedures to safeguard individuals’ privacy, civil rights, and civil liberties.

Contact your Preparedness Officer if you have questions concerning HSGP requirements for controlled equipment requests.

Grant funds under this program must comply with the aforementioned FEMA Policy 207- 22-0002, Prohibited or Controlled Equipment Under FEMA Awards. As per this FEMA Policy, excepted or controlled equipment must remain in the possession of the original FEMA grant recipient and may not be transferred. The use of controlled equipment under a

4This applies to all homeland security personnel and is not limited to M&A staff, and costs are to be captured outside the cap on M&A costs.
5 FEMA issued Policy 207-22-0002 in response to Executive Order (EO) 14074, Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety, which President Joseph R. Biden issued on May 25, 2022. EO 14074 directs the DHS to prohibit the use of grant funding to purchase certain types of military equipment by state, local, tribal, and territorial law enforcement agencies and to comply with and implement the recommendations stemming from EO 13688, which established prohibited equipment and controlled equipment lists.

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Memorandum of Understanding or other regional sharing agreement (see Section D.6 of this FEMA Policy) does notconstitute a transfer of controlled equipment.

DHS/FEMA will continue to collaborate with federal agency partners to ensure that there is a consistent and reasonable approach to the restrictions placed on controlled equipment expenditures while continuing to support these investments when there is a justifiable need.

Further, DHS/FEMA will continue to maintain an awareness of the evolving policy developments related to controlled equipment expenditures and keep grant recipients up to date on future developments.

IV. TRAINING
Training costs are allowed under this program. Please see the Preparedness Grants Manual for more information. Recipients are encouraged to consider tuition-free courses offered by FEMA first, before investing in training. For more information and a catalog of courses please refer to the National Preparedness Course Catalog at NTED.

V. EXERCISES
Exercise costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

VI. PERSONNEL
Personnel hiring, overtime, and backfill expenses are permitted under this grant to perform allowable HSGP planning, organization, training, exercise, and equipment activities. Under OPSG, overtime costs are allowable only in so far as they meet the intent of the program.

All recipients and subrecipients of HSGP funds, including SHSP, UASI, and OPSG allocations, may not use more than 50% of their awards to pay for personnel activities unless a waiver is approved by FEMA. For more information on the 50% personnel cap, please see FEMA IB 421b, Clarification on the Personnel Reimbursement for Intelligence Cooperation and Enhancement of Homeland Security Act of 2008 (Public Law 110-412) – the PRICE Act. Please see the Preparedness Grants Manual for more information.

VII. OPERATIONAL OVERTIME
Operational overtime costs are allowed under this program. Prior to use of funds for operational overtime, recipients must receive approval from DHS/FEMA. Operational overtime costs are also subject to the 50% personnel cap. For more information on the 50% personnel cap, please see FEMA IB 421b. For more information about operational overtime costs for SHSP, UASI, and OPSG, please see the Preparedness Grants Manual.

Operational Overtime Costs for SHSP and UASI
As stated in the Preparedness Grants Manual, in support of efforts to enhance capabilities for detecting, deterring, disrupting, and preventing acts of terrorism and other catastrophic events, operational overtime costs are allowable for increased protective security measures at critical infrastructure sites or other high-risk locations and to enhance public safety during mass gatherings and high-profile events. SHSP or UASI funds may be used to support select operational expenses associated with increased security measures in the authorized categories in the authorized categories outlined in the Preparedness Grants Manual. FEMA retains the

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discretion to approve other types of requests that do not fit within one of these categories.

Except for an elevated National Terrorism Advisory (NTAS) alert, SHSP or UASI funds may only be spent for operational overtime costs upon prior written approval by FEMA.

Post-event operational overtime requests will only be considered on a case-by-case basis, where it is demonstrated that exigent circumstances prevented submission of a request in advance of the event or activity.

Operational Overtime Costs for OPSG
As stated in the Preparedness Grants Manual, OPSG funds should be used for operational overtime costs associated with law enforcement activities in support of border law enforcement agencies for enhanced border security. Overtime shall be reimbursed consistent with the non-federal entity’s overtime policy and the requirements as stated in the Preparedness Grants Manual.

VIII. TRAVEL
Domestic travel costs are allowed under this program, as provided for in this NOFO and in the Preparedness Grants Manual. International travel is not an allowable cost under this program unless approved in advance by DHS/FEMA.

IX. CONSTRUCTION AND RENOVATION
Construction and renovation costs to achieve capability targets related to preventing, preparing for, protecting against, or responding to acts of terrorism are allowed under this program. For construction and renovation costs to be allowed, they must be specifically approved by DHS/FEMA in writing prior to the use of any program funds. Limits on the total amount of grant funding that may be used for construction or renovation may apply.

Additionally, recipients are required to submit SF-424C and SF-424D.

All proposed construction and renovation activities must undergo an Environmental Planning and Historic Preservation (EHP) review, including approval of the review from FEMA, prior to undertaking any action related to the project. Failure of a grant recipient to meet these requirements may jeopardize Federal funding. Please see the Preparedness Grants Manual for more information.

X. MAINTENANCE AND SUSTAINMENT
Maintenance- and sustainment-related costs, such as maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees, are allowable. Please see the Preparedness Grants Manual for more information.

XI. CRITICAL EMERGENCY SUPPLIES
Critical emergency supplies are allowed under this program. Please see the Preparedness Grants Manual for more information.

XII. SECURE IDENTIFICATION
Secure Identification costs are allowed under this program. Please see the Preparedness Grants Manual for more information.

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Allowable Cost Matrix
The following matrix provides allowable cost activities that fall under each of the cost categories noted above. Recipients and subrecipients must follow all applicable requirements in 2 C.F.R.

Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. HSGP funds may be used to cover the costs for evaluating the impact of these grants on the state or urban area’s core capabilities and capability gaps. This list is not exhaustive, therefore, if there are any questions regarding allowable costs, please contact the appropriate HQ FEMA Preparedness Officer. For additional information on allowable costs, see the Preparedness Grants Manual.

Allowable Program Activities SHSP UASI OPSG
Allowable Planning Costs
Developing hazard/threat-specific annexes Y Y N
Developing and implementing homeland security support programs and adopting ongoing DHS/FEMA national initiatives Y Y N
Developing related terrorism and other catastrophic event prevention activities Y Y N Developing and enhancing plans and protocols Y Y N
Developing or conducting assessments Y Y N
Hiring of full- or part-time staff or contract/consultants to assist with planning, engagement, and volunteer management activities Y Y N
Materials required to conduct planning, engagement, and volunteer management activities Y Y N
Travel/per diem related to planning, engagement, and volunteer management activities Y Y Y Overtime and backfill costs (in accordance with operational Cost Guidance) Y Y Y Issuance of Western Hemisphere Travel Initiative-compliant Tribal identification cards Y N N Activities to achieve planning inclusive of people with disabilities and others with access and functional needs and limited English proficiency. Y Y N Coordination with Citizen Corps Councils for public information/education and development of volunteer programs Y Y N
Coordination and material support to Citizen Corps Councils and local firehouses for the establishment, training and maintenance of CERTs Y Y N Update governance structures and processes and plans for emergency communications Y Y N Development, and review and revision of continuity of operations plans Y Y N Development, and review and revision of the THIRA/SPR and continuity of operations plans Y Y N
Developing or conducting equity assessments to address planning and preparedness disparities for historically underserved communities Y Y N Allowable Organizational Activities
Note: Personnel hiring, overtime, and backfill expenses are permitted under this grant only to the extent that such expenses are for the allowable activities within the scope of the grant.

Program management Y Y N
Development of whole community partnerships Y Y N
Structures and mechanisms for information sharing between the public and private sector Y Y N
Implementing models, programs, and workforce enhancement initiatives Y Y N

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Allowable Program Activities SHSP UASI OPSG
Tools, resources, and activities that facilitate shared situational awareness between the public and private sectors Y Y N
Operational support Y Y N
Utilization of standardized resource management concepts Y Y N Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS), or needs in resulting from a National Special Security Event Y Y N
Reimbursement for select operational expenses associated with increased security measures at critical infrastructure sites incurred (up to 50% of the allocation) Y Y Y Overtime for information, investigative, and intelligence sharing activities (up to 50% of theallocation)
Y Y Y
Hiring of new staff positions/contractors/consultants for participation in information/intelligence analysis and sharing groups or fusion center activities (up to 50% of the allocation).

Y Y Y
Hiring or maintaining staff positions/contractors/consultants at SLTT levels to deliver community preparedness training, resources and material to schools, community-based organizations, faith-based institutions and local businesses.

Y Y N
Hiring or maintaining staff positions/contractors/consultants to create, support and maintain CERT or Teen CERT Y Y N
Cost of migrating online services to the “.gov” domain Y Y N Allowable Equipment Categories
Personal Protective Equipment Y Y Y
Allowable Equipment Categories
Explosive Device Mitigation and Remediation Equipment Y Y N CBRNE Operational Search and Rescue Equipment Y Y N
Information Technology Y Y Y
Cybersecurity Enhancement Equipment Y Y N
Interoperable Communications Equipment Y Y Y
Detection Y Y Y
Decontamination Y Y N
Medical countermeasures Y Y Y
Power (e.g., generators, batteries, power cells) Y Y Y
CBRNE Reference Materials Y Y N
CBRNE Incident Response Vehicles Y Y N
Terrorism Incident Prevention Equipment Y Y Y
Physical Security Enhancement Equipment Y Y Y
Inspection and Screening Systems Y Y Y
Animal Care and Foreign Animal Disease Y Y N
CBRNE Prevention and Response Watercraft Y Y N
CBRNE Prevention and Response Unmanned Aircraft Y Y N
CBRNE Aviation Equipment Y Y N
CBRNE Logistical Support Equipment Y Y N
Intervention Equipment (e.g., tactical entry, crime scene processing) Y Y Y Critical emergency supplies Y Y N
General use vehicle acquisition, lease, and rental N N Y Specialized vehicle acquisition, lease, and rental Y Y Y Other Authorized Equipment Y Y Y
Allowable Training Costs
Overtime and backfill for emergency preparedness and response personnel attending DHS/FEMA-sponsored and approved training classes Y Y N

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Allowable Program Activities SHSP UASI OPSG
Overtime and backfill expenses for part-time and volunteer emergency response personnel participating in DHS/FEMA training Y Y N
Training workshops and conferences Y Y Y
Activities to achieve training inclusive of people with disabilities and others with access and functional needs and limited English proficiency Y Y N
Full- or part-time staff or contractors/consultants Y Y Y Travel Y Y Y
Supplies Y Y N
Instructor certification/re-certification Y Y N
Coordination with Citizen Corps Councils and CERT in conducting training exercises Y Y N Preparedness training for community preparedness initiatives and programs Y Y N Interoperable communications training Y Y N
Activities to achieve planning inclusive of people with limited English proficiency Y Y N Immigration enforcement training Y Y Y
Allowable Exercise Related Costs
Design, Develop, Conduct, and Evaluate an Exercise Y Y N Full- or part-time staff or contractors/consultants Y Y N Overtime and backfill costs, including expenses for part-time and volunteer emergency response personnel participating in DHS/FEMA exercises Y Y N Implementation of HSEEP Y Y N
Activities to achieve exercises inclusive of people with disabilities and others with access and functional needs Y Y N
Travel Y Y N
Supplies Y Y N
Interoperable communications exercises Y Y N
Allowable Exercise Related Costs
Activities to achieve planning inclusive of people with limited English proficiency Y Y N Allowable M&A Costs
Hiring of full- or part-time staff or contractors/consultants to assist with the management of the respective grant program, application requirements, and compliance with reporting and data collection requirements Y Y Y
Development of operating plans for information collection and processing necessary to respond to DHS/FEMA data calls Y Y Y
Overtime and backfill costs Y Y Y
Travel Y Y Y
Meeting related expenses Y Y Y
Authorized office equipment Y Y Y
Recurring expenses such as those associated with cell phones and faxes during the period of performance of the grant program Y Y N
Leasing or renting of space for newly hired personnel during the period of performance of the grant program Y Y N
Completing the Civil Rights Evaluation Tool Y Y Y
Conducting activities related to evaluating project effectiveness for HSGP-funded projects Y Y Y
LETPA Costs
Integration and interoperability of systems and data, such as CAD and RMS, to facilitate the collection, Y Y N
Maturation, enhancement, and sustainment of designated state and major Urban Area fusion centers, including information sharing and analysis, threat recognition, terrorist interdiction, and intelligence analyst training and salaries (subject to certain conditions) Y Y N

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Allowable Program Activities SHSP UASI OPSG
Regional counterterrorism training programs for small, medium, and large jurisdictions to exchange information and discuss the current threat environment, lessons learned, and best practices to help prevent, protect against, and mitigate acts of terrorism Y Y N
Coordination of regional full-scale training exercises (federal, state, and local law enforcement participation) focused on terrorism-related events Y Y N Law enforcement Chemical, Biological, Radiological, Nuclear, and high yield Explosives detection and response capabilities, such as bomb detection/disposal capability development, sustainment, or enhancement, including canine teams, robotics platforms, and x-ray technology
Y Y N
Coordination between fusion centers and other operational analytic, and investigative efforts Y Y N
Implementation, maintenance, and sustainment of the Nationwide Suspicious Activity Reporting Initiative Y Y N
Implementation of the "If You See Something, Say Something®" campaign Y Y N Increase physical security, through law enforcement personnel and other protective measures, by implementing preventive and protective measures at critical infrastructure locations
Y Y N
E. Application Review Information

1. Application Evaluation Criteria
a. Programmatic Criteria
I. RISK METHODOLOGY
The risk methodology determines the relative risk of terrorism faced by a given area considering the potential risk of terrorism to people, critical infrastructure, and economic security. The analysis includes, but is not limited to, threats from violent domestic extremists, international terrorist groups, and individuals inspired by terrorists abroad. See the Preparedness Grants Manual for additional information on the risk methodology.

NOTE: The THIRA/SPR process is separate from the risk methodology and its results do not affect grant allocations.

The Risk Methodology is used to inform allocations under HSGP. For more information on the SHSP, UASI, and OPSG allocation processes, please see Section B.1 of this NOFO, “Available Funding for the NOFO.”

II. APPLICATION EVALUATION CRITERIA
FEMA will evaluate the FY 2023 HSGP applications for completeness, adherence to programmatic guidelines, and anticipated effectiveness of the proposed investments.

FEMA’s review will include verification that each IJ and project:

Aligns with at least one core capability identified in the Goal; Demonstrates how investments support building capability and/or closing capability gaps or sustaining capabilities identified in the THIRA/SPR process; and Supports a NIMS-typed resource and whether those assets are deployable/shareable to support emergency or disaster operations per existing EMAC agreements.

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In addition to the above, FEMA will evaluate whether proposed projects are: 1) both feasible and effective at reducing the risks for which the project was designed; and 2) able to be fully completed within the three-year period of performance. FEMA will use the information provided in the application and after the submission of the first BSIR to determine the feasibility and effectiveness of a grant project. To that end, IJs should include:

An explanation of how the proposed project(s) will achieve objectives as identified in the SPR, including expected long-term impact where applicable, and which core capability gap(s) it helps to close and how;
A summary of the status of planning and design efforts accomplished to date (e.g., included in a capital improvement plan); and
A project schedule with clear milestones.

Recipients are expected to conform, as applicable, with accepted engineering practices, established codes, standards, modeling techniques, and best practices, and participate in the development of case studies demonstrating the effective use of grant funds, as requested.

FEMA will also review any submitted National Priority Area-aligned IJs and projects to ensure they meet the minimum spend requirements. Additional information on how the National Priority Area IJs and projects will be reviewed for effectiveness is included in the Review and Selection Process section below.
b. Financial Integrity Criteria
Prior to making a federal award, FEMA is required by 31 U.S.C. § 3354, as enacted by the Payment Integrity Information Act of 2019, Pub. L. No. 116-117 (2020); 41 U.S.C. § 2313; and 2 C.F.R. § 200.206 to review information available through any Office of Management and Budget (OMB)-designated repositories of governmentwide eligibility qualification or financial integrity information, including whether the applicant is suspended or debarred.

FEMA may also pose additional questions to the applicant to aid in conducting the pre-award risk review. Therefore, application evaluation criteria may include the following risk-based considerations of the applicant:

i. Financial stability;
ii. Quality of management systems and ability to meet management standards; iii. History of performance in managing federal award;
iv. Reports and findings from audits; and/or
v. Ability to effectively implement statutory, regulatory, or other requirements.

c. Supplemental Financial Integrity Criteria and Review Prior to making a federal award where the anticipated total federal share will be greater than the simplified acquisition threshold, currently $250,000:

i. FEMA is required to review and consider any information about the applicant, including information on the applicant’s immediate and highest-level owner, subsidiaries, and predecessors, if applicable, that is in the designated integrity