Agenda packet, regular meeting, first session — La Verne City Council, December 16, 2024 (part 2 of 2)

Chapter 2 - Study Area
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Location/Street Issue From
Manhole To Manhole
Peyton Rd Grease P22-142 P22-139
Alley north of PSF Grease P20-117 P20-114
Alley north of PSF Grease P20-113 P20-121
Alley e/o D, s/o Bonita Grease Q20-100 Q20-114
White Ave Grease Q23-104 Q23-101
Bianca St Grease P23-109 O23-109

Each of these noted hot spots receive maintenance on an as needed basis, but typically every three to six months. Grease generators are typically identified to be restaurants, which may suggest that individual grease interceptors are not functioning or being maintained as required. The City should consider implementing a program requiring each suspected business to improve their interceptor maintenance program or replace their equipment per Los Angeles County Code Title 20, Utilities, Division 2, Sanitary Sewers and Industrial Waste, as adopted by the City in 1989. The City should also consider updating its own Municipal Code to reference the most recent version of the County code.

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Planning and Design Criteria
Chapter 3 presents the various information contemplated in developing th is wastewater master plan. This background information includes a review of the City’s existing and updated General Plans, zoning maps, specific plans, population housing data, and oth er relevant sources of information. It also includes a discussion on specific flow generators that may be used to assess future wastewater flow potentials discussed in Chapter 6 . Lastly, recommended standards for wastewater design are identified.

This chapter specifically offers a description of the master plan study, including:
• Design period;
• Existing and planned land uses as indicated in General Plan; • Existing and projected populations; and
• Wastewater system design criteria.

3.1 Design Period
Master plans of this type and scope generally have an approximate planning horizon of 20 years. The design period for this Wastewater Master Plan and Capital Improvement Program (CIP) is from 2022-2042. It is closely aligned with the City’s General Plan planning horizon of 2040 as well as the 2035 planning horizon used in the City’s 2020 Water Master Plan.

3.2 General Plan
A General Plan is the foundation of local land use planning. These long-term policy documents outline a community’s vision for growth and development. In other words, the General Plan establishes the framework for development and as such, the policies established within the General Plan also serve to create the framework for any utility master plan, including this wastewater master plan. This chapter reviews the development projects and determines potential future wastewater requirements for the City based on that data.

The City of La Verne’s current General Plan was adopted in 1998 and includes chapters on land use, transportation, resource management, community facilities, and housing among others. In 2017, the City initiated a comprehensive update to its General Plan, which is presently being drafted. This 2017 update will include similar chapters or elements as the 1998 plan, such as land use, hazards, safety and noise, utilities and community services, and regulatory framework. However, as the 2017 General Plan update remains in draft form, preparation of this wastewater master plan will focus on the policies contained in the 1998 General Plan. Also, to ensure consistency with other planning documents, background information found in the City’s 2020 Water Master Plan was reviewed and incorporated into this document.

3.2.1 Existing Land Use
Land use is a key consideration in the development of this master plan. Land use types such as industrial, commercial, and residential all place varying demands on wastewater systems as do residential housing densities. As such, it is important to identify the varying land uses, both existing and planned, to determine potential wastewater flows and impacts to the City’s wastewater system.

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La Verne is a well -balanced, bedroom community with residential land uses account ing for about one-third of the existing land use. Single family residences represent approxima tely 28% of the City’s existing land area with total residential use estimated to be about 34% of the entire land area. Commercial and industrial land uses account for an additional 6% while community facilities and institutional uses occupy another 19%. Approximately 28% of the City’s land area is currently dedicated to open space, a number that has more than doubled during the 2000s.

Table 3.1 summarizes each of the existing land use categories by acreage.

Table 3.1 – Existing Land Usage by Acreage
Existing Land Use Acres* % of Total
Acres
Single Family
Residential
1,950 28%
Multifamily Residential 234 3%
Mobile Home 199 3%
Commercial 169 2%
Industrial 282 4%
Civic/Institutional 825 12%
Golf Course 278 4%
Open Space 1,944 28%
Airport 243 3%
Right of Way 841 12%
TOTAL 6,965 100%
*Acres were obtained from GIS data (Or City La Verne GIS Dataset, De Novo Planning Group 2017).

3.2.2 Future Land Use
Future land use is determined by the City’s 1998 General Plan as well as the availability of vacant land and properties suitable for redevelopment within the City. Table 3.2 summarizes the City’s existing 1998 General Plan land use designations by total acres at build out.

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Table 3.2 – 1998 General Plan Land Use Designations by Acreage Existing Land Use Acres* % of Total
Acres
Hillside Residential (0-2 du/ac) 639 9%
Low Density Residential (0-5 du/ac) 1,690 24%
Medium Density Residential (0-10
du/ac)
344 5%
High Density Residential (0-15 du/ac) 36 1%
Commercial/Business Park 356 5%
Industrial 126 2%
Community Facilities 987 14%
Open Space 2,034 29%
Right of Way (including freeway
corridor)
751 11%
TOTAL 6,963 100%
*Acres were obtained from GIS data (Or City La Verne GIS Dataset, De Novo Planning Group 2017).

The majority of the study area appears to be near buildout levels. However, as demonstrated in Table 3.2, residential land use categories have the potential to reach 2,709 acres, an increase of 326 acres beyond existing development. This suggests that resi dential growth within the study area could increase by 13% based upon land area alone.

The General Plan includes four subcategories for residential land use with each allowing varying densities. . A description of each category is summarized as follows:
• Hillside (0-2 DU/Ac): The Hillside potential maximum built -out area is 639 acres.

Within this designation, single -family units may be built up to a density of two dwelling units per acre. However, development in the Hillside designation is faced with constraints such as steep slopes, faults, landslides, fire danger, etc. Some areas within this category are not developable nor can this undevelopable area be calculated for density purposes. The Hillside residential category is subject to four (4) zoning designations of PR1/5 (1 du/5 ac), PR1D (1du/ac), PR2D (2 du/ac), and HDOZ (Hillside Development Overlay Zone). The population density for this category could range from zero to six (6) per acre, assuming an average household size of 2.75. • Low-Density (0 -5 DU/Ac): The Low -Density potential maximum built -out area is 1,690 acres. This category will permit single-family units at a density of 0-5 units per acre. The Low-Density residential category is subject to four (4) zoning designations of PR2D (2 du/ac), PR3D (3du/ac), PR4.5D (4.5 du/ac), and PR5D (5 du/ac).

Population density for this category could range from zero to 14 persons per acre, assuming an average household size of 2.75.
• Medium-Density (0-10 DU/Ac): The Medium -Density potential maximum built -out area is 344 acres. In addition to single family units, this category allows for the development of mobile homes, duplexes, and other attached dwellings. The Medium- Density residential category is subject to six (6) zoning plans of PR6A (6 du/ac), PR7A (7du/ac), PR7.5A (7.5 du/ac), PR8A (8 du/ac), PR10A (10du/ac), and MHP (Mobile

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Home Park Zone). Population density for this category could range from zero to 27 persons per acre, assuming an average household size of 2.75. • High-Density (0-15 DU/Ac): The High-Density potential maximum built -out area is 36 acres. According to the 2008-2014 Housing Element, there is an area of 19 acres that may be rezoned from PRA15 to PRA25 to accommodate additional residential dwellings of 25 attached units per acre. This categ ory is for multiple -family residential units and also provides for the development of duplexes and other attached dwelling units. The High-Density residential category is subject to one (1) zoning plan of PR15A (15 du/ac). Population density for this categ ory could range from zero to 41 persons per acre, assuming an average household size of 2.75.

Additional land use categories include:
• Commercial/Business Park: The Commercial/Business Park potential maximum built-out area is 356 acres. This category permit s retail commercial, office, light manufacturing, industrial, and mixed uses. The Commercial/Business Park category is subject to four (4) zoning plans of CPD (Commercial-Professional Development), C- M (Commercial Manufacturing), NC (Neighborhood Commercia l), and A -P (Administrative-Professional). Maximum lot coverage of 50 percent in permitted. • Industrial: The Industrial designation has a potential maximum built -out area of 136 acres. This category allows for more intense manufacturing and industrial uses than allowed in the commercial/business park areas of the City. The Industrial category is subject to two (2) zoning plans of PID (planned Industrial Development), and Industrial (SP84-12). Maximum lot coverage of 50 percent in permitted. • Community Facilit y/Freeway: The Community Facility/Freeway potential maximum built-out area is 987 acres. This category includes Schools, Senior Housing Units, the University of La Verne, Brackett Field, MWD’s properties, water/wastewater facilities, storm drains, librarie s, churches, and any special facilities unique to the City.
• Open Space: The Open Space potential maximum built -out area is 2,034 acres. This category includes City parks, utilities, easements, flood control channels, and some hillside areas that will remain undeveloped due to environmental and fire safety constraints. The Open Space category is subject to two (2) zoning plans of O (Official) and A-1 (Limited Agriculture).
• Right of Way. The Right -of-Way category inclu des 751 acres and includes the roadway network and the Foothill (210) Freeway.

Planning Districts/Neighborhoods
The 1998 General P lan divides the City into eight (8) Planning Districts/Neighborhoods as follows:
• Neighborhood O ne - North La Verne Hillsides : This District/F oothill Neighborhood contains 1,043 acres of residential uses and open space. Most development is single -family detached housing, on lots ranging from 10,000 to 15,000 square feet. The existing General P lan has identified significant single-family development for portions of this area. Development is faced with difficult

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circumstances such as steep slopes, faults, landslides, fire danger, etc. Individual site constraints combined to severely constrain density and, in some cases, prohibit development. The most recent development was completed under the Marshall Canyon Specific Plan.
• Neighborhood Two - North La Verne: This District/Neighborhood contains 1,334 acres. The developed portion is almost exclusively single -family residential. This District includes undeveloped natural oak woodland as well as the Live Oak Reservoir. Significant natural open space remains in this District. • Neighborhood Three - Northwest La Verne: This District/Neighborhood contains 277 acres. Development in this District may be limited by fire danger and geologic hazard as well as by the desire to protect natural terrain and views. Development in Northwest La Verne consists primarily of single -family homes constructed in the 1960s and 1970s.
• Neighborhood Four - Foxglen: This District/Neighborhood is located in the western portion of La Verne. It is the smallest District with just 127 acres. Foxglen is comprised of one small park and single-family homes.
• Neighborhood Five - Foothill Corridor : This District/Neighborhood contains 810 acres with a diversity of land uses, including residential development (single/multi-family and mobile ho mes), open space, recreation, and agriculture.

Additionally, there is commercial development along Foothill Boulevard which establishes the character of this District. It remains some vacant commercial land that may be developed in the future.
• Neighborhood Six - West La Verne: This District/Neighborhood contains 618 acres.

Adjacent to West La Verne is a pocket of unincorporated Los Angeles County land that is within the City’s sphere of influence. The most prominent feature of this District is the Metropoli tan Water District Weymouth Filtration Plant. Mobile home communities and a variety of single and multiple -family housing characterize the remainder of West La Verne.
• Neighborhood Seven - Lordsburg: This neighborhood includes most of the Lordsburg Historic District. The northern portion of this 788 acres’ neighborhood is dominated by community facilities. Lord sburg homes include both single and multiple-family units. Single -family homes characterize r esidential development in this District. Most of the development is managed under the Old Town and Lordsburg specific plans.
• Neighborhood Eight - South La Verne : This District/Neighborhood contains 891 acres and includes the greatest amount of vacant land in La Verne. The most prominent land use is the general aviation airport of Brackett Field. The La Verne Business Park occupies 100 acres north of the airport. This District includes other industrial uses. Residential development is limited. There is a community of mobile home parks in the east and scattered single-family residential development just south of Arrow Highway.

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3.2.3 Zoning Documents
The City’s General Plan provides general guidance for land use and density. However, zoning and associated documents such as specific plans provide more defined development regulations. The City’s 2016 Zoning Map includes 18 land use categories and 16 Specific Plans. Residential categories of varying density allowances comprise the majority of the land use types. These densities range from one dwelling unit per 5 acres to 15 dwelling units per acre. Other zoning categories include Agricultural, Commercial/Professional, Mobile Home Park, Official, Institutional, and Hillside Overlay Zone. The various zoning categories are shown in Table 3.3.

Table 3.3 – 2016 Zoning Map Designations
Zoning Designations
Agricultural
Planned Residential PR1/5D 1 D.U./5 Acres
Detached
Planned Residential PR1D 1 D.U./Acre Detached
Planned Residential PR2D 2 D.U./Acre Detached
Planned Residential PR3D 3 D.U./Acre Detached
Planned Residential PR4.5D 4.5 D.U./Acre
Detached
Planned Residential PR5D 5 D.U./Acre Detached
Planned Residential PR6D 6 D.U./Acre Detached
Planned Residential PR7D 7 D.U./Acre Detached
Planned Residential PR7.5D 7.5 D.U./Acre
Detached
Planned Residential PR8D 8 D.U./Acre Detached
Planned Residential PR10D 10 D.U./Acre
Detached
Planned Residential PR15D 15 D.U./Acre
Detached
Commercial/Professional District
Mobile Home Park
Official
Institutional
Hillside Overlay Zone

In addition to its general zoning designations, the City of La Verne has also adopted 16 specific plans. These plans are listed in Table 3.4.

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Table 3.4 – Adopted Specific Plans
Specific Plan Name Potential Number
of Dwelling Units
900 Bonita Ave. 0
Arrow Corridor 106
Emerald Collection 19
Emerald Ridge 2 33
Foothill Boulevard 437
La Verne Heights 186
Live Oak 328
Lordsburg 31
Marshall Canyon 184
Old Town La Verne Unknown
Puddingstone La
Venture 15
Puddingstone 231
Rancho Esperanza 19
Rancho La Verne 438
Sierra La Verne 142
Walnut Street 79

Redevelopment activities will likely account for most new development prospects as very little vacant land remains within the City. Most of this opportunity is expected to occur within the City’s central core based upon current zoning documents, but other possibilities should be considered, such as the now defunct Sierra La Verne golf course and small, vacant, infill parcels likely to be considered for higher density uses.

3.2.4 Pending Projects
Several projects are also in the planning stages of review that may potentially include more intense land uses than currently provided for in the City’s zoning and/or General Plan. These projects are noteworthy as they will contribute greater wastewater loads than anticipated under ultimate conditions. These projects include:
• 500 East Baseline Road. Consists of seven single family residential lots (currently vacant land).
• Brethren Hillcrest Homes Master Plan. Includes 14 attached and detach single family dwelling units (currently vacant land).
• Sage Canyon. Consists of 17 single family residential lots on 11.4 acres (currently vacant land).
• University of La Verne Master Plan
• White Avenue Industrial Development. Consists of four, light industrial units totaling approximately 83,700 square feet on 3.95 acres (existing industrial use).

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3.2.5 Other Anticipated Projects
• Fairplex Mixed Use (currently vacant land).
• Enhanced Infrastructure Financing District Area. It is noted that residential projects within the EIFD can include residential densities of up to 25 du/ac.

3.2.6 Sphere of Influence Area
The City of La Verne also supports some wastewater flows from its neighboring communities of Pomona, San Dimas, and unincorporated Los Angeles County areas. The existing land uses in these areas are almost exclusively residential with some agricultur al and golf course/recreational use.

The respective land use designation for each supported area is shown in Table 3.5.

Table 3.5 – Land Use Designations for Supported Communities Location Land Use Acres
County of Los
Angeles
Light Agricultural (0-1 unit/1-5 acres) 200+
City of San Dimas Residential (0-2 units/acre) 240
City of Pomona Residential Neighborhood (0 -6
units/acre) 23

The City’s sphere of influence includes a total approximate area of 861 acres of unincorporated Los Angeles County territory, some of which is already supported as shown in Table 3.5. Much of the remaining Los Angeles County area within the City’s SOI is o pen space northeast of the City or existing single-family homes on the City’s western edge. These existing homes are currently served by a county wastewater system that directly discharges into the LACSD trunk system.

3.3 Population Projections
Historical population and housing figures were obtained from California Department of Finance reports for the noted periods. Table 3.6 provides historical data on population and housing from 1990 through 2020. During this 30-year period, the City’s population increased 8 percent from 30,843 to 33,313 persons. This represents a moderate growth rate of only

0.26 percent annually. The City’s 2022 population is estimated at 33,491, which was projected from 2020.

The number of dwelling units expanded 1,121 during the same period to a total of 12,211 dwelling units, a growth rate of 0.55 percent annually. The total number of vacant dwelling units declined between 1990 and 2000, after which the City experienced a steady increase in vacant units from 221 to 488 between 2000 and 2020.

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Table 3.6 – Historical City Population and Housing (1990 – 2020) Historical Population (1990 – 2020)
1990 1995 2000 2005 2010 2015 2020
Population 30,843 30,466 31,572 31,702 31,063 33,030 33,313 % Change from Prior
Period -1.22% 3.63% 0.41% -2.02% 6.33% 0.86%
Total Dwelling Units 11,090 11,079 11,286 11,482 11,680 12,057 12,211 % Change from Prior
Period -0.10% 1.87% 1.74% 1.72% 3.23% 1.28%
Vacant Dwelling
Units 372 295 221 315 425 458 488
% Vacant 3.35% 2.66% 1.96% 2.74% 3.64% 3.80% 4.00%
Population/Occupie
d Dwelling Unit 2.82 2.77 2.79 2.80 2.70 2.75 2.71

A projection of future population and housing through 2040 was extrapolated using the average annual growth rate for each between 1990 and 2020. Using this method, the 2040 population is expected to be approximately 37,430 . Total dwelling units are expected to increase from 12,278 to 13,062 during the same period. These projections are displayed in Table 3.7 below.

Table 3.7 – Land Use Designations for Supported Communities Projected Population (2022-2040)
2022 2025 2030 2035 2040
Population 33,491 34,345 35,408 36,505 37,430
% Change from Prior
Period 0.09% 3.01% 3.01% 3.01% 2.53%
Total Dwelling Units 12,278 12,418 12,629 12,844 13,062 % Change from Prior
Period 0.55% 1.145% 1.7% 1.7% 1.7%
Vacant Dwelling
Units 491 434 441 448 476
% Vacant 4.00% 3.50% 3.50% 3.50% 3.50%
Population/Occupie
d Dwelling Unit 2.71 2.75 2.75 2.75 2.75

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3.4 Design Criteria
In order to maintain an adequate and reliable wastewater system, the City should adhere to the following design criteria being proposed for this study:

1. Flow in all pipelines 8-inches in diameter or less should not exceed 50% flow depth.

2. Flow in all pipelines 10 -inches in diameter and higher should not exceed 75% flow depth.

3. Unlined manholes that are 50 years or older and lined manholes of 100 years or older may require rehabilitation due to old age and poor conditions. The City should inspect these manholes under a routinely schedule and provide rehabilitation if necessary. a. Poor conditions consist of being manholes being composed of brick, damage or other risk of structural integrity, groundwater infiltration, spalling, or root infiltration.

4. Pipelines that are old may require rehabilitation due to old age and poor conditions .

Depending on material, the scouring flow and damage from external influence may be present. Lifespan of VCP can be up to 100 years. The City should inspect these pipelines under a routinely schedule and provide rehabilitation if necessary.

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Chapter 4 - Existing Collection System Facilities
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Existing Collection System Facilities
The City of La Verne provides wastewater service to all properties within the incorporated City limits. The total number of laterals connected to the city’s wastewater system is approximately 8,667 consisting of 12,741 wastewater units. The City also accepts flows from unincorporated Los Angeles County areas and specific neighborhoods in the cities of San Dimas and Pomona under various agreements. This flow is transported via the City’s collection system to the regional LACSD trunk system. Chapter 4 inventories the assets of the City’s wastewater system and examines operational agreements that the City maintains with other agencies and neighboring communities.

4.1 Inventory
The City’s GIS system was used to obtain data regarding the City’s wastewater assets. The GIS system catalogs the City’s numerous assets that comprise the City’s wastewater system. Such data may be analyzed and displayed geographically within the GIS. The City contracts with Nobel Systems for their GIS platform and for management of the data within the GIS.

The vast majority of the City’s wastewater system is known as a “gravity” system. Such a system utilizes the force of gravity or energy resulting from the difference in a h igher elevation to move sewage to a down gradient destination. The flow through the pipes is moved by the force of gravity; there are no pumps or pressurized components aiding flow movement within a majority of the wastewater system.

However, the City also operates and maintains two lift stations to serve areas where gravity alone will not suffice to move wastewater flows. These include the Franklin (Puddingstone) and Creekside lift stations. Lift stations collect wastewater from gravity systems and use pumps to “lift” the wastewater to an elevation necessary to again return it to a gravity flow.

4.1.1 Gravity Mains
The City’s gravity wastewater system consists of approximately 99.3 miles of pipe ranging from 5-inch diameter to 16 -inch in diameter. Vitrified clay pipe (VCP) is the dominant pipe material, but materials such as asbestos cement (AC), cast iron (CI), ductile iron (DI), poly vinyl chloride (PVC), high density polyethylene (HDPE), and ABS truss pipe are also used throughout the system. Nearly 83.4% of the wastewater system is comprised of 8 -inch VCP with 10 and 12-inch VCP pipe accounting for an additional 8.5% of the piping network.

Access to the wastewater system is gain ed through 2,129 manholes. These manholes are classically located where a change in pipe direction or alignment is required and are generally spaced no greater than 500 feet of each other to facilitate maintenance.

Table 4.1 identifies existing pipe sizes by material and total pipe length used throughout the City’s’ wastewater system.

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Table 4.1 – Total Pipe Length by Diameter and Material
Pipe Diameter (in)
Pipe
Material 5 6 8 10 12 14 15 16
Total
Length per
Material
(ft)
ABS - 566 5,386 - - - - - 5,952
AC - - 2,535 641 2,308 - - - 5,483
CI - - 450 597 - - - - 1,047
DI - 18 6,729 254 - - - - 7,001
HDPE - 324 - - - - - - 324
PVC - 1,291 10,760 43 - - 975 136 13,204
STL - - 377 30 - 377 - - 784
VCP 10 6,555 436,930 23,724 20,606 - 1,272 - 489,097
Unknown - 44 - 1,097 - - - - 1,141
TOTAL
LENGTH
per
Diameter
(ft)
10 8,797 463,167 26,385 2,2914 377 2,247 136
524,032
(or 99.3
miles)

There was a substantial portion of the system was constructed between 1960 and 1989 which correlated with significant growth for the City in the 1970’s and 1980’s. This places most of the system piping between 30 and 60 years old. The lifespan for wastewater piping is dependent upon many things, such as flow velocities and chemical chara cteristics of the sewage carried. It is common for VCP to remain in service up to and beyond 100 years.

More than 8.0% of the City’s system was constructed between 1920 and 1929, putting it at the upper limits of its service life. Pipe of this age is gene rally found in the Oldtown area bordered by Wheeler Avenue on the west, Walnut Avenue on the south, White Avenue on the east, and Eighth Street on the north with limited pipe segments extending beyond these boundaries. Table 4.2 lists total length of pipe and percentage of total pipe by decade installed.

Table 4.2 – Total Pipe Length by Age
Pipe Age Length (feet) Percent of
Total Pipe (%)
1920 - 1929 42,030 8.02%
1930 – 1939 4,071 0.78%
1940 – 1949 589.39 0.11%
1950 – 1959 17,331 3.31%
1960 – 1969 84,557 16.14%
1970 – 1979 157,646 30.08%
1980 – 1989 97,682 18.64%
1990 – 1999 27,848 5.31%
2000 – 2009 45,339 8.65%

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Pipe Age Length (feet) Percent of
Total Pipe (%)
2010 – 2019 18,730 3.57%
2020 - Present 840 0.16%
Unknown 27,370 5.22%

TOTAL LENGTH
(ft)
524,032
(or 99.3 miles) 100%

4.1.2 Lift Stations
In addition to gravity mains, the City’s system includes two force mains serving the Franklin (Puddingstone) lift station and the Creekside (Colina De Oro) lift station.

The Franklin lift station is located at 989 Puddingstone Drive. This station serves the southwestern area of the City, which is primarily comprised of light industrial land uses. The total land area served by the Franklin lift station is approximately 106 acres and is generally bounded by the Puddingstone Flood Control channel on the west, the Metrolink ROW on the north, Puddingstone Drive on the south, with an eastly boundary that moves diagonally from the intersection of Yeager Avenue and Wheeler Avenue to the intersection of Wright Avenue and Puddingstone Drive. The original lift station and its associated DI force main were constructed in 1989/90. The lift station was enlarged (increased wet well capacity) and the force main was replaced using 10 -inch PVC in 2015. The force main is about 3,185 feet in length and discharges into a short gravity line approximately 722 feet east of Wright Avenue before entering the LACSD’s 24” La Verne Section 2 Trunk line.

The Creekside lift station is located at the southerly end of Colina De Oro and became operational in 2020. It provides service to the Creekside development, a small, private community of 22 homes and has been sized to accommodate eight additional residential properties along Caballo Ranch Road in the City of San Dimas. The 3-inch PVC (SDR-35) force main travels approximately 912 feet out of the residential neighborhood and turns south in San Dimas Canyon Road, after which it transitions to an 8 -inch gravity PVC line that discharges into the City of San Dimas’ gravity wastewater system at Terrabonne Avenue.

4.2 Sanitation Districts of Los Angeles County
The Sanitation Districts of Los Angeles County consist of 24 independent special districts that provide wastewater and solid waste management service for 5.6 million people in Los Angeles County. The major wastewater collection, treatment and disposal system that serves the Los Angeles basin is known as the Joint Outfall System. The Amended Joint Outfall Agreement provides for the joint ownership and operation of this regional trunk system with costs shared among the 17 signatory Sanitation Districts.

The City of La Verne is located within County Sanitation District Nos. 21 and 22, which are among the 17 signatories to the Amended Joint Outfall Agreement. All wastewater generated in La Verne is conveyed from La Verne’s wastewater system to LACSD trunk wastewaters.

These regional trunk lines then convey the wa stewater to water reclamation and/or wastewater treatment plants operated by the LACSD for reuse or discharge. The City of La Verne is served by nine major LACSD trunk lines, which include the following:

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• Sunflower Trunk
• Ramona Avenue Trunk
• Puddingstone Trunk Sections 1, 2, 3, & 4
• Joint Outfall H – Unit 9C (industrial waste only)
• Emerald Avenue Trunk
• Emerald Wash Trunk
• B Street Trunk
• La Verne Trunk Sections 2 & 3
• JOA 1A Etiwanda Edison Wastewater Line (industrial waste only) The Sunflower, Ramona, and Puddingstone trunks transport wastewater to the San Jose Creek Water Reclamation Plant located within District No. 21. The San Jose Creek plant is located at 1965 S. Workman Mill Road in the City of Whittier. The remaining trunk lines, with exception of the industrial waste lines, deliver wastewater to the Pomona Water Reclamation Plant serving District No. 22. The Pomona plant is located at 295 Humane Way in the City of Pomona.

Industrial waste refers to the waste the comes from the producti on of consumer goods , agricultural or any non- hazardous waste. Residential discharge, or household waste, is defined as the disposable materials generated by households.

4.3 Interagency Agreements
The City of La Verne has authorized and/or maintains various agreements with neighboring cities and the County of Los Angeles to accept or convey wastewater, which is ultimately discharged into the LACSD lines. Overall, wastewater from areas outside the City of La Verne include an estimated 463 acres and approximately 451 residential parcels that discharge into La Verne wastewater system. There are no known discharges of La Verne’s system into that of another agency other than LACSD trunk lines and the connection noted below in Section

4.3.2. with San Dimas. Exhibit I provides the boundaries of these agreements within the City of La Verne.

Related agreements include:

4.3.1 Pomona/Claremont
Resolution No. 943 was adopted by the La Verne City Council in 1956. The resolution authorized the execution of a joint powers agreement between the cities of Pomona and La Verne permitting connection to either parties’ wastewater lines (with proper approval from the affected party). City of La Verne Resolution No. 57 -16 was approved in 1957, which repealed Resolution No. 943, and authorized a revised agreement between the cities of La Verne, Pomona, and Claremont relative to the joint use of certain wastewater lines owned severally by the parties. The joint use of said wast ewater lines was/is limited to La Verne’s southern boundary with Pomona along Arrow Highway and generally between White Avenue and Fulton. The resulting actions from this agreement allowed Pomona to connect to La Verne’s system near 1510 White Avenue and d rain Pomona properties south of Arrow Highway and west of Fair Road at La Verne manhole No. R-18102. The area encompasses 47 single family properties and a recreational vehicle park. Total area including the RV park is about 23 acres.

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4.3.2 San Dimas
Although no known agreement or permit is available for the Terrebonne drainage area, an estimated 240 acres in the City of San Dimas drains into La Verne’s wastewater system.

Improvement plans for a connection to the La Verne system were approved by La Verne’s City E ngineer circa 1964/1965. However, the total number of wastewater connections authorized is unknown. The Terrebonne neighborhood is primarily residential and includes a public golf course, San Dimas Canyon Golf Course. Today, there are about 326 residential parcels in this drainage area plus the golf course (only the clubhouse area is included in estimated acreage figure). It is also noted that La Verne’s Creekside Lift station also discharges into San Dimas’ system at San Dimas Canyon Road and Terrebonne. The San Dimas Terrebonne area discharges into the La Verne system at the intersection of Ramola Avenue and Eastglen Drive, La Verne manhole No. M-29100.

4.3.3 Los Angeles County.

The Summit Road Zone was established by Los Angeles County in February 1986 under an agreement with the City of La Verne dated September 10, 1985. The zone drains an area of approximately 77 acres and includes roughly 58 developed and undeveloped residential properties and the Leroys Boys Home. The area can largely be defined as the area bounded by Summit Road on the north, Williams Avenue on the east, Baseline Road on the south, and the extension of Dawn Avenue on the west. The County’s lines discharge into the La Verne system in Baseline Road at La Verne manholes R -26104 and Q-26106. The County pays the City an annual fee of $15.26 (Los Angeles County Title 20, Section 20.40.100) per connected unit.

The Brassie Lane Zone was established by Los Angeles County in April 1992 under an agreement with the City of La Verne dated February 7, 1 989. This zone includes 20 large residential properties along Brassie Lane and Clayton Court. The area totals approximately

42.7 acres. This area also discharges into the City’s system at La Verne manholes R -33106 and R-32122. The county pays the City an annual fee of $15.86 per connected unit.

In 2012, a new wastewater line was extended in Stephens Ranch Road from Vista del Sol to Camps Afflerbaugh and Paige by Los Angeles County Parks and Probation departments.

Referred to as the Marshall Canyon extension, the wastewater line also provides service to the county fire camp, recreation staging area, and portions of Marshall Canyon Golf Course, each of which is located in unincorporated county area. Total area currently serviced is approximately 80 acres, but the potential land area is significantly larger.

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Chapter 5 - Computer Modeling
City of La Verne

2022 Wastewater Master Plan
5-1
Computer Modeling

5.1 Objectives of the Analysis
The primary objective of the analysis is to examine the hydraulic performance of the wastewater collection system. The analysis includes scale and projection in time. Scale analysis is performed as average dry weather flow and peak wet weather flow. Projection in time analysis is performed considering existing conditions, near-term (following completion of known development projects) conditions, and ultimate (build-out) conditions.

5.2 Computer Modeling Software
The computer modeling was completed on Bentley Systems, Inc. SewerGEMS software platform Version 8i. This wastewater collection system model is designed to perform hydraulic cal culations within a wastewater collection system network and perform fundamental database management of input and output data associated with those calculations.

5.2.1 Sphere of Influence (SOI)
The City of La Verne’s sphere of influence for wastewater encompasses the City boundaries, but is separated into 5 separate drainage areas, shown in Exhibit C. The drainage areas contain City of La Verne pipelines, but ultimately discharge into LA County Sanitation District pipelines or trunk lines. The drainage areas have been updated to reflect the most accurate and up-to-date service areas.

5.3 Data Collection
US Cubed performed flow monitoring on 10 manholes throughout the City of La Verne’s service area. Flow monitoring occurred during the month of March in 2019. The locations can be seen in Exhibit G. Additionally, data to obtain physical locations of manholes, including manhole inverts were collected. This was obtained by City Staff dipping manholes across the various drainage areas. Dipping manholes consists of removing the manhole cover and measuring the distance to the invert.

Table 5.1 – Location of Manholes Monitored
Location Manhole # Address Depth (ft) Pipe Size (in) Drainage Area Canyon View e/o
Canyon Park 134 728 E. Foothill Blvd 8.95 12 2
Ramona Ave 101 3734 Ramona Ave 10.02 12 1
Emerald Ave 122 4392 Emerald Ave 12.36 12 4
B Street 129 1905 6th Street 8.71 10 4
SD Canyon 105 700 Palomares Ave 12.8 12 1
Wheeler Ave 112 2011 Wheeler Ave 12.5 10 3
Arrow Hwy 118 149 Arrow Hwy 9.57 10 3
White Avenue 101 2201 N White Ave 6.3 12 5
Walnut Ave 102 498 S. Walnut Ave 10.13 8 1
Chapter 5 -
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Location Manhole # Address Depth (ft) Pipe Size (in) Drainage Area 1615 N. San Dimas
Canyon Road 143 1615 N San Dimas
Canyon Rd 9.34 10 2

5.4 Facilities Modeled
The wastewater model is comprised of manholes, cleanouts, pipes, pumps, and outfalls. Each of these components are separated into 5 different models, per their respective drainage areas. There is no connectivity between these drainage areas.

5.4.1 Manhole and Cleanout Discussion
A total of 2,294 manholes and 235 cleanouts throughout the entire City’s service area have been incorporated into the model. Physical locations and elevations within the model were determined through organized as -builts of the City system. In formation including manhole number, ground elevation, invert elevation, and connection into the system were all collected.

All cleanouts were imported into the model but were not considered as part of the analysis because they do not contain demands or imp act the analyses. Manholes with unknown inverts were dipped by City crews to provide manhole depth. The following manholes were dipped.

Table 5.2 – Dipped Manholes
Drainage Area Manhole ID Depth
DA-1 N-18119 11' 4.5"
DA-1 N-18120 12' 5"
DA-1 N-18121 8' 7.5"
DA-1 N-18122 10' 2.5"
DA-3 O-20118 15' 4"
DA-3 O-21108 6' 6.5"
DA-3 O-21128 6' 11"
DA-3 O-21130 9' 3"
DA-3 O-21139 4' 5.5"
DA-3 O-21143 4' 10.5"
DA-4 P-21150 6' 7"
DA-4 P-21153 5' 5.5"
DA-4 P-25144 6' 1"
DA-4 Q-25104 5' 11"
DA-4 Q-26105 6' 7"
DA-5 Q-17100 6' 11"
DA-5 Q-17102 7'
DA-5 Q-17112 7'
DA-5 Q-18110 7' 2.5"
DA-5 R-18102 12' 10"

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5.4.2 Pipe Discussion
The model includes a total length of approximately 537,630 linear feet (101.82 miles). This is slightly larger than the actual length the city owns because it incorporates additional pipelines such as the LA Trunk Lines, and other minor modeling lines to make the model function as intended. Pipe diameters and materials were determined through City as -builts.

Pipe start and stop invert elevations and slopes were automatically calculated in the model through connecting manhole inverts. The wastewater model requires “divergence links”, which are used when water flows into multiple pipeline segments at once. An example is shown below in Figure 5.1 Wastewater enters manhole O 29-126 and has the option to diverge into either to the south or west. A divergence link is created to split wastewater evenly between the two flow paths. It is important to note that while divergence links were set to split wastewater evenly, field functi onality may be different based upon hydraulic conditions.

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Chapter 5 - Computer Modeling
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2022 Wastewater Master Plan
5-4
Figure 5.1 – Divergence Link Example

l
AldersQ.9te r 8" VCP S-200 029-126
1964 .018- 0
.,; ..... 9 ~
<l) \0
(a: !-='
~ ~
I
....
°'
..t=.
~
~ ---------

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Chapter 5 - Computer Modeling
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2022 Wastewater Master Plan
5-5

5.5 Wastewater System Loads

5.5.1 Existing Conditions – Dry Weather
Wastewater system loads were obtained through extracting demand from the water system computer model and scaling it proportionally to match measured flow monitoring data. Each drainage area has their own respective load and is shown in Table 5.3 below. Drainage area 1 contains the most residential and commercial units, resulting in the largest wastewater flow within the system. Drainage area 2 had no water demand data due to the City of La Verne not serving water to that area. Wastewater flow data for Drainage Area 2 was attained through taking an average water demand of similar land usages throughout the City of La Verne and using that average water demand for calibration of the wastewater model. The northern portion of Drainage area 1 north of Baseline Road had the opposite issue as Drainage Area 2, an abundance of demand, but with no flow monitoring available for calibration. Instead, Drainage Area 1 utilized the LA County Estimated Average Daily Sewage Flows for Various Occupancies to obtain wastewater demand in the model.

Table 5.3 – Existing Baseflow Demand
Drainage Area Baseflow (gpm)
Drainage Area 1 1,216
Drainage Area 2 104
Drainage Area 3 201
Drainage Area 4 804
Drainage Area 5 210

5.5.2 Ultimate Conditions – Dry Weather
The ultimate wastewater flow scenario is considered to be when the projected population is at its maximum within the City. Wastewater system flows were obtained through taking the existing wastewater flow and proportionally scaling by the projected population growth determined from the 2020 La Verne urban water management plan, Chapter Two. The maximum projected population (37,430 people) was compared to the 2020 annual demand (33,313 people). Existing wastewater flows were scaled by 12% to simulate growth to ultimate conditions in all drainage areas.

Table 5.4 – Ultimate Baseflow Demand
Drainage Area Baseflow (gpm)
Drainage Area 1 1,362
Drainage Area 2 135
Drainage Area 3 262
Drainage Area 4 1,046
Drainage Area 5 273.3

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Chapter 5 - Computer Modeling
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5-6

5.6 Steady State Model Calibration
A steady state calibration was performed on the wastewater model to improve the accuracy and confidence in the model output with flow monitoring data provided by US Cubed. Flow monitoring data consisted of an entire month in 15-minute intervals, including recorded level (inches), flow (gpm), and velocity (fps). The data was measured during March 2019, May 2019, and June 2019. The calibration included the following:
• Comparison and validation of daily average wastewater system loading • Projection of wastewater system flow to simulate measured data

5.7 Steady State Model Results
The wastewater model was run under a dry weather flow under existing condition. The simulations were run under steady state scenario, using SewerGEMS GVF- Convex, which separates the hydraulic problem into a set of subnetworks. It solves for hydraulic grade, including depth and velocity using gradually varied flow (GVF) equations.

The modeling results simulated locations where depths of wastewater are larger than allowed per the design criteria. Wastewater pipelines should not flow with a depth greater than 50%, previously discussed in Chapter 3 - .

Under existing conditions, the City’s pipelines satisfy this criterion in every drainage area except for Drainage Area 1. Drainage Area 1 has multiple pipeline flow depths ranging from over 50% to full capacity. These locations are further evaluated in Chapter 6.

Under ultimate conditions, the City’s pipelines are flowing over 50% depth in additional areas in Drainage Area 1, and in Drainage Area 4. These areas have pipeline flow depths reaching over 50% full capacity. These locations are further evaluated in Chapter 6.

5.8 Extended Period Simulation Results
The wastewater model was programmed to simulate dynamic conditions, also known as extended period simulation (EPS). A simulation was run for a 24 -hour period in order to evaluate pipe and manhole surcharging. SewerGEMS uses implicit (Dynamic wave) for varying flows, which solves for flow and hydraulic grade.

The modeling results simulated locations of supercritical to subcritical transitions. A supercritical to subcritical flow represents a hydraulic jump, which occurs when an abrupt transition from a steep slope meets a lessor slope. This hydraulic jump creates a loss of high energy with potential for erosion. The City of La Verne was built on a large range of elevations, and thus hydraulic jumps within the wastewater system are inevitable.

Under existing conditions, the City’s pipelines satisfy similar conditions as stated in the steady state model results. The same pipelines contain a flow depth over 50%, including under ultimate conditions. The reasoning behind this is that these pipelines transfer most of the flow from upstream and convey them downstream into an outfall or discharge point.

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Chapter 6 - Capital Improvement Program
City of La Verne

2022 Wastewater Master Plan
6-1
Capital Improvement Program

6.1 Existing System Improvements
The existing system improvements were prepared with the Design Criteria listed in Chapter 3 to identify a list of projects most needed for continued successful operation of the City’s wastewater system.

6.1.1 Flow Depth Over Capacity
Flow in all pipelines 8-inches in diameter or less should not exceed 50% flow depth.

Flow in all pipelines 10-inches in diameter and higher should not exceed 75% flow depth.

Wastewater pipelines are typically designed for a certain flow depth capacity. Flow depth capacity is considered to be under the dry weather scenario and allows for a wet weather scenario to exceed that capacity. Because of sporadic rain in the City, flow depth exceeding the capacity under wet weather scenarios is considered to occur infrequently.

Under both the steady state and EPS scenarios, there are 8-inch pipelines in Drainage Area 1 that exceed the 50% flow depth design criteria. One segment is approximately 275 linear feet, spanning Bunnelle Avenue from Manhole N- 28133 to N -28144. Additionally, there are segments composed of 8-inch VCP pipeline along Wheeler Avenue and Golden Hills Road that exceed their capacity. These segments are critical as they may carry wastewater flow from the City’s most northern points to the LA County Sanitation Dist rict pipelines located on Baseline Road. These pipelines are shown in Exhibit I.

Furthermore, the pipelines crossing the 210 freeway and railroads were considered. The wastewater demands north of those pipelines are small enough that the capacity is nowhere near half-capacity. The capacities within these pipelines are approximately 13% capacity. The year of installation of those pipelines also are in the 1970 -2000 ranges, meaning no rehabilitation should be necessary due to age. If any leaks or breaks occurs, the pipelines should be closer evaluated.

6.1.2 Pipes with Age Concerns
Pipelines that are many decades old may require rehabilitation due to age and poor conditions.

Depending on material, the scouring flow and damage from external influence may be present.

Lifespan of VCP can be up to 100 years. The City should inspect these pipelines under a routine schedule and provide rehabilitation, if necessary.

The life expectancy of a pipeline factors from pipe age and material. Pipelines between the age of 50 and 100 years old can begin to have excessive leaks and fail. Depending on the material (VCP or PVC), the pipeline should be inspected for possible rehabilitated if over the age of 50. The pipeline condition should be reviewed through video inspection before rehabilitation. It should be noted that VCP has a life span of approximately 100 years. The system’s pipeline infrastructure is mostly composed of VCP (91.3%), with portion s approaching its life expectancy. A summary of pipelines by age is shown in Exhibit F.

There are various methods to manage life expectancy of pipelines. If an existing pipe is undersized due to depth of flow, it can be replaced in place with a larger pipe or it can be Chapter 6 -
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replaced through pipe bursting. These methods should be considered for each project as part of preliminary design. Pipes that are properly sized, but have age related issues, can be slip lined or coated with spray applied materials. Also known as trenchless repair technology.

Costs for these repair methods vary greatly and shoul d be analyzed as part of preliminary design.

6.1.3 Manholes Conditions due to Age
Unlined manholes that are 50 years or older and lined manholes of 100 years or older may require rehabilitation due to age and poor conditions. The City should inspect these manholes under a routinely schedule and provide rehabilitation, if necessary.

The City of La Verne has multiple wastewater manholes that may need rehabilitation in order to extend their useful life. Many of these manholes are approaching 50 -years of age, and others are over 70 years. The City should perform a routinely schedule and evaluate the conditions of these manholes. The range of manhole depths are approximately 4 feet to 15 feet, and vary depending on the location and slope of the wastewater main. Depending on the location, some manholes have larger wastewater flows and contribute significantly to the system than others.

Most threats to a manhole, and its wastewater network, can be traced to the presence of hydrogen sulfide trapped in the system. This noxious gas takes up residence along the walls of a manhole where it begins to erode the brick, mortar, and concrete construction. Existing manholes that are unlined are candidates for lining, no matter the age. From a practical and phased approach, the oldest manholes should be lined first. Liners may be premanufactured with materials such as thermoplastic, fiberglass reinforced plastic (FRP) and polypropylene (PP) or they may be spray applied structural epoxy.

A typical manhole rehabilitation costs (assuming an average 6- foot-depth) varies from approximately $5,000 to $7,500. All new manholes should be lined as part of installation.

The manhole ages are shown in Exhibit E . The older manholes should be prioritized over those that have just reached the age of 50. There are manholes with an unknown age, and these manhole’s conditions should be resear ched and field examined before any rehabilitation is started. Additionally, manholes that are along a critical flow path should be rehabilitated as well in order to maintain functionality of the system.

6.1.4 Interceptor Maintenance Program
Maintenance may be necessary for hot -spot locations. The hot spot locations may be grease generators, which are typically restaurants. Individual grease interceptors may not perform as intended, or be maintained as required. A program should be implemented in which each suspected grease generator business improves their interceptor maintenance program, or replace their equipment per Los Angeles County Code Title 20, Utilities, Division 2, Sanitary Sewers and Industrial Waste, as adopted by the City in 1989. Supplementary to this, the City should also consider updating its own Municipal Code to reference the most recent version of the County Code.

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6.2 Ultimate System Improvements
The ultimate system improvements were prepared under projected population as analyzed in the 2020 Urban Water Management Plan . The ultimate system improvements assume a projected population of 37,430 people in 2040. Design criteria listed in Chapter 3 was used as the basis for this analysis.

6.2.1 Flow Depth Over Capacity
Flow in all pipelines 8-inches in diameter or less should not exceed 50% flow depth.

Flow in all pipelines 10-inches in diameter and higher should not exceed 75% flow depth.

Under the ultimate scenario, wastewater flow is scaled by 12% to match projected population growth. Existing pipeline segments that were already over their flow depth capacity will have increasing flow depths.

The pipeline segment on Bunnelle Avenue is now projected to be at 63% flow depth instead of the 59% under existing conditions. Th is segment span is approxi mately 275 linear feet, from Manhole N -28133 to N -28144. The pipeline segment on Golden Hills Road is now projected to be at 60% flow depth instead of the 56% under existing conditions. This segment span is approximately 350 linear feet, from Manhole P -33117 to P-33119. Additionally, the pipeline segment on Wheeler Avenue is now projected to be 55% flow depth instead of the 52% under existing conditions. This segment span is approximately 305 linear feet, from Manhole O-32106 to O-32110. The various other drainage areas are sufficient in maintaining the design criteria. These pipe segments over the 50% flow depth design criteria are shown in Exhibit I.

6.2.2 Supercritical to Subcritical Flow
Supercritical flow to subcritical flow signifies the loss of energy through a significant change in grade. A loss of energy can lead to potential pipeline erosion. While there were no pipeline inspections or video inspection conducted during this Wastewater Master Plan study, it should be noted that the City of La Verne conta ins hillside regions and areas with steep pipeline gradients as researched in the provided as -builts. Pipeline erosion problems may occur in the future or ultimate scenario. Drop manholes may be used as a solution to future wastewater manhole installations where significant changes in grades occur.

6.3 Project Prioritization
Sections 6.1.1 and 6.2.1 address the areas that contain flow depths over the design criteria .

As indicated in those sections, some pipeline segments are critical as they carry a large amount of flow from the City’s most northern point to the LA Sanitation District trunk lines.

As a result, these pipelines have been identified as a CIP. The following Sections from 6.3.1 to

6.3.3 state specific CIPs pertaining to the flow depth issues. These CIPs address existing issues, as well as issues when the population is at its projected maximum (ultimate scenario with 2040 projected population as per the 2020 UWMP). Detailed cost estimates for these pipeline CIPs are shown in Exhibit J of this WWMP.

Sections 6.3.4 and 6.3.5 address the pipelines and manholes with service life and age concerns, as well as supercritical to subcritical transitions.

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6.3.1 Bunnelle Avenue Pipeline Improvements – Medium Priority Project

Description
Replace approximately 275 feet of existing 8-inch VCP along Bunnelle Avenue, beginning at the intersection of Bunnelle Avenue and Baseline Road (MH# N -28144), and ending at the intersection of Bunnelle Avenue and Nashport Street (MH# N-28133). There are a total of 6 laterals that are branched off this existing segment of wastewater main, but no active laterals would have to be reconnected to the new wastewater pipeline to be installed.

Figure 6.1 – Bunnelle Avenue Pipeline Improvements

Justification
The pipeline has a flow depth capacity of 59% under existing conditions and 63% under the ultimate condition, which is over the design criteria for an 8-inch main. The existing pipeline should be upsized to 10-inch VCP in order to meet current criteria.

Estimate
The total cost to construct this project is estimated to be $117,844 in 2023.

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6.3.2 Golden Hills Road Pipeline Improvements – Medium Priority Project

Description
Replace approximately 350 feet of existing 8-inch VCP along Golden Hills Road, beginning the intersection of Golden Hills Road and Wheeler Avenue (MH# P- 33119), and ending at the intersection of Golden Hills Road and Melinda Lane (MH# P -33117). There are a total of 3 plugged laterals that are branched off this existing segment of wastewater main, but no active laterals would have to be reconnected to the new wastewater pipeline to be installed.

Figure 6.2 – Golden Hills Road Pipeline Improvements

Justification
The pipeline has a flow depth capacity of 56% under existing conditions and 60% under the ultimate condition, which is over the design criteria for an 8-inch main. These mains transfer a large wastewater flow from the northern part of the City to an LA County Sanitation District trunk line and out of the system. The existing pipeline should be upsized to 10 -inch VCP in order to meet current standards.

Estimate
The total cost to construct this project is estimated to be $147,938 in 2023.

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6.3.3 Wheeler Avenue Pipeline Improvements – Low Priority Project

Description
Replace approximately 305 feet of existing 8-inch VCP along Wheeler Avenue, beginning 150 feet south of the intersection of Sherwood Drive and Wheeler Avenue (MH# O- 32110), and ending approximately 1 50 feet north of the intersection of Sherwood Drive and Wheeler Avenue (MH# O-32106). There are a total of 7 laterals that are branched off this existing segment of wastewater main, but only 4 active laterals would need to be reconnected to the new wastewater pipeline to be installed.

Figure 6.3 – Wheeler Avenue Pipeline Improvements

Justification
The pipeline has a flow depth capacity of 52% under existing conditions and 55% under the ultimate condition, which is over the design criteria for an 8-inch main. These mains transfer a large wastewater flow from the northern part of the City to an LA County Sanitation District trunk line and out of the system . The existing pipeline should be upsized to 10 -inch VCP in order to meet current standards.

Estimate
The total cost to construct this project is estimated to be $139,511 in 2023.

Replace 305 feet of existing
8-inch VCP with new
10-inch VCP.

Existing = 52% Full
Ultimate= 55% Full
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6-7

6.3.4 Manhole Regions with Age Concerns – Low Priority Project

Previously mentioned, manholes with age concerns should be inspected on a routinely schedule. Pipelines with flow-depth issues that were recently addressed in the previous CIP have manholes associated with them that are approaching their expected life -span of 50 years for unlined manholes and 100 years for lined manholes. These pipelines are on average, 60 years old, but there are a significant number of mains that are older that a manhole rehabilitation schedule can work with. Since these pipelines convey a larger amount of water than other pipelines, it is better to assess the conditions of these manholes than of other manholes with lower flow.

After these segments have been rehabilitated, manholes based only on age or deteriorating condition should be addressed. It is important to note, the lining status is known. There is a large selection of manholes in between Foothill Boulevard and Arrow Highway that are of old age. In between Drainage areas 3 and 4 contain manholes nearing the 1920 and 1930’s.

Manholes in Figure 6.4 below are arranged by gradient colors according to age. The older the manholes are, the darker or red, and the newer the manholes, the more bright or green they are. An overall look at the City’s manhole is shown in Exhibit E of this WWMP.

Figure 6.4 – Manholes by Decade

.. ,,.
,111:X'I
Legend
r
•Qo Manholes Old Age Exhibit ,;;
Decade
Cl Unkoown
1920
h 4
• 1930
• 1940
1950
.,;
cl: 0 1960
(1
Q 1970
le 1980
"' 1990
2000
e >-.,., .. ~ r,~, ◄
•• ( &-,er,
~ ... ff-.
2010
~.
~
-- ~ ~ - t- .y
2020

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2022 Wastewater Master Plan
6-8

6.3.5 Wastewater Mains with Age Concerns – Low Priority Project

Lastly, wastewater mains should be considered as a CIP. Assessing conditions of pipelines based on material, age, leak, or wastewater demand impact on the mains are factors that contribute to whether a wastewater main should be rehabilitate d. All drainage areas have wastewater mains approaching their life expectancy age of 100 years (VCP mains). Since there are a large number of pipelines closing in on their expected lifespan, a routinely schedule should be considered to assess whether a wastewater main requires rehabilitation.

These are considered to be low-priority projects that can work hand-in-hand with manholes of old age. Only when leaks start appearing will those segments raise in priority. Figure 6.5 and Figure 6.6 below indicates a few regions of wastewater main segments that are of old age. If a pipeline is rehabilitated, it is possible to address super to sub critical flow transitions and any potentially eroded pipelines. An overall look at the City’s old age pipe is shown in Exhibit F of this WWMP.

Figure 6.5 – Wastewater Mains by Decade in DA-4

0 z
Legend
Manholes DA-4
OWNER
G City of La Verne
e L.ACountySanitation
ia MetropolitanWaterDistrict
.._ Private
""e,
- GravityMains DA-4
'" f Decade
'O '
, _: --- Unknown
ii:
fr~nch
• 0
•
--- 1920
1930
1940
1950
--- 1960
1970
1980
~ --- 1990
I
2000
--- 2010

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City of La Verne

2022 Wastewater Master Plan
6-9
Figure 6.6 – Wastewater Mains by Decade in DA-5

....
1 o......_
~ , __ ,_@ @
- --o ---0@
.......... -0.
0 Not, DPOIII
Legend
Manho les DA-5
OWNER
0 City of La Verne
• Private
• s OA-5 GravityMain
Decade
Unknown l - -
1 _ 1910
(J
Hl(I
~
!:
1920
1930
1950
~ 1960
1970
1980
~ ~ 1990 15
2000
2010

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Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit A – Sphere of Influence

Page 180 of 310 ends

DUNE LN.

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~ 1 D.U. / ACRE DETACHED
~ 2 D.U. / ACRE DETACHED
~ 3 D.U. / ACRE DETACHED
! PR4.5D I 4.5 D.U. / ACRE DETACHED
~ 5 D.U. / DETACHED
! PR6A I 6 D.U. / ACRE ATTACHED
l """PRTA"'] 7D.U./ACREATTACHED
~ 7.5 D.U. / ACRE ATTACHED
- 8 D.U. / ACRE ATTACHED
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- 15 D.U./ ACRE ATTACHED
- COMMERCIAL/PROFESSIONAL

DISTRICT
- MOBILE HOME PARK
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~ WALNUT
~ PUDDINGSTONE
~ LIVE OAK

I ERSP I EMERALD RIDGE
- SIERRA LA VERNE
~ ARROW CORRIDOR
- RANCHO ESPERANZA

I LVHSP I LA VERNE HEIGHTS
- FOOTHILL BOULEVARD

I MCSP) MARSHALLCANYON
- LORDSBURG
- 900BONITA
I Rt.VSP I RANCHO LA VERNE

I PLVSP I PUDDINGSTONE LA VENTURE
!Ol"INSP ) OLD TOWN LA VERNE
~ EMERALD COLLECTION
0 PRM
P1U.SO
PR4.$0
' "1<•:11)
--' ~ ---
~ ~'<!---/
PR.450
p~4.JD
J
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J
----___;
ACSP
---...

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.I
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0 I
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0 PR.m
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••• ,o ...

PRJD
PIUD
0 I t
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l'IL<D
"111100
Al PR.>D
FBSP
Jr

NOT TO SCALE

Page 181 of 310 ends

Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit B – 1993 Drainage Areas

Page 182 of 310 ends

DA-4
DA-1
DA-3
DA-5
DA-2
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community
1993 DRAINAGE AREA
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com

EXHIBIT
B
£
0 0.350.175
Miles
Legend
LAYER
DA-1
DA-2
DA-3
DA-4
DA-5
P: X:\2019\2019101.00-LaVerne-Sewer Master Plan\GIS\ArcGIS\Demand Test\Demand System.mxd D: 5/17/2022

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
.---------- ·-,j'nnal
D
-CJ
--
kOr
oc,
HOf th.-1
nwn P. Ii
~
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I
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St
..

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~ E Ju.:an1t.1 A.ve
..

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~ a,
'
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Dimas
..
"
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ameron Ave <;entry St
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Barry Or
~ a,
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G.or
WArrawttwy North Pomona
0

Page 183 of 310 ends

Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit C – Revised Drainage Areas

Page 184 of 310 ends

REVISED DRAINAGE AREA
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com

EXHIBIT
C
£
0 0.350.175
Miles
Legend
Revised DA-1993
LAYER
DA-1
DA-2
DA-3
DA-4
DA-5
P: X:\2019\2019101.00-LaVerne-Sewer Master Plan\GIS\ArcGIS\Demand Test\Demand System.mxd D: 5/24/2022

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
D
D
D
D
D
., ;.
c5
z
&If), C.n-..lt
n,onP.:u~enJ
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.,
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0 E Payson stZ
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: f Juanlt., Avo
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imas
••
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;;;
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~
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iii ~ .,
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.;
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D
E
i:

North Pomon a
Albert Ave

Page 185 of 310 ends

Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit D – Current Hot Spot Maintenance Locations

Page 186 of 310 ends

Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community

CURRENT HOT SPOT

MAINTENANCE LOCATIONS
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com

EXHIBIT
D
£
0 0.15 0.30.075
Miles
Legend
Hot Spot Locations
DA-1993
P: X:\2019\2019101.00-LaVerne-Sewer Master Plan\GIS\ArcGIS\Exhibits\Manholes Tested.mxd D: 3/24/2022

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
D J
,,,_ ___ ...,,~,-------------' Q.;
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a. il ? E
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. ;.

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a C
... ~

Page 187 of 310 ends

Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit E – CIP Manhole Age of Concern

Page 188 of 310 ends

!!2
!!2!!2
!!2
!!2
!!2
!!2
!!2 !!2
!!2
!!2
!!2
!!2
!!2
!!2
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community

CIP MANHOLE

OLD AGE
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com

EXHIBIT
E-1
£
0 0.3 0.60.15
Miles
Legend
Manholes Old Age Exhibit
Decade
!!2Unknown
1920
1930
1940
1950
1960
1970
1980
1990
2000
2010
2020
P: X:\2019\2019101.00-LaVerne-Sewer Master Plan\GIS\ArcGIS\Demand Test\Demand System.mxd D: 5/17/2022

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
.. ..
c;
•
•
•
0 0
0 •
•
•
•
•
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i
C U
.c :!
W B.tseltne Rd i ., • ConestOQ3 Rd u
,=----..:..:.:.:.....:.:...._
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ti' Ave
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"

Page 189 of 310 ends

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com
EXHIBIT£
0 0.3 0.60.15
Miles
Legend
Manholes Old Age Exhibit
Decade
!!2Unknown
1920
1930
1940
1950
1960
1970
1980
1990
2000
2010
2020
P: X:\2019\2019101.00-LaVerne-Sewer Master Plan\GIS\ArcGIS\Demand Test\Demand System.mxd D: 5/17/2022

CIP MANHOLE

OLD AGE
E-2

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
•
•
•
0 0
0 •
•
•
•
•
.. .,.
<(
..

Q.
3 ~
:;
z
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:,
;;
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;;;
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F nk
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,ii ..

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;;; iii ..
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meron Ave Gentry St
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;;;
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forbury Ave
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.,
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z
10 North Pomona
t!•
(°Arrow tiWY
Albert Ave
AllomaN!la
lhJdb
St.11<>:>I

Page 190 of 310 ends

Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit F – CIP Pipe Age of Concern

Page 191 of 310 ends

CIP PIPE OLD AGES
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com
EXHIBIT£
0 0.3 0.60.15
Miles
Legend
Gravity Mains Old Age Exhibit
Pipe Age
Unknown
1920
1930
1940
1950
1960
1970
1980
1990
2000
2010
2020
P: X:\2019\2019101.00-LaVerne-Sewer Master Plan\GIS\ArcGIS\Demand Test\Demand System.mxd D: 2/16/2023 F-1

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN

Page 192 of 310 ends

CIP PIPE OLD AGES
118 W Lime Ave.

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
"' "
Calav&r.,s lt1:t ;; iii u,
0 C :, -:;i
E All"" Av• ~ ~
"c, z ., .. .. > > ~ "' "' ,, .. ;;
1 a. j;j .. 3 C
> ;; : .. <t J: .. 0 8 i:' z z u d$tone St Z z C ::;,~ .. .; 0 E Payson St z
1hSt H nl M:,.:han l
Elemantlr Pori,.
ht.a
~ E Ju:tn1t• Ave
~ Portola SI
Mooreln ;
,nc
nhlr
j
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ll Dimas
F nk
fbn 11
g, 11 rk
E Bonita Ave
..
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., • > >
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0 -:
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E: Arrow HWY
Fb • ""
Hgh
• I

Page 193 of 310 ends

Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit G – Tested Manholes with Revised Drainage Areas

Page 194 of 310 ends

H
H
H H H
H
H
H
H
H
DA-4
DA-1
DA-3
DA-5
DA-2
N-19105
N-23101
N-29143
P-25122
P-21129
O-19118
O-19112M-18102
Q-17101
M-28134
Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri Japan, METI, Esri China (Hong Kong), Esri Korea, Esri (Thailand), NGCC, (c) OpenStreetMap contributors, and the GIS User Community

TESTED MANHOLES WITH REVISED

DRAINAGE AREAS
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com

EXHIBIT
G
£
0 0.30.15
Miles
Legend
Gravity Mains
H Manholes Tested
Revised Drainage Area
LAYER
DA-1
DA-2
DA-3
DA-4
DA-5
P: X:\2019\2019101.00-LaVerne-Sewer Master Plan\GIS\ArcGIS\Demand Test\Demand System.mxd D: 5/24/2022

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
D
D
D
D
D
., ;.
c5 z
Baseline Rd E
Cheyenne Dr
.,
>
"' .,,
I> ~ > ;;
"' :c r z
" lj .;
0 E Payson stZ
Ekitmrd M: .hanl
EW~..:~'J Park
: f Juanlt., Avo
"' Moore Ln i Portola St
"' Dakota Ct Z8alboa Ct
imas
••
G
•• I F"or►
E Bonita Ave
Glenle-,s 1 ,,
a:
g Q ..

C . .,,
<.> 0
Brac~.ett
Field
~
!i ..
li <.>
.. " E
c3
li .,
engrneering inc.
;;;
oomDr
Ball Or
Whitney Ave,
iii ~ .,
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Page 195 of 310 ends

Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit H – Interagency Agreements

Page 196 of 310 ends

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
LACo INTERAGENCY AGREEMENTS
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com

EXHIBIT
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Page 197 of 310 ends

Monrovia, CA 91016
Phone: 626.357.0588
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Web: www.civiltec.com
EXHIBIT£
0 0.090.045
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P: X:\2016\2016168.00-La Verne-2016 Water Master Plan\GIS\La Verne Water Model\In_Progress_LaVerne_v3.mxd D: 1/23/2023

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
H-2CITY OF SAN DIMAS

INTERAGENCY AGREEMENTS
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Page 198 of 310 ends

LACSD INTERAGENCY AGREEMENTS
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com
EXHIBIT£
0 0.080.04
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P: X:\2016\2016168.00-La Verne-2016 Water Master Plan\GIS\La Verne Water Model\In_Progress_LaVerne_v3.mxd D: 1/23/2023

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2022 WASTEWATER MASTER PLAN
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Page 199 of 310 ends

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2022 WASTEWATER MASTER PLAN
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Page 200 of 310 ends

CITY OF POMONA

INTERAGENCY AGREEMENTS
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com
EXHIBIT£
0 0.0250.0125
Miles
P: X:\2016\2016168.00-La Verne-2016 Water Master Plan\GIS\La Verne Water Model\In_Progress_LaVerne_v3.mxd D: 1/23/2023

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
H-5

Page 201 of 310 ends

Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit I – Drainage Area 1 Potential CIPs

Page 202 of 310 ends

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POTENTIAL CIPS
118 W Lime Ave.

Monrovia, CA 91016
Phone: 626.357.0588
Fax: 626.303.7957
Web: www.civiltec.com

EXHIBIT
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P: X:\2019\2019101.00-LaVerne-Sewer Master Plan\GIS\ArcGIS\DA-1-1993\DA-1.mxd D: 2/1/2023

CITY OF LA VERNE
2022 WASTEWATER MASTER PLAN
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Page 203 of 310 ends

Exhibits
City of La Verne

2022 Wastewater Master Plan

Exhibit J – Cost Estimates for Pipeline CIPs

Page 204 of 310 ends

Name: Department: Engineering Date: 2/9/2023
Select: Project #: Not assigned
Select:

Justification:

YEAR 1Y E A R 2
Qty. Unit Cost
Design 1 14,750$ 14,750$ * Design is 20% of Construction Costs.

CEQA 0 ‐$ ‐ $ * CEQA will not be required Site Investigations 1 4,031$ 4,031$ * Investigations are 5% of Construction Costs.

Service Transitions 0 1,500$ ‐$ Estimated # of services to transition to new pipe.

Pump By‐pass System 1 5,000$          5,000$                A temporary pump system is required btw MHs 275 250$             68,750$
0 ‐$              ‐$
Construction Management 1 6,875$          6,875$                * CM is 10% of Construction Costs. 18,781$              80,625$
10 ‐$                    7,375$
15 ‐$                    11,063$
18,781$              99,063$
117,844$
153,197$
Force Main Pipeline
Construction
% Admin Overhead =
2023 Grand Total =
2028 Gran
d Total (+30%) =
W David Byrum
Subtotal =
Subtotal  =
% Contingency =
Project Name:

Description:

Bunnelle Avenue Pipeline Improvements ‐ Medium Priorty
Description:

Replace approximately 275 feet of existing 8‐inch VCP along Bunnelle Avenue, beginning at the intersection of Bunnelle Avenue and Baseline Road (MH# N‐28144), and ending at the intersection of Bunnelle Avenue and Nashport Street (MH# N‐28133). There are a total of 6 laterals that are branc hed off this existing segment of wastewater main but no active laterals would have to be reconnected to the new wastewater pipeline to be installed.

Flow Depth Capacity is currently exceeding the allowable design criteria requirement for an 8‐inch pipeline.

Gravity Main Pipeline
Construction
Gravity Mains Lift Stations Manholes
Design Build
Septic TanksForce Mains Pumps□ □ □ □ □

Page 205 of 310 ends

Name: Department: Engineering Date: 2/9/2023
Select: Project #: Not assigned
Select:

Justification:

YEAR 1Y E A R 2
Qty. Unit Cost
Design 1 18,500$ 18,500$ * Design is 20% of Construction Costs.

CEQA 0 ‐$ ‐ $ * CEQA will not be required Site Investigations 1 5,063$ 5,063$ * Investigations are 5% of Construction Costs.

Service Transitions 0 1,500$ ‐$ Estimated # of services to transition to new pipe.

Pump By‐pass System 1 5,000$          5,000$                A temporary pump system is required btw MHs 350 250.00$        87,500$
0 ‐$              ‐$
Construction Management 1 8,750$          8,750$                * CM is 10% of Construction Costs. 23,563$              101,250$
10 ‐$                    9,250$
15 ‐$                    13,875$
23,563$              124,375$
147,938$
192,319$
2023 Grand Total =
2028 Grand Total (+30%) =
W David Byru
m
Subtotal =
Subtotal  =
% Contingency =
Project Name:

Description:

Golden Hills Road Pipeline Improvements ‐ Medium Priorty Description:

Replace approximately 350 feet of existing 8‐inch VCP along Golden Hills Road, beginning the intersection of Golden Hills Road and Wheeler Avenue (MH# P‐33119), and ending at the intersection of Golden Hills Road and Melinda Lane (MH# P‐33117). There are a total of 3 plugged lat erals that are branched off this existing segment of wastewater main but no active laterals would have to be reconnected to the new wastewater pipeline to be installed.

Flow Depth Capacity is currently exceeding the allowable design criteria requirement for an 8‐inch pipeline.

Gravity Main Pipeline
Construc
tion
Force Main Pipeline
Construction
% Admin Overhead =
Gravity Mains Lift Stations Manholes
Design Build
Septic TanksForce Mains Pumps□ □ □ □ □

Page 206 of 310 ends

Name: Department: Engineering Date: 2/9/2023
Select: Project #: Not assigned
Select:

Justification:

YEAR 1Y E A R 2
Qty. Unit Cost
Design 1 17,450$ 17,450$ * Design is 20% of Construction Costs.

CEQA 0 ‐$ ‐ $ * CEQA will not be required Site Investigations 1 4,774$ 4,774$ * Investigations are 5% of Construction Costs.

Service Transitions 4 1,500$ 6,000$ Estimated # of services to transition to new pipe.

Pump By‐pass System 1 5,000$          5,000$                A temporary pump system is required btw MHs 305 250.00$        76,250$
0 ‐$              ‐$
Construction Management 1 8,225$          8,225$                * CM is 10% of Construction Costs. 22,224$              95,475$
10 ‐$                    8,725$
15 ‐$                    13,088$
22,224$              117,288$
139,511$
181,365$
2023 Grand Total =
2028 Grand Total (+30%) =
W David By
rum
Subtotal =
Subtotal  =
% Contingency =
Project Name:

Description:

Wheeler Avenue Pipeline Improvements ‐ Low Priorty
Description:

Replace approximately 305 feet of existing 8‐inch VCP along Wheeler Avenue, beginning 150 feet south of the intersection of Sherwood Drive and Wheeler Avenue (MH# O‐32110), and ending approximately 150 feet north of the intersection of Sherwood Drive and Wheeler Avenue (MH# O‐32106).

There are a total of 7 late
rals that are branched off this existing segment of wastewater main, but only 4 active laterals would need to be reconnected to the new wastewater pipeline to be installed.

Flow Depth Capacity is currently exceeding the allowable design criteria requirement for an 8‐inch pipeline.

Gravity Main Pipeline
Construction
Force Main Pipeline
Construction
% Admin Overhead =
Gravity Mains Lift Stations Manholes
Design Build
Septic TanksForce Mains Pumps□ □ □ □ □

Page 207 of 310 ends

Page 208 of 310 ends

Attachments
City of La Verne

2024 City of La Verne Sewer System Management Plan

Attac
hment D – City of La Verne SSMP Triennial Audit Report
Form

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Page 209 of 310 ends

City of La Verne
SSMP Audit Checklist
1 City of La Verne
SSMP
Triennial Audit Report Form

Date of Audit: From: Thro ugh:

Prepared by:

Reviewed by:

Introduction

Yes

Is the current system description complete and up to date? Are all infrastructure statistics current and complete?

Discussion:

Section 1 – Goals

Yes

A Are the goals stated in the SSMP still appropriate and accurate? Discussion:

I - -

I I - -
-

Page 210 of 310 ends

City of La Verne
SSMP Audit Checklist
2 Section 2 -- Organization Yes No
A Is the Contact Information current?
B Is the Legally Responsible Official and Data Submitter list current? C Is the Organization Chart of the SSMP current?
D Are the position descriptions an accurate portrayal of staff responsibilities?
E Is the chain of communication for reporting and responding to SSOs (in the OERP) accurate and up-to-date?
Discussion:

Section 3 – Legal Authority Yes No
Does the SSMP contain current references to the City’s Code documenting the City’s legal authority to:

A Prevent illicit discharges?
B Require proper design and construction of sewers and connections? C Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the City?
D Limit discharges of fats, oil and grease?
E Enforce any violation of its sewer ordinances?
F Were any changes or modifications made in the past year or since the last SSMP audit to City Ordinances, Regulations, or standards? Discussion:

Page 211 of 310 ends

City of La Verne
SSMP Audit Checklist
3 Section 4 – Operations and Maintenance Program Yes No Collection System Maps
A Does the SSMP reference the current process and procedures for maintaining the City’s sanitary sewer system maps?
B Are the City’s wastewater collection system maps complete, current, and sufficiently detailed?
Prioritized Preventive Maintenance
C Does the SSMP describe current preventive maintenance activities and the system for prioritizing the cleaning of sewer lines? D Based upon the SSO information in CIWQS and internal annual review, are the City’s preventive maintenance activities sufficient and effective in minimizing SSOs and blockages?

Rehabilitation and Replacement Program
E Is there an ongoing condition assessment program sufficient to rank the condition of sewer pipes and schedule rehabilitation? Are the current components of this program documented in the SSMP?

F Does the rehabilitation and replacement plan include a capital improvement plan that addresses proper management and protection of the infrastructure assets? Does the plan include a time schedule for implementing the short and long-term plans plus a schedule for developing the funds needed for the capital improvement plan?

Training
G Are the training records current?
H Does the SSMP document current training expectations and programs?

Page 212 of 310 ends

City of La Verne
SSMP Audit Checklist
4 Section 4 – Operations and Maintenance Program Yes No Contingency Equipment and Replacement Inventory
I Does the SSMP list the major equipment currently used in the operation and maintenance of the collection system?
J Are contingency equipment and replacement parts sufficient to respond to emergencies and properly conduct regular maintenance? Discussion:

Section 5 – Design and Performance Provisions Yes No
A Does the SSMP reference current design and construction standards for the installation of new sanitary sewer systems, pump stations and other appurtenances and for the rehabilitation and repair of existing sanitary sewer systems?

B Does the SSMP document current procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and the rehabilitation and repair of existing sewer lines?

Discussion:

Section 6 – Overflow and Emergency Response Plan Yes No A Does the City’s Overflow Emergency Response Plan (OERP) contain proper notification procedures so that the primary responders and regulatory agencies are informed of all sanitary sewer overflows (SSOs) as required by the WDR and MRP?

B Does the OERP have a program to ensure an appropriate response to all overflows?

Page 213 of 310 ends

City of La Verne
SSMP Audit Checklist
5 Section 6 – Overflow and Emergency Response Plan Yes No C Does the OERP contain procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities of all SSOs that potentially affect public health or reach waters of the State in accordance with the MRP? Does the SSMP identify the officials who will receive immediate notification of such SSOs?

D Are staff aware of and appropriately trained on the procedures of the OERP?
E Does the OERP contain procedures to address emergency operations such as traffic and crowd control and other necessary response activities?

F Does the OERP ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge?

G Considering SSO performance data, is the OERP effective in handling SSOs in order to safeguard public health and the environment? H Is the Water Quality Monitoring Plan current and has it been trained on and practiced by staff that would be involved in an SSO of large volume?

Discussion:

Page 214 of 310 ends

City of La Verne
SSMP Audit Checklist
6 Section 7 – Fats, Oils, and Grease Control Program Yes No A Does the Fats, Oils, and Grease (FOG) Control Program include a description of public education outreach efforts that promote proper handling and disposal of FOG?

B Does the FOG program include a plan for the disposal of FOG generated within the sewer system service area?
C Does the City have sufficient legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG?

D Are there requirements to install grease removal devices (such as traps or interceptors), best management practices (BMP) requirements, record keeping, maintenance requirements and reporting requirements established in the City’s FOG Control Program?

E Does the City have authority to inspect grease producing facilities and have sufficient staff to inspect and enforce the FOG ordinance? F Does the FOG control program identify sections of the collection system subject to FOG blockages, establish a cleaning schedule and address source control measures to minimize these blockages?

G Does the FOG control program implement source control measures for sources of FOG discharged to the collection system?
H Is the current FOG program effective in minimizing blockages of sewer lines resulting from discharges of FOG to the system?
Discussion:

Page 215 of 310 ends

City of La Verne
SSMP Audit Checklist
7 Section 8 – System Evaluation and Capacity Assurance Plan Yes No A Does the System Evaluation and Capacity Assurance Plan evaluate hydraulic deficiencies in the system and provide estimates of peak flows associated with conditions similar to those causing overflow events, if applicable?

B Does the City’s capital improvement program (CIP) establish a schedule of approximate completion dates for both short-term and long- term improvements and is the schedule reviewed and updated to reflect current budgetary capabilities and activity accomplishment?

C Does the City take steps needed to establish a short and long-term CIP to address hydraulic deficiencies, including prioritization, alternatives analysis, and schedules? Are repair and replacement projects developed based upon condition assessment and/or field maintenance results?

Discussion:

Section 9 – Monitoring, Measurement, and Program Modifications Yes No A Does the City maintain relevant information that can be used to establish and prioritize appropriate SSMP activities?
B Does the City monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP?
C Does the City assess the success of the preventive maintenance program?
D Does the City update program elements, as appropriate, based upon monitoring or performance evaluations?
E Does the SSMP identify and illustrate SSO trends, including frequency, location and volume of SSOs?
Discussion:

Page 216 of 310 ends

City of La Verne
SSMP Audit Checklist
8 Section 10 - SSMP Program Audits Yes No
A Does the audit focus on the effectiveness of the SSMP? If not, what needs to be changed to increase the effectiveness of the overall collection system program?

B Were the audit results shared with the City Council and the public, via the City website?
C Will the SSMP Audit be completed, reviewed, and filed as an Appendix to the SSMP, Volume II on a biennial basis?
D Do any proposed changes to the SSMP require Board approval as they have a substantial change in the policies and procedures for collection system operations and maintenance?

Discussion:

Section 11 – Communication Program Yes No
A Does the City communicate on a regular basis with the public and other agencies about the development, implementation, and performance of the SSMP? Does the communication system provide the public the opportunity to provide input as the program is developed and implemented?

Discussion:

Change Log Yes No
A Is the SSMP Change Log current and up to date?
Discussion:

Page 217 of 310 ends

Attachments
City of La Verne

2024 City of La Verne Sewer System Management Plan

Attac
hment E – Attachment E1 and E2 from the Statewide
Sani
tary Sewer Systems General Order 2022-0103-DWQ

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Page 218 of 310 ends

STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 1
ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING AND

RECORDKEEPING REQUIREMENTS
Table of Contents

1. Notification Requirements ......................................................................................... E1-3

1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services ...................................................................................... E1-3

1.2. Spill Notification Information ........................................................................... E1-4

1.3. Notification of Spill Report Updates ................................................................ E1-4

2. Spill-Specific Monitoring Requirements .................................................................... E1-5

2.1 Spill Location and Spread .............................................................................. E1-5

2.2 Spill Volume Estimation.................................................................................. E1-5

2.3. Receiving Water Monitoring ............................................................................ E1-5

2.4. Safety and Access Exceptions ........................................................................ E1-8

3. Reporting Requirements ............................................................................................ E1-8

3.1. Reporting Requirements for Individual Category 1 Spill Reporting ................. E1-8

3.2. Reporting Requirements for Individual Category 2 Spill Reporting ............... E1-12

3.3. Monthly Certified Spill Reporting for Category 3 Spills .................................. E1-14

3.4. Monthly Certified Spill Reporting for Category 4 Spills .................................. E1-16

3.5. Amended Certified Spill Reports for Category 3 Spills .................................. E1-16

3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills ............. E1-16

3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” ................................................................................................ E1-16

3.8. Electronic Sanitary Sewer System Service Area Boundary Map ................... E1-17

3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ) .................................................................. E1-17

3.10. Sewer System Management Plan Audit Reporting Requirements ................ E1-19

3.11. Sewer System Management Plan Reporting Requirements ......................... E1-19

4. Recordkeeping Requirements ................................................................................. E1-20

4.1. Recordkeeping Time Period .......................................................................... E1-20

4.2. Availability of Documents .............................................................................. E1-20

4.3. Spill Reports .................................................................................................. E1-20

4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills ....... E1-21

4.5. Sewer System Telemetry Records ................................................................ E1-22

4.6. Sewer System Management Plan Implementation Records ......................... E1-22

4.7. Audit Records ................................................................................................ E1-23

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4.8. Equipment Records ....................................................................................... E1-23

4.9. Work Orders .................................................................................................. E1-23

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ATTACHMENT E1– NOTIFICATION, MONITORING, REPORTING AND RECORDKEEPING

REQUIREMENTS
The Notification Requirements (section 1), Spill-specific Monitoring Requirements (section 2), Reporting Requirements (section 3) and Recordkeeping Requirements (section 4) in this Attachment are pursuant to Water Code section 13267 and section 13383, and are an enforceable component of this General Order. For the purpose of this General Order, the term:
• Notification means the notifying of appropriate parties of a spill event or other activity. • Spill-specific Monitoring means the gathering of information and data for a specific spill event to be reported or kept as records.
• Reporting means the reporting of information and data into the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. • Recordkeeping means the maintaining of information and data in an official records storage system.

Failure to comply with the notification, monitoring, reporting and recordkeeping requirements in this General Order may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.

Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Resources Control Board ( State Water Board ) to collect sanitary sewer spill information for each spill event and make this information available to the public. Sanitary sewer spill information for each spill event includes but is not limited to: Enrollee contact information for each spill event, spill cause, estimated spill volume and factors used for estimation, location, date, time, duration, amount discharged to waters of the State, response and corrective action(s) taken.

1. NOTIFICATION REQUIREMENTS

1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services
Per Water Code section 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergency measures.

The notification requirements in this section apply to individual spills of 1,000 gallons or greater, from an Enrollee-owned and/or operated laterals, to a water of the State.

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1.2. Spill Notification Information
The Enrollee shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number, as applicable:
• Name and phone number of the person notifying the California Office of Emergency Services;
• Estimated spill volume (gallons);
• Estimated spill rate from the system (gallons per minute); • Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
• Spill incident description:
o Brief narrative of the spill event, and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
• Name and phone number of contact person on-scene;
• Date and time the Enrollee was informed of the spill event; • Name of sanitary sewer system causing the spill;
• Spill cause or suspected cause (if known);
• Amount of spill contained;
• Name of receiving water body receiving or potentially receiving discharge; and • Description of water body impact and/ or potential impact to beneficial uses.

1.3. Notification of Spill Report Updates
Following the initial notification to the California Office of Emergency Services and until such time that the Enrollee certifies the spill report in the online CIWQS Sanitary Sewer System Database, the Enrollee shall provide updates to the California Office of Emergency Services regarding substantial changes to:
• Estimated spill volume (increase or decrease in gallons initially estimated); • Estimated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons initially estimated); and
• Additional impact(s) to the receiving water(s) and beneficial uses.

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2. SPILL-SPECIFIC MONITORING REQUIREMENTS

2.1 Spill Location and Spread
The Enrollee shall visually assess the spill location(s) and spread using photography, global positioning system (GPS), and other best available tools. The Enrollee shall document the critical spill locations, including:
• Photography and GPS coordinates for:
o The system location where spill originated.

For multiple appearance points of a single spill event, the points closest to the spill origin.
• Photography for:
o Drainage conveyance system entry locations,
o The location(s) of discharge into surface waters, as applicable, o Extent of spill spread, and
o The location(s) of clean up.

2.2 Spill Volume Estimation
To assess the approximate spill magnitude and spread, the Enrollee shall estimate the total spill volume using updated volume estimation techniques, calculations, and documentation for electronic reporting. The Enrollee shall update its notification and reporting of estimated spill volume (which includes spill volume recovered) as further information is gathered during and after a spill event.

2.3. Receiving Water Monitoring

2.3.1. Receiving Water Visual Observations
Through visual observations and use of best available spill volume-estimating techniques and field calculation techniques, the Enrollee shall gather and document the following information for spills discharging to surface waters:
• Estimated spill travel time to the receiving water;
• For spills entering a drainage conveyance system, estimated spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the receiving water;
• Estimated spill volume entering the receiving water; and • Photography of:
o Waterbody bank erosion,
o Floating matter,
o Water surface sheen (potentially from oil and grease),

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o Discoloration of receiving water, and
o Impact to the receiving water.

2.3.2. Receiving Water – Water Quality Sampling and Analysis For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the Enrollee shall conduct the following water quality sampling no later than 18 hours after the Enrollee’s knowledge of a potential discharge to a surface water:
• Collect one water sample, each day of the duration of the spill, at:
o The DCS-001 location as described in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment, if sewage discharges to a surface water via a drainage conveyance system; and/or
o Each of the three receiving water sampling locations in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment;
If the receiving water has no flow during the duration of the spill, the Enrollee must report “No Sampling Due To No Flow” for its receiving water sampling locations.

The Enrollee shall analyze the collected receiving water samples for the following constituents per section 2.3.3 (Water Quality Analysis Specifications) of this Attachment:
• Ammonia, and
• Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
o Total Coliform Bacteria
o Fecal Coliform Bacteria
o E-coli
o Enterococcus
Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.

The Enrollee shall collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer or designee.

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2.3.3. Water Quality Analysis Specifications
Spill monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).

Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.

Environmental Laboratory Accreditation Program-Accredited Laboratories The analysis of water quality samples required per this General Order must be performed by a laboratory that has accreditation pursuant to Article 3 (commencing with section 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code section 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accreditation Program (ELAP).

2.3.4. Receiving Water Sampling Locations
The Enrollee shall collect receiving water samples at the following locations.

Sampling of Flow in Drainage Conveyance System (DCS) Prior to Discharge Sampling
Location Sampling Location Description
DCS-001 A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.

Receiving Surface Water Sampling (RSW)1

Sampling
Location Sampling Location Description
RSW-001
Point of Discharge
A point in the receiving water where sewage initially enters the receiving water.

RSW-001U:

Upstream of Point
of Discharge
A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.

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Sampling
Location Sampling Location Description
RSW-001D:

Downstream of
Point of Discharge
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
1 The Enrollee must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.

2.4. Safety and Access Exceptions
If the Enrollee encounters access restrictions or unsafe conditions that prevents its compliance with spill response requirements or monitoring requirements in this General Order, the Enrollee shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.

3. REPORTING REQUIREMENTS
All reporting required in this General Order must be submitted electronically to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov), unless specified otherwise in this General Order. Electronic reporting may solely be conducted by a Legally Responsible Official or Data Submitter(s) previously designated by the Legally Responsible Official, as required in section 5.8 (Designation of Data Submitters) of this General Order.

The Enrollee shall report any information that is protected by the Homeland Security Act, by email to [email protected], with a brief explanation of the protection provided by the Homeland Security Act for the subject report to be protected from unauthorized disclosure and/or public access, and for official Water Board regulatory purposes only.

3.1. Reporting Requirements for Individual Category 1 Spill Reporting

3.1.1. Draft Spill Report for Category 1 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 1 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.

The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

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5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries;

10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;

11. Description and photographs of all discharge point(s) into the surface water;

12. Estimated spill volume that discharged to surface waters; and

13. Estimated total spill volume recovered.

3.1.2. Certified Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database.

Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.

The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.1.1 (Draft Spill Report for Category 1 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;

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4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, lateral, pump station, etc.);

6. Description of the pipe material, and estimated age of the pipe material, at the failure location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion;

14. Name and type of receiving water body(s);

15. Description of the water body(s), including but not limited to:
o Observed impacts on aquatic life,
o Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
o Responsible entity for closing/restricting use of water body, and o Number of days closed/restricted as a result of the spill.

16. Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and

17. If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.

3.1.3. Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:

1. Spill causes and circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered;

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o Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions;
o Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
o Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
o Description of the pipe material, and estimated age of the pipe material, at the failure location;
o Description of the impact of the spill;
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location.

2. Enrollee’s response to the spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
o Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and o Final corrective action(s) completed and a schedule for planned corrective actions, including:
▪ Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
▪ Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences, and ▪ Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.

3. Water Quality Monitoring, including at minimum:
o Description of all water quality sampling activities conducted; o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.3 (Receiving Water Monitoring) of this Attachment; o Laboratory results, including laboratory reports;
o Detailed location map illustrating all water quality sampling points; and o Other regulatory agencies receiving sample results (if applicable).

4. Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.

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3.1.4. Amended Certified Spill Reports for Individual Category 1 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report.

After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.

3.2. Reporting Requirements for Individual Category 2 Spill Reporting

3.2.1. Draft Spill Report for Category 2 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 2 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.

The Draft Spill Report must, at minimum, include the following items:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;

7. Description, photographs, and GPS coordinates of the system location where the spill originated;
If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

8. Estimated total spill volume exiting the system;

9. Description and photographs of the extent of the spill and spill boundaries;

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o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and

11. Estimated total spill volume recovered.

3.2.2. Certified Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.

The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.2.1 (Draft Spill Report for Category 2 Spills) above:

1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;

2. Spill end date and time;

4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

5. System failure location (for example, main, pump station, etc.);

6. Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;

7. Description of the impact of the spill;

8. Whether or not the spill was associated with a storm event;

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;

11. Spill response completion date;

12. Detailed narrative of investigation and investigation findings of cause of spill;

13. Reasons for an ongoing investigation (as applicable) and the expected date of completion; and

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14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.

3.2.3. Amended Certified Spill Reports for Individual Category 2 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.

The Enrollee shall certify the amended report.

3.3. Monthly Certified Spill Reporting for Category 3 Spills The Enrollee shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and certified by March 30th). After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill.

The monthly reporting of all Category 3 spills must include the following items for each spill:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Date and time the Enrollee was notified of, or self-discovered, the spill;

4. Operator arrival time;

5. Estimated spill start date and time;

6. Description, photographs, and GPS coordinates where the spill originated:
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;

7. Estimated total spill volume exiting the system;

8. Description and photographs of the extent of the spill and spill boundaries;

9. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry locations(s); o Estimated spill volume fully recovered from the drainage conveyance system; and

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o Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.

10. Estimated total spill volume recovered;

11. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;

12. Spill end date and time;

13. Description of how the spill volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time;

14. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

15. System failure location (for example, main, pump station, etc.);

16. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;

17. Description of the impact of the spill;

18. Whether or not the spill was associated with a storm event;

19. Description of spill response activities including description of immediate spill containment and cleanup efforts;

20. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
▪ Adjusted schedule/method of preventive maintenance,
▪ Planned rehabilitation or replacement of sanitary sewer asset, ▪ Inspected, repaired asset(s), or replaced defective asset(s), ▪ Capital improvements,
▪ Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
▪ Description of spill response activities,

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▪ Spill response completion date, and
▪ Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;

21. Detailed narrative of investigation and investigation findings of cause of spill.

3.4. Monthly Certified Spill Reporting for Category 4 Spills The Enrollee shall report and certify the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days after the end of the month in which the spills occurred.

3.5. Amended Certified Spill Reports for Category 3 Spills Within 90 calendar days of the certified Spill Report due date, the Enrollee may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The Enrollee shall certify the amended report.

After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.

3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the Enrollee shall:
• Maintain records per section 4.4. of this Attachment; The Enrollee shall provide records upon request by State Water Board or Regional Water Board staff.
• Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.

A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.

3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, and/or Enrollee-owned and/or operated lateral spills (that do not discharge to a surface water) occur during a calendar month, the Enrollee shall certify, within 30 calendar days after

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the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually (per section 3.6 of this Attachment) for the designated month.

If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills of any category, in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month.

If the Enrollee has no spills from its systems during a calendar month, but the Enrollee voluntarily reported a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.

If the Enrollees has spills from its owned and/or operated laterals during a calendar month, the Enrollee shall not certify “no spills” for that calendar month.

3.8. Electronic Sanitary Sewer System Service Area Boundary Map The Legally Responsible Official shall submit, to the State Water Board, an up-to-date electronic spatial map of its sewer system service area boundaries. The map must be in accordance with section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order and the specification provided on the statewide Sanitary Sewer Systems program website. The map must include the location of wastewater treatment facility(ies) that treats the sewer system waste, if in the same sewer service boundary.

By the Effective Date of this General Order, specifications for the electronic sanitary sewer service area boundary map format will be provided on the statewide Sanitary Sewer Systems Order program website.

3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)
A new Enrollee shall complete and submit its first certified Annual Report into the online CIWQS Sanitary Sewer System Database, within 30 days of obtaining a CIWQS account; Subsequent Annual Reports are due by April 1 of each year.

All enrollees shall update their previous year’s Annual Report, by April 1 of each year after the Effective Date of this General Order, for each calendar year (January 1 through December 31).

The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The Enrollee’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS;
The Annual Report must address, and update as applicable, the following items:
• Population served;

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AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 18
• Updated sewer system service area boundary map, if service area boundary has changed from original map submitted per section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order; • Number of system operation and maintenance staff:
o Entry level (less than two years of experience),
o Journey level (greater than two years of experience), o Supervisory level, and
o Managerial level;
• Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
o Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V);
• System information:
o Miles of system gravity and force mains,
o Number of upper and lower service laterals connected to system, o Estimated number of upper and lower laterals owned and/or operated by the Enrollee,
o Portion of laterals that is Enrollee’s responsibility, o Average age the major components of system infrastructure, o Number and age of pump stations, and
o Estimated total miles of the system pipeline not accessible for maintenance; • Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
• Name of satellite sewer system tributaries;
• Number of system’s gravity sewer above or underground crossings of water bodies throughout system;
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
• Number of siphons used to convey waste throughout the sewer system; • Miles of sewer system cleaned;
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
• System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of this General Order;
• Major spill causes (for example, root intrusion, grease deposition);

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AND RECORDKEEPING REQUIREMENTS December 6, 2022
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• System infrastructure failure points (for example, main, pump station, lateral, etc.); • Ongoing spill investigations; and
• Actions taken to address system deficiencies.

3.10. Sewer System Management Plan Audit Reporting Requirements The Enrollee shall submit its Sewer System Management Plan Audit and other pertinent audit information, in accordance with section 5.4 (Sewer System Management Plan Audits) of this General Order, to the online CIWQS Sanitary Sewer System Database by six (6) months after the end of the 3-year audit period.

If a Sewer System Management Plan Audit is not conducted as required: the Enrollee shall:
• Update the online CIWQS Sanitary Sewer System Database and select the justification for not conducting the Audit; and
• Notify its corresponding Regional Water Board (see Attachment F (Regional Water Quality Control Board Contact Information)) of the justification for the lapsed requirements.

The Enrollee’s reporting of a justification for not conducting a timely Audit does not justify non-compliance with this General Order. The Enrollee shall:
• Submit the late Audit as required in this General Order; and • Comply with subsequent Audit requirements and due dates corresponding with the original audit cycle.

3.11. Sewer System Management Plan Reporting Requirements For an Existing Enrollee previously regulated by Order 2006-0003-DWQ: Within every six (6) years after the required due date of its last Plan Update, the Legally Responsible Official shall upload and certify a local governing entity-approved Sewer System Management Plan Update to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.

Order 2006-0003-DWQ required each enrollee to develop its initial Sewer System Management Plan per the following schedule, with required Plan updates at a frequency of 5-years thereafter:

Systems serving populations: Greater than 100,000: May 2, 2009 Between 100,000 and 10,000: August 2, 2009
Between 10,000 and 2,500: May 2, 2010
Less than 2,500: August 2, 2010

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AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 20
This Order carries forth the previously-required Plan Update schedule per Order 2006-0003-DWQ. Per the six-year Plan Update frequency required in this Order, the Enrollee shall upload and certify its first Plan Update, to the online CIWQS Sanitary Sewer System Database by the following due dates, with subsequent Plan Updates at the frequency of six years thereafter:

Systems serving populations: Greater than 100,000: May 2, 2025 Between 100,000 and 10,000: August 2, 2025
Between 10,000 and 2,500: May 2, 2026
Less than 2,500: August 2, 2026
For a New Enrollee: Within twelve (12) months of its Application for Enrollment Approval date, the Legally Responsible Official of a new Enrollee shall upload and certify a local governing entity-approved Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database. If electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its Sewer System Management Plan posted on its own website. The due date for subsequent 6-year Plan updates, is six (6) years from the submittal due date of the new Enrollee’s first Sewer System Management Plan.

4. RECORDKEEPING REQUIREMENTS
The Enrollee shall maintain records to document compliance with the provisions of this General Order, and previous General Order 2006-0003-DWQ as applicable, for each sanitary sewer system owned, including any required records generated by an Enrollee’s contractor(s).

4.1. Recordkeeping Time Period
The Enrollee shall maintain records of documents required in this Attachment, including records collected for compliance with this General Order, and records collected in accordance with previous General Order 2006-0003-DWQ, for five (5) years.

4.2. Availability of Documents
The Enrollee shall make the records required in this General Order readily available, either electronic or hard copies, for review by Water Board staff during onsite inspections or through an information request.

4.3. Spill Reports
The Enrollee shall maintain records for each of the following spill-related events and activities:
• Spill event complaint, including but not limited to records documenting how the Enrollee responded to notifications of spills. Each complaint record must, at a minimum, include the following information:
o Date, time, and method of notification,

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AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 21
o Date and time the complainant first noticed the spill, if available, o Narrative description of the complaint, including any information the caller provided regarding whether the spill has reached surface waters or a drainage conveyance system, if available,
o Complainant’s contact information, if available, and
o Final resolution of the complaint;
• Records documenting the steps and/or remedial action(s) undertaken by the Enrollee, using all available information, to comply with this General Order, and previous General Order 2006-0003-DWQ as applicable;
• Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
• All California Office of Emergency Services notification records, as applicable; and • Records, in accordance with the Monitoring Requirements in this Attachment.

4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills An Enrollee must maintain the following records for each individual Category 4 spill and for each individual non-Category 1 Enrollee-owned and/or operated lateral spill, and report in accordance to section 3.6 (Annual Certified Spill Reporting of Category 4 and/or Lateral Spills) of this Attachment.

Recordkeeping of Individual Category 4 Spill Information:

1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;

2. Spill location name;

3. Description and GPS coordinates for the system location where the spill originated;

4. Did the spill reach a drainage conveyance system? If Yes:
o Description of drainage conveyance system location,
o Estimated spill volume fully recovered within the drainage conveyance system, and
o Estimated spill volume remaining within the drainage conveyance system;

5. Estimated total spill volume exiting the sanitary sewer system;

6. Spill date and start time;

7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);

8. System failure location (for example, main, pump station, etc.);

9. Description of spill response activities including description of immediate spill containment and cleanup efforts;

10. Description of how the volume estimation was calculated, including, at minimum:

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E1 - 22
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on- going spill rate at time of arrival (if applicable), and the spill end time;

11. Description of implemented system modifications and operating/maintenance modifications.

Recordkeeping of Individual Lateral Spill Information:

1. Date and time the Enrollee was notified of, or self-discovered, the spill;

2. Location of individual spill;

3. Estimated individual spill volume;

4. Spill cause(s) (for example, root intrusion, grease deposition, etc.); and

5. Description of how the volume estimations were calculated.

Total Annual Spill Information:

1. Estimated total annual spill volume;

2. Description of spill corrective actions, including at minimum:
o Local regulatory enforcement action taken against the sewer lateral owner in response to a spill, as applicable, and
o System operation, maintenance and program modifications implemented to prevent repeated spill occurrences at the same spill location.

4.5. Sewer System Telemetry Records
The Enrollee shall maintain the following sewer system telemetry records if used to document compliance with this General Order, and previous General Order 2006-0003-DWQ as applicable, including spill volume estimates:
• Supervisory control and data acquisition (SCADA) system(s); • Alarm system(s);
• Flow monitoring device(s) or other instrument(s) used to estimate sewage flow rates, and/or volumes;
• Computerized maintenance management system records; and • Asset management-related records.

4.6. Sewer System Management Plan Implementation Records The Enrollee shall maintain records documenting the Enrollee’s implementation of its Sewer System Management Plan, including documents supporting its Sewer System Management Plan audits, corrections, modifications, and updates to the Sewer System Management Plan.

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AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 23

4.7. Audit Records
The Enrollee shall maintain, at minimum, the following records pertaining to its Sewer System Management Plan audits, and other internal audits:
• Completed audit documents and findings;
• Name and contact information of staff and/or consultants that conducted or involved in the audit; and
• Follow-up actions based on audit findings.

4.8. Equipment Records
The Enrollee shall maintain a log of all owned and leased sewer system cleaning, operational, maintenance, construction, and rehabilitation equipment.

4.9. Work Orders
The Enrollee shall maintain record of work orders for operations and maintenance projects.

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STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022

MONITORING AND REPORTING REQUIREMENTS
E2 - 1
ATTACHMENT E2 – SUMMARY OF NOTIFICATION, MONITORING AND REPORTING

REQUIREMENTS
This Attachment provides a summary of notification, monitoring and reporting requirements, by spill category, and for Enrollee-owned and/or operated laterals as required in Attachment E1 of this General Order, for quick reference purposes only.

Table E2-1
Spill Category 1: Spills to Surface Waters
Spill
Requirement Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 1 spill of 1,000 gallons or greater,
discharging or threatening to discharge to surface
waters:

Notify the California Office of Emergency Services
and obtain a notification control number.

California Office
of Emergency
Services at:
(800) 852-7550
(Section 1 of
Attachment E1)
Monitoring
• Conduct spill-specific monitoring;
• Conduct water quality sampling of the receiving
water within 18 hours of initial knowledge of spill of
50,000 gallons or greater to surface waters.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date;
• Submit Technical Report within 45 calendar days
after the spill end date for a Category 1 spill in
which 50,000 gallons or greater discharged to
surface waters; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.1 of
Attachment E1)

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MONITORING AND REPORTING REQUIREMENTS
E2 - 2
Table E2-2
Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 2 spill of 1,000 gallons or greater,
discharging or threatening to discharge to waters of
the State:

Notify California Office of Emergency Services and
obtain a notification control number.

California Office of
Emergency
Services at: (800)
852-7550
(Section 1 of
Attachment E1)
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.2 of
Attachment E1)

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MONITORING AND REPORTING REQUIREMENTS
E2 - 3
Table E2-3
Spill Category 3: Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit monthly Certified Spill Report to the online
CIWQS Sanitary Sewer System Database within
30 calendars days after the end of the month in
which the spills occur; and
• Submit Amended Spill Reports within 90 calendar
days after the Certified Spill Report due date.
(Section 3.3 and 3.5 of
Attachment E1)
Table E2-4
Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• If, during any calendar month, Category 4 spills
occur, certify monthly, the estimated total spill
volume exiting the sanitary sewer system, and the
total number of all Category 4 spills into the online
CIWQS Sanitary Sewer System Database, within
30 days after the end of the calendar month in
which the spills occurred.
• Upload and certify a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS
Sanitary Sewer System Database, by February 1st
after the end of the calendar year in which the
spills occur.
(Section 3.4, 3.6, 3.7
and 4.4 of Attachment
E1)

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MONITORING AND REPORTING REQUIREMENTS
E2 - 4
Table E2-5
Enrollee Owned and/or Operated Lateral Spills That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of a
spill of 1,000 gallons or greater, from an enrollee-
owned and/or operated lateral, discharging or
threatening to discharge to waters of the State:

Notify California Office of Emergency Services and
obtain a notification control number.

Not applicable to a spill of less than 1,000 gallons.

California Office of
Emergency Services
at: (800) 852-7550

(Section 1 of Attachment
E1)
Monitoring Conduct visual monitoring. (Section 2 of Attachment E1)
Reporting
• Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary
Sewer System Database, by February 1st after the
end of the calendar year in which the spills occur.
• Report a lateral spill of any volume that discharges
to a surface water as a Category 1 spill.
(Sections 3.6, 3.7 and

4.4 of Attachment E1)

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City of La Verne,City Council
Agenda Report

DATE: December 16, 2024
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH WATERTALENT.

SUMMARY
The City entered into a $70,000 agreement with WaterTalent in February 2024 to support the acting Utilities Manager and provide support to the water and sewer operations. Challenges in recruitment required exercising an extension under the City Manager's authority to January 30, 2025. At this time, due to continued need for services, it is proposed to extend the term five months to June 30, 2025, and increase the total contract to $125,000, which exceeds the City Manager’s approval authority. Sufficient funds exist within the Public Works Department.

RECOMMENDATION
That the City Council authorize an increase of $50,000 to the existing professional services agreement with WaterTalent, bringing the total not-to-exceed amount to $125,000, and extend the term to June 30, 2025.

DISCUSSION
On February 7, 2024, the City entered into a professional services agreement with WaterTalent to provide on-site consulting services to the Public Works Department. Prior to the award, the City reviewed proposals from four vendors and selected WaterTalent. The Consultant has decades of water and sewer experience in private agencies as well as municipalities.

Additionally, the consultant has the necessary high-level State of California water certifications to understand and operate La Verne’s complex water system. The consultant was tasked with:
• Working collaboratively with the acting Utilities Manager and water operations staff to provide mentorship and guidance.
• Reviewing the City's water and sewer systems operations and providing recommendations for improvements.
• Assessing the organizational structure, operations, and regulatory compliance. • Serving as a key member of the cost-of-service study team currently in progress. • Developing the FY 2024-25 water and sewer budgets and monitoring the current fiscal year's budget.
• Supporting the implementation of the Capital Improvement Program (CIP) and addressing other items as needed.

The original contract amount of $70,000 was within the City Manager’s authority under Section E.2.F.8 of Administrative Regulation No. 204, Purchasing Policy, which governs Other

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Amendment to the Professional Services Agreement with WaterTalent., Page 2

Procurement Procedures. As such, the original agreement did not require City Council approval.

Challenges in recruiting a permanent Utilities Manager necessitated the extension of the agreement with WaterTalent to ensure the continuity of water and sewer operations. The City Manager exercised this optional six-month extension, extending the contract through January 2025. It is recommended, due to ongoing changes in the Public Work's Department and the need for continued assistance, that the contract be extended by the City Council to terminate on June 30, 2025.

The maximum amount of the agreement under the City Manager’s authority is $75,000. To accommodate the extended term and ongoing scope of work, an additional $50,000 is needed, for a total contract value of $125,000. The consultant’s contributions have been critical to maintaining operations, supporting compliance efforts, and advancing key projects, such as cost-of-service study and budget development. The Utilities Manager position is currently being filled by an acting-position and the recent announcement of the Public Work's Director departing requires the continued assistance and guidance as provided by this agreement.

FISCAL ANALYSIS
Sufficient appropriations exist within the Water and Sewer Funds to cover the proposed increase. No additional appropriations are required.

ENVIRONMENTAL ANALYSIS
Not applicable

LEGAL REVIEW
The City Attorney has reviewed and approved this report and prepared the proposed amendment.

ATTACHMENTS

1. WaterTalent_Agreement

2. Amend to PSA WaterTalent

Coordinated with:

Meg McWade, Public Works Director

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1 waterTALENT

AMENDMENT NUMBER ONE TO

PROFESSIONAL SERVICES AGREEMENT
WITH
waterTALENT, LLC
This Amendment Number One (“Amendment”) is dated the ___ day of _________, 20__ (“Effective Date”), by and between the CITY OF LA VERNE, a municipal corporation (“City”), and waterTALENT, LLC, a California limited liability company (“Consultant”). City and Consultant are collectively referred to herein as “Parties.” WHEREAS, the City and Consultant entered into an agreement on February 7, 2024 for Consultant to provide professional expertise in the area of water and sewer system organization and operations for a State D4 and T3 system with the appropriate certifications to perform work as more fully described in the Professional Services Agreement (the “Agreement”);
WHEREAS, Section 4.1 of the Agreement provides for a term of six (6) months, with the option to extend the Agreement for one (1) additional six (6) month period; and WHEREAS, City and Consultant desire to extend the term through June 30, 2025.

NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree to amend the Agreement as follows:

1. The term of the Agreement shall be extended through June 30, 2025.

2. Consultant’s total compensation as set forth in Section 2.1 shall be revised to the not-to-exceed amount of One Hundred Twenty Five Thousand Dollars ($125,000).

3. All terms not defined herein shall have the same meaning and use as set forth in the Agreement, as amended.

4. All other terms, conditions, and provisions of the Agreement, as amended, shall remain in full force and effect.

5. This Amendment may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first above written.
[Signatures to appear on following pages.]

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2 waterTALENT

CONSULTANT
waterTALENT
________________________________ Date: __________________________ [NAME]
[TITLE]
________________________________ Date: __________________________ [NAME]
[TITLE]

CITY OF LA VERNE
__________________________________ Date: __________________________ Kenneth Domer
City Manager
ATTEST:
__________________________________ Date: __________________________ Debra Fritz
Deputy City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney
APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________ JR Ranells
Assistant City Manager/Risk Manager

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3 waterTALENT
DEPARTMENTAL APPROVAL:
__________________________________ Date: __________________________ Meg McWade
Public Works Director
APPROVED AS TO PURCHASING:
__________________________________ Date: __________________________ Christy Lopez
Finance Director

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City of La Verne,City Council
Agenda Report

DATE: December 16, 2024
TO: Honorable Mayor and City Council
FROM: Andrea Blockinger, Administrative Analyst
SUBJECT: 2025 LEGISLATIVE PLATFORM & LEGISLATIVE UPDATE.

SUMMARY
The City of La Verne’s Legislative Platform serves as a strategic framework for advocacy efforts, ensuring the City can respond effectively to legislation and communicate its priorities to policymakers. As the City prepares to engage with newly elected representatives in the upcoming legislative session, the proposed 2025 Legislative Platform will guide efforts to protect local interests, support critical initiatives, and adapt to the evolving legislative landscape.

Upon approval, the 2025 Platform will take effect immediately, providing a clear road map for advocacy in the year ahead.

RECOMMENDATION
That the City Council approve the Legislative Platform for the 2025 legislative session.

DISCUSSION
At the January 16, 2024, meeting, the City Council adopted La Verne's first, annual Legislative Platform. This document outlines the City’s positions on priority issues and serves as a framework for advocacy efforts at the federal, state, and local levels. The Legislative Platform ensures efficient decision-making by providing staff and City consultants with clear guidance for advocacy. It facilitates timely response to legislation that could impact the City's operations while clearly communicating the City’s position to legislators, policymakers, and the public.

During the 2024 California Legislative Session, the City submitted position letters on 19 bills addressing key issues identified in the Legislative Platform. These letters included advocacy to maintain local control over fee collection for new developments, strengthen penalties for theft and drug-related crimes, streamline wildfire preparedness efforts in high-risk areas, and more.

One position letter was submitted to the federal government advocating to maintain funding opportunities from asset forfeiture. All position letters are publicly accessible on the City’s website at cityoflaverne.org/legislation under the "2024 Position Letters" tab.

To ensure alignment with the City’s current needs and the political landscape, the Legislative Platform undergoes an annual review. In early November 2024, City staff evaluated the 2024 Legislative Platform and incorporated updates to create the proposed 2025 version. While most policy statements remain unchanged, adjustments were made to the Community and Recreation Services section to address emerging needs and improve advocacy efforts for those priorities. These revisions are detailed in Attachment A. The draft 2025 Legislative Platform was posted on the City’s website on November 26, 2024, and shared via the City's social media channels to solicit community feedback. As of December 10, one (1) comment has been

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2025 Legislative Platform & Legislative Update. , Page 2

received.

Upon approval, the 2025 Legislative Platform will be posted at cityoflaverne.org/legislation and will take effect immediately. It will serve as a key communication tool with newly elected officials representing the City of La Verne during the upcoming legislative session, ensuring the City's priorities are clearly conveyed.

FISCAL ANALYSIS
None.

ENVIRONMENTAL ANALYSIS
None.

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. Draft - Legislative Platform

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1 CITY OF LA VERNE 2025

LEGISLATIVE PLATFORM
Draft

PURPOSE
The 2025 Legislative Platform provides a framework for the City of La Verne’s Legislative Program.

Adopted annually, the City’s Legislative Platform serves as a reference guide for legislative positions and objectives that provide direction for City Staff throughout the year. The Legislative Platform is an embodiment of the City Council Goals and is the foundation of a strategic and focused advocacy strategy. Below are the Guiding Principles and Policy Statements that will allow City staff to address 2025 legislative and regulatory issues in a timely manner, without precluding the consideration of additional legislative and budget issues that may arise during the legislative session.

GUIDING PRINCIPLES
I. PRESERVE LOCAL CONTROL
Preserve and protect the City’s powers, duties and prerogatives to enact local legislation and policy direction concerning local affairs and oppose legislation that preempts local authority, including local control over zoning decisions. Local agencies should preserve authority and accountability for revenues raised and services provided.

II. PROMOTE FISCAL STABILITY
Support measures that promote fiscal stability, predictability, financial independence, and preserve the City’s revenue base and maximum local control over local government budgeting. Oppose measures that shift local funds to the County, State or Federal Governments and/or make cities more dependent on the County, State or Federal Governments for financial stability, such as unfunded mandates or mandated costs with no guarantee of local reimbursement or offsetting benefits.

III. SUPPORT FUNDING OPPORTUNITIES
Support opportunities that allow the City to compete for its fair share of regional, state and federal funding. Support funding for programs including, but not limited to economic development such as infrastructure investment and housing, transportation projects including road resurfacing, bicycle and pedestrian safety, multi-modal transportation systems and transit-oriented development, air quality, water quality and local water reliability, parks and recreation, historic preservation, natural resources, hazard mitigation, public safety and public health.

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2 POLICY STATEMENTS
Community and Recreation Services

1. Support legislation that would provide funding for the acquisition, development and/or operation of park and recreation facilities that serve underprivileged children, families, and older adults and which promote and enhance the physical health and well-being of children, youth, adults, and seniors.

2. Support the operation and service of non-emergency human services and disaster information resources.

3. Support state and federal funding for school-based job training programs to produce more job placement opportunities in collaboration with municipal services.

4. Support legislation that strengthens public health, enhances community cohesion, and promotes environmental sustainability.

5. Support continued state funding for local art, cultural, and music programs.

6. Support legislation that provides funding to reduce or eliminate fees for recreational programs for low-income families, seniors, and marginalized communities. This could include grants for municipalities to develop low-cost or free access to parks, recreation centers, and after-school programs.

7. Support safety improvements in recreational spaces, such as lighting, surveillance, and community policing initiatives. This also includes support for community-based programs that bring residents together to address safety concerns and foster a sense of belonging.

8. Support local government funding opportunities for new recreation resources and for ongoing operations and maintenance of existing parks.

9. Support legislation that distributes bond funds as competitive monies to a range of State agencies and does not limit funds based on geographic location or scope of need.

10. Support legislation for funding opportunities for ADA facility and park upgrades.

11. Support non-emergency human services and disaster information resources that create a reliable safety net that helps individuals meet critical needs, not only in response to disasters but also as they navigate everyday challenges. This support helps to build a more resilient, informed, and connected community capable of withstanding and recovering from a variety of disruptions.

12. Oppose legislation that proposes significant cuts to funding for community centers, parks, after-school programs, and recreational services.

13. Oppose efforts that erode funding for vital regional and community services that negatively impact Californian's access to parks, open space, resources.

Economic Development

14. Support international, statewide, regional, and local efforts to attract, retain, and provide resources for current and future commercial and industrial businesses.

15. Support policies and programs that encourage working with other cities, counties and government agencies to jointly leverage resources and assets to create and strengthen economic clusters within the region.

16. Support policies, projects, programs, and regulations for diversifying La Verne’s manufacturing base and facilitating investment in the City’s industrial areas that will result in maintaining or growing local jobs and creating an environment that is attractive to high tech, research and development, business incubators, manufacturers, transportation and

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3 warehouse logistic companies, services, and other emerging industries.

17. Support economic development initiatives that preserve and enhance a positive business climate and maintain and grow the business tax base.

18. Support efforts to allow cities to recapture the true values of redevelopment and successor agency funds.

Environment

19. Support continued funding and incentives to local agencies to work together to improve air quality through the reduction of emissions and advancing economic and technical developments.

20. Support and monitor legislation that increases the availability of, and funding for, water conservation, water reuse technologies, water recycling, local water storage, storm water, and other water supply technologies such as the Groundwater Replenishment System project.

21. Monitor the development of a state framework for long term water conservation measures and advocate for a science-based approach to indoor water use standards.

22. Support efforts to streamline and improve the state and federal environmental review processes and prevent environmental review from being weaponized to the City’s detriment.

23. Support funding for the retrofitting of municipal buildings to increase energy efficiency.

24. Support legislation and funding that assist cities and local businesses with state mandated organics recycling requirements.

25. Support policies that provide funding and flexibility for performing wildfire fuel modification.

Governance and Transparency

26. Support local government action, rather than the imposition of state, federal or regional mandates upon local governments, as well as federal mandates placed on the state.

27. Support maximum flexibility for local government in contracting and contract negotiations.

28. Support open government initiatives as well as the principles of the open meetings provisions of the Ralph M. Brown Act at all levels of government.

29. Support efforts to provide local legislative bodies with additional flexibilities regarding remote meetings and Ralph M. Brown Act requirements

30. Support legislation that preserves the ability of local governments to determine the appropriate type of election for their jurisdiction.

31. Support efforts by the State to increase funding into the California State Controller’s State Mandated Programs reimbursement program.

32. Oppose legislation and unfunded mandates imposing impractical requirements on records collection and retention.

33. Oppose policies that would increase the voter threshold for local revenue measures or would increase the potential for litigation over local taxes and fees.

34. Oppose legislation that would lessen the ability of local governments to enforce contractual language agreed to and contained within existing franchise documents.

Homelessness

35. Support the allocation of new funding for homelessness services, the construction of transitional housing facilities, and transport destinations.

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4 36. Support legislation that requires counties to partner with cities when receiving a direct allocation of homeless funds and has a regional focus.

37. Support legislative changes to Coordinated Entry requirements that allow local governments to prioritize based on local unsheltered needs.

38. Support legislative efforts that have a focus on keeping people in housing, once placed, for many years.

39. Support investments in mental health treatment across the continuum of care, including efforts to support or encourage the creation of additional board and care beds as well as subacute treatment and psychiatric skilled nursing facilities.

40. Support for funding sources to develop local Homelessness Plans.

Housing, Community Development, and Land Use

41. Support incentive-based housing legislation to encourage expanding housing supply in the City, including flexibility for local jurisdictions to work together to provide housing that counts towards Regional Housing Needs Assessment (RHNA) requirements.

42. Support legislation that preserves local discretion in the assessment, collection, and usage of development fees.

43. Support housing policies that maintain local control and allow local governments to make decisions on local zoning and density requirements.

44. Support legislation that preserves local flexibility in the adoption and implementation of health and safety standards contained in the building codes.

45. Support funding and tax incentives for the identification, acquisition, maintenance, adaptive reuse, and restoration of historic sites and structures.

46. Support housing measures that promote the development and enhancement of safe and affordable housing and accessible housing within the City for all economic segments of the population, while still retaining local control.

47. Support legislation that maintains City authority over the conditions and classifications of mobile home park residencies within the eight mobile home parks located and/or operated by the City.

48. Support policies and funding that supports affordable housing production for seniors.

49. Support changes to RHNA methodology that is flexible and considers the demographics, geography, land use patterns, socio-economic makeup of the community, job growth and housing needs so the difference of each community is carefully considered.

50. Support legislation that protects areas designated as single-family homes as the City recognizes the benefits of having single-family homes as an alternative for housing.

51. Support policies and funding for wildfire resilience for communities within very high fire hazard severity zones.

52. Oppose additional affordable housing production mandates unless funding is appropriated to finance the mandate.

53. Oppose legislation that prohibits the imposition of parking minimums.

54. Oppose legislation that further expands the applicability of ministerially streamlined developments within the City that are not consistent with the General Plan.

Human Resources and Risk Management

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5 55. Support pension reform measures designed to control or decrease employer liability or increase transparency in reporting without imposing undue hardships or administrative burdens on local government.

56. Support policies that streamline alternative dispute resolution processes for employees that utilize service credits.

57. Oppose measures that reduce local control over employee relations issues or mandate new or enhanced local government employee benefits.

58. Oppose measures that impose compulsory and binding arbitration with respect to employees.

59. Oppose redundant or unnecessary proposals that require excessive human resources burdens without sufficient reimbursement.

Public Safety

60. Support measures that encourage community safety and well-being including those that support state and federal reimbursement of homeland security-related expenses.

61. Support legislation that provides for greater penalties associated with organized retail theft operations.

62. Support legislation that allows local governments greater flexibility in controlling speed limits and imposing fines for traffic violations.

63. Support legislation affirming the ability of local government to restrict the presence and residency of sex offenders near schools, parks, and other locations frequented by children.

64. Support policies that restrict persons with mental health disorders from possessing or owning a firearm.

65. Support local control of emergency medical services and ambulance service, including pre- hospital care and transport.

66. Support legislation that aids paramedics and other emergency medical service practitioners in their ability to be responsive to community needs.

67. Support legislation that provides funding for programs that are critical to Fire Suppression, Fire Prevention, and Emergency Medical Services.

68. Support initiatives that foster safety for firefighters and the public, including utilization of detection devices that suppress harmful elements, toxic chemicals, and known carcinogens.

69. Support wildfire-related legislation that provides funding opportunities to bolster community resilience to areas located in Very High Fire Hazard Severity Zones.

70. Support for programs that enhance fire and emergency training and response capabilities.

71. Support legislation aimed at community paramedicine efforts, or other alternative response methods.

72. Oppose legislation that would interfere with the ability of law enforcement to remove individuals, either in person or in a vehicle, from public facilities, property, or streets.

73. Oppose legislation that would interfere with a City’s ability to use emerging technology to bolster law enforcement efforts.

74. Oppose legislative attempts at early release of incarcerated prisoners and measures that would further de-criminalize non-violent offenses.

75. Oppose legislation that usurps local discretion with the operation of marijuana retail sites and

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6 delivery.

76. Oppose legislation that places burdensome restrictions on law enforcement and limits their ability to protect public safety.

77. Oppose legislation that reduces the local fire authority having jurisdiction's ability to condition developments in the name of increased housing.

Transportation, Infrastructure, and Public Works

78. Support working with regional partners—governmental, private, and nonprofit—to identify and pursue funding for projects improving infrastructure within the City.

79. Support funding for non-motorized/active transportation infrastructure such as bicycle trails and pedestrian access.

80. Support legislation that protects local government authority over telecommunications facilities placed within public right-of-ways to include the aesthetics of equipment installed by contractors.

81. Support the preservation and expansion of transportation grant funding opportunities to help incorporate new transportation technologies and practices into local transportation networks.

82. Support efforts that streamline funding between the state, federal, and local governments that help reduce the amount of time and resources it takes to fund and complete transportation projects.

83. Support protection of dedicated transportation-related tax revenues and enhance the ability of local agencies to finance local transportation programs and facilities.

84. Support legislation for funding opportunities to expand local infrastructure for electronic vehicle charging stations.

85. Oppose legislation that conditions a city’s share of transportation funding on housing- related goals.

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City of La Verne,City Council
Agenda Report

DATE: December 16, 2024
TO: Honorable Mayor and City Council
FROM: Yvonne Duran, Community Services Director
SUBJECT: YOUTH SPORTS FACILITY USE AGREEMENT - LA VERNE GIRLS SOFTBALL ASSOCIATION (LVGSA).

SUMMARY
The proposed Youth Sports Facility Use Agreement outlines the terms and conditions for the City of La Verne to grant field and facility use to the La Verne Girls Softball Association (LVGSA). This two-year agreement, effective January 1, 2025, through December 31, 2027, ensures compliance with City policies and sets forth mutual obligations regarding field use, maintenance, safety, programming, and administrative standards.

RECOMMENDATION
That the City Council:

1. Approve the attached Youth Sports Facility Use Agreement with the La Verne Girls Softball Association for a term beginning January 1, 2025, and ending December 31, 2027, with options for two, two-year extensions; and,

2. Authorize the City Manager or designee to execute the agreement and any related documents.

DISCUSSION
The City is working with all Youth Sports Organizations to enter into annual agreements for the dedicated use of facilities. The Youth Sports Facility Use Agreement, with La Verne Girls Softball Association (LVGSA) being the first to enter into agreement, serves as a foundational template for future agreements with other youth sports groups. By establishing clear guidelines and expectations, the City aims to create a standardized approach to managing partnerships with youth organizations, ensuring consistency in operations, equitable access to facilities, and alignment with the City’s broader goals for community engagement and facility management.

The LVGSA is a key youth sports organization that promotes athletic activities within the community. This agreement formalizes the partnership between the City and LVGSA, enabling reserved use of City fields and facilities while ensuring compliance with operational, safety, and financial standards.

Key highlights of the agreement include:
• Term and Extensions - The agreement spans two years with options for two additional two-year terms.

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Youth Sports Facility Use Agreement - La Verne Girls Softball Association (LVGSA)., Page 2

• Field Use Compliance - LVGSA must maintain a minimum of 51% residency among participants and comply with roster audits to verify eligibility. • Maintenance Responsibilities - While the City oversees general maintenance, LVGSA will handle specific tasks like field lining and dragging. • Insurance Requirements - LVGSA must provide $1,000,000 general liability and sexual abuse/molestation coverage.
• Safety and Oversight - Compliance with AB 506 and AB 2007 is mandatory, including Livescan and background checks, concussion protocols, and emergency action plans. • Administrative Accountability - Annual financial reviews and public transparency measures are required, along with timely submission of schedules, fees, and updates.

The agreement fosters a collaborative framework between the City and LVGSA to support youth sports while ensuring facilities are maintained for broader community use. This specific agreement has been approved by the LVGSA Board and was recommended by the Youth Sports Committee for City Council approval at their November 6, 2024, meeting.

FISCAL ANALYSIS
LVGSA will provide a seasonal lump sum of $500 for the use agreement, $1,000 for snack bar usage, and $5 per player per season to offset maintenance and utility costs. These contributions are subject to periodic review and adjustment. Additional fees may apply for special maintenance or late cancellations.

ENVIRONMENTAL ANALYSIS
Approval of this agreement is exempt under the California Environmental Quality Act (CEQA), pursuant to section 15061(b)(3) (common sense exemption) and 15301 (existing facilities).

LEGAL REVIEW
The City Attorney has reviewed and approved the proposed agreement as to form and compliance with applicable laws, including AB 506 and AB 2007.

ATTACHMENTS

1. Youth Sports Facility Use Agreement - LVGSA

2. Incident Report

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1 City of La Verne
Youth Sports Facility Use Agreement
La Verne Girls Softball Association (LVGSA)
Introduction
In consideration of its designation as a Youth Sports Group by the City of La Verne, Community Services Department, La Verne Girls Softball Association (also known as Organization) during the term of this agreement agrees to comply with all the requirements herein. Renewal of this agreement is at the sole discretion of the City beginning on the date this agreement is signed by the president and vice-president of Youth Sports Group.

TERM: The term of this agreement shall be for a two (2) year agreement starting on January 1, 2025 and ending on December 31, 2027. Two (2) additional two-year terms may be granted should the organization state in writing, at least 90 days prior to expiration that it wishes to continue with no changes to the agreement. The City reserves the right to exercise these extension options at its sole discretion. At any time should the nature or scope of the Youth Sports Group change, or the President or designee change, a new Youth Sports Group Agreement must be renewed and signed by the City.

Field/Facility Use

1.Organization understands that all field/facility reservations are for the sport fields/facilities during regular season practice and games (Spring and Fall).

Organization must maintain 51% La Verne residency. The Organization will be subject to roster audits to verify player residency compliance. These audits are intended to confirm that all players meet residency requirements, ensuring adherence to field use eligibility. Should the Organization not maintain 51% La Verne residency during each season, Organization will not be able to utilize fields or charged an hourly rate. Games shall be played at Wheeler Park. Additional tournaments, events or post season practice and play need to be proposed at the designated Calendar Meeting and approved, in writing, at least one month prior to the event by the City. Youth Sports Group will be allowed reserved use of City facilities, as outlined in Attachment A - Field Use Schedule. An Application for Permit for a sports field must be received by the City Sports Supervisor or designee to reserve a sports complex or park for games, practices and/or special events.

Facilities and fields may be closed for rest and renovation at various times throughout the year. These closure periods will be announced during the Calendar Meeting.

2. Organization shall reserve Sports Parks/Facilities in the City at the following location(s) as defined in Attachment A – Field Use Schedule. A permit is required at locations if there are five (5) or more people participating in any form of activity per the applicable City Ordinances, Administrative Regulations, and policies.

3.City reserves the right to cancel or suspend outdoor facility or field use permits for games, practices, and other uses whenever field conditions could result in injury to players or damage to the fields. Permits may also be cancelled when the health and

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2 safety of participants are threatened due to impending conditions, including but not limited to, heavy rains, thunderstorms, smog alerts, fire, emergency situations, and wind or pesticide application.

4.City has the right to cancel, change or postpone any of the scheduled dates, with 72-hour notice. However, every effort will be made to adhere to the scheduled dates and times. All games and practices shall take place between the hours of 8:00AM and 9:00PM, unless approved in writing in advance by City.

5. Organization agrees to clean up debris/trash in and around the reserved facility on a daily basis including restrooms. City shall charge the Organization the established hourly rate of a City staff or designee for cleanup of debris found to be in excess of normal usage.

6.City shall be responsible for general maintenance – mowing, edging, seeding, etc.

Attachment E- General Maintenance Responsibilities. Organization shall be responsible for: limited field maintenance, such as dragging, watering, field lining, etc., for the duration of this agreement, unless otherwise specified in writing. Any additional field maintenance issues requested by the organization which may include, but may not be limited to, field renovations, soil additions, portable fences, storage areas, mowing, fence repair, moving of City property, etc. must be submitted in writing with a 30 day notice, to the Public Works Manager or designee. Organization will be charged the cost of labor and materials for performing such additional work. Repairs and improvements will be performed by the City as resources allow. Requests requiring significant investment may require contributions from the Organization.

7. No oversized or personal vehicle shall be driven or parked on City playfields, grass areas or infields without the express written consent of City staff.

8.City facilities are intended for use by the entire community and although the Organization is being granted reserved use of designated facilities for practices and games. It must be understood that cooperative use of City facilities by the Organization, City Sponsored Programs, Youth Programs, and the community is expected.

9. It is MANDATORY that Field Coordinators, the President, Vice-President or any other significant/essential members of the Organization meet with the City Sports Supervisor and Public Works Manager or designee at least once, or as needed for the Field Facility Allocation and Use Process to plan the use of the facilities for the upcoming season/year. Failure to complete the Field Facility Allocation and Use Process may result in loss of field/facility space.

10.At no time, shall the organization sublet City property for monetary gain, or use for bargaining, trade for services, or other agreements with outside user groups.

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3 11.An Organization that operates a Snack Bar shall comply with Attachment C – Snack Bar Agreement.

12.Organization may reserve City classrooms at the Community Center at the hourly rate of $16 an hour. Hourly rate subject to change. Cancellations with less than 24 hours’ notice, and late reservations (less than 72 hours’ notice) may result in a $25 penalty to be billed to the Organization.

Insurance

13.Organizations must provide City with proof of one million dollar ($1,000,000) commercial general liability insurance policy (CGL) on an “occurrence” basis and shall procure and maintain sexual abuse/molestation liability coverage with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate. This coverage may be part of commercial general liability coverage, professional liability coverage, or a separate policy. The City of La Verne, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Organizations. Proof of additional insured should be provided by endorsement to the Organization’s CGL policy and the sexual abuse/molestation liability coverage required hereby. This signed or stamped original endorsement shall be provided to the City of La Verne – Community Services Department, 3660 D Street, La Verne, CA 91750, no later than 30 days prior to start of season each year (or as requested per City requirements).
i. If Organization stores equipment or materials on City property or within City facilities Organization shall provide evidence of renter’s insurance to the City evidencing coverage in an amount not less than the replacement value of the equipment/materials so stored. City shall have no liability for loss or theft of such equipment or materials.

Safety

14.Organizations shall complete an accident/Incident report, on the form provided at Attachment D – Accident Report, for any participants, spectators, volunteers, umpires, referees or paid staff that may result in any claims against the City. The City requires a copy of the completed form within 72 hours of the accident/incident of when the organization is first alerted.

15.Organization agrees to notify City of any facility damage, repairs needed, injuries or accidents, vandalism, suspicious activity, etc., within 24 hours. Emergency issues may be called in to the City and followed up in writing.

16.Concession sales by outside vendors or proprietors on any park facility hosted by Organization, or other sub-contractor, must be approved in advance by City’s Community Services Director, Fire Marshal, or designee. Concessions must meet all City of La Verne and Los Angeles County Health Department licensing, liability and safety codes. Vendors with electrical cords must have them covered.

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4 Vendors with generators must place them on non-flammable protective surfacing to contain all spills and also protect against damaging City property.

17.Organizations shall develop and implement an Inclement Weather and Emergency Action Plan that gives directions to Organization officials, parents, umpires and players what to do during a storm, natural disaster or situation that may put some or all individuals in harm’s way. These documents shall be given to the City on an annual basis or each time this agreement is renewed as a reference to have on file.

18.AB 2007 compliance requires “[a] youth sports organization that elects to offer an athletic program” to comply with all of the following: (located in Attachment B – AB 2007 Concussions and other head injuries of this Agreement). A letter must be submitted each year to the City that the Organization has complied.

COACHES AND VOLUNTEERS

19.Under AB 506, organizations using this facility for youth activities must comply with California’s child protection requirements. This includes mandatory training for all employees and volunteers on identifying and reporting child abuse, implementing background checks for those working with minors, and enforcing a “two-adult” policy, requiring at least two adults to be present during activities involving children. These measures are designed to maintain a safe environment and align with California’s standards for youth-serving organizations. If the League permits any individual to serve on the Board without completing a Live Scan background check, field use will be denied.

20. Organization must fingerprint/Live Scan all board members/coaches/volunteers associated with the organization. Organization shall provide the City with a letter on an annual basis stating they comply with performing a screening process.

21.The Organization is responsible for patrol, control and supervision of spectators and participants at Organization events, including making sure park rules and regulations are adhered to. Failure of league officials to control parents, volunteers, participants and visitors is sufficient reason to cancel, at any time, approved use of City facilities by Organization. Organization shall not allow at any time any alcohol, tobacco products, drugs, or other illicit substances to be used or present at any City facility. Failure to monitor and control such use may result in Youth Sports Agreement being suspended, terminated, or restrictions placed upon offending party’s(ies’) participation on City fields.

ANNUAL FINANCIAL CONTRIBUTIONS

22.Organization agrees to pay a lump sum of $ $500.00 per season annually for the duration of this agreement and $ 5.00 per player/per season.This annual contribution will be reviewed annually and is subject to increases. Contributions are based on but not limited to: field usage and/or maintenance, utilities, storage, etc.

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5 ADVERTISING

23.Organization shall not erect any advertising signage, sponsor banners, etc. without express written permission of the City. Organization shall provide the City with installation and removal dates of approved signage. All banners must meet City ordinance codes.

PROGRAMMING

24.Organization shall provide the City with a season game schedule no later than 10 days prior to start of season. Re-scheduled games need to be submitted in writing to the City’s Sports Supervisor or designee. Changes submitted with less than 10 days’ notice, may result in additional costs.

25.Field/Facility Coordinators, Coaches, the President and/or any other significant/essential members of the Organization must meet with the City Sports Supervisor and Public Works Manager or designee prior to the start of the primary season to review facility issues. A follow-up meeting will be conducted at the end of each season to discuss the facility conditions. Organization shall restore each facility utilized during the season back to an acceptable condition. Organization agrees to reimburse City for facility damage that is a direct result of that organization’s facility use.

ADMINISTRATIVE

26.Organization shall be required to have a representative attend the City’s Youth Sports Working Group meetings held the 1st Wednesday of odd-numbered months at 6:00 PM.

27.Organization agrees to have its finances audited or reviewed annually by an independent Certified Public Accountant (CPA), a licensed professional trained to review financial records and ensure accuracy and compliance with accounting standards, or someone approved by its national Governing Body. An audit is an examination of financial records to verify their accuracy and ensure compliance with legal and accounting standards. The Organization will provide the audit/review to the City every year or whenever requested. The Organization will also allow the City to review its monthly financial statements within 10 business days of a request.

Additionally, the Organization will comply with all applicable California regulations for non-profits, including maintaining proper financial records, filing annual reports with the Attorney General’s Registry of Charitable Trusts, and adhering to governance and operational standards required by state law and its national Governing Body.

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6 28.Organization shall provide an Annual Update to the City within 60 days of the conclusion of its season, to include post-tournament/all-stars participation, if any, for the season immediately preceding such participation. Information will include an Annual Update Sheet, Form 990 and Bylaws to be completed. The Annual Update should be correct and provide transparency for the public and shall be included on the Organization’s website at the time of provision to the City.

29.Organization is required to pay for sport field lighting per the City Fee Schedule.

Organization shall be responsible for all costs associated with the use of School District facilities. Light schedules shall be submitted to the City’s Sports Supervisor on a weekly or regular basis by the Organization. Organization is responsible for paying the electric bill and repairs to lighting. Lights will be billed monthly to the Organization.

30.All fees must be paid within 30 days of invoice. Failure to comply with any or all these guidelines may result in a loss of services or field use with the City until fee is paid.

31.Organization shall attach submit a copy of non-profit status, or tax filing status, such as ESCORP, LLC, etc. to City staff upon renewal of this agreement.

32.Organization shall maintain an updated public website for public and participant information to include, but not limited to: location of play; schedules; registration information; bylaws and association documentation; Board meeting dates, agendas, and minutes; Code of Conduct; Rules of Regulation; Coach and Parent regulations; fees and costs of play; documentation provided to City including this Agreement; and, other information to ensure that participants, family members, and members of the public have access to information.

INDEMNIFICATION

33. Organization shall indemnify, defend, and hold harmless the City of La Verne, and its officers, employees, and agents from and against any and all causes of action, claims, liabilities, obligations, judgments, losses, costs, expenses, or damages, including liability for injuries or illnesses to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with Organization’s use or occupancy of the FACILITY and adjoining property, unless solely caused by the gross negligence or willful misconduct of the City, its officers, employees, or agents. In the event Organization indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Organization’s use or occupancy of the FACILITY and adjoining property, Organization shall provide a defense to the City indemnitees, or at the Organization’s option, reimburse the City indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

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7 Organization waives any right of recovery against the City, its officers, employees, and agents for indemnification, contribution, or declaratory relief arising out of or in any way connected with Organization’s use or occupancy of FACILITY and adjoining property, even if the City, its officers, employees, or agents seek recovery against Organization.

This provision does not apply to claims or damages caused by the City’s sole negligence, gross negligence, or willful misconduct.

Organization waives any right of recovery against the City, its officers, employees, and agents for fires, floods, earthquakes, civil disturbances, regulation of any public authority, and other causes beyond their control. Organization shall not charge results of “acts of God” to the City, its officers, employees, or agents.

Attachments:

A. Field Use Schedule
B. AB2007 Concussion or other head injuries
C. Snack Bar Agreement
D. Accident Report
E. General Maintenance Responsibilities
Print Title

PRINT NAME AND POSITION IN ORGANIZATION
President, La Verne Girls Softball Association

SIGNATURE DATE

SIGNATURE DATE
Vice President, La Verne Girls Softball Association
ADDRESS of Organization:

CITY ZIP
APPROVED:
________________________________________________________

KEN DOMER, CITY MANAGER

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8 ATTACHMENT A
FIELD USE SCHEDULE – different for each organization
Sports Complexes
Park and Address Time of Year/Season
Sports Complex/main facility – based on agreement Primary season/possibly secondary season
Basic Sports Field
Campus West - Primary/secondary season
Emerald Park - Primary/secondary season
Las Flores Park Park - Primary/secondary season
Live Oak Park - Primary/secondary season
Lowell Brandt Park - Primary/secondary season
Oak Mesa Park - Primary/secondary season
Pelota Park - Primary/secondary season
Sports Park- Primary/secondary season
Wheeler Park- Primary/secondary season

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9 ATTACHMENT B
AB 2007 Concussions or other head injuries
CHAPTER 516
An act to add Article 2.5 (commencing with Section 124235) to Chapter 4 of Part 2 of Division 106 of the Health and Safety Code, relating to youth athletics. [ Approved by Governor September 23, 2016. Filed with Secretary of State September 23, 2016. ]

LEGISLATIVE COUNSEL'S DIGEST
AB 2007, McCarty. Youth athletics: youth sports organizations: concussions or other head injuries.

Existing law requires a school district, charter school, or private school, if it offers an athletic program, to immediately remove an athlete from an athletic activity for the remainder of the day if the athlete is suspected of sustaining a concussion or head injury, and prohibits the athlete from returning to the athletic activity until the athlete is evaluated by a licensed health care provider, trained in the management of concussions, and acting within the scope of his or her practice, and the athlete receives written clearance from the licensed health care provider to return to the athletic activity. Existing law also requires, on a yearly basis, a concussion and head injury information sheet to be signed and returned by the athlete and athlete’s parent or guardian before the athlete’s initiating practice or competition.

This bill would apply these provisions to athletes participating in youth sports organizations, as defined to include organizations, businesses, nonprofit entities, or local governmental agencies that sponsor or conduct amateur sports competitions, training, camps, or clubs in which persons 17 years of age or younger participate in any of 27 designated sports. The bill would require youth sports organizations to notify the parents or guardians of athletes 17 years of age or younger who have been removed from athletic activities due to suspected concussions, as specified. The bill would require youth sports organizations to offer concussion and head injury education, or related educational materials, or both, to each of their coaches and administrators on a yearly basis, as prescribed. The bill would require each of these coaches and administrators to successfully complete the concussion and head injury education offered under the bill at least once either online or in person.

The bill would also require a youth sports organization to identify procedures for ensuring compliance with the bill’s requirements for providing concussion and head injury

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10 education and a concussion and head injury information sheet. The bill would additionally require the youth sports organization to identify procedures to ensure compliance with the athlete removal provisions and the return-to-play protocol, as specified. The bill would specify that it applies to all persons participating in the activities of a youth sports organization, irrespective of their ages.

DIGEST KEY
Vote: MAJORITY Appropriation: NO Fiscal Committee: NO Local Program: NO

BILL TEXT
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1.

Article 2.5 (commencing with Section 124235) is added to Chapter 4 of Part 2 of Division 106 of the Health and Safety Code, to read:

Article 2.5. Youth Sports Concussion Protocols
124235.
(a) A youth sports organization that elects to offer an athletic program shall comply with all of the following:
(1) An athlete who is suspected of sustaining a concussion or other head injury in an athletic activity shall be immediately removed from the athletic activity for the remainder of the day and shall not be permitted to return to any athletic activity until he or she is evaluated by a licensed health care provider. The athlete shall not be permitted to return to athletic activity until he or she receives written clearance to return to athletic activity from a licensed health care provider. If the licensed health care provider determines that the athlete sustained a concussion or other head injury, the athlete shall also complete a graduated return-to-play protocol of no less than seven days in duration under the supervision of a licensed health care provider.
(2) If an athlete who is 17 years of age or younger has been removed from athletic activity due to a suspected concussion, the youth sports organization shall notify a parent or guardian of that athlete of the time and date of the injury, the symptoms observed, and any treatment provided to that athlete for the injury.
(3) On a yearly basis, the youth sports organization shall give a concussion and head injury information sheet to each athlete. The information sheet shall be signed and returned by the athlete and, if the athlete is 17 years of age or younger, shall also be signed by the athlete’s parent or guardian, before the athlete initiates practice or competition. The information sheet may be sent and returned through an electronic medium including, but not necessarily limited to, fax or electronic mail. (4) On a yearly basis, the youth sports organization shall offer concussion and head injury education, or related educational materials, or both, to each coach and administrator of the youth sports organization.

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11 (5) Each coach and administrator shall be required to successfully complete the concussion and head injury education offered pursuant to paragraph (4) at least once, either online or in person, before supervising an athlete in an activity of the youth sports organization.
(6) The youth sports organization shall identify both of the following:
(A) Procedures to ensure compliance with the requirements for providing concussion and head injury education and a concussion and head injury information sheet, as contained in paragraphs (3) to (5), inclusive.
(B) Procedures to ensure compliance with the athlete removal provisions and the return- to-play protocol required pursuant to paragraph (1).
(b) As used in this article, all of the following shall apply:
(1) “Concussion and head injury education and educational materials” and a “concussion and head injury information sheet” shall, at a minimum, include information relating to all of the following:
(A) Head injuries and their potential consequences.
(B) The signs and symptoms of a concussion.
(C) Best practices for removal of an athlete from an athletic activity after a suspected concussion.
(D) Steps for returning an athlete to school and athletic activity after a concussion or head injury.
(2) “Licensed health care provider” means a licensed health care provider who is trained in the evaluation and management of concussions and is acting within the scope of his or her practice.
(3) “Youth sports organization” means an organization, business, nonprofit entity, or a local governmental agency that sponsors or conducts amateur sports competitions, training, camps, or clubs in which persons 17 years of age or younger participate in any of the following sports:
(A) Baseball.
(B) Basketball.
(C) Bicycle motocross (BMX).
(D) Boxing.
(E) Competitive cheerleading.
(F) Diving.

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12 (G) Equestrian activities.
(H) Field hockey.
(I) Football.
(J) Full contact martial arts.
(K) Gymnastics.
(L) Ice hockey.
(M) Lacrosse.
(N) Parkour.
(O) Rodeo.
(P) Roller derby.
(Q) Rugby.
(R) Skateboarding.
(S) Skiing.
(T) Soccer.
(U) Softball.
(V) Surfing.
(W) Swimming.
(X) Synchronized swimming.
(Y) Volleyball.
(Z) Water polo.
(AA) Wrestling.
(c) This section shall apply to all persons participating in the activities of a youth sports organization, irrespective of their ages. This section shall not be construed to prohibit a youth sports organization, or any other appropriate entity, from adopting and enforcing rules intended to provide a higher standard of safety for athletes than the standard established under this section.

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13 ATTACHMENT C

SNACK BAR AGREEMENT
This document will serve as an agreement between the City of La Verne facilities and the Organization. Renewal will be subject to Organization satisfying requirements outlined in this agreement.

TERM: The term of this agreement shall be for a two (2) year agreement starting on August 1, 2024 and ending on July 31, 2026. Two (2) additional two-year terms may be granted should the organization state in writing that it wishes to continue with no changes to the agreement. At any time should the nature or scope of the Youth Sports Group change, or the President or designee change, a new Organization Agreement must be renewed and signed by the City.

A. City has provided 1 snack bar(s) and the equipment specified in this document within those snack bars. Additional equipment supplied by Youth Sports Group shall be approved in advance by City for use, documented, and must meet all applicable health and safety and building/electrical codes for the facility.

Organization is responsible for paying all fees in obtaining any permit necessary, related to the snack bar and equipment.

B. City reserves the right to cancel or suspend outdoor facility or field use permits for games, practices and other uses whenever field conditions could result in injury to players or damage to the fields. Permits may also be cancelled when the health and safety of participants are threatened due to impending conditions, including but not limited to, heavy rains, thunder storms, smog alerts, fire, emergency situations, and wind or pesticide application. The snack bar may not be operational at these times.

C. Organization agrees to pay the City the sum of $ 1,000.00 annually for the use of snack bar(s).

D.The Organization shall pay for all services necessary or desirable to properly maintain and operate the snack bar during the term of the agreement including, although not limited to: Utility costs contribution, Inspections, Certification and Licensing, and permits. Equipment operation and upkeep, and such other services and costs as deemed appropriate by the Public Works and Community Services Director. The Youth Sports Group shall be responsible for reimbursing the City for all costs associated with the operation of the snack bar facilities. These costs include, but are not limited to; utility expenses, health permits, backflow testing, (soda machine), equipment maintenance and testing, costs to repair any damage caused by Organization to existing fixtures. Youth Sports Group shall inform City of maintenance needs of equipment or facilities within 24 hours of determining need.

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14 E. Organization understands that operation of the snack bar must be incompliance with the Los Angeles County Health Department codes and requirements and is responsible to pay all Los Angeles County Health Department fees, penalties or other costs during the term of this agreement. Organization shall have a designated organizer complete an Environmental Health Division - Temporary Food Facility (EHD-TFF) food safety course during the term of this agreement and provide the City with a copy of certification.

F. Organization shall, exclusively, operate the snack bar(s) at all designated events within at above listed parks). Events may Include scheduled league games for youth soccer, youth/ adult softball, baseball, etc. tournaments, competitions and/or special events as requested and agreed upon by both the Organization and the City. The City has the right to use the snack bar with prior notice to the Organization for City held events at that park.

G. Organizations are responsible for staffing the snack bar(s) with paid or volunteer staff. Volunteers/Staff must be at least 16 years of age and be supervised at all times by an adult 18 years of age or older. Organization shall be in compliance with state and/or federal labor laws.

H. Organization shall not allow other outside groups to operate snack bars during the term of this agreement.

I. Organization after the completion of a term, upon termination, or upon a mutually agreed upon time with the City, leave all City owned equipment in original working condition and leave all permanent fixtures inside snack bar(s). Permanent installations will become property of the City.

J. Organization and City reserve the right to terminate this agreement with a 60-day written notice. If Organization is terminated from this agreement, any outside food vendors must have prior approval from the City.

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15 ATTACHMENT D

ACCIDENT REPORT
Accident Report to be attached.

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16 ATTACHMENT E

GENERAL MAINTENANCE RESPONSIBILITIES
Maintenance of Wheeler Park shall be in accordance with the following: CITY shall maintain the Park at a level comparable with its maintenance of other CITY parks. All additional maintenance required by ORGANIZATION to achieve playing field standards that they desire shall be performed by ORGANIZATION. It shall be the responsibility of ORGANIZATION to inspect areas to be used by them before each event to determine that the area is safe for use, and to delay use until necessary repairs can be made if they find any unsafe conditions. In addition:

A.Mowing: The CITY will mow all areas that are accessible to the mower.

ORGANIZATION will maintain all areas inaccessible to mower, i.e., around buildings and temporary seasonal fencing, to the satisfaction of they CITY.

B.Fields: The ORGANIZATION will be responsible for leveling fields and any required preparation in advance of any play. The ORGANIZATION will be responsible for annual replenishment of brick dust with specification of brick dust to be determined by the CITY.

C.Lighting: The ORGANIZATION will be responsible to pay the utility costs associated with the Sports Field Lights. The CITY will be responsible for Sports Field lighting repairs, subject to available resources.

D.Watering: CITY will be responsible for watering of entire Park facility and will pay all utility costs required for open spaces.

E.Buildings: The ORGANIZATION will perform routine maintenance on the buildings during their scheduled use and will furnish all supplies to be stocked in the snack bar. Appliances and materials used in the operation of the snack bar which belongs to the ORGANIZATION (i.e., refrigerator, stove, microwave, oven, ice maker) will be replaced by the ORGANIZATION when necessary. The CITY shall perform major maintenance of the building, which includes exterior painting, repair roof, and replacement of restroom fixtures, if needed. Also are included are plumbing repairs, such as sewer and watermain leakages and breaks, and major electrical problems. ORGANIZATION shall exercise reasonable supervision to control vandalism to the building and its contents.

ORGANIZATION must provide in writing any improvements to the buildings to the Director of Community Services and Public Works. Work must be completed by a licensed, bonded, and insured contractor in the state of California.

F.Locks: ORGANIZATION shall not change or add any locks without the CITY’S consent in writing. Approval must be made by the Public Works and Community Services Department Directors. Keys issued to ORGANIZATION members/volunteers are NOT TO BE DUPLICATED and must be returned when requested by the City. These keys are to be used only for Youth Sports Group activities as authorized by the City. Any lost or

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17 stolen keys shall be reported to the City within 72 hours. The ORGANIZATION will be responsible for key replacement costs.

Additionally, should it be determined, at the City’s sole discretion, that the ORGANIZATION has contributed to a need for new keys, the ORGANIZATION may be responsible to pay the CITY’s costs to re-key the fields.

G.Batting cages: The ORGANIZATION shall be responsible for maintaining the cage and its interior/ exterior surfaces including but not limited to netting, post/ pole structure, paved surfaces, lighting, etc. The City shall maintain the space outside of the caged area accessible to city maintenance operations such as leaf blowing, edging, weed whipping.

H.Snack Bars, Storage rooms, Utility rooms and Containers:

ORGANIZATION Shall keep in clean organized fashion allowing walking space, free of hazards following all CAL OSHA standards. This includes but is not limited to maintaining a 3’ clearance of all electrical panels, and safe access to all fire extinguishers. The city shall provide minimum Fire extinguishers standard of 2A-10BC. Any Extinguishing agents above this due to cooking facility or storage of hazardous materials will be the responsibility of the organization to maintain compliance to the current standards set forth by the City Fire Marshal and/ or governing authority. The ORGANIZATION will ensure all uses are in compliance with any Federal, State, or Local rules, laws, and/or regulations.

I.Restrooms: CITY shall maintain the Park Restrooms at a level comparable with its maintenance of other CITY park restrooms at a frequency of twice per week per week during regular season and once per week in out of seasonal play. The ORGANIZATION shall be responsible for maintaining a standard of cleanliness during days of league play involving multiple games and/ or tournaments. The CITY will provide all toilet paper, seat covers, and feminine sanitation bags.

J.Trash: CITY shall maintain all trash/recycling cans at a level comparable with its maintenance of other CITY trash/recycling cans at a frequency of once per week. The ORGANIZATION shall be responsible for maintaining a standard of cleanliness during days of league play involving multiple games and/ or tournaments clearing all trash/ recycling bins and replacing with provided new clean trash bags at the end of all league/ tournament play and placing contents in provided onsite bins for waste hauling. The organization shall provide cups for seed spit and ensure compliance of all users. Any seed shells found post play will be the organization’s responsibility to clean. The city will provide all waste bags for trash and recycling bins. The ORGANIZATION shall be responsible for any related recycling laws and regulations.

K.Parking Lots: CITY shall maintain the Parking Lots paved surface and median landscaping at a level comparable with its maintenance of other CITY parking at a frequency of once per month and once per week during regular season of play. The ORGANIZATION shall be responsible for maintaining a standard of cleanliness during days of league play involving

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18 multiple games and/ or tournaments. Thei includes ensuring trash is picked up of the parking lot grounds and waste/ recycling bins emptied at the end of day of multiple game(s) played.

L.Site Improvements: Any improvement to the facility by the ORGANIZATION must have prior written approval by both the Director of Community Services or designee and the Director of Public Works or designee. All improvements must be done by a state of CA licensed, bonded, and insured general contractor of trade specific to the activity of the improvement. i.e. All electrical work must be done by a C-10 licensed contractor. All building improvements must be permitted and inspected by the City’s Community Development Department, and if necessary other Departments. Any work completed without permitted approval will be removed at the ORGANIZATION’S expense. Unauthorized work may result in termination of the use of fields.

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City of La Verne

INCIDENT REPORT

Report Date: _________________

Time of Report:__________AM/PM

A. Complete for all Accidents
Date & time of accident
____ ____ ____ _________
Mon Day Year Time AM / PM
Location

B. Complete only if City car or equipment is involved

Age Phone No.

Purpose of Use

Used with permission?
Yes No

C. Complete only if other property is damaged
O w n e r A d d r e s s P h o n e N o .

O t h e r D r i v e r A d d r e s s P h o n e N o .

Describe Property of Auto Year Make Lic. No.

Describe the damage

D. Complete only if someone is injured
N a m e A d d r e s s P h o n e N o .

1. Injury Age

2. 3.

E. Complete for ALL incidents
Describe incident- State factual points only (do not give opinions as to fault, negligence, or liability)

Weather Conditions: Sunny ____ Rainy ____ Overcast ____ Wind ____ Describe:

W i t n e s s – N a m e A d d r e s s P h o n e N o .

Report prepared by ______________________________________________________________

_________________________ __________ _________________________ __________ Supervisor Date Department Head Date

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INSTRUCTIONS

It is the responsibility of all City employees to immediately complete this form upon receipt of knowledge or witnessing an occurrence or transaction from which a potential claim could result or in which City property has been damaged.

WHAT TO DO IN CASE OF ACCIDENT

1. Notify the Risk Manage r as soon as possible.

2. Complete this form as follows:

a. Enter the date and time of the incident.

b. Identify and enter the name of the person(s) sustaining injury or a description of the property damaged.

c. Describe the exact location where the accident occurred.

d. Briefly describe how the incident occurred.

e. Briefly describe the damages or injuries observed.

f. Obtain names, addresses and telephone num bers of persons involved or witnessing the incident.

g. Describe the weather conditions (was surface condition slippery).

3. If the person involved makes claim overtures to you, advise that the claim must be made with the City Clerk.

4. If the person does not ma ke claim, do not volunteer.

5. MAKE NO STATEMENT AS TO YOUR OPINIO N REGARDING CAUSE, FAULT OR LIABILITY!

6. Give other persons involved your name and address.

7. In the event of a work relate d traffic accident, call the police.

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City of La Verne,City Council
Agenda Report

DATE: December 16, 2024
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: FILM PERMIT - THE SECRET LIFE OF THE DEAN'S WIFE.

SUMMARY
The City has been contacted by production company Goodflix LLC. to film a movie for Lifetime Network at the University of La Verne. Per the City’s Municipal Code Chapter 5.57, all film permits must be approved by the La Verne City Council. To meet the requested filming dates desired by Goodfflix LLC, the City Council is being asked to authorize the City Manager to execute an agreement and issue a film permit if all required steps are completed to the City’s satisfaction.

RECOMMENDATION
That the City Council authorize the City Manager to execute an agreement with Goodflix LLC. and issue a permit for filming if all required steps are completed.

DISCUSSION
Staff received a rush request for filming from Goodflix LLC. to film at multiple locations at the University of La Verne on December 17, 18, and 19, 2024. In order to meet the City Council Agenda requirements along with the requested filming dates, this item is requesting authorization for the City Manager to approve a permit pending the remainder of the required process being completed by Goodflix LLC.

According to their application, the filming will not impact public infrastructure or the surrounding neighborhood as it will take place entirely on campus. The film also proposes conversational and passive activities not expected to create disruption to adjacent areas. Specifically, shooting is proposed to be done in and around the La Fetra Auditorium, Wilson Library, the Campus Center, Founders Hall, Miller Hall, Johnson Family Plaza, and the University's parking structure.

There are a total of 30 people that will be associated with filming and all equipment being used is smaller compared to more robust productions. There is also a component that includes the production company working with University of La Verne students, providing them with professional experience in the film industry.

The film company is working to produce required forms, proof of insurance and deposits to satisfy the City’s requirements prior to permit issuance.

Typically, the City would require more notice, but given the film company has been responsive thus far, is offering opportunities to students, and the filming project is relatively minor in nature, Staff is supportive of moving the rush request forward for potential approval by the City Manager.

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Film Permit - The Secret Life of the Dean's Wife., Page 2

In light of this request and other similar requests involving the University of La Verne, staff will bring back an item at a later date for the City Council's consideration to amend the Municipal Code to allow for expedited approval when filming activities are entirely confined to University of La Verne property and involves student benefit.

FISCAL ANALYSIS
The City's standard film permit fees and insurance requirements will be applied to Goodflix LLC.

These fees are designed to cover all staffing expenses associated with issuing the permit.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

ATTACHMENTS
None

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City of La Verne,City Council
Agenda Report

DATE: December 16, 2024
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: RESOLUTIONS AMENDING THE SALARY RANGE FOR PUBLIC WORKS

DIRECTOR AND ADDING A CLASS SPECIFICATION AND SALARY RANGE FOR A PUBLIC WORKS DIRECTOR/CITY ENGINEER.

SUMMARY
With the announcement of the departure of the City’s Public Works Director, a review was initiated of the compensation and job duties. This review includes the potential of incorporating the duties of City Engineer in order to better represent City needs, conduct a competitive recruitment, and ensure retention of the position. An increase to the annual salary, addition of City Engineer duties if an applicant is qualified, and approval of a Public Works Director/City Engineer job description are recommended for consideration.

RECOMMENDATION
That the City Council adopt the attached Resolutions titled, “A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, APPROVING A NEW CLASS

SPECIFICATION AND SALARY RANGE FOR PUBLIC WORKS DIRECTOR/CITY ENGINEER,” and "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE SALARY RANGE FOR PUBLIC WORKS DIRECTOR."

DISCUSSION
The current Public Work’s Director, Meg McWade, was offered to return to the City of Pomona, where she had previously worked for over 20 years. The offer, which was unsolicited and no external recruitment was held, includes significant benefits and salary considerations beneficial to Ms. McWade. As with all vacancies, the position was reviewed in light of growing competition for highly sought and experienced persons who have all of the professional requirements to serve as the Director of Public Works.

The City of La Verne operates on a four-day, nine-hour, 36-hour work week for a total of 72 hours in a pay period for non-safety positions instead of the typical 80-hour pay period. As such, salaries are set roughly 10% less than a comparable 40-hour work-week salary. While the City does explain the different work-week hours on job recruitment bulletins, the initial review by applicants often focus on the lower salary which makes recruiting for some positions more challenging. Additionally, non-safety management positions, specifically the Director level positions, are exempt from overtime compensation. While the official work hours for such positions are based on the 36-hour work week, the reality is that these positions regularly work additional hours due to the nature of the position and attendance at meetings or other job- related responsibilities, including sometimes on weekends.

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Resolutions Amending the Salary Range for Public Works Director and Adding a Class Specification and Salary Range for a Public Works Director/City Engineer., Page 2

Traditionally, the City uses the cities of Azusa, Chino, Glendora, Monrovia, Ontario, Pomona, Upland, and West Covina for salary comparisons. The average salary for those comparable cities, adjusted for a 36-hour work week, is approximately $17,000 higher than our current top step. The median salary, how other positions in the City have been traditionally set, is approximately $13,000 higher. Accordingly, in order to attract and retain a well-qualified candidate, it is requested that the City Council adjust the upper step for the Director of Public Work’s salary range to $210,000 which will raise the position to a competitive level with our traditional comparable cities.

Additionally, the City has traditionally contracted out the City Engineer position through an agreement with a third-party firm. The firm provides wide-ranging engineering services to the Public Works and Community Development Department and, through a retainer of $24,000 a year, provides a dedicated City Engineer with a minimum of 8 office hours per week for various engineering related services. Prior to two years ago, the City Engineer primarily worked with the Community Development Director for development review and assistance in capital improvement projects. Many of the day-to-day engineering needs within the Public Works Department were undertaken by previous Department Directors. Starting with Fiscal Year 2023-24, the City Engineer function was moved within Public Works to better reflect best practices in coordination of engineering functions.

It is proposed to create a new Public Works Director/City Engineer class specification and retain the current Public Works Director class specification when the position is not required to act as the City Engineer. In addition to addressing potential CalPERS questions using a single job description that allows for one or the other based on qualifications, this approach allows the greatest flexibility to gain the services of the best candidate for the City’s needs, but does not discount that many Public Works Directors do not hold the necessary engineering education and certificates.

If a chosen applicant has the necessary skills and education to serve as the City Engineer, it is proposed that they be designated as the Public Works Director/City Engineer with a higher salary range up to $230,000. As part of designating the Public Works Director as the City Engineer, the City will then reduce the third-party retention for City Engineer responsibilities. It is proposed that while the top step would be increased with this action for recruitment benefit, the new Public Works Director and City Manager review the current engineering services needs and adjust the current agreement and/or conduct a request for proposal for engineering services to commence with the new budget year.

FISCAL ANALYSIS
The exact impact of the recommended action on the Fiscal Year 2024-2025 Budget is currently unknown as the hiring process is not yet completed. The effect will depend on the salary step assigned to the incoming Director, which will be determined by the Conditional Offer made to a successful applicant. Any such impact will be addressed during the mid-year budget review process as needed and further refined in the upcoming budget process regarding ongoing contract engineering services.

ENVIRONMENTAL ANALYSIS
Not applicable.

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Resolutions Amending the Salary Range for Public Works Director and Adding a Class Specification and Salary Range for a Public Works Director/City Engineer., Page 3

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. Director of Public Works - City Engineer Job Description

2. Resolution 24-XX PW Director City Engineer

3. Resolution 24-XX PW Director Salary

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CITY OF LA VERNE

DIRECTOR OF PUBLIC WORKS/CITY ENGINEER

DEFINITION
To plan, direct, organize, and review the public works activities of the City including engineering, water and sewer utility operations, facility construction, park and landscape maintenance, building maintenance, equipment maintenance, street and public rights-of-way construction and maintenance, inspections, assessment district administration, and related support activities and to provide highly responsible professional and technical staff assistance.

SUPERVISION RECEIVED AND EXERCISED
Administrative direction is provided by the City Manager.

Responsibilities include direct and indirect supervision of professional, technical, and clerical positions.

EXAMPLES OF DUTIES - Duties may include, but are not limited to, the following:

Direct and participate in the development and implementation of goals, objectives, policies, and procedures; review and recommend changes in organization and rules.

Plan, direct, and review all public works, engineering, and utilities maintenance and service functions.

Confer with and advise administrative staff on problems related to the design and construction of public works and utilities systems and the interpretation and enforcement of construction specifications.

Prepare applicable reports budget estimates and proposed ordinances resolutions and agreements.

Review plans for works and utilities improvement projects.

Serve as technical advisor to the City Manager and City Council on public works, engineering, and utilities matters; develop comprehensive recommendations for management use.

Respond to and resolve difficult citizen inquiries and complaints.

Meet with the public in small and large groups to discuss City public works policies, practices, and problems.

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Determine need for new equipment and facilities major repair and rebuilding projects.

Supervise and participate in the preparation and administration of the department budget; develop budgetary programs, goals, and objectives; review budgetary concerns and requests; review and approve expenditures.

Coordinate public works, engineering, and utilities activities with other City departments and with State and County agencies.

Select, supervise, train, and evaluate professional, technical, and clerical subordinates.

Supervise the development, administration, and enforcement of departmental responsibilities in such matters as safety and emergency preparedness.

Attend City Council and Council Committee meetings,
Maintain departmental awareness of state-of-the-art developments in management, engineering, and the public works field.

As the City Engineer:

•Sign engineering plans as a Professional Registered Engineer on behalf of the City and sign and seal parcel maps.
•Prepare requests for proposals relating to projects requiring contract engineering work; direct the preparation of project cost estimates for competitive bidding purposes; review plans of consulting/engineering firms performing work for the City and evaluate their performance; perform construction contract modifications; and negotiate contract changes. •Coordinate engineering projects with other City departments and outside agencies.
•Review and approve parcel and tract maps, lot line adjustments, lot ties, legal descriptions, easements, and plans prepared by private engineers for the development of subdivisions and work within public rights-of-way. Ensure plans are in accordance with applicable laws, codes, ordinances, and City regulations.
•Coordinate and collaborate with contracted engineering firm(s) for review of plans, specification studies and reports for construction, alteration, and/or maintenance of roads, storm drainage systems, water utility, sidewalks, bikeways, traffic intersections, signing/striping, traffic signalization, or other related projects.

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Perform related duties as assigned.

QUALIFICATIONS
Knowledge of:

Principles and practices of engineering, maintenance, and administration as applied to the design and construction of public works and utilities, facilities, and technical inspection services.

As City Engineer, the principles and practices of traffic and civil engineering in a municipal setting including the planning and development, design, survey, construction, traffic/transportation, operation, maintenance, and the methods and practices of acquisition of real property; laws and regulations governing the design and construction of streets, capital projects, and other public works.

Methods, materials, and techniques employed in public works construction.

Knowledge in areas of horticulture, landscape maintenance, park facility design, and use.

Principles and practices of modern office management.

Recent developments, current literature, and sources of information in municipal public works administration.

Principles of organization, administration, budget, and personnel management.

Ability to:

Organize, direct, and coordinate the activities of a large department in a manner conducive to full performance and high morale.

Delegate authority and responsibility and schedule and program work on a long term basis.

Communicate clearly and concisely orally and in writing.

Schedule and program work on a long term basis.

Select, supervise, train, and evaluate subordinates.

As the City Engineer:
•Review and check complex engineering designs, computations, plans and studies; plan, direct, and coordinate Public Works' engineering programs, and operate programs within allocated time and budget.

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•Perform highly complex, technical research to solve engineering problems. •Prepare and analyze technical engineering reports, documents, and plans. •Conduct complex, comprehensive engineering studies and prepare reports with recommendations.
•Interpret applicable laws and regulatory codes and apply City engineering policies and procedures.
•Establish and maintain effective working relationships with employees, City officials, vendors, and the public.

EXPERIENCE AND EDUCATION
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Five years of management administration and maintenance experience in the field of public works and utilities operations and progressively responsible supervisory- level experience with extensive journey-level professional civil engineering experience in municipal transportation and traffic engineering and design, public works design, construction, administration, and contracts.

Education:

Bachelor's degree from an accredited college or university with major coursework in civil engineering or a related field.

LICENSE OR CERTIFICATE
Possession of, or ability to obtain, an appropriate valid California driver’s license.

Registration as a Civil Engineer by the State of California is required.

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RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,

CALIFORNIA, APPROVING NEW CLASS SPECIFICATION AND SALARY RANGE

FOR PUBLIC WORKS DIRECTOR/CITY ENGINEER
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. The class specification for PUBLIC WORKS DIRECTOR/CITY ENGINEER is attached hereto and hereby incorporated herein, is adopted.

Section 2. The City of La Verne Salary Schedule for Full-Time Employees adopted on July 1, 2024, by the La Verne City Council is hereby amended as follows effective January 1, 2025 for the PUBLIC WORKS DIRECTOR/CITY ENGINEER:

Step 1 = $189,221.57 Step 2 = $198,682.65 Step 3 = $208,616.78 Step 4 = $219,047.62 Step 5 = $230,000
Section 3. This position is not represented by a recognized employee organization but is part of the Executive Management Benefit group.

Section 4. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 16th of December, 2024. ________________________________
Mayor Tim Hepburn
ATTEST:
_________________________________
Debra Fritz, Deputy City Clerk
I hereby certify that the foregoing Resolution No. 24-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 16th day of December, 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Debra Fritz, Deputy City Clerk

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RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,

CALIFORNIA, AMENDING THE SALARY RANGE FOR PUBLIC WORKS

DIRECTOR
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. The City has reviewed the PUBLIC WORKS DIRECTOR salary range against comparable cities and found it to be in need of adjustment.

Step 1 = $172,767.52 Step 2 = $181,405.90 Step 3 = $190,476.19 Step 4 = $200,000.00 Step 5 = $210,000
Section 3. This position is not represented by a recognized employee organization but is part of the Executive Management Benefit group.

Section 4. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________________
Debra Fritz, Deputy City Clerk

Page 310 of 310 ends

La Verne City CouncilDecember 16, 2024

La Verne City Council
December 16, 2024