Agenda packet, regular meeting, first session — La Verne City Council, March 3, 2025

March 3, 2025 City Council Meeting Agenda
AGENDA - 03-03-25.PDF
March 3 CC Meeting Agenda Packet
CC PACKET - 03-03-25.PDF

1. Documents:

1.I.

Documents:

COUNCIL REGULAR MEETING AGENDA

Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member

Monday, March 3, 2025
Closed Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.

Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:

• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 823 4913 2705 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.

Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.

CLOSED SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, AGENDA City Council 3/3/2025 Page 2

Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

CLOSED SESSION TOPICS
Significant Exposure to Potential Litigation Pursuant to Government Code Section 54956.9(b):
(1 case). California Pistol and Rifle Association, Inc., et al. v Los Angeles County Sheriff's Department, et al., United States District Court for the Central District of California Case No. 2:23-cv- 10169-SPG-ADSx pursuant to Government Code § 54956.9.

Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney.

Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Police Middle Management Association, La Verne Police Officers Association and all Unrepresented Employees.

Conference with Legal Counsel - Existing Litigation pursuant to California Government Code Section 54956.9(d)(1): (1 case). Gonzalez, J. v. City of La Verne, La Verne Police Dept. Case No. 24STCV34625.

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - 6:30 PM

PLEDGE OF ALLEGIANCE
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

PRESENTATIONS
Women's History Month Proclamation - Every year, March is nationally recognized as Women’s History Month and in honor of this year’s theme, “Moving Forward Together! Women Educating & Inspiring Generations”, the City Council recognizes the achievements of La Verne resident and Chemistry Professor at Cal Poly Pomona Chantal Steiber, who was recognized with the Presidential Award of Excellence in Science, Mathematics, and Engineering Mentoring.

Fire Crew & Community Emergency Response Team Recognition - The La Verne Fire Department (LVFD) and City Council are proud to recognize the extraordinary dedication of our firefighters, who have tirelessly served both our community and the state during an unprecedented fire, wind, and rain season. For months on end, LVFD crews have been deployed across California, battling wildfires and responding to emergencies, while those remaining in La Verne ensured the safety of our city during extended critical conditions. Additionally, we also commend the outstanding efforts of our La Verne CERT team, whose swift and selfless response during the LA Fire Storm exemplifies the spirit of community resilience and preparedness.

AGENDA City Council 3/3/2025 Page 3

Fire Department Peer Support Program - The La Verne Fire Department is establishing its first Peer Support Program to enhance the mental health and well-being of its personnel. This program will provide trained peer supporters to assist firefighters in managing stress, trauma, and other job- related challenges in a confidential and supportive environment. Implementing this initiative aligns with industry best practices and demonstrates the City’s commitment to supporting first responders’ mental health and overall resilience.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

1. City Council Minutes of the Study Session, Regular Meeting & Closed Session of February 18, 2025.

Recommendation: That the City Council approve the minutes.

2. Register of Audited Demands in the amount of $1,998,486.76, dated 02/12/25.

Recommendation: That the City Council approved the audited demands.

3. Military Deployment Salary and Benefits. The City has previously extended military leave benefits for permanent employees called to active duty in support of United States operations such as Enduring Freedom. The City was informed that one of its Fire Department personnel has been called to active duty beginning this February in support of military operations overseas.

Support of military leave requires City Council approval, extending partial salary and benefits during the entirety of the deployment.

Recommendation: That the City Council approve the extension of partial salary and benefits totaling $88,500 from the General Fund for Firefighter Sean Wilkins as a result of being called to active duty in support of military operations.

4. Approving a Class Specification for Battalion Chief. After undergoing City Council approved staffing changes in the Fire Department, the Battalion Chief job classification is being updated to accurately reflect current duties and responsibilities.

Recommendation: That the City Council approve the attached class specification for Battalion Chief.

PUBLIC HEARINGS - NONE

OTHER MATTERS

5. Youth Sports Facility Use Agreement - La Verne Little League. The proposed Youth Sports Facility Use Agreement renews the long-standing partnership between the City of La Verne and La Verne Little League (LVLL), which first formalized a field use agreement in 1986. This two- year agreement (January 1, 2025 – December 31, 2027) grants LVLL priority field access while AGENDA City Council 3/3/2025 Page 4

ensuring compliance with City policies on maintenance, safety, programming, and administration, reinforcing shared responsibilities for the benefit of the community.

Recommendation: That the City Council:

1. Approve the attached Youth Sports Facility Use Agreement with La Verne Little League for a term beginning January 1, 2025, and ending December 31, 2027, with options for two two-year extensions; and

2. Authorize the City Manager or designee to execute the agreement and any related documents.

6. Department Director Employment Agreement Template. The City Manager is requesting City Council approval of a template for Department Director employment agreements which sets forth terms and conditions for employment of employees serving as Department Directors based on City Council approved salary and benefit resolutions.

Recommendation: That the City Council approve the Executive Employment Agreement Template for use by the City Manager for Executive Employee/Department Director appointments.

PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, MARCH 17, 2025, at 5:30 P.M.

Posting Statement: A true copy of this Agenda was posted on February 25, 2025, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.

AGENDA City Council 3/3/2025 Page 5

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Tuesday, March 4 - Development Review Committee meeting, City Hall, 9:00 am

Wednesday, March 5 - Youth Sports Committee meeting, City Hall, 6:00 pm

Monday, March 10 - Senior Movie Matinee, Community Center, 12:30 pm

Wednesday, March 12 - Public Financing Authority (EIFD) meeting, City Hall, 9:00 am

Wednesday, March 12 - Planning Commission meeting, City Hall, 6:30 pm - CANCELLED

Monday, March 17 - City Council meeting, City Hall, 5:30 pm

Tuesday, March 25 - Youth & Family Action Committee meeting, City Hall, 5:00 pm

Tuesday, March 25 - Ad Hoc Water and Sewer Rate Study Committee meeting, City Hall, 5:30 pm

Thursday, March 27 - IVHS & SPCA Wildlife Presentation, Community Center, 6:00 pm

Table of Contents
City Council Agenda Packet, Monday, March 3, 2025
Agenda 1
Agenda Items
Presentations (3)
Women's History Month Proclamation
Fire Crew & CERT Recognition
Fire Department Peer Support Program

1. Council Minutes of the February 18, 2025 Meeting 6

2. Registers of Audited Demands 14

3. Military Deployment Salary and Benefits 18

4. Approving a Class Specification for Battalion Chief 20

5. Youth Sports Facility Use Agreement - La Verne Little League 24

6. Department Director Employment Agreement Template 46

COUNCIL REGULAR MEETING AGENDA

Tim Hepburn, Mayor
We
ndy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Ri
ck Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member

Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:

CLOSED SESSION AGENDA - 5:30 PM

CALL TO ORDER
ROLL CALL Coun
cil Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau,

Page 1 of 54 ends

CITY Of LA VERNE
AGENDA City Council 3/3/2025 Page 2

Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney.

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - 6:30 PM

PLEDGE OF ALLEGIANCE
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

Page 2 of 54 ends

AGENDA City Council 3/3/2025 Page 3

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person
who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR
(All items on the Co
nsent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

1. City Council
Minutes of the Study Session, Regular Meeting & Closed Session of February 18, 2025.

Recomm
endation: That the City Council approve the minutes.

2. Register of Audited
Demands in the amount of $1,998,486.76, dated 02/12/25.

Recomm
endation: That the City Council approved the audited demands.

3. Military Deployment Salary and Benefits.

The City has previously extended military leave
benefits for permanent employees called to active duty in support of United States operations such as Enduring Freedom. The City was informed that one of its Fire Department personnel has been called to active duty beginning this February in support of military operations overseas.

Support of military leave requires City Council approval, extending partial salary and benefits during the entirety of the deployment.

Recomm
endation: That the City Council approve the extension of partial salary and benefits totaling
$88,500 from the General Fund for Firefighter Sean Wilkins as a result of being called to active duty in support of military operations.

4. Approving
a Class Specification for Battalion Chief. After undergoing City Council approved staffing changes in the Fire Department, the Battalion Chief job classification is being updated to accurately reflect current duties and responsibilities.

Recomm
endation: That the City Council approve the attached class specification for Battalion Chie
f.

PUBLIC HEARINGS - NONE

OTHER MATTERS

5. Youth
Sports Facility Use Agreement - La Verne Little League. The proposed Youth Sports Facility Use Agreement renews the long-standing partnership between the City of La Verne and La Verne Little League (LVLL), which first formalized a field use agreement in 1986. This two- year agreement (January 1, 2025 – December 31, 2027) grants LVLL priority field access while

Page 3 of 54 ends

AGENDA City Council 3/3/2025 Page 4

ensuri
ng compliance with City policies on maintenance, safety, programming, and administration, reinforcing shared responsibilities for the benefit of the community.

Recomm
endation: That the City Council:

2. Authorize the City Manager or designee to execute the agreement and any related documents.

6. Departm
ent Director Employment Agreement Template. The City Manager is requesting City Council approval of a template for Department Director employment agreements which sets forth terms and conditions for employment of employees serving as Department Directors based on City Council approved salary and benefit resolutions.

Recomm
endation: That the City Council approve the Executive Employment Agreement Template for use by the Ci
ty Manager for Executive Employee/Department Director
appointments.

PUBLIC COMMENTS
This is the time set aside for anyo
ne wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, MARCH 17, 2025, at 5:30 P.M.

Page 4 of 54 ends

AGENDA City Council 3/3/2025 Page 5

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Tuesday, March 4 - Development Review Committee meeting, City Hall, 9:00 am

Wednesday, March 5 - Youth Sports Committee meeting, City Hall, 6:00 pm

Monday, March 10 - Senior Movie Matinee, Community Center, 12:30 pm

Wednesday, March 12 - Public Financing Authority (EIFD) meeting, City Hall, 9:00 am

Wednesday, March 12 - Planning Commission meeting, City Hall, 6:30 pm - CANCELLED

Monday, March 17 - City Council meeting, City Hall, 5:30 pm

Tuesday, March 25 - Youth & Family Action Committee meeting, City Hall, 5:00 pm

Tuesday, March 25 - Ad Hoc Water and Sewer Rate Study Committee meeting, City Hall, 5:30 pm

Thursday, March 27 - IVHS & SPCA Wildlife Presentation, Community Center, 6:00 pm

Page 5 of 54 ends

MINUTES OF THE STUDY SESSION, REGULAR MEETING &

CLOSED SESSION OF THE LA VERNE CITY COUNCIL
TUESDAY, FEBRUARY 18, 2025

ACTION MINUTES
“SEE ITEMS IN ITALICS”

STUDY SESSION AGENDA - 5:30 PM – meeting called to order at 5:32 PM

CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

Council Members present: Crosby, Kashifalghita, Lau, Johnson, and Hepburn.

Absent: None
Advisory Staff Present: City Manager Ken Domer, Assistant City Attorney Scott Porter, and Assistant City Manager JR Ranells.

STUDY SESSION TOPICS
Inland Valley Humane Society Update - President/CEO Nikole Bresciani will provide an annual overview of Inland Valley Humane Society (IVHS) activities, including events in La Verne, key statistics on rescues and adoptions, and notable developments. The session will conclude with a showcase of animals in need of adoption, reinforcing the city’s commitment to animal welfare.

Inland Valley Humane Society President/CEO Nikole Bresciani gave an update on our animal care contract and statistics from last year.

Tri City Mental Health Update and Introduction - New Executive Director Ontson Placide will provide an overview of services provided by Tri City.

Ontson Placide, the new Executive Director of Tri-City Mental Health Authority gave an update on Tri-City and changes resulting from the passage of Proposition 1 – the Behavioral Health Services Act.

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING – reconvened at 6:35 PM
PLEDGE OF ALLEGIANCE - AIRMAN FIRST CLASS DALLAS H. LOPEZ-COPP

Page 6 of 54 ends

CITY oi LA VERNE
Council Packet - March 3, 2025
Minutes City Council 2/18/2025 Page 2
Council Member Kashifalghita on behalf of the City Council presented Dallas with a Pride of La Verne certificate and thanked him for his service to our country.

ROLL CALL Coun
cil Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.

Council Members present: Crosby, Kashifalghita, Lau, Johnson, and Hepburn.

Absent: None
Advisory Staff Present: City Manager Ken Domer, Assistant City Attorney Scott Porter, and Assistant City Manager JR Ranells.

PRESENTATIONS
Black History Month - Every February, National Black History Month serves as both a celebration of the achievements of African Americans and a recognition of the central role they play in the nation’s development.

Proclamation presented to Cultural Awareness & Social Inclusion Committee Member Gil Ivey.

Introduction to New Police Officer Lukas Morris - Officer Lukas Morris joins the La Verne Police Department after spending seven years with the Riverside County Sheriff’s Department. Officer Morris has strong ties to the La Verne community, having grown up in La Verne and graduated from Bonita High School. His experience, knowledge and appreciation for the community make Officer Morris an invaluable asset to the La Verne Police Department.

Police Chief Sam Gonzalez introduced new Police Officer Lukas Morris, read his bio, and pictures were taken.

La Verne Police Department Website - The La Verne Police Department will introduce their new website, highlighting its modern, user-friendly design, improved accessibility, and enhanced features that support community engagement, transparency, and public safety.

Community Services Supervisor Hollie Savage presented the new Police Department website to Council and pointed out some of the new features.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person
who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
Announcements were received from: Boy Scout Liam Hickam, Library Manager Adrian Romero, and Barbara Smythe about the La Verne Symphony Orchestra.

Mayor Hepburn commented on the swearing in ceremony of our 31st District Congressman Gil Cisneros, which was held at ULV. Numerous council members from other communities attended, ULV did a wonderful job.

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

Page 7 of 54 ends

Council Packet - March 3, 2025
Minutes City Council 2/18/2025 Page 3
Several items were pulled for further discussion, item #2, item # 6 and item #7. All other items were approved by a vote of 5-0 with a motion by Crosby, seconded by Lau.

1. City Council Minutes of th
e Closed Session and Regular meeting of February 3, 2025.

Recommend
ation: That the City Council approve the minutes. Approved

2. Register of Audited D
emands in the amount of:
$621,
513.48 dated 01/22/25
$2,827,
284.57 dated 01/30/25
$588,
305.30 dated 02/05/25
Recommend
ation: That the City Council approve the demands.

After discussion, it was moved by Kash
ifalghita, seconded by Crosby and approved 5-0.

3. Quarterly Treasu
rer's Report ending December 31, 2024. The Quarterly Treasurer’s Report provides an overview of the City’s cash and investment holdings as of December 31, 2024. The report confirms compliance with the City’s investment policy as set forth in Administrative Regulation Number 215, the Statement of Investment Policy, and the State of California’s Government Code (GC) Section 53646.

Recommend
ation: That the City Council receive and file the Quarterly Treasurer’s Report for the period ending
December 31, 2024. Approved

4. Award of Contr
act for 2024-25 CDBG Curb Ramp Improvement Project. This action will appropriate funding and award a construction contract to Garcon Construction, Inc. in the amount of $120,535.00 for the 2024-25 Community Development Block Grant (CDBG) Curb Ramp Improvement Project. The project will be funded by CDBG funds for the replacement of existing curb ramps with improved accessible curb ramps meeting current standards.

Recommend
ation: That the City Council:

1. Award a public works construction
contract to Garcon Construction, Inc., the lowest, most responsible bidder, in the amount of $120,535.00 for the 2024-25 CDBG Curb Ramp Improvement Project, and

2. Authorize staff to issue change orders not exceeding 10% of the construction budget for a total possible cost of $132,588.50, and

3. Adopt a resolution appropriating $32,589 from available CDBG funds to the 2024-25 Adopted Budget for the CDBG Curb Ramp Improvement Project.

All recommendations above were approved.

5. Release o
f Bonds for Tract Map No. 72428 - Creekside at La Verne. Meritage Homes of California Inc., the developer of Tract Map No. 72428 (Creekside at La Verne), a 22-lot single family subdivision located south of the intersection of San Dimas Canyon Road and Golden Hills Road, has requested the release of their Performance Bond and Grading Bond.

Remediation of the project’s detention basin has been completed and function returned to the system.

Page 8 of 54 ends

Council Packet - March 3, 2025
Minutes City Council 2/18/2025 Page 4
Recommend
ation: That the City Council authorize the full release of the bond amounts for the Performance
Bond and the Grading Bond for Tract Map No. 72428 (Creekside at La Verne).

Approved

6. Side Le
tter Agreements for CalPERS Compliance with Education Incentives. The proposed side letter agreements to the Memorandum of Understandings with the La Verne City Employees’ Association, La Verne Police Officers’ Association, and La Verne Firefighters’ Association will formalize tentative agreements related to language changes needed to be in compliance with California Public Employees Retirement System requirements.

Recommend
ation: That the City Council:

1. Au
thorize the City Manager to execute a Side Letter Agreement amending the Memorandum of Understanding between the City of La Verne and the La Verne City Employees’ Association related to the reporting of education incentives; and

2. Authorize the City Manager to execute a Side Letter Agreement amending the Memorandum of Understanding between the City of La Verne and the La Verne Police Officers’ Association related to the reporting of education incentives; and

3. Authorize the City Manager to execute a Side Letter Agreement amending the Memorandum of Understanding between the City of La Verne and the La Verne Firefighters’ Association related to the reporting of education incentives.

After discussion, it was moved by Kashifalghita, seconded by Lau and approved 5-0.

7. Efficiency Technician C
lassification and Salary. To better facilitate an efficient process as part of the authorized Enterprise Resource Planning (ERP) System upgrade, a part-time Efficiency Technician is being requested utilizing a portion of budgeted savings.

Recommend
ation: That the City Council adopt the attached Resolution titled, “A

RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, CALIFORNIA,
APPROVING A CLASS SPECIFICATION AND SALARY FOR EFFICIENCY TECHNICIAN.” After discussion, it was moved by Kashifalghita, seconded by Johnson and approved 5-0.

8. Adoption of G
eneral Plan Ordinance No. 25-1129. The City Council at its meeting on February 3, 2025, approved the first reading of Ordinance No. 25-1129, amending Title 18 of the La Verne Municipal Code relating to implementation of Housing Element Policies and other updated to comply with State Law and to implement policies of the General Plan Update.

Recommend
ation: That the City Council adopt Ordinance No. 25-1129, "AN ORDINANCE OF

THE CITY C

OUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE OLD TOWN LA VERNE SPECIFIC PLAN AND AMENDING TITLE 18 OF THE LA VERNE

MUNICIPAL CODE RELATING TO IMPLEMENTATION OF HOUSING ELEMENT POLICIES

AND OTHER UPDATES TO COMPLY WITH STATE LAW AND TO IMPLEMENT POLICIES OF THE GENERAL PLAN UPDATE," relating to implementation of Housing Element Policies and other updated to comply with State Law and to implement policies of the General Plan Update. Approved

PUBLIC HEARINGS

9. Weed Abatement Protest Hearin
g. On February 3, 2025, the City Council adopted Resolution No. 25-10, accepting the Declaration List of Properties which has been found by inspections to have growing weeds or brush and/or rubbish. This item is the opportunity to hear protests from affected property owners.

Page 9 of 54 ends

Council Packet - March 3, 2025
Minutes City Council 2/18/2025 Page 5
Recommend
ation: That the City Council conduct a protest hearing, take appropriate action related
to any protests, and following the protest hearing, direct the Los Angeles County Agricultural Commissioner/Director of Weights & Measures to abate the nuisance at declared properties.

Fire Chief Nigg reported on this item, with additional information provided by a representative from the LA County Agricultural Department.

Public Comment: None
Council Comment: Council Member Kashifalghita questioned if Sierra La Verne was included.

Mayor Pro Tem Johnson recused himself due to the proximity of several properties to his business office. and left the dais.

It was moved by Kashifalghita, seconded by Lau, and approved 4-0, with Mayor Pro Tem Johnson recused.

OTHER MATTERS

10. Resolution R
enewing the La Verne Police Department's AB 481 Military Equipment Policy and Affirming Ordinance No. 24-1126. In 2022, the City Council complied with AB 481 by adopting Ordinance No. 1110, adding Section 9.10.010 - Military Equipment Use Policy to the La Verne Municipal Code. In accordance with AB 481 and La Verne Police Department Policy 701, a military equipment report must be submitted to and approved by the City Council annually for each type of military equipment for as long as the military equipment is available for use. The City Council must also review and renew the enabling ordinance annually by adopting a resolution.

Recommend
ation: That the City Council receive and file the staff report and adopt a Resolution appro
ving the continuance of the La Verne Police Department Policy 701 as required pursuant to AB 481.

Police Captain Tibbetts reported on this item.

Public Comment: None
Council Comment: Council Member Crosby appreciates the police department’s compliance with this law, and the equipment we have to protect our citizens and officers.

It was moved by Kashifalghita, seconded by Crosby, and approved 5-0.

11. Local Hazard Mitiga
tion Update Award of Contract. The City of La Verne's Local Hazard Mitigation Plan, last updated in 2012, is due for a comprehensive update to reflect the City's growth and evolving hazards, exacerbated by climate change. After a thorough request for proposal (RFP) process, the City has identified Black & Veatch as the most qualified firm to lead this update.

Recommend
ation:

Page 10 of 54 ends

Council Packet - March 3, 2025
Minutes City Council 2/18/2025 Page 6

1. Tha
t the City Council authorize the City Manager to execute a Professional Services Agreement, and any amendments related hereto, with Black & Veatch, at prices bid, with an estimated cost of $158,575, for the update to the Local Hazard Mitigation Plan.

2. That the City Council approve the attached Resolution, titled "A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, AMENDING FISCAL YEAR 2024- 25 ADOPTED BUDGET IN THE AMOUNT OF $158,575 FOR LOCAL HAZARD MITIGATION PLAN UPDATE".

Fire Chief Nigg reported on this item.

Public Comment: Richard Bowen asked about the funding, when it will be budgeted, and whether the money will be received based on Federal government grant delays.

Council Comment: Council Member Crosby inquired about the Plan development timeline, confirming it will be brought back to Council in a year.

It was moved by Crosby, seconded by Lau and approved 5-0.

12. Resolution R
equesting the Local Agency Formation Commission to Initiate Proceedings for the Reorganization of 406 Baseline Road. On October 2, 2023, the City Council approved Resolution Number 23-68 and Ordinance Number 1120 regarding the annexation of the property located at 406 Baseline Road from unincorporated Los Angeles County into the City of La Verne. Subsequent to that action, the City was requested by the Local Agency Formation Commission (LAFCO) to adopt another resolution requesting their initiation of proceedings for the reorganization (annexation) of the property.

Recommend
ation: That the City Council adopt a Resolution titled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF

LA VERNE, CALIFORNIA, REQUESTING THE LOCAL

AGENCY FORMATION COMMISSION FOR THE COUNTY OF LOS ANGELES TO INITIATE PROCEEDINGS FOR REORGANIZATION OF TERRITORY.”
Principal Planner Bowcock reported on this item.

Public Comment: None
Council Comment: Council Member Crosby thanked the Planning Department staff.

Mayor Hepburn commented on the process and is looking forward to the final resolution.

It was moved by Lau, seconded by Crosby and approved 5-0.

PUBLIC COMMENTS
This is the time set aside for anyone wishing
to address the City Council on items not listed in any
other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

Page 11 of 54 ends

Council Packet - March 3, 2025
Minutes City Council 2/18/2025 Page 7
Comments were received from: William Perry about issues related to living on Peyton Road and Richard Bowen regarding not reading his public comments sent in for the last meeting, need for cell coverage in North La Verne, and economic development.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Cou
ncil Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

Council Member Lau wished the Mayor a happy birthday, and stated that she attended the swearing in ceremony of Gil Cisneros. The Tri City meeting is on Tuesday at 5:00 PM, the YFAC meeting is next Tuesday at 5:00 PM, and thanked Chief Gonzalez for his participation at the CASI meeting, and to Officer Jay Alvarado for all his efforts with homeless outreach.

Council Member Crosby wished the Mayor a happy birthday and thanked the Community Services Department and Director Duran for the successful Special Needs Sweetheart Dance. The next dance will be the Luau Dance in August. Also, thanked the Mayor for the appointment to the LA County Public Library Commission with the LA County Selection Committee. Don’t forget the Boy Scouts fundraisers, Blaze Pizza on February 28th and Rubios on March 26th, also thank you to the Finance Department and Director Lopez for all they do, the whole department does an amazing job.

Council Member Kashifalghita handed out birthday signs and proceeded to wish the Mayor a wonderful birthday with everyone joining in, singing happy Birthday to the Mayor.

Mayor Pro Tem Johnson wished the Mayor a happy birthday.

Mayor Hepburn has concerns about the economic development in our city and is hoping some vendors will be coming in soon to fill our empty spaces, because we need the tax revenue. Council Member Lau followed up with a big thank you to the Public Works department, for the recent assistance with clearing the 6-10 inches of water from the rains.

CLOSED SESSION
Conference with Labor Negotiators, pursuant to Government Code Section 54957.6 Negotiators: City Manager, Assistant City Manager, and Assistant City Attorney.

Conference with Legal Counsel - Existing Litigation pursuant to California Government Code Section 54956.9(d)(1). (1 case). California Rifle & Pistol Association, Incorporated, et al., v. Los Angeles County Sheriff's Department, et al., Case No. 2:23-cv-10169-SPG-ADS.

Assistant City Attorney Porter read the closed session items into the record. No action will be reported from Closed Session.

ADJOURNMENT – meeting was adjourned at 9:21 PM.

Page 12 of 54 ends

Council Packet - March 3, 2025
Minutes City Council 2/18/2025 Page 8
Respectfully submitted,
Debra Fritz, CMC
Deputy City Clerk

Page 13 of 54 ends

Council Packet - March 3, 2025

Page 14 of 54 ends

CITY OF LA VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY

AND PROPER APPROVAL
SUMl¼ARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT
L 283,844.77

2. 129, 174.42

3. 42,550.90

4. 31 ,593.I9

5. 27,896.29

6. 23,648.60

7. 13,651.40

8. 12,853.26

9. 8,004.81

10. 6,262.00
62,435.45
$ 641,915.09

ISSUED TO

WASTE MANAGEMENT
STRATEGIC CONSULRTrN SERVICES
U.S. BANK CORPORA TE PAYMENT SYSTEMS
PRECISION CONCRETE CUTirNG
U.S. BANK CORPORA TE PAYMENT SYSTEMS
WEST COAST ARBORISTS rNC
rNTER-CON SECURITY SYSTEMS rNC

ATHENS SERVICES

WESTERN WATER WORKS

ENVIRONMENT CONTROL PUENTE HILLS

OTHER DEMANDS

DESCRIPTION
DECEMBER 2024 REFUSE SERVICE
PAYROLL 12/08/2024-12/21 /2024 (LA CLEAR)
CITY CREDIT CARD TRANSACTIONS OCTOBER 2024

SIDEWALK REPAIRS PER LA VERNE SERVICE AGREEMENT
CITY CREDIT CARD TRANSACTIONS NOVEMBER 2024
TREE MAINTENANCE 0l /0l /2025-01/15/2025
JANUARY 2025 PARKJNG ENFORCEMENT
JANUARY 2025 CITY/DOWNTOWN SWEEPER SERVICE

PURCHASE OF MATERIALS
FEBRUARY 2025 VARIOUS LOCATIONS
DEMANDS OF$ 10,638.40 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

DEMANDS OF$ 1.345.933.27 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS. rN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

FrNANCE DIRECTOR
Page I of4
Council Packet - March 3, 2025

Page 15 of 54 ends

CITY OF LA VERNE FY 2024-2025
REGISTER OF AUDITED DEMANDS - EXHIBIT A 2/12/2025
CHECK NO . AMOUNT ISSUED TO
172294 486.00 ADV AN CED EQUIPMENT CORP .
172295 400.00 AJ'S ENTERTAINMENT
172296 500.00 ALT AF L. ALI, M.D., INC.
172297 100.00 ANNEPACION
172298 30.00 ARIELA KASPI-KANETI
172299 1,247.44 AT&T MOBILITY
172300 12,853.26 ATHENS SERVICES
172301 50.00 AUTO DYNAMICS INVESETMENTS LLC
172302 49.20 AUTO DYNAMICS INVESTEMENTS LLC
172303 500.00 BONITA UNIFIED TEACHERS ASSOCIATION
172304 474.60 BREAK TIME YOGA , LLC
172305 25.12 BRENTOR INVESTMENTS, LLC
172306 180.00 BURRO CANYON SHOOTING PARK
172307 2,547.50 CALIFORNIA PEST MANAGEMENT,INC .
172308 1,998.00 CHARTER COMMUNICATIONS
172309 117.45 CLEANTECH ENVIRONMENT AL INC
172310 186.67 COLLEY FORD
172311 486.72 CPAC, INC.
172312 139.50 DPI LABS INC
172313 5,923.97 ECONOLITE SYSTEMS , INC.
172314 766.80 EFA,LLC
172315 30.00 ELLEN FRIEST AD
172316 79.00 EMPLOYMENT DEVELOPMENT DEPARTMENT
172317 590.55 EWING IRRIGATION PRODUCTS
172318 231.92 FACTORY MOTOR PARTS
172319 690.65 FLUID TECH
172320 2,260.63 FRONTIER COMMUNICATIONS
172321 30.00 GILBERT CORREA
172322 190.00 GOVERNMENT FINANCE OFFICERS ASSN .
172323 800.74 HELEN VILLALOBOS
172324 1,403.43 HOLLIDAY ROCK CO.
172325 56.85 JEANETTE PAZ
172326 35.00 JOHN BUDGE INSURANCE SERVICES
172327 620.84 DOMER, KEN
172328 94.80 KOSMONT FINANCIAL SERVICES
172329 300.00 LA VERNE PETTY CASH
172330 30.50 LA VERNE POWER EQUIPMENT
172331 30.00 LAITH FRANGOUL
172332 100.00 LAURA JURADO
172333 312.00 MCLAY SERVICES, INC.
172334 500.00 CITY OF MONTCLAIR
172335 30.00 PATRICIA ANGELES
172336 31,593.19 PRECISION CONCRETE CUTTING
172337 1,706.00 PREMIER FAMILY MEDICINE ASSOCIATES
172338 840.85 PRISTINE UNIFORMS
172339 137.50 REGIONAL TAP SERVICE CENTER
172340 2,857.45 RENEWELL FLEET SERVICE LLC
172341 50.00 RIO HONDO COLLEGE
172342 1,346.38 S & J SUPPLY CO., INC.
172343 45.00 SAFESHRED COMPANY, INC.
172344 100.00 SCA BARONY OF ANGELS
172345 959.50 SIERRA PACIFIC ELEC. CONTRACTING
172346 17.18 SO CAL GAS CO
172347 708.75 SOUTHERN CALIF . REG . RAIL AUTH .
172348 102.24 SOUTHERN CALIFORNIA EDISON
172349 2,077.12 SPRAGUES ', INC.
172350 380.72 STAPLES
172351 30.00 TANYA GRECO

Page 2 of 4 ends

Council Packet - March 3, 2025

Page 16 of 54 ends

CITY OF LA VERNE FY 2024-2025
REGISTER OF AUDITED DEMANDS - EXHIBIT A 2/12/2025
CHECK NO.
172352
172353
172354
172355
172356
172357
172358
172359
172361
172362
172363
172364
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT

BANK DRAWN

BANK DRAWN
Total Demands
AMOUNT
~IS~S~U~E=D~T~0=-------------------------
650.00 THE COUNSELING TEAM INTERNATIONAL
202.43
2,423.57
2,333.03
230.58
1,750.00
1,440.08
2,278.91
1,740.31

9.77 150.00
699.00
170.00
280.04
6,262.00
182.10
739.20
427.33
1,481.91
13,651.40
238.26
2,034.63
2,288.31
1296.44
160.00
495.00
283,844.77
1,168.00
1,205.20

86.22 23,648.60
8,004.81
290.56
129,174.42
42,550.90
27,896.29
641,915.09
1,345,933.27
10,638.40
1,998,486.76

THE TJX COMPANIES

TPX COMMUNICATIONS
TURF ST AR, INC.

WAGEWORKS, INC.

WET VIEWS
WHITE CAP, L.P.

WM CORPORA TE SERVICES, INC.

CELL BUSINESS EQUIPMENT
FEDEX

SOCAL SHRED LLC

TOWERSTREAM CORPORATION

ALL PURPOSE DOCUMENT DESTRUCTION

ALL ST AR FIRE EQUIPMENT INC

ENVIRONMENT CONTROL PUENTE HILLS

BEILSTEIN , ERIN

GIRON, ANTHONY

GRAINGER

HASA INC

INTER-CON SECURITY SYSTEMS INC

INTERSTATE BATTERY INLAND VALLEY
L.N. CURTIS AND SONS

LIFE-ASSIST INC

MERRIMAC ENERGY GROUP

THREE VALLEYS MUNICIPAL WATER DIST

VENTEK INTERNATIONAL

WASTE MANAGEMENT

W ATERT ALENT LLC

WAXIE SANITARY SUPPLY

WELLS, JOSHUA

WEST COAST ARBORISTS INC

WESTERN WATER WORKS

AMAZON CAPITAL SRVC- LA CLEAR

STRATEGIC CONSULRTIN SERVICES
U.S. BANK CORPORA TE PAYMENT SYSTEMS
U.S. BANK CORPORA TE PAYMENT SYSTEMS
Total Payroll and Employee Benefit Payments
Total LAIMPACT Demands

Page 3 of 4 ends

Council Packet - March 3, 2025

Page 17 of 54 ends

CITY OF LA VERNE FY 2024-2025

REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT
Payroll and Employee Benefit Payments:
172370 827.24
172371 2,760.88
172372 13,543.95
172373 672.00
172374 300.00
172375 7,141.46
172376 146,296.47
172377 107,761.42
172378 1,766.83
172379 103.41
172380 4.00
EFT 2,887.75
EFT 2,265.58
EFT 405.40
EFT 2,568.48
EFT 650.00
EFT 100.00
BANK DRAWN 135,119.46
BANK DRAWN 45,415.39
BANK DRAWN 587.46
BANK DRAWN 192,865.24
BANK DRAWN 26,330.26
BANK DRAWN 8,952.35
BANK DRAWN 646,608.24
Total 1,345,933.27

ISSUED TO
AFLAC

DELTA DENTAL INSURANCE COMPANY
DEL TA DENT AL(0020785555)

CITY OF LA VERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754

THE HARTFORD-PRIORITY ACCOUNTS

HEALTH NET

KAISER FOUNDATION HEAL TH PLAN

METLIFE - GROUP BENEFITS

HEATHER REYES

UNITED WAY CAMPAIGN

LA VERNE FIRE ASSOCIATION
LA VERNE POLICE OFFICERS ASSOC.

A.C. NEWMAN CO.

CHARLES SCHWAB BANK

MISSION SQUARE

WAGEWORKS-ADMIN FEE

UNITED STATES TREASURY

ST A TE OF CALIFORNIA
ST A TE DISBURSEMENT BD0005689

ST A TE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC-457

EMPOWER TRUST COMPANY, LLC-ROTH
PAYROLL 12/15-12/28/2024
Break down of standard providers and the benefits they provide Provider Benefits Description
A.C. Newman Co.

Delta Dental
The Hartford
Health Net
Kaiser
Wage Works
US Treasury
State of California
Mass Mutual A
Mass Mutual B
Mass Mutual Roth
Lincoln National
Fire/Police/La Verne Employee Fund
LAIMPACT Law Enforcement Task Force Demands
Accidental Death Life Insurance
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, unemployment insurance and child support/garnishments 401A plan
457B plan
Roth plan
Replacement Social Security plan
Employee Group Dues
172365 6,960.00 CALL YO 2009 CORP .
172366 3, I 04.00 CITY OF PASADENA
172367 110.00 SOUTHLAND SHREDDING, INC.
172368 165.00 T-MOBILE USA, INC.
172369 299.40 TRANS UNION RISK & ALTERNATIVE DA TA
Total I 0,638.40
2/12/2025
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside ofLA IMPACT activities .

Page 4 of 4 ends

Council Packet - March 3, 2025
City of La Verne,City Council
Agenda Report

DATE: March 3, 2025
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: MILITARY DEPLOYMENT SALARY AND BENEFITS.

SUMMARY
The City has previously extended military leave benefits for permanent employees called to active duty in support of United States operations such as Enduring Freedom. The City was informed that one of its Fire Department personnel has been called to active duty beginning this February in support of military operations overseas. Support of military leave requires City Council approval, extending partial salary and benefits during the entirety of the deployment.

RECOMMENDATION
That the City Council approve the extension of partial salary and benefits totaling $88,500 from the General Fund for Firefighter Sean Wilkins as a result of being called to active duty in support of military operations.

DISCUSSION
The City’s personnel rules and regulations provide for permanent employees who are called to active duty to receive their salary and benefits for the first 30 days of their activation. In 2001, 2008, 2017, 2020, and again in 2022, the City Council approved an extension of salary and benefits for those who were called to duty pursuant to military operations for at least twelve (12) months of the active-duty assignment.

Recently, the City was informed that Firefighter Sean Wilkins has been called to active duty for 365 days in support of military operations. Similar to what has been supported by the City Council in the past, the recommendation approves the City to pay the difference in salary between what the employee receives from the military and what he would normally receive from the City, totaling $88,500 to keep the employee whole while deployed for the next year.

Instead of leaving the position unfilled and covering exclusively overtime hours for other personnel, the Fire Department is completing an analysis of staffing options to minimize any additional fiscal and operational burdens.

FISCAL ANALYSIS
This action will not require additional appropriations for Fiscal Year 2024-2025 at this time but will be reviewed with the Fire Department’s mid-year budget adjustments. Any Fiscal Year 2025-2026 budget impact will be included and submitted for City Council approval in June 2025.

ENVIRONMENTAL ANALYSIS
Not applicable.

Page 18 of 54 ends

Council Packet - March 3, 2025
Military Deployment Salary and Benefits. , Page 2

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS
None

Page 19 of 54 ends

Council Packet - March 3, 2025
City of La Verne,City Council
Agenda Report

DATE: March 3, 2025
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: APPROVING A CLASS SPECIFICATION FOR BATTALION CHIEF.

SUMMARY
After undergoing City Council approved staffing changes in the Fire Department, the Battalion Chief job classification is being updated to accurately reflect current duties and responsibilities.

RECOMMENDATION
That the City Council approve the attached class specification for Battalion Chief.

DISCUSSION
Under Chief Nigg’s leadership, the Fire Department has undergone a series of organizational and operational improvements such as adding a Deputy Fire Chief, Community Risk Reduction Specialist, and Ambulance Operator positions. Connecting specifically to the Deputy Chief and Community Risk Reduction Specialist, the duties of the Battalion Chief have evolved and an updated job classification reflecting these changes is included in the recommendation.

The proposed resolution and City Council approval formally adopts updates to the Battalion Chief classification per the City’s Personnel Rules as well as the Employer-Employee Benefits Resolution.

FISCAL ANALYSIS
There are no direct costs relative to the Battalion Chief classification updates as this action is only administrative in nature.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. Battalion Chief 2025 Final

Page 20 of 54 ends

Council Packet - March 3, 2025

JOB DESCRIPTION
City of La Verne, CA 1 of 3
Battalion Chief
DEPARTMENT: FIRE DATE: March 2025
SUMMARY: Under the direction of the Deputy Fire Chief, manages La Verne Fire Department (LVFD) Firefighters on an assigned shift; performs the role of Incident Commander on emergency incidents, manages Department programs, may function in the specialty roles of Fire Marshal, Training Officer or EMS Coordinator, and assures that assigned Fire Department members are properly trained and ready to provide an effective all hazards response to the community. The BC ensures the completion of maintenance and repair of vehicles, facilities, equipment and all LVFD assets.

DEPARTMENT VALUES:
• The Battalion Chief (BC) will maintain the integrity, professionalism, and values of the Fire Service and the LVFD by maintaining personal, and organizational discipline, and assuring that all rules, regulations and Standard Operating Procedures (SOPs) are followed
• The BC will promote professionalism and esprit-de-corps among all Fire Department members • The BC will promote a positive relationship with other City staff members and the general public • The BC assures that all assigned personnel are properly trained and equipped to work safely in hazardous work environments consistent with LVFD SOPs and industry standards ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:
• Responds to emergency incidents to include, but not limited to: fires of all types, medical emergencies rescue operations, hazardous materials spills and natural disasters • Assumes emergency incident command according to ICS/NIMS/SIMS and LVFD guidelines. Determines the proper course of action, and coordinates emergency response which may include; fire suppression, hazardous materials spill mitigation, emergency medical care, rescue or extrication/disentanglement, or other protective actions
• Participates in the delivery of emergency services in accordance with accepted local, state, and national standards and accepted industry practices
• Provides for the safety of all emergency personnel and provides for the best care possible for any injured responder
• Engages in incident tactics as necessary, including fire suppression, technical rescue, hazardous materials FRO, medical aid, or any other tactical need as determined by incident dynamic or ICS role • Provides training and professional development for subordinates through classes, drills, and in-service training to maintain firefighting, rescue, and emergency medical care proficiency • Supervises Suppression staff to ensure that training reports, apparatus repair and maintenance reports, hose records, narcotic logs and any other required report/record is accurately completed on time and appropriately maintained
• Reviews schedules, reports, recommendations for operational readiness and documentation • Coordinates the inspection, maintenance, and repair of vehicles, facilities, equipment, and Department infrastructure. Notifies the Fire Chief or Deputy Fire Chief of serious maintenance or repair problems that may negatively affect the Department or the City

Page 21 of 54 ends

Council Packet - March 3, 2025
Battalion Chief City of La Verne, CA 2 of 3
• Ensures that vehicles, Personal Protective Equipment (PPE), and all emergency response equipment is in a high state of readiness and available for immediate use • Continuously updates knowledge of City geography, streets, building locations, and special hazards of designated facilities, to assure that emergency response activities are accomplished in a fast, effective, and safe manner
• Acts in the role of Unified Incident Commander with Law Enforcement and allied Fire Agencies. • Represents the City in professional meetings and in the public • The BC will maintain the confidentiality of the Department’s and the City’s sensitive information • The BC will guard and keep confidential a medical patient’s personal medical information in accordance with local, state and federal law
• Performs other duties as required or assigned
• Participates in the annual Department budget process
• Provides input to the Fire Chief and Deputy Chief on Department strategic planning and goal setting KNOWLEDGE AND SKILLS:

Knowledge Of:
• City and LVFD policies and procedures.
• L.A. County, state and federal incident management practices, procedures and regulations governing all hazards emergency response, including but not limited to:
o ICS/NIMS
o ICS Field Operations Guide
o Haz-Mat First Responder Operations (29 CFR, 1910-120) o L.A. County and State EMS protocols and guidelines
o National Fire Protection Association (NFPA) codes and standards. • Advanced strategy and tactics for the deployment of personnel and resources for all hazards emergency response
• Appropriate employment of specialized emergency apparatus/resources • Occupational hazards, safe work practices, and safety precautions for an all hazard response • City and regional geography, traffic patterns, and the location of all streets, landmarks, and buildings Skill in:
• Managing complex emergency scenes, and quickly developing priorities, mitigation plans and solutions • Assuming incident command responsibilities in a multi-agency/multi-discipline response. Making risk assessment decisions in collaboration with other incident commanders, deployment of multi-agency resources to mitigate emergencies
• Routinely make independent decisions, maintaining composure, and working effectively under high stress emergency situations
• Using initiative and independent judgment within established procedural guidelines • Operate effectively in a political environment
• Communicating effectively verbally and in writing
• Operating and maintaining fire suppression apparatus, tools, and equipment • Effectively managing and leading Fire Department members, and delegating tasks and authority • Effectively managing situations requiring diplomacy, fairness, firmness, and sound judgment • Operating and maintaining specialized computer and communications equipment • Establishing and maintaining cooperative working relationships with other departments and City staff, co- workers, and allied agencies
WORKING ENVIRONMENT AND PHYSICAL DEMANDS:

Working environment includes, but is not limited to any of the following:
• Exposure to all types of fires including structure, wildland, aircraft, and vehicles • Working on or within unstable structures or vehicles

Page 22 of 54 ends

Council Packet - March 3, 2025
Battalion Chief City of La Verne, CA 3 of 3
• Working on extreme topography during fire or rescue operations • Exposure to potentially hazardous materials including toxic smoke • Exposure to body fluids and communicable diseases
• Exposure to traffic hazards
• Routinely wear a variety of PPE including full turnout gear and Self Contained Breathing Apparatus (SCBA)
Physical demands of the position involve:
• Arduous physical work while often working in a dangerous environment • Arduous work periods may last for an extended time through multiple operational periods • BCs are expected to perform in ICS/NIMS roles which may include extensive hiking or climbing in PPE, such as; Strike Team Leader, Division Supervisor or Safety Officer. • Hazardous work environments often necessitate the wearing of a variety of specialized PPE and SCBA • Functional vision and normal hearing is required to differentiate sounds (voice, horn, machinery, etc.) • All members will maintain a high level of personal fitness to meet the physical challenges of the position • Driving a Department designated emergency response vehicle MINIMUM QUALIFICATIONS:
• Eight years’ full time experience in a state, county, or municipal Fire Service organization(s) with a minimum of two years at the rank of Fire Captain or above • Associate’s degree
• Completion of State Fire Training Chief Officer Courses 3A, 3B, 3C, 3D • Completion of CICCS STEN Courses I-300, CA-219, S-270, S-290, AH-330 DESIRABLE QUALIFICATIONS:
• Bachelor’s Degree in a fire science related field, organizational leadership or public administration • Chief Fire Officer Certification
LICENSE AND CERTIFICATION:
• Must possess a valid California Class C Driver’s License • Maintain EMT 1 licensure from the Los Angeles County Emergency Medical Services Agency • Depending on the needs of the City, additional licenses and certifications may be required and will be reflected on the job posting

Page 23 of 54 ends

Council Packet - March 3, 2025
City of La Verne,City Council
Agenda Report

DATE: March 3, 2025
TO: Honorable Mayor and City Council
FROM: Yvonne Duran, Community Services Director
SUBJECT: YOUTH SPORTS FACILITY USE AGREEMENT - LA VERNE LITTLE LEAGUE.

SUMMARY
The proposed Youth Sports Facility Use Agreement renews the long-standing partnership between the City of La Verne and La Verne Little League (LVLL), which first formalized a field use agreement in 1986. This two-year agreement (January 1, 2025 – December 31, 2027) grants LVLL priority field access while ensuring compliance with City policies on maintenance, safety, programming, and administration, reinforcing shared responsibilities for the benefit of the community.

RECOMMENDATION
That the City Council:

2. Authorize the City Manager or designee to execute the agreement and any related documents.

DISCUSSION
The City has been working collaboratively with all Youth Sports Organizations to establish agreements for the dedicated use of facilities. This agreement sets clear guidelines and expectations to ensure a consistent, transparent, and equitable approach to facility management. By standardizing these partnerships, the City aims to promote fair access, streamline operations, and align with its broader goals of community engagement, safety, and efficient facility use.

La Verne Little League is a long-standing and valued youth sports organization that has served local families for decades. This agreement continues the established partnership between LVLL and the City, ensuring that the league has reserved use of City fields and facilities while adhering to operational, safety, and financial standards.

Key highlights of the agreement include:
• Historical Partnership – LVLL was among the first organizations to enter into a formal agreement with the City for field use in 1986, demonstrating a strong legacy of collaboration.

Page 24 of 54 ends

Council Packet - March 3, 2025
Youth Sports Facility Use Agreement - La Verne Little League. , Page 2

• Term and Extensions – The agreement is two years in duration, with options for two additional two-year terms to ensure long-term field access and program stability. • Field Use Compliance – LVLL must maintain a minimum of 51% residency among participants and comply with roster audits to verify eligibility. • Maintenance Responsibilities – The City will continue to oversee general maintenance, while LVLL will be responsible for specific tasks such as field lining, dragging, and routine care.
• Insurance Requirements – LVLL must provide $1,000,000 general liability coverage, including protection for sexual abuse/molestation incidents, in compliance with City policies.
• Safety and Oversight – LVLL must adhere to AB 506 and AB 2007, including Livescans, background checks, concussion protocols, and emergency action plans to ensure a safe environment for participants.
• Administrative Accountability – LVLL will submit annual financial reviews, maintain public transparency, and provide timely schedules, fees, and updates as part of its operational obligations.

This agreement fosters a collaborative framework between the City and LVLL, ensuring continued access to well-maintained facilities while balancing community needs.

FISCAL ANALYSIS
LVLL will contribute a seasonal lump sum of $500 for the use agreement, $1,000 for snack bar usage, and $5 per player per season to help offset maintenance and utility costs. These contributions will be subject to periodic review and potential adjustments. Additional fees may apply for special maintenance requests or late cancellations.

ENVIRONMENTAL ANALYSIS
Approval of this agreement does not constitute a project under the California Environmental Quality Act (CEQA) and is therefore exempt from CEQA review.

LEGAL REVIEW
The City Attorney has reviewed and approved the proposed agreement as to form and compliance with applicable laws, including AB 506 and AB 2007.

ATTACHMENTS

1. Youth Sports Facility Use Agreement - LVLL

2. Incident Report

Page 25 of 54 ends

Council Packet - March 3, 2025
1 City of La Verne
Youth Sports Facility Use Agreement
La Verne Little League (LVLL)
Introduction
In consideration of its designation as a Youth Sports Group by the City of La Verne, Community Services Department, La Verne Little League (also known as Organization) during the term of this agreement agrees to comply with all the requirements herein. Renewal of this agreement is at the sole discretion of the City beginning on the date this agreement is signed by the president and vice-president of Youth Sports Group.

TERM: The term of this agreement shall be for a two (2) year agreement starting on January 1, 2025 and ending on December 31, 2027. Two (2) additional two-year terms may be granted should the organization state in writing, at least 90 days prior to expiration that it wishes to continue with no changes to the agreement. The City reserves the right to exercise these extension options at its sole discretion. At any time should the nature or scope of the Youth Sports Group change, or the President or designee change, a new Youth Sports Group Agreement must be renewed and signed by the City.

Field/Facility Use

1. Organization understands that all field/facility reservations are for the sport fields/facilities during regular season practice and games (Spring and Fall).

Organization must maintain 51% La Verne residency. The Organization will be subject to roster audits to verify player residency compliance. These audits are intended to confirm that all players meet residency requirements, ensuring adherence to field use eligibility. Should the Organization not maintain 51% La Verne residency during each season, Organization will not be able to utilize fields or charged an hourly rate. Games shall be played at Pelota Park. Additional tournaments, events or post season practice and play need to be proposed at the designated Calendar Meeting and approved, in writing, at least one month prior to the event by the City. Youth Sports Group will be allowed reserved use of City facilities, as outlined in Attachment A - Field Use Schedule. An Application for Permit for a sports field must be received by the City Sports Supervisor or designee to reserve a sports complex or park for games, practices and/or special events.

Facilities and fields may be closed for rest and renovation at various times throughout the year. These closure periods will be announced during the Calendar Meeting.

2. Organization shall reserve Sports Parks/Facilities in the City at the following location(s) as defined in Attachment A – Field Use Schedule. A permit is required at locations if there are five (5) or more people participating in any form of activity per the applicable City Ordinances, Administrative Regulations, and policies.

3. City reserves the right to cancel or suspend outdoor facility or field use permits for games, practices, and other uses whenever field conditions could result in injury to players or damage to the fields. Permits may also be cancelled when the health and

Page 26 of 54 ends

Council Packet - March 3, 2025
2 safety of participants are threatened due to impending conditions, including but not limited to, heavy rains, thunderstorms, smog alerts, fire, emergency situations, and wind or pesticide application.

4. City has the right to cancel, change or postpone any of the scheduled dates, with 72-hour notice. However, every effort will be made to adhere to the scheduled dates and times. All games and practices shall take place between the hours of 8:00AM and 9:00PM, unless approved in writing in advance by City.

5. Organization agrees to clean up debris/trash in and around the reserved facility on a daily basis including restrooms. City shall charge the Organization the established hourly rate of a City staff or designee for cleanup of debris found to be in excess of normal usage.

6. City shall be responsible for general maintenance – mowing, edging, seeding, etc.

Attachment E- General Maintenance Responsibilities. Organization shall be responsible for: limited field maintenance, such as dragging, in field watering, field lining, etc., for the duration of this agreement, unless otherwise specified in writing.

Any additional field maintenance issues requested by the organization which may include, but may not be limited to, field renovations, soil additions, portable fences, storage areas, mowing, fence repair, moving of City property, etc. must be submitted in writing with a 30 day notice, to the Public Works Manager or designee. Organization will be charged the cost of labor and materials for performing such additional work. Repairs and improvements will be performed by the City as resources allow. Requests requiring significant investment may require contributions from the Organization.

7. No oversized or personal vehicle shall be driven or parked on City playfields, grass areas or infields without the express written consent of City staff.

8. City facilities are intended for use by the entire community and although the Organization is being granted reserved use of designated facilities for practices and games. It must be understood that cooperative use of City facilities by the Organization, City Sponsored Programs, Youth Programs, and the community is expected.

9. It is MANDATORY that Field Coordinators, the President, Vice-President or any other significant/essential members of the Organization meet with the City Sports Supervisor and Public Works Manager or designee at least once, or as needed for the Field Facility Allocation and Use Process to plan the use of the facilities for the upcoming season/year. Failure to complete the Field Facility Allocation and Use Process may result in loss of field/facility space.

10.At no time, shall the organization sublet City property for monetary gain, or use for bargaining, trade for services, or other agreements with outside user groups.

Page 27 of 54 ends

Council Packet - March 3, 2025
3 11.An Organization that operates a Snack Bar shall comply with Attachment C – Snack Bar Agreement.

12.Organization may reserve City classrooms at the Community Center at the hourly rate of $17 an hour. Hourly rate subject to change. Cancellations with less than 24 hours’ notice, and late reservations (less than 72 hours’ notice) may result in a $25 penalty to be billed to the Organization.

Insurance

13.Organization must provide City with proof of one million dollar ($1,000,000) commercial general liability insurance policy (CGL) on an “occurrence” basis and shall procure and maintain sexual abuse/molestation liability coverage with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate. This coverage may be part of commercial general liability coverage, professional liability coverage, or a separate policy. The City of La Verne, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Organizations. Proof of additional insured should be provided by endorsement to the Organization’s CGL policy and the sexual abuse/molestation liability coverage required hereby. This signed or stamped original endorsement shall be provided to the City of La Verne – Community Services Department, 3660 D Street, La Verne, CA 91750, no later than 30 days prior to start of season each year (or as requested per City requirements).
i. If Organization stores equipment or materials on City property or within City facilities Organization shall provide evidence of renter’s insurance to the City evidencing coverage in an amount not less than the replacement value of the equipment/materials so stored. City shall have no liability for loss or theft of such equipment or materials.

Safety

14.Organization shall complete an accident/Incident report, on the form provided at Attachment D – Accident Report, for any participants, spectators, volunteers, umpires, referees or paid staff that may result in any claims against the City. The City requires a copy of the completed form within 72 hours of the accident/incident of when the organization is first alerted.

15.Organization agrees to notify City of any facility damage, repairs needed, injuries or accidents, vandalism, suspicious activity, etc., within 24 hours. Emergency issues may be called in to the City and followed up in writing.

16.Concession sales by outside vendors or proprietors on any park facility hosted by Organization, or other sub-contractor, must be approved in advance by City’s Community Services Director, Fire Marshal, or designee. Concessions must meet all City of La Verne and Los Angeles County Health Department licensing, liability and safety codes. Vendors with electrical cords must have them covered.

Page 28 of 54 ends

Council Packet - March 3, 2025
4 Vendors with generators must place them on non-flammable protective surfacing to contain all spills and also protect against damaging City property.

17.Organization shall develop and implement an Inclement Weather and Emergency Action Plan that gives directions to Organization officials, parents, umpires and players what to do during a storm, natural disaster or situation that may put some or all individuals in harm’s way. These documents shall be given to the City on an annual basis or each time this agreement is renewed as a reference to have on file.

18.AB 2007 compliance requires “[a] youth sports organization that elects to offer an athletic program” to comply with all of the following: (located in Attachment B – AB 2007 Concussions and other head injuries of this Agreement). A letter must be submitted each year to the City that the Organization has complied.

COACHES AND VOLUNTEERS

19.Under AB 506, organizations using this facility for youth activities must comply with California’s child protection requirements. This includes mandatory training for all employees and volunteers on identifying and reporting child abuse, implementing Live Scan background checks for those working with minors, and enforcing a “two- adult” policy, requiring at least two adults to be present during activities involving children. These measures are designed to maintain a safe environment and align with California’s standards for youth-serving organizations. If the League permits any individual to serve on the Board or in a volunteer capacity without completing a Live Scan background check, field use will be denied.

20. Organization must fingerprint/Live Scan all board members/coaches/volunteers associated with the organization. Organization shall provide the City with a letter within two weeks of commencement of each season (i.e., spring and winter) stating they are in compliance with AB 506 and the screening process.

21.The Organization is responsible for patrol, control and supervision of spectators and participants at Organization events, including making sure park rules and regulations are adhered to. Failure of league officials to control parents, volunteers, participants and visitors is sufficient reason to cancel, at any time, approved use of City facilities by Organization. Organization shall not allow at any time any alcohol, tobacco products, drugs, or other illicit substances to be used or present at any City facility. Failure to monitor and control such use may result in Youth Sports Agreement being suspended, terminated, or restrictions placed upon offending party’s(ies’) participation on City fields.

ANNUAL FINANCIAL CONTRIBUTIONS

22.Organization agrees to pay a lump sum of $ $500.00 per season annually for the duration of this agreement and $ 5.00 per player/per season.This annual contribution will be reviewed annually and is subject to increases. Contributions are based on but not limited to: field usage and/or maintenance, utilities, storage, etc.

Page 29 of 54 ends

Council Packet - March 3, 2025
5 ADVERTISING

23.Organization shall not erect any advertising signage, sponsor banners, etc. without express written permission of the City. Organization shall provide the City with installation and removal dates of approved signage. All banners must meet City ordinance codes.

PROGRAMMING

24.Organization shall provide the City with a season game schedule no later than 10 days prior to start of season. Re-scheduled games need to be submitted in writing to the City’s Sports Supervisor or designee. Changes submitted with less than 10 days’ notice, may result in additional costs.

25.Field/Facility Coordinators, Coaches, the President and/or any other significant/essential members of the Organization must meet with the City Sports Supervisor and Public Works Manager or designee prior to the start of the primary season to review facility issues. A follow-up meeting will be conducted at the end of each season to discuss the facility conditions. Organization shall restore each facility utilized during the season back to an acceptable condition. Organization agrees to reimburse City for facility damage that is a direct result of that organization’s facility use.

ADMINISTRATIVE

26.Organization shall be required to have a representative attend the City’s Youth Sports Working Group meetings held the 1st Wednesday of odd-numbered months at 6:00 PM.

27.Organization agrees to have its finances audited or reviewed annually by an independent Certified Public Accountant (CPA), a licensed professional trained to review financial records and ensure accuracy and compliance with accounting standards, or someone approved by its national Governing Body. An audit is an examination of financial records to verify their accuracy and ensure compliance with legal and accounting standards. The Organization will provide the audit/review to the City every year or whenever requested. The Organization will also allow the City to review its monthly financial statements within 10 business days of a request.

Additionally, the Organization will comply with all applicable California regulations for non-profits, including maintaining proper financial records, filing annual reports with the Attorney General’s Registry of Charitable Trusts, and adhering to governance and operational standards required by state law and its national Governing Body.

Page 30 of 54 ends

Council Packet - March 3, 2025
6 28.Organization shall provide an Annual Update to the City within 60 days of the conclusion of its season, to include post-tournament/all-stars participation, if any, for the season immediately preceding such participation. Information will include an Annual Update Sheet, Form 990 and Bylaws to be completed. The Annual Update should be correct and provide transparency for the public and shall be included on the Organization’s website at the time of provision to the City.

29.Organization is required to pay for sport field lighting per the City Fee Schedule and any Edison bills under their name. Organization shall be responsible for all costs associated with the use of School District facilities. Light schedules shall be submitted to the City’s Sports Supervisor on a weekly or regular basis by the Organization. Organization is responsible for paying the electric bill and repairs to lighting. Lights will be billed monthly to the Organization.

30.All fees must be paid within 30 days of invoice. Failure to comply with any or all these guidelines may result in a loss of services or field use with the City until fee is paid.

31.Organization shall attach submit a copy of non-profit status, or tax filing status, such as ESCORP, LLC, etc. to City staff upon renewal of this agreement.

32.Organization shall maintain an updated public website for public and participant information to include, but not limited to: location of play; schedules; registration information; bylaws and association documentation; Board meeting dates, agendas, and minutes; Code of Conduct; Rules of Regulation; Coach and Parent regulations; fees and costs of play; documentation provided to City including this Agreement; and, other information to ensure that participants, family members, and members of the public have access to information.

INDEMNIFICATION

33. Organization shall indemnify, defend, and hold harmless the City of La Verne , and its officers, employees, and agents from and against any and all causes of action, claims, liabilities, obligations, judgments, losses, costs, expenses, or damages, including liability for injuries or illnesses to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with Organization’s use or occupancy of the FACILITY and adjoining property, unless solely caused by the gross negligence or willful misconduct of the City, its officers, employees, or agents. In the event Organization indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Organization’s use or occupancy of the FACILITY and adjoining property, Organization shall provide a defense to the City indemnitees, or at the Organization’s option, reimburse the City indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.

Page 31 of 54 ends

Council Packet - March 3, 2025
7 Organization waives any right of recovery against the City, its officers, employees, and agents for indemnification, contribution, or declaratory relief arising out of or in any way connected with Organization’s use or occupancy of FACILITY and adjoining property, even if the City, its officers, employees, or agents seek recovery against Organization.

This provision does not apply to claims or damages caused by the City’s sole negligence, gross negligence, or willful misconduct.

Organization waives any right of recovery against the City, its officers, employees, and agents for fires, floods, earthquakes, civil disturbances, regulation of any public authority, and other causes beyond their control. Organization shall not charge results of “acts of God” to the City, its officers, employees, or agents.

Attachments:

A. Field Use Schedule
B. AB2007 Concussion or other head injuries
C. Snack Bar Agreement
D. Accident Report
E. General Maintenance Responsibilities
Print Title

PRINT NAME AND POSITION IN ORGANIZATION
President, La Verne Little League

SIGNATURE DATE

SIGNATURE DATE
Vice President, La Verne Little League
ADDRESS of Organization:

CITY ZIP
APPROVED:
________________________________________________________

KEN DOMER, CITY MANAGER

Page 32 of 54 ends

Council Packet - March 3, 2025
8 ATTACHMENT A
FIELD USE SCHEDULE – different for each organization
Sports Complexes
Park and Address Time of Year/Season
Sports Complex/main facility – based on agreement Primary season/possibly secondary season
Basic Sports Field
Campus West - Primary/secondary season
Emerald Park - Primary/secondary season
Las Flores Park Park - Primary/secondary season
Live Oak Park - Primary/secondary season
Lowell Brandt Park - Primary/secondary season
Oak Mesa Park - Primary/secondary season
Pelota Park - Primary/secondary season
Sports Park- Primary/secondary season
Wheeler Park- Primary/secondary season

Page 33 of 54 ends

Council Packet - March 3, 2025
9 ATTACHMENT B
AB 2007 Concussions or other head injuries
CHAPTER 516
An act to add Article 2.5 (commencing with Section 124235) to Chapter 4 of Part 2 of Division 106 of the Health and Safety Code, relating to youth athletics. [ Approved by Governor September 23, 2016. Filed with Secretary of State September 23, 2016. ]

LEGISLATIVE COUNSEL'S DIGEST
AB 2007, McCarty. Youth athletics: youth sports organizations: concussions or other head injuries.

Existing law requires a school district, charter school, or private school, if it offers an athletic program, to immediately remove an athlete from an athletic activity for the remainder of the day if the athlete is suspected of sustaining a concussion or head injury, and prohibits the athlete from returning to the athletic activity until the athlete is evaluated by a licensed health care provider, trained in the management of concussions, and acting within the scope of his or her practice, and the athlete receives written clearance from the licensed health care provider to return to the athletic activity. Existing law also requires, on a yearly basis, a concussion and head injury information sheet to be signed and returned by the athlete and athlete’s parent or guardian before the athlete’s initiating practice or competition.

This bill would apply these provisions to athletes participating in youth sports organizations, as defined to include organizations, businesses, nonprofit entities, or local governmental agencies that sponsor or conduct amateur sports competitions, training, camps, or clubs in which persons 17 years of age or younger participate in any of 27 designated sports. The bill would require youth sports organizations to notify the parents or guardians of athletes 17 years of age or younger who have been removed from athletic activities due to suspected concussions, as specified. The bill would require youth sports organizations to offer concussion and head injury education, or related educational materials, or both, to each of their coaches and administrators on a yearly basis, as prescribed. The bill would require each of these coaches and administrators to successfully complete the concussion and head injury education offered under the bill at least once either online or in person.

The bill would also require a youth sports organization to identify procedures for ensuring compliance with the bill’s requirements for providing concussion and head injury

Page 34 of 54 ends

Council Packet - March 3, 2025
10 education and a concussion and head injury information sheet. The bill would additionally require the youth sports organization to identify procedures to ensure compliance with the athlete removal provisions and the return-to-play protocol, as specified. The bill would specify that it applies to all persons participating in the activities of a youth sports organization, irrespective of their ages.

DIGEST KEY
Vote: MAJORITY Appropriation: NO Fiscal Committee: NO Local Program: NO

BILL TEXT
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1.

Article 2.5 (commencing with Section 124235) is added to Chapter 4 of Part 2 of Division 106 of the Health and Safety Code, to read:

Article 2.5. Youth Sports Concussion Protocols
124235.
(a) A youth sports organization that elects to offer an athletic program shall comply with all of the following:
(1) An athlete who is suspected of sustaining a concussion or other head injury in an athletic activity shall be immediately removed from the athletic activity for the remainder of the day and shall not be permitted to return to any athletic activity until he or she is evaluated by a licensed health care provider. The athlete shall not be permitted to return to athletic activity until he or she receives written clearance to return to athletic activity from a licensed health care provider. If the licensed health care provider determines that the athlete sustained a concussion or other head injury, the athlete shall also complete a graduated return-to-play protocol of no less than seven days in duration under the supervision of a licensed health care provider.
(2) If an athlete who is 17 years of age or younger has been removed from athletic activity due to a suspected concussion, the youth sports organization shall notify a parent or guardian of that athlete of the time and date of the injury, the symptoms observed, and any treatment provided to that athlete for the injury.
(3) On a yearly basis, the youth sports organization shall give a concussion and head injury information sheet to each athlete. The information sheet shall be signed and returned by the athlete and, if the athlete is 17 years of age or younger, shall also be signed by the athlete’s parent or guardian, before the athlete initiates practice or competition. The information sheet may be sent and returned through an electronic medium including, but not necessarily limited to, fax or electronic mail. (4) On a yearly basis, the youth sports organization shall offer concussion and head injury education, or related educational materials, or both, to each coach and administrator of the youth sports organization.

Page 35 of 54 ends

Council Packet - March 3, 2025
11 (5) Each coach and administrator shall be required to successfully complete the concussion and head injury education offered pursuant to paragraph (4) at least once, either online or in person, before supervising an athlete in an activity of the youth sports organization.
(6) The youth sports organization shall identify both of the following:
(A) Procedures to ensure compliance with the requirements for providing concussion and head injury education and a concussion and head injury information sheet, as contained in paragraphs (3) to (5), inclusive.
(B) Procedures to ensure compliance with the athlete removal provisions and the return- to-play protocol required pursuant to paragraph (1).
(b) As used in this article, all of the following shall apply:
(1) “Concussion and head injury education and educational materials” and a “concussion and head injury information sheet” shall, at a minimum, include information relating to all of the following:
(A) Head injuries and their potential consequences.
(B) The signs and symptoms of a concussion.
(C) Best practices for removal of an athlete from an athletic activity after a suspected concussion.
(D) Steps for returning an athlete to school and athletic activity after a concussion or head injury.
(2) “Licensed health care provider” means a licensed health care provider who is trained in the evaluation and management of concussions and is acting within the scope of his or her practice.
(3) “Youth sports organization” means an organization, business, nonprofit entity, or a local governmental agency that sponsors or conducts amateur sports competitions, training, camps, or clubs in which persons 17 years of age or younger participate in any of the following sports:
(A) Baseball.
(B) Basketball.
(C) Bicycle motocross (BMX).
(D) Boxing.
(E) Competitive cheerleading.
(F) Diving.

Page 36 of 54 ends

Council Packet - March 3, 2025
12 (G) Equestrian activities.
(H) Field hockey.
(I) Football.
(J) Full contact martial arts.
(K) Gymnastics.
(L) Ice hockey.
(M) Lacrosse.
(N) Parkour.
(O) Rodeo.
(P) Roller derby.
(Q) Rugby.
(R) Skateboarding.
(S) Skiing.
(T) Soccer.
(U) Softball.
(V) Surfing.
(W) Swimming.
(X) Synchronized swimming.
(Y) Volleyball.
(Z) Water polo.
(AA) Wrestling.
(c) This section shall apply to all persons participating in the activities of a youth sports organization, irrespective of their ages. This section shall not be construed to prohibit a youth sports organization, or any other appropriate entity, from adopting and enforcing rules intended to provide a higher standard of safety for athletes than the standard established under this section.

Page 37 of 54 ends

Council Packet - March 3, 2025
13 ATTACHMENT C

SNACK BAR AGREEMENT
This document will serve as an agreement between the City of La Verne facilities and the Organization. Renewal will be subject to Organization satisfying requirements outlined in this agreement.

TERM: The term of this agreement shall be for a two (2) year agreement starting on January 1, 2025 and ending on December 31, 2027. Two (2) additional two-year terms may be granted should the organization state in writing that it wishes to continue with no changes to the agreement. At any time should the nature or scope of the Youth Sports Group change, or the President or designee change, a new Organization Agreement must be renewed and signed by the City.

A. City has provided 1 snack bar(s) and the equipment specified in this document within those snack bars. Additional equipment supplied by Youth Sports Group shall be approved in advance by City for use, documented, and must meet all applicable health and safety and building/electrical codes for the facility.

Organization is responsible for paying all fees in obtaining any permit necessary, related to the snack bar and equipment.

B. City reserves the right to cancel or suspend outdoor facility or field use permits for games, practices and other uses whenever field conditions could result in injury to players or damage to the fields. Permits may also be cancelled when the health and safety of participants are threatened due to impending conditions, including but not limited to, heavy rains, thunder storms, smog alerts, fire, emergency situations, and wind or pesticide application. The snack bar may not be operational at these times.

C. Organization agrees to pay the City the sum of $ 1,000.00 annually for the use of snack bar(s).

D. The Organization shall pay for all services necessary or desirable to properly maintain and operate the snack bar during the term of the agreement including, although not limited to: Utility costs contribution, Inspections, Certification and Licensing, and permits. Equipment operation and upkeep, and such other services and costs as deemed appropriate by the Public Works and Community Services Director. The Youth Sports Group shall be responsible for reimbursing the City for all costs associated with the operation of the snack bar facilities. These costs include, but are not limited to; utility expenses, health permits, backflow testing, (soda machine), equipment maintenance and testing, costs to repair any damage caused by Organization to existing fixtures. Youth Sports Group shall inform City of maintenance needs of equipment or facilities within 24 hours of determining need.

Page 38 of 54 ends

Council Packet - March 3, 2025
14 E. Organization understands that operation of the snack bar must be incompliance with the Los Angeles County Health Department codes and requirements and is responsible to pay all Los Angeles County Health Department fees, penalties or other costs during the term of this agreement. Organization shall have a designated organizer complete an Environmental Health Division - Temporary Food Facility (EHD-TFF) food safety course during the term of this agreement and provide the City with a copy of certification.

F. Organization shall, exclusively, operate the snack bar(s) at all designated events within Pelota Park. Events may Include scheduled league games, youth/ adult softball, baseball, etc. tournaments, competitions and/or special events as requested and agreed upon by both the Organization and the City. The City has the right to use the snack bar with prior notice to the Organization for City held events at that park.

G. Organizations are responsible for staffing the snack bar(s) with paid or volunteer staff. Volunteers/Staff must be at least 16 years of age and be supervised at all times by an adult 18 years of age or older. Organization shall be in compliance with state and/or federal labor laws.

H. Organization shall not allow other outside groups to operate snack bars during the term of this agreement.

I. Organization after the completion of a term, upon termination, or upon a mutually agreed upon time with the City, leave all City owned equipment in original working condition and leave all permanent fixtures inside snack bar(s). Permanent installations will become property of the City.

J. Organization and City reserve the right to terminate this agreement with a 60-day written notice. If Organization is terminated from this agreement, any outside food vendors must have prior approval from the City.

Page 39 of 54 ends

Council Packet - March 3, 2025
15 ATTACHMENT D

ACCIDENT REPORT
Accident Report to be attached.

Page 40 of 54 ends

Council Packet - March 3, 2025
16 ATTACHMENT E

GENERAL MAINTENANCE RESPONSIBILITIES
Maintenance of Wheeler Park shall be in accordance with the following: CITY shall maintain the Park at a level comparable with its maintenance of other CITY parks. All additional maintenance required by ORGANIZATION to achieve playing field standards that they desire shall be performed by ORGANIZATION. It shall be the responsibility of ORGANIZATION to inspect areas to be used by them before each event to determine that the area is safe for use, and to delay use until necessary repairs can be made if they find any unsafe conditions. In addition:

A. Mowing: The CITY will mow all areas that are accessible to the mower.

ORGANIZATION will maintain all areas inaccessible to mower, i.e., around buildings and temporary seasonal fencing, to the satisfaction of they CITY.

B. Fields: The ORGANIZATION will be responsible for leveling fields and any required preparation in advance of any play. The ORGANIZATION will be responsible for annual replenishment of brick dust with specification of brick dust to be determined by the CITY.

C. Lighting: The ORGANIZATION will be responsible to pay the utility costs associated with the Sports Field Lights and will be responsible for Sports Field lighting maintenance and repairs.

D. Watering: CITY will be responsible for watering of entire Park facility and will pay all utility costs required for open spaces.

E. Buildings: The ORGANIZATION will perform routine maintenance on the buildings during their scheduled use and will furnish all supplies to be stocked in the snack bar. Appliances and materials used in the operation of the snack bar which belongs to the ORGANIZATION (i.e., refrigerator, stove, microwave, oven, ice maker) will be replaced by the ORGANIZATION when necessary. The CITY shall perform major maintenance of the building, which includes exterior painting, repair roof, and replacement of restroom fixtures, if needed. Also are included are plumbing repairs, such as sewer and watermain leakages and breaks, and major electrical problems. ORGANIZATION shall exercise reasonable supervision to control vandalism to the building and its contents.

ORGANIZATION must provide in writing any improvements to the buildings to the Director of Community Services and Public Works. Work must be completed by a licensed, bonded, and insured contractor in the state of California.

F. Locks: ORGANIZATION shall not change or add any locks without the CITY’S consent in writing. Approval must be made by the Public Works and Community Services Department Directors. Keys issued to ORGANIZATION members/volunteers are NOT TO BE DUPLICATED and must be returned when requested by the City. These keys are to be used only for Youth Sports Group activities as authorized by the City. Any lost or

Page 41 of 54 ends

Council Packet - March 3, 2025
17 stolen keys shall be reported to the City within 72 hours. The ORGANIZATION will be responsible for key replacement costs.

Additionally, should it be determined, at the City’s sole discretion, that the ORGANIZATION has contributed to a need for new keys, the ORGANIZATION may be responsible to pay the CITY’s costs to re-key the fields.

G. Batting cages: The ORGANIZATION shall be responsible for maintaining the cage and its interior/ exterior surfaces including but not limited to netting, post/ pole structure, paved surfaces, lighting, etc. The City shall maintain the space outside of the caged area accessible to city maintenance operations such as leaf blowing, edging, weed whipping.

H. Snack Bars, Storage rooms, Utility rooms and Containers:

ORGANIZATION Shall keep in clean organized fashion allowing walking space, free of hazards following all CAL OSHA standards. This includes but is not limited to maintaining a 3’ clearance of all electrical panels, and safe access to all fire extinguishers. The city shall provide minimum Fire extinguishers standard of 2A-10BC. Any Extinguishing agents above this due to cooking facility or storage of hazardous materials will be the responsibility of the organization to maintain compliance to the current standards set forth by the City Fire Marshal and/ or governing authority. The ORGANIZATION will ensure all uses are in compliance with any Federal, State, or Local rules, laws, and/or regulations.

I. Restrooms: CITY shall maintain the Park Restrooms at a level comparable with its maintenance of other CITY park restrooms at a frequency of twice per week per week during regular season and once per week in out of seasonal play. The ORGANIZATION shall be responsible for maintaining a standard of cleanliness during days of league play involving multiple games and/ or tournaments. The CITY will provide all toilet paper, seat covers, and feminine sanitation bags.

J. Trash: CITY shall maintain all trash/recycling cans at a level comparable with its maintenance of other CITY trash/recycling cans at a frequency of once per week. The ORGANIZATION shall be responsible for maintaining a standard of cleanliness during days of league play involving multiple games and/ or tournaments clearing all trash/ recycling bins and replacing with provided new clean trash bags at the end of all league/ tournament play and placing contents in provided onsite bins for waste hauling. The organization shall provide cups for seed spit and ensure compliance of all users. Any seed shells found post play will be the organization’s responsibility to clean. The city will provide all waste bags for trash and recycling bins. The ORGANIZATION shall be responsible for any related recycling laws and regulations.

K. Parking Lots: CITY shall maintain the Parking Lots paved surface and median landscaping at a level comparable with its maintenance of other CITY parking at a frequency of once per month and once per week during regular season of play. The ORGANIZATION shall be responsible for maintaining a standard of cleanliness during days of league play involving

Page 42 of 54 ends

Council Packet - March 3, 2025
18 multiple games and/ or tournaments. Thei includes ensuring trash is picked up of the parking lot grounds and waste/ recycling bins emptied at the end of day of multiple game(s) played.

L. Site Improvements: Any improvement to the facility by the ORGANIZATION must have prior written approval by both the Director of Community Services or designee and the Director of Public Works or designee. All improvements must be done by a state of CA licensed, bonded, and insured general contractor of trade specific to the activity of the improvement. i.e. All electrical work must be done by a C-10 licensed contractor. All building improvements must be permitted and inspected by the City’s Community Development Department, and if necessary other Departments. Any work completed without permitted approval will be removed at the ORGANIZATION’S expense. Unauthorized work may result in termination of the use of fields.

Page 43 of 54 ends

Council Packet - March 3, 2025
City of La Verne

INCIDENT REPORT

Report Date: _________________

Time of Report:__________AM/PM

A. Complete for all Accidents
Date & time of accident
____ ____ ____ _________
Mon Day Year Time AM / PM
Location

B. Complete only if City car or equipment is involved

Age Phone No.

Purpose of Use

Used with permission?
Yes No

C. Complete only if other property is damaged
O w n e r A d d r e s s P h o n e N o .

O t h e r D r i v e r A d d r e s s P h o n e N o .

Describe Property of Auto Year Make Lic. No.

Describe the damage

D. Complete only if someone is injured
N a m e A d d r e s s P h o n e N o .

1. Injury Age

2. 3.

E. Complete for ALL incidents
Describe incident- State factual points only (do not give opinions as to fault, negligence, or liability)

Weather Conditions: Sunny ____ Rainy ____ Overcast ____ Wind ____ Describe:

W i t n e s s – N a m e A d d r e s s P h o n e N o .

Report prepared by ______________________________________________________________

_________________________ __________ _________________________ __________ Supervisor Date Department Head Date

Page 44 of 54 ends

I
I
I I
Council Packet - March 3, 2025

INSTRUCTIONS

It is the responsibility of all City employees to immediately complete this form upon receipt of knowledge or witnessing an occurrence or transaction from which a potential claim could result or in which City property has been damaged.

WHAT TO DO IN CASE OF ACCIDENT

1. Notify the Risk Manage r as soon as possible.

2. Complete this form as follows:

a. Enter the date and time of the incident.

b. Identify and enter the name of the person(s) sustaining injury or a description of the property damaged.

c. Describe the exact location where the accident occurred.

d. Briefly describe how the incident occurred.

e. Briefly describe the damages or injuries observed.

f. Obtain names, addresses and telephone num bers of persons involved or witnessing the incident.

g. Describe the weather conditions (was surface condition slippery).

3. If the person involved makes claim overtures to you, advise that the claim must be made with the City Clerk.

4. If the person does not ma ke claim, do not volunteer.

5. MAKE NO STATEMENT AS TO YOUR OPINIO N REGARDING CAUSE, FAULT OR LIABILITY!

6. Give other persons involved your name and address.

7. In the event of a work relate d traffic accident, call the police.

Page 45 of 54 ends

Council Packet - March 3, 2025
City of La Verne,City Council
Agenda Report

DATE: March 3, 2025
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: DEPARTMENT DIRECTOR EMPLOYMENT AGREEMENT TEMPLATE.

SUMMARY
The City Council is requested to approve a Department Director employment agreement template which sets forth terms and conditions for employment of employees serving as Department Directors based on City Council approved salary and benefit resolutions. Currently, the Chief of Police, Fire Chief, and Finance Director have variations of employment agreements while all other Director-level Executive Employees do not. No additional authority for setting salary or benefits beyond what is already approved by the City Council through current salary and benefit resolutions is proposed to be delegated to the City Manager.

RECOMMENDATION
That the City Council approve the Executive Employment Agreement Template for use by the City Manager for Executive Employee/Department Director appointments.

DISCUSSION
Executive employees, otherwise known as Department Directors, are appointed by the City Manager, with the exception of the Chief of Police, after a competitive recruitment process. At this time, only the Chief of Police, Fire Chief, and Finance Director have employment agreements, while the remaining Executive Employees receive a Conditional Offer of Employment and a final letter with a start date after completion of all background and medical checks. Best practices see many cities using employment agreements which restate or reference pertinent employment information in City Council approved resolutions. Such information includes the resolution setting the full-time salary schedule and a benefit resolution setting forth those medical, pension, and other employment benefits received by the employee(s).

The concept of an employment agreement is to have a City Council-approved employment agreement template that is populated by information relative to the Executive-level employee and their job duties. As such, the current employment letters are replaced by an employment agreement that more specifically spells out the employment contract with the selected individual and signed by the City Manager and employee upon completion of all background and medical checks. If a future Executive-level employee, such as the Chief of Police or Fire Chief, require items not within the applicable salary and benefit resolutions, those individual employment agreements, based on the template, would be brought back for consideration by the City Council.

The proposed employment agreement does not authorize the City Manager to increase any

Page 46 of 54 ends

Council Packet - March 3, 2025
Department Director Employment Agreement Template. , Page 2

compensation or benefit beyond what is already approved by the City Council through current resolutions and agreements. Since the employment agreement adopts the pertinent salary and benefit resolutions by reference, as the City Council adopts new resolutions, the existing employment agreements would follow those Council-approved documents and new agreements would update the applicable Resolution number prior to execution. All Executive-level employees' employment agreements will be posted online on the City's website.

FISCAL ANALYSIS
Approval of this item does not create any additional fiscal impact beyond what is already provided through previous City Council-approved resolutions and agreements.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This item has been reviewed and approved by the City Attorney.

ATTACHMENTS

1. DRAFT COLV Executive Employment Agreement Clean Copy

Page 47 of 54 ends

Council Packet - March 3, 2025

CITY OF LA VERNE EXECUTIVE EMPLOYMENT AGREEMENT
[POSITION]
This Employment Agreement (“Agreement”) is made and entered into this [Date], by and between the CITY OF LA VERNE (“CITY”), and [EMPLOYEE NAME] , an individual with the necessary qualifications, experience, and expertise to serve as [Position] (hereinafter referred to as "EMPLOYEE").

WHEREAS, the CITY desires to employ EMPLOYEE to serve as [Position]; and WHEREAS, the CITY desire to provide certain benefits, establish certain conditions of employment, and to set working conditions of the [Position]; and WHEREAS, the City Manager has the authority to enter into individual employment agreements on behalf of the City per La Verne Municipal Code Section 2.04.060 C. setting forth terms and conditions of employment within the discretion granted to the City Manager; and
WHEREAS, the City Manager has no authority to agree to terms of compensation or benefits beyond which are provided for within Resolution 23-53 and Resolution 24-45, as individually amended hereafter, or successor Resolutions approved by City Council, however, the City Manager shall have authority for placement of EMPLOYEE within the applicable salary ranges; appointment dates and work schedules; use of a City owned vehicle for the conduct of City business in lieu of a vehicle use allowance or mileage reimbursement, subject to applicable Administrative Regulations; vacation and sick time accruals within the parameters provided in aforementioned Resolutions; initial leave bank balances, so long as such balances have no cash value to the EMPLOYEE; health care adjustments not exceeding City Council approved medical contribution amounts; and other non-monetary terms and conditions common to an appointing authority and not in conflict with any of the provisions of aforementioned Resolutions; and
WHEREAS, the Parties have agreed to terms and conditions of employment effective upon execution of the Agreement;
NOW, THEREFORE, in consideration of the mutual promises, covenants, and conditions contained herein, the Parties agree as follows:

SECTION 1: DUTIES AND RESPONSIBILITIES
The EMPLOYEE shall serve as [Position] and perform the duties assigned in accordance with the La Verne Municipal Code and all relevant state codes, resolutions, rules, regulations, procedures, and applicable job description(s) (see Exhibit A), as they currently or may in the future exist. EMPLOYEE shall exercise such power and authority and perform such other functions and duties, not inconsistent with this Agreement, as City, through its City Manager, may legally assign.

Page 48 of 54 ends

Council Packet - March 3, 2025
Executive Employment Agreement
[POSITION]
2 The EMPLOYEE shall:
a. Directly oversee the [Department] and ensure its efficient operation. b. Implement policies and procedures as directed by the City Manager . c. Adhere to ethical and professional standards of the position. d. Attend all necessary City Council and departmental meetings. e. Not engage in activities that create a conflict of interest.

SECTION 2: TERM OF AGREEMENT
The term of this Agreement shall commence on [Start Date] and shall remain in effect unless terminated by either party under the provisions of this Agreement. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City to terminate the services of EMPLOYEE at any time, subject only to the provisions set forth in Section 3 hereof. During the term of this Agreement, EMPLOYEE shall remain in the exclusive employ of the CITY.

EMPLOYEE shall give the CITY at least one month’s written notice in advance in the event EMPLOYEE voluntarily resigns his or her position with the CITY.

SECTION 3: AT-WILL EMPLOYMENT RELATIONSHIP
Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Manager to terminate this Agreement and the appointment of EMPLOYEE as [Position] at any time, with or without Cause (as defined below).
a. In the event EMPLOYEE is terminated by the City Manager without cause during such time as EMPLOYEE is willing and able to perform the duties of [POSITION], then in that event, CITY agrees to continue to pay EMPLOYEE salary and benefits as a severance benefit for a period of six (6) months beyond the effective date of termination. EMPLOYEE may elect to receive severance in a lump sum payment. b. If City terminates this Agreement with Cause, as determined by the City Manager, EMPLOYEE shall not be entitled to any additional compensation or payment, including Severance. As used in this Agreement, Cause shall mean any of the following:

1. Conviction of a felony;

2. Conviction of a misdemeanor arising out of EMPLOYEE’S duties under this Agreement;

3. Conviction of any crime involving an “abuse of office or position,” as that term is defined in Government Code section 53243.4;

4. Willful abandonment of duties;

5. Fraud, embezzlement, or misappropriation of funds;

6. Any intentional or grossly negligent action or inaction by EMPLOYEE that materially and adversely: (a) impedes or disrupts the operations of City or its organizational units; (b) is detrimental to employees or public safety; or (c) violates rules or procedures of City; or

Page 49 of 54 ends

Council Packet - March 3, 2025
Executive Employment Agreement
[POSITION]
3 7. Material breach of City policy or this Agreement, which breach EMPLOYEE has not cured, to the extent curable, to the satisfaction of the City Manager within sixty (60) days after receiving notice of such breach.
c. EMPLOYEE shall have the right to voluntarily resign his or her position with CITY or retire from CITY upon EMPLOYEE giving CITY thirty (30) days’ notice in advance, unless otherwise agreed to by the City Manager, in which event CITY shall have no obligation to pay severance benefits to EMPLOYEE.

SECTION 4: SALARY
The City agrees to compensate EMPLOYEE for services rendered pursuant to this Agreement with a base monthly salary as contained in the Resolution Adopting a Salary Chart, Resolution No. 23-85 as it may be hereafter amended or replaced, at the salary step determined by the City Manager payable in accordance with the City's payroll schedule.

EMPLOYEE, if not at top step, shall be eligible for annual performance-based salary adjustments as determined by the City Manager . EMPLOYEE shall receive City Council approved cost of living adjustments (COLAs) as provided to other Executive Management employees.

SECTION 5: BENEFITS
EMPLOYEE shall receive health, dental, vision, and life insurance coverage equivalent to that provided to other executive management employees as outlined in the Executive Management Benefits Resolution, Resolution No. 23-53 and its successors.

The City shall contribute to the California Public Employees Retirement System (CalPERS), in accordance with applicable laws. EMPLOYEE will be responsible for the Employee Share contribution to CalPERS based on “New Member” or “Classic” status. If EMPLOYEE is “Classic” status, EMPLOYEE is responsible for an additional 1% Employer-Cost Share contribution.

The EMPLOYEE shall be eligible for City-provided short-term and long-term disability insurance.

SECTION 6: EMPLOYEE’S OBLIGATIONS AND HOURS OF WORK
EMPLOYEE shall devote his/her full professional energies, interest, abilities and productive time to the performance of this Agreement and utilize his/her best efforts to promote City’s interests. EMPLOYEE’s duties may involve expenditures of time in excess of the regularly established workday or in excess of a forty (40) hour workweek and may also include time outside normal office hours (including attendance at City Council meetings and various community meetings, forums or workshops). EMPLOYEE’s base salary includes compensation for all hours worked.

Page 50 of 54 ends

Council Packet - March 3, 2025
Executive Employment Agreement
[POSITION]
4 EMPLOYEE shall be classified as an exempt employee for purposes of the Fair Labor Standards Act and shall not be entitled to any form of compensation for overtime. In recognition of the significant time EMPLOYEE will need to devote outside normal office hours to business activities of City and the exempt, salaried nature of the employment, EMPLOYEE is permitted to exercise a flexible work schedule. However, consistent with this flexibility and the EMPLOYEE’s participation in activities outside of the office, EMPLOYEE will generally be expected to keep office hours during normal business hours of City Hall.

SECTION 7: AUTOMOBILE
CITY recognizes that EMPLOYEE’s duties may require extensive use of an automobile in the normal course of conducting CITY’s business. CITY therefore agrees to provide EMPLOYEE either:
a. A monthly vehicle allowance consistent with Resolution 23-53 to cover all business-related travel expenses; or
b. A City-provided vehicle for official use, including insurance, maintenance, and fuel. CITY shall be responsible for maintaining and paying for liability insurance or self-insurance as required by state law and for all operating, maintenance and repair costs of city-owned automobile. EMPLOYEE may garage City-owned vehicle at EMPLOYEE’s personal residence. During periods of EMPLOYEE’s extended absence from the work site such as extended sick leave, vacations, and similar absences, the vehicle shall be garaged at the City Yard or such other CITY owned location as may be directed by the City Manager. During all such periods of extended absence, the CITY-owned vehicle shall be available for business use by other representatives of CITY as authorized by City Manager of CITY.

EMPLOYEES receiving a monthly vehicle allowance or City-provided vehicle may not submit for mileage reimbursement.

SECTION 8: DUES AND SUBSCRIPTIONS
CITY agrees to budget a reasonable amount as determined by the City Manager to cover the cost of professional development memberships and conferences and necessary training sessions for the EMPLOYEE’s continued professional growth and advancement for the good of the CITY.

SECTION 9: CELLULAR TELEPHONE
CITY agrees to provide EMPLOYEE with cellular telephone and service in accordance with the provisions of Administrative Regulation No. 206.

SECTION 10: PERFORMANCE EVALUATION
The City Manager shall conduct an annual performance evaluation of the EMPLOYEE.

Page 51 of 54 ends

Council Packet - March 3, 2025
Executive Employment Agreement
[POSITION]
5 SECTION 11: OUTSIDE EMPLOYMENT & ETHICAL COMMITMENTS
The EMPLOYEE shall not engage in outside employment or consulting work without prior written approval from the City Manager.

The EMPLOYEE agrees to uphold the ICMA Code of Ethics, City rules of decorum, and all professional standards applicable to their position.

EMPLOYEE shall not, for the benefit of any person or entity other than the CITY, disclose or use any information regarding CITY activities or business obtained in the course of employment by virtue of EMPLOYEE’s position, or which was produced by EMPLOYEE in the course of employment or otherwise produced by or on behalf of CITY, and which is not property in the public domain. A breach of this provision by EMPLOYEE shall be deemed a material breach of this Agreement and EMPLOYEE acknowledges that CITY may be damaged by such breach, that money damages for such breach may be difficult to measure and insufficient as a remedy, and that CITY therefore has the right to obtain injunctive relief to prevent such disclosures.

EMPLOYEE acknowledges that this Agreement or the substance of the terms of this Agreement may have to be disclosed to a third party pursuant to the California Public Records Act.

SECTION 12: GENERAL PROVISIONS
This Agreement shall be governed by and construed in accordance with the laws of the State of California.

This Agreement is based on the facts recited herein and the terms of City Resolutions affecting Executive Management employees. This Agreement contains the entire, complete and final agreement between CITY and EMPLOYEE concerning the subject matter herein and supersedes and replaces any prior negotiations, discussions or agreements, Whether written or oral, except as expressly provided for herein. This is a fully integrated document.

This Agreement and each and every covenant, condition and term herein, shall be binding upon and inure to the benefit of the parties hereto and to their successors, assigns and heirs at law. In the event litigation is commenced to enforce or interpret this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees and costs incurred for prosecution of the action. No breach of any provision of this Agreement can be waived unless in writing. Waiver of any one breach of any provision shall not be deemed to be a waiver of any other breach of the same or any other provision of this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date set forth below, at La Verne, California.
[SIGNATURES ON FOLLOWING PAGE]

Page 52 of 54 ends

Council Packet - March 3, 2025
Executive Employment Agreement
[POSITION]
6 CITY MANAGER EMPLOYEE
By: ________________________________ By: ____________________________ Ken Domer, City Manager [NAME]
________________ _______________
Date Date
ATTEST:
_________________________________
Debra Fritz, Deputy City Clerk
APPROVED AS TO FORM:
_________________________________
Kimberly Hall Barlow, City Attorney

Page 53 of 54 ends

Council Packet - March 3, 2025
Executive Employment Agreement
[POSITION]
7 EXHIBIT A

JOB DESCRIPTION

Page 54 of 54 ends

Council Packet - March 3, 2025

La Verne City CouncilMarch 3, 2025

La Verne City Council
March 3, 2025