April 7, 2025 City Council Meeting
AGENDA -04-07-25.PDF
April 7 City Council Meeting Agenda Packet
CC PACKET - 040725.PDF
1. Documents:
1.I.
Documents:
COUNCIL REGULAR MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member
Monday, April 7, 2025
Joint Special Meeting - Study Session at 4:30 PM
with the Ad Hoc Water & Sewer Rate Study Committee
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 858 4167 9522 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
JOINT SPECIAL MEETING - STUDY SESSION AGENDA - 4:30 PM
CALL TO ORDER
AGENDA City Council 4/7/2025 Page 2
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.
ROLL CALL-AD HOC
COMMITTEE
Chair Raymond Swain, Co-Chair Daniel Smith, Members Danita Beauchamp, Jaime Riley, and Richard Bowen.
JOINT SPECIAL MEETING - STUDY SESSION TOPIC
Ad Hoc Water & Sewer Rate Study - This presentation will provide both groups with a clear understanding of the City’s current financial position in these enterprise funds and the necessary steps to ensure long-term sustainability.
The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.
REGULAR CITY COUNCIL MEETING - 6:30 PM
PLEDGE OF ALLEGIANCE - ARMY VETERAN EDGAR PULLEY
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.
PRESENTATIONS
City of La Verne "C" Division Youth Basketball All-Stars. The City of La Verne “C” Division Youth Basketball All-Star team was formed from 3rd and 4th grade players participating in the City’s Winter Youth Basketball League. The team participated in the SCMAF-SGV Basketball Tournament hosted by the City of Azusa. The team defeated Walnut in the 1st round, then defeated South El Monte in the 2nd round, and then moved on to beat Temple City in the finals and won by the score of 37-16. The team was coached by Ryan Caines and Adam Karrer.
The team roster is as follows:
Lincoln Dehaan Jackson Caines Aaron Tyler Levi Valdivia Benjamin Paredez Kenji Pasos Mason Gray Carson Wein
Lukas Darrer Edmund Bruchet
Autism Awareness and Appreciation Month Proclamation. Every year, April is recognized as Autism Awareness and Appreciation Month to honor and support Americans diagnosed with autism.
This year, the City proudly highlights the vital services provided by both the San Gabriel/Pomona Regional Center and Autism Spectrum Athletics, whose inclusive and collaborative programs create meaningful opportunities for individuals with autism and their families to connect, grow, and thrive.
Outstanding Older American - Bonnie Brunel. The Senior Advisory Committee (SAC) has nominated one senior citizen for the Older American Recognition Award. This recognition is part of AGENDA City Council 4/7/2025 Page 3
the Los Angeles County Commission for Older Adults (LACCOA) 60th Annual Older Americans Recognition Day (OARD) Awards Program, which honors a senior citizen from each city in Los Angeles County. The Senior Advisory Committee nominated Bonnie Brunel as the City’s Outstanding Older American.
Bonnie joined the La Verne Heritage Foundation in 1987 and has contributed countless hours to the renovation and research of the Weber House, as well as other historic buildings, windmills, and farm equipment. Bonnie has served as the Treasurer on the Board, diligently documenting financial records to keep the nonprofit running, has recently taken on the responsibility of organizing one of our newer events - the Spring and Fall Vendor Faires. Her contributions allow both the local community and visitors to learn about and enjoy “A Slice of La Verne’s Past.” RECOGNITION AND PRESENTATION OF "PRIDE OF LA VERNE AWARDS" - Annually, the City Council presents the "Jack Huntington Award" and the "Jim Scranton Award" to recognize volunteers who have made outstanding contributions and performed exemplary service to the City and the community. Each recipient receives an individual Pride of La Verne plaque and their names are placed on perpetual plaques displayed in City Hall.
The "Jack Huntington Award" was named after S. Jack Huntington, who moved to La Verne in 1970. Despite heavy professional obligations and time commitments to the U.S. Naval Reserve, Jack became actively involved in the community as a volunteer. He was active in various local organizations, including the La Verne Jaycees, Little League and the Youth Basketball program. Jack also served as a City of La Verne Commissioner for more than 15 years, completing two terms on the Parks & Recreation Commission as well as two terms on the Planning Commission. Jack Huntington was a citizen volunteer who exemplified the “Pride of La Verne” through selfless service to the community.
This year the "Jack Huntington Pride of La Verne Award" is being presented to Harvey Good.
Harvey is a former ULV Professor of Biology and biology department chair for 20 years, is also a 42- year board member for the Inland Valley Humane Society. The Good Mobile was named in his honor, allowing the Humane Society to bring their services directly to the communities they serve. Outside of his volunteer efforts with the Humane Society, Harvey Good previously worked for more than 30 years as a volunteer firefighter and member of the Mountain Search and Rescue team of the Mt.
Baldy Village. Harvey Good is now a resident of the Hillcrest Community. Congratulations Harvey!
The “Jim Scranton Award” was named after long-time resident Jim Scranton who was a member of the Youth Sports Committee since its inception. In 1986, he formed the La Verne Lazers Soccer Club organization which provides youngsters an opportunity to play soccer at a highly competitive level.
Jim also spent five years on the City Sports Park Committee, which resulted in the development of 35 acres of sports fields for the community. He also participated in the City women’s soccer program as a coach. Jim is survived by his wife Susan and their children. The Youth Sports Committee recommended that a Pride of La Verne Youth Sports Volunteer Award be named in honor of Jim Scranton.
This year the “Jim Scranton Pride of La Verne Award” is being presented to Tony Iacobacci.
Tony is the ultimate volunteer. His demeanor and general life outlook suit him well to lead the largest Youth Sports Organization in La Verne. As AYSO President, he has returned AYSO to membership numbers not seen since before COVID. Tony began his AYSO journey in 2010, immediately signing up for referee duties for his children’s teams. Tony turned refereeing into a passion, earning the Intermediate Level Badge in 2013, the Advanced Referee Certificate in 2018, and then became the AGENDA City Council 4/7/2025 Page 4
Regional Referee Administrator in 2019. Tony has remained true to his roots and can be seen on the fields here in La Verne. Today, Tony still referees but spends most of his free time as the Regional Commissioner of the La Verne/San Dimas AYSO Region 112. The youth, families, and cities of La Verne and San Dimas are better places to live and grow up due to volunteers like Tony Iacobacci.
Congratulations Tony!
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
1. City Council Minutes of the Study Session, Regular Meeting & Closed Session of March 17, 2025.
Recommendation: That the City Council approve the minutes.
2. Register of Audited Demands in the amount of $1,361,666.11, dated 03/13/25 and in the amount of $797,331.32, dated 03/19/25.
Recommendation: That the City Council approve the audited demands.
3. Renewal of Los Angeles County Department of Public Health Services Agreement. The City has been under a Public Health Services Agreement with the Los Angeles County Department of Public Health (DPH) since 1963. Over the last several years, DPH has worked to update the decades-old agreement and is seeking to have cities renew it to continue providing the local administration of public health services to cities on a no-cost basis. This item asks the City Council to approve a new agreement.
Recommendation: That the City Council approve a Public Health Services Agreement with the Los Angeles County Department of Public Health and authorize the City Manager to execute the agreement.
4. Approval of a Memorandum of Understanding with La Verne Friends of the Fourth of July.
The City and the La Verne Friends of the Fourth of July (Friends) enter into a Memorandum of Understanding (MOU) identifying the functions for which the City and the Friends plan and conduct Independence Day celebrations. While the MOU continues to spell out the responsibilities of the City and the Friends, this year's MOU includes flexibility for the term to extend past one-year unless amended or terminated by both parties.
Recommendation: That the City Council approve a Memorandum of Understanding with the LV Friends of the Fourth of July for July 4th celebrations and event planning.
5. Federal Emergency Management Agency Emergency Operations Center Grant Program Resolution. The City of La Verne was awarded $169,000 in grant funding from the Federal Emergency Management Agency (FEMA) through the Fiscal Year 2024 Emergency Operations Center Grant Program to fund essential equipment upgrades within the City's Emergency Operations Center. The grant requires that the City Council adopt a resolution identifying authorized contacts to oversee and manage the grant program.
AGENDA City Council 4/7/2025 Page 5
Recommendation: That the City Council approve a resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, DESIGNATING ITS AGENTS FOR THE PURPOSE OF APPLYING FOR FEDERAL FINANCIAL ASSISTANCE."
6. Film Permit Request from North Six, Inc. The City has been contacted by production company North Six, Inc. to film a commercial at La Verne business American Classic Cars. Per the City’s Municipal Code Chapter 5.57, film permits must be approved by the La Verne City Council. To meet the requested filming dates desired by North Six, Inc., the City Council is being asked to authorize the City Manager to execute an agreement and issue a film permit if all required steps are completed to the City’s satisfaction.
Recommendation: That the City Council authorize the City Manager to execute an agreement with North Six, Inc., and issue a permit for filming if all required steps are completed.
PUBLIC HEARINGS - NONE
DISCUSSION CALENDAR (FORMERLY KNOWN AS OTHER MATTERS)
7. Memorandum of Understanding with Crown Castle Fiber LLC for Access to City Right-of- Way for Rapid Connect Fiber and Equipment Installation. In response to resident concerns about reduced cellular coverage in North La Verne, the City approached Crown Castle about their Rapid Connect Fiber installation which, in a less disruptive and more economical manner, installs fiber telecommunication lines within the City right-of-way. With a new fiber installation connecting current fiber in place on Wheeler Avenue to a terminus near Lowell Brandt Park, there is an increased potential for installation of small cell wireless or cellular infrastructure to improve wireless coverage. This Memorandum of Understanding will allow a limited run north on Wheeler and along Golden Hills Road to Lowell Brandt Park.
Recommendation: That the City Council Authorize the City Manager to Execute a Memorandum of Understanding with Crown Castle Fiber LLC for Rapid Connect Installation.
8. Award of Contract for FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project. This action will award a construction contract to Pavement Rehab Company in the amount of $1,369,000.00 for the FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project.
The project is budgeted for Fiscal Year (FY) 2024-25 using Annual Streets Pavement Management Program funds. The scope of work includes accessible curb ramp upgrades, pavement surface maintenance utilizing slurry seal material and traffic striping improvements.
Recommendation: That the City Council:
1. Award a public works construction contract to Carter Enterprises Group Inc. DBA Pavement Rehab Company the lowest, most responsible bidder, in the amount of $1,369,000.00 for the FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project, and
2. Authorize staff to issue construction contract change orders not exceeding 10% of the construction budget for a total possible cost of $1,595,900.00, including engineering, construction management and inspection services.
9. Fiscal Year 2024-25 Budget Reassessment and Adjustment Recommendations. The Finance Department is providing a financial update for the 2024-25 budget, originally approved AGENDA City Council 4/7/2025 Page 6
on June 17, 2024, to reflect economic and operational changes since adoption. Updated estimates for the General Fund show a $51,243 revenue increase and $632,164 in additional expenditures, primarily due to public safety overtime. Additional adjustments to other funds as well as details of the general fund are outlined in the Budget Amendments Listing.
Recommendation: That the City Council approve the resolution titled, "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET TO ADJUST FOR BUDGET REASSESSMENT AND ADJUSTMENT RECOMMENDATIONS," that incorporates the "Budget Adjustment Listing" as attached adjusting revenue and expenditure appropriations for the Fiscal Year 2024-25 budget.
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
CLOSED SESSION - NONE
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, APRIL 21, 2025, at 5:30 P.M.
Posting Statement: A true copy of this Agenda was posted on April 1, 2025, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.
AGENDA City Council 4/7/2025 Page 7
RESIDENT INFORMATION
UPCOMING EVENTS AND MEETINGS
Tuesday, April 8 - Special Meeting of the Development Review Committee, City Hall, 9:00 am - 10:00 am
Tuesday, April 8 - Active Transportation Committee Meeting, City Hall, 5:00 pm
Wednesday, April 9 - Planning Commission meeting, City Hall, 6:30 pm
Saturday, April 12 - The Autism HWY Chalk Festival, City Hall parking lot, 10:00 am - 4:00 pm
Monday, April 14 - Senior Movie Matinee, Community Center, 12:30 pm
Wednesday, April 16 - Senior Advisory Committee meeting, Community Center, 10:00 am - 11:15 am
Saturday, April 19 - Senior Craft Fair, Community Center, 9:00 am - 3:00 pm
Saturday, April 19 - Cool Cruise Classic Car Show, Old Town La Verne, 10:00 am - 4:00 pm
Monday, April 21 - City Council meeting, City Hall, 5:30 pm
Tuesday, April 22 - Ad Hoc Water and Sewer Rate Study Committee meeting, City Hall, 5:30 pm - 7:00 pm
Saturday, April 26 - Community Yard Sale, Bonita High School Parking Lot, 3012 D Street, 8:00 am - 12:00 pm
Saturday, April 26 - Sip of La Verne Wine Walk, Old Town La Verne, 5:00 pm - 8:30 pm
Tuesday, April 29 - Measure LV Oversight Committee meeting, City Hall, 5:00 pm - 8:00 pm
Table of Contents
City Council Agenda Packet, Monday, April 7, 2025
Agenda 1
Agenda Items
Presentations (5)
Youth Basketball All-Stars "C" Division
Autism Awareness Month Proclamation
Outstanding Older American
Pride of La Verne Award-Jack Huntington
Pride of La Verne Award-Jim Scranton
1. Council Minutes of the March 17, 2025 Meeting 8
2. Registers of Audited Demands 14
3. Renewal of LA County Department of Public Health Services Agreement 22
4. Approval of a MOU with the La Verne Friends of the Fourth of July 36
5. Federal Emergency Management Agency Emergency Operations Center Grant Program Resolution 41
6. Film Permit Request from North Six, Inc. 45
7. MOU with Crown Castle Fiber LLC for access to City Right-of-Way for Rapid Connect Fiber & Equip Installation 47
8. Award of Contract for FY 2024-25 Crack/Slurry Seal Project (Aldersgate to Baseline, Golden Hills to Canterwood) 67
9. Fiscal Year 2023-25 Budget Reassessment and Adjustment Recommendations 74
COUNCIL REGULAR MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Mayor Pro Tem
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Council Member
Monday, April 7, 2025
Joint Special Meeting - Study Session at 4:30 PM
with the Ad Hoc Water & Sewer Rate Study Committee
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 858 4167 9522 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Other Matters sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
JOINT SPECIAL MEETING - STUDY SESSION AGENDA - 4:30 PM
CALL TO ORDER
AGENDA City Council 4/7/2025 Page 2
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.
ROLL CALL-AD HOC
COMMITTEE
Chair Raymond Swain, Co-Chair Daniel Smith, Members Danita Beauchamp, Jaime Riley, and Richard Bowen.
JOINT SPECIAL MEETING - STUDY SESSION TOPIC
Ad Hoc Water & Sewer Rate Study - This presentation will provide both groups with a clear understanding of the City’s current financial position in these enterprise funds and the necessary steps to ensure long-term sustainability.
The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.
REGULAR CITY COUNCIL MEETING - 6:30 PM
PLEDGE OF ALLEGIANCE - ARMY VETERAN EDGAR PULLEY
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.
PRESENTATIONS
City of La Verne "C" Division Youth Basketball All-Stars. The City of La Verne “C” Division Youth Basketball All-Star team was formed from 3rd and 4th grade players participating in the City’s Winter Youth Basketball League. The team participated in the SCMAF-SGV Basketball Tournament hosted by the City of Azusa. The team defeated Walnut in the 1st round, then defeated South El Monte in the 2nd round, and then moved on to beat Temple City in the finals and won by the score of 37-16. The team was coached by Ryan Caines and Adam Karrer.
The team roster is as follows:
Lincoln Dehaan Jackson Caines Aaron Tyler Levi Valdivia Benjamin Paredez Kenji Pasos Mason Gray Carson Wein
Lukas Darrer Edmund Bruchet
Autism Awareness and Appreciation Month Proclamation. Every year, April is recognized as Autism Awareness and Appreciation Month to honor and support Americans diagnosed with autism.
This year, the City proudly highlights the vital services provided by both the San Gabriel/Pomona Regional Center and Autism Spectrum Athletics, whose inclusive and collaborative programs create meaningful opportunities for individuals with autism and their families to connect, grow, and thrive.
Outstanding Older American - Bonnie Brunel. The Senior Advisory Committee (SAC) has nominated one senior citizen for the Older American Recognition Award. This recognition is part of
AGENDA City Council 4/7/2025 Page 3
the Los Angeles County Commission for Older Adults (LACCOA) 60th Annual Older Americans Recognition Day (OARD) Awards Program, which honors a senior citizen from each city in Los Angeles County. The Senior Advisory Committee nominated Bonnie Brunel as the City’s Outstanding Older American.
Bonnie joined the La Verne Heritage Foundation in 1987 and has contributed countless hours to the renovation and research of the Weber House, as well as other historic buildings, windmills, and farm equipment. Bonnie has served as the Treasurer on the Board, diligently documenting financial records to keep the nonprofit running, has recently taken on the responsibility of organizing one of our newer events - the Spring and Fall Vendor Faires. Her contributions allow both the local community and visitors to learn about and enjoy “A Slice of La Verne’s Past.” RECOGNITION AND PRESENTATION OF "PRIDE OF LA VERNE AWARDS" - Annually, the City Council presents the "Jack Huntington Award" and the "Jim Scranton Award" to recognize volunteers who have made outstanding contributions and performed exemplary service to the City and the community. Each recipient receives an individual Pride of La Verne plaque and their names are placed on perpetual plaques displayed in City Hall.
The "Jack Huntington Award" was named after S. Jack Huntington, who moved to La Verne in 1970. Despite heavy professional obligations and time commitments to the U.S. Naval Reserve, Jack became actively involved in the community as a volunteer. He was active in various local organizations, including the La Verne Jaycees, Little League and the Youth Basketball program. Jack also served as a City of La Verne Commissioner for more than 15 years, completing two terms on the Parks & Recreation Commission as well as two terms on the Planning Commission. Jack Huntington was a citizen volunteer who exemplified the “Pride of La Verne” through selfless service to the community.
This year the "Jack Huntington Pride of La Verne Award" is being presented to Harvey Good.
Harvey is a former ULV Professor of Biology and biology department chair for 20 years, is also a 42- year board member for the Inland Valley Humane Society. The Good Mobile was named in his honor, allowing the Humane Society to bring their services directly to the communities they serve. Outside of his volunteer efforts with the Humane Society, Harvey Good previously worked for more than 30 years as a volunteer firefighter and member of the Mountain Search and Rescue team of the Mt.
Baldy Village. Harvey Good is now a resident of the Hillcrest Community. Congratulations Harvey!
The “Jim Scranton Award” was named after long-time resident Jim Scranton who was a member of the Youth Sports Committee since its inception. In 1986, he formed the La Verne Lazers Soccer Club organization which provides youngsters an opportunity to play soccer at a highly competitive level.
Jim also spent five years on the City Sports Park Committee, which resulted in the development of 35 acres of sports fields for the community. He also participated in the City women’s soccer program as a coach. Jim is survived by his wife Susan and their children. The Youth Sports Committee recommended that a Pride of La Verne Youth Sports Volunteer Award be named in honor of Jim Scranton.
This year the “Jim Scranton Pride of La Verne Award” is being presented to Tony Iacobacci.
Tony is the ultimate volunteer. His demeanor and general life outlook suit him well to lead the largest Youth Sports Organization in La Verne. As AYSO President, he has returned AYSO to membership numbers not seen since before COVID. Tony began his AYSO journey in 2010, immediately signing up for referee duties for his children’s teams. Tony turned refereeing into a passion, earning the Intermediate Level Badge in 2013, the Advanced Referee Certificate in 2018, and then became the
AGENDA City Council 4/7/2025 Page 4
Regional Referee Administrator in 2019. Tony has remained true to his roots and can be seen on the fields here in La Verne. Today, Tony still referees but spends most of his free time as the Regional Commissioner of the La Verne/San Dimas AYSO Region 112. The youth, families, and cities of La Verne and San Dimas are better places to live and grow up due to volunteers like Tony Iacobacci.
Congratulations Tony!
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
1. City Council Minutes of the Study Session, Regular Meeting & Closed Session of March 17, 2025.
Recommendation: That the City Council approve the minutes.
2. Register of Audited Demands in the amount of $1,361,666.11, dated 03/13/25 and in the amount of $797,331.32, dated 03/19/25.
Recommendation: That the City Council approve the audited demands.
3. Renewal of Los Angeles County Department of Public Health Services Agreement. The City has been under a Public Health Services Agreement with the Los Angeles County Department of Public Health (DPH) since 1963. Over the last several years, DPH has worked to update the decades-old agreement and is seeking to have cities renew it to continue providing the local administration of public health services to cities on a no-cost basis. This item asks the City Council to approve a new agreement.
Recommendation: That the City Council approve a Public Health Services Agreement with the Los Angeles County Department of Public Health and authorize the City Manager to execute the agreement.
4. Approval of a Memorandum of Understanding with La Verne Friends of the Fourth of July.
The City and the La Verne Friends of the Fourth of July (Friends) enter into a Memorandum of Understanding (MOU) identifying the functions for which the City and the Friends plan and conduct Independence Day celebrations. While the MOU continues to spell out the responsibilities of the City and the Friends, this year's MOU includes flexibility for the term to extend past one-year unless amended or terminated by both parties.
Recommendation: That the City Council approve a Memorandum of Understanding with the LV Friends of the Fourth of July for July 4th celebrations and event planning.
5. Federal Emergency Management Agency Emergency Operations Center Grant Program Resolution. The City of La Verne was awarded $169,000 in grant funding from the Federal Emergency Management Agency (FEMA) through the Fiscal Year 2024 Emergency Operations Center Grant Program to fund essential equipment upgrades within the City's Emergency Operations Center. The grant requires that the City Council adopt a resolution identifying authorized contacts to oversee and manage the grant program.
AGENDA City Council 4/7/2025 Page 5
Recommendation: That the City Council approve a resolution entitled, "A RESOLUTION OF
THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, DESIGNATING ITS AGENTS FOR THE PURPOSE OF APPLYING FOR FEDERAL FINANCIAL ASSISTANCE."
6. Film Permit Request from North Six, Inc. The City has been contacted by production company North Six, Inc. to film a commercial at La Verne business American Classic Cars. Per the City’s Municipal Code Chapter 5.57, film permits must be approved by the La Verne City Council. To meet the requested filming dates desired by North Six, Inc., the City Council is being asked to authorize the City Manager to execute an agreement and issue a film permit if all required steps are completed to the City’s satisfaction.
Recommendation: That the City Council authorize the City Manager to execute an agreement with North Six, Inc., and issue a permit for filming if all required steps are completed.
PUBLIC HEARINGS - NONE
DISCUSSION CALENDAR (FORMERLY KNOWN AS OTHER MATTERS)
7. Memorandum of Understanding with Crown Castle Fiber LLC for Access to City Right-of- Way for Rapid Connect Fiber and Equipment Installation. In response to resident concerns about reduced cellular coverage in North La Verne, the City approached Crown Castle about their Rapid Connect Fiber installation which, in a less disruptive and more economical manner, installs fiber telecommunication lines within the City right-of-way. With a new fiber installation connecting current fiber in place on Wheeler Avenue to a terminus near Lowell Brandt Park, there is an increased potential for installation of small cell wireless or cellular infrastructure to improve wireless coverage. This Memorandum of Understanding will allow a limited run north on Wheeler and along Golden Hills Road to Lowell Brandt Park.
Recommendation: That the City Council Authorize the City Manager to Execute a Memorandum of Understanding with Crown Castle Fiber LLC for Rapid Connect Installation.
8. Award of Contract for FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project. This action will award a construction contract to Pavement Rehab Company in the amount of $1,369,000.00 for the FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project.
The project is budgeted for Fiscal Year (FY) 2024-25 using Annual Streets Pavement Management Program funds. The scope of work includes accessible curb ramp upgrades, pavement surface maintenance utilizing slurry seal material and traffic striping improvements.
Recommendation: That the City Council:
1. Award a public works construction contract to Carter Enterprises Group Inc. DBA Pavement Rehab Company the lowest, most responsible bidder, in the amount of $1,369,000.00 for the FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project, and
2. Authorize staff to issue construction contract change orders not exceeding 10% of the construction budget for a total possible cost of $1,595,900.00, including engineering, construction management and inspection services.
9. Fiscal Year 2024-25 Budget Reassessment and Adjustment Recommendations. The Finance Department is providing a financial update for the 2024-25 budget, originally approved
AGENDA City Council 4/7/2025 Page 6
on June 17, 2024, to reflect economic and operational changes since adoption. Updated estimates for the General Fund show a $51,243 revenue increase and $632,164 in additional expenditures, primarily due to public safety overtime. Additional adjustments to other funds as well as details of the general fund are outlined in the Budget Amendments Listing.
Recommendation: That the City Council approve the resolution titled, "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET TO ADJUST FOR BUDGET REASSESSMENT AND ADJUSTMENT RECOMMENDATIONS," that incorporates the "Budget Adjustment Listing" as attached adjusting revenue and expenditure appropriations for the Fiscal Year 2024-25 budget.
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda and within the subject matter jurisdiction of the City Council. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
CLOSED SESSION - NONE
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, APRIL 21, 2025, at 5:30 P.M.
Posting Statement: A true copy of this Agenda was posted on April 1, 2025, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.
AGENDA City Council 4/7/2025 Page 7
RESIDENT INFORMATION
UPCOMING EVENTS AND MEETINGS
Tuesday, April 8 - Special Meeting of the Development Review Committee, City Hall, 9:00 am - 10:00 am
Tuesday, April 8 - Active Transportation Committee Meeting, City Hall, 5:00 pm
Wednesday, April 9 - Planning Commission meeting, City Hall, 6:30 pm
Saturday, April 12 - The Autism HWY Chalk Festival, City Hall parking lot, 10:00 am - 4:00 pm
Monday, April 14 - Senior Movie Matinee, Community Center, 12:30 pm
Wednesday, April 16 - Senior Advisory Committee meeting, Community Center, 10:00 am - 11:15 am
Saturday, April 19 - Senior Craft Fair, Community Center, 9:00 am - 3:00 pm
Saturday, April 19 - Cool Cruise Classic Car Show, Old Town La Verne, 10:00 am - 4:00 pm
Monday, April 21 - City Council meeting, City Hall, 5:30 pm
Tuesday, April 22 - Ad Hoc Water and Sewer Rate Study Committee meeting, City Hall, 5:30 pm - 7:00 pm
Saturday, April 26 - Community Yard Sale, Bonita High School Parking Lot, 3012 D Street, 8:00 am - 12:00 pm
Saturday, April 26 - Sip of La Verne Wine Walk, Old Town La Verne, 5:00 pm - 8:30 pm
Tuesday, April 29 - Measure LV Oversight Committee meeting, City Hall, 5:00 pm - 8:00 pm
MINUTES OF THE STUDY SESSION, REGULAR & CLOSED
SESSION OF THE LA VERNE CITY COUNCIL,
MONDAY, MARCH 17, 2025
ACTION MINUTES
“SEE IN ITALICS”
STUDY SESSION AGENDA - 5:30 PM – meeting called to order at 5:31 PM.
CALL TO ORDER
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.
Council Members Present: Crosby, Kashifalghita Lau, Johnson, and Hepburn.
Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Assistant City Manager JR Ranells.
STUDY SESSION TOPIC
Caltrans-Foothill Blvd Multimodal Project - CalTrans will present updated plans for proposed improvements along Foothill Boulevard, which include adding bike lanes while preserving the existing vehicle travel lanes. This presentation reflects revisions to the project scope based on community feedback received in late 2024.
Community Engagement Coordinator James Santiago from the California Department of Transportation – District 7 presented this item, with additional input from Benjamin Medina, Martin Nguyen, and Marlon Regisford, Deputy District Director.
The Study Session was recessed at 6:30 PM.
REGULAR CITY COUNCIL MEETING - 6:30 PM- meeting was called to order at 6:35 PM.
PLEDGE OF ALLEGIANCE - ARMY VETERAN EDGAR PULLEY, scheduled to lead the Pledge was ill. Commander Phil Ramirez led the Pledge of Allegiance.
ROLL CALL Council Member Meshal “Kash” Kashifalghita, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Steven F. Johnson, and Mayor Tim Hepburn.
Council Members Present: Crosby, Kashifalghita, Lau, Johnson, and Hepburn.
Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Assistant City Manager JR Ranells.
PRESENTATIONS
Council Packet - April 7, 2025
Minutes City Council 3/17/2025 Page 2
Red Cross Month Proclamation - American Red Cross Month recognizes the everyday heroes who support their communities through the American Red Cross. The San Gabriel Pomona Valley Chapter of the American Red Cross provided essential aid during the recent devastating wildfires, such as meals, overnight shelter, comfort kits, recovery assistance through local resource centers, and more.
Mayor Hepburn presented the proclamation to Red Cross Representative Omar Hovari.
Irish American Heritage Month Proclamation - Irish American Heritage Month is a celebration every March that highlights the rich culture and historical contributions of Irish Americans throughout the United States.
Mayor Hepburn presented the proclamation to residents Rick Bowen and Tom Kiernan and called up several Irish Americans present at the meeting to be present.
Introduction and Welcome to Police Department Chaplain Chris Rix - Pastor Chris Rix, a local resident with deep roots in the community, is joining the LVPD team. As the Police Chaplain he provides encouragement, support and guidance to officers and staff during critical incidents.
Police Chief Gonzalez introduced Chaplain Rix and gave a brief biography/ history.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
Public Comments were received from: Mayor Hepburn and Council Member Lau regarding the Niagara Buddy Bench project, Tri-City Mental Health Authority Representative Daniel Rojo, and Library Manager Adrian Romero.
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.) It was moved by Kashifalghita, seconded by Lau, and approved 5-0.
1. City Council Minutes of the Closed Session & Regular meeting of March 3, 2025.
Recommendation: That the City Council approve the minutes. Approved
2. Register of Audited Demands in the amount of:
$231,118.24 dated 02/19/25 $1,999,684.09 dated 02/26/25 $707,463.55 dated 03/06/25
Recommendation: That the City Council approve the audited demands. Approved
3. 2024 Housing Element Annual Progress Report. The City is required to prepare an Annual Progress Report on the status and progress in implementing the Housing Element of the General Plan. This report is required to be presented to the City Council as an informational item to update the City Council on the previous year’s Housing Element status.
Recommendation: That the City Council receive and file the Annual Progress Report for the General Plan's Housing Element implementation for Calendar Year 2024 and direct staff to file a copy of the report with the Governor's Office of Planning and Research and the Department of Housing and Community Development. Approved
Council Packet - April 7, 2025
Minutes City Council 3/17/2025 Page 3
4. Resolution Accepting the Fire Department's 2025 Report on Compliance with State Inspection Mandates. In accordance with Senate Bill 1205, all fire departments are to annually inspect buildings, public or private, that are utilized as a school, hotel, motel, lodging house, apartment house, and certain residential care facilities, and report out annually to its administering authority its compliance.
Recommendation: That the City Council adopt a resolution titled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE CHIEF OF THE LA VERNE FIRE DEPARTMENT’S
REQUIREMENT TO INSPECT CERTAIN OCCUPANCIES PURSUANT TO SECTIONS 13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND SAFETY CODE.” Approved
5. Autism Acceptance & Awareness Month Proclamation Request. The Community Services Department requests a proclamation recognizing April as Autism Acceptance & Awareness Month to promote inclusion and highlight the Autism Highway Chalk Festival on April 12. Per the City’s Proclamation & Certificate of Recognition Policy, non-annual proclamations must first be approved by the City Council on the consent calendar before being formally presented at a future meeting.
Recommendation: That the City Council authorize City staff to present a proclamation for Autism Acceptance & Awareness Month at an upcoming April City Council meeting. Approved
6. Location Agreement for Moonbug Production LLC. to Film at La Verne Fire Department Station 1. Film Permit Location Agreement for Moonbug Production LLC. to Film a children's television show at La Verne Fire Department Station 1.
Recommendation: That the City Council authorize the City Manager to execute a Location Agreement with Moonbug USA LLC. to Film at Fire Station 1 if all required steps are completed to the City's Satisfaction. Approved
PUBLIC HEARINGS - NONE
OTHER MATTERS
7. Award of Contract for the City of La Verne Road Network and Public Facility Video Management System Improvement Project. The City received $500,000 in Fiscal Year (FY) 23-24 community project funding from Congresswoman Napolitano through the Community Oriented Policing Services (COPS) Technology & Equipment Grant program to update its Video Management System by installing new cameras at key intersections, updating technology and replacing non-functional units. The project scope recommended for award will also expand coverage of the video surveillance system to City facilities further enhancing public safety.
Recommendation: That the City Council:
1. Award a public works construction contract to Convergint Technologies LLC, the lowest, most responsible bidder, for all base bid items A1-A24 in the amount of $589,633.00 and Additive Alternate items B28-B30 in the amount of $20,610.00 for a total construction contract amount of $610,243.00 on the La Verne Road Network and Public Facility Video Management System Improvement Project and authorize the City Manager to execute applicable documents; and
2. Authorize the Public Works Director, or designee, to issue change orders not exceeding 12% of the construction budget for a total possible construction contract cost of $682,543.46.
City Engineer Howing presented this item.
Council Packet - April 7, 2025
Minutes City Council 3/17/2025 Page 4
Public Comment: Danita Beauchamp asked questions about the hard and soft costs.
After the Council Discussion, it was moved by Lau, seconded by Kashifalghita, and approved 5-0.
8. Old Town La Verne Business Improvement District 5-Year Action Plan. The City and Old Town La Verne Business Improvement District (OTLVBID) commissioned a study to develop a competitive analysis and a 5-year Action Plan, focusing on best practices, financial analysis, and strategic recommendations. The Plan emphasizes the importance of social infrastructure, such as board composition, community engagement, and partnerships, as it directly impacts physical improvements like beautification and capital projects. To ensure successful implementation, stakeholder input was gathered, and one of the top priorities is retaining staff to support the plan’s execution.
Recommendation: That the City Council receive and file the Old Town La Verne Business Improvement District 5-Year Action Plan.
Community Development Director Scherer introduced Nathan Ulsh and Kelly Rankin from Community Strong Strategies to give a PowerPoint presentation.
Public Comment: None
Council Comment: Council Member Lau thanked staff and everybody who participated in any of the surveys.
Council Member Kashifalghita, great report and hopefully we can utilize some of the ideas and create good opportunities with the University of La Verne.
Mayor Pro Tem Johnson expressed concerns over trying to expand the district and looking to expand to residential.
Mayor Hepburn’s biggest concern is economic development and being mindful of how we expand. Merging with the Chamber is a good idea, utilizing appropriate signage, and assisting local businesses.
Council Member Lau followed up with a question regarding the art projects on the utility boxes and coordination with that and YFAC.
No action was required by the City Council as this was a receive and file item.
9. Introduction of Proposed Renewal of Los Angeles County Department of Public Health Services Agreement. The City has been under a Public Health Services Agreement with the Los Angeles County Department of Public Health (DPH) since 1963. Over the last several years, DPH has worked to update the decades-old agreement and is seeking to have cities renew it to continue providing the local administration of public health services to cities on a no- cost basis. This item is an introduction of the new agreement and consideration of approval will be at a future City Council meeting.
Recommendation: That the City Council discuss the renewal agreement and direct staff to place on the April 7, 2025, City Council agenda for action.
City Manager Domer presented this item, with Director of Governmental Affairs Joshua Bobrowsky from the LA County Department of Public Health participating via Zoom.
Council Packet - April 7, 2025
Minutes City Council 3/17/2025 Page 5
Public Comments: None
Council Comments: None
It was moved by Crosby, seconded by Kashifalghita, and approved 5-0.
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
Public Comments: None
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
Council Member Lau announced the upcoming Tri-City Mental Health meeting on Wednesday, at 5:00 pm, also YFAC is hosting a meeting on the 25th at 5:00 pm. There is an art contest currently going on for young artists to decorate the public utility boxes, applications are available online.
ULV Community Day is taking place on the Campus West, there will be food, music, baseball and softball games to watch. Also, on April 4th there is going to be a blood drive at the VFW from 10:00 am – 4:00 pm, and thanked Fire Marshal St. Ange, and Community Risk Reduction Specialist Shipman for visiting the Lordsburg Court Association and accessing the safety of the fire lanes.
Council Member Crosby commented on the success of the opening day of Little League, YFAC and LVPD is sponsoring an Internet Safety class at Roynon for parents. On Wednesday the Library Commission will be holding a meeting at the Sunkist Library, and tonight we celebrated Irish People’s month, which includes Tom Kiernan, a 7th grade English teacher at Ramona Middle School, who has taught over 5,000 students, we are very lucky to have him.
Council Member Kashifalghita thanked Pastor Rix for joining our Police Department, continuing with strong faith for the men and women of our police department and the fire department and wished Patty Hepburn a happy birthday.
Mayor Pro Tem Johnson acknowledged his 41 years of marriage on St. Patrick’s Day.
Mayor Hepburn was in Washington, DC where he met with the San Gabriel Valley Council of Governments to meet with our elected officials regarding budget cuts, met up with Chief Nigg who was also in Washington championing for monies for the fire and defensible space to protect our residents, and the single source issue, regarding to the consolidation of the fire truck manufacturing industry as costs for fire vehicles are triple or quadruple now and the lead time is more than four years on a purchase. Meetings were held with Senator Alex Padilla and his staff,
Council Packet - April 7, 2025
Minutes City Council 3/17/2025 Page 6
Senator Adam Schiff, State Representative Linda Sanchez, Gil Cisneros, Norma Torres, Judy Chu and several House Committees on Transportation and Infrastructure. All the Communities in the Santa Clara Valley met with Congressman Cisneros, who is very concerned about our region.
City Attorney Hall Barlow read the closed session items for the record, and stated there will be no report out this evening.
Regular meeting was recessed into closed session at 8:43 PM.
CLOSED SESSION
Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:
Negotiators: City Manager, Assistant City Manager, and City Attorney.
Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Police Middle Management Association, La Verne Police Officers Association; and all Unrepresented Employees.
ADJOURNMENT - closed session meeting was adjourned at 9:32 PM.
Respectfully submitted,
Debra Fritz, CMC
Deputy City Clerk
Council Packet - April 7, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
3^3D025
FY 2024-2025
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITYS PURCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SI,]MMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OT}IER T}IAN PAYROLL AND RELATED BENEFITS.
AMOUNT ISSUED TO
l.
2. 3.
4. 5.
6. 7.
8. 9.
10. 283,844.77
87,372.92
75,455.00
37,633.49
35, I 57.83
14,120.00
I 3,338.50
I 2,655.86
6,947.00
6,554.44
78,373.46
WASTE MANAGEMENT
STRATEGIC CONTRACTING
MERRIMAC ENERGY GROUP
DEPT, OF HEALTH CARE SERVICES
OPPENI{EIMER NATIONAL
COT]NTY OF LOS ANGELES/LA.RICS
PRECISION CONCRETE CUTTING
ATHENS SERVICES
ENVIRONMENT CONTROL PUE}M HILLS
DEPARTMENT OF TRANSPORTATION
OTTIER DEMANDS
NFS'PIPTIrIN
FEBRUARY 2025 SERVICES
PAYROLL 02/16/2025 - 03t01n025 (L.A. CLEAR)
FUEL. DIESEL & LNLEADED
MED. TRANSPORT SERVICE 2025 . PAYMENT 2 OF 4
PUBLIC SAFETY BLDG IMPROV.PROGRESS BILLING THRU 2I2OI25 ANNUAL AGREEMENT-JULY 2024 THRU SEPTEMBER 2024
SIDEWALK REPAIRS
FEBRUARY 2025 SWEEPING-CITY & DOWNTOWN
MONTHLY CLEANING. MARCH 2025
SIGNALS/LIGHTING BILLING JULY-SEP 2024
$ 652,053.2?
DEMANDS OF $10,278.56 WERE PAID ON BETIALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.
DEMANDS OF $699.334,28 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.
IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I I{EREBY CERTIFY T}IAT THIS IS A TRI.JE AND ACCURATE REGISTER OF AUDITED DEMANDS.
CHRISTY LOPEZ
FINANCE DIRECTOR
Page I of4
Council Packet - April 7, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT
Fv 2024-2025
3t13/2025
ISSUED TO
r72624
172625
172626
172627
172628
172629
172630
t72631
172632
172633
172634
172635
172636
172637
172638
172639
172640
172641
172642
172643
172644
172645
172646
172647
172648
172649
172650
172651
r72652
172653
172654
t72655
172656
1726s7
t72658
172659
172660
17266t
172662
172663
172664
172665
172666
172667
172668
t72669
172670
17267 I
172672
t72673
172674
t7267s
t72676
17267'.t
t72678
172679
172680
172681
70.85 400.00
200.00
105.00
500.00
12,6s5.86
500.00
105.00
357.14
416.00
854.00
14,720.00
2,249.56
6,554.44
3,190.00
I 10.34
4,065.60
25.00 500.00
755.76
1,002.32
96.60 531.38
500.00
61.31 15.00
600.00
I I 1.98
35, l 57.83
3,287.96
739.70
108.00
13,338.50
118.55
48.97 90.00
974.43
27.50 I I 1.69
959.50
s 13. l6
16.35 28.62
833.57
705.34
692.56
2,526.07
5,150.00
80.00 88.9s
1,224.30
I,750.00
36.57 2,146.31
2,258.88
349.99
I,500.99
130.00
ACTION AWARDS,INC.
AJ'S ENTERTAINMENT
AMEzuCAN TANK TESTING
ANITA HERRERA
ANNA GOMEZ
ATHENS SERVICES
BILL'S AUTO UPHOLSTERY
CAROL FOSTER
CHARTER COMMUNICATIONS
RETIRED SENIOR VOLUNTEER PATROL
COLLEGE GLASS,INC.
COLTNTY OF LOS ANGELES/LA-zuCS
DANIELS TIRE SERVICE
DEPARTMENT OF TRANSPORTATION
ENDEAVOR BUSINESS MEDICA/SDC2O25
FACTORY MOTORPARTS
FRONTIER COMMLINICATIONS
GAIL PELLETTERA
GENEVIEVE PRIMICEzuO
HIRSCH PIPE AND SUPPLY
HOME DEPOT CREDIT SERVICES
HOMETOWN RENTALS
LIGHTTNG INSTYLE
LACPCA
LOWE'S
MAJOR CLEANUP, INC.
MTND BLOWING BALLOONS LLC
MIRACLE RECREATION EQUIPMENT CO.
OPPENHEIMER NATIONAL
PARKHOUSE TIRE,INC.
FERGUSON ENTERPRISES LLC #3325
PORAC
PRECISION CONCRETE CUTTING
zuO HONDO COLLEGE
INTERSTATE BILLING SERVICE INC
SAFESHRED COMPANY, INC.
SAM'S CLUB/SYNCHRONY BANK
SANCON TECHNOLOGIES, INC.
SANDERS LOCK & KEY
SIERRA PACIFIC ELEC. CONTRACTING
SMART & FINAL IRIS CO.
SO CAL GAS CO
SOUTHERN CALIFORNIA EDISON
STOTZ EQUIPMENT
SUPPLY SOLUTIONS
T-MOBILE
TPX COMMLINICATIONS
UNDERGROTIND SERVICE COMPANY,
VALERIE E. FRANKLIN -Y ALDEZ
VERIZON WIRELESS
VISTA PATNT CORPORATION
WET VIEWS
WHITE CAP, L.P.
WM CORPORATE SERVICES, INC.
CHARTER COMMT]NICATIONS
CHARTER COMMLTNICATIONS
GOVCONNECTION,INC.
CHRISTOPHER PAUL PERNEVI
INC.
Page2 of 4
Council Packet - April 7, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOL]NT
FY 2024-202s
3fi3t2025
ISSUED TO
652,053.27
699,334.28
10,278.56
TotalDemands ffi
SOCAL SHRED LLC
SOUTHERN CALIFORNIA TROPHY COMPANY
TECHNOLOGY MANAGEMENT CONCEPTS
TOWERSTREAM CORPORATION
A. UPLAND FIRE PROTECTION
BABCOCK LABORATORIES, INC.
BRENNTAG PACIFIC,INC.
COLLEGIATE PRESS
DAVID TAUSSIG & ASSOCIATES, INC.
DEPT. OF HEALTH CARE SERVICES
DETROIT AUTO BODY
EMPLOYE AMERICA-SOCIAL VOCATIONALS SVCS
ENVIRONMENT CONTROL PUENTE HILLS
ANTHONY GIRON
GONZALEZ, SAM
GRAINGER
GREENSCAPE MAINTENANCE SERVICES INC.
LA VERNE POWER EQUIPMENT, INC.
LIFE-ASSIST, INC.
MERRIMAC ENERGY GROUP
TELEFLEX LLC
TIFCO INDUSTRIES,INC.
L]NIVERSAL FLEET SUPPLY
WASTE MANAGEMENT
WATERTALENT LLC
WAXIE SANITARY SUPPLY
WESTERN WATER WORKS
WESTRUX TNTERNATIONAL, INC.
AMAZON CAPITAL SVCS. LA CLEAR
STRATEGIC CONTRACTING
Total Payroll and Employee Benefit Payments
Total LAIMPACT Demands
r72682
172683
172684
172685
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
75.00 231.18
125.00
699.00
1,005.62
6,018.00
2,859.37
148.80
2,461.70
37,633.49
I,000.00
852.00
6,947.00
840.00
325.20
3 18.88
4,000.00
1,488.58
1,339.99
75,455.00
l,697.85
479.t7
70.s5
283,844.77
2,628.00
3,487.79
2,305.2t
22.41 73.36
87,372.92
Council Packet - April 7, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOUNT
FY 2024-2025
3t13t202s
ISSUED TO
Payroll and Employee Benefit Payments:
172691
172692
172693
172694
172695
172696
t72697
172698
172699
t72700
172701
EFT
EFT
EFT
EFT
BANK DRAWN
BANK DRAWN
BANKDRAWN
BANK DRAWN
BANK DRAWN
BANK DRAWN
Total
827.24
2,857.80
t3,593.73
672.00
300.00
7,227.71
t46,784.04
t10,762.00
1,796.09
198.15
4.00 2,800.06
650.00
40s.40
100.00
136,20s.64
4s,887.24
587.46
t93,197.60
26,053.55
8,424.s7
Break down of standard providers and the benefits they provide Provider
AFLAC
DELTA DENTAL INSURANCE COMPANY
DELTA DENTAL(0020785555)
CITY OF LAVERNE EMPLOYEE FLTND
FIDELITY INVESTMENTS #P0754
THE HARTFORD-PRIORITY ACCOLNTS
HEALTH NET
KAISER FOI.INDATION HEALTH PLAN
METLIFE - GROUP BENEFITS
HEATHER REYES
LINITED WAY CAMPAIGN
CHARLES SCHWAB BANK
MISSION SQUARE
NEWMAN CO., A.C.
WAGEWORKS
UNITED STATES TREASURY
STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOO5689
STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC-457
EMPOWER TRUST COMPANY, LLC.ROTH
Benefits Description
699,334.28
A.C. Newman Co.
Delta Dental
The Hartford
Health Net
Kaiser
Wage Works
US Treasury
State ofCalifornia
Mass Mutual A
Mass Mutual B
Mass Mutual Roth
Lincoln National
Fire/Police/La Veme Employee Fund
LAIMPACT Law Enforcement Task Force Demands
Accidental Death Life Insurance
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, unemployment insurance and child support/gamishments 401A plan
4578 plan
Roth plan
Replacement Social Security plan
Employee Group Dues
SOUTHLAND SHREDDING, INC.
T-MOBILE
TOTAL NETWORK SOLUTIONS
TOWNSEND PUBLIC AFFAIRS, INC
TRANSTINION RISK & ALTERNATIVE DATA
LAI ENFORCEMENT OPERATIONS
10,278.56
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.
172686
172687
172688
172689
172690
MULTIPLE
Total
l10.00
199.36
I ,1 3 1.00
5,000.00
288.20
3,550.00
Council Packet - April 7, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
3/t912025
FY 24-25
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HAVE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.
AMOUNT ISSI]ED TO DESCRIPTION
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
307,260.24
56,295.98
52,000.00
45,360.80
43,9t9.76
33,49 1.50
28,718.10
28,015.00
21,069.18
20,t73.7 s
I 46,348.01
782,652.32
THREE VALLEY MUNICIPAL WATER DIST
RKA CONSULTING GROUP
PEN.LINK, LTD
GREENSCAPE MAINTENANCE SERVICES INC
STRATEGIC CONTRACTING SERVICES
JONES MAYER
CICO ELECTRICAL CONTRACTORS, INC.
HOT WIRE ELECTRIC
ECONOLITE SYSTEMS, tNC.
CIVILTEC ENGINEERING, INC.
OTHER DEMANDS
FEBRUARY 2025 WATER USACE
JANUARY 2025 BILLING - VARIOUS PROJECTS AND LOCATIONS
PLX & ANNUAL GEOSPATIAL ANALYSIS SOFTWARE (L.A. CLEAR)
MARCH 2025 MAINTENANCE VARIOUS LOCATIONS
pAyRoLL PERTOD 02t | 6t2025-03 t0 I /2025 (L.A. CLEAR)
DECEMBER 2024 AND JANUARY 2025 LECAL SRVC
REPLACEMENT OF STATE FLOWMETER AT WHEELER RESERVOTR
ANNUAL MOTOR CONTROL CENTER & REMOTE TERMINAL UNIT PREVENTIVE MAINT.
JAN/FEB'2s PREVENTIVE MAINTENANCE & FEBRUARY 2025 ROLLING REPORT JANUARY 2025 VARIOUS PROJECTS AND ZONE 3 BOOSTER STATTION UPGRADE DEMANDS OF $I4.679.00 WERE PAID ON BEHALF OF LA IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.
IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.
CHRISTY
FINANCE DIRECTOR
Page I of4
Council Packet - April 7, 2025
CITY OF LA VERNE FY 24-25
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOUNT ISSUED TO
3lt9l202s
172702
t72703
t72704
172705
172706
t72707
172709
1727 10
t727 1 I
1727 12
1727 t3
1727 t4
1727 15
1727 t6
1727 t7
1727 t8
1727 t9
t72720
172721
t72722
t72723
172724
172725
t72726
172727
172728
172729
172730
t72731
t72732
t72733
t72734
172735
172736
172737
172738
172739
172740
172741
172742
172743
172744
172745
172746
17274',t
172748
172749
1727 50
1727 5t
1727 52
172753
172754
172757
172758
172759
172760
209.28
584.03
40.1 8
3,869.78
2s0,00
94.00 94.00
377.00
1,247.44
150.00
10.00 2,250.00
1,298.00
2,237.96
28,71 8. 10
20,173.7 5
3,040.00
468.65
5,358.00
107.00
21,069. I 8
94.00 I19.00
l19.00
7,786.80
2,397.t6
r 38.53
t,205.34
282.79
2,600.00
272.37
r 83.76
290.28
238.16
800.74
94.00 109.06
28,015.00
I,403.63
85.19 94.00
42.00 71.66
44.69 926.23
94.00 3,624.09
300.00
98.46 525.00
94.00 94.00
2,057.94
I,663.00
4,901 .38
100.00
ACTION AWARDS, INC.
ADAMSON POLICE PRODUCTS
AL DIA BUSINESS SERVICES,INC.
ALLOY WELDWORKS
ALTAF L. ALI, M,D.,INC.
AMANDA HARDERS
ARASH ABADI
AREEJ TAZA
AT&T MOBILITY
BRENDEN PLOTT
BURRO CANYON SHOOTING PARK
CAL RODS
STATE OF CALIFORNIA
CHARTER COMMI.]NICATIONS
CICO ELECTRICAL CONTRACTORS, INC.
CIVILTEC ENGINEERING, INC.
THE COLORFUL SONGS OF BROADWAY
DANIELS TIRE SERVICE
DAVIS MOBILE HOME SERVICES
DIRECTV
ECONOLITE SYSTEMS, INC.
ELIZABETH ZERU
ELLEN FRIESTAD
ERIN GzuFFITH
EVERBRIDGE,INC.
EVERSOFT
EWING IRRIGATION PRODUCTS
FIRST-CITIZENS BANK & TRUST CO
FOOTHILL BUILDING MATEzuALS
FRANCISCO JAUREGUI
FREEDOM FOREVER LLC
FUTURA ENERGY INC.
GOLDEN STATE WATER COMPANY
GRACIANO, MARK
HELEN VILLALOBOS
HENRY STRONG III
HIRSCH PIPE AND SUPPLY
HOT WIRE ELECTRIC
INLAND EMPIRE STAGES, LTD.
INMARK
JENNIFERJOHNSON
KYOCERA DOCUMENT SOLUTIONS WEST
KYOCERA DOCUMENT SOLUTIONS WEST LLC
LA VERNE CAR WASH
LIGHTING INSTYLE
LINDSEY LUCERO
LOS ANGELES COLINTY PUBLIC WORKS
MAIN STREET TOURS
MALLORY SAFETY AND SUPPLY LLC
MCLAY SERVICES,INC.
MICHAEL OSOFF
NIKOLAUS PATEL
PRECISION CONCRETE CUTTING
PREMIER FAMILY MEDICINE ASSOCIATES
RINGCENTRAL INC.
ROYAL FLUSH
Page2of 4
Council Packet - April 7, 2025
CITY OF LA VERNE FY 24-25
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECK NO. AMOUNT ISSUED TO
31t912025
172761
172762
172763
172764
172765
172766
172767
t72768
t'72769
t72770
17277 I
172772
172773
172774
17277 5
t72776
172777
172778
172779
172780
17278t
172782
172783
172784
172785
172786
172787
172788
172789
172790
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
600.00
233.40
94.00 1,039.90
329.00
139.97
850.50
8r.66
140.80
4,228.50
1,525.00
94.00 t66.74
590.60
3,45t.12
4,262.t6
88.20 94.00
94.00 94.00
2,298.82
582.57
282.86
550.00
38.10 30.00
818.32
52,000.00
153.30
2,8s9.75
405.00
324.17
1,173.15
6,328.16
r 8,200.00
625.00
I,795.00
45,360.80
I,758.06
33,491.50
4,095.56
r,345.00
56,295.98
6,829.71
1,500.00
2,757.09
307,260.24
1,901.7 4
1,241.00
83 5.5 7
10,923.61
3,863.35
43,9t9.76
ROYAL FLUSH
INTERSTATE BILLING SERVICE INC
RYAN TAYS
SANDERS LOCK & KEY
SANDERS TOWING,INC.
CONNECTA SATELLITE SOLUTIONS LLC
SOUTHERN CALIF. REG. RAIL AUTH.
SOUTHERN CALIFORNIA EDISON
SUNRUN INSTALLATION SERVICES
SUPERIOR COURT OF CA,COUNTY OF L.A.
THE COTNSELING TEAM INTERNATIONAL
TIFFANY VARGAS
TRILOGY MEDWASTE WEST, LLC
WAGEWORKS, TNC.
WALTERS WHOLESALE ELECTzuC CO.
WEBBY DANCE COMPANY
WELLS FARGO VENDOR FINANCIAL SVCS
XIMENA TOLEDO
YESENIA GUERRA
ZHIMIN XIE
CARAHSOFT TECHNOLOGY CORPORATION
CDW GOVERNMENT,INC.
KENNETH CORDRAY
CORNERSTONE POLYGRAPH
FEDEX
IRMA MT]NOZ
ODP BUSINESS SOLUTIONS, LLC
PEN-LINK, LTD
SOUTHERN CALIFORNIA TROPHY COMPANY
VERIZON WIRELESS
A. UPLAND FIRE PROTECTION
ALL STAR FIRE EQUIPMENT INC
ALVARADO, JAY
CALIFORNIA JPIA - EXCESS LIABILITY
COMMUNITY STRONG STRATEGIES LLC
ENVIRONMENT CONTROL PUENTE HILLS
GRANICUS LLC
GREENSCAPE MAINTENANCE SERVICES INC
HASA INC
JONES MAYER
LIFE-ASSIST INC
QUALITY CODE PLIBLISHING
RKA CONSULTING GROUP
SALT WORKS TNC
SHUSTER ADVISORY GROUP LLC
SKYLINE SAFETY AND SUPPLY
THREE VALLEY MUNICIPAL WATER DIST
TURBO DATA SYSTEMS INC
WATERTALENT LLC
WESTRUX INTERNATIONAL INC
WITTMAN ENTERPRISES LLC
GST
STRATEGIC CONTRACTING SERVICES
782,6s2.32
14,679.00 Total LAIMPACT Demands
Council Packet - April 7, 2025
CITY OF LA VERNE FY 24.25
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT ISSUED TO
311912025
TotalDemand 797,331.32
LAIMPACT Law Enforcement Task Force Demands
17279t
172792
t72793
t72794
t72795
750.00
2,540.00
1,099.00
390.00
9,900.00
AT&T
AT&T
CHARTER COMMUNICATIONS
NUWAY JANITORIAL SERVICES
QLAN,INC.
Total 14,679.00
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not city funds and are not available for City use outside of LAIMpACT activities.
Council Packet - April 7, 2025
City of La Verne,City Council
Agenda Report
DATE: April 7, 2025
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: RENEWAL OF LOS ANGELES COUNTY DEPARTMENT OF PUBLIC HEALTH SERVICES AGREEMENT.
SUMMARY
The City has been under a Public Health Services Agreement with the Los Angeles County Department of Public Health (DPH) since 1963. Over the last several years, DPH has worked to update the decades-old agreement and is seeking to have cities renew it to continue providing the local administration of public health services to cities on a no-cost basis. At the March 17, 2025, City Council meeting, the agreement was introduced and direction was unanimously approved to place it for consideration at this meeting.
RECOMMENDATION
That the City Council approve a Public Health Services Agreement with the Los Angeles County Department of Public Health and authorize the City Manager to execute the agreement.
DISCUSSION
The City has been in a public health services agreement with the County of Los Angeles since June, 1963. We are one of 85 cities in the County to be under agreement with the exception of Pasadena, Long Beach, Vernon, and the City of LA. The agreement follows state law for pubic health functions and includes the following services: public health statistics (birth and death certificates); communicable disease control (COVID-19, tuberculosis, hepatitis, sexually transmitted infections); medical and nursing services to promote maternal and child health; environmental health and sanitation services; health education programs; public health laboratory and testing services; public health nursing services; and services in nutrition, chronic disease, family planning, and the social determinants affecting health.
Per the attached agreement, the City will continue to be provided public health services on a no-cost basis. For facilities or locations that require a County-issued public health permit, the contract continues to permit the County to solely collect the required public health permit fees to fund the cost of its operations. For the administration of other public health services that do not require a public health permit, Public Health will continue to provide those services using current funding sources. This contract permits Public Health to charge a cost reimbursement fee to the City in two instances: (1) For inspection of a City owned or operated detention facility pursuant to Health and Safety Code section 101045; (2) additional public health administration or inspection services that are specifically requested by the City and are either non-customary or outside of the scope of public health services under this contract.
As such, entering into a new agreement does not create any cost burden to the City unless we
Council Packet - April 7, 2025
Renewal of Los Angeles County Department of Public Health Services Agreement., Page 2
request it. It also does not raise costs for businesses, residents, and organizations within the City for services currently received based on the economies of scale provided for through DPH. The update to the agreement is making those changes that have not been done in the last 60 years based on state law, terminology, and practice. The County Board approved the new agreement in October 2024 and DPH is circulating contracts to all cities to approve.
As discussed at the March 17, 2025, City Council meeting, while there are alternatives to renewing the agreement with DPH, those alternatives are not viable or realistic. There were no comments or questions from the public during the discussion of the item and the item was unanimously approved to be considered in final form at this April 7, 2025, meeting. If in the future the City does wish to terminate the contract if other options are more viable, under the proposed agreement, Section 7. TERMINATION FOR CONVENIENCE, the services under the agreement, "may be terminated, with or without cause, in whole or in part, from time to time when such action is deemed by County or City to be in their own best interest. Termination of services hereunder shall be effectuated by the delivery of an advance written Notice of Termination of the entire Contract by one party to the other at least one hundred and eighty (180) calendar days prior to July 1 of the following calendar year." As such, if at any time in the future the City deems the relationship or agreement is not in the City's best interest, action can be taken to terminate the agreement.
FISCAL ANALYSIS
Not applicable.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved of this staff report.
ATTACHMENTS
1. DPH Agreement - City of La Verne PH-005630
Council Packet - April 7, 2025
City of La Verne – PH-005630
Contract No. PH-005630
DEPARTMENT OF PUBLIC HEALTH
PUBLIC HEALTH SERVICES CONTRACT
THIS CONTRACT “Contract” is made and entered into on _______________
by and between COUNTY OF LOS ANGELES
(hereafter "County")
and CITY OF LA VERNE
(hereafter "City")
THIS PUBLIC HEALTH SERVICES CONTRACT ("Contract") is made by and between the County of Los Angeles, hereinafter referred to as the "County", and the City of La Verne hereinafter referred to as "City."
RECITALS:
The City desires to continue to contract with the County for the performance of public health services by the County’s Department of Public Health (“Public Health”), for the County’s Health Officer to act as the City’s Health Officer, and for the County's Department of Public Health to serve as the City's Environmental Health Department.
The County agrees to continue performing such services on the terms and conditions set forth in this Contract.
This Contract is authorized by California Health and Safety Code Sections 101400 and 101405.
To effectuate public health services for the City, the County and its duly appointed Health Officer shall exercise the powers and duties that are conferred upon local health officers by law.
Council Packet - April 7, 2025
City of La Verne – PH-005630
The County Health Officer shall fulfill the obligations and exercise the authority conferred by California Health and Safety Code Sections 101470 and 101475 within the territorial jurisdiction of the City in the performance of this Contract.
THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. TERM: This Contract shall become effective upon date of execution, and replace all prior contracts for public health services between the City and County.
This contract shall continue in full force and effect until June 30, 2029. Subject to Section 7 below, this Contract shall thereafter be automatically renewed for consecutive five (5) year terms, for an indefinite period, without further action by either City or County, unless City or County terminates the Contract in the manner set forth in Section 7.
2. PUBLIC HEALTH SERVICES: The County and the County’s Health Officer shall observe and enforce within the territorial jurisdiction of the City all of the following:
a. Orders, quarantine, and other regulations, concerning public health, prescribed by the California Department of Public Health (“CDPH”). b. Statutes relating to public health.
c. Provisions of Los Angeles County Code, Title 11, and any amendments thereto, as adopted by City by ordinance or resolution, to the same extent as they are enforced in the unincorporated area of the County.
3. DESCRIPTION OF PUBLIC HEALTH FUNCTIONS:
a. The performance of all public health services, the standard of performance and other matters incidental to the performance of public health services and observation and enforcement of public health statutes, regulations, ordinances and CDPH orders and guidance shall be determined solely at the discretion of the County Health Officer and/or Director of County
Council Packet - April 7, 2025
City of La Verne – PH-005630
Public Health. The control of County personnel under this Contract shall remain exclusively with the County.
b. The County agrees to continue to perform for the City such public health services as are authorized or mandated by state laws or regulations related to public health, to be performed by the local health officer or local enforcement agency.
i. Pursuant to California Health and Safety Code section 101045, the County shall investigate health and sanitary conditions in detention facilities operated by the City, if any. County may bill and receive payment from City for inspection and reporting services in the manner provided by Paragraph 4, subsections (g) and (h) of this Contract.
ii. For future enactments of state law or regulation, County agrees to perform public health services that impose a specific duty or obligation on the local health officer to observe or enforce. Should future state law statutory or regulatory enactment related to public health not impose a duty or obligation on the local health officer, City may request in writing that the County perform that public health service. Should County elect to perform that discretionary public health service for City, pursuant to such City request, then County may bill and receive payment from City for inspection and reporting services in the manner provided by Section 4, subsections (g) and (h) of this Contract.
c. The County agrees to continue to perform for the City such public health services as authorized or mandated by provisions of Title 11 of the Los Angeles County Code, and any amendments or additions thereto, that the City has adopted via ordinance or resolution.
i. Should the County Board of Supervisors enact future provisions to or amend existing provisions of Title 11 of the Los Angeles County Code, County will inform the City of the newly enacted provision or amendment via email to the City’s Manager, and describe the
Council Packet - April 7, 2025
City of La Verne – PH-005630
enacted new provision or amendment and the impact to the services performed under this Contract, if any.
ii. For future ordinances that may be enacted by the Board of Supervisors into Title 11 of the Los Angeles County Code, in order for the County to observe and enforce that enacted ordinance within the City, the City must approve the incorporation of the identical version of that new Title 11 provision into its municipal code via ordinance or by resolution of the City Council. iii. Any future amendments to provisions of Title 11 of the Los Angeles County Code that exist in the City’s Municipal Code at the date of the execution of this Contract, shall be incorporated by the City into its municipal code.
d. The County shall issue public health permits and licenses to permittees located within the City and collect the fees as provided for in Los Angeles County Code, Title 8, Chapter 8.04. Such fees shall be retained by County Public Health for the benefit of County as full compensation for the services performed by the Public Health Director and County Health Officer on behalf of the City.
i. County may, from time to time, amend or alter the public health permit or license fees charged to those individuals or entities required to obtain a public health permit or license pursuant to either state statute or Los Angeles County Code, Title 8, Chapter
8.04. ii. City may not set, collect, or retain public health permit or license fees for any public health service performed by County under this Contract.
e. For the purpose of performing said functions, County shall furnish and supply all necessary labor, supervision, equipment, and supplies necessary to provide the public health services described in this Contract and as necessary to protect the public health, safety, and welfare as determined by Public Health in its sole discretion. All persons employed in
Council Packet - April 7, 2025
City of La Verne – PH-005630
the performance of public health services and functions under this Contract shall be County personnel.
4. GENERAL TERMS:
a. To facilitate the performance of public health services, City and County will cooperate and assist each other to fulfill the purpose and intent of this Contract.
b. Exhibit A of this Contract, which is attached hereto and incorporated herein, shall provide the language of the City’s Municipal Code, as amended, that reflects the City’s specific adoption of Division 1 of Title 11 of the Los Angeles County Code as of the effective date of this Contract.
Exhibit A may be revised to reflect any changes to the City’s Municipal Code regarding Title 11 of the Los Angeles County Code. c. All persons employed in the performance of such public health duties, functions and services for City shall be County employees or personnel and no City employee shall be supplanted by County, and no person employed by County under this Contract shall have any City pension, civil service, or any status or right.
d. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or be liable for compensation to or required to indemnify any County employee for injury or sickness arising out of his or her employment.
e. The parties have executed an Assumption of Liability Contract approved by the Board of Supervisors on December 27, 1977, and/or a Joint Indemnity Contract approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this Contract by reference. In the event that the Board of Supervisors later approves a revised Joint Indemnity Contract, and the City executes the
Council Packet - April 7, 2025
City of La Verne – PH-005630
revised contract, the subsequent contract as of its effective date shall supersede the contract previously in effect between the parties hereto. f. City is not required to separately reimburse County for the performance or enforcement of any City ordinance or resolution which adopts identical provisions of Los Angeles County Code, Title 11, and its amendments. g. Should City request in writing additional public health services of the County, that are not required by statute, regulation or CDPH Order, or as provided in Title 11 of the Los Angeles County Code, the County may charge the City, at rates approved by the Board of Supervisors, an hourly rate that will reimburse the County for the costs for the provision of those specific public health services.
h. County, through its Director of Public Health, must render to City within twenty (20) calendar days after the close of each calendar month an itemized invoice which covers all extra services performed for City if such services were requested by the City in writing, during said month, and City must pay County within thirty (30) days after date of such invoice. i. If a violation of public health statutes, regulations or ordinances results in a public health hazard within the City, County will notify the City Manager in writing. If the City elects to pursue legal prosecution or abatement, City shall provide to County contact information for counsel that will represent the City or the People in any legal proceeding to abate or mitigate the public health hazard. City shall bear the full cost of such proceedings.
County may bill City on an hourly basis for time spent by County employees participating in such legal proceedings.
5. NOTICES: Notices hereunder must be in writing and may either be delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, attention to the parties at the addresses listed below. Public Health Director, or the Director’s designee, is authorized to execute all notices or demands which are required or permitted by County under this Contract.
Council Packet - April 7, 2025
City of La Verne – PH-005630
Addresses and parties to be notified may be changed by providing at least ten (10) working days prior written notice to the other party.
A. Notices to County must be addressed as follows:
(1) Department of Public Health
Environmental Health – Administrative Headquarters
5050 Commerce Drive
Baldwin Park, California 91706
Attention: Director, Environmental Health
E-mail: [email protected]
(2) Department of Public Health
Contracts and Grants Division
5555 Ferguson Drive, 2nd Floor, Suite 210
Commerce, CA 90022
Attention: Division Director
Email: [email protected]
(3) Department of Public Health
Office of the Director
Attention: Director, Public Health
313 North Figueroa Street
Los Angeles, CA 90012
Email: [email protected]
B. Notices to City must be addressed as follows:
(1) City of La Verne
Attention: City Manager
3660 D Street
La Verne, CA 91750
Email: [email protected]
Phone: (909) 596-8726
6. GOVERNING LAW, JURISDICTION, AND VENUE: This Contract will be governed by, and will be construed in accordance with, the laws of the State of California. City agrees and consents to the exclusive jurisdiction of the courts of the State of California or the United States Courthouse, Central District, Western Division, for all purposes regarding this Contract and further agrees and consents
Council Packet - April 7, 2025
City of La Verne – PH-005630
that venue of any action brought under this Contract shall be exclusively in the County of Los Angeles.
7. TERMINATION FOR CONVENIENCE: The performance of services under this Contract may be terminated, with or without cause, in whole or in part, from time to time when such action is deemed by County or City to be in their own best interest. Termination of services hereunder shall be effectuated by the delivery of an advance written Notice of Termination of the entire Contract by one party to the other at least one hundred and eighty (180) calendar days prior to July 1 of the following calendar year. The termination of services may only be effective on July 1 of the calendar year, so as to assure no lapse in public health and local health officer services to the residents of City.
8. ALTERATION OF TERMS/AMENDMENTS: The body of this Contract and any Exhibits attached hereto, and documents incorporated by reference, fully expresses all understandings of the parties concerning all matters covered and shall constitute the total Contract. No addition to, or alteration of, the terms of this Contract, whether by written or verbal understanding of the parties, their officers, employees or agents, shall be valid and effective unless made in the form of a written amendment to this Contract which is formally approved and executed by the parties in the same manner as this Contract.
9. INDEPENDENT CONTRACTOR STATUS: This Contract is by and between the County and City and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and City. The employees and agents of one party shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.
Council Packet - April 7, 2025
City of La Verne – PH-005630
10. NO INTENT TO CREATE A THIRD-PARTY BENEFICIARY CONTRACT:
Notwithstanding any other provision of this Contract, the parties do not in any way intend that any person shall acquire any rights as a third-party beneficiary under this Contract.
11. VALIDITY: If any provision of this Contract or the application thereof to any person or circumstance is held invalid, the remainder of this Contract and the application of such provision to other persons or circumstances shall not be affected thereby.
12. WAIVER: No waiver by the County of any breach of any provision of this Contract shall constitute a waiver of any other breach or of such provision.
Failure of the County to enforce at any time, or from time to time, any provision of this Contract shall not be construed as a waiver thereof. The rights and remedies set forth in this paragraph shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract. /
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Council Packet - April 7, 2025
City of La Verne – PH-005630
IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this Contract to be subscribed by its Director of Public Health, and Contractor has caused this Contract to be subscribed in its behalf by its duly authorized officer, the month, day, and year first written above.
CITY OF LA VERNE COUNTY OF LOS ANGELES
By: ____________________________ By: _____________________________ Ken Domer Barbara Ferrer, Ph.D., M.P.H., M.Ed.
City Manager Director
Date: ___________________________ Date: ___________________________
APPROVED AS TO FORM APPROVED AS TO FORM
BY THE OFFICE OF THE CITY ATTORNEY BY THE OFFICE OF THE COUNTY COUNSEL
KIMBERLY HALL BARLOW, City Attorney DAWYN R. HARRISON, County Counsel
By: ____________________________ APPROVED AS TO CONTRACT City Attorney ADMINISTRATION:
Department of Public Health
Date: ___________________________
By: _____________________________
Contracts and Grants Division
ATTEST:
DEBRA FRITZ, Deputy City Clerk
Date: ___________________________
By: ____________________________
Deputy City Clerk
Date: ___________________________
(AFFIX CORPORATE SEAL HERE)
#07642:db
Council Packet - April 7, 2025
LA VERNE – PH-005630
Exhibit A:
CITIES - HEALTH OFFICER - ADOPTION OF COUNTY CODE
LA VERNE
ADOPTION OF OUR COUNTY CODE TITLE 8 & TITLE 11
8.04.010 County code adopted.
The city adopts, by reference, and enacts into law, the Los Angeles County Health Code, Ordinance No. 7583, as adopted by the board of supervisors of the county of Los Angeles on August 25, 1959, and which became effective on September 25, 1959, and as amended to date by the following amending ordinances: Amending Ordinance Nos. 7616, 7674, 8095, 8200, 8284, 8425, 8588 and 8614. (Prior code § 7910)
8.04.020 County ordinances adopted.
A. The city adopts, by reference, and enacts into law, Los Angeles County Ordinance No. 9375, adopted by the board of supervisors of the county on July 11, 1967, said ordinance being an amendment to the county public health code, adopted by Section
8.04.010 of this chapter.
B. The city adopts, by reference, and enacts into law, the following county ordinances:
Ordinance No. 9656, effecƟve on November 1, 1968;
Ordinance No. 10,075, effecƟve on October 2, 1970;
Ordinance No. 10,238, effecƟve on April 23, 1971;
Ordinance No. 10,624, effecƟve on January 5, 1973;
Ordinance No. 10,728, effecƟve on September 14, 1973.
C. The city adopts, by reference, and enacts into law, Los Angeles County Health and Safety Code Chapter 11, SecƟon 11.38, Part 2 enƟtled "Water and Water Wells" adopted by the board of supervisors of the county of Los Angeles by enactment of Ordinance No. 7583, Part 3, 1959; and amended by the following:
Ordinance No. 9375 in 1967;
Ordinance No. 10075 in 1970;
Ordinance No. 1192 in 1979; and
Ordinance No. 2018-0037 in 2018.
One copy of said Los Angeles Health and Safety Code Chapter 11, SecƟon 11.38, Part 2 as amended, enƟtled "Water and Water Wells" has been deposited in the office of the city clerk of the city of La Verne and shall be at all Ɵmes maintained by said city clerk for use and examinaƟon by the public.
Said ordinances are amendments to the county public health code, adopted by SecƟon 8.04.010 of this chapter. (Prior code §§ 7910.01, 7910.02; Ord. 801 § 1, 1990; Ord. 1085 § 1, 2019)
Council Packet - April 7, 2025
LA VERNE – PH-005630
8.04.030 Adoption of Los Angeles County Ordinance No. 97-0071.
Ordinance No. 97-0071 of the county of Los Angeles is adopted and made a part of the La Verne Municipal Code. A copy of said ordinance shall be maintained on file by the city clerk. (Ord. 920 § 1, 1998)
8.04.040 Adoption of Los Angeles County Ordinance 2010-0045 regarding mobile food facilities.
Ordinance No. 2010-0045 of the County of Los Angeles is hereby adopted and made a part of the La Verne Municipal Code. A copy of said ordinance shall be maintained on file by the city clerk. (Ord. 1019 § 1, 2011)
CITY MUNICIPAL CODE EXCLUSION OF SPECIFIC PUBLIC HEALTH SERVICES None
Council Packet - April 7, 2025
City of La Verne,City Council
Agenda Report
DATE: April 7, 2025
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: APPROVAL OF A MEMORANDUM OF UNDERSTANDING WITH LA VERNE FRIENDS OF THE FOURTH OF JULY.
SUMMARY
The City and the La Verne Friends of the Fourth of July (Friends) enter into a Memorandum of Understanding (MOU) identifying the functions for which the City and the Friends plan and conduct Independence Day celebrations. While the MOU continues to spell out the responsibilities of the City and the Friends, this year's MOU includes flexibility for the term to extend past one-year unless amended or terminated by both parties.
RECOMMENDATION
That the City Council approve a Memorandum of Understanding with the LV Friends of the Fourth of July for July 4th celebrations and event planning.
DISCUSSION
Every year, the City and the Friends have conducted celebrations surrounding Independence Day. The Friends are a separate non-profit organization formed to promote community spirit through activities in celebration of the Fourth of July and organize these activities for the benefit of all citizens of the City. In keeping with this longstanding partnership, the City and the Friends collaborate annually to deliver a variety of activities in celebration of the Fourth of July.
Last year, the City transitioned from a traditional agreement to a formal Memorandum of Understanding (MOU) with the Friends. This MOU outlines the roles, responsibilities, and functions of each party and continues to serve as the guiding document for this year’s collaboration. Under the terms of the MOU, the City will provide in-kind support through the participation of various City departments, including staff assistance in both planning efforts and day-of event operations. All such support will be coordinated under the direction of the City Manager. As with previous years, the City will extend to the Friends status as a Protected Party under the City's General Liability Protection program in addition to supplemental insurance which will be purchased by the Friends for the event.
Notably, the current MOU includes highlighted amendments that provide greater flexibility by allowing the agreement to remain in full force beyond the initial one-year term, unless amended or terminated by mutual agreement of both parties.
Council Packet - April 7, 2025
Approval of a Memorandum of Understanding with La Verne Friends of the Fourth of July., Page 2
FISCAL ANALYSIS
There is no direct funding proposed with this action. The City provides pre-planning and day of staff participation to facilitate the Fourth of July events, including the Parade and Fireworks celebration.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved this memorandum of understanding.
ATTACHMENTS
1. Friends of the 4th MOU final
Report Prepared By:
Andrea Blockinger, Administrative Analyst
Council Packet - April 7, 2025
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF LA VERNE AND THE
LA VERNE FRIENDS OF THE FOURTH OF JULY FOR
PLANNING AND CONDUCTING INDEPENDENCE DAY
SPECIAL EVENTS
This Memorandum of Understanding “MOU” is entered into this 7th day of April, 2025, by and between the City of La Verne, a municipal corporation, hereinafter referred to as “City” and the La Verne Friends of the Fourth of July, a nonprofit corporation, hereinafter referred to as “Friends.” Sometimes hereinafter the City and Friends may be referred to individually as a “Party” or collectively as the “Parties.”
R E C I T A L S
WHEREAS, the City and the Friends have for many years maintained a relationship whereby the Friends plan and conduct Independence Day special events for the benefit of the citizens of La Verne under the City’s direction and control; and WHEREAS, the City and the Friends are desirous of continuing this partnership until such time that either of the Parties desire to withdraw participation; and WHEREAS, the City of La Verne is a member of the California Joint Powers Insurance Authority (CJPIA); and
WHEREAS, the CJPIA General Liability Protection program provides that any California corporation or unincorporated association under written agreement with a member City to perform specified functions under the direction and control of the member City is a “Protected Party,”
NOW, THEREFORE, the parties agree as follows:
1. FUNCTIONS. The City authorizes the Friends to plan and conduct Independence Day celebration events for the residents of La Verne including, but not limited to, a parade, community breakfast, fireworks show, and barbecue under the direction and control and in partnership with the City.
2. FUNDING LEVEL. The City Council expressly provides in-kind support through the participation of various City Departments and Staffing support, to include direct Staff participation in planning and day of activities. Such in-kind support is at the direction of the City Manager and may be supplemented by direct appropriation of the City Council after review of financial records in order to ensure deposits for entertainment (band, fireworks, etc.) can be made or to cover additional costs not otherwise covered by ticket revenue or donations.
3. CITY STAFF REPRESENTATION. City staff may be assigned by the City Manager as needed to assist in the implementation of the events specified in this agreement.
Council Packet - April 7, 2025
4. NONPROFIT STATUS. The Friends shall maintain its filings as a nonprofit corporation with tax-exempt status pursuant to the laws and regulations of the State of California. Any delinquency or lapse in such filings shall be immediately reported by the Friends to the City. The Friends shall provide to the City each year a photocopy of tax- exempt status in good standing.
5. GENERAL LIABILITY INSURANCE. Due to the Friends’ status as a “Protected Party” under the CJPIA General Liability Protection program, the Friends and its officers, agents and volunteers are covered under the terms and conditions of the CJPIA General Liability Protection program as a “Protected Party” only for the events authorized by this Agreement. Friends shall provide supplemental insurance, with the City named as an additional insured, as required by the City Manager.
6. COMPLIANCE WITH STATE AND LOCAL REGULATIONS. The Friends shall operate in accordance with all applicable federal, state, and local laws, and in a reasonable and safe manner.
7. PROVISION OF FINANCIAL RECORDS. The Friends shall make a copy of financial records accessible to the City for review upon written request on an annual basis or other intervals as determined by the City Council. The Friends shall provide the City with a cost accounting of events, including revenues and expenditures for services provided, no later than 120 days after the day of the event.
8. NOTICES. All notices shall be served in writing.
If to the City:
City of La Verne
Attn: City Manager
3660 “D” Street
La Verne, CA 91750
If to the Friends:
Robin Carder
Attn: President
9. TERM. The term of this Memorandum shall be for one (1) calendar year, January 1, 2025, through December 31, 2025, and shall continue to be in full force and effect beyond the initial term unless otherwise amended or terminated by both parties.
The Memorandum may be terminated by either Party with sixty (60) days’ notice in writing. It is further understood and agreed that this Memorandum supersedes all prior agreements and understandings between the parties.
COUNTERPART EXECUTION: This Memorandum may be executed in counterparts, each of which so executed shall be deemed an original irrespective of the date of the execution and said counterparts together shall constitute one and the same Memorandum.
[SIGNATURES ON FOLLOWING PAGE]
Council Packet - April 7, 2025
CITY OF LA VERNE LA VERNE FRIENDS OF THE
FOURTH OF JULY
By: _____________________________ By: _____________________________ Tim Hepburn, Mayor Don Kendrick, President Date: ____________________________ Date: ____________________________ ATTEST:
_________________________________
Debra Fritz, CMC Deputy City Clerk
APPROVED AS TO FORM:
_________________________________
Kimberly Hall Barlow, City Attorney
Council Packet - April 7, 2025
City of La Verne,City Council
Agenda Report
DATE: April 7, 2025
TO: Honorable Mayor and City Council
FROM: Sam Gonzalez, Police Chief
SUBJECT: FEDERAL EMERGENCY MANAGEMENT AGENCY EMERGENCY
OPERATIONS CENTER GRANT PROGRAM RESOLUTION.
SUMMARY
The City of La Verne was awarded $169,000 in grant funding from the Federal Emergency Management Agency (FEMA) through the Fiscal Year 2024 Emergency Operations Center Grant Program to fund essential equipment upgrades within the City's Emergency Operations Center. The grant requires that the City Council adopt a resolution identifying authorized contacts to oversee and manage the grant program.
RECOMMENDATION
That the City Council approve a resolution entitled, "A RESOLUTION OF THE CITY COUNCIL,
CITY OF LA VERNE, CALIFORNIA, DESIGNATING ITS AGENTS FOR THE PURPOSE OF APPLYING FOR FEDERAL FINANCIAL ASSISTANCE."
DISCUSSION
For Fiscal Year 2024, the City received community funding from United States Senator Alex Padilla to fund essential upgrades to the City's Emergency Operations Center (EOC). The City's EOC, located at the Public Safety Building on 3rd Street, is utilized during emergencies as the centralized facility to direct and control operations. Recently, the EOC was utilized in 2024 during the Bridge Fire, ensuring that representatives from numerous City departments could work collaboratively with regional agencies and communicate updates effectively to the community. Outside of times when the EOC is activated, the room is utilized by both the Police and Fire Departments as a training room.
The grant program includes $169,000 in funding from FEMA and matching funds from the City of $56,333. This funding will cover necessary technology upgrades to replace outdated equipment such as computers and wireless access points, and install backup power equipment to ensure the center's resilience during emergencies. This equipment will be maintained by the City's Information Technology Team to ensure longevity of the equipment.
FISCAL ANALYSIS
None.
ENVIRONMENTAL ANALYSIS
None.
LEGAL REVIEW
Council Packet - April 7, 2025
Federal Emergency Management Agency Emergency Operations Center Grant Program Resolution., Page 2
The City Attorney has reviewed and approved this report.
ATTACHMENTS
1. Resolution EOC Grant Funding
Report Prepared By:
Andrea Blockinger, Administrative Analyst
Council Packet - April 7, 2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA,
DESIGNATING ITS AGENTS FOR THE PURPOSE OF APPLYING FOR FEDERAL FINANCIAL ASSISTANCE.
BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. That the City Manager, Police Chief, Fire Chief, or Director of Finance are hereby authorized to execute for and on behalf of the City of La Verne, a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including but not limited to any of the following: Federally Declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), Emergency Operations Center Grant Program (EOC), under
- Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also the Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub.
L. No. 115-141.
- California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12.
Section 2. That the City of La Verne, a public entity established under the laws of the State of California, hereby authorizes its agents to provide to the California Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
Section 3. That this is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
PASSED, APPROVED AND ADOPTED this 7th day of April, 2025.
Council Packet - April 7, 2025
______________________________________
Mayor Tim Hepburn
_______________________________
Debra Fritz, CMC Deputy City Clerk
CERTIFICATION
I hereby certify that the foregoing Resolution No. 25-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 7th day of April, 2025, by the following vote
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, CMC Deputy City Clerk
Council Packet - April 7, 2025
City of La Verne,City Council
Agenda Report
DATE: April 7, 2025
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: FILM PERMIT REQUEST FROM NORTH SIX, INC.
SUMMARY
The City has been contacted by production company North Six, Inc. to film a commercial at La Verne business American Classic Cars. Per the City’s Municipal Code Chapter 5.57, film permits must be approved by the La Verne City Council. To meet the requested filming dates desired by North Six, Inc., the City Council is being asked to authorize the City Manager to execute an agreement and issue a film permit if all required steps are completed to the City’s satisfaction.
RECOMMENDATION
That the City Council authorize the City Manager to execute an agreement with North Six, Inc., and issue a permit for filming if all required steps are completed.
DISCUSSION
Staff received a request for filming from North Six, Inc. to conduct film activities for a commercial at American Classic Cars located at 2282 E. Arrow Highway on Tuesday, April 15, 2025, and on Wednesday, April 16, 2025. According to their application, the filming will not impact public infrastructure or the surrounding neighborhood as it will take place within the boundary of the American Classic Cars property. Specifically, shooting will be done in the interior of the garage at American Classic Cars, with exterior filming taking place in the parking lot. The scenes will include photo and video of classic cars and models in the garage and parking lot. The production basecamp will be located at the Pomona Fairplex property mitigating additional potential impacts to La Verne community members. The City’s Fire Marshal has completed a preliminary safety inspection of the property and all necessary measures are in good order. An additional inspection during the filming activities will be required as part of the ultimate approval process.
The film company is working to produce required forms, proof of insurance, and deposits to satisfy the City’s requirements prior to permit issuance. In order to meet the requested filming dates and in consideration that the film company has been responsive thus far, Staff is supportive of moving the request forward for potential approval by the City Manager.
FISCAL ANALYSIS
Not Applicable. The City’s standard Film Permit Fees and insurance requirements will be assessed to North Six, Inc.
ENVIRONMENTAL ANALYSIS
Council Packet - April 7, 2025
Film Permit Request from North Six, Inc., Page 2
Not applicable.
LEGAL REVIEW
Not applicable.
ATTACHMENTS
None
Council Packet - April 7, 2025
City of La Verne,City Council
Agenda Report
DATE: April 7, 2025
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: MEMORANDUM OF UNDERSTANDING WITH CROWN CASTLE FIBER LLC
FOR ACCESS TO CITY RIGHT-OF-WAY FOR RAPID CONNECT FIBER AND EQUIPMENT INSTALLATION.
SUMMARY
In response to resident concerns about reduced cellular coverage in North La Verne, the City approached Crown Castle about their Rapid Connect Fiber installation which, in a less disruptive and more economical manner, installs fiber telecommunication lines within the City right-of-way. With a new fiber installation connecting current fiber in place on Wheeler Avenue to a terminus near Lowell Brandt Park, there is an increased potential for installation of small cell wireless or cellular infrastructure to improve wireless coverage.
RECOMMENDATION
That the City Council Authorize the City Manager to Execute a Memorandum of Understanding with Crown Castle Fiber LLC for Rapid Connect Installation.
DISCUSSION
Residents in North La Verne have long and rightly complained about poor cellular coverage. At issue is the lack of fiber connections which provide economical and practical connections for cellular companies to install additional antennae or equipment to increase cellular coverage. In exploring this issue, City staff reached out to several cellular companies over the last eighteen months and finally were able to discuss the issue with representatives of Crown Castle Fiber.
There are a few different ways of installing fiber optic cable in the public right of way or within the public utility easement. Utility contractors, for the most part, use the directional bore method to directionally drill a conduit underneath the pavement or concrete surface and run cables through the conduit later. Micro-trenching is another method that allows utility contractors to install fiber optic cable. With micro-trenching, a narrow 2 to 6 inch trench is sawcut in the roadway that is typically 18 to 24 inches deep. Conduits are placed and the trench is backfilled.
Additional methods include hanging aerial fiber in locations that have utility poles, though often this approach is not preferred due to aesthetic issues and lack of utility poles in areas with underground electrical lines.
Crown Castle has developed a proprietary method of installing fiber optic cable called Rapid Connect. The Rapid Connect method promises a much faster and less disruptive way of installing fiber optic cable. While not widespread, several cities including Elk Grove and the City of Los Angeles have conducted Rapid Connect projects. The City Engineer discussed the Rapid Connect process and results with project managers in the City of Los Angeles and visited
Council Packet - April 7, 2025
Memorandum of Understanding with Crown Castle Fiber LLC for Access to City Right-of-Way for Rapid Connect Fiber and Equipment Installation. , Page 2
several installation sites to view the end result.
The Rapid Connect installation method provides many potential benefits compared to traditional installation methods. Because this method of fiber optic cable installation is much faster than traditional methods, it has less traffic impacts and can be completed with a rolling lane or shoulder closure. The noise is minimal, and the debris is collected into the equipment which virtually eliminates dust. The amount of restoration to the pavement is significantly reduced compared to traditional micro-trenching. The short window of construction reduces overall safety risks as well.
The MOU includes provisions related to the installation, cost, access, indemnification, and any necessary relocation of the fiber optic cable in the public right of way. Approval of the MOU would allow Crown Castle to use the Rapid Connect method of fiber optic cable installation to connect current fiber north up Wheeler Avenue from approximately Oak Mesa Drive, turning right on Golden Hills Drive, and terminating at Lowell Brandt Park. They would still be required to submit encroachment permit applications for review and approval by Public Works.
While the installation of Rapid Connect will not guarantee or provide by itself increased cellular coverage, it greatly reduces the impediments to carriers installing small-cell wireless upon City right-of-way infrastructure, such as streetlights, or installing stand-alone poles to host cellular antennae. Having fiber installed through Rapid Connect reduces the otherwise large cost that has impeded positive responses to the City's inquiries about increasing cellular coverage in North La Verne. The City is also updating its small cell wireless ordinance and will be bringing this ordinance guiding the deployment of small cell wireless systems to the Planning Commission and ultimately the City Council in the next several months.
The Rapid Connect Fiber is laid in a one-inch deep by less than half-inch width portion of the asphalt roadway with a plug material sealing the fiber and capping the cut. The shallow depth eliminates the risk of accidental utility strikes and the minimum waste material is typically captured and recycled. Under the proposed MOU, Crown Castle is responsible for all costs related to the installation of its equipment and the City has no obligation to pay for any work required for the installation, maintenance, or operation of the network. Importantly, Crown Castle shall relocate or adjust its equipment as required in connection with any future street improvements constructed by or on behalf of the City. At this time, the City is proposing a slurry seal of some of the potential streets to have the Rapid Connect and, as such, after slurry, there would be little evidence of shallow cut and cap.
FISCAL ANALYSIS
The approval of this item does not create a fiscal impact to the City.
ENVIRONMENTAL ANALYSIS
This project is categorically exempt from the California Environmental Quality Act, Section 15301 Existing Facilities, and City of La Verne environmental guidelines.
LEGAL REVIEW
The City Attorney has reviewed and approved this report.
ATTACHMENTS
Council Packet - April 7, 2025
Memorandum of Understanding with Crown Castle Fiber LLC for Access to City Right-of-Way for Rapid Connect Fiber and Equipment Installation. , Page 3
1. Crown Castle La Verne MOU Rapid Connect
2. Exhibit B Crown Castle RC Location
Council Packet - April 7, 2025
MEMORANDUM OF UNDERSTANDING
THIS MEMORANDUM OF UNDERSTANDING (“MOU”), made this ________ day of ______________, 2025 by and between Crown Castle Fiber LLC, a New York limited liability company (“Crown Castle”) and the City of La Verne, a municipality under the laws of the State of California (“City”), (each a “Party” and together, the “Parties”).
WHEREAS, Crown Castle owns, manages, operates, and markets certain communications networks (collectively, “Networks”) as a telecommunications provider certificated by, and subject to the jurisdiction of the California Public Utilities Commission; and
WHEREAS, in conjunction with the construction and operation of its Networks, Crown Castle wishes to access the City’s right-of-way (“ROW”) for the placement of telecommunications equipment including but not limited to cables, primer, sealant, and equipment for the operation of its Networks (“Equipment”); and WHEREAS, the Parties desire to define the rights, duties, and obligations between the Parties related to Crown Castle’s installation of telecommunications equipment (the “Project Plan”) for use within the locations shown on Exhibit B, and to memorialize the City’s authorization of such installations; NOW THEREFORE, in consideration of the mutual covenants contained herein and intending to be legally bound, the parties agree as follows:
1. Recitals. The recitals above are incorporated by reference.
2. Access. Crown Castle may not install anything in the ROW unless it has applied for and obtained an encroachment permit from the City consistent with the La Verne Municipal Code. If Crown Castle submits a request for the issuance of an encroachment permit, and (a) Crown Castle is in full compliance with this MOU, and (b) the proposed improvements conform to the methods and specifications detailed in Exhibit A, the City Standards, and all applicable City Standard Construction Drawings and Specifications (“City Standards”), then the City will issue an encroachment permit to Crown Castle unless the City, in its unfettered discretion, determines that the proposed installation would not be in the public interest. Notwithstanding any other language to the contrary, in the event of a conflict between the City Standards, and those shown in Exhibit A, the City Standards shall control, and nothing in this agreement shall authorize Crown Castle to violate City standards, unless expressly authorized by the City Engineer in writing.
3. Authorized Use.
a. Rapid Connect Installation. Crown Castle may utilize Rapid Connect construction methods to install Equipment within the ROW on the segments shown in the Project Plan. “Rapid Connect” construction methods are described in Exhibit A. Crown Castle’s maintenance and operation of its Equipment and Networks installed through Rapid Connect shall be subject to the terms of any applicable permits, laws, and Standards. b. Two Strands for City Use. Pursuant to 2(a) Crown Castle, if applicable, will reserve two fiber optic strands solely for City use, or by the City’s agents or assigns. The City currently contemplates using the strands for City use along the fiber routes shown in Exhibit B, but the city has discretion to use the strands in whatever manner the city deems appropriate.
Upon mutual agreement by the Parties, two fiber strands to other City facilities and/or parks up to 1,500 feet within Crown Castle’s planned and/or installed fiber optic routes shall be included as future amendment(s) to this MOU.
c. Vaults. Upon mutual agreement by the parties, Crown Castle will provide a #9 vault at every signalized traffic signal that fiber is being supplied to, a #7 pull box in between each
Council Packet - April 7, 2025
#9 box if needed. The #7 pull boxes would be needed in case repairs are required. Crown Castle will also provide 100 feet of slack in every #9 vault. Finally, Crown castle will provide 12SMFO from vault/ pull box to cabinet and terminate to City of La Verne’s equipment. d. City of La Verne will have staff onsite during any termination and not hold Crown Castle liable for any equipment failures or malfunctions during said termination.
4. Locations of Installations. Crown Castle shall install its Equipment in the ROW in accordance with the methods and specifications detailed in Exhibit A, Standards, and as directed by the Public Works Director, or designee. The running line for Rapid Connect shall be located inside of the bike lane or shoulder at a maximum distance of 6 inches away from the outer edge of the demarcation, unless a bike lane or shoulder demarcation doesn’t exist. In these cases, the Rapid Connect running line will be placed at a maximum distance of 6 inches away from the outer edge of the established roadway. For the avoidance of doubt, where there is a curb, the “outer edge of the established roadway” means the edge of pavement; when there is a berm but no curb, the “outer edge of the established roadway means where the base of the berm meets the pavement; if there is no curb and no berm, the “outer edge of the established roadway” means the edge of the pavement.
5. Vaults. Vaults to be used as termination or access points for the micro ducts as detailed in Exhibit A shall be installed outside of the ROW and within the adjacent Public Utility Easement to the maximum extent possible. Vaults installed in the ROW shall be shown on the plans submitted with encroachment permit applications, installed in accordance with applicable standards, and as directed by the Public Works Director, or designee.
6. Restoration. Crown Castle shall restore the ROW on roads and any other City controlled property on which it has installed Equipment or its Network immediately following installation in accordance with the specifications set forth in Exhibit A, City Standards, and as directed by the Public Works Director, or designee. Crown Castle shall complete the construction and restoration of a particular permitted Rapid Connect segment within 90 days from the pre-construction meeting.
7. Costs. Crown Castle shall be responsible for all costs related to the installation of its Equipment and Network, including the payment for any encroachment permit fees. The City shall have no obligation to perform or pay for any work unless agreed to by both parties under separate written agreement.
8. Crown Castle Contractors. Crown Castle shall only use licensed, qualified, and trained persons for any and all work performed pursuant to this MOU. Crown Castle and its contractors shall obtain all necessary licenses (including any La Verne business licenses) and follow any procedures the Parties have mutually agreed upon prior to performing work. Crown Castle must cause or begin to cause the release of any mechanics lien or stop notice by any Crown Castle contractor or supplier purporting to attach a lien to the property installed under this MOU within 30 days of notice or discovery of the lien. Upon failure to do so, the City will have the right, but not the obligation, to cause the lien to be released by any means it deems proper, including payment of the claim giving rise to the lien, for which Crown Castle shall reimburse the City within 30 days following receipt of the City’s demand. In addition to, and notwithstanding the foregoing, Crown Castle shall also reimburse the City for all reasonable, actual, and documented expenses incurred in connection with any such lien (including reasonable attorneys’ fees) within 30 days following receipt of the City’s demand.
9. Insurance.
A. Required Coverages. Crown Castle shall maintain at its expense General Liability Insurance with a combined single limit of $1,000,000 for bodily injury and property damage and a $2,000,000 aggregate. Coverage shall include an excess liability policy of $5,000,000. Before commencing any work under this agreement, Crown Castle shall provide a certificate of insurance to the City evidencing the City as a certificate holder, and that such policies include all endorsements required
Council Packet - April 7, 2025
by this agreement. Crown Castle shall also maintain Auto Liability Insurance in an amount of $1,000,000 combined single limit for bodily injury and/or property damage. Crown Castle shall maintain Statutory Workers’ Compensation Insurance and Employer’s Liability to statutory limits.
Crown Castle's liability under this MOU is not in any way limited to or affected by the amount of insurance coverage required or carried by the Crown Castle in connection with this MOU. To the extent that Crown Castle has insurance in excess of the limits stated in this section 10, then such insurance shall be deemed to be required by this agreement.
B. Endorsements. The General Liability Insurance and Auto Liability Insurance policies must contain the following endorsements:
(1) Additional Insureds. Include the City, its officers, agents, employees, and volunteers as additional insureds;
(2) Primary. That such policies are primary insurance to any other insurance available to the additional insureds with respect to any claims that arise in connection with this MOU or the encroachment permit;
(3) Separately. that such insurance applies separately to each insured against whom a claim is made or brought, except with respect to the limits;
(4) Severability. that such policies provide for the severability of interests and that an act or omission of one of the named insureds that would void or otherwise reduce coverage shall not void or otherwise reduce coverage as to any other named insured; and (5) Claims. that such policies shall afford coverage for all covered claims based on acts, omissions, injury, or damage that occurred or arose (or the onset occurred or arose) in whole or in part during the policy period. No additional insured endorsement shall exclude products/completed operations.
C. Other Requirements.
(1) Cancellation Notices. Licensee shall provide at least 30 days prior written notice to the City of cancellation and 10-day notice for non-payment of premium. If replaced with insurance from a different qualified insurer, Licensee shall provide an updated certificate of insurance to the City within 15 days.
(2) Claims-Made Policies. In the event that any required insurance under this MOU is provided under a claims-made form, Crown Castle shall continuously maintain such coverage throughout the term of this MOU, without lapse, and for three years after this MOU expires or terminates. Should any event give rise to a claim brought after this MOU expires or terminates, such Claims will be covered under Crown Castle’s claims-made policies. (3) Insurer Qualifications. Licensee’s insurance providers must be eligible to do business in California and must meet or exceed an A.M. Best’s Key Rating A-VI or its equivalent.
10. Indemnification. Crown Castle shall indemnify, defend, and hold harmless the City, and its officers, officials, employees, agents, contractors, and volunteers against any claim of liability or loss, including but not limited to any claim of liability or loss, from any bodily injury, death, and/or property damage brought by a third party to the extent resulting from or arising out of Crown Castle’s and/or any of its contractors, servants, agents or invitees acts or omissions to the extent related to or arising from Crown Castle’s work in, or the presence of the Network or Equipment in, the ROW, including, but not limited to any claim of liability or loss associated with any Hazardous Material excepting only claims or damages caused by the sole negligence or willful misconduct of the City, or its officers, officials, employees, volunteers, subcontractors, servants, agents or invitees. The term “Hazardous Material” includes any material or substance defined as a “hazardous substance,” “pollutant,” “contaminant,” or “hazardous waste,” as defined in the Comprehensive Environmental
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Response, Compensation and Liability Act and any regulations promulgated pursuant thereto, the Clean Water Act and any regulations promulgated pursuant thereto, or Sections 25316 and 25140 of the California Health and Safety Code, or other environmental protection laws.
11. Compliance. Crown Castle shall comply with all laws, statutes, ordinances, rules, and regulations, which are applicable to its work in the ROW and the installation, maintenance, and operation of its Equipment. Crown Castle specifically recognizes that further permissions and permitting from the City may be required for any excavation in the ROW for the installation of the Equipment. City shall comply with all laws, statutes, ordinances, rules, and regulations, which are applicable to this MOU.
12. Relocation.
A. Public Projects. At no cost to the City, Crown Castle shall relocate or adjust (within a reasonable time under the circumstances) its Equipment as required in connection with any future improvements constructed by or on behalf of the City in the ROW (“Public Project”) which materially conflict with the Equipment, as requested in writing by the City. Except as outlined in paragraph B of this Section, any costs related to projects other than City Public Projects (or the public projects of another public agency) which require the relocation or adjustment of Crown Castle Equipment shall be borne by the applicable private entity funding the project, to the extent such costs may be imposed on the private entity under applicable law. If there is no such private entity, such costs shall be the sole responsibility of Crown Castle to the extent such costs are not borne by the private entity.
B. Material Disruption of Public Services. If Crown Castle’s authorized installation of Equipment via Rapid Connect methods results in the material disruption of public services provided by the City at one or more specific locations or along a specific route within the ROW, and such disruption is evidenced by at least two documented notifications provided to Crown Castle, then at no cost to the City, Crown Castle shall relocate or adjust its Equipment at those specific locations or along that specific route. In conjunction with any such relocation or adjustment, Crown Castle shall make all necessary repairs to the pavement to restore it to the original condition. Any plan for relocation or adjustment of Crown Castle’s equipment due to material disruption of the provision of public services shall be negotiated by the Parties in good faith and shall be mutually agreed upon by the Parties prior to Crown Castle undertaking such activity.
C. Relocation Assistance. Should Crown Castle seek to relocate the Equipment, the City will use reasonable effort to accommodate Crown Castle’s request for relocation at Crown Castle’s sole expense. Nothing in this MOU creates any right to relocation assistance under the California Relocation Assistance Law (Cal. Gov’t Code 7260 et seq.), the Uniform Relocation Assistance and Real Property Acquisition Policies Act (42 U.S.C. §§ 4601 et seq.) or similar laws. To the extent that any relocation law may apply, Crown Castle waives, releases, and relinquishes forever any and all claims that it may have against the City for any compensation from the City.
D. Emergency Response. Crown Castle shall be available 24/7 to receive emergency calls. For life safety events, Crown Castle shall respond immediately to assist in eliminating imminent danger.
Repair timelines will be handled on a case-by-case basis with reasonable expectations being set by the City to repair or replace the site. Timelines shall be no shorter than 30 days for a full pole replacement.
13. Term. This MOU shall remain effective unless either Party notifies the other Party of its intent to terminate the MOU by providing 180 days’ prior written notice of termination. Notwithstanding the foregoing, in the event of such termination of this MOU, any projects to install Equipment for which Crown Castle has applied for permits or authorizations shall be duly considered by City and may
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be allowed to continue, at City’s sole discretion, to full completion using traditional construction methods other than Rapid Connect.
14. Assignment.
A. Permitted Assignments. Crown Castle will be permitted to assign this MOU (a “Permitted Assignment”), without the City’s prior consent but with notice to the City as provided below, to: (i) Crown Castle’s parent; (ii) Crown Castle’s subsidiary; (iii) an entity that acquires all or substantially all of Crown Castle’s assets in the market (as the market is defined by the FCC under an order or directive of the FCC); (iv) an entity that acquires Crown Castle by a change of stock ownership or partnership interest; or (v) an entity controlled by Crown Castle or that, with Crown Castle, is under the common control of a third party.
B. Conditions of Assignment. A Permitted Assignment is subject to all the following conditions:
(a) Crown Castle provides the City within 30 days of the effective date of Permitted Assignment the contact information for the proposed Assignee; and (b) Crown Castle is in good standing under this MOU.
C. No Relief of Obligations. No Permitted Assignment will relieve Crown Castle of any obligation arising under this MOU prior to the assignment, unless expressly provided in writing by the City.
Any assignment not in compliance with this Section 14 will be void and a material default by Crown Castle without a requirement for notice and a right to cure.
D. Assignment of All Obligations. Any assignee shall assume all Crown Castle’s obligations under this MOU and the encroachment permit(s).
15. Notice. All written notices, demands, or other correspondence required to be given to the City or Crown Castle must be written and delivered through: (a) an established national courier service that maintains delivery records and confirmations; (b) hand delivery; or (c) certified or registered U.S. Mail with prepaid postage and return receipt requested to the addresses below. All written notices under this MOU will be deemed to have been delivered when properly sent: (i) five days after deposit if delivered by first class mail; (ii) two days after deposit if delivered by certified mail; (iii) the date delivery is made by personal delivery or overnight delivery; or (iv) the date an attempt to make delivery fails because a party has failed to provide notice of a change of address or refuses to accept delivery. Telephone, facsimile, and email information are provided for convenience and for couriers who may require such information, and any written notice given solely through electronic means will not be deemed to be effective notice. Any copies required to be given constitute an administrative step and not actual notice. The parties may change the notice addresses and other contact information above from time-to- time through written notice to the addresses above or the then-current notice address. All notices shall be addressed to Crown Castle and City set forth below, or to such other address or addressee as any Party entitled to receive notices under this Agreement shall designate, from time to time, by notice given to the others in the manner provided in this Section.
If to Crown Castle: Crown Castle Fiber LLC
Attn: Legal Infrastructure
2000 Corporate Drive
Canonsburg, PA 15317
With a copy to: Crown Castle Fiber LLC
Attn: Douglas Patterson
2055 S. Stearman Dr
Chandler, AZ 85286
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If to City: La Verne City Hall
Attn: City Manager
3660 “D” Street
La Verne, CA 91750
With copies to: La Verne City Hall
Attn: City Clerk
3660 “D” Street
La Verne, CA 91750 and
Jones Mayer
Attn: La Verne City Attorney
3777 N. Harbor Blvd.
Fullerton, CA 92835
16. Amendments. No part of this MOU may be changed, waived, discharged, or terminated orally, nor may any breach thereof be waived, altered, or modified, except by prior written MOU.
17. Counterparts. This MOU may be executed in two or more counterparts, each of which shall be deemed an original, but all of which collectively will constitute one and the same instrument.
Delivery of an executed counterpart signature page by electronic transmission shall be effective.
18. Survival and Severability. Any provision contained within the MOU which by its very nature is intended to survive termination of the MOU (e.g., indemnification) shall survive such termination. If any provision of this MOU is held to be invalid, illegal or unenforceable in any jurisdiction, for any reason, then, to the fullest extent permitted by law, all other provisions hereof will remain in full force and effect in such jurisdiction and will be liberally construed in order to carry out the intent of the parties hereto as nearly as may be possible, and such invalidity, illegality or unenforceability will not affect the validity, legality or enforceability of any other provision hereof. Any court or arbitrator having jurisdiction over this MOU shall have the power to reform such provision to the extent necessary for such provision to be enforceable under applicable law.
19. Applicable Law. This MOU shall be governed by the laws of the State of California and applicable federal law. Any action concerning this MOU must be brought and heard in Superior Court for the County of Los Angeles or in the United States District Court for the Central District of California.
20. Entire MOU. This MOU constitutes the entire MOU between the Parties with respect to the subject matter hereof and supersedes all prior or contemporaneous oral or written communications, understandings, or MOUs between the Parties with respect to such subject matter. In no event shall preprinted terms or conditions found on any purchase order, work order, online terms, or similar document issued by City or Crown Castle be considered part of, or an amendment or modification to, this MOU.
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed as of the date first above written, intending to be legally bound hereby.
CITY: CROWN CASTLE:
City of La Verne
By: _____________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________
Crown Castle Fiber LLC
By: _____________________________
Name: ___________________________
Title: ____________________________
Date: ____________________________
Notice Address: Notice Address:
La Verne City Hall
3660 “D” Street
La Verne, CA 91750
Attn: City Clerk
Crown Castle Fiber LLC
2000 Corporate Drive
Canonsburg, PA 15317
Attn: Legal—Infrastructure
Approved as to form:
___________________________________
City Attorney, City of La Verne
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Exhibit A
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Exhibit B
Crown Castle Rapid Connect
Approximate path of Rapid Connect Fiber implementation, north on Wheeler Avenue from current fiber terminus, right on Golden Hills Road to approximately Lowell Brandt Park. (approximately 2 miles)
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City of La Verne,City Council
Agenda Report
DATE: April 7, 2025
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: AWARD OF CONTRACT FOR FY 2024-25 CRACK SEAL/SLURRY SEAL FOR ALDERSGATE TO BASELINE ET AL. AND GOLDEN HILLS TO
CANTERWOOD ET AL. PROJECT.
SUMMARY
This action will award a construction contract to Pavement Rehab Company in the amount of $1,369,000.00 for the FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project. The project is budgeted in Fiscal Year (FY) 2024-25 using Annual Streets Pavement Management Program funds. The scope of work includes accessible curb ramp upgrades, pavement surface maintenance utilizing slurry seal material and traffic striping improvements.
RECOMMENDATION
That the City Council:
1. Award a public works construction contract to Carter Enterprises Group Inc. DBA Pavement Rehab Company the lowest, most responsible bidder, in the amount of $1,369,000.00 for the FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project, and
2. Authorize staff to issue construction contract change orders not exceeding 10% of the construction budget for a total possible cost of $1,595,900.00, including engineering, construction management and inspection services.
DISCUSSION
On January 30, 2025, five sealed bids were opened for the subject project. The work consists of furnishing all necessary materials, labor, tools, equipment and services for accessible curb ramp upgrades and pavement surface maintenance utilizing slurry seal material.
Below is a summary of the bid results:
Bidder Base Bid Additive Bid Total Combined Bid
Pavement Rehab
Company
$ 696,000.00 $ 673,000.00 $ 1,369,000.00
Hardy and Harper, Inc. $ 763,695.00 $ 729,933.50 $ 1,493,628.50 Gentry Brothers, Inc. $ 896,060.00 $ 861,900.00 $ 1,757,960.00 All American Asphalt $ 930,485.00 $ 870,600.00 $1,801,085.00 Excel Paving Company $ 998,995.00 $ 1,145,290.00 $ 2,144,285.00
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Award of Contract for FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project. , Page 2
The engineer’s estimate for the base bid portion of the project was $800,000.00. The lowest base bid price was the basis for determining the lowest bid for this project. As noted in the prior summary of bids submitted, the base bids ranged from $696,000.00 to $998,995.00. City staff evaluated the bid of the apparent low bidder and found Pavement Rehab Company to be the lowest, most responsible and responsive bid of the five received. The firm meets the required contractors’ licensing and is not listed on the Federal Exclusion List for projects of this type.
Staff have also verified the Contractor’s Department of Industrial Relations registration as active at the time bids were opened.
The proposed improvements are intended to enhance usability for pedestrians in the area and use cost-effective strategies to prolong the life of roadway pavement. Existing curb ramps will be upgraded to current standards for ADA accessibility. Following that work, the Contractor will apply crack seal as needed, which will then be followed by slurry seal. This approach will prolong the service life of the roadway by sealing existing pavement cracks from water intrusion into the subgrade material, and reintroducing fine aggregate to the road surface. Striping will be re-installed to match existing conditions except for Golden Hills Road, which will receive striping modifications to include Class II Bike Lanes as planned in the City of La Verne's Local Roadway Safety Plan.
FISCAL ANALYSIS
The engineer's estimate for the base scope of work is $800,000. The total project construction contract cost, including a 10% contingency, engineering, construction management, and inspection for both the base and additive bid items, is $1,595,900. Sufficient funding is available in the FY 2024-25 Budget under the Annual Streets Pavement Management Program within Fund 206 (Gas Tax) to cover the full project cost.
Project Feature Cost
Pavement Rehab Company Base Bid $ 696,000.00
Pavement Rehab Company Additive Bid $ 673,000.00
Construction Contract Contingency (10%) $ 136,900.00
Engineering, Bidding, Construction
Management and Inspection
$ 90,000.00
Total Project Cost $ 1,595,900.00
ENVIRONMENTAL ANALYSIS
This project is categorically exempt from the California Environmental Quality Act, Section 15301 Existing Facilities, and City of La Verne environmental guidelines.
LEGAL REVIEW
The City Attorney has reviewed and approved this report.
ATTACHMENTS
1. Bid Summary
2. Map- Golden Hills to Canterwood Et al Slurry and Crack Seal
3. Map- Aldersgate to Baseline Et al Slurry and Crack seal
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Award of Contract for FY 2024-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et al. and Golden Hills to Canterwood et al. Project. , Page 3
Coordinated with:
Danny Wu, Director of Public Works
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BID DATE: 2/4/2025 Summary of proposals received for:
(909) 594-9702 TIME: 10:00 AM
FAX (909) 594-2658 PLACE: La Verne City Hall
398 Lemon Creek Drive, Suite E • Walnut, CA 91789
Computed By: MC
Item
No.
A1
Clearing, Grubbing and
Mobilization, Traffic control &
NPDES for A-2 - A8
1 LS 75,000.00$ $75,000.00 $137,000.00 $137,000.00 $81,900.00 $81,900.00 $38,000.00 $38,000.00 $165,000.00 $165,000.00 $99,000.00 $99,000.00 A2
Remove Existing and Construct
4" P.C.C. Sidewalk per City of La
Verne Std. Drawing No. ST- 2, 4,
and 5
3665 SF 18.00$ $65,970.00 $12.00 $43,980.00 $13.00 $47,645.00 $9.00 $32,985.00 $16.00 $58,640.00 $21.00 $76,965.00 A3
Remove Existing and Construct
New Curb and Gutter per La
Verne Std. St-6, per Plan
130 LF 106.00$ $13,780.00 $96.00 $12,480.00 $80.00 $10,400.00 $90.00 $11,700.00 $99.00 $12,870.00 $156.00 $20,280.00 A4
Remove Existing and Construct
New Curb Ramp with Truncated
Does per SSPWC STD. Plan
111-5, Case and Type per Plan
54 EA 7,500.00$ $405,000.00 $5,500.00 $297,000.00 $7,500.00 $405,000.00 $11,000.00 $594,000.00 $8,000.00 $432,000.00 $11,000.00 $594,000.00 A5
Deep Pavement Repairs
including the Removal of 6"
Pavement and Re-pavement of
6" Pavement
1000 SF 12.00$ $12,000.00 $14.00 $14,000.00 $22.00 $22,000.00 $4.00 $4,000.00 $41.00 $41,000.00 $25.00 $25,000.00 A6
Application of hot applied type D
crack sealant to include rout and
cleaning of cracks greater than
1/8"-1.5"
1 LS 30,000.00$ $30,000.00 $23,000.00 $23,000.00 $42,800.00 $42,800.00 $30,000.00 $30,000.00 $33,500.00 $33,500.00 $28,000.00 $28,000.00 A7
Application of quick set emulsion
aggregate Type II slurry seal
with 2½% Latex additive
525 ELT 330.00$ $173,250.00 $282.00 $148,050.00 $270.00 $141,750.00 $315.00 $165,375.00 $315.00 $165,375.00 $270.00 $141,750.00 A8
Striping Replacement including
Installation of thermoplastic
pavement markings, legends,
and striping along with fire
hydrant markers
1 LS 25,000.00$ $25,000.00 $20,490.00 $20,490.00 $12,200.00 $12,200.00 $20,000.00 $20,000.00 $22,100.00 $22,100.00 $14,000.00 $14,000.00 24-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et Al & Golden Hilss - Canterwood et Al Project
CITY OF LA VERNE
Unit Price Total Unit Price TotalUnit Price TotalUnit Price Total Lake Forest, CA 92630
All American Asphalt
400 e. 6th St.
Description Quantity Unit Unit Price TotalUnit Price Total Engineer's Estimate
Carter Enterprises Group,
Inc. Hardy and Harper, Inc.
384 E. Live Oak Avenue
Gentry Brothers, Inc.
32 Rancho Circle2890 E. La Cresta Ave.
Irwindale, CA 91706
626-357-9631 Ext. 115
Anaheim, CA 92806
714-238-1444 714-444-1851
Corona,CA 92879
951-736-7600
Excel Paving Company
2230 Lemon Ave.
Long Beach, CA 90806
562-599-5841
Base Bid
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BID DATE: 2/4/2025 Summary of proposals received for:
(909) 594-9702 TIME: 10:00 AM
FAX (909) 594-2658 PLACE: La Verne City Hall
24-25 Crack Seal/Slurry Seal for Aldersgate to Baseline et Al & Golden Hilss - Canterwood et Al Project
CITY OF LA VERNE
Carter Enterprises Group,
B1
Clearing, Grubbing and
Mobilization, Traffic control, &
NPDES for B-1 - B9
1 LS 75,000.00$ $75,000.00 $111,000.00 $111,000.00 $81,200.00 $81,200.00 $30,000.00 $30,000.00 $140,000.00 $140,000.00 $98,000.00 $98,000.00 B2
Remove Existing and Construct
4" P.C.C. Sidewalk per City of La
Verne Std. Drawing No. ST- 2, 4,
and 5
3940 SF 18.00$ $70,920.00 $12.00 $47,280.00 $13.00 $51,220.00 $9.00 $35,460.00 $16.00 $63,040.00 $21.00 $82,740.00 B3
Remove Existing and Construct
New Curb and Gutter per La
Verne Std. St-6, Case and Type
per Plan
200 LS 106.00$ $21,200.00 $96.00 $19,200.00 $80.00 $16,000.00 $90.00 $18,000.00 $108.00 $21,600.00 $156.00 $31,200.00 B4
Remove Existing and Construct
New Curb Ramp with Truncated
Does per SSPWC STD. Plan
111-5, Case and Type per Plan
38 EA 7,500.00$ $285,000.00 $5,500.00 $209,000.00 $7,500.00 $285,000.00 $11,000.00 $418,000.00 $8,000.00 $304,000.00 $15,000.00 $570,000.00 B5
Deep Pavement Repairs
including the Removal of 8"
Pavement and Re-pavement of
8" Pavement At 8 locations
2045 SF 12.00$ $24,540.00 $19.00 $38,855.00 $16.00 $32,720.00 $4.00 $8,180.00 $28.00 $57,260.00 $30.00 $61,350.00 B6
Application of hot applied type D
crack sealant to include rout and
cleaning of cracks greater than
1/8"-1.5"
1 LS 30,000.00$ $30,000.00 $20,000.00 $20,000.00 $44,900.00 $44,900.00 $30,000.00 $30,000.00 $41,000.00 $41,000.00 $32,000.00 $32,000.00 B7
Application of quick set
emulsion aggregate Type II
slurry seal with 2½% Latex
additive
600 ELT 330.00$ $198,000.00 $282.00 $169,200.00 $270.00 $162,000.00 $315.00 $189,000.00 $325.00 $195,000.00 $270.00 $162,000.00 B8
Canterwood ET AL striping
Replacement including
Installation of thermoplastic
pavement markings, legends,
and striping along with fire
hydrant markers
1 LS 25,000.00$ $25,000.00 $24,465.00 $24,465.00 $2,500.00 $2,500.00 $16,260.00 $16,260.00 $16,500.00 $16,500.00 $23,000.00 $23,000.00 B9
Exhibit “X” Proposed striping on
Golden Hills Road from Linda Ln
to Shemiran St
1 LS 55,000.00$ $55,000.00 $34,000.00 $34,000.00 $54,393.50 $54,393.50 $117,000.00 $117,000.00 $32,200.00 $32,200.00 $85,000.00 $85,000.00 Total Base Bid
10 % Contingency
Comments
Sub-Total $1,584,660.00 $1,369,000.00 $1,493,628.50 $1,757,960.00 $1,933,756.00$1,642,991.35$1,505,900.00$1,743,126.00Total $180,108.50$175,796.00$149,362.85$136,900.00$158,466.00 Apparent Low Bid
$896,060.00 $930,485.00 $998,995.00
$1,981,193.50
$214,428.50
$2,358,713.50
$1,801,085.00 $2,144,285.00
$861,900.00 $870,600.00 $1,145,290.00
$763,695.00
Additive Alternate Bid
Total Additive Alternate Bid
$800,000.00 $696,000.00
$784,660.00 $673,000.00 $729,933.50
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Golden Hills to Canterwood ET Al
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Aldersgate to Baseline Et Al
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City of La Verne,City Council
Agenda Report
DATE: April 7, 2025
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: Fiscal Year 2024-25 Budget Reassessment and Adjustment Recommendations.
SUMMARY
The Fiscal Year (FY) 2024-25 Budget was approved by the City Council on June 17, 2024.
Based on economic and operational changes that have occurred since then, the Finance Department is providing a financial update report for the 2024-25 fiscal year. Updated estimates have resulted in net increases of $51,243 in revenue for the General Fund and $643,064 in expenditure increases for the General Fund, mainly due to public safety overtime.
Details of the revenue and expenditure changes for all funds are listed in the Budget Amendments listing.
RECOMMENDATION
That the City Council approve the resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25
ADOPTED BUDGET TO ADJUST FOR BUDGET REASSESSMENT AND ADJUSTMENT RECOMMENDATIONS," that incorporates the "Budget Adjustment Listing" as attached adjusting revenue and expenditure appropriations for the Fiscal Year 2024-25 budget.
DISCUSSION
Revenues – General Fund
Two of the three major General Fund revenue sources—Property Tax and Utility Users Tax— are tracking in line with estimates and are anticipated to add roughly $70,000 between the two.
However, Sales Tax revenue is projected to fall short by $200,000 due to weaker economic conditions.
Revenue from licenses & permits has declined, primarily due to building permit revenue coming in at $130,000 below the annual average of $1,100,000 and more than $700,000 below FY 2023–24 actuals of $1,706,006. Building permit activity is largely dependent on development opportunities and regional economic activity related to residential, commercial, and industrial development and therefore can fluctuate greatly. Recent economic events are a concern for the revenue derived from this activity.
The final revenue category that is not anticipated to meet budgeted amounts is the Other Financing Sources, which is made up mainly by transfers.
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Fiscal Year 2024-25 Budget Reassessment and Adjustment Recommendations. , Page 2
• The paramedic service fee fluctuates based on the number of households within the City and the estimated year-end figures look like they will miss the mark by roughly $30,000. • Moreover, there is a transfer into the General Fund from the Right of Way account, which was intended to support striping projects within the City. It is not anticipated that there will be time to complete that project this year and the corresponding expenditure within the streets' budget has been cut, which is why this transfer is also being reduced.
Despite these reductions, other revenue sources have offset the shortfall, resulting in a projected net revenue increase of $51,243.
The offset revenue was from multiple categories that performed better than anticipated, including increases within the Intergovernmental category as the City received the final FEMA reimbursement related to the pandemic, which was not originally budgeted.
Additionally, a reimbursement from FEMA/CalOES is also expected for the Police Department’s Mutual Aid assistance for the Eaton Fire. This aid falls under the Law Enforcement Mutual Aid (LEMA) program, which has a shorter reimbursement timeline compared to standard public assistance projects.
Other significant revenue gains came from the deposit project activity within charges for services which had larger than anticipated projects which require staff and consultant time and are reimbursed by the applicant.
• These types of planning projects require a deposit and have an offset expenditure. Additional notable increases are in the paramedic insurance billing, fire plan check, and fire inspection fees, which exceeded budgeted amounts by a combined $87,000. Of these, only fire plan check services resulted in direct additional expenditures, as the work is done by an external provider.
Revenues – Other Funds
Revenue adjustments are recommended for several other funds.
Measure LV, which primarily relies on sales tax revenue, requires an adjustment due to lower- than-expected collections, resulting in a reduction of $75,000.
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Fiscal Year 2024-25 Budget Reassessment and Adjustment Recommendations. , Page 3
The Fire Assignment Fund requires a significant revenue adjustment due to the department’s extensive assistance with fires through CalOES and Federal Fire agencies, though this amount of $1,500,000 is balanced out with an equal expenditure adjustment as described in the Expenditure section.
The Traffic Safety Fund adjustment reflects a reduction in the transfer from the General Fund.
This is due to a shift of the traffic officer moving to cover patrol needs and charging time worked to patrol instead of the traffic safety account, resulting in less revenue support needed from the General Fund and contributing to the increases in the general fund police expenditures that will be discussed below.
Lastly, the Fire Equipment Fund adjustment accounts for administrative and overhead fees received from fire assignments that exceeded the original estimated amounts. Fire assignment activity is directly related to wildfire, swift rescue, or other public emergency incidents, which vary annually as they are based on unknown events.
Expenditures – General Fund
General Fund expenditures through the end of the fiscal year are anticipated to increase by a net amount of $643,064 across all divisions.
Each year, an analysis is conducted using actual figures at the halfway mark for the fiscal year.
This year’s analysis projected a $2 million deficit at year-end, with no anticipated one-time revenues to close the gap and recurring revenues falling below average.
In response, the City Manager directed all departments to review their operational expenditures
Council Packet - April 7, 2025
Fiscal Year 2024-25 Budget Reassessment and Adjustment Recommendations. , Page 4
and identify potential savings. As explained below, this included a freeze on all overnight travel and training unless fully reimbursed, a directive to closely monitor and limit credit card purchases for material to only those items budgeted and approved by the Director, and a directive to provide a 5% reduction in operations for the year in the remaining quarter of the Fiscal Year. As a result, approximately $1.2 million in savings or offsets was identified to help balance projected personnel overtime increases.
Key savings measures include:
• Equipment Replacement – The Equipment Replacement Fund was analyzed for current needs as well as needs through FY 2030, and it was determined that the final four months of replacement costs can be deferred. This deferment is not anticipated to create any cash flow needs for the replacement fund and will generate $259,866 in one- time savings.
• 5% Reduction in Operational Budgets – Most departments successfully reduced their operating budgets by at least 5%. Some of the accounts where departments identified savings were in meetings and staff development, office supplies, architectural and engineering services, legal fees, travel and meetings, contract maintenance, and other professional services. Saving of over $800,000 in operational expenses were identified. • Training Restrictions – The City Manager directed all departments to cancel any overnight training that has not already been booked or is not reimbursable through a training reimbursement program. Any exceptions require the City Manager's approval.
Regarding the increase in expenditures, total personnel overages amounted to $1.8 million, driven by various factors as explained further. Fire Department overages total $1,071,447, primarily due to overtime costs resulting from Injury on Duty (IOD) cases, administrative leave, and training hours that require backfill to maintain 24-hour operations. Several extended IOD cases have significantly impacted overtime expenses as the City's deployment model, based on the number of apparatus and required personnel to operate, does not recognize salary savings since the position does not remain vacant during the leave. With an IOD, the agency contributes the full salary and benefits of the injured employee and pays overtime to the personnel required to cover the injured or on-leave employee's shifts.
Police Department overages total $833,240, attributed to overtime. Contributing factors include a $200,000 shift of regular hours from Traffic Safety to Patrol, Injury on Duty (IOD) cases, Family and Medical Leave Act (FMLA) absences, and training hours that require backfill coverage. Unlike the Fire Department, the Police Department has some flexibility in balancing overtime costs and using vacant position savings to offset overtime costs.
The other departments' personnel figures are in line with the budgeted amounts.
Expenditures – Other Funds
Several non-General Fund adjustments are anticipated, primarily due to revenue changes and increased project costs. Some adjustments are tied to revenue fluctuations in funds such as the fire assignment and traffic safety funds, while others are due to projections that are anticipated to exceed the budgeted amounts, which were based on average amounts with this year not
Council Packet - April 7, 2025
Fiscal Year 2024-25 Budget Reassessment and Adjustment Recommendations. , Page 5
fitting within that average.
Increases in the Gas Tax and SB1 funds are attributed to higher engineering costs for street rehabilitation projects.
Other notable adjustments include an increase in Measure M to cover street sweeping costs that were omitted during the budget process, additional funding in the EIFD CIP for City enhancements and betterments related to the pedestrian bridge project, and higher-than- budgeted expenses in risk management for claims and payments.
The Budget Adjustments Listing attachment shows all the line-items being requested for approval.
General Fund Combined View
After all the recommended adjustments and savings that were identified by departments, the General Fund has a deficit of $591,821. To close this gap, additional cuts or reserve funds are necessary. After reviewing current reserves and expenditures, staff recommend the following measures:
• Suspend the Annual Contribution to the General Capital Improvement Fund o Forgo the $250,000 annual transfer from the General Fund. o Postpone any projects that can be delayed.
o If an urgent project arises, access the $500,000 assigned reserve fund balance with Council approval.
• Utilize Future Benefit Obligation Reserves
o Withdraw $323,000 from assigned fund balance reserves to cover vacation payouts, including optional payouts and retirements.
• Use of Legal Fund Reserves
o Allocate $5,000 from the assigned legal fund balance to cover the remaining shortfall. The City Attorney’s account is projected to exceed the budget by $5,000. o Allocate the remaining $13,821 from the Future Operations reserves.
Council Packet - April 7, 2025
Fiscal Year 2024-25 Budget Reassessment and Adjustment Recommendations. , Page 6
Summary
The City Council and community prioritize high-quality public service, and City staff continually seek to provide such services in an efficient and cost-effective manner. However, the continued delivery of services comes at a significant cost in today's economic climate for a full-service, smaller community with built-out land use and reduced commercial resources, including a lack of hotels, vehicle dealerships, and big-box retailers. Public sector pensions, including the higher public safety pension formulas and CalPERS inflexible and rigid investment environment, do not help control ongoing expenditures which are beyond the City's control. Public Safety expenditures, largely related to overtime, fuel budget shortfalls even with accountable management policies and controls. Historically, budgets have not accounted for Injured on Duty (IOD) leave, and expenses were managed using one-time revenues or vacancies.
However, IOD leave has become a recurring expense, necessitating future budget provisions.
The current Fire Department deployment practice, which is beneficial to the City and reflective of the City Council's and community's priorities, is relatively new and therefore data for overtime can now be used to better project expenditures in future years. Previously, overtime was calculated based on average sick and vacation usage by the Finance Department. Moving forward, Finance and other department staff will collaborate to refine overtime estimates, ensuring a balance between operational needs and cost control, particularly for non-mandatory coverage such as training. While such refinement will assist in projections, it does not alleviate the fact that ongoing revenues are not sufficient to cover ongoing expenditures and that
Council Packet - April 7, 2025
Fiscal Year 2024-25 Budget Reassessment and Adjustment Recommendations. , Page 7
continued use of one-time revenue sources or reserves is not a sustainable practice. The City's forthcoming Strategic Planning and Prioritization Workshop will advance the City in aligning expenditures with revenues, but the fact remains that the City will again defer some projects and use reserves to balance the current Fiscal Year budget after already using reserves in adopting the Fiscal Year 24-25 Budget.
FISCAL ANALYSIS
The Budget Adjustments Listing shows details of the line-item adjustments being requested for approval. The total amount of appropriations needed within the General Fund budget will be $51,243 in revenue and $643,064 in expenditures. The total increase in appropriations in non- general fund revenues is $2,031,414 and the increase in non-general fund expenditures is $1,936,602. These amounts are requested to be added to the Fiscal Year 2024-25 Adopted Budget.
ENVIRONMENTAL ANALYSIS
Not applicable
LEGAL REVIEW
Not applicable.
ATTACHMENTS
1. Reso No. 25-XX, Budget Reassessment and Adjustment Recommendations
2. FY2024-25 Budget Amendments
Council Packet - April 7, 2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET TO
ADJUST FOR BUDGET REASSESSMENT AND ADJUSTMENT
RECOMMENDATIONS
WHEREAS, the City Council has received and considered the proposed adjustments to the budget for Fiscal Year 2024-25, commencing July 1, 2024, and ending June 30, 2025; and,
WHEREAS, the purpose of the Budget Reassessment and Adjustment Recommendations is to update the community of the financial condition of the City and recommend adjustments to the City’s Budget that have been identified following a review of actual activity through December 2024 and estimates through June 30,2025; and,
WHEREAS, the City Council has determined that it is necessary to adjust the expenditures and revenues of the current City budget;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The City Council hereby amends the adopted Budget for Fiscal Year 2024-25 to adjust the expenditures and revenues as provided in attachment “Budget Adjustments Listing” adding $2,579,666 in expenditure appropriations and $2,082,657 in revenue appropriations across multiple funds.
Section 2. That the Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 7th day of April, 2025.
Mayor Tim Hepburn
ATTEST:
_______________________________
Debra Fritz, Deputy City Clerk
Council Packet - April 7, 2025
Reso No. 24-xx Page 2 of 2
CERTIFICATION
I hereby certify that the foregoing Resolution No. 25-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 7th day of April 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk
Council Packet - April 7, 2025
Account Description Fund Rev/Exp Adjustment Reason Budget Adjustment 101-130x-xxx.xx-xx OPERATIONS General Fund Exp Operational cuts determined by department $ (1,480) 101-130x-xxx.xx-xx SALARIES & BENEFITS General Fund Exp Finance Department Personnel Analysis using S&B through December $ (17,395) 101-1401-xxx.xx-xx OPERATIONS General Fund Exp Operational cuts determined by department $ (44,000) 101-1401-xxx.xx-xx SALARIES & BENEFITS General Fund Exp Finance Department Personnel Analysis using S&B through December $ 6,254 101-150x-xxx.xx-xx OPERATIONS General Fund Exp Operational cuts determined by department $ (54,884) 101-150x-xxx.xx-xx SALARIES & BENEFITS General Fund Exp Finance Department Personnel Analysis using S&B through December $ 553 101-2002-421.53-05 TELEPHONE SERVICES General Fund Exp
Airport phone and equipment charges - LVFD provides emergency response coverage for Brackett Field Airport. Reliable phone equipment ensures immediate communication capabilities in the event of an aircraft emergency. This request aligns with NFPA standards for emergency preparedness at aviation facilities. $ 1,700 101-2005-421.61-22 BUILDING FIXTURES General Fund Exp
Dishwasher for Station 2 - Firefighters work 24-hour shifts, and Station 2’s dishwasher is an essential appliance for maintaining sanitation and efficiency in the station’s kitchen. Replacing or repairing the unit ensures compliance with health and safety standards while allowing personnel to focus on emergency response duties. $ 1,250 101-2008-421.64-00
MISC MATERIALS &
SUPPLIES General Fund Exp
Automated External Defibrillators (AEDs) are critical life-saving devices placed in public facilities throughout La Verne. Regular battery replacement ensures these devices remain fully operational during cardiac emergencies. Maintaining AED readiness aligns with best practices in public safety and liability mitigation. LVFD replaced batteries in (10) devices and will add this cost to our miscellaneous expenses next fiscal year. $ 1,000 101-200x-xxx.xx-xx OPERATIONS General Fund Exp Operational cuts determined by department $ (131,929) 101-200x-xxx.xx-xx SALARIES & BENEFITS General Fund Exp Finance Department Personnel Analysis using S&B through December $ 1,071,447 101-2501-422-2X-XX RHS Plan: POA & PMMA General Fund Exp Medical Savings Trust. No later than December 31, 2024, the City will Contribute $100 per month to a retiree health savings plan for members hired after November 5, 2018. Contributions will begin the first full pay period in Jan 2025. / Pre-negotiated item that was difficult to budget since didn't know how many would qualify until January 2025 $ 12,000 101-25xx-xxx.xx-xx OPERATIONS General Fund Exp Operational cuts determined by department $ (298,215) 101-25xx-xxx.xx-xx SALARIES & BENEFITS General Fund Exp Finance Department Personnel Analysis using S&B through December $ 833,240 101-3002-432.32-09 OTHER CONTRACTURAL General Fund Exp
Increase in deposit project expenditures related to the Lutheran property $ 151,380
101-3006-432-32-09 CONTRIBUTIONS General Fund Exp
Increase General Fund amount to offset the remainder of the study (9/9 meeting) $ 15,350
101-30xx-xxx.xx-xx OPERATIONS General Fund Exp Operational cuts determined by department $ (139,107) 101-30xx-xxx.xx-xx SALARIES & BENEFITS General Fund Exp Finance Department Personnel Analysis using S&B through December $ 5,373 101-4102-441.61-08 SMALL TOOLS General Fund Exp
All ladders are out of OSHA compliance and require reolacement; 101- 4102-441.65-05 ($2k) $ 2,000 101-4102-441.65-05 MATERIALS & SUPPLIES General Fund Exp All ladders are out of OSHA compliance and require reolacement; 101- 4102-441.65-05 ($2k) $ (2,000) 101-4102-441.65-05 MATERIALS & SUPPLIES General Fund Exp 101-4102-441.65-05 $3k $ (1,000) 101-4102-441.65-13 MATERIAL-PAINT General Fund Exp 101-4102-441.65-05 $3k $ 1,000 101-41xx-xxx.xx-xx OPERATIONS General Fund Exp Operational cuts determined by department $ (103,352) 101-4203-442.32-05
ARCHITECTURAL &
ENGINEERING General Fund Exp Misc supplies; already spent $1141; 101-4203-442.32-05 ($2k) $ (2,000) 101-4203-442.64-00
MISC MATERIALS &
SUPPLIES General Fund Exp Misc supplies; already spent $1141; 101-4203-442.32-05 ($2k) $ 2,000 101-4203-442.65-10
MATERIAL-SAND &
GRAVEL General Fund Exp Already spent $6,000; 101-4203-442.32-05 ($2k) $ 2,000 101-4203-442.65-12 MATERIAL-ASPHALT General Fund Exp Already spent $25,967; 101-4203-442.32-05 ($15,726) $ 15,726 101-4203-442.65-13 MATERIAL-PAINT General Fund Exp Annual curb painting; 101-4203-442.32-05 ($960) $ 960 101-4205-442.65-06 MATERIALS - CHEMICALS General Fund Exp Already spent $3,232; move Parks graffiti here; 101-4203-442.32-05 $ 3,000 FISCAL YEAR 2024-25 BUDGET AMENDMENTS
Council Packet - April 7, 2025
Account Description Fund Rev/Exp Adjustment Reason Budget Adjustment FISCAL YEAR 2024-25 BUDGET AMENDMENTS
101-42xx-xxx.xx-xx OPERATIONS General Fund Exp Operational cuts determined by department $ (506,826) 101-4701-447.62-52 CITY UTILITIES - WATER General Fund Exp Water costs for City parks $ 69,043 101-4702-447.32-05
ARCHITECTURAL &
ENGINEERING General Fund Exp Already spent $6,000; 101-4203-442.32-05 ($2k) $ (2,000) 101-4702-447.32-05
ARCHITECTURAL &
ENGINEERING General Fund Exp Already spent $25,967; 101-4203-442.32-05 ($15,726) $ (15,726) 101-4702-447.32-05
ARCHITECTURAL &
ENGINEERING General Fund Exp Annual curb painting; 101-4203-442.32-05 ($960) $ (960) 101-4702-447.32-05
ARCHITECTURAL &
ENGINEERING General Fund Exp Already spent $3,232; move Parks graffiti here; 101-4203-442.32-05 $ (3,000) 101-4702-447.32-09 OTHER CONTRACTURAL General Fund Exp Increase in gopher acitivity; spent $4,724; 101-4702-447.32-09 $ (3,000) 101-4702-447.32-09 OTHER CONTRACTURAL General Fund Exp Spent $14,044; 101-4702-447.32-09 $ (8,000) 101-4702-447.32-09 OTHER CONTRACTURAL General Fund Exp Increase in herbicide purchase; Spent $2,520; 101-4702.32-09 $ (2,500) 101-4702-447.32-09 OTHER CONTRACTURAL General Fund exp Spent $2,923; address ADA compliance issues; 101-4702-447.32-09 $ (6,000) 101-4702-447.38-05 ANIMAL CONTROL General Fund Exp Increase in gopher acitivity; spent $4,724; 101-4702-447.32-09 $ 3,000 101-4702-447.61-09 CUSTODIAL SUPPLIES General Fund Exp Spent $14,044; 101-4702-447.32-09 $ 2,000 101-4702-447.65-06 MATERIALS - CHEMICALS General Fund Exp Increase in herbicide purchase; Spent $2,520; 101-4702.32-09 $ 2,500 101-4702-447.65-07
MATERIALS-NURSERY
ITEMS General Fund Exp
Spent $16,767; Irrigation Specialist vacancy, recently filled; 101-4702- 447.65-07 ($9000) $ (9,000)
101-4702-447.65-11 MATERIAL-CEMENT General Fund Exp Spent $2,923; address ADA compliance issues; 101-4702-447.32-09 $ 6,000 101-4702-447.65-16
SPRINKLER & IRRIG
SUPPLIE General Fund Exp
Spent $16,767; Irrigation Specialist vacancy, recently filled; 101-4702- 447.65-07 ($9000) $ 9,000
101-4xxx-xxx.xx-xx SALARIES & BENEFITS General Fund Exp Finance Department Personnel Analysis using S&B through December $ (6,524) 101-6006-452.32-09 OTHER CONTRACTURAL General Fund Exp Activity Expenditure Adjustments $ 20,000 101-600x-xxx.xx-xx OPERATIONS General Fund Exp Operational cuts determined by department $ (42,106) 101-600x-xxx.xx-xx SALARIES & BENEFITS General Fund Exp Finance Department Personnel Analysis using S&B through December $ (30,545) 101-6103-452.12-00 PART-TIME SALARIES General Fund Exp
Increase as Veterans Hall budget part-time staff is allocated out of this account, but was not included. This amount excludes the minimum wage increase, which Finance will reallocate. Additional time staff takes during closing restrooms and finding excess debris. Lots of tagging activity at various parks. $ 19,568
101-6205-452.61-10 RECREATION SUPPLIES General Fund Exp Need to purchase a new set of lane lines. 2/3 of cost will be paid by BHS/ULV $ 2,500
101-6301-452.12-00 PART-TIME SALARIES General Fund Exp Three special events remain for this fiscal year. $ 4,169 101-6301-452.13-00 OVERTIME SALARIES General Fund Exp Three special events remain for this fiscal year. $ 1,600 101-6301-452.32-09 OTHER CONTRACTURAL General Fund Exp Activity Expenditure Adjustments $ 7,000 101-6301-452.61-10 RECREATION SUPPLIES General Fund Exp Activity Expenditure Adjustments $ 2,000 101-9892-550.9208 TRANSFER General Fund Exp Reduction in personnel results in a reduced transfer $ (200,000) 110-2010-421.xx-xx
FIRE ASSIGNMENT
PERSONNEL &
OPERATIONAL Fire Assignment Exp Fire assignment activity 1,400,000$ 110-4501-445.xx-xx
FIRE ASSIGNMENT
PERSONNEL &
OPERATIONAL Fire Assignment Exp Fire assignment activity 100,000$ 206-7xxx-510-32-05
ARCHITECTURAL &
ENGINEERING Gas Tax Exp Engineering expenses street projects 50,000$ 207-7128-510-32-05
ARCHITECTURAL &
ENGINEERING SB1 Exp Engineering expenses street projects 50,000$ 208-2502-422.xxxx
SALARIES & BENEFITS Traffic Safety Exp Reduction in regular hours on traffic personnel shifted to patrol (200,000)$ 216-3002-432-32-05
ARCHITECTURAL &
ENGINEERING CFD Exp RKA Project - No budget added 3,000$ 226-3616-432.32-12
PROPERTY
SALE/PURCHASE SRVCS AffordableHousing Exp Expenses related to property sale 20,000$
Council Packet - April 7, 2025
Account Description Fund Rev/Exp Adjustment Reason Budget Adjustment FISCAL YEAR 2024-25 BUDGET AMENDMENTS
232-5510-450.69-11
MISCELLANEOUS
EXPENSE Prop A Exp Increase in amount of Get About passes being sold. 1,500$ 236-4824-442.32-09 OTHER CONTRACTURAL Measure M Exp Street Sweeping contract not budgeted at beginning of FY 162,287$ 245-3201-430.32-00 OTHER PROFESSIONAL DBID Exp
Correct BID expense to 32-09. Will be split with 101 & 245. Amount listed is encumbered for PO37683 (30,700)$
245-3201-430.32-09 OTHER CONTRACTURAL DBID Exp BID only agreed to pay 1/2 of the study (per 9/9 meeting) 15,350$ 245-3201-430.39-71
CONTRIBUTIONS DBID Exp EIFD only agreed to pay 1/2 of the study (9/9 meeting) (15,000)$ 246-5208-451.32-05
ARCHITECTURAL &
ENGINEERING LMD Exp
Cost for 218 process; requested at beginning of year - pull from account# 246-5208-451.32-09 14,875$
246-5208-451.32-09 OTHER CONTRACTURAL Measure R Exp
Cost for 218 process; requested at beginning of year - pull from account# 246-5208-451.32-09 (14,875)$
250-7044-510.61-08 SMALL TOOLS Fire Equipment Exp
A $1,000 drafting water eductor that allows Type I engines to draft water from alternative sources during wildfires and water supply emergencies.
This enhances operational effectiveness in rural or low-hydrant areas. $500 in replacements for outdated McLeod tools with modern wildland firefighting tools improves efficiency and safety during vegetation fire suppression. These tools are essential for cutting fire lines and mitigating fire spread in rugged terrain. 1,500$
250-7044-510.61-19 COMPUTER SUPPLIES Fire Equipment Exp Addition of (3) Starlink Mini ($600 each) plus (3) mounts ($750 each).
Satellite-based communication provides critical redundancy in areas with poor cellular service. Starlink Mini allows LVFD units deployed on incidents to maintain reliable internet access for command and resource management.$50 per month subscription required but can be turned on and off when needed (e.g. during "fire season"). Proper mounting solutions ensure that Starlink Mini terminals remain secure and operational in emergency response vehicles. The suction cup/magnetic mount improves deployment efficiency and reliability. Request includes $50 per month for service for May and June 2025. 6,000$ 250-7044-510.61-21 RADIO SUPPLIES Fire Equipment Exp
Portable radio batteries. Reliable communication is critical for emergency response. Replacing/restocking Motorola portable radio batteries due to end of service life of older batteries. Doing so ensures that firefighters maintain constant communication on all emergency incidents, reducing the likelihood of communication failures on incident scenes. Communications continues to be a leading cause in Firefighter injury and death. 3,900$
250-7044-510.64-07
UNIFORM/SAFETY
EQUIPMENT Fire Equipment Exp
"REMS Equipment - $17,000 As part of our new Rapid Extrication Module Support (REMS) team, specialized equipment is required for technical rescues in wildland and remote settings. This request supports our operational readiness and ensures LVFD personnel have the necessary tools to execute extrications safely and efficiently. Firefighter Uniforms & PPE - $25,000 - In addition, due to unanticipated turnover and a pending retirement, we have 2 firefighters starting in March 2025.
Personal Protective Equipment (PPE) is critical for firefighter safety.
This request ensures new hires are properly outfitted with NFPA- compliant turnouts and uniforms, meeting safety standards while also maintaining department uniformity.
MSA Quick Fill Adapter - $4,000 - The MSA quick-fill adapter allows for rapid refilling of firefighter SCBA air bottles. This enhances firefighter safety by reducing time spent refilling in high-risk environments. " 46,000$
Council Packet - April 7, 2025
Account Description Fund Rev/Exp Adjustment Reason Budget Adjustment FISCAL YEAR 2024-25 BUDGET AMENDMENTS
250-7044-510.74-06 RADIOS Fire Equipment Exp
BK "BKR" Portable Radio - These radios improve interoperability for single-resource assignments, REMS operations, and local incidents.
Having department-owned units prevents reliance on rental equipment and enhances overall communication reliability.
BK M series Mobile radio - Incident-programmable radios are necessary for strike teams and REMS vehicles to integrate seamlessly into statewide mutual aid communications, ensuring rapid coordination with allied agencies. 32,255$
250-7044-510-6120 FURNITURE Fire Equipment Exp
Station furniture for all 3 stations - Functional, durable, and use specific furniture is necessary for daily use. Current tables and chairs have reached the end of their service life (upwards of 20 years old). 15,000$ 250-7044-510-7405 OFFICE FURNITURE Fire Equipment Exp
Station 2 Office Furniture - Functionally obsolete office furniture negatively impacts productivity and ergonomics. Replacing outdated furniture at Fire Station 2 supports administrative efficiency and personnel comfort. Office furniture used for report writing, studying, evaluations, employee counseling, discipline, etc. 4,600$ 440-7751-510.73-05 OTHER CAPITAL OUTLAY EIFD CIP Exp EIFD SGVCOG Agreement for Pedestrian Bridge 155,910$ 625-1600-405.69-69
OTHER EXPENSE /
EXCESS POOL ADMIN. Risk Management Exp Liability Claim Expenses 40,000$ 625-1600-405.69-70
OTHER EXPENSE / CLAIM
SETTLEMENT Risk Management Exp Liability Claim Expenses 75,000$ Expenditures Total 2,579,666$
Council Packet - April 7, 2025
Account Description Fund Rev/Exp Adjustment Reason Budget Adjustment FISCAL YEAR 2024-25 BUDGET AMENDMENTS
101-0000-313.10-00 SALES & USE TAX General Fund Rev HDL reports poor sales tax results (200,000) $ 101-0000-322-1515 BUILDING PERMITS General Fund Rev Decrease in BLDG Permits (170,000)$ 101-0000-331.21-00 FEMA General Fund Rev Public Assistance Project reimbursement 71,410$ 101-0000-311.xx-xx PROPERTY TAX General Fund Rev Increase In property Tax 70,000$ 101-0000-341.15-23
BUSD/ULV POOL
MAINTENANCE General Fund Rev
Need to purchase a new set of lane lines. 2/3 of cost will be paid by BHS/ULV 1,667$
101-0000-342.15-10
INS. BILLING -
PARAMEDICS General Fund Rev Increase in anticipated insurance billing 67,000$ 101-0000-342.15-12
FIRE PLAN CHECK General Fund Rev Increased fire plan check activity 9,061$ 101-0000-342.15-19
BUSINESS FIRE INSPCTN
FEE General Fund Rev Increased business inspection activity 11,000$ 101-0000-345.10-14
PLANNING DEPOSIT
PROJECTS General Fund Rev Increased planning deposit activity for consultants 191,105$ 107-0000-313.12-00
SALES & USE TAX Measure LV Rev HDL reports poor sales tax results (75,000)$ 110-0000-341.15-12 FIRE DEPARTMENT Fire Assignment Rev Fire assignment activity 1,906,414$ 208-0000-399.9101 TRANSFER Traffic Safety Rev Reduction in personnel results in a reduced transfer (200,000)$ 250-0000-342.15-16
FIRE / FIRE
ADMINISTRATIVE FEE Fire Equipment Rev Admin fee from fire assignments 400,000$ Revenue Total 2,082,657$
Council Packet - April 7, 2025