2025-06-02 City Council Meeting Agenda
AGENDA - 06-02-25.PDF
2025-06-02 City Council Meeting Agenda Packet
CC PACKET - 060225.PDF
1. Documents:
1.I.
Documents:
COUNCIL REGULAR MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Council Member
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Mayor Pro Tem
Monday, June 2, 2025
Study Session at 4:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 896 4513 7072
when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Discussion Calendar sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
STUDY SESSION AGENDA - 4:30 PM
CALL TO ORDER
AGENDA City Council 6/2/2025 Page 2
ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal "Kash" Kashifalghita, and Mayor Tim Hepburn.
STUDY SESSION TOPIC - BUDGET
Budget - Study Session #2. An overview of the proposed operating budget and capital improvement plan for fiscal year 2025-26.
The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.
REGULAR CITY COUNCIL MEETING - 6:30 PM
PLEDGE OF ALLEGIANCE - ARMY VETERAN PHIL RAMIREZ
ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal "Kash" Kashifalghita, and Mayor Tim Hepburn.
PRESENTATIONS
Pride Month Proclamation - Pride Month is a time to celebrate the identity, rights, and inclusion of LGBTQ+ people, and to advocate for inclusivity.
Introduction of new VFW Post Commander - Maria McKinney, Commander of VFW Post 12034, will introduce herself to the Council. She is the first female commander in the post’s history, an Air Force veteran, and a proud ULV alumna who remains deeply engaged in the La Verne community.
Recognition to Veteran’s Memorial Committee - Committee members of the 2025 Memorial Day Statue Dedication Ceremony will be recognized.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
1. City Council Minutes of the Closed Session and Regular meeting of May 19, 2025.
Recommendation: That the City Council approve the minutes.
2. Register of Audited Demands in the amount of $350,672.49, dated 05/14/25, and in the amount of $2,878,835.46 dated 05/21/25.
AGENDA City Council 6/2/2025 Page 3
Recommendation: That the City Council approve the demands.
3. 2025 Legislative Session Advocacy Update. Throughout the 2025 Legislative Session, the California Legislature has proposed over 2,000 bills. Utilizing the City's Legislative Platform, City staff have taken a proactive stance, monitoring dozens of bills and submitting position letters for proposed legislation that will have the most impact on City functionality.
Recommendation: That the City Council receive and file the attached 2025 Legislative Session Advocacy Update.
4. Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (L.A.
IMPACT) Financial Support and Asset Forfeiture Agreements. Amended agreements with L.A. IMPACT for financial support services and federal asset forfeiture administration. The updates increase funding to reflect added staffing demands and formalize a mechanism allowing the City to receive $1.05 in forfeiture funds for every $1.00 in General Fund support. The amendment includes a $750,000 transfer, resulting in a $787,500 appropriation for eligible law enforcement uses.
Recommendation: That the City Council adopt a Resolution titled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AUTHORIZING FINANCIAL
SUPPORT SERVICES AGREEMENT AND FEDERAL ASSET FORFEITURE SUPPORT
AGREEMENT WITH THE LOS ANGELES INTERAGENCY METROPOLITAN APPREHENSION CRIME TASK FORCE (L.A. IMPACT).”
5. Adoption of Ordinance Changing the Date of the City's Municipal General Election.
Adoption of the Ordinance changing the date of the City's Municipal General Election from alternating dates in March and June in even years to be consolidated with the November Statewide General Election.
Recommendation: That the City Council adopt the Ordinance titled, "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, CHANGING THE DATE OF THE
CITY'S GENERAL MUNICIPAL ELECTION FROM THE DATE OF THE STATEWIDE PRIMARY
IN ELECTION YEARS TO THE DATE OF THE STATEWIDE GENERAL ELECTION (FIRST TUESDAY AFTER FIRST MONDAY IN NOVEMBER) IN ELECTION YEARS."
PUBLIC HEARINGS
6. Old Town La Verne Business Improvement District - Affirming Annual Report and Levying Assessments. The City Council adopted the Annual Report for the Old Town La Verne Business Improvement District and declared its intention to hold a public hearing declaring its intention to levy an annual assessment for fiscal year 2025-2026 at their May 19, 2025 meeting.
This public hearing will be held to accept any protests of the levying of the annual assessments.
Recommendation: That the City Council conduct the public hearing, accept any protests, override any such protests, and adopt the attached Resolution affirming the Annual Report and levy the annual assessments.
DISCUSSION CALENDAR
7. Request to Initiate a Pilot Project Adding Three Firefighter Positions to Improve Staffing Efficiency, Support Strategic Operational Readiness, and Address Overtime Requirements. The La Verne Fire Department (LVFD), after consultation with City AGENDA City Council 6/2/2025 Page 4
Administration, requests approval to hire three additional full-time Firefighters/EMTs as part of a pilot program to assist in overtime reduction and continued achievement of standards of coverage staffing recommendations.
Recommendation: That the City Council approve the terms of a Pilot Project and authorize the addition of three Firefighter/EMT positions to the La Verne Fire Department and corresponding reduction in overtime budgeting in the Fiscal Year 2025–26 Budget.
8. Request for Recognition of a New Employee Association – La Verne Fire Middle Management Association. A group of fire management employees submitted a petition under the provisions of the City's Employer-Employee Relations Resolution requesting the formation and recognition of a new employee association called the La Verne Fire Middle Management Association. This group seeks to represent management-level fire personnel in classifications including Deputy Fire Chief, Battalion Chief, and Fire Marshal, who are currently unrepresented. Formal recognition by the City Council is recommended prior to moving forward with the next steps.
Recommendation: That the City Council receive and file this report and direct staff to proceed with formal recognition of the proposed La Verne Fire Middle Management Association as a new employee association representing Deputy Fire Chiefs, Battalion Chiefs, and the Fire Marshal.
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda and within the subject matter jurisdiction of the City Council. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
CLOSED SESSION
Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:
Negotiators: City Manager, Assistant City Manager, and City Attorney.
Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Police Middle Management Association, La Verne Police Officers Association, and all Unrepresented Employees.
Conference with Legal Counsel - Existing Litigation pursuant to California Government Code Section 54956.9(d)(1)
Workers' Compensation Appeals Case: Dransfeldt, Christopher v City of La Verne (CJPIA). Case Number: WCAB No. ADJ19755035.
AGENDA City Council 6/2/2025 Page 5
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, JUNE 16, 2025 at 5:30 P.M.
Posting Statement: A true copy of this Agenda was posted on May 27, 2025, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at
www.cityoflaverne.org.
AGENDA City Council 6/2/2025 Page 6
RESIDENT INFORMATION
UPCOMING EVENTS AND MEETINGS
Tuesday, June 3 - Development Review Committee meeting, City Hall, 9:00 am
Monday, June 9 - Senior Movie Matinee, Community Center, 12:30 pm
Wednesday, June 11 - Public Financing Authority (EIFD), City Hall, 9:00 am
Wednesday, June 11 - Planning Commission meeting, City Hall, 6:30 pm
Monday, June 16 - City Council meeting, City Hall, 5:30 pm
Wednesday, June 18 - Senior Advisory Committee meeting, Community Center, 10:00 am
Tuesday, June 24 - Youth & Family Action Committee meeting, City Hall, 5:00 pm
Saturday, June 28 - Family Night Swim, La Verne Aquatic Center, 4:00 pm
Sunday, June 29 - Concert in the Park, Heritage Park, 6:30 pm (The Silverados-Eagles Tribute)
Tuesday, July 1 - Development Review Committee meeting, City Hall, 9:00 am
Wednesday, July 2 - Youth Sports Committee meeting, City Hall, 5:30 pm
Thursday, July 3 - Holiday Closure, City Hall and Community Center
Friday, July 4 - Fourth of July Celebrations-All Day
Monday, July 7 - Old Town LV Business Improvement District meeting, Cafe Wang, 8:30 am
Monday, July 7 - City Council meeting, City Hall, 5:30 pm
Wednesday, July 9 - Planning Commission meeting, City Hall, 6:30 pm
Monday, July 14 - Senior Movie Matinee, Community Center, 12:30 pm
Monday, July 21 - City Council meeting, City Hall, 5:30 pm
Tuesday, July 22 - Youth & Family Action Committee meeting, City Hall, 5:00 pm
Table of Contents
City Council Agenda Packet, Monday, June 2, 2025
Agenda 1
Agenda Items
Presentations (3)
Pride Month Recognition
Introduction of new VFW Post Commander
Recognition of Veteran's Memorial Committee
1. Council Minutes of the May 19, 2025 Closed Session and Regular meeting 7
2. Registers of Audited Demands 14
3. 2025 Legislative Session Advocacy Update 21
4. LA IMPACT Financial Support and Asset Forfeiture Agreements 26
5. Adoption of Ordinance Changing the Date of the City's Municipal General Election 53
6. Old Town LV Business Improvement District - Affirming Annual Report and Levying Assessments 58
7. Request to Initiate a Pilot Project adding Three Firefighter Positions 69
8. Request for Recognition of a New Employee Association - La Verne Fire Middle Management Association 73
COUNCIL REGULAR MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Council Member
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Mayor Pro Tem
Monday, June 2, 2025
Study Session at 4:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting cityoflaverne.org/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 896 4513 7072 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Discussion Calendar sections of
the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
STUDY SESSION AGENDA - 4:30 PM
CALL TO ORDER
AGENDA City Council 6/2/2025 Page 2
ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal "Kash" Kashifalghita, and Mayor Tim Hepburn.
STUDY SESSION TOPIC - BUDGET
Budget - Study Session #2. An overview of the proposed operating budget and capital improvement plan for fiscal year 2025-26.
The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.
REGULAR CITY COUNCIL MEETING - 6:30 PM
PLEDGE OF ALLEGIANCE - ARMY VETERAN PHIL RAMIREZ
ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal "Kash" Kashifalghita, and Mayor Tim Hepburn.
PRESENTATIONS
Pride Month Proclamation - Pride Month is a time to celebrate the identity, rights, and inclusion of LGBTQ+ people, and to advocate for inclusivity.
Introduction of new VFW Post Commander - Maria McKinney, Commander of VFW Post 12034, will introduce herself to the Council. She is the first female commander in the post’s history, an Air Force veteran, and a proud ULV alumna who remains deeply engaged in the La Verne community.
Recognition to Veteran’s Memorial Committee - Committee members of the 2025 Memorial Day Statue Dedication Ceremony will be recognized.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
1. City Council Minutes of the Closed Session and Regular meeting of May 19, 2025.
Recommendation: That the City Council approve the minutes.
2. Register of Audited Demands in the amount of $350,672.49, dated 05/14/25, and in the amount of $2,878,835.46 dated 05/21/25.
AGENDA City Council 6/2/2025 Page 3
Recommendation: That the City Council approve the demands.
3. 2025 Legislative Session Advocacy Update. Throughout the 2025 Legislative Session, the California Legislature has proposed over 2,000 bills. Utilizing the City's Legislative Platform, City staff have taken a proactive stance, monitoring dozens of bills and submitting position letters for proposed legislation that will have the most impact on City functionality.
Recommendation: That the City Council receive and file the attached 2025 Legislative Session Advocacy Update.
4. Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (L.A.
IMPACT) Financial Support and Asset Forfeiture Agreements. Amended agreements with L.A. IMPACT for financial support services and federal asset forfeiture administration. The updates increase funding to reflect added staffing demands and formalize a mechanism allowing the City to receive $1.05 in forfeiture funds for every $1.00 in General Fund support. The amendment includes a $750,000 transfer, resulting in a $787,500 appropriation for eligible law enforcement uses.
Recommendation: That the City Council adopt a Resolution titled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AUTHORIZING FINANCIAL
SUPPORT SERVICES AGREEMENT AND FEDERAL ASSET FORFEITURE SUPPORT
AGREEMENT WITH THE LOS ANGELES INTERAGENCY METROPOLITAN APPREHENSION CRIME TASK FORCE (L.A. IMPACT).”
5. Adoption of Ordinance Changing the Date of the City's Municipal General Election.
Adoption of the Ordinance changing the date of the City's Municipal General Election from alternating dates in March and June in even years to be consolidated with the November Statewide General Election.
Recommendation: That the City Council adopt the Ordinance titled, "AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, CHANGING THE DATE OF THE
CITY'S GENERAL MUNICIPAL ELECTION FROM THE DATE OF THE STATEWIDE PRIMARY
IN ELECTION YEARS TO THE DATE OF THE STATEWIDE GENERAL ELECTION (FIRST TUESDAY AFTER FIRST MONDAY IN NOVEMBER) IN ELECTION YEARS."
PUBLIC HEARINGS
6. Old Town La Verne Business Improvement District - Affirming Annual Report and Levying Assessments. The City Council adopted the Annual Report for the Old Town La Verne Business Improvement District and declared its intention to hold a public hearing declaring its intention to levy an annual assessment for fiscal year 2025-2026 at their May 19, 2025 meeting.
This public hearing will be held to accept any protests of the levying of the annual assessments.
Recommendation: That the City Council conduct the public hearing, accept any protests, override any such protests, and adopt the attached Resolution affirming the Annual Report and levy the annual assessments.
DISCUSSION CALENDAR
7. Request to Initiate a Pilot Project Adding Three Firefighter Positions to Improve Staffing Efficiency, Support Strategic Operational Readiness, and Address Overtime Requirements. The La Verne Fire Department (LVFD), after consultation with City
AGENDA City Council 6/2/2025 Page 4
Administration, requests approval to hire three additional full-time Firefighters/EMTs as part of a pilot program to assist in overtime reduction and continued achievement of standards of coverage staffing recommendations.
Recommendation: That the City Council approve the terms of a Pilot Project and authorize the addition of three Firefighter/EMT positions to the La Verne Fire Department and corresponding reduction in overtime budgeting in the Fiscal Year 2025–26 Budget.
8. Request for Recognition of a New Employee Association – La Verne Fire Middle Management Association. A group of fire management employees submitted a petition under the provisions of the City's Employer-Employee Relations Resolution requesting the formation and recognition of a new employee association called the La Verne Fire Middle Management Association. This group seeks to represent management-level fire personnel in classifications including Deputy Fire Chief, Battalion Chief, and Fire Marshal, who are currently unrepresented. Formal recognition by the City Council is recommended prior to moving forward with the next steps.
Recommendation: That the City Council receive and file this report and direct staff to proceed with formal recognition of the proposed La Verne Fire Middle Management Association as a new employee association representing Deputy Fire Chiefs, Battalion Chiefs, and the Fire Marshal.
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda and within the subject matter jurisdiction of the City Council. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
CLOSED SESSION
Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:
Negotiators: City Manager, Assistant City Manager, and City Attorney.
Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Police Middle Management Association, La Verne Police Officers Association, and all Unrepresented Employees.
Conference with Legal Counsel - Existing Litigation pursuant to California Government Code Section 54956.9(d)(1)
Workers' Compensation Appeals Case: Dransfeldt, Christopher v City of La Verne (CJPIA). Case Number: WCAB No. ADJ19755035.
AGENDA City Council 6/2/2025 Page 5
ADJOURNMENT
THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, JUNE 16, 2025 at 5:30 P.M.
Posting Statement: A true copy of this Agenda was posted on May 27, 2025, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.cityoflaverne.org.
AGENDA City Council 6/2/2025 Page 6
RESIDENT INFORMATION
UPCOMING EVENTS AND MEETINGS
Tuesday, June 3 - Development Review Committee meeting, City Hall, 9:00 am
Monday, June 9 - Senior Movie Matinee, Community Center, 12:30 pm
Wednesday, June 11 - Public Financing Authority (EIFD), City Hall, 9:00 am
Wednesday, June 11 - Planning Commission meeting, City Hall, 6:30 pm
Monday, June 16 - City Council meeting, City Hall, 5:30 pm
Wednesday, June 18 - Senior Advisory Committee meeting, Community Center, 10:00 am
Tuesday, June 24 - Youth & Family Action Committee meeting, City Hall, 5:00 pm
Saturday, June 28 - Family Night Swim, La Verne Aquatic Center, 4:00 pm
Sunday, June 29 - Concert in the Park, Heritage Park, 6:30 pm (The Silverados-Eagles Tribute)
Tuesday, July 1 - Development Review Committee meeting, City Hall, 9:00 am
Wednesday, July 2 - Youth Sports Committee meeting, City Hall, 5:30 pm
Thursday, July 3 - Holiday Closure, City Hall and Community Center
Friday, July 4 - Fourth of July Celebrations-All Day
Monday, July 7 - Old Town LV Business Improvement District meeting, Cafe Wang, 8:30 am
Monday, July 7 - City Council meeting, City Hall, 5:30 pm
Wednesday, July 9 - Planning Commission meeting, City Hall, 6:30 pm
Monday, July 14 - Senior Movie Matinee, Community Center, 12:30 pm
Monday, July 21 - City Council meeting, City Hall, 5:30 pm
Tuesday, July 22 - Youth & Family Action Committee meeting, City Hall, 5:00 pm
MINUTES OF THE CLOSED SESSION & THE REGULAR
MEETING OF THE LA VERNE CITY COUNCIL
MONDAY, MAY 19, 2025
ACTION MINUTES
”SEE ITALICS”
CLOSED SESSION AGENDA - 5:30 PM – called to order at 5:30 PM.
CALL TO ORDER
ROLL CALL Council Member Rick Crosby, Council Member Steven F. Johnson, Council Member Wendy Lau, Mayor Pro Tem Meshal "Kash" Kashifalghita, and Mayor Tim Hepburn.
Council Members Present: Crosby, Johnson, Lau, Kashifalghita, and Hepburn.
Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Assistant City Manager JR Ranells.
City Attorney Hall Barlow read the closed session items for the record. It is not anticipated to have any reportable action result from the closed session.
Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:
Negotiators: City Manager, Assistant City Manager, and City Attorney.
Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Police Middle Management Association, La Verne Police Officers Association, and all Unrepresented Employees.
Conference with Legal Counsel, Existing Litigation pursuant to Government Code Section 54956.9(d)(1):
Gonzalez v. City of La Verne, Los Angeles Superior Court Case No. 24STCV34625.
The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.
REGULAR CITY COUNCIL MEETING - 6:30 PM – meeting was called to order at 6:33 PM
PLEDGE OF ALLEGIANCE - ARMY VETERAN JOSEPH MAGALLANES
Mayor Pro Tem Kashifalghita, on behalf of the City Council, presented Joseph with a Pride of La Verne certificate and thanked him for his service to our country.
Council Agenda Packet - June 2, 2025
Minutes City Council 5/19/2025 Page 2
ROLL CALL Council Member Rick Crosby, Council Member Steven F. Johnson, Council Member Wendy Lau, Mayor Pro Tem Meshal "Kash" Kashifalghita, and Mayor Tim Hepburn.
Council Members Present: Crosby, Johnson, Lau, Kashifalghita, and Hepburn.
Absent: None
Advisory Staff Present: City Manager Ken Domer, City Attorney Kimberly Hall Barlow, and Assistant City Manager JR Ranells.
PRESENTATIONS
University of La Verne Baseball Team - For the first time since 2015, the University of La Verne (ULV) baseball team has been crowned the 2025 SCIAC Tournament Champions, securing an automatic bid to the NCAA Division III Tournament. In a thrilling championship finale, the Leopards rallied past Pomona-Pitzer for a dramatic 9-7 victory. ULV has enjoyed an outstanding season, boasting a 34-9 record and an impressive 79% winning percentage, which they look to carry into their postseason run. The team is led by head coach Scott Winterburn, with support from assistant coaches Keith Prager, Ralph Grajeda, Justin Duarte, Gabe Miranda, Matt Durant, and Luke Garcia.
ULV, Baseball Coach Scott Winterburn was presented with a certificate honoring the baseball teams outstanding season, hard work, dedication and perseverance, and also presented a certificate of recognition from State Assembly Member John Harabedian.
University of La Verne Volleyball Team - The incredible 2024 University of La Verne volleyball season ended in the NCAA Division III Volleyball Championship Quarterfinals, when the Leopards fell in four sets to No.1 seed and two-time defending National Champions Juniata College. The Leopards advanced a round further than last year and finished with their best season since 2009 when they ended as the national runner-up. La Verne completed the season 26-6 with an NCAA Regional Championship, the program's first SCIAC Tournament Championship, two All-Americans, three All-Region selections, and four All-SCIAC awards.
ULV, Director of Athletics Jenna Panatier was presented with a certificate honoring the volleyball teams outstanding achievement and also presented a certificate of recognition from State Assembly Member John Harabedian.
Public Works Week Proclamation - The third week of May is distinguished as Public Works Week, honoring the value and necessity of the Public Works Department. During this time we recognize how public works professionals contribute to and enhance the quality of life in La Verne.
The Public Works Department was presented with a proclamation honoring the vital role and numerous services that they provide to support the City.
Asian American & Pacific Islander Month Proclamation - Every May, we honor the role that Asian Americans and Pacific Islanders play in developing this nation and the benefits that they add to the La Verne community.
The owner of Nambah Coffee, Maha, was presented with the proclamation.
Council Agenda Packet - June 2, 2025
Minutes City Council 5/19/2025 Page 3
Police Department Introductions - The Police Department presented recognition awards to two personnel: Officer Zachary Fidler, and Community Services Officer Daisy Pulido.
Chief Gonzalez introduced Officer Fidler and CSO Pulido as the first recipients of a new police department program: Employee of the Quarter Recognition. This is a peer driven program that acknowledges those who are seen doing more, showing leadership, working together, and staying connected to the community. Both received an engraved acrylic award.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
Public Comments received from: Andrea Blockinger, City Employee regarding Tri-City Mental Health programs, Kathy Kalousek, VP of the LV Historical Society, and Adrian Romero LV Library Manager.
Council Comments received from: Mayor Hepburn regarding the Los Padrinos facility depopulation and the relocation to other camps. Staff is working with the County Supervisors regarding this matter.
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
It was moved by Crosby, seconded by Lau, and approved 5-0.
1. City Council Minutes of the Study, Regular and Closed Session of May 5, 2025.
Recommendation: That the City Council approve the minutes. Approved
2. Register of Audited Demands in the amount of $203,876.17, dated 04/30/25, and in the amount of $2,255,307.63, dated 05/07/25.
Recommendation: That the City Council approve the demands. Approved
3. Adoption of Fire Hazard Severity Zones (FHSZ) Pursuant to Government Code Section 51178 and the California Fire Code. Second Reading of an Ordinance updating the CAL FIRE Fire Hazard Severity Zone (FHSZ) maps for Local Responsibility Areas (LRAs) to reflect current fire risk conditions. The ordinance supports implementation of building standards, defensible space, real estate disclosures, and emergency planning in designated zones.
Recommendation: That the City Council adopt an Ordinance entitled, "AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, DESIGNATING FIRE HAZARD SEVERITY ZONES," accepting and implementing the updated California Department of Forestry and Fire Protection (CAL FIRE) Local Responsibility Area (LRA) maps for La Verne.
Approved
4. Citywide Landscaping and Lighting Maintenance District No. 6 and Special Zones, Engineer's Report. Pursuant to the requirements of the Landscape and Lighting Act of 1972,
Council Agenda Packet - June 2, 2025
Minutes City Council 5/19/2025 Page 4
part of Division 15 of the Streets and Highway Code of the State of California, an Engineer’s Report for Landscape and Lighting Maintenance District No. 6, including special zones (those areas receiving specific benefits in addition to the special citywide benefit) has been prepared for City Council approval. Said approval sets the levy of assessments for Fiscal Year (FY) 2025-26 and schedules the public hearing for June 16, 2025.
Recommendation: That City Council adopt the attached Resolution, approving on a preliminary basis the Engineer’s Report, and setting the public hearing for June 16, 2025.
Approved
5. Landscape and Lighting Maintenance District No. 7, Engineer's Report. Pursuant to the provisions of Division 15, Part 2, of the Streets and Highway Code, an Engineer’s Report for Landscaping and Lighting Maintenance District No. 7 (La Verne Heights III) has been prepared for City Council preliminary approval. Said approval sets the levy of assessments for Fiscal Year (FY) 2025-26 and schedules the public hearing for June 16, 2025.
Recommendation: That City Council adopt the attached Resolution, approving on a preliminary basis the Engineer’s Report, and setting the public hearing for June 16, 2025.
Approved
6. Landscaping and Lighting Maintenance District No. 8, Engineer's Report. Pursuant to the provisions of Division 15, Part 2, of the Streets and Highways Code, an Engineer’s Report for Landscape and Lighting Maintenance District No. 8 (Marshall Canyon Estates Specific Plan development) has been prepared for City Council preliminary approval. Said approval sets the levy of assessments for Fiscal Year (FY) 2025-26 and schedules the public hearing for June 16, 2025.
Recommendation: That City Council adopt the attached Resolution, approving on a preliminary basis the Engineer’s Report, and setting the public hearing for June 16, 2025.
Approved
7. Maintenance District No. 84-1M, Esperanza Road Slopes, Engineer's Report. Attached for City Council review is the Engineer’s Report for Maintenance District No. 84-1M. The report contains a reference to the existing plans and specifications for the area to be maintained, the estimated cost to maintain for the Fiscal Year (FY) July 1, 2025 to June 30, 2026, and the assessment diagram.
Recommendation: That City Council adopt the attached Resolution, approving on a preliminary basis the Engineer’s Report, and setting the public hearing for June 16, 2025.
Approved
8. Update to the Rules for the Conduct of City Council Meetings. The Rules for the Conduct of City Council Meetings is contained within Administrative Regulation 121, originally adopted in 2019, to ensure respectful and professional conduct among all meeting participants. The Administration Regulation is being updated to reflect current practices for virtual public participation via Zoom or other virtual platform.
Recommendation: That the City Council approve the update to Administrative Regulation 121:
The Rules for the Conduct of City Council meetings. Approved
9. Approval of the Old Town La Verne Business Improvement District Annual Report and Intention to Levy an Annual Assessment. The 2024-2025 annual report for the Old Town La
Council Agenda Packet - June 2, 2025
Minutes City Council 5/19/2025 Page 5
Verne Business Improvement District has been prepared for review by the City Council. Per state law, the City Council is required to declare its intention to hold a public hearing to levy annual assessments for the businesses located within the district area.
Recommendation: That the City Council:
1. Approve the 2024-2025 Annual Report for the Old Town La Verne Business Improvement District (BID); and,
2. Adopt the attached Resolution declaring the City’s intention to levy an annual assessment for Fiscal Year 2025-26 for the BID at their meeting on June 2, 2025.
Both recommendations above were approved.
PUBLIC HEARINGS - NONE
DISCUSSION CALENDAR
10. First Reading of an Ordinance Changing the Date of the City's Municipal General Election. First Reading of an Ordinance changing the date of the City's Municipal General Election from alternating dates in March and June in even years to be consolidated with the November Statewide General Election.
Recommendation: Introduce by title only and waive further reading of an Ordinance titled, "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, CHANGING THE DATE OF THE CITY’S GENERAL MUNICIPAL ELECTION FROM THE DATE
OF THE STATEWIDE PRIMARY IN ELECTION YEARS TO THE DATE OF THE STATEWIDE
GENERAL ELECTION (FIRST TUESDAY AFTER FIRST MONDAY IN NOVEMBER) IN ELECTION YEARS."
City Manager Domer reported on this item.
Public Comments: None
Council Comments: Council Member Crosby has concerns regarding possible resident confusion due to the boundary districts for City elections being different than the school board election districts. There are towns that have them both together, we do not.
Council Member Johnson asked if the districts would stay the same. They will.
It was moved by Johnson, seconded by Kashifalghita, and approved 5-0.
11. Authorization to Hire a Retired Annuitant as Range Master for Oversight of Firing Range Use by Outside Agency. The Los Angeles County Probation Department has requested to utilize the City’s firing range for an agreed upon fee. The City does not have staff capacity to ensure safe operations during the requested use but has identified retired Sergeant Martin Weinreb who possesses the training and experience to provide this service. The recommended action is requested to comply with the California Public Employee’s Retirement System regulations related to such retired annuitant appointments.
Council Agenda Packet - June 2, 2025
Minutes City Council 5/19/2025 Page 6
Recommendation: That the City Council adopt a resolution authorizing the City Manager to appoint a retired annuitant pursuant to Government Code section 21224 under the California Public Employees’ Retirement System (CalPERS) to temporarily serve as a Range Master for oversight of the City’s firing range during use by an external law enforcement agency.
This item was removed from the discussion calendar pending further communication from CalPERS. Item will be brought back at a future meeting.
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda and within the subject matter jurisdiction of the City Council. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
Public Comments: None
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
Council Comments: Council Member Lau reminded everyone the last day of the LA County Fair is May 26, and thanked the staff and residents that attended the Strategic Plan meeting on Saturday, May 17. There is a Tri-City Mental Health meeting on Wednesday, May 21 at 5:00 PM, and the Memorial Day Ceremony is at the VFW Hall on Monday, May 26. ULV Baccalaureate and Commencement events will take place May 30 and May 31.
Council Member Crosby dittoed Council Member Lau’s comments.
Council Member Johnson thanked the staff that were at the Strategic Planning meeting, it went really well.
Mayor Pro Tem Kashifalghita attended the SG Valley Mosquito Vector Control Board meeting, encouraged everyone to remove any standing water, and mosquito fish are available if you’re interested.
Mayor Hepburn thanked staff for the study session, it’s important for Council to understand the City functions and the financial backbone of the City functions, appreciated the transparency for our residents, every department is functioning together, as we figure out ways to reduce liabilities and deficits. The LA County Supervisors’ meeting is on May 27.
ADJOURNMENT – the meeting was adjourned at 7:46 PM.
Council Agenda Packet - June 2, 2025
Minutes City Council 5/19/2025 Page 7
The Council adjourned the meeting in honor of Mayor Pro Tem Kashifalghita’s father who passed away on May 3, may he rest in peace, condolences on your loss.
Council also expressed condolences to Rosemary Hunter and Family on the recent passing of their family member Gary Hunter, a long-time La Verne resident and friend to many.
Respectfully submitted,
Debra Fritz, CMC
Deputy City Clerk
Council Agenda Packet - June 2, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
5/14/2025
FY 24-25
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITYS PURCHASING/FLNDING POLICY AND HAVE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SUMMARY OF DEIVIANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS,
AMOUNT ISSUED TO DESCRIPTION
l.
2. 3.
4. 5.
6. 7.
8. 9.
10. 92.663.01
30.994.38
29.640.58
I 5,403.30
l 5.000.00
l 2.500.00
1,266.75
10,088.34
9,398.06
9.000.00
96.599.03
STRATEGIC CONTRACTING SERVICES
POINT EMBLEMS
U.S. BANK CORPORATE PAYMENT SYSTEMS
STRYKER SALES CORPORATION
TOWNSEND PUBLIC AI'FAIRS, INC
SWEBS
CALIFORNIA JPIA. EXCESS LIABILITY
BABCOCK LABORATORIES INC
ASSET WORKS, LLC
JONES MAYER
OTHER DEMANDS
pAyRoLL 03/3012025-04t26t2025 (LA CLEAR)
CA DOJ CHALLENGE COTNS (L.A. CLEAR)
CITY CREDIT CARD TRANSACTIONS FEBRUARY 2025
ANNUAL EQUIPMENT SERVICE PER AGREEMENT
APRIL AND MAY 2025 CONSULTING SERVICES
DATABASE PROJECT PHASE I & 2 (L.A. CLEAR)
TRUST ACCOUNT REPLENISHMENT
WATER TESTING SERVICE 2/04/2025.03 125 /2025
INSTALLMENT OF LEVEL 2 CHARGERS PARTIAL BILLING
MAY 2025 RETAINER
$ 332.553.51
DEMANDS OF S I 8, I I 8.98 WERE PAID ON BEHALF OF LA IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.
IN ACCORDANCE WITH GOVERNMENT 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.
CHRISTY LOPEZ
FINANCE DIRECTOR
Page I of3
Council Agenda Packet - June 2, 2025
CITY OF LA VERNE FY 24-25
REGISTER OF AUDITED DEMANDS . EXHIBIT A
CHECKNO. AMOUNT ISSUED TO
slr412025
1,080.45
s.00
2s0.00
1,247.44
6,t6t.t6
159.86
10.00 29.47
8,750.60
410.00
1,998.00
285.00
2,100.00
667.00
107.00
I10.57
65.27 t,555.26
196.40
900.00
163.48
5.00 14.00
5,6s4.96
36.10 90.00
271 .74
65.00 845.20
290.39
127.24
32.29 6,996.77
4,911.39
95.00 842.47
959.50
15.35 850.50
76.57 2,657.67
41.97 15,403.30
5,837.50
1,525.00
s70.00
15,000.00
60.00 88.86
375.00
613.21
1,750.00
2,250.38
404.96
30,994.38
75.00 A & A WIPING CLOTH, INC.
ALLEN TING
ALTAF L. ALI, M.D.,INC.
AT&T MOBILITY
BAB STEERING HYDRAULICS, INC.
BLOOMING VIEW
BURRO CANYON SHOOTING PARK
C&ELUMBERCOMPANY
CAFE WANG
CALIFORNIA PEST MANAGEMENT,INC.
CHARTER COMMT]NICATIONS
COURTNEY WETMORE
WU, DANNY
DEPARTMENT OF JUSTICE
DIRECTV
FACTORY MOTOR PARTS
FLUID TECH
FRONTIER COMMUNICATIONS
GLENDORA TROPHY & ENGRAVING CO.
HARDY & HARPER INC
INMARK
JUDY BERGQUIST-DEVOE
KYOCERA DOCUMENT SOLUTIONS WEST
LEPASEO LLC
LESLIE'S POOLMART, INC.
MANDALENA MAKONDA
MIRACLE RECREATION EQUIPMENT CO.
MMASC
MOTION PICTURE LICENSING CORP.
MR. LTNIFORM
O.F. WOLFINBARGER
PRISTINE UNIFORMS
PRO FORCE LAW ENFORCEMENT
RINGCENTRAL INC.
ROXANNE MALDONADO
SAM'S CLUB/SYNCHRONY BANK
SIERRA PACIFIC ELEC. CONTRACTING
SO CAL GAS CO
SOUTHERN CALIF. REG, RAIL AUTH.
SOUTHERN CALIFORNIA EDISON
SPECTRUM SERVICES INC
STAPLES
STRYKER SALES CORPORATION
SUPERIOR COURT OF CA,COI-INTY OF L.A.
THE COUNSELING TEAM INTERNATIONAL
TING CHEN
TOWNSEND PUBLIC AFFAIRS, INC
MARK VELASQUEZ
VERIZON WIRELESS
WAGEWORKS,INC.
WALTERS WHOLESALE ELECTRIC CO.
WET VIEWS
CELL BUSINESS EQUIPMENT
GOVCONNECTION, INC.
POINT EMBLEMS
SOCAL SHRED LLC
173302
l 73303
173304
t73307
I 73308
173310
173311
173312
173313
t73314
173315
173316
173318
1733t9
173320
173321
173322
173323
173324
173325
173326
t73328
173329
173330
173331
173332
t73333
\73334
17333s
173336
t'73337
I 73338
173339
173342
173343
173345
173346
173347
t73349
l 733s0
17335r
173352
173353
173354
173355
173356
t'73357
173359
173360
173361
173362
173363
173364
17336s
173366
173367
Council Agenda Packet - June 2, 2025
CITY OF LA VERNE FY 24.25
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT ISSUED TO
5n4t202s
I 73368
173369
173370
r73377
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
BANK DRAFT
37.86 12,500.00
42s.00
1,500.00
I 15.00
9l .50
9,398.06
10,088.34
3,190.00
11,266.75
724.05
210.00
852.00
3,433.00
5, I 98.52
69.40 I,000.00
I 1.20
308.08
1,795.00
l,528.48
1,090.41
9,000.00
73.96 220.75
1,234.53
3,349.00
250.00
t7.25
28.00 1,500.00
10s.00
2,660.00
900.00
92,663.07
29,640.58
332,553.51
r 8,l 18.98
Total Demand 350,672.49
LAIMPACT Law Enforcement Task Force Demands
SOUTHERN CALIFORNIA TROPHY COMPANY
SWEBS
TOWERSTREAM CORPORATION
LA VERNE LITTLE LEAGUE
ALL PURPOSE DOCUMENT DESTRUCTION
AM.TEC TOTAL SECURITY INC
ASSET WORKS, LLC
BABCOCK LABORATORIES INC
BLACK & VEATCH CORPORATION
CALIFORNIA JPIA - EXCESS LIABILITY
COMMERCIAL DOOR COMPANY INC
CORTEZ, ALYSSA
EMPLOY AMERICA-SOCIAL VOCATIONAL SRVC
ENVIRONMENT CONTROL PUENTE HILLS
EWING IRRIGATION PRODUCTS
FLORES, ALEXANDRA
FRIENDS OF THE FOURTH OF JULY
GAETA, EDUARDO
GRAINGER
GRANICUS LLC
HASA,INC
INTELESYSONE INC
JONES MAYER
KRONOS INCORPORATED
LA VERNE POWER EQUIPMENT INC
LIFE-ASSIST INC
MSDSONLINE VELOCITY EHS
NLINEZ, RAMIRO
PULIDO, DAISY
RADC INC
SHUSTER ADVISORY GROUP INC
THREE VALLEY MUNICIPAL WATER DIST
TRLIBIN VLADIMIR
SPATIAL ANALYSIS ETC LLC
STRATEGIC CONTRACTING SERVICES
U.S. BANK CORPORATE PAYMENT SYSTEMS
Total LAIMPACT Demands
17337 t
t73372
t73373
173374
173375
173376
Total
390.00
125.00
937.50
7,500.00
7,728.98
1,437.50
NUWAY JANITORIAL SERVICES
TECHNOLOGY MANAGEMENT CONCEPTS
TECHNOLOGY MANAGEMENT CONCEPTS
TECHNOLOGY MANAGEMENT CONCEPTS
TECHNOLOGY MANAGEMENT CONCEPTS
TECHNOLOGY MANAGEMENT CONCEPTS
18,1 18.98
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.
Council Agenda Packet - June 2, 2025
l.
2. 3.
4. 5,
6. 7.
8,
9. 10.
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
5t2y2025
FY 2024-2025
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FLTNDING POLICY AND TIAVE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY
AND PROPER APPROVAL,
SLMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS,
AMOUNT ISSUED TO
U.S. BANK
STRATEGIC CONTRACTING SERVICES
GREENSCAPE MAINTENANCE SERVICES INC
EMF FIRE SOLUTIONS
RKA CONSULTING GROUP
WEST COAST ARBORISTS INC
ATKINSON,ANDELSON,LOYA,RUUD & ROMO
INLAND VALLEY HUMANE SOCIETY
GMT
JD LUMBER LLC
OTHERDEMANDS
$ 2,878,835.46
DEMANDS OF $20,875.48 WERE PAID ON BETIALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.
DEMANDS OF $ WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.
IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.
CHRISTY LOPEZ
FINANCE DIRECTOR
2,410,989.65
t48,944.42
53,708.55
36,714.00
27,734.s\
20,87't.3t
t6.t42.34
t6,t02.2s
I 0,300.00
9,250.00
68,072.43
NFq'RIPTIr|N
LA VERNE 2OIE TAXABLE PENffiBT SERVICE PAYMENT
PAYROLL 04/2712025 - 051t012025 & CREDIT CARD E)GENSES 414-512125 (L.A. CLEAR) MAY 2025 MAINTENANCE VARIOUS LOCATIONS IN LA VERNE
REPAIR FIRELITE FIRE ALARM SYSTEM FIRE STATTION # 3
MARCH 2025 BILLING FOR VARIOUS PROJECTS
TREE MATNTENANCE 0411612025 TO O4I3OI2O25
LEGAL SERVICES THRU 04130/2025
APRIL 2025 ANIMAL CARE AND CONTROL SERVICES
NETWORK DROPSTTERMINATIONS/PATCH PANELS . POLICE DEPT OFFICE RENOVATIONS
TABLE TOPS FOR STATION DINING TABLES
Page I of4
Council Agenda Packet - June 2, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOLINT
FY 2024-2025
512v2025
ISSUED TO
173378
t73379
1 73380
1 7338 1
173382
1 733 83
173384
I 73385
1 73386
173387
r 73388
I 73389
173390
173391
173392
173393
173394
173395
173396
173397
I 73398
173399
I 73400
173401
173402
173403
173404
173405
173406
t73407
I 73408
173409
t73410
173411
173412
173413
173414
173415
t73416
173417
173418
173419
173420
173421
173422
173423
173424
173425
173426
173427
173428
t73429
t73430
t7343r
t73432
173433
173434
t73435
r,001.62
18.30 200.00
100.00
50.00 16,142.34
1,476.77
50.00 125.00
95.00 512.11
2,91 5.00
1,122.00
297.45
200.00
6,221.07
7,000.00
s00.00
36,714.00
95.00 1 87.1 5
1,208.0s
r8,13
3 12.00
290.00
120.95
608.77
10,300.00
110.00
245.31
95.00 t6,102.25
60.27 90.00
324.88
98.49 112.29
250.00
3 15.84
250.00
1,843.40
695.00
95.00 s5.00
150.00
42s.00
95.00 500.00
350.00
300.00
55.00 93.99
100.00
250.00
s63.39
382.33
r 60.00
758.00
ACP PUBLICATIONS & MARKETING
AG CONSTRUCTION
AMERICAN TANK TESTING
AMY MCELWAIN
AOKI
ATKINSON,ANDELSON,LOYA,RUUD & ROMO
B&E ALIGNMENT, BRAKE, TIRE & WHEEL
BURRO CANYON SHOOTING PARK
CALIFORNIA PEST MANAGEMENT,INC.
CHELSEA JOHNSON
CHERI R. MILLER
CHTNHUNG KUO & JOOLEE PARK
RETIRED SENIOR VOLUNTEER PATROL
CLEANTECH ENVIRONMENTAL INC
D.F. POLYGRAPH
DATAPROSE,INC.
DAVID FLUTTS INVESTIGATIONS
ELIZABETH MORRIS
EMF FIRE SOLUTIONS
EzuKA ARMENTA
FACTORY MOTOR PARTS
FIRST.CITIZENS BANK & TRUST CO
FLUID TECH
FRESHMOBILECA LLC
FRONTIER COMMLINICATIONS
GERALD TERRY
GOLDEN STATE WATER COMPANY
GMT
HECTOR VALDIVIA
HI STANDARD AUTOMOTIVE, LLC
HUANXIAN YE
INLAND VALLEY HUMANE SOCIETY
INMARK
JOU CHTIN CHEN
KYOCERA DOCUMENT SOLUTIONS WEST LLC
LA VERNE CAR WASH
LA VERNE PETTY CASH
LA VERNE PETTY CASH
LA VERNE POLICE DEPARTMENT
LETICIA PADILLA
LINE GEAR
LOPEZ CONCRETE PUMPING, INC.
MABEL GIANNINI
MARIA CARREON
MATTHEW MYERS
MCLAY SERVICES,INC.
MMASC
MOLLY GUY
MOLLY GUY
CITY OF MONTCLAIR
NANCY FLOYD
ODP BUSINESS SOLUTIONS, LLC
ONEIDA RODRIGUEZ
PAIGE, STEPHEN
PARKHOUSE TIRE,INC.
PISTONBONES PzuNTING, INC.
PRANAV TENKAYALA
PREMIER FAMILY MEDICINE ASSOCIATES
Page? of 4
Council Agenda Packet - June 2, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOLTNT
FY 2024-2025
512112025
ISSUED TO
173436
173437
t73438
173439
t73440
173441
173442
173443
173444
173445
173446
173447
t73448
173449
173450
173451
173452
173453
1734s4
173455
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
BANK DRAWN
1,000.00
203.01
90.00 653.33
2,742.40
998.00
500.60
lL4.04
247.33
30.7s
38.00 500.00
2t3.24
88.40 I,750.00
263.72
2,2s8.88
349.99
9.77 301.00
6,927.60
289.28
329.74
I,33 l .96
46.48 53,708.5s
9,250.00
t,287.16
I,339.99
27,734.51
289.13
2,329.6t
867.73
20,877.31
7,133.73
\48,944.42
2,470,989.65
2,878,83s.46
1,075,922.33
20,875.48
3,97 s,633.27
RAFAELA MOLINA
INTERSTATE BILLING SERVICE INC
SAFESHRED COMPANY, INC.
SANDERS LOCK & KEY
SDI PRESENCE LLC
SILENT 6 LLC
SIRCHIE ACQUISITION COMPANY, LLC
SOUTHERN CALIFORNIA EDISON
STATE CONTROLLER
STUMP FENCO CO.
TANIA TOBIAS-BIRKETT
THE SAN GABRIEL VALLEY FOTINDATION
TzuLOGY MEDWASTE WEST, LLC
WELLS FARGO VENDOR FINANCIAL SVCS
WET VIEWS
B&H PHOTO VIDEO
CHARTER COMMLTNICATIONS
CHARTER COMMUNICATIONS
FEDEX
ANTHONY GARCIA
ACOM SYSTEMS
COLLEGIATE PRESS
BEILSTEIN, ERIN
EWING IRRIGATION PRODUCTS
GRAINGER
GREENSCAPE MAINTENANCE SERVICES INC
JD LUMBER LLC
LA VERNE POWEREQUIPMENT INC
LIFE-ASSIST INC
RKA CONSULTING GROUP
TIFCO INDUSTzuES INC
TURBO DATA SYSTEMS INC
WAXIE SANITARY SUPPLY
WEST COAST ARBORISTS INC
WITTMAN ENTERPRISES LLC
STRATEGIC CONTRACTING SERVICES
U.S. BANK
Total Payroll and Employee Benefit Payments
Total LAIMPACT Demands
Total Demands
Council Agenda Packet - June 2, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECKNO. AMOLTNT
FY 2024-2025
51212025
ISSUED TO
Payroll and Emplovee Benefit
173463
173464
173465
173466
t73467
EFT
EFT
EFT
EFT
BANK DRAWN
BANK DRAWN
BANK DRAWN
BANK DRAWN
BANK DRAWN
BANK DRAWN
BANK DRAWN
BANK DRAWN
Total
572.98
660.00
300.00
119.67
4.00 2,895.60
2,26s.58
3,279.25
600.00
649,249.57
133,5 10.59
45,006.62
587.46
192,252.96
30,212.21
8,645.49
5,760.35
STATE OF CALIFORNIA
CITY OF LAVERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754
HEATHER REYES
LINITED WAY CAMPAIGN
LA VERNE FIRE ASSOCIATION
LA VERNE POLICE OFFICERS ASSOC.
CHARLES SCHWAB BANK
MISSION SQUARE
PAYROLL 05 I 04 t202s -0 s / 1 7 t202s
TNITED STATES TREASURY
STATE OF CALIFORNIA
STATE DISBURSEMENT BDOOO5689
STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC.457
EMPOWER TRUST COMPANY, LLC.ROTH
EMPOWER TRUST COMPANY, LLC.4OIA
1,07s,922.33
Break down of standard providers and the benefits they provide Provider Benefits Description
A.C. Newman Co.
Delta Dental
The Hartford
Health Net
Kaiser
Wage Works
US Treasury
State of Califomia
Mass Mutual A
Mass Mutual B
Mass Mutual Roth
Lincoln National
Fire/Police/La Verne Employee Fund
LAIMPACT Law Enforcement Task Force Demands
Accidental Death Life Insurance
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, unemployment insurance and child support/gamishments 40lA plan
4578 plan
Roth plan
Replacement Social Security plan
Employee Group Dues
BANK OF AMERICA
CHARTER COMML]NICATIONS
CITY OF PASADENA
CITY OF PASADENA
CITY OF PASADENA
FEDERAL EXPRESS CORPORATION
VERIZON WIRELESS
LAI ENFORCEMENT OPERATIONS
20,875.48
LAIMPACT demands are paid from federal asset forfeiture dollars allocated Io LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside of LAIMPACT activities.
t73456
173457
173458
173459
173460
173461
t73462
MULTIPLE
Total
1,t23.2t
1,099.00
4,049.31
s,435.82
4,504. t 0
61.7 |
4,602.33
Council Agenda Packet - June 2, 2025
City of La Verne,City Council
Agenda Report
DATE: June 2, 2025
TO: Honorable Mayor and City Council
FROM: Andrea Blockinger, Administrative Analyst
SUBJECT: 2025 LEGISLATIVE SESSION ADVOCACY UPDATE.
SUMMARY
Throughout the 2025 Legislative Session, the California Legislature has proposed over 2,000 bills. Utilizing the City's Legislative Platform, City staff have taken a proactive stance, monitoring dozens of bills and submitting position letters for proposed legislation that will have the most impact on City functionality.
RECOMMENDATION
That the City Council receive and file the attached 2025 Legislative Session Advocacy Update.
DISCUSSION
At the December 16, 2024, City Council meeting, the City Council formally adopted the 2025 Legislative Platform, which outlines the City’s core positions on legislative matters. This platform serves as the foundation for determining whether to support or oppose regional, state, and federal legislation.
Guided by this platform, City staff have proactively submitted 26 position letters—25 addressing state legislation and one at the federal level. These letters focus on legislation that reflects the City’s guiding principles: Preserving Local Control, Promoting Fiscal Stability, and Supporting Funding Opportunities.
The attached report offers a detailed overview of each position letter, including a summary of the proposed legislation, the City’s stance, relevant policy categories, and alignment with the platform’s guiding principles.
Overall, the City has opposed legislation that would override local planning authority, impose burdensome requirements to cities regarding employee benefits and negotiations, and hinder the ability of local governments to effectively respond to homelessness. In contrast, the City has supported legislation that strengthens wildfire resilience, encourages coordination between local and state entities on housing and homelessness, and extends implementation deadlines for state mandates.
California 2025 Legislative Calendar
From January through May, the Legislature policy committees convened to review and amend bills based on feedback from cities, constituents, and other stakeholders. During this time, the City actively monitored proposed legislation, submitted position letters, and engaged with
Council Agenda Packet - June 2, 2025
2025 Legislative Session Advocacy Update. , Page 2
relevant policy committees. June 6 marks the deadline for each house to pass bills introduced in its respective chamber. From June through September 12, bills will move through additional policy committees and, if approved, be sent to the Governor. Between September 12 and October 12, Governor Newsom will consider signing or vetoing bills. This period will serve as a key window for the City’s final advocacy efforts, including submitting letters urging support or veto of specific legislation.
For more information on the City’s submitted position letters and the 2025 Legislative Platform, visit: www.cityoflaverne.org/legislation.
FISCAL ANALYSIS
Not applicable.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City attorney has reviewed and approved this report.
ATTACHMENTS
1. 2025 California Legislative Update Summary
2. Bill Summaries
Council Agenda Packet - June 2, 2025
Legislative Update
Preserve Local Control
Promote Fiscal Stability
Support Funding Opportunities
25 Position Letters
Submitted So Far
during the California 2025
Legislative Session
Guiding Principles
AB 1371 (Oppose)
AB 1383 (Oppose)
SB 9 (Oppose)
SB 16 (Oppose)
SB 79 (Oppose)
SB 239 (Support)
SB 358 (Oppose)
SB 443 (Support)
SB 496 (Support)
SB 569 (Support)
SB 634 (Oppose)
SB 707 (Oppose)
The following outlines which
guiding principles are affected by
the bills.
20 of 25
bills
submitted
15 of 25
bills
submitted
2 of 25
bills
submitted
Bills by Topic
AB 259 (Support)
AB 262 (Support)
AB 339 (Oppose)
AB 465 (Oppose)
AB 468 (Support)
AB 507 (Oppose)
AB 569 (Oppose)
AB 650 (Support)
AB 735 (Support)
AB 846 (Support)
AB 888 (Support)
AB 893 (Oppose)
AB 1154 (Oppose)
Collaboration
Below are some agencies
referenced when monitoring bills
visit cityoflaverne.org/legislation
to review the position letters
Housing
36%
HR/Finance
36%
Police
12%
Fire
12%
Public Works
4%
Council Agenda Packet - June 2, 2025
Summary of 2025 Legislative Position Letters
Housing
• AB 507 – Housing Development Approvals: Residential Units (Oppose): Mandates by-right approval for adaptive reuse housing in all zones, undermining local planning, safety standards, and historic preservation.
• AB 650 – Planning and Zoning: Housing Element: Regional Housing Needs Allocation (Support): Improves housing element planning by offering earlier guidance and transparency, enabling cities to better develop housing elements for State compliance. • AB 735 – Planning and Zoning: Logistics Use: Truck Routes (Support): Provides smaller cities with more time to update logistics planning requirements, reducing administrative burdens and aligning with operational realities.
• AB 893 – Housing Development Projects: Objective Standards: Campus Development Zone (Oppose): Expands by-right housing approvals near public university campuses, bypassing CEQA and local input, and setting a precedent for private campuses. • AB 1154 – Accessory Dwelling Units: Junior Accessory Dwelling Units (Oppose): Removes local authority to require parking for small ADUs and weakens owner-occupancy rules for JADUs, risking neighborhood quality and enforcement capacity.
• SB 9 – Accessory Dwelling Units: Owner-Occupant Requirements (Oppose): Prohibits cities from enforcing owner-occupancy requirements for ADUs and allows HCD to nullify local ADU ordinances, stripping cities of local planning authority. • SB 16 - Homeless Housing, Assistance, and Prevention program: housing element:
unsheltered and chronic homelessness: assessment and financing plan (Oppose): Imposes new unfunded reporting mandates on small cities not receiving homelessness funding, disproportionately burdening communities like La Verne without added benefit. • SB 79 – Local Government Land: Public Transit Use: Housing Development (Oppose):
Mandates dense transit-oriented housing regardless of local zoning, ignoring infrastructure limits, environmental review, and public input.
• SB 358 – Mitigation Fee Act: Mitigation Vehicular Traffic Impacts (Oppose): Forces cities to halve traffic fees for some housing near transit, straining infrastructure funding regardless of local impacts or traffic patterns.
HR/Finance
• AB 259 – Open Meetings: Local Agencies: Teleconferences (Support): Extends the ability for local agency members to attend meetings remotely under limited conditions, preserving flexibility and public transparency through 2030.
• AB 339 – Local public employee organizations: notice requirements (Oppose): Would impose overly broad advance notice and negotiation requirements on local service contracts, hindering emergency response and disrupting established labor processes. • AB 465 – Local public employees: memoranda of understanding (Oppose): Imposes binding arbitration and mandates ambiguous disciplinary rules, threatening local control, increasing costs, and complicating workforce management.
Council Agenda Packet - June 2, 2025
• AB 569 – California Public Employees’ Pension Reform Act of 2013: exceptions:
supplemental defined benefit plans (Oppose): Reopens the door for supplemental defined benefit plans, risking long-term fiscal liabilities for cities unless amended to be fully employee- funded.
• AB 1371 – Occupational Safety and Health: Employee Refusal to Perform Hazardous Tasks (Oppose): Allows employees to refuse work based on perceived risks, even without confirmed violations, potentially hindering public safety operations and staffing. • AB 1383 – Public Employees’ Retirement Benefits (Oppose): Undermines PEPRA by allowing expanded pension benefits, creating unsustainable fiscal pressures for cities and reversing key reform safeguards.
• SB 239 – Open Meetings: Teleconferencing: Subsidiary Body (Support): Expands teleconferencing options for advisory bodies, enhancing public access and regional collaboration while maintaining transparency standards.
• SB 443 – Retirement: Joint Powers Authority: Cities of La Verne and Covina (Support):
Ensures public safety employees transferring to a new JPA retain their Classic CalPERS status, supporting regionalization efforts without penalizing staff. • SB 707 – Open Meetings: Meeting and Teleconference Requirements (Oppose): Imposes burdensome meeting mandates, including multi-language agenda translations and vague participation standards, straining city resources without measurable benefit.
Police
• AB 468 – Crimes: Looting (Support): Strengthens penalties for looting and impersonating emergency personnel in disaster areas to better protect victims and uphold public safety. • SB 569 – Department of Transportation: Homeless Encampments (Support): Requires Caltrans to coordinate with local governments on encampments, creating district advisory committees and joint action plans for shared responsibility. • SB 634 – Homelessness: Civil and Criminal Penalties (Oppose): Prohibits enforcement of local ordinances on homelessness, eliminating cities' ability to regulate encampments and undermining tools like Homeless Court.
Fire
• AB 262 – California Individual Assistance Act (Support): Creates a state-level financial assistance program for local governments and residents impacted by disasters who do not meet federal aid thresholds.
• AB 846 – Endangered Species: Incidental Take: Wildfire Preparedness Activities (Support):
Streamlines permitting for wildfire preparedness activities in high-risk zones, balancing fire mitigation with endangered species protections.
• AB 888 – California Safe Homes Grant Program (Support): Establishes a grant program to fund home hardening in high-risk fire areas, improving wildfire resilience and insurability for vulnerable communities.
Public Works
• SB 496 – Advanced Clean Fleets Regulation: Appeals Advisory Committee and Emergency Vehicle Exemptions (Support): Establishes a formal exemption appeals process under the ACF rule and protects cities’ ability to use combustion vehicles for emergency services.
Council Agenda Packet - June 2, 2025
City of La Verne,City Council
Agenda Report
DATE: June 2, 2025
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: LOS ANGELES INTERAGENCY METROPOLITAN POLICE APPREHENSION CRIME TASK FORCE (L.A. IMPACT) FINANCIAL SUPPORT AND ASSET FORFEITURE AGREEMENTS.
SUMMARY
The City of La Verne maintains two agreements with the Los Angeles Interagency Metropolitan Police Apprehension Task Force (L.A. IMPACT): one for financial support services and another for the administration of federal asset forfeiture funds. Both agreements are being amended to reflect current operational needs to include a mechanism under which the City will receive $1.05 in federal asset forfeiture funds for every $1.00 in General Fund support provided to L.A.
IMPACT. For the current FY 2024–25, this includes a General Fund transfer of $750,000, resulting in the appropriation of $787,500 in off-setting forfeiture funds for eligible law enforcement-related uses, in accordance with federal equitable sharing guidelines.
RECOMMENDATION
That the City Council adopt a Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LA VERNE, CALIFORNIA, AUTHORIZING FINANCIAL SUPPORT SERVICES
AGREEMENT AND FEDERAL ASSET FORFEITURE SUPPORT AGREEMENT WITH THE
LOS ANGELES INTERAGENCY METROPOLITAN APPREHENSION CRIME TASK FORCE (L.A. IMPACT).”
DISCUSSION
L.A. IMPACT is a multi-jurisdictional task force supporting major crime prevention efforts throughout Los Angeles County. The City of La Verne has participated in the Task Force for over twenty years, with the La Verne Police Department serving as a member agency.
Additionally, the City’s Finance Division acts as Treasurer/Controller, providing services through two agreements: the Financial Support Services Agreement and the Federal Asset Forfeiture Support Agreement.
The Financial Support Services Agreement, last updated in 2012, outlines the City’s responsibilities, including accounts payable, accounts receivable, audit support, and financial guidance. In response to increased staffing costs and operational needs, the City negotiated an increase in the service fee from $130,000 to $210,000 annually.
The Federal Asset Forfeiture Support Agreement was originally implemented in 2019 following guidance from the U.S. Department of Justice’s Money Laundering and Asset Recovery Section (MLARS), requires that federal forfeiture funds be overseen by elected officials. MLARS does not recognize joint task forces as eligible recipients and as a result, the La Verne Police
Council Agenda Packet - June 2, 2025
Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (L.A. IMPACT) Financial Support and Asset Forfeiture Agreements., Page 2
Department was designated by the L.A. IMPACT Board of Directors to receive and manage these funds on behalf of the Task Force.
Beginning in fiscal year (FY) 2023–24, the City experienced a significant increase in the time dedicated by both Police and Finance personnel to asset forfeiture-related responsibilities, including compliance and administrative functions. Although the City received additional funding from L.A. IMPACT for these services in FY 2023–24 and is expected to receive similar funding in the current fiscal year, the increased amounts were not formally reflected in the agreement.
As a result, the City renegotiated the agreement to increase the annual appropriation from $120,000 to $450,000—a $330,000 increase. The revised agreement will remain in effect through June 2027, with a re-evaluation planned to ensure continued alignment with staffing demands and operational needs.
The agreement also includes a cost-sharing provision whereby the City may allocate General Fund dollars to L.A. IMPACT in exchange for an enhanced allocation of federal forfeiture funds.
Under this arrangement, for every $1.00 in General Fund support provided to L.A. IMPACT, the City will receive $1.05 in federal asset forfeiture funds. In conformity with the agreement, the City will transfer $750,000 in General Fund support for FY 2024-25, which will result in a $787,500 allocation of forfeiture funds for eligible law enforcement-related City expenditures. All use of these funds must comply with federal equitable sharing guidelines.
FISCAL ANALYSIS
Approval of these agreements will increase the amount of federal asset forfeiture funds available to the City, which may be used for eligible law enforcement activities, including overtime, equipment, and training. There is sufficient capacity within the General Fund budget to accommodate the $750,000 transfer to L.A. IMPACT, as appropriations will be reallocated internally.
A budget appropriation of $787,500 will be added to the FY 2024–25 Adopted Budget in the Asset Forfeiture Fund (Fund 231) to support expenditures that will be shifted from the Police Department’s General Fund budget. This shift will free up appropriations in the General Fund to fund the $750,000 transfer, resulting in a net positive fiscal impact of $37,500.
Financial Support Services Agreement:
• Prior Fee: $130,000
• Proposed Fee: $210,000
• Annual Increase: $80,000
Federal Asset Forfeiture Support Agreement:
• Prior Allocation: $120,000
• Proposed Allocation: $450,000
• Annual Increase: $330,000
Council Agenda Packet - June 2, 2025
Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (L.A. IMPACT) Financial Support and Asset Forfeiture Agreements., Page 3
General Fund / Forfeiture Exchange:
• General Fund Transfer to L.A. IMPACT: $750,000
• Forfeiture Funds Received by City: $787,500
• Net Gain: $37,500 (5% increase)
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This has been reviewed by the City Attorney.
ATTACHMENTS
1. #xx - Attach 1 - Resolution LAIMPACT Agreement
2. LAIMPACT Agreement for Financial Support Services 2025-Clean
3. LA IMPACT - La Verne Federal Asset Forfeiture Support Agreement - 2025 Clean
4. LAIMPACT Agreement for Financial Support Services 2025-Redline
5. LA IMPACT - La Verne Federal Asset Forfeiture Support Agreement - 2025 Redline
Council Agenda Packet - June 2, 2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,
CALIFORNIA, AUTHORIZING FINANCIAL SUPPORT SERVICES AGREEMENT AND
FEDERAL ASSET FORFEITURE SUPPORT AGREEMENT WITH THE LOS
ANGELES INTERAGENCY METROPOLITAN POLICE APPREHENSION CRIME TASKFORCE (L.A. IMPACT)”.
WHEREAS, the City of La Verne has participated in L.A. IMPACT for over twenty years and serves as its Treasurer/Controller, providing financial and administrative services under existing agreements for Financial Support Services and Federal Asset Forfeiture Support; and
WHEREAS, the City has renegotiated the Financial Support Services Agreement to increase the annual fee from $130,000 to $210,000, and the Federal Asset Forfeiture Support Agreement to increase the City’s allocation from $120,000 to $450,000 to reflect current service levels; and
WHEREAS, the amended agreements include a provision allowing the City to transfer General Fund dollars to L.A. IMPACT in exchange for a 5% increase in federal asset forfeiture funds over the General Fund dollar amount identified for transfer;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA VERNE DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council authorizes the City Manager, or designee, to execute the amended and restated Financial Support Services Agreement and Federal Asset Forfeiture Support Agreement with L.A. IMPACT, substantially in the form presented.
Section 2. That the City Council amends the Fiscal Year 2024-25 Adopted Budget in the amount of $787,500 and appropriates the expenditures within the Asset Forfeiture Fund (Fund 231) for the eligible law enforcement expenses.
Section 3. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 2nd day of June, 2025. ________________________________
Mayor Tim Hepburn
ATTEST:
Council Agenda Packet - June 2, 2025
RESO. NO. 2
__________________________________
Debra Fritz, Deputy City Clerk
CERTIFICATION
I hereby certify that the foregoing Resolution No. 25-XXX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 2nd day of June, 2025, by the following vote:
AYES: XX.
NOES: XX.
ABSENT: XX.
ABSTAIN: XX.
_____________________________________
Debra Fritz, Deputy City Clerk
Council Agenda Packet - June 2, 2025
AMENDED AND RESTATED AGREEMENT FOR FINANCIAL SUPPORT SERVICES BETWEEN THE CITY OF LA VERNE AND L.A. IMPACT.
This Amended and Restated Agreement for Financial Support Services is entered into thus 2nd day of June 2025 between the City of La Verne, a municipal corporation, hereafter “LA VERNE” and The Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force, a Joint Powers Authority, hereinafter “L.A. IMPACT”.
RECITALS
A. L.A. IMPACT is a multi-jurisdictional major crime task force, organized as a Joint Powers Authority in 2011 under Government Code section 6500, et. seq.
B. LA VERNE has been designated as the Treasurer and Controller for L.A. IMPACT, pursuant to Government Code section 6505.5 and Section 12.03 of the L.A. IMPACT Joint Powers Agreement which is incorporated by reference herein.
C. The Parties previously entered into an Agreement for Financial Support Services on July 1, 2012, and this Amended and Restated Agreement (“Agreement”) is intended to replace the 2012 agreement.
THE PARTIES HERETO AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. Effective June 2, 2025, LA VERNE will provide financial support services to L.A. IMPACT as follows:
a. Accounts payable. LA VERNE will receive and process for payment, on a weekly basis, invoices, payment vouchers, requests for advances and such other requests for payment that have been approved by L.A. IMPACT staff. LA VERNE will prepare and return checks to L.A. IMPACT for distribution to payees, except where previously authorized by L.A. IMPACT for electronic or direct remittance. The parties will agree on the method of overnight delivery or courier service for all L.A. IMPACT documents. b. Check Register/Ledger. LA VERNE will prepare and maintain records of all ACH, wire transfers, and/or checks written on L.A. IMPACT funds. LA VERNE will prepare and maintain records of all receipts of L.A. IMPACT funds. Recaps and reports will be submitted to L.A. IMPACT. The parties will agree on the format, frequency and distribution of such reports. LA VERNE will prepare the quarterly HIDTA report when the grant is awarded in the name of the LA VERNE.
c. Receipt and Deposit of Funds. LA VERNE will receive and deposit, either by check or electronic transaction, funds of L.A. IMPACT necessary to fund and process the accounts payable as described in 2 (a) above or to make transfers described in 2 (e) below. All such funds of L.A. IMPACT will initially be deposited into accounts at US
Council Agenda Packet - June 2, 2025
Bank, or LA VERNE’s current authorized bank, for the benefit of L.A. IMPACT. Funds which are not immediately necessary for current expenses will be invested following the LA VERNE investment policy guidelines.
d. Cooperation with Independent Auditors. LA VERNE will cooperate fully, and supply the requested information to the independent auditors selected by L.A. IMPACT. e. Wire Transfers of Cash for Task Force Operations. LA VERNE will, upon proper authorization from L.A. IMPACT staff, make necessary wire transfers of L.A. IMPACT funds, as described above, to locations specified by L.A. IMPACT. f. IRS Form 1099 Filings. LA VERNE, with assistance from L.A. IMPACT staff, will collect necessary information from L.A. IMPACT vendors to enable the filing of IRS Form 1099 as required by law.
g. Maintenance of Records. LA VERNE will maintain, for a period of five (5) years, electronic and paper records as directed, in writing, by L.A. IMPACT staff. h. La Verne will perform those duties and obligations of a Treasurer and Controller of a Joint Powers Authority, required by California Government Code sections 6505 and 6505.5.
i. As needed, the following services are included in the contract rate:
i. IRS, Francise Tax Board, or California Department of Tax and Fee Administration Audit(s).
ii. Audit by State Controller’s Office or other governmental entity other than grantee performance audits.
iii. Public Records Requests requiring research and document retrieval. iv. Time spent by City staff or City Attorney involving claims or lawsuits filed with City being named.
v. Any form of debt financing by the JPA.
vi. Request for information from FPPC by City employee(s) or City Attorney. vii. Subpoenas seeking documents and or the personal appearance of City Officers as employees regarding financial matters of the JPA.
2. SERVICES SPECIFICALLY EXCLUDED. LA VERNE will not physically handle any cash seizures, nor will it process any payrolls. LA VERNE will not act as a trustee, but rather as a provider of financial support services to L.A. IMPACT. All directions regarding expenditures, decision making and compliance with the adopted fiscal guidelines regarding the expenditure of funds shall be the responsibility of L.A. IMPACT. LA VERNE will not have signature authority for approval on routine accounts payable transactions. LA VERNE shall have no obligation to fund any of the debts, expenses, obligations or operations of L.A. IMPACT whether or not described in this Agreement.
3. COMPENSATION. L.A. IMPACT agrees to pay LA VERNE the sum of $210,000 (Two Hundred Ten Thousand Dollars) per year, in quarterly installments on the first day of July,
Council Agenda Packet - June 2, 2025
October, January, and April of each year for the services to be provided. Costs advanced by LA VERNE, such as courier charges, check printing charges, etc. which are attributable to the services provided, shall be paid by L.A. IMPACT upon the presentation of an itemized billing.
The compensation for services will be subject to annual review and adjustment by written agreement of the parties. LA VERNE will maintain records of the staffing and overheard costs associated with this Agreement.
4. TERM. This Agreement shall remain in effect until canceled by either party with an advance 90 (ninety) day notice. At such time as the Agreement is terminated, LA VERNE agrees to provide L.A. IMPACT with computer readable records of all L.A. IMPACT data files.
5. CONFIDENTIALITY OF RECORDS. All of the data prepared, assembled or maintained by LA VERNE is confidential and shall not be made available to any individual or organization without the prior written approval of L.A. IMPACT, except as required by law. In the event that L.A.
IMPACT instructs LA VERNE to withhold data or documents, and that decision is challenged in court, L.A. IMPACT agrees to appear and defend such action and hold LA VERNE harmless from any judgment or award of attorney’s fees.
6. INDEMNIFICATION. With respect to its duties hereunder, LA VERNE shall indemnify and save harmless L.A. IMPACT, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of L.A. IMPACT, and shall defend, indemnify and save harmless L.A. IMPACT, its officers, and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, worker’s compensation claims, resulting from our arising out of the negligent acts, intentional acts, errors or omissions of LA VERNE, its employees or subcontractors.
With respect to its duties hereunder, L.A. IMPACT shall indemnify and save harmless LA VERNE, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of LA VERNE, and shall defend, indemnify and save harmless LA VERNE, its officers, and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, worker’s compensation claims, resulting from our arising out of negligent acts, intentional acts, errors or omissions of L.A. IMPACT, its employees or subcontractors.
7. INSURANCE. LA VERNE will maintain in full force and effect during the term of this Agreement a policy of insurance, with a $1,000,000 total limit per loss for employee dishonesty, forgery and alteration, theft, disappearance and destruction, robbery and safe burglary, and computer fraud including funds transfer coverage.
Council Agenda Packet - June 2, 2025
8. LA VERNE NOT AGENT. Except as L.A. IMPACT may specify, in writing, LA VERNE, its agents, employees and subcontractors shall have no authority, expressed or implied, to act on behalf of L.A. IMPACT, as agents or otherwise, or to bind L.A. IMPACT to any obligation.
9. FAIR EMPLOYMENT PRACTICES. LA VERNE agrees that all persons employed by LA VERNE shall be treated equally without regard to or because of race, color, religion, ancestry, national origin, handicap, sex, marital status, or age in compliance with all antidiscrimination laws of the United States of America and the State of California.
10.COMPLIANCE WITH LAWS. LA VERNE agrees to comply with all State and Federal laws, rules and regulations now or hereafter in force, pertaining to the services performed by LA VERNE pursuant to this Agreement.
11.SEVERABILITY. LA VERNE and L.A. IMPACT agree that the invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision.
12.ATTORNEY’S FEES. If any legal action, including an action for declaratory relief, is brought to enforce or interpret any of the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees and costs of suit in addition to any other relief to which it may be entitled.
13.AUTHORITY TO EXECUTE. LA VERNE acknowledges and represents that the person executing this Agreement on its behalf has the authority to do so. L.A. IMPACT acknowledges and represents that the person executing this Agreement on its behalf has the authority to do so.
14.NOTICES. Any notice required in this Agreement to be given to either party may be given by depositing in the United States mail, postage prepaid, addressed as follows:
LA VERNE: L.A. IMPACT
City Manager Executive Director
City of La Verne L.A. IMPACT
3660 “D” Street 5700 S. Eastern Ave.
La Verne CA 91750-3599 Commerce CA 90040
15.CALIFORNIA LAW TO GOVERN. This Agreement is entered into, and shall be construed and interpreted in accordance with, the laws of the State of California.
Council Agenda Packet - June 2, 2025
16.ENTIRE AGREEMENT. This Agreement contains the sole and entire agreement and understanding of the Parties with respect to the provision of financial support services to L.A.
IMPACT by LA VERNE. No other agreements not specifically contained herein, oral or otherwise, shall be deemed to exist or to bind any of the Parties hereto with respect to the subject matter hereof.
17.WAIVER, MODIFICATION AND AMENDMENT. No provisions of the Agreement may be waived unless in writing, signed by all parties. Waiver of any one provision therein shall not be deemed to be a waiver of any other provision therein. The Agreement may be modified or amended only by a written agreement executed by all of the parties.
18.DIGITAL SIGNATURES. The PARTIES deem a copy of this Agreement that bears a digital signature as having the same legal effect, for all purposes, as delivery of a signed original of this Agreement, and each digital signature will have the same legal force and effect as a handwritten signature.
L.A. IMPACT CITY OF LA VERNE
By: By:
Executive Director City Manager
Dated: Dated:
L.A. IMPACT CITY OF LA VERNE
By: By:
L.A. IMPACT General Counsel City Attorney
Dated: Dated:
Council Agenda Packet - June 2, 2025
AMENDED AND RESTATED AGREEMENT BETWEEN
THE LOS ANGELES INTERAGENCY METROPOLITAN POLICE APPREHENSION CRIME TASK FORCE (L.A. IMPACT) JOINT POWERS AUTHORITY
AND
THE CITY OF LA VERNE
FOR
FEDERAL ASSET FORFEITURE EQUITABLE SHARING FOR SUPPORTIVE SERVICES This Amended and Restated Agreement for Federal Asset Forfeiture Equitable Sharing for Supportive Services (“Agreement”) is entered into June 2, 2025 between the City of La Verne, a municipal corporation, and the La Verne Police Department, collectively hereinafter "LA VERNE," and The Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force, a California Joint Powers Authority, hereinafter “L.A.
IMPACT".
RECITALS
WHEREAS, L.A. IMPACT is a multi-jurisdictional major crime task force, organized in 2011 as a Joint Powers Authority (JPA) under Government Code section 6500, et seq; and
WHEREAS, LA VERNE serves by separate written agreement as the Treasurer and Controller for L.A.
IMPACT, pursuant to Government Code section 6505.5, and Section 12.03 of the L.A. IMPACT Joint Powers Agreement, and that separate agreement is not affected by the terms of this Agreement; and WHEREAS, the Parties previously entered into an Agreement for Federal Asset Forfeiture Equitable Sharing for Supportive Services on June 17, 2019, and this Amended and Restated Agreement is intended to replace the 2019 agreement.
WHEREAS, the United States Department of Justice, Money Laundering and Asset Removal Section (MLARS) administers the federal asset forfeiture program, which allows the transfer of processed seizures to participating local and state law enforcement for use in law enforcement operations; and WHEREAS, for the purposes of participation in the MLARS program, as of July 1, 2018, MLARS does not recognize any task force, including L.A. IMPACT, as a local law enforcement agency, even with L.A.
IMPACT’s status as a JPA. In making this change MLARS specifically identified the need for asset forfeiture funds to be under the oversight of elected officials; and WHEREAS, MLARS will permit another participating law enforcement agency to receive a share of federal asset forfeiture awards representing that law enforcement agency’s administration cost for taskforce activities and allow those asset forfeiture awards to be allocated to and appropriated for task force operations; and
WHEREAS, LA VERNE Police Department is a participating agency in the MLARS program, and LA VERNE, a Member of the L.A. IMPACT JPA, has been designated by the L.A. IMPACT Board of Directors as the Member agency to receive shares of asset forfeiture awards to cover L.A. IMPACT operating costs; and WHEREAS, LA VERNE currently has asset forfeiture cases pending with MLARS and will potentially participate in asset seizure cases that are not part of L.A. IMPACT operations or will participate in L.A. IMPACT cases in a direct law enforcement capacity for which sharing agreements may be in place or put in place. Sharing
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agreements between MLARS and LA VERNE and sharing agreements for direct law enforcement participation on the part of LA VERNE are not affected by this agreement.
WHEREAS, L.A. IMPACT operational expenses are defined as any expenses approved by L.A.
IMPACT’s Board of Directors (budgeted/appropriated) for task force operations including capital items that are allowed expenses under Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Guide to Equitable Sharing for State, Local and Tribal Law Enforcement Agencies.
THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. SCOPE OF AGREEMENT. Effective July 1, 2019, LA VERNE will receive federal asset forfeiture shares for L.A. IMPACT participation in asset forfeiture cases. LA VERNE and L.A. IMPACT agree to the following:
(a) LA VERNE will remain a participating agency and in good standing (“compliant”) with MLARS. (b) Within LA VERNE, the administrative executive and the law enforcement executive will work in concert to fulfill their respective requirements to participate in MLARS. (c) LA VERNE will coordinate with L.A. IMPACT executive staff the transfer of federal awards currently held by L.A. IMPACT to designated LA VERNE accounts.
(d) LA VERNE will receive and deposit, either by check or electronic transaction, federal asset forfeiture awards for both LA VERNE and awards to be used in support of L.A. IMPACT. LA VERNE will ensure all federal awards will be kept in separate accounts or account codes, including the separation of Department of Justice and Department of Treasury.
(e) LA VERNE will be the recipient of the federal awards (by statutory definition) for Single Audit purposes and bears responsibility for compliance with applicable federal laws and guidelines. L.A. IMPACT agrees to appropriate and request expenditures in compliance with applicable federal laws. LA VERNE will review L.A.
IMPACT requests for compliance concerns. LA VERNE will not approve L.A. IMPACT expenditures if those expenditures are concluded to be unallowable under applicable federal laws or guidelines. (f) Awards received by LA VERNE for L.A. IMPACT supportive services shall be “earmarked” (legally appropriated/budgeted by City Council) for L.A. IMPACT operational expenses. LA VERNE agrees that awards “earmarked” for L.A. IMPACT are specifically intended as fiscal resources to fulfill the mission and operations of L.A. IMPACT.
(g) Anticipated annual expenditures from the “earmarked” funds shall be appropriated in the LA VERNE annual budget. L.A. IMPACT agrees to supply a detailed annual budget for requested L.A. IMPACT use of these funds before May 15th each year to be included in the LA VERNE annual budget. Budget amendments for unforeseen expenditures will be separately presented to LA VERNE Council or included in the LA VERNE’s mid-year budget appropriations as deemed appropriate by the LA VERNE Finance Division. Such expenditures will be appropriated by the L.A. IMPACT’s Board of Directors prior to submission to the LA VERNE Finance Division.
(h) LA VERNE will not pay appropriated expenditures in excess of earned asset forfeiture funds received and recognized as revenue by LA VERNE unless there are available fund balance reserves specifically
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restricted for L.A. IMPACT activities.
(i) All expenditures in support of L.A. IMPACT shall be approved by L.A. IMPACT Executive Director or designee. LA VERNE will make payments for appropriated purchases or obligation payments as requested and ensure expenditures are in accordance with the MLARS guidelines as well as the procurement policies of LA VERNE.
(j) In the event LA VERNE purchases goods that carry potential liability (such as automobiles), L.A. IMPACT agrees to secure and maintain insurance coverage to cover LA VERNE. L.A. IMPACT shall consider leases versus purchases to limit LA VERNE’s ownership of equipment. (k) In entering into agreements for the purchase of goods or services, certain implied warranties or guarantees may be established in the normal course of business. L.A. IMPACT agrees to approve the continued obligations under such a situation or take necessary action to settle any created liability. (l) In the event that there are questioned or disallowed costs, L.A. IMPACT agrees to repay the funds if required by the applicable federal agency, take any and all actions necessary to mitigate the underlying issue going forward, and fully participate in any remedial action plan deemed necessary by the LA VERNE Finance Division.
(m) LA VERNE will submit all the necessary and required documents related to the MLARS program, including the annual Equitable Sharing Agreement and Certification (ESAC). L.A. IMPACT agrees to provide necessary information to assist in the completion of this reporting. (n) LA VERNE will authorize as necessary, identified L.A. IMPACT staff access to LA VERNE’s “eShare” MLARS portal to add, modify and submit equitable sharing requests based on L.A. IMPACT-related investigations.
2. SPECIFIC EXCLUSIONS. LA VERNE will not physically handle any cash asset seizures. LA VERNE will not act as a trustee, but rather as a provider of funding in support of L.A. IMPACT activities that are deemed to have a benefit to the LA VERNE as a member agency to L. A. IMPACT. LA VERNE shall have no obligation to fund any of the debts, expenses, obligations or operations of L.A. IMPACT whether or not described in this Agreement.
3. CITY ALLOCATED SHARE OF FUNDS. It is agreed that LA VERNE will appropriate the sum of $450,000 (Four Hundred Fifty Thousand Dollars) per year from the above described asset forfeiture shares for LA VERNE law enforcement activities unrelated to L.A. IMPACT expenditures. This appropriation will reduce any fund balance available for L.A. IMPACT purposes at the time the budget is approved.
In addition to the CITY ALLOCATED SHARE OF FUNDS specified in this Agreement, L.A. IMPACT agrees that for every $1.00 of General Fund dollars it receives from LA VERNE, LA VERNE will appropriate $1.05 for law enforcement activities unrelated to L.A. IMPACT expenditures. All exchanges must be authorized in advance, in writing, by both LA VERNE and L.A. IMPACT Executive Officers or their designees. Asset forfeiture funds provided to LA VERNE must be used exclusively for law enforcement activities unrelated to L.A. IMPACT expenditures and in compliance with all applicable federal guidelines governing the use of equitable sharing funds.
Each transaction shall be documented with appropriate accounting entries that clearly identify the exchange of funds. The amount of asset forfeiture funds exchanged will reduce the fund balance available for L.A. IMPACT general purposes at the time the budget is approved. Funds received by LA VERNE through this transaction will remain subject to all restrictions on the use of asset forfeiture
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proceeds as set forth by the U.S. Department of Justice and applicable federal regulations.
All exchanges are subject to the availability of asset forfeiture funds and must comply with all applicable federal, state, and local laws and regulations.
4. TERM. This Agreement shall remain in effect until June 30, 2027, unless earlier terminated as provided herein. Prior to June 30, 2027, the parties shall meet and review the terms and conditions of this Agreement to determine whether to renew, modify, or terminate this Agreement. All cases with sharing requests submitted by LA VERNE under this Agreement are received and expended for the intended purposes. Should LA VERNE or L.A. IMPACT wish to terminate this Agreement a ninety-day notice will be given. Should this Agreement be terminated, all unappropriated, unencumbered funds received by LA VERNE on the effective date of termination will be retained by LA VERNE unless a transfer is approved by MLARS. Based on MLARS guidelines, awards may be transferred to another member agency with MLARS approval. Should MLARS approve a transfer for unappropriated, unencumbered funds, the transfer will be made to a trustee of L.A. IMPACT identified in the transfer approval. If the transfer is not approved within two years of termination, the unappropriated, unencumbered funds will remain with LA VERNE and will no longer be restricted for L.A. IMPACT purposes. Upon termination of this agreement L.A. IMPACT agrees not to submit additional cases to MLARS in the name of LA VERNE.
5. CONFIDENTIALITY OF RECORDS. L.A. IMPACT can request certain records be treated as confidential.
LA VERNE will retain requested records as confidential except when disclosure is required by law or is necessary for LA VERNE operations including requests made by LA VERNE auditors and discussion by LA VERNE Council in public fora. In the event that L.A. IMPACT instructs LA VERNE to withhold data or documents and that decision is challenged in court, L.A. IMPACT agrees to appear and defend such action and hold LA VERNE harmless from any judgment or award of attorney's fees.
6. INDEMNIFICATION. With respect to its duties hereunder, LA VERNE shall indemnify and save harmless L.A. IMPACT, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of L.A. IMPACT, and shall defend, indemnify and save harmless L.A. IMPACT, its officers, and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, worker's compensation claims, resulting from our arising out of the negligent acts, intentional acts, errors or omissions of LA VERNE, its employees or subcontractors.
With respect to its duties hereunder, L.A. IMPACT shall indemnify and save harmless LA VERNE, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of LA VERNE, and shall defend, indemnify and save harmless LA VERNE, its officers, and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, worker's compensation claims, resulting from our arising out of the negligent acts, intentional acts, errors or omissions of L.A. IMPACT, its employees or subcontractors.
7. INSURANCE. LA VERNE will maintain in full force and effect during the term of this agreement a policy of insurance, with a $1,000,000 total limit per loss for employee dishonesty, forgery and alteration, theft, disappearance and destruction, robbery and safe burglary, and computer fraud including funds transfer coverage.
8. LA VERNE NOT AGENT. Except as L.A. IMPACT may specify, in writing, LA VERNE, its agents, employees and subcontractors shall have no authority, expressed or implied, to act on behalf of L.A.
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IMPACT, as agents or otherwise, or to bind L.A. IMPACT to any obligation.
9. FAIR EMPLOYMENT PRACTICES. LA VERNE agrees that all persons employed by LA VERNE shall be treated equally without regard to or because of race, color, religion, ancestry, national origin, handicap, sex, marital status, or age in compliance with all antidiscrimination laws of the United States of America and the State of California.
10. COMPLIANCE WITH LAWS. LA VERNE agrees to comply with all State and Federal laws, rules and regulations now or hereafter in force, pertaining to this Agreement.
11. SEVERABILITY. LA VERNE and L. A. IMPACT agree that the invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision.
12. ATTORNEY'S FEES. If any legal action, including an action for declaratory relief, is brought to enforce or interpret any of the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees and costs of suit in addition to any other relief to which it may be entitled.
13. AUTHORITY TO EXECUTE. LA VERNE acknowledges and represents that the person executing this Agreement on its behalf has the authority to do so. L.A. IMPACT acknowledges and represents that the person executing this Agreement on its behalf has the authority to do so.
14. NOTICES. Any notice required in this Agreement to be given to either party may be given by depositing in the United States mail, postage prepaid, addressed as follows:
LA VERNE: L. A. IMPACT:
City Manager Executive Director
City of La Verne L. A. IMPACT
3660 "D" Street 5700 S. Eastern Ave.
La Verne CA 91750-3599 Commerce CA 90040
15. CALIFORNIA LAW TO GOVERN. This Agreement is entered into, and shall be construed and interpreted in accordance with, the laws of the State of California.
16. ENTIRE AGREEMENT. This Agreement contains the sole and entire agreement and understanding of the Parties with respect to Supportive Services for Federal Asset Forfeiture Equitable Sharing. No other agreements not specifically contained herein, oral or otherwise, shall be deemed to exist or to bind any of the Parties hereto with respect to the subject matter hereof.
17. WAIVER, MODIFICATION AND AMENDMENT. No provisions of the Agreement may be waived unless in writing, signed by all parties. Waiver of any one provision therein shall not be deemed to be a waiver of any other provision therein. The Agreement may be modified or amended only by a written agreement executed by all of the parties.
18. DIGITAL SIGNATURES. The PARTIES deem a copy of this Agreement that bears a digital signature as having the same legal effect, for all purposes, as delivery of a signed original of this Agreement, and each digital signature will have the same legal force and effect as a handwritten signature.
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CITY OF LA VERNE
Dated:_______________ By: _______________________________ Tim Hepburn, Mayor
By: _______________________________
Debra Fritz, Deputy City Clerk
APPROVED AS TO FORM:
______________________________
City of La Verne City Attorney
L.A. IMPACT
Dated:_______________ By: _______________________________ Michael Burke
Executive Director
APPROVED AS TO FORM:
_____________________________
L.A. IMPACT General Counsel
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AMENDED AND RESTATED AGREEMENT FOR FINANCIAL SUPPORT SERVICES BETWEEN THE CITY OF LA VERNE AND L.A. IMPACT.
This Amended and Restated Agreement for Financial Support Services is entered into thus 2nd1st day of JuneJuly 202512 between the City of La Verne, a municipal corporation, hereafter “LA VERNE” and The Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force, a Joint Powers Authority, hereinafter “L.A. IMPACT”.
RECITALS
A. L.A. IMPACT is a multi-jurisdictional major crime task force, organized as a Joint Powers Authority in 2011 under Government Code section 6500, et. Sseq.
B. LA VERNE has been designated as the Treasurer and Controller for L.A. IMPACT, pursuant to Government Code section 6505.5 and Section 12.03 of the L.A. IMPACT Joint Powers Agreement which is incorporated by reference herein.
B.C. The Parties previously entered into an Agreement for Financial Support Services on July 1, 2012, and this Amended and Restated Agreement (“Agreement”) is intended to replace the 2012 agreement.
THE PARTIES HERETO AGREE AS FOLLOWS:
1. SCOPE OF SERVICES. Effective JuneJuly 21, 202512 , LA VERNE will provide financial support services to L.A. IMPACT as follows:
a. Accounts payable. LA VERNE will receive and process for payment, on a weekly basis, invoices, payment vouchers, requests for advances and such other requests for payment that have been approved by L.A. IMPACT staff. LA VERNE will prepare and return checks to L.A. IMPACT for distribution to payees, except where previously authorized by L.A. IMPACT for electronic or direct remittance. The parties will agree on the method of overnight delivery or courier service for all L.A. IMPACT documents. b. Check Register/Ledger. LA VERNE will prepare and maintain records of all ACH, wWire transfers, and/or checks written on L.A. IMPACT funds. LA VERNE will prepare and maintain records of all receipts of L.A. IMPACT funds. Recaps and reports will be submitted to L.A. IMPACT. The parties will agree on the format, frequency and distribution of such reports. LA VERNE will prepare the quarterly HIDTA report when the grant is awarded in the name of the LA VERNE.
c. Receipt and Deposit of Funds. LA VERNE will receive and deposit, either by check or electronic transaction, funds of L.A. IMPACT necessary to fund and process the accounts payable as described in 2 (a) above or to make transfers described in 2 (e)€ below. All such funds of L.A. IMPACT will initially be deposited into accounts atas US
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Bank, or LA VERNE’s current authorized bank, for the benefit of L.A. IMPACT. Funds which are not immediately necessary for current expenses will be invested followingwithin the LA VERNE investment policy guidelines. d. Cooperation with Independent Auditors. LA VERNE will cooperate fully, and supply requestedthe requested information to the independent auditors selected by L.A.
IMPACT.
e. Wire Transfers of Cash for Task ForceUndercover Operations. LA VERNE will, upon proper authorization from L.A. IMPACT staff, make necessary wire transfers of L.A.
IMPACT funds, as described above, to locations specified by L.A. IMPACT. f. IRS Form 1099 Filings. LA VERNE, with assistance from L.A. IMPACT staff, will collect necessary information from L.A. IMPACT vendors to enable the filing of IRS Form 1099 as required by law.
g. Maintenance of Records. LA VERNE will maintain, for a period of five (5) years, electronic and paper records as directed, in writing, by L.A. IMPACT staff. h. La Verne will perform Tthose duties and obligations of a Treasurer and Controller of a Joint Powers Authority, required by California Government Code sections 6505 and 6505.5.
i. As needed, the following services are included in the contract rate:
i. IRS, Francise Tax Board, or California Department of Tax and Fee Administration AuditState Board of Equalization Audit(s). ii. Audit by State Controller’s Office or other governmental entity other than grantee performance audits.
iii. Public Records Requests requiring research and document retrieval. iv. Time spent by City staff or City Attorney involving claims or lawsuits filed with City being named.
v. Any form of debt financing by the JPA.
vi. Request for information from FPPC by City employee(s) or City Attorney. vii. Subpoenas seeking documents and or the personal appearance of City Officers as employees regarding financial matters of the JPA.
2. SERVICES SPECIFICALLY EXCLUDED. LA VERNE will not physically handle any cash seizures, nor will it process any payrolls. LA VERNE will not act as a trustee, but rather as a provider of financial support services to L.A. IMPACT. All directions regarding expenditures, decision making and compliance with the adopted fiscal guidelines regarding the expenditure of funds shall be the responsibility of L.A. IMPACT. LA VERNE will not have signature authority for approval on routine accounts payable transactions. LA VERNE shall have no obligation to fdunds any of the debts, expenses, obligations or operations of L.A. IMPACT whether or not described in this Agreement.
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3. COMPENSATION. L.A. IMPACT agrees to pay LA VERNE the sum of $210130,000 (Two Hundred Ten One Hundred Thirty Thousand Dollars) per year, in quarterly installments on the first day of July, October, January, and April of each year for the services to be provided.
Costs advanced by LA VERNE, such as courier charges, check printing charges, etc. which are attributable to the services provided, shall be paid by L.A. IMPACT upon the presentation of an itemized billing. The compensation for services will be subject to annual review and adjustment by written agreement of the parties. LA VERNE will maintain records of the staffing and overheard costs associated with this Agreement.
4. TERM. This Agreement shall remain in effect until canceled by either party with an advance 90 (ninety) day notice. At such time as the Agreement is terminated, LA VERNE agrees to provide L.A. IMPACT with computer readable records of all L.A. IMPACT data files.
5. CONFIDENTIALITY OF RECORDS. All of the data prepared, assembled or maintained by LA VERNE is confidential and shall not be made available to any individual or organization without the prior written approval of L.A. IMPACT, except as required by law. In the event that L.A.
IMPACT instructs LA VERNE to withhold data or documents, and that decision is challenged in court, L.A. IMPACT agrees to appear and defend such action and hold LA VERNE harmless from any judgment or award of attorney’s fees.
6. INDEMNIFICATION. With respect to its duties hereunder, LA VERNE shall indemnify and save harmless L.A. IMPACT, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of L.A. IMPACT, and shall defend, indemnify and save harmless L.A. IMPACT, its officers, and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, bnut not by way of limitation, worker’s compensation claims, resulting from our arising out of the negligent acts, intentional acts, errors or omissions of LA VERNE, its employees or subcontractors.
With respect to its duties hereunder, L.A. IMPACT shall indemnify and save harmless LA VERNE, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of LA VERNE, and shall defend, indemnify and save harmless LA VERNE, its officers, and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, worker’s compensation claims, resulting from our arising out of negligent acts, intentional acts, errors or omissions of L.A. IMPACT, its employees or subcontractors.
7. INSURANCE. LA VERNE will maintain in full force and effect during the term of this aAgreement a policy of insurance, with a $1,000,000 total limit per loss for employee
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dishonesty, forgery and alteration, theft, disappearance and destruction, robbery and safe burglary, and computer fraud including funds transfer coverage.
8. LA VERNE NOT AGENT. Except as L.A. IMPACT may specify, in writing, LA VERNE, its agents, employees and subcontractors shall have no authority, expressed or implied, to act on behalf of L.A. IMPACT, as agents or otherwise, or to bind L.A. IMPACT to any obligation.
9. FAIR EMPLOYMENT PRACTICES. LA VERNE agrees that all persons employed by LA VERNE shall be treated equally without regard to or because of race, color, religion, ancestry, national origin, handicap, sex, maritial status, or age in compliance with all antidiscrimination laws of the United States of America and the State of California.
10.COMPLIANCE WITH LAWS. LA VERNE agrees to comply with all State and Federal laws, rules and regulations now or hereafter in force, pertaining to the services performed by LA VERNE pursuant to this Agreement.
11.SEVERABILITY. LA VERNE and L.A. IMPACT agree that the invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision.
12.ATTORNEY’S FEES. If any legal action, including an action for declaratory relief, is brought to enforce or interpret any of the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees and costs of suit in addition to any other relief to which it may be entitled.
13.AUTHORITY TO EXECUTE. LA VERNE acknowledges and represents that the person executing this Agreement on its behalf has the authority to do so. L.A. IMPACT acknowledges and represents that the person executing this aAgreement on its behalf has the authority to do so.
14.NOTICES. Any notice required in this Agreement to be given to either party may be given by depositing in the United States mail, postage prepaid, addressed as follows:
LA VERNE: L.A. IMPACT
City Manager Executive Director
City of La Verne L.A. IMPACT
3660 “D” Street 5700 S. Eastern Ave.
La Verne CA 91750-3599 Commerce CA 90040
15.CALIFORNIA LAW TO GOVERN. This Agreement is entered into, and shall be construed and interpreted in accordance with, the laws of the State of California.
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16.ENTIRE AGREEMENT. This Agreement contains the sole and entire agreement and understanding of the Parties with respect to the provision of financial support services to L.A.
IMPACT by LA VERNEentire subject matter hereof. No other agreements not specifically contained herein, oral or otherwise, shall be deemed to exist or to bind any of the Parties hereto with respect to the subject matter hereof.
17.WAIVER, MODIFICATION AND AMENDMENT. No provisions of the Agreement may be waived unless in writing, signed by all parties. Waiver of any one provision therein shall not be deemed to be a waiver of any other provision therein. The Agreement may be modified or amended only by a written agreement executed by all of the parties.
17.18. DIGITAL SIGNATURES. The PARTIES deem a copy of this AmendmentAgreement that bears a digital signature as having the same legal effect, for all purposes, as delivery of a signed original of this AmendmentAgreement, and each digital signature will have the same legal force and effect as a handwritten signature.
L.A. IMPACT CITY OF LA VERNE
By: By:
Executive Director City Manager
Dated: Dated:
L.A. IMPACT CITY OF LA VERNE
By: By:
L.A. IMPACT General Counsel City Attorney
Dated: Dated:
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AMENDED AND RESTATED AGREEMENT BETWEEN
THE LOS ANGELES INTERAGENCY METROPOLITAN POLICE APPREHENSION CRIME TASK FORCE (L.A. IMPACT) JOINT POWERS AUTHORITY
AND
THE CITY OF LA VERNE
FOR
FEDERAL ASSET FORFEITURE EQUITABLE SHARING FOR SUPPORTIVE
SERVICES
This Amended and Restated Agreement for Federal Asset Forfeiture Equitable Sharing for Supportive Services (“Agreement”) is entered into June JuneJune 217, 202519 between the City of La Verne, a municipal corporation, and the La Verne Police Department, collectively hereinafter "LA VERNE," and The Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force, a California Joint Powers Authority, hereinafter “L.A. IMPACT".
RECITALS
WHEREAS, L.A. IMPACT is a multi-jurisdictional major crime task force, organized in 2011 as a Joint Powers Authority (JPA) under Government Code section 6500, et seq; and
WHEREAS, LA VERNE serves by separate written agreement as the Treasurer and Controller for L.A. IMPACT, pursuant to Government Code section 6505.5, and Section 12.03 of the L.A. IMPACT Joint Powers Agreement, and that separate agreement is not affected by the terms of this Agreement; and WHEREAS, the Parties previously entered into an Agreement for Federal Asset Forfeiture Equitable Sharing for Supportive Services on June 17, 2019, and this Amended and Restated Agreement is intended to replace the 2019 agreement.
WHEREAS, the United States Department of Justice, Money Laundering and Asset Removal Section (MLARS) administers the federal asset forfeiture program, which allows the transfer of processed seizures to participating local and state law enforcement for use in law enforcement operations; and WHEREAS, for the purposes of participation in the MLARS program, as of July 1, 2018, MLARS does not recognize any task force, including L.A. IMPACT, as a local law enforcement agency, even with L.A. IMPACT’s status as a JPA. In making this change MLARS specifically identified the need for asset forfeiture funds to be under the oversight of elected officials; and WHEREAS, MLARS will permit another participating law enforcement agency to receive a share of federal asset forfeiture awards representing that law enforcement agency’s administration cost for taskforce activities and allow those asset forfeiture awards to be allocated to and appropriated for task force operations; and
WHEREAS, LA VERNE Police Department is a participating agency in the MLARS program, and LA VERNE, a Member of the L.A. IMPACT JPA, has been designated by the L.A. IMPACT Board of Directors as the Member agency to receive shares of asset forfeiture awards to cover L.A. IMPACT operating costs; and
WHEREAS, LA VERNE currently has asset forfeiture cases pending with MLARS and will potentially participate in asset seizure cases that are not part of L.A. IMPACT operations or will participate in L.A. IMPACT cases in a direct law enforcement capacity for which sharing agreements may be in place or put in place. Sharing agreements between MLARS and LA VERNE and sharing agreements for direct law
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enforcement participation on the part of LA VERNE are not affected by this agreement.
WHEREAS, L.A. IMPACT operational expenses are defined as any expenses approved by L.A.
IMPACT’s Board of Directors (budgeted/appropriated) for task force operations including capital items that are allowed expenses under Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Guide to Equitable Sharing for State, Local and Tribal Law Enforcement Agencies.
THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. SCOPE OF AGREEMENT. Effective July 1, 2019, LA VERNE will receive federal asset forfeiture shares for L.A. IMPACT participation in asset forfeiture cases. LA VERNE and L.A. IMPACT agree to the following:
(a) LA VERNE will remain a participating agency and in good standing (“compliant”) with MLARS. (b) Within LA VERNE, the administrative executive and the law enforcement executive will work in concert to fulfill their respective requirements to participate in MLARS. (c) LA VERNE will coordinate with L.A. IMPACT executive staff the transfer of federal awards currently held by the L.A. IMPACT to designated LA VERNE accounts. (d) LA VERNE will receive and deposit, either by check or electronic transaction, federal asset forfeiture awards for both LA VERNE and awards to be used in support of L.A. IMPACT. LA VERNE will ensure all federal awards will be kept in separate accounts or account codes, including the separation of Department of Justice and Department of Treasury. (e) LA VERNE will be the recipient of the federal awards (by statutory definition) for Single Audit purposes and bears responsibility for compliance with applicable federal laws and guidelines. L.A.
IMPACT agrees to appropriate and request expenditures in compliance with applicable federal laws. LA VERNE will review L.A. IMPACT requests for compliance concerns. LA VERNE, in coordination with LA VERNE auditors, will not approve L.A. IMPACT expenditures if those expenditures are concluded to be unallowable under applicable federal laws or guidelines. (f) Awards received by LA VERNE for L.A. IMPACT supportive services shall be “earmarked” (legally appropriated/budgeted by City Council) for L.A. IMPACT operational expenses. LA VERNE agrees that awards “earmarked” for L.A. IMPACT are specifically intended as fiscal resources to fulfill the mission and operations of L.A. IMPACT.
(g) Anticipated annual expenditures from the “earmarked” funds shall be appropriated in the LA VERNE annual budget. L.A. IMPACT agrees to supply a detailed annual budget for requested L.A. IMPACT use of these funds before May 15th each year to be included in the LA VERNE annual budget. Budget amendments for unforeseen expenditures will be separately presented to LA VERNE Council or included in the LA VERNE’s mid-year budget appropriations as deemed appropriate by the LA VERNE Finance Division. Such expenditures will be appropriated by the L.A. IMPACT’s Board of Directors prior to submission to the LA VERNE Finance Division.
(h) LA VERNE will not pay appropriated expenditures in excess of earned asset forfeiture funds received and recognized as revenue by LA VERNE unless there are available fund balance reserves specifically restricted for L.A. IMPACT activities.
(i) All expenditures in support of L.A. IMPACT shall be approved by L.A. IMPACT Executive Director
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or designee. LA VERNE will make payments for appropriated purchases or obligation payments as requested and ensure expenditures are in accordance with the MLARS guidelines as well as the procurement policies of LA VERNE.
(j) In the event LA VERNE purchases goods that carry potential liability (such as automobiles), L.A.
IMPACT agrees to secure and maintain insurance coverage to cover LA VERNE. L.A. IMPACT shall consider leases versus purchases to limit LA VERNE’s ownership of equipment. (k) In entering into agreements for the purchase of goods or services, certain implied warranties or guarantees may be established in the normal course of business. L.A. IMPACT agrees to approve the continued obligations under such a situation or take necessary action to settle any created liability. (l) In the event that there are questioned or disallowed costs, L.A. IMPACT agrees to repay the funds if required by the applicable federal agency, take any and all actions necessary to mitigate the underlying issue going forward, and fully participate in any remedial action plan deemed necessary by the LA VERNE Finance Division.
(m) LA VERNE will submit all the necessary and required documents related to the MLARS program, including the annual Equitable Sharing Agreement and Certification (ESAC). L.A. IMPACT agrees to provide necessary information to assist in the completion of this reporting. (n) LA VERNE will authorize as necessary, identified L.A. IMPACT staff access to LA VERNE’s “eShare” MLARS portal to add, modify and submit equitable sharing requests based on L.A.
IMPACT-related investigations.
2. SPECIFIC EXCLUSIONS. LA VERNE will not physically handle any cash asset seizures. LA VERNE will not act as a trustee, but rather as a provider of funding in support of L.A. IMPACT activities that are deemed to have a benefit to the LA VERNE as a member agency to L. A. IMPACT. LA VERNE shall have no obligation to fund any of the debts, expenses, obligations or operations of L.A. IMPACT whether or not described in this Agreement.
3. CITY ALLOCATED SHARE OF FUNDS. It is agreed that LA VERNE will appropriate the sum of $41520,000 (FourOne Hundred FiftyTwenty Thousand Dollars) per year from the above described asset forfeiture shares for LA VERNE law enforcement activities unrelated to L.A. IMPACT expenditures.
This appropriation will reduce any fund balance available for L.A. IMPACT purposes at the time the budget is approved.
In addition to the CITY ALLOCATED SHARE OF FUNDS specified in this Agreement, L.A.
IMPACT agrees that for every $1.00 of General Fund dollars it receives from LA VERNE, LA VERNE will appropriate $1.05 for law enforcement activities unrelated to L.A. IMPACT expenditures. All exchanges must be authorized in advance, in writing, by both LA VERNE and L.A.
IMPACT Executive Officers or their designees.
Asset forfeiture funds provided to LA VERNE must be used exclusively for law enforcement activities unrelated to L.A. IMPACT expenditures and in compliance with all applicable federal guidelines governing the use of equitable sharing funds.
Each transaction shall be documented with appropriate accounting entries that clearly identify the exchange of funds. The amount of asset forfeiture funds exchanged will reduce the fund balance available for L.A. IMPACT general purposes at the time the budget is approved. Funds received by LA VERNE through this transaction will remain subject to all restrictions on the use of asset forfeiture proceeds as set forth by the U.S. Department of Justice and applicable federal regulations.
All exchanges are subject to the availability of asset forfeiture funds and must comply with all applicable federal, state, and local laws and regulations.
Council Agenda Packet - June 2, 2025
3. 4. TERM. This Agreement shall remain in effect until June 30, 2027, unless earlier terminated as provided herein. Prior to June 30, 2027, the parties shall meet and review the terms and conditions of this Agreement to determine whether to renew, modify, or terminate this Agreement. Aall cases with sharing requests submitted by LA VERNE under this aAgreement are received and expended for the intended purposes. Should LA VERNE or L.A. IMPACT wish to terminate this aAgreement a ninety-day notice will be given. Should this aAgreement be terminated, all unappropriated, unencumbered funds received by LA VERNE on the effective date of termination will be retained by LA VERNE unless a transfer is approved by MLARS. Based on MLARS guidelines, awards may be transferred to another member agency with MLARS approval. Should MLARS approve a transfer for unappropriated, unencumbered funds, the transfer will be made to a trustee of L.A. IMPACT identified in the transfer approval. If the transfer is not approved within two years of termination, the unappropriated, unencumbered funds will remain with LA VERNE and will no longer be restricted for L.A. IMPACT purposes. Upon termination of this agreement L.A. IMPACT agrees not to submit additional cases to MLARS in the name of LA VERNE.
5. CONFIDENTIALITY OF RECORDS. L.A. IMPACT can request certain records be treated as confidential. LA VERNE will retain requested records as confidential except when disclosure is required by law or is necessary for LA VERNE operations including requests made by LA VERNE auditors and discussion by LA VERNE Council in public for aums. In the event that L.A. IMPACT instructs LA VERNE to withhold data or documents and that decision is challenged in court, L.A. IMPACT agrees to appear and defend such action and hold LA VERNE harmless from any judgment or award of attorney's fees.
6. INDEMNIFICATION. With respect to its duties hereunder, LA VERNE shall indemnify and save harmless L.A. IMPACT, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of L.A.
IMPACT, and shall defend, indemnify and save harmless L.A. IMPACT, its officers, and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, worker's compensation claims, resulting from our arising out of the negligent acts, intentional acts, errors or omissions of LA VERNE, its employees or subcontractors.
With respect to its duties hereunder, L.A. IMPACT shall indemnify and save harmless LA VERNE, its officers and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of LA VERNE, and shall defend, indemnify and save harmless LA VERNE, its officers, and employees, from and against any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, worker's compensation claims, resulting from our arising out of the negligent acts, intentional acts, errors or omissions of L.A. IMPACT, its employees or subcontractors.
7. INSURANCE. LA VERNE will maintain in full force and effect during the term of this agreement a policy of insurance, with a $1,000,000 total limit per loss for employee dishonesty, forgery and alteration, theft, disappearance and destruction, robbery and safe burglary, and computer fraud including funds transfer coverage.
8. LA VERNE NOT AGENT. Except as L.A. IMPACT may specify, in writing, LA VERNE, its agents, employees and subcontractors shall have no authority, expressed or implied, to act on behalf of L.A.
IMPACT, as agents or otherwise, or to bind L.A. IMPACT to any obligation.
9. FAIR EMPLOYMENT PRACTICES. LA VERNE agrees that all persons employed by LA VERNE
Council Agenda Packet - June 2, 2025
shall be treated equally without regard to or because of race, color, religion, ancestry, national origin, handicap, sex, marital status, or age in compliance with all antidiscrimination laws of the United States of America and the State of California.
10. COMPLIANCE WITH LAWS. LA VERNE agrees to comply with all State and Federal laws, rules and regulations now or hereafter in force, pertaining to this Agreement.
11. SEVERABILITY. LA VERNE and L. A. IMPACT agree that the invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision.
12. ATTORNEY'S FEES. If any legal action, including an action for declaratory relief, is brought to enforce or interpret any of the provisions of this Agreement, the prevailing party shall be entitled to reasonable attorney’s fees and costs of suit in addition to any other relief to which it may be entitled.
13. AUTHORITY TO EXECUTE. LA VERNE acknowledges and represents that the person executing this Agreement on its behalf has the authority to do so. L.A. IMPACT acknowledges and represents that the person executing this Agreement on its behalf has the authority to do so.
14. NOTICES. Any notice required in this Agreement to be given to either party may be given by depositing in the United States mail, postage prepaid, addressed as follows:Any notice required in this Agreement to be given to either party may be given byy ddepositing in the United States mail, postage prepaid, addressed as follows:
LA VERNE: L. A. IMPACT:
City Manager Executive Director
City of La Verne L. A. IMPACT
3660 "D" Street 5700 S. Eastern Ave.
La Verne CA 91750-3599 Commerce CA 90040
15. CALIFORNIA LAW TO GOVERN. This Agreement is entered into, and shall be construed and interpreted in accordance with, the laws of the State of California.
16. ENTIRE AGREEMENT. This Agreement contains the sole and entire agreement and understanding of the Parties with respect to Supportive Services for Federal Asset Forfeiture Equitable Sharingthe entire subject matter hereof.
No other agreements not specifically contained herein, oral or otherwise, shall be deemed to exist or to bind any of the Parties hereto with respect to the subject matter hereof.
17. WAIVER, MODIFICATION AND AMENDMENT. No provisions of the Agreement may be waived unless in writing, signed by all parties. Waiver of any one provision therein shall not be deemed to be a waiver of any other provision therein. The Agreement may be modified or amended only by a written agreement executed by all of the parties.
18. DIGITAL SIGNATURES. The PARTIES deem a copy of this Amendment Agreement that bears a digital signature as having the same legal effect, for all purposes, as delivery of a signed original of this AmendmentAgreement, and each digital signature will have the same legal force and effect as a handwritten signature.
CITY OF LA VERNE
Council Agenda Packet - June 2, 2025
Dated:_______________ By: _______________________________ Tim HepburnDon Kendrick, Mayor
By: _______________________________
Debra FritzLupe Estrella, AssistantDeputy
City Clerk
APPROVED AS TO FORM:
______________________________
City of La Verne City Attorney
L.A. IMPACT
Dated:_______________ By: _______________________________ Rigoberto GarciaMichael Burke
Executive Director
APPROVED AS TO FORM:
_____________________________
L.A. IMPACT General Counsel
Council Agenda Packet - June 2, 2025
City of La Verne,City Council
Agenda Report
DATE: June 2, 2025
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: ADOPTION OF ORDINANCE CHANGING THE DATE OF THE CITY'S MUNICIPAL GENERAL ELECTION.
SUMMARY
Prior to 2020, the City held municipal elections in March of odd-numbered years. With the passage of Senate Bill 415, the City moved its election to coincide with the statewide Primary Election date in March of even years. The State then changed election dates for non- presidential years to be held in June, requiring adjustment again. This proposed Ordinance adjusts the date of municipal elections to coincide with the statewide General Election, which is held in November of even-numbered years.
RECOMMENDATION
That the City Council adopt the Ordinance titled, "AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF LA VERNE, CALIFORNIA, CHANGING THE DATE OF THE CITY'S
GENERAL MUNICIPAL ELECTION FROM THE DATE OF THE STATEWIDE PRIMARY IN
ELECTION YEARS TO THE DATE OF THE STATEWIDE GENERAL ELECTION (FIRST TUESDAY AFTER FIRST MONDAY IN NOVEMBER) IN ELECTION YEARS."
DISCUSSION
At the Council meeting of May 19, 2025, the City Council discussed, reviewed, took public comment, and approved unanimously the First Reading of the proposed Ordinance changing the election date of the City's municipal general election.
FISCAL ANALYSIS
If the ordinance is adopted and the election moved to November 2026, funds will be budgeted in the Fiscal Year 2026-27 budget.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved this item.
ATTACHMENTS
1. Ordinance Changing Election Date to November
Report Prepared By:
Debra Fritz, Deputy City Clerk
Council Agenda Packet - June 2, 2025
Adoption of Ordinance Changing the Date of the City's Municipal General Election., Page 2
Council Agenda Packet - June 2, 2025
ORDINANCE NO. 25-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, CHANGING THE DATE OF THE CITY’S GENERAL
MUNICIPAL ELECTION FROM THE DATE OF THE STATEWIDE
PRIMARY IN ELECTION YEARS TO THE DATE OF THE STATEWIDE
GENERAL ELECTION (FIRST TUESDAY AFTER FIRST MONDAY IN
NOVEMBER) IN ELECTION YEARS
WHEREAS, based on requirements under the Voter Participation Rights Act (Senate Bill 415), the City changed the dates of the City’s general municipal election to coincide with statewide primary election dates by adopting Ordinance No. 1080 on December 18, 2017; and
WHEREAS, the State changed its statewide primary from June to March in presidential primary years though Assembly Bill 970, while retaining the June election date in non-presidential primary years, thus necessitating the City Council to adopt Ordinance No. 1108 on December 5, 2021; and
WHEREAS, it has been determined that consistency in holding the City’s general municipal election is best for encouraging wider access and understanding of election requirements and timelines; and
WHEREAS, holding the City’s general municipal election on the first Tuesday after the first Monday in November allows installation of new council members in December, thus providing opportunity for new council members to receive timely new member orientation from entities such as the League of California Cities, as well as introduction to the role of a council member and participation in City efforts such as strategic planning sessions, the development of the Fiscal Year budget, and the study session and public hearings on budget related matters prior to the adoption of a new fiscal year budget; and
WHEREAS, the nomination period for city council positions in each election year will consistently be from the second week of July to the second week of August, thereby ensuring greater understanding for individuals interested in seeking nomination, as well as aligning other election dates for ballot measures to reduce the conflict with such deadlines being during holiday periods when the general municipal election is held in March; and
WHEREAS, the La Verne City Council will remain in compliance with Senate Bill 415 and actually expect to heighten voter participation by aligning the City’s general municipal election date with the Statewide general election; and WHEREAS, sections 1301 and 10403.5 of the California Elections Code authorize the City Council to reschedule the City’s general municipal election and to increase or decrease any affected terms of office by not more than 12 months; and
Council Agenda Packet - June 2, 2025
WHEREAS, the terms of the Council offices set to expire in July of 2026 will be extended to expire following the certification of results from the 2026 statewide general election in November 2026 and the terms set to expire in April of 2028 will be extended to expire following the certification of results from the 2028 statewide general election in November 2028.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA VERNE DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Ordinance No. 1108 is hereby repealed.
Section 2. Change of Election Day. The City Council hereby establishes the date of the statewide general election held on the first Tuesday following the first Monday in November of each even-numbered year as the date of the general municipal election in the City of La Verne commencing in November 2026.
Section 3. Adjustment to Terms of Office. In accordance with sections 1301 and 10403.5 of the California Elections Code, the terms of any elected City Officeholders that would have expired in July of 2026 shall, instead, expire in the same manner, after the certification of the results of the November 2026 General Municipal Election established by this Ordinance. Similarly, terms of office that are scheduled to expire in April 2028 shall, instead, expire in the same manner, after the certification of the results of the November 2028 General Municipal Election.
Section 4. Request to the County. The Deputy City Clerk shall forward a copy of this Ordinance to the Los Angeles County Elections Division and Clerk of the Los Angeles County Board of Supervisors with the request that the Board of Supervisors approve this Ordinance and provide the City with notice of such approval.
Section 5. Operative Date. This Ordinance shall not become effective until approved by the Los Angeles County Board of Supervisors pursuant to California Elections Code section 1301 (b)(1).
Section 6. Severability. The City Council declares that should any provision, section, paragraph, sentence or word of this Ordinance be rendered or declared invalid by any final court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this Ordinance shall remain in full force and effect.
Section 7. Notice to Voters. Pursuant to section 10403.5 (e) of the California Elections Code, within 30 days after this Ordinance becomes operative, the City elections official shall cause notice to be mailed to all registered voters in the City informing the voters of the change in the election date made by this Ordinance and that, as a result of the change in the election date, the terms of the office of City Officeholders will be extended and expire in the same manner, after the certification of
Council Agenda Packet - June 2, 2025
the results of the November 2026 General Municipal Election and the November 2028 General Municipal Election.
Section 8. The Mayor shall sign and the City Clerk shall certify the passage and adoption of this Ordinance and shall cause the same to be published and posted pursuant to the provisions of law in that regard and this Ordinance shall take effect thirty (30) days after its final passage and upon approval by the Los Angeles County Board of Supervisors.
PASSED, APPROVED and ADOPTED this 2nd day of June 2025. ______________________________________
Mayor Tim Hepburn
_______________________________
Debra Fritz, CMC, Deputy City Clerk
CERTIFICATION
I hereby certify that the foregoing Ordinance 25-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 2nd day of June 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________________
Debra Fritz, CMC, Deputy City Clerk
Council Agenda Packet - June 2, 2025
City of La Verne,City Council
Agenda Report
DATE: June 2, 2025
TO: Honorable Mayor and City Council
FROM: Eric Scherer, Community Development Director
SUBJECT: OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT - AFFIRMING ANNUAL REPORT AND LEVYING ASSESSMENTS.
SUMMARY
The City Council adopted the Annual Report for the Old Town La Verne Business Improvement District and declared its intention to hold a public hearing declaring its intention to levy an annual assessment for fiscal year 2025-2026 at their May 19, 2025, meeting. This public hearing will be held to accept any protests of the levying of the annual assessments.
RECOMMENDATION
That the City Council conduct the public hearing, accept any protests, override any such protests, and adopt the attached Resolution affirming the Annual Report and levy the annual assessments.
DISCUSSION
The City Council, at their May 19, 2025 meeting, approved the 2024-2025 Annual Report of the Old Town La Verne Business Improvement District (BID) and adopted Resolution No. 25-28, declaring its intention to levy an annual assessment for fiscal year 2025-2026 and set the public hearing date for June 2, 2025.
The BID's boundaries and assessment formula have been unchanged since the creation of the BID in 1986. Per Section 36500 of the California Street and Highways Code, an annual public hearing before the City Council must be held to accept any protest of the intended levying of annual assessments for the BID after declaring the time and place for such a hearing at a previous meeting.
After the hearing, the City Council may override any protests and order the services provided in the Annual Report and levy the proposed assessment to cover the costs and expenses as outlined in the report.
FISCAL ANALYSIS
The BID budget will be included during the regular budget process to be funded through the Business Improvement District's fund.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
Council Agenda Packet - June 2, 2025
Old Town La Verne Business Improvement District - Affirming Annual Report and Levying Assessments., Page 2
This report and the attached Resolution were reviewed and approved by the City Attorney.
ATTACHMENTS
1. BID Reso No. 25-XX Affirming Annual Report and assessment
2. Exhibits A and B For Resolutions
3. BID Annual Activity Report 051925
Council Agenda Packet - June 2, 2025
RESOLUTION 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,
CALIFORNIA, OVERRULING PROTESTS AND APPROVING THE ANNUAL
ASSESSMENT LEVY OF THE OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT FOR 2025-2026 PURSUANT TO THE PROVISIONS OF SECTION 36500, ET SEQ., OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
WHEREAS, the City Council has formed a Business Improvement District, by adoption of Ordinance No. 720 on April 21, 1986, pursuant to the provisions of Section 36500, et seq. of the California Streets and Highways Code and including subsequent amendments, to be known and designated as the OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT (hereinafter referred to as the “District”); and
WHEREAS, the Council did on the 19th day of May, 2025, adopt a Resolution approving the Annual Report of the “District” for a period beginning July 1, 2024, and ending June 30, 2025 and declaring its intention to levy an annual assessment for the 2025-26 Fiscal Year; and WHEREAS, said Resolution did fix the time and place for a hearing of any and all protests in relation to said proposed assessment; and
WHEREAS, all interested persons were given full opportunity to present their protests or objections; and
WHEREAS, evidence has been received as to the publication and posting of notice of said hearing in the time, form, and manner required by law; NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The City Council, after due consideration of all such objections and protests, determines that there was no majority protest within the meaning of Section 36500, et seq. of the California Streets and Highways Code, does hereby overrule and deny any such objections and protests to the proposed assessment for the District (Exhibits A and B), and does hereby confirm and adopt as a whole, unmodified, the assessment and Annual Report.
Section 2. That the public interest and convenience demands and requires and the City Council does hereby order the said contemplated services to be performed in accordance with the Annual Report therefore, adopted and affirmed, and the City Council does hereby levy and said proposed assessment is hereby made to cover the costs and expenses of said services upon the respective businesses in said “District” and as fixed by the report and assessment heretofore filed in the Office of the City Clerk.
Council Agenda Packet - June 2, 2025
RESO. NO. 25-XX 2
The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
APPROVED AND ADOPTED this 2nd day of June, 2025.
Mayor of the City of La Verne
ATTEST:
Deputy City Clerk
Council Agenda Packet - June 2, 2025
EXHIBIT A
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OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT
Council Agenda Packet - June 2, 2025
OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT
BEGINNINGAT THE CENTERLINEINTERSECTIONOFFIFTHSTREETAND" B"
STREET, AS SAID CENTERLINESARE SHOWN ONTHEMAP OFLORDSBURG TOWNSITE, AS PERMAPRECORDEDIN BOOK 18, PAGES9 THROUGH14,
INCLUSIVEOFMISCELLANEOUSRECORDS, IN THEOFFICEOFTHE COUNTY RECORDEROF LOSANGELESCOUNTY; THENCE SOUTHERLYALONG SAID CENTERLINEOF`B" STREETTOTHE CENTERLINEOFFIRST STREET, AS SAIDSTREETISSHOWNONSAIDMAPOFLORDSBURGTOWNSTTE;THENCE
EASTERLYALONGTHELINEDESCRIBINGTHE25FOOTSTRIPOFLAND IN
THE DEEDTO THECITY OFLA VERNERECORDEDMAY 8, 1970IN BOOK D4708, PAGE808OFOFFICIALRECORDSIN SAID OFFICEOFTHE COUNTY RECORDER; THENCEFOLLOWINGSAIDLINE THROUGHALL ITS VARIOUS
COURSESAND CURVESTOTHEEASTERLYTERMINUSOFTHAT CERTAIN
PORTIONOFSAIDLINE HAVING A BEARING OFNORTH89° 58' 55"EAST AND A LENGTH OF777.82FEET; THENCECONTINUINGNORTH 89° 58'55"
EASTALONGTHEEASTERLYPROLONGATIONOF SAIDLINE TO THE
CENTERLINE OF" F" STREET,AS SAID STREETIS SHOWNON SAID
LORDSBURGTOWNSITE;THENCENORTHERLYALONG SAIDCENTERLINE
OF "F" STREETTO THE FIRSTMENTIONED CENTERLINEOFFIFTH STREET;
THENCEWESTERLYALONGSAID CENTERLINEOFFIFTHSTREETTO THE
POINT OF BEGINNING.
Exhibit " A"
Ord, No. 720
As Corrected 10/ 15/ 86
Council Agenda Packet - June 2, 2025
i
EXHIBIT B
Downtown La Verne
Assessment of Charge Formula
1 Classifications of Businesses
2 The assessment of charge formula is designed to generate fees from 3 businesses in the area in relation to the benefits derived from. the program of activities.
4 Businesses. within the boundaries of the proposed distract have been 5 classified as Retail, Service, Professional, Wholesale, Manufacturing, Multi- dwelling, Public Utility and Financial. 6 Businesses classified as service include, bat are•;not limited to,. 7 Barbers, Cleaners., Contractors, Cosmetologists, Employment Agencies Locksmiths, Manicurists, Medical Equipment Rentals..& Service; Real 5 Estate Brokers-, . Secretarial Services, Stock & Bond Brokers and Travel Agencies.
9 Businesses classified as Professional include, but are not limited 10 to, Accountants, Architects, Attorneys, Chiropractors, Consultants, Dentists, Designers, Draftsmen, Engineers, Interior Designers, 11 Optometrists, Osteopaths, Physicians, Surgeons and Veterinarians. 12 Businesses classified as Wholesale, Manufacturing, Multi- dwelling 131
and public Utility shall be those identified as such by the City ofLa Verne. 14i Businesses classified as Financial include, but• are not limited to, Banks, Savings & Loans, Finance Companies and Credit Unions. 15 Businesses classified as Retail include, but are not limited to-,, al 16 businesses engaged in the selling of any goods, wares or merchandis- at retail, but excluding those businesses listed in the above 17 classifications.
18 Assessment of , Charge> Rates
19 All businesses classified as Service and Professional' shall pay a charge based on one times their annual business license fee. 20 All businesses classified as Wholesale, Manufacturing or Multi-,21 dwelling shall pay a charge based on three quarters ( 75%) of their:
annual business license fee.
22 All businessesclassified as Financial or Public Utility shall pay,23 an annual charge of five hundred dollars ($ 500. 00) . 24 Other non- retail businesses such as, but not limited to, Red Cross or Chamber of Commerce, shall pay anennual charge based on one 25 times the minimum business license fee ($ 45:: 00). 26 Insurance Agents shall pay an annual charge based on two times the minimum bvs$ ness license fee ( 2 x $ 45. 00).
27•
28 29 '
30 31
32 EXHIBIT B
Ord. No. 720',
Council Agenda Packet - June 2, 2025
1 Exhibit B to Ordinance 720
2 Page Two
3 .
41 All firms classified as retail shall" pay an annual charge based on the followi' nggtoss receipts schedule.
6 !.
Less Than 10, 000. 45. 00 per year
6 $, i&, 000 50, 000 90. 00
r 50, 000 : " 10pp., 000 120. 00 " "
7: loo, opo - " „. 1591C. 100 150. 00 150 b00 ' 200'' 000 200. 00 " "
8 200, 000 " " 300, 0. 00 250. 00 " "
300, 000 "; " 400, 000 300. 00 " "
9 4' 00, 000 500, 000 375. 00
500, 000 75. 0, 000 450. 00 "
10 750, 000, 1, 000, 000 525. 00
1, 000, 000; and above; ; 600. 00 " "
11 The maximum annual charge for any firm, other than those classifies 12 as Retail, shall be Five Hundred Dollars ($ 50040) . 13 14
15 16
17 1 18
19I
20 211
22 23111
24 f
25 26 '
27 /
28 29 ;
30 311
321 Ord. No. 720 As corrected 10/ 15/ 86
Exhibit B
Council Agenda Packet - June 2, 2025
ANNUAL REPORT OF THE OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT FOR THE 2024-2025 FISCAL YEAR
FINANCE
During the 2024-2025 fiscal year the Old Town La Verne Business Improvement District (“District”) received approximately $21,000 from the District fees paid by the businesses within the District. The 2024-2025 annual budget is expected to pay for approximately $103,720 in ongoing annual expenditures, with projected revenues of $57,000, leaving a fund balance of $142,000 at the end of the year. The Beer Walk event was not held due to lack of volunteers to run the event, which reduced operating expenses and revenues, and the Wine Walk had less ticket sales than average due to inclement weather.
For fiscal year 2025-2026, with the recent changes to have the non-profit Old Town La Verne Business Improvement Association (“Association”) act as the District’s Advisory Board, all events will be transferred to the Association for their budgeting.
The City will continue to budget for the District’s ongoing maintenance and capital improvement projects with the revenues collected from the annual assessments. With these changes, the District is projecting revenues of $20,000 from the assessments and expenditures of $20,000, but transferring $100,000 to the Association from the District’s reserves to fund the expenses expected to hold the events in Old Town.
This would result in the expected reserves of the District at the end of fiscal year 2025-2026 to be at $42,000. A summary of the proposed 2025-2026 budget is attached as Exhibit A.
PROMOTIONS
In the last year most of the Old Town Events occurred as normal. The Cruisin La Verne and Cool Cruise car events occurred under the agreement with the car show promoter that was approved in August 2022. That agreement expired after the last Cool Cruise event in April of 2025. The Association will engage the promoter about a new agreement between the parties for this event to continue.
As mentioned above, the Beer Walk was not held in 2024 due to lack of volunteers.
The Wine Walk, however, was held in April 2025 and while ticket sales were severely down, the event still was able to produce a small profit. The Holiday Stroll was a great success in December 2024. A new summer concert series also was held at Mainiero Square and will return in the summer of 2025.
Support for all of these events includes logistics, advertising and other publicity, which in turn brings the public and new businesses to Old Town. The continued business growth in Old Town is a result of these efforts. The Association has taken on more of the responsibilities of marketing the Old Town businesses and events with even more responsibilities in the next year. They continue to use social media and their website, www.oldtownlaverne.org, to help promote the area.
Council Agenda Packet - June 2, 2025
The City hired an outside firm to evaluate the current state of the District, which resulted in a 5-year action plan to help grow the District and the Association. One of the primary goals was to work with the Chamber of Commerce to provide some level of paid staffing to ensure the events in Old Town are held and are successful. These discussions between the Association and the Chamber of Commerce are ongoing.
ANNUAL BREAKFAST MEETING
The Annual Meeting of the OTLVBID was held on February 3, 2025. The District Board heard an update on the Metro A (Gold) Line project, the presentation of the 5- year action plan, an update on the City by the Mayor, and an update from the University of La Verne.
ONGOING SERVICE/MAINTENANCE
The District provides ongoing service for Old Town businesses by way of regular sidewalk cleaning, landscape maintenance and replacement, and through funding of the electrical costs for the lights in Old Town street trees.
MAJOR PROJECTS
In fiscal year 2024-2025, brackets for banners to attach to the streetlights were purchased for all of the decorative streetlights from the Metro A Line Station on E Street up to Second Street, over to D Street, and up to Bonita. At the beginning of fiscal year 2025-2026, banners will be purchased so that the brackets and banners can be installed this summer. While not technically funded by the District, a new entry sign over E Street at First Street was installed in April 2025 which was part of the improvements that the A Line construction project was required to install.
Council Agenda Packet - June 2, 2025
2024/2025 2024/2025 2025/2026
REVENUES Budget Est. Year End Budget
Business License Fees $18,000 $21,000 $20,000
Wine Walk $50,000 $32,000 $0
Beer Walk $30,000 $0 $0
Interest $4,000 $4,000 $1,000
REVENUES - TOTAL $102,000 $57,000 $21,000
2024/2025 2024/2025 2025/2026
EXPENDITURES Budget Est. Year End Budget
OPERATIONAL (Div 1)
Sidewalk/Trash/Cleaning/Landscaping $7,000 $7,000 $7,000 Other Professional (Consultant/Bands) $15,350 $15,350 $500 Edison $3,000 $2,500 $3,000
Annual Meeting $1,000 $1,000 $1,000
Street Light Banners $3,000 $3,900 $3,000
Contingency $2,000 $1,000 $2,000
Transfer to Association $30,000 $30,000 $0
Capital Outlay (Mainiero, Street/Tree Lights) $20,000 $0 $3,500 OPERATIONAL SUBTOTAL $81,350 $60,750 $20,000
EVENTS
Cool Cruise Auto Show (Div 2) $2,000 $2,000 $0
Future Old Town Event (Div 4) $0 $0 $0
Holiday Stroll (Div 5) $3,450 $2,400 $0
Wine Walk Event (Div 6) $34,000 $20,000 $0
Fall Event- Halloween (Div 7) $400 $300 $0
Cruisin La Verne Auto Show (Div 8) $2,000 $2,000 $0
Beer Walk (Div 9) $25,650 $0 $0
EVENTS SUBTOTAL $67,500 $26,700 $0
EXPENDITURES TOTAL $148,850 $87,450 $20,000
Note: Anticipated Fund Balance on July 1 2025 is $142,000
OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT
2025/2026 BUDGET
Council Agenda Packet - June 2, 2025
City of La Verne,City Council
Agenda Report
DATE: June 2, 2025
TO: Honorable Mayor and City Council
FROM: Chris Nigg, Fire Chief
SUBJECT: REQUEST TO INITIATE A PILOT PROJECT ADDING THREE FIREFIGHTER
POSITIONS TO IMPROVE STAFFING EFFICIENCY, SUPPORT STRATEGIC OPERATIONAL READINESS, AND ADDRESS OVERTIME REQUIREMENTS.
SUMMARY
The La Verne Fire Department (LVFD), after consultation with City Administration, requests approval to hire three additional full-time Firefighters/EMTs, as part of a pilot program to assist in overtime reduction and achieve standards of coverage staffing recommendations.
RECOMMENDATION
That the City Council approve the terms of a Pilot Project and authorize the addition of three Firefighter/EMT positions to the La Verne Fire Department and corresponding reduction in overtime budgeting in the Fiscal Year 2025–26 Budget.
DISCUSSION
The La Verne Fire Department (LVFD) currently operates with staffing levels sufficient to staff two engines and one quint, resulting in frequent reliance on overtime to maintain minimum staffing. Any unplanned or scheduled firefighter absence such as sick leave, vacation, injury on duty, or training requires backfilling the vacancy, most often through overtime. This creates fiscal unpredictability and frequently necessitates forced overtime or out-of-rank staffing, where Captains or Engineers are compensated at higher rates to perform firefighter duties.
Proposal for a Two-Year Pilot Program to Add One Full Shift of Firefighters To address this operational and fiscal strain, staff propose a two-year pilot program to add one full-time Firefighter position to each of the three shifts (A, B, and C). These individuals would serve as shift-based “floaters” and remain in the Firefighter rank. Their responsibilities would include:
• Backfilling firefighter or firefighter/paramedic absences, reducing the need for costly overtime or out-of-rank pay.
• Supplementing engine staffing as a fourth crew member when no absences occur, thereby advancing the department’s long-term goal of transitioning to four-person engine staffing.
Importantly, this approach does not establish a new minimum staffing requirement. Instead, it enhances daily operational flexibility and reduces the burden of covering vacancies. Between
Council Agenda Packet - June 2, 2025
Request to Initiate a Pilot Project Adding Three Firefighter Positions to Improve Staffing Efficiency, Support Strategic Operational Readiness, and Address Overtime Requirements., Page 2
May 2023 and May 2025, 509 of 731 days required overtime coverage for a full 24-hour shift, often at premium Fair Labor Standards Act (FLSA) or out-of-class rates. This statistic underscores the chronic nature of current staffing challenges.
Key Benefits of the Proposal:
• Cost Efficiency: The floaters reduce reliance on overtime and higher out-of-rank pay, making this approach a cost-effective alternative to complex staffing challenges. • Operational Flexibility: By filling in where needed and supplementing crews when not, the floaters increase resilience and response capacity without overcommitting resources. • Incremental Progress Toward Strategic Goals: The department’s Standards of Cover report and Strategic Plan both recommend four-person staffing to improve safety, reduce task saturation, and enhance incident outcomes. This plan makes measurable progress toward that goal while maintaining fiscal responsibility. • Data-Driven Evaluation: The two-year pilot will include monthly reporting to track floater utilization, specifically identifying when floaters cover shifts that would otherwise have triggered overtime. This data will inform a final evaluation of program effectiveness.
Sunset Clause & Long-Term Sustainability:
At the end of the pilot period, a comprehensive review will determine the program’s success in reducing overtime and improving staffing coverage. If the program does not meet its intended objectives, the City can absorb the positions through anticipated retirements, avoiding any layoffs and maintaining flexibility. This conservative design ensures the City is not overextending its commitments. Additionally, as a pilot program, if there is an extenuating circumstance such as data which shows operational savings are not attainable in which the program needs to be terminated early, the program can be terminated and the positions reduced through attrition.
These three positions have been requested in every budget cycle since 2022. Approving them now, within a clearly defined pilot framework, offers a pragmatic solution to ongoing staffing and fiscal challenges while advancing service delivery goals.
FISCAL ANALYSIS
The Fire Department, in collaboration with the Finance Department, conducted a detailed cost analysis comparing the addition of three full-time firefighter positions to the ongoing expense of using overtime to cover daily staffing vacancies.
Using historical data for the past 24 months, Finance estimated the average number of days per year that require backfill due to absences such as sick leave, vacation, injury on duty, training, or strike team/fire assignment deployment. The analysis found the following:
Council Agenda Packet - June 2, 2025
Request to Initiate a Pilot Project Adding Three Firefighter Positions to Improve Staffing Efficiency, Support Strategic Operational Readiness, and Address Overtime Requirements., Page 3
• On average, 259 days per year require firefighter backfill coverage. • These 259 days equate to approximately 86 shifts per floater, or 71% of the calendar year per position, equating to roughly 7 out of every 10 shifts.
Cost Comparison Per Position:
Description Position Cost Total Cost (x3)
Overtime cost to cover 259
shifts/year (average)
$138,399 $415,197
Full-time firefighter salary &
benefits (annual)
$120,462 $361,386
Annual position savings $17,937 $53,811
In addition to salary costs, one-time startup costs for onboarding three full-time firefighters covering uniforms, tools, and equipment are estimated at $38,000. These one-time costs are proposed to be funded outside the General Fund, from the department’s Fund 250 (Equipment Replacement) account and would be included in the FY 2025–26 budget, pending approval.
Additional Fiscal and Operational Benefits:
• Reduced reliance on out-of-rank coverage, where higher-paid Captains or Engineers are assigned to work in firefighter roles at elevated pay rates. • Minimized FLSA-triggered overtime and associated premium pay. • Decreased need for work-downs, improving cost-efficiency. • Improved crew wellness and reduced fatigue are especially important given the department’s increasing call volume and the elevated community risk identified in the Standards of Cover.
• Enhanced budget forecasting, by shifting from unpredictable overtime expenditures to more stable, salaried positions.
This model offers a fiscally responsible and operationally sound solution that supports continuity of service while controlling costs. It allows the department to incrementally progress toward the long-term goal of four-person engine staffing without establishing a new minimum daily staffing requirement. Enhanced reporting by the Fire Department, in coordination with the City Manager's Office and Finance Department, will track the progress of the pilot program.
Council Agenda Packet - June 2, 2025
Request to Initiate a Pilot Project Adding Three Firefighter Positions to Improve Staffing Efficiency, Support Strategic Operational Readiness, and Address Overtime Requirements., Page 4
If approved, the existing overtime budget will be reduced by $361,386, equivalent to the cost of the three new positions. This adjustment creates a built-in buffer, should the actual reduction in overtime not fully meet projected savings based on the past two years of data.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The report was reviewed and approved by the City Attorney.
ATTACHMENTS
None
Report Prepared By: Collaborated With:
Jennifer Brown, Senior Management Analyst Christy Lopez, Finance Director
Council Agenda Packet - June 2, 2025
City of La Verne,City Council
Agenda Report
DATE: June 2, 2025
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: REQUEST FOR RECOGNITION OF A NEW EMPLOYEE ASSOCIATION – LA VERNE FIRE MIDDLE MANAGEMENT ASSOCIATION.
SUMMARY
A group of fire management employees submitted a petition under the provisions of the City's Employer-Employee Relations Resolution (EERR) requesting the formation and recognition of a new employee association called the La Verne Fire Middle Management Association (FMMA). This group seeks to represent management-level fire personnel in classifications including Deputy Fire Chief, Battalion Chief, and Fire Marshal, who are currently unrepresented. Formal recognition by the City Council is recommended prior to moving forward with the next steps.
RECOMMENDATION
That the City Council receive and file this report and direct staff to proceed with formal recognition of the proposed La Verne Fire Middle Management Association as a new employee association representing Deputy Fire Chiefs, Battalion Chiefs, and the Fire Marshal.
DISCUSSION
The City of La Verne currently recognizes four employee associations for the purpose of labor representation in accordance with the Meyers-Milias-Brown Act (MMBA), which governs collective bargaining rights for public sector employees in California.
On March 4, 2025, a group of fire management employees submitted a petition to the City Manager’s Office requesting the formation and recognition of a new employee association called the La Verne Fire Middle Management Association (FMMA). This group seeks to represent management-level fire personnel in classifications including Deputy Fire Chief, Battalion Chief, and Fire Marshal, who are currently unrepresented or not aligned with a unit that adequately reflects their management responsibilities and unique working conditions.
The MMBA (Gov. Code § 3500, et seq.) allows public employees to organize and be represented by employee organizations of their choosing, subject to employer policies adopted under local resolutions such as the City's Employer-Employee Relations Resolution (EERR). The proposed FMMA petition was reviewed by the City Manager's Office and found to meet procedural requirements, including a signed petition demonstrating support from a majority of employees in the proposed unit. Additionally, the proposed group shares a community of interest based on job duties, management responsibilities, and working conditions. Lastly, the proposed group does not appear to overlap with any existing bargaining
Council Agenda Packet - June 2, 2025
Request for Recognition of a New Employee Association – La Verne Fire Middle Management Association., Page 2
unit in a way that would disrupt operational efficiency or established labor structures. Based on these determinations, the next steps are the following:
1. Formal recognition by the City Council.
2. The City will issue a formal 30-day notice to allow other recognized employee organizations to submit any challenge or claim of overlap.
3. If no challenges are received during this period, the Employee Relations Officer (Assistant City Manager) will issue a formal recognition determination in accordance with Section 4A of Resolution No. 76-131.
4. Upon completion of the notice period and formal recognition, the City Manager's Office will initiate the meet-and-confer process with FMMA to develop a Memorandum of Understanding (MOU) regarding benefits and terms and conditions of employment within the scope of representation.
FISCAL ANALYSIS
There are no other immediate fiscal impacts associated with the recognition of a new employee association. However, subsequent meet-and-confer outcomes, including any negotiated MOU, may have future budgetary implications subject to Council review and approval.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney.
ATTACHMENTS
None
Council Agenda Packet - June 2, 2025