December 15 City Council Meeting Agenda
AGENDA 12-15-25.PDF
December 15 City Council Meeting Agenda Packet
CC PACKET - 121525.PDF
1. Documents:
1.I.
Documents:
COUNCIL REGULAR MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Council Member
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Mayor Pro Tem
Monday, December 15, 2025
Closed Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting www.LaVerneCA.gov/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 874 1328 0624 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Discussion Calendar sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
CLOSED SESSION AGENDA - 5:30 PM
CALL TO ORDER
ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.
AGENDA City Council 12/15/2025 Page 2
CLOSED SESSION TOPIC
Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:
Negotiators: City Manager, Assistant City Manager, and City Attorney.
Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Fire Middle Management Association, La Verne Police Officers Association, La Verne Police Middle Management Association, and all Unrepresented Employees.
Conference with Legal Counsel, Existing Litigation pursuant to Government Code Section 54956.9(d)(1) Gonzalez v. City of La Verne, Los Angeles Superior Court Case No. 24STCV34625.
The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.
REGULAR CITY COUNCIL MEETING - 6:30 PM
PLEDGE OF ALLEGIANCE - US MARINE CORP, IRAQ VETERAN KEVIN SMITH ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.
PRESENTATIONS
Bonita High School Boys’ Water Polo 2025 - The Bonita Boy’s Water Polo team finished the 2025 season with an overall record of 23-12 and placed second in the Palomares League. The team advanced to the CIF playoffs where they had the number 8 seed and after 4 rounds of play and a goal differential of 68-49, the team advanced to the championship game against the number 2 overall seed, Temecula Valley High School, where they won the Division 3 CIF Championship with a score of 10-9. The team was coached by Dillon Unsoeld and assisted by Cody Lehotsky and Bryce Riihimaki.
Julian Falk Eian Bane Carsen Mayville Antonio Finnianos Bradley Radnotti Ethan Beltran Adien Minter Matt Humpert Andres Parra Gary Watson Evan Andrade Jake Spielbuehler Carbon Snider Jeffrey Heaton Giancarlo Garcia Bareden Scoffinger Bronx Aponte Jayden Diekmann
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
1. City Council Minutes of the Regular and Closed Session meeting of December 1, 2025.
AGENDA City Council 12/15/2025 Page 3
Recommendation: That the City Council approve the minutes.
2. Register of Audited Demands in the amount of $2,252,716.47, dated 11/19/25 and in the amount of $1,432,600.83, dated 11/25/25, and in the amount of $2,926,471.32, dated 12/03/25.
Recommendation: That the City Council approve the audited demands.
3. Authorization to Purchase Advanced Metering Infrastructure (AMI) Digital Water Meters.
Authorization of sole source purchase of Advanced Metering Infrastructure (AMI) digital water meters from HydroPro Solutions, Inc.
Recommendation: That the City Council:
1. Authorize staff to issue a sole-source purchase order to HydroPro Solutions, Inc., an authorized distributor of Master Meter's Advanced Metering Infrastructure (AMI) digital water meters, registers, skirts, and related components in the amount not to exceed $540,000.00; and
2. Approve the use of funds previously appropriated from Fund 507 (Water Capital Improvement Funds) to CIP Project No. WT2304; and
3. Authorize the City Manager, or designee, to execute all purchase orders and related documents necessary to complete this procurement, up to the total appropriated amounts approved by the City Council.
4. Development Impact Fee Report for Fiscal Year Ending June 30, 2025. Pursuant to Government Code Section 66006, this report provides detailed information on the collection, interest earned, expenditures, and balances of the City's development impact fees as of June 30, 2025. During the fiscal year, the Park Development and Storm Drain Funds incurred expenditures, while the remaining funds did not and continue to hold balances for future projects.
This report is submitted in compliance with State legislative requirements.
Recommendation: That the City Council receive, file, and make available to the public the Development Impact Fee Annual Report for the fiscal year ending June 30, 2025, and adopt the required five-year findings pursuant to Government Code Section 66001(d).
5. Resolution Cancelling the January 5, 2026 City Council meeting. The first meeting in January 2026, is proposed to be canceled due to the Christmas and New Year holidays and tentative agenda schedule with no items requiring immediate City Council action. Accordingly, the canceling of a City Council Meeting is being placed on the agenda, so the City Council can formally adopt a resolution to cancel the meeting.
Recommendation: That the City Council approve the Resolution cancelling the January 5, 2026 meeting.
PUBLIC HEARINGS
6. Adoption of Urgency Ordinance and introduction of regular Ordinance adopting the 2026 Los Angeles County Building Code, 2025 Fire Code, and the Green Building Code by Reference. The adoption of the 2026 Los Angeles County Building, the 2025 California Fire Code, and the Green Buildings Standards Code are required under the California Health and Safety Code. These codes are established to provide the City of La Verne with the minimum construction and property maintenance standards that promote the health and welfare of the AGENDA City Council 12/15/2025 Page 4
public, to make buildings more efficient in the use of materials and energy, and to reduce environmental impact during and after construction. On November 25, 2025, the County of Los Angeles adopted an amended version of these codes, and it is necessary for the City of La Verne to adopt these changes.
Recommendation: That the City Council:
1. Hold a duly noticed public hearing and adopt the attached Urgency Ordinance adopting Title 26 – Building Code of the Los Angeles County Code, Title 27 – Electrical Code of the Los Angeles County Code, Title 28 – Plumbing Code of the Los Angeles County Code, Title 29 – Mechanical Code of the Los Angeles County Code, Title 30 – Residential Code of the Los Angeles County Code, Title 24 Part 9 – California Fire Code including Appendices Chapters 4, B, C, D, and I, Title 24 Part 7 – Wildland-Urban Interface Code which includes Appendices Chapters A, B, C, D, F, G, H and I, Title 24 Part 11 – California Green Building Code, and the City of La Verne amendments to portions of these codes also known as the 2025 California Building Standards Code, by reference, with certain changes and modifications, and making revisions thereto; and
2. Introduce by title only, waive reading an Ordinance adopting Title 26 – Building Code of the Los Angeles County Code, Title 27 – Electrical Code of the Los Angeles County Code, Title 28 – Plumbing Code of the Los Angeles County Code, Title 29 – Mechanical Code of the Los Angeles County Code, Title 30 – Residential Code of the Los Angeles County Code, Title 24 Part 9 – California Fire Code including Appendices Chapters 4, B, C, D, and I, Title 24 Part 7 – Wildland-Urban Interface Code which includes Appendices Chapters A, B, C, D, F, G, H and I, Title 24 Part 11 – California Green Building Code, and the City of La Verne amendments to portions of these codes also known as the 2025 California Building Standards Code, by reference, with certain changes and modifications, and making revisions thereto; and
3. Set a public hearing for the second reading of the Ordinance (Recommendation No. 2) pursuant to Government Code section 50022.3 to occur at 6:30 PM on January 20, 2025; and
4. Authorize and direct the City Clerk to notice and publish the public meeting and public hearing as required by law.
7. First Reading of an Ordinance Pertaining to Regulating Unmanned Aircraft. Staff has identified a need to establish regulations governing the operation of Unmanned Aircraft Systems (drones) within City limits. A proposed ordinance has been prepared and is presented for first reading initiating the formal adoption process.
Recommendation: That the City Council introduce by title only and waive further reading of an Ordinance titled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 8.37 TO TITLE 8 OF THE LA VERNE MUNICIPAL CODE REGULATING THE USE OF UNMANNED AIRCRAFT SYSTEMS (DRONES)"
DISCUSSION CALENDAR
8. Resolution Authorizing the Appointment of CalPERS Retired Annuitant Kathy Cordova to Temporarily Fill a Critically Needed Position Pursuant to the Government Code. Resolution AGENDA City Council 12/15/2025 Page 5
authorizing the temporary appointment of Payroll Specialist Kathy Cordova as a CalPERS retired annuitant following her retirement. This appointment will ensure uninterrupted payroll operations and timely completion of critical year-end CalPERS, IRS, and audit reporting. The action complies with CalPERS regulations and will have no additional cost to the City.
Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR TEMPORARY EMPLOYMENT AND 180-DAY WAIT PERIOD EXCEPTION FOR RETIRED ANNUITANT KATHY CORDOVA," pursuant to Government Code Sections 21221(h), and CalPERS regulations.
THE LA VERNE CITY COUNCIL WILL RECESS TO MEET AS THE LA VERNE JOINT PUBLIC FINANCING AUTHORITY; FOLLOWING THE CITY COUNCIL WILL IMMEDIATELY RECONVENE.
LA VERNE PUBLIC FINANCING AUTHORITY
9. Extension of Management and Asset Services Agreements with Haven Management Through December 2026. Approve the extension of the Management and Asset Agreement(s) with Haven Management Services through December 31, 2026, under existing terms to ensure continued stability and compliance for the La Verne Public Financing Authority-owned mobile home parks while preparing for a future competitive RFP process.
Recommendation: That the La Verne Public Financing Authority authorize the Executive Director to execute extensions of the existing Management and Asset Agreements for La Verne Mobile Country Club and Valley Rancho Mobile Home Park with Haven Management Services, under the current terms and conditions through December 31, 2026, in a form approved by Agency Counsel.
THE LA VERNE JOINT PUBLIC FINANCING AUTHORITY WILL ADJOURN AND THE CITY COUNCIL MEETING WILL IMMEDIATELY RECONVENE.
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda and within the subject matter jurisdiction of the City Council. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
ADJOURNMENT
THE REGULAR MEETING OF THE LA VERNE CITY COUNCIL SCHEDULED FOR AGENDA City Council 12/15/2025 Page 6
MONDAY, JANUARY 5, 2026 HAS BEEN CANCELED.
DUE TO THE MARTIN LUTHER KING HOLIDAY, THE NEXT REGULAR MEETING IS SCHEDULED FOR TUESDAY, JANUARY 20, 2026, at 5:30 P.M.
Posting Statement: A true copy of this Agenda was posted on December 9, 2025, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.LaVerneCA.gov.
RESIDENT INFORMATION
UPCOMING EVENTS AND MEETINGS
Saturday, December 20 - Household Hazardous Waste Collection Event-LA County, Brackett Field, corner of Fairplex Dr & West McKinley Ave, 9:00 am - 3:00 pm
Wednesday, December 24 - City Hall closed through January 4, 2026
Thursday, December 25 - Christmas Morning Event, throughout La Verne, 7:00 am - 11:00 am
Tuesday, January 6 - Development Review Committee meeting, City Hall, 9:00 am
Monday, January 12 - Senior Movie Matinee, LV Community Center, 12:30 pm - 3:00 pm
Wednesday, January 14 - Planning Commission meeting, City Hall, 6:30 pm
Tuesday, January 20 - City Council meeting, City Hall, 5:30 pm
Wednesday, January 21 - Senior Advisory Committee meeting, LV Community Center, 11:15 am
Wednesday, January 21 - Parks & Recreation Commission meeting, City Hall, 5:30 pm
Tuesday, January 27 - Youth & Family Action Subcommittee meeting, City Hall, 6:00 pm
Wednesday, January 28 - Active Transportation & Infrastructure Commission meeting, City Hall, 4:00 pm
Table of Contents
City Council Agenda Packet, Monday, December 15, 2025
Agenda 1
Agenda Items
PRESENTATION
Bonita High School Boys' Water Polo Team Recognition
CONSENT CALENDAR
1. Council Minutes of the December 1, 2025 Regular and Closed Session meeting 7
2. Registers of Audited Demands 12
3. Authorization to Purchase Advanced Metering Infrastructure (AMI) Digital Water Meters 24
4. Development Impact Fee Report for Fiscal Year Ending June 30, 2025 29
5. RESOLUTION Cancelling the January 5, 2026 City Council meeting 34
PUBLIC HEARINGS
6. Adoption by ORDINANCE for the 2026 LA County Building Code, 2025 Fire Code, & Green Building Code by reference 37
7. First Reading of an Ordinance Pertaining to Regulating Unmanned Aircraft 63
DISCUSSION CALENDAR
8. RESOLUTION Authorizing the Appointment of CalPERS Retired Annuitant K.Cordova to temporarily fill a critical vacancy 69
JOINT PUBLIC FINANCING AUTHORITY
9. Extension of Management & Asset Services Agreements with Haven Management through December 2026 76
COUNCIL REGULAR MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Council Member
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Mayor Pro Tem
Monday, December 15, 2025
Closed Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.
Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.
Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting www.LaVerneCA.gov/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 874 1328 0624 when prompted. Public comments via Zoom may be accepted for the agenda items listed within the Consent Calendar, Public Hearing and Discussion Calendar sections of the agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.
Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.
CLOSED SESSION AGENDA - 5:30 PM
CALL TO ORDER
ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.
CITY Of LA VERNE
AGENDA City Council 12/15/2025 Page 2
CLOSED SESSION TOPIC
Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:
Negotiators: City Manager, Assistant City Manager, and City Attorney.
Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Fire Middle Management Association, La Verne Police Officers Association, La Verne Police Middle Management Association, and all Unrepresented Employees.
Conference with Legal Counsel, Existing Litigation pursuant to Government Code Section 54956.9(d)(1) Gonzalez v. City of La Verne, Los Angeles Superior Court Case No. 24STCV34625.
The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.
REGULAR CITY COUNCIL MEETING - 6:30 PM
PLEDGE OF ALLEGIANCE - US MARINE CORP, IRAQ VETERAN KEVIN SMITH ROLL CALL Coun
cil Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.
PRESENTATIONS
Bonita High School Boys’ Water Polo 2025 - The Bonita Boy’s Water Polo team finished the 2025 season with an overall record of 23-12 and placed second in the Palomares League. The team advanced to the CIF playoffs where they had the number 8 seed and after 4 rounds of play and a goal differential of 68-49, the team advanced to the championship game against the number 2 overall seed, Temecula Valley High School, where they won the Division 3 CIF Championship with a score of 10-9. The team was coached by Dillon Unsoeld and assisted by Cody Lehotsky and Bryce Riihimaki.
Julian Falk Eian Bane Carsen Mayville Antonio Finnianos Bradley Radnotti Ethan Beltran Adien Minter Matt Humpert Andres Parra Gary Watson Evan Andrade Jake Spielbuehler Carbon Snider Jeffrey Heaton Giancarlo Garcia Bareden Scoffinger Bronx Aponte Jayden Diekmann
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
1. City Council
Minutes of the Regular and Closed Session meeting of December 1, 2025.
AGENDA City Council 12/15/2025 Page 3
Recommendation: That the City Council approve the minutes.
2. Register of Audited Demands in the amount of $2,252,716.47, dated 11/19/25 and in the amount of $1,432,600.83, dated 11/25/25, and in the amount of $2,926,471.32, dated 12/03/25.
Recommendation: That the City Council approve the audited demands.
3. Authorization to Purchase Advanced Metering Infrastructure (AMI) Digital Water Meters.
Authorization of sole source purchase of Advanced Metering Infrastructure (AMI) digital water meters from HydroPro Solutions, Inc.
Recommend
ation: That the City Council:
1. Authorize
staff to issue a sole-source purchase order to HydroPro Solutions, Inc., an authorized distributor of Master Meter's Advanced Metering Infrastructure (AMI) digital water meters, registers, skirts, and related components in the amount not to exceed $540,000.00; and
2. Approve the use of funds previously appropriated from Fund 507 (Water Capital Improvement Funds) to CIP Project No. WT2304; and
3. Authorize the City Manager, or designee, to execute all purchase orders and related documents necessary to complete this procurement, up to the total appropriated amounts approved by the City Council.
4. Development Impact Fee Report for Fiscal Year Ending June 30, 2025. Pursuant to Government Code Section 66006, this report provides detailed information on the collection, interest earned, expenditures, and balances of the City's development impact fees as of June 30, 2025. During the fiscal year, the Park Development and Storm Drain Funds incurred expenditures, while the remaining funds did not and continue to hold balances for future projects.
This report is submitted in compliance with State legislative requirements.
Recommendation: That the City Council receive, file, and make available to the public the Development Impact Fee Annual Report for the fiscal year ending June 30, 2025, and adopt the required five-year findings pursuant to Government Code Section 66001(d).
5. Resolution Cancelling the January 5, 2026 City Council meeting. The first meeting in January 2026, is proposed to be canceled due to the Christmas and New Year holidays and tentative agenda schedule with no items requiring immediate City Council action. Accordingly, the canceling of a City Council Meeting is being placed on the agenda, so the City Council can formally adopt a resolution to cancel the meeting.
Recommend
ation: That the City Council approve the Resolution cancelling the January 5, 2026 meeting.
PUBLIC HEARINGS
6. Adoption of Urgency Ordinance and introduction of regular Ordinance adopting the 2026 Los Angeles County Building Code, 2025 Fire Code, and the Green Building Code by Reference. The adoption of the 2026 Los Angeles County Building, the 2025 California Fire Code, and the Green Buildings Standards Code are required under the California Health and Safety Code. These codes are established to provide the City of La Verne with the minimum construction and property maintenance standards that promote the health and welfare of the
AGENDA City Council 12/15/2025 Page 4
public, to make buildings more efficient in the use of materials and energy, and to reduce environmental impact during and after construction. On November 25, 2025, the County of Los Angeles adopted an amended version of these codes, and it is necessary for the City of La Verne to adopt these changes.
Recommendation: That the City Council:
1. Hold a duly noticed public hearing and adopt the attached Urgency Ordinance adopting Title 26 – Building Code of the Los Angeles County Code, Title 27 – Electrical Code of the Los Angeles County Code, Title 28 – Plumbing Code of the Los Angeles County Code, Title 29 – Mechanical Code of the Los Angeles County Code, Title 30 – Residential Code of the Los Angeles County Code, Title 24 Part 9 – California Fire Code including Appendices Chapters 4, B, C, D, and I, Title 24 Part 7 – Wildland-Urban Interface Code which includes Appendices Chapters A, B, C, D, F, G, H and I, Title 24 Part 11 – California Green Building Code, and the City of La Verne amendments to portions of these codes also known as the 2025 California Building Standards Code, by reference, with certain changes and modifications, and making revisions thereto; and
2. Introduce by title only, waive reading an Ordinance adopting Title 26 – Building Code of the Los Angeles County Code, Title 27 – Electrical Code of the Los Angeles County Code, Title 28 – Plumbing Code of the Los Angeles County Code, Title 29 – Mechanical Code of the Los Angeles County Code, Title 30 – Residential Code of the Los Angeles County Code, Title 24 Part 9 – California Fire Code including Appendices Chapters 4, B, C, D, and I, Title 24 Part 7 – Wildland-Urban Interface Code which includes Appendices Chapters A, B, C, D, F, G, H and I, Title 24 Part 11 – California Green Building Code, and the City of La Verne amendments to portions of these codes also known as the 2025 California Building Standards Code, by reference, with certain changes and modifications, and making revisions thereto; and
3. Set a public hearing for the second reading of the Ordinance (Recommendation No. 2) pursuant to Government Code section 50022.3 to occur at 6:30 PM on January 20, 2025; and
4. Authorize and direct the City Clerk to notice and publish the public meeting and public hearing as required by law.
7. First Reading of an Ordinance Pertaining to Regulating Unmanned Aircraft. Staff has identified a need to establish regulations governing the operation of Unmanned Aircraft Systems (drones) within City limits. A proposed ordinance has been prepared and is presented for first reading initiating the formal adoption process.
Recommendation: That the City Council introduce by title only and waive further reading of an Ordinance titled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 8.37 TO TITLE 8 OF THE LA VERNE MUNICIPAL CODE REGULATING THE USE OF UNMANNED AIRCRAFT SYSTEMS (DRONES)"
DISCUSSION CALENDAR
8. Resolution Authorizing the Appointment of CalPERS Retired Annuitant Kathy Cordova to Temporarily Fill a Critically Needed Position Pursuant to the Government Code. Resolution
AGENDA City Council 12/15/2025 Page 5
authorizing the temporary appointment of Payroll Specialist Kathy Cordova as a CalPERS retired annuitant following her retirement. This appointment will ensure uninterrupted payroll operations and timely completion of critical year-end CalPERS, IRS, and audit reporting. The action complies with CalPERS regulations and will have no additional cost to the City.
Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR TEMPORARY EMPLOYMENT AND 180-DAY WAIT PERIOD EXCEPTION FOR RETIRED ANNUITANT KATHY CORDOVA," pursuant to Government Code Sections 21221(h), and CalPERS regulations.
THE LA VERNE CITY COUNCIL WILL RECESS TO MEET AS THE LA VERNE JOINT PUBLIC FINANCING AUTHORITY; FOLLOWING THE CITY COUNCIL WILL IMMEDIATELY RECONVENE.
LA VERNE PUBLIC FINANCING AUTHORITY
9. Extension of Management and Asset Services Agreements with Haven Management Through December 2026. Approve the extension of the Management and Asset Agreement(s) with Haven Management Services through December 31, 2026, under existing terms to ensure continued stability and compliance for the La Verne Public Financing Authority-owned mobile home parks while preparing for a future competitive RFP process.
Recommendation: That the La Verne Public Financing Authority authorize the Executive Director to execute extensions of the existing Management and Asset Agreements for La Verne Mobile Country Club and Valley Rancho Mobile Home Park with Haven Management Services, under the current terms and conditions through December 31, 2026, in a form approved by Agency Counsel.
THE LA VERNE JOINT PUBLIC FINANCING AUTHORITY WILL ADJOURN AND THE CITY COUNCIL MEETING WILL IMMEDIATELY RECONVENE.
PUBLIC COMMENTS
This is the time set aside for anyone wishing
to address the City Council on items not listed in any
other place on the agenda and within the subject matter jurisdiction of the City Council. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
ADJOURNMENT
THE REGULAR MEETING OF THE LA VERNE CITY COUNCIL SCHEDULED FOR
AGENDA City Council 12/15/2025 Page 6
MONDAY, JANUARY 5, 2026 HAS BEEN CANCELED.
DUE TO THE MARTIN LUTHER KING HOLIDAY, THE NEXT REGULAR MEETING IS SCHEDULED FOR TUESDAY, JANUARY 20, 2026, at 5:30 P.M.
Posting Statement: A true copy of this Agenda was posted on December 9, 2025, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.LaVerneCA.gov.
RESIDENT INFORMATION
UPCOMING EVENTS AND MEETINGS
Saturday, December 20 - Household Hazardous Waste Collection Event-LA County, Brackett Field, corner of Fairplex Dr & West McKinley Ave, 9:00 am - 3:00 pm
Wednesday, December 24 - City Hall closed through January 4, 2026
Thursday, December 25 - Christmas Morning Event, throughout La Verne, 7:00 am - 11:00 am
Tuesday, January 6 - Development Review Committee meeting, City Hall, 9:00 am
Monday, January 12 - Senior Movie Matinee, LV Community Center, 12:30 pm - 3:00 pm
Wednesday, January 14 - Planning Commission meeting, City Hall, 6:30 pm
Tuesday, January 20 - City Council meeting, City Hall, 5:30 pm
Wednesday, January 21 - Senior Advisory Committee meeting, LV Community Center, 11:15 am
Wednesday, January 21 - Parks & Recreation Commission meeting, City Hall, 5:30 pm
Tuesday, January 27 - Youth & Family Action Subcommittee meeting, City Hall, 6:00 pm
Wednesday, January 28 - Active Transportation & Infrastructure Commission meeting, City Hall, 4:00 pm
MINUTES OF THE REGULAR & CLOSED SESSION MEETING OF
DECEMBER 1, 2025
ACTION MINUTES
“SEE ITALICS”
CALL TO ORDER - meeting was called to order at 6:37 PM
PLEDGE OF ALLEGIANCE - was led by Assemblymember Harabedian.
ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.
Council Members Present: Crosby, Johnson, Lau, Kashifalghita, and Hepburn.
Council Members Absent: None
Advisory Staff Present: City Manager Domer, City Attorney Hall Barlow, and Assistant City Manager Ranells.
PRESENTATIONS
Bonita High School Chamber Singers Recognition - Bonita High School Chamber Singers are recognized for their dedication and for providing a wonderful musical performance at this year’s Tree Lighting Ceremony.
Council presented Pride of La Verne certificates and gift cards to the Chamber Singers.
Assemblymember Harabedian, and Jasmine Cheng a representative from Susan Rubios’ office also presented the Chamber Singers with certificates.
Assemblymember Harabedian Legislative Update - Assemblymember Harabedian will provide an update on legislative activities from the 2025 legislative session and discuss his priorities for the 2026 legislative session.
Assemblymember Harabedian provided a legislative update and discussed his priorities for 2026.
ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)
Announcements received from: Adrian Romero LV Library Manager, Kathy Kalousek, Historical Society and Mayor Hepburn.
CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)
Agenda Packet - December 15, 2025
CITY oi LA VERNE
Minutes City Council 12/1/2025 Page 2
Consent calendar items #3, 4, and 5 were pulled for further discussion. It was moved by Lau, seconded by Kashifalghita, to approve consent calendar items #1, 2 & 6, vote was 5-0 .
1. City Council Minutes of the Closed Session and Regular meeting of November 17, 2025.
Recommendation: That the City Council approve the minutes. Approved
2. Registers of Audited Demands in the amount of $2,262,662.87, dated 11/05/2025 and in the amount of $1,187,747.42, dated 11/12/25.
Recommendation: That the City Council approve the demands. Approved
3. Approving a Class Specification for Community Engagement Supervisor and Community Engagement Officer. Updates to the Community Services Officer and Community Services Supervisor classifications are being proposed. These updates involve title and job description changes only, with no changes to compensation or organizational structure.
Recommendation: That the City Council:
1. Approve the attached class specification for Community Engagement Officer; and
2. Approve the attached class specification for Community Engagement Supervisor; and
3. Approve the formal replacement of the Community Services Officer classification with Community Engagement Officer; and
4. Approve the formal replacement of the Community Services Supervisor classification with Community Engagement Supervisor.
Pulled by resident Richard Bowen to ask why the City was doing this. After discussion, all recommendations listed above were moved by Crosby, seconded by Lau, and approved 5-0.
4. Resolution Authorizing the City Engineer to Exercise Discretionary Approval of Public Works and Improvement Project Designs. Resolution authorizing the City Engineer to exercise discretionary approval of designs for public works and public improvement projects. This action will support the City’s ability to establish design immunity for eligible projects.
Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE
CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, DELEGATING AUTHORITY TO
EXERCISE DISCRETIONARY APPROVAL OF DESIGNS FOR PUBLIC WORKS AND PUBLIC IMPROVEMENT PROJECTS TO THE CITY ENGINEER OR DESIGNEE."
Pulled by Mayor Hepburn for further explanation. After discussion, all recommendations listed above were moved by Lau, seconded by Kashifalghita, and approved 5-0.
5. Mills Tract Well Pump Rehabilitation Purchase Order. In July 2025, Tri-County Pump Company completed a full tear down and inspection of the Mills Tract Well pump assembly and the evaluation showed extensive wear and deterioration throughout the bowl assembly, column pipe, tube and shaft, and motor components. The full replacement, including all required materials, shop labor, field installation, and start-up testing is $190,039.03 and exceeds the current Purchase Order, thereby requiring City Council approval.
Recommendation: That the City Council:
Agenda Packet - December 15, 2025
Minutes City Council 12/1/2025 Page 3
1. Authorize the City Manager to issue a purchase order to Tri-County Pump Company, in the amount of $146,935.48, for pump replacement, repair, and installation services; and
2. Authorize the use of funding from CIP Project No. WT2504 (Mills Tract Well Rehabilitation), previously approved as part of the FY 2025–26 annual budget.
Pulled by resident Richard Bowen about why the work exceeded initial estimates. After discussion, all recommendations listed above were moved by Johnson, seconded by Lau, and approved 5-0.
6. Resolution Designating Authorized Agents for California Office of Emergency Services Grants. The California Governor's Office of Emergency Services (Cal OES) requires non-state agencies to update the Designation of Applicant's Agent Resolution for Non-State Agencies every three years. The attached Resolution designates the City Manager, Finance Director, and Public Works Director to act on behalf of the City of La Verne.
Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, DESIGNATING CITY OFFICIALS
TO ACT ON BEHALF OF THE CITY FOR THE PURPOSE OF OBTAINING FEDERAL AND
STATE FINANCIAL ASSISTANCE FOR EMERGENCY AND DISASTER RELIEF, AND AUTHORIZING SUBMITTAL OF REQUIRED RESOLUTION TO CAL OES." Approved
PUBLIC HEARINGS - NONE
DISCUSSION CALENDAR
7. Direction for Developing a Local Electric Bicycle Ordinance. City Staff seeks City Council direction on whether to prepare a local ordinance regulating the operation of electric bicycles and other motorized mobility devices within the City of La Verne.
Recommendation: That the City Council discuss the issues outlined in this report and provide direction on whether Staff should prepare a draft electric bicycle ordinance for future consideration.
Police Chief Gonzalez provided a brief historical perspective before introducing Sergeant Flores to report on this item.
Public Comments received from: Doreen Lamont, Lily Brainard, Chantal Steiber, Pam Berry and several persons who did not identify themselves.
Council Discussion/Comments: After a lengthy discussion, Council directed staff to prepare a draft electric bicycle ordinance for future consideration.
No vote was necessary as direction was received by staff to develop a draft ordinance for consideration by the Council at a future meeting.
Agenda Packet - December 15, 2025
Minutes City Council 12/1/2025 Page 4
PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda and within the subject matter jurisdiction of the City Council. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.
Public Comments received from: Richard Bowen
City Engineer Howing addressed the questions regarding the completion of the street project on Esperanza, and City Manager Domer referenced possible options to improve the cell phone coverage in northern La Verne, this item will be agendized for a future meeting.
COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.
Council Comments: Council Member Crosby thanked the Bonita Chamber singers for another great performance and announced their upcoming concert at the Methodist Church. The car show was a success, and the Senior Movie Matinee is tomorrow at the Community Center and encouraged everyone to shop local and visit some of our great restaurants and appreciates the community coming out to give input on E-Bikes.
Council Member Johnson gave a shout out to Damien High School for their participation in the Macy’s Thanksgiving Parade.
Council Member Lau advised there is an opening on the Tri-City Governing Board representing La Verne, since our long-time representative Carolyn Cockrell recently retired, so if you have an interest in the behavioral health field and the ability to understand what is necessary, we are encouraging La Verne residents to apply. Applications are due January 12th by 5:00 pm. Thank you to Carolyn for serving in the role since 2011 and all the great work and advocacy. Good news the ULV Volleyball Team has again made it to the elite eight for volleyball, this is amazing, these are all scholar athletes. Look out for one another during the holiday season it can be very stressful for some people.
Mayor Pro Tem Kashifalghita thanked Crazy Bikes for donating their time building bicycles for the community, thank you to the LV Fire Association for their generous donation as well.
Mayor Hepburn thanked everyone who supported the Wreaths Across America campaign this year, there are over 380 veterans interred at the La Verne Cemetery, going all the way back to the Civil War. The wreath laying ceremony will be on December 13th at 9:00 AM, with Boy Scouts and Girl Scouts participating. Thank you all for being here, it’s very important that we do this E-Bike
Agenda Packet - December 15, 2025
Minutes City Council 12/1/2025 Page 5
ordinance, it is important to protect our kids and make their parents aware of what’s going on. Be careful, enjoy the holiday with family and friends.
CLOSED SESSION
City Attorney Hall Barlow read the closed session items for the record. It is not anticipated to have any reportable action result from the closed session.
Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:
Negotiators: City Manager, Assistant City Manager, and City Attorney.
Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Fire Middle Management Association, La Verne Police Officers Association, La Verne Police Middle Management Association, and all Unrepresented Employees.
Public comments: None
ADJOURNMENT - meeting recessed into closed session at 8:39 PM, and the meeting was adjourned from Closed Session at 9:14 PM.
Respectfully submitted,
Debra Fritz, CMC
Deputy City Clerk
Agenda Packet - December 15, 2025
Agenda Packet - December 15, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
11/19/2025
FY 2025-2026
DEMANDS PRESENTED HA VE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HA VE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY 1\ND PROPER APPROVAL.
SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.
AMOUNT
I. 173,605.90
2. 85,939.92
3, 71 ,257.64
4. 33,621.89
5. 32,483 75
6. 3 1,488.00
7. 20,400.00
8. 19,985.00
9. 17,882.00
10. 17,796.00
203,681.36
s 708,141.46
ISSUED TO
LOS ANGELES COUNTY FIRE DEPARTMENT
STRATEGfC CONTRACTING SERVICES
RKA CONSULTING GROUP
GOVERNMENTJOBS.COM, INC.
KTU &A
ROUTEWARE, INC
MMC LNC,
NAZ ELECTRIC AND CONTROLS. INC
INLAND VALLEY HUMANE SOClETY
HACK COMPANY
OTHER DEMANDS
DESCRIPTION
DISPATCH SERVICE AGREEMENT WITH LA COUNTY 7/01/2025-06 /30l2026 PAYROLL I 0/26/2025 -11/08/2025 (LA. CLEAR)
AUGUST 2025 SERVJCE VARIOUS CITY PROJECT
RENEWAL CONTRACT I l/20/2025-11/19/2026
OCTOBER 2025 LA VERNE PAR.KS & REC MASTER PLAN PROJECT
RENEWAL, TRACKER PROGRAM SUPPORT 12/01/2025-l l/30/2026
CHANGE ORDER FOR BOOSTER PUMP IMPROVENMENT PROJECT
AIR MONITORING SAFETY CONTROLS FOR FRANKLIN STATION
OCTOBER 2025 ANIMAL CARE AND CONTROL SER VICES
RENEWAL FIELD SERVICE AGREEMENT I 0/28/2025-10/2712026
DEMANDS OF $5,350.20 WERE PAID ON BEHALF OF LA.IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERA T!ONS DEMANDS OF $1.539,224.81 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS fN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS FINANCE D[RECTOR
Page I of 5
Agenda Packet - December 15, 2025
CITY OF LA VER.NE FY 2025-2026
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO, AMOUNT ISSUED TO
175384 3,200.00 POSTMASTER SAN DIMAS
17S38S 51.18 ABEL GANDARA
17S386 500.00 A.I'S ENTERTAINMENT
175387 25.00 A~LAPEE R
175389 750.00 ARMANDO CRUZ
175390 1.24 7.44 AT&T MOBILfTY
]7539 1 4, 192.12 BELFOR PROPERTY RESTORATION
175393 20.00 BRIANNA BLUE
175394 260.00 BUR.RO CANYON SHOOTING PARK
175395 54.45 C & E LUMBERCOMJ>ANY
175396 757.65 CALIFORNIA PEST MANAGEMENT.INC.
175397 1.520.00 STATE OF CALIFORNIA
175399 24.71 CARLA JIMENEZ DOLENCE
175400 272.37 CE ENERGY SERVICES INC
175401 2,698.83 CHANDLER, ALAN
175402 1,299.00 CHARTER COMMUN!CATIONS
175403 904.00 RETIRED SENIOR VOLUNTEER PATROL
175404 142.45 CLEANTECH ENVIRONMENTAL rNC
175405 1,144.15 COLLA BORA TELQ
175406 24.71 CORENA HENRY
175407 61.04 DAHSCO PROPERTIES YEAGER LLC
175408 4,415.26 DAT A PROSE, INC.
I 75410 50.70 DETAILER'S CHOICE, INC.
175411 107.00 DIRECTV
175412 5,250.00 DIVE/CORR, INC
175413 832.43 E-TECI-I EQUIPMENT. INC.
175414 391.00 EL CAMINO COMMUNITY COLLEGE DIST
175415 157.00 EMPLOYMENT DEVELOPMENT DEPARTMENT
175416 1,258.56 EVERSOFT
175417 553.18 FACTORY MOTOR PARTS
175418 1,100.00 FAILSAFE TESTING. LLC
175419 1.056.99 FIRST AID 2000
175420 151.83 FOOTHILL BUILDING MATERIALS
175421 2,318.22 PRONTlER COMMUNICATIONS
175422 282.84 FRONTIER COMMUNICATIONS
175423 290.00 FRONTIER COMMUNICATIONS
175424 556.60 GOLDEN STATE WATER COMPANY
[75426 33,621.89 GOVERNMENT JOBS.COM, INC.
175427 104.13 GREEN, CATALINA B.
175428 2,909.26 HOLLIDAY ROCK CO.
175429 (2, 123.36 INDUSTRIAL LOGICS ELECTRIC
175430 17,882.00 INLA D VALLEY HUMANE SOCIETY
175431 3,589.74 INNOVATIVE PRINTING CONCEPTS
175432 881.00 JAMES WOLF
175433 130.00 JAMIL BADRUDEEN
175435 130.00 JOSEPH BER.i'-iAS
175436 24.71 KATY WIMBERLY
175437 821.60 KOSMONT FINANCIAL SERVICES
175438 95.00 KRJSTENE DUN
175439 100.00 LINDA ROACHE
175440 49.42 LINDSEY LUCERO
175441 330,75 LINEGEA.R
175442 173,605.90 LOS ANGELES COUNTY FIRE DEPARTMENT
175443 1,936.14 LOS ANGELES COUNTY PUBLIC WORKS
175444 6,424.06 LOS ANGELES COUNTY TAX COLLECTOR
175445 20.00 LUISA D'AMICO
175446 115.00 MADALENA VIRBILA
175449 367,58 MALLORY SAFETY AND SUPPLY LLC
Agenda Packet - December 15, 2025
CtTV OF LA VERNE. FY 2025-2026
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT ISSUED TO
175452 500.00 MAYRA JIMENEZ
175453 920.00 MCLAY SERVICES, INC.
175455 20,400.00 MMC INC.
175456 19,985.00 NAZ ELECTRIC AND CONTROLS, I C.
175457 35.00 NICOLE VUONG INSURANCE AGENCY
175459 3. I 01.85 PARKHOUSE TIRE. INC.
175460 1,286.35 ADRIANA RA TIU
175461 100.00 RA YMA SALINAS
17S462 50.20 REGIONAL TAP SERVICE CENTER
175463 50.00 RIO HONDO COLLEGE
175464 31,488.00 ROUTEWARE. INC.
175466 156.77 RUFF. DOUGLAS M
175467 90.00 SAFESHRED COMPANY, INC.
17S468 1,220.62 SAM'S CLUB/SYNCHRONY BANK
175469 95.00 SARAH GAMBOA
175470 3,405.89 SAURENMAN, PAUL
175472 100.00 SHEILA GONZALES
175474 625.00 SO.CALIF.RADAR/LASER CERT.LABORA TOR
17547S 162.00 PATRlCKSOR
17S476 143.63 SOUTHEAST CONSTRUCTION PRODUCTS INC
175477 3,744.30 SPRAGUES', INC.
175478 209.11 STAPLES
175479 4,225.00 S UPERIOR COURT OF CA.COUNTY OF L.A.
175480 100.00 SUS ELY ARRECIS
175481 4,382.00 TENNIS ANYONE INC.
175482 700.00 THE DOMINGUEZ GROUP
175483 240.08 TK PRINT MANAGEMENT. INC.
175484 J 15.00 TOM OREENW A Y
175485 81.05 TRUE POWER SOLAR
175486 36.80 TWlN OAKS PARK
175487 4,188.84 YERDANA
175489 80.60 WAOEWORKS, INC.
175490 2,241.58 WM CORPORA TE SERVICES. INC.
175493 50.01 1975 PUDDINGSTONE DRIVE LLC
175494 349.99 CHARTER COMMUNICATIONS
175495 2,258.88 CHARTER COMMUNICATIONS
175496 1,850.00 NETSENTIAL.COM INC.
175497 42.70 ANTOINETTE NUNEZ
175498 75.00 SOCAL SHRED LLC
EFT 201.00 A. UPLAND FIRE PROTECTION
EFr 170.00 ALL PURPOSE DOCUMENT DESTRUCTION
EFT 650.67 AM-TEC TOTAL SECURITY INC
EFT 8,968.75 BLACK & VEATCH CORPORATfON
EFT 2,872.83 BRENNTAG PACIFIC INC
EFT 1.007. 14 BURGOS. EDUARDO
EFT 830.00 COMMERCIAL DOOR COMPANY INC
EFT 955.67 CORE & MAIN LP
EFT 1.840.00 COUNTY OF LOS ANGELES / LA-RICS
EFT 8,636.55 DAVID TAUSSlG AND ASSOCIATES INC
EFT 2,209.66 DOSSEY, KENNY
EFT 852.00 EMPLOY AMERJCA,SOCIAL VOCATIONAL SRYC
EFT 3,933.00 ENVIRONMENT CONTROL PUENTE HILLS
EFT 1,268.31 FIRST-CITIZENS BANK & TRUST CO
EFT 841.36 GRAINGER
EFT 126.00 GRANADOS, EVELYN
EFT 4,092.00 GREENSCAPE MAINTENANCE SERVl(ES INC
EFT 700.00 GREGORY A MILES
EFT 34.13 HAAKER EQUIPMENT CO.
Agenda Packet - December 15, 2025
CITY OF LA VERNE FY 2025-2026
REGISTER OF AUDITED DEMANDS· EXHIBIT A
CHECK NO.
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
Total Demands
AMOUNT
17,796.00
4.719.51
1,638.87
1,612.2 1
96.15 2,5 16.02
32,483.75
4,061.09
4.115.00
4,577.25
28.00 9,246.50
71.257.64
115.84
3,630.05
260.00
618.80
1,700 .00
787.50
16,610.00
582.79
1,050.00
44!.00
85,939.92
708,141.46
1.539,224.81
5,350.20
2,252, 7] 6.4 7
ISSUED TO
HACKCOMl'ANY
HARRINGTON INDUSTRIAL PLASTICS, LLC
HASA, INC
HOLT, LONI
HOUSTON, NICOLE
KIDS LOVE SOCCER
KTU&A
LIFE-ASSIST INC
LSA ASSOCIATES
OPLJGER, ROCKY
RADC INC
RAFTELIS FINANCIAL CONSULTING INC
RKA CONSUL TING GROUP
RUSH TRUCK CENTERS
SAVAGE, MARK
SHADES TINTING
SHORT LOAD CONCRETE
SILVA, JULLIAN
THE COUNSELING TEAM INTERNATIONAL
TRI COUNTY PUMP COMPANY
TRJLOGY MEDWASTE WEST LLC
WEST COAST AR.BORISTS
YOUNG REMBRANDTS
STRATEGIC CONTRACTING SERVICES
Total Payroll and Employee Benefit Payments
Total LAlMPACT Demands
Agenda Packet - December 15, 2025
CITY OP LA VERNE FY 2025-2026
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT
Payroll and Employee Benefit Payments:
175503 624.00
l 75504 150.00
l 75505 1.837.16
4.00 BANK DRAWN 944,522,65
BANK DRAWN 261.277. 73
BANK DRAWN 86,944.14
BANK DRAWN 571.46
189,461.07
BANK DRAWN 25,330.00
BANK DRAWN 8,259.74
BANK DRAWN 11,013.29
EFT 3,395.60
EFT 2,336.38
EFT 2,747.59
EFT 750.00
Total 1,539,224.81
ISSUED TO
CLTY OF LA VERNE EMPLOYEE FUND
FLDELITY INVESTMENTS #P0754
L.A. COUNTY SHERJFF DEPT.
UNITED WAY CAMPAIGN
PAYROLL
UNITED STATES TREASURY
STATE OF CALIFORNIA
STATE DISBURSEMENT 8D0005689
STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC-457
EMPOWER TRUST COMPANY, LLC-ROTH
EMPOWER TRUST COMPANY, LLC-401 A
LA VERNE FfRE ASSOCIATION
LA VERNE POLICE OFFlCERS ASSOC.
CHARLES SCHWAB BANK
MISSION SQUARE
Break down of standard providers and the benefits they provide Provider Benefits Description
A.C. Newman Co.
Delta Dental
The Hanford
Health Net
Kaiser
Wage Works
US Treasury
State of California
Mass MulUal A
Mass Mutual B
Mass Mutual Roth
Lincoln National
Fire/Police/La Verne Employee Fund
LAIMPACT Law Enforcement Task Force Demands
Accidental Death life Insurance
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employe~ health insurance
Flex.ible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax. unemployment insurance and child supponlgamishments 401A plan
4578 pion
Roth plan
Replacement Social Securit:y plan
Employee Group Dues
I 7S499 88.40 CBE LOS ANGELES
175500 1,099.00 CHARTER COMMUNICATIONS
175501 3,981.80 C!TY OF PASADENA
175502 I 81.00 FIRE MASTER
MULTlPLE
Total 5,350.20
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for Cit)' use outsiM of LAIMPACT activities,
Agenda Packet - December 15, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
I tns/2025
FY2S-26
DEMANDS PRESENTED HA VE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HAVE BEEN REVlEWED BY THE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.
SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.
AMOVNT _IS~S~U~E_D_T_O ____ ________ ~D~E~S~C~RIP'-'----'-T~IO~N.:_ ____________ __________ _ _ _ I. 928,738.65 U.S. BANK PAYMENT FOR 2018 PENSION OBLIGATION BOND ~. 86,203,95 HARDY ANO HARPER, INC, B STREET0 BONIT A AVE TO FOOTHILL BLVD IMPROVEMENT PROJECT
3. 52,202.77 STRATEGIC CONTRACTING SERVICES PAYROLL 10/26/2025-11/08/2025 & EXPENSES (L.A. CLEAR) 4, 42,778.11 GREENSCAPE MAINTENANCE. SERVICE INC NOVEMBER 2025 MAINTENANCE AND REPAIRS VARIOUS LOCATIONS
5. 24,434.15 NIXON-EGLI EQUIPMENT CO. OF SO CAL PURCHASE SKID STEER TRAILER PO# 37812
6. 18,596.08 INTER-CON SECURITY SYSTEMS, INC. OCTOBER 2025 PARKING ENFORCEMENT
7. 16,852.33 ROGER BASS NOVEMBER 2025 CONSULTING SRVC (L.A. CLEAR)
8. I 5.743.65 BL YTHBURN ENTERPRISES NOVEMBER 2025 CONSULTING SRVC (L.A. CLEAR) 9 15,541.55 JONES MA YER NOVEMBER 2025 RETAINER
I 0. 15,281.93 LIBERTY COASTAL LLC NOVEMBER 2025 CONSUL TING SRVC (L.A. CLEAR) 167,227.66 OTHER DEMANDS
S 1,383,600.83
DEMANDS OF S49,000.00 WERE PAID ON BEHALF OF LA IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.
E WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS, Page I of3
Agenda Packet - December 15, 2025
CITY OF LA VERNE FY 2S-26
REGISTER OF AUDITED DEMANDS • EXHIBIT A 11/2S/25
CHECK NO. AMOUNT lSSUED TO
17S507 11,592.85 A TKINSON,ANDELSON,LOY A,RUUD & ROMO
17S508 2,775.00 BSAPE PLAYGROUND INSPECTION SERVCES
175509 240.00 BURRO CANYON SHOOTJNG PARK
175510 26.09 C & E LUMBER COMPANY
175511 100,00 CALIFORNIA ASSOCIATION OF CODE ENFO
175512 408.80 CALJFORNlA DEPT OF TAX & FEE ADMIN
175513 294.00 ST A TE OF CALlFORNlA
175514 622.28 DEPARTMENT OF CONSERVATION
17S515 49.42 DIANA NORRJS
175516 74.80 DlVTSION OF THE STATE ARCHITECT
175517 130.00 EMMANUEL HEREDIA
175518 358.69 FACTORY MOTOR PARTS
175519 1,271.38 FULLER TRUCK ACCESSORJES
175520 15.56 GARY DAHLE
175521 86,203.95 HARDY AND HARPER, INC.
175522 500.00 HEDRJCK FIRE PROTECTION
175523 541.71 HOLUDA Y ROCK CO.
175524 130.00 HUGO SANCHEZ
175525 118.58 INNOV ATfON AND TECHNOLOGY DEPT,
175526 1,999.95 YWCA SAN GABRJEL VALLEY
175527 120.00 L & L CONCESSIONS
175528 118.09 LA VERNE CAR WASH
175529 150.00 MAYRA JIMENEZ
175530 110.00 MAX MCCOURT
175531 2, 152.50 NAZ ELECTRIC AND CONTROLS, INC.
175532 24,434.15 NIXON-EGL] EQUIPMENT CO. OF SO CAL
175533 44.08 ODP BUSINESS SOLUTIONS, LLC
175534 50.00 PACIFIC PRECJSION
175535 4.50 PACIFIC PRECISION, INC.
175536 1,952.92 PARKHOUSE TIRE, INC.
175537 596.40 PRJMEX CLfNICAL LABO RA TORJES, INC.
175538 21.53 PRISTINE UNIFORMS
175539 959.50 SIERRA PACIFIC ELEC. CONTRACTING
175540 148.74 SOUTHERN CALIFORNIA EDISON
175541 4,994.00 SULLIVAN, SHANNON
175542 296.44 SUNLAND TIRE OF LA VERNE, INC.
175543 6!0.00 TRJPEPI SMITH
175544 4,730.00 UCLA CENTER FOR PREHOSPITAL CARE
175545 1,062.50 URBAN RESTO RA HON GROUP
175546 1,260.90 VERIZON WIRELESS
175547 1,545.35 WAGEWORI<S, INC.
175548 313.40 WALTERS WHOLESALE ELECTRIC CO.
175549 50.00 WEISS P AMIL Y LTD PARTNERSHIP
175550 6,223.50 WET VIEWS
175551 5,233.00 AMERICAN WATER WORKS ASSN.
175552 8,999.00 SHARP PERFORMANCE
BANK DRAFT 928,738.65 U.S.BANK
BANK DRAFT 11,824.25 SO CAL GAS CO
EFT 384.54 ALL STAR FIRE EQUIPMENT INC.
EFT 2,527.70 CALIFORNIA JPIA -EXCESS UABILJTY
EFT 5,242.46 CAMPBELL, LARRY
EFT 229.56 COLLEGIATE PRESS
EFT 2,748.00 ENVIRONMENT CONTROL, PUENTE HILLS
EFT 606.38 EWING IR.RJGA TION PRODUCTS
EFT 42,778.11 GR.EENSCAPE MAINTENANCE SERVICE INC
EFT 18,596.08 INTER-CON SECURJTY SYSTEMS, INC.
Agenda Packet - December 15, 2025
C[TY OF LA VtRNE FY 25-26
REGISTER OP AUDITED DEMANDS - EXHlBIT A l 1 /25/25
CHECK NO. AMOUNT fSSlJED TO
EFT 15,541.55 JONES MAYER
EFT 10,776.69 KRONOS INCORPORATED
EFT 861.19 L.N. CURTIS AND SONS
EFT 4,292.48 LSA ASSOCIATES, INC.
EFT 591.18 RUSH TRUCK CENTERS
EFT 1,098.76 RUSSI, ROBERT
EFT 6,634.05 SALT WORKS, INC.
EFT 182.68 SHERWfN-WILLlAMS CO.
EFT 1,500.00 SHUSTER ADVISORY GROUP LLC
EFT 4,774.0] SOUTHER CALIFORNIA NEWS GROUP
EFT 280.00 SPRAGUE PEST SOLUTIONS
EFT 1,200.00 THE COUNSELING TEAM INTERNATIONAL
EFT 2,434.94 TURBO DATA SYSTEMS, INC.
EFT 1,330.00 WEST COAST ARBORTSTS, INC.
EFT 1,889.00 IDEMIA IDENTITY & SECURJTY USA LLC
EFT 11,204.16 BLUE ROCK OR NORTH IDAHO, LLC
EFT 15,743.65 BLYTHBlJRN ENTERPRISES
EFT 7,000.00 CASTILLO CRIMINAL lNTELLIGENCE CONS
EFT 10,166.67 CORDRAY ENTERPRlSES LLC
EFT 8,937.50 DEROIAN VENTURES LLC
EFT 15,281.93 LIBERTY COASTAL LLC
EFT 5,516.00 MARLYN PACHECO LLC
EFT 16,852.33 ROGER BASS
EFT 52,202.77 STRATEGIC CONTRACTfNG SERVICES
1,383,600.83
49;000.00
Total Demand 1,432,600.83
LAIMPACT Law Enforcement Task Force Demands
EFT 49,000.00 ASSET REALITY INC
Total 49,000.00
LALMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside ofLAIMPACT activities.
Agenda Packet - December 15, 2025
CITY OF LA VERNE
REGISTER OF AUDITED DEMANDS
12/3/2025
FY 2025-2026
DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNOfNG POLICY AND HAVE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY ANO PROPER APPROVAL.
SUMMARY OF DEMANDS
LARGEST IO CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.
AMOUNT ~IS~S=UE=D~T~O~=""-:----::-=c,c---,-,-:--=--==- - -- ~D~ES~CR~l~P~T~IO~N~-:-:--=::-:-:-=-=----------- -----------1. 520,927.97 THREE VALLEYS MUNICIPAL WATER DIST. OCTOBER 2025 WATER USAGE
2. 315,384.41 WASTE MANAGEMENT NOVEMBER 2025 REFUSE COLLECTION SERVICE
3. 281.666.80 MIRACLE RECREATION EQUIPMENT CO. OAK MESA PLAYGROUND STRUCTURE PO# 3771 15
4. 60,088.0 I RKA CONSULTING GROUP SEPTEMBER 2025 PROJECTS FOR V ARJOUS LOCATIONS
5. 58,765.00 CAPITAL ONE PUBLIC FUNDING LLC CAP IMPR-ABA TE LSE 6/1/2025-12/01/2025
6. 56,000.00 FLOCK SAFETY YEAR 3 OF 5 PAYMENT DATA RETENTION/FLOCK SAFETY FKA FALCON
7. 51,824.50 STOTZ EQUIPMENT VERTICAL SWEEPER/ MOWER ATTACHEMENT FOR TRACTOR
8. 28,232.93 SAM SARA, INC. RENEWAL LICENSE TELEMA TICS I l/10/2025-11/10/1026
9. 24,361.18 SDI PRESENCE LLC OCTOBER 2025 LICENSE AND IT SUPPORT
10. 23,022,00 STATE WATER RESOURCES CONTROL BOARD ANNUAL PERMIT FEES 7/0l /2025-06/30/2026 193,483.31 OTHER DEMANDS
$ 1.613,756.11
DEMANDS OF S0.00 WERE PAID ON BEHALF OF LAIMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.
DEMANDS OF Sl,312.715.21 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.
IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202. I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.
CH~STYWPU~~
FINANCE DIRECTOR
Page I of4
Agenda Packet - December 15, 2025
CITY OF LA VERNE PY 2025-2026
REGISTER OF AUDITED DEMANDS - EXHIBIT A 12/3/2025
CHECK NO. AMOUNT ISSUED TO
175553 59.95 ALBERTSONS /SAFEWA Y
175554 90.96 ALCO TARGET CO.
175555 29.69 AMERICAN VISION WINDOWS & SLAR
175556 7,409.02 ARCTIC GLAC IER USA, INC.
175557 2,700.00 BEN'S DOOR AND WINDOW
175558 165.75 BLOOMING VIEW
175559 490.00 BREAK TIME YOGA, LLC
175560 75.00 BRJANNA BLUE
175561 18.03 C & E LUMBER COMPANY
175562 410.00 CALIFORNIA PEST MANAGEMENT.INC.
175563 8 I 1.75 CHARTER COMMUNICATIONS
175564 17.25 DAVID CHAV IRA
175565 360.00 RETlRED SENlOR VOLUNTEER PATROL
175566 190.00 CLEANTECHENVlRONMENTAL fNC
175567 150.00 CMRTA
175568 27.63 COLLEY FORD
175569 3,240.00 THE COLORFUL SONGS OF BROADWAY
175570 400.00 D.F. POLYGRAPH
!75571 34.50 ECKS, JBREMY
175572 50.00 EMERALD PARTNERSHIP LTD.
175573 241.98 FIDLER, ZAC HARY
175574 56,000.00 FLOCK SAFETY
175575 806.00 FRESHMOBILECA LLC
175576 408.89 FRONTrER COMMUNICATIONS
175577 1,179.83 FULLER TRUCK ACCESSORJES
175579 130.00 HEATHER HEATON
175580 1,866.66 HINDERLITER, DE LLAMAS & ASSOCIATES
175581 1,607.86 HOLLIDAY ROCK CO.
175583 3,294.20 HOME DEPOT CREDIT SERVICES
175584 1,656.00 HOSPfTAL ASSOC. OP SOUTHERN CALlF .
175585 4,248.63 [NLAND EMPIRE STAGES. LTD.
175S86 136.32 IPERMITLLC
175587 369.92 KYOCERA DOCUMENT SOLUTIONS WEST LLC
175588 138.93 LA VERNE PETTY CASH
175589 727.08 LESUE'S POOLMART, INC.
175590 59.68 LOCY INSTALLAT ION SERVICES LLC
175591 385.32 LINE GEAR
175592 19,969.89 LOS ANGELES COUNTY PUBLIC WORKS
175593 275.05 LOWE'S
175594 188.64 LOZANO, THOMAS
175595 4,937.00 METROPOLITAN WATER DISTRJCT
175596 281,666.80 MIRACLE RECREATION EQUIPMENT CO.
175597 1,000.00 MONICA SALAZAR
175598 1,865.00 OLD TOWN TROLLEY TOURS OF SAN DIEGO
175S99 275.00 PASCO DOORS
175600 165.00 PERMECO
175601 13.50 PLASTIFAB
175602 82.00 QTAN WANG
[75603 250.00 RAMONA BOWL AMPHITHEATRE
175604 4,876.4] RINGCENTRAL INC.
175605 28,232.93 SAMSARA, rNc.
175606 98.40 SMART & FINAL IRJS CO.
175607 S17.08 SO CAL INDUSTRIES
175608 38.84 STAPLES
175609 51,824.50 STOTZ EQUIPMENT
175610 23,022.00 ST ATE WATER RESOURCES CONTRO L BOARD
17561 I 2,545.54 T-MOBILE
175612 1,131.52 TEC COLOR CRAFT
Agenda Packet - December 15, 2025
CITY OP LA VERNE FY 2025-2026
REGISTER OF AUDITED DEMANDS - EXHLBIT A
CHECK NO.
175613
175614
175615
l75616
175617
175618
175619
175620
175621
175622
BANK DRAFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
BANK DRAFT
Total Demands
AMOUNT
300.00
4,730.00
28.00 484.92
2,053.59
399.99
1,557.90
5,250.00
124.79
4,244.94
58,765.00
196.50
3,100.00
21,885.52
1,840.00
5,180.00
590.41
932.96
127.03
583.46
343.53
1,520.59
12,570.87
565.07
15,361.47
9,300.00
250.84
304.20
1,125.00
5,240.10
17.25 60,088.01
110.50
24,361.18
520,927.97
290.30
1,351.21
147.84
3 l 5,384.41
1,801.10
3,380.34
l,905,47
9,408.17
2,663.75
1,613,756.11
ISSlJEDTO
TRANSUNION RJSK & ALTERNATIVE DATA
UCLA CENTER FOR PREHOSPITAL CARE
JULIAN, ADDIEL
VISTA PAINT CORPORATION
WALTERS WHOLESALE ELECTRIC CO.
91 I WELLNESS PROJECT, LLC
ODP BUSINESS SOLUTIONS, LLC
PAO CONSTRUCTION, INC.
SOUTHERN CALJPORNIA TROPHY COMPANY
VERIZON WTR.ELESS
CAPITAL ONE PUBLIC FUNDING LLC
AM-TEC TOTAL SECURITYlNC.
ARAGON, RICHARD
CALIFORNIA JPlA- EXCESS LIABILITY
COUNTY OF LOS ANGELES/LA-RJCS
DENNIS GRUBB & ASSOCIATES
DURAN,YVONNE
ERJN BEILSTEIN
EWING IRRJGA TION PRODUCTS
GRAINGER
GRANADOS, EVELYN
HASA, INC.
HI-WAY SAFETY INC.
HIRSCH PIPE AND SUPPLY
INTER-CON SECURITY SYSTEMS, JNC.
JONES MAYER
L.N. CURTIS AND SONS
LA VERNE POWER EQUlPMENT INC
LAW ENFORCEMENT MEDICAL SERVICES
LIFE-ASSIST, JNC.
MCKINDLEY, ANDREW
RKA CONSUL TING GROUP
SA VAHE, HOLLIE
SDI PRESENCE LLC
THREE VALLEYS MUNfCTPAL WATER DIST.
TIFCO
U.S. POSTMASTER, fNC.
ULINE
WASTE MANAGEMENT
WAXIE SANITARY SUPPLY
WErNREB, MARTIN
WESTERN WATER WORKS
STRA TEGJC CONTRACTING SERVICES
CINTAS
1,312,715.21 Total Payroll and Employee Benefit Payments Total LAIMPACT Demands
2,926,471.32
12/3/2025
Agenda Packet - December 15, 2025
CITY OF LA VERNE FY 2025-2026
REGISTER OF AUDITED DEMANDS - EXHIBIT A
CHECK NO. AMOUNT
Payroll and Employee Benefit Payments:
175623 2,716.32
175624 13,001.61
175625 624.00
175626 150,00
175627 9,949.04
175628 140,877,54
175629 109,743.82
175630 1,850.03
EPT 4.00
BANK DRAWN 624,793.70
BANK DRAWN 127,939.14
BANK DRAWN 43,608.68
BANK DRAWN 194,546.43
BANK DRAWN 25,055.96
BANK DRAWN 8.394.23
BANK DRAWN 571.46
EFT 3,395.60
EFT 2,336.38
EFT 2,307.27
EFT 750.00
EFT 100.00
Total 1,312,715.21
ISSUED TO
DELTA DENTAL INSURANCE COMPANY
DEL TA DENTAL(002078555S)
CITY OF LA VERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754
THE HARTFORD-PRIORITY ACCOUNTS
HEALTH NET
KAISER FOUNDATION HEALTH PLAN
METLIPE • GROUP BENEFJTS
UNITED WAY CAMPAIGN
PAYROLL
UNITED STATES TREASURY
STATE OF CALIFORNIA
STATE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC-457
EMPOWER TRUST COMPANY, LLC-ROTH
ST ATE DISBURSEMENT BD0005689
LA VERNE Pl RE ASSOCJA TION
LA VERNE POLICE OFFICERS ASSOC.
CHARLES SCHWAB BANK
MISSION SQUARE
WAGEWORKS-ADM FEE
Break down of standard providers and the benefits they provide Provider Benefits Description
AC. N&wman Co.
Delta Dental
The Hartford
Health Nel
Kaiser
Wage Wotks
u s Treasury
S1ate of California
Mass Mutual A
Mass Mu1ual B
Mass Mutual Roth
Lincoln National
FirelPolice/La Verne Employee Fund
LA IMPACT Law Enforcement Task Force Demands
MULTIPLE
Total
Accidental Death Life Insurance
Employee dental insurance coverage
Life Insurance Policy
Employee health insurJnce
Employee health insurance
Flexible Savings Account lfSA) deductions
Employee federal tax withholdings
Employee s1ate income tax_, uncmploymcm insurance and child supporvgam1sfunents 401A plan
4578 plan
Ro1h plan
Replacement Social Security plan
Employee Group Dues
12/3/2025
LAIMPACT demands are paid from federal asse1 forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside ofLAIMPACT sctivities.
City of La Verne,City Council
Agenda Report
DATE: December 15, 2025
TO: Honorable Mayor and City Council
FROM: Danny Wu, Director of Public Works
SUBJECT: AUTHORIZATION TO PURCHASE ADVANCED METERING
INFRASTRUCTURE (AMI) DIGITAL WATER METERS.
SUMMARY
The City is replacing its water meters as part of its ongoing meter change-out program, which requires meters to be replaced approximately every 15–20 years based on their typical useful life. As part of this effort, the City is transitioning from analog water meters to modern AMI-ready digital meters that provide greater accuracy, operational efficiency, and long-term cost savings.
This phased, system-wide upgrade will move all customers to an advanced metering platform that strengthens leak detection, enhances customer service, and ensures full compatibility with the City’s standardized Master Meter technology.
RECOMMENDATION
That the City Council:
1. Authorize staff to issue a sole-source purchase order to HydroPro Solutions, Inc., an authorized distributor of Master Meter's Advanced Metering Infrastructure (AMI) digital water meters, registers, skirts, and related components in the amount not to exceed $540,000.00; and
2. Approve the use of funds previously appropriated from Fund 507 (Water Capital Improvement Funds) to CIP Project No. WT2304; and
3. Authorize the City Manager, or designee, to execute all purchase orders and related documents necessary to complete this procurement, up to the total appropriated amounts approved by the City Council.
DISCUSSION
The City is undertaking a multi-year modernization of its water metering system to replace approximately 8,613 aging analog meters with Advanced Metering Infrastructure (AMI) digital meters. Many of the City’s existing analog meters have been in service for decades and have surpassed their useful life, resulting in diminished accuracy, increased maintenance needs, and a higher risk of under-registration. Transitioning to AMI technology will provide significant operational, financial, and customer-service benefits to the Water Utility.
At present, the City is operating with a combination of analog meters and Automated Meter Reading (AMR) meters. The Master Meter equipment being installed today is designed to operate in both AMR and AMI modes. Importantly, the transition from AMR to AMI will not require replacing these meters again. Once the City completes the AMI network build-out, the
Agenda Packet - December 15, 2025
Authorization to Purchase Advanced Metering Infrastructure (AMI) Digital Water Meters., Page 2
existing AMR meters will be reprogrammed to communicate through the AMI system. This is a software configuration change, not a physical meter replacement, allowing the City to maintain reliable meter reading during the transition while ensuring all meters seamlessly integrate into the future AMI platform.
AMI technology improves the City’s ability to accurately track consumption, identify leaks earlier, and reduce real and apparent water losses. Unlike analog meters, which require staff to manually read each meter every two months, AMI meters transmit consumption data automatically and securely through the City’s existing AMR/AMI communication network. This enables more frequent collection of usage data, enhances billing accuracy, and provides customers with near-real-time insight into their water use. The increased data visibility supports proactive leak detection, improved customer service responsiveness, and more effective long- term water resource management.
To date, the City has replaced approximately 1,800 analog meters with AMI-ready Master Meter devices across residential, commercial, and institutional properties. The proposed purchase will convert approximately 700 additional meters, bringing the total AMI deployment to roughly 2,500 meters system-wide. This purchase also includes replacing a failed 6-inch commercial meter serving the Webb Oak private development and Webb Oak School. Immediate replacement is necessary to maintain accurate billing, ensure adequate flow monitoring, and support reliable system operations. The purchase order also allows the City to lock in pricing to avoid uncertainties with tariffs.
The remaining meters will be replaced through a phased Capital Improvement Project (CIP) beginning in Fiscal Year 2026–27 and continuing in subsequent years. This strategic and incremental approach enables the City to manage funding requirements within the Water Capital Improvement Program while systematically completing full AMI conversion.
The City utilizes Master Meter as its standard product for all digital meters, endpoints, and communication equipment. The City’s AMR/AMI system is built entirely on proprietary Master Meter technology. Components from other manufacturers are not compatible, as each vendor uses unique communication protocols, data structures, and hardware interfaces.
Maintaining a single, standardized system ensures full compatibility with equipment already deployed and preserves the integrity of the City’s AMI network. HydroPro Solutions, Inc. is the sole authorized distributor of Master Meter products in this region and is the only provider capable of supplying the required equipment.
In accordance with the City’s Purchasing Policy (Administrative Regulation No. 204), sole- source procurement is permissible when only one vendor can provide the necessary goods due to proprietary technology and compatibility requirements. Because the City’s AMR/AMI system is exclusively built on Master Meter components, this procurement qualifies as a sole-source purchase under Section F(6) of the policy.
FISCAL ANALYSIS
There is no impact to the General Fund associated with this action. Funding for the proposed purchase is fully budgeted within Fund 507 – Water Capital Improvement Fund. The City
Agenda Packet - December 15, 2025
Authorization to Purchase Advanced Metering Infrastructure (AMI) Digital Water Meters., Page 3
Council previously appropriated $650,000 in FY 2023-24 and $325,000 in FY 2024-25 under CIP Project No. WT2304 (AMI Meter Conversion – AMI Water Loss Project), for a total project allocation of $975,000. This CIP project is an example of how water rate revenues, collected by the City, are reinvested into the City's water infrastructure.
To date, the City has expended $376,101.00 on the initial purchase and deployment of AMI meters, installation materials, and associated meter reading software. The requested authorization will establish a new purchase order, not to exceed $540,000, to acquire approximately 1200 additional AMI meters, one 6-inch commercial meter, and all necessary components required to continue systemwide conversion.
This expenditure remains within the existing project appropriations. As the AMI conversion is a multi-year capital program, staff will return to the City Council with future funding requests and appropriations as additional phases of work are scheduled.
ENVIRONMENTAL ANALYSIS
The proposed action is not a project under the California Environmental Quality Act (CEQA) pursuant to Section 15378(b)(4) of the CEQA Guidelines, as it involves the purchase of standard utility equipment and does not result in the physical change to the environment.
LEGAL REVIEW
Not Applicable.
ATTACHMENTS
1. HydroPro Quote
2. HPS Quote 6-inch Meter
Report Prepared By: Coordinated with:
Joe Vieyra, Deputy Public Works Director Kristie Sanchez, Senior Management Analyst Ralph Hernandez, Utilities Supervisor
Agenda Packet - December 15, 2025
Agenda Packet - December 15, 2025
0 Tto,- ,
HydroPro Solutions, Inc
DATE ll/5/ 2025
USO East Francis St reet
Ontar io, CA 91761
M : 909 -977- 1227
To: Attn: Ralph L Hernandez
City of La Verne
2620 First Street
la Verll8, CA 91750
Subject: City of La Verne Quote
Qtv DESCRIPTION
18 5/6/"x3/4" BLMJ Meter Lead Free nonv w/Bronze Bottom w/Allearo Reaister - Under The Glass 803 1~ BLMJ Meter Lead Free Bodv w/Bronze Bottom w!Allearo Reaister - Under The Glass 10 1-1/2'" MS Multi-Jet Meter Lead Free Bodv w/Alleoro Realster - Under The Glass 44 2· MS Multi-Jet Meter Lead Free Bodv w/AHeoro Reolster - Under The Glass 1 518" Alleoro UTG reolster Badaer Kits - Mobile
4 5/8'" Allegro UTG Res Only Mobile
1 3/4" Alle<!ro UTG Reg Only Mobile
90 1" Alleqro UTG ReQ Only Mobile
210 1" Alleqro UTG reoister BadQer Kits - Mobi le
1 1· Alleoro Roo WI Neptune Skirt - Mobile
2 2• Alleoro UTG Reo Onlv Mobile
3 2• Allearo UTG realster B:Kl(lQf" Kits - Mobi le
1 2· Alleoro UTG reoister Kit Neotune - Mobile
1 7% Master Meter Tariff Surcharae
Quotation#
Salesperso n:
Quotation valkJ until:
Part Number E ach
B12-A31-A 1!)-0101A-M 5 298.18
B16-A31-A 15-0101A-M $ 403.96
M21-AOO-A1 :--0101A-M $ 689.68
M23-AOO-A1 :--0101A-M $ 893.46
199-07Cl-J9-00-M $ 247.10
199-07Cl-J9-M $ 239.67
199-07Cl-J9-M $ 239.67
199-07Cl-J9-M $ 239.67
199-07Cl-J9-00-M $ 2 47.10
199-07Cl-J9-04-M s 247.10
199-07Cl-J9-M $ 239.67
199-07Cl-J9-00-M $ 247.10
199-07Cl-J9-04-M $ 247.10
s 31,680 .44
Sub Total:
Tax:
freight
Esl Total :
PLEASE NOTE: This quotation ts valid for_ 30_ days. We reserve the rtght to amend prices after this period .
AJI orders wlll ship as soon as they are ready. Please be actvised we 'MIi not hold any orders at our warehouse.
A 2.5% processing fee wttl be appl ied for aJI credit card purcha~es.
All invoices are due Net 30 per HydroPro Solutions standard terms and conditions Brian Jensen
30-Davs
Extended
$ 5,367.24
$
s 324,379 .88
$ -
$ 6,896.80
$
$ 39,312.24
$
$ 247.10
$ 958.68
s 239.67
$
$ 21,570.30
$
s 51,891.00
s 247.10
$ 479.34
s 741.30
s 247.10
s 31,680 .44
$ 484,258.19
$ 47,520.66
TBD
$ 531,778.85
ALL RETURNS MUST BE AUTHOR IZED BY HYRDROPRO SOLUTIONS . . ~LL RETURNS ARE SUBJECT TO A 30% RESTOCKING FEE AND MUST BE RETURNED WITHIN 30 DAYS THANK YOU FOR YOUR BUS INESS!
10.~ % •If the shipping addres5
differs from the ebove ,
lhe tax amount may be
suoject to change ,
HydroPro Solutions, Inc Quotation
DATE 11/10/2025
Quotation #
Salesperson: Brian Jensen
M: 909-977-1227
To: Attn: Ralph L. Hernandez Quotation valid until: 30-Days City of La Verne
2620 First Street
La Verne, CA 91750
Subject:City of La Verne Quote
Qty DESCRIPTION Part Number Each Extended
1 6" Octave Meter w/Encoder module, 5' Nicor & New Allegro Pit unit w/2' Nicor-Mobile O305-M1-A10-M 5,007.69$ 5,007.69$ -$
1 7% Tariff Surcharge Tariff Surcharge 350.54$ 350.54$ -$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
Sub Total: 5,358.23$
Tax: 525.81$ 10.50%
Freight TBD
Est. Total: 5,884.04$
All orders will ship as soon as they are ready. Please be advised we will not hold any orders at our warehouse. 1180 East Francis Street
Ontario, CA 91761
ALL RETURNS MUST BE AUTHORIZED BY HYRDROPRO SOLUTIONS. ALL RETURNS ARE SUBJECT TO A 30% RESTOCKING FEE AND MUST BE RETURNED WITHIN 30 DAYS A 2.5% processing fee will be applied for all credit card purchases.
All invoices are due Net 30 per HydroPro Solutions standard terms and conditions PLEASE NOTE: This quotation is valid for__30__ days. We reserve the right to amend prices after this period.
THANK YOU FOR YOUR BUSINESS!
Agenda Packet - December 15, 2025
SOLUTIONS
City of La Verne,City Council
Agenda Report
DATE: December 15, 2025
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: DEVELOPMENT IMPACT FEE REPORT FOR FISCAL YEAR ENDING JUNE 30, 2025.
SUMMARY
Pursuant to Government Code Section 66006, this report provides the required annual disclosure of the City’s development impact fees, including the collection, interest earned, expenditures, and fund balances as of June 30, 2025. During the fiscal year, expenditures occurred in the Park Development and Storm Drain Funds for several capital improvement projects, while other funds continue to hold balances for future needs. Additionally, in accordance with Government Code Section 66001(d), this report includes the required five-year findings for the Affordable Housing and Storm Drain Funds, which retain unexpended fee revenues collected more than five years ago.
RECOMMENDATION
That the City Council receive, file, and make available to the public the Development Impact Fee Annual Report for the fiscal year ending June 30, 2025, and adopt the required five-year findings pursuant to Government Code Section 66001(d).
DISCUSSION
Overview of Development Impact Fees
In alignment with the La Verne Municipal Code and the City’s adopted fee resolution, property developers are required to contribute to public facility improvements needed to accommodate the increased demand associated with new development. Development impact fees help ensure that growth pays its fair share toward infrastructure and public amenities.
The following development impact fee programs were in effect during the fiscal year:
• Housing Linkage Fee (Affordable Housing Fund)
• Fire Safety Equipment and Facility Equipment Fees
• Underground Utilities Fee
• Park, Open Space, and Recreation Fee (Park Development Fund) • Storm Drainage Facilities Fee
Development Impact Fee Expenditures for Fiscal Year 2024–25
Agenda Packet - December 15, 2025
Development Impact Fee Report for Fiscal Year Ending June 30, 2025., Page 2
During the fiscal year, the Park Development Fund and Storm Drain Fund incurred expenditures related to capital improvement projects. These investments support critical recreational, public facility, and stormwater infrastructure improvements necessary to serve the community.
Park Development Fund – FY 2024–25 Project Expenditures ($785,557)
Las Flores Park Restroom and Inclusive Playground Improvements Partial funding for engineering and construction of new restrooms and the replacement of playground equipment with an inclusive playground at Las Flores Park, with work commencing in May 2024 and completed in July 2025: $705,038. The project is complete and was 34 percent funded with Park Development fees.
Aquatic Center Improvements
Remaining engineering and construction costs for the Aquatic Center Improvements, with work commencing in October 2023 and completed in October 2024: $80,519. Although the overall project was managed through the Park Development Fund, only approximately 20 percent was funded with Development Impact Fees. The remaining costs were supported by a grant and by contributions from the Bonita Unified School District and the University of La Verne under the shared-use agreement.
Storm Drain Fund – FY 2024–25 Project Expenditures ($350,547)
White Avenue Storm Drain Betterment
White Avenue Storm Drain Betterment: $350,547. This project commenced in August 2021 and was completed later that year through an agreement approved by the City Council on July 6, 2021, with the Gold Line Authority, which contracted for the improvements as part of the Gold Line Light Rail Project. Although construction was completed in 2021, the City received the final billing from the Gold Line Authority during this fiscal year. The project was fully funded with Development Impact Fees.
Summary of Project Outcomes
The expenditures reported for FY 2024–25 reflect the City’s continued commitment to maintaining high-quality public facilities and infrastructure. Improvements to park amenities and storm drain capacity enhance community services, support public safety, and ensure that growth is responsibly mitigated in accordance with the Mitigation Fee Act.
Five-Year Findings Pursuant to Government Code Section 66001(d)
Government Code Section 66001(d) requires that for any development impact fees held for more than five years without full expenditure, the City must identify the continuing purpose of the fee, demonstrate the reasonable relationship between the fee and its purpose, and describe the planned use of the unexpended funds. The Affordable Housing Fund and Storm Drain Fund contain balances collected more than five years ago and are therefore subject to these findings.
Affordable Housing (Housing Linkage) Fund – Five-Year Findings
1. Purpose of the Fee
Agenda Packet - December 15, 2025
Development Impact Fee Report for Fiscal Year Ending June 30, 2025., Page 3
The Affordable Housing Fee is collected to support the development, preservation, or rehabilitation of affordable housing within the City of La Verne. The need for affordable housing continues to increase, and the purpose for which these fees were collected remains valid.
2. Reasonable Relationship
The existing balance, including amounts held for more than five years, continues to bear a reasonable relationship to the purpose for which the fee was collected. Development within the City generates demand for affordable housing, and the fee supports the City’s ability to meet its housing obligations and provide housing opportunities for lower-income households.
3. Planned Use of the Funds and Anticipated Timeline
While a portion of the fund is slated for future affordable housing projects, the overall fund balance is not sufficient to independently finance a complete project due to the significant cost of constructing affordable units. As a result, projects must be phased or combined with other funding sources such as State and Federal grants, tax credits, and partner contributions.
The City continues to evaluate viable projects and anticipates committing additional funds to a multi-phase affordable housing development as opportunities become available in the coming years. Accordingly, the continued retention of these funds is necessary to accumulate sufficient resources to support the development of affordable housing consistent with the fee’s purpose.
Storm Drain Fund – Five-Year Findings
1. Purpose of the Fee
The Storm Drain Facilities Fee is collected to construct, expand, or improve storm drain infrastructure necessary to serve new development within the City. This purpose remains ongoing and has not been satisfied.
2. Reasonable Relationship
The unexpended balance, including amounts collected more than five years ago, continues to bear a reasonable relationship to the storm drain infrastructure needs created by new development. The fee directly supports the City’s ability to construct facilities required to mitigate increased runoff and manage stormwater in compliance with regulatory requirements.
3. Planned Use of the Funds and Anticipated Timeline
In the current fiscal year, several locations have been identified as priorities for stormwater capture, and planning is underway for a multi-year storm drain and stormwater capture project.
The existing fund balance will be used to support design, engineering, and construction components of this project as it advances through the City’s Capital Improvement Program.
Retaining the funds is necessary to accumulate sufficient resources to construct the improvements required to meet both hydraulic capacity needs and evolving State stormwater mandates.
Conclusion of Findings
For both the Affordable Housing Fund and the Storm Drain Fund, the City finds that:
• The purpose for which the development impact fees were collected continues to exist;
Agenda Packet - December 15, 2025
Development Impact Fee Report for Fiscal Year Ending June 30, 2025., Page 4
• A reasonable relationship remains between the fees and the improvements for which they were collected;
• The City has identified appropriate future uses for the unexpended funds; and • Retention of the funds is necessary and appropriate to complete multi-year infrastructure and housing projects consistent with the Mitigation Fee Act.
FISCAL ANALYSIS
All expenditures were made in compliance with the City's budgetary allocations and legal guidelines for the use of development impact fees.
The Park Development Fund currently reflects a negative fund balance due to $341,662.31 of deferred inflows from a grant for the Las Flores Park improvements. These amounts have been invoiced but were not received as of the close of the fiscal year.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved this report.
ATTACHMENTS
1. Development Impact Fee-Fund Balances 24-25
Agenda Packet - December 15, 2025
Affordable Fire Underground Park Storm
Housing Facilities & Equipment Utilities Development Drainage Revenues:
Fees -$ -$ 1,731$ 11,639$ 1,906$ Interest 78,534 2,888 5,280 - 46,610 Market Value 28,817 2,540 1,943 16,093 Other Revenues 14,800 - 1,435,171 - -
Total Revenues 107,351 20,227 8,954 1,446,810 64,608 Expenditures:
Capital Improvement - - - (785,557) (350,547) Total Expenditures - - - (785,557) (350,547) Excess of Revenues
Over Expenditures 107,351 20,227 8,954 661,253 (285,939) Other Financing (Uses):
Transfers (Out) - - - - - Net Change in Fund
Balance 107,351 20,227 8,954 661,253 (285,939) Fund balance, Beginning 1,918,609 60,834 127,274 (671,100) 1,410,422 Fund balance, Ending 2,025,960$ 81,061$ 136,228$ (9,847)$ 1,124,483$ City of La Verne
Development Impact Fees Activity Report
for the Fiscal Year Ended June 30, 2025
Agenda Packet - December 15, 2025
City of La Verne,City Council
Agenda Report
DATE: December 9, 2025
TO: Honorable Mayor and City Council
FROM: Debra Fritz, Deputy City Clerk
SUBJECT: RESOLUTION CANCELING THE JANUARY 5, 2026 CITY COUNCIL MEETING.
SUMMARY
The first meeting in January 2026 is requested to be canceled. Due to the Christmas and New Year holidays and tentative agenda schedule, there are no items which require immediate City Council action and therefore there is a proposed lack of business. Accordingly, the item requires the City Council to adopt a resolution to cancel the meeting.
RECOMMENDATION
That the City Council approve the attached Resolution titled "A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, CANCELING THE JANUARY 5, 2026, CITY COUNCIL MEETING."
DISCUSSION
The City Council meeting on January 5, 2026, is requested to be canceled due to lack of business. City Staff have reviewed potential agenda items and those items have either been moved to the second meeting in January or if necessary the first meeting in February.
FISCAL ANALYSIS
Not applicable.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved this report.
ATTACHMENTS
1. Resolution Canceling the January 5th Meeting
Agenda Packet - December 15, 2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, CANCELING THE JANUARY 5, 2026, CITY COUNCIL MEETING.
BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. City Council Meetings are set forth by La Verne Municipal Code Section
2.08.10 as being held at least once a month at such times as the City Council shall from time to time fix by resolution.
Section 2. Resolution 23-51 set forth that City Council Meetings are to be held the first and third Monday of each month, except as otherwise ordered by the City Council.
Section 3. Due to a lack of foreseeable items of business and the Christmas and New Year holidays, the January 5, 2026, meeting shall be canceled.
Section 4. That the Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 15th day of December 2025.
______________________________________
Mayor Tim Hepburn
ATTEST:
_______________________________
Debra Fritz, CMC Deputy City Clerk
Agenda Packet - December 15, 2025
CERTIFICATION
I hereby certify that the foregoing Resolution No. 25-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 15th day of December 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, CMC Deputy City Clerk
Agenda Packet - December 15, 2025
City of La Verne,City Council
Agenda Report
DATE: December 15, 2025
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: ADOPTION OF URGENCY ORDINANCE AND INTRODUCTION OF REGULAR ORDINANCE ADOPTING THE 2026 LOS ANGELES COUNTY BUILDING CODE, 2025 FIRE CODE, AND THE GREEN BUILDING CODE BY
REFERENCE.
SUMMARY
The adoption of the 2026 Los Angeles County Building, the 2025 California Fire Code, and the Green Buildings Standards Code are required under the California Health and Safety Code.
These codes are established to provide the City of La Verne with the minimum construction and property maintenance standards that promote the health and welfare of the public, to make buildings more efficient in the use of materials and energy, and to reduce environmental impact during and after construction. On November 25, 2025, the County of Los Angeles adopted an amended version of these codes, and it is necessary for the City of La Verne to adopt these changes.
RECOMMENDATION
That the City Council:
1. Hold a duly noticed public hearing and adopt the attached Urgency Ordinance adopting Title 26 – Building Code of the Los Angeles County Code, Title 27 – Electrical Code of the Los Angeles County Code, Title 28 – Plumbing Code of the Los Angeles County Code, Title 29 – Mechanical Code of the Los Angeles County Code, Title 30 – Residential Code of the Los Angeles County Code, Title 24 Part 9 – California Fire Code including Appendices Chapters 4, B, C, D, and I, Title 24 Part 7 – Wildland-Urban Interface Code which includes Appendices Chapters A, B, C, D, F, G, H and I, Title 24 Part 11 – California Green Building Code, and the City of La Verne amendments to portions of these codes also known as the 2025 California Building Standards Code, by reference, with certain changes and modifications, and making revisions thereto; and
2. Introduce by title only, waive reading an Ordinance adopting Title 26 – Building Code of the Los Angeles County Code, Title 27 – Electrical Code of the Los Angeles County Code, Title 28 – Plumbing Code of the Los Angeles County Code, Title 29 – Mechanical Code of the Los Angeles County Code, Title 30 – Residential Code of the Los Angeles County Code, Title 24 Part 9 – California Fire Code including Appendices Chapters 4, B, C, D, and I, Title 24 Part 7 – Wildland-Urban Interface Code which includes Appendices Chapters A, B, C, D, F, G, H and I, Title 24 Part 11 – California Green Building Code, and the City of La Verne amendments to portions of these codes also known as the 2025 California Building Standards Code, by reference, with certain changes and
Agenda Packet - December 15, 2025
Adoption of Urgency Ordinance and introduction of regular Ordinance adopting the 2026 Los Angeles County Building Code, 2025 Fire Code, and the Green Building Code by Reference., Page 2
modifications, and making revisions thereto; and
3. Set a public hearing for the second reading of the Ordinance (Recommendation No. 2) pursuant to Government Code section 50022.3 to occur at 6:30 PM on January 20, 2025; and
4. Authorize and direct the City Clerk to notice and publish the public meeting and public hearing as required by law.
DISCUSSION
Every three years the State Building Code and Fire Codes are updated. The most recent 2026 Edition update was adopted by the California Building Standards Commission with an effective date of January 1, 2026. Section 17958 of the California Health and Safety Code requires that the latest California Building Standards Codes apply to local construction 180 days after they become effective at the state level. State law also requires that local amendments to the California Building Standards Codes be enacted only when an express finding is made that such modifications or changes are reasonably necessary because of local climatic, geological, or topographic conditions.
As in past code adoptions, the City of La Verne has used the Los Angeles County code adoption process to make those findings for its local amendments and has adopted the Los Angeles County codes by reference. The Los Angeles County codes were recently adopted by the County Board of Supervisors on November 25, 2025. The Los Angeles County amendments to the 2025 Edition contain essential amendments and additions to the International Building Codes and the State of California Building Code. Included in these amendments are the administrative portions of the laws as well as such important chapters for grading and substandard properties.
Due to the timeline of when Los Angeles County completed the adoption, there is insufficient time for the City to follow its standard process of first and second reading of the ordinance and a 30-day effective period and comply with the January 1, 2026, effective date requirements.
Therefore, the City must adopt the Los Angeles County codes by reference, utilizing the urgency ordinance provisions allowed under the California Code to comply with state law. A conventional ordinance process will also be run concurrently to ensure the requirements are adopted into the City Code.
While staff is proposing the adoption of the California Building Standards as amended by Los Angeles County, staff is not recommending adopting the California Green Building Standards Code as amended by Los Angeles County (Title 31 of the Los Angeles County Code). Los Angeles County is adopting more stringent measures in the Green Building Code which may be burdensome for developers to incur additional costs over and above the requirements of the State of California. It is our intention not to burden applicants with any additional requirements where allowed.
The proposed ordinance adopts by reference portions of the 2026 California Building Code Series. To provide consistency within the Los Angeles County basin and provide the public with
Agenda Packet - December 15, 2025
Adoption of Urgency Ordinance and introduction of regular Ordinance adopting the 2026 Los Angeles County Building Code, 2025 Fire Code, and the Green Building Code by Reference., Page 3
locally applicable and efficient codes, the Los Angeles County Department of Public Works joined efforts with cities in Los Angeles County to undergo thorough examinations of previous and proposed amendments. Many of the local amendments to the Codes are based on the model language generated by the Los Angeles Regional Uniform Code Program (LARUCP).
The primary changes in this adoption are section reference changes.
Additionally, this ordinance will adopt the 2025 California Fire Code (CFC). The CFC is modeled after the International Fire Code (IFC) and the National Fire Protection Association (NFPA) standards. The Office of the State Fire Marshal reviews all of California’s fire and life safety regulations for relevancy, necessity, conflict, duplication, and/or overlap. Thus, collectively, the CFC ensures that the City has a substantial body of code upon which it can base its regulations. These nationally recognized and accepted practices safeguard life and property from fire and explosion hazards. The CFC also contains provisions to assist emergency response personnel. CFC is part nine of the California Building Standards, also known as the California Code of Regulations Title 24. The Fire Department is proposing to carry forward past amendments to Section 15.04.095 of the municipal code to strengthen the language and remove ambiguity regarding the residential fire sprinkler requirements. This revision is located in Section 5 of the Ordinance.
The ordinance will amend Titles 26 (Building Code), 27 (Electrical Code), 28 (Plumbing Code), 29 (Mechanical Code), and 30 (Residential Code) to reflect the most critical and necessary County amendments required because of local climatic, geological, or topographical conditions, as well as the California Green Building Code and California Fire Code. The amendments have been prepared by the Los Angeles County Department of Public Works in accordance with sections 17958 and 18941.5 of the California Health and Safety Code with the findings clearly delineated for each of the proposed amendments in a chart which is set forth in Section 31 of the Los Angeles County ordinance (attached for reference). The ordinance does not adopt Title 31 (Green Building Standards Code) of the Los Angeles Code but adopts the 2025 California Green Building Standards Code without amendments. The last City update to the State Building Standards Code and Fire Code was approved by the City Council in 2022.
FISCAL ANALYSIS
This action will not result in any additional expenditure of funds by the City of La Verne. This process is an administrative requirement to continue compliance with California State Law.
ENVIRONMENTAL ANALYSIS
These Ordinances representing code updates are exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines section 15061(b)(3) as a project that has no potential to cause a significant effect on the environment.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney.
ATTACHMENTS
1. Urgency Ordinance Building Code Adoption 2025
2. Ordinance Building Code Adoption 2025
Agenda Packet - December 15, 2025
Adoption of Urgency Ordinance and introduction of regular Ordinance adopting the 2026 Los Angeles County Building Code, 2025 Fire Code, and the Green Building Code by Reference., Page 4
Coordinated with:
Eric Scherer, Direct
or of Community Development
Chris Nigg, Fire Chief
Agenda Packet - December 15, 2025
URGENCY ORDINANCE NO. ____
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA
VERNE ADOPTING BY REFERENCE, PURSUANT TO GOVERNMENT CODE SECTION 50022.2, THE CALIFORNIA BUILDING CODE (TITLE 26 BUILDING
CODE OF THE LOS ANGELES COUNTY CODE), THE CALIFORNIA
ELECTRICAL CODE (TITLE 27 ELECTRICAL CODE OF THE LOS ANGELES COUNTY CODE), THE CALIFORNIA PLUMBING CODE (TITLE 28 PLUMBING
CODE OF THE LOS ANGELES COUNTY CODE), THE CALIFORNIA
MECHANICAL CODE (TITLE 29 MECHANICAL CODE OF THE LOS
ANGELES COUNTY CODE), THE CALIFORNIA RESIDENTIAL CODE (TITLE 30 RESIDENTIAL CODE OF THE LOS ANGELES COUNTY CODE), THE CALIFORNIA GREEN BUILDING CODE (TITLE 24 PART 11 OF THE
CALIFORNIA BUILDING STANDARDS CODE), THE CALIFORNIA FIRE CODE (TITLE 24, PART 9 INCLUDING APPENDICES CHAPTERS 4, B, C, D, AND I), WILDLAND-URBAN INTERFACE CODE (TITLE 24 PART 7
INCLUDING APPENDICES CHAPTERS A, B, C, D, F, G, H AND I) AND
ADOPTING LOCAL AMENDMENTS THERETO
THE CITY COUNCIL OF THE CITY OF LA VERNE DOES ORDAIN AS FOLLOWS:
Section 1.
The City Council finds that the changes or modifications set forth in this Urgency Ordinance No. _____ are reasonably necessary to protect the health, safety and general welfare of the residents of the City of La Verne due to the following local conditions consistent with Health and Safety Code Sections 17958.5(a) and 17958.7:
A. The City has steep hillside topography, unstable geology, natural watershed areas, expansive soils, underground streams, and hillside fire hazard areas within the City. This local condition requires fire sprinklers, designated fire hazard zones, and adoption of emergency notifications listed in Sections 5 and 7 to protect combustible construction and afford timely fire response.
B. The City of La Verne is subject to seasonable high temperatures and dry atmospheric conditions which often occur during times of high-velocity winds which cause potentially hazardous fire conditions. Due to the climatic, geographic and topographical conditions hereinabove described, the City of La Verne is susceptible to fires which are of particular danger during periods of high winds when fires tend to spread across building roofs where such roofs are not of noncombustible or fire-retardant construction.
Agenda Packet - December 15, 2025
This requires local modification to Section 6 and 7 requiring fire retardant roofing materials.
C. The City is within a highly seismically active region. The City is adjacent to various active faults including the Chino, Sierra Madre, Cucamonga, Whittier, San Jacinto, and Raymond Faults. It is necessary to modify the State Code as amended by Los Angeles County, adding LA County Amendments listed in Section 2 of this Ordinance.
D. The City has steep hillside topography and high fire hazard areas which have been designated by the California Department of Forestry and Fire Protection as a Very High Fire Hazard Severity Zone. This item requires rapid response, designating Fire Zone areas within the City, and adoption of fire sprinkler requirements within the City as outlined in Sections 7, 8, and 2 within this Ordinance.
E. Due to local Los Angeles County regional conditions as listed in Exhibit “A” attached hereto and incorporated herein for reference, these modifications are necessary for Section 2.
F. The State of California and the City of La Verne have consistently promoted and encouraged the use of fuel-efficient electric vehicles.
G. The basis for the adoption of this Ordinance as an urgency measure is set forth in Section 11 hereof.
Section 2. Section 15.04.010 of the La Verne Municipal Code is hereby amended to read:
15.04.010 Adoption of County Codes and California Building Standards Codes by reference.
A. The City adopts by reference, except as provided in this chapter, those certain codes known and designated as THE 2025 CALIFORNIA BUILDING CODE (TITLE 26 BUILDING CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), THE 2025 CALIFORNIA ELECTRICAL CODE (TITLE 27 ELECTRICAL CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), THE 2025 CALIFORNIA PLUMBING CODE (TITLE 28 PLUMBING CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), THE 2025 CALIFORNIA MECHANICAL CODE (TITLE 29 MECHANICAL CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), THE 2025 CALIFORNIA RESIDENTIAL CODE (TITLE 30 RESIDENTIAL CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), as adopted by the Los Angeles County Board of Supervisors on November 25, 2025 AND THE 2025
Agenda Packet - December 15, 2025
CALIFORNIA GREEN BUILDING CODE (TITLE 24 PART II OF THE CALIFORNIA BUILDING STANDARDS CODE), THE 2025 CALIFORNIA FIRE CODE INCLUDING APPENDICES CHAPTERS 4, B, C, D, AND I (TITLE 24 PART 7 OF THE CALIFORNIA BUILDING STANDARDS CODE) 2025 THE
WILDLAND URBAN INTERFACE CODE INCLUDING APPENDICES
CHAPTERS A, B, C, D, F, G, H AND I (TITLE 24 PART 7 OF THE CALIFORNIA BUILDING STANDARDS CODE), and such codes, as amended, shall be the uniform building laws of the city.
B. One copy of the County of Los Angeles Building, Electrical, Plumbing, Mechanical, and Residential codes, and the California Green Building Code has been deposited in the office of the Building Official and shall be at all times maintained by the Building Official for use and examination by the public.
C. The editions of the County of Los Angeles codes referenced in Section 15.04.010 shall supersede and replace editions previously adopted. The codes adopted by reference by Section 15.04.010 shall take effect on January 1, 2026, and shall apply to all projects submitted for plan check on or after that date.
D. See Section 15.32.010 for adopted Fire Code by the City of La Verne.
Section 3. References to “The 2022 California Building Code as amended by Title 26 Building Code of the Los Angeles County Code (Adopted November 15, 2022 by the Los Angeles County Board of Supervisors)” in Sections 15.24.010, 15.24.040 and throughout the La Verne Municipal Code are hereby amended to read as follows:
The 2025 California Building Code as amended by Title 26 Building Code of the Los Angeles County Code (Adopted November 25, 2025 by the Los Angeles County Board of Supervisors)
Section 4. Section 15.04.080 of the City of La Verne Municipal Code of hereby amended to read as follows:
Section 15.04.080 Penalty
Every person violating any provision of the 2025 California Building Code as amended by Title 26 Building Code of the Los Angeles Code, the 2025 California Electrical Code as amended by Title 27 Electrical Code of the Los Angeles County Code, the 2025 California Plumbing Code as amended by Title 28 Electrical Code of the Los Angeles County Code, or the 2025 California Mechanical Code as amended by Title 29 Los Angeles County Mechanical Code, or the California Residential Code as amended by Title 30 Residential Code of the Los Angeles County Code, the 2025 California Fire Code of Title 24 Part 9 of the California Building Standards Code Including Appendices Chapter 4, B, C, D
Agenda Packet - December 15, 2025
and I, the 2025 Wildland-Urban Interface Code of Title 24 Part 7 of the California Building Standards Code Including Appendices Chapters A, B, C, D, F, G, H and I, and the California Green Building Code of Title 24 Part 11 of the California Building Standards Code adopted by reference by Section 15.04.010 or violating any provision of any permit or license granted thereunder, or any rules or regulations promulgated pursuant thereto, is guilty of a misdemeanor. Upon conviction thereof he or she shall be punishable by a fine not to exceed one thousand dollars or imprisonment not to exceed six months, or by both such fine and imprisonment. The imposition of such penalty for any violation shall not excuse the violation or permit it to continue. Each day that a violation occurs shall constitute a separate offense.
Section 5. Section 15.04.095 of the La Verne Municipal Code is hereby amended to read:
15.04.095 Section 903.2 of building and fire codes amended.
A. Section 903.2 of the Los Angeles County Building Code, and the California Fire Code (2025 Edition) as adopted by the city, is hereby amended to add the following:
Except for Group U occupancy groups, a fire sprinkler system is required in the following locations:
In all new institutional, educational, commercial, industrial buildings, or other uses as determined by the Fire Marshal, and in additions to existing institutional, commercial, industrial buildings, or other uses as determined by the Fire Marshal where the addition brings the total floor area to five thousand (5,000) square feet or more. The total floor area of buildings shall be computed without regard to separation walls and floors of less than four-hour construction without openings.
In the even that an automatic fire-extinguishing system is required by the particular occupancy of the building, the five thousand (5,000) square foot threshold for additions shall be inapplicable.
In all new residential construction and every existing building or structure relocated or moved onto a property, every building or structure which as a result of remodeling, fire, earthquake, or another disaster requires demolition and reconstruction, in its entirety, or every existing building or structure that is receiving or has received an addition(s) in which exceeding fifty percent (50%) of the original area is exceeded, shall have an approved automatic sprinkler system installed throughout therein. This requirement shall not apply to project which:
1. Have been approved prior to the effective date of the ordinance codified in this section; and
2. Have specific fire suppression requirements imposed as conditions of approval.
Agenda Packet - December 15, 2025
Enforcement of the provision of this section is hereby delegated to the Fire Chief or his or her authorized representative.
Section 6. Section 15.24.010 of the La Verne Municipal Code is hereby amended to read as follows:
Section 15.24.010 General Requirements
Notwithstanding any other provisions of the building code and appendix or the hillside overlay zone requirements to the contrary, the roof of any new building, the roof of any addition to any existing structure, and the re-roofing of any existing structure, and the re-roofing of any existing building as described by Section 15.24.040 of this chapter shall have a roof covering as classified in Section 1505 of the 2025 California Building Code as amended by Title 26 Building Code of the Los Angeles County code (adopted November 25, 2025, by the Los Angeles County Board of Supervisors), as adopted by the City, except that no form of wood shall be used as the covering material. In cases of historical preservation which require the use of original types of material, permission may be granted based upon alternative protection measures approved by the City’s Building Official and Fire Chief.
Section 7. Chapter 15.32 of the La Verne Municipal Code is hereby amended to read:
15.32.010 Fire code adopted by reference.
With the exception of the additions, deletions and amendments set forth in this Chapter, Part 9 of Title 24 of the California Code of Regulations, comprising the California Fire Code 2025 Edition, which incorporates and amends the International Fire Code 2024 Edition, published by the International Code Council, including Appendices Chapter 4, B, C, D, and I, and the International Fire Code standards, is hereby adopted by reference as the Fire Code of the City of La Verne.
A copy of such code is now on file in the office of the City Clerk.
15.32.020 Definitions.
Wherever the word “jurisdiction” is used in the California Fire Code (2025 Edition), it is the City of La Verne. Wherever the words “fire code official” are used they shall be held to mean the fire chief or his or her lawful designee.
15.32.030 Storage of explosives and blasting agents.
The storage of explosive material and blasting agents, as defined in Chapter 2 of the California Fire Code (2025 Edition), is prohibited in all areas of the city.
15.32.040 Fireworks prohibited.
Agenda Packet - December 15, 2025
The sale, possession or use of all types of fireworks is prohibited throughout the city except when a permit is issued, in advance, by the Fire Chief or his or her designee for such uses as special effects, group entertainment or other uses in accordance with Chapter 56 of the California Fire Code (2025 Edition).
Fireworks are defined in Chapter 2 of the California Fire Code (2025 Edition) and include all forms of the devices, including, but not limited to, “safe and sane fireworks,” firecrackers, sky rockets, sparklers, fountains and other common fireworks.
15.32.050 Gates.
Standardized access for locked gate developments:
A. All vehicular security gates shall be automatic and accessible for the fire department by using a radio control device and a master key for overriding the system in the event of a radio failure. The design of the gates and controls shall be in accordance with city standards and approved by the fire and police departments.
B. All pedestrian security gates for residential complex with three or more units shall be accessible for the fire department by using a master key. The type of lock shall be in accordance with city standards and approved by the fire and police departments.
C. A master key shall be provided as outlined above and meet provisions of California Fire Code 506. An additional “blue” colored key box shall be provided for police department access in addition to the fire department key box.
15.32.060 Emergency Responder Radio Coverage.
Emergency responder radio coverage shall be provided to the police and fire department as outlined in California Fire Code 510. Approval from both fire and police shall be approved that they meet coverage and technical requirements outlined in California fire Code 510.
15.32.070 Appeals.
Whenever the fire chief disapproves an application or refuses to grant a permit applied for, or when it is claimed that the provisions of the code do not apply or that the true intent and meaning of the code have been misconstrued or wrongly interpreted, the applicant may appeal from the decision of the fire chief to the La Verne City Council within thirty days from the date of the decision appealed as provided for in Section 108 of the California Fire Code (2025 Edition).
15.32.080 New materials, processes or occupancies.
The city manager, the fire chief and the chief of the bureau of fire prevention shall act as a committee as required in Section 108 of the California Fire Code (2025 Edition) to determine and specify, after giving affected persons an
Agenda Packet - December 15, 2025
opportunity to be heard, any new materials, processes or occupancies for which permits are required in addition to those now enumerated in said code. The chief of the bureau of fire prevention shall post such list of new materials, processes and occupancies requiring permits in a conspicuous place at the bureau of fire prevention and shall distribute copies thereof to interested persons.
15.32.090 Penalty.
Every person violating any provision of the California Fire Code (2025 Edition) as adopted by reference by Section 15.32.010, or of any permit or license granted there under, for any rules or regulations promulgated pursuant thereto, is guilty of a misdemeanor. Upon conviction thereof he shall be punishable by a fine not to exceed one thousand dollars or imprisonment not to exceed six months, or by both such fine and imprisonment. The imposition of such penalty for any violation shall not excuse the violation or permit it to continue. Each day that a violation occurs shall constitute a separate offense. In addition to any other remedies or penalties, the fire department may bring a civil suit to enjoin any violation of the provisions of the fire code.
Section 8. Chapter 15.37 of the La Verne Municipal Code is hereby amended to read the following:
Chapter 15.37 VERY HIGH FIRE HAZARD SEVERITY ZONE REGULATIONS
15.37.050 Modifications to the California Wildland Urban Interface Code, as adopted by the City of La Verne.
The California Wildland Urban Interface Code 2025 Edition as adopted by the city pursuant to Sections 15.04.010 and 15.32.010 of the La Verne Municipal Code are amended as follows:
A. Add the following new subsection to California Wildland Urban Interface Code:
Section 106.13. Fire Protection Information on Plans and Specifications in Wildland-Urban Interface Fire Area When Requested by the Fire Department. In addition to all other relevant provisions of this code and the California Fire Code, appendices and amendments thereto, a vicinity plan, scale no smaller than one inch equals forty feet, shall be submitted to and approved by the fire department prior to the issuance of a grading permit or, if no grading permit is to be issued, prior the issuance of a building permit. The plan shall show the following:
1. All existing and proposed private and public streets on the proposed development property and within three hundred feet of the property line of the proposed development, and so identified, with
Agenda Packet - December 15, 2025
street width dimensions.
2. The location and identification of all existing and proposed fire hydrants within three hundred feet of the property line of the proposed development. The water supply shall meet the fire flow requirements as set forth in the latest adopted edition of the I.F.C. and Los Angeles County Building Code, and amendments thereto.
3. The location, occupancy classification, and use of abutting properties.
4. Preliminary fuel modification plans for all improvements in areas containing combustible vegetation shall be submitted to and approved by the fire department concurrent with the submittal for approval of any project requiring discretionary approval by the city.
Final fuel modification plans shall be submitted to and approved by the fire department prior to the issuance of a grading permit. The plans shall consider the criteria set forth in the Fuel Modification Plan Guidelines for Very High Fire Hazard Severity Zones.
B. Add the following new definition to the Wildland Urban Interface Code Section 202—Definitions.
Very High Fire Hazard Severity Zone. All territory as established by the Director of California Department of Forestry and Fire Protection, is hereby determined to be within the Very High Fire Hazard Severity Zone due to the areas containing the type and condition of vegetation, topography, weather and structure density to increase the possibility of conflagration fires.
15.37.070 Special building standards for very high fire hazard zone.
A. Section 507 of the Wildland Urban Interface Code is amended by the addition of the following:
Building Standards. Building and structures hereafter constructed, or relocated into very high fire hazard severity zones shall, in addition to the requirements of the Los Angeles County Building Code and any other local ordinances, meet the following construction requirements.
1. Roofs. All new structures, and every existing structure where twenty-five percent or more of the total area of the existing building is re-roofed within any one-year period within a very high fire hazard severity zone shall not be wood and have at least a Class A fire retardant roof.
2. Underfloor Areas (Attached Structure). When the attached structure is located and constructed so that the structure or any
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portion thereof projects over a descending slope surface, the area below the structure shall have all underfloor areas enclosed to within six inches (152 mm) of the ground, with exterior walls in accordance with Section 504.6.
3. Walls. Detached accessory structures located less than fifty feet (15,240 mm) from a building containing habitable space shall have exterior walls constructed with materials approved for one-hour-rated fire-resistive construction, or constructed with noncombustible materials on the exterior side.
4. Underfloor Areas (Detached Structure). When the detached structure is located and constructed so that the structure or any portion thereof projects over a descending slope surface, the area below the structure shall have all underfloor areas enclosed to within six inches (152 mm) of the ground, with exterior walls in accordance with Section 504.11 and 504.6.
Section 9. This Ordinance shall take effect on January 1, 2026 and shall apply to all projects submitted for plan check on or after that date.
Section 10. The City Council finds and determines that this Urgency Ordinance is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines §15061(b)(3) as a project that has no potential for causing a significant effect to the environment. The City Council further finds and determines that the local amendments to the California Building Code Standards set forth in this Ordinance are reasonably necessary because of local climatic, geological, and topographical conditions, in that a significant portion of the City is located in hillside and slope areas, is located within a Very High Fire Hazard Severity Zone, prone to expansive soils, and is located near known fault lines.
Section 11. The City Council finds and determines that this Ordinance be adopted as an urgency ordinance pursuant to Government Code Section 36937(b) for the immediate preservation of the public health, safety, and welfare, based on the following: (1) the City is required by state law to adopt the 2025 Edition of the California Building Codes along with local amendments no later than January 1, 2026; (2) the City does so by adopting by reference the Los Angeles County Building Code and using the adoption process to make those findings for its local amendments and has adopted the Los Angeles County codes by reference; (3) the Los Angeles County codes were adopted by the County Board of Supervisors on November 25, 2025; (4) the Los Angeles County amendments to the 2025 Edition contain essential amendments and additions to the International Building Codes and the State of California Building Code, including the administrative portions of the laws as well as such important chapters for grading and substandard properties, that are critical to the City of La Verne and certain other cities within the County; (5) because the County of Los Angeles did not adopt the updated Los Angeles County Building Codes until
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November 25, 2025, the City was prevented from adopting these codes by reference with an effective date of January 1, 2026 without an urgency ordinance; (6) the updated building codes are essential to the public health, safety, and welfare of the residents of the City of La Verne and the public in general, in order to prevent development of buildings and other structures and improvements under outdated building codes which would pose a threat to the public health, safety, and welfare; and (7) the immediate effectiveness of the updated building codes will assure that the new standards in the areas of building construction, life/fire safety, handicap accessibility, electrical and plumbing requirements, and the other areas covered by the updated building codes are met on an immediate basis, all of which are necessary to ensure the preservation of public health, safety, and welfare.
Section 12. If any section, subsection, subdivision, paragraph, sentence, clause or phrase, or portion of this Urgency Ordinance is, for any reason, held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Urgency Ordinance or any part thereof. The City Council herby declares that it would have adopted this Urgency Ordinance and each section, subsection, subdivision, paragraph sentence, clause, or phrase of this Urgency Ordinance irrespective of the fact that one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional or invalid or ineffective. To this end the provisions of this Urgency Ordinance are declared to be severable.
Section 13. The City Clerk shall cause this Urgency Ordinance to be processed according to law.
Section 14. The City Clerk shall file a certified copy of this Urgency Ordinance with the California Building Standards Commission.
APPROVED and ADOPTED this 15th day of December, 2025.
Mayor Tim Hepburn
ATTEST:
Debra Fritz, Deputy City Clerk
Agenda Packet - December 15, 2025
State of California)
County of Los Angeles) ss.
City of La Verne)
I, Debra Fritz, Deputy City Clerk, City of La Verne, California, do hereby certify that the foregoing Ordinance No. __ was adopted as an urgency action at a regular meeting of the City Council duly held on the 15th day of December, 2025, and duly passed and adopted by said city council and thereupon duly signed by the Mayor and attested by the Assistant City Clerk, and passed and adopted by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Debra Fritz, Deputy City Clerk
Agenda Packet - December 15, 2025
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE
ADOPTING BY REFERENCE, PURSUANT TO GOVERNMENT CODE
SECTION 50022.2, THE CALIFORNIA BUILDING CODE (TITLE 26 BUILDING
CODE OF THE LOS ANGELES COUNTY CODE), THE CALIFORNIA
ELECTRICAL CODE (TITLE 27 ELECTRICAL CODE OF THE LOS ANGELES COUNTY CODE), THE CALIFORNIA PLUMBING CODE (TITLE 28 PLUMBING
CODE OF THE LOS ANGELES COUNTY CODE), THE CALIFORNIA
MECHANICAL CODE (TITLE 29 MECHANICAL CODE OF THE LOS
ANGELES COUNTY CODE), THE CALIFORNIA RESIDENTIAL CODE (TITLE 30 RESIDENTIAL CODE OF THE LOS ANGELES COUNTY CODE), THE CALIFORNIA GREEN BUILDING CODE (TITLE 24 PART 11 OF THE
CALIFORNIA BUILDING STANDARDS CODE), THE CALIFORNIA FIRE CODE (TITLE 24, PART 9 INCLUDING APPENDICES CHAPTERS 4, B, C, D, AND I), WILDLAND-URBAN INTERFACE CODE (TITLE 24 PART 7
INCLUDING APPENDICES CHAPTERS A, B, C, D, F, G, H AND I) AND
ADOPTING LOCAL AMENDMENTS THERETO
THE CITY COUNCIL OF THE CITY OF LA VERNE DOES ORDAIN AS FOLLOWS:
Section 1.
The City Council finds that the changes or modifications set forth in this Ordinance No. _____ are reasonably necessary to protect the health, safety and general welfare of the residents of the City of La Verne due to the following local conditions consistent with Health and Safety Code Sections 17958.5(a) and 17958.7:
A. The City has steep hillside topography, unstable geology, natural watershed areas, expansive soils, underground streams, and hillside fire hazard areas within the City. This local condition requires fire sprinklers, designated fire hazard zones, and adoption of emergency notifications listed in Sections 5 and 7 to protect combustible construction and afford timely fire response.
B. The City of La Verne is subject to seasonable high temperatures and dry atmospheric conditions which often occur during times of high-velocity winds which cause potentially hazardous fire conditions. Due to the climatic, geographic and topographical conditions hereinabove described, the City of La Verne is susceptible to fires which are of particular danger during periods of high winds when fires tend to spread across building roofs where such roofs are not of noncombustible or fire-retardant construction.
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This requires local modification to Section 6 and 7 requiring fire retardant roofing materials.
C. The City is within a highly seismically active region. The City is adjacent to various active faults including the Chino, Sierra Madre, Cucamonga, Whittier, San Jacinto, and Raymond Faults. It is necessary to modify the State Code as amended by Los Angeles County, adding LA County Amendments listed in Section 2 of this Ordinance.
D. The City has steep hillside topography and high fire hazard areas which have been designated by the California Department of Forestry and Fire Protection as a Very High Fire Hazard Severity Zone. This item requires rapid response, designating Fire Zone areas within the City, and adoption of fire sprinkler requirements within the City as outlined in Sections 7, 8, and 2 within this Ordinance.
E. Due to local Los Angeles County regional conditions as listed in Exhibit “A” attached hereto and incorporated herein for reference, these modifications are necessary for Section 2.
F. The State of California and the City of La Verne have consistently promoted and encouraged the use of fuel-efficient electric vehicles.
Section 2. Section 15.04.010 of the La Verne Municipal Code is hereby amended to read:
15.04.010 Adoption of County Codes and California Building Standards Codes by reference.
A. The City adopts by reference, except as provided in this chapter, those certain codes known and designated as THE 2025 CALIFORNIA BUILDING CODE (TITLE 26 BUILDING CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), THE 2025 CALIFORNIA ELECTRICAL CODE (TITLE 27 ELECTRICAL CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), THE 2025 CALIFORNIA PLUMBING CODE (TITLE 28 PLUMBING CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), THE 2025 CALIFORNIA MECHANICAL CODE (TITLE 29 MECHANICAL CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), THE 2025 CALIFORNIA RESIDENTIAL CODE (TITLE 30 RESIDENTIAL CODE OF THE LOS ANGELES COUNTY CODE, 2026 EDITION), as adopted by the Los Angeles County Board of Supervisors on November 25, 2025 AND THE 2025 CALIFORNIA GREEN BUILDING CODE (TITLE 24 PART II OF THE CALIFORNIA BUILDING STANDARDS CODE), THE 2025 CALIFORNIA FIRE CODE INCLUDING APPENDICES CHAPTERS 4, B, C, D, AND I (TITLE 24
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PART 7 OF THE CALIFORNIA BUILDING STANDARDS CODE) 2025 THE
WILDLAND URBAN INTERFACE CODE INCLUDING APPENDICES
CHAPTERS A, B, C, D, F, G, H AND I (TITLE 24 PART 7 OF THE CALIFORNIA BUILDING STANDARDS CODE), and such codes, as amended, shall be the uniform building laws of the city.
B. One copy of the County of Los Angeles Building, Electrical, Plumbing, Mechanical, and Residential codes, and the California Green Building Code has been deposited in the office of the Building Official and shall be at all times maintained by the Building Official for use and examination by the public.
C. The editions of the County of Los Angeles codes referenced in Section 15.04.010 shall supersede and replace editions previously adopted. The codes adopted by reference by Section 15.04.010 shall take effect on January 1, 2026, and shall apply to all projects submitted for plan check on or after that date.
D. See Section 15.32.010 for adopted Fire Code by the City of La Verne.
Section 3. References to “The 2022 California Building Code as amended by Title 26 Building Code of the Los Angeles County Code (Adopted November 15, 2022 by the Los Angeles County Board of Supervisors)” in Sections 15.24.010, 15.24.040 and throughout the La Verne Municipal Code are hereby amended to read as follows:
The 2025 California Building Code as amended by Title 26 Building Code of the Los Angeles County Code (Adopted November 25, 2025 by the Los Angeles County Board of Supervisors)
Section 4. Section 15.04.080 of the City of La Verne Municipal Code of hereby amended to read as follows:
Section 15.04.080 Penalty
Every person violating any provision of the 2025 California Building Code as amended by Title 26 Building Code of the Los Angeles Code, the 2025 California Electrical Code as amended by Title 27 Electrical Code of the Los Angeles County Code, the 2025 California Plumbing Code as amended by Title 28 Electrical Code of the Los Angeles County Code, or the 2025 California Mechanical Code as amended by Title 29 Los Angeles County Mechanical Code, or the California Residential Code as amended by Title 30 Residential Code of the Los Angeles County Code, the 2025 California Fire Code of Title 24 Part 9 of the California Building Standards Code Including Appendices Chapter 4, B, C, D and I, the 2025 Wildland-Urban Interface Code of Title 24 Part 7 of the California Building Standards Code Including Appendices Chapters A, B, C, D, F, G, H and I, and the California Green Building Code of Title 24 Part 11 of the California
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Building Standards Code adopted by reference by Section 15.04.010 or violating any provision of any permit or license granted thereunder, or any rules or regulations promulgated pursuant thereto, is guilty of a misdemeanor. Upon conviction thereof he or she shall be punishable by a fine not to exceed one thousand dollars or imprisonment not to exceed six months, or by both such fine and imprisonment. The imposition of such penalty for any violation shall not excuse the violation or permit it to continue. Each day that a violation occurs shall constitute a separate offense.
Section 5. Section 15.04.095 of the La Verne Municipal Code is hereby amended to read:
15.04.095 Section 903.2 of building and fire codes amended.
A. Section 903.2 of the Los Angeles County Building Code, and the California Fire Code (2025 Edition) as adopted by the city, is hereby amended to add the following:
Except for Group U occupancy groups, a fire sprinkler system is required in the following locations:
In all new institutional, educational, commercial, industrial buildings, or other uses as determined by the Fire Marshal, and in additions to existing institutional, commercial, industrial buildings, or other uses as determined by the Fire Marshal where the addition brings the total floor area to five thousand (5,000) square feet or more. The total floor area of buildings shall be computed without regard to separation walls and floors of less than four-hour construction without openings.
In the even that an automatic fire-extinguishing system is required by the particular occupancy of the building, the five thousand (5,000) square foot threshold for additions shall be inapplicable.
In all new residential construction and every existing building or structure relocated or moved onto a property, every building or structure which as a result of remodeling, fire, earthquake, or another disaster requires demolition and reconstruction, in its entirety, or every existing building or structure that is receiving or has received an addition(s) in which exceeding fifty percent (50%) of the original area is exceeded, shall have an approved automatic sprinkler system installed throughout therein. This requirement shall not apply to project which:
1. Have been approved prior to the effective date of the ordinance codified in this section; and
2. Have specific fire suppression requirements imposed as conditions of approval.
Enforcement of the provision of this section is hereby delegated to the Fire Chief or his or her authorized representative.
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Section 6. Section 15.24.010 of the La Verne Municipal Code is hereby amended to read as follows:
Section 15.24.010 General Requirements
Notwithstanding any other provisions of the building code and appendix or the hillside overlay zone requirements to the contrary, the roof of any new building, the roof of any addition to any existing structure, and the re-roofing of any existing structure, and the re-roofing of any existing building as described by Section 15.24.040 of this chapter shall have a roof covering as classified in Section 1505 of the 2025 California Building Code as amended by Title 26 Building Code of the Los Angeles County code (adopted November 25, 2025, by the Los Angeles County Board of Supervisors), as adopted by the City, except that no form of wood shall be used as the covering material. In cases of historical preservation which require the use of original types of material, permission may be granted based upon alternative protection measures approved by the City’s Building Official and Fire Chief.
Section 7. Chapter 15.32 of the La Verne Municipal Code is hereby amended to read:
15.32.010 Fire code adopted by reference.
With the exception of the additions, deletions and amendments set forth in this Chapter, Part 9 of Title 24 of the California Code of Regulations, comprising the California Fire Code 2025 Edition, which incorporates and amends the International Fire Code 2024 Edition, published by the International Code Council, including Appendices Chapter 4, B, C, D, and I, and the International Fire Code standards, is hereby adopted by reference as the Fire Code of the City of La Verne.
A copy of such code is now on file in the office of the City Clerk.
15.32.020 Definitions.
Wherever the word “jurisdiction” is used in the California Fire Code (2025 Edition), it is the City of La Verne. Wherever the words “fire code official” are used they shall be held to mean the fire chief or his or her lawful designee.
15.32.030 Storage of explosives and blasting agents.
The storage of explosive material and blasting agents, as defined in Chapter 2 of the California Fire Code (2025 Edition), is prohibited in all areas of the city.
15.32.040 Fireworks prohibited.
The sale, possession or use of all types of fireworks is prohibited throughout the city except when a permit is issued, in advance, by the Fire Chief or his or her designee for such uses as special effects, group entertainment or other uses
Agenda Packet - December 15, 2025
in accordance with Chapter 56 of the California Fire Code (2025 Edition).
Fireworks are defined in Chapter 2 of the California Fire Code (2025 Edition) and include all forms of the devices, including, but not limited to, “safe and sane fireworks,” firecrackers, sky rockets, sparklers, fountains and other common fireworks.
15.32.050 Gates.
Standardized access for locked gate developments:
A. All vehicular security gates shall be automatic and accessible for the fire department by using a radio control device and a master key for overriding the system in the event of a radio failure. The design of the gates and controls shall be in accordance with city standards and approved by the fire and police departments.
B. All pedestrian security gates for residential complex with three or more units shall be accessible for the fire department by using a master key. The type of lock shall be in accordance with city standards and approved by the fire and police departments.
C. A master key shall be provided as outlined above and meet provisions of California Fire Code 506. An additional “blue” colored key box shall be provided for police department access in addition to the fire department key box.
15.32.060 Emergency Responder Radio Coverage.
Emergency responder radio coverage shall be provided to the police and fire department as outlined in California Fire Code 510. Approval from both fire and police shall be approved that they meet coverage and technical requirements outlined in California fire Code 510.
15.32.070 Appeals.
Whenever the fire chief disapproves an application or refuses to grant a permit applied for, or when it is claimed that the provisions of the code do not apply or that the true intent and meaning of the code have been misconstrued or wrongly interpreted, the applicant may appeal from the decision of the fire chief to the La Verne City Council within thirty days from the date of the decision appealed as provided for in Section 108 of the California Fire Code (2025 Edition).
15.32.080 New materials, processes or occupancies.
The city manager, the fire chief and the chief of the bureau of fire prevention shall act as a committee as required in Section 108 of the California Fire Code (2025 Edition) to determine and specify, after giving affected persons an opportunity to be heard, any new materials, processes or occupancies for which permits are required in addition to those now enumerated in said code. The chief of the bureau of fire prevention shall post such list of new materials, processes
Agenda Packet - December 15, 2025
and occupancies requiring permits in a conspicuous place at the bureau of fire prevention and shall distribute copies thereof to interested persons.
15.32.090 Penalty.
Every person violating any provision of the California Fire Code (2025 Edition) as adopted by reference by Section 15.32.010, or of any permit or license granted there under, for any rules or regulations promulgated pursuant thereto, is guilty of a misdemeanor. Upon conviction thereof he shall be punishable by a fine not to exceed one thousand dollars or imprisonment not to exceed six months, or by both such fine and imprisonment. The imposition of such penalty for any violation shall not excuse the violation or permit it to continue. Each day that a violation occurs shall constitute a separate offense. In addition to any other remedies or penalties, the fire department may bring a civil suit to enjoin any violation of the provisions of the fire code.
Section 8. Chapter 15.37 of the La Verne Municipal Code is hereby amended to read the following:
Chapter 15.37 VERY HIGH FIRE HAZARD SEVERITY ZONE REGULATIONS
15.37.050 Modifications to the California Wildland Urban Interface Code, as adopted by the City of La Verne.
The California Wildland Urban Interface Code 2025 Edition as adopted by the city pursuant to Sections 15.04.010 and 15.32.010 of the La Verne Municipal Code are amended as follows:
A. Add the following new subsection to California Wildland Urban Interface Code:
Section 106.13. Fire Protection Information on Plans and Specifications in Wildland-Urban Interface Fire Area When Requested by the Fire Department. In addition to all other relevant provisions of this code and the California Fire Code, appendices and amendments thereto, a vicinity plan, scale no smaller than one inch equals forty feet, shall be submitted to and approved by the fire department prior to the issuance of a grading permit or, if no grading permit is to be issued, prior the issuance of a building permit. The plan shall show the following:
1. All existing and proposed private and public streets on the proposed development property and within three hundred feet of the property line of the proposed development, and so identified, with street width dimensions.
2. The location and identification of all existing and proposed fire hydrants within three hundred feet of the property line of the
Agenda Packet - December 15, 2025
proposed development. The water supply shall meet the fire flow requirements as set forth in the latest adopted edition of the I.F.C. and Los Angeles County Building Code, and amendments thereto.
3. The location, occupancy classification, and use of abutting properties.
4. Preliminary fuel modification plans for all improvements in areas containing combustible vegetation shall be submitted to and approved by the fire department concurrent with the submittal for approval of any project requiring discretionary approval by the city.
Final fuel modification plans shall be submitted to and approved by the fire department prior to the issuance of a grading permit. The plans shall consider the criteria set forth in the Fuel Modification Plan Guidelines for Very High Fire Hazard Severity Zones.
B. Add the following new definition to the Wildland Urban Interface Code Section 202—Definitions.
Very High Fire Hazard Severity Zone. All territory as established by the Director of California Department of Forestry and Fire Protection, is hereby determined to be within the Very High Fire Hazard Severity Zone due to the areas containing the type and condition of vegetation, topography, weather and structure density to increase the possibility of conflagration fires.
15.37.070 Special building standards for very high fire hazard zone.
A. Section 507 of the Wildland Urban Interface Code is amended by the addition of the following:
Building Standards. Building and structures hereafter constructed, or relocated into very high fire hazard severity zones shall, in addition to the requirements of the Los Angeles County Building Code and any other local ordinances, meet the following construction requirements.
1. Roofs. All new structures, and every existing structure where twenty-five percent or more of the total area of the existing building is re-roofed within any one-year period within a very high fire hazard severity zone shall not be wood and have at least a Class A fire retardant roof.
2. Underfloor Areas (Attached Structure). When the attached structure is located and constructed so that the structure or any portion thereof projects over a descending slope surface, the area below the structure shall have all underfloor areas enclosed to within six inches (152 mm) of the ground, with exterior walls in accordance
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with Section 504.6.
3. Walls. Detached accessory structures located less than fifty feet (15,240 mm) from a building containing habitable space shall have exterior walls constructed with materials approved for one-hour-rated fire-resistive construction, or constructed with noncombustible materials on the exterior side.
4. Underfloor Areas (Detached Structure). When the detached structure is located and constructed so that the structure or any portion thereof projects over a descending slope surface, the area below the structure shall have all underfloor areas enclosed to within six inches (152 mm) of the ground, with exterior walls in accordance with Section 504.11 and 504.6.
Section 9. This Ordinance shall take effect on January 1, 2026 and shall apply to all projects submitted for plan check on or after that date.
Section 10. The City Council finds and determines that this Ordinance is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines §15061(b)(3) as a project that has no potential for causing a significant effect to the environment. The City Council further finds and determines that the local amendments to the California Building Code Standards set forth in this Ordinance are reasonably necessary because of local climatic, geological, and topographical conditions, in that a significant portion of the City is located in hillside and slope areas, is located within a Very High Fire Hazard Severity Zone, prone to expansive soils, and is located near known fault lines.
Section 11. If any section, subsection, subdivision, paragraph, sentence, clause or phrase, or portion of this Ordinance is, for any reason, held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council herby declares that it would have adopted this Ordinance and each section, subsection, subdivision, paragraph sentence, clause, or phrase of this Ordinance irrespective of the fact that one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional or invalid or ineffective. To this end the provisions of this Ordinance are declared to be severable.
Section 12. The City Clerk shall cause this Ordinance to be processed according to law.
Section 13. The City Clerk shall file a certified copy of this Ordinance with the California Building Standards Commission.
APPROVED and ADOPTED this ___ day of January, 2026.
Agenda Packet - December 15, 2025
Mayor Tim Hepburn
ATTEST:
Debra Fritz, Deputy City Clerk
Agenda Packet - December 15, 2025
State of California)
County of Los Angeles) ss.
City of La Verne)
I, Debra Fritz, Deputy City Clerk, City of La Verne, California, do hereby certify that the foregoing Ordinance No. __ was adopted at a regular meeting of the City Council duly held on the 20th day of January, 2026, and duly passed and adopted by said city council and thereupon duly signed by the Mayor and attested by the Assistant City Clerk, and passed and adopted by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Debra Fritz, Deputy City Clerk
Agenda Packet - December 15, 2025
City of La Verne,City Council
Agenda Report
DATE: December 15, 2025
TO: Honorable Mayor and City Council
FROM: Sam Gonzalez, Police Chief
SUBJECT: FIRST READING OF AN ORDINANCE PERTAINING TO REGULATING UNMANNED AIRCRAFT.
SUMMARY
The proposed ordinance establishes local regulations governing the takeoff and landing of Unmanned Aircraft Systems (UAS), commonly referred to as drones, from City-owned property.
Its purpose is to ensure public safety, protect privacy, and safeguard property while maintaining compliance with federal aviation requirements. The proposed ordinance addresses unsafe or unauthorized drone operations, particularly those occurring near schools, special events, and emergency incidents, and creates a permit process for approved UAS activities. Adoption of this ordinance ensures alignment with Federal Aviation Administration (FAA) authority while appropriately exercising the City’s authority to regulate activities impacting public safety.
RECOMMENDATION
That the City Council introduce by title only and waive further reading of an Ordinance titled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 8.37 TO TITLE 8 OF THE LA VERNE MUNICIPAL CODE REGULATING THE USE OF UNMANNED AIRCRAFT SYSTEMS (DRONES)"
DISCUSSION
Drone technology is becoming more common in recreation, education, and commercial work, and the City of La Verne has seen an increase in unauthorized activity in sensitive locations such as schools, public events, and areas where emergency personnel are operating. Because the City is near Brackett Field Airport, federal authorization requirements also apply. In summary, the proposed ordinance establishes a new Chapter 8.37 within Title 8 of the La Verne Municipal Code to regulate the operation of UAS, commonly referred to as drones.
The ordinance responds to the aforementioned concerns by establishing clear rules for when and where drones may take off or land on City property, requiring compliance with federal regulations, and restricting operations near schools, critical facilities, and during emergencies. It prohibits activity that interferes with public safety, invades privacy, or causes disturbance, and creates a permit process for approved uses such as filming or organized recreational activities.
The ordinance is based on other city municipal code ordinances related to drones and is considered a best practice in the regulation of drones. The ordinance also provides exemptions for City and public safety personnel and sets penalties for violations. The ordinance is intended to enhance public safety and preserve the quality of life while allowing responsible recreational and commercial drone use consistent with federal law having the authority over airspace.
FISCAL ANALYSIS
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First Reading of an Ordinance Pertaining to Regulating Unmanned Aircraft., Page 2
The ordinance authorizes cost recovery through permit fees and administrative citations.
Enforcement will be carried out by existing City staff and will not require additional personnel or new resources. Any incidental costs associated with implementation are expected to be offset by citation revenue or permit fees. The primary anticipated City expenses relate to installing signage in areas where UAS operations are prohibited without a permit and conducting a community education campaign through social media and other outreach platforms.
ENVIRONMENTAL ANALYSIS
This action is categorically exempt under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), the common-sense exemption, as it can be seen with certainty that the proposed ordinance will not have a significant effect on the environment.
LEGAL REVIEW
This report and ordinance has been reviewed and approved by the City Attorney.
ATTACHMENTS
1. Draft Drone Ordinance 121525
Report Prepared By:
Travis Tibbetts, Captain
Agenda Packet - December 15, 2025
ORDINANCE NO. 25-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 8.37 TO TITLE 8 OF THE LA VERNE MUNICIPAL
CODE REGULATING THE USE OF UNMANNED AIRCRAFT SYSTEMS (DRONES) WHEREAS, the City Council of the City of La Verne recognizes that unmanned aircraft systems (UAS), commonly referred to as drones, are increasingly used for recreation, education, commerce, and public safety; and WHEREAS, portions of the City of La Verne lie within controlled airspace associated with Brackett Field Airport (POC), a Federal Aviation Administration (FAA) Class D airspace facility, requiring FAA authorization for certain UAS flights; and WHEREAS, the City Council finds it necessary to regulate the launching and landing of UAS from City property to protect the safety, privacy, and quiet enjoyment of residents and visitors; and
WHEREAS, the City Council further finds that the FAA regulates navigable airspace and flight operations, while local governments retain authority to regulate the use of City property and ground-based activities; and
WHEREAS, this ordinance is consistent with federal law, applicable state statutes, and the City’s authority to regulate activities on municipal property for the protection of public safety, privacy, and welfare; and
WHEREAS, the City Council now desires to establish reasonable regulations for UAS operations launched from or landed on City property and to create a permitting system for authorized uses;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA VERNE DOES ORDAIN AS FOLLOWS:
Section 1. A new Chapter 8.37 - Unmanned Aircraft Systems is hereby added to Title 8 of the La Verne Municipal Code to read as follows:
Chapter 8.37 - UNMANNED AIRCRAFT SYSTEMS
8.37.010 Purpose and Findings
The City recognizes the benefits of small Unmanned Aircraft Systems for recreation, education, commerce, and public safety. Portions of La Verne lie within controlled airspace associated with Brackett Field Airport (POC), a Class D airspace facility, where FAA authorization applies to certain flights. The City defers to federal law on air navigation and regulates only ground-based activities on City property to protect safety, privacy, and quiet enjoyment.
Agenda Packet - December 15, 2025
This chapter regulates launching from and/or landing on City property, conduct that interferes with emergency operations, and raises privacy and/or harassment concerns, while establishing a permitting system for authorized drone use.
8.37.20 Definitions
For purposes of this chapter:
A. “Unmanned Aircraft (UA),” “Unmanned Aircraft System (UAS),” or “Drone” means an aircraft operated without direct human intervention from within or on the aircraft and includes the associated control station and communications links.
B. “City Property” means any real property or airspace immediately above property owned, leased, operated, or controlled by the City, including parks, open space, buildings, lots, and public rights-of-way.
C. “Recreational Flyer” means an operator flying strictly for recreational purposes under 49 United States Code section 44809.
D. “Remote Pilot” means an operator certificated under 14 Code of Federal Regulations, Part 107.
E. “Emergency Operation” includes police, fire, emergency medical, or disaster response activity, including temporary flight restrictions (TFRs) or incident perimeters.
F. “Special Event” means a city-permitted event or assembly designated by the city manager or designee.
G. “UAS Activity Permit” means a permit issued by the police chief or designee.
8.37.030 Applicability and Federal Preemption
This chapter applies to any person who launches or lands a UAS from or on City property or whose UAS operation originates from City property.
Nothing in this chapter regulates or is intended to regulate navigable airspace, flight paths, or pilot certification beyond requiring compliance with applicable FAA regulations, including Remote ID, Part 107, and section 44809.
8.37.040 General Rules for Launching and Landing on City Property A. FAA Compliance Required. All UAS operations launched or landed from City property shall comply with FAA regulations, including registration, Remote ID, and airspace authorization requirements.
B. Permitted Areas. Launching or landing is prohibited except:
1. In a city-designated area during posted hours;
2. Under a valid City UAS Activity Permit; or
3. As part of an authorized public safety operation.
C. Rights-of-Way. Launching or landing from or on streets, sidewalks, or medians is prohibited except under a city-issued UAS Activity Permit or for public safety operations.
Agenda Packet - December 15, 2025
D. Proximity Restrictions. Launching or landing within 200 feet of schools, playfields, or critical facilities (including police, fire, or utility sites) is prohibited without written authorization from the police chief or designee.
E. Emergency or Red Flag Days. The city manager or fire chief may suspend UAS operations from city open spaces during declared emergencies or Red Flag conditions.
F. Noise and Harassment. Operators shall not harass, stalk, disturb persons or wildlife, or create unreasonable noise while operating a UAS.
8.37.050 Interference with Emergency Operations
It is unlawful to operate a UAS in a manner that interferes with or obstructs emergency operations or violates a Temporary Flight Restriction (TFR). Pursuant to state and federal law, public employees are immune from liability for damage to a UAS reasonably necessary to abate such interference.
8.37.060 Privacy and Data Use
Operators shall not use a UAS in a manner that violates California Civil Code section 1708.8 or any other privacy law. Use of optical, audio, or thermal sensors to surveil persons on private property where a reasonable expectation of privacy exists is prohibited unless authorized by law.
8.37.070 Recreational and Commercial Operations
Recreational flyers must comply with 49 United States Code section 44809, including TRUST certification and visual line-of-sight requirements.
Commercial operators must hold an FAA Part 107 Remote Pilot Certificate and present documentation upon request by City personnel.
8.37.080 City UAS Activity Permits
A. The city may designate UAS launch/land sites and issue day-use permits for recreational operations.
B. A UAS Activity Permit is required for commercial filming, demonstrations, or drone use within 400 feet of a Special Event.
C. The City may impose conditions, including insurance, safety perimeters, visual observers, and cost-recovery fees. Fees for issuance of a UAS Activity Permit may be set by Council Resolution.
8.37.090 Public Safety and City Exemption
City personnel, contractors, or mutual aid partners operating UAS for official duties are exempt from this chapter when acting within the scope of employment or under written authorization of the city manager or chief of police.
8.37.100 Violations and Enforcement
Agenda Packet - December 15, 2025
A. Any violation of this chapter shall constitute an infraction punishable by administrative citation or as otherwise authorized by the Municipal Code.
B. Each incident or day of violation constitutes a separate offense.
C. The police chief or designee may revoke, deny and/or suspend a UAS Activity Permit for cause, based on a preponderance of the evidence standard. A revocation, denial and/or suspension may be appealed by the permittee and/or applicant to the city manager, by filing a written appeal therefrom with the city clerk’s office along with any required fee, within 10-calendar days of the date of notice of revocation, denial and/or suspension. The appeal shall be heard by the manager within 30-calendar days, or as soon thereafter as may be practical.
Section 2. Severability. The City Council declares that should any provision, section, paragraph, subsection, sentence, clause, or phrase of this Ordinance be rendered, declared invalid, or unconstitutional, by any final court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, words, of this Ordinance shall remain in full force and effect.
Section 3. Effective Date. This ordinance shall take effect thirty (30) days after its adoption.
Section 4. Signature and Processing. The Mayor shall sign and the Deputy City Clerk shall certify to the passage of this ordinance, cause it to be published as required by law, and it shall thereafter take effect as provided by law.
PASSED, APPROVED AND ADOPTED this 20th day of January, 2026, by the City Council of the City of La Verne, County of Los Angeles, State of California.
______________________
Mayor Tim Hepburn
City of La Verne
Attest:
_______________________
Debra Fritz
Deputy City Clerk
Agenda Packet - December 15, 2025
City of La Verne,City Council
Agenda Report
DATE: December 15, 2025
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: RESOLUTION AUTHORIZING THE APPOINTMENT OF CALPERS RETIRED
ANNUITANT KATHY CORDOVA TO TEMPORARILY FILL A CRITICALLY NEEDED POSITION PURSUANT TO THE GOVERNMENT CODE.
SUMMARY
The City’s Payroll Specialist position will become vacant upon the December 26, 2025, retirement of a long-time employee whose expertise is essential to maintaining accurate payroll and meeting critical year-end CalPERS, IRS, and audit reporting deadlines. Because recruitment and training of a qualified replacement will require additional time, staff recommends temporarily appointing Ms. Kathy Cordova as a CalPERS retired annuitant to ensure continuity of these legally mandated functions.
RECOMMENDATION
That the City Council adopt a Resolution titled, "A RESOLUTION OF THE CITY COUNCIL,
CITY OF LA VERNE, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR TEMPORARY EMPLOYMENT AND 180-DAY WAIT PERIOD EXCEPTION FOR RETIRED ANNUITANT KATHY CORDOVA," pursuant to Government Code Sections 21221(h), and CalPERS regulations.
DISCUSSION
The Payroll Specialist position will become vacant due to the recently announced retirement of valued La Verne employee Kathy Cordova after nearly 20 years of service. The Payroll Specialist is responsible for the compilation, processing, and verification of payroll for all City employees, as well as the coordination of related CalPERS, IRS, State Controller, and year-end reporting requirements.
The City will be actively recruiting for a permanent Payroll Specialist before the end of the year; however, due to timing, and the highly specialized nature of municipal payroll, identifying and onboarding a qualified candidate will require additional time.
Critical Need for Retired Annuitant Appointment
Payroll is an essential City function and a legally mandated service. Any disruption in payroll or reporting could expose the City to:
• IRS compliance penalties
• State Controller late reporting findings
• CalPERS reporting errors affecting employee retirement accounts • Audit deficiencies
Agenda Packet - December 15, 2025
Resolution Authorizing the Appointment of CalPERS Retired Annuitant Kathy Cordova to Temporarily Fill a Critically Needed Position Pursuant to the Government Code., Page 2
• Delays in employee compensation and benefit administration
Ms. Cordova is uniquely qualified to continue performing these critical duties while recruitment is underway. Her familiarity with the City’s payroll systems, collective bargaining agreements, and regulatory requirements makes her the only immediately available resource capable of ensuring a smooth transition.
CalPERS Compliance
The appointment complies with applicable CalPERS regulations:
• The retiree will work no more than 960 hours per fiscal year, consistent with CalPERS rules.
• The compensation rate will not exceed the hourly equivalent for the vacant position and will not include any benefits, incentives, or other compensation not permitted for a retired annuitant.
• The recommended action includes that the City will adopt the required resolution documenting the critical need exception, as allowed under Government Code. • The appointment is temporary, limited, and made to ensure continuity of essential public services until a permanent employee is hired.
FISCAL ANALYSIS
Funds for this temporary appointment are available in the Finance Department’s budget. While the hourly rate will reflect the standard rate for the position, there will be no additional costs for benefits, resulting in a cost-neutral or cost-reduced temporary staffing solution compared to a full-time permanent employee.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
1. Retired Annuitant Resolution Cordova
2. Retired
Annuitant Employement Agreement - Cordova
Agenda Packet - December 15, 2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT FOR TEMPORARY EMPLOYMENT AND 180-DAY WAIT PERIOD EXCEPTION FOR
RETIRED ANNUITANT KATHY CORDOVA
WHEREAS, in compliance with Government (Gov.) Code section 7522.56 of the Public Employees’ Retirement Law, the City of La Verne must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since their retirement date; and
WHEREAS, Kathy Cordova, CalPERS ID 5152688122 is retiring from the City of La Verne in the position of Payroll Specialist, effective December 26, 2025; and
WHEREAS, Gov. Code section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is (date of 181st day after retirement) without this certification resolution; and
WHEREAS, Gov. Code section 7522.56 provides that this exception to the 180-day wait period shall not apply if the retiree accepts any retirement-related incentive; and
WHEREAS, the La Verne City Council, the City of La Verne and Kathy Cordova certify that Kathy Cordova has not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, an appointment under Gov. Code section 21221(h) requires the retiree is appointed into the interim appointment during recruitment for a permanent appointment; and
WHEREAS, the governing body has authorized the search for a permanent appointment; and
WHEREAS, the La Verne City Council hereby appoints Kathy Cordova as an interim appointment retired annuitant to the vacant position of Payroll Specialist for the City of La Verne under Gov. Code section 21221(h), effective December 27, 2025; and
WHEREAS, this Gov. Code section 21221(h) appointment shall only be made once and therefore will end upon the position being permanently filled or no later than December 31, 2026, whichever occurs first; and
WHEREAS, the entire employment agreement, contract or appointment document between Kathy Cordova and the City of La Verne has been reviewed by this body and is attached herein; and
Agenda Packet - December 15, 2025
WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and
WHEREAS, the employment shall be limited to 960 hours per fiscal year for all CalPERS employers; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and
WHEREAS, the hourly rate paid to Kathy Cordova will be $49.7890; and
WHEREAS, Kathy Cordova has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate.
BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. That the La Verne City Council hereby certifies the nature of the employment of Kathy Cordova described herein and detailed in the attached employment agreement.
Section 2. That this appointment is necessary to fill the critically needed position of Payroll Specialist for the City of La Verne by December 27, 2025, because of Ms.
Cordova’s knowledge and technical skill set are essential for maintaining accurate payroll, avoiding payroll disruptions, and ensuring timely compliance with upcoming calendar year-end audit reporting, W-2 processing, IRS deadlines, and CalPERS reporting obligations.
Section 3. That the City Manager of the City of La Verne is hereby authorized to execute an Agreement with Kathy Cordova for temporary post-retirement employment, said Agreement being in the form attached hereto and made a part hereof by reference as though the same were set forth in full herein.
Section 4. That said action was taken during a regular meeting of the La Verne City Council and considered as part of the non-consent portion of the agenda.
Section 5. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 15th day of December, 2025.
Agenda Packet - December 15, 2025
______________________________________
Mayor Tim Hepburn
_______________________________
Debra Fritz, Deputy City Clerk
CERTIFICATION
I hereby certify that the foregoing [Resolution No. 25-XX] was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 15th day of December, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk
Agenda Packet - December 15, 2025
EMPLOYMENT AGREEMENT
This employment agreement is effective as of December 27, 2025, between the City of La Verne (“Employer”) and Kathy Cordova (“Retired Annuitant”).
1. Employer desires to engage the services of Retired Annuitant in order to utilize her experience, abilities, and knowledge as a Payroll Specialist under the terms and conditions set forth below and allowed for under the Government Code.
2. Retired Annuitant desires to enter into the employ of Employer and is willing to do so under the terms and conditions set forth below.
THEREFORE, in consideration of the above recitals and of mutual promises and conditions in this AGREEMENT, it is agreed as follows:
3. TERM OF EMPLOYMENT. Subject to earlier termination as provided for in this AGREEMENT, Retired Annuitant shall be employed for a term beginning December 27, 2025, and ending no later than December 31, 2026.
4. DUTIES AND AUTHORITY. Employer shall employ Retired Annuitant as a part-time Payroll Specialist. The Payroll Specialist shall be responsible for performing the full range of duties necessary to ensure the accurate and timely processing of the City’s payroll and related financial reporting functions. This includes preparing and administering biweekly payroll for all City employees; verifying timecards, pay rates, and leave balances; and managing all payroll-related deductions, contributions, and withholdings in compliance with federal, state, and local requirements. The Payroll Specialist will prepare and submit mandatory reports to agencies such as CalPERS, the IRS, and the State Controller, and will maintain payroll records and confidential employee information in accordance with legal standards and City policies. The position also plays a key role in supporting annual audit activities, including payroll reconciliations, year-end reporting, and the preparation of W-2 forms and associated filings. In carrying out these responsibilities, the Payroll Specialist is authorized to access payroll systems, financial software, and personnel records as necessary, and to prepare and submit payroll transactions and reports under the direction and oversight of the Finance Director or designee. The Payroll Specialist is expected to exercise sound judgment, accuracy, and discretion in performing these duties and may be assigned additional tasks related to the maintenance and improvement of the City’s payroll and financial reporting operations.
5. REASONABLE TIME AND EFFORT. During his employment, Retired Annuitant shall devote such time, interest, and effort to the performance of this AGREEMENT as determined by the Department and as allowed under State and Federal law(s). However, in no event shall Retired Annuitant work more than 960 hours during Fiscal Year 2025/2026 and no more than 960 hours during Fiscal Year 2026/2027.
6. WAGES. During the term of this AGREEMENT, Employer agrees to pay Retired Annuitant the hourly rate of $49.7890, payable in bi-weekly installments subject to all applicable withholdings and deductions. Retired Annuitant is eligible for any hourly rate increases approved by the City Council for the equivalent full-time Payroll Specialist classification associated with employee group negotiations and/or cost of living increases.
Agenda Packet - December 15, 2025
7. ADDITIONAL BENEFITS. Except as provided for above, or as required by State and Federal law, during the employment term, Retired Annuitant shall not be entitled to receive other benefits of employment generally available to Employer’s other full-time or part-time employees.
8. TERMINATION OF AGREEMENT. Employer may terminate Retired Annuitant’s employment during the term of this AGREEMENT at its discretion and Retired Annuitant is considered an at-will employee.
9. INDEMNIFICATION BY EMPLOYER. Employer shall, to the maximum extent permitted by the law, indemnify and hold Retired Annuitant harmless for any acts or decisions made in the course and scope of employment. To the same extent, Employer will pay and advance all expenses, including reasonable attorney’s fees and costs of court approved settlements, actually and necessarily incurred by Employer in connection with the defense of any action, suit or proceeding and in connection with any appeal, which has been brought against by reason of his performance of services as an officer or agent of the Employer.
10. TERMINATION OR RESIGNATION. Retired Annuitant may terminate this AGREEMENT by giving Employer prior written notice of resignation.
Executed on this ___ day of _________, 2025 in the City of La Verne, California.
Signatures:
__________________________
Ken Domer, City Manager
for the City of La Verne
__________________________
Kathy Cordova
Retired Annuitant
Agenda Packet - December 15, 2025
City of La Verne,City Council
Agenda Report
DATE: December 15, 2025
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: EXTENSION OF MANAGEMENT AND ASSET SERVICES AGREEMENTS WITH HAVEN MANAGEMENT THROUGH DECEMBER 2026.
SUMMARY
This report proposes extending the Management and Asset Agreement(s) with Haven Management Services, through December 31, 2026, under the existing terms. The extension ensures continued stability and compliance for the La Verne Public Financing Authority-owned mobile home parks during an operationally complex period. It also positions the Authority to conduct a more effective and competitive RFP process once conditions are better aligned for long-term solicitation.
RECOMMENDATION
That the La Verne Public Financing Authority authorize the Executive Director to execute extensions of the existing Management and Asset Agreements for La Verne Mobile Country Club and Valley Rancho Mobile Home Park with Haven Management Services, under the current terms and conditions through December 31, 2026, in a form approved by Agency Counsel.
DISCUSSION
The La Verne Public Financing Authority (LVPFA) currently contracts with Haven Management Services to provide management and asset services for both Valley Rancho and La Verne Mobile Country Club mobile home parks. These services include operational oversight, compliance activities tied to the outstanding LVPFA bond, and support for the Homeowners’ Council.
The current five-year agreement(s) with Haven Management Services are scheduled to expire on December 31, 2025. As the agreement(s) approach expiration, Staff has evaluated operational, financial, and administrative factors impacting whether to extend or rebid the contract at this time. Additionally, mobile home park liaisons, Mayor Hepburn and Council Member Crosby have reviewed the information and have directed Staff to prepare the necessary actions for a one-year extension.
Based on this, Staff recommends a one-year extension to ensure continuity through the final stages of the LVPFA bond maturity and to allow for a clean, comprehensive Request for Proposals (RFP) process once the bond obligations are fully satisfied.
Several key factors support extending the management agreements through December 2026:
Agenda Packet - December 15, 2025
Extension of Management and Asset Services Agreements with Haven Management Through December 2026.,
1. Bond Maturity Timing
The final payment on the LVPFA bond will occur in September 2026. Extending Haven Management Service’s agreement(s) through and slightly beyond this date ensures management continuity during a period when specific bond-related obligations remain active.
Haven Management Service’s continued involvement safeguards compliance and supports a stable transition through the final bond payoff period.
2. Operational and Compliance Complexity
Bond requirements impose several specialized duties on the management company, including:
• Facilitating and supporting the La Verne Mobile Country Club Homeowners’ Council, which meets multiple times monthly;
• Administering several restricted bond funds, such as the Extraordinary Maintenance Fund and the Homeowners’ Capital Fund;
• Managing annual reporting, documentation, and compliance obligations associated with the outstanding bond.
Because these obligations are detailed and bond-specific, transitioning management companies before the bond matures could create operational and compliance risks.
3. Cleaner, More Competitive Request For Proposal Post-Bond Once bond obligations are concluded, the City and LVPFA will no longer be constrained by legacy requirements that currently influence management expectations. Conducting an RFP after the bond payoff will:
• Allow a forward-looking scope of work,
• Attract a broader and more competitive pool of qualified management firms, and • Improve long-term value and service quality for residents and the PFA.
This timing ensures a modernized contract structure aligned with future operational priorities.
4. Continuity and Risk Mitigation
The period leading to the final bond payment represents a critical milestone. Maintaining the existing management company through 2026 reduces the risk of service disruptions, compliance lapses, or operational inconsistencies during this transition. Continuity will benefit Staff, residents, the Homeowners’ Council, and the LVPFA’s financial administration.
5. Administrative Feasibility
Staff has reviewed internal policies and confirmed with the City’s Finance Director, that a one- year extension is fully permissible under existing administrative and procurement procedures.
6. Vendor Support
Haven Management Services has expressed support for a 12-month extension under existing agreement(s) terms and conditions. Their willingness to extend without changes offers stability for the LVPFA.
FISCAL ANALYSIS
Agenda Packet - December 15, 2025
Extension of Management and Asset Services Agreements with Haven Management Through December 2026.,
The proposed extension will maintain the current agreement(s) terms and associated costs. No additional fiscal impacts are anticipated beyond the continuation of existing services and both properties are supported independently from their respective space rent revenues.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report was reviewed and approved by the Agency Counsel.
ATTACHMENTS
1. 2021-25 La Verne County Club Haven Management
2. 2021-25 Valley Rancho Haven Management Contract
Agenda Packet - December 15, 2025
Agenda Packet - December 15, 2025
Agenda Report Approved by City Council
on I I/I 6/20 at the regular
meeting, -ta c,c Vv~w Oc.~k
CITY OF LA VERNE
City Manager's Office
DATE:
TO:
FROM:
SUBJECT:
SUMMARY
November 16, 2020 ·-\-v ·ku, Vt':)~ ~la i'\a l\ e,n,ffl4, (x_' ?s 1 1 c:
. . Cl1 W Q Q ~,1 ~1l se .. - l\.,'l -tt \_ ~ ,~ I The La Verne Public Financing Authority 1 , \,.,- , _ r (,,l ,l\.. --r('f t.. I ,rupc ~;>CL,\ ,
JR Ranells, Assistant to the City Manager/
Agreements for Asset and Management Services for the La Verne Mobile Country Club and Valley Rancho Mobile Home Parks The La Verne Public Financing Authority is the owner of record for the La Verne Mobile Country Club & Valley Rancho mobile home parks. Both parks are operated by a professional management company for the day to day functions. At this time, the agreements for asset and management services are up for renewal and a Request for Proposals process has been completed to identify the most responsible contractor.
However, there is not a consensus by the City Council Mobile Home Park Liaisons on a recommendation for selection.
RECOMMENDATION
The La Verne Public Financing Authority should select between the two responsible contractors, Bessire and Casenhiser, Inc. or Haven Management Services.
Additionally, the LVPFA should approve Resolution JPFA-59 and Resolution JPFA-60 authorizing the City Manager to finalize an Agreement for Asset and Management services for La Verne Mobile Country Club Mobile Home Park as well as for Valley Rancho Mobile Home Park. The form of these agreements will be similar to the terms described in the attached previous agreements for a period of five (5) years.
BACKGROUND
As of October 31 st, the long term agreement for asset and management services for the La Verne Mobile Country Club (LVMCC) expired while Valley Rancho (VR) has been maintained on a month to month agreement. The two parks are owned through the LVPFA and help provide affordable housing within the City. While City staff maintains oversight of both parks, Haven Management Services and its predecessor companies has provided management of the day to day activities for over 20 years. Under the City's Purchasing Policy, it is appropriate to complete a Request for Proposal (RFP) process to identify the most responsible contractor for both properties.
Agenda Packet - December 15, 2025
MHP Management 2020
LVMCC:
The La Verne Public Financing Authority (LVPFA) purchased LVMCC in 1996 utilizing a bond process. At that time, an Agreement for Management Services for LVMCC was entered into with Municipal Management Services. Although mergers with various management companies have occurred, the main liaison for L VMCC has remained John Davis who, for the last several years has operated under the company Haven Management Services. The terms of Agreement for Management Services for LVMCC have remained virtually unchanged from their original form and are consistent with what is required by the bond documents associated with the park purchase.
The term and associated extensions of the previous agreement expired on October 31 st of this year and a month to month extension has been put in place while a RFP process is completed. The LVPFA must now consider entering into a new agreement for the regular operation of LVMCC for a five (5) year term.
Valley Rancho:
Similarly, the LVPFA purchased VR through the use of the now dissolved Redevelopment Agency in 2000. A property management agreement has been in place and overseen by Haven and Mr. Davis since that time. As in the case of the LVMCC, VR's agreement has primarily remained the same as previous versions with only minor modifications and updates. Additionally, like the agreement for L VMCC, it is desired to secure a five (5) year term for VR's management services.
RFP Process:
In mid-September, City staff directly sent a RFP for asset and park management services to five (5) different mobile home park management companies that currently serve as the operator for mobile home park properties in La Verne as well as posted the request on the City's website. Further, staff contacted other public agencies and nonprofits (San Dimas, La Habra, Bakersfield, and Millennium Housing) with experience owning mobile home parks to identify other potential operators but no additional companies were identified.
Proposals were received from Bessire and Casenhiser (B&C) as well as from the current operator Haven Management (Haven). The full proposals are attached to this report. In summary, B&C's proposal contained a lower fee (3.5% of gross revenue excluding utility reimbursements) for services that did not include attendance at monthly meetings or direct oversight by one of the company's principal agents. Haven proposed a higher fee (combined fee of 4.4% of gross income) but did include attendance at monthly meetings and oversight by the company's owner. As part of reviewing the proposals, staff requested additional clarification from both proposers to better understand the details of their responses. On October 21st, interviews were conducted of representatives from both B&C and Haven by the Mobile Home Park Liaison Committee consisting of Mayor Hepburn, Council Member Davis, and staff. Both companies are found to be highly regarded in their industry, managing multiple
Agenda Packet - December 15, 2025
MHP Management 2020
Page I 3
properties in California and having a track record of being responsive to their client's needs. Based on information discussed during the interviews, staff was instructed to seek further information from each proposer.
From S&C, it was requested they re-evaluate their proposal to consider assigning the primary contact of the parks to one of the company's principal agents and to adjust their fee to compensate for attendance at monthly meetings. From Haven, it was requested they re-evaluate their proposed fee amount. S&C responded with a revised fee of
3. 75% to compensate for their participation in monthly meetings but S&C ultimately declined to designate a principal agent as the primary contact noting their confidence in a regional manager for the properties. Haven responded by lowering their fee to a combined 3.9%. In dollars, this makes Haven's fee approximately $13,000 per year higher than S&C after the adjusted amounts equating to an estimated $68,000 over the five (5) year period when including fee increase factors (future income vs. future CPI).
A remaining consideration regarding B&C's proposal is the primary contact being a regional manager. Under the previous agreement and Haven's proposal, the owner of the company is the primary day to day contact.
In addition to the dynamic of being purchased via a bond in 1996, LVMCC has an elected Homeowner's Committee in place via the bond that is entrusted with park specific duties such as oversight of the property's operator as well as some financial responsibilities. Staff met with members of the LVMCC Homeowner's Committee on November 4th to review the two (2) proposals and receive their input. The Homeowner's Committee indicated their strong desire to retain Haven as the operator of LVMCC even though that would result in a higher management fee than with S&C. The main points for the Homeowner's Committee reasoning was Haven has been extremely responsive and engaged with their issues as well as continuously visible/active in the park. They noted appreciation for being able to call and get the owner of the company on the phone at any time. Additionally, they were very complimentary of the onsite staffing currently assembled by Haven and were concerned another company might bring in new people (even though it was shared S&C noted a preference to keep current staffing in place).
There was also concern by the Homeowner's Committee regarding the level of attentiveness potentially being lessened in moving to a larger management company and the Homeowner's Committee members felt the higher proposed fee was worth the expense.
After evaluating the final proposals and weighing input from the Homeowner's Committee, there is not a consensus recommendation by Mobile Home Park Liaison members Hepburn and Davis. Staff was directed to complete a report outlining the proposal process so it may be discussed and a selection decided by the full LVPFA body.
Staff is requesting the LVPFA make a selection and authorize the City Manager to finalize agreements for asset and management services of LVMCC and VR for five (5) years under similar terms outlined in the most recent agreements included as attachments to this report.
Agenda Packet - December 15, 2025
AGREEME NT FOR MANAGEME NT SERVICES
Relating to
La Verne Mobile Country Club Mobile Horne Park
THIS AGREEMENT , made and entered into this 30'° day of December , 2020-, by and between the La Verne PubHc Financing Authority , hereinafter referred to as "Authority" and Haven Management Services Inc., hereinafter referred to as "Manager ," WITNESSE 1 H
WHEREAS , the Authority has acquired a mobilehome park known as the La Verne MobRe Country Club Mobllel1ome Park (the ' Park"); and
WHEREAS , the Authority wishes to appoint the Manager as the operator and manager of the park pursuant to and on the terms set forth in this Agreement for Management Services ; and
WHEREAS , the original Agreement for Management Services was entered into on July 17, 1996 with Municipal Management Services, and subsequently transferred and amended with Haven Management Services on November 1, 2003, November 5, 2007, October 21, 2013 and is set to expire on December 31, 2020; and
WHERAS , the Author1ty wishes to provide for participation of the Homeowners' Committee (as defined herein) In certain specified activities wlth respect to management of Park; and
NOW, THEREFORE , in consideration of the mutual covenanls and undertaKings set forth herein, and other good and valuable consideration , the recerpt and sufficiency of which herby are acknowledged , the Authority and the Manager hereby agree as follows · Section 1. Definitions and Rules of lnterpretat1on.
Cap1talized terms used herein shall have the following meanings unless the context in Which they are used clearly requires otherwise. Any capi1alized terms not defined herein shall have \he meaning g,ven such terms in the Indenture,
'Affordable Housing Cost' means, with respect to the amount charged ec1ch tenant by the Authori(¥ for occupancy of a space in the park, •affordable rents· as defined in Section 50053 of the Health and Safety Code of the State of Californla. "Area " means Los Ange les County.
' Ar.1t/lority" means the La Verne Public financ ing Authority, a ]olnt exerclse of powers, authority
'Ar.1U,ority Representalive pmeans the Chairman, Vice Chairman , Treasure r or Executive Director of the Authority , or any person designated in writing as an Author1zed Representative by the Cha1rman, Vice Chairman, Treasurer or Executive Diredor . ' Bond Counsel ' means (a) Jones Hall Hill & Whtte, A Professional Law Corporation , and (b) any other attorney or firm of attorneys of nationally recognized expertise with respect to legal
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matters relating to obligations the interest on which is excludable from gross income pursuant to Section 103 of the Code .
"Certificate of Tenant Eligibility " means a certificate in the form of Exhibit B attached hereto and by this reference incorporated herein .
"City" means the City of La Verne , a municipal corporation and general law city duly organized and existing under the laws of the State of California . "Code" means the Internal Revenue Code of 1986 as in effect on the date of issuance of the Bonds or (except as otherwise referenced in the Indenture) as it may be amended to apply to obligations issued on the date of issuance of the Bonds, together with applicable temporary and final regulations promulgated under the Code.
"Discretionary Maintenance Fund" means that certain fund (including the Bond Proceeds Account and the Park Revenue Account therein) established and held by the Trustee pursuant to Section 5.12 of the Indenture .
"Effective Date" means January 1, 2021, being the date of execution and delivery of this Agreement for Management Services .
"Extraordinary Repair and Replacement Fund Requirem ent" means the fund (including the Bond Proceeds Account and the Park Revenue Account therein) established and held by the Trustee pursuant to Section 5.11 of the Indenture.
"Fiscal Year" means the twelve-month period beginning on July 1 of any year and ending on June 30 of the next succeeding year, or any other twelve-month period designated by the Authority as its fiscal year pursuant to written notice filed with the Trustee . "Gross Park Revenues " shall have the meaning given such term in the Indenture. "Homeowners ' Committee " means that certain five (5)-member body elected by the residents of the Park.
"Housing Law" means Sections 33334.2 through 33334.6 of the Health and Safety Code of the State of California , as now in effect or hereafter amended . "Low and Moderate Income Tenants," as used in Section 33334.2 of the Health and Safety Code of the State of California , means "Persons and Families of Low or Moderate Income" and "Very Low Income Households. "
"Low and Moderate Income Pads" means the pads in the Park which are occupied or held for occupancy by Low and Moderate Income Tenants pursuant hereto. "Median Income" means, pursuant to Section 50093 of the Health and Safety Code of the State of California , the median family income for the Area, as annually estimated by the United States Department of Housing and Urban Development pursuant to Section 8 of the United States Housing Act of 1937, as amended , or if programs under Section 8 are terminated, median income for the Area as determined by the Department of Housing and Community Development.
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"Occupancy Certificate " means a Certificate in the form attached to the Indenture as Exhibit B, which Certificate , pursuant to Section 6.12 of the Indenture , shall be provided by the Authority to the Trustee on September 1 of each Bond Year. "Operating Agreement " means this Agreement for Management Services dated as of January 1, 2021, between the Authority and the Manager , as originally executed or as it may be supplemented or amended from time to time in accordance with the terms hereof. ''Operation and Maintenance Fund" means the fund established and held by the Authority pursuant to Section 8 hereof.
"Park Operation and Maintenance Expenses " shall have the meaning given such term in the Indenture .
"Persons and Families of Low or Moderate Income " means persons and families whose income does not exceed 120% of Median Income for the Area, adjusted for family size by the Department of Housing and Community Development in accordance with adjustment factors adopted and amended from time to time by the United States Department of Housing and Urban Development, pursuant to Section 8 of the United States Housing Act of 1937. "Pledge Agreement" means that certain Pledge Agreement dated as of July 1, 1996, by and among the Authority , the Agency and the Trustee as originally executed or as it may from time to time be supplemented , modified or amended in accordance with its terms . "Requisition " of the Authority shall have the meaning given such term in the Indenture. "Requisition" of the Manager shall have the meaning given such term in the Indenture . "Very Low Income Households" are persons and families whose incomes do not exceed the qualifying limits for very low income families as established by the Secretary of Housing and Urban Development pursuant to Section 8 of the United States Housing Act of 1937 and as published in the California Administrat ive Code by the Department of Housing and Community Development , or, in the event that such federal standards are discontinued , such income limits annually established by the Department of Housing and Community Development at 50% of Median Income for the Area, adjusted for family size.
Unless the context clearly requires otherwise , words of the masculine , feminine or neuter gender shall be construed to include each other gender when appropriate and words of the singular number shall be construed to include the plural number and vice versa , when appropriate . All the terms and provisions hereof shall be construed to effectuate the purposes set forth in this Agreement for Management Services and to sustain the validity hereof .
The titles and headings of the section of this Agreement for Management Services have been inserted for convenience of reference only, are not to be considered a part hereof and shall not in any way modify or restrict any of the terms or provisions hereof or be considered or given any effect in construing this document or any provision hereof or in ascertaining intent, if any question of intent shall arise.
Section 2. Appointment of Manager; General Duties and Obligations . The Authority hereby appoints the Manager exclusively to rent, lease, operate , manage and maintain the Park, 3
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upon the terms hereinafter set forth herein. The Manager hereby accepts such appointment as an independent contractor and agrees as follows:
(a) Generally. The Manager shall manage and operate the Park for the period and upon the terms herein provided , and to furnish the services of its organization for the operation and management of the Park, according to generally accepted procedures and practices usual and customary to management of mobilehome parks.
(b) Compliance with Law. The Manager shall operate the Park in compliance with all provisions of federal law, The Mobilehome Residency Law (California Civil Code 798 et seq.), Title 25 of the California Administrative Code and all other applicable law, including but not limited to, any rent control ordinance now in effect or hereinafter enacted, and shall maintain any and all records necessary and proper to show compliance therewith . (c) Rent of Park. The Manager shall use best efforts to secure and/or retain residents for the Park, including the rental, repair and maintenance of any mobilehomes situated at the Park which are owned or leased, or may hereinafter be owned or leased , by the Authority or Authority Representative . The Manager shall have the right to rent the rental spaces in the Park pursuant to a rental schedule (which rental schedule will be established by the Authority without the Manager 's input, but with the input of the Homeowners ' Committee , whenever the Authority or Authority Representative deems necessary to meet its obligations under the Indenture) , a form of rental agreement, a form of rules and regulations, and general guidelines , each of which (except for the rental schedule) shall be approved by the Authority or Authority Representative following review and approval thereof by the Homeowner's Committee. The initial form of rental agreement to be used by the Manager is attached hereto as Exhibit A Any necessary advertising to rent or lease the Park shall be done in the name of the Park, and shall be paid for as a Park Operation and Maintenance Expense pursuant to Section 8 hereof. (d) Collection and Disposition of Gross Park Revenues . The Manager shall collect and dispose of all rents and other charges which at any time are due or become due from any resident of the Park occupying space in the Park, or from others for services provided in connection with , or for the use of the Park or any portion thereof , as set forth in Section 9 hereof. (e) Cooperation in Litigation. The Manager shall assist the Authority , the Authority's legal counsel, or the Authority's insurance carrier , in any ongoing litigation or litigation hereafter filed by any resident , potential resident, or any other person(s) related to the ownership or operation of the Park.
(f) Enforcement of Rules. The Manager shall fairly and uniformly enforce the rules and regulations of the Park as they now exist or as hereinafter amended by the Authority or Authority Representative following review and approval thereof by the Homeowners ' Committee . (g) Processing Complaints. The Manager shall receive complaints of residents of the park and respond to such complaints in its discretion , subject to the limitations imposed by or pursuant to this Agreement for Management Services. The Manager agrees to maintain copies of any such complaints received as well as correspondence from the Manager on behalf of the Authority , and make them available for the Authority 's inspection. In the event that the Manager shall be unable to resolve a compliant to the satisfaction of the complainant , such complainant shall have the right to appeal the Manager 's decision to the Homeowners ' Committee , which, on behalf of the Authority , will resolve any such complaint. No Park resident shall have the right to any further appeal to the Authority .
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(h} Books and Records . The Manager shall keep adequate books and records and in a form acceptable to the Authority, in connection with all matters arising under the terms of this Agreement for Management Services . The Manager shall allow the Authority , or the Authority Representative, during normal business hours, access to the records and correspondence of the Manager pertaining to any transaction arising out of this Agreement for Management Services .
At the close of each Fiscal Year, the Manager shall, pursuant to a written request of the Authority , allow the books of the operating accounts to be examined and/or audited by a certified public accountant , selected by the Authority , who shall transmit a copy of his/her report to the Authority and the Homeowner 's Committee within ninety (90) days after the close of each Fiscal Year. In the event of the termination of this Agreement for Management Services by the Authority or the Manager , the Manager specifically agrees to turn over to the Authority , or its authorized representative , at a date of such termination or withdrawal, all records , correspondence and documents pertaining to the Park.
(i) Protection of the Park. The Manager shall not impair operation of the Park or any part thereof necessary to secure the Gross Park Revenues for the purposes required pursuant hereto and pursuant to the Indenture .
U) Maintenance of Fidelity Bond. The Manager shall maintain a fidelity bond, or other insurance , on all officers and employees of the Manager who collect or have custody of or access to Gross Park Revenues, the Operation and Maintenance Fund or any other revenues , moneys, income or deposits related to operation of the Park. Such fidelity bond shall be in an amount equal to $200,000. The Authority and the Trustee , on behalf of the Owners of the Bonds, shall be designated as loss payees on any such fidelity bond or insurance policy. (k) Maintenance of Errors and Omissions Insurance. The Manager shall maintain insurance to cover wrongful acts of its directors and officers in an amount not less than maximum annual debt service on the Bonds. The Authority and the Trustee , on behalf of the Owners of the Bonds , shall be designated loss payees on any such policy. (I) Maintenance of Workers ' Compensation Insurance . The Manager shall maintain on its own behalf workers' compensation insurance issued by a responsible carrier authorized under the laws of the State of California to insure employers against liability for compensation under the Labor Code of the State of California , or any act enacted as an amendment or supplement thereto or in lieu thereof , such workers ' compensation insurance to cover all persons (if any) employed by the Manager in connection with the Park and to cover full liabil ity for compensation under such act.
(m) Powers and Duties of the Homeowners ' Committee . The Manager hereby acknowledges that the Homeowners' Committee in addition to other rights and duties specified herein, shall be responsible for establishing management policies , subject to the approval of the Authority or Authority Representative , and for monitoring , on behalf of the Authority or Authority Representative , the Manager 's compliance with the terms of this Agreement for Management Services.
(n) Compliance with the Authority 's Operation Covenants . The Manager shall assist the Authority in complying with the covenants it has made in the Indenture , including, without limitations , those set forth in Section 6.12 of the Indenture to the effect that (i) the percentage of the mobilehome sites in the Park occupied by, or designated for occupancy by, Low and Moderate Income Tenants at an Affordable Housing Cost shall at all times be at least sixty-five 5
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percent (65%) and (ii) that it will operate the Park at all times so that , for any particular Bond Year , the ratio of (A) Payments available to the Authority pursuant to the Pledge Agreement plus Net Park Revenues to (B) Debt Service on the Bonds, shall be at least 1.30: 1, which latter covenant the Manager acknowledges may require, in any Bond Year, increasing the rents the Authority charges tenants of the Park and /or increasing the percentage of mobilehome sites in the Park occupied by, or designated for occupancy by, Low and Moderate Income Tenants at an Affordable Housing Cost (such capitalized terms not otherwise defined in this Agreement for Management Services having the meaning set forth in the Indenture) . The Manager hereby agrees to assist the Authority with preparation fo the Occupancy Certificate on or before September 1 of each Bond Year.
Section 3. Powers of Manager. The Authority hereby gives the Manager the following authority and in connection with the operation of the Park in accordance with this Agreement for Management Services:
(a) Generally. The Manager shall have the right to enter into such agreements, contracts and arrangements as it may deem necessary for the operation of the Park, consistent with the terms and conditions as set forth herein. The Manager shall have the right to: (i) sign renew and/or cancel rental/lease agreements in a form approved by the Authority for the Park or any portion thereof; (ii) collect rents, security deposits, or other charges and expenses due or to become due and give receipts thereto; (iii) sign and serve in the name of the Authority such notices as are appropriate ; (iv) with written notice to the Authority Representative, sue for, in the name of the Authority , and recover rents and other sums due, and when expedient , to settle, compromise and release such actions or suits or reinstate such tenancies . (b) Repairs . The Manager shall have the right to make, or cause to be made and supervise repairs, decorations and alterations to the Park, to purchase supplies and to pay all bills therefore, subject in all respects to the provisions of Section 8. The Manager agrees to obtain a minimum of three (3) estimates for any such single repair in excess of fifteen thousand dollars ($15,000), except for emergency repairs. The Manager shall provide written notice to, and obtain the written approval of, the Authority Representative and the Homeowners ' Committee for any repairs in excess of $5,000. In the event emergency repairs are necessary , written notification must be provided to the Authority Representative within 3 business days. (c) Utilities. The Manager shall have the right to make contracts, in the capacity of agent for the Authority and in the Authority 's name, for electricity, natural gas, fuel, water , telephone , cable TV, trash or rubbish hauling, gardening services, pool services and other services or such of them as the Manager shall deem advisable and/or as required by the rental/lease agreements with the residents of the Park and the management polices as they may from time to time be amended by the Authority with the approval of the Homeowners ' Committee . (d) Employees . The Manager shall have the right to hire, discharge and supervise all labor required for the operation of the Park. All such employees shall be the employees of the Manager and shall be adequately bonded , if required by the Authority and in an amount satisfactory to the Authority. All such employees shall be compensated in accordance with the provisions of Section 8 and insured in accordance with Section 2(1) hereof. Such employees shall be used for the maintenance and operation of the Park only. (e) Modifications to Project. Subject to Section 2(i) hereof, with the prior written consent of the Authority Representative and the Homeowners ' Committee, the Manager shall have the right to remodel the Park, or make additions , modifications and improvements thereto. Such 6
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additions . modifications and improvements, or any removal thereof, shall notln any way damage the Park, or cause II to be used for purposes other than those authorized under the provisions of state and federal law; and such Park. upon completion of ay additions , modifications and improvements. shall be of a value which Is no! less than the value thereof Immediately prior to the making of such additions , modifications and improveme nts. (f} Subject lo Financial Consldaratfons. All decisions by the Manager with respect to any contract , agreement or olher arrangement for the setting of rents or charges for the use by any tenant or space in the Perk shall be consistent with the requirements of the Authority to repay its financial obligations with respect to the Park from the Gross Park Revenues (as defined in the Indenture) paid to the Authority pursuant to Section 9 and from tt,e Payments (as defined in the Indenture). Upon written or orar nolice from the Authority Representative to the Manager slating that any action which the Manager proposes to lake or refrain from taking could have the effect of reducing Gross Park Revenues or the Payments below the amount required by the Authority , the manger shall comply with all directions give to It by the Authority Representat ive with respect to such action.
Section 4. Iecm of Agreement · Compensation.
(a) Term. The term of this Agreement for Management Services shall commence on the Effect,ve Date and shall end on December 31, 2025
(b) Termination . The Authority shall have the right t.o, and the Trustee , pursuant to Section 11 hereof, may request that the Authority, terminate this Agreement for Management Services , with or without cause, at any time upon five (5) days' prior written notice to the Manager: provided, however. that the Authority shall have no obligatlon to terminate this Agreement for Management Services following its receipt of any such request from the Trustee In addition. the Homeowners' Committee shall be entitled to request that the Authority terminate this Agreement for Management Services : provided, however. that the Authority sJialt have no obligation to terminate this Agreement for Management Services followfng its receipt of any such request from the Homeowners' Committee ,
The Manager shall have the nght to terminate this Agreement for Management Services , with or without cause, at any time upon sixty (60) days' prior written notice to the Authority . (c) Compensation . The Manager shall be paid, as a monthly Park Operation and Maintenance Expense . a monthly fee in the amount of $4,500. The amount of thls fee shall be annually adjusted , commencing January 1, 2022, and each January 1 thereafter during the term of this Agreement for Management Services, by the percentage change in the latest rent increase for La Verne Mobile Country Club resident's per the City's Mobile Home Rent Review Ordinance . However, no such increase shall exceed 5% of the previous year's fee.
Section s. Low and Moderate Income Tenants.
Pursuant to the requirements of the Housing Law, the Manager hereby covenants as follows:
(a) Rent to Low and Moderate Income Tenants. In each Fiscal Year, the Manager shall lease to, or hold available for occupancy by, Low and Moderate Income Tenants al Affordable Housing Cost on a continuous basis, the same percentage of pads in the Park as Debt Service (as defined in the Indenture) on that ponIon of the Bonds allocable to acquisftlon or the Park was 7
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paid with Housing Set-Aside Revenues, but in any case no less than sixty-five percent (65%).
For the purposes of this paragraph , a pad which is occupied by an individual or family who at the commencement of the occupancy was a Low and Moderate Income Tenant is treated as occupied by a Low and Moderate Income Tenant during such tenant 's occupancy of such pad, even though such individual or family may subsequently cease to be qualified as a low and Moderate Income Tenant , Moreover, a pad occupied by a Low and Moderate Income Tenant shall be deemed , upon the termination of such Low and Moderate Income Tenant's occupancy , to be continuously occupied by a Low and Moderate Income Tenant until reoccupied , other than for a temporary period, at which time the character of the pad shall be predetermined . In no event shall such temporary period exceed thirty-one (31) days. The Manager will hold vacant any mobilehome pad the rental of which to a Low and Moderate Income Tenant is required to maintain the percentage required by the first sentence of this paragraph , pending the rental of such pad to a Low and Moderate Income Tenant. It shall not be necessary for the Manager to designate or reserve specific pads within the Park which are intended to meet the requirements of this subsection (a).
(b). No Discrimination . There shall be no discrim ination against or segregation of any person or group of persons on account of race, color, religious creed, sex, sexua l orientat ion, marital status , national origin or ancestry , medical condition , or disability in the sale, lease, sublease , transfer , use occupancy , tenure or enjoyment of the pads in the Park , nor shall the Manager itself or any person claiming under or through it, establish or permit any such practice or practices of discrimination or segregation with reference to the selection , location , number, use or occupancy of tenants , lessees, subtenants , sublessees or vendees in the premises herein conveyed .
The Manager will not give preference to any particular class or group in renting the mobilehome pads in the Park, except to the extent that (i) a certain percentage of the pads (which percentage shall never be less than 65") is required to be occupied or held available for occupancy by Low and Moderate Income Tenants and (ii) the Authority continues to restrict occupancy to as set forth in the rules and regulations for the Park (so long as such rules and regulations comply with federal and state law). Tenants in the low and Moderate Income Pads will have equal access to and enjoyment of all common facilities of the Park. All of the mobilehome sites in the Park shall be leased or rented , or available for lease or rental, to the general public.
(c) Certificate of Tenant Eligibility. The Manager will obtain and maintain on file Certificates of Tenant Eligibility from each Low and Moderate Income Tenant substantially in the form attached hereto as Exhibit B.
(d) Maintenance of Records. The Manager will maintain complete and accurate records pertaining to the Low and Moderate Income Pads, and will permit the Authority Representat ive to inspect the books and records of the Manager pertaining to the incomes of Low and Moderate Income Tenants residing in the Park.
(e) Certificate of Compliance. The Manager will prepare and submit to the Authority on or before September 1 (or such other date as the Authority notifies the Manager is required for the Authority to comply with its obligations under Section 6.12 of the Indenture) of each year during the term of this Agreement for Management Services , a Certificate of Continu ing Program Compliance substantially in the form attached hereto as Exhibit C and by this reference incorporated herein, executed by the Manager stating (i) the percentage of the pads in the Park which were occupied by Low and Moderate Income Tenants (or held vacant and available for 8
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occupancy by Low and Moderate Income Tenants as provided in paragraph (a) above) during such period, and (ii) that to the knowledge of the Manager , no default has occurred under this Agreement for Management Services .
Section 6. Other Provisions of Rental Agreements . Mobilehome pads within the Park shall be rented in accordance with the terms and provisions of rental agreements approved by the Authority Representative . The initial form of rental agreement to be used by the Manager is attached hereto as Exhibit A. The Authority Representative has the right to revise the form of rental agreement from time to time during the term of this Agreement for Management Services , upon written notice to the Manager.
Section 7. Maintenance, Taxes and Insurance . All improvement, repair and maintenance of the Park shall be the responsibility of the Manager, and the Manager pursuant to Section 8 hereof , shall pay for or otherwise arrange for the payment of all utility services supplied to the Park, which may include, without limitation , janitor service , security, power, gas, telephone , light, heating , water and all other utility services , and, pursuant to Section 8 hereof, shall pay for or otherwise arrange for the payment of the cost of the repair and replacement of the Park resulting from ordinary wear and tear or want of care on the part of the Manager or any assignee or sublessee thereof . The Manager shall also, pursuant to Section 8 hereof, pay or cause to be paid (by the Authority or otherwise) all taxes and assessments of any type or nature, if any, charged to the Authority or the Manager affecting the Park or the respective interests or estates therein; provided that with respect to special assessments or other governmental charges that may lawfully be paid in installments over a period of years, the Manager shall be obligated to pay only such installments as are required to be paid as and when the same become due.
The Manager may, at the Authority's expense and in its name, in good faith contest any such taxes, assessments, utility and other charges and, in the event of any such contest , may permit the taxes, assessments or other charges so contested to remain unpaid during the period of such contest and any appeal there from unless the Authority shall notify the Manager that, in its reasonable opinion, by nonpayment of any such items the interest of the Authority in the Park will be materially endangered or the Park or any part thereof will be subject to loss or forfeiture , in which event the Manager shall promptly pay such taxes, assessments or charges.
In addition to the insurance policies and fidelity bond required pursuant to Section 2 hereof, the Manager , pursuant to Section 8 hereof, shall maintain or cause to be maintained all policies of insurance which are required to be maintained pursuant to Section 5.18, 5.19 and
5.20 of the Indenture , but only in the event and to the extent such insurance is not provided by the Authority . The Authority shall give the Manager written notice from time to time of the insurance coverages required to be maintained by the Manager under this Section 7, and the Manager shall promptly comply with such requirements .
Section 8. Adoption of Annual Park Budget; Payment of Park Operation and Maintenance Expenses.
(a) Adoption of a Park Budget. Not later than July 15 in each Fiscal Year during the term of this Agreement for Management Services , the Manager shall prepare and file with the Authority Representative a proposed Park Budget for the next Bond Year. Such proposed Park Budget shall be based at least in part on the applicable Park Condition Report (as defined in the Indenture) for the next Bond Year as contemplated by Section 6.13 and 6.14 of the Indenture .
The Authority Representative shall review such proposed Park Budget and discuss any revisions which the Authority Representative deems advisable with the Manager . Not later than 9
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September 1 in each year during the term of this Agreement for Management Services , the Manager and the Authority shall adopt a Park Budget for the next Bond Year. (b) Payment of Park Operation and Maintenance Expenses ; the Operation and Maintenance Fund.
(i) The Authority and the Manager hereby agree to maintain a trust fund to be designated the "Operation and Maintenance Fund" to be held in the name of the Authority . The Manager shall have the right to sign checks on and withdraw money from the Operation and Maintenance Fund for the Purpose of paying Park Operation and Maintenance Expenses . Concurrently with the execution of this Agreement for Management Services , the Authority shall grant the Trustee, on behalf of the Owners of the Bonds, a security interest in any amounts held at any time in the Operation and Maintenance Fund.
(ii) As set forth in Section 9 hereof , the Manager shall on the 15 th
calendar
day of each month pay by wire all of the Gross Park Revenues to the Trustee for deposit into the Park Operating Revenue Fund established and held by the Trustee under the Indenture . Pursuant to the Indenture , immediately upon receipt of the Gross Park Revenues , but in any event no later than the 20th day of each month, the Trustee will transfer by wire to the Manager for deposit into the Operation and Maintenance fund the greater of (A) one-twelfth (1/12) of the Park Operation and Maintenance Expenses for that Bond Year (as budgeted in the Park Budget) and (B) Park Operation and Maintenance Expenses budgeted for such Bond Year pursuant to the Park Budget and then currently due; provided, however, that the Manager shall pay the first month 's Park Operating and Maintenance Expenses from bond proceeds transferred for such purpose by the Trustee to the Manager on the Effective Date.
(iii) In the event that any item of expense is incurred which is not included in the Park Budget, the Manager shall promptly notify the Authority Representative of such fact, and shall provide the Authority Representative with such additional information relating to such item as the Authority Representative may request. (c) Payment of "Off-Budget " Capital Repairs/Replacements . In accordance with Section
5.11 of the Indenture , the Manager , on behalf of the Authority , may pay for any capital repair and replacement item in the Park having a useful life of one or more years from moneys on deposit in the Extraordinary Repair and Replacement Fund; provided , however , that such capital repair and replacement shall not have been budgeted for pursuant to the Park Budget for such Bond Year.
The capital repair and replacement items may include, but are not limited to, street repair and reconstruction , utility line replacement and other infrastructure improvement , structural repairs to and re-roofing of the Park, repair and replacement of major mechanical components of the Park, the repair or replacement of the equipment , furniture and fixtures used in the Park and any other costs and expenses properly designated as a capital expenditure , pursuant to generally accepted accounting principles , for the purpose of maintaining the Park in good repair and in good operating condition .
On the Effective Date, the Trustee will deposit $100,000 of Bond proceeds into the Bond Proceeds Account of the Extraordinary Repair and Replacement Fund; thereafter , the Trustee , subject to the availability of Net Park Revenues , will deposit into the Park Revenue Account of the Extraordinary Repair and Replacement Fund from Net Park Revenues an amount required to replenish the Extraordinary Repair and Replacement Fund to the $100,000 level. In addition, 10
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moneys in excess of $25,000 on deposit in the Park Revenue Account and the Bond Proceeds Account of the Discretionary Maintenance Fund on September 1, after payment of Debt Service , will be transferred to the Park Revenue Account of the Extraordinary Repair and Replacement Fund (provided , however , that such excess will be transferred to the Park Revenue Account of the Extraordinary Repair and Replacement Fund only to the extent of moneys available in the Park Revenue Account of the Discretionary Maintenance Fund). If, however, on any September 1, after all transfers required pursuant to the Indenture, the balance of the Extraordinary Repair and Replacement Fund exceeds $300,000, the Indenture provides that such excess will be transferred to the Surplus Account of the Surplus Fund held by the Trustee under the Indenture , and consequently , such excess will no longer be available for capital repairs or replacements; provided , however, that such excess will be transferred to the Surplus Account of the Surplus Fund only to the extent of Moneys available in the Park Revenue Account of the Extraordinary Repair and Replacement Fund.
As set forth in Section 5.11 of the Indenture , the Trustee will release funds from the Park Revenue Account and the Bond Proceeds Account of the Extraordinary Repair and Replacement Fund upon receipt of a Requisition of the Authority and the Manager jointly stating the specific purpose for which such moneys are to be expended and that such expenditure is in accordance with Section 5.11 of the Indenture .
Section 9. Collection and Disbursement of Gross Park Revenues . The Manager shall collect all rents and other charges which at any time are due or become due from any resident of the Park, or from others for services provided in connection with, or for the use of the Park or any portion thereof. At such time as the Manager collects such amounts , it shall immediately deposit such amounts into an account held by the Manager (which shall be held in a bank approved by the Authority ). Concurrently with the execution of this Agreement for Management Services , the Manager shall grant the Trustee , on behalf of the Owners of the Bonds, a security interest in any amounts held at any time in such account , which security interest shall be exercisable by the Trustee immediately upon failure of the Manager to comply with the provisions of this paragraph .
On or before the 15th calendar day of each month, the Manager shall transfer by wire to the Trustee all Gross Park Revenues for deposit in the Park Operating Fund. Concurrently with transferring the Gross Park Revenues by wire to the Trustee , the Manager shall provide the Trustee and the Authority with a list of delinquencies for that month.
The Manager shall provide on a monthly basis , on or before the 15th calendar day of each month, an accurate and detailed statement covering collections , disbursements , delinquencies , uncollectible accounts , vacanc ies and other matters pertaining to the Park for the previous calendar month. The Manager shall, in addition, and upon the written request of the Authority Representative , furnish such other and further information concerning the operation of the premises in such manner and on such forms as the Authority Representative may specify from time to time. The Manager shall be held strictly accountable for all receipts and disbursements with respect to the operation of the Park.
Section 10. Indemnification . The Authority agrees to indemnify , defend and save Manager harmless from any costs, expenses (including attorney 's fees and costs), liabilities, damages or claims for damages , arising from or relating to the operation of the Park by Manger or the performance or exercise of the duties, obligations, powers or authorities herein granted to Manager , except with respect to claims or demands arising out of matters outside the scope of Manage r's authority hereunder , or alleged to arise on account of the negligence or willful misconduct of Manager or Manager 's breach of this Agreement for Management Services; provided however, that this indemnity is conditioned , as to any particular event , upon (A) I I
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Manager notifying the Authority and its insurers in writing as soon as possible after notice of any injury or claim is received, and (B) Manager taking no actions which will operate to bar the Authority from obtaining any protection afforded by any policies of insurance it may hold or which tend to prejudice the defense in any such legal proceedings, or otherwise prevent the Authority from protecting itself against any such claim, demand or legal proceeding. It is understood that the Authority shall have the sole and exclusive right to conduct the defense of any such claim, demand or legal proceeding.
The Manager agrees to indemnify , defend and save the Authority harmless from any costs, expenses (including attorney 's fees and costs), liabilities , damages or claims for damages, arising from or relating to the operation of the Park by Manager or the performance or exercise of the duties, obligations, powers or authorities herein granted to Manager, to the extent arising out of matters outside the scope of Manager 's authority hereunder, out of the negligence or willful misconduct of Manager or out of Manager's breach of this Agreement for Management Services.
Section 11. Events of Default: Remedies .
(a) Monetary Defaults. In the event that the Manager shall fail to observe and perform any covenant , condition or agreement on its part required to be observed or performed by this Agreement for Management Services with respect to payment , collection and/or deposit of moneys (including but not limited to, the maintenance of all insurance policies and fidelity bonds required hereunder , collection of Gross Park Revenue , transfer of Gross Park Revenues to the Trustee , and payment of Park Operation and Maintenance Expenses), and such failure shall continue for a period of five (5) days after the Authority gives written notice to the Manager of such default (unless the Authority shall agree in writing to an extension of such period prior to its expiration) , then the Authority may terminate this Agreement for Management Services and replace the Manager.
(b) Non-monetary Defaults. In the event that the Manager shall fail to observe and perform any covenant , condition or agreement on its part required to be observed or performed by this Agreement for Management Services (other than those monetary defaults specified in paragraph (a) of this Section 11 ), and such failure shall continue for a period of thirty (30) days after the Authority gives written notice to the Manager of such default (unless the Authority shall agree in writing to an extension of such time prior to its expiration) , then the Authority may terminate this Agreement for Management Services and replace the Manager. (c) Additional Remedy. In addition to the remedy specified in paragraphs (a) and (b) of this Section 11 , the Authority may take whatever action at law or in equity as may be necessary or desirable to collect the payments and other amounts then due and thereafter to become due or to specifically enforce performance and observance of any obligation , agreement or covenant of the Manager.
Section 12. Assignment ; Third Party Beneficiaries.
(a) This Agreement for Management Services , and the rights hereunder shall not be assignable by either party hereto, except that the Authority is herby authorized to assign its right to enforce this Agreement for Management Services (as well as all insurance policies and fidelity bonds required to be maintained by the Manager hereunder ) to the Trustee on behalf of the Bondowners .
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(b) Nothing in this Agreement for Management Services shall be read or construed so as to grant a third-party-beneficiary interest herein to any party.
Section 13. Severability: Conflict with Indenture.
(a) If any Section, paragraph , sentence, clause or phrase of this Agreement for Management Services shall for any reason be held illegal, invalid or unenforceable , such holding shall not affect the validity of the remaining portions of this Agreement for Management Services.
The parties do hereby declare that they would have entered into this Agreement for Management Services and each and every other Section, paragraph, sentence, clause or phrase hereof and authorized this Agreement for Management Services irrespective of the fact that any one or more Section , paragraphs , sentences , clauses, or phrases of this Agreement for Management Services may be held illegal, invalid or unenforceable . (b) If any provision of this Agreement for Management Services shall conflict with any provision of the Indenture, the provision of the Indenture shall govern.
Section 14. Execution in Counterparts . This Agreement for Management Services may be simultaneously executed in multiple counterparts , all of which shall constitute one and the same instrument , and each of which shall be deemed to be an original.
Section 15. Governing Law. This Agreement for Management Services shall be construed and governed in accordance with the laws of the State of California.
Section 16. Subordination . The Authority and the Manager hereby agree that this Agreement for Management Services shall be subordinate to the Deed of Trust (as defined in the Indenture).
Section 17. Amendment. The Manager and the Authority may amend this Agreement for Management Services at any time pursuant to an opinion of Bond Counsel (as defined in the Indenture) to the effect that such amendment (i) will not interfere with the Authority's obligations under the Indenture with respect to the Bonds, (ii) will not adversely affect the exclusion of interest on the Bonds from federal income taxation and (iii) will not interfere with the Authority's compliance with the laws of the State of California or the laws of the United States of America ..
Section 18. Concerning the Trustee. First Trust of California, National Association , as trustee under the Indenture , assumes no duties or obligations beyond those provided in the Indenture by its acknowledgment below. Any actions by the Trustee related to this Agreement for Management Services are solely in its capacity as trustee under the Indenture and shall be subject to the provisions of the Indenture , including without limitation , the provisions of Article VIII thereof .
Section 19. Conflict with Park rules and regulations . In the event any of the provisions of this Agreement for Management Services conflict with any of the rules and regulations of the Park, the provisions of this Agreement for Management Services shall govern. 13
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IN WITNESS WHEREOF, the parties hereto have executed this Property Management Agreement for La Verne Mobile Home Park on December 30, 2020.
MANAGER:
Haven Management Services Inc.
By:
Address:
Date:
1910 Archibald Avenue, Unit S
Ontario, CA 91761
njzjlzo~
owNifu \: :::> \ t ;;> ¼.--:-:
La Verne Public Finance Authority
By: Bob Russi, Executive Director
Address: 3660 D Street
La Verne , CA 91750
Date: December 23, 2020
-
14
Agenda Packet - December 15, 2025
PROPOSAL FOR MANAGEMENT SERVICES
by
HAVEN MANAGEMENT SERVICES
1910 Archibald Ave., Suite S
Ontario, CA 91761
(909) 930-9750
Fax: (909) 930-9498
on behalf of the
CITY OF LA VERNE
for
LA VERNE MOBILE COUNTRY CLUB
and
VALLEY RANCHO MOBILEHOME PARK
October 1, 2020
Agenda Packet - December 15, 2025
Haven Management Services
Professional Qualifications
Haven Management Services was founded in 2003 as a California S Corporation and specializes in managing residential communities with an emphasis on mobilehome parks.
Haven Management Services features a highly professional staff with substantial experience.
The property managers at Haven Management Services have approximately seventy years of experience combined and have operated over one hundred mobile home parks. Several personnel at Haven have participated in managing mobilehome parks for the cities of Oceanside, La Habra, Garden Grove and Rohnert Park. Currently Haven Management Services manages eighteen mobilehome parks of which fifteen are owned by non-profit corporations, two are owned by a city in Los Angeles county, and one is privately owned.
Please see Appendix A for a list of managed mobile home parks and Appendix B for a list of key personnel.
The corporate office is open Monday through Friday from 8 a.m. to 5 p.m. Personnel are available by cell phone at all other times.
Park Management Services
There are several significant functions involved in successful mobilehome park management. These include the implementation of strong financial controls, establishment of good resident relations and communication, enforcement of park rules and regulations, compliance with all applicable laws, and the proper maintenance of the park using all available cost saving measures. Haven Management Services and their staff have extensive experience in all these areas and provides all of these management services at an unsurpassed level compared to industry standards. Through our experience working with non-profit corporations and municipalities, we have a unique ability to foster and maintain positive resident relations.
Property supervisors regularly attend homeowner association meetings and are in good standing with the boards at all properties managed. Should a property supervisor not be able to attend a meeting, there is discussion with the board prior to and after the meeting to ensure the property supervisor is kept informed and is able to answer any questions that may arise. Continuous and open communication is imperative in maintaining strong relationships with not only the homeowner association board, but with all of the residents.
Haven Management Services has always found it most productive to work with residents to establish park procedures and policies. References for homeowner groups with work with can be provided upon request.
Property supervisors additionally provide continual communication with and support of the onsite staff. Onsite managers are integral to the operation of mobilehome parks as they are typically the first to communicate with residents and oversee rent collection with the
Agenda Packet - December 15, 2025
assistance of the property supervisor. Both onsite staff and property supervisors interact with vendors and work together to accomplish their objectives efficiently.
Haven Management Services has been involved in three lawsuits since its founding.
Currently, there are two pending litigations. One is with the private owner alleging negligence because a mobilehome installer failed to properly install and permit homes in the park. It is important to note that the private owner is on good terms with Haven Management Services, and the suit is an effort to collect insurance funds to offset the cost the park incurred from code violations. We expect this suit to be dismissed.
The second lawsuit pending was brought by an employee who was terminated for several causes, including extreme negligence. Haven's labor attorney has reviewed the documentation, including all timecard and wage statements and sees no flaws in Haven's handling of these matters.
Asset Management Services
Haven Management Services has years of experience in maintaining the books and records for mobilehome parks and takes pride in providing monthly financial reports on a timely basis. Our financial accounting and reporting are fully computerized, and we use the general ledger and property management systems provided by Yardi, an industry leader in software.
Haven prepares annual budgets and works with owners in order to achieve their fiduciary goals. Property supervisors assess and evaluate actual income and expenses to budget monthly to stay on target. Monthly reports are provided with explanations of any major budget variances and include monthly and year-to-date financial schedules. We also provide full general ledger reports, accounts payable distribution reports and balance sheet reporting.
We have a strong long-term relationship with Wells Fargo Bank. Reserve funds for all but two of the mobilehome parks we operate are handled by Trustees. We routinely wire funds to the Trustees and, as planned or needed, they wire funds to Haven.
Virtually all of the properties we manage are subject to rent increase restrictions, and we are quite used to filing the appropriate rent increase applications or notifications, in most cases, on an annual basis.
Our finance and accounting department is readily available to answer any questions as they arise.
Insurance
Haven Management Services maintains the following insurance coverages: commercial liability, property damage, excess or umbrella, fidelity, and professional liability.
Agenda Packet - December 15, 2025
Monthly Fee:
Haven Management Services
Proposed Conside_ration
La Verne Mobile Country Club $4818, subject to annual increases based on changes in the Consumer Price Index ("CPI")
Valley Rancho MHP $2488, subject to annual increases based on Changes in the Consumer Price Index ("CPI")
Industry standard management fees for mobilehome parks are 5% of gross income. We propose less than 4% for La Verne Mobile Country Club and while the fee for Valley Rancho is 5.5%, it is below our normal dollar minimum because of the combined relationship. Valley Rancho also requires knowledge and experience with mobilehome owners, mobilehome renters and RVers. The combined fee we are quoting is 4.4% of gross income.
Additional Operational Costs (reimbursable to Haven Management Services):
1. All on-site staff would be employees of Haven Management Services. Their costs including salaries, wages, payroll taxes, workers' compensation premiums and health insurance costs.
2. Fees, at cost, for outside payroll services and credit checks and bank analysis fees.
3. Costs for postage, copying and checks.
Agenda Packet - December 15, 2025
References
Augusta Homes (non-profit corporation)
925 Westridge Court
Upland, CA 91786
Suzanne Taylor, Executive Director
909-981-0192
Contracts commenced with establishment of Haven Management Services in 2003, but same personnel have managed for Augusta Homes since 2014.
Millennium Housing (non-profit corporation)
600 Newport Center Drive, Suite 1020
Newport Beach, CA 92660
George Turk, Executive Director
949-515-5100
Contracts commenced with establishment of Haven Management Services in 2003, but same personnel have managed for Millennium Housing since 2014.
Agenda Packet - December 15, 2025
APPENDIX A
Managed Mobile Home Parks
All except Emerald Gardens are owned by non-profits or
governmental agencies and are restricted through trust documents to maintain a certain percentage of spaces for low-income residents.
EMERALD GARDENS MHP
17024 S. Western Avenue
Gardena, CA 90247
CASTLE MOBILE ESTATES
1099 38th Avenue
Santa Cruz, CA 95062
HACIENDA MHE
4361 Mission Blvd.
Montclair, CA
HACIENDA VALLEY MHP
275 Burnett Avenue
Morgan Hill, CA
LAS CASITAS DE SONOMA MHP
221 Adobe Lane
Rohnert Park, CA
LAMPLIGHTER SALINAS
255 E. Bolivar Street
Salinas, CA 93906
LA VERNE MOBILE COUNTRY CLUB
3620 Moreno
La Verne, CA
LEISURE MHP
2185 Occidental Road
Santa Rosa, CA 95401
79 spaces
107 spaces
204 spaces
165 spaces
126 spaces
250 spaces
186 spaces
181 spaces
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MONTEREY MANOR 140 spaces
11250 Ramona Avenue
Montclair, CA
PALOMAR ESTATES EAST 372 spaces
650 S. Rancho S''anta Fe Road
San Marcos, CA
PALOMAR ESTATES WEST 474 spaces
1930 San Marcos Boulevard
San Marcos, CA
PILLAR RIDGE 227 spaces
164 Culebra Drive
Moss Beach, CA
RANCHO FELIZ 297 spaces
6607 Redwood Drive
Rohnert Park, CA
RANCHO VALLECITOS 340 spaces
3535 Linda Vista Drive
San Marcos, CA
SAHARA MHP 255 spaces
1955 S. Camino Real
Palm Springs, CA
VALLEY RANCHO 89 spaces
2909 Arrow Highway
La Verne, CA
VALLEY VIEW 74 spaces
12995 6th Street
Yucaipa, CA
VILLA MONTCLAIR 97 spaces
5580 Moreno Street
Montclair, CA
Agenda Packet - December 15, 2025
APPENDIX B
KEY EMPLOYEES
John Davis, President - an MBA with an emphasis in finance, has operated mobile home parks on a full-time basis since
1990
Christine Godinez, Chief Real Estate Officer - a licensed real estate broker, has operated mobile home parks on a
full-time basis since 2014
Katie Davis, Property Supervisor - a licensed real estate agent with ten years of property management experience with
nearly one year working with mobilehome parks.
Mary Ann Juback, Controller and Office Manager - has been with Haven since 2003.
Milcah Vivanco, Property Administrator - has been with Haven since 2003; bi-lingual (Spanish and English)
Agenda Packet - December 15, 2025
JR Ranells
From:
Sent:
To:
Subject:
JR,
John Davis <[email protected]>
Monday, October 26, 2020 4:55 PM
JR Ranells
RE: La Verne RFP for Management and Asset Services
My latest offer to manage La Verne Mobile Country Club is at $4,500 per month with annual increases based on changes in park rents and for Valley Rancho MHP is at $2,000 per month with annual increases based on changes in park rents. I apologize for this informal response, but am taking the next two days off and wanted to get this to you in a timely manner. I can be reached the next couple of days by cell phone or email if you need anything.
John
Agenda Packet - December 15, 2025
Agenda Report Approved by City Council
on I I/I 6/20 at the regular
meeting, -ta c,c Vv~w Oc.~k
CITY OF LA VERNE
City Manager's Office
DATE:
TO:
FROM:
SUBJECT:
SUMMARY
November 16, 2020 ·-\-v ·ku, Vt':)~ ~la i'\a l\ e,n,ffl4, (x_' ?s 1 1 c:
. . Cl1 W Q Q ~,1 ~1l se .. - l\.,'l -tt \_ ~ ,~ I The La Verne Public Financing Authority 1 , \,.,- , _ r (,,l ,l\.. --r('f t.. I ,rupc ~;>CL,\ ,
JR Ranells, Assistant to the City Manager/
Agreements for Asset and Management Services for the La Verne Mobile Country Club and Valley Rancho Mobile Home Parks The La Verne Public Financing Authority is the owner of record for the La Verne Mobile Country Club & Valley Rancho mobile home parks. Both parks are operated by a professional management company for the day to day functions. At this time, the agreements for asset and management services are up for renewal and a Request for Proposals process has been completed to identify the most responsible contractor.
However, there is not a consensus by the City Council Mobile Home Park Liaisons on a recommendation for selection.
RECOMMENDATION
The La Verne Public Financing Authority should select between the two responsible contractors, Bessire and Casenhiser, Inc. or Haven Management Services.
Additionally, the LVPFA should approve Resolution JPFA-59 and Resolution JPFA-60 authorizing the City Manager to finalize an Agreement for Asset and Management services for La Verne Mobile Country Club Mobile Home Park as well as for Valley Rancho Mobile Home Park. The form of these agreements will be similar to the terms described in the attached previous agreements for a period of five (5) years.
BACKGROUND
As of October 31 st, the long term agreement for asset and management services for the La Verne Mobile Country Club (LVMCC) expired while Valley Rancho (VR) has been maintained on a month to month agreement. The two parks are owned through the LVPFA and help provide affordable housing within the City. While City staff maintains oversight of both parks, Haven Management Services and its predecessor companies has provided management of the day to day activities for over 20 years. Under the City's Purchasing Policy, it is appropriate to complete a Request for Proposal (RFP) process to identify the most responsible contractor for both properties.
Agenda Packet - December 15, 2025
MHP Management 2020
LVMCC:
The La Verne Public Financing Authority (LVPFA) purchased LVMCC in 1996 utilizing a bond process. At that time, an Agreement for Management Services for LVMCC was entered into with Municipal Management Services. Although mergers with various management companies have occurred, the main liaison for L VMCC has remained John Davis who, for the last several years has operated under the company Haven Management Services. The terms of Agreement for Management Services for LVMCC have remained virtually unchanged from their original form and are consistent with what is required by the bond documents associated with the park purchase.
The term and associated extensions of the previous agreement expired on October 31 st of this year and a month to month extension has been put in place while a RFP process is completed. The LVPFA must now consider entering into a new agreement for the regular operation of LVMCC for a five (5) year term.
Valley Rancho:
Similarly, the LVPFA purchased VR through the use of the now dissolved Redevelopment Agency in 2000. A property management agreement has been in place and overseen by Haven and Mr. Davis since that time. As in the case of the LVMCC, VR's agreement has primarily remained the same as previous versions with only minor modifications and updates. Additionally, like the agreement for L VMCC, it is desired to secure a five (5) year term for VR's management services.
RFP Process:
In mid-September, City staff directly sent a RFP for asset and park management services to five (5) different mobile home park management companies that currently serve as the operator for mobile home park properties in La Verne as well as posted the request on the City's website. Further, staff contacted other public agencies and nonprofits (San Dimas, La Habra, Bakersfield, and Millennium Housing) with experience owning mobile home parks to identify other potential operators but no additional companies were identified.
Proposals were received from Bessire and Casenhiser (B&C) as well as from the current operator Haven Management (Haven). The full proposals are attached to this report. In summary, B&C's proposal contained a lower fee (3.5% of gross revenue excluding utility reimbursements) for services that did not include attendance at monthly meetings or direct oversight by one of the company's principal agents. Haven proposed a higher fee (combined fee of 4.4% of gross income) but did include attendance at monthly meetings and oversight by the company's owner. As part of reviewing the proposals, staff requested additional clarification from both proposers to better understand the details of their responses. On October 21st, interviews were conducted of representatives from both B&C and Haven by the Mobile Home Park Liaison Committee consisting of Mayor Hepburn, Council Member Davis, and staff. Both companies are found to be highly regarded in their industry, managing multiple
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MHP Management 2020
Page I 3
properties in California and having a track record of being responsive to their client's needs. Based on information discussed during the interviews, staff was instructed to seek further information from each proposer.
From S&C, it was requested they re-evaluate their proposal to consider assigning the primary contact of the parks to one of the company's principal agents and to adjust their fee to compensate for attendance at monthly meetings. From Haven, it was requested they re-evaluate their proposed fee amount. S&C responded with a revised fee of
3. 75% to compensate for their participation in monthly meetings but S&C ultimately declined to designate a principal agent as the primary contact noting their confidence in a regional manager for the properties. Haven responded by lowering their fee to a combined 3.9%. In dollars, this makes Haven's fee approximately $13,000 per year higher than S&C after the adjusted amounts equating to an estimated $68,000 over the five (5) year period when including fee increase factors (future income vs. future CPI).
A remaining consideration regarding B&C's proposal is the primary contact being a regional manager. Under the previous agreement and Haven's proposal, the owner of the company is the primary day to day contact.
In addition to the dynamic of being purchased via a bond in 1996, LVMCC has an elected Homeowner's Committee in place via the bond that is entrusted with park specific duties such as oversight of the property's operator as well as some financial responsibilities. Staff met with members of the LVMCC Homeowner's Committee on November 4th to review the two (2) proposals and receive their input. The Homeowner's Committee indicated their strong desire to retain Haven as the operator of LVMCC even though that would result in a higher management fee than with S&C. The main points for the Homeowner's Committee reasoning was Haven has been extremely responsive and engaged with their issues as well as continuously visible/active in the park. They noted appreciation for being able to call and get the owner of the company on the phone at any time. Additionally, they were very complimentary of the onsite staffing currently assembled by Haven and were concerned another company might bring in new people (even though it was shared S&C noted a preference to keep current staffing in place).
There was also concern by the Homeowner's Committee regarding the level of attentiveness potentially being lessened in moving to a larger management company and the Homeowner's Committee members felt the higher proposed fee was worth the expense.
After evaluating the final proposals and weighing input from the Homeowner's Committee, there is not a consensus recommendation by Mobile Home Park Liaison members Hepburn and Davis. Staff was directed to complete a report outlining the proposal process so it may be discussed and a selection decided by the full LVPFA body.
Staff is requesting the LVPFA make a selection and authorize the City Manager to finalize agreements for asset and management services of LVMCC and VR for five (5) years under similar terms outlined in the most recent agreements included as attachments to this report.
Agenda Packet - December 15, 2025
HA VEN MANAGEMENT SERVICES
PROPERTY MANAGEMENT AGREEMEN T
VALLEY RANCHO MOBILE HOME PARK
1. PARTIES:
This Property Management Agreement (hereinafter called "Agreement ") is dated for reference purposes as December 30, 2020, and is by and between the La Verne Public Finance Authority (hereinafter called "Owner") and Haven Management Services Inc. (hereinafter called "Manager ").
II. EXCLUSIVE AGENCY:
In consideration of the property management services to be rendered by Manager pursuant to this Agreement , Owner hereby designates Manager as the exclusive agent and representative of Owner for the purposes of managing and operating for Owner ' s account the mobile home park owned by Owner located at 2909 A1Tow Highway, La Verne, CA, and commonly known as Va lley Rancho Mobile Home Park (hereinafter called the ''Park").
Ill. TERM:
The term of thjs Agreement is for the period of five (5) years beginning January l, 2021, and shall end on December 31 , 2026. Either pa1ty may terminate this Agreement upon thirty (30) days written notice.
IV. MANAGER'S DUTIES :
Manager does hereby agree to use. its best efforts to fully, effectively and efficiently manage, operate , maintain, lease and rent the Park so as to meet Owner 's objectives in a manner consistent with proper and professional operation and management. Owner and Manager further agree that Manager's authorities, duties, and responsibilities with respect to the Park shaJl be as follows:
1. Trust Account: Upon the execution of this Agreement, Manager shall establish and maintain with an institution of Manager's choice, a Trust Account for the deposit of all monies collected from the Park. The Manager shall have the right and authority to draw on the Trust Account for any and all payments, which Manager makes in discharging Manager' s obligation pursuant to the terms of this Agreement , including the payment of Manager's fee as provided within the tenns of this Agreement.
2. Rent Collection: Manager sball take all reasonable and necessary action to collect rental charges or other income when due from tenants for the Park in accordance with their term of their tenancies and may execute all receipts or any other documents reflecting receipt of said sums.
3. Operations and Manageme nt: Manage , operate and maintain the Park, including, but not by way of limitation:
a) the employment , supervision and discharge of all personnel , professional or otherwise , in the reasonable opinion of Manager necessary to the proper management, operation and maintenance of the Park,
b) the customary and ordinary maintenance and repair of the Park and its improvements , fixtures, appurtenances and grounds,
Agenda Packet - December 15, 2025
I. PARTIES:
HA VEN MANAGEMEN T SERVI CES
PROPERTY MANAGEMENTAGREEMENT
VALLEY RANCHO MOBIL E HOM E PARK
This Property Management Agreement (hereinafter called "Agreement") is dated for reference purposes as December 30, 2020, and is by and between the La Verne Public Finance Authority (hereinafter called "Owner'') and Haven Management Services Inc. (hereinafter called "Manager") .
II. EXCLUS IVE AGENC Y:
In consideration of the property management services to be rendered by Manager pursuant to this Agreement. Owner hereby designates Manager as the exclusive agent and representative of Owner for the purposes of managing and operating for Owner's account the mobile home park owned by Owner located at 2909 Arrow Highway , La Verne, CA, and commonly known as Valley Rancho Mobile Home Park (hereinafter called the "Park11).
III. TERM:
The term of this Agreement is for the period of five (5) years beginning January 1, 2021. and shall end on December 31, 2025. Either party may terminate this Agreement upon thirty (30) days written notice.
IV. MANAGE R'S DUTl ES:
Manager does hereby agree to use its best efforts to fully , effectively and efficiently manage, operate, maintain . lease and rent the Park so as to meet Owner's objectives in a manner consistent with proper and professional operation and management. Owner and Manager further agree that Manager's authorities, duties, and responsibilities with respect to the Park shall be as follows:
I. Trust Account: Upon the execution of this Agreement, Manager shall establish and maintain with an institution of Manager's choice, a Trust Account for the deposit of all monies collected from the Park. The Manager shall have the right and authority to draw on the Trust Account for any and all payments, which Manager makes in discharging Manager's obligation pursuant to the terms of this Agreement, including the payment of Manager's fee as provided within the terms of this Agreement.
2. Rent Collection; Manager shall take all reasonable and necessary action to collect rental charges or other income when due from tenants for the Park in accordance with their tenn of their tenancies and may execute all receipts or any other documents reflecting receipt of said sums.
3. Operations and Management: Manage, operate and maintain the Park, including, but not by way of limitation:
a) the employment, supervision and discharge of all personnel, professional or otherwise, in the reasonable opinion of Manager necessary to the proper management, operation and maintenance of the Park,
b) the customary and ordi nary maintenance and repair of the Park and its improvemen1s, fixtures, appurtenances and grounds,
1
Agenda Packet - December 15, 2025
4. shall:
c) the procurement of any and all services and utilities in the reasonable opinion of Manager necessary to the proper management and maintenance of the Park, including, but not by way of limitation, water, electricity, gas, fuel, telephone, ve1111in extermination, rubbish hauling, window cleaning and janitorial services, d) the procurement of and the reasonable compliance with any and all insurance in the reasonable opinion of Manager necessary to adequately protect Owner, Manager, their employees and agents and the Park or as required by law, including, but not by way of limitation, where appropriate and applicable, worker's compensation insurance, public liability insurance, f tre, casualty and extended coverage insurance, burglary and theft insurance, and rental interruption insurance, and e) the prompt and timely compliance with any a nd all applicable federal, state and municipal laws and ordinances and the rules, regulations and orders of any and all federal, state and municipal agencies having jurisdiction over the Park and the operation and management thereof.
Operating Expe nses: From gross revenues collected from the Park, Manager a) pay all operating expenses incurred through renting, servicing, maintaining, repairing the Park and such additional expenses in connection with the Park as may be authorized by Owner.
b) deduct Manager's fee described under ''Manager's Fee" below and any other fees due to Manager under the terms of this Agreement.
It is understood and agreed by the parties hereto that all costs related to the maintenance operation of the Park are to be paid from Owner's funds. Under no circumstances whatsoever shall Manager be required to advance or otherwise expend Manager's own funds for the benefit of the Park.
S. Manager's Authority : Owner does hereby authorize and direct Manager to do everything reasonably necessary, in the name of and at the expense of Owner, for the proper management of the Park, including, without limitation thereto, periodic inspections, handling tenant requests, supervision of maintenance, arranging for maintenance and repairs as may be necessary for the Park, purchasing all materials and supplies, contracting with independent contractors to supply services, and expending such sums as Manager deems necessary to accomplish the foregoing. Manager shall obtain Owner's approval for an expenditure in excess of $5,000 for any one item, except monthly or re.curring operating costs and/or emergency repairs in excess of the maximum, if in the opinion of the Manager such repairs are necessary to prevent additional damage and/or liability or a g reater total expenditure or to maintain services or conditions to the tenants as called for in the tenancy. The Manager shall notify the Owner promptly whenever emergency repairs have been ordered.
6. Records: Manager shall maintain full and accurate books and records of the accounts of the Park, which shall be open to the inspection of Owner at the office of the Manager after reasonable notice to Manager. Manager shall render to Owner a monthly statement showing all receipts and disbursements and reflecting the financial condition of the Park for the month immediately preceding. At such time, unless, otherwise instructed, Manager shalJ forward to Owner the balance remaining after all necessary charges have been made as provided in the Agreement. Said monthly statement shall be deemed accurate and correct between the parties unless Owner notifies Manager in writing. In the event there is a deficit in the account of the 2
Agenda Packet - December 15, 2025
Park, Manager shall notify Owner of this deficiency, and Owner agrees to forward said amount to Manager ·within seventy-two (72) hours after notice.
V. OWNER'S DUTIES:
Manager and Owner agree that Owner 's authorities, duties and responsibilit ,ies with respect to the Park shall be as fol lows:
I. Information to Manager: Owner agrees to promptly furnish Manager with all documents and records to prope rly manage the Park, including , but not limited to, complete copies of all leases, lease amendments and correspondence pertaining thereto, reports on the status of rentaJ payments, copies of existing service contracts, copies of all insurance policies and any required endorsements thereto which are carried by Owner during the term of this Agreement.
2. Hold Harmless: Except for Manager's willful misconduct or gross negligence, Owner shall indemnify and save the Manager and its officers, directors , shareholders , employees , representatives, successors and assigns, harmless from any and all claims, costs and expenses , attorney's fees, litigation , liabilities , and damages arising from or connected with the Park in the performance or exerc ise of any of the duties, obligations, powers, or authorities herein or hereafter granted to Manager.
3. Insurance: Owner agrees to can-y injury, property damage and personal injury, public liability insurance, as necessary to fully protec t the Park and persons therein. Owner agrees that at all times during the continuance of this Agreement all bodily injw-y, property damage and personal injury, property insurance and all other coverage carried by Owner on the Park shall, by the appropriate endorseme nt of all policies evide ncing suc h insurance without cost to Manager , be extended to insure and indemnify Manager, as well as Owner, as follows: "Haven Management Services is hereby named as additional insured" and insurance company agrees this policy shall be primary in respect to any coverage catTied by Owner ' s insurance . Owner agrees to consider all reasonable recommendations of Manager with respect to insurance coverage to minimize the cost thereof and the possibility of bodily injury, property damage, and loss of rental income.
4. Waiver of Subrogation: Owner hereby waives all of its rights and those of its insurers with respect to recovery against Manager on account of loss or damage to Owner's real or personal property where such loss is caused by an insurable period, including, but not limited to fire or any of the extended coverage hazards and which damage arises out of or in connection with the Park. Owner shall give notice to all insurance carriers, if any, that the foregoing waiver of subrogation is contained in this Agreement.
5. Reimbursement Advances: Owner agrees to immediately reimburse Manager , upon demand, to the full extent for all monies advanced by Manag er for Owne r's accounts in carrying out the purpose of this Agreement , provided , however , that nothing contained herein shall oblige Manager to make such advances.
6. Governmental Order to Repair, etc.: ln the event that any governmental agency , authority, or department shall order the repair, alteration, or removal of any structure or matter in the Park, or if after written notice of the same to Owner by such body or Manager , the Owner fails to authorize Manager or others to make such repairs, alterat ions, or removals, Manager shall be released from any responsibility in connection therewith , and Owner shall be answerable to 3
Agenda Packet - December 15, 2025
s uch body for any and all penalties and fines whatsoever imposed because of such failure on Owner 's pa1i.
7. Manager's Fee: Owner shall pay Manager for its property management services $2,000 per month . The amou nt of this fee shall be adjusted by the percentage change in the latest rent increase for Valley Rancho residents per the City's Mobile Home Rent Review Ordinance , however , that no such increase shall exceed 5% of the previous year's fee. Manager is hereby authorized to deduct the amount of said fee for said services each month, plus any otJier fees due Manager hereunder, as the first charge upon all gross monthly rental income.
8. Additional Services Rendered:Owner hereby agrees that for any service rendered by Manager on Owner's behalf beyond the scope of this Agreement, Manager shall be paid at an hourly rate of one hundred twenty dollars ($120.00) per hour. Such additional services shall include, but not be limited to, fonnal rent contro l procedures, representation of Owner before governmental entities and services rendered for the finance and/or t he sale of subject Park.
Manager sha ll notify Owner of any such services prior to the rendering of same.
9. Duty to Cooperate: Owner agrees to cooperate with Manage r to facilitate Manager 's pei-formance on its duties hereunder.
I 0. Power to Represent: Owner hereby represents that he/she 1s empowered and duly authorized by all partners of the Park to enter into this Agreement.
VI. MISCEL LANEOUS TERMS:
1. Governin g Law: This Agreement shall be construed in accordance with and all disputes hereunder shall be governed by the laws of the State of California.
2.S uccessor: This Agreemen t shall be binding upon the parties hereto, their legal representatives, successo rs, and permitted assigns, provided, however, that this Agreement may not be assigned by the Manager or Owner without the prior written consent of the other pa1ty.
3. Relationship of the Parties: Under no circumstances shall this Agreement be construed as creating either a partnership or an employer/employee relatio nship between the parties hereto.
4.Legal Cost: Where legal assistance is required for such matters as enforcing any tenns of the lease, the collection of rents, or eviction proceedings, such action shall be through counsel designated by Manager and shall be at Owner ' s expense. Furthermore , in the event Manager or Owner shall institute legal proceedi ngs against the other arising out of the terms of this Agreement or the perfonnance hereunder , the prevailing patty shall recover from the other, all attorney's fees, costs , and expense incurred in any such action.
5. Notices: Any notice required under the terms herein shall be deemed given upon the placing of it in the United States mail, postage prepaid, return receipt requested, and addressed to the address designated below. Said address may be changed by either by mailing written notice to the other party at the last designated address of the other party as proved herein .
6. Waiver: No failure by Owner or Manage r to insist upon the strict performance of any covenant , agreement , term or conditio n of this Agreement shall constitute a waiver of any such breach or subsequent breach .
7 .Entire Agreement: Th is Agreement sets forth the entire agreement between the parties hereto, and fully supersedes any and all prior agreeme nts or understandings between the parties. 4
Agenda Packet - December 15, 2025
IN WITNESS WHEREOF, the parties have executed this Property Management Services Agreement for Valley Rancho Mobile Home Park on December 30, 2020.
MANAGER:
Haven Management Services Inc.
By n.
Address: 1910 Archibald Avenue, Unit S
Ontario, CA 9176 1
Date:
--
La Verne Public Finance Authority
By:
Address :
Date:
Bob Russ i, Execut ive Director
3660 D Street
La Verne, CA 91750
December 23, 2020
-
5
Agenda Packet - December 15, 2025
PROPOSAL FOR MANAGEMENT SERVICES
by
HAVEN MANAGEMENT SERVICES
1910 Archibald Ave., Suite S
Ontario, CA 91761
(909) 930-9750
Fax: (909) 930-9498
on behalf of the
CITY OF LA VERNE
for
LA VERNE MOBILE COUNTRY CLUB
and
VALLEY RANCHO MOBILEHOME PARK
October 1, 2020
Agenda Packet - December 15, 2025
Haven Management Services
Professional Qualifications
Haven Management Services was founded in 2003 as a California S Corporation and specializes in managing residential communities with an emphasis on mobilehome parks.
Haven Management Services features a highly professional staff with substantial experience.
The property managers at Haven Management Services have approximately seventy years of experience combined and have operated over one hundred mobile home parks. Several personnel at Haven have participated in managing mobilehome parks for the cities of Oceanside, La Habra, Garden Grove and Rohnert Park. Currently Haven Management Services manages eighteen mobilehome parks of which fifteen are owned by non-profit corporations, two are owned by a city in Los Angeles county, and one is privately owned.
Please see Appendix A for a list of managed mobile home parks and Appendix B for a list of key personnel.
The corporate office is open Monday through Friday from 8 a.m. to 5 p.m. Personnel are available by cell phone at all other times.
Park Management Services
There are several significant functions involved in successful mobilehome park management. These include the implementation of strong financial controls, establishment of good resident relations and communication, enforcement of park rules and regulations, compliance with all applicable laws, and the proper maintenance of the park using all available cost saving measures. Haven Management Services and their staff have extensive experience in all these areas and provides all of these management services at an unsurpassed level compared to industry standards. Through our experience working with non-profit corporations and municipalities, we have a unique ability to foster and maintain positive resident relations.
Property supervisors regularly attend homeowner association meetings and are in good standing with the boards at all properties managed. Should a property supervisor not be able to attend a meeting, there is discussion with the board prior to and after the meeting to ensure the property supervisor is kept informed and is able to answer any questions that may arise. Continuous and open communication is imperative in maintaining strong relationships with not only the homeowner association board, but with all of the residents.
Haven Management Services has always found it most productive to work with residents to establish park procedures and policies. References for homeowner groups with work with can be provided upon request.
Property supervisors additionally provide continual communication with and support of the onsite staff. Onsite managers are integral to the operation of mobilehome parks as they are typically the first to communicate with residents and oversee rent collection with the
Agenda Packet - December 15, 2025
assistance of the property supervisor. Both onsite staff and property supervisors interact with vendors and work together to accomplish their objectives efficiently.
Haven Management Services has been involved in three lawsuits since its founding.
Currently, there are two pending litigations. One is with the private owner alleging negligence because a mobilehome installer failed to properly install and permit homes in the park. It is important to note that the private owner is on good terms with Haven Management Services, and the suit is an effort to collect insurance funds to offset the cost the park incurred from code violations. We expect this suit to be dismissed.
The second lawsuit pending was brought by an employee who was terminated for several causes, including extreme negligence. Haven's labor attorney has reviewed the documentation, including all timecard and wage statements and sees no flaws in Haven's handling of these matters.
Asset Management Services
Haven Management Services has years of experience in maintaining the books and records for mobilehome parks and takes pride in providing monthly financial reports on a timely basis. Our financial accounting and reporting are fully computerized, and we use the general ledger and property management systems provided by Yardi, an industry leader in software.
Haven prepares annual budgets and works with owners in order to achieve their fiduciary goals. Property supervisors assess and evaluate actual income and expenses to budget monthly to stay on target. Monthly reports are provided with explanations of any major budget variances and include monthly and year-to-date financial schedules. We also provide full general ledger reports, accounts payable distribution reports and balance sheet reporting.
We have a strong long-term relationship with Wells Fargo Bank. Reserve funds for all but two of the mobilehome parks we operate are handled by Trustees. We routinely wire funds to the Trustees and, as planned or needed, they wire funds to Haven.
Virtually all of the properties we manage are subject to rent increase restrictions, and we are quite used to filing the appropriate rent increase applications or notifications, in most cases, on an annual basis.
Our finance and accounting department is readily available to answer any questions as they arise.
Insurance
Haven Management Services maintains the following insurance coverages: commercial liability, property damage, excess or umbrella, fidelity, and professional liability.
Agenda Packet - December 15, 2025
Monthly Fee:
Haven Management Services
Proposed Conside_ration
La Verne Mobile Country Club $4818, subject to annual increases based on changes in the Consumer Price Index ("CPI")
Valley Rancho MHP $2488, subject to annual increases based on Changes in the Consumer Price Index ("CPI")
Industry standard management fees for mobilehome parks are 5% of gross income. We propose less than 4% for La Verne Mobile Country Club and while the fee for Valley Rancho is 5.5%, it is below our normal dollar minimum because of the combined relationship. Valley Rancho also requires knowledge and experience with mobilehome owners, mobilehome renters and RVers. The combined fee we are quoting is 4.4% of gross income.
Additional Operational Costs (reimbursable to Haven Management Services):
1. All on-site staff would be employees of Haven Management Services. Their costs including salaries, wages, payroll taxes, workers' compensation premiums and health insurance costs.
2. Fees, at cost, for outside payroll services and credit checks and bank analysis fees.
3. Costs for postage, copying and checks.
Agenda Packet - December 15, 2025
References
Augusta Homes (non-profit corporation)
925 Westridge Court
Upland, CA 91786
Suzanne Taylor, Executive Director
909-981-0192
Contracts commenced with establishment of Haven Management Services in 2003, but same personnel have managed for Augusta Homes since 2014.
Millennium Housing (non-profit corporation)
600 Newport Center Drive, Suite 1020
Newport Beach, CA 92660
George Turk, Executive Director
949-515-5100
Contracts commenced with establishment of Haven Management Services in 2003, but same personnel have managed for Millennium Housing since 2014.
Agenda Packet - December 15, 2025
APPENDIX A
Managed Mobile Home Parks
All except Emerald Gardens are owned by non-profits or
governmental agencies and are restricted through trust documents to maintain a certain percentage of spaces for low-income residents.
EMERALD GARDENS MHP
17024 S. Western Avenue
Gardena, CA 90247
CASTLE MOBILE ESTATES
1099 38th Avenue
Santa Cruz, CA 95062
HACIENDA MHE
4361 Mission Blvd.
Montclair, CA
HACIENDA VALLEY MHP
275 Burnett Avenue
Morgan Hill, CA
LAS CASITAS DE SONOMA MHP
221 Adobe Lane
Rohnert Park, CA
LAMPLIGHTER SALINAS
255 E. Bolivar Street
Salinas, CA 93906
LA VERNE MOBILE COUNTRY CLUB
3620 Moreno
La Verne, CA
LEISURE MHP
2185 Occidental Road
Santa Rosa, CA 95401
79 spaces
107 spaces
204 spaces
165 spaces
126 spaces
250 spaces
186 spaces
181 spaces