Agenda Packet - June 1, 2026
Expertise & Certifications
• Certified Emergency
Manager (CEM)
• Hazard Mitigation
Planning
• Recovery and Response
• Emergency Operations
Planning
• FEMA Public Assistance
• Emergency Management
• Mitigation
• Business Continuity
• Training & Exercise
• Master Training Specialist
certification
Years of Experience
• 40+ years of experience
Education
• BS, Emergency
Management
• AS, Nuclear Engineering
Technology
Profile
Extensive experience, training and education in Emergency Management, Business Continuity and Public Safety. Strong leadership, management, team building, strategic planning, program/project management, emergency response, emergency planning, operations, logistics, outreach, interagency coordination, co
mmunications, administration, training, exercise,
budget/finance, disaster reimbursement, human resources, grants management, communications and technology background.
Relevant Project Experience
CRC Specialist (TAC) (K-Rise/CCPRS, Riverside, CA 11/01/17- current)
• Collect, organize, review and validate Applicant-submitted documentation for Public Assistance grants.
• Develop damage description and dimensions, scope of work, and cost estimates for Public Assistance grants based on Applicant-provided documentation.
• Identify missing information and coordinate with counterparts and stakeholders to resolve gaps.
• Identify potential eligibility issues and address those issues in coordination with leadership in field and Consolidated Resource Center (CRC) offices.
Director, Emergency Management (LA Union Station, Los Angeles, CA 06/18/16-01/01/18)
• Emergency Management program director and security program administrator including staff supervision. Coordinate with all stakeholders including local/state emergency management, emergency responders (including fire/EMS and law enforcement/police/sheriff), transportation/mass transit, and local/state/federal/NGO/non-profit agencies. Provide policy and programmatic guidance to stakeholders to support the administrative management of technical documentation and records; manage relationships with stakeholders to collect, organize, and maintain information; and manage competing priorities to organize workload and achieve organizational goals. Duties and experience in developing and implementing emergency response plans necessary to determine shortfalls and variations between available resources and emergency response requirements and providing recommendations and information to leadership on emergency management preparedness, response, recovery, and mitigation.
Project Manager/Sr. EM Consultant-Planner (IEM, San Dimas, CA 08/27/12-06/18/16)
• Southern California point of contact (POC) for IEM on projects including EM program assessment, EM/EOC plans and procedures, regional recovery, regional disaster housing, mass care, transportation, and strategic planning.
Agenda Packet - June 1, 2026
• Developed multiple proposals and project plans. Conduct interagency/inter-jurisdictional collaboration, coordination and communication with local, state, federal, NGO, community, business, volunteer, higher education, school, non- profit, military and other agencies and organizations including team supervision and management. Projects included Southern California Regional Recovery Project, Los Angeles County Recovery Planning, San Diego County Recovery Planning, Los Angeles World Airports EM Services, and Santa Barbara County and San Bernardino County FEMA TA. Provide policy and programmatic guidance to stakeholders to support the administrative management of technical documentation and records; manage relationships with stakeholders to collect, organize, and maintain information; and manage competing priorities to organize workload and achieve organizational goals.
Duties and experience in developing and implementing emergency response plans necessary to determine shortfalls and variations between available resources and emergency response requirements and providing recommendations and information to leadership on emergency management preparedness, response, recovery, and mitigation.
Emergency Manager (City of Ontario, Ontario, CA 06/08/09-08/01/12) • Served as Emergency Manager, responsible for administration of city emergency management program including financial/budget/procurement management and staff supervision. Develop and maintain policies, protocols, plans and procedures. Provide policy and programmatic guidance to stakeholders to support the administrative management of technical documentation and records; manage relationships with stakeholders to collect, organize, and maintain information; and manage competing priorities to organize workload and achieve organizational goals. Duties and experience in developing and implementing emergency response plans necessary to determine shortfalls and variations between available resources and emergency response requirements and providing recommendations and information to leadership on emergency management preparedness, response, recovery, and mitigation.
Technological Hazards Specialist (FEMA Region VII, Kansas City, MO 03/03/09-06/01/09) • As member of the Radiological Emergency Preparedness (REP) Program team, conducted assessment of local emergency planning to support nuclear power plants.
• Provide policy and programmatic guidance to stakeholders to support the administrative management of technical documentation and records; manage relationships with stakeholders to collect, organize, and maintain information; and manage competing priorities to organize workload and achieve organizational goals. • Developed multiple recommendations incorporated in the FEMA Radiological Emergency Preparedness (REP) Program Manual 2013 revision.
• Presented Situational Awareness session at the Contingency Planning and Management (CPM) West Conference and Exposition 2009.
Emergency Manager (Detroit Dept of Health, Detroit, MI 06/01/04-12/01/08) • Emergency management program administrator including staff supervision. Provide policy and programmatic guidance to stakeholders to support the administrative management of technical documentation and records; manage relationships with stakeholders to collect, organize, and maintain information; and manage competing priorities to organize workload and achieve organizational goals. Duties and experience in developing and implementing emergency response plans necessary to determine shortfalls and variations between available resources and emergency response requirements and providing recommendations and information to leadership on emergency management preparedness, response, recovery, and mitigation.
Emergency Preparedness Coordinator (MI Dept Community Health, Lansing, MI 12/01/02-06/01/04) • Served as State Emergency Planning/Emergency Preparedness/Bioterrorism Coordinator (EPC). Managed the state public health preparedness program. Provide policy and programmatic guidance to stakeholders to support the administrative management of technical documentation and records; manage relationships with stakeholders to collect, organize, and maintain information; and manage competing priorities to organize workload and achieve organizational goals.
Agenda Packet - June 1, 2026
Expertise & Certifications
• Mitigation Planning
• CDBG
• FEMA Public Assistance
• Hazard Mitigation
• Cost Estimating
• Grant Writing
• Contract Management
• Emergency Management
• Budgeting
• Project Planning
• Research
• Program Management
• Curriculum Development
• Negotiation
• Strategic Planning
• Writing Skills
Years of Experience
• 43+ years of experience
Education
• MA, Intercultural Studies
• MS, Nonprofit
Management
• BS, Urban and Regional
Studies
Profile
Expertise in publicly supported development for housing, economic development, and infrastructure projects. Experienced in the use of Federal CDBG, CDBG -Recovery, CDBG -Disaster Recovery, and FEMA Public Assistance and Hazard Mitigation grant funding processes. Additional expertise in community coordination and public engagement in diverse urban and regional settings. Have secured, directed, and managed over $40,000,000 in public, private, and philanthropic funding. Fluent in English and Spanish.
Relevant Project Experience
Hazard Mitigation Strategist, Hawaii Emergency Management Agency - Hawaii, HI, March 2022 to Present
• Supported strategic planning in anticipation of the State Hazard Mitigation Plan update under contract with the Federal Emergency Management Agency. Conduct SWOT sessions with the State Hazard Mitigation Forum and Hawaii Earthquake and Tsunami Advisory Council. Trained in State Emergency Operations Center operations in the event of Emergency Response Team activation.
Construction Analyst-Cost Estimator, Federal Emergency
Management Agency - Sacramento, CA, January 2020 to February 2022
• Trained and experienced in the Public Assistance Cost Estimating Process. Reviewed Damage Descriptions and Dimensions (DDDs) and developed Scopes of Work and Cost Estimates to determine eligibility for Public Assistance funding per FEMA policies and procedures. Obligated over $2,400,000 in Category, A, B, C, Public Assistance grants remotely during the COVID-19 pandemic. Trained and certified in Mitigation planning.
Community Captain, Central Florida Disaster Resiliency Initiative- Winwood East Altamonte - Altamonte Springs, FL, January 2018 to December 2020
• Coordinated community-based disaster preparedness plan that works to build community resiliency through partnerships with the public and private sectors, nonprofits, and faith-based organizations in the East Altamonte community.
• Conceptualized a "hub and spokes" planning approach to establishing supply hubs in this community based on a land-use analysis. Conducted community outreach, organized meetings, implemented participatory budget approach to secure $15,000 disaster recovery supplies grant, and identified potential "hub" for this effort.
Agenda Packet - June 1, 2026
Construction Analyst, US SBA-Office of Disaster Assistance - Herndon, VA January 2017 to December 2018 • Trained and experienced in the SBA Loss Verification process in response to Hurricanes Harvey in Texas, Irma in Florida, Maria in Puerto Rico, and the Virgin Islands. Conducted remote and on-site damage assessments, documented millions of dollars in losses and recommended mitigation actions. Provided program and customer service support for economic base recovery to the US SBA Office of Disaster Assistance-Field Operations Center East in response to Hurricane Michael in Panama City, FL.
Campus Planner, Teen Challenge International Central Florida - Sanford, FL January 2015 to May 2016 • Conducted physical existing conditions assessment of underutilized five-acre urban mixed-use campus.
Conceptualized redevelopment plan based on land use elements that promote water and energy efficiency.
Coordinated student participatory planning process, government liaison, and community engagement functions.
Drafted Community Development Block Grant application and secured $207,500 for a dorm rehabilitation project.
Community Planner, NYS Governor's Office of Storm Recovery-Community Reconstruction - New York, NY January 2014 to December 2014
• Undertook consultant contract management, monitored delivery of community land use assets inventory, risk assessments, and facilitation of planning committees within a strict six-month deadline, leading to community- generated resiliency projects totaling $12MM from Hurricane Sandy CDBG-Disaster Recovery program.
Community Developer, Strong Cities & Communities Fellowship - City of Chester, PA January 2012 to December 2014
• Selected to SC2 Fellowship by the German Marshall Fund/US HUD through a national competitive process: Devised public engagement strategy to promote Main Street arts, cultural corridor in the city of Chester, PA. Facilitated the organizational development of the Chester Cultural Corridor Partnership and Strategic Framework. Provided technical assistance to secure a $287K Pew Foundation grant to further the work at fellowship completion.
Senior Community Developer, Milano Community Development Research Center - New York, NY January 2010 to December 2012
• Conducted property management inspections, energy efficiency upgrades, grant writing, and community development programming for South East Bronx Community Development on a volunteer and full-time basis while completing required courses in Nonprofit Management and Urban Policy-The New School for Public Engagement in New York City.
Community Development Program Manager-HUD Administrator, Seminole County - Sanford, FL, January 2008 to July 2010
• Responsible for the overall administration of $3.7MM annual allocation of federal Community Development Block Grant and HOME funding, deployed over $12.3MM in additional funding including the Neighborhood Stabilization Program and CDBG-Recovery Program, $1.5MM in Emergency Service and Rapid Rehousing Grant Programs.
Supervised the work of county community development project managers.
Community Redevelopment Manager Historic Town of Eatonville - Eatonville, FL January 2006 to December 2007
• Monitored construction of the CRA East Kennedy Blvd. $2.7MM streetscape and façade improvements program in coordination with Public Works Department as per overall commercial corridor land use plan. Administered $245K annual budget, directed town's land use, historic preservation, business permitting unit, and staff.
Senior Redevelopment Planner, Community Redevelopment Agency - Winter Park, FL January 2003 to December 2006
• Project Manager for Railroad Avenue apartments redevelopment (30 units) totaling $2.0M. Facilitated the organizational development of the Hannibal Square Community Land Trust (CLT). Developed land use plan and housing elements, project managed the construction of 10 CLT homes totaling $1.2M, secured CDBG $100K for water infrastructure improvements and $300K for CLT operations.
Agenda Packet - June 1, 2026
Appendix B. Odysseus™ EM365
Odysseus™ Comprehensive Program Management Solution
The Odysseus™ Enterprise System goes beyond grant management and provides state emergency management agencies with a comprehensive program management solution that is designed specifically for the emergency management industry and easily customizable to meet their need s. The evolution of Odysseus ™ was based on the recognition that emergency management programs rely on disparate software, technologies, and tools instead of one unified suite of tools that are integrated into one network to offer a truly comprehensive program management solution that can serve as a force multiplier and provide a high degree of efficiency for the industry. The Odysseus™ Enterprise System was developed by a team of seasoned and industry recognize emergency managers and technologists.
With Odysseus™, emergency managers have a single, unified platform that provides dashboard analytics of the status of their comprehensive emergency management program. The Odysseus™ Enterprise System serves as a force-multiplier, providing a level of efficiency never seen before in the emergency management industry. Its unique system -of-system architecture provides an integrated network for states, agencies, regions, counties, municipalities, and private/public partners to communicate, share, collaborate, and coordinate on preparedness, response, recovery, and mitigation initiatives.
Agenda Packet - June 1, 2026
Preparedness Program Management Functionalities
Hazard Mitigation Program Management Functionalities
Agenda Packet - June 1, 2026
Disaster Recovery Program Management Functionalities
Emergency Response Program Management Functionalities
Agenda Packet - June 1, 2026
Planning & Plan Maintenance
Facilitate and Track the Planning Process
Odysseus™ documents the planning process and
tracks planning collaboration among partners and
committee members in a secured environment.
Odysseus™ can even track the in -kind match of
planning participation, offsetting the federal cost
share of preparedness activities.
Manage Program Planning Activities
Odysseus™ allows for the monitoring of planning
partners, stakeholders, and committees. Assign
tasks, schedule planning activities, and monitor the
progress of work activities from the convenience of
your desktop.
Create Interactive Maps & Models in Plans
Odysseus™ allows for the integration of ESRI
maps and interactive models, turning static
doctrine into interactive plans and procedures that
engage and allow for easy analysis. Public facing
portal allows you to share selected content to
common public platforms.
Agenda Packet - June 1, 2026
Training & Exercise Management
Track Training Activities and Certifications
Odysseus™ provides organizations with an
integrated learning management system that
allows administrators to track training activities,
manage training certifications, and measure
understanding of strategies, programs, and
procedures.
Cross Reference & Track Understanding of
Planning Activities
The Odysseus™ Learning Management System
(LMS) is integrated with the planning
environment, allowing organizations to cross
reference training & exercises with their plans.
Lessons learned and improvements can be easily
documented and updated in your organization’s
plans.
Generate Simulated Exercises and Custom
Courses
Odysseus™ can deliver simulated scenarios that
allow participants to engage in real -world
decision making. Create and manage computer -
based training, track course assessments, and
report learning progress.
Agenda Packet - June 1, 2026
Collaboration & Stakeholder Coordination
Program Compliance & Assessments
Improve Collaboration, Quality and
Efficiency
Our unique system -of-systems architecture
allows for plans or portions of plans to be shared
with other systems in a controlled environment.
Odysseus™ features the unique characteristic of
providing standardization and flexibility, while
reducing redundancy and increasing version
control with your organization’s plans and
doctrine.
Systematically Evaluate Program
Compliance
Odysseus™ provides program analysts and
directors with the ability to systematically
evaluate the compliance of programs to various
mandated, grant driven requirements and
industry standards. Data analytics reporting
provides users with ready access to status of
program performance and tracking compliance.
Create Customized Assessments
The Odysseus ™ allows for the creation of
customized assessment tools, enabling
organization to set their own standards. Users
can verify results by cross referencing
documented accomplishments across the
Odysseus™ enterprise.
Agenda Packet - June 1, 2026
Grant Management
Disaster Recovery
Track and Administer Grants
Odysseus™ offers organizations with real -time
tracking and reporting of grant funding
allocations. Track the status of preparedness grant
funding and measure this investment.
Project Tracking, Scheduling, and
Management
Odysseus™ allows users to track the projects
associated with grant funds. Grant recipients and
sub-recipients can use dashboard tracking reports
to assure that projects stay on schedule and
performance.
Manage and Administer FEMA PA
Requirements
Odysseus™ offers organizations with real time
tracking and reporting of FEMA PA grant fund
allocations. Track the status of vital community
recovery projects and measure their progress.
Odysseus™ allows you to track every FEMA
dollar and find opportunities to leverage FE MA
PA Program opportunities.
Agenda Packet - June 1, 2026
Conduct Quick and Thorough Damage
Assessments
Odysseus™ allows users to conduct quick and
thorough damage assessments. Odysseus™ allows
users to conduct damage assessments from their
personal mobile devise and report damage as well
as repairs.
Integrated Automated Debris Monitoring
System
Odysseus™ allows for the systematic integration
of popular Automated Debris Management
Systems (ADMS). Integration ranges from real
time reporting of debris monitoring activities to
the synching of important debris monitoring data,
expediting Category A debris management funds.
Efficiently Validate FEMA PA Grants &
Conduct Closeout
Odysseus™ includes a FEMA Closeout
Validation Tool to help eliminate the
administrative burden of 100% closeout
validations. Odysseus ™ guides users through
FEMA’s arduous Closeout Validation process
and provides a systematic solution that reduces
weeks of burden to simply hours.
Agenda Packet - June 1, 2026
Response and Incident Management
Manage the Full HUD Community
Development Block Grant Process
Odysseus™ provides one comprehensive
system to manage the full grant
management life cycle of the HUD
Community Development Block Grant for
Disaster Recovery (CDBG -DR).
Odysseus™
provides an integrated
platform to develop a CDBG -DR
Recovery Action Plan, streamline its
annual update and maintenance, monitor
governance and stakeholder participation,
and document process controls.
Manage other Disaster Recovery Programs
The Odysseus ™ Enterprise System provides a
flexible environment, giving organizations the
ability to manage any number of disaster recovery
programs. Odysseus™ has been used to manage
FEMA Individual Assistance, Fire Management
Assistance Programs, Housing Recovery
Programs, Hazard Mitigation Grant Programs,
and COVID -
19 relief funds to include the
American Rescue Plan Act and CARES Act grant
funding.
Incident Action Planning
Odysseus™ provides a central platform to provide
complete, comprehensive situational awareness.
Odysseus™ flexible design allows for customized
workflow and mission board reporting. Pre -
established Incident Action Plans (IAPs) can be
shared across multiple Odysseus ™ environments,
providing uniformed planning at the regional,
state, or national level.
Agenda Packet - June 1, 2026
Information Sharing & Coordination
Odysseus™ features the unique characteristic of
provides a standardized and flexible environment,
allowing incident management teams a controlled
but collaborative environment to share vital
information.
Situational Awareness Sharing
Odysseus™ offers a dynamic environment and
real-time collaboration across a system of -
systems environment, promoting collaborative
situational awareness and sharing throughout
your community, neighbors, and supporting
agencies.
Just-in-Time Training
When crisis strikes, communities often need to
rely on volunteers, community partners, or
existing staff to take on new roles and
responsibilities. Odysseus ™ provides a virtual
learning environment that is integrated into
Odysseus’™ comprehensive framework.
Integrate with Other Systems
Today, users want flexibility. Whether its
emergency notification systems or other incident
management tools or Microsoft 365 or other
unique software solutions, Odysseus™ promotes
the integration of other software that can elevate
the power of Odysseus’ ™ creative and flexible
platform.
Agenda Packet - June 1, 2026
Agenda Packet - June 1, 2026
EXHIBIT C
FEE SCHEDULE
Agenda Packet - June 1, 2026
EXHIBIT D
PROJECT SCHEDULE
Agenda Packet - June 1, 2026
EXHIBIT E
DEBARMENT AND SUSPENSION CERTIFICATION
The Contractor, under penalty of perjury, certifies that, except as noted below, the Contractor, its principals, and any named and unnamed subcontractor:
• Is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency;
• Has not been suspended, debarred, voluntarily excluded or determined ineligible by any federal agency within the past three years;
• Does not have a proposed debarment pending; and
• Has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three years.
If there are any exceptions to this certification, insert the exceptions in the following space.
For any exception noted, indicate to whom it applies, initiating agency, and dates of action.
Exceptions will not necessarily result in denial of the award but will be considered in determining Contractor responsibility.
____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________
Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Professional Services Agreement. Signing this Professional Services Agreement on the signature portion thereof shall also constitute the signature of this Certification.
CONTRACTOR: _______________________
PRINCIPAL: ___________________________ TITLE: ___________________________
SIGNATURE:___________________________ DATE: ___________________________
Agenda Packet - June 1, 2026
EXHIBIT F
ADDITIONAL CONTRACT PROVISIONS – FEDERAL PROVISION
Funds used for payment of this Contract may be from or subject to reimbursement by state and/or federal funds. Some of these funding sources require additional contractual obligations and City and Contractor hereby agree to the following additional terms and conditions. The parties agree to each of these terms for reasons including, but not limited to, meeting all contracting requirements as set forth in 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II. These terms supplement the General Terms and Conditions.
I. General Provisions
A. Remedies. In the event of a breach by Contractor of any term or provision of this Agreement, the City shall have the right to pursue all available remedies at law or equity, including recovery of damages and specific performance of this Agreement. The parties hereto agree that monetary damages would not provide adequate compensation for any losses incurred by reason of a breach by Contractor of any of the provisions of this Agreement and hereby further agrees that, in the event of any action for specific performance in respect of such breach, Contractor shall waive the defense that a remedy at law would be adequate. Except as expressly provided elsewhere in this Agreement, each party's rights and remedies under this Agreement are cumulative and in addition to, not exclusive of or in substitution for, any rights or remedies otherwise available to that party.
B. Termination. The City may suspend, terminate, or abandon the execution of any work by the Contractor under this Contract with or without cause at any time upon giving the Contractor prior written notice. In the event that the City should abandon, terminate, or suspend the Contractor’s work, the Contractor shall be entitled to payment for services provided hereunder prior to the effective date of said suspension, termination, or abandonment, but in no event shall Contractor be entitled to more than the not to exceed amount of the Contract, or if applicable, the portion of the Contract being terminated.
C. Equal Employment Opportunity . During the performance of this contract, Contractor agrees as follows:
1. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
Agenda Packet - June 1, 2026
2. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.
3. The Contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee’s essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with the contractor’s legal duty to furnish information.
4. The Contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the labor union or workers’ representatives of the contractor’s commitments under section 202 of Executive Order 11246 of September 24, 1965 and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
5. The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
6. The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to their books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
7. In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this Contract or with any of the said rules, regulations, or orders, this Contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
8. The Contractor will include the portion of the sentence immediately preceding paragraph 1 and the provisions of paragraphs 1 through 8 in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the City may direct as a means of
Agenda Packet - June 1, 2026
enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency, the contractor may request the United States to enter into such litigation to protect the interests of the United States.
Contractor further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work:
Provided, that if the Contractor so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract.
The Contractor agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency’s primary responsibility for securing compliance.
The Contractor further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order. In addition, the Contractor agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such Contractor and refer the case to the Department of Justice for appropriate legal proceedings.
These provisions are included in addition to the Equal Employment Opportunity Practices Provisions in the General Terms and Conditions and Contractor shall abide by both provisions.
D. Rights to Inventions Made Under a Contract or Agreement. If this Contract is funded in whole or part by a Federal award of funds and the Contract and/or funding meets the definition of ‘‘funding agreement’’ under 37 CFR § 401.2 (a) and the Contractor (the “recipient or subrecipient”) wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that ‘‘funding agreement,’’ the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, ‘‘Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,’’ and any implementing regulations issued by the awarding agency. This requirement applies to “funding agreements,” but it does not apply to the Public Assistance, Hazard Mitigation Grant
Agenda Packet - June 1, 2026
Program, Fire Management Assistance Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case Management Grant Program, and Federal Assistance to Individuals and Households – Other Needs Assistance Grant Program, as FEMA awards under these programs do not meet the definition of “funding agreement.” E. Clean Air Act and the Federal Water Pollution Control Act . The following provisions apply for all contracts in excess of $150,000:
1. Clean Air Act (42 U.S.C. 7401–7671q).
a. The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq.
b. The Contractor agrees to report each violation of the Clean Air Act to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
c. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance.
2. Federal Water Pollution Control Act (33 U.S.C. 1251–1387). a. The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. b. The Contractor agrees to report each violation of the Federal Water Pollution Control Act to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office.
c. The Contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance.
F. Debarment and Suspension. In addition to the debarment and suspension requirements in the General Terms and Conditions and executed Debarment certificate, the following terms shall apply:
1. This Contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such, the Contractor is required to verify that none of the contractor’s principals (defined at 2 C.F.R. § 180.995) or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935).
2. The Contractor must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, and must include a requirement to comply with these regulations in any lower tier covered transaction it enters.
3. This certification is a material representation of fact relied upon by the City. If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt.
Agenda Packet - June 1, 2026
3000, subpart C, in addition to remedies available the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment.
4. The Contractor agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C throughout the period of the Contract. The Contractor further agrees to include a provision requiring such compliance in its lower tier covered contracts.
G. Conflict of Interest. By executing this Contract, Contractor certifies that it does not know of any fact which constitutes a violation of Section 66 of City’s Charter; Title 9, Chapter 7 of the California Government Code (Section 87100 et seq.), or Title 1, Division 4, Chapter 1, Article 4 of the California Government Code (Section 1090 et seq.), and further agrees promptly to notify the City if it becomes aware of any such fact during the term of this Contract. In addition, Contractor shall be in full compliance with all other conflict of interest requirements, including those contained in 2 C.F.R. § 200.318.
H. Byrd Anti-Lobbying Amendment. For any contract of $100,000 or more, Contractor shall complete the required certification (included below) Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, officer or employee of Congress, or an employee of a Member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non- Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the City.
I. Procurement of recovered materials.
1. In the performance of this contract, the Contractor shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired—
a. Competitively within a timeframe providing for compliance with the Contract performance schedule;
b. Meeting Contract performance requirements; or
c. At a reasonable price.
2. Information about this requirement, along with the list of EPA-designated items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive- procurement-guideline-cpg-program.
3. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act.
J. Access to Records.
1. The Contractor agrees to provide the City, the Federal Awarding Agency, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of
Agenda Packet - June 1, 2026
the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, excerpts, and transcriptions.
2. The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.
3. The Contractor agrees to provide the Federal Awarding Agency or its authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.
4. In compliance with the Disaster Recovery Act of 2018, the City and the Contractor acknowledge and agree that no language in this Contract is intended to prohibit audits or internal reviews by the Federal Awarding Agency or the Comptroller General of the United States.
K. Changes. The cost of any change, modification, change order, or constructive change must be allowable, allocable, within the scope of a funding grant or cooperative agreement, and reasonable for the completion of project scope. Changes can be made by either party to alter the method, price, or schedule of the work without breaching the Contract by entering a written amendment executed by authorized representatives. The Contract may not be modified except by a written document signed by both parties. It is mutually understood and agreed that no alterations or variations of the terms of this Contract shall be valid unless made in writing and signed by the parties hereto, and that no oral understanding or agreement not incorporated herein, shall be binding on any of the parties hereto.
L. Seal, Logo, And Flags. The Contractor shall not use the Department of Homeland Security, or any other Federal, state or local seals, logos, crests, or reproductions of flags or likenesses of agency officials without specific Federal Awarding Agency pre-approval.
M. Compliance with Federal Law, Regulations, and Executive Orders. This is an acknowledgement that Federal financial assistance may be used to fund all or a portion of the contract. The Contractor will comply with all applicable Federal law, regulations, executive orders, Federal Awarding Agency policies, procedures, and directives.
N. No Obligation of Federal Government. The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other party pertaining to any matter resulting from the Contract.
O. Program Fraud and False or Fraudulent Statements or Related Acts. The Contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the Contractor’s actions pertaining to this Contract.
P. Local Preferences: To the extent that any local preferences are prohibited by funding, SLEB and other local preferences and policies have already been or are waived.
Q. Contract Work Hours and Safety Standards Act (40 U.S.C. 3701–3708). For all contracts in excess of $100,000 that involve the employment of mechanics or laborers, the following provisions, from 29 C.F.R §5.5(b) shall apply:
Agenda Packet - June 1, 2026
1. Overtime requirements. No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; liability for unpaid wages; liquidated damages. In the event of any violation of the clause set forth in paragraph (1) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this section, in the sum of $26 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this section.
3. Withholding for unpaid wages and liquidated damages. The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this section.
4. Subcontracts. The contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (1) through (4) of this section and a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this section.
R. Domestic Preferences for Procurements . As appropriate and to the extent consistent with law, the contractor and their subcontractor(s), to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other
Agenda Packet - June 1, 2026
manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. For purposes of this section:
1. “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
2. “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.
S. Prohibition on Contracting for Covered Telecommunications Equipment and Services.
1. Definitions. As used in this clause, the terms backhaul; covered foreign country; covered telecommunications equipment or services; interconnection arrangements; roaming; substantial or essential component; and telecommunications equipment or services have the meaning as defined in FEMA Policy 405-143-1, Prohibitions on Expending FEMA Award Funds for Covered Telecommunications Equipment or Services (Interim), as used in this clause—
2. Prohibitions.
a. Section 889(b) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232, and 2 C.F.R. § 200.216 prohibit the head of an executive agency on or after Aug.13, 2020, from obligating or expending grant, cooperative agreement, loan, or loan guarantee funds on certain telecommunications products or from certain entities for national security reasons.
b. Unless an exception in paragraph (3) of this clause applies, the contractor and its subcontractors may not use grant, cooperative agreement, loan, or loan guarantee funds from the Federal Emergency Management Agency to:
(1) Procure or obtain any equipment, system, or service that uses covered telecommunications equipment or services as a
substantial or essential component of any system, or as critical technology of any system;
(2) Enter into, extend, or renew a contract to procure or obtain any equipment, system, or service that uses covered
telecommunications equipment or services as a substantial or essential component of any system, or as critical technology of any system;
(3) Enter into, extend, or renew contracts with entities that use covered telecommunications equipment or services as a
Agenda Packet - June 1, 2026
substantial or essential component of any system, or as critical technology as part of any system; or
(4) Provide, as part of its performance of this contract, subcontract, or other contractual instrument, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.
3. Exceptions.
a. This clause does not prohibit contractors from providing— (1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or
b. By necessary implication and regulation, the prohibitions also do not apply to:
(1) Covered telecommunications equipment or services that:
(a) Are not used as a substantial or essential component of any system; and
(b) Are not used as critical technology of any system.
(2) Other telecommunications equipment or services that are not considered covered telecommunications equipment or services.
4. Reporting requirement.
a. In the event the contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the contractor is notified of such by a subcontractor at any tier or by any other source, the contractor shall report the information in paragraph (4)(b) of this clause to the recipient or subrecipient, unless elsewhere in this contract are established procedures for reporting the information.
b. The Contractor shall report the following information pursuant to paragraph (4)(a) of this clause:
(1) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.
Agenda Packet - June 1, 2026
(2) Within 10 business days of submitting the information in paragraph (4)(b)(i) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.
5. Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (5), in all subcontracts and other contractual instruments.
T. License and Delivery of Works Subject to Copyright and Data Rights .
In order to comply with 2 C.F.R. § 200.315, Contractor grants to the City, a paid-up, royalty-free, nonexclusive, irrevocable, worldwide license in data first produced in the performance of this contract to reproduce, publish, or otherwise use, including prepare derivative works, distribute copies to the public, and perform publicly and display publicly such data. For data required by the contract but not first produced in the performance of this contract, the Contractor will identify such data and grant to the City or acquires on its behalf a license of the same scope as for data first produced in the performance of this contract. Data, as used herein, shall include any work subject to copyright under 17 U.S.C. § 102, for example, any written reports or literary works, software and/or source code, music, choreography, pictures or images, graphics, sculptures, videos, motion pictures or other audiovisual works, sound and/or video recordings, and architectural works. Upon or before the completion of this contract, the Contractor will deliver to the City data first produced in the performance of this contract and data required by the contract but not first produced in the performance of this contract in formats acceptable by the City.
U. Affirmative Socioeconomic Steps for Subcontracts. As a condition for the approval of any subcontract, the prime contractor is required to take all necessary steps identified in 2 C.F.R. § 200.321(b)(1)-(5) to ensure that small and minority businesses, women’s business enterprises, and labor surplus area firms are used when possible.
II. Construction and Repair Work . The following provisions apply to construction or repair work:
Compliance with the Davis-Bacon Act and Copeland ‘‘Anti-Kickback’’ Act. For all prime construction contracts in excess of $2,000 the following terms shall apply:
A. Davis-Bacon Act
1. All transactions regarding this Contract shall be done in compliance with the Davis- Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) and the requirements of 29
Agenda Packet - June 1, 2026
C.F.R. pt. 5 as may be applicable. The Contractor shall comply with 40 U.S.C. 3141-3144, and 3146-3148 and the requirements of 29 C.F.R. pt. 5 as applicable.
2. Contractors are required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor.
3. Additionally, contractors are required to pay wages not less than once a week.
B. Copeland ‘‘Anti-Kickback’’ Act
1. Contractor shall comply with 18 U.S.C. § 874, 40 U.S.C. § 3145, and the requirements of 29 C.F.R. pt. 3 as may be applicable, which are incorporated by reference into this contract.
2. The Contractor or subcontractor shall insert in any subcontracts the clause above and such other clauses as the Federal Awarding Agency may by appropriate instructions require, and a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime Contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all of these contract clauses.
3. A breach of the contract clauses above may be grounds for termination of the contract, and for debarment as a contractor and subcontractor as provided in 29 C.F.R. § 5.12.
Agenda Packet - June 1, 2026
EXHIBIT G
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS,
AND COOPERATIVE AGREEMENTS –
CERTIFICATION REGARDING LOBBYING (APPENDIX A, 44 C.F.R. PART 18)
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Contractor, , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.
Signature of Contractor’s Authorized Official Date
Name Title
Agenda Packet - June 1, 2026
EXHIBIT H
THE IRAN CONTRACTING ACT (ICA) OF 2010
For Procurements of $1,000,000 or more
The California Legislature adopted the Iran Contracting Act (ICA) to respond to policies of Iran in a uniform fashion (PCC § 2201(q)). The ICA prohibits persons engaged in investment activities in Iran from bidding on, submitting proposals for, or entering into or renewing contracts with public entities for goods and services of one million dollars ($1,000,000) or more (PCC § 2203(a)). A person who “engages in investment activities in Iran” is defined in either of two ways:
1. The person provides goods or services of twenty million dollars ($20,000,000) or more in the energy sector of Iran, including a person that provides oil or liquefied natural gas tankers, or products used to construct or maintain pipelines used to transport oil or liquefied natural gas, for the energy sector of Iran; or
2. The person is a financial institution (as that term is defined in 50 U.S.C. § 1701) that extends twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that person will use the credit to provide goods or services in the energy sector in Iran and is identified on a list created by the California Department of General Services (DGS) pursuant to PCC § 2201(b) as a person engaging in the investment activities described in paragraph 1 above.
By signing below, I hereby certify that as of the time of bidding or proposing for a new contract or renewal of an existing contract, neither I nor the company I own or work for are identified on the DGS list of ineligible persons and neither I nor the company I own or work for are engaged in investment activities in Iran in violation of the Iran Contracting Act of 2010.
If either I or the company I own or work for are ineligible to bid or submit a proposal or to renew a contract, but I believe I or it qualifies for an exception listed in PCC § 2202(c), I have described in detail the nature of the exception:
CONTRACTOR:
PRINCIPAL: TITLE:
SIGNATURE:
Agenda Packet - June 1, 2026
City of La Verne,City Council
Agenda Report
DATE: June 1, 2026
TO: Honorable Mayor and City Council
FROM: Sam Gonzalez, Police Chief
SUBJECT: ADOPTION OF AN ORDINANCE PERTAINING TO REGULATED MOBILITY DEVICES (E-BIKES, SCOOTERS, ETC.).
SUMMARY
The proposed ordinance adds Chapter 10.80 to Title 10 of the La Verne Municipal Code to regulate the operation of regulated mobility devices, including electric bicycles, electric scooters, and similar devices. The ordinance establishes definitions, operational rules, safety requirements, enforcement mechanisms, and penalties to promote public safety and welfare.
RECOMMENDATION
That the City Council Adopt an Ordinance titled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 10.80 TO TITLE 10 OF THE LA VERNE MUNICIPAL CODE REGULATING THE USE OF REGULATED MOBILITY DEVICES.”
DISCUSSION
The item was brought to the City Council as an informational item and direction was provided on December 1, 2025. The Transportation and Infrastructure Commission reviewed the item and provided suggestions on January 28, 2026. The City Council held a First Reading on May 4, 2026, and based on Council direction, the item was brought back with amendments for a First Reading on May 18, 2026.
The item was approved as a First Reading, with further readings waived, on a motion by Council Member Crosby, seconded by Council Member Lau, and approved 3-1 with Council Member Johnson opposed and Mayor Hepburn absent.
FISCAL ANALYSIS
Adoption of this ordinance is not expected to have a significant fiscal impact on the City. Any minor costs associated with enforcement and public education can be absorbed within existing departmental budgets. Potential fine revenue is expected to be minimal and is not relied upon to offset enforcement costs.
ENVIRONMENTAL ANALYSIS
The proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities) and Section 15061(b)(3), as it is clear that the ordinance will not result in a significant effect on the environment.
LEGAL REVIEW
This report and ordinance have been reviewed and approved by the City Attorney.
Agenda Packet - June 1, 2026
Adoption of an Ordinance Pertaining to Regulated Mobility Devices (e-bikes, scooters, etc.)., Page 2
ATTACHMENTS
1. Regulated Mobility E-Bike Ordinance 060126
Report Prepared By:
Travis Tibbetts, Police Captain
Agenda Packet - June 1, 2026
ORDINANCE NO. 26-XX
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 10.80 TO TITLE 10 OF THE LA VERNE
MUNICIPAL CODE REGULATING THE USE OF REGULATED MOBILITY DEVICES
WHEREAS, the City Council of the City of La Verne recognizes the increased use of regulated mobility devices, electric bicycles, electric scooters, and similar devices, for transportation and recreation; and
WHEREAS, the City Council finds that improper operation of regulated mobility devices poses risks to pedestrians, riders, motorists, and public safety; and
WHEREAS, California law authorizes local jurisdictions to regulate the operation of regulated mobility devices within their boundaries; and
WHEREAS, the City Council desires to establish reasonable regulations governing the operation of regulated mobility devices within the City to promote public safety and welfare;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA VERNE DOES ORDAIN AS FOLLOWS:
Section 1. A new Chapter 10.80 – Regulated Mobility Devices is hereby added to Title 10 of the La Verne Municipal Code to read as follows:
Chapter 10.80 – REGULATED MOBILITY DEVICES
10.80.010 Findings and Purpose
The purpose of this chapter is to implement reasonable regulations under the City’s police power to promote the safe operation of regulated mobility devices within the City, to protect pedestrians and operators, to protect the public health, safety, and welfare, and to ensure compliance with applicable state and local laws.
10.80.020 Definitions
For purposes of this chapter, the following terms shall have the meaning ascribed to them in this section.
A. “Acrobatic stunt” shall mean any stunt or trick riding, including but not limited to when the front tire or wheel is lifted off the ground (“wheelie”) while in motion.
B. "Electric Bicycle" or "E-Bike" shall have the same meaning as set forth in California Vehicle Code section 312.5, as amended from time to time, and shall be categorized as follows:
Agenda Packet - June 1, 2026
1. Class 1 Electric Bicycle: An electric bicycle equipped with a motor that provides assistance only when the rider is pedaling and ceases to provide assistance when the bicycle reaches a speed of 20 miles per hour.
2. Class 2 Electric Bicycle: An electric bicycle equipped with a motor that may be used exclusively to propel the bicycle and is not capable of providing assistance when the bicycle reaches a speed of 20 miles per hour.
3. Class 3 Electric Bicycle: An electric bicycle equipped with a motor that provides assistance only when the rider is pedaling and ceases to provide assistance when the bicycle reaches a speed of 28 miles per hour and is equipped with a speedometer.
C. "Electric Personal Assistive Mobility Device" shall have the same meaning as set forth in California Vehicle Code section 313, as amended from time to time.
D. "Electrically Motorized Boards" shall have the same meaning as set forth in California Vehicle Code section 313.5, as amended from time to time.
E. "Electric Motorcycle" shall mean any electric-powered two- or three-wheeled vehicle with a motor of more than 750 watts which does not require pedaling assist. Such vehicles shall not be considered an electric bicycle and shall be treated as a motorcycle as defined by California Vehicle Code sections 400(a) and 400(b).
F. "Highway" shall mean any publicly maintained way or place open to the use of the public for purposes of vehicular travel, including streets.
G. "Hours of Darkness" shall mean all times of the week that occur between 30 minutes past sunset to 30 minutes before sunrise.
H. "Low-Speed Vehicle" shall have the same meaning as set forth in California Vehicle Code section 385.5, as amended from time to time.
I. “Motor-driven cycle” shall have the same meaning as set forth in California Vehicle Code section 405, as amended from time to time.
J. "Motorized Scooter" shall have the same meaning as set forth in California Vehicle Code section 407.5, as amended from time to time.
K. "Operator" shall mean any person who owns, operates, or controls a regulated mobility device.
Agenda Packet - June 1, 2026
L. "Regulated Mobility Device" shall include electric bicycles, electric personal assistive mobility devices, electrically motorized boards, low-speed vehicles, motorized scooters, shared mobility devices, and other similar vehicles.
M. “Passenger” shall mean a traveler riding on a regulated mobility device who is not operating it.
N. "Seat" shall mean a device manufactured, designed, and appropriately installed on a vehicle for the purpose of providing points of contact that support an operator or rider in a sitting position on the vehicle. When transporting passengers, this term shall mean a device, or devices, manufactured, designed, and appropriately-installed on a vehicle, for the purpose of providing points of contact that support each rider in a sitting position, separate from the operator's seat such that each person operating or riding on the vehicle is seated on a device to allow for their individual occupancy.
O. "Shared Mobility Device" shall have the same meaning as set forth in California Civil Code section 2505, as amended from time to time.
10.80.030 Operations and Use of Electric Bicycles and Electric Motorcycles.
A. It shall be unlawful for any person to ride or operate any electric bicycle, motor- driven cycle, or any other electric or motorized conveyance unless such ride or operation complies with the following provisions:
1. Must operate regulated mobility devices in a safe manner.. No person shall ride or operate an electric bicycle, motor-driven cycle, or any other electric or motorized conveyance in an unsafe manner. "Unsafe manner" shall mean operating in such a way as violates any provision of state law or the City's municipal code or constitutes a danger to the operator, a passenger, other motorists, other riders, or pedestrians in the area.
2. Helmet Requirement. All operators and passengers under 18 years of age shall wear a properly fitted and fastened helmet as specified in California Vehicle Code section 21212 while riding or operating an electric bicycle, motor-driven cycle, or any other electric or motorized conveyance.
3. Direction of Travel. The operator of an electric bicycle, electric scooter, or electric skateboard shall travel in the same direction as vehicles are required to be driven upon the roadway, regardless of whether the operator is in the roadway or in a single direction bike lane.
Agenda Packet - June 1, 2026
4. Protected Two-Way Bicycle Lanes. Operators utilizing bidirectional or two-way protected bicycle lanes shall travel only in the designated direction of travel for their side of the lane, maintain safe speeds, and yield to pedestrians and lawful users when entering, exiting, or crossing intersections, driveways, or access points.
5. Passenger Restrictions. No person riding or operating an electric bicycle, motor- driven cycle, or any other electric or motorized conveyance shall transport another person upon an electric bicycle, motor-driven cycle, or any other electric or motorized conveyance unless:
a. Such passenger is seated upon a seat attached to the vehicle in a safe manner; and
b. The operator is at least 16 years of age and possesses a valid driver's license, or is at least 18 years of age.
6. Rear Light. At all times, all vehicles covered by this code shall include a functioning rear solid or flashing red light with a built-in reflector visible from a distance of 500 feet as required by section 21201 of the California Vehicle Code.
7. Requirements During Hours of Darkness.
a. During hours of darkness, electric bicycles shall only be operated by persons 16 years of age or older.
b. During hours of darkness, electric bicycles shall only be operated with a front lamp emitting a white light visible from a distance of 300 feet in front and from the sides of the bicycle and a rear solid or flashing red light with a built-in reflector visible from a distance of 500 feet as required by section 21201 of the California Vehicle Code.
8. Prohibited Actions.
a. It shall be unlawful to operate electric bicycles on highways, roadways, or sidewalks while performing acrobatic stunts such as wheelies.
b. It shall be unlawful to operate electric bicycles or other regulated mobility device while utilizing a hand-held mobile communication device in a manner which would compromise the safe operation of the vehicle.
c. It shall be unlawful to operate electric bicycles, electrically motorized boards, electric motorcycles, or motorized scooters in any public park
Agenda Packet - June 1, 2026
within the city, unless otherwise expressly authorized by posted City signage or designated bicycle pathways.
9. Use of Designated Lanes. E-bike operators must use designated bicycle lanes where available. In the absence of a designated bicycle lane, Class 1 and Class 2 e-bike riders are permitted to use sidewalks; however, e-bike operators must yield the right-of-way to all pedestrians and bicycle-riders and maintain a cautious speed that does not endanger pedestrian safety.
10. Requirements for Class 3 Electric Bicycles.
a. A person must be 16 years of age or older to operate a Class 3 electric bicycle.
b. All persons operating or riding as a passenger upon a Class 3 electric bicycle shall comply with section 21213 of the California Vehicle Code regarding the wearing of a properly fitted and fastened bicycle helmet.
c. Class 3 E-Bikes shall not be ridden on any sidewalks or any public off- road trails within the City of La Verne.
11. Compliance with Safety Standards. An electric bicycle shall meet the following criteria:
a. Comply with the equipment and manufacturing requirements for bicycles adopted by the United States Consumer Product Safety Commission (16 C.F.R. 1512.1, et seq.).
b. Operate in a manner so that the electric motor is disengaged or ceases to function when the brakes are applied, or operate in a manner such that the motor is engaged through a switch or mechanism that, when released or activated, will cause the electric motor to disengage or cease to function.
c. A person shall not tamper with or modify an electric bicycle so as to change the speed capability of the bicycle unless he or she appropriately replaces the label indicating the classification.
12. Electric Motorcycles. Electric motorcycles shall not be operated within the limits of the City of La Verne without the following:
a. The operator shall have a valid motorcycle license as required by California Vehicle Code section 12500(b); and
Agenda Packet - June 1, 2026
b. The electric motorcycle shall have, and the operator shall carry proof of, valid registration and license plate as required by California Vehicle Code section 4000(a)(1); and
c. All operators and riders shall wear a helmet approved by the United States Department of Transportation (DOT) as required by California Vehicle Code section 27803(b); and
d. All operators shall have and maintain evidence of financial responsibility (Insurance) as required by California Vehicle Code section 16028(a).
10.80.040 Enforcement and Penalties.
A. Responsibility of Parent. Each parent or legal guardian having custody and control of a minor who violates this Chapter shall be jointly and severally liable with such minor for such violation.
B. Regulations Provided upon Retail Sale or Rental of an Electric Bicycle. Every store or business selling or renting E-bikes shall supply a copy of this Chapter to every person(s) purchasing or renting an E-Bike and shall maintain proof of providing such copy for minimum of three years. Records of proof shall be provided to the City immediately upon request by the Chief of Police during normal business hours of the store or business.
C. Violations and Penalties.
1. Violation of any provision of this Chapter shall be subject to enforcement as specified in Chapter 1.24 of the La Verne Municipal Code.
2. Any person found in violation of any provision of this Chapter, or the California Vehicle Code while operating an E-Bike, may, in lieu of payment of a fine or other penalty, be required to complete a city-approved training and education class on the safe operation of electric bicycles. Payment for the costs of such a class shall be the responsibility of the offender. Proof of completion must be provided to the City's Police Department within 90 days of the violation notice if such a class is required. The violation shall not be deemed adjudicated until the offender provides such notice in a timely manner.
3. Any person who violates any provision of this chapter shall be deemed guilty of a misdemeanor, unless otherwise expressly provided . Upon conviction, such person shall be punishable as provided in Chapter 1.24 of this Code.
4. As an alternative enforcement mechanism, any person who violates any provision of this chapter may be issued an Administrative Citation pursuant to La Verne Municipal Code chapter 9.60.
Agenda Packet - June 1, 2026
10.80.050 Exemptions.
A. Public Agency Personnel. Notwithstanding any other provision of this chapter, or any other section of this code, City and public agency personnel may operate regulated mobility devices or other vehicles at any place in the City in the performance of their official duties.
B. Disability. This chapter is not intended to apply to or otherwise restrict regulated mobility devices used in a safe manner by physically disabled persons as defined under the Americans with Disabilities Act (42 U.S.C. sections 12101, et seq.) and section 36.311 of Title 28 of the Code of Federal Regulations.
Section 2. Severability. The City Council declares that should any provision, section, paragraph, subsection, sentence, clause, or phrase of this Ordinance be rendered, declared invalid, or unconstitutional, by any final court or competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, words, of this Ordinance shall remain in full force and effect. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared constitutional.
Section 3. Effective Date. This Ordinance shall take effect on the 31st day after passage.
Section 4. Signature and Processing. The Mayor shall sign, and the Deputy City Clerk shall certify to the passage of this Ordinance, cause it to be published as required by law, and it shall thereafter take effect as provided by law.
PASSED, APPROVED, AND ADOPTED this 1st day of June, 2026, by the City Council of the City of La Verne, State of California.
__________________________
Mayor Tim Hepburn
Attest:
___________________________________
Debra Fritz, CMC, Deputy City Clerk
Agenda Packet - June 1, 2026
CERTIFICATION
I hereby certify that the foregoing Ordinance 26-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 1st day of June, 2026, by the following vote.
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________________
Debra Fritz, CMC, Deputy City Clerk
Agenda Packet - June 1, 2026
City of La Verne,City Council
Agenda Report
DATE: June 1, 2026
TO: Honorable Mayor and City Council
FROM: Eric Scherer, Community Development Director
SUBJECT: OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT - AFFIRMING ANNUAL REPORT AND LEVYING ASSESSMENTS.
SUMMARY
The City Council adopted the Annual Report for the Old Town La Verne Business Improvement District and declared its intention to hold a public hearing declaring its intention to levy an annual assessment for fiscal year 2026-2027 at their May 18, 2026, meeting. This public hearing will be held to accept any protests over the levying of the annual assessments.
RECOMMENDATION
That the City Council conduct the public hearing, accept any protests, override any such protests, and adopt the attached Resolution affirming the Annual Report and levy the annual assessments.
DISCUSSION
The City Council, at their May 18, 2026 meeting, approved the 2025-2026 Annual Report of the Old Town La Verne Business Improvement District (BID) and adopted Resolution No. 26-26, declaring its intention to levy an annual assessment for fiscal year 2026-2027 and set the public hearing date for June 1, 2026.
The BID's boundaries and assessment formula have been unchanged since the creation of the BID in 1986. Per Section 36500 of the California Street and Highways Code, an annual public hearing before the City Council must be held to accept any protest of the intended levying of annual assessments for the BID after declaring the time and place for such a hearing at a previous meeting.
After the hearing, the City Council may override any protests and order the services provided in the Annual Report and levy the proposed assessment to cover the costs and expenses as outlined in the report.
FISCAL ANALYSIS
The BID budget will be included during the regular budget process to be funded through the Business Improvement District's fund.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
Agenda Packet - June 1, 2026
Old Town La Verne Business Improvement District - Affirming Annual Report and Levying Assessments., Page 2
This report and the attached Resolution were reviewed and approved by the City Attorney.
ATTACHMENTS
1. BID Reso No. 26-XX Affirming Annual Report and assessment
2. Exhibits A and B For Resolutions
3. BID Annual Activity Report and Budget 051826
Agenda Packet - June 1, 2026
RESOLUTION 26-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,
CALIFORNIA, OVERRULING PROTESTS AND APPROVING THE ANNUAL
ASSESSMENT LEVY OF THE OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT FOR 2025-2026 PURSUANT TO THE PROVISIONS OF SECTION 36500, ET SEQ., OF THE CALIFORNIA STREETS AND HIGHWAYS CODE
WHEREAS, the City Council has formed a Business Improvement District, by adoption of Ordinance No. 720 on April 21, 1986, pursuant to the provisions of Section 36500, et seq. of the California Streets and Highways Code and including subsequent amendments, to be known and designated as the OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT (hereinafter referred to as the “District”); and
WHEREAS, the Council did on the 18th day of May, 2026, adopt a Resolution approving the Annual Report of the “District” for a period beginning July 1, 2025, and ending June 30, 2026 and declaring its intention to levy an annual assessment for the 2026-27 Fiscal Year; and
WHEREAS, said Resolution did fix the time and place for a hearing of any and all protests in relation to said proposed assessment; and
WHEREAS, all interested persons were given full opportunity to present their protests or objections; and
WHEREAS, evidence has been received as to the publication and posting of notice of said hearing in the time, form, and manner required by law;
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The City Council, after due consideration of all such objections and protests, determines that there was no majority protest within the meaning of Section 36500, et seq. of the California Streets and Highways Code, does hereby overrule and deny any such objections and protests to the proposed assessment for the District (Exhibits A and B), and does hereby confirm and adopt as a whole, unmodified, the assessment and Annual Report.
Section 2. That the public interest and convenience demands and requires and the City Council does hereby order the said contemplated services to be performed in accordance with the Annual Report therefore, adopted and affirmed, and the City Council does hereby levy and said proposed assessment is hereby made to cover the costs and expenses of said services upon the respective businesses in said “District” and as fixed by the report and assessment heretofore filed in the Office of the City Clerk.
Agenda Packet - June 1, 2026
RESO. NO. 26-XX 2
The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
APPROVED AND ADOPTED this 1st day of June, 2026.
Mayor of the City of La Verne
ATTEST:
Deputy City Clerk
Agenda Packet - June 1, 2026
EXHIBIT A
t7AiIIJJj!JI [IIjilII I ! J1J [ IIIj ! JiftlIlUIIJI iUuiUu till 1111I! '.lop flll 1!!! l 11J11>lllg111111111! 1111111111111111111111111111lii11111111111: 11111111111 _ t.
111111111,111 1fill
I ! i i 1 I i11111111111111iii11i1ii(,1ii 1111111111111-11ili 11 [1_1111 lc* rrA AV
1 I I 1311,111Q = 111II11MM11111111111
lif , 11ll [ SIJ . 1 .
R
11111111111.11. III111-1( I
ST 3RD
11111i1ilitiiI11111 111111111111111111111111111 ..
1111111111111111#lrl
ff. !
11111111kIIIUI1111II1I1ltlllr1111/
Niiriliii111iiiilllt 11111O. II1111Ii0111_ i 1 i 1111111011111111111 Nom~. = 1111I111I11111
Hill illilli I i - - ud111i111i INuii iI
RR s f
111t1111111111IlitiIi (111111111111111111111!1t ill/ 1111I1111Eli EIBIEEDBl' 1 1
OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT
Agenda Packet - June 1, 2026
OLD TOWN LA VERNE BUSINESS IMPROVEMENT DISTRICT
BEGINNINGAT THE CENTERLINEINTERSECTIONOFFIFTHSTREETAND" B"
STREET, AS SAID CENTERLINESARE SHOWN ONTHEMAP OFLORDSBURG TOWNSITE, AS PERMAPRECORDEDIN BOOK 18, PAGES9 THROUGH14,
INCLUSIVEOFMISCELLANEOUSRECORDS, IN THEOFFICEOFTHE COUNTY RECORDEROF LOSANGELESCOUNTY; THENCE SOUTHERLYALONG SAID CENTERLINEOF`B" STREETTOTHE CENTERLINEOFFIRST STREET, AS SAIDSTREETISSHOWNONSAIDMAPOFLORDSBURGTOWNSTTE;THENCE
EASTERLYALONGTHELINEDESCRIBINGTHE25FOOTSTRIPOFLAND IN
THE DEEDTO THECITY OFLA VERNERECORDEDMAY 8, 1970IN BOOK D4708, PAGE808OFOFFICIALRECORDSIN SAID OFFICEOFTHE COUNTY RECORDER; THENCEFOLLOWINGSAIDLINE THROUGHALL ITS VARIOUS
COURSESAND CURVESTOTHEEASTERLYTERMINUSOFTHAT CERTAIN
PORTIONOFSAIDLINE HAVING A BEARING OFNORTH89° 58' 55"EAST AND A LENGTH OF777.82FEET; THENCECONTINUINGNORTH 89° 58'55"
EASTALONGTHEEASTERLYPROLONGATIONOF SAIDLINE TO THE
CENTERLINE OF" F" STREET,AS SAID STREETIS SHOWNON SAID
LORDSBURGTOWNSITE;THENCENORTHERLYALONG SAIDCENTERLINE
OF "F" STREETTO THE FIRSTMENTIONED CENTERLINEOFFIFTH STREET;
THENCEWESTERLYALONGSAID CENTERLINEOFFIFTHSTREETTO THE
POINT OF BEGINNING.
Exhibit " A"
Ord, No. 720
As Corrected 10/ 15/ 86
Agenda Packet - June 1, 2026
i
EXHIBIT B
Downtown La Verne
Assessment of Charge Formula
1 Classifications of Businesses
2 The assessment of charge formula is designed to generate fees from 3 businesses in the area in relation to the benefits derived from. the program of activities.
4 Businesses. within the boundaries of the proposed distract have been 5 classified as Retail, Service, Professional, Wholesale, Manufacturing, Multi- dwelling, Public Utility and Financial. 6 Businesses classified as service include, bat are•;not limited to,. 7 Barbers, Cleaners., Contractors, Cosmetologists, Employment Agencies Locksmiths, Manicurists, Medical Equipment Rentals..& Service; Real 5 Estate Brokers-, . Secretarial Services, Stock & Bond Brokers and Travel Agencies.
9 Businesses classified as Professional include, but are not limited 10 to, Accountants, Architects, Attorneys, Chiropractors, Consultants, Dentists, Designers, Draftsmen, Engineers, Interior Designers, 11 Optometrists, Osteopaths, Physicians, Surgeons and Veterinarians. 12 Businesses classified as Wholesale, Manufacturing, Multi- dwelling 131
and public Utility shall be those identified as such by the City ofLa Verne. 14i Businesses classified as Financial include, but• are not limited to, Banks, Savings & Loans, Finance Companies and Credit Unions. 15 Businesses classified as Retail include, but are not limited to-,, al 16 businesses engaged in the selling of any goods, wares or merchandis- at retail, but excluding those businesses listed in the above 17 classifications.
18 Assessment of , Charge> Rates
19 All businesses classified as Service and Professional' shall pay a charge based on one times their annual business license fee. 20 All businesses classified as Wholesale, Manufacturing or Multi-,21 dwelling shall pay a charge based on three quarters ( 75%) of their:
annual business license fee.
22 All businessesclassified as Financial or Public Utility shall pay,23 an annual charge of five hundred dollars ($ 500. 00) . 24 Other non- retail businesses such as, but not limited to, Red Cross or Chamber of Commerce, shall pay anennual charge based on one 25 times the minimum business license fee ($ 45:: 00). 26 Insurance Agents shall pay an annual charge based on two times the minimum bvs$ ness license fee ( 2 x $ 45. 00).
27•
28 29 '
30 31
32 EXHIBIT B
Ord. No. 720',
Agenda Packet - June 1, 2026
1 Exhibit B to Ordinance 720
2 Page Two
3 .
41 All firms classified as retail shall" pay an annual charge based on the followi' nggtoss receipts schedule.
6 !.
Less Than 10, 000. 45. 00 per year
6 $, i&, 000 50, 000 90. 00
r 50, 000 : " 10pp., 000 120. 00 " "
7: loo, opo - " „. 1591C. 100 150. 00 150 b00 ' 200'' 000 200. 00 " "
8 200, 000 " " 300, 0. 00 250. 00 " "
300, 000 "; " 400, 000 300. 00 " "
9 4' 00, 000 500, 000 375. 00
500, 000 75. 0, 000 450. 00 "
10 750, 000, 1, 000, 000 525. 00
1, 000, 000; and above; ; 600. 00 " "
11 The maximum annual charge for any firm, other than those classifies 12 as Retail, shall be Five Hundred Dollars ($ 50040) . 13 14
15 16
17 1 18
19I
20 211
22 23111
24 f
25 26 '
27 /
28 29 ;
30 311
321 Ord. No. 720 As corrected 10/ 15/ 86
Exhibit B
Agenda Packet - June 1, 2026
ANNUAL REPORT OF THE OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT FOR THE 2025-2026 FISCAL YEAR
FINANCE
As approved by the City Council in 2025, the non-profit Old Town La Verne Business Improvement Association (“Association”) now acts as the District’s Advisory Board, and all events were transferred to the Association for their budgeting. The City continues to budget for the District’s ongoing maintenance and capital improvement projects with the revenues collected from the annual assessments.
During the 2025-2026 fiscal year the Old Town La Verne Business Improvement District (“District”) received approximately $22,500 from the District assessments paid by the businesses within the District. The expenditures for the District’s budget this fiscal year are projected to be $14,500. However, for the transitions of events to the Association during this fiscal year, a one-time transfer of approximately $68,600 was paid to the Association from District reserves. The anticipated fund balance on July 1, 2026 is expected to be approximately $110,500.
At their May 4, 2026 meeting, the Advisory Board voted to recommend that the District not fund the 2027 Cool Cruise car show event, but program that money towards physical improvements in Old Town (signs, trash cans, bike racks, etc.) to be discussed in detail later this year.
The 2026-2027 annual budget that received a recommendation by the Advisory Board has projected expenditures of approximately $25,200, with projected revenues of $25,500, leaving a fund balance of $110,800 at the end of the next year. A summary of the proposed 2026-2027 budget is attached.
PROMOTIONS
In the last year most of the Old Town Events occurred as normal. The Cruisin La Verne and Cool Cruise car events occurred with a new annual agreement approved by the City Council for the 2026 Cool Cruise and upcoming Crusin La Verne car shows. As noted above, the Advisory Board voted not to fund the 2027 Cool Cruise car show but does not object to the event still occurring. The City Manager has identified some grant funding that could pay the $2,000 to the promoter for that (and future) car show, but this will require a new agreement with the promoter to be approved by the City Council to occur.
The Beer Walk was not held in 2025 but is planned to return in 2026. The Wine Walk was held in April 2026 and was a sold-out event. The Holiday Stroll was a great success in December 2025.
Support for all of these events includes logistics, advertising and other publicity, which in turn brings the public and new businesses to Old Town. The continued business growth in Old Town is a result of these efforts. The Association has taken
Agenda Packet - June 1, 2026
on more of the responsibilities of marketing the Old Town businesses and events with even more responsibilities in the next year. They continue to use social media and their website, www.oldtownlaverne.org, to help promote the area.
New street light banners were purchased and installed prior to the Holiday season, with a budget for next year for new seasonal banners that can be swapped out throughout the year.
ONGOING SERVICE/MAINTENANCE
The District provides ongoing service for Old Town businesses by way of regular sidewalk cleaning, landscape maintenance and replacement, and through funding of the electrical costs for the lights in Old Town street trees. With these lights nearing the end of their functional life, City staff will be evaluating a replacement plan as detailed below.
MAJOR PROJECTS
As staff has been monitoring the status of the tree lights, it has been observed that there are electrical issues at some of the trees, most likely due to root damage. As a result of that, the Public Works department commissioned a study to evaluate the health of the older trees in Old Town, so that it could be determined if investment in electrical improvements and tree light replacement would make sense if the trees are nearing the end of their life. For the next fiscal year, the Public Works Department plans to hire a consultant to develop a multi-part plan for the best and most effective way to restore Old Town lighting over the next few years.
In the last fiscal year, a private non-profit group funded the first of what is planned to be an annual event to install pavers honoring people that make La Verne special, officially named the “La Verne Walk of Honor”. The installation ceremony was held with the Holiday Stroll event, with 10 new pavers installed at the northeast corner of D and third Street. This private group is planning to install 10 more this year as well.
Attached: Old Town La Verne Business Improvement District Budget Summary
Agenda Packet - June 1, 2026
2025/2026 2025/2026 2026/2027
REVENUES Budget Est. Year End Budget
Business License Fees $22,000 $22,500 $22,500
Wine Walk $0 $0 $0
Beer Walk $0 $0 $0
Interest $4,000 $5,000 $3,000
REVENUES - TOTAL $26,000 $27,500 $25,500
2025/2026 2025/2026 2026/2027
EXPENDITURES Budget Est. Year End Budget
OPERATIONAL (Div 1)
Sidewalk/Trash/Cleaning/Landscaping $7,000 $12,000 $12,000 Community Promotion (Halloween/Bands) $500 $300 $1,000
Community Promotion (Street Light Banners) $3,600 $3,600 $3,600 Edison $0 $600 $600
Other Expense (TCP) $1,400 $1,000 $1,000
Reserves for CIP (Old Town Improvements) $6,000 $0 $5,000 OPERATIONAL SUBTOTAL $18,500 $17,500 $23,200
EVENTS
Cool Cruise (Other Contractual) $0 $2,000 $0
Cruisin La Verne (Other Contractual) $0 $0 $2,000
EVENTS SUBTOTAL $0 $2,000 $2,000
EXPENDITURES TOTAL $18,500 $19,500 $25,200
$171,100
$27,500
-$19,500
-$68,600 *$60k+$8600
$110,500
Reserve Funds on July 1 2025:
Anticipated Revenues this Fiscal Year:
Anticipated Expenditures this Fiscal Year:
Other Adjustments (Transfer and Holiday Stroll):
Anticipated Fund Balance on July 1 2026:
OLD TOWN LA VERNE
BUSINESS IMPROVEMENT DISTRICT
2026/2027 BUDGET
Agenda Packet - June 1, 2026
City of La Verne,City Council
Agenda Report
DATE: June 1, 2026
TO: Honorable Mayor and City Council
FROM: Brandon Coatney, Fire Chief
SUBJECT: DIRECTION REGARDING MEASURE GG TO SUPPORT PARAMEDIC AND AMBULANCE TRANSPORT SERVICES.
SUMMARY
Measure GG was originally approved by the voters of the City of La Verne in 1980 and implemented in 1981 to provide a dedicated funding source for paramedic services. The monthly assessment was established at a level intended to partially offset the operational costs associated with delivering Advanced Life Support emergency medical services to residents.
However, Measure GG and EMS billing have not kept pace with the increasing costs associated with providing modern emergency medical and ambulance transport services. The City Council is asked for direction on whether to move forward with the development of a ballot measure to increase Measure GG to ensure long-term financial sustainability for paramedic and ambulance transport services.
RECOMMENDATION
That the City Council discuss the current funding structure for paramedic services and provide direction to Staff regarding the development of a ballot measure to modify Measure GG in order to more adequately support the ongoing costs associated with providing paramedic and ambulance transport services to the residents of the City of La Verne.
DISCUSSION
Background
The City of La Verne has provided paramedic services to the community for more than four decades. In 1980, voters approved Measure GG to establish a dedicated funding mechanism to support paramedic services within the City. The measure became effective in 1981 and established a utility-based assessment intended to partially offset the cost of maintaining Advanced Life Support (ALS) emergency medical services.
At the time Measure GG was established, the operational cost of delivering paramedic services was significantly lower than current-day expenses. Initial rates and escalation formulas were developed based on the costs and service demands of that era. Over the past forty-five years, emergency medical services have evolved substantially, resulting in increased operational complexity, regulatory requirements, personnel costs, equipment costs, and service demand.
In 2003, the City Council approved modifications to the resident billing structure allowing the City to bill residents’ insurance providers for ambulance transport and emergency medical services while continuing to protect residents from direct out-of-pocket expenses associated with the resident billing program. This modification improved cost recovery and helped reduce
Agenda Packet - June 1, 2026
Direction Regarding Measure GG to Support Paramedic and Ambulance Transport Services., Page 2
impacts to the General Fund.
While the implementation of insurance billing significantly improved revenue generation, the combined revenues generated through Measure GG and EMS billing have continued to fall short of fully funding the paramedic program.
Current Financial Impacts
Current annual revenues generated through Measure GG are estimated at approximately $1,059,840 for Fiscal Year 2026–27. Additional revenues from insurance billings are estimated at roughly $1.9 million annually. These revenues fluctuate based on transport activity, collection rates, payer mix, and reimbursements associated with programs such as the State of California Ground Emergency Medical Transport (GEMT) Program. Participation in the GEMT program also requires offsetting payments to the State, estimated at approximately $200,000 annually depending on activity levels, resulting in estimated net EMS billing revenues of approximately $1.7 million.
Using a simplified allocation methodology, the cost associated with providing paramedic services and ambulance transport operations is approximately $3.8 million annually, resulting in an ongoing General Fund subsidy estimated at a minimum of $800,000 each year. As operational costs continue to increase, the ongoing reliance on General Fund subsidies may place additional pressure on the City’s long-term financial sustainability.
The current cost allocation methodology is conservative and likely understates the true operational costs associated with ambulance transport and ALS service delivery. Existing calculations historically allocate only a limited portion of certain operational and personnel costs to the paramedic program and were not originally designed as a comprehensive EMS cost recovery analysis.
A more detailed operational analysis would likely demonstrate that EMS and ambulance transport activities represent a substantially larger share of Fire Department operations than currently reflected in the simplified allocation methodology. EMS-related incidents now represent the substantial majority of emergency calls for service for many suburban fire agencies throughout California.
Additional cost pressures impacting the program include:
• Rising personnel, pension, and healthcare costs;
• Increased costs for ambulances, medical equipment, and pharmaceuticals; • State and federal regulatory compliance requirements; • Full operation of Station 3 with its personnel and paramedic response ability; • Training and certification mandates; and
• Inflationary impacts on operational support services and emergency response operations.
This funding gap exists despite the Fire Department taking significant steps to improve operational efficiency and cost-effectiveness. These efforts include:
Agenda Packet - June 1, 2026
Direction Regarding Measure GG to Support Paramedic and Ambulance Transport Services., Page 3
• Deployment modifications to improve resource availability and response effectiveness; • Expansion and utilization of the Ambulance Operator Program; • Reduction in reliance on private ambulance transport services; • Improved system deployment strategies; and
• Enhanced emergency medical performance monitoring.
While these operational changes have improved efficiency and service delivery, they have not been sufficient to offset the increasing costs associated with maintaining a modern ALS ambulance transport system.
At the time of Measure GG’s approval by the residents, the City contracted for paramedic services from a private paramedic firm for one ambulance staffed by two certified paramedics on a 24-hour basis. A reserve unit was provided with a response capacity of not more than ten minutes. The annual contract in January 1981 was $187,200 and increased to $213,408, according to City records (Resolution 81-1).
Measure GG Purchasing Power
A significant factor contributing to the current funding gap is that the original Measure GG rate structure and built-in escalation provisions were established at levels that have not kept pace with the actual cost growth associated with emergency medical services delivery. As such, the cost of providing emergency medical services has increased at rates substantially greater than the escalation structure built into Measure GG.
U.S. Bureau of Labor Statistics (BLS) data demonstrates that the Consumer Price Index (CPI-U All Items) for the Los Angeles area has increased substantially since Measure GG was adopted in 1981. However, medical care-related costs have increased at a materially faster rate than general inflation, which is an important factor when evaluating the adequacy of the original Measure GG escalation structure. Additionally, the costs for paramedic certified personnel have also increased in cost greater than both CPI and medical care-related costs.
A simplified long-term comparison using BLS historical CPI trends demonstrates the following approximate cumulative increases from 1981 through 2025:
Category Approximate Increase Since 1981
Los Angeles Area CPI - All Items 300%
Medical Care Services CPI 700%
This comparison demonstrates that medical and EMS-related costs have increased at a substantially faster rate than the escalation structure originally built into Measure GG. Despite these financial pressures, the Fire Department has continued to implement operational improvements focused on maintaining service quality and improving patient outcomes.
Additionally, the City upgraded its paramedic services from an initial contracted firm in the 1980’s to a service provided by paramedic certified firefighters so that currently we have a minimum of six (6) paramedics per shift.
Service Delivery Improvements and CARES Outcomes
Agenda Packet - June 1, 2026
Direction Regarding Measure GG to Support Paramedic and Ambulance Transport Services., Page 4
Over the past several years, the Fire Department has implemented strategic deployment modifications and operational improvements designed to improve emergency response effectiveness, ambulance availability, and patient outcomes.
These changes have included adjustments to apparatus deployment, ambulance transport operations, staffing utilization, and overall system response strategies. These efforts have resulted in measurable improvements in service delivery and emergency medical outcomes. Most notably, the department’s recent Cardiac Arrest Registry to Enhance Survival (CARES) report data demonstrates significant improvements in cardiac arrest survival metrics and overall system performance. These outcomes are directly associated with rapid ALS intervention, improved deployment strategies, enhanced training, and continued investment in the City’s paramedic program. In 2022, prior to the full implementation of our current deployment model, La Verne’s performance trailed regional and national benchmarks. Our Return of Spontaneous Circulation (ROSC) rate was 14.8%, well below Los Angeles County (22.3%), California (22.2%), and the national average (26.7%). Survival outcomes were similarly limited, with survival to hospital discharge at 3.7%, compared to 6.9% in the County,
7.8% statewide, and 9.3% nationally, and no patients discharged with favorable neurological outcomes.
Following the implementation of our updated deployment and operational model, the 2025 CARES report demonstrates a marked and measurable improvement across all key performance indicators. Our ROSC rate increased to 33.3%, now significantly exceeding Los Angeles County (7.8%), California (14.2%), and outperforming the national average (22.8%).
Survival outcomes improved even more dramatically. Survival to hospital admission increased from 7.4% to 37.0%, and survival to hospital discharge increased from 3.7% to 11.1%, now exceeding both County and State benchmarks and surpassing the national average. Most importantly, 100% of those survivors were discharged with good or moderate neurological function, reflecting not only survival—but meaningful, quality outcomes for our patients.
The improvements demonstrated in the CARES data reinforce the operational value of maintaining a high-performing Advanced Life Support system within the City of La Verne and highlight the importance of ensuring sustainable long-term funding for these services.
Ballot Measure Consideration
Given the ongoing structural funding gap associated with paramedic services and ambulance transport operations, Staff is seeking direction from the City Council regarding the development of a ballot measure to modify Measure GG.
Potential modifications would be developed to:
• Better align revenues with current operational costs; • Reduce ongoing impacts to the General Fund;
• Maintain current levels of paramedic and ambulance transport services; • Preserve high-quality emergency medical outcomes;
• Ensure long-term sustainability of the City’s EMS system; and • Maintain local control over emergency medical service delivery.
Agenda Packet - June 1, 2026
Direction Regarding Measure GG to Support Paramedic and Ambulance Transport Services., Page 5
If directed by the City Council, Staff will return with additional analysis regarding potential rate structures, revenue projections, legal requirements, ballot language considerations, financial sustainability projections, and community outreach efforts associated with a proposed Measure GG modification.
Any ballot measure for the November General Election is due to the Los Angeles County Registrar/Recorder prior to Friday, August 7, 2026. Accordingly, if directed to return with the necessary resolutions for a potential ballot measure, the City Council meeting on July 20, 2026, would see the necessary documents brought back for public hearing and consideration by the City Council.
FISCAL ANALYSIS
Current annual revenues generated through Measure GG are estimated at approximately $1,059,840 for Fiscal Year 2026–27. EMS billings, those that are collected through insurance billings, are estimated at approximately $1.9 million, but these numbers fluctuate based on actual medical insurance collections and reimbursement rates.
Current annual costs associated with providing paramedic and ambulance transport services are estimated at approximately $3.8 million, resulting in an estimated General Fund minimal subsidy of approximately $800,000 annually and growing.
Although annual CPI adjustments have increased the assessment over time, the escalation structure continues to build upon an original 1980 baseline established under substantially different operational and economic conditions, to include contract paramedic services and only one paramedic ambulance available with another in reserve.
The current Measure GG assessment is $6.90 per month. As described in the Discussion, this amount generally reflects inflationary growth from the original 1980 assessment level, but it has not kept pace with the substantially greater increase in the actual costs associated with delivering modern Advanced Life Support paramedic and ambulance transport services. As part of any measure, language related to an acceptable escalator tied into the costs of actual paramedic services and Medical Care Services Consumer Price Index will be evaluated.
Annual revenue projections are calculated by multiplying the estimated monthly assessment by 12 months and the estimated 12,800 billable units. The following assessment increases are for Council consideration.
Monthly Assessment Unit Annual Fee Total Revenue
$ 6.90 Current Assessment $ 82.80 Current Annual Fee $1,059,840 Current Revenue $12.50 $150.00 $1,920,000
$14.00 $168.00 $2,150,400
$15.00 $180.00 $2,304,000
Costs associated with conducting a ballot measure would be dependent upon the election cycle selected, required public outreach efforts, legal review, and final ballot language development.
Based on the Los Angeles County Registrar/Recorders estimate, placing a ballot measure on
Agenda Packet - June 1, 2026
Direction Regarding Measure GG to Support Paramedic and Ambulance Transport Services., Page 6
the November General Election will increase the City’s cost by adding one measure to be voted on by all residents, versus the three City Council districts which are up for election. An estimate will be provided if the City Council directs that the necessary resolutions and documents come back for consideration.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report has been reviewed and approved by the City Attorney.
ATTACHMENTS
None
Agenda Packet - June 1, 2026
City of La Verne,City Council
Agenda Report
DATE: June 1, 2026
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: Fiscal Year 2025-26 Third Quarter Budget Review.
SUMMARY
Finance staff has continued monitoring budget activity through the third quarter of Fiscal Year 2025-26. The General Fund is currently projected to exceed budget appropriations by approximately $300,000 at year-end, primarily due to personnel-related expenditures, including accrued leave payouts associated with retirements, separations, and promotions. Staff is requesting approximately $222,000 in additional appropriations across various funds, including several offsetting grant and reimbursement revenues.
RECOMMENDATION
That the City Council approve the resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2025-26 ADOPTED BUDGET TO ADJUST FOR THIRD QUARTER BUDGET ADJUSTMENTS."
DISCUSSION
General Fund Overview
At mid-year, departments projected that operational budgets would generally be fully expended by fiscal year-end. Estimates for personnel however were anticipated to exceed the budgeted amounts. Current third quarter estimates continue to reflect expenditures exceeding revenues, with the General Fund continuing the trend at mid-year of trending approximately $300,000 over budget.
While the overall budget is currently projected to exceed appropriations, operational expenditures are presently trending below budget based on actual expenditures incurred through March 2026 and projected monthly averages for the remaining months of the fiscal year. However, operational expenditures can fluctuate significantly throughout the year depending on the timing of payments and contractual obligations. Certain departments may have expenditures that are not incurred until late in the fiscal year, including contracts or annual payments that are processed in a single payment during May or June.
Due to the timing constraints associated with preparation of the proposed Fiscal Year 2026-27 Budget, Finance staff did not request updated year-end operational estimates from departments for purposes of this third quarter update. As part of the March review process, departments had generally indicated that operational budgets were anticipated to be fully expended by year-end.
While operating expenditures are currently trending generally within budget expectations, personnel-related expenditures are the primary factor contributing to the projected General
Agenda Packet - June 1, 2026
Fiscal Year 2025-26 Third Quarter Budget Review., Page 2
Fund overage. The chart below provides a review of the estimated year end personnel figures by department. These figures include what is known as well as an estimate for the remaining payperiods.
DEPARTMENT BUDGET ESTIMATED YEAR END VARIANCE(OVER)UNDER BUDGET City Clerk 104,229 (101,532) $ 2,697
City Council 76,378 (76,386) $ (8)
City Manager 1,134,121 (1,153,298) $ (19,177)
Community Dev. 1,157,310 (1,160,934) $ (3,624)
Finance 1,050,848 (1,116,088) $ (65,240)
Fire 13,247,350 (13,489,617) $ (242,267)
Information Technology 142,895 (145,730) $ (2,835)
Parks & Rec. 1,388,248 (1,302,223) $ 86,027
Police 13,737,609 (13,850,135) $ (112,526)
PW-Building 188,974 (180,547) $ 8,427
PW-Parks 735,690 (726,840) $ 8,850
PW-Streets 776,627 (737,350) $ 39,277
GRAND TOTAL 33,740,279 (34,040,680) $(300,399)
Included within the current projection is approximately $402,443 in vacation payout costs associated with employee retirements, separations, and promotional payouts. These figures do not include routine annual vacation cash-outs. Promotional payouts occur when accrued leave balances are paid at the employee’s new rate of pay in accordance with applicable Memorandums of Understanding.
Historically, these larger accrued leave payouts have been funded using reserves assigned for future benefit obligations. Finance staff anticipates bringing one additional financial update to the City Council following the close of the fourth quarter. If final year-end figures continue to exceed revenues and the overage remains primarily attributable to these accrued leave payouts, staff may request authorization from the City Council to utilize assigned reserves previously established for this purpose.
Fund Appropriation Requests
Although no broad General Fund operational appropriations are being requested at this time, staff is requesting several targeted appropriations within multiple funds as follows:
Fund 101, General Fund
Staff is requesting appropriations in the amount of $57,000 for fuel modification activities. A corresponding reimbursement revenue of $57,000 is also requested related to FEMA Public Assistance funding that had not been identified during the prior mid-year budget update process. These funds were previously referenced in the May 4, 2026 agenda report as an item that would be incorporated into the third quarter budget update.
Fund 217, Enhanced Infrastructure Financing District (EIFD) Staff is requesting additional appropriations in the amount of $2,000 to cover consultant and engineering-related costs associated with EIFD projects.
Fund 237, Measure A
Agenda Packet - June 1, 2026
Fiscal Year 2025-26 Third Quarter Budget Review., Page 3
Staff is requesting appropriations in the amount of $115,000 for project-related expenditures associated with Measure A activities.
Fund 250, Fire Equipment Fund
Staff is requesting appropriations in the amount of $16,000 for access control improvements within City facilities. These improvements were originally anticipated to be funded through a grant program; however, the expenditures were later determined to be ineligible under the grant guidelines. The proposed improvements represent a legitimate operational and security need to ensure that only authorized personnel are able to access restricted staff work areas within City facilities.
Fund 299, Miscellaneous Grants Fund
Staff is requesting appropriations in the amount of $32,000 for fuel modification activities funded through a grant award from the California Fire Foundation. A corresponding grant revenue appropriation is also being requested to recognize the associated funding source.
Revenue Update
No additional changes to revenues are currently recommended since presentation of the Mid- Year Budget Review in February 2026. Major General Fund revenue sources, including Property Tax, Sales Tax, and Utility Users Tax, continue to generally track in line with prior projections.
The third quarter budget review reflects a General Fund that continues to operate generally within expectations despite projected expenditures modestly exceeding revenues at year-end.
While current trends indicate that operational expenditures may finish below budget, personnel- related expenditures, particularly accrued leave payouts associated with retirements, separations, and promotions, continue to place pressure on the overall budget.
Finance staff will continue monitoring expenditure activity through the remainder of the fiscal year and will return to the City Council with a fourth quarter update and any necessary final appropriations or reserve recommendations after year-end figures become more certain.
FISCAL ANALYSIS
The General Fund is currently projected to exceed budget appropriations by approximately $300,000 at fiscal year-end. No broad operational appropriations are being requested within the General Fund at this time; however, staff is requesting a targeted General Fund appropriation of $57,000 for fuel modification activities, offset by corresponding FEMA Public Assistance reimbursement revenue.
Requested appropriations within other funds include:
• Fund 217, EIFD, $2,000
• Fund 237, Measure A, $115,000
• Fund 250, Fire Equipment Fund, $16,000
• Fund 299,Miscellaneous Grants Fund, $32,000, offset by corresponding California Fire Foundation grant revenue
ENVIRONMENTAL ANALYSIS
Agenda Packet - June 1, 2026
Fiscal Year 2025-26 Third Quarter Budget Review., Page 4
Not applicable
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
1. Reso No. 26-XX, Third Quarter Budget Updates
Agenda Packet - June 1, 2026
RESOLUTION NO. 26-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, AMENDING THE FISCAL YEAR 2025-26 ADOPTED BUDGET TO ADJUST FOR THIRD QUARTER BUDGET APPROPRIATIONS.
WHEREAS, the City Council has received and considered the proposed third quarter budget appropriations for Fiscal Year 2025-26, commencing July 1, 2025 and ending June 30, 2026; and,
WHEREAS, the purpose of the Third Quarter Budget Update is to provide the City Council and community with an update regarding the financial condition of the City and identify budget appropriations necessary following a review of actual activity through March 2026 and estimated activity through June 30, 2026; and, WHEREAS, the City Council has determined that it is necessary to adjust certain expenditure and revenue appropriations within the Fiscal Year 2025-26 Adopted Budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The City Council hereby amends the Fiscal Year 2025-26 Adopted Budget to include the following appropriations and revenue adjustments:
a. An increase of $57,000 in General Fund expenditure appropriations for fuel modification activities, offset by a corresponding increase of $57,000 in FEMA Public Assistance reimbursement revenue;
b. An increase of $2,000 in expenditure appropriations within Fund 217, the Enhanced Infrastructure Financing District Fund, for consultant and engineering-related project costs;
c. An increase of $115,000 in expenditure appropriations within Fund 237, Measure A Fund, for project-related expenditures;
d. An increase of $16,000 in expenditure appropriations within Fund 250, Fire Equipment Fund, for access control and security improvements within City facilities; and,
e. An increase of $32,000 in expenditure appropriations within Fund 299, the Miscellaneous Grants Fund for fuel modification activities funded through the California Fire Foundation, offset by a corresponding increase of $32,000 in grant revenue appropriations.
Section 2. That the Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 1st day of June, 2026.
Agenda Packet - June 1, 2026
Reso No. 26-xx Page 2 of 2
Mayor Tim Hepburn
ATTEST:
Debra Fritz, Deputy City Clerk
CERTIFICATION
I hereby certify that the foregoing Resolution No. 26-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 1st day of June 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk
Agenda Packet - June 1, 2026
City of La Verne,City Council
Agenda Report
DATE: June 1, 2026
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: FOLLOW-UP TO THE FISCAL YEAR 2026 - 27 DRAFT BUDGET PRESENTED ON MAY 18, 2026.
SUMMARY
At the City Council Budget Study Session on May 18, 2026, the City Council requested additional information to be provided for continued discussion on the proposed Fiscal Year 2026-27 Operating Budget. This item provides that information and seeks additional City Council direction.
RECOMMENDATION
That the City Council receive and file this follow-up report regarding the Fiscal Year 2026 - 27 Draft Budget and provide additional direction to staff as appropriate.
DISCUSSION
On May 18, 2026, staff presented the proposed Fiscal Year 2026–27 Draft Budget to the City Council, including a summary of the changes in the projected structural budget gap throughout the budget development process. Through the budget development process, staff worked collaboratively with departments to identify expenditure reductions, operational efficiencies, revenue enhancements, and strategic funding adjustments in an effort to reduce the projected structural imbalance while minimizing impacts to core City services. As part of this process, departments reviewed operational budgets, staffing levels, training expenditures, community programming, and discretionary spending in order to identify potential reductions.
Following the May 18, 2026, budget presentation, the City Council requested additional information regarding the remaining identified structural gap of approximately $233,628, including:
• Individual reductions incorporated into the proposed budget; • The potential operational impacts associated with potential reductions; • Impacts to training, staff development, and professional certifications; • Potential impacts to community programs and special events; and • Department feedback regarding the feasibility of additional training-related reductions.
This follow-up report is intended to provide additional transparency regarding further reductions that could be incorporated into the proposed Fiscal Year 2026–27 Draft Budget and to identify the potential operational and service impacts associated with those reductions should they ultimately be implemented.
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 2
As discussed during the budget presentation, the City’s projected structural gap was reduced significantly during the budget development process through a combination of operational reductions, revenue enhancements, technical budget refinements, and strategic funding adjustments. While substantial progress was made in reducing the projected structural gap, approximately $233,628 in reductions is needed to have a balanced budget based on current estimates of all revenues and expenditures.
The identified potential reductions are operational in nature and were intentionally distributed across multiple departments in an effort to minimize significant impacts to any single service area. However, while many of the individual reductions are relatively minor from a financial standpoint, the cumulative effect of these reductions may impact operational flexibility, staff workload capacity, employee development opportunities, training activities, community programming, and service response times. As identified at the May 18, 2026, City Council meeting, such operational reductions at this time are simple trimmings and generally considered one-time only cuts. While personnel cuts would be ongoing, no further personnel cuts have been identified which would not create significant service issues, including the potential of increasing overtime costs in public safety.
Many of the potential reductions focus on discretionary operational expenditures such as meetings and staff development, training-related travel, supplies, community promotion, and miscellaneous operational accounts. While departments have attempted to identify reductions that would minimize direct service impacts, staff notes that continued reductions in these areas over multiple fiscal years may reduce flexibility to respond to operational needs, maintain employee development opportunities, support succession planning efforts, and participate in regional or industry training opportunities.
Proposed Elimination of Part-Time Administrative Support Position(s)
Further potential cuts to part-time positions have identified the elimination of an administrative support position within the City Manager’s office and potential reduction within another department. The identified position was recently vacated; however, staff impacted by additional cuts beyond this one position have not been informed and will not be unless given direction by the City Council to make such cuts. In discussing the potential cut with the Department Director, there is a strong likelihood that the identified position or another currently filled position will become vacant soon, and if so, the position will be frozen and unfilled during the budget year as a default.
The elimination of such positions would shift additional clerical and administrative responsibilities to existing staff. Potential impacts may include:
• Slower response times for resident and visitor inquiries; • Delays in processing paperwork and filing activities; • Reduced administrative support capacity for departmental operations; • Reduced flexibility during peak workload periods; and • Increased workload demands on existing full-time personnel.
Parks & Recreation Special Event Review
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 3
While not included as proposed budget reductions, Staff was asked to more fully provide information on the various Parks & Recreation Special Events programmed during the year.
The updated event analysis table below outlines the estimated operating expenses, personnel costs, revenues, and overall net City subsidy associated with each major event. In general, these events provide significant community benefit and enhance quality of life for residents, therefore contributing to the betterment of the City. While many continue to operate at a net cost to the City when full operational and staffing impacts are considered, there is potential to increase sponsorship opportunities, per person cost recovery, and to collaborate with external partners to reduce costs, if so directed.
Event Cost? Operating
Exp.
Personnel
Exp.
Rev. Net
Cost
Notes
Brunch with
Santa
Paid 1,500 2,420 1,555 $ 2,365 $10 per person
Concerts in
the Park
Free 9,200 1,249 7,000 $ 3,449 Donations by local businesses Eggcellent
Adventure
Free 4,180 3,296 2,955 $ 4,521 Revenue generated by
donations from local businesses
and vendor booths
4th of July-
Event Support
Free
and
Paid
4,464 $ 4,464 Revenue collected goes to the
4th of July Committee
Halloween
Hop
Paid 702 1,045 991 $ 756 $8-10 per person; The Order of the Alhambrans donate
refreshments
Luau Dance
(ID/DD)
Paid 616 1,112 874 $ 854 $8-10 per person; The Order of the Alhambrans donate
refreshments
Memorial Day/
Veterans Day
Free 3,200 2,104 $ 5,304 Donations to the Memorial Fund offset operating costs
Movies in
the Park
Free 4,000 374 3,000 $ 1,374 Revenue generated by donation of the POA
National
Night Out
Free 182 $ 182 Recreation staff assist and
participate in this event
Senior Dinner
Dance (Fall)
Paid 1,800 2,413 2,220 $ 1,993 $15 per person and
sponsorships
Senior Dinner
Dance (Spring)
Paid 1,800 2,429 2,535 $ 1,694 $15 per person and
sponsorships
Senior Holiday
Luncheon
Free 1,320 750 $ 570 Rotary donates $750 to this
event
Sidewalk
Coloring
Contest
Free 400 55 $ 455 Staffing of one Recreation
Leader and salary employees
Sweethearts
Dance
Paid 762 1,343 991 $ 1,114 $8-10 per person; The Order of the Alhambrans donate
refreshments
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 4
Trunk-or-Treat Free 2,850 4,103 2,725 $ 4,228 Revenue genera ted by
donations from local businesses
and vendor booths
Volunteer
Recog.
Luncheon
Free 1,920 1,196 650 $ 2,466 Donat
ion by local business
Winter
Wonderland
Paid 10,750 5,241 8,404 $ 7,587 $13-$15 per person
ages 1-12;
revenue generated through
sponsorships and vendor
booths
Based on the current analysis, the total annual net cost of the listed special events is approximately $43,000, which includes approximately $34,616 in personnel-related support costs. The largest City subsidies are currently associated with Winter Wonderland, Memorial Day/Veterans Day programming, the Fourth of July Fireworks Show, Trunk-or-Treat, Volunteer Recognition Luncheon, and community concerts and movie events.
To continue special events while addressing ongoing fiscal constraints, operational modifications may be necessary. Potential adjustments could include reduced event enhancements and activities, increased sponsorship opportunities, implementation or adjustment of participant fees, reduced staffing support, modified event hours, or prioritization of events with the greatest community participation and cost recovery potential. These operational considerations are presented for City Council review and policy direction as part of the overall budget balancing strategy.
Additionally, the event analysis does not include other City-sponsored events funded through separate departmental budgets, including Christmas Morning activities, Police Department portion of National Night Out, Public Safety Open House events, or aquatic-related summer programming.
Veterans Hall Cleaning and Maintenance Reduction
Included within the proposed reductions is the elimination of approximately $11,000 in contracted cleaning costs associated with the Veterans Hall facility. Under the proposed reduction plan, routine cleaning and maintenance responsibilities would transition to existing City staff and the Veterans of Foreign Wars Post 12034, which occupies a dedicated portion of the facility and regularly conducts meetings and events within the hall. Currently, the City absorbs the operational and maintenance costs associated with the facility, and no formal cost- sharing arrangement exists related to ongoing facility maintenance and operations for the organization’s designated use areas.
Under the proposed operational adjustment:
• Recreation staff would continue providing cleanup services associated with facility rentals where staffing and post-event cleanup are already incorporated into rental fees; • Existing City staff would absorb additional routine maintenance responsibilities, including trash removal, restroom upkeep, and general facility cleaning associated with preschool programming, recreation classes, meetings, and daily operations; and
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 5
• Veterans of Foreign Wars Post 12034 would assist with cleanup and general upkeep associated with its designated areas and events conducted within the facility.
As an alternative to reducing contracted cleaning services, the City Council may also consider maintaining the current service levels while identifying offsetting reductions within other building maintenance expenditures and/or implementing a monthly facility use contribution from VFW Post 12034 to assist with ongoing operational and maintenance costs associated with its dedicated use areas within the facility. This option would allow the City to maintain current cleaning standards while establishing a more balanced operational cost-sharing approach for long-term facility sustainability.
While the proposed reduction would generate operational savings, it may increase workload demands on existing personnel and could result in delayed response times for routine maintenance activities depending on staffing availability, facility usage levels, and operational priorities.
Training, Meetings, and Staff Development Reductions
The proposed budget also includes reductions to meetings and staff development, travel and training, lodging, and related operational accounts across multiple departments. These reductions were identified in an effort to reduce discretionary expenditures while attempting to maintain core operational services.
Departments were requested to provide feedback regarding the operational impacts associated with additional reductions in training-related budgets. Several departments noted that while they have continued to carefully manage training expenditures and prioritize mandatory or operationally necessary training, additional ongoing reductions may impact:
• Leadership development and succession planning efforts; • Employee certifications and continuing education;
• Regulatory and mandated training requirements;
• Recruitment and retention efforts;
• Specialized operational training opportunities; and
• Participation in regional conferences, workshops, and industry collaboration opportunities.
Departments also noted that training-related expenditures fluctuate from year to year based on staffing changes, newly hired personnel, regulatory requirements, available grant or reimbursable training opportunities, and operational priorities.
The departments provided the following feedback regarding the proposed training-related reductions and operational impacts:
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 6
Department Response Regarding Training Reductions
Administration The proposed reductions within the Administration Department may result in slower response times, reduced operational flexibility, deferred minor equipment purchases, and additional workload responsibilities for existing staff.
Reductions to training and staff development funding may also limit opportunities for professional development, leadership training, technology training, and regulatory updates. Staff will continue prioritizing mandatory and operationally necessary training opportunities and will continue promoting the use of the California Joint Powers Insurance Authority, which provides members with complimentary and low-cost management, supervisory, leadership, risk management, and related training opportunities.
Community
Development
The Community Development Department has a modest staff development expenditure account, primarily utilized for leadership training, economic development training, code enforcement training, and membership in the American Planning Association (APA) with occasional bi-annual attendance at state conferences when held in the southern California region to reduce costs associated with lodging and travel.
Fire Department Due to the reduced training allocation, the Department anticipates scaling back participation in several key training and professional development opportunities:
The Department will likely reduce attendance at the annual Cal Chiefs Fresno Training Symposium from approximately four to six personnel to only two attendees. The symposium provides valuable operational, leadership, EMS, prevention, and administrative training opportunities, as well as collaboration and networking with fire service professionals throughout California. Reduced participation may limit the Department’s ability to attend multiple conference sessions and specialized training opportunities.
The Department does not anticipate sending a firefighter to paramedic school during Fiscal Year 2026–2027. The Department will not participate in the League of California Cities Fire Chiefs Seminar during Fiscal Year 2026–2027.
This conference provides Chief Officers and administrative personnel with critical updates regarding legislation, labor relations, emergency management, budgeting, risk management, and statewide fire service initiatives, while also supporting collaboration and information sharing with peer agencies.
To help offset some impacts associated with reduced conference participation, the Department will continue utilizing a train-the-trainer approach to share information across divisions and support leadership development opportunities internally.
The Department also maintains access to a limited amount of supplemental training funding through Santa Ana College instructional and training hour reimbursements. Should critical training needs arise during the fiscal year, staff will evaluate whether those funds may be used to offset a portion of impacted training opportunities where appropriate and allowable.
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 7
While the department will continue to prioritize mandated and essential operational training, reductions to professional development and specialized training opportunities may impact long-term succession planning, leadership development, and the department’s ability to remain current on evolving fire service standards and best practices.
Parks &
Recreation
Due to the City’s current financial constraints, staff training funding across Parks & Recreation Department accounts has been reduced for the upcoming fiscal year. Department staff will continue to pursue and participate in free or low-cost training opportunities whenever available.
While this reduction provides immediate budgetary savings, it will impact staff development, professional growth, and long-term succession planning within the department. In recent years, staff have attended trainings that directly benefited departmental operations and enhanced services provided to the community. These opportunities have resulted in the implementation of new ideas, operational efficiencies, safety practices, and program improvements.
Training has also helped staff remain informed on evolving litigation trends, case law updates, insurance requirements, liability concerns, risk management practices, and regulatory changes that directly affect municipal operations and public safety responsibilities. In addition, these opportunities support employee leadership development and help prepare staff for future advancement within the organization.
Although these reductions are necessary at this time, continued investment in employee development remains important to maintaining high-quality public service, operational effectiveness, innovation, risk mitigation, and employee retention over the long term.
Police
Department
During Fiscal Year 2025–2026, the Police Department remained fiscally responsible in managing training-related expenditures while continuing to ensure personnel received the training necessary to maintain operational effectiveness, support professional development, mitigate risk, and comply with California Peace Officer Standards and Training (POST) requirements.
The Department’s ability to reduce expenditures during the current fiscal year was largely due to significant investments made in prior years in leadership development, POST training, train-the-trainer programs, and other professional development opportunities. These earlier investments provided a stronger foundation of trained personnel and allowed the Department to prioritize only essential training needs during the fiscal year while deferring non-critical opportunities where appropriate.
The Department also utilized qualified in-house instructors whenever possible, pursued POST-reimbursable training opportunities, reduced conference attendance, and prioritized local and regional training opportunities to minimize
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 8
travel and lodging expenses. As a result, the Department maintained available balances in training, mileage, and lodging accounts while continuing to meet operational and regulatory training requirements.
While the Department anticipates increased training expenditures in Fiscal Year 2026–2027 due to newly hired personnel and ongoing operational demands, it remains committed to balancing quality training with responsible fiscal management and recommends maintaining the requested training budget for the upcoming fiscal year.
Additional Department Operational Reductions
In addition to the larger reductions proposed or identified above, the proposed budget includes a number of smaller operational reductions distributed throughout City departments. These reductions were intended to further reduce expenditures through incremental tightening of operational budgets while attempting to preserve core service levels.
While many of the reductions are individually modest, they may collectively impact training opportunities, equipment replacement schedules, staff development activities, community outreach efforts, operational responsiveness, and departmental flexibility. Staff notes that many departments have already implemented expenditure control measures during the current fiscal year and continue to evaluate operational efficiencies where feasible.
The following summarizes the proposed reductions currently incorporated into the draft budget:
Department Account
Description
Current
Budget
Proposed
Budget
Reduction Potential Opera
tional
Impact
Administration Meetings & Staff
Development
$9,000 $8,500 $500 May reduce
training
and professional
development
opportunities for staff.
Administration Office Supplies $11,250 $11,000 $250 Reduced flexibil ity for
general office
operations and
supplies.
Administ
ration Other Capital
Outlay
$5,000 $4,500 $500 May delay
minor
equipment or
operational purchases.
Community
Devel
opment
Miscellaneous
Material
s &
Supplies
$2,300 $2,200 $100 Minor reduction in
opera
tional supply
flexibility.
Fire
Administration
Awards $3,500 $3,000 $500 Reduct
ion in employee
recognition and
appreciation activities.
Fire
Administ
ration
Concessions &
Refreshme
nts
$500 $0 $500 Elimination of
refreshmen
ts
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 9
associat
ed with
meetings or events.
Fire
Administration
Meetings & Staff
Development
$15,000 $12,500 $2,500 Reduct
ion in training
and staff development
opportunities.
Fire Community
Risk Reduction
Travel & Meetings $10,000 $7,500 $2,500 May reduce
conference
attendance and outside
training opportunities.
Fire Community
Risk Reduction
Meetings & Staff
Development
$3,500 $3,000 $500 Reduced profession
al
development
opportunities.
Fire Community
Risk Reduction
Miscellaneous
Materials &
Supplies
$1,000 $750 $250 Reduced operatio
nal
flexibility for supplies
and materials.
Parks &
Recreation
Administration
Concessions &
Refreshments
$2,100 $2,000 $100 Minor reduction in
event or meetin
g
support.
Parks &
Recreation
Administration
Contract
Maintenance –
Office Equipment
$4,000 $400 $3,600 May delay
equipment
maintenance or
replacement activities.
Parks &
Recreation
Administration
Miscellaneous
Expense
$2,000 $1,000 $1,000 Reduced operatio
nal
flexibility.
Parks &
Recreation
Administration
Office Supplies $3,000 $2,500 $500 Reduced office supply budg
et flexibility.
Parks &
Recreation
Community
Center
Meetings & Staff
Development
$3,000 $2,500 $500 Reduced training
opportunities for staff.
Parks &
Recreation
Community
Center
Miscellaneous
Materials &
Supplies
$2,000 $1,000 $1,000 Reduced program an
d
operational supply
flexibility.
Parks &
Recreation
Community
Center
Natural Gas $4,000 $3,500 $500 Reduced operatio
nal
utility budget flexibility.
Parks &
Recreat
ion
Senior Programs
Recreat
ion
Supplies
$4,000 $3,500 $500 May reduce
program
materials and activity
supplies.
Parks &
Recreation
Miscellaneous
Expense
$1,500 $1,000 $500 Reduced operatio
nal
flexibility.
Police
Administration
CCW
Psychological
Evaluations
$4,000 $0 $4,000 Elimination of funding
may impact flexibility
for CCW permit
processing activities.
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 10
Police
Administration
Community
Promotion
$1,500 $1,000 $500 Reduced community
outreach
and
promotional activities.
Police
Administration
Legal Fees $65,000 $60,000 $5,000 Reduced flexibil
ity for
legal support services.
Police
Administration
Meetings & Staff
Development
$11,000 $10,000 $1,000 Reduced training
and
professional
development
opportunities.
Police
Admini
stration
Miscellaneous
Material
s &
Supplies
$7,500 $6,500 $1,000 Reduced operatio
nal
supply flexibility.
Police Crime
Preventio
n
Community
Promotion
$25,000
$20,000
$5,000 Reduced funding
available for
community
engagement and
outreach activities.
Police Patrol
Services
Miscellaneous
Materials &
Supplies
$8,000 $7,500 $500 Reduced flexibil
ity for
operational supply
needs.
Police Personnel
Development &
Training
Lodging $25,000 $22,500 $2,500 May limit
training
attendance and
overnight training
opportunities.
The Fiscal Year 2026–27 budget development process included significant efforts to reduce the City’s projected structural deficit while attempting to preserve core services and operational stability. The remaining proposed reductions represent a combination of operational efficiencies, reduced discretionary spending, staffing adjustments, and targeted reductions to training and support activities.
While staff believes the proposed reductions are manageable in the short term, the cumulative impacts may affect operational flexibility, training opportunities, administrative responsiveness, facility maintenance activities, and community outreach efforts across multiple departments.
Staff will continue evaluating operational impacts and will return to the City Council with any additional recommendations or adjustments as appropriate during the ongoing budget process.
FISCAL ANALYSIS
As identified, the City’s remaining projected structural budget gap is approximately $233,628. Identified cuts amount to approximately $75,000. While all items discussed in the previous section, if cut, could achieve the full amount needed to bring the deficit to zero, the request is at this time to have more Council direction on whether such identified cuts should be made. This is important because approximately $98,000 in potential cuts are to community events which have a great benefit to the community, but also can be highlighted as sponsored activities or more efficiently run activities, therefore reducing the net City cost of holding the events. Based on Council direction, the City Manager will bring to the City Council a budget balanced with and without the use of reserves on June 15, 2026.
Agenda Packet - June 1, 2026
Follow-Up to the Fiscal Year 2026 - 27 Draft Budget Presented on May 18, 2026., Page 11
Regarding the use of reserves, it is important to note that with the transfer of refuse billing to our service provider, it adjusts both our expenditures and revenues down by $3.4 million. Accordingly, this lowers the amount of funding required to be in the City's reserves by $200,000 for every $1,000,000. Therefore, with the reductions made, the City's percentage of reserves actually increases over last year's amount by .5%.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
Not applicable.
ATTACHMENTS
None
Agenda Packet - June 1, 2026
City of La Verne,City Council
Agenda Report
DATE: June 1, 2026
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: RESOLUTION AUTHORIZING THE EXECUTION OF A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION.
SUMMARY
The Memorandum of Understanding (MOU) between the City of La Verne and the La Verne Police Middle Management Association (LVPMMA) expired on June 30, 2025. City representatives and the Association have reached a tentative agreement for a successor MOU covering the period of July 1, 2025, through June 30, 2028. The agreement includes revised compensation, benefits, and related employment provisions for the LVPMMA bargaining unit.
Certain compensation provisions are proposed to be effective May 3, 2026, corresponding with the beginning of the next available payroll period following the parties’ tentative agreement.
RECOMMENDATION
That the City Council:
1. Adopt the attached Resolution titled, “A RESOLUTION OF THE CITY COUNCIL, CITY
OF LA VERNE, CALIFORNIA, AUTHORIZING THE EXECUTION OF A MEMORANDUM
OF UNDERSTANDING BETWEEN THE CITY OF LA VERNE AND THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION; and
2. Appropriate $19,412 from Measure LV to the Fiscal Year 2025/26 Budget.
DISCUSSION
Pursuant to the Meyers-Milias-Brown Act (MMBA), the City is required to meet and confer in good faith with recognized employee organizations regarding wages, hours, and other terms and conditions of employment. The prior MOU between the City and LVPMMA expired on June 30, 2025. City representatives and Association representatives subsequently engaged in negotiations regarding a successor agreement.
A significant factor influencing the timing and progression of discussions was the City’s concurrent negotiations with the La Verne Police Officers’ Association (LVPOA). Because Lieutenant compensation within the LVPMMA bargaining unit is directly impacted by Sergeant compensation and incentive structures negotiated within the LVPOA agreement, the timing of those negotiations affected discussions regarding supervisory compensation and salary compaction. Following continued discussions regarding compensation, organizational alignment, and the City’s fiscal condition, the parties ultimately reached a tentative agreement in late April 2026.
Agenda Packet - June 1, 2026
Resolution Authorizing the Execution of a Memorandum of Understanding Between the City of La Verne and the La Verne Police Middle Management Association., Page 2
The proposed agreement includes compensation provisions effective May 3, 2026, corresponding with the beginning of the next available payroll period following the tentative agreement reached by the parties. Following the tentative agreement, additional time was required to finalize comprehensive MOU language and complete legal review of the agreement prior to formal City Council consideration.
The proposed 2025–2028 MOU reflects negotiated terms intended to maintain competitive compensation and benefits necessary to support recruitment and retention within Police Department leadership classifications while balancing the City’s long-term fiscal considerations and operational needs.
Key Provisions of the Tentative Agreement
The proposed agreement includes a three-year term from July 1, 2025, through June 30, 2028, consistent with the term of the LVPOA MOU.
Medical plan contributions for capped employees will be adjusted effective July 2026. The revised contribution levels increase City contributions across all coverage tiers, consistent with the medical contribution structure approved for the LVPOA. Monthly City contributions will increase as follows:
• Employee Only - $650 to $750
• Employee + Spouse - $1,150 to $1,400
• Employee + Child(ren) - $950 to $1,150
• Employee + Family - $1,500 to $2,000
The agreement continues the City’s Retiree Health Savings Account (RHSA) program with a monthly City contribution of $150 following approval of the agreement, and includes clarifying language related to dependent eligibility under retiree health provisions.
Lieutenant salary compaction provisions are updated to reflect changes negotiated within the LVPOA agreement, including adjustments associated with POST and education incentive structures applicable to Sergeant classifications. These updates maintain established compensation relationships between supervisory and subordinate classifications within the Police Department.
This agreement formally incorporates the Police Captain classification into the LVPMMA Memorandum of Understanding for the first time following City Council approval on September 16, 2024. Compensation for the Police Captain classification includes a 1% adjustment upon ratification, followed by 3% adjustments effective July 2026 and July 2027.
The agreement establishes a Master’s Degree educational incentive of $650 per month for eligible employees.
Employee contributions to the California Public Employees’ Retirement System (CalPERS) for Classic members will increase incrementally over the term of the agreement from 9% to 11% by
Agenda Packet - June 1, 2026
Resolution Authorizing the Execution of a Memorandum of Understanding Between the City of La Verne and the La Verne Police Middle Management Association., Page 3
July 2027.
Longevity pay provisions will be provided to reflect tiered annual payments based on years of service: $1,200 (10–14 years), $2,400 (15–19 years), and $3,600 (20+ years).
The agreement includes updated language regarding recruitment and appointment flexibility for the City Manager, codifies the Fair Labor Standards Act exemption status for the Police Captain classification, and establishes a framework for the use of Alternative Dispute Resolution (ADR) should the parties mutually agree to pursue it in the future. Automobile allowance provisions are updated for Police Captains and clarified for Lieutenants to ensure consistency in application and administration.
FISCAL ANALYSIS
Compensation increases associated with the proposed Memorandum of Understanding are supported through Measure LV revenues. An appropriation in the amount of $19,412 for Fiscal Year 2025-26 is included with the recommended action to cover the remaining personnel costs for the current fiscal year. This action includes a corresponding transfer of Measure LV funds to the General Fund in the same amount to offset the cost of the agreement. The total estimated cost of the multi-year agreement is approximately $370,178.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
This report was reviewed and approved by the City Attorney.
ATTACHMENTS
1. 2026 Resolution for LVPMMA MOU
2. MOU-LVPMMA Draft Clean
3. MOU-LVPMMA Draft Redlined
Agenda Packet - June 1, 2026
RESOLUTION NO. 26-XX
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA,
AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF LA VERNE AND THE LA VERNE POLICE MIDDLE
MANAGEMENT ASSOCIATION
WHEREAS, the City of La Verne and the La Verne Police Middle Management Association have met and conferred in good faith regarding wages, hours, and other terms and conditions of employment for employees represented by the Association; and
WHEREAS, the City Council has reviewed the proposed Memorandum of Understanding between the City of La Verne and the La Verne Police Middle Management Association and desires to approve and authorize execution of said Memorandum of Understanding effective May 3, 2026.
BE IT RESOLVED by the City Council of the City of La Verne as follows:
Section 1. The City Manager of the City of La Verne is hereby authorized to execute a Memorandum of Understanding between the City of La Verne and the La Verne Police Middle Management Association, said memorandum of understanding being in the form attached hereto and made a part hereof by reference as though the same were set forth in full herein.
Section 2. The City of La Verne Salary Schedule for Full-Time Employees adopted on January 11, 2026, by the La Verne City Council is hereby amended as follows effective May 3, 2026:
Police Lieutenant Step 1 = $169,408
Police Lieutenant Step 2 = $177,878
Police Lieutenant Step 3 = $186,772
Police Lieutenant Step 4 = $196,110
Police Lieutenant Step 5 = $205,916
Police Captain Step 1 = $190,169
Police Captain Step 2 = $199,677
Police Captain Step 3 = $209,661
Police Captain Step 4 = $220,144
Police Captain Step 5 = $231,152
Agenda Packet - June 1, 2026
Section 3. That the City Council hereby amends the Fiscal Year 2025-26 Adopted Budget in the amount of Nineteen Thousand Four Hundred and Twelve Dollars ($19,412) within the General Fund , with a corresponding appropriation in the same amount within Measure LV to fund the transfer to the General Fund for implementation of the Memorandum of Understanding authorized herein.
Section 4. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 1st day of June, 2026.
______________________________________
Mayor Tim Hepburn
_______________________________
Debra Fritz, CMC, Deputy City Clerk
CERTIFICATION
I hereby certify that the foregoing [Resolution No. 26-XX] was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 1st day of June, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, CMC, Deputy City Clerk
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -1-
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF LA VERNE
AND
THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION
___________________________________________
Article 1 – Recognition
Article 2 – City Council Approval
Article 3 – Management Rights
Article 4 – Association Rights
Article 5 – No Work Stoppage
Article 6 – Salary and Classification Plan
Article 7 – Sick Leave
Article 8 – Holidays
Article 9 – Vacations
Article 10 – Work Schedules
Article 11 – Administrative Leave
Article 12 – Probationary Period
Article 13 – Uniform Allowance
Article 14 – Automobile
Article 15 – Retirement
Article 16 – Medical and Dental Plans
Article 17 – Overtime
Article 18 – Long Term Disability and Life Insurance
Article 19 – Workers ' Compensation Insurance
Article 20 – Tuition Reimbursement
Article 21 – Longevity Stipend
Article 22 – Bilingual Pay
Article 23 – Gym Membership Reimbursement
Article 24 – Substance Abuse Policy
Article 25 – Jury Duty
Article 26 – Non-Fraternization
Article 27 – Savings Provision
Article 28 – Term of Memorandum of Understanding
Article 29 – Conclusiveness of Memorandum of Understanding
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -2-
Article 1 – Recognition
The City of La Verne (hereinafter referred to as "City") has formally recognized the La Verne Police Middle Management Association (hereinafter referred to as "Association") as the representative for full-time City employees in the classification of Police Lieutenant and Police Captain.
Article 2 – City Council Approval
It is agreed that this Memorandum of Understanding (MOU) is of no force or effect until ratified, approved and adopted by the City Council of the City of La Verne.
Article 3 – Management Rights
To the extent that the following are not inconsistent with specific MOU provisions and to the extent that the following are not within the scope of representation, the parties agree that the following constitute the rights of management:
1. The right to hire, promote, demote, suspend, discipline, or discharge any employee in accord with state and federal law.
2. Determine the location of any new facilities, buildings, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing, or closing of facilities, departments, divisions or subdivisions thereof.
3. Determine services to be rendered.
4. Determine the layout of buildings and equipment and materials to be used therein.
5. Determine the size and character and use of inventories.
6. Determine financial policy, including accounting procedure.
7. Determine the staffing of classifications not represented by the Association.
8. Determine selection, or promotion of employees.
9. Determine the size and character of the work force.
10. Determine the allocation and assignment of work to employees except in those instances where the affected employee receives additional compensation as a result of performing a given assignment.
11. Determine policy affecting the selection of new employees.
12. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required.
13. Impose discipline.
14. Determine control and use of City property, materials, and equipment.
15. Place work with outside firms.
16. Determine the kinds and numbers of personnel necessary.
17. Require employees, where necessary, to take in-service training courses during working hours.
18. Prescribe a uniform dress to be worn by designated employees.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -3-
Any disagreement arising out of or in any way connected with the existence or the legality of any of the above-described rights of management is not subject to the grievance procedure unless it is otherwise grievable under another Article of this Agreement.
Article 4 – Association Rights
The Association retains the right to engage in the meet and confer process with regard to all matters relating to employment conditions and employer/employee relations including, but not limited to, wages, hours, and other terms and conditions of employment.
Article 5 – No Work Stoppage
Employees covered by this Memorandum of Understanding and the Association agree that there will be no strike, slow down, or any other work stoppage.
Article 6 – Salary and Classification Plan
A. Salary. A five-step salary schedule with five percent (5%) difference between steps is hereby established. Each salary step is attainable after one (1) year of service from the date of the last salary step increase only if the employee shows satisfactory job progress.
B. Police Captain Salary. Effective May 17, 2026, the Police Captain base salary shall be increased by 1%. This is in addition to the 2% salary increase in July 2025. Upon the first full pay period in July 2026, the Police Captain base salary shall be increased 3%. Upon the first full pay period of July 2027, the Police Captain base salary shall be increased 3%.
C. Lieutenant Compaction Formula To ensure sufficient separation of compensation between Sergeants and Lieutenants is maintained, a minimum of 20% plus $100 monthly variance will be kept between top step Sergeant, with the Advanced POST certificate incentive and the bachelor’s degree education incentive, and top step Lieutenant. The City and Association may look at the factor each year to determine if adjustments are necessary. The compaction factor will be added to the top step of salary for Lieutenants. The formula to determine the adjusted base salary will be as follows:
Current Top Step Sergeant Annual Salary * 10% for Advanced POST = X Current Top Step Sergeant Annual Salary * 5% for Bachelor’s Degree = Y (Current Top Step Sergeant Annual Salary + X + Y)* 20% Compaction Factor = Z
Z + $1,200 = Step 5 Lieutenant Annual Salary
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -4-
The adjusted compaction formula equates to the following utilizing current annual top step salary for Sergeant. Effective May 3, 2026:
Sergeant Base Salary Step 5 $148,345
Bachelor’s Degree 5% Above Step 5 Sergeant (X) $7,417
Advanced POST 10% Above Step 5 Sergeant (Y) $14,835
Multiply the above by 20% Compaction Factor (Z) $204,716 Add $1,200 $205,916
Lieutenant Step 5 Base Salary $205,916
D. Exceptional Performance Award. In order to recognize exceptional achievements and contributions, employees covered by this Resolution may be granted an Exceptional Performance Award of up to five percent (5%) of base salary. Determination of whether an employee meets the standard will be made by the City Manager during an employee's annual evaluation. An employee may not be the recipient of an Exceptional Performance Award more frequently than once in a three (3) year period. This award will be administered in accordance with Administrative Regulation No. 304.
E. During an open recruitment, the City Manager may offer an employment contract to an external candidate that includes compensation and/or benefits beyond this MOU. Such terms are discretionary, limited to the external appointee, and do not establish a precedent or entitlement for current employees.
Article 7 – Sick Leave
A. Accrual Rate. Employees shall accrue sick leave at the rate of eight (8) hours per month for each calendar month of service. Such accrual shall take place on a monthly basis, beginning with the first month of employment. Sick leave accrual shall be prorated for employees who begin or terminate their employment in the middle of a calendar month.
B. Deduction. Sick leave granted by the City and used by the employee shall be deducted from the employee's accrued sick leave balance.
C. Accumulation. Sick leave may be accumulated indefinitely as long as the employee works for the City.
D. Accrual During Leave with Pay. Employees granted leave with pay shall accrue sick leave as herein provided.
E. Accrual After Separation. Sick leave shall not accrue to or be granted to an employee after separation from City service, while placed on leave without pay, or during any other absence not authorized by the City.
F. Physician's Certificate. Evidence, in the form of a physician's certificate or otherwise, may be required to determine the adequacy of reasons for an employee's absence during the time for which sick leave is requested.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -5-
G. Personal Illness or Disability. An employee who has contracted or incurred a non-service connected illness or disability, which renders him/her unable to perform the duties of his/her position, will be eligible to receive paid sick leave.
H. Bereavement/Family Leave. Sick leave may be granted for death involving members of the immediate family (for this purpose, members of the immediate family shall be defined as: spouse, registered domestic partner, mother, father, sister, brother, children, grandparents, mother-in-law, father-in-law) not exceeding five (5) days per occurrence. Evidence of family relationship may be required before such sick leave is granted. One week generally means forty (40) hours; however, an employee assigned to an alternative workweek may require use of more than 40 hours sick leave to take one (1) week of bereavement leave.
I. Family Illness or Disability. An employee will be eligible to use accrued sick leave for up to 80 hours in the calendar year when there is a sickness or disability involving a member of his/her immediate family, which requires the employee's personal care and attendance. For purposes of this section, members of the immediate family shall be defined as spouse, registered domestic partner, children, sibling, parent or parent-in-law, or as defined in state or federal law (e.g., FMLA, CFRA). Additional use of sick leave time may be granted at the discretion of the Police Chief.
J. Utilization Procedure. An employee requesting paid sick leave in accordance with Sections G (Personal Illness or Disability), Section H (Bereavement/Family Leave), or Section I (Family Illness or Disability) above, shall comply with the following:
1. Call-in Procedure. The employee shall personally make contact with the Department at least two (2) hours before the time specified for the beginning of the work shift of his/her absence from duty. In cases in which the ill or disabled employee is physically unable to personally make contact with the Department, the individual designated to provide notification of the absence shall personally make contact with the Department.
2. Basis for Absence. The employee or other individual providing notification to the Department of the employee's absence shall provide the Department with the specific reason for the absence.
3. Accessibility. An employee who has called in sick for personal illness/disability or family illness/disability shall be available at his/her residence for telephone or personal contact from the Department during the employee's assigned shift. Exceptions to this requirement shall be authorized where necessary to provide care for an immediate family member residing elsewhere, to seek medical treatment, or to obtain medication.
K. Sick Leave Conversion.
1. Employees with 15 to 20 years of service with the City of La Verne who separate or retire from the City for non-disciplinary reasons may convert a portion of their sick leave balance to vacation leave on a 2:1 basis as outlined in section 6 below, i.e., an employee with 19 years of service who
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -6-
has a current balance of 300 hours of sick leave would receive 150 hours of vacation.
2. Employees who retire from the City with 21 years of service or more with the City on a regular service retirement, may convert sick leave to vacation leave on a 3:1 basis to a maximum of 500 hours at 28 years as outlined in section 6 below, i.e., an employee with 25 years of service who has a current balance of 1100 hours of sick leave would be eligible to receive 366 hours of vacation.
3. An employee with 20 or more years of service with the City that is retiring or has submitted an application for retirement for an industrial disability retirement through PERS will only be eligible for conversion above the 20 year level if the retirement is the direct result of a permanent disabling injury (not illness) that occurred in the line of duty, as a result of a single on-duty incident during the actual performance of law enforcement duties.
4. An employee with 20 or more years of service that either has a retirement that does not qualify under subsection 2 or 3; or separates from the City for non-disciplinary reasons will be capped at 320 converted hours.
5. Notwithstanding the restrictions above, employees who separate with more than 20 years of service who do not have the necessary hours to increase their convertible hours on the 3:1 ratio will be eligible for the 2:1 ratio, however hours will be capped at 320 converted hours.
6. Conversion Table.
Maximum # of Hours
Years of Service that can be converted Conversion 15-20 640 320
21 975 325
22 1050 350
23 1125 375
24 1200 400
25 1275 425
26 1350 450
27 1425 475
28 1500 500
7. Any sick leave hours converted to vacation hours, may not be reported to PERS for purposes of adding service credit.
Article 8 – Holidays
Due to the unique nature of work hours in the Police Department, the following policies will be observed:
A.
Shift employees.
1. Definition. Employees assigned to patrol who are scheduled to work the 3/12 plan are regarded as "shift employees" for purposes of this article. At the discretion of the Chief of Police, employees may also be assigned to a 4/10 schedule.
2. Holiday Pay. Shift employees and the Lieutenant assigned to the Detective Bureau shall receive eighty (80) hours of holiday pay per year at
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -7-
straight time on a prorated basis over twenty-four (24) pay periods during the calendar year. In addition, a shift employee who works on a holiday (as described in B(2) below) will receive pay for all hours worked at the time and one-half rate. In accordance with the limits set forth in Article 17 of this Agreement, all premium pay for hours worked on a holiday must be received by the employee in the form of pay rather than compensatory time.
B.
Non-shift Employees.
1. Definition. Employees who are not assigned to patrol under the 3/12 plan are regarded as "non-shift employees" for purposes of this article.
2. Authorized Holidays. Non-shift employees shall receive pay for their assigned shifts on the following ten (10) holidays on a straight-time basis:
1. New Year’s Day
2. President’s Day
3. Memorial Day
4. Independence Day
5. Labor Day
6. Veterans Day
7. Thanksgiving
8. Day after Thanksgiving
9. Day before Christmas
10. Christmas Day
3. Weekends. In the event that any of the above holidays falls on a non- workday (i.e., Friday, Saturday, or Sunday), the Chief will have discretion to identify the closest regular workday prior to or after as the observed holiday. In the event that a non-shift employee is called in to work on a holiday, he/she shall receive pay for all hours worked at the rate of time and one-half.
4. Transition from Non-shift to Shift Status. When it is confirmed in writing that a non-shift employee will be reassigned to shift status for a period of one (1) month or longer, he/she will receive prorated holiday pay pursuant to Section A(2) of this Article in lieu of paid time off.
Article 9 – Vacations
A. Accrual. All employees shall accrue paid vacation leave as provided below.
Accrual shall be apportioned on a monthly basis and shall be prorated for employees who begin or terminate their employment in the middle of a month.
1. During the employee's first five (5) full consecutive years of employment, the employee shall accrue one hundred twelve (112) hours of vacation leave per year.
2. Beginning with the employee's sixth (6th) full consecutive year of employment and continuing through the fourteenth (14th) plus year, the following vacation shall accrue:
Years of Continuous Service Hours of Vacation
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -8-
6 144
8 160
10 184
12 192
14 or more 200
B. Vacation Cap.
1. Employees classified as a Lieutenant or Sergeant as of January 31, 2020, will not have their vacation capped.
2. New members not at the rank of Sergeant or higher as of January 31, 2020 will have vacation hours above 400 cashed out at their pre- promotional rate (salary rate prior to promoting to Lieutenant). After promotion, these affected employees will be allowed to accrue over 400 hours until the last pay period of December each year, at which time, members will be cashed out for all hours over 400 at their then current rate. Cash out will be included on the last payroll of December.
3. New employees hired and current employees who were not previously LVPOA members before November 5, 2018, will have their vacation hours capped at 400 hours and will not be able to accrue past that amount. i. Employees subject to the cap of 400 hours with at least 350 hours of accrued vacation hours will be eligible to cash out up to 40 hours of vacation if they meet the following:
a. Have been denied the use of vacation by the department after submitting a vacation request of no less than thirty-six (36) hours and no more than the equivalent of two (2) weeks;
b. The request for vacation (that has been denied) must have been submitted at least thirty (30) days in advance of the first day of the desired vacation date;
c. Have not previously cashed out vacation hours pursuant to this cash out procedure for the same requested vacation leave (an employee may only cash out vacation hours pursuant to this cash out procedure once per denied vacation request).
C.
Scheduling. Scheduling of employee vacation leave shall be at the discretion of the Department with due regard for the needs of the Department.
D. During Leave/After Separation. Vacation leave shall not accrue to or be granted to an employee after separation from City service, while placed on leave without pay, or during any other absence not authorized by the Department.
E. Deduction. Vacation leave used by an employee shall be deducted from the employee's accrued vacation leave.
F. Accrual During Leave with Pay. Employees granted a leave of absence approved by the City with pay shall accrue vacation leave.
G. Payment Upon Separation. A permanent employee separated from City service shall receive compensation for his/her total accrued vacation leave at the employee's then current salary rate.
H. Catastrophic Cash Out. An employee who experiences unexpected financial obligations due to catastrophic conditions such as family medical expenses,
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -9-
death in the family, etc., may request authorization from the City Manager to "cash out" accumulated vacation hours provided, however, that the employee shall retain an accumulated vacation balance of at least 80 hours (2 weeks).
Approval of such a request is subject to the sole discretion of the City Manager.
I.
Annual Cash Out. Employees may "cash out" up to forty (40) hours of accumulated vacation on an annual basis provided that subsequent to the cash out, the employee shall retain a minimum vacation accrual balance of 80 hours. Said vacation cash out shall be approved on the condition that it is paid to the employee in conjunction with an approved vacation leave of at least one week in duration.
J. Deferred Compensation Plan Cash Out. Pursuant to IRC Section 414(v), employees age 50 or older can defer additional “Age-50 Catch-Up” contributions to their 457(b) Deferred Compensation account above the annual 457(b) deferral limit. The amount is subject to an annual cost-of-living increase based on the Consumer Price Index (CPI). Employees who are or will reach the age of 50 during the calendar year may “cash out” the dollar equivalent of up to the annual Age 50 Catch-Up limit of vacation hours each year and have the funds deposited directly into the 457(b) plan. However, the employee’s total annual standard (non-catch-up) deferrals into the Plan must be equivalent to the maximum deferral limit for the calendar year in order to deposit the additional “cash out” amount. The employee shall retain an accumulated vacation balance minimum of at least two weeks (72 or 80 hours).
Article 10 – Work Schedules
A. Normal Work Week. The workweek for employees assigned to Patrol shall be the schedule commonly known as the 3/12 plan as approved by the Association and the City. Under the 3/12 plan, employees will be scheduled to work a total of 80 hours in a biweekly pay period. Depending on assignment, employees may be scheduled to work five (5) eight (8) hour days in a workweek or an alternative schedule approved by the Chief of Police.
B. Level Pay Adjustments. In order to enable employees assigned to the 3/12 plan to receive consistent base pay for eighty (80) hours per pay period, biweekly payroll time cards may be adjusted to reflect eighty (80) hours even though the employee may have worked fewer or more hours during the regular work schedule. For example, an employee who worked a short week of thirty- six (36) hours and a long week of forty-eight (48) hours during a biweekly pay period will have his/her time card adjusted by the addition of four (4) hours for the first week and the deletion of eight (8) hours for the second week.
Similarly, an employee who works two consecutive short thirty-six (36) hour weeks in a biweekly time period will have his/her time adjusted by the addition of four (4) hours for the first week and four (4) hours for the second week.
C. Reversion to Previous Work Schedules. In the event that the City believes that the continuation of the modified work schedules is not in the best interests
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -10-
of the City or the affected employees, the modified work schedules will be abandoned and the Department will revert to the work schedules previously in effect upon provision of ninety (90) days’ written notice to the other party.
D. Training Bank. In order to accommodate the scheduling and completion of ongoing departmental training, without incurring a substantial amount of overtime or impacting the number of personnel on patrol, the City and the Association agree to establish a “Training Bank.” This Bank will consist of paid but unworked hours. Based on the patrol scheduling of 12-hour shifts in a combination of 3 3-shift weeks and 1 4-shift week, each officer assigned to patrol will accumulate 48 hours of unworked time over the course of 26 pay periods. This balance will be tracked and used to accommodate an equal number of training hours scheduled throughout the year.
E. Training/Non-shift Assignment. Hours worked in conjunction with training or another assignment will be in accordance with the Department policy.
Article 11 – Management Leave
Employees covered by this Memorandum of Understanding shall be allowed to take management leave at the discretion of the Chief of Police or their designee, if applicable. Management leave is provided in recognition of the fact that employees covered by this MOU are faced with demands that require them to work overtime and odd hours without additional compensation. Unlike vacation, these days/hours cannot be accrued and no payoff shall occur at termination of employment.
Management Leave will be capped at 80 hours annually (per calendar year). Use of hours will not be restricted or limited per pay period but must be approved by the Chief of Police or their designee, if applicable.
Article 12 – Probationary Period
A. All promotional appointments shall be tentative and subject to a probationary period of one (1) year.
B. The probationary period may be extended by the City for a period not to exceed three (3) months.
C. During the probationary period, an employee will be evaluated at the end of six (6) months and twelve (12) months.
D. During the probationary period, a promoted employee may be demoted back to the previous job held without right of appeal if the City deems the employee unfit or unsatisfactory for permanent appointment to the promoted position.
E. The probationary period shall be regarded as part of the testing process and shall be utilized for closely observing an employee's work, for securing the most effective adjustment of a new employee to a position and demotion of an employee whose performance does not meet the standards of work.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -11-
Article 13 – Uniform Allowance
Each employee in the classification of Lieutenant or Captain who works a full calendar year shall receive a uniform allowance, currently one thousand twenty dollars ($1,020) per year, which is payable as part of the first regular paycheck in November. Employees who retire from City service in the middle of a year shall have their uniform allowance prorated. Annual upward adjustments in the uniform allowance will be based on the median amounts for Lieutenants of the following local agencies: cities of Azusa, Baldwin Park, Chino, Claremont, Covina, Glendora, Monrovia, Montclair, Ontario, Pomona, Upland, West Covina, and the County of Los Angeles.
Article 14 – Automobile
At the discretion of the City Manager, individuals assigned the role of Police Captain, Administrative Lieutenant, or other roles as determined operationally necessary by the Chief of Police, may be provided with the use of a City owned automobile and fuel for business related purposes or a monthly automobile allowance in an amount determined by the City Manager not to exceed $300 per month. In no case shall a monthly automobile allowance exceed the equivalent cost of a City owned automobile, fuel, insurance, and maintenance. When an individual is provided an auto allowance for using their own vehicle, they will be required to submit proof of insurance to the Personnel Office. Personal use of a City owned automobile or receipt of automobile allowance in excess of actual business use may be considered taxable by the Federal or State government and shall be solely the responsibility of the employee. However any such taxable portion or allocation shall not be treated as income by the City for purposes of payroll or other employment taxes and shall not be PERSable.
Article 15 – Retirement
All employees shall be covered for retirement purposes by the California Public Employees' Retirement System (PERS) and Section 20024.70 (one year final compensation) in accordance with the contractual agreement between the City and PERS.
The City and employees covered by this Agreement shall be subject to the rules and regulations as endorsed and accepted by the PERS Board, except as otherwise noted herein.
A.
Employer Contribution. Minimum contribution amounts are fixed by the governing board of PERS and is divided between the City and employee. The City shall pay any and all costs designated as employer charges as set forth by the PERS governing board, except as otherwise agreed to by members.
B. Employee Contributions for “New Members” as Defined by PEPRA, Hired After January 1, 2013; Public Safety PERS 2.7% @ 57 under PEPRA. “New Members” shall be subject to all of the conditions set forth in the Public Employees’ Pension Reform Act of 2012 (PEPRA), which include, but are not limited to the following:
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -12-
1. Employee Contribution Rate for “new members” as defined by PEPRA is at least 50% of the normal cost rate for that defined benefit plan, rounded to the nearest quarter percent or the current contribution rate of similarly situated employees, whichever is greater.
2. Compensation cap for “new members” as defined by PEPRA (120% of Contribution and Benefit Base).
3. Calculation of benefits based on base pay for “new members” as defined by PEPRA.
4. Three (3) year average final compensation for “new members” as defined by PEPRA.
5. Benefits will be determined in accordance with all of the applicable requirements of PEPRA.
C.
Employee Contributions for “Classic Members”; Public Safety PERS 3% @ 50.
1. Classic PERS Members, individuals who joined PERS prior to January 1, 2013, will be responsible for paying the full amount of their employee contribution (9% of reported compensation).Effective the First full pay period in July 2026, Classic PERS members will pay an additional 1% of their employee contribution for a total of 10% of the employee share.
Effective the first full pay period of July 2027, all classic members will contribute an additional 1% toward the employee share of PERS contributions totaling 11%.
2. PMMA “Classic members” will continue to cost share one percent (1%) of the employer’s PERS contribution.
D.
Credit for Unused Sick Leave. Effective July 1999, the City will bear the cost for the credit for unused sick leave benefit under PERS.
E. 3rd Level 1959 Survivor Benefit. Effective August 1988, the City will bear the cost for the 3rd Level 1959 Survivor benefit under PERS.
F. 4th Level 1959 Survivor Benefit. Effective September 2005, the City will bear the cost for the 4th level 1959 Survivor Benefit.
Article 16 – Medical and Dental Plans
A. Medical Plans – PMMA Employees Hired Before November 5, 2018: For current PMMA members serving in either PMMA or POA prior to November 5, 2018, the City shall provide, at its expense, a fully paid medical health maintenance organization (HMO) plan offered by the City and approved by the Association through the Employee Health and Safety Committee for all employees and their dependents.
Employees shall also have the ability to choose from an optional plan and the City will agree to pay an amount not exceeding the cost of the Health Net HMO or its equivalent plan for each tier.
1. At the time of hire, an employee shall choose a plan that best meets the needs of the employee.
2. An open enrollment period will occur in May-June of each year (to be effective July 1). Only during this time may the employee change to another plan.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -13-
B. Medical Plans – PMMA Employees Hired After November 5, 2018: For new employees hired and current employees who first become either an LVPOA member or LVPMMA member after November 5, 2018, the City shall contribute up to the following amounts toward health insurance benefits with any additional costs being the responsibility of the employee. The City covers the employee only cost of the lowest plan (currently Kaiser). Contribution to the Employee Only tier will increase depending on the increases to the medical plan cost of the lowest plan:
1. Beginning with the June 2026 Contribution
a. Employee Only = $750
b. Employee plus spouse = $1,150
c. Employee plus child = $950
d. Employee plus family = $1,500
2. Beginning July 2026
a. Employee Only = $750 or current cost of lowest plan
b. Employee plus spouse = $1,450
c. Employee plus child = $1,150
d. Employee plus family = $2,000
C. Medical Plans – Retired Employees: The City shall provide monthly medical insurance contributions to retired employees up to the following amounts:
▪Those who retired between 10-1-84 and 9-1-90:
- Single $88.32
- Couple $181.06
- Family $247.30
▪Those who retired between 9-2-90 and 12-31-99:
- Single $110.00
- Couple $225.00
- Family $247.30
The amount of City-paid contributions towards medical insurance for those who retired prior to 12-31-99 shall be permanently fixed and will not be increased in conjunction with changes in monthly premium rates. ▪ Those who retire after 1-1-00 but before 1-1-05 will be provided with monthly medical insurance contributions in an amount of eighty-five percent (85%) of the monthly premium of the least expensive HMO plan (for the retiree and covered dependents). The amount of this City-paid monthly contribution toward medical insurance premiums for those retired after 1-1-00 shall not be permanently fixed and will increase in conjunction with changes in monthly premium rates. The City shall provide this benefit only to those retired employees and their dependents who meet the conditions shown below. ▪ Employees who retire after 1-1-05 will be provided with a monthly medical insurance contribution in an amount of 80% of the monthly premium of the least expensive HMO plan provided by the City to its active employees (for the retiree and covered dependents). The amount of this City-paid monthly contribution toward insurance premiums for those retired after 1-1-05 shall not be permanently fixed and will increase in conjunction with changes in monthly
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -14-
premium rates. The City shall provide this benefit only to those retired employees and their dependents identified at time of retirement who:
1. had at least twenty (20) years of continuous service with the City of La Verne.
2. if eligible for Medicare, have enrolled in and maintain Medical coinsurance benefits in which case the City shall provide a supplemental medical insurance plan and contribute 80% of supplemental rates not to exceed the aforementioned contribution amounts.
3. are not receiving disability retirement benefits through the PERS nor have filed for industrial disability retirement benefits through the PERS with the following exception as determined by the City Manager:
a. the employee (without regard to years of service) suffered a permanently disabling injury (not illness) in the line of duty as a result of a single, on-duty incident during the actual performance of law enforcement duties or other injury as deemed appropriate by the City Manager or his designee; and
b. the employee has not declined an offer of a modified duty assignment; and
c. the employee's disabling injury that necessitates retirement specifically excludes back injuries, psychological problems, heart disease, hypertension and stress trauma.
4. obtain their medical insurance through the City. However, a retiree who chooses to purchase medical insurance from an independent source may be reimbursed by the City for their cost of such insurance not to exceed those amounts specified above. In order to receive such direct payments, the retiree shall provide the City with an annual signed statement certifying that he/she has medical insurance coverage to cover the cost of catastrophic illness or injury for the retiree and dependents. Said medical insurance payments shall be made on a quarterly basis.
5. Upon death of the retired employee, dependents will not be eligible for medical insurance through the City.
The City shall not provide any retiree medical insurance contributions for employees hired after November 5, 2018.
Employees who retired prior to 1-1-05 shall receive retiree medical insurance as set out C. 1 – 5 above.
D. Dental Plan. The City shall contribute towards a dental plan for the employee and eligible dependents in the form of allocations of up to $44 per month applied towards premiums of a City group dental insurance policy.
E. Retiree Health Savings Plan. Effective June 2026, the City will contribute $150 per month to a retiree health savings plan for members hired after November 5, 2018.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -15-
Article 17 – Overtime
A. Overtime must be authorized in advance by the Department.
1. Overtime pay shall be provided at time and one-half.
2. Overtime will be authorized in accordance with the Department's relief policy.
3. Overtime may be accrued as compensatory time at time and one-half up to four hundred and eighty (480) hours. Employees will have the option of being compensated for comp time in either of the following methods:
a. An employee may receive payment for accumulated compensatory time in conjunction with a regularly scheduled vacation leave of at least one week in duration that has been approved by the Department. b. Any accumulated time on the books as of the first pay period in November shall be paid to the employee by November 23rd of each calendar year.
B.
Court Appearances. When a Lieutenant is required to appear in court due to subpoena or other lawful request, for less than four hours; and the request for appearance is not within two hours of the employee’s regular start or end time, the individual will be provided with compensatory time on an hour for hour basis.
C. Mandatory Departmental Meetings and Training. Members will receive time and one half (1 ½) their hourly rate for mandatory internal department meetings and/or trainings they are required to attend outside of their normal schedule (except as may be covered by that member’s Training Bank).
Authorization of overtime under this provision must be approved by the Captain or Chief.
D. Overtime Exemption for Police Captain. The classification of Police Captain is designated as an exempt executive-level position under the Fair Labor Standards Act (FLSA) and the California Labor Code. Employees appointed to the Police Captain classification are therefore not eligible for overtime compensation, including but not limited to paid overtime, compensatory time off, or any other premium pay for hours worked in excess of their regularly scheduled work period.
1. Police Captains are expected to work the hours necessary to fulfill the responsibilities of their position, which may include extended hours, emergency response, or irregular schedule demands. Compensation for such work is provided through the employees’ established salary and management leave provisions of this MOU
Article 18 – Long Term Disability and Life Insurance
A. Long Term Disability Insurance. The City shall provide a long term disability (LTD) plan meeting the following criteria, as defined in the contract with the insurance company:
1. Waiting Period 90 days
2. Benefit period to age 65
3. Percent of insured earnings 66 2/3%
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -16-
4. Maximum benefit $5,000
B. Life Insurance. The City will also provide a term life insurance policy with a fifty thousand dollar ($50,000) benefit and a fifty thousand dollar ($50,000) accidental death and dismemberment benefit.
C. Long Term Disability & Life Insurance Benefits. The City has established enhanced LTD and Life Insurance Benefits, including multiple new voluntary benefits plans.
Article 19 – Workers ' Compensation Insurance
A. Provision of. The City will provide workers compensation insurance. The State workers' compensation laws and this MOU shall govern all aspects of duty related injuries, illnesses, and accidents.
B. Industrial Injuries and Accidents.
1. Employees shall report any duty related injury or illness which requires medical treatment to the appropriate department supervisor as soon as physically possible.
2. Employees shall report any duty related injury or illness which does not require medical treatment to the appropriate department supervisor by the end of the workday on which the injury or illness occurred.
C.
Medical Treatment. Any employee suffering from any duty related injury or illness which requires medical treatment shall immediately seek such treatment from a City designated physician or medical facility.
D. Leave of Absence for Industrial Disability Qualification. An employee suffering a duty related injury or illness that disables that employee from the performance of regular job duties may request a leave of absence for industrial disability. Upon acceptance of any claim, the employee may be granted a leave of absence. Such request may be submitted in the form or a workers' compensation claim. Any dispute regarding such claim shall be resolved through the State Workers' Compensation Appeals Board process.
E. Compensation. For any employee on leave of absence under the workers' compensation sections of the California Labor Code, accumulated paid leave may be prorated to supplement such temporary disability compensation payments, provided that the total amount shall not exceed the regular gross salary of the employee.
Article 20 – Education Incentive and Tuition Reimbursement A. Education Incentive Pay. Effective May 3, 2026, the City shall pay education incentive for job related degrees to sworn personnel at the following rates:
a. Master’s degree: $650/monthly (only one MA/MS degree per person qualifies for this incentive)
B. Tuition Reimbursement. The City shall reimburse employees for the cost of tuition and books up to $1,700 per fiscal year when completing job related professional improvement courses offered through the California University system or an accredited private college institution, provided that:
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -17-
1. The employee has obtained the prior approval of either his/her department head or the Personnel Officer.
2. The employee receives a minimum grade of "B" and submits proof thereof.
3. The course work is not generally a requirement to fulfill the minimum educational qualifications of his/her position.
4. In the event that the recipient individual's employment with the City is terminated, for any reason, within twelve (12) months of the receipt of tuition reimbursement, he/she shall be obligated to repay the amount received within the past twelve (12) months to the City in full at the time of separation. Upon written authorization by the employee, such reimbursement amount may be withheld from the employee’s final paycheck.
Article 21 – Longevity Stipend
Effective the first full pay period following ratification, the following longevity stipend structure shall be established. This annual stipend is to be paid in the first full pay period of January. Eligibility shall be based on number of years as a sworn police officer as determined by the California Commission on Peace Officer Standards and Training, calculated based on the total years of service with an accredited agency. For example, in January of 2026, officers who became sworn in 2015 shall be eligible for the longevity stipend at the 10-year rate.
1. Years 10-14: $1,200
2. Years 15-19: $2,400
3. Years 20+: $3,600
Article 22 – Bilingual Pay
The City will provide a monthly stipend of $75 for each represented employee that demonstrates his/her ability to fluently speak and understand Spanish or another language. The City will develop an appropriate proficiency exam to certify an individual’s abilities.
With the exception of Spanish, the City reserves the right based on operational needs to determine which languages will be eligible for bilingual pay as well as certify the number of employees it deems necessary.
Article 23 – Gym Membership Reimbursement
The City will provide a gym membership reimbursement to employees in an amount up to a total of $250 per year subject to the following conditions:
A. The gym membership reimbursement shall only be available for gym memberships.
B. Employees must provide proof of gym membership payment to receive the reimbursement.
C. Submittals for reimbursement must be made only during January and/or July of the applicable year. Employees may submit for a full year of reimbursement
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -18-
in July provided that proof of prepayment obligations for the full year is submitted.
D. Employees acknowledge that they are utilizing the gym for personal purposes only, during off-duty hours and not for any work related purpose, and must sign a City waiver and release form releasing the City from liability associated with employees’ activities at the gym.
Article 24 – Substance Abuse Policy
The City's Administrative Regulation No. 316 on Drug and Alcohol Testing which provides for pre-employment drug testing, reasonable suspicion testing, post- accident testing and random drug testing is applicable to all employees covered by this Agreement.
Article 25 – Jury Duty
A. Employees called for jury duty shall notify the City of the call. If, in the opinion of the City, the absence of the employee would result in undue disruption of work programs, the City may refuse to grant the employee a paid leave of absence to serve on Jury duty.
B. Where serious disruption would not occur, the City may permit the employee to serve for a period not to exceed ten (10) business days. The time spent off the job by the employee while actually serving on jury duty under the supervision of the court shall be compensated for on a straight time basis, limited to the employee's normal workday schedule. All per diem reimbursement paid the employee by the court shall be signed over to the City. Failure to provide verification of jury duty service or reimbursement of court per diem to the City shall be cause for the City not to compensate the employee for jury duty. Any compensation paid to the employee while on jury duty shall be repaid by the employee to the City if the employee fails to provide court verification or reimbursement of the court per diem.
Article 26 – Non-Fraternization
The City desires to avoid misunderstanding, complaints of favoritism, possible claims of sexual harassment, and other problems of supervision, security or employee morale that can potentially result from romantic or sexual relationships between supervisory employees and the employees they supervise. Accordingly, supervisors are prohibited from developing a romantic or sexual relationship with any subordinate employee in their chain of command. Employees who violate this policy will be subject to discipline, up to and including termination of employment.
Article 27 – Savings Provision
If any provision(s) of this MOU are held contrary to law, such provision(s) will be deemed invalid only to the extent required by law, and all other provisions will
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx -19-
continue in full force and effect. If any provision is invalidated, said provision shall be subject to the meet and confer process.
Article 28 – Term of Memorandum of Understanding
This Memorandum of Understanding shall remain in full force and effect from July 1, 2025, through and including June 30, 2028.
Article 29 – Conclusiveness of Memorandum of Understanding During the term of this MOU, neither party shall be compelled to engage in the meet and confer session with regard to matters within the scope of representation.
Nonetheless, and by mutual agreement, the parties may convene the meet and confer process during the term of this MOU. Accordingly, all wages, hours, and terms and conditions of employment shall remain in full force and effect for the term of this MOU.
Grammatical and other errors, as well as disputes regarding the meaning of items within the MOU are subject to discussion for the purpose of reaching agreement upon the parties’ intent regarding the terms tentatively agreed upon.
DATED___________________________ DATED____________________________
LA VERNE POLICE MIDDLE. CITY OF LA VERNE
MANAGEMENT ASSOCIATION
By______________________________ By________________________________ Association Representative City Manager
By______________________________ By________________________________ Association Representative Assistant City Manager
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -1-
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF LA VERNE
AND
THE LA VERNE POLICE MIDDLE MANAGEMENT ASSOCIATION
___________________________________________
Article 1 – Recognition
Article 2 – City Council Approval
Article 3 – Management Rights
Article 4 – Association Rights
Article 5 – No Work Stoppage
Article 6 – Salary and Classification Plan
Article 7 – Sick Leave
Article 8 – Holidays
Article 9 – Vacations
Article 10 – Work Schedules
Article 11 – Administrative Leave
Article 12 – Probationary Period
Article 13 – Uniform Allowance
Article 14 – Automobile
Article 15 – Retirement
Article 16 – Medical and Dental Plans
Article 17 – Overtime
Article 18 – Long Term Disability and Life Insurance
Article 19 – Workers ' Compensation Insurance
Article 20 – Tuition Reimbursement
Article 21 – Longevity Stipend
Article 22 – Bilingual Pay
Article 23 – Gym Membership Reimbursement
Article 24 – Substance Abuse Policy
Article 25 – Jury Duty
Article 26 – Non-Fraternization
Article 27 – Savings Provision
Article 28 – Term of Memorandum of Understanding
Article 29 – Conclusiveness of Memorandum of Understanding
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -2-
Article 1 – Recognition
The City of La Verne (hereinafter referred to as "City") has formally recognized the La Verne Police Middle Management Association (hereinafter referred to as "Association") as the representative for full-time City employees in the classification of Police Lieutenant and Police Captain.
Article 2 – City Council Approval
It is agreed that this Memorandum of Understanding (MOU) is of no force or effect until ratified, approved and adopted by the City Council of the City of La Verne.
Article 3 – Management Rights
To the extent that the following are not inconsistent with specific MOU provisions and to the extent that the following are not within the scope of representation, the parties agree that the following constitute the rights of management:
1. The right to hire, promote, demote, suspend, discipline, or discharge any employee in accord with state and federal law.
2. Determine the location of any new facilities, buildings, departments, divisions, or subdivisions thereof, and the relocation, sale, leasing, or closing of facilities, departments, divisions or subdivisions thereof.
3. Determine services to be rendered.
4. Determine the layout of buildings and equipment and materials to be used therein.
5. Determine the size and character and use of inventories.
6. Determine financial policy, including accounting procedure.
7. Determine the staffing of classifications not represented by the Association.
8. Determine selection, or promotion of employees.
9. Determine the size and character of the work force.
10. Determine the allocation and assignment of work to employees except in those instances where the affected employee receives additional compensation as a result of performing a given assignment.
11. Determine policy affecting the selection of new employees.
12. Determine the establishment of quality and quantity standards and the judgment of quality and quantity of work required.
13. Impose discipline.
14. Determine control and use of City property, materials, and equipment.
15. Place work with outside firms.
16. Determine the kinds and numbers of personnel necessary.
17. Require employees, where necessary, to take in-service training courses during working hours.
18. Prescribe a uniform dress to be worn by designated employees.
Any grievancedisagreement arising out of or in any way connected with the existence or the legality of any of the above-described rights of management is not
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -3-
subject to the grievance procedure unless such grievance it is otherwise grievable under another Article of this Agreement.
Article 4 – Association Rights
The Association retains the right to engage in the meet and confer process with regard to all matters relating to employment conditions and employer/employee relations including, but not limited to, wages, hours, and other terms and conditions of employment.
Article 5 – No Work Stoppage
Employees covered by this Memorandum of Understanding and the Association agree that there will be no strike, slow down, or any other work stoppage.
Article 6 – Salary and Classification Plan
A. Salary. A five-step salary schedule with five percent (5%) difference between steps is hereby established. Each salary step is attainable after one (1) year of service from the date of the last salary step increase only if the employee shows satisfactory job progress.
A. Police Captain Salary. Effective May 17, 2026, the Police Captain base salary shall be increased by 1%. This is in addition to in accordance of already receivingthe 2% salary increase in July 2025. Upon the first full pay period in July 2026, the Police Captain base salary shall be increased 3%.
Upon the first full pay period of July 2027, the Police Captain base salary shall be increased 3%.
B. Lieutenant Compaction Factor.Formula To ensure sufficient separation of compensation between Sergeants and Lieutenants is maintained, a minimum of 20% plus $100 monthly variance will be kept between top step Sergeant, pluswith the Advanced POST certificate incentive and the bachelor’s degree education incentive, and top step Lieutenant. The City and Association may look at the factor each year to determine if adjustments are necessary. The compaction factor will be added to the top step of salary for Lieutenants. The formula to determine the adjusted base salary will be as follows:
Current Top Step Sergeant Annual Salary * 10% for Advanced POST = X Current Top Step Sergeant Annual Salary * 5% for Bachelor’s Degree = Y (Current Top Step Sergeant Annual Salary + X + Y) * 20% Compaction Factor = ZY
Y Z + $1,200 = Step 5 Lieutenant Annual Salary w/ Compaction Factor
The adjusted compaction formula equates to the following utilizing current annual top step salary for Sergeant. The following is an example as of Effective July May 317, 20232026:
Sergeant Base Salary Step 5 $148,345
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -4-
Bachelor’s Degree 5% Above Step 5 Sergeant (X) $7,417
Advanced POST 10% Above Step 5 Sergeant (Y) $14,835
Multiply the above by 20% Compaction Factor (Z) $204,716 Add $1,200 $205,916
Lieutenant Step 5 Base Salary $205,916
$149,331.60 = $179,197.92 + $1,200 = $ 180,397.92 [Step 5 Srgt.+10% Ed.] [20% Cmpctn.] [$100/mnth.] [Step 5 Lt.w/Cmpctn.]
C. Exceptional Performance Award. In order to recognize exceptional achievements and contributions, employees covered by this Resolution may be granted an Exceptional Performance Award of up to five percent (5%) of base salary. Determination of whether an employee meets the standard will be made by the City Manager during an employee's annual evaluation. An employee may not be the recipient of an Exceptional Performance Award more frequently than once in a three (3) year period. This award will be administered in accordance with Administrative Regulation No. 304.
C.D. During an open recruitment, the City Manager may offer an employment contract to an external candidate that includes compensation and/or benefits beyond this MOU. Such terms are discretionary, limited to the external appointee, and do not establish a precedent or entitlement for current employees.
Article 7 – Sick Leave
A. Accrual Rate. Employees shall accrue sick leave at the rate of eight (8) hours per month for each calendar month of service. Such accrual shall take place on a monthly basis, beginning with the first month of employment. Sick leave accrual shall be prorated for employees who begin or terminate their employment in the middle of a calendar month.
B. Deduction. Sick leave granted by the City and used by the employee shall be deducted from the employee's accrued sick leave balance.
C. Accumulation. Sick leave may be accumulated indefinitely as long as the employee works for the City.
D. Accrual During Leave with Pay. Employees granted leave with pay shall accrue sick leave as herein provided.
E. Accrual After Separation. Sick leave shall not accrue to or be granted to an employee after separation from City service, while placed on leave without pay, or during any other absence not authorized by the City.
F. Physician's Certificate. Evidence, in the form of a physician's certificate or otherwise, may be required to determine the adequacy of reasons for an employee's absence during the time for which sick leave is requested.
G. Personal Illness or Disability. An employee who has contracted or incurred a non-service connected illness or disability, which renders him/her unable to perform the duties of his/her position, will be eligible to receive paid sick leave.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -5-
H. Bereavement/Family Leave. Sick leave may be granted for death involving members of the immediate family (for this purpose, members of the immediate family shall be defined as: spouse, registered domestic partner, mother, father, sister, brother, children, grandparents, mother-in-law, father-in-law) not exceeding five (5) days per occurrence. Evidence of family relationship may be required before such sick leave is granted. One week generally means forty (40) hours; however, an employee assigned to an alternative workweek may require use of more than 40 hours sick leave to take one (1) week of bereavement leave.
I. Family Illness or Disability. An employee will be eligible to use accrued sick leave for up to 80 hours in the calendar year when there is a sickness or disability involving a member of his/her immediate family, which requires the employee's personal care and attendance. For purposes of this section, members of the immediate family shall be defined as spouse, registered domestic partner, children, sibling, parent or parent-in-law, or as defined in state or federal law (e.g., FMLA, CFRA). Additional use of sick leave time may be granted at the discretion of the Police Chief.
J. Utilization Procedure. An employee requesting paid sick leave in accordance with Sections G (Personal Illness or Disability), or Section H (Bereavement/Family Leave), or Section I (Family Illness or Disability) above, shall comply with the following:
1. Call-in Procedure. The employee shall personally make contact with the Department at least two (2) hours before the time specified for the beginning of the work shift of his/her absence from duty. In cases in which the ill or disabled employee is physically unable to personally make contact with the Department, the individual designated to provide notification of the absence shall personally make contact with the Department.
2. Basis for Absence. The employee or other individual providing notification to the Department of the employee's absence shall provide the Department with the specific reason for the absence.
3. Accessibility. An employee who has called in sick for personal illness/disability or family illness/disability shall be available at his/her residence for telephone or personal contact from the Department during the employee's assigned shift. Exceptions to this requirement shall be authorized where necessary to provide care for an immediate family member residing elsewhere, to seek medical treatment, or to obtain medication.
K. Sick Leave Conversion.
1. Employees with 15 to 20 years of service with the City of La Verne who separate or retire from the City for non-disciplinary reasons may convert a portion of their sick leave balance to vacation leave on a 2:1 basis as outlined in section 6 below, i.e., an employee with 19 years of service who has a current balance of 300 hours of sick leave would receive 150 hours of vacation.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -6-
2. Employees who retire from the City with 21 years of service or more with the City on a regular service retirement, may convert sick leave to vacation leave on a 3:1 basis to a maximum of 500 hours at 28 years as outlined in section 6 below, i.e., an employee with 25 years of service who has a current balance of 1100 hours of sick leave would be eligible to receive 366 hours of vacation.)
3. An employee with 20 or more years of service with the City that is retiring or has submitted an application for retirement for an industrial disability retirement through PERS will only be eligible for conversion above the 20 year level if the retirement is the direct result of a permanent disabling injury (not illness) that occurred in the line of duty, as a result of a single on-duty incident during the actual performance of law enforcement duties.
4. An employee with 20 or more years of service that either has a retirement that does not qualify under subsection 2 or 3; or separates from the City for non-disciplinary reasons will be capped at 320 converted hours.
5. Notwithstanding the restrictions above, employees who separate with more than 20 years of service who do not have the necessary hours to increase their convertible hours on the 3:1 ratio will be eligible for the 2:1 ratio, however hours will be capped at 320 converted hours.
6. Conversion Table.
Maximum # of Hours
Years of Service that can be converted Conversion 15-20 640 320
21 975 325
22 1050 350
23 1125 375
24 1200 400
25 1275 425
26 1350 450
27 1425 475
28 1500 500
7. Any sick leave hours converted to vacation hours, may not be reported to PERS for purposes of adding service credit.
Article 8 – Holidays
Due to the unique nature of work hours in the Police Department, the following policies will be observed:
A.
Shift employees.
1. Definition. Employees assigned to patrol who are scheduled to work the 3/12 plan are regarded as "shift employees" for purposes of this article. At the discretion of the Chief of Police, employees may also be assigned to a 4/10 schedule.
2. Holiday Pay. Shift employees and the Lieutenant assigned to the Detective Bureau shall receive eighty (80) hours of holiday pay per year at straight time on a prorated basis over twenty-four (24) pay periods during the calendar year. In addition, a shift employee who works on a holiday
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -7-
(as described in B(2) below) will receive pay for all hours worked at the time and one-half rate. In accordance with the limits set forth in Article 17 of this Agreement, all premium pay for hours worked on a holiday must be received by the employee in the form of pay rather than compensatory time.
B.
Non-shift Employees.
1. Definition. Employees who are not assigned to patrol under the 3/12 plan are regarded as "non-shift employees" for purposes of this article.
2. Authorized Holidays. Non-shift employees shall receive pay for their assigned shifts on the following ten (10) holidays on a straight-time basis:
1. New Year’s Day
2. President’s Day
3. Memorial Day
4. Independence Day
5. Labor Day
6. Veterans Day
7. Thanksgiving
8. Day after Thanksgiving
9. Day before Christmas
10. Christmas Day
3. Weekends. In the event that any of the above holidays falls on a non- workday (i.e., Friday, Saturday, or Sunday), the Chief will have discretion to identify the closest regular workday prior to or after as the observed holiday. In the event that a non-shift employee is called in to work on a holiday, he/she shall receive pay for all hours worked at the rate of time and one-half.
4. Transition from Non-shift to Shift Status. When it is confirmed in writing that a non-shift employee will be reassigned to shift status for a period of one (1) month or longer, he/she will receive prorated holiday pay pursuant to Section A(2) of this Article in lieu of paid time off.
Article 9 – Vacations
A. Accrual. All employees shall accrue paid vacation leave as provided below.
Accrual shall be apportioned on a monthly basis and shall be prorated for employees who begin or terminate their employment in the middle of a month.
1. During the employee's first five (5) full consecutive years of employment, the employee shall accrue one hundred twelve (112) hours of vacation leave per year.
2. Beginning with the employee's sixth (6th) full consecutive year of employment and continuing through the fourteenth (14th) plus year, the following vacation shall accrue:
Years of Continuous Service Hours of Vacation 6 144
8 160
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -8-
10 184
12 192
14 or more 200
B. Vacation Cap.
1. Employees classified as a Lieutenant or Sergeant as of January 31, 2020, will not have their vacation capped.
2. New members not at the rank of Sergeant or higher as of January 31, 2020 will have vacation hours above 400 cashed out at their pre- promotional rate (salary rate prior to promoting to Lieutenant). After promotion, these affected employees will be allowed to accrue over 400 hours until the last pay period of December each year, at which time, members will be cashed out for all hours over 400 at their then current rate. Cash out will be included on the last payroll of December.
3. New employees hired and current employees who were not previously LVPOA members before November 5, 2018, will have their vacation hours capped at 400 hours and will not be able to accrue past that amount. i. Employees subject to the cap of 400 hours with at least 350 hours of accrued vacation hours will be eligible to cash out up to 40 hours of vacation if they meet the following:
a. Have been denied the use of vacation by the department after submitting a vacation request of no less than thirty-six (36) hours and no more than the equivalent of two (2) weeks;
b. The request for vacation (that has been denied) must have been submitted at least thirty (30) days in advance of the first day of the desired vacation date;
3.c. Have not previously cashed out vacation hours pursuant to this cash out procedure for the same requested vacation leave (an employee may only cash out vacation hours pursuant to this cash out procedure once per denied vacation request).will have the same restrictions and provisions as those detailed in the November 2018 LVPOA MOU.
C. Scheduling. Scheduling of employee vacation leave shall be at the discretion of the Department with due regard for the needs of the Department.
D. During Leave/After Separation. Vacation leave shall not accrue to or be granted to an employee after separation from City service, while placed on leave without pay, or during any other absence not authorized by the Department.
E. Deduction. Vacation leave used by an employee shall be deducted from the employee's accrued vacation leave.
F. Accrual During Leave with Pay. Employees granted a leave of absence approved by the City with pay shall accrue vacation leave.
G. Payment Upon Separation. A permanent employee separated from City service shall receive compensation for his/her total accrued vacation leave at the employee's then current salary rate.
H. Catastrophic Cash Out. An employee who experiences unexpected financial obligations due to catastrophic conditions such as family medical expenses,
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -9-
death in the family, etc., may request authorization from the City Manager to "cash out" accumulated vacation hours provided, however, that the employee shall retain an accumulated vacation balance of at least 80 hours (2 weeks).
Approval of such a request is subject to the sole discretion of the City Manager.
I.
Annual Cash Out. Employees may "cash out" up to forty (40) hours of accumulated vacation on an annual basis provided that subsequent to the cash out, the employee shall retain a minimum vacation accrual balance of 80 hours. Said vacation cash out shall be approved on the condition that it is paid to the employee in conjunction with an approved vacation leave of at least one week in duration.
J. Deferred Compensation Plan Cash Out. Pursuant to IRC Section 414(v), employees age 50 or older can defer additional “Age-50 Catch-Up” contributions to their 457(b) Deferred Compensation account above the annual 457(b) deferral limit. The amount for 2023 is $7,500 and is subject to an annual cost-of-living increase based on the Consumer Price Index (CPI). Employees who are or will reach the age of 50 during the calendar year may “cash out” the dollar equivalent of up to the annual Age 50 Catch-Up limit of vacation hours each year and have the funds deposited directly into the 457(b) plan. However, the employee’s total annual standard (non-catch-up) deferrals into the Plan must be equivalent to the maximum deferral limit for the calendar year ($22,500 for 2023, indexed ongoing based on CPI) in order to deposit the additional “cash out” amount. The employee shall retain an accumulated vacation balance minimum of at least two weeks (72 or 80 hours).
Article 10 – Work Schedules
A. Normal Work Week. The workweek for employees assigned to Patrol shall be the schedule commonly known as the 3/12 plan as approved by the Association and the City. Under the 3/12 plan, employees will be scheduled to work a total of 80 hours in a biweekly pay period. Depending on assignment, employees may be scheduled to work five (5) eight (8) hour days in a workweek or an alternative schedule approved by the Chief of Police.
B. Level Pay Adjustments. In order to enable employees assigned to the 3/12 plan to receive consistent base pay for eighty (80) hours per pay period, biweekly payroll time cards may be adjusted to reflect eighty (80) hours even though the employee may have worked fewer or more hours during the regular work schedule. For example, an employee who worked a short week of thirty- six (36) hours and a long week of forty-eight (48) hours during a biweekly pay period will have his/her time card adjusted by the addition of four (4) hours for the first week and the deletion of eight (8) hours for the second week.
Similarly, an employee who works two consecutive short thirty-six (36) hour weeks in a biweekly time period will have his/her time adjusted by the addition of four (4) hours for the first week and four (4) hours for the second week.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -10-
C. Reversion to Previous Work Schedules. In the event that the City believes that the continuation of the modified work schedules is not in the best interests of the City or the affected employees, the modified work schedules will be abandoned and the Department will revert to the work schedules previously in effect upon provision of ninety (90) days’ written notice to the other party.
D. Training Bank. In order to accommodate the scheduling and completion of ongoing departmental training, without incurring a substantial amount of overtime or impacting the number of personnel on patrol, the City and the Association agree to establish a “Training Bank.” This Bank will consist of paid but unworked hours. Based on the patrol scheduling of 12-hour shifts in a combination of 3 3-shift weeks and 1 4-shift week, each officer assigned to patrol will accumulate 48 hours of unworked time over the course of 26 pay periods. This balance will be tracked and used to accommodate an equal number of training hours scheduled throughout the year.
E. Training/Non-shift Assignment. Hours worked in conjunction with training or another assignment will be in accordance with the Department policy.
Article 11 – Administrative Management Leave
Employees covered by this Memorandum of Understanding shall be allowed to take administrative management leave at the discretion of the Captain or Chief of Police or their designee, if applicable. Administrative Management leave is provided in recognition of the fact that employees covered by this MOU are faced with demands that require them to work overtime and odd hours without additional compensation. Unlike vacation, these days/hours cannot be accrued and no payoff shall occur at termination of employment.
Administrative Management Leave will be capped at 80 hours annually (per calendar year). Use of hours will not be restricted or limited per pay period but must be approved by the Captain or Chief of Police or their designee, if applicable.
Article 12 – Probationary Period
A. All promotional appointments shall be tentative and subject to a probationary period of one (1) year.
B. The probationary period may be extended by the City for a period not to exceed three (3) months.
C. During the probationary period, an employee will be evaluated at the end of six (6) months and twelve (12) months.
D. During the probationary period, a promoted employee may be demoted back to the previous job held without right of appeal if the City deems the employee unfit or unsatisfactory for permanent appointment to the promoted position.
E. The probationary period shall be regarded as part of the testing process and shall be utilized for closely observing an employee's work, for securing the most effective adjustment of a new employee to a position and demotion of an employee whose performance does not meet the standards of work.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -11-
Article 13 – Uniform Allowance
Each employee in the classification of Lieutenant or Captain who works a full calendar year shall receive a uniform allowance, currently one thousand twenty dollars ($1,020) per year, which is payable as part of the first regular paycheck in November. Employees who retire from City service in the middle of a year shall have their uniform allowance prorated. Annual upward adjustments in the uniform allowance will be based on the median amounts for Lieutenants of the following local agencies: cities of Azusa, Baldwin Park, Chino, Claremont, Covina, Glendora, Monrovia, Montclair, Ontario, Pomona, Upland, West Covina, and the County of Los Angeles.
Article 14 – Automobile
At the discretion of the City Manager, individuals assigned the role of Police Captain, Administrative Lieutenant, or other roles as determined operationally necessary by the Chief of Police, may be provided with the use of a City owned automobile and fuel for business related purposes or a monthly automobile allowance in an amount determined by the City Manager not to exceed $300 per month. In no case shall a monthly automobile allowance exceed the equivalent cost of a City owned automobile, fuel, insurance, and maintenance. When an individual is provided an auto allowance for using their own vehicle, they will be required to submit proof of insurance to the Personnel Office. Personal use of a City owned automobile or receipt of automobile allowance in excess of actual business use may be considered taxable by the Federal or State government and shall be solely the responsibility of the employee. However any such taxable portion or allocation shall not be treated as income by the City for purposes of payroll or other employment taxes and shall not be PERSable.
Article 15 – Retirement
All employees shall be covered for retirement purposes by the California Public Employees' Retirement System (PERS) 3% @50 full formula and Section 20024.70 (one year final compensation) in accordance with the contractual agreement between the City and PERS.
The City and employees covered by this Agreement shall be subject to the rules and regulations as endorsed and accepted by the PERS Board, except as otherwise noted herein.
A. Employer PremiumContribution. Premium cost Minimum contribution amounts areis fixed by the governing board of PERS and is divided between the City and employee. The City shall pay any and all costs designated as employer charges as set forth by the PERS governing board, except as otherwise agreed to by members.
B. Employee Contributions for “New Members” as Defined by PEPRA, Hired After January 1, 2013; Public Safety PERS 2.7% @ 57 under PEPRA.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -12-
“New Members” shall be subject to all of the conditions set forth in the Public Employees’ Pension Reform Act of 2012 (PEPRA), which include, but are not limited to the following:
1. Employee Contribution Rate for “new members” as defined by PEPRA is at least 50% of the normal cost rate for that defined benefit plan, rounded to the nearest quarter percent or the current contribution rate of similarly situated employees, whichever is greater.
2. Compensation cap for “new members” as defined by PEPRA (120% of Contribution and Benefit Base).
3. Calculation of benefits based on base pay for “new members” as defined by PEPRA.
4. Three (3) year average final compensation for “new members” as defined by PEPRA.
5. Benefits will be determined in accordance with all of the applicable requirements of PEPRA.
A. However, effective with the first pay period of July 2023 or upon the applicable amendment to the contract with PERS, Association members will begin contributing one-half percent (0.5%) toward the employer’s PERS contribution. Also, effective the first full pay period of July 2024, Association members will contribute an additional one-half percent (0.5%) for a total of one percent (1.0%) of the employer’s PERS contribution.
C. Employee PremiumContributions for “Classic Members”; Public Safety PERS 3% @ 50.
1. Classic PERS Members, individuals who joined PERS prior to January 1, 2013, Employees will be responsible for paying the full amount of their employee contribution (9% of reported compensation).Effective the First full pay period in July 2026, Classic PERS members will pay an additional 1% of their employee contribution for a total of 10% of the employee share. Effective the first full pay period of July 2027, all classic members will contribute an additional 1% toward the employee share of PERS contributions totaling 11%.
B.2. PMMA “Classic members” will continue to cost share one percent (1%) of the employer’s PERS contribution.
C.D. Credit for Unused Sick Leave. Effective July 1999, the City will bear the cost for the credit for unused sick leave benefit under PERS.
D.E. 3rd Level 1959 Survivor Benefit. Effective August 1988, the City will bear the cost for the 3rd Level 1959 Survivor benefit under PERS.
E.F. 4th Level 1959 Survivor Benefit. Effective September 2005, the City will bear the cost for the 4th level 1959 Survivor Benefit.
Article 16 – Medical and Dental Plans
A. Medical Plans – Active PMMA Employees Hired Beforeas of November 5, 2018: For current PMMA members serving in either PMMA or POA prior to November 5, 2018, Tthe City shall provide, at its expense, a fully paid medical health maintenance organization (HMO) plan offered by the City and a medical
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -13-
plan approved by the Association through the Employee Health and Safety Committee for all employees and their dependents.
Employees shall also have the ability to choose from an optional plan and the City will agree to pay an amount not exceeding the cost of the Health Net HMO or its equivalent plan for each tier.
1. At the time of hire, an employee shall choose a plan that best meets the needs of the employee.
2. An open enrollment period will occur in May-June of each year (to be effective July 1). Only during this time may the employee change to another plan.
B. Medical Plans – New PMMA Employees Hired After November 5, 2018:
For new employees hired and current employees who first become either an LVPOA member or LVPMMA member after November 5, 2018, the City shall contribute up to the following amounts toward health insurance benefits with any additional costs being the responsibility of the employee. The City coveres the employee only cost of the lowest plan (currently Kaiser). Contribution to the Employee Only tier will increase dependingent on the increases to the medical plan cost of the lowest plan:
B.1. Beginning with the June 2026 Contribution
1.a. Employee Only = $650750
2.b. Employee plus spouse = $1,150
3.c. Employee plus child = $950
d. Employee plus family = $1,500
2. Beginning July 2026
a. Employee Only = $750 or current cost of lowest plan
b. Employee plus spouse = $1,450
c. Employee plus child = $1,150
4.d. Employee plus family = $2,000
C. Medical Plans – Retired Employees: The City shall provide monthly medical insurance contributions to retired employees up to the following amounts:
▪ Those who retired between 10-1-84 and 9-1-90:
- Single $88.32
- Couple $181.06
- Family $247.30
▪ Those who retired between 9-2-90 and 12-31-99:
- Single $110.00
- Couple $225.00
- Family $247.30
The amount of City-paid contributions towards medical insurance for those who retired prior to 12-31-99 shall be permanently fixed and will not be increased in conjunction with changes in monthly premium rates. ▪ Those who retire after 1-1-00 but before 1-1-05 will be provided with monthly medical insurance contributions in an amount of eighty-five percent (85%) of the monthly premium of the least expensive HMO plan (for the retiree and covered dependents). The amount of this City-paid monthly contribution toward medical insurance premiums for those retired after 1-1-00 shall not be
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -14-
permanently fixed and will increase in conjunction with changes in monthly premium rates. The City shall provide this benefit only to those retired employees and their dependents who meet the conditions shown below. ▪ Employees who retire after 1-1-05 will be provided with a monthly medical insurance contribution in an amount of 80% of the monthly premium of the least expensive HMO plan provided by the City to its active employees (for the retiree and covered dependents). The amount of this City-paid monthly contribution toward insurance premiums for those retired after 1-1-05 shall not be permanently fixed and will increase in conjunction with changes in monthly premium rates. The City shall provide this benefit only to those retired employees and their dependents identified at time of retirement who:
1. had at least twenty (20) years of continuous service with the City of La Verne.
2. if eligible for Medicare, have enrolled in and maintain Medical coinsurance benefits in which case the City shall provide a supplemental medical insurance plan and contribute 80% of supplemental rates not to exceed the aforementioned contribution amounts.
3. are not receiving disability retirement benefits through the PERS nor have filed for industrial disability retirement benefits through the PERS with the following exception as determined by the City Manager:
a. the employee (without regard to years of service) suffered a permanently disabling injury (not illness) in the line of duty as a result of a single, on-duty incident during the actual performance of law enforcement duties or other injury as deemed appropriate by the City Manager or his designee; and
b. the employee has not declined an offer of a modified duty assignment; and
c. the employee's disabling injury that necessitates retirement specifically excludes back injuries, psychological problems, heart disease, hypertension and stress trauma.
4. obtain their medical insurance through the City. However, a retiree who chooses to purchase medical insurance from an independent source may be reimbursed by the City for their cost of such insurance not to exceed those amounts specified above. In order to receive such direct payments, the retiree shall provide the City with an annual signed statement certifying that he/she has medical insurance coverage to cover the cost of catastrophic illness or injury for the retiree and dependents. Said medical insurance payments shall be made on a quarterly basis.
5. Upon death of the retired employee, dependents will not be eligible for medical insurance through the City.
The City shall not provide any retiree medical insurance contributions for employees hired after November 5, 2018. However, no later than December 31, 2024, the City will explore creating a retiree health savings plan for members not eligible for the City’s retiree medical benefit. Contributions would not begin until January 2025.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -15-
Employees who retired prior to 1-1-05 shall receive retiree medical insurance as set out C. 1 – 5 above.
D. Dental Plan. The City shall contribute towards a dental plan for the employee and eligible dependents in the form of allocations of up to $44 per month applied towards premiums of a City group dental insurance policy.
D.E. Retiree Health Savings Plan. Effective June 2026, the City will contribute $150 per month to a retiree health savings plan for members hired after November 5, 2018.
Article 17 – Overtime
A. Overtime must be authorized in advance by the Department.
1. Overtime pay shall be provided at time and one-half.
2. Overtime will be authorized in accordance with the Department's relief policy.
3. Overtime may be accrued as compensatory time at time and one-half up to four hundred and eighty (480) hours. Employees will have the option of being compensated for comp time in either of the following methods:
a. An employee may receive payment for accumulated compensatory time in conjunction with a regularly scheduled vacation leave of at least one week in duration that has been approved by the Department. b. Any accumulated time on the books as of the first pay period in November shall be paid to the employee by November 23rd of each calendar year.
B.
Court Appearances. When a Lieutenant is required to appear in court due to subpoena or other lawful request, for less than four hours; and the request for appearance is not within two hours of the employee’s regular start or end time, the individual will be provided with compensatory time on an hour for hour basis.
C. Mandatory Departmental Meetings and Training. Members will receive time and one half (1 ½) their hourly rate for mandatory internal department meetings and/or trainings they are required to attend outside of their normal schedule (except as may be covered by that member’s Training Bank).
Authorization of overtime under this provision must be approved by the Captain or Chief.
D. Overtime Exemption for Police Captain. The classification of Police Captain is designated as an exempt executive-level position under the Fair Labor Standards Act (FLSA) and the California Labor Code. Employees appointed to the Police Captain classification are therefore not eligible for overtime compensation, including but not limited to paid overtime, compensatory time off, or any other premium pay for hours worked in excess of their regularly scheduled work period.
C. 1. Police Captains are expected to work the hours necessary to fulfill the responsibilities of their position, which may include extended hours, emergency response, or irregular schedule demands. Compensation for such
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -16-
work is provided through the employees’ established salary and administrativemanagement leave provisions of this MOU
Article 18 – Long Term Disability and Life Insurance
A. Long Term Disability Insurance. The City shall provide a long term disability (LTD) plan meeting the following criteria, as defined in the contract with the insurance company:
1. Waiting Period 90 days
2. Benefit period to age 65
3. Percent of insured earnings 66 2/3%
4. Maximum benefit $5,000
B. Life Insurance. The City will also provide a term life insurance policy with a fifty thousand dollar ($50,000) benefit and a fifty thousand dollar ($50,000) accidental death and dismemberment benefit.
C. Long Term Disability & Life Insurance Benefits. The City commits to explorehas established enhancinged the current LTD and Life Insurance Benefits, including multiple new voluntary benefits plans. provided for members by the end of the MOU Term, June 30, 2025.
Article 19 – Workers ' Compensation Insurance
A. Provision of. The City will provide workers compensation insurance. The State workers' compensation laws and this MOU shall govern all aspects of duty related injuries, illnesses, and accidents.
B. Industrial Injuries and Accidents.
1. Employees shall report any duty related injury or illness which requires medical treatment to the appropriate department supervisor as soon as physically possible.
2. Employees shall report any duty related injury or illness which does not require medical treatment to the appropriate department supervisor by the end of the workday on which the injury or illness occurred.
C.
Medical Treatment. Any employee suffering from any duty related injury or illness which requires medical treatment shall immediately seek such treatment from a City designated physician or medical facility.
D. Leave of Absence for Industrial Disability Qualification. An employee suffering a duty related injury or illness that disables that employee from the performance of regular job duties may request a leave of absence for industrial disability. Upon acceptance of any claim, the employee may be granted a leave of absence. Such request may be submitted in the form or a workers' compensation claim. Any dispute regarding such claim shall be resolved through the State Workers' Compensation Appeals Board process.
E. Compensation. For any employee on leave of absence under the workers' compensation sections of the California Labor Code, accumulated paid leave may be prorated to supplement such temporary disability compensation payments, provided that the total amount shall not exceed the regular gross salary of the employee.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -17-
Article 20 – Education Incentive and Tuition Reimbursement A. Education Incentive Pay. Effective May 3, 2026, the City shall pay education incentive for job related degrees to sworn personnel at the following rates:
a. Master’s degree: $650/monthly (only one MA/MS degree per person qualifies for this incentive)
B. Tuition Reimbursement. The City shall reimburse employees for the cost of tuition and books up to $1,700 per fiscal year when completing job related professional improvement courses offered through the California University system or an accredited private college institution, provided that:
A.1. The employee has obtained the prior approval of either his/her department head or the Personnel Officer.
B.2. The employee receives a minimum grade of "B" and submits proof thereof.
C.3. The course work is not generally a requirement to fulfill the minimum educational qualifications of his/her position.
D.4. In the event that the recipient individual's employment with the City is terminated, for whatever any reason, within twelve (12) months of the receipt of tuition reimbursement, he/she shall be obligated to repay the amount received within the past twelve (12) months to the City in full at the time of separation. Upon written authorization by the employee, such reimbursement amount may be withheld from the employee’s final paycheck.
Article 21 – Longevity Stipend
Effective the first full pay period following ratification, the following longevity stipend structure shall be established. This annual stipend is to be paid in the first full pay period of January. Eligibility shall be based on number of years as a sworn police officer as determined by the California Commission on Peace Officer Standards and Training, calculated based on the total years of service with an accredited agency. For example, in January of 2026, officers who became sworn in 2015 shall be eligible for the longevity stipend at the 10-year rate.
1. Years 10-14: $1,200
2. Years 15-19: $2,400
3. Years 20+: $3,600
Article 21 22 – Bilingual Pay
The City will provide a monthly stipend of $75 for each represented employee that demonstrates his/her ability to fluently speak and understand Spanish or another language. The City will develop an appropriate proficiency exam in conjunction with the local university or high school to certify an individual’s abilities.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -18-
With the exception of Spanish, the City reserves the right based on operational needs to determine which languages will be eligible for bilingual pay as well as certify the number of employees it deems necessary.
Article 232 – Gym Membership Reimbursement
The City will provide a gym membership reimbursement to employees in an amount up to a total of $250 per year subject to the following conditions:
A. The gym membership reimbursement shall only be available for gym memberships.
B. Employees must provide proof of gym membership payment to receive the reimbursement.
C. Submittals for reimbursement must be made only during January and/or July of the applicable year. Employees may submit for a full year of reimbursement in July provided that proof of prepayment obligations for the full year is submitted.
D. Employees acknowledge that they are utilizing the gym for personal purposes only, during off-duty hours and not for any work related purpose, and must sign a City waiver and release form releasing the City from liability associated with employees’ activities at the gym.
Article 243 – Substance Abuse Policy
The City's Administrative Regulation No. 316 on Drug and Alcohol Testing which provides for pre-employment drug testing, reasonable suspicion testing, post- accident testing and random drug testing will be amendedis to be applicable to all employees covered by this Agreement.
Article 254 – Jury Duty
A. Employees called for jury duty shall notify the City of the call. If, in the opinion of the City, the absence of the employee would result in undue disruption of work programs, the City may refuse to grant the employee a paid leave of absence to serve on Jury duty.
B. Where serious disruption would not occur, the City may permit the employee to serve for a period not to exceed ten (10) business days. The time spent off the job by the employee while actually serving on jury duty under the supervision of the court shall be compensated for on a straight time basis, limited to the employee's normal workday schedule. All per diem reimbursement paid the employee by the court shall be signed over to the City. Failure to provide verification of jury duty service or reimbursement of court per diem to the City shall be cause for the City not to compensate the employee for jury duty. Any compensation paid to the employee while on jury duty shall be repaid by the employee to the City if the employee fails to provide court verification or reimbursement of the court per diem.
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -19-
Article 265 – Non-Fraternization
The City desires to avoid misunderstanding, complaints of favoritism, possible claims of sexual harassment, and other problems of supervision, security or employee morale that can potentially result from romantic or sexual relationships between supervisory employees and the employees they supervise. Accordingly, supervisors are prohibited from developing a romantic or sexual relationship with any subordinate employee in their chain of command. Employees who violate this policy will be subject to discipline, up to and including termination of employment.
Article 276 – Savings Provision
If any provision(s) of this MOU are held contrary to law, such provision(s) will not be deemed valid and subsisting except to the extent permitted by law, but all other provisions will continue in full force and effect. If any clause is invalidated, said clause shall be subject to the meet and confer process. If any provision(s) of this MOU are held contrary to law, such provision(s) will be deemed invalid only to the extent required by law, and all other provisions will continue in full force and effect.
If any provision is invalidated, said provision shall be subject to the meet and confer process.
Article 27 28 – Term of Memorandum of Understanding
This Memorandum of Understanding shall remain in full force and effect from July 171, 20232025, through and including June 30, 20252028.
Article 28 29 – Conclusiveness of Memorandum of Understanding During the term of this MOU, neither party shall be compelled to engage in the meet and confer session with regard to matters within the scope of representation.
Nonetheless, and by mutual agreement, the parties may convene the meet and confer process during the term of this MOU. Accordingly, all wages, hours, and terms and conditions of employment shall remain in full force and effect for the term of this MOU.
Grammatical and other errors, as well as disputes regarding the meaning of items within the MOU are subject to discussion for the purpose of reaching agreement upon the parties’ intent regarding the terms tentatively agreed upon.
DATED___________________________ DATED____________________________
LA VERNE POLICE MIDDLE. CITY OF LA VERNE
MANAGEMENT ASSOCIATION
Agenda Packet - June 1, 2026
RESOLUTION NO.xxxx23-55 -20-
By______________________________ By________________________________ Association Representative City Manager
By______________________________ By________________________________ Association Representative Assistant City Manager
Agenda Packet - June 1, 2026
Direction Regarding Measure GG
to Support Paramedic and
Ambulance Transport Services
City Council
June 1, 2026
Measure GG: Sustaining EMS Services in La Verne
• Measure GG approved by voters in 1980
• Dedicated funding source for paramedic services
• Purpose tonight: seek Council direction regarding a
potential ballot measure to amend fee structure
• Goal: sustain high-performing local EMS services
Current EMS Funding Structure
73% Funded 27% Unfunded
Annual EMS Program Cost:
$3.80 Million
Current Revenue Sources:
$2.76 Million
Remaining Unfunded EMS Cost:
$1.04 Million
Current revenues fund approximately
73% of EMS program costs.
Why the Gap Exists
• Measure GG as devised has not kept pace
with actual costs of providing services.
• Los Angeles CPI since 1981: ~300%
• Medical Care Costs since 1981: ~700%
• EMS personnel, equipment, and regulatory
costs have outpaced Measure GG purchasing power
Results of the City’s Investment
2025 Performance Exceeds Regional, State,
and National Benchmarks
LVFD has implemented strategic deployment and
operational improvements. The recent Cardiac Arrest
Registry to Enhance Survival (CARES) report data
demonstrates significant improvements in cardiac arrest survival metrics and overall system performance.
Return of Spontaneous Circulation Rates:
La Verne LA County State National
Pre-2022 14.8% 22.3% 22.2% 26.7%
2025 33.3% 7.8% 14.2% 22.8%
Survival to Hospital Survival to Discharge
Pre-2022 7.4% 3.7%
2025 37.0% 11.1%
Survival Outcomes (Survival to Hospital):
Measure GG Financial Information
Assessment Unit Annual Fee Total Revenue
$ 6.90 (current fee) $ 82.80 $ 1,059,840
$ 12.50 $ 150.00 $ 1,920,000
$ 14.00 $ 168.00 $ 2,150,400
$ 15.00 $ 180.00 $ 2,304,000
Current assessment level ($ 6.90 month) generates $ 1,059,840.
EMS billings, those costs charged to insurance, recovers approximately $ 1.65-1.9 million with fluctuation due to recovery ability.
Current expenditures for providing paramedic and ambulance transport is approximately $ 3.8 million.
Measure GG Direction from Council Requested
• Evaluate options to modernize Measure GG
• Reduce long-term General Fund impacts
• Maintain service levels and outcomes
• Return with ballot language, legal review, outreach plan, and revenue projections
• August 7, 2026 filing deadline
•Questions
•Direction
Potential Reductions Required to Balance Budget
The following items represent additional reductions identified after multiple rounds of departmental review and may impact service delivery, operational efficiency, or community programming.
Category Program/Service/Staffing Reduction Impact of Services Personnel Part-Time Staff
Reductions ($48,871) Increased workload on remaining staff and slower response times.
Personnel &
Operational Special Events ($98,216) Elimination of seasonal community events.
Contractual Veterans Hall Cleaning ($11,000) Cleaning responsibilities shifted to staff and facility users.
Operational Various line items across
all departments ($36,300) Reduced training, supplies, and community outreach activities.
Operational Recreation Guide ($16,000) Reduced community awareness and participation in programs.
Operational Staff Training ($23,241)
Reduced training may impact efficiency, compliance, and system implementation.
Additional reductions totaling $233,628 would be required to fully eliminate the remaining budget gap.
Category Program/Service/Staffing Reduction
Personnel & Operational Special Events ($98,216)
$2,365
$3,449
$4,521 $4,464
$854
$5,304
$1,374
$182
$1,993 $1,694
$570 $455
$1,114
$4,228
$2,466
$7,587
$-
$1,000
$2,000
$3,000
$4,000
$5,000
$6,000
$7,000
$8,000
$756
Potential Adjustments
• Reduced Event Activities
• Increased Sponsorship
• Participation Fees
• Reduced Staffing Support
• Modified Event Hours
• Prioritization of Events
Events Not Included in Analysis
• Christmas Morning Activities
• Police Portion of National Night
Out
• Public Safety Open House
• Aquatic-Related Summer Programs
Category Program/Service/Staffing Reduction
Personnel & Operational Special Events ($98,216)