City Council Meeting
City of Lafayette
City Council
Lafayette Library & Learning Center-Don Tatzin Community Hall 3491 Mt. Diablo Boulevard
Lafayette, California
Monday, January 8, 2024
7:00
p.m.
2024.01.18 CC Action Agenda
January 8, 2024 Agenda with Zoom Hyperlink
1. Watch or Listen: Meetings are broadcast on the City of Lafayette’s YouTube Channel: http://bit.ly/LoveLafayetteYouTube.
2. Submit Comments Before the Meeting: Members of the public can provide public comment by sending an e-mail to [email protected] for City Council meetings no later than noon the day of the meeting. Those e-mails will be distributed to City Council, the City Manager, and the City Attorney, and will be posted as part of the public record.
3. Live Remote Public Comments: Technology permitting, members of the public may submit live public comment via Zoom conferencing by using the link below. You must download the Zoom app or software. Zoom meetings can be accessed by telephone, computer, or smart device. When the Mayor invites public comment for the item on which you would like to comment, please use the "raise hand" feature (or press *9 if connecting via telephone only) to alert staff you have a public comment to provide. Each speaker is allowed three (3) minutes to speak.
4. At the time and date of the meeting, please click this URL to join the webinar: https://us02web.zoom.us/j/89008805648?pwd=ODQxRGxzaGNHSWVITUVFalFuUHBIZz09 Passcode: 426199
Or join by phone: Dial 1 669 900 9128
Webinar ID: 890 0880 5648
Passcode: 426199
1)
Call to Order 7:00 pm
2)
Roll Call
3)
Disclosure and/or Take Action on Remote Participation due to Just Cause or Emergency Circumstances Pursuant to AB 2449 (Gov. Code section 54953(f).) 4)
Adoption of Agenda
5)
Public Comments (for closed session Items only)
6)
Closed Session
7)
Pledge of Allegiance 7:00 pm
8)
Land Acknowledgment Statement
A.
Mayor Dawson
Land Acknowledgment Statement
9)
Public Comments (for items not on the agenda)
10)
City Manager’s Update
11)
Presentations
A.
Recognizing the Acalanes Football Team on Winning the CIF Division 3-AA State Championship Recommendation:
Receive and file.
B.
Audit Presentations
Fiscal Year 2022/23 Annual Comprehensive Financial Report Recommendation:
Receive and file.
Item 11B
12)
Consent Calendar
A.
Minutes
December 11, 2023
Recommendation:
Approve.
Item 12A
B.
Resolution 2024-02: Request for Allocation of TDA Article-3 Funds for Mt. Diablo Boulevard Crossing Enhancement at Hampton Road and Adoption of a CEQA Notice of Exemption Recommendation:
1) Authorize staff to submit a $410,000 TDA Article 3 grant application, including a local match of $260,000. 2) Adopt Resolution 2024-02 approving the request to the Metropolitan Transportation Commission for an allocation of TDA Article 3 Pedestrian and Bicycle Project funding for fiscal year 2024/25. 3) Adopt a CEQA Categorical Exemption for the project under Section 15301(c) for the project and authorize staff to file a Notice of Exemption with the County Clerk for the County of Contra Costa.
Item 12B
12B Public Comments
C.
Declare Equipment as Surplus
Recommendation:
Declare that the equipment described is surplus property and donate or sell as appropriate.
Item 12C
D.
TR6569 Lucas Ranch – vacation of existing and acceptance of a larger, relocated conservation and scenic easement on Lot 7 (88 Lucas Ranch Road) for a net increase of 44,124 sq. ft. at the previously approved subdivision at the end of Lucas Drive.
Recommendation:
Authorize the City Manager to vacate the existing Conservation and Scenic Easement and accept a larger, relocated Conservation & Scenic Easement.
Item 12D
E.
Accept 2023 Pathway Project as Complete - Project No. 014-9737 Recommendation:
1) Allocate $13,219 out of the Road and Drain Maintenance Fund 011 310 861.34 to cover cost overruns associated with the 2023 Pathway Project, Project No. 014-9737. 2) Accept the 2023 Pathway Project, No. 014-9737, as complete and authorize staff to file a Notice of Completion.
Item 12E
F.
Letter of Support for County Connection Grant Application Recommendation:
Authorize the Mayor to sign a letter in support of a Caltrans Sustainable Transportation Planning grant application.
Item 12F
G.
PA01-21 Larry Thal (Owner): Allow applicant for the approved development application at 3393-3395 Mt. Diablo Blvd. to pay in Lieu fees to be placed in the city’s Public Art Fund for projects.
Recommendation:
Approve In-Lieu Fees for the development application at 3393-3395 Mt. Diablo Blvd. to be placed in the city’s Public Art Fund for projects.
Item 12G
13)
Old Business
A.
Matt Luttropp, Engineering Services Manager
East Side Pleasant Hill Road Pathway and Pleasant Hill Corridor Study by CCTA Update Recommendation:
The alternatives offered previously are still valid. Discuss and direct staff.
Item 13A
13A Public Comments
14)
Staff Reports
A.
Niroop Srivatsa, City Manager and Mala Subramanian, City Attorney Announce City Council Vacancy, Next Steps and Process to Filling Vacancy on the City Council Recommendation:
1. Announce the vacancy of the City Council. 2) Direct the City Clerk to advertise the position for two weeks and accept applications until the week prior to the first interview. 3) Direct the Mayor and Vice Mayor to draft interview questions for consideration by the Council at the January 22nd meeting. 4) Schedule two interview dates for candidate interviews and ultimately adopt the resolution to fill the vacancy.
Item 14A
B.
Niroop Srivatsa, City Manager and Tracy Robinson, Administrative Services Director|FY2023-24 Municipal Budget Discussion and Report on City Council Priorities Recommendation:
Continue budget discussions to January 22 for adoption of the Final Budget. Confirm Council priorities for current fiscal year.
Item 14B Final Budget
Item 14B Council Priorities
15)
Public Hearings
A.
Ordinance 651 Amending Section 8-8164 and 8-8165 of Title 8, Chapter 8-8, Article 15 Parking Meters and Lock Boxes of the Lafayette Municipal Code Relating to Time of Operation and Parking Fees Recommendation:
Introduce Ordinance 651, waive first reading of the ordinance, take public testimony and continue to January 22, 2024 for second reading and adoption.
Item 15A
15A Public Comments
16)
Items Removed from Consent
17)
Council / Commission Reports
A.
Councilmembers report on activities and consideration of matters a Councilmember wishes to initiate for placement on a future agenda.
B.
Councilmember Anduri and Gerringer
Lafayette’s Representative to the Contra Costa County Advisory Council on Aging Recommendation:
Recommend Richard Morisky to the Contra Costa Board of Supervisors as Lafayette’s representative on the Contra Costa Advisory Council on Aging.
Item 17B
18)
Written Communications
A.
Resignation from Carol Reif, Public Art Committee (PAC) member.
Recommendation:
Accept with regret and thank her for her volunteer service.
Item 18A
19)
Adjournment
I, Joanne Robbins, declare under penalty of perjury that this agenda has been posted at least 72 hours in advance of a Regular Meeting and 24 hours in advance of a Special Meeting at the Lafayette City Offices, 3675 Mt. Diablo Blvd., Suite 210, Lafayette, CA. in the glass case and on the City website https://www.lovelafayette.org/ .
Location of Agendas and Agenda Packets: Agendas and packets shall be made available at least 72 hours in advance of regular meetings and 24 hours in advance of special meetings on the City website https://www.lovelafayette.org/ .
Any writings or documents pertaining to an open session item provided to a majority of the City Council less than 72 hours prior to the meeting, shall be made available on the City website https://www.lovelafayette.org/ All comments received by the close of the public comment period will be available after the meeting as supplemental materials and will become part of the official meeting record. Please note that due to the remote nature of the meeting, the City of Lafayette cannot guarantee that the network or its site will not experience technical interruptions. To ensure that the City Council receives your comments, we strongly encourage you to submit your comments in writing in advance of the meeting.
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132). Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Joanne Robbins, City Clerk at (925) 284-1968 as soon as possible before the meeting.
Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132). Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to Joanne Robbins, City Clerk at (925) 299-3210 at least 48 hours
before the meeting, if possible.
General Information for Public Meetings
Location of Agendas and Agenda Packets:
Agenda and packets are available for review by the public during regular work hours at the Lafayette City Offices, 3675 Mt. Diablo Blvd., Suite 210. Agendas and packets shall be made available at least 72 hours in advance of each meeting.
Board
1 Discussion:
In accordance with State Law, the Board is generally prohibited from discussing and making decisions regarding items not posted on the agenda. Exceptions include items of urgency that become known to the Board after the posting of the agenda; discussion of such items requires a 2/3rds affirmative vote by the Board.
Persons Wishing to Speak:
Any person may address the Board on any item listed on this agenda. Persons wishing to address the Board should complete a speaker slip and submit it to the City staff. In addressing the Board, speakers should step to the podium and state their names and addresses for the record.
Public Comments on Agenda Items:
Persons wishing to speak on items listed on the agenda will be heard when called by the meeting chair. After the public has commented, the item will be closed to public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the meeting chair.
Public Comments on Non-Agenda Items:
Persons wishing to speak on matters not posted on this agenda are encouraged to submit the matter in writing to the City Clerk or staff aide at least ten days prior to the next regularly scheduled Board meeting date. Persons unable to do this may address the Board under the PUBLIC COMMENTS section of this agenda. Note, however, that such matters may be referred to staff for action or posted on a future agenda.
Time Limit on Comments:
Persons will be permitted to speak for up to three minutes.
Posted Times:
Posted times are estimated and actual times will vary. Public hearings may start later but never earlier than posted time.
Reconsideration of Items:
After the Board has acted on an agenda item, it may reconsider the same item later in the meeting in accordance with Council Rules of Proceedings II.D.4.
Consent Calendar:
All matters listed under consent calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time that the Board votes on the motion to adopt. Members of the public may request that items be removed from the Consent Calendar prior to the time that the Board votes on the motion to adopt, however, the decision to remove the item is solely at the discretion of the Board.
_________________________
1. “Board†is used here as a generic term for the City Council, commissions, committees, task forces, and other public decision-making boards. ↩