AGENDA
TUESDAY, JUNE 13, 2023
REGULAR MEETING - 5:00 p.m.
Council Chambers, 505 Forest Ave., Laguna Beach, CA
1. You may submit comments on any agenda item on the agenda in writing via mail to the City Clerk at: 505 Forest Avenue, Laguna Beach, CA. 92651 or by email to [email protected] or by using this comment form: Comment Form. Please send your comments to the City Clerk no later than 3:00 p.m. on June 12, 2023 (the day before the City Council meeting) in order for your comments to be submitted to the members of the City Council with sufficient time to review the comments. You may continue to provide written comments up to 12:00 p.m. on June 13, 2023 (the day of the meeting). Please note that while these comments will be provided to the City Council at 2:00 p.m. on June 13, 2023, the Councilmembers may not have sufficient time to review them prior to the meeting. Written comments WILL NOT be read aloud during the City Council Meeting. Please note that written comments are posted on the City’s website, so do not include any personal information you do not want posted on the web. Any comments received after the deadline for submittal may not become part of the public record for that meeting.
2. You may view the meeting live on Cox cable channel 852 and online on the City of Laguna Beach website: www.lagunabeachcity.net/meetings
3. You may listen and comment over the phone or computer during designated public comment periods by following the steps below:
* You can click on this link from your computer or smart phone to participate via zoom: https://lagunabeachcity.zoom.us/j/91641723096
* You may call (669) 900-9128, and wait for instructions. The Webinar id is 91641723096#.
- Let us know you want to comment on an item that is being discussed by pressing *9 on your phone.
- When you hear from the meeting operator, "your phone is unmuted," please press *6, then proceed with your comment. The time for comments may be limited, so prepare your remarks accordingly.
**If you have issues getting into the Zoom meeting, or raising your virtual hand to comment, you may TEXT the City Clerk: (310) 722-5051
If you are not able to use this Webinar system, you may submit comments via email during the meeting to email [email protected]. The City Clerk will attempt to briefly identify the author and the content of the email during the City Council meeting. Unless an email is brief and to the point, it will not likely be read into the record and a summary may be provided. To aid the City Council in the timely consideration and completion of its business, we are asking that all written comments be limited to 200 words or less.
4. You may speak in person in Council Chambers.
INTERVIEWS AND APPOINTMENTS - 3:00 p.m. to 4:30 p.m.
THERE WILL BE A 90-MINUTE BREAK WHILE THE CITY COUNCIL HOLDS THEIR CLOSED SESSION MEETING 4:30 p.m. - 6:00 p.m.
CLOSED SESSION - 4:30 p.m. to 6:00 p.m.
Closed Session
Public Communications
CITY COUNCIL MEETING - 6:00 p.m.
EXTRAORDINARY BUSINESS
1. PROCLAMATION RECOGNIZING THE BOYS UNDER 13 TEAM AND THE GIRLS 2004 TEAM OF THE LAGUNA BEACH FOOTBALL CLUB FOR WINNING THE STATE CHAMPIONSHIP Recommendation: Adopt the Proclamation recognizing the Boys Under 13 Team and the Girls 2004 Team of the Laguna Beach Football Club for winning the State Championship.
Proclamation
2. PROCLAMATION RECOGNIZING THE 2023 LAGUNA BEACH RUGBY CLUB TEAM FOR THEIR CHAMPIONSHIP SEASON Recommendation: Adopt the proclamation recognizing the 2023 Laguna Beach Rugby Club Team for their championship season.
Proclamation
PUBLIC COMMUNICATION
At this time, members of the Public may address the City Council regarding any items not on the agenda but within the subject matter jurisdiction of the City Council. No action may be taken on off-agenda items unless authorized by law. Comments shall be limited to 3 minutes each and 30 minutes for all comments, unless extended for good cause by the City Council.
COUNCIL AND STAFF REPORTS
CONSENT CALENDAR
The Consent Calendar encompasses items that require no separate discussion; they may be enacted by one motion approving the various minute orders and resolutions. Second reading / adoption of Ordinances will be placed on the Consent Calendar. The Mayor will determine whether any items on the Regular Order of Business should be transferred to the Consent Calendar. The Mayor will also determine whether any items should be removed from the Consent Calendar so that it may be discussed separately. A Councilmember, the City staff, or the public may request removal of an item from the Consent Calendar. Once any additions or removals are made, the Council will vote to approve all items remaining on the Consent Calendar, any item that was removed will be considered immediately following the action on the Consent Calendar.
3. MINUTES OF THE CITY COUNCIL MEETING
Recommendation: It is recommended by the City Clerk that the City Council approve the Minutes of the Budget Workshop and the Regular Meeting of the City Council of May 16, 2023.
Minutes
4. WARRANT LISTING Warrants: $2,438,293.86 05/12/2023 $ 51,373.92 05/16/2023
$3,154,439.26 05/26/2023
$5,644,107.04
Payroll #23 $1,510,553.11 05/19/2023 Payroll #24 $1,524,129.41 06/02/2023 $3,034,682.52
Total $8,678,789.96
Staff Report
5. CITY TREASURER’S MONTHLY INVESTMENT REPORT FOR APRIL 2023 Recommendation: It is recommended by the City Treasurer that the City Council receive and file the Monthly Investment Report for April 2023.
Staff Report
6. CLAIMS AGAINST THE CITY
Recommendation: Deny Claim #23-01 filed by Heather Swenson.
Staff Report
7. APPROVAL OF SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM FOR TRANSIT RELATED EXPENDITURES, RESOLUTIONS CONFIRMING LOCAL SIGNAL SYNCHRONIZATION MASTER PLAN AND MASTER PLAN OF ARTERIAL HIGHWAYS CONSISTENCY FOR MEASURE M FUNDING ELIGIBILITY Recommendations:
(1) Approve the attached 7-Year Capital Improvement Program for transportation and transit improvement projects required for Measure M eligibility; (2) Adopt the resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, CONCERNING THE UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM FOR THE CITY OF LAGUNA BEACH”; and (3) Adopt the resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, CONCERNING THE STATUS AND UPDATE OF THE CIRCULATION ELEMENT AND MITIGATION FEE PROGRAM FOR THE MEASURE M (M2) PROGRAM FOR THE CITY OF LAGUNA BEACH.” Staff Report
8. GRANT OF EASEMENT TO 20592 LAGUNA CANYON ROAD TO PLACE ELECTRICAL AND COMMUNICATION FACILITIES WITHIN THE LAGUNA BEACH ANIMAL SHELTER PROPERTY (APN 629-061-04) Recommendations:
(1) Grant an easement to the property owner of 20592 Laguna Canyon Road for placement and maintenance of underground electrical and communication services within the Laguna Beach Animal Shelter property; and (2) Authorize the City Manager to execute the easement on behalf of the City.
Staff Report
9. AWARD OF CONTRACT FOR TREE MAINTENANCE SERVICES
Recommendations:
(1) Authorize the City Manager to execute a service provider agreement with West Coast Arborists, Inc. for a three-year term commencing on July 1, 2023, to provide tree maintenance services for an annual cost of $359,656; and (2) Authorize the City Manager to extend the contract for one additional three-year term, with a Consumer Price Index (CPI) based rate adjustment if services are satisfactory.
Staff Report
10. ORANGE COUNTY DISTRICT ATTORNEY SERVICES AGREEMENT RENEWAL Recommendation: Authorize the City Manager to enter into a new five-year agreement between County of Orange and the City of Laguna Beach from July 1, 2023, to June 30, 2028, for prosecution of City ordinances.
Staff Report
11. PURCHASE OF REPLACEMENT MOBILE DATA COMPUTERS FOR THE POLICE DEPARTMENT Recommendation: Authorize the City Manager to purchase 33 Getac B360 ruggedized vehicle-mounted Mobile Data Computers and related accessories from Code 3 Technology for the Police Department’s fleet of sworn and professional staff vehicles, for a cost not-to-exceed $200,000.
Staff Report
12. APPROVAL OF FÊTE DE LA MUSIQUE 2023-2026
Recommendations:
(1) Approve the use of the Main Beach Cobblestone area with a stage and up to 10 booths for the Annual Fête de la Musique events on June 17, 2023, June 15, 2024, June 21, 2025, and June 20, 2026; (2) Approve the use of amplified sound throughout the City for outdoor performances and the use of the Promenade on Forest for outdoor performances on the proposed dates; and (3) Approve the bagging of five parking meters for unloading of equipment with no fees applied.
Staff Report
13. AWARD OF CONTRACTS FOR COMMUNITY DEVELOPMENT DEPARTMENT’S ON-CALL CONSULTANT SERVICES Recommendations:
(1) Approve adding the proposed consultants to the Community Development On-Call Consultant list for development services; and (2) Authorize the City Manager to execute service provider agreements with selected on-call consultant firms for a two-year term commencing July 1, 2023.
Staff Report
REGULAR ORDER
The Regular Order of Business section of the Agenda is designed for items that will require separate discussion and citizen input before the City Council makes a determination of the items.
14. FINAL RECOMMENDATIONS AND ADOPTION OF THE PARKING AND TRANSPORTATION DEMAND MANAGEMENT REPORT Recommendations:
(1) Review and adopt the final Parking and Transportation Demand Management Report; (2) Direct staff to proceed with the implementation of all short-term transportation demand management (TDM) strategies and updates to the City’s parking regulations with the goal of achieving their identified target completion dates as staff and funding resources become available (Table 8, pages 100 through 105); (3) Direct staff to continue the evaluation of medium-term TDM strategies and parking regulation updates and include them as feasible in future year proposed strategic goals and budgets (Table 8, pages 100 through 105); (4) Approve the proposed updates to the City’s parking permit programs (Tables 9 and 10, pages 105 and 106); (5) Review the prioritized list of potential opportunities for enhancing the City’s public parking supply (Table 7, pages 97 and 98 of the report) and direct staff to pursue priority projects 1, 2, and 3 in the short-term given their relative low cost in comparison to a new multi-level parking structure; (6) Discuss and select either or both of the two potential new downtown parking structures within walking distance of the core destinations (potential infrastructure priority projects 4 and 5 listed in Table 7, page 98 of the report) for staff to proceed with the next steps; (7) Direct staff to proceed with the actions listed for infrastructure project 6 as listed in Table 7, pages 97 and 98 of the report by approaching the property owners to gauge interest in the potential project and, if there is an interest, to return to the City Council with an update; and; (8) Direct staff to study the feasibility of project 7 as listed in Table 7, pages 97 and 98 of the report as part of the City’s Facilities Master Plan.
Staff Report
Public Communications
Additional Public Communications
15. ADOPTION OF FISCAL YEAR 2023-24 BUDGET AND REVISIONS TO THE FISCAL YEAR 2022-23 ADOPTED BUDGET Recommendations:
(1) Approve the City budget for the Fiscal Year 2023-24 by adopting the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, ADOPTING THE REVISED CITY BUDGET FOR THE 2023-24 FISCAL YEAR"; (2) Approve funding policies for the Fiscal Year 2023-24 Proposed Budget by adopting the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, TO RESTRICT FUNDING IN THE DISASTER CONTINGENCY FUND, TRANSFER TRANSIENT OCCUPANCY TAX REVENUE TO THE HOUSING FUND, AND TRANSFER MID-YEAR BUDGET SAVINGS UP TO $300,000 TO THE OPEN SPACE FUND"; (3) Approve the salary schedules for the Fiscal Year 2023-24 by adopting the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, SETTING PAY RANGES FOR CITY EMPLOYEES"; (4) Approve or modify the funding recommendations made by the subcommittee regarding the Community Assistance Grants for Fiscal Year 2023-24 and direct the City Manager, or her designee, to disburse the funds accordingly and review the subcommittee recommendations regarding the changes to the future Community Assistance Grants application process and direct staff as to desired changes; (5) Approve the recommended Cultural Arts Grants for Fiscal Year 2023-24 and direct the City Manager, or her designee, to disburse the funds accordingly; (6) Provide direction on salary and performance pay for the City Treasurer and City Clerk and direct the City Manager to modify the salary schedules to reflect the City Council’s actions; (7) Approve the budget changes for the Fiscal Year 2022-23 as described in the Agenda Report and authorize the City Manager to modify the budget accordingly; (8) Approve increasing the City Manager’s claims authority by adopting the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA INCREASING THE CITY MANAGER’S GENERAL LIABILITY, WORKERS’ COMPENSATION CLAIMS, AUTO LIABILTY, AND PROPERTY DAMAGE CLAIMS AUTHORITY TO $75,000 PER CLAIM"; (9) Approve the fee rates for outdoor dining by adopting the Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, SETTING RATES FOR BUSINESSES UTILIZING PUBLIC SPACE FOR THE OUTDOOR DINING PROGRAMS"; (10) Approve the APPROPRIATIONS LIMIT for the Fiscal Year 2023-24 by adopting the Resolution Titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, DETERMINING AND ADOPTING AN APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2023-24 IN ACCORDANCE WITH ARTICLE XIIIB OF THE CONSTITUTION OF THE STATE OF CALIFORNIA, CHAPTER 1205 OF THE REVENUE AND TAXATION CODE SECTION 791;" and (11) Authorize the City Manager to enter into an agreement with the Department of Health Care Services for the Public Provider Ground Emergency Medical Transport Intergovernmental Transfer Program for Ground Emergency Medical Transportation that is part of the City’s Ambulance Program.
Staff Report
Public Communications
PUBLIC HEARING FOR APPEAL
A.
APPEAL OF APPROVAL OF DESIGN REVIEW 22-0378, COASTAL DEVELOPMENT PERMIT 22-0379, REVOCABLE ENCROACHMENT PERMIT 22-0380, AND CALIFORNIA ENVIRONMENTAL QUALITY ACT CATEGORICAL EXEMPTION AT 200 ALTA VISTA WAY Recommendation: Deny the appeal and sustain the Design Review Board's approval of Design Review 22-03 78, Coastal Development Permit 22-0379, Revocable Encroachment Permit 22-0380, and a California Environmental Quality Act Categorical Exemption at 200 Alta Vista Way.
Agenda Report
Public Communications
Additional Public Communications
Additional Public Communications
ADJOURNMENT TO THE SPECIAL CLOSED SESSION AT 4:00 P.M., WEDNESDAY, JUNE 14, 2023, THEN TO CLOSED SESSION AT 4:00 P.M., AND HYBRID VIRTUAL/IN-PERSON REGULAR CITY COUNCIL MEETING AT 5:00 P.M., TUESDAY, JUNE 27, 2023
ADA ACCOMMODATIONS
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (949) 497-0705 (telephone) or (949) 497-0771 (facsimile). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.
COMPLIANCE WITH GOVERNMENT CODE SECTION 54957.5
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk's Office at 505 Forest Avenue, Laguna Beach, California, during normal business hours.