AGENDA
TUESDAY, JANUARY 9, 2024
REGULAR MEETING - 5:00 p.m.
Council Chambers, 505 Forest Ave., Laguna Beach, CA
Public Participation: You may submit comments in person on any agenda item or any item not on the agenda. You may also submit written comments on any agenda item or on any item not on the agenda via mail to the City Clerk at 505 Forest Avenue, Laguna Beach, CA. 92651 or by email to [email protected] or by using this comment form: Comment Form. In order to allow sufficient time for members of the City Council and staff to review and consider your written comments, written comments will be accepted for consideration up until the close of business (i.e., 5:30 p.m.) on the business day before the date on which this public meeting is scheduled. Written comments WILL NOT be read aloud during the City Council Meeting. Please note that written comments are posted on the City’s website, so do not include any personal information you do not want posted on the web. Any comments received after the deadline for submittal may not become part of the public record for that meeting. For comments submitted on a topic not on the agenda, please indicate that you would like your comments included in the official record for this meeting.
Courtesy Virtual Participation: Please take notice that the City Council is not proceeding under AB 361/AB 2449 (or the traditional teleconferencing Brown Act rules) and thus teleconferencing is offered merely as a courtesy and convenience. The City cannot guarantee that the public’s access to teleconferencing under such circumstances will be uninterrupted. In those instances, so long as the public may still attend the meeting in person, the meeting will continue. Please access courtesy virtual participation by following the below steps:
* You can click on this link from your computer or smart phone to participate via zoom: https://lagunabeachcity.zoom.us/j/91641723096
* You may call (669) 900-9128, and wait for instructions. The Webinar id is 91641723096#.
- Let us know you want to comment on an item that is being discussed by pressing *9 on your phone.
- When you hear from the meeting operator, "your phone is unmuted," please press *6, then proceed with your comment. The time for comments may be limited, so prepare your remarks accordingly.
**If you have issues getting into the Zoom meeting, or raising your virtual hand to comment, you may TEXT the City Clerk: (310) 722-5051
If you are not able to use this Webinar system, you may submit comments via email during the meeting to email [email protected]. The City Clerk will attempt to briefly identify the author and the content of the email during the City Council meeting. Unless an email is brief and to the point, it will not likely be read into the record and a summary may be provided. To aid the City Council in the timely consideration and completion of its business, we are asking that all written comments be limited to 200 words or less.
Courtesy Virtual Broadcast: Please take notice that the City also plans to broadcast the meeting via the below listed mediums. These virtual broadcast mediums are also provided as a courtesy only and are not guaranteed to be technically feasible or uninterrupted. Thus, in order to guarantee live-time viewing, members of the public are encouraged to attend in person.
1. Online on the City of Laguna website: www.lagunabeachcity.net/meetings
2. Cox cable channel 852
3. Online on YouTube: https://www.youtube.com/channel/UCQsj8cEM7IvTH6p4uf3NUzQ CLOSED SESSION 4:00 p.m. - 5:00 p.m.
Public Comment can be provided at 4:00 p.m. on any item on the Closed Session agenda, in Council Chambers, then the Council will convene in Conference Room A for the Closed Session.
Closed Session
CITY COUNCIL MEETING 5:00 p.m.
EXTRAORDINARY BUSINESS
1. GREEN BUSINESS CERTIFICATION RECOGNITIONS
2. YEARS OF SERVICE RECOGNITION
Staff Report
3. PHOTO CONTEST WINNERS
4. APWA BEST AWARD PRESENTATION
PUBLIC COMMENTS - NON-AGENDIZED ITEMS
At this time, members of the Public may address the City Council regarding any items not on the agenda but within the subject matter jurisdiction of the City Council. No action may be taken on off-agenda items unless authorized by law. Comments shall be limited to 3 minutes each or less with a maximum time of 30 minutes for all public comments. This time may be reduced or extended at the determination of the Mayor.
Public Communications
CITY COUNCIL AND STAFF REPORTS
Announcements, Committee reports, and City Council comments for the purpose of presenting brief comments or reports, are subject to California Government Code Section 54954.2 of the Brown Act.
CONSENT CALENDAR
The Consent Calendar encompasses items that require no separate discussion; they may be enacted by one motion approving the various minute orders and resolutions. Second reading / adoption of Ordinances will be placed on the Consent Calendar. The Mayor will determine whether any items on the Regular Order of Business should be transferred to the Consent Calendar. The Mayor will also determine whether any items should be removed from the Consent Calendar so that it may be discussed separately. A Councilmember, the City staff, or the public may request removal of an item from the Consent Calendar. Once any additions or removals are made, the Council will vote to approve all items remaining on the Consent Calendar, any item that was removed will be considered immediately following the action on the Consent Calendar.
5. MINUTES OF THE CITY COUNCIL MEETING
Recommendation: It is recommended by the City Clerk that the City Council approve the summary minutes of the Regular Meeting of the City Council of December 12, 2023.
Minutes
6. WARRANT LISTING
Warrants: $ 9,670.25 10/10/2023
$ 12,000.00 11/30/2023
$ 6,619,352.82 11/22/2023
$ 6,641,023.07
Payroll #11: $ 1,636,122.68 12/01/2023
Payroll #12: $ 1,925,877.80 12/15/2023
$ 3,562,000.48
Total $10,203,023.55
Staff Report
7. CITY TREASURER’S MONTHLY INVESTMENT REPORT FOR NOVEMBER 2023 Recommendation: It is recommended by the City Treasurer that the City Council receive and file the Monthly Investment Report for November 2023.
Staff Report
8. PARKING, TRAFFIC, AND CIRCULATION COMMITTEE RECOMMENDATIONS Recommendations:
(1) Approve the Parking, Traffic, and Circulation Committee’s recommendation to install overnight commercial parking restrictions on Zell Drive by adopting the Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, ESTABLISHING OVERNIGHT COMMERCIAL PARKING RESTRICTIONS ON ZELL DRIVE”; and (2) Approve the Parking, Traffic, and Circulation Committee’s recommendation to convert two three-hour metered parking spaces to thirty-minute metered parking spaces adjacent to 278 Forest Avenue and 305 Forest Avenue by adopting the Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, ESTABLISHING THIRTY-MINUTE PARKING ADJACENT TO 278 FOREST AVENUE AND 305 FOREST AVENUE”.
Staff Report
9. CONSULTANT SERVICE AGREEMENT AMENDMENT FOR BIOLOGICAL SURVEYING SERVICES Recommendation: Authorize the City Manager to execute an agreement with UltraSystems Environmental, Inc. for $108,840 to provide biological surveying services for the Open Space/Conservation Element (OSCE) Update project.
Staff Report
No Watercourse Mapping explanation
10. AMEND SERVICE PROVIDER AGREEMENTS FOR BUILDING AND PLANNING SERVICES Recommendations:
(1) Authorize the City Manager to amend Agreement #22-49 with CSG Consulting Inc. for a contract increase of $295,400, and Agreement #22-61 with Sagecrest Planning and Environmental for a contract increase of $25,600 to continue to provide building and planning services; and (2) Increase the estimated Community Development Revenue by $121,000, accompanied by a matching increase in the appropriation for contract services.
Staff Report
11. RESOLUTION AUTHORIZING SUBMITTAL OF MEASURE M2 PROJECT V GRANT APPLICATION FOR CITY TRANSIT SERVICES Recommendation: Adopt the Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE PROJECT V COMMUNITY-BASED TRANSIT/CIRCULATORS PROGRAM.” Staff Report
12. THIRD AMENDMENT TO COMMERCIAL LEASE AT 31796 SOUTH COAST HIGHWAY Recommendations:
(1) Direct the City Manager to sign the Third Amendment to Commercial Lease at 31796 South Coast Highway with Pacific Dental Services, LLC; and (2) Authorize the distribution of a $425,000 relocation allowance payable to Pacific Dental Services, LLC upon execution of the lease.
Staff Report
REGULAR ORDER
The Regular Order of Business section of the Agenda is designed for items that will require separate discussion and citizen input before the City Council makes a determination of the items.
13. REVIEW OF CITY’S FUEL MODIFICATION TREATMENT PROTOCOLS Recommendations:
(1) Direct staff to proceed with Treatment Option 3 (Mechanical Treatment. No Herbicide) for its fuel modification program in 2024; (2) If determined that Treatment Option 3 can meet the program’s fire safety objectives within the directed timeframe, then direct staff to continue with Treatment Option 3 in 2025 and 2026; (3) Report back to the City Council prior to calendar year 2027 on results of the treatment protocol; (4) Continue to authorize the use of synthetic herbicide within the City’s required habitat mitigation sites; (5) Transfer an appropriation of $146,000 from project savings in the South Laguna Fuel Modification Program to the general fuel modification project budget; and (6) Appropriate $100,000 from the Fuel Modification Continuation Fund to the fuel modification program budget.
Staff Report
Addendum
Public Comments
Additional Public Communications
Comments from Dept. of Fish and Wildlife
14. LAGUNA CANYON ROAD PROJECT UPDATE, DISCUSSION OF POTENTIAL FUNDING OPPORTUNITIES, AND APPROVAL OF NEXT STEPS Recommendations: It is recommended by Mayor Pro Tem Rounaghi and Councilmember Whalen that the City Council:
(1) Receive a project update from the Laguna Canyon Road Ad-Hoc Subcommittee; (2) Approve the Public Engagement Implementation Plan and direct staff to proceed with public engagement for the project; (3) Authorize the City Manager to execute and submit a RAISE Grant Match Commitment Letter for up to $1,280,000; and (4) Authorize the City Manager to submit a Relinquishment Initiation Letter to Caltrans to enter negotiations for the acquisition of Laguna Canyon Road through the Caltrans relinquishment process.
Staff Report
Public Communications
Additional Public Communications
15. CONTINUANCE OF COMMERCIAL DISTRICT PROPERTY MAINTENANCE PROGRAM Recommendation: Continue the Commercial District Beautification/Property Maintenance Ordinance to the City Council meeting on March 26, 2024.
Staff Report
16. CONSULTANT SERVICES AGREEMENT FOR THE DEVELOPMENT OF A FACILITIES MASTER PLAN Recommendations:
(1) Authorize the City Manager to execute a consultant services agreement with Griffin Structures, Inc., for $760,000, to develop a comprehensive Facilities Master Plan; (2) Authorize the City Manager to approve future project related expenses and change orders with Griffin Structures, Inc., for an amount not-to-exceed $40,000; (3) Appropriate $50,000 from the Capital Improvement Fund to bring the total project budget to $800,000; (4) Each City Council member to provide up to two names to participate as a Facility Master Plan Community Working Group representative to the City Clerk by February 1, 2024; and (5) Approve the Facility Master Plan Ad-Hoc Subcommittee additional recommendations by: a. Directing staff to take an aggressive approach to maximize utilization at the Laguna Beach Community and Recreation Center; b.
Directing staff to present to the City Council in February a plan to incorporate a new Fire Station #1 at the Village Entrance, and how this change aligns with the Fire Department Standard of Cover and the proposed parking structure; and c.
Directing staff to work with Griffin Structures Inc. to develop a scope of work to evaluate the viability of public-private partnerships at the Village Entrance that includes a program to solicit such partnerships, and next steps and present the scope of work and at a future City Council meeting for approval.
Staff Report
Public Communications
Scope of Work clarification
Additional Public Communications
ADJOURNMENT TO THE CLOSED SESSION AT 4:00 P.M, AND
HYBRID VIRTUAL/IN-PERSON REGULAR CITY COUNCIL MEETING AT 5:00 P.M., TUESDAY, JANUARY 23, 2024
ADA ACCOMMODATIONS
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (949) 497-0705 (telephone) or (949) 497-0771 (facsimile). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.
COMPLIANCE WITH GOVERNMENT CODE SECTION 54957.5
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packets are available for public inspection in the City Clerk's Office at 505 Forest Avenue, Laguna Beach, California, during normal business hours.