Gavin Newsom Nancy Ward
Governor Director
July 28, 2025
Shohreh Dupuis
City Manager
Laguna Beach, City of
505 Forest Avenue
Laguna Beach, CA 92651
[email protected]
Subject: Debt Recovery for FEMA- 4482 -DR-CA, PW # 15 Cal OES ID # 059-39178 Dear Shohreh Dupuis,
PW # 15
Federal
CDAA
Federal Amt Owed: ($150,185.81)
CDAA Amt Owed: $0.00
Total Owed to Cal OES: ($150,185.81)
The following Federal and/or State Supplements were previously sent to your agency describing previously made payments (copies will be provided upon request):
FEMA Project # 135485
CDAA DSR # N/A
California Governor's Office of Emergency Services
Attn: Accounting Department
3650 Schriever Ave
Mather, CA 95655
Sincerely,
Gracie Vigil, SSMI
Financial Processing Unit Supervisor
Enclosure
Cc: Project # 135485 - LAGUNA BEACH EOC COSTS - Expedited 3650 SCHRIEVER AVENUE, MATHER, CA 95655
FINANCIAL PROCESSING UNIT
(916)845-8110 * (916)636-3880
$322,802.00
$0.00
Original Expenditure TR#: 001780, 052315
Original Expenditure TR#: N/A
As a result of this deobligation, the following amounts must be returned to Cal OES as soon as possible:
To return these funds, please make the check payable to Cal OES and send to the following address:
The California Governor's Office of Emergency Services (Cal OES) has been informed by the Federal Emergency Management Agency (FEMA) that the following PW will be de-obligated:
Because this deobligation was not appealed, or successfully appealed, this is considered a debt. Payments for all other disasters will not be released until the full amount stated above has been returned to Cal OES.
To date, Cal OES records show that the following total payments have issued for this PW:
Warrant and Issue Date information can be found on the next page. Please note that these payments may have been combined with other payment amounts.
For assistance regarding this matter or to discuss the possibility of offsetting the amount owed using funds from another project, please contact the Financial Processing Unit at (916) 845-8110 or via email at [email protected].
3 Attachment 1
July 28, 2025 FEMA Project # 135485
PW # 15
DSR # N/A
100% Costs Fed Oblig Cost Share %
$322,802.00 $322,802.00 100% $172,616.19 $172,616.19
subtotal $172,616.19
100% Costs Fed Oblig Cost Share %
Warrant # Payment Amt Issue Date
$172,616.19 $172,616.19 100% 9216702 $217,891.00 5/12/2020 Total Deobligation on
100% Costs
Total Deobligation on
Fed Oblg Unpaid Balance 52315 $104,911.00 6/6/2025
($150,185.81) ($150,185.81) $0.00
Federal Amount
Owed
$322,802.00 = ($150,185.81)
CDAA Oblig CDAA Admin
$4,190.63 $0.00 $0.00 $0.00 $0.00
$419.06 subtotal $0.00 $0.00
CDAA Oblig CDAA Admin Warrant # &
Issue Date
State
Payment Amt
Admin
Payment Amt
$1,515.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 = $0.00
Laguna Beach, City of was previously paid $322,802.00.
After applying the remaining unpaid balance of $0.00 against the difference, the remaining debt is $-150,185.81.
Admin
CDAA
Prior to Adjustment
After Adjustment
Please note: Unpaid Balance will be returned to
FEMA as part of the adjustment/deobligation of this
PW
Supp# Total State
Share Cost
State of California
Governor's Office of Emergency Services
Financial Processing Unit
3650 Schriever Avenue
Mather, CA 95655
PW # SUMMARY
Federal
Prior to Adjustment
100% costs
(after
adjustment)
Fed Oblig
(after
adjustment)
Shohreh Dupuis
City Manager
Laguna Beach, City of
505 Forest Avenue
Laguna Beach, CA 92651
[email protected]
The difference between the new federal amount and the previously paid total is -$150,185.81.
The original obligation was $322,802.00 at 100% federal share = $322,802.00.
Laguna Beach, City of had a remaining unpaid balance of $0.00.
According to FEMA, the project is deobligated to $172,616.19 at 100% federal share = $172,616.19.
Total CDAA
Deob
Total CDAA
Admin Deob
CDAA Amount
Owed
After Adjustment
(916)845-8110 * (916)636-3880
3650 SCHRIEVER AVENUE, MATHER, CA 95655
FINANCIAL PROCESSING UNIT
4 Gavin Newsom Nancy Ward
Governor Director
July 28, 2025
Shohreh Dupuis
City Manager
Laguna Beach, City of
505 Forest Avenue
Laguna Beach, CA 92651
[email protected]
Subject: Notification of Pending De-Obligation
Public Assistance and CDAA Grant Programs
FEMA- 4482 -DR-CA, Cal OES ID: 059-39178
Dear Shohreh Dupuis,
Obligation The California Governor's Office of Emergency Services has been Notification informed that the attached Grant Summary and the Project Application Summary for the following Federal Supplement and the Exhibit C for the following State Supplement will be de-obligated:
FEMA Project # 135485
CDAA DSR # N/A
Please see the table below for further details for this pending deobligation.
For assistance regarding this letter, contact Gracie Vigil at (916) 584-6674.
3650 SCHRIEVER AVENUE, MATHER, CA 95655
FIINANCIAL PROCESSING UNIT
(916)845-8110 * (916)636-3880
Obligation Details Package / Supplement
De-obligation Amount
Federal - Public Assistance
State - California Disaster
Assistance Act (CDAA)
Total
$0.00
($150,185.81)
($150,185.81)
5 v0
Project # 135485 P/W # 15
Project Category B - Emergency Protective Measures
Project Title Laguna Beach EOC Costs
Project Size Large
Activity
Completion Date
7/01/2022
Process Step Obligated
Project Type Actual Costs
Applicant Laguna Beach, City of (059-39178-00)
Event 4482DR-CA (4482DR)
Declaration Date 3/22/2020
Incident Start Date 1/20/2020
Incident End Date 5/11/2023
377275 EOC Costs and Commodities
Department of Homeland Security
Federal Emergency Management Agency
General Info
Damage Description and Dimensions
The Disaster # 4482DR, which occurred between 01/20/2020 and 05/11/2023, caused:
Damage # 377275; Emergency Protective Measures (EOC Costs and Commodities ) During the incident period of 1/20/2020 through [End Date], COVID-19 created an immediate threat to the health and safety of the general public requiring emergency response and protective measures.
Provided Emergency Operations Center for the City of Languna Beach. In response to the event, the City has activated their Emergency Operation Center (EOC) and essential agencies to coordinate emergency response and recovery activities within the City of Laguna Beach. The applicant will perform the following emergency protective measures utilizing force account labor, materials and equipment (including rentals), and contract services including Mutual Aid and Emergency Management Assistance Compact(s) (EMAC); at City Hall, 505 Forest Ave, Laguna Beach, CA 92651 from 3/14/2020 to 5/15/2020.
Final Scope
Work To Be Completed – Version 0 - Expedited
The purpose of this Version is to provide expedited funding to City of Laguna Beach for their Emergency Operation Center (EOC) Costs.
This Expedited Project Worksheet has been prepared based on estimated costs for emergency protective measures performed in response to FEMA-DR-4482-CA, (the California Covid-19 declared event) for the first 60 days (03/14/2020-05/15/2020). Project costs for the 60-day operational period (March 14th through May 15th) are based on actual costs from March 14th through April 10th, and estimated costs from April 11st through May 15th.
EOC response and planning actions to date have included maintaining situational awareness, interagency coordination, implementing public information and engagement strategies, developing community service and alternate housing strategies, logistical support, a multimedia public education and community outreach campaign, and citywide accounting of personnel and non-personnel costs.
Contracts must include a termination for convenience clause.
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6 FEMA will not approve PA funding that duplicates funding or assistance provided by another federal agency, including the U.S.
Department of Health and Human Services or Centers for Disease Control and Prevention.
FEMA will only reimburse for PPE/medical supplies and equipment that is necessary for patient care to prevent and/or spread infection of health care workers as directed by public health officials not to exceed the duration of the HHS public health emergency declaration for COVID-19.
City of Laguna Beach and other departments under the Emergency Operation Center will perform the following eligible emergency protective measures in response to the outbreak:
Operational Period: 60 Days (03/14/2020 - 05/15/2020)
1. Emergency Operations Center Activation, Staffing: $420,396.00 Number of Personnel: 286
Average Hours of Daily Overtime per Personnel: 0.46664 Hrs.
Average Pay Rate w/ Fringe: $52.50
Average Days per Week: 5 Days
Operational Period: 60 Days
Ensuring stay at home orders and social distancing
Security patrols
Posting fencing
Adding signage
Working with the at risk community
Maintaining continuity of government
Enforcing social distancing guidelines
Shutting non-essential businesses
Working with State and County officials to ensure local municipal compliance Conducting community outreach
Posting social media outreach news items
Staff who are working with business owners
City employees who are guiding citizens through loans and unemployment insurance.
Additional staff has also been reassigned to secure PPE supplies for front line public safety staff and essential City Hall employees
2. Emergency Operations Center Materials Total: $225,208.00 EOC Materials: $54,984.76
EOC materials; fencing, signage, hand sanitizer, food, wipes, computers Sanitization and Personal Protective Equipment: $158,223.24 Personal Protective Equipment (PPE) which include; multiple types of masks, face shields, gloves, overalls Cleaning supplies for facilities and vehicles
Homeless Shelter Dividers: $12,000.00
Partitions for homeless shelter which houses a portion of the at risk population.
Work to be Completed Total: $645,604.00
Expedited project will be funded at 50% of the project cost.
Version 0 Expedited Project Cost x 50% Reduction: $322,802.00 The Federal Cost Share for this Project is 75%.
Project Notes:
1. See attachments labeled Revised ST 135485 CA – Expedited Cost Estimate.xlsx.
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7 2. This is an Expedited Project and will be adjusted for actual costs at a later time.
3. Documentation for all work will be required for any future versions of this project.
4. This is an ongoing operation and costs are subject to change Date Downloaded: 7/28/25 12:35pm PDT 3 of 15
8 CRC Gross Cost $322,802.00
Total 406 HMP Cost $0.00
Total Insurance Reductions $0.00
CRC Net Cost $322,802.00
Federal Share (75.00%) $242,101.50
Non-Federal Share (25.00%) $80,700.50
Cost
Code Quantity Unit Total Cost Section
9001 1 Lump Sum $645,604.00 Completed
9001 1 Lump Sum ($322,802.00) Completed
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9 Subgrant Conditions
As described in 2 CFR, Part 200 § 200.333, financial records, supporting documents, statistical records and all other nonFederal entity records pertinent to a Federal award must be retained for a period of three (3) years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or passthrough entity in the case of a sub-recipient. Federal awarding agencies and pass-through entities must not impose any other record retention requirements upon non-Federal entities. Exceptions, Part 200.333, (a) – (f), (1), (2). All records relative to this Project Worksheet are subject to examination and audit by the State, FEMA and the Comptroller General of the United States and must reflect work related to disaster-specific costs.
The terms of the FEMA-State Agreement are incorporated by reference into this project award under the Public Assistance grant and the applicant must comply with all applicable laws, regulations, policy, and guidance. This includes, among others, the Robert T. Stafford Disaster Relief and Emergency Assistance Act; Title 44 of the Code of Federal Regulations; FEMA Policy No. 104-009-2, Public Assistance Policy and Program Guide; and other FEMA policy and guidance.
The DHS Standard Terms and Conditions in effect as of the date of the declaration of this major disaster are incorporated by reference into this project award under the Public Assistance grant, which flow down from the Recipient to subrecipients unless a particular term or condition indicates otherwise.
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements set forth at 2 C.F.R. pt. 200 apply to this project award under the Public Assistance grant, which flow down from the Recipient to all subrecipients unless a particular section of 2 C.F.R. pt. 200, the FEMA-State Agreement, or the terms and conditions of this project award indicate otherwise. See 2 C.F.R. §§ 200.101 and 110.
The applicant must submit a written request through the Recipient to FEMA before it makes a change to the approved scope of work in this project. If the applicant commences work associated with a change before FEMA approves the change, it will jeopardize financial assistance for this project. See FEMA Policy No. 104-009-2, Public Assistance Program and Policy Guide.
In the seeking of proposals and letting of contracts for eligible work, the Applicant/Subrecipient must comply with its Local, State (provided that the procurements conform to applicable Federal law) and Federal procurement laws, regulations, and procedures as required by FEMA Policy 2 CFR Part 200, Procurement Standards, §§ 317-326.
The Recipient must submit its certification of the applicant’s completion of this project, the final claim for payment, and supporting documentation within 180 days from the date that the applicant completes the scope of work. Project Worksheets written as large projects (costs above the large project threshold) are reimbursed based on the actual eligible final project costs. Therefore, during the final project reconciliation (closeout), the project may be amended to reflect the reconciliation of actual eligible costs.
Insurance
Additional Information
2/25/2025
Per the Deduction Section of the Streamlined Application, the Applicant is confirming that they do not have insurance for the activities identified in Section II of the Streamline Application Project worksheet. Further, Section II of the Streamlined Application Project, the Applicant has confirmed that a reasonable effort to recover insurance proceeds that they are entitled to receive from their insurer(s) has been taken. Insurance proceeds are not anticipated.
FEMA requires the Applicant to take reasonable efforts to pursue claims to recover insurance proceeds that it is entitled to receive from its insurer(s). In the event that any insurance proceeds are received for these expenses those proceeds must be reduced from FEMA Public Assistance funding to ensure no duplication of benefits has occurred.
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10 Is this project compliant with EHP laws, regulations, and executive orders?
Yes
Reviewed By Not Reviewed Reviewed On Not Reviewed
Reviewed By Not Reviewed Reviewed On Not Reviewed
This declaration is specific for the cost associated with the actions taken to protect the public health and safety of the general population from the COVID-19 Pandemic. No commercial property insurance proceeds are anticipated for these costs. If in the event any part or all costs are paid by an insurance policy, a duplication of benefits from insurance will occur. Applicant must notify grantee and FEMA of such recoveries and the Sub-Grant award amount must be reduced by actual insurance proceeds.
FEMA insurance requirements are specific to permanent work to replace, restore, repair, reconstruct, or construct a facility. No insurance requirements are mandated for Category B emergency work.
Alex Polupan, PA Insurance Specialist
CRC West, Sacramento, CA
O&M Requirements
There are no Obtain and Maintain Requirements on Laguna Beach EOC Costs .
Environmental Historical Preservation
This project is not a major federal action affecting the environment per Section 316 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5159. Additionally, in accordance with 36 CFR § 800.12(d) and 44 CFR § Part
9.5(c)(1), this project is exempt from NHPA, EO 11988, and EO 11990 reviews and the project is not an action that affects listed species and/or designated critical habitat, if such were present. In accordance with 3.2.A.2.a of the FEMA Instruction 108-1-1, this is a STATEX action and no documentation is required.
Final Reviews
Final Review
Review Comments
No comments available for the Final Review step
Recipient Review
Review Comments
No comments available for the Final Review step
Project Signatures
Date Downloaded: 7/28/25 12:35pm PDT 6 of 15
11 Reviewed By Unsigned Reviewed On Unsigned
Date Downloaded: 7/28/25 12:35pm PDT 7 of 15
12 v1
Project # 135485 P/W # 15
Project Category B - Emergency Protective Measures
Project Title Laguna Beach EOC Costs
Project Size Large
Activity
Completion Date
7/01/2022
Process Step Obligated
Project Type Actual Costs
Applicant Laguna Beach, City of (059-39178-00)
Event 4482DR-CA (4482DR)
Declaration Date 3/22/2020
Incident Start Date 1/20/2020
Incident End Date 5/11/2023
377275 EOC Costs and Commodities
General Info
Damage Description and Dimensions
The Disaster # 4482DR, which occurred between 01/20/2020 and 05/11/2023, caused:
Damage # 377275; B (EOC Costs and Commodities )
PA-09-CA-4482-PW-00015(2) *** Version 1 DDD *** Information to be populated at Final Record Upload in EMMIE Location: Version 1 no location change
Final Scope
Work Completed - Version 1
The purpose of this Version 1 Project is to provide funding to the City of Laguna Beach, CA for COVID-19 emergency response activities of EOC set-up and operations to include materials purchase of PPE, clean and disinfection supplies, medical equipment public communication and facility up-grade starting from March 8, 2020 through August 7, 2020.
The project cost estimate is prepared based on applicant-provided costs in response to FEMA DR-4482-CA (a Covid-19 declared event).
Work Completed
In response to the COVID-19 Public Health Emergency, the applicant established an EOC with response and planning actions to date including maintaining situational awareness, interagency coordination, implementing public information and engagement strategies, developing community service and alternate housing strategies, logistical support, a multimedia public education and community outreach campaign, and citywide accounting of personnel costs.
City of Laguna Beach
1. Force Account Labor: $ 1,070,917.89 Performed: 3/22/20 through July 26, 2020
1. Over Time Labor: $ 125,127.37
EOC, police, fire, marine safety, public works personnel and part time personnel performing and maintaining beach and trail closures, performing and maintaining postings and signage, handing out education materials, operating the departments’ emergency operations center, staffing for reassigned employees who were directly responding to disaster related incidents, purchasing emergency supplies/materials, safety officer roles, cleaning police/fire/marine safety vehicles and offices, communicating emergency information to the community and responding directly to the incident. 141 Laborers
1,976.55 Hours
Rate: $ 63.31
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13 2. Regular Time Labor: $ 604,394.86
EOC, police, fire, marine safety and public works personnel assigned to respond to the incident by producing and distributing emergency education materials, distributing emergency protective equipment, staffing the response to the pandemic through reassignment from other duties, maintaining the department emergency operations center, ran the public response assistance with closures and stay at home orders. and assisting the vulnerable populations. 55 Laborers
10,015.20 Hours
Rate: $ 60.35
3. Part Time Labor: $ 341,395.66
Part time personnel tasked with the distribution of food, dissemination of public information for health and safety measures, maintaining Covid-19 closures, maintaining and cleaning the emergency operations center, keeping the beach access stairwells closed (over 30 accesses) and maintaining social distancing closures on public trailheads. 180 Laborers
14,665.92 Hours
Rate: $ 23.28
2. Materials and Supplies: $ 172,396.76
PPE ………………………………………………………………………………………………………............…... $ 43,958.85 to include masks, gloves, gowns, eye protection
Clean and disinfection ………………………………………………………..….………………...........….. $ 33,182.64 to include solutions, wipes, mechanical fogger, dispensers, janitor Supplies and hand sanitizer
3. Medical …………………………………………………………………………………………………………..……. $ 30,266.37 to include thermal scanner, serological test kits, thermometers, and paramedic supplies
4. Public communications ……………………………………...……………………………….………….……. $ 24,808.29 to include signs and postings
5. Facility up-grade ……………………………………………………………………………….………….………. $ 34,520.15 to include tents and fencing barriers
6. Food …………………………………………………………………………………….………………………….……. $ 5,660.46 to include lunch, dinner and snacks for EOC city, police, fire, and marine
7. Contract: $ 45,592.80
Laguna Construction and Builders.: $ 45,592.80
Plexiglass barrier installations
Work Completed Total: ……… $ 1,288,907.45
Federal Cost Share (100%): .… $ 1,288,907.45
Project Notes:
1. Scope and cost were developed based on applicant provided labor and materials cost summaries, invoices and payroll time sheets.
See document labeled: Covid-19 Summary Expense Report Submitted Nov. 12.xlxs.
2. Costs associated with this project have been validated. See document labeled: ST 135845 CA – Completed Cost Validation.xlxs.
3. Procurement documents attached have been reviewed. See document labeled: Procurement Policy.pdf
4. Payroll policy has been provided and reviewed. See documents labeled: Police Association.pdf, Fire Association.pdf, Marine Safety Association.pdf, Police and Fire Management Association.pdf, and Municipal Employees Association.pdf.
5. Applicant has provided information for facilities where installation of hard mount plexiglass dividers were installed. See document labeled: Environmental Compliance Questions.docx.
6. Applicant has provided information for the location of temporary tent installation and statement on ground disturbance. See document labeled: Environmental Compliance Question.docx.
7. Applicant has provided information for temporary fencing installations. See document labeled: Response to FEMA Questions.docx, Question #9.
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14 Grant Conditions
Contracts must include a Termination for Convenience clause.
FEMA will not approve PA funding that duplicates funding or assistance provided by another Federal agency, including the U.S.
Department of Health and Human Services, Centers for Disease Control and Prevention, and the United States Department of Agriculture.
FEMA will only reimburse for food purchase and distribution that is necessary to protect the health and safety of communities in response to the COVID-19 Public Health Emergency.
Under the COVID-19 Declarations, eligible emergency medical care costs are eligible for the duration of the Public Health Emergency, as determined by HHS.
FEMA will only reimburse for PPE/medical supplies and equipment provided to and used by Applicants and essential workers as necessary to prevent the spread of infection as directed by public health officials not to exceed the duration of the HHS public health emergency declaration for COVID-19.
Approval of funding for the purchase of PPE is conditioned upon the Applicant meeting the following requirements prior to close-out and/or final version for expedited projects:
1. The Recipient, and any subrecipient funded through this and associated subgrants, must provide an internal control plan for accounting for intake, distribution, tracking, and handling of excess commodities and personal protective equipment (PPE) funded by this and associated prior subgrants for the same purpose. Handling of excess must comply with 2 CFR § 200.314 (supplies) and 2 CFR § 200.313 (equipment).
2. The Recipient and any subrecipient must provide the current burn rate for each identified category of PPE under this and associate subawards purchased (for example, N95 masks, surgical masks, and gowns)
3. The Recipient and any subrecipient must provide a current accounting of previously distributed PPE under this and associate subawards by jurisdiction or entity (i.e. by local government, hospital system, etc.) The level of disinfection work proposed for Healthcare and other public facilities needs to comply with the Centers for Disease Control and Prevention (CDC) recommendations for Healthcare or Community Facilities that have been occupied or visited by those Suspected or Confirmed of having Coronavirus Disease 2019. For any additional, non-routine disinfection work undertaken by the Applicant, the Applicant must demonstrate that the work was taken at the direction or guidance of a Public Health Official and that it complies with CDC recommendations for disinfection of subject Facilities.
All equipment and supplies purchases are subject to disposition requirements as described in Chapter 2:V.E. disposition of Purchased Equipment and Supplies of the PAPPG (V3.1)
The applicant must provide the current fair market for any item (supplies or equipment) that has a current or fair market value of $5,000.00 or more. FEMA may reduce eligible funding by this amount on subsequent versions.
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15 CRC Gross Cost $1,288,907.45
Total 406 HMP Cost $0.00
Total Insurance Reductions $0.00
CRC Net Cost $1,288,907.45
Federal Share (100.00%) $1,288,907.45
Non-Federal Share (0.00%) $0.00
Cost
Code Quantity Unit Total Cost Section
9001 1 Lump Sum $645,604.00 Completed
9001 1 Lump Sum ($322,802.00) Completed
9001 1 Lump Sum ($645,604.00) Completed
9001 1 Lump Sum $322,802.00 Completed
9007 1 Lump Sum $1,070,917.89 Completed
9009 1 Lump Sum $172,396.76 Completed
9001 1 Lump Sum $45,592.80 Completed
Date Downloaded: 7/28/25 12:35pm PDT 11 of 15
16 Subgrant Conditions
As described in 2 CFR, Part 200 § 200.333, financial records, supporting documents, statistical records and all other nonFederal entity records pertinent to a Federal award must be retained for a period of three (3) years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or passthrough entity in the case of a sub-recipient. Federal awarding agencies and pass-through entities must not impose any other record retention requirements upon non-Federal entities. Exceptions, Part 200.333, (a) – (f), (1), (2). All records relative to this Project Worksheet are subject to examination and audit by the State, FEMA and the Comptroller General of the United States and must reflect work related to disaster-specific costs.
The terms of the FEMA-State Agreement are incorporated by reference into this project award under the Public Assistance grant and the applicant must comply with all applicable laws, regulations, policy, and guidance. This includes, among others, the Robert T. Stafford Disaster Relief and Emergency Assistance Act; Title 44 of the Code of Federal Regulations; FEMA Policy No. 104-009-2, Public Assistance Policy and Program Guide; and other FEMA policy and guidance.
The DHS Standard Terms and Conditions in effect as of the date of the declaration of this major disaster are incorporated by reference into this project award under the Public Assistance grant, which flow down from the Recipient to subrecipients unless a particular term or condition indicates otherwise.
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements set forth at 2 C.F.R. pt. 200 apply to this project award under the Public Assistance grant, which flow down from the Recipient to all subrecipients unless a particular section of 2 C.F.R. pt. 200, the FEMA-State Agreement, or the terms and conditions of this project award indicate otherwise. See 2 C.F.R. §§ 200.101 and 110.
The applicant must submit a written request through the Recipient to FEMA before it makes a change to the approved scope of work in this project. If the applicant commences work associated with a change before FEMA approves the change, it will jeopardize financial assistance for this project. See FEMA Policy No. 104-009-2, Public Assistance Program and Policy Guide.
In the seeking of proposals and letting of contracts for eligible work, the Applicant/Subrecipient must comply with its Local, State (provided that the procurements conform to applicable Federal law) and Federal procurement laws, regulations, and procedures as required by FEMA Policy 2 CFR Part 200, Procurement Standards, §§ 317-326.
The Recipient must submit its certification of the applicant’s completion of this project, the final claim for payment, and supporting documentation within 180 days from the date that the applicant completes the scope of work. Project Worksheets written as large projects (costs above the large project threshold) are reimbursed based on the actual eligible final project costs. Therefore, during the final project reconciliation (closeout), the project may be amended to reflect the reconciliation of actual eligible costs.
Pursuant to section 312 of the Stafford Act, 42 U.S.C. 5155, FEMA is prohibited from providing financial assistance to any entity that receives assistance from another program, insurance, or any other source for the same work. The subrecipient agrees to repay all duplicated assistance to FEMA if they receive assistance for the same work from another Federal agency, insurance, or any other source. If an subrecipient receives funding from another federal program for the same purpose, it must notify FEMA through the Recipient and return any duplicated funding.
FEMA will not approve PA funding for medical care costs if they are covered by another source, including private insurance, Medicare, Medicaid, or a pre-existing private payment agreement. The Applicant must provide documentation verifying that insurance coverage or any other source of funding, including private insurance, Medicaid, or Medicare, has been pursued or does not exist for the costs associated with emergency medical care and emergency medical evacuations.
Insurance
Additional Information
2/25/2025
Date Downloaded: 7/28/25 12:35pm PDT 12 of 15
17 Is this project compliant with EHP laws, regulations, and executive orders?
Yes
Per the Deduction Section of the Streamlined Application, the Applicant is confirming that they do not have insurance for the activities identified in Section II of the Streamline Application Project worksheet. Further, Section II of the Streamlined Application Project, the Applicant has confirmed that a reasonable effort to recover insurance proceeds that they are entitled to receive from their insurer(s) has been taken. Insurance proceeds are not anticipated.
FEMA requires the Applicant to take reasonable efforts to pursue claims to recover insurance proceeds that it is entitled to receive from its insurer(s). In the event that any insurance proceeds are received for these expenses those proceeds must be reduced from FEMA Public Assistance funding to ensure no duplication of benefits has occurred.
This declaration is specific for the cost associated with the actions taken to protect the public health and safety of the general population from the COVID-19 Pandemic. No commercial property insurance proceeds are anticipated for these costs. If in the event any part or all costs are paid by an insurance policy, a duplication of benefits from insurance will occur. Applicant must notify grantee and FEMA of such recoveries and the Sub-Grant award amount must be reduced by actual insurance proceeds.
FEMA insurance requirements are specific to permanent work to replace, restore, repair, reconstruct, or construct a facility. No insurance requirements are mandated for Category B emergency work.
Alex Polupan, PA Insurance Specialist
CRC West, Sacramento, CA
O&M Requirements
There are no Obtain and Maintain Requirements on Laguna Beach EOC Costs .
Environmental Historical Preservation
This project is not a major federal action affecting the environment per Section 316 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5159. Additionally, in accordance with 36 CFR § 800.12(d) and 44 CFR § Part
9.5(c)(1), this project is exempt from NHPA, EO 11988, and EO 11990 reviews and the project is not an action that affects listed species and/or designated critical habitat, if such were present. In accordance with 3.2.A.2.a of the FEMA Instruction 108-1-1, this is a STATEX action and no documentation is required.
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18 Reviewed By CARLAN, DONALD W. Reviewed On 02/28/2025 6:09 PM PDT Reviewed By Jia, Fan Reviewed On 03/01/2025 5:53 PM PDT Reviewed By Unsigned Reviewed On Unsigned
Final Reviews
Final Review
Review Comments
Final cost eligibility will require sufficient documentation demonstrating compliance with all project conditions, applicable regulatory and policy requirements, including that all costs being requested were incurred in support of eligible emergency work activities directly related to lessening or eliminating threats to public health as a result of COVID-19; lack of sufficient documentation may impact final eligibility decisions and associated claimed costs.
Recipient Review
Review Comments
Project Signatures
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19 Award Information
Version Information
Version
#
Eligibility
Status
Current
Location Bundle Number ProjectAmount
Cost
Share
Federal Share
Obligated
Date
Obligated
0 Eligible Awarded PA-09-CA-4482-PW00015(11)$322,802.00 75% $242,101.50 4/16/2020 1 Eligible Awarded PA-09-CA-4482-PW00015(398)$0.00 25% $80,700.50 4/24/2021 2 Eligible In Review $0.00 100% $0.00
Drawdown History
EMMIE Drawdown Status As of Date IFMIS Obligation # Expenditure Number Expended Date Expended Amount 5/13/2020 4482DRCAP00000151 20201UV3-05122020 5/11/2020 $217,891.00 6/13/2025 4482DRCAP00000151 20201UV3-06112025 6/10/2025 $104,911.00 Obligation History
Version # Date Obligated Obligated Cost Cost Share IFMIS Status IFMIS Obligation # 0 4/16/2020 $242,101.50 75% Accepted 4482DRCAP00000151
1 4/24/2021 $80,700.50 100% Accepted 4482DRCAP00000151
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