-1- PROFESSIONAL SERVICES AGREEMENT
CITY OF LAGUNA BEACH
PROFESSIONAL SERVICES AGREEMENT
COAST HIGHWAY SIDEWALK GAP CLOSURES TO ACHIEVE
COMPLETE STREETS (CARDINAL TO 7TH) PROJECT
1. PARTIES AND DATE.
This Agreement #__________ is made and entered into this _____ day of ________, 2025, by and between the City of Laguna Beach, a municipal corporation organized under the laws of the State of California with its principal place of business at 505 Forest Avenue, Laguna Beach, California 92651 ("City") and Stantec Consulting Services Inc., a New York Corporation, with its principal place of business at 410 17TH Street, Suite 1400, Denver, Colorado 80202 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.
Consultant represents that it is experienced in providing design engineering services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2 Project.
City desires to engage Consultant to render such professional services for the Coast Highway Sidewalk Gap Closures to Achieve Complete Streets (Cardinal to 7th) project ("Project") as set forth in this Agreement.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional design engineering services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
Attachment 1
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3.1.2 Term. The term of this Agreement shall be twenty-four (24) months from the date of final execution, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.
3.2 Compensation.
3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Five Hundred Eighty Seven Thousand Six Hundred Eleven and No Cents ($587,611.00) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.
City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.
3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.
3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.
3.3 Responsibilities of Consultant.
3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. 5 -3- PROFESSIONAL SERVICES AGREEMENT
Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Dan Hayes, PE, Assistant Project Manager; Sherry Weinmeier, PE, Project Manager.
3.3.5 City's Representative. The City hereby designates Frank A. Lopez, Assistant City Engineer, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.3.6 Consultant's Representative. Consultant hereby designates Sherry Weinmeier, PE, Project Manager, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of 6 -4- PROFESSIONAL SERVICES AGREEMENT
California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.
3.3.9 Period of Performance.
3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.
3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.
3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.
Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 7 -5- PROFESSIONAL SERVICES AGREEMENT
3.3.10 Laws and Regulations; Employee/Labor Certification.
3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.
3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.
3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.
3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.
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3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.
3.3.11 Insurance.
3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.
3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $2,000,000 per occurrence and no less than $4,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $2,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $2,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement 9 -7- PROFESSIONAL SERVICES AGREEMENT
and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.
3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.
Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability: (1) Additional Insured: The City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Vendor or for which the Vendor is responsible. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): (1) Cancellation:
Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) This insurance shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.
(D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.
3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
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3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
3.3.11.9 Enforcement of Agreement Provisions (non estoppel).
Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits carried by or available to the Consultant; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the 11 -9- PROFESSIONAL SERVICES AGREEMENT
minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Consultant under this Agreement.
3.3.11.11 Additional Insurance Provisions
(A) If any Excess or Umbrella Liability policies are used to meet the limits of liability required by this Agreement, then said policies shall be “following form” of the underlying policy coverage, terms, conditions, and provisions and shall meet all of the insurance requirements stated in this Agreement, including, but not limited to, the additional insured and primary & non-contributory insurance requirements stated herein. No insurance policies maintained by the City, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Consultant’s primary and excess liability policies are exhausted.
(B) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(C) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(D) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (E) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(F) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(G) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.
3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these 12 -10- PROFESSIONAL SERVICES AGREEMENT
Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.
3.4 Labor Code Requirements.
3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.
3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.
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3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.5 Termination of Agreement.
3.5.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.
3.5.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.5.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.6 Indemnification.
3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
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3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.7 General Provisions.
3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.7.2 Independent Contractors and Subcontracting.
3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.
3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.
3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant: Stantec Consulting Services Inc.
38 Technology Drive, Suite 200
Irvine, CA 92618-5310
ATTN: Sherry Weinmeier, PE, Project Manager
15 -13- PROFESSIONAL SERVICES AGREEMENT
City: City of Laguna Beach
505 Forest Avenue
Laguna Beach CA 92651
ATTN: Frank A. Lopez, Assistant City Engineer
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.7.4 Ownership of Materials and Confidentiality.
3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.
3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.
3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless 16 -14- PROFESSIONAL SERVICES AGREEMENT
Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.
3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.
3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.
Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.
3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 17 -15- PROFESSIONAL SERVICES AGREEMENT
3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.
3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.
3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.
3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.
3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.
Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
18 -16- PROFESSIONAL SERVICES AGREEMENT
3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination.
SIGNATURES ON NEXT PAGE
19 -17- PROFESSIONAL SERVICES AGREEMENT
SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF LAGUNA BEACH AND
STANTEC CONSULTING SERVICE, INC.
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.
CITY OF LAGUNA BEACH STANTEC CONSULTING SERVICES, INC.
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
By:
Its:
Printed Name:
By:
Its:
Printed Name:
Approved By:
Dave Kiff
City Manager
Approved as to Form:
_____________________________________
City Attorney
Attested By:
City Clerk
20 Exhibit “B”-1 PROFESSIONAL SERVICES AGREEMENT
EXHIBIT "A"
SCOPE AND SCHEDULE OF SERVICES
21 CITY OF LAGUNA BEACH
PROPOSAL FOR DESIGN ENGINEERING SERVICES FOR
COAST HIGHWAY SIDEWALK GAP CLOSURES TO ACHIEVE
COMPLETE STREETS PROJECT (CARDINAL TO 7TH)
September 10, 2025
22 Stantec Consulting Services Inc.
38 Technology Drive, Suite 200
Irvine CA 92618-5310
Frank Lopez, Assistant City Engineer
Public Works Department
City of Laguna Beach
505 Forest Avenue
Laguna Beach, CA 92651
Reference: RFP Design Engineering Services for
Coast Highway Sidewalk Gap Closures to Achieve
Complete Streets Project (Cardinal to 7th)
Dear Frank Lopez and the Selection Committee
Stantec is resubmitting our proposal for the Coast Highway Sidewalk Gap Closure Project in response to comments received at the meeting on Thursday, Sep. 4th, 2025. The meeting helped to clarify the City’s coordination efforts with property owners, the expectation of maintenance agreements with Caltrans, and Stantec’s support role at Planning Commission and Public Outreach meetings, and during the Coastal Development Permit process. The City acknowledged the aggressive schedule but reiterated the constraint of the grant funding deadline. We added one (1) new scope item (Drainage Memorandum), but otherwise, we reduced the overall Project scope and base fee by separating three (3) optional tasks (DEER, SWDR, & WPCP). These changes translated to a shorter Project Schedule and a key milestone for Environmental Documents submittal by February ’26. We understand the intent is to show good faith effort, help secure grant funding, and facilitate a request to extend the grant funding deadline. We appreciate this opportunity and hope this revised proposal addresses the comments to your satisfaction.
The City of Laguna Beach is entrusted by its community to deliver safe and more efficient mobility solutions to enhance the quality of life in the City with improved pedestrian routes and enhanced beach access. Our goal as your design consultant will be to maximize our expertise to deliver a design that will meet this goal. On behalf of Stantec Consulting Services Inc. (Stantec), we are pleased to provide you with our proposal. Our team provides:
A proven team of local individuals and firms. We're active members of the communities we serve.
That's why at Stantec, we always design with community in mind. The Stantec community unites more than 34,000 specialists working in over 450 locations. We collaborate across disciplines and industries to make buildings, infrastructure, and resource projects happen. Our work - professional consulting in planning, architecture, and engineering within coastal communities - begins at the intersection of community, creativity, and client relationships.
Your professional service needs will be met with our team's high-quality work, good communications, and effective project management. As a well-established local firm, we have the resources and abilities to provide personalized service on short notice while keeping work on schedule and within budget.
We offer:
• Familiarity with your design and plan preparation standards and provisions • Local knowledge of the area and your review process
• Experience with current regulations for design of ADA-compliant facilities and retaining wall structures
• Experience with design for construction/rehabilitation of structures in marine and coastal environment
• Experience with the Caltrans design development process • Capacity to complete assigned tasks ahead of or on schedule • Proactive identification of critical issues and prompt acceptable resolutions A proven record of local projects. Our team has a proven record of successfully completed projects within and surrounding the City of Laguna Beach. Several are highlighted in Section III of our proposal.
Just a few of these projects include:
23 • Cleo Street Beach Access Rehabilitation, Laguna Beach • Moss Street Beach Access Rehabilitation, Laguna Beach • Bluebird Canyon Drive Evacuation Route Widening, Laguna Beach • Laguna Beach Pathway Project, Laguna Beach
• Cress Street Sidewalk, Laguna Beach
• Pacific Vista Soil Nail Wall, Laguna Beach
This revised proposal is based on information provided in the request for proposal, our participation in the concept phase, our site visits and project investigations, and input from the meeting on Sep. 4th as described above. We look forward to continuing our working relationship with the City. If you require any additional information, please feel free to contact Dan Hayes at the number listed below.
Sincerely,
Sherry Weinmeier, PE
Project Manager
Direct: 949.923.6265
Mobile: 949.584.7231
[email protected]
Dan Hayes, PE
Assistant Project Manager
Direct: 949.923.6110
Mobile: 949.279.3440
[email protected]
24 Table of Contents
I. Project Understanding..................................................................................................................... 1 Background and Approach..................................................................................................................... 1 Management of Key Project Issues ........................................................................................................ 2 II. Project Team & Key Personnel ....................................................................................................... 8 Project Team Organization..................................................................................................................... 8 Team Organization................................................................................................................................. 9 Resume’s ............................................................................................................................................. 10 III. Relevant Experience .....................................................................................................................15 IV. Methodology and Approach.........................................................................................................18 Methodology......................................................................................................................................... 18 Project Approach.................................................................................................................................. 18 Scope of Services ................................................................................................................................ 20 Task 1. Project Management and Coordination.................................................................................... 20 Task 2. Utility Coordination................................................................................................................... 21 Task 3. Preliminary Engineering........................................................................................................... 21 Task 4 – Final Engineering, PS&E, and Structural Design Report ........................................................ 26 Task 5 – Caltrans LAPM Forms for PSE Certification and E-76 Construction Authorization ................. 29 Task 6 – Bidding and Construction Support.......................................................................................... 31 Task 7 – Prepare Record Drawings (As-Builts) .................................................................................... 31 Exclusions............................................................................................................................................ 31 Accounting Procedures ........................................................................................................................ 32 Project Control Procedures .................................................................................................................. 33 V. Project Schedule............................................................................................................................34
25 I. Project Understanding
Background and Approach
The Coast Highway Sidewalk Gap Closure to Achieve Complete Streets Project (Cardinal to 7th) includes three site improvements on the inland side of Coast Highway at the intersections with Cardinal Drive, West Street, and 5th Avenue. These segments of PCH represent isolated areas with restricted public access where adjacent sidewalks are discontinuous. The Project seeks to provide continuous public access by bridging the gaps with new curb and gutter, five foot wide sidewalk improvements, and retaining walls as required. The Project will satisfy ADA requirements, enhance access to nearby beaches, shops, and restaurants, and improve public safety. The Project begins inside Caltrans rightof-way (R/W), crosses into the City’s R/W, requires both permanent R/W acquisition and temporary construction easements from adjacent private property owners, and involves maintenance agreements between the City and Caltrans. Due to the site conditions with on-site access from Coast Highway and steep ascending slopes from the existing edge of pavement, specialized cantilevered soldier pile-type retaining walls with heights less than 15-ft are required. These walls are tailored to top-down construction with temporary shoring integrated into the permanent structure. They require minimal back cut and can be detailed with concrete facings, integral concrete color, and architectural surface texture to complement the adjacent aesthetics, blend in with natural surroundings, or demonstrate the City’s artistic heritage.
We understand the scope of this project is separated into three phases:
1. Preliminary Design – Advance the concept design (performed by Stantec), perform initial studies, data collection, and utility coordination, develop preliminary engineering layout and plans, provide additional exhibits, architectural renderings, and meeting attendance to assist the City in securing grant funding, planning approval, public support, and easements from impacted private property owners.
2. Final Design – Upon approval of the Project preliminary design, Stantec will provide final design engineering and preparation of plans, specifications, and estimates (PS&E) to implement the sidewalk widenings in accordance with City and Caltrans standards, process all technical documents including Caltrans LAPM Forms for PS&E Certification as required to gain E-76 Construction Authorization, including replacement of the ramps, stairs and railing, improve the aesthetics including landscaping, irrigation, minimize maintenance, and improve the safety of pedestrians using the access.
3. Bid Support and Construction Phase – Support the City as needed with attendance at the pre-bid meeting, responses to bidder questions, or assistance with bid review. Provide engineering services during construction including attendance at pre-construction and regular field meetings as requested, respond to request for information (RFIs) and submittals, review change order, and prepare record drawings.
We have experience with numerous similar projects including widenings for highway on-ramps and evacuation routes and recent beach access rehabilitations to improve existing pedestrian access facilities, which often include retaining walls, stairs, deepened foundations, railings, minor grading, drainage, street improvements, safety lighting, integrally colored concrete, and architectural surface treatments. The Stantec team members have local knowledge of the three Project sites, have visited the sites, and have reviewed the available Caltrans APS drawings and estimates as part of the concept phase. Stantec’s experience working on the concept phase to develop the architectural exhibits and palette of the RFP will enable us to quickly engage and efficiently execute the work. 26 Management of Key Project Issues During the concept design phase, Stantec gained a deeper understanding of the key Project issues and started planning solutions to ensure the success of subsequent final designs. We have visited the project site on multiple occasions, noted recent developments, and compared this to the available project data to familiarize ourselves with the existing conditions. This information is summarized on the following pages. The photographs provided show existing conditions at the Coast Highway Gap Closure Project sites. The captions highlight some of the key issues of the project. We have identified the following issues that will need special attention during the preliminary and final design phases. • Design for the Coastal Environment - Our engineering team has experience in designing structures in a corrosive coastal environment. Our structural designers have experience working in similar ocean-close conditions with coastal bluff soils and exposed bedrock, shoring systems, concrete admixtures for chloride protection, epoxy or galvanized rebar, epoxy coatings, anodized aluminum railings, and stainless-steel hardware.
• Design for Ease of Maintenance - Stantec understands that walls with concrete surface texture are both long lasting and provide less canvas for graffiti artists. Our team also had experience with anti-graffiti coatings if desired to expedite maintenance operations. Walls will feature cable railing that disappears into the background while ensuring safe access for inspection, landscaping activities, and gutter cleaning as required.
• Right-of-Way Acquisition – We will provide legals and plats to support the City’s right-of-way acquisition subconsultant, who we assume will provide appraisals. coordinate with property owners, and negotiate right-of-way acquisitions agreements, and prepare all related documentation. • Caltrans Encroachment Permitting – A portion of the new improvements fall within existing Caltrans right-of-way. Therefore, encroachment permits will be required to initially survey the site and provide geotechnical borings, and to construct of the new improvements. We will diligently process the required encroachment permit applications as soon as project development allows. Our proposal assumes that Caltrans will not require a Design Engineering Evaluation Report (DEER) for the proposed improvements, but we identified and provided optional tasks for this work and the supporting studies if required.
• LAPM Forms and RFA (E-76) – As part of this project, we will assist the City in preparation of the Request for Authorization to Proceed with Construction (E-76) package required to receive federal funding from Caltrans. We have experience in supporting agencies in the preparation of the documentation and exhibits required for these packages and will prepare the PS&E in compliance with all federal design standards and regulations. Additionally, our subconsultant partner, Monument, will prepare the right-of-way certification which is required as part of the E-76 package. • Design for Private Property Access – Stantec understands that two walls must include custom detailing to maintain private property owner access. At West Street, the residence at 31522 Coast Highway has a gate, mailbox, and stairs that must be relocated and reconstructed. At 5th Avenue, the residence at 31582 Coast Highway has a decorative river rock stairway and railroad tie retaining wall that must be integrated into the improvements.
• Multiple Stakeholder Coordination - Stantec's team is experienced in coordinating multiple stakeholders, the public and Agencies involved which will benefit the Project. It is critical to the Project that coordination with the following stakeholders takes place early in order to gain successful results:
27 Cardinal:
Grated Inlet Conflict
Bump Out & Rock Texture
Mid-Slope Drainpipe Edison Vaults
Utility Coordination
28 West St
New Traffic Signal &
Light Conflict
Private Road Access
Edison MH P.I.P
29 5th Ave
Existing CF Inlet
Private Access & RR Tie Wall
30 - Adjacent Homeowners
- City Residents (Public)
- City of Laguna Beach, Parks and Recreation, Planning Commission - California Coastal Commission
- Caltrans
• Coordination with City Street Light Master Plan – Stantec has been assisted the city with planning and designing a city owned underground fed street light system along Coast Highway throughout the city limits including preparation of a Street Light Master Plan. This plan identifies the addition of three new streetlights within the project limits: two (2) between West Street and Catalina Street, and one (1) south of 5th Avenue. We will coordinate with the city and confirm the status of these potential street light additions and include them in the project design or accommodate them for future installation, as appropriate.
• Traffic Control during Project Implementation - We have prepared traffic control plans for several similar projects along South Coast Highway and are aware of the significant role this critical roadway plays in providing circulation throughout the city. Our goal is to tailor the traffic control to the needs and means of construction while minimizing impacts to public traffic and stakeholders.
Lane closure will typically be limited to weekdays during off-peak hours, and weekend days, if applicable and/or feasible. The project specifications will be closely tied to the plans and clearly identify requirements for lane closure, hours of work, access restrictions, and notifications. We will include the traffic control plans in the Caltrans encroachment permit processing. • Enhanced Aesthetics - A variety of aesthetic treatments for the walls was developed by Stantec based on our recent local project experience and input from the City. The three sites are separated sufficiently that each could feature a different treatment without presenting a visual conflict.
However, we recognize that the Cardinal Drive site is bordered by existing Concrete Masonry Unit (CMU) precision block wall with breeze block cap at one end and inclined shotcrete anchor walls on the other. Whereas the block wall is plain and dated and less visible from Coast Highway, the shotcrete wall features a multi-colored exposed bedrock finish which blends seamlessly into the surrounding landscape. We understand that this location would benefit from a similar faux rock finish, but the same inclination angle and landscaped parkway offset cannot be accommodated.
Stantec has a solution for this location to optimize the aesthetic impact. Likewise, the West Street and 5th Avenue sites will draw from the architectural palette to match adjacent existing buildings and terrain to impart a rustic feel. This might be simple exposed steel piles with treated timber lagging similar to existing installations on West Street and on Coast Highway near 4th Avenue.
Alternatively, Stantec could specify precast concrete panel lagging with integral color and wood grain texture. Regardless, our landscape architects will work with the Stakeholders to address the unique site conditions, beautify the street edge, and maintain the character of each location. • Coordination with City Street Light Master Plan – Stantec has been assisted the city with planning and designing a city owned underground fed street light system along Coast Highway throughout the city limits including preparation of a Street Light Master Plan. This plan identifies the addition of three new streetlights within the project limits: two (2) between West Street and Catalina Street, and one (1) south of 5th Avenue. We will coordinate with the city and confirm the status of these potential street light additions and include them in the project design or accommodate them for future installation, as appropriate.
• Traffic Control during Project Implementation – We have prepared traffic control plans for several similar city projects along South Coast Highway and are aware of the significant role this critical roadway plays in providing circulation throughout the city. Our goal is to tailor the traffic control to the needs and means of construction while minimizing impacts to public traffic and 31 stakeholders. Lane closure will typically be limited to weekdays during off-peak hours, and weekend days, if applicable and/or feasible. The project specifications will be closely tied to the plans and clearly identify requirements for lane closure, hours of work, access restrictions, and notifications.
We will include the traffic control plans in the Caltrans encroachment permit processing. • ADA Access - Stantec’s team of traffic and civil engineers has extensive experience with sidewalk repairs and ADA ramp design. We will analyze the existing field conditions and layout of the path of travel that is in compliance with the latest ADA requirements, protects and conforms to the City’s recent ADA ramp improvements and extends as required to provide continuous access. We understand that sidewalk improvement at Cardinal Drive will extend beyond the northerly end of wall to include a new curb ramp and curb return. Similarly, the sidewalk improvements at West Street will extend beyond the southerly end of wall to terminate at the existing ADA ramp to be protectedin-place at the northwest corner of Catalina Street. Likewise, the sidewalk improvements at 5th Avenue will extend beyond the northerly end of wall, around the existing curb face inlet, and terminate at the existing ADA ramp to be protected-in-place. • Utility Conflicts - Stantec has identified the following new and existing utilities that may impact the scope of work. The civil team will work closely with our surveyors and coordinate with the City and utility companies in the area to research, precisely locate, and resolve all utility conflicts. The goal will be to minimize relocations, as we assume that the City won’t require reimbursement for these. - Recent streetlights installations at Cardinal Drive may require bump outs in the proposed sidewalk with corresponding angle points in the proposed retaining wall layout line at three locations.
- Recent traffic signal replacement with streetlight at the Northeast corner of West Street may require bumping out in the sidewalk with corresponding angle points in the proposed retaining wall layout line.
- Two (2) existing grated inlet(s) must be incorporated into the new curb return at Cardinal Drive.
32 II. Project Team & Key Personnel
Project Team Organization
Stantec has assembled a highly qualified team of consultants for this project. Stantec will serve as the primary consultant and will provide overall project management, civil, structural, and traffic engineering, field surveying, landscape architect, environmental documents, alternative analyses, alternative concept exhibits and preparation, zoning submittal package, and quality control. To support Stantec, we have teamed with a specialized sub-consultant, Ninyo & Moore, who will provide geotechnical investigation assistance. Our integrated team structure will provide effective direction, hands-on control, and comprehensive coordination. Staff and team members were chosen based on there their excellence in implementing park and trail improvement projects, their familiarity and experience working with the City and involved agencies, and their ability to commit to this contract. Efficient coordination within our proposed team is facilitated by long-standing relationships between the team members as they have worked together on a number of local projects in a similar capacity.
Sub-Consultant – Ninyo & Moore
Ninyo & Moore, recognized as an ENR Top 500 Design Firm, is a multidisciplinary consulting firm specializing in geotechnical and environmental sciences. With offices across California, Nevada, Arizona, Colorado, Texas, and Utah, the firm serves both public and private sector clients by offering a wide range of services including geotechnical engineering, engineering geology, geophysics, hydrogeology, materials testing, special inspection, contamination assessment, site remediation, hazardous building materials evaluation, industrial hygiene, and occupational safety. Their team comprises highly qualified professionals such as registered engineers, geologists, environmental scientists, and field technicians who are well-versed in current building codes and construction practices. Ninyo & Moore’s geotechnical services encompass everything from subsurface investigations and laboratory testing to complex engineering analyses and design recommendations. Their project portfolio spans diverse sectors including transportation, energy, education, healthcare, military, and infrastructure, demonstrating a strong commitment to technical excellence, responsiveness, and costeffective solutions.
Sub-Consultant – Monument
Monument is more than your typical right-of-way company. Our team is comprised of the best in the industry, most with over 25 years in the business and leaders of some of the largest and most complex projects delivered in the State of California. Monument’s interdisciplinary team is composed of highly experienced project managers, seasoned acquisition agents, relocation experts, and project support specialists, working together with the client to provide solutions at every phase of the project. The Monument team is known in the industry for successfully completing projects on an accelerated schedule.
We accomplish this with early project planning, a clear scope of work, defined project tasks and deliverables, quality control, exceptional performance, and communication with the client and project partners. We know the importance of collaborating with stakeholders to ensure the successful and timely completion of each project. Monument is a project partner, equally invested in the goals and objectives of the project and fully integrated with the project team. 33 Structural/Coastal Engineering
Dan Hayes, PE
Anurag Upadhyay, PE, DBIA
Environmental
Gilberto Ruiz
Team Organization
The following Organizational Chart is a summary of our team's qualifications. Brief resumes that highlight relevant experience and a few of our key staff’s most recent projects related to this work follows the Organizational Chart.
City of Laguna Beach
QA/QC Reviewer
Sherry Weinmeier, PE, LEED BD&C
QA/QC Structures
Rich Campbell, PE
Design Project Manager
Dan Hayes, PE
Landscape/Rendering
Niki Wu, PLA
Katie McNguyen, PLA
Dave Cubberly, PLA, ASLA, LEED AP
Street Improvements &
Utilities Coordination
Jeff Wilkerson, PE
Right-of-Way, Survey and
Mapping
Peter Gambino, PE, PLS
GPSi (Aerial)
Monument (ROW Certs)
Geotechnical
Michael Putt, PG, CEG
(Ninyo & Moore)
Task leads and resumes for each of
the specialty areas are provided
34 Resume’s
Dan Hayes
PE
Design Project Manager
28 years of experience
Dan has more than 25 years of civil
engineering experience with extensive
experience in structural analyses and design,
preparation of design plans, specifications and
cost estimates for retaining walls, water
systems, pump stations, channels, and dams
and reservoir facilities. He has been involved
in the structural analysis and design of several
retaining walls, water recharge and flood
control projects in Riverside, San Bernardino,
Orange, and Los Angeles counties.
• Cleo Street Beach Access Rehabilitation |
Laguna Beach, CA | Structural Engineer
• Moss Street Beach Access Rehabilitation |
Laguna Beach, CA | Structural Engineer
• Bluebird Canyon Drive Evacuation Route
Widening | Laguna Beach, CA | Structural
Engineer
• Edgeridge Street and Slope Repair |
Hacienda Heights, CA | Structural
Engineer
• Pacific Vista Slope Stabilization | Laguna
Beach, CA | Structural Engineer
• Queda Way Retaining Wall Replacement
and Drainage Project | Laguna Beach, CA
| Structural Engineer
• Railyards 7th Street Closure Structure
(Floodwall) & Storage Building |
Sacramento, CA | Structural Engineer
Sherry Weinmeier
PE, LEED BD&C
QA/QC Reviewer
40 years of experience
Sherry brings 40 years of civil engineering
design and management service experience
from working on public and private
infrastructure projects. Her design expertise
includes concept design and feasibility studies
through final design services for large-scale
master planned communities and
transformative transportation facilities. Sherry
has led Civil Engineering design projects for
large develop hillside grading, drainage
systems, roadway/highway, and utilities. As a
project manager, Sherry has been responsible
for the budgeting, scheduling, staffing, and
delivery of final plans, specifications, and
estimates as part of Stantec for over 30 years.
• Santa Clara Avenue, Prospect Avenue,
and Yorba Street Drainage and Sidewalk
Improvements | Orange County, CA |
Project Principal
• Irvine Center Drive Pathway Improvements
| Irvine, California | Project Manager
• ADA Curb Ramp Upgrades for North
Ladera Ranch Service Area | Orange
County, CA | Project Principal
• Beach Boulevard Design Development
Plans | Anaheim, CA | Project Manager
• Irvine Business Complex Gap Closure
Study | Irvine, CA | Project Manager
• East Coast Highway and San Miguel Drive
Pavement Rehabilitation Project, Newport
Beach, CA | Project QA/QC
35 Jeff Wilkerson
PE
Roadway Task Manager
25 years of experience
Jeff has more than 25 years of civil
engineering experience working for both public
and private clients, with an emphasis on city
and airport transportation projects. He has
been responsible for the project management,
conceptual level design, and delivering final
PS&E for projects with a wide range of size
and scope. Jeff is known for his hands-on
design skills, organizational abilities, and
delivering projects on time and under budget.
Jeff is an expert in AutoCAD and Civil 3D and
leverages this knowledge to create innovative
and efficient solutions to complex engineering
problems.
• Bluebird Canyon Drive Evacuation Route
Widening | Laguna Beach, CA | Senior
Roadway Engineer
• Lampson Avenue Bike Lane Gap Closure
Improvements | Seal Beach, CA | Project
Manager
• Dale Street Complete Streets PS&E |
Buena Park, CA | Project Manager
• Safe Routes to School – Pedestrian
Improvements at Six Schools | Santa
Monica, CA | Technical Advisor
• Newport Boulevard Widening Project |
Newport Beach, CA | Project Manager
Richard Campbell
PE
QA/QC Structures
44 years of experience
Richard is a skilled engineer specializing in
structural, civil, and mechanical disciplines,
with a focus on public works and heavy civil
structures. He is well-versed in Caltrans
procedures for bridge design, retrofit, and
construction, and knowledgeable in AREMA
standards for railroad structures. He has
contributed to all phases of major
infrastructure projects, including concept
development, planning, PS&E preparation,
and construction management. His portfolio
includes ancillary structures such as
retaining walls, sound walls, drainage
systems, pump and lift stations, and
maintenance facilities. Richard is
experienced in both design-bid-build and
design-build delivery methods.
• CAHSRA Madera-to-Merced 30%
Design | Central Valley, CA |
Structural Engineering Manager
• City of Burbank Olive and Magnolia
Bridge Rehabs | Burbank, CA |
Structural Principal QC-QA
• City of Huntington Graham and
Bolsa Bridge Rehabs | Huntington
Beach, CA | Structural Principal QCQA
• LA Metro PL2 & PL3 Subway
Extensions* | Los Angeles, CA |
Structural Project Manager
• LAX Landside Access Modernization
Program* | Los Angeles, CA | Structural
Lead
36 Niki Wu
PLA
Landscape Architect
25 years of experience
Niki is a registered landscape architect in
California with over 20 years of experience
spanning diverse projects across the United
States and Asia. Her expansive portfolio
inlucdes public parks and trail systems,
recreation spaces, master-planned
communities, affordable housing
developments, and mixed-ise commercial
projects. With expertise spanning conceptual
design, entitlements, public engagement,
cosntruction documentation, and field
administration, Niki brings a compregensive
and hands-on approach to every project. Her
work is rooted in a deep community
development- designing environments that
foster connection, enhance well-being, and
create a true sense of belonging.
• Memory Lane and Flower Street Bikeway
and Pedestrian Improvement | Santa Ana,
CA | Landscape Architect
• Los Alisos Boulevard / Muirlands
Boulevard Intersection & Parkway
Improvement (FCPP) | Lake Forest, CA |
Landscape Architect
• Baker Ranch Community Park*| Lake
Forest, CA | Landscape Architect
• Playa Vista Link*| Los Angeles, CA |
Landscape Architect
• Knott’s Berry Farm Hotel Renovation* |
Buena Park, CA | Landscape Architect
Peter Gambino
PE, PLS
Survey Manager, Geospatial Services
35 years of experience
For 35 years, Peter has worked in urban
development and public works projects. Over
a decade of his experience was spent with
numerous municipal agencies and public
utilities working both in civil service and as a
consultant. As a civil engineer and land
surveyor, he works with utility partners and
leads tasks pertaining to public ROW,
permitting, and impactful infrastructure
policies. Peter currently works in our
geomatics group supervising field crew
surveying activities as well as office
production work.
• Los Angeles Airport (LAX) Control Stations
| Los Angeles, CA | Lead Surveyor
• Los Angeles Airport (LAX) Roadway and
Utility Enabling Projects | Los Angels, CA |
Project Manager
• Anaheim Utility Undergrounding District
No. 71 | Anaheim, CA | Land Surveyor
• Irvine Center Drive Sidewalks | Irvine, CA |
Land Surveyor
• Dale & Whitaker Complete Streets | Buena
Park, CA | Land Surveyor
• Bristol Street North, Spyglass Hill Road,
and Von Karman Avenue Pavement
Rehabilitation, Newport Beach, CA | Land
Surveyor
• OCPW William R. Mason Regional Park |
Irvine, CA | Project Surveyor
37 Anurag Upadhyay
PE, DBIA
Structural Engineer
24 years of experience
Anurag specializes in complex bridge design,
condition inspection, technical risk assessment,
and infrastructure planning. Over the past three
years, he has successfully managed and
delivered six bridge and marine structural
projects for public works and transportation
agencies in Southern California. His expertise
includes structural health monitoring, weigh-inmotion systems, load testing, and vibration monitoring for bridges and marine structures.
• City of Huntington Beach On-call
Design, Bridge Preventive Maintenance
Program: Graham Avenue Bridge
Project | Huntington Beach, CA | Task
Manager and Bridge Lead
• Camp Hess Kramer Site Bridges and
Retaining Walls | City of Malibu, CA |
Structural Task Lead
• City of Burbank On-call Design, F-104D
Starfighter Monument Inspection and
Retrofit Task | Burbank, CA | Task
Manager & Bridge Lead
• City of Burbank, Olive Avenue and
Magnolia Boulevard Pedestrian Safety
Railing and Deck Rehabilitation Project
| Burbank, CA | Project Manager &
Bridge Lead
• Port of Long Beach Risk Management
On-Call Services | Long Beach, CA |
Contract Manager and Risk Manager
• City of San Clemente Frontera Lift
Station Stabilization | San Clemente,
CA | Structural Task Manager
Gilberto Ruiz
Environmental Lead
26 years of experience
Gilberto has 26 years of experience preparing
and managing environmental documentation
required under the National Environmental
Policy Act (NEPA) and California
Environmental Quality Act (CEQA) for various
residential, public works, and transportation
projects. He has managed the preparation of
Initial Studies (ISs), Mitigated Negative
Declarations (MNDs), Environmental
Assessments (EAs), Environmental Impact
Reports (EIRs), and Environmental Impact
Statements (EISs) for both public and private
projects. He is familiar with state and federal
Clean Water Act (CWA) and Endangered
Species Act (ESA) compliance requirements
and has successfully processed permits
under both acts.
• Moss Street Beach Access Rehabilitation |
Laguna Beach, CA | Project Planner
• Bluebird Canyon Drive Evacuation Route
Widening | Laguna Beach, CA | Project
Planner
• Pier B On-Dock Rail Support Facility Project
| Long Beach, CA | Project Manager
• Montebello Hills Specific Plan and EIR |
Montebello, CA | Project Manager
• Pepperdine University Long Range
Development Plan EIR | Malibu, CA |
Deputy Project Manager
• Universal City Master Plan EIR | Los
Angeles, CA | Project Planner
38 Ronald D. Hallum
PG, CEG
Ninyo & Moore
40 years of experience
Mr. Hallum provides geotechnical services
for a variety of projects such as reservoirs,
railroads, highways, hospitals, schools,
pipelines, treatment plants, tunnels,
landslide and fault evaluations, and other
public and private works. Mr. Hallum’s
responsibilities at Ninyo & Moore include
preliminary and final review of findings,
conclusions, recommendations, and project
deliverables; review of current guidelines,
regulations, and technologies; managing
geotechnical and geologic field evaluations;
supervision and training of the geologic
staff; conducting geologic and geologic
hazards evaluations; performing and
reviewing geologic mapping and research;
analyzing field and laboratory data; and
authoring and reviewing geotechnical and
geologic reports
• San Joaquin Hills Freeway (SR 73) |
Orange County, CA | Principal Geologist
• Alameda Street Widening | City of Los
Angeles | Long Beach, CA | Principal
Geologist
• Sidewalk Extension Project |Crawford
Canyon Road and Newport Avenue |
North Tustin, CA | Principal Geologist
• Riverside County Transportation
Department | Pauba Road Widening from
Via Del Monte to Calle Contento |
Temecula, CA | Principal Geologist
Spencer Marcinek
PE, GE
Ninyo & Moore
13 years of experience
As a Principal Engineer for Ninyo & Moore,
Mr. Marcinek reviews data acquisition,
documentation, and dissemination of data
related to all phases of geotechnical
investigations, assists with compiling and
analyzing geotechnical data obtained from
both field and office research, assists with
technical tasks, including geologic ackground
review, data compilation, and cross sectional
analysis for slope stability design projects
and/or repair recommendations, coordinates
and supervises subsurface drilling activities,
conducts investigations of subsurface
conditions, including site reconnaissance,
mapping and logging of exploratory borings
and test pits, coordinates with support staff,
including technical illustrators, field and
laboratory technicians, and word processors,
and prepares correspondence, permit
requests, geotechnical reports and other
documents.
• Sidewalk Extension Project |Crawford
Canyon Road and Newport Avenue |
North Tustin, CA | Project Manager
• La Pata Avenue Gap Closure | Orange
County, CA | Project Engineer
• Lost Hills Road Interchange | Calabasas,
CA | Project Engineer
• Taylor Yard Bikeway and Pedestrian
Bridge | City of Los Angeles, CA | Project
Engineer
39 III. Relevant Experience
Moss Street Beach Access
Rehabilitation
Location: Laguna Beach, CA
Project Duration: 2020-2024
Client Name: City of Laguna Beach | Ulises Escalona, Sr. Project Manager | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 497-0792 | [email protected]
Services Provided: Topographic Survey, Geotechnical
Investigation, Civil (Grading & Drainage) Structural Design, Landscape Improvements, Environmental Documentation, PS&E Stantec is provided preliminary and final engineering
services to reconstruct the existing beach access
located at the south end of Moss Street at intersection with Ocean Way, just one block off South Coast
Highway. The Project removed and replaced the
existing curb and gutter, storm drain inlets, sidewalk, stairs, railings, landings, retaining structures and
improve the aesthetics, landscaping, irrigation, and the safety of pedestrians using the access. The project also included installation of a seasonal lifeguard tower.
Design services included topographical mapping, utility research, geotechnical investigation, coastal hazard
study, environmental documentation, and preparation of
conceptual and construction drawings. We also assisted
the City with a community neighbourhood meeting;
processed design plans through the City; obtained
Design Review Board approval; and performed bidding
and construction support.
This project was recognized by ASCE Orange County
with the 2025 Outstanding Structural Engineering
Project Award.
Bluebird Canyon Drive
Evacuation Route Widening
Location: Laguna Beach, CA
Project Duration: 2021-2023
Client Name: City of Laguna Beach | Pierre Sawaya, Project Manager | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 497-0751 | [email protected]
Services Provided: Topographic Survey, Geotechnical
Investigation, Water Quality Documentation, Civil (Roadway & Drainage), Structural Retaining Wall Design, Landscape
Improvements, Environmental Documentation, PS&E
Stantec provided preliminary and final engineering and
construction support services to widen a portion of the north side of Bluebird Canyon Drive, from approximately Rancho Laguna Road westerly about 850 linear feet to
provide an eight-foot-wide roadway shoulder. The
Project improves emergency egress for the surrounding
community and is a key evacuation route for these
residences, as identified in the City’s Wildfire Mitigation and Fire Safety Report.
The widening features a four- to eight-foot-high soldier pile supported retaining wall system. Other
improvements include installation of new storm drain
facilities with water quality filters, guardrail system, landscape improvements and installation of utility
conduits for future use. Design services included
topographical mapping, utility research, geotechnical
investigation, Water quality and environmental
documentations, and preparation of conceptual and
construction drawings
40 SGVWC Edgeridge Drive Street
Improvements and Slope
Repair
Location: Los Angeles, CA
Project Duration: 2024-Ongoing
Client Name: San Gabriel Valley Water Company | Ammar Tohmeh, Sr. Project Manager | 11142 Garvey Ave., El Monte, CA 91733 (626) 774-2269 | [email protected]
Services Provided: Alternative Studies, Structural Engineering, Wall Layout and Profiling, Structural PS&E, Bid Support, Construction Support
Stantec provided site visits, type selection reports, wall layouts, structural design and detailing, preparation of plans, specifications, estimates, bidding, and construction support services for 100LF of cantilevered soldier pile retaining wall on Edgeridge Drive in the City of Hacienda Heights, Los Angeles County. The wall is part of an
emergency repair project to stabilize a slope failure,
reconstruct the roadway embankment, and replace the
damaged 12” water line. The project was permitted
through LACDPW and modifies LAC Std Plan 6204 to
satisfy site specific soil parameters and allow retaining heights up to 18-ft. The project includes Tensar geogrid soil reinforcement layers, exposed piles with protective steel coating system, precast concrete panel lagging,
C.I.P. pile cap railing, and Midwest Guard Railing to
increase service life, restore edge protection of the
travelled way, and improve pedestrian safety.
Cleo Street Beach Access
Rehabilitation
Location: Laguna Beach, CA
Project Duration: 2022-Ongoing
Client Name: City of Laguna Beach | Alpha Santos, Project Manager | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 464-6688 | [email protected]
Services Provided: Concept Design, Topographic Survey, Geotechnical Investigation, Civil (Grading & Street Improvements), Structural Design, Landscape Improvements, Environmental Documentation, PS&E, Bid Support, Construction Support
Stantec provided concept, preliminary, and final
engineering services to reconstruct the existing beach
access located at the south end of Cleo Street at
intersection with Ocean Front, just one block off South Coast Highway. The project removes and replaces the
existing curb and gutter, sidewalk, stairs, railings, landings, adds retaining structures and new pedestrian bridge on
deepened foundations, improve the aesthetics,
landscaping, irrigation, and the safety of pedestrians using the access. Design services include topographical
mapping, utility research, geotechnical investigation,
coastal hazard study, coastal hazard evaluation,
environmental documentation, and preparation of
conceptual and construction drawings. We processed
design plans through the City and obtained Design Review Board approval and will provide construction support
starting in September 2025 through March 2026.
41 Cress Street Sidewalk
Location: Laguna Beach, CA
Project Duration: 2016-2017
Client Name: City of Laguna Beach | Tom Perez, City Engineer | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 464-6688 | [email protected]
Services Provided: Topographic Survey, Right-of-Way, Civil (Grading & Paving), Drainage, Utilities, Retaining Wall, PS&E
Stantec provided preliminary and final engineering
services to extend an existing sidewalk on the south side of Cress Street in front of Bluebird Park. Project features a cantilevered soldier pile wall to accommodate the sidewalk improvements and allow safe access to a city park. We
surveyed the site and conducted geotechnical
investigation, established street right-of-way (ROW),
obtained existing topography, and located existing utilities that were impacted by proposed improvements. We also
conducted a community outreach/public workshop
meeting; processed design plans through the City; and
obtained Design Review Board approval. Stantec also
designed retaining wall to accommodate sidewalk
improvements to allow safe access to a city park.
Post Construction:
Pacific Vista Soil Nail Wall
Location: Laguna Beach, CA
Project Duration: 2012 - 2014
Client Name: City of Laguna Beach | Tom Perez, City Engineer | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 464-6688 | [email protected]
Services Provided: Topographic Survey, Right-of-Way, Civil (Grading & Paving), Drainage, Utilities, Retaining Wall, PS&E
Our staff designed a soil-nail wall along the slopes that separate Pacific Vista and Gainsborough Drive in the City.
The wall was funded in part by a grant from the Federal Emergency Management Agency and stabilized the
existing slopes that were damaged by cascading
floodwaters from Pacific Vista. The wall varied in height from a minimum of approximately five (5) feet to a
maximum of approximately 25 feet. The wall incorporated natural planter areas for landscape elements and
incorporated a rock-scape facing to mimic the surrounding hillside areas. The wall was configured to provide two onstreet parallel parking stalls.
The completed wall was well received by the community
and received special recognition at a City Council meeting, as well as complements from the surrounding residents.
42 IV. Methodology and Approach
Methodology
Stantec will apply its experience in architectural and engineering design and environmental compliance to communicate our recommendations for the development and execution of a successful project. We have worked and continue to work on many projects for the City and will use these existing lines of communication to keep the City informed of project status at all times.
We will use state-of-the art methods to successfully complete this project. These methods include the use of three-dimensional AutoCAD based software (Civil-3D) to model, design, and produce the preliminary and final project plans. Our architects employ modern rendering tools including SketchUp, Photoshop, and Lumion. Our survey team is well versed in the use of Lidar and 3D laser scanning to allow for capture of detailed survey data in traffic congested environments. We have an extensive library of structural design software, in-house spreadsheets, and Mathcad programs as well as sample plans and structural details to expedite the design process.
Project Approach
The key element in the management of the project will be to assign experienced staff who will dedicate their efforts to advance the concept development in an efficient and timely manner, using a comprehensive project work plan and schedule. With this in mind, we have assembled a project team who can fulfill all of these goals. The core Stantec team will be comprised of experienced individuals who will be dedicated to the assignment from start to finish participating in all aspects of the work including, but not limited to, data collection, design surveys and mapping, environmental documents preparation, landscape and irrigation design, utility coordination, preliminary plans and design reports through to final construction drawings, specifications, and estimates, right-of-way acquisition, Caltrans LAPM Forms for PS&E Certification as required to gain E-76 Construction Authorization. Upon completion of the design phase, the same team will support the bidding process and construction phases culminating in record drawings preparation.
Stantec’s approach will be a systematic design process, to include representatives of the City of Laguna Beach in all aspects of the project. A strong team effort will emphasize close communication with the staff and representatives of the City. The project will commence with setting a planning team orientation and coordination meeting with the City’s Project Manager. We will ensure all program elements, issues and needs are addressed. At this meeting, the recommended list of improvements for each gap closure site will be refined and approved.
We will next conduct site analyses and research and do an inventory of existing conditions to provide a thorough site evaluation. In order to understand the environmental factors at the sites, we will consider the biological and cultural resources, regulatory compliance, sustainability, and mitigation of risk, but based on our experience and input from the City we anticipate the Project will be categorically exempt. We understand the project will remove the existing edge of pavement, interfering vegetation, and portions of existing retaining walls as required, construct new retaining walls to allow shoring and excavation of ascending slopes, construct new curb and gutter and sidewalk improvements. At the same time, the Project will protect numerous utilities, restore private residence access, and reconfigure landscaping and irrigation impacted by the work. The work will require a Caltrans Encroachment Permit, public outreach, and Right-of-Way Acquisition services including right-of-way certifications. The Project aims to improve public safety and provide a sustainable resilient pedestrian access solution. In addition to these goals, Stantec will seek to minimize the construction impacts, explore alternative aesthetic treatments to best fit the surrounding area, maximize all Stakeholders’ satisfaction, and facilitate the acquisition process. 43 Our surveyors will perform an accurate topographic survey and our geotechnical engineer will perform a soils investigation and identify resisting soil strata for deepened foundation design. We will coordinate with the City, Caltrans, and utilities to provide any additional as-built plans for the existing roadway and private improvements and prepare an accurate detailed base map with existing grades, utilities and other related site features. This data collection and field studies phase of the work is instrumental in confirming design objectives, identifying constraints, and bringing to light project opportunities for cost savings. Our philosophy at Stantec is to expedite the final design and approval process by collaborating closely with City Project Staff, conducting thorough research, and developing feasible alternatives during the Preliminary Phase.
Our preliminary design effort will incorporate the results of the data collection and field studies, refine the wall alignments and profiles determined during the concept phase, identify both design and construction alternatives that may be employed to reduce project costs, and minimize conflicts between the proposed improvements, existing site improvements, adjacent properties, and utilities. We will also perform an exhaustive investigation of the construction materials to meet the objectives of the City. Based our involvement in the concept development phase and our experience with recent improvements at Bluebird Canyon Evacuation Route, Moss and Cleo Streets Beach Accesses, we understand these materials may include high-strength weathering steel products, treated timber lagging, architectural concrete surface texture, high strength special exposure-type concrete construction with galvanized reinforcing steel, anodized aluminum railing, and galvanized cable railing. Our major focus and consideration will be maximizing project value by minimizing impacts to traffic, ensuring stability of shored excavations, protecting existing utilities and adjacent private property improvements, and prioritizing the safety and satisfaction of the homeowners and public during and after construction, Stantec will generate six (6) architectural renderings showing different aesthetic treatments, a planting palette, and sections to fulfill the submittal requirements for Planning Commission and Zoning Review.
We will also assist the City with the preparation of design graphics as needed for public outreach and presentations to the City Planning Commission. A preferred alternative will be selected by the City in collaboration with the Stakeholders. Development of alternatives for the proposed project are discussed in more detail under Tasks 1.4 Public Relations and Outreach Services and 3.5.4 Visual Simulations/Renderings of this proposal.
Upon selection of the preferred alternative architectural aesthetics and planting palette, the project team will execute the final design including processing PS&E, and final structural design report through 60 percent, 90 percent, and 100 percent levels of completion. These construction documents, right-of-way certification, and various reports will support the Caltrans Encroachment Permit, LAPM forms, and Request for Authorization to Proceed with Construction (E-76) package processing.
Upon approval of the Construction Documents, completion of Right-of-Way Acquisition, issuance of Caltrans Encroachment Permit and TCEs, and securing federal funding, Stantec will provide typical bidding and construction support services culminating in preparation of the record drawings.
We believe our team is best qualified to provide professional services for the City and its residents. We will be both time efficient and cost effective while creating bold and memorable design solutions. Our team has many years of expertise in similar parks, beach access, trails and recreational facilities projects and understands the design process. We will be committed to providing the City of Laguna Beach with outstanding design solutions for complete streets that will integrate public safety and architectural aesthetics with sustainable practices and green building features to be used and enjoyed for many years. 44 Scope of Services
Task 1. Project Management and Coordination
Task 1.1 – Project Management
Stantec’s project manager will coordinate directly with the City’s project manager and manage the project team for successful project delivery. They will ensure maintenance and adherence to the project schedule, delivery of monthly invoices, and timely submittal of progress reports for use by the City for grant funding reporting and reimbursement. Stantec understands the City’s strict requirements for staying on track, and we have the resources to meet the key milestones of the project schedule.
Throughout the duration of the project, the project manager will communicate with the design team, the City and other agencies as necessary and attend meetings with the City including the City’s Design Review Board as described below.
Stantec will prepare and distribute meeting agendas and minutes and communicate regularly with City Staff regarding key project issues and status via email, videoconference, and telephone. A total of 72 hours of Project Management and staff support time has been considered for this task.
Task 1.2 – Project Manager Meetings
The project manager will communicate directly with the City’s project manager at six (6) monthly status meetings. These meetings will be held via videoconference so that meeting notes, conversations, and action items are recorded in real-time.
Task 1.3 – Project Kickoff Meeting
Following the notice to proceed, we will prepare a meeting agenda, schedule, and conduct a Kickoff Meeting with City Staff to initiate the project; establish lines of communication, meeting frequency, progress reporting invoicing, etc.; review and refine, if needed, the project scope of work and schedule; identify reviewing agencies, clarify the Stakeholders, emphasize project goals and challenges, establish design guidelines and constraints; and obtain any other project background information. The meeting minutes will be summarized with key action items identified and assigned.
Task 1.4 – Public Relations and Outreach Services
Our team will support the City to work with community groups and present informational materials in public forums (e.g., workshops, public hearings) to provide the community with a clear description of the project, its temporary impacts, and its long-term benefits. We will attend up to four (4) outreach meetings, which may include public townhall style meetings, Planning Commission meetings and/or City Council meetings.
This task also includes preparation of exhibits for these meetings.
We assume that the City will schedule these meetings and provide the required notifications. This task excludes community input surveys, pop-up events, and social media posts. For purposes of this proposal, we have assumed a total of 60 hours for this task.
Deliverables:
- Project Kickoff Meeting Agenda & Minutes
- Project schedule monthly updates, invoices, progress reports - Public outreach marketing materials including surveys, flyers, brochures, social media posts, presentations, meeting agendas, sign-in sheets.
45 Task 2. Utility Coordination
This task includes coordination with utility companies, including utility atlas and record drawing research, preparation and submittal of utility information requests, and distributing preliminary and final design plans to the utility companies. For each utility within the project, "as-built" plans, atlases and record information will be obtained, and information regarding their facilities or planned new facilities (including overhead) in the area will be shown on the preliminary plans and utility logs as required to support the right-of-way certification process. Stantec will prepare and maintain complete utility documentation including utility correspondence logs, and utility disposition matrices. Underground Service Alert will be contacted as one of the resources to identify subsurface facilities in the project area.
Deliverables:
- Utility Contact Matrix
- Utility Correspondence Letters with supporting exhibits and plans - Utility Base File as underlay for project design
Task 3. Preliminary Engineering
Task 3.1 – CEQA and NEPA
Stantec will review the statutory and categorical exemptions from California Environmental Quality Act (CEQA) and evaluate whether they could be applied to the project. This task includes preparation of a memorandum that identifies which exemptions could be applied to the project as well as summary explanations as to why they apply to the project (if applicable). If determined exempt, Stantec will prepare a Notice of Exemption (NOE) for City of Laguna Beach’s filing with the State Clearinghouse and/or County Clerk.
Additionally, Stantec understands the project is utilizing federal funding and is subject to compliance with the National Environmental Policy Act (NEPA). However, it is assumed the project will be categorically excluded from NEPA. Stantec will prepare a NEPA Categorical Exclusion Checklist for Caltrans consideration as the lead federal agency.
This scope excludes any technical studies to further analyze environmental constraints are not required.
Finally, we assume that a Preliminary Environment Study (PES) is not required.
Deliverables:
- CEQA Memorandum
- Notice of Exemption (NOE)
- NEPA Categorical Exclusion
Task 3.2 - Right-of-Way Legals & Plats
Working with the City’s Right-of-Way Engineering consultant, Stantec will provide copies of our design documents and share the right-of-way needs for the project. Our office staff will process the field survey data, analyze the location and disposition of the found monuments at all three sites, and determine the existing right-of-way of Coast Highway. Using existing published resources, public records, and Survey Maps filed with the County Surveyor’s office, we will prepare legal descriptions and plats for approximately 14 separate parcels affected by the project. We anticipate preparing two sets of legal descriptions and plats: a set for temporary construction easements, and a set for the permanent right of way takes. All legal descriptions will be based on record data; a full boundary of the affected parcels will not be provided.
Deliverables:
- Approximately 28 legal descriptions and plats.
46 Task 3.3 - Data Collection and Review
Following the kick-off meeting with the City, Stantec will research City, Caltrans, and utility company records to obtain all available as-built improvement plans and record drawings, water and sewer atlas maps, parcel maps, right-of-way data, reports, and any other information pertinent to the project. Also, as part of this task, we will perform a thorough field walk with appropriate City Staff to verify and identify noteworthy features of the existing improvement areas. These features will include, but will not be limited to, visible surface utilities, electrical pull boxes, mid-slope drainpipes, storm drainage facilities, streetlights, traffic signals, stairways, retaining walls, gates, fences, mailboxes, landscape areas, and various other improvements. Stantec will work with the City to notify residents as required to identify backyard improvements within the construction footprint or that could be impacted by the work.
We will research, obtain and compile other pertinent site information needed for design to ensure project information complies with Laguna Beach Planning and Zoning restrictions, Municipal Code for design review, review for general/plan elements, and Building regulation approvals.
Deliverables:
- Records summary
- Field meeting notes
Task 3.4 - Design Survey/Site Topography
The topographic surveying for the project will be prepared using a combination of both aerial topographic and conventional survey methods. Our filed crews will visit the site to establish vertical and horizontal control for the project and set aerial control targets for the used in developing the photogrammetric backgrounds for all three project areas. The photogrammetric topography will allow our team to capture data on site beyond the right-of-way to allow provide our engineering team a better understanding of existing design environment.
To supplement the aerial topography, our surveyors will collect precise topographic data to facilitate the preparation of precise civil plans and construction documents. Our field crews will collect precise data of substantial, visible improvements located within the project limits, including hardscape, walks, curbs, drives, access ramps, gutters, walls, trees, and fences. Visible indications of surface utilities will also be located, as will lid/rim elevations for drainage structures present.
The control used for all three project sites will tie into the County Surveyor’s Horizonal Control Network which is based on State Plane Coordinates 2017.50 epoch adjustment as well as the County Vertical Benchmarks using NAVD 88.
Upon completion of the field survey work, our office staff will bring everything together (aerial survey, conventional survey, and right-of-way) to generate a single CAD base map for the design team to use in developing civil plans.
Deliverables:
- Aerial Survey
- Topographic Survey
- Right-of-Way Survey
47 Aerial Limits
Cardinal Drive
West Street & 5th Avenue
Task 3.5 – Geotechnical Investigation
The purpose of our geotechnical services will be to evaluate the subsurface conditions in the area of the proposed retaining walls in order to prepare design and construction recommendations for the new retaining walls and sidewalks. Based on our understanding of the project and our experience with similar projects, our scope of services will be as follows:
• Project coordination, planning, and scheduling for subsurface exploration. 48 • Review of readily available background materials, including published geologic maps, groundwater data, topographic maps, aerial photographs, and project-related reports and/or plans provided by the client.
• A field reconnaissance to mark the proposed boring locations for utility clearance and coordination with Underground Service Alert (USA).
• Prepare traffic control plans and obtain an encroachment permit from Caltrans. • Provide traffic control during our subsurface exploration. • Subsurface exploration consisting of the drilling, logging, and sampling of six (6) hollow-stemauger (HSA) borings to depth ranging from approximately 20 to 40 feet, or refusal, whichever is shallower. The borings will be logged by a representative from our firm. Bulk and relatively undisturbed samples will be collected from the borings for laboratory testing. The borings will be backfilled with the drill cuttings and the pavement will be patched with rapid-set concrete. • Laboratory testing of representative soil samples that may consist of in-situ moisture content and dry density, gradation, Proctor density, direct shear strength, Atterberg limits, consolidation, and soil corrosivity, as appropriate.
• Data compilation and geotechnical analysis of the field and laboratory data, including analyses to evaluate and provide recommendations pertaining to the following:
o Suitability of the sites for the proposed construction from a geotechnical standpoint. o Description of the geology and soils anticipated at the sites. o Evaluation of the depth to groundwater, as encountered in the borings at the time of drilling and our research.
o Evaluation of site seismicity and applicable California Building Code seismic design parameters.
o Evaluation of appropriate remedial grading depths to prepare the ground surface for the new retaining wall spread footings and sidewalks.
o Excavation characteristics of the material at the site, including stability of temporary excavations.
o Fill material and compaction requirements, including suitability of the on-site soils for use as structural fill and retaining wall backfill.
o Foundation recommendations for the new retaining walls. Recommendations will be provided for spread footings and pile foundations.
o Evaluation of the corrosion potential of the on-site soils. • Preparation of a “draft” geotechnical evaluation report for the project. The report will present the results of our field exploration, laboratory testing, and our conclusions regarding the soil, geologic, and groundwater conditions at the sites. The report will present our recommendations for the design and construction of the project improvements.
• Following receipt of review comments, we will prepare a final geotechnical evaluation report that incorporates revisions based on comments received. We will review and respond to one round of review comments.
49 Task 3.5.1 – Preliminary Plans
We will provide initial civil, structural, and traffic engineering and landscape design services to refine the concept layout and create preliminary (30 percent) level plans. The plans will reflect criteria and constraints identified by various data collection, right-of-way mapping, utility coordination, public outreach, field surveys, and geotechnical investigation. The 30 percent plans will have draft title sheet, sheet index, disposition and construction notes, civil layout (plan and profiles) of street and wall improvements, and rough landscaping and irrigation repairs as required to facilitate preparation of Simulations and Renderings for Planning Commission, Design Review Board, Public Hearings, and Public Outreach meetings. The sheet list will identify Signing and Striping Plans, Traffic Control Plans, and Construction and Structural Details to be submitted as part of the final plan submittals. The plans will be in generated using AutoCAD Civil 3D with design and detailing in compliance with City and Caltrans standards.
Task 3.5.2 – Preliminary Estimate
We will compute preliminary quantities of construction materials and provide a preliminary engineer’s opinion of probable construction cost in accordance with the City’s format for items of work included in the project. The quantity/cost estimates will be based on the preliminary (30 percent) level plan submittal.
Unit prices will be based upon current cost information for a recent, similar project. If the estimated costs exceed the available budget, Stantec will inform the City and provide recommendations for costs reduction.
Task 3.5.3 – Preliminary Calculations and Basis of Design Report (BODR) The preliminary structural design of retaining walls will consider existing utilities, adjacent private improvements, equipment access, and constructability. The retaining walls are expected to feature trench or spread footings at lower retaining heights (H<4) and top-down-type cantilevered solider piles (for H>4).
The soldier pile wall with its integrated shoring capability is well suited to the site conditions and constraints as a way to minimize construction impacts, earthwork, TCEs, and ancillary costs. It can be detailed with permanent reinforced concrete facing, integrally colored concrete, and architectural surface textures to improve aesthetics.
We will review site specific geotechnical parameters and civil layout to develop applicable dead, live, horizontal earth, seismic, and wind loads, and perform initial structural calculations in accordance with CBC, ASCE-7, AASHTO, and Caltrans Bridge Design Practice Chapter 11.2 - Earth Retaining Systems methodology. Preliminary structural calculations will utilize in-house spreadsheets, Enercalc SEL, and other software as required to establish tentative foundation layout, trench footing depth, pile spacing, size, and embedment depths, etc.
The governing design codes, applied loading, and preliminary calculations, will be summarized in a Basis of Design Report (BODR) for submittal to the City. We assume one (1) round of review and minor comment incorporation for approval of the BODR.
Task 3.5.4 – Visual Simulations/Renderings
Stantec will prepare 3D visual simulations to represent the Project as visible from publicly accessible viewpoints. Stantec assumes that six (6) viewpoints would be required as the basis for comparative figures showing existing views alongside rendered simulations from the same view. The 3D models will be developed from the provided site improvement CAD files and will include the site, sidewalk, walls, and landscape within the project impact area. Birdseye and streetscape perspectives will be captured using combination of Google Earth and/or on-site photography. The visual simulations will illustrate the project to represent the completed development and the context of the adjacent roads and structures. 50 Deliverables:
3D Visual Simulations / Rendered Views (digital files)
• One (1) Perspective, eye level (5’-5”) view of the Coast Highway project site near Cardinal Drive • One (1) Birdseye, (Google Earth and/or On-site Photography) view of the Coast Highway project site near Cardinal Drive from above
• One (1) Perspective, eye level (5’-5”) view of the Coast Highway project site near West Street • One (1) Birdseye, (Drone and On-site Photography) view of the Coast Highway project site near West Street from above
• One (1) Perspective, eye level (5’-5”) view of the Coast Highway project site near the 5th Avenue • One (1) Birdseye, (Drone and On-site Photography) view of the Coast Highway project site near the 5th Avenue from above
Task 3.5.5 – Preliminary Drainage Memorandum
Stantec will prepare a Drainage Technical Memorandum to summarize pertinent hydrologic and hydraulic conditions, assumptions, and potential impacts of the project improvements. As part of this study, we will consider and quantify existing vs. proposed runoff in the areas local to the project sites. We will define tributary boundaries, maintain existing flow patterns, identify existing drainage facilities to be protected-inplace, and establish the limited scope of drainage improvements. Although the project improvements will increase the total impervious area, any increase in runoff from the project sites relative to the overall tributary area is expected to be negligible (less than 5%). Therefore, hydromodification requirements are not applicable, and new drainage facilities will be limited to back of wall gutters with detailing to reducing clogging at inlets to down drains, under sidewalk curb drains, and providing access for inspection and maintenance.
This task allows for one (1) conference call with the City to present the Drainage Technical Memorandum, answer questions, and receive initial feedback. It also allows for one (1) round of minor revisions if required to reflect changes during the preliminary or final design phase.
Deliverables:
- CEQA and NEPA documents
- Title Reports
- Plats and legals
- R/W & Base Map
- Topographic Map
- Geotechnical Report
- Preliminary plans 30%
- Preliminary estimates 30%
- Basis of Design Report
- Preliminary Drainage Memo
- Prelim Arch’l Exhibits and Renderings
Task 4 – Final Engineering, PS&E, and Structural Design Report Task 4.1 – Improvement Plans
We will provide additional civil, structural, and traffic engineering and landscape design services to advance the preliminary plans (30 percent) to 100 percent level Construction Documents. This includes preparation of plans, specifications, and estimates, incorporation of City Staff and Stakeholders’ comments, creating a comment/response matrix, and processing through the City at the 60 percent, 90 51 percent, and 100 percent levels of completion. The plans will be in generated using AutoCAD Civil 3D with design and detailing in compliance with City and Caltrans standards.
Task 4.1.1 – Title Sheets, Notes, Typical Sections, and Details The plan set will include a title sheet, using your standard format, with general notes, a vicinity map, and additional project specific information. The second sheet will show all construction and disposition notes used and the sheet index for the plans. The plan set will also include standard details and smaller scale design details, if required, for improvements such as curb ramps or driveways.
Task 4.1.2 – Roadway Plans
One (1) Roadway Plan and Profile Sheet will be prepared for each of the three (3) segments using a 1” = 10’ horizontal scale and 1” = 1’ vertical scale. Each sheet will contain a north arrow, scale, a typical section, and construction and disposition notes for all improvements shown on the sheet. The profile views will show the existing and proposed profiles for the tops of curbs. The Standard Plans for Public Work Construction (SPPWC) and the Caltrans Standard Plans will be used to supplement any City standard plans, as required.
The plan will include:
• Removals
• Centerline, right-of-way, easement, and TCE lines
• New improvements such as curbs, gutters, sidewalks, cross gutters, curb ramps, driveways, AC pavement, and parkway drains utility adjustments or relocations • All horizontal and vertical control required to stake and construct the new improvements Since it is assumed that there will be minimal grading to implement the proposed improvements, all grading will be shown on the street improvement plans and no separate grading plan will be provided.
Task 4.1.3 – Structural Plans and Details
Structural plans will follow Caltrans format including one (1) Structural General Plan for each of the three (3) site locations using a 1” = 20’ horizontal scale and 1” = 10’ vertical scale. Each general plan will contain a north arrow, scale, plan, elevation, typical section, and construction and disposition notes for all retaining wall improvements shown on the sheet. For each site there will be one (1) Index Sheet listing all sheets, design notes, material specifications, structural observations, and list of special inspections, referenced Caltrans Standard Plans, quantities, earthwork pay limits, one (1) Structure Plan and Elevation at smaller horizontal and vertical scale for added clarity, one (1) Structural Typical Section sheet, two (2) Miscellaneous Details sheets, and one (1) Architectural Surface Detail sheet. The architectural surface treatment will follow the palette developed during the concept design subject to final approval of the Stakeholders. The structural plans will be followed by three (3) Log of Test Boring (LOTB) sheets prepared in accordance with the Caltrans Soil & Rock Logging, Classification, and Presentation Manual.
In all we anticipate approximately
Task 4.1.4 – Signing and Striping Plans
The signing and striping plans will be prepared at 1” = 40’ scale, “double stacked” with two horizontal layout strips placed on each sheet. Each sheet will include a north arrow, scale, match lines and construction/disposition notes referencing the appropriate City or Caltrans standard plans.
The plans will provide refreshed roadway striping and pavement markings for those that may be damaged by the construction of the project. Traffic signs will be replaced, upgraded and/or newly installed, if necessary. The traffic sign work will be based on an inventory of existing signs and an assessment of new project signage requirements. Where appropriate, existing signs within the project limits may be upgraded to meet current California Manual on Uniform Traffic Control (CA MUTCD) requirements. 52 Task 4.1.5 – Traffic Control Plans
Traffic control plans are required since a portion of the improvements will be within Caltrans right-of-way.
We will prepare engineered traffic control plans for inclusion in the improvement plan set for construction of the project improvements and to support the Caltrans encroachment permit application.
The traffic control plans will be prepared to show three (3) construction phases of the project, respectively showing the temporary traffic control for project improvements along Coast Highway near the Cardinal Drive intersection, the West Street intersection, and the 5th Avenue intersection. The traffic control plan will show temporary closure of northbound No.2 lane and shoulder adjacent to the construction areas along Coast Highway.
Up to three (3) sheets of traffic control plans will be prepared in AutoCAD, at 1” = 40’ horizontal scale, “double stacked” with two viewports per sheet for construction of the project improvements. Traffic control plans will use project CAD files for base mapping. Traffic control plans will follow guidelines established in the latest CA MUTCD and applicable city standards and requirements.
The plans will show traffic control measures required for each project construction stage, including but not limited to traffic control devices and their deployment, temporary lane delineation, and construction area signing, as necessary.
We assume that a Transportation Management Plan is not required. Likewise, we assume that pedestrian detour plans are not required as sidewalks are not currently available.
Task 4.1.6 – Landscape Construction, Planting and Irrigation Plans We will review of existing planting and irrigation as-built drawings and record documentation. This effort will confirm the precise locations and conditions of water and electrical service points of connection within the defined project limits. These findings will inform the development of construction drawings that accurately reflect existing site conditions, enabling precise quantification of work and minimizing the potential for change orders during construction. Based on City approval of the preliminary plans, we will merge the site’s technical considerations with the approved design program and provide a greater level of detail for the character, location and magnitude of the landscape improvements.
Landscape construction, planting and irrigation plans will be prepared in AutoCAD, at 1” = 20’ horizontal scale of the project improvements. Landscape improvements will be designed to align with proposed site modifications, including the installation of new sidewalks, ADA ramps, staircase, handrail/guardrail and retaining walls. We will include the identification and resolution of conflicts with existing tree and shrub roots, removal and/or relocation of irrigation infrastructure, and restoration and replanting of affected landscape areas. We will also prepare construction details and schedule callouts and notes of design elements derived from the construction plans, which define types, materials, colors and finishes for new hardscape features.
The planting layout will be thoughtfully designed to enhance street-level and pedestrian aesthetics, while maintaining clear sightlines for safety and ensuring compatibility with the surrounding neighborhood context. The landscape design and environmental considerations will include a cohesive and visually appealing plant palette with water-efficient species selection and long-term ease of pruning and maintenance.
Task 4.2 – Estimates
We will compute quantities of construction materials and provide a final engineer’s opinion of probable construction cost in accordance with the City’s format for items of work included in the project. The quantity/cost estimates will be based on the 60 percent, 90 percent, and 100 percent level plan submittals.
Unit prices will be based upon current cost information for a recent, similar project. If the estimated costs 53 exceed the available budget, Stantec will inform the City and provide additional recommendations for potential costs reduction.
Task 4.3 – Technical Specifications
Project technical specifications (Section E) will be prepared for each item of work included in the project based on City supplied “boilerplate” Special Provisions. Section E includes General Provisions, Construction Materials, and Construction Method, Measurement, and Payment (Parts 1, 2 and 3).
Technical Specifications will be prepared in a format in accordance with City standards, Standard Specifications for Public Works Construction (Greenbook) and Caltrans Standard Specifications. Stantec will also prepare Technical Appendices such as Referenced Standard Plans, Geotechnical Report, Product Data, Reduced Project Plans, and any supplemental Technical Specifications (in CSI Format) as required (Sections F, G, H, I, and J). These technical specifications and appendices will be submitted in electronic format at the 60 percent, 90 percent, and 100 percent levels of completion.
This task assumes front end documents (Sections A through D) including Bid Schedule will be prepared by the City, and the City will compile the combined Bid Documents.
Task 4.4 – Final Structural Design Report
Stantec will incorporate comments from the City, Stakeholders, and Public Outreach Meetings and revise the final retaining wall design and detailing to reflect any changes to the civil wall layout. We will look for opportunities to value engineer the final solutions, update, and finalize our calculations for greater precision and consistency with the approved BODR. Structural design will utilize in-house spreadsheets, Enercalc SEL and implement L-Pile, and SP-Column Software as required to model variable wall heights, site topography, stratified soils, and bedrock locations.
This task includes final structural analyses, preparation, and submittal of a Final Structural Design Report with references to and incorporation of the BODR. We assume one (1) round of review and minor comment incorporation in order to gain approval by the City.
Deliverables:
- Comment/Response Matrix at 60 percent, 90 percent, and 100 percent - Plans, Specifications and Estimates at 60 percent, 90 percent, and 100 percent - Final Structural Design Report
Task 5 – Caltrans LAPM Forms for PSE Certification and E-76 Construction Authorization
Task 5.1 – Caltrans Encroachment Permit
We will prepare and submit, on behalf of the City, a standard Encroachment permit application to Caltrans District 12 for construction within the state right-of-way. The encroachment permit application will be submitted to Caltrans through its Caltrans Encroachment Permit System (CEPS) as soon as project development allows, and we assume the City will be exempt from fees. For the purposes of this submittal, we assume that the following documents will be required:
• Letter of Authorization
• Cost within State Highway Right-of-Way (Engineer’s estimate) • Improvement Plans (Including Traffic Control Plans)
• Environmental Documentation
• Right-of-Way Certification (we assume City will provide input for the right-of-way sections) 54 • Geotechnical Report
This task assumes that a Caltrans Design Engineering Evaluation Report (DEER) is not required given the nature of the improvements within Caltrans R/W and the City’s intent to enter into a Maintenance Agreement with Caltrans. The proposed schedule assumes two (2) submittals for the Caltrans Encroachment Permit, with the first submittal taking place once the PS&E is at 100%. We may be able to submit with the 90% submittal if the City agrees that the design package is substantially complete.
Task 5.2 – Caltrans LAPM Form for PSE Certification and E-76 Construction Authorization As part of this project, we will assist the City in preparation of the Request for Authorization to Proceed with Construction (E-76) package required to receive federal funding from Caltrans.
Specifically, the Stantec team will assist as follows:
• Taking the lead on coordinating with the utility companies for relocations and adjustments of their facilities and completing the required forms outlined in Local Assistance Procedures Manual (LAPM) chapter 14: "Utility Relocations". We assume that the City will not be asking for reimbursement for utility relocations, so the FHWA Specific Authorization to Relocate Utilities (LAPM Exhibit 14-C) is not required, and no utility agreements will be required.
• Assisting with preparation of the Project Authorization/Adjustment Request form (LAPM 3-A) • Assisting with the preparation of the “Right-of-Way Certification" (LAPM Exhibit 13-B). • Preparation of the “NEPA Approval Document” (LAPM Exhibit 6-F / 6-G) • Preparing the PS&E package in compliance with the LAPM. • Assisting with preparation of the "PS&E Checklist" (LAPM Exhibit 12-D).
We assume the following:
• City will provide the FTIP Document and DBE Contract Goal Methodology (LAPM Exhibit 9-D) • The Cost-Effectiveness/Public Interest Finding (LAPM Exhibit 12-F) is not required • City will take the lead on all coordination and submittals with Caltrans related to this task but will be available to attend up to three (3) coordination calls with Caltrans, as required. • City will provide any permanent or temporary easements to be included in the Right-of-Way Certification.
• Processing the E-76 will take two (2) submittals and the schedule assumes the first draft submittal can occur before the CT Encroachment Permit is obtained.
Deliverables:
- Caltrans Encroachment Permit
- E-76 Documents
- Right-of-Way certification
55 Task 6 – Bidding and Construction Support
During the project advertisement period, Stantec will review Requests for Information (RFI) regarding the design intent of the plans and technical specifications and summarize responses in the form of project addenda. Stantec can also assist with bid results summary and review as needed.
During the construction phase, this task allows for attendance at the pre-construction meeting, job walk, and job-site meetings as well as review and responses to Contractor RFIs, submittal (shop drawings), and material certifications for conformance with the contract documents. All of these services can be tailored to the City’s needs subject to the following assumptions.
Deliverables:
- Response to RFIs and questions during bidding phase
- Prepare up to three project addendums
- Response to RFIs and Submittal Reviews
- Attendance of up 10 meetings
- Pre-construction meeting
- Job walk meeting
- Field construction meetings
Task 7 – Prepare Record Drawings (As-Builts)
Preparation of record drawings based on signed design plans redlined by the Contractor and Project inspector during construction and other miscellaneous changes stemming from RFI, Submittal, and Change Order processing. Electronic Submittal of Project Drawing Files will be provided on CD (24 hours).
Deliverables:
- Record drawings in electronic pdf and .dwg format
Optional Tasks
If required, the optional tasks related to the DEER are assumed to take two (2) submittals which will require adjustments to the schedule.
Task 8 – Caltrans Design Engineering Evaluation Report (DEER) If required, we will prepare and submit, on behalf of the City, a Design Engineering Evaluation Report (DEER) to streamline project development for construction within the state right-of-way. The DEER will be submitted to Caltrans District 12 as soon as project development allows, and we assume the City will be exempt from fees. For the purposes of this submittal, we assume that a Design Standard Decision Document (DSDD) or site-specific Traffic Study or Collision Analysis won’t be required. We have provided optional tasks for a Water Pollution Control Plan (WPCP) and/or a Stormwater Data Report (SWDR), if required.
Task 9 – Caltrans Stormwater Data Report (SWDR)
If required, our team will prepare a Micro Storm Water Data Report (Micro SWDR) in accordance with the Caltrans Stormwater Quality Handbook: Project Planning and Design Guide (PPDG). The Micro SWDR will address stormwater quality design considerations appropriate to the project’s scope during the Final Design Phase.
56 The report will include available geotechnical data, , hydrologic soil group classification, and groundwater depth analysis. The Caltrans Infiltration Tool will be used to estimate Best Management Practice (BMP) performance where feasible. The Micro SWDR will be certified by a licensed engineer and submitted for review by the appropriate Caltrans representatives. All work will comply with the 2022 Caltrans NPDES Permit and applicable Regional Water Quality Control Board requirements.
Task 10 – Water Pollution (WPCP)
If required, as part of the Caltrans encroachment permit and/or DEER, we will prepare a (WPCP) per Caltrans standards. The WPCP will also include site specific temporary erosion control plans.
Exclusions
The foregoing tasks and the provided fee estimate do not include the following activities. If any of the following activities, documents, or studies are required to be prepared by Stantec, then additional fees will be required, and the schedule may need to be adjusted:
- Geotechnical investigations to perform infiltration testing and provide recommendations for BMP design
- Additional Geotechnical Engineering Services during design, bidding, and construction phases including consultations regarding soil parameters, reviewing construction drawings and specifications for conformance with the geotechnical recommendations
- Community input surveys, pop-up events, and social media posts beyond Stantec assistance answering technical questions at Planning Commission & Public Outreach Meetings. - Appraisals. coordination with property owners, and negotiation of right-of-way acquisitions agreements, and preparation of all related documentation - Coastal Development Permit document preparation other than Stantec assistance answering questions about the design.
- Design Standards Decision Document (DSDD) is not included because we don’t anticipate any design standard deviations.
- Project specific traffic study or collision analysis
- Water quality assessments and reports
- Stormwater Pollution Prevention Plan (SWPPP)
- Maintenance agreement between Caltrans and the City are assumed to be coordinated by City staff. - Potholing and utility locating services
- Supporting Environmental Technical Studies beyond CE/CE and NOE - Dry and wet utility design or relocations
- Lighting design
- Re-establishment of missing monumentation
- Lot line adjustments
- Re-establishment of missing post-construction monumentation - Agency and permitting fees
- Aerial photography and orthographic photos other than drone photogrammetry.
Accounting Procedures
Stantec has a computerized accounting system which maintains detailed records by individual and activity and allows tasks to be monitored against established budgets. The Project Manager receives regular reports to track project status. The system is totally integrated and easily audited. Supporting data can be provided to the City in any format required.
57 Project Control Procedures
Project control will be established and maintained by the use of good communications and documentation.
Stantec’s methodology in monitoring and controlling projects is provided below.
Schedules: At the beginning of the project, we will prepare a detailed project Work Breakdown Structure (WBS) that describes all of the work tasks necessary to complete the project. A Master Project Schedule will be prepared following the WBS showing the relationship between tasks and the expected start date and duration for each item. This schedule will serve as the guide to conducting and monitoring the progress of the work. We will meet all agreed-upon deadlines. Should an unforeseen project delay occur, we have ample staff resources to bring the project back on schedule at no additional cost to the City.
Labor Resource Requirements and Allocation: The anticipated labor-hour requirements and allocations will be developed for each project when details are known. The Stantec personnel assigned to each assignment will be available to commit the required hours for project completion with additional personnel available should the need arise.
Quality Control Plan: A comprehensive quality control plan will be developed specifically for the project.
The quality control plan will emphasize the need to clearly define requirements and standards, and the need to independently check all work before it is issued to the City or other reviewing agencies. An independent senior manager from Stantec will oversee the quality control program and will audit the quality activities to see that all checks are completed properly, and all deliverables are free of errors. The Stantec quality control program will ensure that the project documents:
• Conform with the contract documents and scope of work • Are neat, well organized, clear, concise, and complete • Are technically and grammatically correct
• Comply with generally accepted standards of engineering and applicable laws • Are signed, dated, and stamped as required
• Are consistent with other related plans
58 V. Project Schedule
Stantec’s proposed project schedule is provided on the following page. The proposed schedule provides a general overview of the probable sequence of activities and our opinion of realistic task durations, and overall time frame for the project. Following the notice to proceed assumed in October 2025, the estimated duration for completing the Data Collection Preliminary Engineering and Final Design phase is 13 months which exceeds the City’s preferred target of six (6) months including all noticing periods, Planning Commission Hearings, review periods (City, Stakeholder, and outside agencies), Public Outreach meetings and revisions.
Please note, the list of activities and durations proposed in the schedule will be discussed, reviewed, and finalized with the City at the Kickoff Meeting, and at subsequent progress meetings. During the design process we will strive to maintain or expedite the project milestone completions by employing the following:
• Request City support with the Caltrans Environmental and ROW approval process • Request partnering with the City and Caltrans to minimize agency review times • Communicate regularly with City project team staff to identify expectations • Perform thorough background research and investigation to resolve issues early • Perform in-house quality control throughout and prior to milestone submittals • Identifying opportunities for and employing concurrent work processes • Manage increased risks associated with executing tasks concurrently that typically flow sequentially • Focus on critical path items
59 Exhibit “C”-1 PROFESSIONAL SERVICES AGREEMENT
EXHIBIT "C"
COMPENSATION
60 Principal, Level 17
QA/QC Manager Str,
Level 17
QA/QC Manager, Level
16 Structural Engineer,
Level 16
Traffic Engineer, Level
16 Design Manager, Level
15 Project Engineer, Level
13 Project Engineer, Level
12 Designer, Level 9
Landscape Architect,
Level 15
Traffic Engineer, Level
14 Landscape Architect,
Level 14
Landscape Designer,
Level 11
Environmental
Engineer, Level 15
Survey Manager, Level
16 Survey
Crew, Level 13
Title Reports
(Approximately 14)
Ninyo & Moore
Geotechnical
Monument
R/W Certifications
GPSi
Aerial Survey
Name Weinmeier,
Sherry
Campbell,
Richard
Wilkerson,
Jeff
Upadhyay,
Anurag
Rutherfurd,
Keith Hayes, Dan Walker, Eric Diaz, Lynn Veliz, Melanie Cubberly, Dave Park, Josh Wu, Niki McNguyen, Katie Ruiz, Gilberto Gambino, Peter Thomas,
Justin
Total
Project Billing Rate (T&M) $290.00 $290.00 $280.00 $280.00 $280.00 $254.00 $228.00 $217.00 $183.00 $254.00 $240.00 $240.00 $206.00 $254.00 $280.00 $365.00 $1.00 $1.00 $1.00 $1.00 $587,611.00 BASE Total Units (T&M) 40.00 13.00 116.00 23.00 12.00 320.00 499.00 76.00 790.00 40.00 45.00 65.00 128.00 35.00 33.00 80.00 35,000.00 59,825.00 6,000.00 6,000.00 $43,236.00 OPT Fee (T&M) $11,600.00 $3,770.00 $32,480.00 $6,440.00 $3,360.00 $81,280.00 $113,772.00 $16,492.00 $144,570.00 $10,160.00 $10,800.00 $15,600.00 $26,368.00 $8,890.00 $9,240.00 $29,200.00 $35,000.00 $59,825.00 $6,000.00 $6,000.00 $630,847.00 G.Total Task Code Task Name Units Total
Final Design, Bid, & Construction Support $630,847.00
201.000 Project Management & Coordination $40,968.00
201.001 Project Mgt 12.00 60.00 $18,720.00
201.002 Project Manager Meetings 24.00 $6,096.00
201.003 Project Kickoff Meeting 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 $2,320.00 201.004 Project Relations & Outreach Services 4.00 24.00 16.00 16.00 $13,832.00 202.000 Utility Coordination 1.00 2.00 16.00 24.00 $8,838.00 203.000 Preliminary Engineering & BODR $239,365.00
203.001 Environmental Clearance (CEQA/NEPA) 34.00 $8,636.00 203.002 R/W and Base Map / Legals & Plats 100.00 24.00 40.00 35,000.00 $74,620.00 203.003 Data Collection & Review 1.00 4.00 8.00 16.00 0.00 $6,058.00 203.004 Geotech Investigation & Report 4.00 59,825.00 $60,841.00 203.005 Design Survey & Site Topogaphy 40.00 8.00 40.00 6,000.00 $30,160.00 203.0061 Prelim Plans (30%) 2.00 8.00 40.00 60.00 8.00 $24,840.00 203.0062 Prelim Estimate (30%) 1.00 2.00 4.00 8.00 $3,174.00 203.0063 Prelim Calcs and BODR (30%) 2.00 4.00 16.00 16.00 $8,692.00 203.0064 Prelim Arch'l Exh & Renderings 40.00 8.00 $11,808.00 203.0065 Prelim Drainage Memorandum 12.00 20.00 16.00 $10,536.00 204.000 Final Engineering, PS&E, & Str Design Report $224,232.00 204.0011 Titlesheets, Notes, Typ Sections, & Details 2.00 12.00 66.00 74.00 $32,530.00 204.0012 Roadway 4.00 8.00 60.00 80.00 $31,720.00
204.0013 Structural Plans & Details 6.00 8.00 40.00 80.00 120.00 $54,340.00 204.0014 Signing & Striping 6.00 36.00 16.00 $12,108.00 204.0015 Traffic Control 6.00 36.00 24.00 $14,028.00
204.0016 Landscaping & Irrigation 24.00 60.00 $18,120.00 204.002 Estimates 60 90 100 1.00 1.00 6.00 2.00 4.00 20.00 20.00 20.00 $16,176.00 204.003 Specifications 60 90 100 1.00 16.00 16.00 16.00 16.00 16.00 $19,250.00 204.004 Final Calcs & Design Report 4.00 8.00 60.00 40.00 $25,960.00 205.000 Caltrans Permitting & E76 $21,860.00
205.001 CT Encroach Permit 8.00 24.00 $7,712.00
205.002 CT LAPM Form for PSE Cert & E-76 2.00 12.00 4.00 14.00 6,000.00 $14,148.00 206.000 Bid & Construction Support $39,616.00
206.001 Bidding Support Questions Log & Addenda 4.00 4.00 16.00 16.00 $9,624.00 206.002 RFI & Submittal Review 12.00 12.00 40.00 8.00 16.00 $20,288.00 206.003 Project Mgt Mtgs & Coord 4.00 16.00 16.00 $9,704.00 207.000 As-Built Dwgs 2.00 2.00 6.00 24.00 4.00 24.00 $12,732.00 208.000 OPT - CT Design Engr Eval Report (DEER) 4.00 8.00 28.00 8.00 $11,248.00 209.000 OPT - CT Stormwater Data Report (SWDR) 12.00 16.00 40.00 16.00 $18,304.00 210.000 OPT - Water Pollution Control Plan (WPCP) 4.00 8.00 36.00 16.00 $13,684.00 Subtotal
OPT
$43,236.00
FEE ESTIMATE - PCH Gap Closure Final Design (Cardinal to 7th) -- REVISION #1 61