STAFF REPORT
Meeting Date:
September 23, 2025
Consent
5 SUBJECT: APPROVAL OF GENERAL WARRANTS AND PAYROLL DISTRIBUTIONS RECOMMENDATION: It is recommended that the City Council
1. Approve the general warrants and payroll distributions.
Appropriation: $0 Fund: N/A
Submitted By: Michelle Bannigan Approved: David A Kiff
Michelle Bannigan, Finance
Director
Dave Kiff, City Manager
SUMMARY OF THE MATTER
The following provides a summary of all-general warrants and payroll disbursements issued between July 26, 2025, and September 5, 2025. In addition, this report includes payments that were issued on July 14, 2025, and July 22, 2025, that were not previously reported. Total disbursements issued during this period were $21,230,059.20.
DISCUSSION
Date Description Reference Nos. Amount Ref
Payments to Vendors:
7/14/2025 Wire Payments to Vendors 1-2 $326,701.20 Pg. 3 7/14/2025 Check Payments to Vendors 23007132-23007134 11,010.51 Pg. 3 7/22/2025 Wire Payments to Vendors 3 2,000.00 Pg. 4
07/26/25-09/05/25 Check Payments to Vendors 23007430-23008326 (A)(B) 12,849,071.61 Pg.5-122 Total Payments to Vendors $13,188,783.32
Payroll-Related Payments
7/22/2025 CalPERS Wire FY 2025 #26 $426,769.75 Pg. 123
8/5/2025 CalPERS Wire FY 2026 #1 443,574.11 Pg. 124
8/8/2025 Payroll Wires FY 2026 #3 2,151,127.29 Pg. 125
8/20/2025 CalPERS Wire FY 2026 #2 409,173.38 Pg. 126
8/22/2025 Payroll Wires FY 2026 #4 2,166,266.85 Pg. 127 9/2/2025 CalPERS Wire FY 2026 #3 396,657.24 Pg. 128
9/5/2025 Payroll Wires FY 2026 #5 2,047,707.23 Pg. 129
Total Payroll-Related Payments $8,041,275.85
TOTAL PAYMENTS $21,230,059.17
APPROVAL OF GENERAL WARRANTS AND PAYROLL DISTRIBUTIONS
September 23, 2025
Notes:
A. The City implemented a new finance system on July 1, 2024. Staff recognized that there is a systemgenerated error that is skipping the sequential issuance of check numbers. During the period above, the following check numbers were not issued by the City: 23007431, 23007438, 23007494, 23007495, 23007504, 23007784, 23007831, 23007844, and 23008135. Staff have an outstanding ticket open with the City finance system vendor to investigate and resolve this matter.
B. Check number 23007549 was voided because it was a duplicate payment. In addition, check number 23007557 was voided and reissued on September 12, 2025, to correct the vendor’s mailing address.
FINANCIAL ANALYSIS
The recommended action has no financial impact to the budget.
ENVIRONMENTAL ANALYSIS
The recommended action has no environmental impact.
ATTACHMENTS
1. Check Register dated July 14, 2025 (Pg. 3)
2. Check Register dated July 22, 2025 (Pg. 4)
3. Check Register dated July 26-September 5, 2025 (Pgs. 5-122)
4. 2025-07-22 CalPERS #26 (Pg. 123)
5. 2025-08-05 CalPERS #1 (Pg. 124)
6. Payroll Wires #3 (Pg. 125)
7. 2025-08-20 CalPERS #2 (Pg. 126)
8. Payroll Wires #4 (Pg. 127)
9. 2025-09-02 CalPERS #3 (Pg. 128)
10. Payroll Wires #5 (Pg. 129)
Report Prepared By: Coordinated With:
Michelle Bannigan, Finance Director, Finance Billy Ly, Payroll Supervisor Miguel De Dios, Accounting Technician