STAFF REPORT
Meeting Date:
October 14, 2025
CONSENT
5 SUBJECT: APPROVAL OF GENERAL WARRANTS AND PAYROLL DISTRIBUTIONS RECOMMENDATION: It is recommended that the City Council:
1. Approve the general warrants and payroll disbursements.
SUMMARY OF THE MATTER
The following provides a summary of all-general warrants and payroll disbursements issued between September 6, 2025, and September 26, 2025. Total disbursements issued during this period was $7,109,664.07.
DISCUSSION
Attachment 5 (pages 7-75) to the staff report represents the check register of payments made to vendors in sequential check number order. However, the following check numbers were not issued as follows:
Notes:
A. Check numbers 23008327, 23008328, 23008533 and 23008534 were not issued by the Finance system because these were pre note transactions. A pre note transaction is a test transaction used by the City’s bank, Bank of America, to verify banking details before actual funds are transferred to a City vendor. It serves as a zero-dollar payment to validate the accounting and routing information before the City’s vendor receives payment via electronic funds transfer.
B. Check numbers 23008549, 23008561, and 23008591 were skipped during the check printing process due to a system generated error in the City’s finance system.
Date Description Reference Nos. Amount
Payroll-Related Payments
09/16/25 CalPERS Wire FY 2026 #4 395,655.49$ Pg. 3
09/19/25 Payroll Wires FY 2026 #6 1,892,512.75 Pg. 4
09/19/25 Payroll Checks to Employees 1198-1215 7,228.50 09/24/25 CalPERS Wire GASB 68 Report Fee 350.00 Pg. 5
09/30/25 CalPERS Wire FY 2026 #5 398,873.15 Pg. 6
Total Payroll-Related Payments 2,694,619.89$
Payments to Vendors:
09/06/25-09/26/25 Check Payments to Vendors 23008327-23008859 4,415,044.18$ Pg. 7-75 TOTAL PAYMENTS 7,109,664.07$
APPROVAL OF GENERAL WARRANTS AND PAYROLL DISTRIBUTIONS
October 14, 2025
C. Check number 23008836 was issued to a vendor, however, the payment was voided because the Department decided to pay the vendor via City credit card instead.
FINANCIAL ANALYSIS
The recommended action has no financial impact on the budget.
ENVIRONMENTAL ANALYSIS
The recommended action has no environmental impact.
ATTACHMENTS
1. CalPERS #4 (Pg. 3)
2. Payroll Wires #6 (Pg. 4)
3. CalPERS GASB 68 Report Fee (Pg. 5)
4. CalPERS #5 (Pg. 6)
5. Check Register from September 6, 2025, to September 26, 2025 (Pgs. 7-75) Submitted By: .Michelle Bannigan Approved: .David A Kiff Michelle Bannigan, Finance
Director
Dave Kiff, City Manager
Report Prepared By: Coordinated With:
Michelle Bannigan, Finance Director, Finance Billy Ly, Payroll Supervisor