RESOLUTION NO. 24. 011
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA BEACH, CALIFORNIA, ESTABLISHING A
POLICY RELATING TO COUNCILMEMBER
PLACEMENT OF AGENDA ITEMS FOR CITY COUNCIL
MEETINGS AND REPEALING RESOLUTION NO. 22. 066
WHEREAS, the City Council is authorized to adopt rules for the conduct of its meetings, proceedings, and business; and
WHEREAS, it is important to establish a clear and easily understood process for the preparation of agendas for City Council meetings and to provide a means for Councilmembers and certain advisory City bodies to request items be placed on a future agenda for consideration; and WHEREAS, it is important that agendas for City Council meetings be prepared to ensure that the City Council focuses on business items for which there is consensus, and which are consistent with the City Council' sapproved priorities and work plans; and WHEREAS, it is important that agendas for City Council meetings be prepared to utilize staff, fiscal and other resources efficiently and effectively; and WHEREAS, it is important that agendas for City Council meetings be prepared in a manner that manages the duration of meetings; and
WHEREAS, during its January 19, 2024, meeting the City Council discussed the matter of amending its process for Councilmembers adding items to the City Council agenda, and reached consensus that staff should prepare a resolution that amends the current agenda -setting process for City Council members for the reasons listed above.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH DOES RESOLVE AND ORDER AS FOLLOWS:
SECTION 1. For the purpose of this Resolution, the term " initiative" shall mean " a new policy, ordinance, program, or project that is not budgeted, or is not included in the City Council priorities established during the Strategic Planning Session." SECTION 2. Placing Councilmember- Requested Items on the City Council Agenda.
In accordance with the City Council -City Manager form of government, a Councilmember shall 1-
Attachment 1
3 propose to place a new initiative on a future City Council meeting agenda in the manner set forth herein. Two members of the City Council may propose at a Council meeting, under " Council Member Items" that an item be agendized for future Council discussion, consideration, and/ or action. The merits of the requested item shall not be debated at that meeting. Subject to notice and hearing requirements, the item shall be agendized for a future meeting and noticed as required by law. Items agendized pursuant to this section shall appear on the agenda under the Councilmember Items portion of the agenda and the names of the Councilmembers who agendized the item shall be included with the item description. Staff reports will only be prepared if a minimum of three members of the City Council at a Council meeting affirmatively direct staff to prepare a report.
SECTION 3. Placing Board, Commission, and Committee - Requested Items on the City Council Agenda.
A. Notwithstanding Section 2, above, if a City Board, Commission, or Committee desires to place an initiative on the City Council agenda, the Chair of the body and Staff Liaison to the body should contact and work with the City Council Liaison and City Manager to place an initiative on a future City Council meeting agenda.
B. For bodies other than the Planning Commission, Design Review Board, Arts Commission, Parking Traffic and Circulation Committee, and the View Restoration Committee, only initiatives on the City Council approved workplan for the body shall be placed on a City Council meeting agenda pursuant to this Section 3.
SECTION 4. Resolution No. 22. 066 is hereby repealed. All other prior resolutions and minute actions of the City Council with regard to the policy of the City Council relating to the agenda -setting process for City Council meetings are hereby rescinded and superseded to the extent of any conflict or inconsistency with this Resolution.
SECTION 5. The procedures established in this Resolution are directory in nature. No action of the City Council shall be held invalid due to any failure to strictly observe the provisions of this Resolution, nor shall any person have a claim or cause of action against the City or any of its officers or employees as a result of any such failure.
Reso. 24. 011
4 SECTION 6. This Resolution shall take effect immediately upon its adoption.
ADOPTED this 27th day of February 2024.
Sue Kempf, May
ATTEST:
y, City Clerk
I, Ann Marie McKay, City Clerk of the City of Laguna Beach, California, do hereby certify that the foregoing Resolution No. 24. 011 was duly adopted at a Regular Meeting ofthe City Council of said City held on February 27, 2024, by the following vote:
AYES: COUNCILMEMBER( S): Orgill, Weiss, Whalen, Rounaghi, Kempf NOES: COUNCILMEMBERS( S): None
ABSENT: COUNCILMEMBER( S): None
arie McKay, City Cler
Reso. 24. 011
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