CITY COUNCIL
POLICY AND PROCEDURES
MANUAL
Attachment 2 58
CITY COUNCIL
POLICY AND PROCEDURES
MANUAL
This manual includes policies and procedures that guide the City Council in carrying out its duties as the chief legislative body of the City of Laguna Beach. These policies and procedures have been adopted through various actions including the Laguna Beach Municipal Code, City Council Ordinance, City Council Resolution, City Council minute order, and through adoption of this manual.
The City of Laguna Beach and its City Council are guided by a number of legislative directives including, but not limited to the Laguna Beach Municipal Code, the California Government Code, the “Brown Act” regarding public meetings, the California Fair Political Practices Commission Code of Regulations, Roberts Rules of Order, City-wide administrative policies and procedures, and state and federal judicial rulings.
This manual is directed primarily toward operational areas that regularly impact the City Council.
As such, it is recognized that this manual is not inclusive of all ordinances, resolutions and other legislative acts that have bearing on City Council operations.
The City Council Policy and Procedures Manual is updated on a regular basis and may be amended at any time by City Council direction.
Adopted: March 13, 2024
Amended and Restated: [Add Resolution Amending Policy]
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__________________________________________________________________
1. City Council Meetings and Conduct
1.1 City Council Meeting Order of Business ..................................................4
1.2 Procedures for Councilmembers Placing Items on City Council Agenda 7
1.3 Establishing Time and Location for Regular City Council Meetings; Remote Participation ..............................................................................................9
1.11.4 City Council Rules of Decorum and Civility ..........................................14
1.21.5 Consideration of Nonmunicipal Matters .................................................18
1.6 Improper Conduct at Meeting .................................................................19
1.7 Disruption of Telephonic or Internet Service at City Council Meetings (SB 707)
1.31.8 Appeals to the City Council
2. City Council Administration
2.2 2.1Mayor Designated City Council’s Voting Delegate and Authorized City Council Spokesperson .............................................................................10
2.2 Use of City Seal and Emblem .................................................................11
2.3 City Council Compensation
2.4 Use of E-Signatures
2.3 City Council Compensation ....................................................................13
3. City Recognition and Ceremonial Policies
3.1 Naming Policy
3.2 Donation Policy
3.3 Flag Policy
City Council Policy/Procedure
Table of Contents
Attachment 2 60
Policy 1.1
Reference: Municipal Code: § 2.04.020
Resolution 24.010
[Add Resolution Amending Policy]
Section 1: Purpose
In addition to procedures set forth in the Ralph M. Brown Act (the “Brown Act,” Government Code § 54950 et seq.) and § 2.04.020 of the Laguna Beach Municipal Code, the following policies and procedures have been adopted by, and shall be followed by, the City Council and City commissions and committees with regard to agenda preparation and the conduct of public meetings. Where applicable, this policy shall also apply to City commissions, boards, committees, and City staff. The purpose of this policy is to set forth standardized procedures for the administration of City business at public meetings.
Section 2: Policy and Procedures
2.1 Agendas
Agenda Posting and Descriptions:
The City Manager shall cause an agenda to be posted in accordance with the Laguna Beach Municipal Code, and the Ralph M. Brown Act (Government Code § 54950 et seq.), and with respect to appeals to the City Council, City Council Policy 1.8. The agenda shall include a brief description of each item of business to be transacted or discussed at the meeting together with the time and location of the meeting. The description shall be sufficient to apprise interested persons of the subject matter of the discussion or the business to be conducted.
2.2 Agenda Preparation for Regular Meetings
An agenda shall be prepared for each Regular Meeting containing the specific items of business to be transacted and the order thereof. Items of business may be placed on the agenda by the City Manager, his representative, the City Attorney, or by a majority vote of the City Council at a prior Council meeting. Individual City Council Members may place items for initial discussion on the agenda under “Council Member Items,”, in accordance with Resolution No. 24.011, as may be amended, and City Council Policy 1.2, as may be amended. The City Clerk shall thereafter prepare post the agenda under the direction of the City Manager.
City Council Policy/Procedure
City Council Meeting Order of Business
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The agenda, together with all reports pertaining thereto, shall be delivered to the Council Members and the public no later than the 72 hours preceding the Regular Meeting. No matters other than those listed on the agenda shall be acted upon by the City Council, except as otherwise authorized by Government Code section 54950 et seq. (the “Brown Act”).
2.3 Order Conduct of City Business at Regular Meetings
At the time set for each Regular Meeting, the Council Members, City Clerk, City Manager, City Attorney and such Department Heads and staff as have been requested to be present, shall take their regular places. The Mayor shall call the meeting to order and the business of the City Council shall be taken up for consideration and disposition in the order set forth in Section 2.4, except that absent the objection of a majority of the Council Members present, the Mayor or City Manager may request that items be taken out of order.
2.42.5 Agenda Contents for Order of Business
The Order of Business of meetings of the City Council shall be in conformance with the following, which shall be listed on the agenda in the following order:
(a) Roll Call for Closed Session (when agendized). The City Clerk shall call the roll of the Council Members prior to closed session and the names of those present and absent shall be entered in the minutes.
(b) Public Comment on Closed Session Items (when agendized).
(c) Recess into Closed Session (when agendized). All Closed Session items shall be listed on the Agenda, announced, and considered pursuant to Sections 54950 et seq. of the California Government Code prior to the City Council’s recess into closed session.
(d) Roll Call. The City Clerk shall call the roll of the Council Members at commencement of the Regular Meeting and the names of those present and absent shall be entered in the minutes.
(e) Pledge of Allegiance to the Flag of the of the United States of America. (f) Closed Session Announcement(s). A closed session report shall be provided, as required pursuant to California Government Code Section 54950 et seq. (g) Presentations. The City Council shall from time to time recognize individuals and organizations and present awards, proclamations, or Ccertificates of Aappreciation, or receive special presentations, as previously scheduled and described on the agenda cover sheet.
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(h) Additions and Deletions – City Manager. The City Manager may, absent the objection of a majority of the Council Members present, remove items listed on the agenda, if the City Manager determines a need to do so. If, in the event the City Manager knows in advance of the meeting of his/her intention to delete an item from the posted agenda, he/she shall make every practical attempt to advise the public of such intention to minimize inconvenience to the public. Additions to the agenda are limited by California Government Code Section 54954.2 (of the Brown Act).
(i) Public Comments – Non Agendized Items (In-Person Participation). The City Council shall consider Public Comments, of up to three (3) minutes each as determined by the Mayor and for a total of 45 minutes, from the audience members of the public in attendance in person at the meeting location listed on the agenda concerning items not appearing on the agenda. Public comments beyond 45 minutes shall be reconvened at the conclusion of all public hearings and heard with public comments from members of the public participating remotely. In accordance with the provisions of the Brown Act (Government Code Section 54950 et seq.), no action or discussion may take place by the Council on any item not on the posted agenda. At the direction of the City Council, Sspeaker cards may be used by the City Clerk’s Office for the orderly conduct of the meeting; those not completing speaker cards may speak after those who completed speaker cards. (j) Matters from the Mayor, City Council Members and City Manager. The City Council shall consider all oral and written communications from Council Members and City Manager. (k) Consent Calendar. All matters listed under Consent Calendar are considered by the City Manager to be routine and will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council, City staff, or members of the public request specific items to be removed from the Consent Calendar for comment or separate discussion. Each speaker shall have up to three (3) minutes for each item, as may be shortened or extended, or a cumulative limit on the time for all public speakers may be imposed, at the discretion of the Mayor.
(l) Regular Business. This section is for a wide variety of matters such as consideration of ordinances for introduction, resolutions, extraordinary policy and business matters, staff reports and recommendations. Any member of the public may address the City Council on any item of Regular Business. Each speaker shall have up to three (3) minutes for each agendized Regular Business item, as may be shortened or extended, or a cumulative limit on the time for all public speakers may be imposed, at the discretion of the Mayor. (m)Public Hearings (Non-Appeals). The City Council shall conduct all Public Hearings for items that are not quasi-judicial appeals to the City Council in accordance with the provisions of applicable Laguna Beach procedure and State all applicable law. Any member of the public may address the City Council on any Public Hearing item during the public testimony portion of the item. The Mayor shall have discretion to establish the time allocated for the appellant, the applicant, and any speakers in support or against, respectively.
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(m)(n) Public Hearings (Appeals). The City Council shall conduct all Public Hearings for items that have been appealed to the City Council in accordance with the provisions of applicable Laguna Beach procedure and all applicable law. The Mayor shall have discretion to establish the time allocated for the appellant, the applicant, and any speakers in support or against, respectively. Any member of the public may address the City Council on any Public Hearing item during the public testimony portion of the item. (o) Public Comments – Non Agendized Items (Remote Participation). The City Council shall consider Public Comments, of up to three (3) minutes each as determined by the Mayor, from the members of the public attending the meeting remotely concerning items not appearing on the agenda. In accordance with the provisions of the Brown Act (Government Code Section 54950 et seq.), no action or discussion may take place by the Council on any item not on the posted agenda. Any in-person public comment on non-agendized items that was not completed pursuant to Item (i) shall be heard in conjunction with this item, with the members of the public attending the meeting in person commenting first. (n)(p) Council Member Item(s). The City Council shall consider matters submitted by members of the City Council in accordance with Resolution No. 24.011, as may be amended.
(o)(q) Adjournment.
2.6 Estimated Timed Agenda
To assist the City Council, staff, and members of the public in planning for City Council meetings, City staff will endeavor to include the estimated amount of time for which each separate item of business listed on the agenda is anticipated to be considered. The estimated times are provided solely for planning and expectation-setting purposes and are not binding. Agenda items may take less or more time than the estimated time indicates based on the progress of the meeting, the length of discussion, public comment, or other meeting circumstances.
Adopted: March 13, 2024
Amended: [add date of adopted revisions]
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Reference: Resolution No. 24.011
Section 1. Purpose
To establish the procedures by which a member of the City Council may place an item(s) on the agenda for an upcoming City Council meeting.
Section 2. Background
Items may be placed on the City Council’s regular agenda by the City Manager, City Manager’s designee, or City Attorney, as deemed necessary, or any individual Council mMember, in accordance with the terms of this policy. The City Clerk must post regular meeting agendas a minimum of 72 hours prior to the meeting.
Section 3. Policy
Section 13.1. Definition of “Initiative”
For the purpose of this Resolution, the term “initiative” shall mean “a new policy, ordinance, program, or project that is not budgeted, or is not included in the City Council priorities established during the Strategic Planning Session.”
Section 23.2. Placing Councilmember-Requested Items on the City Council Agenda.
In accordance with the City Council-City Manager form of government, a Councilmember shall propose to place a new initiative on a future City Council meeting agenda in the manner set forth herein. Two members of the City Council may propose at a Council meeting, under “Council Member Items” that an item be agendized for future Council discussion, consideration, and/or action. The merits of the requested item shall not be debated at that meeting. Subject to notice and hearing requirements, the item shall be agendized for a future meeting and noticed as required by law. Items agendized pursuant to this section shall appear on the agenda under the Councilmember Items portion of the agenda and the names of the Councilmembers who agendized the item shall be included with the item description. Staff reports will only be prepared if a minimum of three members of the City Council at a Council meeting affirmatively direct staff to prepare a report.
City Council Policy/Procedure
City Council Meetings; Procedures for Councilmembers
Placing Items on City Council Agenda
Attachment 2
65 Policy 1.2
Section 3.3. Placing Board, Commission, and Committee-Requested Items on the City Council Agenda.
Notwithstanding Section 3.2, above, if a City Board, Commission, or Committee desires to place an initiative on the City Council agenda, the Chair of the body and Staff Liaison to the body should contact and work with the City Council Liaison and City Manager to place an initiative on a future City Council meeting agenda.
For bodies other than the Planning Commission, Design Review Board, Arts Commission, Parking Traffic and Circulation Committee, and the View Restoration Committee, only initiatives on the City Council approved workplan for the body shall be placed on a City Council meeting agenda pursuant to this Section 3.3.
Adopted: March 13, 2024
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Reference: Resolution No. 24.012
[Add Resolution Amending Policy]
Section 1. Purpose
The purpose of this policy is to establish the regular meeting schedule, location, and platform for remote public attendance and participation in meetings of the City Council. This policy is intended to facilitate public access and participation in accordance with applicable provisions of the Ralph M. Brown Act (“Brown Act,” codified at Government Code section 54950 et seq.).
Section 12. City Council Regular Meeting Schedule.
A. Regular meetings of the City Council shall be held on the second and fourth Tuesdays of each month at the hour of 3:00 p.m., or if such day is a holiday, then the meeting scheduled on such day shall be held on the next succeeding day which is not a holiday.
B. Only closed sessions and workshops may be held between 3:00 p.m. and 5:00 p.m., unless a regular meeting is adjourned to, or a special meeting called for, that time period. No closed session or workshop will be held between 3:00 p.m. and 5:00 p.m. unless the posted agenda of that evening’s regular meeting indicates that such closed session or workshop will take place; in the absence of such notification on the agenda, the regular meeting shall commence at the hour of 5:00 p.m.
Section 23. Location.
In accordance with Laguna Beach Municipal Code section 2.040.010, regular meetings of the City Council shall be held in the Council Chambers at Laguna Beach City Hall, 505 Forest Avenue, Laguna Beach, CA 92651. The location for closed sessions, following the convening of the meeting in the Council Chambers, shall be as specified on the agenda.
Section 4. Remote Participation.
At the direction of the City Council,In accordance with Senate Bill (“SB”) 707, the effective July 1, 2026, meetings of an “eligible legislative body” must allow for public participation through a two-way phone or video platform, unless the technology is not available at the meeting location or the meeting qualifies for an exemption. For purposes of the City’s legislative bodies, an “eligible legislative body” is defined by SB 707 to only include the City Council and no other board, City Council Policy/Procedure
City Council Meetings; Establishing Time and Location
for Regular City Council Meetings; Remote Participation Attachment 2
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commission, or committee. Accordingly, Eextension of SB 707 public participation though a twoway phone or video platform to other City commissions, boards, and committees shall be at the sole discretion of the City Council only.
Effective July 1, 2026, City Council regular meetings at which the technology is available or are not otherwise exempt under SB 707 agenda may alsoshall allow for public participation, subject to the requirements of the Brown Act, the City’s ordinances, regulations, and policies, and all other applicable law, via a two-way [either: (1) telephonic or (2) audio/visual] platforminclude additional remote meeting locations, such as Zoom or other remote participation platforms.
Adopted: March 13, 2024
Amended: [add date of adopted revisions]
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Reference: Resolution No. 19.059
Section 1. Purpose
The purpose of the Rules of Decorum and Civility Policy is to promote mutual respect, civility, and orderly conduct among elected and appointed City officials, City staff, and members of the public. This policy is not intended to deprive any person of his or her right to freedom of expression, but to promote, to the extent possible and reasonable, open dialogue and positive communications while discouraging intimidating, demeaning, volatile, hostile or aggressive actions. The City expects locally elected and appointed officials and its employees to comply with this policy, and also seeks cooperation from members of the public.
Section 2. Rules of Decorum and Civility Policy for City Officials and Employees
The City holds numerous public meetings, such as meetings of the City Council and City commissions, boards and committees (hereinafter "Public Meetings"). In order to safeguard participatory democracy in Laguna Beach, all elected officials, appointed officials and City employees (hereinafter "City Officials") are expected to adhere to the following standards of conduct:
Treat everyone courteously;
Listen to others respectfully;
Exercise self-control;
Give open-minded consideration to all viewpoints;
Focus on the issues and avoid personalizing debate;
Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions and allow all members of the public to speak without intimidation or interruption; and Provide fair and equal treatment for all persons and matters coming before City bodies.
City Council Policy/Procedure
City Council Decorum and Civility
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In furtherance of the foregoing standards of conduct, the rules of decorum set forth below shall be followed:
1. City Officials shall treat all members of the public with respect at all times during Public Meetings and shall not make belligerent, personal, impertinent, slanderous, threatening, intimidating, abusive, profane or disparaging comments towards members of the public or other City Officials. No shouting or physical actions that could be construed as threatening will be tolerated on the part of any City Official.
2. Every effort shall be made by City Officials to be fair and impartial in listening to public testimony. Members of the public deserve an opportunity to influence the thinking of elected and appointed officials. Expressing a final opinion or passing judgment prior to the close of presenting evidence and testimony at a Public Meeting casts doubt on the ability of members of a City body to conduct a fair review of the issue.
3. The same level of respect and consideration of differing points of view that is deemed appropriate for Public Meetings shall be maintained by City Officials in private conversations or communications, such as emails, voicemail messages, and text messages regarding matters of City business.
4. The professional and personal conduct of City Officials shall be above reproach and avoid even the appearance of impropriety. City Officials shall refrain from abusive conduct, personal charges or verbal attacks upon the character of members of the public or other City Officials.
5. All City Officials shall promote the use of and adherence to these rules at all Public Meetings.
Section 3. Rule of Decorum and Civility Policy for Members of the Public Members of the public are expected to adhere to the following standards of conduct at Public Meetings and in interactions with City Officials in the workplace: • Treat everyone courteously; • Listen to City Officials and other members of the public respectfully; • Exercise self-control and avoid threats of violence and loud, insulting, demeaning, or offensive communications; • Give open-minded consideration to all viewpoints; • Focus on the issues and avoid personalizing debate; and • Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions and allow all members of the public to speak without intimidation or interruption.
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In furtherance of the foregoing standards of conduct, the rules of decorum set forth below shall be followed:
1. No person attending a Public Meeting shall engage in disorderly or boisterous conduct, including, but not limited to, applause, whistling, stamping of feet, booing, or making any loud, threatening, profane, abusive, personal, impertinent, or slanderous utterance, that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting.
2. All remarks by members of the public shall be addressed to the Mayor or the Chair of the City body (hereinafter "Presiding Officer") and not to any other member of the public or to any individual member of the City body unless in response to a question from that member.
3. Signs, placards, banners, or other similar items shall not be permitted in the audience during a public meeting if the Presiding Officer determines that the presence of such item disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting.
4. All persons attending a Public Meeting shall obey any lawful order of the Presiding Officer to enforce the Rules of Decorum.
5. All persons attending a Public Meeting shall listen courteously and attentively to all public discussions at the meeting and avoid interrupting members of the public addressing the City body or City Officials.
6. Members of the public while attending a Public Meeting shall refrain from abusive conduct, personal charges, or verbal attacks upon the character of City Officials.
7. It is the responsibility of the Presiding Officer to keep comments on topic during Public Meetings. Individuals should honor efforts by the Presiding Officer to focus discussion on current agenda items. If there is disagreement about the agenda or the Presiding Officer's actions, those objections should be voiced politely and with reason, following procedures outlined in parliamentary procedure.
Section 4. Enforcement of Rules of Decorum and Civility Policy
1. The Presiding Officer shall be responsible for maintaining the decorum and civility at Public Meetings and enforcing the Rules of Decorum in a uniform and even-handed manner.
2. The Presiding Officer may intervene to ensure that no City Councilmembers interrupt members of the public while speaking.
3. City Officials who intentionally and repeatedly do not adhere to these rules may be reprimanded by the Presiding Officer or formally censured by a majority of the members of the City body of which such City Official is a member. City Officials who are appointed by the City Council to a City body may be censured or removed by a majority vote of the City Council for a failure to adhere to these rules. The foregoing does not Attachment 2
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limit the power of the City Council to remove any appointed member of a City body with or without cause.
4. In the event that any member of the public breaches the Rules of Decorum in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a Public Meeting, the Presiding Officer shall order that person to cease the offending conduct.
5. If any member of the public continues to breach the Rules of Decorum in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a Public Meeting following an order from the Presiding Officer to cease the offending conduct, the Presiding Officer may order that person to leave the Public Meeting and may engage the efforts of law enforcement as necessary to carry out the order.
6. If a member of the public acts abusively towards a City employee outside of a public meeting but in the workplace, staff will issue an oral warning before taking further action in response to the abuse and provide that person with this policy. This warning, which should clearly identify both the offending behavior and the potential consequences that may occur if such behavior persists, shall provide the member of the public with an opportunity to improve his or her behavior before the City takes more serious action, such as removal from the premises.
7. If a member of the public does not improve his or her behavior in response to an oral warning, the City will ask the abusive individual to leave the premises for a short period of time (e.g., the remainder of the day).
The above-described remedies for compliance with the Rules of Decorum are not exclusive and shall not preclude the application or use of other remedies provided by State law or the Municipal Code.
A breach of the Rules of Decorum and Civility Policy shall in no event be a basis for the invalidation of any action taken by the City Council or any City board, commission, or committee.
Adopted: September 19, 2019
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Reference: Ordinance No. 1695
Municipal Code Section: 2.04.050
Section 1. PurposePolicy
The City Council will not consider or act upon matters of a nonmunicipal nature, such as political endorsements or matters of national or international concern, unless such nonmunicipal matters have a measurable and direct impact on the City, its residents, or the region. The prohibition on consideration of nonmunicipal matters, however, may be overridden by a 4/5 vote of the Council; provided, however, the matter must be within the City’s subject matter jurisdiction. While individual members of the Council may take public positions concerning such nonmunicipal matters, they shall not do so during or as part of any City Meeting or official function.
Adopted March 13, 2024
City Council Policy/Procedure
Consideration of Nonmunicipal Matters
Attachment 2
73 Policy 1.6
Reference: Ordinance No. 1695
Municipal Code Section: 2.04.060
Section 1. Purpose Policy
Any person who disrupts a City Council meeting by engaging in disorderly conduct, including but not limited to by refusing to be seated from the podium or keep quiet when it is not their opportunity to speak and ordered to do so by the Mayor, other presiding officer, or their designee, or by otherwise impeding the orderly conduct of the meeting, is guilty of a misdemeanor and is subject to removal from the meeting.
Prior to removing an individual, the Mayor, other presiding officer, or their designee, shall warn the person of their improper behavior and that their failure to cease such behavior may result in their removal; the person may thereafter be removed if their disruptive conduct does not cease.
Notwithstanding the foregoing, no warning is required in the event the behavior constitutes use of force or is a threat of force that sufficiently indicates intent and seriousness for which a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.
Adopted March 13, 2024
City Council Policy/Procedure
Improper Conduct at Meeting
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Reference: Resolution No. 21.103
Section 1. Voting Delegate
The Mayor is the City Council’s official voting delegate representing the City Council to various organizations with which the City Council interacts.
Section 2. Mayor Designated as City Council Spokesperson The Mayor shall represent and is authorized to present the official policies and positions of the City Council to various organizations with which the City Council interacts and to other governmental agencies and bodies. Staff shall support the Mayor, as needed, to prepare materials for meetings and advocate for the City’s position. Unless otherwise specifically designated and authorized through City Council action, when representing their individual opinions and positions, Councilmembers shall explicitly state they are not representing or speaking on behalf of the City or the City Council, nor shall they suggest or facilitate the inference that they are doing so.
Section 3. Delegation of Mayor’s Duties
In the event the Mayor is unable to attend a function, vote, or represent the City Council on an official policy or position, the Mayor Pro Tem shall be authorized to, and shall, act as Mayor during the Mayor’s absence and, in such circumstances, shall have the power to preform every act the Mayor could perform if present.
Section 4. Staff support of Mayor and Mayor Pro Tem
The City manager and City staff are authorized to support and assist the Mayor and the Mayor Tem Por in the discharge of their responsibilities.
Adopted: December 14, 2021
City Council Policy/Procedure
City Mayor Designated the City Council’s Voting
Delegate and Authorized City Council Spokesperson
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Reference: Ordinance No. 1388
Municipal Code 1.16.010
1.16.020
1.16.030
1.16.040
[Add Resolution Amending Policy]
Section 1. Unlawful Use of City Emblem, City Seal, Logo, Symbol or Insignia The cCity seal and the cCity emblem are the property of the Ccity. It shall be unlawful for any person to make or use the official seal or the official emblem of the Ccity, or any cut, facsimile, or reproduction thereof, or make or use any design, logo, symbol, insignia.
The City seal and City emblem shall not be used for commercial purposes, political purposes, or for any purpose that could mislead the public into believing that a person, organization, product, service, or activity is endorsed by or affiliated with the City, unless expressly authorized by the City Council or City Manager.Use of city seal and city emblem. or similar device which is an imitation of the seal or the emblem, or which may be mistaken therefor, for malicious or commercial purposes, or for any purpose other than for the official business of the city, its city council, officers or departments, without the express consent of the city council.
Nothing in this section prohibits the use of the City seal or City emblem by the City Council, City departments, officers, or employees when acting within the scope of their official duties, as more specifically set forth in Section 5, below.
Section 2. City Emblem
The official seal of the city shall be in the form of a die approximately one and one-half inches in diameter, the face of which is as set forth below:
City Council Policy / Procedure
Use of City Seal/Emblem
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Section 3. City Seal
The general design and details of the official emblem of the city, excluding colors, shall be in the form as set forth below:
Section 4. Official Custodian
The City Clerk shall be the official custodian of the official seal and the official emblem of the city. Custodian of city seal and city emblem.
Section 5. Official Use
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The official seal and the official emblem of the City may be used only for the conduct of official City business. Authorized uses include, but are not limited to, official City documents, communications, publications, signage, identification, and other materials produced or issued by the City Council, City departments, officers, or employees in the performance of their official duties.
City departments and employees may use the City seal or City emblem for official City purposes in accordance with administrative procedures established by the City Manager or designee.
The City Clerk shall affix the official City seal to documents when required by law or when directed by the City Council or City Manager.
Adopted: March 13, 2024
Amended: [add date of adopted revisions]
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Reference: Ordinance No. 1632
Section 1. City Council Monthly Compensation
The Monthly compensation for members of the City Council is set at $908.
Adopted: March 13, 2024
City Council Policy/Procedure
City Council Compensation
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Reference: Resolution No. 25.044
[Add Resolution Amending Policy]
Section 1. Purpose
The City of Laguna Beach ("City") seeks, through this Electronic Signature Use Policy ("Policy"), to implement guidelines for the use and acceptance of electronic signatures used to conduct official City business. This Policy allows the use of electronic signatures in lieu of manual signatures, when permitted by law, and establishes when an electronic signature may replace a manual signature. This policy shall apply to members of the City Council, City commissions, boards, committees, City staff, and where applicable, third parties.
Section 2. Legal Background
California has adopted statutes regulating the use of electronic signatures, including but not limited to, California Civil Code section 1633.1 et seq., otherwise known as the "Uniform Electronic Transactions Act" ("UETA"), and California Government Code section 16.5. This Policy and the guidelines and procedures included hereunder are intended to comply entirely with all applicable laws and regulations including, without limitation, the aforementioned statutes. To the extent that any procedure, policy, or guideline contained herein conflicts with applicable law, City staff, officials, and agents and all other persons subject to this Policy are required and expected to comply with the requirements of the applicable law(s).
Section 3. Findings and Declarations
3.1 The use of electronic signature technology will allow the City to collect and preserve signatures on documents quickly, securely, and efficiently.
3.2. The conditions under which the City will accept electronic signatures on City records or documents are an administrative affair for the City to determine and for which the City may set policy.
3.3. The City has a vital interest in reducing the waste of paper, increasing the efficient use of its resources, and ensuring the security and authenticity of electronic records, including electronic signatures.
City Council Policy/Procedure
Electronic Signature Use Policy
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3.4. This Policy seeks to mitigate the risks associated with conducting transactions, transmitting information, and maintaining public records that use electronic signatures.
Section 4. Definitions
4.1 "Certification Authority" means a person or entity that issues certification for a digital signature transaction.
4.2 "Digital signature" means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature. A digital signature is a type of "electronic signature."
4.3 "Electronic" means relating to technology having electrical, digital, magnetic, wireless, optical, electromagnetic, or similar capabilities.
4.4 "Electronic record" means a record, file, or document created, generated, sent, communicated, received, or stored by electronic means. An electronic record generally contains information or a data file that was created and stored in digitized form through the use of computers, machines, and software applications.
4.5 "Electronic signature" means an electronic sound, symbol, or process, attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record. For purposes of this Policy, a digital signature is a type of electronic signature.
4.6 "External document" means any document generated by or required to be signed by persons other than the City. Examples of external documents include contracts to which the City is a party that must be signed by a non-City party or applications completed by the members of the public and submitted to the City.
4.7 "Internal document" means a form or document created by the City and for use exclusively by the City in which a signature is required or used.
4.8 "Manual signature" means an original wet signature applied to a document.
4.9 "Transaction" means an action or set of actions occurring between two or more persons relating to the conduct of business, commercial, or governmental affairs.
Section 5. General Policy Rules
The City encourages the use and acceptance of electronic signatures in internal and external activities, documents, and transactions when it is operationally feasible, where technology permits, and permitted by law.
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5.1 Compliance with Law, Policy. To the extent permitted by law and this Policy, the City accepts electronic signatures as legally binding. The City will only accept electronic signatures that comply with requirements of this Policy.
5.2. Use Optional. The use or acceptance of electronic signatures shall be at the option of the non-City signatories. Nothing in this Policy shall require the City to use or permit the use of electronic signatures, except as herein required.
5.3. Consent. All parties that wish to use electronic signatures shall agree to follow this Policy, shall provide written or electronic consent as to the use of electronic signatures, and shall agree to indemnify the City against any liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.
5.4. Signature Use. The City Manager, or designee, may require the use of manual, electronic, or digital signatures, at their discretion, except as otherwise required herein.
5.5. Internal City Business.
5.5.1 Internal Approvals. The City requires that various internal documents be approved by an employee, supervisor, department head, or other City staff. To the extent the City has the requisite technological means for any particular internal documents to be approved electronically, best efforts shall be used by the City to make such approval by electronic means as a replacement for a manual signature, unless otherwise directed by the City Manager or designee. Such approvals include, but are not limited to, time sheets, personnel action forms, acknowledgments, and other personnel-related documents, staff reports, memoranda, financial approvals, etc.
5.5.2. Internal Legal or Fiduciary Obligations. Internal documents that create or impose a legal or fiduciary duty may require a digital signature, as determined by the City Attorney or City Manager, or their respective designees.
5.5.3 Official Meetings and Actions. To the extent the City has the requisite technological means, best efforts shall be used by the City for records relating to meetings and official actions of a legislative body of the City to allow for the use of electronic signatures and for such records to be kept electronically.
a. The following are the classes of documents for which the use of electronic records and signatures shall apply in accordance with this Policy:
(i) Resolutions
(ii) Ordinances
(iii) Official Minutes
(iv) Public Hearing Notices
(v) Not ices of Final Action
(vi) Notices of Exemptions or Determinations
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82 Policy 2.4
(vii) Certifications
b. The list is not intended to be an exhaustive list, nor does it impose electronic signature as a requirement for any particular transaction in the event electronic or technical means are unavailable or impractical, with the exception of documents that expressly require manual signature or documents that the City Attorney advises should use a manual signature.
5.5.4 Other Internal Documents. To the extent the City has the requisite technological means, best efforts shall be used by the City to allow for the use of electronic records and electronic signatures by the City for other internal City business and internal documents. Electronic records and electronic signatures, and digital signatures shall be in accordance with administrative procedures, as designated and as may from time-to-time be amended by the City Manager or designee.
a. The following are the classes of documents permitted for electronic signature, as may be further amended from time-to-time by the City Manager, or designee:
(i) Applications (Employment, Commission/Committee/Board) (ii) Offer Letters
(iii) Official Correspondence
(iv) Orders for the Payment of Money
(v) Oaths of Office
(vi) Record Destruction Requests
(vii) Statements of Economic Interest (Form 700) and FPPC- or Political Form Act-related forms filed with the City
b. The list is not intended to be an exhaustive list, nor does it impose electronic signature as a requirement for any particular transaction in the event electronic or technical means are unavailable or impractical, with the exception of documents that expressly require manual signature or documents that the City Attorney advises should use a manual signature.
5.6 External Documents and Transactions
5.6.1. External Legal Obligations. If an electronic signature is used for an external document involving a transaction with the City which creates or imposes a legal duty, the City Attorney or City Manager, or their respective designees, may require a digital signature.
5.6.2. Other External Documents Involving Third Parties. For any other City business involving a non-City party, including without limitation external documents, the use and acceptance of electronic records, electronic signatures, and digital signatures by the City shall be in accordance with administrative procedures as designated and amended from time to Attachment 2
83 Policy 2.4
time by the City Manager or designee. To the extent the City has the requisite technological means, best efforts shall be used by the City to allow for the use of electronic records and electronic signatures by both parties; provided, however, that nothing in this Policy shall obligate a non-City party to use an electronic signature. a. The following are the classes of documents permitted for electronic signature, as may be further amended from time-to-time by the City Manager, or designee:
(i) Contracts, including Amendments, Restatements, Change Orders, Task Orders, and Memoranda of Understanding
(ii) Grant Documents, as allowed by grant agencies
(iii) Applications for City Permits, Entitlements, Licenses, or other City-Issued Approvals
(iv) Invoices
(v) Certificates and Permits, as allowed by law
(vi) Grant Requests or Documents
(vii) Applications and Waivers for City events, recreation classes, camps, etc.
b. The list is not intended to be an exhaustive list, nor does it impose electronic signature as a requirement for any particular transaction in the event electronic or technical means are unavailable or impractical, with the exception of Contracts and Amendments, where use of electronic signatures may be required, or for documents that expressly require manual signature or documents that the City Attorney advises should use a manual signature.
5.7 Documents for Which Electronic Signatures are Prohibited. The following are the classes of documents for which electronic signature are prohibited:
5.7.1. Any documents for transactions listed in Civil Code section 1633.3, which sets forth which electronic signatures are unavailable for use.
5.7.2. Signatures that must be made in the presence of a notary public.
5.7.3. Unless otherwise allowed, documents that are recorded with a county recorder.
5.7.4. Any documents, required by law, to include manual signatures related to elections, initiative, referendum, or recall petitions.
5.7.5. Any documents or transactions that require manual signatures relating to banking- and securities-related documents or transactions, including bond documents.
5.8. Valid Electronic Signatures. When a signature is required for a record in which an electronic signature is authorized in accordance with this Policy, the signatories agree that an Attachment 2
84 Policy 2.4
electronic signature has the same force and effect as the use of a manual signature if each of the following apply:
5.8.1. The signature is in accordance with the requirements of the UETA;
5.8.2. The signature is created using an electronic signature technology that has been approved by the City Manager or designee, including DocuSign and Adobe Sign, which are hereby approved acceptable technologies; and
5.8.3. The signature is in accordance with any and all other applicable laws and regulations.
5.9 Valid Digital Signatures.
5.9.1. Attributes. Digital signatures used in compliance with this Policy shall have the same force and effect as the use of a manual signature provided that the digital signature has all of the following attributes:
a. It is unique to the person using it;
b. It is capable of verification;
c. It is under the sole control of the person using it; d. It is linked to data in such a manner that if the data is changed, the digital signature is invalidated; and
e. It conforms to the regulations adopted by the California Secretary of State including, but not limited to, the acceptable technology requirements set forth under the California Code of Regulations, title 2, section 22003.
5.9.2. Security. Prior to accepting a digital signature, City staff shall ensure that the level of security used to identify the signer of a document is sufficient for the transaction being conducted, that the level of security used to transmit the signature is sufficient for the transaction being conducted, and that the certificate format used by the signer is sufficient for the security and interoperability needs of the City.
5.10 Minimum Standards.
The standards set forth in this Policy are the minimum standards applicable for any electronic signature or electronic record. Any transaction must be analyzed under the facts and circumstances existing at the time a transaction has been executed. Depending upon the circumstances, the City may require a higher level of signature verification (e.g., out-of-state signatory). Nothing in this Policy prohibits a City official or employee, with the consent of the Attachment 2
85 Policy 2.4
City Manager or designee, from requiring a wet signature or higher form of secure electronic signature if he or she believes it is prudent or necessary.
5.11 Acceptable Electronic Signature Technologies.
The City Manager, or designee, shall identify the level of security procedures required for particular documents. The City Manager, or designee, shall also identify vendors and technology to execute those security procedures using industry best practices.
5.12 Further Acts.
Nothing in this Policy shall prevent the City Manager, or designee, from adopting additional guidelines or taking further actions to implement this Policy or to add other permissible forms of electronic signatures to this Policy.
Section 6. Sanctions.
Any person that makes inappropriate, illegal, or fraudulent use of electronic signatures, digital signatures, or electronic records in violation of this Policy or of any applicable law or regulation is subject to sanctions up to and including dismissal, suspension, and criminal prosecution as specified in published City policies, and State and federal law, regardless of whether such sanctions are directly referenced in this Policy. All inappropriate, illegal, or fraudulent uses of any electronic means of transmission shall be prosecuted to the fullest extent permitted by law, including the recovery of attorneys' fees and administrative costs.
Adopted: June 24, 2025
Amended: [add date of adopted revisions]
Attachment 2
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Section 1. Purpose
The City of Laguna Beach is committed to establishing a clear, consistent, and respectful process for the naming and renaming of public properties, parks, buildings, and facilities, of city-owned, while respecting the important need for public consultation and City approval. This policy is designed to ensure the community’s cultural heritage, natural environment, and significant contributions are recognized and preserved.
The intent of this policy is to guide the naming of city-owned property in a fair, objective and thoughtful manner, and aid in the selection of names suitable for the property, respective of the history of the site or area, useful to the public and reflecting the community culture.
Section 2. General Policy
Naming property owned by the City of Laguna Beach requires administrative action. The Laguna Beach City Council retains the authority to establish formal legal names for city-owned properties, including public rights of way.
When an application is received, the City Manager and relevant Department Directors will review the proposal to provide input on the feasibility, logistics, cost estimates, and historical information related to the requested site.
After the administrative review, the application will be forwarded to the appropriate committee, such as the Recreation Committee, for further review, analysis, and recommendation to the City Council. The review of the application, along with any letters and supporting documents submitted by the applicant, is designed to ensure the integrity and thoroughness of the naming process. Public comments will be invited before any final City Council action is taken.
After the City Council’s decision, approved naming requests will be returned to City staff for design, implementation, and coordination with the applicant. If the application is not approved by the City Council, there will be a one-year waiting period before a resubmission of the same naming request can be made.
Section 3. Provisions
3.1 City Council Discretion
City Council Policy/Procedure
Naming of Public Property and Facilities
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The City Council reserves the right to consider naming requests outside the administrative process at its discretion. This flexibility allows the Council to address time-sensitive or exceptional circumstances that warrant immediate or special consideration.
3.2 Naming Criteria
The City of Laguna Beach will consider names for parks, recreational areas, municipal buildings, facilities, park benches and other small amenities, and public rights of way based on the following criteria:
1. Recognition of Natural Features: To recognize the native wildlife, flora, fauna, or natural features significant to the community.
2. Celebration of Local History and Culture: To celebrate local history, significant places, events, and the cultural heritage of Laguna Beach, including ancestral and community traditions.
3. Strengthening Community Identity: To strengthen neighborhood identity, foster community pride, and enhance cohesiveness across the city's neighborhoods and districts.
4. Commemoration of Noteworthy Individuals: To honor and commemorate individuals associated with Laguna Beach who have made noteworthy contributions to the city or community. Noteworthy individuals may include:
A local or regional leader with strong, identifiable ties to the community, or specifically to the area connected to the public property being named. A city resident who has distinguished themselves in community service, public service, or has made strong, identifiable contributions to the City of Laguna Beach.
A current or former resident who, through distinction, has brought significant recognition to Laguna Beach at a state, national, or international level.
3.2.1 Naming after an individual or group:
If the applicant is requesting to name public property after an individual or group, these persons shall meet the following criteria:
Demonstrated excellence in contributions to the city’s development, community service, personal sacrifice for public service or national defense, or efforts to foster equality and inclusivity among the citizens of Laguna Beach. Demonstrated contributions to arts, culture, or historical significance locally, regionally, nationally, or globally, with clear ties to the City.
3.2.2 Naming Recognition for Major Cash or In-Kind Donations:
Naming Recognition for Major Contributions: In cases where a significant cash donation is made to the City of Laguna Beach, the City Council may approve naming public property in recognition of the donor. The contribution Attachment 2
88 Policy 3.1
must be substantial enough to fund a major project or enhancement that benefits the city, such as park renovations, building construction, or other public infrastructure improvements. The exact amount considered "substantial" will be determined on a case-by-case basis by the City Council. Naming Terms and Agreements: The naming rights associated with large cash donations may be subject to specific terms and conditions, including the duration of the naming rights and any associated maintenance or endowment requirements. All agreements will be formalized through a written contract between the City and the donor, specifying the scope and conditions of the donation and the associated naming rights.
3.2.3 Naming of Park Benches and Other Small Amenities with Identifiable Life Span:
The City of Laguna Beach allows individuals, groups, and organizations to dedicate or name existing park benches, trees, picnic tables, and other small amenities to recognize loved ones, special events, or community contributions. The following guidelines apply:
Eligibility: Individuals or organizations may apply to dedicate or name an amenity as a form of public recognition.
Application & Review Process: Applications are submitted to the City Manager’s Office for initial review. The City Manager may forward applications to the Transit and Community Services Department, or another City department as appropriate, for site selection and feasibility assessment. Program Capacity: To preserve public spaces and maintain community aesthetics, the City will establish a maximum of 150 locations citywide.
Additional locations may be identified and made available on a first-come, firstserved basis. Locations: Benches, trees, and small amenities will be installed in accordance with a list of approved locations. When a potential new location is identified, the Public Works and Utility Department or City Manager may review the site to ensure:
1. The site or plaque does not interfere with the general use of the location.
2. The site or plaques do not obstruct walkways, access, or existing park activities.
3. The amenity aligns with the aesthetics of the location.
4. The site is safe and accessible for the public.
Amenity Standards: The benches and picnic tables available for dedication are standard models pre-selected by the City to ensure consistency with the style and materials already in use throughout the park.
Donation Fee: A fee (currently $5,000, subject to change) covers the cost of the amenity, plaque, and installation.
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Plaque Specifications:
o Benches and Picnic Tables: Plaques will be mounted directly onto the amenity.
o Trees: Plaques will be installed at ground level, typically on a flat concrete or stone base near the tree to avoid damage.
o Plaques must not exceed 6” x 12” and may contain up to 150 characters.
Content must be respectful, concise, and appropriate for public display.
No religious, political, or offensive language or imagery is permitted.
Plaque font, size, and placement are determined by the City. Maintenance Duration: Donated amenities are maintained for a standard term of 10 years. Renewal opportunities may be available upon request, subject to City review and approval.
Installation Schedule: Given limited City resources and the goal of balancing amenities across the community, the City may defer installations as needed. In some years, no new amenities may be installed.
Replacement, Renovation, Relocation, or Removal:
The City retains the right to relocate, modify, or remove any donated amenity for operational, safety, or design reasons. Donors do not have ownership rights to any amenity or its location.
o The City is not responsible for the replacement of amenities damaged or removed due to vandalism, natural events, or other circumstances. o Donors may request to replace a damaged or removed amenity at their expense, subject to City approval, within 10 years of the original placement. o If a plaque is removed, the City may offer it for return to the donor or hold it for up to one year before recycling.
o The City may replace a bench or amenity with an alternative item, such as a chair or other appropriate furnishing, at its discretion.
3.3 Application Denial
Denial of a naming application may be appropriate if the proposed name could bring disrepute to the community or if the recommendation is not supported by city staff or city committee.
3.4 Exclusions
The City of Laguna Beach and the City Council reserves the right to exclude naming applications that are contrary City of Laguna Beach municipal code, city policies, or the following purposes:
Dual naming of any public property, including the honorary naming of City streets, will not be considered.
No naming rights will be given to any public property that limits its use. Names associated with commercial enterprises, political affiliations, or entities known for activities in conflict with the city’s values (e.g., drugs, alcohol, or tobacco) will not be considered.
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The dedication and naming of artwork shall be addressed under a separate policy.
3.5 Procedure for Naming and Renaming
3.5.1 Submission of Proposal.:
Proposals to name or rename a public property must be submitted in writing to the City Manager’s office. Submissions should include:
o A detailed rationale for the name proposal, including historical context or biographical information.
o Letters of support or any relevant documentation that demonstrates community or organizational backing.
3.5.2 Review Process.
The City Manager, along with department heads, will review the proposal for feasibility and impact. Following an administrative review, the proposal will be submitted to the appropriate committee, if available, for evaluation and recommendation prior to submittal to the City Council for final approval.
3.5.3 Public Consultation.
Before final approval, a period of public consultation will be held to gather community feedback on the proposed name. This feedback will be included in the report to the City Council.
3.5.4 City Council Approval.
Final approval of any naming or renaming request rests with the Laguna Beach City Council, which will consider both the committee’s recommendation and public feedback before making a decision.
3.53.6 Duration and Renaming
3.6.1 Naming Rights Duration.
Naming rights will typically stand for 25 years, unless otherwise specified in a naming agreement. At the end of this period, the City Council will review the relevance and appropriateness of continuing the name, considering the property's condition and community significance.
3.5.23.6.2 Renaming Considerations.
Renaming is discouraged except in circumstances where new information comes to light, or the property's usage significantly changes. Renaming requests will undergo the same rigorous review as original naming requests.
3.7 Rescind
3.7.1 Rescission of Naming Rights.
The City reserves the right to rescind naming rights if a name is later found to compromise the public trust or be contrary to community values.
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91 Policy 3.1
3.7.2 City Council Rescission.
The City Council may rescind without any further review.
3.8 Plaques and Dedications
3.8.1 Plaque Installation.
Plaques may be installed at a prominent location for properties or facilities with approved names. These plaques will include the name, dedication date, and a brief explanation of the name's significance.
3.8.2 Plaque Text.
The plaque must include the City’s seal, the names of City Council members in office at the time of dedication, and any key contributors to the project.
Adopted: June 10, 2025
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92 Policy 3.2
Section 1. Purpose
The purpose of this policy is to establish guidelines and procedures for accepting donations of money, property, or in-kind goods and services to the City of Laguna Beach. The City recognizes that donations can enhance public services and facilities while fostering public involvement. This policy ensures that donations are handled in a transparent and consistent manner.
Section 2. General Policy
The City of Laguna Beach welcomes donations from individuals, businesses, foundations, and other entities to enhance public services, programs, and facilities. Donations are accepted when they align with the City's mission and priorities, and the City reserves the right to decline any donation that imposes undue financial, operational, or legal obligations. All donations become the property of the City and are used in accordance with the donor’s intent, provided such use aligns with City goals. The City values transparency in the management of donations and will maintain appropriate records while recognizing donor contributions through public acknowledgment when appropriate. Acceptance of donations does not grant any special privileges or preferential treatment to the donor. Donors are responsible for determining the tax deductibility of their contributions, and the City encourages consultation with a tax advisor.
Section 3. PROVISIONS
3.1 Definitions
3.1.1 Donation: A voluntary transfer of money, goods, services, or property from individuals, businesses, foundations, or other entities to the City of Laguna Beach without any expectation of return or consideration.
3.1.2 Donor: The individual or entity providing the donation.
3.1.3 In-Kind Donation: A donation of goods or services rather than cash.
3.1.4 Designated Donation: A donation that is earmarked by the donor for a specific purpose, program, or facility.
City Council Policy/Procedure
Donation Policy
Attachment 2
93 Policy 3.2
3.2 General Guidelines
3.2.1 Authority to Accept Donation:
i. The City Manager of designee is authorized to accept donations up to $5,000 in value.
ii. Donations exceeding $5,000 in value, or donations involving conditions or restrictions, ongoing maintenance, or donations of land, must be approved by the City Council.
3.2.1 Conditions of Donations:
i. The City reserves the right to decline any donation if it is deemed inappropriate, inconsistent with City goals, or if it involves excessive ongoing maintenance or administrative costs.
ii. Donations must comply with applicable federal, state, and local laws and regulations.
3.2.3 Designation of Donations:
i. Donor may designate their donation for a specific purpose or program.
However, the City retains the right to determine the final use of the donation in alignment with City priorities and needs.
ii. Designated donations must be used solely for the specified purpose, unless otherwise agreed upon by the City and the donor.
3.2.4 Public Recognition:
i. The City may acknowledge donations through plaques, letters of appreciation, or other forms of public recognition. Naming rights or dedications (such as for buildings or park features) are subject to the City’s Naming Policy.
ii. For Large donations, recognition opportunities may be negotiated with the donor in accordance with the City’s Naming Policy.
3.3 Types of Donations
3.2.2 Monetary Donations:
3.3.1 i. Monetary donations may be made by check, electronic transfer, or other approved financial instruments.
i.
ii. Designated monetary donations must clearly state the intended use.
3.2.33.3.2 In-Kind Donations (excluding real property):
i. In-kind donations such as goods or services will be evaluated based on their relevance to City programs or facilities and the cost of maintenance or operation.
i.
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ii. The City may accept or decline in-kind donations based on the ability to maintain or utilize them effectively.
3.2.4 Planned Giving: The City may accept donations made through bequests, trusts, or other planned giving mechanisms, subject to review by the City Attorney.
3.3.3 3.2.53.3.4 Real Property Donations:
i. Real property donations, such as land or buildings, will be subject to a comprehensive due diligence process before acceptance. This may include obtaining the following reports:
i.
a. Phase I Environmental Site Assessment: To investigate the historical use of the property and any potential environmental hazards. a.
b. Geological Site Hazard Assessment: To assess geological risks such as landslides, soil instability, or other hazards.
b.
c. Preliminary Title Report: To ensure there are no unforeseen legal complications, such as easements, liens, or other encumbrances on the property.
c.
d. Property Appraisal: Property Appraisal or market evaluation to determine the value of the property donated.
d.
ii. Real property donations must align with the City’s General Plan, zoning regulations, and any specific community or environmental priorities. ii.
iii. Upon receipt of the necessary reports and ensuring General Plan consistency, the Planning Commission may be tasked with reviewing the acquisition of the property. If approved by the Commission and no significant issues are identified, the City Council may formally accept the donation.
iii.
iv. The City reserves the right to decline real property donations if significant liabilities, maintenance burdens, or legal complications are identified.
3.2.63.3.5 Art donations: Donations of artwork to the City of Laguna Beach are subject to the guidelines outlined in the Public Art Ordinance, which will be considered by the City Council in early 20252026.
3.4 Park Benches and Memorial Donations
3.2.7 3.4.1 Eligibility: Individuals or groups may donate park benches, trees, or other memorial items in honor of loved ones or special events.
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3.4.2 Naming Policy: Donations of Park Benches, picnic tables, trees, or other memorial items intended for public use are accepted under the Naming of Public Property and Facilities policy, which outlines the process for eligibility, application, site selected, donations fees, plaque specifications, maintenance duration, and renewal procedures.
3.4.2 3.5 Process for Accepting Donations
3.5.1 3.5.1 Application: Donors wishing to donate must submit a donation proposal to the City Manager’s Office. The proposal should include the donor’s name, type of donation, any restrictions or designations, and any requests for public recognition.
3.4.3 Review:
3.5.2 i. The City Manager or designee will review all donation proposals and determine if further approval by the City Council is required. ii. If necessary, donations will be referred to the appropriate City department for further evaluation.
3.4.43.5.3 Agreement: For larger donations or those involving significant conditions or restrictions, a formal agreement may be executed between the donor and the City, outlining the terms of the donation and its use.
3.6 Administrative and Reporting
3.6.1 Record Keeping: All donations, including their purpose and value, will be documented and recorded by the City’s Finance Department.
3.6.13.6.2 Reporting: All donations, including their purpose and value, will be documented and recorded by the City’s Finance Department.
Adopted: June 10, 2025
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96 Policy 3.3
Reference: Resolution No. 25.045
Section 1. Purpose
This policy establishes uniform guidelines for the authorized display of flags, including Ceremonial or Commemorative flags, on flagpoles at City of Laguna Beach facilities, which are not intended as forums for public expression. For clarity, this policy is meant to be applied to all City-controlled flagpoles and is not limited to only the flagpole at City Hall.
Section 2. Policy
2.1 Conformance with federal and state Flag Regulations.
Flags shall be displayed in accordance with all applicable federal and state laws, including Title 4, Chapter 1 of the United States Code and Sections 430 through 439 of the California Government Code.
2.2 Authority to fly flags at half-staff; protocol
2.2.1 a. Half-Staff Protocol from Governmental Directive. The City Manager is authorized to order the United States and/or California flags at City facilities to be flown at half-staff in accordance with directives from the President of the United States, the Governor of California, or the City Council. The flag shall be lowered as soon as practicable following the directive and for the duration of time as directed.
b. 2.2.2 Half-Staff Protocol for Local Remembrance. The City Manager is authorized to order the National, California, and/or City flags at City facilities to be flown at half-staff upon the death of:
i. A current or former City Councilmember;
ii. A current City employee; and
iii. An individual who, though not an elected official, has made significant contributions to the Laguna Beach community, as determined jointly by the City Manager and the Mayor.
In such instances, flags shall be lowered as soon as practicable following notification of the death and will typically remain at half-staff for 48 hours.
City Council Policy/Procedure
Display of Flags at City Facilities
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2.3 Governmental fFlags.
Governmental flags shall be flown year-round on any City facilities, as directed by the City Manager. Governmental flags include the United States Flag, the POW/MIA Flag, State of California Flag, County of Orange County, and City of Laguna Beach Flag.
2.4 Ceremonial or Commemorative Flags
2.54.1 Non-Public Forum. City-owned flagpoles shall not serve as a public forum for public expression. Ceremonial and commemorative flags may be displayed only as an expression of the City’s official position and must be authorized by the City Council. These flags include all non-governmental flags.
2.54.2 Time Period. Ceremonial and commemorative flags shall only be displayed for the duration specified by the City Council at the time of authorization.
2.54.3 Location. Ceremonial and commemorative flags shall only be flown in a subordinate position, beneath the United States National flag and State of California flag. The authorized ceremonial and commemorative flags shall be flown at all City flagpoles at City facilities throughout the City where practicable.
2.54.4 Authorized Ceremonial Flags. The City Council has authorized the following ceremonial or commemorative flags to be displayed annually:
Flag Location Time Period
LGBTQ+ Pride Flag City Hall May 22
LGBTQ+ Pride Flag All City Facilities June 1 – June 30
Olympic Flag City Hall During Olympics hosted in the
United States or when a
Laguna Beach resident is
participating in the Olympics
2.6 5 Requests from Third Parties.
The City will not display a commemorative or ceremonial flag in response to requests from third parties. City flagpoles shall not be used to convey, endorse, or promote third-party speech or expression in any way whatsoever. Any future display of any other commemorative or ceremonial flag must be approved by the City Council.
Adopted: June 24, 2025
Attachment 2
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Attachment 2
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