STAFF REPORT
Meeting Date:
June 9, 2026
CONSENT
12 SUBJECT: AWARD OF CONTRACT TO DR. WILLIAM DODGE FOR FIRE DEPARTMENT
MEDICAL DIRECTOR SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Award and authorize the City Manager to execute a two (2) year professional services agreement, with up to three (3) one-year extensions, with Dr. William Dodge for Fire Department Medical Director services in an amount not to exceed $120,000; and
2. Determine that the proposed action is not subject to the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15378(b)(5) because the action involves administrative activities that will not result in direct or indirect physical changes to the environment
SUMMARY OF THE MATTER
This report recommends that the City Council award a contract to Dr. William Dodge for the provision of Medical Director services over a two (2) year period in the amount of $24,000 annually. The contract allows for up to three (3) one-year extensions.
Cost Proposal
Year Annual Cost
1 $24,000
2 $24,000
Initial Two-Year Term Total $48,000
Optional Extension Year 3 $24,000
Optional Extension Year 4 $24,000
Optional Extension Year 5 $24,000
Maximum Five-Year Contract Total $120,000
The cost of services from July 1, 2026 – June 30, 2027, have been accounted for in the proposed FY 26/27 budget and will not require an additional appropriation.
DISCUSSION
The Fire Department relies on a Medical Director to provide medical expertise in relation to the provision of EMS services, represent the fire department in countywide system meetings, facilitate the procurement and storage of controlled substances, and provide medical control and review of responses.
Bid Process and Contractor Selection
Staff completed a public bid process for the project in accordance with the City’s procurement processes. and requirements. On May 11, 2026, two (2) bids were received. The following is a summary of the bids sorted by bid amount:
AWARD OF CONTRACT TO DR. WILLIAM DODGE FOR FIRE DEPARTMENT MEDICAL
DIRECTOR SERVICES
June 9, 2026
Table of Bid Results
Bidder Bid Amount (3 Year Total)
1. Dr. William Dodge $72,000
2. Symbiosis Inc. Cost File Not Included in Bid
Following a request for proposal, bidding, and evaluation process in May of 2026, Fire Department staff concluded that Dr. William Dodge provided the most cost-effective choice that meets the City’s needs. Dr.
Dodge has been a Board-Certified emergency physician for over 20 years and has served the local community for the last 10 years. He is also the current Fire Department Medical Director and serves in this role is a satisfactory manner for the City.
FINANCIAL ANALYSIS
The cost of services for the initial contract term from July 1, 2026, through June 30, 2028, will not exceed $48,000 ($24,000 per fiscal year) and is incorporated into the Fire Department budget; therefore, an appropriation is not required. If the City elects to exercise the optional three (3) additional one (1)-year extensions, the total contract amount over the full potential five-year term will not exceed $120,000 ($24,000 per fiscal year).
ENVIRONMENTAL ANALYSIS
The proposed action consists of the approval of a professional services agreement for Fire Department Medical Director services and does not involve commitment to any specific physical project or construction activity. Therefore, the action is not a “project” subject to the requirements of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15378(b)(5), as it is an organizational or administrative activity of government that will not result in a direct or reasonably foreseeable indirect physical change in the environment.
ATTACHMENTS
1. Request for Proposals (Pgs. 3-37)
2. Professional Services Agreement (Pgs. 38-58)
Submitted By:
Approved: .David A Kiff
Niko King, Fire Chief Dave Kiff, City Manager
Report Prepared By: Coordinated With:
Kirsten Gallacher, Senior Administrative
Analyst