STAFF REPORT
Meeting Date:
June 23, 2026
CONSENT
22 SUBJECT: AMENDMENT TO SERVICE PROVIDER AGREEMENT FOR BUILDING AND
PLANNING SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Authorize the City Manager to execute a sixth amendment to Agreement #22-49 with CSG Consultants, Inc. to increase the contract appropriation by $165,000 for a total not-to-exceed amount of $495,000 for continued building and planning services; and
2. Find this action is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the CEQA Guidelines.
SUMMARY OF THE MATTER
Staff recommends approval of an amendment to the existing agreement with CSG Consultants, Inc. (CSG) to increase the current contract appropriation by $165,000, for a not-to-exceed amount of $495,000, due to increased demand for consultant support services. Sufficient funding for the proposed amendment is available within the existing Community Development Department budget appropriations.
This action is not a “project” subject to the California Environmental Quality Act (CEQA) pursuant to Section 15378 of the CEQA Guidelines.
DISCUSSION
On June 21, 2022 the City Council awarded agreement #22-49 with CSG for $75,000 through a competitive bidding process that prequalifies professional services for on-call consulting services. Over the past four years, CSG has performed a range of services for the Department, including: planning, building inspection, fire code enforcement, permit technician, code enforcement, building plan check, and CEQA consulting services. These services have proven critical to Department operations, and CSG has provided qualified staffing at competitive rates. Due to increased utilization of consultant services, the Department has reached the contract appropriation for CSG.
Staff recommends increasing the appropriation for Agreement #22-49 by $165,000, for a total not-to-exceed amount of $495,000 for this year’s fiscal year ending June 30, 2026. In sum, the amendment will allow the City to continue use of CSG through this fiscal year. The proposed amendment is included as Attachment
1. It is important to note that the majority of work performed by CSG for the City involves building plan check services. Under the negotiated payment structure, CSG receives a percentage of the building plan check fees collected for the use of their services. Specifically, CSG retains 60% of the building plan check fee, while the City retains 40% to cover administrative and permit issuance costs.
This arrangement has proven to be largely cost-neutral to the City, as the permit fee revenue directly offsets consultant costs while allowing staff to efficiently augment building plan check services.
AMENDMENT TO SERVICE PROVIDER AGREEMENT FOR BUILDING AND PLANNING
SERVICES
June 23, 2026
FINANCIAL ANALYSIS
Funding for the proposed $165,000 increase to the existing agreement with CSG Consultants is available within the FY 2025–26 Community Development Department budget under account #1104104-55036. No additional appropriation is required.
ENVIRONMENTAL ANALYSIS
This action is not subject to the California Environmental Quality Act ("Public Resources Code Section 21000 et seq.) ("CEQA") because it does not qualify as a "project" under CEQA. The state CEQA Guidelines provide that "[a]n activity is not subject to CEQA if ... The activity is not a project as defined in Section 15378." (State CEQA Guidelines, § 15060(c).) Here, the action does not qualify as a "project" as defined in State CEQA Guidelines section 15378. Section 15378 defines a project as an activity that "has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment." (State CEQA Guidelines, §15378(a).) Here, the action is to authorize the City Manager to increase funds for building and planning services, which will not result in any reasonably foreseeable impacts.
ATTACHMENTS
1. Sixth Amendment to CSG Agreement #22-49 (Pgs. 3-4)
Submitted By: Matthew Schneider Approved: .David A Kiff Matthew Schneider, Director of
Community Development
Dave Kiff, City Manager
Report Prepared By: Coordinated With:
Erin Fabian, Administrative Analyst