SUMMARY OF SCOPE OF SERVICES
REQUEST FOR PROPOSAL (RFP)
LANDSCAPE MAINTENANCE SERVICES
INVITATION NO. PW-26-025
The CONTRACTOR shall provide comprehensive, full-service landscape maintenance for all designated City of Laguna Beach public landscapes including but not limited to parks, athletic fields, open spaces, and medians identified in this RFP. Services shall include all labor, supervision, equipment, and materials necessary to maintain landscapes in a safe, attractive, and functional condition consistent with CITY standards as described in the SCOPE OF SERVICES & TECHNICAL SPECIFICATIONS. Services shall be performed as described in the SCOPE OF SERVICES & TECHNICAL SPECIFICATIONS.
A. Agreement Period.
The agreement period shall be for three fiscal years (November 1, 2026, to June 30, 2029).
CITY may extend the agreement at its sole discretion for up to three (3) additional oneyear terms (running July 1 through June 30). If the agreement is extended, CONTRACTOR may request a cost increase based on Bureau of Labor Statistics Consumer Price Index (CPI) data for Los Angeles-Riverside-Orange County, CA, All Items, Not Seasonally Adjusted, annualized change comparing May of the current year to May of the prior, if justified in writing to CITY.
B. Scope of Work.
1. CONTRACTOR shall furnish all labor, equipment, materials, tools and supervision to perform landscape maintenance at the included landscape site locations as described herein in accordance with the standards and specifications included below. These services include, but not limited to, the following (as appropriate):
a. Weed control and eradication mechanically, and using organic herbicides only and mulch.
b. Turfgrass weed eradication and control, both mechanically and using organic herbicides only.
c. Turf, shrub, and tree fertilization.
d. Small tree (twelve (12) feet in height and shorter), shrub, and groundcover trimming, pruning, and training.
e. Minor pruning and staking of trees.
f. Irrigation programming, monitoring, maintenance, and reporting for 4 Attachment 1
CONTRACTOR maintained landscape plantings.
g. Water meter reading and water conservation.
h. General insect, pest, and disease control for landscape plantings and turf using only organic pesticides.
i. Comprehensive Turf Care including mowing, edging, verti-cutting, and aerifying.
j. General litter control and refuse removal.
k. Plant replacement.
l. Access roadway clearance and visibility maintenance. m. General drainage structure and system maintenance
n. Irrigation system monitoring, maintenance, and repair. o. Hardscape cleaning.
p. Inspecting and reporting any potential hazards, vandalism, and/or graffiti on City property.
q. Sweeping stairs and revetment sidewalk.
r. 24-hour emergency service.
2. It shall NOT be the CONTRACTOR's responsibility to maintain or repair the following, but any issues related to the items that follow must be reported to CITY:
a. Tree care and/or maintenance of trees. (There is an inventory of public trees, which are maintained separately outside the scope of this RFP). b. Area lighting systems.
c. Fencing.
d. Gates.
e. Any building located at the specified sites.
f. Any accessory structure (such as trash enclosures).
g. Roadways.
h. Graffiti (must be reported).
i. Vandalism (must be reported).
j. Signage.
k. Damage resulting from vehicular accidents (unless requested by CITY as Extra Work).
l. Water, sewer, and electrical lines or systems, except to the extent 5 required in the Technical Specifications here within. m. Playground equipment/structures.
n. Restroom cleaning/closing.
C. Extra Work.
1. Extra work shall only be performed and paid for by CITY based on a separate estimate given for said work, which must be approved and authorized by CITY in writing.
2. Extra work shall not be performed by CONTRACTOR’s regular maintenance personnel and shall be performed during regular working hours unless authorized by CITY.
3. Only those extra work items authorized via a proposal from CONTRACTOR, signed by CITY, and issued a City purchase order shall be paid.
D. Landscape Site Locations.
CONTRACTOR shall maintain all landscape site locations identified in Attachment G, “Schedule A - Base Landscape Maintenance Site Locations.” Combined, the Base Site Locations cover a total of approximately 61.70 acres throughout the City. Agreement may include all, any, or none of the landscape site locations identified in Attachment G, “Schedule B - Potential Alternate Landscape Maintenance Site Locations.” E. Schedule of Maintenance.
All maintenance shall be performed at the frequencies indicated in the annual schedule, including rotation maps, developed by CONTRACTOR and approved by CITY, unless otherwise indicated and agreed to in writing by CITY. All maintenance work shall be performed during normal work hours, which are defined as Monday through Friday from 7:00 a.m. to 4:00 p.m. CITY shall have the right to determine schedule days and the extent and frequency of additional as-needed services and Extra Work, if authorized. Standards and frequencies may be modified from time to time as deemed necessary by CITY for the proper maintenance of the listed facilities.
F. Emergency Response.
1. CONTRACTOR shall provide CITY with names, email addresses, and cellphone numbers for at least two (2) qualified persons (“Emergency Contract Representatives”) who can be called by CITY when emergency maintenance conditions occur during hours when CONTRACTOR’s normal work force is not present in the City.
2. These Emergency Contract Representatives shall be able to dispatch field crews and/or needed resources at the location of said emergency within two (2) hours of receiving information from CITY of an emergency.
3. Failure to respond may result in CITY performing work and back charging CONTRACTOR.
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