RESOLUTION NO. 26.XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA BEACH, CALIFORNIA, AMENDING THE
CITY COUNCIL POLICY AND PROCEDURES MANUAL
BY ADOPTING AND ADDING THERETO CITY COUNCIL
POLICY NO. 4.3, CAPITAL ASSET POLICY AND
PROCEDURES; POLICY NO. 5.2, AB 1234 AND SB827
TRAINING POLICY; POLICY NO. 2.5, CITY TRAVEL
REIMBURSEMENT POLICY; AND POLICY NO. 5.3,
ARTIFICIAL INTELLIGENCE POLICY; AND FINDING
SUCH ACTION EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT UNDER STATE CEQA
GUIDELINES SECTION 15378
WHEREAS, the City Council has previously adopted a City Council Policy and Procedures Manual (“Policy Manual”) to provide guidance regarding the conduct of City Council meetings, the organization of City Council business, and other administrative practices of the City Council and the City;
WHEREAS, from time-to-time, the City may adopt such additional policies and procedures regarding the organization of the City Council, its business, and other administrative matters;
WHEREAS, review and periodic updating of city policies is a best practice among cities to provide clear guidance to elected officials, city staff, and members of the public regarding city council procedures and expectations, and where necessary, to reflect changes in law; WHEREAS, Policy No. 4.3 Capital Asset Policy and Procedures establishes guidelines for the proper use, management, and reporting of the City’s capital assets; and WHEREAS, Policy No. 5.2 AB 1234 and SB 827 Training Policy establishes guidelines for local government financial and ethics training requirements; and WHEREAS, Policy No. 2.5 City Travel and Expense Reimbursement Policy establishes guidelines for the authorized reimbursement of expenses incurred in conducting City business and Attachment 2
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requires compliance with the City’s approved budget; and WHEREAS, Policy No. 5.3 Artificial Intelligence Policy establishes guidelines for responsible use of AI systems by or on behalf of the City, while promoting community benefits and mitigating potential harms; and
WHEREAS, the City Council desires to incorporate these new policies into the Policy Manual, thereby clarifying existing procedures and ensuring consistency with the City’s past practice and applicable laws.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH DOES HEREBY RESOLVE:
SECTION 1. The foregoing recitals are true and correct, and incorporated herein by this reference.
SECTION 2. The City Council Policy No. 4.3 addressing capital assets, fixed and attached as Exhibit A hereto, entitled “Capital Asset Policy and Procedures,” is hereby adopted and incorporated into the Policy Manual. Policy No. 4.3 is hereby directed to be affixed to the Policy Manual.
SECTION 3. The City Council Policy No. 5.2, addressing local government financial and ethics training requirements, fixed and attached as Exhibit B hereto, entitled “AB 1234 and SB 827 Training Policy,” is hereby adopted and incorporated into the Policy Manual. Policy No. 5.2 is hereby directed to be affixed to the Policy Manual.
SECTION 4. The City Council Policy No. 2.5, addressing reimbursement of travel and expenses for City Councilmembers, other elected officials, and appointed officials serving on City Legislative bodies, fixed and attached as Exhibit C hereto, entitled “City Travel and Expense Reimbursement Policy,” is hereby adopted and incorporated into the Policy Manual. Policy No. -3- Reso. #
2.5 is hereby directed to be affixed to the Policy Manual.
SECTION 5. The City Council Policy No. 5.3, addressing the City’s usage of Artificial Intelligence, fixed and attached as Exhibit D hereto, entitled “Artificial Intelligence Policy,” is hereby adopted and incorporated into the Policy Manual. Policy No. 5.3 is hereby directed to be affixed to the Policy Manual.
SECTION 6. Certain Administrative Policies were previously adopted on the topics of the aforementioned policies, including without limitation the City Council’s prior adoption of Administrative Policies No. 1-10 and 3.3 (“Prior Policies”). The Prior Policies, as well as any other City policies or procedures addressing the aforementioned topics that may need to be rescinded to not conflict with the City Council policies as adopted herein, are hereby rescinded.
SECTION 7. The proposed action is not subject to the California Environmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines, as the action not a “project” and has no potential to result in a direct or reasonably foreseeable indirect physical change to the environment. (14 Cal. Code Regs. § 15378(a).) A “project” specifically does not include continuing administrative or maintenance activities, such as general policy and procedure making. (14 Cal.
Code Regs. § 15378(b)(2).) Alternatively, the proposed actions are exempt from CEQA, as there is no possibility that such action would have a significant negative effect on the environment. (14 Cal. Code Regs. § 15061(b)(3).) Rather, the proposed actions are administrative in nature and merely set forth policies and procedures for the conduct of the City Council’s meetings, proceedings, business, and administration.
SECTION 8. If any action, subsection, sentence, clause, or phrase of this Resolution, including Policy Nos. 2.5, 4.3, 5.2, or 5.5, attached as Exhibit A through Exhibit D, respectively, or the application thereof, to any person or circumstance shall be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this Resolution that can be given effect without the invalid provisions. -4- Reso. #
SECTION 9. This Resolution shall take effect immediately upon its adoption; provided, however, that Policy 5.3 shall not apply to represented City employees until the City satisfies its obligations under existing memoranda of understanding and/or the Meyers-Milias-Brown Act to meet-and-confer with the relevant labor groups.
ADOPTED this 22nd day of September, 2026.
Mark Orgill, Mayor
ATTEST:
Ann Marie McKay, City Clerk
I, Ann Marie McKay, City Clerk of the City of Laguna Beach, certify that the foregoing Resolution No. 26.XXX was duly adopted at a regular meeting of the City Council of said City held on September 22, 2026, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
City Clerk, City of Laguna Beach, CA
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EXHIBIT A
City Council Policy and Procedures Manual
Policy No. 4.3
Capital Asset Policy and Procedures
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EXHIBIT B
City Council Policy and Procedures Manual
Policy No. 5.2
AB 1234 and SB 827 Training Policy
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EXHIBIT C
City Council Policy and Procedures Manual
Policy No. 2.5
City Council Travel Reimbursement Policy
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EXHIBIT D
City Council Policy and Procedures Manual
Policy No. 5.3
Artificial Intelligence Policy