NPDES Program Compliance Services
City of Laguna Beach Public Works Department
Response to Request for Proposals
Proposals Due July 29, 2026, at 5:00 p.m.
Electronic Submission
LOCAL EXPERIENCE | REGIONAL LEADERSHIP | PRACTICAL IMPLEMENTATION Submitted by
Olaunu
San Clemente, California
(949) 449-7980 | Olaunu.com
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July 29, 2026
Thomas Perez, P.E.
City Engineer
City of Laguna Beach
479 Ocean Avenue
Laguna Beach, CA 92651
Re: NPDES Program Compliance Services Proposal
Dear Mr. Perez:
Olaunu is pleased to submit this proposal to provide NPDES Program Compliance Services to the City of Laguna Beach. Olaunu offers a locally based, senior level team with direct knowledge of the City’s programs, regional leadership experience, and the ability to begin work immediately under the City’s 2026-2029 On-Call Consultant Team contract.
Mary Vondrak will serve as Project Manager and primary point of contact. Mary previously served as the City’s Senior Water Quality Analyst and managed the programs included in this RFP. Her direct institutional knowledge is complemented by Daniel Apt’s countywide program leadership, Tom Bonigut’s municipal engineering and WQMP expertise, and Larry Walker Associates’ regulatory expertise, monitoring, and annual reporting support capabilities.
Our work plan is structured around the City’s current operating conditions and program metrics, including an active facility inspection program, Water Quality Management Plan (WQMP) process for development, annual reporting, and emerging priorities involving the updated Phase I Municipal Stormwater Permit, program implementation document updates, Heisler Park ASBS compliance, staff training, and data management. We will provide practical support that strengthens compliance while reducing administrative burden on City staff.
Olaunu has carefully reviewed the Request for Proposals (RFP) and confirms that no addenda were issued for this solicitation. Olaunu will comply with all applicable requirements, terms, and conditions of the RFP. Larry Walker Associates (LWA) is proposed as a subconsultant to provide specialized regulatory compliance, TMDL implementation, monitoring, and reporting support. Olaunu and LWA have over a 20-year working history specifically with Orange County NPDES program compliance. Resumes for the proposed personnel were previously submitted and accepted as part of Olaunu's 2026–2029 On-Call Public Works Services proposal.
Consistent with the RFP, those resumes are not duplicated in this task order proposal.
Sincerely,
Daniel Apt, President
Olaunu
SUBCONSULTANT CONTACT
Larry Walker Associates (LWA)
555 W Beech Street, Suite 505
San Diego, CA 92101
Paul Hartman: [email protected]
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TABLE OF CONTENTS
1. Project Understanding Page 4
2. Qualifications and Relevant Experience Page 6
3. Proposed Staffing and Project Organization Page 7
4. Quality Control Page 8
5. Work Plan and Technical Approach Page 9
6. Schedule of Deliverables Page 14
7. Budget and Schedule Controls Page 15
Attachment A: Fee Proposal Submitted Separately
Resumes
The City has the resumes for all proposed key personnel from Olaunu’s 2026-2029 On-Call Public Works Services proposal.
The RFP states that resumes are required only if they were not included in the On-Call Consultant RFP. Accordingly, resumes are not repeated here.
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1. Project Understanding
1.1 Background
Laguna Beach operates a highly visible and operationally complex municipal stormwater program in a coastal setting with direct discharges to popular beaches, Areas of Special Biological Significance (ASBS), Marine Protected Areas (MPAs), and receiving waters subject to bacteria-related Total Maximum Daily Loads (TMDLs).
The City must integrate day-to-day municipal operations, development review, construction oversight, existing development inspections, illicit discharge response, public education, annual reporting, watershed coordination, and long-term infrastructure management into one defensible compliance program.
The City is a South Orange County Copermittee under San Diego Regional Water Board Order No. R9-2013-0001, as amended. The regional framework requires jurisdictional implementation through the Jurisdictional Runoff Management Program/Loal Implementation Plan (JRMP/LIP) while also coordinating through the Countywide Program and South Orange County Water Quality Improvement Plan (WQIP). The successful consultant must therefore work effectively coordinating City specific implementation, countywide coordination, and both State and Regional Water Board regulatory response.
This is a critical period for the City as the San Diego Regional Water Board is currently drafting the next version of the MS4 Permit while also considering amendments to the Beaches and Creeks Bacteria TMDL. The City will need expert guidance and support as these regulations, as well as other requirements such as the BMP Design Manual revisions, development program updates, and ASBS compliance may materially affect City procedures, costs, and reporting. Olaunu will help the City meet current obligations while also monitoring and guiding the City to maintain their best interests during these development periods.
1.2 Current Program Scale and Workload
Olaunu developed the proposed technical approach and level of effort based on the City's FY 2024–25 Annual Report, Local Implementation Plan (LIP), and available program information. The workload indicators below represent the City's current regulatory responsibilities and were used to estimate the resources needed to support ongoing NPDES compliance.
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At project kickoff, Olaunu will work with City staff to validate current program information, establish annual priorities, and finalize the work plan and inspection schedule. Throughout the contract, Olaunu will coordinate closely with City staff to maximize program efficiency, focus consultant resources where they provide the greatest value, and avoid duplicating work already performed by City personnel. The proposed level of effort is intended as a planning estimate and will be adjusted, as appropriate, to reflect changing program priorities and workload.
1.3 Key Challenges and Opportunities
As regulatory programs become more complex, a common challenge is ensuring City management has timely, actionable information needed to understand program status, upcoming obligations, and overall compliance performance. Without clear visibility into permit requirements, schedules, budgets, and program metrics, it can be difficult to prioritize resources, communicate progress, and confidently demonstrate compliance.
Olaunu can help transform complex regulatory requirements into practical management tools that provide City staff with a clear understanding of program responsibilities and current performance. Working collaboratively with City staff, we will develop concise implementation guides, annual compliance calendars, milestone checklists, and reference materials that clearly identify required activities, departments responsible, and key regulatory deadlines.
To further improve program management, we recommend creating intuitive dashboard-style reporting tools that provide real-time visibility into program status, including permit deliverables, inspection progress, annual reporting milestones, budget utilization, regulatory metrics, and upcoming deadlines. These tools would allow City management to quickly understand what has been completed and what needs are outstanding. Providing meaningful performance metrics and easy-to-use management tools, Olaunu can help strengthen institutional knowledge, improve communication across departments, support leadership decision-making, and create a more efficient and resilient compliance program.
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2. Qualifications and Relevant Experience
Olaunu combines direct Laguna Beach program experience with current regional and statewide stormwater expertise. Our proposed personnel have led municipal NPDES programs, WQMP compliance programs, TMDL strategy and implementation, facility and discharge inspections, annual reporting, training, audits, monitoring, green infrastructure programs, and regulatory negotiations.
Representative Experience Relevance to Laguna Beach
City of Laguna Beach NPDES Permit
Compliance Support, 2023-2025
Staff training, annual report materials, and technical support for EPA and Water Board audit activities. Mary Vondrak previously led the City’s program as Senior Water Quality Analyst.
County of Orange Regional Permit
Program Support, 2016-Present
Countywide WQMP, hydromodification, inspections, training, watershed planning, TMDL, and regional program support. Direct understanding of H2OC coordination and South Orange County NPDES implementation.
City of Avalon NPDES Permit Compliance
Program, 2015-Present
End-to-end municipal stormwater program implementation, post-construction BMP program, inspections, training, annual reporting, trash compliance, ID/IC, and TMDL support.
South Orange County and San Diego
Region Regulatory Support
LWA provides MS4 permit reissuance, bacteria TMDL, WQIP, monitoring, assessment, and reporting expertise for regional permittees.
WQMP and Green Infrastructure
Services
Olaunu has prepared, reviewed, designed, and inspected WQMP/LID/GSI systems for public agencies and private development projects, including South Orange County projects.
2.1 Why Olaunu
Direct City knowledge with minimal ramp-up time.
Local South Orange County availability for in-person meetings, field support, and urgent issues. Current County of Orange regional program involvement and established working relationships. Specialized LWA support for permit reissuance, bacteria TMDLs, monitoring, WQIP, and annual reporting. Practical public agency experience that translates regulations into workflows City staff can implement.
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3. Proposed Staffing and Project Organization
3.1 Organization and Roles
3.2 Lines of Communication
Mary Vondrak will be the City’s primary point of contact and will manage scope, budget, schedule, staffing, deliverables, and issue escalation. She will coordinate directly with the City Engineer and designated staff. Daniel Apt will provide executive oversight and resolve contractual or strategic issues. Technical specialists will be brought in where their expertise adds value.
Bulk of Work
Consistent with the evaluation criteria, the bulk of program management, coordination, annual reporting, WQMP, inspection-program support, ID/IC, and training work is expected to be performed by Mary Vondrak.
Engineering review and field inspection assignments under Task 9 will be distributed among Daniel Apt, Mary Vondrak, Tom Bonigut, and Brad Parks based on project complexity and City direction. LWA will be used selectively for specialized regulatory and reporting work.
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3.3 Subconsultant
Larry Walker Associates, Inc. (LWA) will provide specialized regulatory, TMDL, monitoring, ASBS, WQIP, and annual reporting support. Olaunu and LWA have an established working relationship and coordinated roles in the previously submitted on-call proposal. They have collaborated for over 20 years as one of the major architects of the County of Orange NPDES program.
4. Quality Control
Olaunu’s quality process is scaled to the risk and complexity of each deliverable. Routine correspondence and inspection records receive a completeness and consistency check. Regulatory submittals, annual reports, WQMP comments, engineering recommendations, and program documents receive an independent technical review. For the Annual Report and JRMP updates, the review will include reconciliation of data, review of enforcement and follow-up records, comparison of narrative versus metrics, fiscal data confirmation, and verification that required certifications and attachments are complete. Below is an example of our quality control process.
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5. Work Plan and Technical Approach
Olaunu’s approach is grounded in direct knowledge of Laguna Beach’s stormwater program, current participation in the Orange County regional program, and practical experience implementing municipal NPDES requirements in California coastal communities. We will organize the work around the City’s existing procedures and databases, confirm priorities and workload at the outset, and then apply a structured cycle of planning, implementation, documentation, quality review, and management reporting. This approach is designed to produce clear, timely, and audit ready records. Olaunu will use the City’s current conditions as planning baselines while recognizing that the actual level of effort under each task will be confirmed with the City and adjusted through task order and budget controls.
Task 1 – Program Management
Olaunu will begin with a focused kickoff meeting to confirm priorities, near-term deadlines, division of responsibilities, communication protocols, database and filing, invoicing requirements, and expectations for regulatory representation. We will translate those decisions into a concise annual work plan that identifies recurring obligations, deliverables, decision points, responsible parties, and budget assumptions through the end of the fiscal year or as directed by the City. The work plan will be maintained as a living management tool so that emerging regulatory issues and changing City priorities can be incorporated without losing control of scope, schedule, or cost.
Mary Vondrak will lead monthly coordination with the City Engineer and other designated staff. She will provide status updates summarizing work completed, upcoming deadlines, decisions needed, outstanding data requests, budget status, and potential risks. Because NPDES responsibilities cross multiple departments, Olaunu will coordinate as needed with various departments to clarify responsibilities and maintain consistent implementation.
The RFP directs the consultant to assume attendance at three two-hour regulatory or countywide meetings per month. Olaunu will review agendas and supporting materials in advance, represent the City’s interests during the meetings, track commitments and decision points, and brief the City on matters that may affect operations, enforcement, capital planning, or future compliance costs. Meeting participation may include General Permittee, Watershed Management Area, JRMP/Program Effectiveness Assessment, Legal and Regulatory Advisory, Technical Advisory, Inspection, and Regional Water Board meetings. Our team’s current involvement in the County of Orange regional stormwater program and San Diego Regional Water Board matters, as well as previous involvement representing the City of Laguna Beach, will allow us to distinguish routine information from issues that warrant City action or management attention.
Olaunu will also provide ongoing technical and regulatory support concerning the current MS4 Permit, development of the next permit, bacteria TMDL requirement considerations, the Statewide Trash Amendments, ASBS obligations, WQIP implementation, updates to the Model WQMP and Technical Guidance Document, and related federal and state initiatives. We will translate regulatory developments into concise explanations of what has changed, how the change affects Laguna Beach, when action is required, and what implementation options are available. Where existing City procedures or forms no longer reflect current requirements, we will recommend practical revisions and help implement them through targeted staff coordination and training.
Task 2 – Verification of Operations and Maintenance for Existing WQMP Properties Olaunu will administer the annual post-construction WQMP O&M verification process as an integrated compliance and asset-management activity rather than a standalone mailing exercise. At the start of the cycle, we will reconcile the City’s inventory against approved WQMPs, recorded maintenance agreements, project closeout OLAUNU | CITY OF LAGUNA BEACH NPDES PROGRAM COMPLIANCE SERVICES Olaunu | 10
information, prior self-certification responses, inspection records, and newly completed projects. The FY 2024-25 Annual Report identifies 49 completed Priority Development Projects in the City’s inventory, with 22 selfcertifications received for low / medium priority sites and in person City inspections of two municipal and one private high-priority site. These figures will serve as an initial planning baseline and will be confirmed against the current database.
Following inventory validation, Olaunu will update the self-verification form and property owner communication materials, update the annual notices for distribution by the City, track responses, and conduct systematic followups. Each response will be reviewed for completeness and for indications that required treatment-control BMPs are not being inspected or maintained. Records will be organized so that the City can readily demonstrate the date of contact, responsible party, BMP type, response status, maintenance condition, follow-up action, and final resolution for each property. High priority sites that do not qualify for self-certification verification per the Permit, will be inspected in person annually. Olaunu will coordinate access to these facilities and perform up to two inspections if needed to verify compliance.
Olaunu will apply a risk-based approach to nonresponses and reported deficiencies. High priority sites, properties with recurring maintenance issues, ownership changes, incomplete documentation, or potential impacts to sensitive receiving waters will receive focused attention. We will coordinate with the City for any follow-up enforcement support where appropriate. Within two weeks after the October 1st compliance deadline, Olaunu will provide the City with an updated inventory, response and inspection summary, unresolved item list, and annual report ready metrics. This approach will strengthen compliance while steadily improving the quality of the City’s long-term post-construction BMP records.
Task 3 – Commercial, Industrial, and Municipal Inspections and Database Support Olaunu will begin the annual inspection program by reconciling facility inventories with business license data, prior inspection records, and municipal facility lists. The FY 2024-25 Annual Report identifies 145 commercial facilities, no industrial facilities, and 159 municipal facilities in the reporting tables. Because business activity and facility ownership change over time, we will validate the current inventory and document additions, removals, reclassifications, and priority assignments before finalizing the inspection schedule. Prior to creating an inspection schedule, Olaunu will confer with the City to evaluate potential efficiencies of combining inspections with existing work performed by municipal staff or other consultants. Olaunu will train and oversee all inspections and track all data regardless of the inspector.
For existing facility inspections, Olaunu will combine compliance verification with practical education. Inspectors will evaluate the applicable operational BMPs, outdoor activities, material storage, wash water, waste handling, spill prevention, and discharge pathways, explain deficiencies in clear terms, and provide written corrective actions and compliance deadlines. The prior reporting year included 60 commercial facilities that were initially noncompliant and subsequently brought into compliance. Olaunu has therefore budgeted for an estimated percentage of the inspections to require one follow up inspection. Any further non-compliance would result in a referral to the City for enforcement. Records will clearly distinguish initial inspections, follow-up inspections, violations, enforcement actions, and final compliance.
The City’s program includes targeted attention to facilities that drain toward the Heisler Park ASBS. There are nine commercial facilities identified in that drainage area that were inspected per the City ASBS Compliance Plan.
Olaunu will maintain this enhanced focus and coordinate with City staff to determine appropriate times and coordination of these inspections.
For municipal facilities, a minimum of 20 percent of the facility inventory will be inspected annually, using facilityspecific checklists and corrective-action tracking. Findings will be coordinated with the municipal department OLAUNU | CITY OF LAGUNA BEACH NPDES PROGRAM COMPLIANCE SERVICES Olaunu | 11
responsible for each facility so that operational changes and maintenance needs are addressed and documented.
Olaunu will verify and update the inspection lists annually.
As a value-added recommendation, Olaunu proposes establishing a Residential Inspection Program under this task to strengthen Permit compliance. While not included in the requested scope of work, residential outreach and inspection activities represent an important permit requirement. We would work collaboratively with the City Engineer to develop a risk-based implementation plan that identifies and prioritizes residential areas for inspection, establishes documentation and tracking procedures, and integrates findings into the City's compliance records. The program would include development of inspection protocols, outreach materials, and a phased implementation strategy that can be incorporated into the City's annual work plan and reported in the FY 2026– 27 Annual Report. By establishing a structured and well-documented residential program, the City will improve permit compliance, demonstrate proactive implementation of permit requirements, and build a sustainable framework that can be refined and expanded in future years.
Task 4 – Annual Report Preparation and Program Effectiveness Assessment Olaunu will take the lead in NPDES annual reporting with assistance from the City. Early in the reporting cycle, we will issue department specific data requests and schedules. We will coordinate with the County on their data needs from Laguna Beach and ensure their deadlines are met. Olaunu will reconcile narrative descriptions with corresponding metrics from the various City departments.
The Program Effectiveness Assessment will go beyond listing activities. Olaunu will evaluate the City’s implementation, identify recurring deficiencies or workload pressures, and recommend practical improvements for the next reporting year. We will use the annual report metrics to identify where process, staffing, technology, or training adjustments could improve performance.
Olaunu will prepare draft reporting materials, complete internal technical and editorial quality control, support the City’s review, resolve comments, and provide final submittal ready electronic files for the County of Orange and Regional Water Board. The proposal schedule assumes a three-week City review period for the various reports. We will maintain an issue log for significant comments and will document the basis for material changes so that the final report remains internally consistent and defensible.
Once an updated MS4 permit is developed and adopted by the Regional Water Board, the City will be required to update their JRMP/LIP. As an optional task, Olaunu is prepared to assist the City when the time is appropriate. An update will incorporate new permit provisions, current City responsibilities, revised procedures, enforcement and documentation requirements, WQIP linkages, and updated regional guidance. We will address known program priorities identified through the recent EPA and Water Board audit process, including keeping core program documents and databases current and establishing a sustainable annual training framework. The JRMP/LIP update will be structured as a practical implementation document for City staff, not merely a restatement of permit language. The completed update will be prepared in accordance with County guidance materials and delivered for Public Works to present for City Council adoption within the regulatory mandated compliance deadline.
Task 5 – Miscellaneous Support
Olaunu will manage the miscellaneous support allowance as a controlled contingency for unforeseen work not outlined in the RFP Scope of Work. Potential assignments may include regulatory research, audit or enforcement response support, special correspondence, program fee and budget assistance, cost-share agreements, limited grant-related work, urgent data analysis, or other City-requested services. Before using the allowance, Mary Vondrak will confirm the requested outcome, estimated level of effort, responsible staff, schedule, and available budget with the City Engineer. Each assignment will be tracked separately so the City can see how the allowance is being used and what balance remains.
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Task 6 – Illegal Discharge and Illicit Connection Prevention Olaunu will support the City’s Illegal Discharge and Illicit Connection (ID/IC) program through a consistent process for intake, prioritization, investigation, documentation, enforcement coordination, and closure. Requests may originate from public complaints, City staff observations, inspection findings, dry-weather flow observations, or significant spills. We will help define the initial response based on the nature of the discharge, receiving-water risk, public-health implications, potential source, and need for coordination with County responders or other agencies. For each assigned incident, Olaunu will maintain a record of available data for the complaint or observation, field response, source-tracing steps, photographs, interviews, correspondence, corrective actions, enforcement, cleanup confirmation, and final resolution.
Olaunu will review the City’s current ID/IC procedures, forms, and tracking fields against the MS4 Permit and the City’s enforcement-response framework. Where useful, we will develop concise decision trees, response checklists, standardized correspondence, and closure criteria that allow staff from different departments to respond consistently. For significant events, Olaunu will provide regulatory liaison and documentation support while recognizing that emergency containment and cleanup remain the responsibility of City and emergencyresponse personnel. Larry Walker Associates may be engaged selectively when sampling, receiving-water assessment, pollutant-source analysis, or specialized regulatory interpretation is warranted.
Task 7 – Program Funding
Olaunu will provide up to 20 hours per year of grant assistance to identify and evaluate opportunities that align with the City’s stormwater priorities. Potential programs may include OCTA M2 Tier 1 or Tier 2, Proposition 4, and other grant funding for trash capture, water quality improvement, diversion infrastructure, green infrastructure, monitoring, asset management, or program technology. We will screen opportunities for eligibility, competitiveness, match requirements, schedule, administrative burden, and consistency with City priorities.
Olaunu has the expertise and experience to assist with program fees, annual budgets, cost allocation, and costshare agreements. Our approach will link proposed expenditures to identifiable permit obligations, program outcomes, and responsible funding sources so that the City can explain and defend its investment in stormwater compliance. Where appropriate, we will help develop multi-year funding strategies that connect regulatory needs with capital planning, grant timing, and regional cost-sharing opportunities.
Task 8 – Training
Olaunu will develop and conduct annual in-person NPDES training that is tailored to the actual responsibilities of City staff. Mary Vondrak will lead the training program using her direct experience and established contacts within each department. Sessions will use City-specific scenarios, examples, forms, and common findings so that staff can apply the information immediately. Olaunu will maintain agendas, materials, attendance records, and followup items in an audit-ready training file. The approach directly addresses the recent audit concern identified in the FY 2024-25 Annual Report regarding the need for recurring BMP maintenance training and will establish a repeatable annual cycle rather than a one-time response.
In addition to City training, Olaunu will attend up to eight hours of pertinent Countywide training each year.
Relevant updates from WQMP, hydromodification, program manager, ID/IC, facility inspection, and postconstruction inspection training will be incorporated into City procedures and future training materials.
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Task 9 – Water Quality Management Plan Administration, Review, and Inspection Services As an optional task, Olaunu will assist the City with technical review and inspection services pertaining to private development WQMP sites. Olaunu would approach this by establishing a clear intake and tracking process for development related stormwater projects in line with the City’s current process. At intake, we will confirm whether the project is a Priority Development Project subject to WQMP development or alternatively, if a LID checklist is required. Once a WQMP project is identified, it will be referred and tracked through the third party NPDES review process or evaluated by Olaunu if directed by the City Engineer.
Should the City request Olaunu to provide the WQMP review services, Olaunu will evaluate project submittals against City standards, the applicable MS4 Permit, the Model WQMP and Technical Guidance Document, LID requirements, hydromodification requirements where applicable, and the City’s development procedures.
Reviews will consider project categorization, drainage management areas, site-design measures, source controls, treatment control BMP selection and sizing, calculations, proprietary-device criteria, maintenance access, ownership, recorded obligations, and long-term operation and maintenance. Written comments will be consolidated, project-specific, and actionable. Each comment will identify the applicable requirement, the deficiency, and an acceptable path to resolution. We will coordinate directly with City staff, applicants, architects, and engineers to resolve comments efficiently while maintaining the City’s standards.
For active construction WQMP inspections, Olaunu is available to verify that permanent water quality structures are installed in accordance with approved plans. Inspections may occur at pre-installation, installation, testing, final acceptance, or other critical stages identified by the City. Reports will document observed conditions, deficiencies, photographs, required corrective actions, responsible parties, and follow-up status. Special attention will be given to the phases of installation to ensure engineered structures are built as designed while also ensuring adequate sediment control protection is in place for each water quality structure during construction. Before recommending final occupancy or project acceptance, Olaunu will review record drawings, operations and maintenance documentation, recorded agreements, the final condition and accessibility of treatment-control, source-control, and LID features. Finally, Olaunu will verify the WQMP was recorded with the County and add it to the City’s Post-Construction WQMP O&M Verification inventory.
The RFP requires electronic review comments and inspection reports generally within five business days unless otherwise directed. Olaunu will use standardized templates, internal workload tracking, and escalation protocols to meet this expectation. Complex or incomplete submittals will be flagged promptly so the City understands what additional information or schedule adjustment is needed. The fee estimate uses the RFP assumptions of 500 hours annually for administration and review services and 500 hours annually for inspection services. Actual assignments will be distributed based on project complexity, priority, and City direction. At kickoff, Olaunu will work with the City to define which reviews, critical-stage inspections, backlog items, or specialty inspections should receive priority within the authorized hours.
Across all tasks, Olaunu will use consistent project controls, documented assumptions, transparent budget tracking, and QA/QC. We will look for practical opportunities to simplify forms, improve databases, standardize inspection and enforcement records, and give City management clearer visibility into program status.
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6. Schedule of Deliverables
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7. Budget, Schedule, and Communication Controls
Olaunu's project management approach is founded on accountability, transparency, and proactive communication. We integrate rigorous quality assurance/quality control (QA/QC) procedures with disciplined budget and schedule management to ensure each task is completed efficiently, accurately, and within authorized limits. Our project controls include defined task authorization, monthly budget tracking, early identification and resolution of issues affecting scope, schedule, or cost, transparent invoicing, milestone scheduling, routine communication with City staff, and organized document management. Together, these practices provide the City with real-time visibility into project performance, support informed decision making, and ensure all work products are delivered on schedule, within budget, and in full compliance with regulatory requirements and City expectations. The following graphic illustrates the management controls and communication processes that will be applied throughout the duration of the contract.
7.1 Fee Proposal
The detailed fee proposal is submitted as a separate electronic PDF (Attachment A), consistent with the RFP. The underlying estimate allocates hours by staff members and major tasks using the negotiated on-call rates. The estimate includes the RFP’s stated assumptions.
CONFIDENTIAL
TASK NO. SUBTASKS Principal-in-Charge Project Manager Senior Engineer Project Engineer Associate II (LWA) Senior II (LWA) TOTAL HOURS TOTAL FEE Assigned Personnel Daniel Apt Mary Vondrak Tom Bonigut, P.E. Brad Parks, P.E. Paul Hartman Rachel T Warren Hourly Billing Rate $275 $215 $195 $170 $331 $295
8 158 0 0 10 10 186 $42,430
1.1 Program Management – kickoff, annual work plan, budget and schedule setup 2 8 0 0 0 0 10 $2,270
1.2 Program Management – City status meetings and routine coordination 0 18 0 0 0 0 18 $3,870
1.3 Regulatory/countywide meetings – 3 meetings/month × 2 hours × 12 months (RFP) 0 72 0 0 0 0 72 $15,480
1.4 Meeting preparation, material review, notes and City briefings 2 18 0 0 0 0 20 $4,420
1.5 Technical assistance, regulatory tracking and staff guidance 4 30 0 0 10 10 54 $13,810
1.6 Supplemental staff training / procedure updates under program management 0 12 0 0 0 0 12 $2,580 14 68 0 0 0 0 82 $18,470
2.1 Verification program setup, property list/database review and preparation 0 18 0 0 0 0 18 $3,870
2.2 Verification distribution, response tracking and document management 0 24 0 0 0 0 24 $5,160
2.3 Property owner follow-up and escalation tracking 8 10 0 0 0 0 18 $4,350
2.4 Compliance summary, QA/QC, and annual report documentation 6 16 0 0 0 0 22 $5,090 10 170 0 0 0 0 180 $39,300
3.1 Commercial/industrial/municipal inventory reconciliation and City coordination 2 26 0 0 0 0 28 $6,140
3.2 Annual inspection planning, prioritization and forms/templates 4 28 0 0 0 0 32 $7,120
3.3 Commercial and industrial facility inspections – allowance 0 60 0 0 0 0 60 $12,900
3.4 Municipal facility inspections – minimum 20% annually 0 40 0 0 0 0 40 $8,600
3.5 Inspection reports, notices, follow-up, database updates, QA/QC 4 16 0 0 0 0 20 $4,540 5 106 2 0 0 0 113 $24,555
4.1 Annual Report data request, schedule and department coordination 0 24 0 0 0 0 24 $5,160
4.2 Annual Report compilation, analysis and draft preparation 0 55 0 0 0 0 55 $11,825
4.3 Program Effectiveness Assessment and supporting documentation 0 8 0 0 0 0 8 $1,720
4.4 Internal QA/QC and revisions 5 4 2 0 0 0 11 $2,625
4.5 City review response, finalization and submittal support 0 15 0 0 0 0 15 $3,225 12 30 5 5 5 6 63 $15,000
5.1 Miscellaneous Support allowance – RFP not-to-exceed $15,000 12 30 5 5 5 6 63 $15,000 0 98 0 0 8 0 106 $23,718
6.1 ID/IC complaint intake, investigation coordination and field support allowance 0 45 0 0 0 0 45 $9,675
6.2 ID/IC documentation, correspondence, tracking and follow-up 0 28 0 0 0 0 28 $6,020
6.3 ID/IC program procedure review and priority recommendations 0 25 0 0 8 0 33 $8,023 12 26 4 3 0 0 45 $10,180
7.1 Grant funding assistance – 20 hours/year (RFP) 10 10 0 3 0 0 23 $5,410
7.2 Program fees, budgets and cost-share agreement support allowance 2 16 4 0 0 0 22 $4,770 0 34 0 0 0 0 34 $7,310
8.1 Annual in-person NPDES training – planning and content development 0 16 0 0 0 0 16 $3,440
8.2 Annual in-person NPDES training – delivery and follow-up 0 10 0 0 0 0 10 $2,150
8.3 Countywide certification/training attendance – 8 hours/year (RFP) 0 8 0 0 0 0 8 $1,720 61 690 11 8 23 16 809 $180,963
4 50 4 0 5 3 66 $15,170
4.6 One-time JRMP update following adoption of updated MS4 Permit 4 50 4 0 5 3 66 $15,170 400 75 300 225 0 0 1000 $222,875
9.1 WQMP Administration / WQMP review services – 500 hours/year (RFP) 100 25 200 175 0 0 500 $101,625
9.2 Active construction WQMP inspection services – 500 hours/year (RFP) 300 50 100 50 0 0 500 $121,250 404 125 304 225 5 3 1066 $238,045
465 815 315 233 28 19 1875 $419,008
ATTACHMENT A
DETAILED FEE ESTIMATE - OLAUNU
City of Laguna Beach – NPDES Compliance Support Services Proposed annual labor hours by task and staff classification. Hourly billing rates are consistent with the approved 2026–2029 On-Call Public Works Services Agreement.
Task 1 - Program Management
Task 2 - Verification of Operations and Maintenance for Existing WQMP Properties Task 3 - Commercial, Industrial, and Municipal Inspections and Database Support Task 4 - Annual Report Preparation and Program Effectiveness Assessment Task 5 - Miscellaneous Support
Task 6 - Illegal Discharge and Illicit Connection Prevention Task 9 - WQMP Administration, Review, and Inspection Services
OPTIONAL ADDITIONAL SERVICES TOTAL
BASE + OPTIONAL SERVICES TOTAL
Notes: Fees are based on the estimated level of effort shown. Optional services will be authorized separately by the City. Miscellaneous Support is budgeted at exactly $15,000.
Task 7 - Program Funding
Task 8 - Training
BASE SERVICES TOTAL
OPTIONAL ADDITIONAL SERVICES
Task 4 - JRMP / LIP Update