Meeting Date: April 28, 2026
To: Mayor and City Council
From: Geoff Patnoe, City Manager
Staff Contact: Eddie Wills, Project Assistant
[email protected], 442-359-9650
Subject: Award an Agreement to Southern California Precision Concrete, Inc. dba Precision Concrete Cutting for Concrete Sidewalk Inspection and Repair Services
Districts: All
Recommended Action
Adopt a resolution awarding an agreement to Southern California Precision Concrete, Inc. dba Precision Concrete Cutting for concrete sidewalk inspection and repair services in an amount not to exceed $552,321 for the first year of the agreement.
Executive Summary
The city maintains 753 miles of concrete sidewalks throughout the city through a combination of efforts by contractors and city staff.
The City Council awarded an agreement to Southern California Precision Concrete, Inc. dba Precision Concrete Cutting on March 4, 2025, to repair uneven concrete joints using mechanical slicing. Under this agreement, staff targeted school zones and high-pedestrian traffic areas, including the Village and Carlsbad Boulevard between Pine Avenue and Tamarack Avenue, for sidewalk repairs. In total, 41 miles of sidewalk were inspected, and 1,412 uneven concrete joints were repaired. The total cost of the initial agreement was under $186,000.
Based on the demonstrated speed and cost-effectiveness of the initial agreement, staff recommend that the City Council authorize a new one-year agreement with Precision Concrete Cutting to repair uneven concrete joints in other areas of the city. Staff also recommend that the City Council authorize the City Manager to extend the agreement by four one-year periods in an amount not to exceed $566,000 per agreement year, as needed.
Sufficient funding is available to initiate these services using Concrete Repair/Replacement Program, Capital Improvement Program Project No. 6013, so no additional appropriation is required.
The City Council’s approval is required under Carlsbad Municipal Code Section 3.28.040(D)(1) because these services will cost more than $250,000 per agreement year.
April 28, 2026 Item #4 Page 1 of 9
CA Review TL
53 Attachment 2
Explanation & Analysis
Background
Since 2021, the city has contracted with Southern California Precision Concrete, Inc. dba Precision Concrete Cutting on a project-by-project basis to repair uneven concrete sidewalks through a technique called mechanical slicing. From late 2021 through early 2025, the city successfully performed approximately $120,000 in sidewalk slicing work throughout the city.
In March 2025, the City Council awarded a one-year “on-call” agreement to Precision Concrete in an amount not to exceed $200,000 to survey and repair designated areas with highpedestrian traffic.
Under this agreement, Precision Concrete inspected large, high-traffic areas and repaired 1,412 areas via mechanical slicing and recommended an additional 406 areas that have either been repaired via patching, full concrete replacement or placed in a follow-on concrete repairs project.
The agreement proved successful, demonstrating rapid capability to inspect and remediate most uneven concrete joints for a large cost savings compared to projected in-house or contracted remove-and-replace costs.
Concrete slicing
Concrete slicing is an established public works maintenance practice that eliminates or reduces uneven surfaces at sidewalk joints of up to two inches at a fraction of the cost and time when compared with replacement. Further expansion of the program will improve the city’s response in evaluating and addressing potentially uneven concrete joints and help it maintain pathways in compliance with the Americans with Disabilities Act, or ADA.
Sidewalk before and after concrete slicing
Concrete sidewalk repairs are managed under the Concrete Repair/Replacement Program, Capital Improvement Program Project No. 6013. Repairs are prioritized based on the severity of sidewalk displacements and pedestrian traffic in the area.
The proposed agreement and the slicing method of repairing sidewalk displacements is consistent with the Federal Highway Administration’s “Guide for Maintaining Pedestrian April 28, 2026 54 Item #4 Page 2 of 9
Facilities for Enhanced Safety” and municipal best practices, including how the repairs are prioritized and how the conditions of sidewalk assets are tracked in a mapping database.
Sidewalk panel replacement compared to mechanical joint slicing Conventional replacement Mechanical slicing
Cost per repair $850 or more per repair $75 to $150 per repair Speed per
repair
Days per location (demolish
concrete, pour new concrete, cure
new concrete)
Less than 1 hour per location, repairs
on call
Durability 40-50 years from new installation
More than 86% of repairs expected
to last through useful life of panel
(40-50 years)
Americans with
Disabilities Act
Compliance
Fully compliant Fully compliant
On average, 80% of the locations identified by this program will be addressed via mechanical slicing or shaving by a contractor and 20% by in-house staff efforts, including patching, grinding, or removing and replacing sections of sidewalk.
Bidding process
• On Jan. 30, 2026, the city posted specifications and advertised the maintenance services agreement project for proposals.
• On March 4, 2026, staff received four proposals for the project. • Following a best-value evaluation process in accordance with the city’s request and Carlsbad Municipal Code Sections 3.28.050(D)(2) and 3.28.060, the evaluation panel selected Southern California Precision Concrete, Inc. dba Precision Concrete Cutting to provide project services for an amount not to exceed $552,321 for the initial one-year term.
Recommendation
Staff recommend awarding Southern California Precision Concrete, Inc. dba Precision Concrete Cutting an initial one-year agreement for concrete sidewalk inspection and repair services based on the established Pavement Zone map in Exhibit 3, addressing Zones 1 and 2 per the cost table below.
Staff also recommend potential future extensions of the agreement for four additional one-year periods or parts thereof to address the remaining zones for a total five-year agreement in an amount not to exceed $2,324,144.
April 28, 2026 55 Item #4 Page 3 of 9
Fiscal Analysis
Based on the initial agreement analysis, the average cost to slice uneven joints per sidewalk location is $128. By comparison, the average cost to have city staff demolish and replace uneven sidewalk panels is about $850 per location.
Estimated costs for concrete sidewalk inspection, hazard removal and slicing services, with extension options
(Costs assume annual inflation using the Consumer Price Index of 3%) Term Agreement
year
Pavement
zone(s)
Sidewalk
miles to
survey
Estimated cost for
survey and repairs
1 FY 2026-27 1, 2 190 $552,321
2 (option) FY 2027-28 3 131 $392,235
3 (option) FY 2028-29 4 146 $450,262
4 (option) FY 2029-30 5 112 $363,942
5 (option) FY 2030-31 6 175 $565,384
TOTALS 754 $2,324,144
Annual average 151 $464,829
Funding is available in the budget for the Concrete Repair/Replacement Program to fund the first year of the agreement. The project is funded with gas tax and road maintenance and rehabilitation state allocations.
Funding and estimated costs for Concrete Repair/Replacement Program Capital Improvement Program Project No. 6013
Total appropriation to date $6,810,000
Total expenditures and encumbrances to date -$5,736,852 Total available funding $1,073,148
First year of concrete sidewalk inspection, hazard removal and slicing services agreement – Southern California Precision Concrete, Inc. dba Precision Concrete Cutting
$552,321
Remaining balance $520,827
Additional appropriation needed $0
Staff will request additional funds through the annual Capital Improvement Program budget development process in future fiscal years to cover the remaining extension options, as needed.
Staff also recommend that the City Council authorize the City Manager to extend the agreement by four one-year periods or parts of the years for an amount not to exceed $566,000 per agreement year, or as needed. Staff expect that sufficient funding will be available in the budget for the Concrete Repair/Replacement Program each year to fund this April 28, 2026 56 Item #4 Page 4 of 9
project and to repair or replace sidewalk panels that cannot be repaired through mechanical slicing.
Next Steps
Upon the City Council’s approval, the agreement will be executed and staff will issue a purchase order. Staff will then issue a notice to proceed to Southern California Precision Concrete, Inc. dba Precision Concrete Cutting, to perform the concrete sidewalk inspection, hazard removal and slicing services.
Environmental Evaluation
The proposed action to award an agreement for concrete sidewalk inspection and repair services is categorically exempt from environmental review under the California Environmental Quality Act, or CEQA, Guidelines Section 15301 because it involves the maintenance, repair or minor alteration of existing facilities with negligible or no expansion of the existing or former use. No exceptions to the categorical exemption as set forth in CEQA Guidelines Section 15300.2 or Carlsbad Municipal Code Section 19.04.070(C) apply.
Exhibits
1. City Council resolution
2. Specifications and contract documents (on file in the Office of the City Clerk)
3. Zone map
April 28, 2026 57 Item #4 Page 5 of 9
Exhibit 1
RESOLUTION NO. .
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, AWARDING AN AGREEMENT TO SOUTHERN CALIFORNIA PRECISION CONCRETE, INC. DBA PRECISION CONCRETE CUTTING FOR
CONCRETE SIDEWALK INSPECTION AND REPAIR SERVICES IN AN AMOUNT NOT TO EXCEED $552,321 FOR THE FIRST YEAR OF THE AGREEMENT WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary, desirable and in the public interest to inspect and repair concrete sidewalks citywide; and WHEREAS, the scope of the Concrete Repairs Capital Improvement Program, or CIP, Project No. 6013, includes maintenance and repairs to concrete sidewalks citywide; and WHEREAS, on Jan. 30, 2026, staff posted the concrete sidewalk maintenance services agreement project for proposals; and
WHEREAS, on March 4, 2026, staff received four proposals; and WHEREAS, following a best-value evaluation process consistent with the city’s request and Carlsbad Municipal Code Sections 3.28.050(D)(2) and 3.28.060, the evaluation panel determined that Southern California Precision Concrete, Inc. dba Precision Concrete Cutting submitted the best-value proposal to provide concrete sidewalk inspection and repairservicesin an amount not to exceed $552,321 for the first year of the agreement; and
WHEREAS, sufficient funding is available in the Concrete Repair/Replacement Program, funded by gas tax and road maintenance and rehabilitation state allocations; and WHEREAS, the City of Carlsbad established best-value criteria before releasing the request for proposals, scored the received proposals per the best-value criteria, and identified Southern California Precision Concrete, Inc. dba Precision Concrete Cutting as providing the best value, consistent with Carlsbad Municipal Code Sections 3.28.050(D)(2) and 3.28.060; and WHEREAS, the term of the agreement is one year with four additional one-year periods or parts thereof, if the City Council authorizes the City Manager to extend the agreement, for a potential total of five years in an amount not to exceed $2,324,144.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows:
1. That the above recitations are true and correct.
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2. That the City Council has determined that the proposed action to award an agreement for concrete sidewalk inspection and repair services is categorically exempt from environmental review under the California Environmental Quality Act, or CEQA, Guidelines Section 15301 because it involves the maintenance, repair or minor alteration of existing facilities with negligible or no expansion of the existing or former use. No exceptions to the categorical exemption as set forth in CEQA Guidelines Section 15300.2 or Carlsbad Municipal Code Section 19.04.070(C) apply.
3. That the award of the agreement for Concrete Sidewalk Inspection and Repair Services described herein is contingent upon Southern California Precision Concrete, Inc. dba Precision Concrete Cutting executing the agreement and submitting the required bonds and insurance policies, as described in the agreement, within 20 calendar days after adoption of this resolution. The City Manager may grant reasonable extensions of time to execute the contract and assemble the required bonds and insurance policies.
4. That the City Manager, or designee, is authorized to extend the agreement by up to four additional one-year periods, or parts thereof, for an amount not to exceed $566,000 per agreement year, after satisfactory performance by the contractor, if funds are available for those years.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the __ day of ________, 2026, by the following vote, to wit:
AYES:
NAYS:
ABSTAIN:
ABSENT:
_____________________________________
KEITH BLACKBURN, Mayor
______________________________________
SHERRY FREISINGER, City Clerk
(SEAL)
April 28, 2026 59 Item #4 Page 7 of 9
Exhibit 2
Specifications and contract documents
(on file in the Office of the City Clerk)
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Exhibit 3
Concrete Repair/Replacement Program, Capital Improvement Program Project No. 6013 April 28, 2026 61 Item #4 Page 9 of 9