STAFF REPORT
Meeting Date:
September 22, 2026
CONSENT
CALENDAR
13 SUBJECT: AWARD OF CONTRACT FOR SIDEWALK INSPECTION AND REPAIR
SERVICES
RECOMMENDATION: It is recommended that the City Council:
1. Authorize the City Manager to approve a Professional Services Agreement to Infrastructure Management Group, LLC, dba Precision Concrete Cutting (PCC) for sidewalk trip hazard assessment, removal, and maintenance services in an amount not to exceed $200,000.
2. Find that the proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301.
SUMMARY OF THE MATTER
The City maintains an ongoing sidewalk repair program to address trip hazards, improve pedestrian safety, and maintain public infrastructure. Last year, the City contracted with Infrastructure Management Group, LLC, dba Precision Concrete Cutting (PCC), to mechanically slice uneven sidewalk surfaces at 1,230 locations at a cost of approximately $105,000. Staff estimates that removing and replacing the concrete at those same locations would have cost approximately $785,000. Mechanical slicing therefore allowed the City to address substantially more locations at a significantly lower cost while minimizing construction impacts and disruption to residents and businesses.
Staff recommends continuing this program through a Professional Services Agreement with PCC in an amount not to exceed $200,000. The City would utilize a piggyback procurement based on a competitively procured agreement recently awarded to PCC by the City of Carlsbad. PCC has agreed to extend the same pricing and terms to Laguna Beach. Funding is included in the Fiscal Year 2026/2027 Capital Improvement Program, and no additional appropriation is required.
DISCUSSION
Last year as part of the City’s ongoing efforts to eliminate trip hazards, staff worked with PCC to survey and repair sidewalks. $105,000 was spent to slice 1,230 locations. It is estimated that the cost for complete removal and replacement for the same locations would have been approximately $785,000 meaning that this approach is over 8 times more cost effective than remove and replace. This approach enables the City to accomplish more repairs and limits the amount of construction and disruption to the public.
PCC specializes in the assessment and repair of sidewalk trip hazards using mechanical concrete slicing.
This process can correct certain sidewalk displacements without the need to remove and replace the entire sidewalk panel. In addition, PCC creates detailed reports for each location to show the required repair and photo documents the location with before and after photos. The method provides a cost-effective and efficient alternative to conventional concrete replacement and can allow repairs to be completed substantially faster than traditional sidewalk reconstruction.
AWARD OF CONTRACT FOR SIDEWALK INSPECTION AND REPAIR SERVICES September 22, 2026
The proposed agreement will allow the City to continue its sidewalk assessment and repair program while utilizing the same competitive pricing recently established by the City of Carlsbad. The proposed not-to-
AWARD OF CONTRACT FOR SIDEWALK INSPECTION AND REPAIR SERVICES September 22, 2026
exceed amount of $200,000 was programmed into the Capital Improvement Program to address as many locations as possible this fiscal year. Additional slicing will be considered in future fiscal years.
On April 28, 2026, the Carlsbad City Council awarded PCC an agreement for concrete sidewalk inspection and repair services following a competitive procurement and best-value evaluation process (Attachment 2).
Carlsbad received four proposals and selected PCC as the highest-rated/best-value firm. The initial Carlsbad agreement is for one year, with options for additional one-year periods.
Under the proposed agreement, PCC will provide sidewalk trip hazard assessment and repair. The services generally include:
• Assessment and identification of sidewalk trip hazards; • Documentation of sidewalk deficiencies;
• Repair of sidewalk trip hazards ranging from approximately ¼ inch to 2 inches; Procurement
The City is proposing to utilize the piggyback procurement method based on the City of Carlsbad's recently completed competitive procurement for substantially similar sidewalk assessment and repair services.
Piggybacking on the City of Carlsbad's competitively procured agreement allows Laguna Beach to obtain established pricing without conducting a separate solicitation for substantially similar services. A copy of the City of Carlsbad agreement is provided as Attachment 3 for reference.
On January 30, 2026, the City of Carlsbad advertised its maintenance services agreement for proposals.
Four proposals were received on March 4, 2026. Following a best-value evaluation process, Carlsbad selected Precision Concrete Cutting to provide the services. Carlsbad subsequently awarded PCC an agreement for the initial one-year term.
Laguna Beach staff recommend utilizing the pricing and terms of the competitively procured Carlsbad agreement. PCC has agreed in writing to extend the same pricing and terms to Laguna Beach (Attachment 4). PCC's written confirmation states that the extension includes all applicable rates for sidewalk assessment and trip hazard repair services under the Carlsbad agreement. Last year, PCC made sidewalk repairs at over 1200 locations in the City of Laguna Beach. The work met all City expectations to remove potential trip hazards in an efficient and cost-effective manner. In addition, the methods employed by PCC to perform the work cause little interruption to the public and businesses because access is only interrupted while the repairs are being performed, which typically lasts no longer than 30 minutes per location. Therefore, given the quality of work, minimal public inconvenience, and cost effectiveness, staff recommends awarding a piggyback contract to PCC to provide sidewalk assessment and repair services.
The proposed Laguna Beach agreement specifically identifies PCC's Carlsbad agreement, dated June 4, 2026, and incorporates its terms by reference. In the event of a conflict, the Laguna Beach agreement controls.
FINANCIAL ANALYSIS
Funding for these services is included in the Fiscal Year 2026/2027 CIP. No additional appropriation is requested at this time.
AWARD OF CONTRACT FOR SIDEWALK INSPECTION AND REPAIR SERVICES September 22, 2026
ENVIRONMENTAL ANALYSIS
The proposed action involves the maintenance and repair of existing sidewalk facilities and does not involve expansion of the existing use. Accordingly, the project is exempt from environmental review pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15301, which applies to the maintenance and repair of existing facilities.
ATTACHMENTS
1. Professional Services Agreement between the City of Laguna Beach and Infrastructure Management Group, LLC dba Precision Concrete Cutting (Pgs. 5 – 52)
2. City of Carlsbad City Council Staff Report dated April 28, 2026 (Pgs. 53 – 61)
3. City of Carlsbad Agreement (Pgs. 62 – 86)
4. Precision Letter Extending Pricing (Pg. 87)
Submitted By: . Approved: .David A Kiff
Thomas Perez, Acting Director of
Public Works & Utilities
Dave Kiff, City Manager
Report Prepared By: Coordinated With:
Thomas Perez, Acting Director of Public Works
& Utilities
Patrick Donegan, Assistant City Attorney