Supplemental Law Enforcement Services Fund (Citizens Option for Public Safety - C.O.P.S Allocation)
The State of California provides every city in the State a minimum annual allocation of $100,000 to support front-line law enforcement activities. The actual amount received each year is variable, as it is based upon State sales tax revenue.
When received, this revenue is recorded in a Special Revenue Fund, and transferred out to the General Fund to partially pay for the Orange County Sheriff’s contract expense. The City originally estimated revenue and expense in this Fund of $150,000 this fiscal year. Fortunately, more than expected has been remitted to the City this year - a total so far of $165,271. Since more has been received, more can be transferred to the General Fund. It is recommended that the City Council appropriate a budgetary amendment of $16,000.
American Rescue Plan Act (ARPA) Fund
In response to the COVID-19 pandemic, the Federal Government passed the American Rescue Plan Act (ARPA). Part of that act established the State and Local Fiscal Recovery Funds (SLFRF). This funding allocation authorized $350 billion of aid to states, territories, and local governments across the country to support their response to and recovery from the public health emergency. Per the U.S.
Treasury rules, these funds can be used to replace lost public sector revenue, respond to the far-reaching public health and negative economic impacts of the pandemic, provide premium pay for essential workers, or invest in water, sewer, and broadband infrastructure.
Under the umbrella of “lost public sector revenue”, the City can spend these funds on any legal government service, except for pension funding and offsetting a reduction in tax revenue. The City of Laguna Hills has chosen to use these funds to support public safety by partially paying for the Orange County Sheriff’s contract expense. The City received a total of $7,465,378 over two tranches. The first half was received and expended in the prior fiscal year, and the second half was received in FY 22/23. The original expenditure budget for this fund in FY 22/23 was $839,171, but the actual amount received was $3,732,689 (half the total). Therefore, it is recommended that the City Council appropriate a budget amendment for the difference of $2,893,518.
4.7 Packet Pg. 237
Special Funds Budget Adjustments
May 23, 2023
Liability Self-Insurance Fund
The City maintains a Liability Self-Insurance Fund as a way to set aside reserves and account for expenditures related to legal expenses and claim settlements.
This type of fund was set up to accommodate the Self-Insured Retention (SIR) threshold on the existing insurance policy through ERMAC. This internal service fund is subsidized by transfers from the General Fund. Given the sensitive nature of this fund, occasional transfers from the General Fund are necessary to pay for current legal expenses and upcoming claim settlements. It is recommended that the City Council appropriate a budget amendment of $150,000 (which includes a transfer out of the General Fund).
It should be noted that the City is switching insurance providers. Beginning July 1, 2023, the new policy with CJPIA includes coverage starting with the first dollar. There will be no SIR for the City to pay on claims. Any leftover money in the Liability Self-Insurance Fund will be maintained there for a period time to account for any trailing claims. After an appropriate amount of time, any residual funds will be transferred back to the General Fund.
4.7 Packet Pg. 238
City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE:
TO:
FROM:
ISSUE:
May 23, 2023
Mayor and Council Members
Joe Ames, P.E.,T.E.
Public Works Director/City Engineer
Purchase or Lease of One Alternative Fuel Vehicle for Use by the Public Works Department Pursuant to Section 3-08.130 of the Laguna Hills Municipal Code
RECOMMENDATION: That the City Council: 1) Approve the purchase or lease of one (1) alternative fuel vehicle pursuant to LHMC Sections 3-08.130 from the list of approved vehicles; 2) Authorize the appropriation of funds from the City’s AB 2766 Subvention Fund for the purchase or lease of the approved vehicle; and 3) Authorize the City Manager to execute a purchase or lease agreement from a dealer in order to procure the vehicle from the list of approved vehicles.
SUMMARY:
Staff is submitting to the City Council for consideration and approval a list of vehicles to choose from for the purchase of one (1) alternative fuel vehicle for the Public Works Department.
In accordance to Laguna Hills Municipal Code (LHMC) Section 3-08.130, any vehicle with an estimated value greater than twenty thousand dollars ($20,000.00) to be purchased or leased by the City shall be approved in advance by the City Council prior to commencement of the procurement process.
Based on this requirement, staff recommends that the City Council: 1) Approve the purchase or lease of one (1) alternative fuel vehicle pursuant to LHMC Sections 3-08.130 from the list of approved vehicles; 2) Authorize the appropriation of funds from the City’s AB 2766 Subvention Fund for the purchase or lease of the approved vehicle; and
4.8 Packet Pg. 239
Purchase or Lease of One Alternative Fuel Vehicle
May 23, 2023
3) Authorize the City Manager to execute a purchase or lease agreement from a dealer in order to procure the vehicles from the list of approved vehicle.
BACKGROUND:
The City receives approximately $40,000 per year in AB 2766 Motor Vehicle Subvention Funds – a State funded air quality management program that provides annual revenue to cities in which alternative fuel vehicles are qualifying purchases. Currently, alternative fuel vehicles include hybrid gas-electric vehicles in addition to all electric vehicles. Last month, the California Air Resources Board adopted rules requiring municipalities to start purchasing all-electric vehicles starting January 1, 2024, for any new or replacement vehicles in their fleets. While these regulations apply to vehicles with a gross vehicle weight rating of 8,500 or more pounds with some exceptions, it is not unreasonable that these regulations may soon extend to all municipal vehicles including light-duty pickup trucks that typically have a gross vehicle weight rating of less than 8,500 pounds, which the City uses for most of its fleet. Correspondingly, in the future, City staff believes the AB 2766 funds may not be usable for purchases of any type of vehicle other than allelectric vehicles. Hybrid vehicles are preferred by City staff because of the current lack of charging infrastructure for all-electric vehicles.
While purchasing the two new vehicles authorized by City Council at the August 23, 2022, City Council meeting, City staff learned hybrid and electric pickup trucks are difficult to obtain and will likely continue to be difficult to obtain in the foreseeable future due to high demand. Prices on these vehicles are expected to increase faster than inflation. For example, on the earlier-built 2023 model year Ford F-150 vehicle purchased, the hybrid option cost $2,500, while on the other laterbuilt 2023 model year Ford F-150 vehicle, the hybrid option cost $4,495. The City has a sufficient balance in its AB 2766 fund balance to purchase another pickup truck, which is needed, especially given that the City expects to receive another $40,000 next fiscal year. The requested alternative fuel vehicle would be assigned to the Public Works Department, and the Department’s existing City’s 2017 Ford F-150 would become a pool vehicle.
In accordance with LHMC Section 3-08.130, any vehicle with an estimated value greater than $20,000 to be purchased or leased by the City must be approved in advance by the City Council prior to commencement of the procurement process.
Consequently, staff is presenting a list of alternative fuel vehicles for the City Council’s consideration and approval, which is found in the table below. All of the vehicles listed
4.8 Packet Pg. 240
Purchase or Lease of One Alternative Fuel Vehicle
May 23, 2023
are eligible to be paid for with AB 2766 funds with no impact to the City’s general fund.
Public Works Department Vehicle Options
Make Model Starting MSRP Fuel
Ford F-150 Crew Cab (Powerboost) $53,750 Hybrid
Dodge Ram 1500 Crew Cab $63,135 Hybrid
Toyota Tundra Crew Cab (iForce-Max) $61,540 Hybrid
Staff recommends that the City Council: 1) Approve the purchase or lease of one (1) alternative fuel vehicle pursuant to LHMC Sections 3-08.130 from the list of approved vehicles; 2) Authorize the appropriation of funds from the City’s AB 2766 Subvention Fund for the purchase or lease of the approved vehicle; and 3) Authorize the City Manager to execute a purchase or lease agreement from a dealer in order to procure the vehicle from the list of approved vehicles.
FISCAL IMPACT:
Funding for the alternative fuel vehicle may be appropriated from the City’s AB 2766 Motor Vehicle Subvention Fund - a state funded air quality management program that provides annual revenue to cities in which such vehicles are qualifying purchases. The City currently has a balance of $168,268 in AB 2766 funds. There is no fiscal impact to the City’s general fund.
4.8 Packet Pg. 241
City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE:
TO:
FROM:
ISSUE:
May 23, 2023
Mayor and Council Members
Joe Ames, P.E., T.E.
Public Works Director/City Engineer
Notice of Completion and Final Payment for the Civic Center Cooling Tower Replacement Project, CIP No. 505-A
RECOMMENDATION: That the City Council: 1) Certify the completion of and accept the improvements for the subject project; 2) Authorize the Public Works Director to sign the Notice of Completion; 3) Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4) Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $7,330.00, if no liens have been filed.
SUMMARY:
Work on the Civic Center Cooling Tower Replacement Project, CIP No. 505-A, began on Friday, April 21, 2023, and has been completed by Allison Mechanical, Inc. The new cooling tower has been installed and is operational. The contractor has submitted a final retention payment request for approval. Prior to paying the retention payment, the City Council must first certify the completion of and accept the improvements, and City staff must record a notice of completion with the County of Orange. The retention may be paid 35 days after the date of recordation of the Notice of Completion if no liens have been filed.
4.9 Packet Pg. 242
Notice of Completion Center Cooling Tower Replacement Project, CIP No. 505-A May 23, 2023
BACKGROUND:
The Civic Center Cooling Tower Replacement Project, CIP No. 505-A, was awarded on November 15, 2022, by the City Council in the amount of $146,600.00. Installation was delayed and began on April 21, 2023, due to the lead time needed to manufacture and ship the cooling tower. The improvements are now complete and ready for acceptance.
The project was completed with no contract change orders, bringing the final construction cost to $146,600.00.
Procedurally, a five-percent (5%) retention is withheld from each payment to assure final performance of the work. The contractor for this project, Allison Mechanical, Inc., has submitted the retention progress payment in the amount of $7,330.00.
City staff recommends that the City Council: 1) Certify the completion of and accept the improvements for the subject project; 2) Authorize the Public Works Director to sign the Notice of Completion; 3) Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4) Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $7,330.00, if no liens have been filed.
FISCAL IMPACT:
The progress payment is within the Capital Improvement Program budget for the Civic Center Improvements, CIP No. 505. The Cooling Tower Replacement Project, CIP No. 505-A, is considered part of the larger Civic Center Improvements, CIP No. 505. On March 14, 2023, the City Council authorized the Finance Director to amend the fiscal year 2022/2023 budget by $850,000 for CIP No. 505, Civic Center Improvements, funded by General Fund reserves to, in part, fund this project.
ATTACHMENTS:
• Notice of Completion
4.9 Packet Pg. 243
Recording Requested by and
When Recorded Mail to:
Jennifer Lee, City Clerk
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
No Fee Exempt per GC§27383
By: ____________________________
NOTICE OF COMPLETION
Notice is hereby given that the following public improvements have been completed and accepted by the City Council of the City of Laguna Hills on May 23, 2023.
Description of Improvements
Civic Center Cooling Tower Replacement Project, CIP No. 505-A General Location
Laguna Hills Civic Center, 24035 El Toro Road, Laguna Hills, CA 92653 Owner of Property Address Contractor
City of Laguna Hills Allison Mechanical, Inc.
24035 El Toro Road 1968 Essex Court
Laguna Hills, CA 92653 Redlands, CA 92373
This Notice of Completion is executed under authority of a directive from the City Council of the City of Laguna Hills.
I, Joseph J. Ames, declare under penalty of perjury that I am the City Engineer of the City of Laguna Hills, that I am familiar with the facts stated in the foregoing Notice of Completion executed for and on its behalf, and that I have read the foregoing Notice of Completion and know the contents thereof to be true.
Dated: May 23, 2023
________________________________________________________ Joseph J. Ames, P.E., T.E., Public Works Director/City Engineer City of Laguna Hills
4.9.a
Packet Pg. 244 Attachment: Notice of Completion (3169 : Notice of Completion Center Cooling Tower Replacement Project, CIP No. 505-A) City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: May 23, 2023
TO: Mayor and Council Members
FROM: Jarad Hildenbrand
City Manager
ISSUE: Declaring Support of the Iranian-American Community and Condemning the Violence Perpetrated by the Government of Iran Against Its People RECOMMENDATION: That the City Council: 1) Approve the Letters of Support to Congresswoman Young Kim, Congresswoman Katie Porter, Senator Alex Padilla, Senator Diane Feinstein, and Speaker Kevin McCarthy; and 2) Adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA HILLS,
CALIFORNIA, DECLARING SUPPORT OF THE IRANIAN-AMERICAN COMMUNITY AND
CONDEMNING THE VIOLENCE PERPETRATED BY THE GOVERNMENT OF IRAN AGAINST ITS PEOPLE".
SUMMARY:
At the May 9, 2023, City Council meeting, a motion was passed to draft a Resolution and letters of support to Congresswoman Young Kim, Speaker Kevin McCarthy, and all federal representatives for the City of Laguna Hills, modeled after the sample Resolution and letter provided in the Supplemental Agenda Materials Memo, for approval at the next regular City Council meeting. Staff has drafted the attached Letters of Support and proposed Resolution for the City Council’s consideration.
ATTACHMENTS:
• Letters of Support to State Representatives
• Proposed Resolution Declaring Support of the Iranian-American Community
4.10 Packet Pg. 245
May 24, 2023
The Honorable Young Kim
United States House of Representatives
1306 Longworth House Office Building
Washington, DC 20515
Dear Congresswoman Kim:
As our elected representative, I would like to thank you for representing the interest of your local constituents. In January, the U.S. House of Representatives passed a concurrent resolution commending the bravery, courage, and resolve of the women and men of Iran who are: 1) participating in the current protests to defend their fundamental human rights; and 2) risking their safety to speak out against the human rights abuses committed by the Iranian regime.
House Concurrent Resolution 7 further condemns: 1) the brutal beating and death of Mahsa Amini; and 2) the violent suppression by the Iranian regime of women and men participating in the current demonstrations, including children, and calls for transparent accountability for all killings of protesters by Iranian security forces. Finally, the resolution encourages continued efforts to respond to the protests, including the recent sanctioning of the Iranian morality police.
Moreover, the City appreciates and applauds your efforts last September in support of the Iranian people, including the leadership of a bipartisan letter urging the Administration to deny Iranian President Ebrahim Raisi and his delegation entry into the United States for the United Nations 77th General Assembly, as well as authoring a bipartisan resolution to support human rights protests in Iran following the death of 22-yearold Mahsa Amini to condemn the cruel Ayatollah regime's oppression of women and its people.
I, therefore, would like to express, on behalf of your constituency here in the City of Laguna Hills, our gratitude for your continued leadership, along with that of your congressional colleagues in the 118th Congress (2023-2024), condemning the Iranian regime's human rights abuses against the brave people of Iran.
Sincerely,
Janine Heft, Mayor
City of Laguna Hills
4.10.a
Packet Pg. 246 Attachment: Letters of Support to State Representatives (3168 : Declaring Support of the Iranian-American Community) May 24, 2023
The Honorable Katie Porter
United States House of Representatives
1233 Longworth House Office Building
Washington, DC 20515
Dear Congresswoman Porter:
As our elected representative, I would like to thank you for representing the interest of your local constituents. In January, the U.S. House of Representatives passed a concurrent resolution commending the bravery, courage, and resolve of the women and men of Iran who are: 1) participating in the current protests to defend their fundamental human rights; and 2) risking their safety to speak out against the human rights abuses committed by the Iranian regime.
House Concurrent Resolution 7 further condemns: 1) the brutal beating and death of Mahsa Amini; and 2) the violent suppression by the Iranian regime of women and men participating in the current demonstrations, including children, and calls for transparent accountability for all killings of protesters by Iranian security forces. Finally, the resolution encourages continued efforts to respond to the protests, including the recent sanctioning of the Iranian morality police.
Moreover, the City appreciates and applauds your efforts in support of the Iranian people, including the passing of a bipartisan resolution supporting protestors in Iran and pushing the Administration to take stronger action and cosponsoring the Mahsa Amini Human Rights and Accountability Security (MAHSA) Act.
I, therefore, would like to express, on behalf of your constituency here in the City of Laguna Hills, our gratitude for your continued leadership, along with that of your congressional colleagues in the 118th Congress (2023-2024), condemning the Iranian regime's human rights abuses against the brave people of Iran.
Sincerely,
Janine Heft, Mayor
City of Laguna Hills
4.10.a
Packet Pg. 247 Attachment: Letters of Support to State Representatives (3168 : Declaring Support of the Iranian-American Community) May 24, 2023
The Honorable Alex Padilla
United States Senate
112 Hart Senate Office Building
Washington, DC 20510
Dear Senator Padilla:
As our elected representative, I would like to thank you for representing the interest of your local constituents. In January, the Senate Foreign Relations Committee approved a bipartisan resolution in support of Anti-Regime Protests in Iran.
The Resolution further condemns: 1) the brutal beating and death of Mahsa Amini; and 2) the violent suppression by the Iranian regime of women and men participating in the current demonstrations, including children, and calls for transparent accountability for all killings of protesters by Iranian security forces. Finally, the resolution encourages continued efforts to respond to the protests, including the recent sanctioning of the Iranian morality police.
I, therefore, would like to express, on behalf of your constituency here in the City of Laguna Hills, our gratitude for your efforts joining 27 other Senators in introducing the bipartisan resolution supporting protestors in Iran. We urge you to continue your efforts in support of condemning the Iranian regime's human rights abuses against the brave people of Iran.
Sincerely,
Janine Heft, Mayor
City of Laguna Hills
4.10.a
Packet Pg. 248 Attachment: Letters of Support to State Representatives (3168 : Declaring Support of the Iranian-American Community) May 24, 2023
The Honorable Diane Feinstein
United States Senate
1233 Longworth House Office Building
Washington, DC 20515
Dear Senator Feinstein:
As our elected representative, I would like to thank you for representing the interest of your local constituents. In January, the Senate Foreign Relations Committee approved a bipartisan resolution in support of Anti-Regime Protests in Iran.
The Resolution further condemns: 1) the brutal beating and death of Mahsa Amini; and 2) the violent suppression by the Iranian regime of women and men participating in the current demonstrations, including children, and calls for transparent accountability for all killings of protesters by Iranian security forces. Finally, the resolution encourages continued efforts to respond to the protests, including the recent sanctioning of the Iranian morality police.
I, therefore, on behalf of your constituency here in the City of Laguna Hills urge you to support efforts condemning the Iranian regime's human rights abuses against the brave people of Iran.
Sincerely,
Janine Heft, Mayor
City of Laguna Hills
4.10.a
Packet Pg. 249 Attachment: Letters of Support to State Representatives (3168 : Declaring Support of the Iranian-American Community) May 24, 2023
The Honorable Kevin McCarthy
United States House of Representatives
2468 Rayburn House of Office Building
Washington, DC 20515
Dear Speaker McCarthy:
As our elected representative, I would like to thank you for representing the interest of your local constituents. In January, the U.S. House of Representatives passed a concurrent resolution commending the bravery, courage, and resolve of the women and men of Iran who are: 1) participating in the current protests to defend their fundamental human rights; and 2) risking their safety to speak out against the human rights abuses committed by the Iranian regime.
House Concurrent Resolution 7 further condemns: 1) the brutal beating and death of Mahsa Amini; and 2) the violent suppression by the Iranian regime of women and men participating in the current demonstrations, including children, and calls for transparent accountability for all killings of protesters by Iranian security forces. Finally, the resolution encourages continued efforts to respond to the protests, including the recent sanctioning of the Iranian morality police.
I, therefore, would like to express, on behalf of your constituency here in the City of Laguna Hills, our gratitude for your continued leadership, along with that of your congressional colleagues in the 118th Congress (2023-2024), condemning the Iranian regime's human rights abuses against the brave people of Iran.
Sincerely,
Janine Heft, Mayor
City of Laguna Hills
4.10.a
Packet Pg. 250 Attachment: Letters of Support to State Representatives (3168 : Declaring Support of the Iranian-American Community) RESOLUTION NO. 2023-05-23-X
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAGUNA HILLS, CALIFORNIA, DECLARING SUPPORT OF
THE IRANIAN-AMERICAN COMMUNITY AND CONDEMNING
THE VIOLENCE PERPETRATED BY THE GOVERNMENT OF
IRAN AGAINST ITS PEOPLE
The City Council of the City of Laguna Hills, California, hereby finds, determines, declares, and resolves as follows:
WHEREAS, on September 28th United States Representative Young Kim (CA-39) introduced House Resolution 1397, cosponsored by Representative Katie Porter (CA- 45), condemning the Government of Iran's murder of Mahsa Zhina Amini and its crackdown on protesters seeking basic human rights, and supporting the protesters in their demands for freedom; and
WHEREAS, the circumstances surrounding the September 16th death of Mahsa Amini are inexcusable, as she was arrested and taken into custody by Iran's Guidance Patrol, i.e., morality police, for allegedly not properly wearing her statemandated hijab; and WHEREAS, the tragic death of Mahsa Zhina Amini has inspired numerous and ongoing protests throughout Iran resulting in thousands of arrests to extinguish the voices of journalists, media figures, and members of the public who seek to amplify Iranian's desire for personal freedoms, which the government of Iran has now blamed on the United States; and
WHEREAS, over the last 43 years, the Government of Iran has committed numerous acts of violence and human rights violations against its own people, particularly against women and students; and
WHEREAS, since Mahsa Zhina Amini's death alone, the government of Iran has been responsible for: the killing of more than 250 civilians, mostly children, young adults, and ethnic minorities from Kurdistan and Baluchistan; the gassing of those protesting for women, life, and freedom; the brutal crackdown of university students' protests including at Sharif University of Technology; the threatening of sexual violence as a means of silencing opposition; and the burning of Evin Prison that holds political prisoners, intellectuals, reporters, and journalists; and WHEREAS, the government of Iran has restricted the people's access to internet, phone, and other forms of communication.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
HILLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
4.10.b
Packet Pg. 251 Attachment: Proposed Resolution Declaring Support of the Iranian-American Community (3168 : Declaring Support of the Iranian-American Resolution No. 2023-05-23-X
SECTION 1. The City of Laguna Hills hereby finds and declares:
A. That the City of Laguna Hills stands with its Iranian-American community members, particularly Iranian-American women, as their relatives and associates are suffering through the current human rights injustices in Iran.
B. That the City of Laguna Hills supports the passage of House Resolution 1397 to condemn the Government of Iran.
C. That the City of Laguna Hills advocates for a special session of the United Nations Human Rights Council regarding the atrocities being committed in Iran.
D. That the City of Laguna Hills puts pressure on United Nations Special Rapporteur on violence against women and girls to create a report on the crisis in Iran.
E. That the City of Laguna Hills urges the United Nations Member States to heed the call of Iranian women and remove the Islamic Republic of Iran from the U.N.
Commission on the Status of women.
F. That the City of Laguna Hills calls upon the United States government to provide all possible infrastructure supporting free internet access for the people in Iran.
G. That the City of Laguna Hills condemns the violent acts that are being perpetrated against the Iranian people.
PASSED, APPROVED AND ADOPTED this 23rd day of May 2023. ____________________________________
JANINE HEFT, MAYOR
ATTEST:
______________________________________
JENNIFER LEE, CITY CLERK
4.10.b
Packet Pg. 252 Attachment: Proposed Resolution Declaring Support of the Iranian-American Community (3168 : Declaring Support of the Iranian-American Resolution No. 2023-05-23-X
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LAGUNA HILLS )
I, Jennifer Lee, City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2023-05-23-X adopted by the City Council of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 23rd day of May 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
(SEAL)
_____________________________________
JENNIFER LEE, CITY CLERK
4.10.b
Packet Pg. 253 Attachment: Proposed Resolution Declaring Support of the Iranian-American Community (3168 : Declaring Support of the Iranian-American City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: May 23, 2023
TO: Mayor and Council Members
FROM: David Reynolds
Deputy City Manager/Community Services Director
ISSUE: First Amendment to the Memorandum of Understanding Regarding Solid Waste Procurement Services by and Between the City of Laguna Hills and the City of Lake Forest (MOU) and a Report on the Ad-Hoc Committee Policy Decisions Under Phase 1 of the MOU
RECOMMENDATION: That the City Council: 1) Receive a report on the Solid Waste and Recycling Franchise Procurement Ad-Hoc Committee policy decisions for the next 10- year franchise agreement under Phase 1 MOU work efforts; 2) Approve the First Amendment to Memorandum of Understanding Regarding Solid Waste Procurement Services by and between the City of Laguna Hills and the City of Lake Forest; and 3) Authorize the City Manager to execute the First Amendment.
SUMMARY:
On September 28, 2021, the City Council approved the Memorandum of Understanding Regarding Solid Waste Procurement Services by and between the City of Laguna Hills and the City of Lake Forest (“MOU”). The MOU is comprised of two work effort phases.
The first phase is the “Procurement Documents” phase (“Phase 1”) and requires the cities of Laguna Hills and Lake Forest to jointly work together to develop documents for the next 10-year franchise agreement procurement. To assist with these work efforts two Solid Waste and Recycling Franchise Procurement Ad-Hoc Committees were formed. One is a City of Lake Forest Ad-Hoc Committee comprised of two appointed Lake Forest Council Members. The other Ad-Hoc Committee, is a City of Laguna Hills committee with Council Member Caskey and Council Member Pezold appointed to serve on this committee. Both of these Ad-Hoc Committees will be referred to
7.2.1 Packet Pg. 254
Solid Waste Ad Hoc Committee and MOU First Amendemnt
May 23, 2023
collectively as “Ad-Hoc Committees” hereafter. The MOU will terminate upon completion of the Procurement Documents phase unless it is extended as described below.
The second phase of the MOU is referenced as the “Procurement” phase (“Phase 2”) and entails a joint work effort to conduct the procurement for a hauler such as the issuance of RFP and sample agreement documents, proposal evaluations, and the final selection and negotiations with a hauler for the next 10-year franchise agreement. To move into this phase of the MOU, both parties would require mutual written notice of intent to continue into this phase of work.
An update on the work efforts under Phase 1 of the MOU was provided to the City Council on November 15, 2022. The City Council of Lake Forest was also provided an update on November 15, 2022. Because of the successful collaboration between the City of Laguna Hills and the City of Lake Forest in work efforts under Phase 1 of the MOU, the Ad-Hoc Committees also recommended, at their respective November 15, 2022, City Council meetings, the continuation of the MOU into Phase 2 of the MOU. Consequently, the City Council of both cities directed their staff to proceed forward with the Procurement phase of the MOU on November 15, 2022, and the First Amendment to Memorandum of Understanding Regarding Solid Waste Procurement Services by and between the City of Laguna Hills and the City of Lake Forest (“First Amendment”) was negotiated between Laguna Hills and Lake Forest (see Attachment 2). In order to proceed forward with Phase 2 of the MOU, the attached proposed First Amendment will need to be approved by the Laguna Hills City Council and the City Manager would need to be authorized to execute the amendment. On April 18, 2023, the Lake Forest City Council approved the First Amendment.
The Ad-Hoc Committees’ work efforts under Phase 1 to provide policy direction on the scope of work of the new franchise agreement is now complete. Now that the policy direction work efforts are complete, EcoNomics will finalize the Procurement documents which is anticipated to be complete by late summer. The results of the AdHoc Committees’ work effort are provided in Attachment 1 of this report and will also be reviewed during the May 23, 2023, City Council meeting.
BACKGROUND:
The City of Laguna Hills’ current solid waste and recycling franchise agreement (“Agreement”) was awarded to CR&R on September 27, 2005, with collection services commencing on June 1, 2006. Amendment No. 1 to the Agreement was approved and
7.2.1 Packet Pg. 255
Solid Waste Ad Hoc Committee and MOU First Amendemnt
May 23, 2023
executed by the City Council on August 26, 2014, which extended the Agreement for an additional eight years, revising the expiration date from June 30, 2016, to June 30, 2024.
Amendment No. 2 to the Agreement was approved and executed by the City Council on June 1, 2022, which incorporated SB 1383 requirements of implementing organic waste recycling programs into the current Agreement. The Agreement is set to expire on June 30, 2024.
On September 28, 2021, the City Council approved the MOU with the City of Lake Forest as an opportunity to work together, considering the facts that both jurisdictions’ current franchise agreements expire on June 30, 2024, and both cities need to begin the procurement process to establish new 10-year franchise agreement terms commencing on July 1, 2024. The cities of Lake Forest and Laguna Hills each independently arrange for solid waste and recycling collection, processing, and disposal services through separate franchise agreements granted to CR&R.
The process to procure a new solid waste and recycling hauler under a new 10-year franchise agreement term requires an extraordinary amount of effort, which includes hiring a specialized solid waste and recycling consultant, preparing procurement documents for new services, preparing the franchise agreement, conducting contract negotiations, and administering an orderly transition process—especially if a new solid waste hauler is selected. Typically, the entire process takes more than two years to complete. Given the geographic proximity and similar nature of the solid waste and recycling services needed for both Lake Forest and Laguna Hills, and the fact that both jurisdictions need to produce bid documents and draft franchise agreement templates (“RFP Documents”) for their respective procurements, both jurisdictions can reduce expenses by sharing costs for a third-party recycling consultant to assist in the production of the RFP Documents. Both parties participated in the selection of a solid waste and recycling consultant to serve as the consulting firm for this project, and on February 1, 2022, the City of Lake Forest, acting as the lead agency under the MOU, awarded a consulting services agreement to EcoNomics. Both cities have completed the Ad-Hoc Committees’ policy direction required under Phase 1 of the MOU for the production of the RFP Documents.
As stated above, there also exists the potential to reduce costs and resources through the pursuit of a joint procurement process for the selection of a hauler for the next franchise term which is referred to as the “Procurement” in the MOU. The Procurement would also be a collaborative work effort, with consultant cost sharing, to facilitate the procurement and contract negotiation with a hauler(s). Under the terms of the MOU,
7.2.1 Packet Pg. 256
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May 23, 2023
there is no commitment required by either jurisdiction to proceed beyond the development of the Procurement Documents phase and into the Procurement phase of the MOU. Further, the MOU can be terminated at any time by either party upon 30 days written notice. At a later date, each party can determine if a joint Procurement phase of the MOU is in the best interest of both parties which would require mutual written notice of intent to continue into this phase of work. Direction to proceed forward into the Procurement phase (or Phase 2) occurred by both cities on November 15, 2022, but still requires mutual written notice of intent to continue which is the attached proposed First Amendment.
Ad-Hoc Committee MOU Phase 1 Work Effort
To assist with the development of the RFP Documents, City of Laguna Hills and City of Lake Forest staff recommended the formation of a Solid Waste and Recycling Franchise Procurement Ad-Hoc Committee from both of their cities. On April 19, 2022, the City Council of Lake Forest appointed two Council Members (Mayor Pequeno and Mayor Pro Tempore Cirbo) to serve on their Ad-Hoc Committee. Likewise, on April 26, 2022, the City of Laguna Hills City Council appointed Council Member Caskey and Council Member Pezold to serve on the Laguna Hills Ad-Hoc Committee. The purpose of these Ad-Hoc Committees is to provide policy direction support during the creation of the RFP Documents of Phase 1 work efforts. The Ad-Hoc Committees are to serve in an advisory capacity only and will return to their respective City Councils with policy recommendations for final direction and approval.
The Ad-Hoc Committees have met five times since July 2022. During these meetings, the Ad-Hoc Committees discussed and recommended numerous policy items to develop the general scope of work of the next franchise agreement. At its November 15, 2022, meeting, the Laguna Hills Council was presented with a summary of Phase 1 policy direction. Additionally, a recommendation to move into Phase 2 of the MOU was made at the November 15, 2022, meeting and the City Council provided direction to staff to proceed forward with the Procurement phase (or Phase 2) of the MOU. On the same date of November 15, 2022, the Lake Forest Council was also presented with a summary of Phase 1 Ad-Hoc Committees’ policy direction and also directed its staff to proceed forward with Phase 2 of the MOU.
A few policy decisions still needed to be made following the meeting on November 15, 2022, in order to provide direction to staff and EcoNomics on the formation of the RFP Documents. Thus, the Lake Forest Ad-Hoc Committee held
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additional meetings and the Laguna Hills Ad-Hoc Committee held additional meetings to finalize policy recommendations. The Ad-Hoc Committees’ policy direction work effort is now complete and the Ad-Hoc Committees are unanimously in support of the policies to establish the general scope of work of a hauler’s services. A detailed account of these policies is provided in Attachment 1 to this report. Also, a PowerPoint presentation will be presented to the Council at its May 23, 2023, meeting to review the recommended Ad-Hoc Committees’ policies of Phase 1 of the MOU.
One of the policy recommendations is for both cities to follow RFP Process Integrity Rules to ensure for a fair procurement process. Attachment 4 is a sample of the RFP Process Integrity Rules that were first presented to the City Council of Lake Forest on April 18, 2023. It is recommended that the City of Laguna Hills also follow RFP Process Integrity Rules from the time of the City Council’s authorization of the issuance of the RFP documents until final award of a hauler contract.
MOU Phase 2 – First Amendment
The collaborative spirit of the Ad-Hoc Committees has proven successful in the formation of policies and scope of work of the RFP documents. Further, both Councils of Lake Forest and Laguna Hills provided direction to their respective staff to continue forward with Phase 2 of the MOU. In accordance to the MOU, a “mutual written notice of intent to continue with the Procurement” is required to move into Phase 2, and the City of Lake Forest drafted the proposed First Amendment to the MOU (Attachment 2).
The First Amendment to the MOU would extend the term of the MOU through the completion of the procurement and hauler selection process. During the procurement process, both cities would participate jointly in all aspects of selecting the solid waste hauler, including the review, rating, and interviews of proposers. In addition, the proposed First Amendment states that the cities anticipate awarding separate solid waste agreements to serve each city to a single hauler.
The Ad-Hoc Committees believe continued collaboration between both cities would result in a successful selection process; and also believes the larger combined service area and potentially higher contract revenue a hauler would receive through agreements from both cities would attract an increased number of qualified proposers and foster greater competition. Therefore, it is recommended that the City Council approve the attached proposed First Amendment and authorize the City Manager to execute the First Amendment.
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Upon execution of the First Amendment, EcoNomics will finalize the RFP Documents. It is anticipated that staff would bring the RFP Documents to the City Council in late summer 2023 for the approval to issue them and thereby commencing the Procurement phase. Staff recommends that the two current Ad-Hoc Committee members from the City of Laguna Hills (Council Member Caskey and Council Member Pezold) continue on the Ad-Hoc Committee through Phase 2 of the MOU. During Phase 2, the Ad-Hoc Committees will review staff’s analysis of proposals, interview scores, and vendor recommendation. Based on its review, the Ad-Hoc Committees would recommend a final solid waste hauler selection for their respective City Council’s consideration in late fall 2023.
FISCAL IMPACT:
To date, the City of Laguna Hills share of expenses under the MOU for third-party recycling costs is $39,182. Based on this actual expense for the Phase 1 MOU work, it is estimated that the City of Laguna Hills third-party recycling consulting costs under the MOU for both Phase 1 and Phase 2 work efforts will be between $75K to $95K. By sharing costs for this project with the City of Lake Forest in accordance to the MOU, the total costs for recycling consulting services for the City of Laguna Hills will be reduced by 40% - 50%.
Costs for third-party recycling services are paid through the City’s recycling funds.
ATTACHMENTS:
• Attachment 1 - Joint Ad-Hoc Committee Recycling and Solid Waste RFP Recommendations
• Attachment 2 - Proposed First Amendment to MOU
• Attachment 3 - Memorandum of Understanding (MOU) Regarding Solid Waste Procurement Services
• Attachment 4 - RFP Process Integrity Rules
7.2.1 Packet Pg. 259
Attachment 1
7.2.1.a
Packet Pg. 260 Attachment: Attachment 1 - Joint Ad-Hoc Committee Recycling and Solid Waste RFP Recommendations (3171 : Solid Waste Ad Hoc Committee A. RFP
1. RFP Process Protocol
B. Special Programs
1. Bulky item collection at 2 per year for residential, include multi‐family to allow for 10 pick ups per year per multi‐family enclosure; allow 1‐800‐Junk type haulers to pick up bulky items from residents, Increase number of bulky items placed out for collection from 4 items to 10 items per pick up
2. Provide an annual event where residents can place bulky items out for collection times by hauler at no charge, residents call ahead to arrange pick up, local charities have first right to salvage anything set out for bulky collection; Provide collection container and staffing for drop‐off of bulky items at community centers on same day/week as annual event
3. Provide one container per City for public right‐of‐way collection of white goods and bulky items by Cities' PW ‐ weekly collection by contractor ‐ one (1) 40‐yard container per City; City may select smaller size container
4. Provide continued alley sweeps/collection in Lake Forest on weekly basis
5. Provide on‐call collection of white goods/bulky item from public right‐of ways as directed by each City ‐ up to 35 on call collections per year, per City
6. Provide up to six 40‐yard boxes per year for LH for code enforcement clean ups
7. Doorstep collection of u‐waste/e‐waste/HHW/sharps two times per year for residential
8. Provide annual HHW drop‐off event for residents and multi‐family ‐ one per City, per year
9. Mail back program for sharps collection for residential, include multi‐family; Contractor to provide sharps containers for resident pick up at City Halls and Community Centers
10. Collect appliances containing freon for a charge from residential, multi‐family and commercial
11. Cities have own shredding programs, contractor won't provide shredding events
12. Provide 2 compost workshops per year, 1 per City per year, including discounted home composting kits
13. Provide 4 compost giveaways per year, 2 per City per year
14. Provide MSW and recycling collection at bus shelters in LF; provide MSW collection at bus shelters in LH (and recycling in LH when added)
15. Provide MSW collection and recycling at up 20 City‐designated events per year, per City
16. Provide large venue collection and recycling for a charge prescribed in RFP C. Residential Programs
1. Basic Residential Rate ‐ 1 MSW Cart, up to 2 Recycling Carts, 1 Organics Cart ‐ Bundled Rate
2. Bundled Rate = extra carts at additional cost, no reduction in cost if Resident chooses 1 recycling cart
3. Organics = food scraps and yard trimmings in LF; Organics = food scraps, yard trimmings and stable bedding/manure in LH
4. Default container size for Basic Residential Bundled Rate ‐ 90‐96 gallon carts; additional 32‐35 gallon and 64‐gallon sizes available
5. Variable rate for smaller MSW Cart, i.e. 35‐gallon MSW cart is less than 65‐gallon MSW cart is less than 90‐gallon MSW cart; no variable rates for recycling or organics carts Cities of Lake Forest and Laguna Hills Recycling and Solid Waste RFP Decisions Made by Joint Ad‐Hoc Committee
7.2.1.a
Packet Pg. 261 Attachment: Attachment 1 - Joint Ad-Hoc Committee Recycling and Solid Waste RFP Recommendations (3171 : Solid Waste Ad Hoc Committee
6. All new residential containers with whole cart color‐coded to align with SB 1383 colors, not just lid
7. Residential cart labeling to comply with SB 1383 labeling requirements; Bilingual
8. Kitchen pail distribution ‐ Lake Forest residential and maybe multi‐family; Laguna Hills multi‐family pending SB 170 grant funds (LH currently has single family residential kitchen pail program)
9. Replacement kitchen pails at fee included in RFP proposal
10. All New Residential Collection Vehicles with LNG/CNG fuel at a minimum (other fuel options in Tech Innovations Section)
11. Contamination Monitoring ‐ contractor notify Cities of cart contamination instances in the field, each City enforce using its Ordinance, contractor not authorized to charge for cart contamination
12. Overflow Monitoring ‐ contractor notify Cities of cart overflow instances in the field, each City enforce using its Ordinance, contractor not authorized to charge for cart overflow
13. 2‐Cart HOA Communities ‐ developing potential option for centralized enclosures for organics stream
14. EcoNomics to determine if rear‐loaders are viable option to service space‐constrained locations based on number of HH that would benefit from this collection style. Developing servicing options including re‐routing day of collection for organics and utilization of split‐body rear‐loader vehicles.
15. Motor Court collection ‐ allow for staggered service days for developments with limited curb space ‐ included in contract as a requirement on an as‐needed bases Developing servicing options including re‐routing day of collection for organics and utilization of split‐body rear‐loader vehicles. (See Technological Innovation Section)
16. Multi‐Jurisdictional Residential Routing ‐ allowed, contract will provide a prescriptive methodology for allocating between cities using density and volume data
17. Provide public education and outreach on programs to residents, including all SB 1383 notification requirements; Bilingual
18. Provide 3‐yard residential container rate in LH for stable bedding/manure; labeling must comply with SB 1111
19. Residents with handicap placard to receive backyard roll‐out cart service at no charge, pay for regular collection service
20. Include drop off locations and County website link to look up drop off locations to Recycling Guide
21. Add to the rate sheet, a cost for having the residential organics carts cleaned by hauler or 3rd party D. Commercial/Multi‐Family Programs
1. Require rate and program for commercial/multi‐family co‐collected food scraps and yard trimmings
2. Require rate and program for commercial/multi‐family source‐separated green waste program, i.e. yard trimmings only
3. Require rate and program for commercial/multi‐family source‐separated food scraps program
4. Contamination Monitoring ‐ contractor notify Cities of container contamination instances in the field, each City enforce using its Ordinance, contractor not authorized to charge for container contamination
5. Overflow Monitoring ‐ contractor notify Cities of container overflow instances in the field, each City enforce using its Ordinance, contractor not authorized to charge for container overflow
6. All new collection containers ‐ whole container color‐coded to align with SB 1383 colors
7.2.1.a
Packet Pg. 262 Attachment: Attachment 1 - Joint Ad-Hoc Committee Recycling and Solid Waste RFP Recommendations (3171 : Solid Waste Ad Hoc Committee
7. Container labeling to comply with SB 1383 labeling requirements; Bilingual; labeling must comply with SB 1111
8. Require provision of and rates for 2‐yard, 3‐yard, 4‐yard split bins
9. All new collection vehicles with LNG/CNG fuel at a minimum (other fuel options in Tech Innovations Section)
10. Multi‐Jurisdictional Commercial/Multi‐Family Routing ‐ allowed, contract will provide a prescriptive methodology for allocating between cities using onboard scales
11. Require contractor to provide internal collection containers for commercial and multi‐family accounts (i.e. slim jims for commercial accounts and kitchen pails for multi‐family accounts)
12. Provide public education and outreach on programs to commercial, residential and multi‐family generators; Bilingual
13. Include drop off locations and County website link to look up drop off locations in Recycling Guide E. Construction & Demolition Debris Programs
1. C&D Roll‐Off ‐ exclusive to selected proposer (Temporary Container Service) (Laguna Hills already exclusive temporary container service)
F. Technological Innovations
1. Require collision avoidance system on all contractor collection vehicles
2. Require all commercial recycling collection vehicles to be "lightweight" vehicles
3. Motor court collection ‐ contractors propose on using split‐body rear‐loader collection vehicles to manually service 2 streams from the driveway so residents do not have to set out carts on curbs with limited space and parking; proposer can provide a different solution if they think is better
4. On‐board scales for commercial collection vehicles
5. One Electric Collection Vehicle per City
6. Include commercial bin sensor pilot program to monitor contamination, overages; City may activate full‐scale program
7. RFP to require vehicles comply with SCAQMD, Rule 1193, regarding alternative fuel vehicles.
Recommend including Proposal Form for hydrogen collection vehicles in RFP including information on fueling stations, maintenance, cost, etc.
G. Contract
1. 1 contiguous collection area with 2 ‘mirror’ contracts with any differences in scope of work for specialized programs unique to each city; If there are City‐specific programs, these will be provided 'a la carte' by proposers to prevent cross‐subsidization of special programs.
2. Common master rate table with same rates for both Cities for most services; and a la carte rates for City‐specific services listed
3. Contract Term ‐ 8‐year base with two 1‐year performance‐based extensions; 2 phase incentive program with checkpoints in year 3 and year 6 to allow time to conduct RFP process if one or both performance metrics are not met
4. Performance‐Based Extensions ‐ contamination‐based incentive structure, due to SB 1383 requirements
5. Carry forward 50% rate incentive for commercial/mutli‐family recycling and organics collection
6. Proposers to provide rates for composting and anerobic digestion of organics processing. City may direct hauler to utilize County of Orange composting facilities when program becomes available.
7.2.1.a
Packet Pg. 263 Attachment: Attachment 1 - Joint Ad-Hoc Committee Recycling and Solid Waste RFP Recommendations (3171 : Solid Waste Ad Hoc Committee
7. Contamination monitoring ‐ include both lid flips and waste composition audits in contract/scope; 2 waste compositions per waste stream per sector per year (18 total per City); Lid flipping of 10% of residential accounts twice each year (5% each audit); Recurring commercial lid flips (conducted by the contractor’s recycling coordinators) required for all commercial customers; Hauler must provide education if contamination is found
8. Recycling coordinators ‐ Contractor provides two (2) recycling coordinators for LF and one (1) recycling coordinator for LH
7.2.1.a
Packet Pg. 264 Attachment: Attachment 1 - Joint Ad-Hoc Committee Recycling and Solid Waste RFP Recommendations (3171 : Solid Waste Ad Hoc Committee Attachment 2
7.2.1.b
Packet Pg. 265 Attachment: Attachment 2 - Proposed First Amendment to MOU (3171 : Solid Waste Ad Hoc Committee and MOU First Amendemnt)
7.2.1.b
Packet Pg. 266 Attachment: Attachment 2 - Proposed First Amendment to MOU (3171 : Solid Waste Ad Hoc Committee and MOU First Amendemnt)
7.2.1.b
Packet Pg. 267 Attachment: Attachment 2 - Proposed First Amendment to MOU (3171 : Solid Waste Ad Hoc Committee and MOU First Amendemnt)
7.2.1.b
Packet Pg. 268 Attachment: Attachment 2 - Proposed First Amendment to MOU (3171 : Solid Waste Ad Hoc Committee and MOU First Amendemnt) Attachment 3
7.2.1.c
Packet Pg. 269 Attachment: Attachment 3 - Memorandum of Understanding (MOU) Regarding Solid Waste Procurement Services (3171 : Solid Waste Ad Hoc
7.2.1.c
Packet Pg. 270 Attachment: Attachment 3 - Memorandum of Understanding (MOU) Regarding Solid Waste Procurement Services (3171 : Solid Waste Ad Hoc
7.2.1.c
Packet Pg. 271 Attachment: Attachment 3 - Memorandum of Understanding (MOU) Regarding Solid Waste Procurement Services (3171 : Solid Waste Ad Hoc
7.2.1.c
Packet Pg. 272 Attachment: Attachment 3 - Memorandum of Understanding (MOU) Regarding Solid Waste Procurement Services (3171 : Solid Waste Ad Hoc
7.2.1.c
Packet Pg. 273 Attachment: Attachment 3 - Memorandum of Understanding (MOU) Regarding Solid Waste Procurement Services (3171 : Solid Waste Ad Hoc
7.2.1.c
Packet Pg. 274 Attachment: Attachment 3 - Memorandum of Understanding (MOU) Regarding Solid Waste Procurement Services (3171 : Solid Waste Ad Hoc
7.2.1.c
Packet Pg. 275 Attachment: Attachment 3 - Memorandum of Understanding (MOU) Regarding Solid Waste Procurement Services (3171 : Solid Waste Ad Hoc Attachment 4
7.2.1.d
Packet Pg. 276 Attachment: Attachment 4 - RFP Process Integrity Rules (3171 : Solid Waste Ad Hoc Committee and MOU First Amendemnt) 1 REQUEST FOR PROPOSALS FOR COLLECTION, PROCESSING AND
DIVERSION OF RECYCLABLE MATERIALS, FOOD SCRAPS/YARD
TRIMMINGS AND OTHER MATERIALS AND FOR COLLECTION AND
DISPOSAL OF MUNICIPAL SOLID WASTE
RFP PROCESS INTEGRITY RULES
Rules To Be Followed By All Proposers
In order to ensure a fair RFP process the City Council has established Process Integrity Rules to govern interactions between the Proposers, the City, and the City’s representatives during the process. All Proposers shall strictly adhere to the following rules:
1. From the date that the City Council authorizes the issuance of the Request for Proposals (RFP), _______, 2023, until the City Council awards a contract, all contacts between Proposers and the City shall be through the Cities’ RFP Coordinator, _____________. Contact information for the RFP Coordinator is contained in Section ___ of the RFP. Any attempt to contact, or any contact made to any other person, including an elected or appointed official of the City, is grounds for disqualification of the proposer from the process.
2. All Proposer questions shall be submitted in writing to the RFP Coordinator.
3. Any Communications from the City to a Proposer will be transmitted simultaneously to all Proposers along with answers to written questions submitted.
4. All proposals submitted shall be final. No changes or alterations will be accepted after proposal submission.
5. Any proposer contesting any part of the RFP process or fairness of the RFP process shall submit their claim in writing to the City Manager or her designee for review by the City.
6. Any Proposer who fails to recognize or utilize this process of communications will be notified of its violation and may be disqualified from the selection process at the sole discretion of the City Manager.
All Proposers will be asked to sign a formal acknowledgement indicating receipt of and understanding of these rules, at the mandatory pre-submittal conference.
7.2.1.d
Packet Pg. 277 Attachment: Attachment 4 - RFP Process Integrity Rules (3171 : Solid Waste Ad Hoc Committee and MOU First Amendemnt) City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE:
TO:
FROM:
ISSUE:
May 23, 2023
Mayor and Council Members
Janine Heft and Joshua Sweeney
Mayor Council Member
Council Discussion Regarding Options for Formation of a New Public Safety Standing Committee
RECOMMENDATION: Mayor Heft and Council Member Sweeney recommend that the City Council revisit the formation of a new Public Safety Standing Committee and appoint two City Council Members to serve on said committee.
ATTACHMENTS:
• Handout Provided by Council Member Sweeney at March 14, 2023, CC Meeting
8.1.1 Packet Pg. 278
Public safety committees can provide a forum for community members to voice their concerns and collaborate on solutions with city officials and law enforcement.
Committee members can draw on their expertise and knowledge to develop effective safety strategies and programs.
The committee can also serve as a liaison between the community and law enforcement, helping to build trust and foster stronger more positive relationships.
By bringing together a diverse group of members, the committee can ensure that safety initiatives are tailored to the specific needs and concerns of the community.
Public safety committees can also help to raise awareness about safety issues and promote education and preparedness among residents.
City of Laguna Hills
Public Safety Committee
Introduction by Councilman Sweeney
A Safe and Secure Laguna Hills is what I am proposing with the introduction of of this Committee.
We all want our community to be a safe and secure place to live, work, and raise a family. With the recent events in Nellie Gail we have seen an increase in burglaries and crime. In recent years we have seen an increase in other crime and safety concerns in our community. These are just a few of the reasons we need to work together to address these issues and keep our community safe.
Types of Safety Concerns in Laguna Hills
Laguna Hills is a beautiful city with many wonderful attributes. However, like any city, there are potential safety concerns that need to be addressed. Some of these concerns include:
1.) Property Crime: This includes theft, burglary, and vandalism. Property crimes can occur in any neighborhood, regardless of how safe it may seem.
2.) Personal Safety: This includes concerns such as assault, harassment, and other violent crimes.
Everyone has the right to feel safe and secure in their own community.
3.) Emergency Preparedness and Natural Disasters: It's extremely important to be prepared for emergencies such as mass shootings, power outages, severe weather and other events that could disrupt normal life. We are prone to earthquakes and wildfires which can cause significant damage to homes and property.
4.) Traffic Safety: Traffic safety is another important concern in Laguna Hills. The city's population has grown over the years, which has resulted in increased traffic congestion and accidents. It's important to address these concerns to prevent injuries and fatalities.
Benefits of a Public Safety Committee
Conclusion
Overall, a public safety committee is an essential component of a safe and secure community. By working together to identify risks, develop plans, and build relationships, the committee can help to ensure that Laguna Hills remains a vibrant and safe place to live, work, and raise a family.
8.1.1.a
Packet Pg. 279 Attachment: Handout Provided by Council Member Sweeney at March 14, 2023, CC Meeting (3175 : Options for Formation of a New Public Safety Standing City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: May 23, 2023
TO: Mayor and Council Members
FROM: Jennifer Lee
City Clerk
ISSUE: Committee Assignment Reports
RECOMMENDATION: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
SUMMARY:
The following are recent meetings and events attended by the City Council for their City Council Committee Assignments. It is order to receive a report from the Council Members listed below on their Committee Assignment(s).
1 Transportation Corridor Agencies (TCA)
San Joaquin Hills Transportation Corridor Board of Directors Mayor Heft
May 11 Joint Meeting of the Boards of Directors
2 Association of California Cities - Orange County (ACC-OC) Mayor Heft
May 11 2023-2024 Board of Directors Installation and Reception 3 Orange County Senior Citizen Advisory Council (SCAC)
Mayor Pro Tempore Wheeler
May 12 Full Council Meeting
4 Orange County Senior Citizen Advisory Council (SCAC)
Wellbeing Reimagined Committee
Mayor Pro Tempore Wheeler
May 17 Regular Meeting
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Committee Assignment Reports
May 23, 2023
5 Events, Communication, and Beautification Committee (ECBC) Mayor Heft and Council Member Pezold
May 15 Regular Meeting
6 OC Mosquito and Vector Control District (OCMVCD)
Council Member Pezold
May 18 Regular Meeting
ATTACHMENTS:
• Attachment for Report No. 1. - TCA Debt Saving Snapshot
9.1 Packet Pg. 281
Since July 2019, TCA has
reduced debt and saved over
$1 billion
in interest
Debt reduction of
$1.275 billion
Since July 2022, early repayment
of bonds has decreased
outstanding principal by
$275 million
+ =
Recent bond refinancings, early paydowns, and open market buybacks have produced substantial interest savings and decreased outstanding principal for TCA, further enhancing the Agencies strong financial position.
Sound Fiscal Practices
Reduce Debt by $1.275 Billion
TCA plans for further reductions,
totaling $3.1 billion by 2030
By 2030, TCA plans to pay down another $980 million of bonds early, saving an additional $860 million in interest.
This future debt reduction, when combined with the current reductions of $1.275 billion, will collectively reduce debt by $3.1 billion by 2030.
A step-by-step breakdown - How we reduced debt by $1.275 billion Recent bond refundings replaced higher interest rate bonds with lower interest rate bonds for a $700 million savings – without extending bond maturity dates Early paydown of $125 million bond principal in July 2022 saved $180 million in interest Early paydown of $150 million in bond principal through Open Market Bond Buyback saved $150 million in interest
2030
9.1.a
Packet Pg. 282
Attachment: Attachment for Report No. 1. - TCA Debt Saving Snapshot (3166 : Committee Assignment Reports)