CITY OF LAGUNA HILLS
CITY COUNCIL/PLANNING AGENCY
REGULAR MEETING AGENDA
Tuesday, June 13, 2023 – 7:00 PM
(Closed Session at 6:00 PM when scheduled)
Janine Heft, Mayor
Dave Wheeler, Mayor Pro Tempore Don Caskey, Council Member Erica Pezold, Council Member Joshua Sweeney, Council Member Location: City Council Chamber, 24035 El Toro Road, Laguna Hills, CA 92653 In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary.
It is City policy to limit public testimony to up to three minutes per person, an overall time limit of ten minutes for any one subject, and a total time limit of thirty minutes for Public Comments.
If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk at [email protected], by 5:00 p.m. on Tuesday, June 13, 2023. In the subject line of the email, please state your name and the item number you are commenting on. Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda. All comments received by 5:00 p.m. on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting. During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by 5:00 p.m. on Tuesday, June 13, 2023. Email comments will NOT be read by the City Clerk during the meeting. Electronic public comments may only be submitted via email and comments via text and social media (Facebook, Twitter, etc.) will not be accepted.
Please note: The City Council is making every effort to follow the spirit and intent of the Brown Act and other applicable laws regulating the conduct of public meetings in order to maximize transparency and public access. For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email at [email protected].
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Agenda
2 CLOSED SESSION - CONVENING AT 6:00 PM
CALL TO ORDER
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.
ROLL CALL OF CITY COUNCIL MEMBERS
ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
The City Council will convene into Closed Session, in the City Council Conference Room, City Hall, Laguna Hills Civic Center, to consider the following matter(s):
A. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6(a) City Designated Representatives: Jarad Hildenbrand, City Manager Employee Organization: Laguna Hills City Employee Association, City Employee Organization
PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
ADJOURN TO CITY COUNCIL CONFERENCE ROOM OR CITY COUNCIL CHAMBER
CONVENE INTO CLOSED SESSION
The City Council will convene into Closed Session to consider the matter(s) listed above.
RECONVENE TO CITY COUNCIL CHAMBER
RECESS
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Agenda
3 GENERAL BUSINESS - CONVENING AT 7:00 PM
CALL TO ORDER
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.
INVOCATION: Associate Pastor Jesus Cantu of Christ Community Church PLEDGE OF ALLEGIANCE: Council Member Sweeney
ROLL CALL OF CITY COUNCIL MEMBERS
CLOSED SESSION REPORT
1. PRESENTATIONS AND PROCLAMATIONS
1.1 Orange County Transportation Authority (OCTA) I-5 El Toro Road Interchange Project Update
Recommendation: That the City Council receive a presentation from Niall Barrett, P.E., OCTA Program Manager, on the I-5 El Toro Road Interchange project.
2. SCHEDULE OF FUTURE EVENTS
2.1 Schedule of Future Events
Recommendation: That the City Clerk announce the upcoming meetings and events.
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person, an overall time limit of ten minutes for any one subject, and a total time limit of thirty minutes.
4. CONSENT CALENDAR
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the City Council or Staff request specific items be removed from the Consent Calendar.
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Agenda
4 4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for May 23, 2023, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the May 23, 2023, Special Meeting.
4.3 Approval of Minutes for May 23, 2023, Regular Meeting Recommendation: That the City Council approve the City Council Minutes for the May 23, 2023, Regular Meeting.
4.4 Ratification of June 13, 2023, Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from May 12, 2023, to June 1, 2023, in the amount of $524,571.23.
4.5 Proposed Professional Services Agreement with Eco/Nomics, Inc., for Solid Waste and Recycling Consulting Services
Recommendation: That the City Council approve and authorize the Mayor to sign a proposed Professional Services Agreement with Eco/Nomics, Inc., for Solid Waste and Recycling Consulting Services in the total maximum not-to-exceed contract amount of $825,740 for a five (5) year Term.
4.6 Award of Professional Services Agreement to WSP USA Environment and Infrastructure, Inc., for NPDES Program Management and Inspection Consulting Services
Recommendation: That the City Council: 1) Award a Professional Services Agreement to WSP USA Environment and Infrastructure, Inc., for NPDES Program Management and Inspection Consulting Services in the total maximum contract amount of $575,000 for an initial term of three years; and 2) Authorize the Mayor to execute the Agreement.
4.7 Cooperative Agreement No. 12-XXX Between the State of California, Department of Transportation, and the City of Laguna Hills for General Traffic Signal Synchronization
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Agenda
5 Recommendation: That the City Council: 1) Approve Cooperative Agreement No. 12-XXX with the State of California, Department of Transportation, for General Traffic Signal Synchronization; 2) Authorize the City Manager to make minor edits as may be needed prior to execution of the final Agreement; and 3) Authorize the Mayor to sign the final Agreement.
4.8 Trash and Debris Capture Devices Maintenance Services Agreement with G2 Construction, Inc., for the Implementation of the City's Phase XI Water Quality Project, CIP No. 412-K
Recommendation: That the City Council: 1) Find and determine it is appropriate to waive formal bidding requirements of the Laguna Hills Municipal Code (LHMC) for the award of the Trash and Debris Capture Devices Maintenance Services Agreement to G2 Construction, Inc., because: a) The goods and supplies, equipment, materials, and contract services to be provided by G2 Construction, Inc., are of a unique, sole source nature because of their quality, durability, availability, or fitness for a particular use and are available only from one source (LHMC Section 3-08.110(A)); b) The goods and supplies, equipment, materials, or non-professional services are proprietary (LHMC Section 3-08.110(B)); c) A specific make, model, or brand is necessary to match existing City equipment or to facilitate the continuity of effective maintenance and support (LHMC Section 3-08.110(F)); and d) Compliance with procurement policies, procedures, and/or requirements is not in the best interest of the City (LHMC Section 3-08.110(J)); 2) Award the Trash and Debris Capture Devices Maintenance Services Agreement to G2 Construction, Inc.; and 3) Authorize the Mayor to sign the Agreement.
4.9 Award of Public Works Construction Contract for the Community Center and Sports Complex Site Improvements Project, CIP No. 237 Recommendation: That the City Council: 1) Award the Public Works Construction Contract for the Community Center and Sports Complex Site Improvements Project, CIP No. 237, to the lowest responsive bidder, Oppenheimer National, in the amount of $197,709; 2) Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA), Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; 3) Reject all other bids; and 4) Authorize the Mayor to sign the Public Works Construction Contract.
4.10 Rejection of Bid Proposals for Citywide Sidewalk Repairs and Concrete Construction Project, CIP No. 106
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Agenda
6 Recommendation: That the City Council: 1) Reject all Bid Proposals received for the Citywide Sidewalk Repairs and Concrete Construction Project, CIP No. 106; 2) Approve the revised plans and specifications for the Citywide Sidewalk Repairs and Concrete Construction Project, CIP No. 106; and 3) Authorize the advertisement for bids Citywide Sidewalk Repairs and Concrete Construction Project, CIP No. 106.
4.11 Resolution Adopting a List of Street Maintenance Projects for Fiscal Year 2023/2024 Funded By SB 1: the Road Repair and Accountability Act of 2017
Recommendation: That the City Council adopt a Resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA HILLS, CALIFORNIA,
ADOPTING A LIST OF STREET MAINTENANCE PROJECTS FOR FISCAL YEAR 2023/2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017."
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PLANNING AGENCY
6. CITY COUNCIL PUBLIC HEARINGS
6.1 Introduction and First Reading of a Proposed Ordinance for Zoning Text Amendment No. RZNE-0008-2023, an Amendment to Title 9 (Zoning and Subdivisions) of the Laguna Hills Municipal Code to Clarify and Expressly Exempt City Owned or Operated Signs and Signs Located on City Property from the Regulations in Chapter 9-42 (Signs and Advertising Devices)
Recommendation: That the City Council: 1) Conduct a Public Hearing; 2) Find and determine that the proposed activity is not subject to the California Environmental Quality Act (CEQA) per Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines; and 3) Introduce for first reading, read by title only, and waive further reading of an Ordinance entitled: "AN ORDINANCE OF THE CITY OF LAGUNA HILLS, CALIFORNIA, ADOPTING ZONING TEXT AMENDMENT NO.
RZNE-0008-2023, AN AMENDMENT TO TITLE 9 (ZONING AND SUBDIVISIONS) OF
THE LAGUNA HILLS MUNICIPAL CODE TO EXPRESSLY EXEMPT SIGNS OWNED OR
OPERATED BY THE CITY OF LAGUNA HILLS OR CONSTRUCTED OR OPERATED ON
PROPERTY OWNED, LEASED, OR OPERATED BY THE CITY OF LAGUNA HILLS FROM REGULATION UNDER CHAPTER 9-42 (SIGNS AND ADVERTISING DEVICES).” City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Agenda
7 7. ADMINISTRATIVE REPORTS
7.1. City Manager
8. MATTERS AGENDIZED AND PRESENTED BY CITY COUNCIL MEMBERS
9. CITY COUNCIL MEMBER COMMITTEE REPORTS
9.1 Committee Assignment Reports
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
10. CITY COUNCIL MEMBER COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council/Planning Agency will be June 27, 2023, at 7:00 p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.
CERTIFICATION
I, JENNIFER LEE, City Clerk of the City of Laguna Hills, do hereby certify that a copy of the foregoing Agenda was posted at Laguna Hills City Hall, Laguna Hills Community Center, and the Courtyard at La Paz Center by June 9, 2023, at 5:00 p.m.
June 8, 2023
Jennifer Lee, City Clerk Date
It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If as an attendee or a participant at this meeting you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707-2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the City’s website at: https://www.lagunahillsca.gov/supplementalagenda and at the respective public meeting.
City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.