CITY OF LAGUNA HILLS
CITY COUNCIL/PLANNING AGENCY
REGULAR MEETING
MINUTES
Tuesday, June 13, 2023
CLOSED SESSION - CONVENING AT 6:00 PM
CALL TO ORDER
The meeting was called to order at 6:02 p.m. by Mayor Heft.
ROLL CALL OF CITY COUNCIL MEMBERS
Attendee Name Title Status Arrived
Janine Heft Mayor Present
Dave Wheeler Mayor Pro Tempore Present
Don Caskey Council Member Present
Erica Pezold Council Member Present
Joshua Sweeney Council Member Present
ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6(a) City Designated Representatives: Jarad Hildenbrand, City Manager Employee Organization: Laguna Hills City Employee Association, City Employee Organization
PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
There were no public comments on the Closed Session Item.
ADJOURN TO CITY COUNCIL CONFERENCE ROOM OR CITY COUNCIL CHAMBER
CONVENE INTO CLOSED SESSION
The City Council convened into Closed Session to consider the matter listed above.
RECONVENE TO CITY COUNCIL CHAMBER
RECESS
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Minutes
2 GENERAL BUSINESS - CONVENING AT 7:00 PM
CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Mayor Heft.
INVOCATION: Associate Pastor Jesus Cantu of Christ Community Church PLEDGE OF ALLEGIANCE: Council Member Sweeney
ROLL CALL OF CITY COUNCIL MEMBERS
Attendee Name Title Status Arrived
Janine Heft Mayor Present
Dave Wheeler Mayor Pro Tempore Present
Don Caskey Council Member Present
Erica Pezold Council Member Present
Joshua Sweeney Council Member Present
CLOSED SESSION REPORT
City Attorney Simonian stated that the City Council convened into Closed Session this evening pursuant to the authorities listed on the Agenda with no reportable action taken.
1. PRESENTATIONS AND PROCLAMATIONS
1.1 Orange County Transportation Authority (OCTA) I-5 El Toro Road Interchange Project Update
The City Council received a presentation from Niall Barrett, P.E., OCTA Program Manager, and Fernando Chavarria, OCTA Outreach Manager, on the I-5 El Toro Road Interchange project.
2. SCHEDULE OF FUTURE EVENTS
2.1 Schedule of Future Events
City Clerk Lee announced the upcoming meetings and events.
3. PUBLIC COMMENTS
The following individual submitted an electronic public comment on non-agendized items that was received, forwarded to the Council prior to the meeting, posted on the City’s website, and announced into the record by City Clerk Lee:
Ana Tucci, Vice President of Parents Against School Shootings (PASS) submitted an electronic comment requesting more School Resource Officers at public schools.
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Minutes
3 4. CONSENT CALENDAR
Motion to approve the Consent Calendar with Council Member Pezold removing Item No. 4.7 and Council Member Pezold and Mayor Heft removing Item No. 4.9.
RESULT: APPROVED [UNANIMOUS]
MOVER: Erica Pezold, Council Member
SECONDER: Don Caskey, Council Member
AYES: Janine Heft, Mayor; Dave Wheeler, Mayor Pro Tempore; Don Caskey, Council Member; Erica Pezold, Council Member; Joshua Sweeney, Council Member
4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for May 23, 2023, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the May 23, 2023, Special Meeting.
4.3 Approval of Minutes for May 23, 2023, Regular Meeting Recommendation: That the City Council approve the City Council Minutes for the May 23, 2023, Regular Meeting.
4.4 Ratification of June 13, 2023, Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from May 12, 2023, to June 1, 2023, in the amount of $524,571.23.
4.5 Proposed Professional Services Agreement with Eco/Nomics, Inc., for Solid Waste and Recycling Consulting Services
Recommendation: That the City Council approve and authorize the Mayor to sign a proposed Professional Services Agreement with Eco/Nomics, Inc., for Solid Waste and Recycling Consulting Services in the total maximum not-to-exceed contract amount of $825,740 for a five (5) year Term.
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Minutes
4 4.6 Award of Professional Services Agreement to WSP USA Environment and Infrastructure, Inc., for NPDES Program Management and Inspection Consulting Services
Recommendation: That the City Council: 1) Award a Professional Services Agreement to WSP USA Environment and Infrastructure, Inc., for NPDES Program Management and Inspection Consulting Services in the total maximum contract amount of $575,000 for an initial term of three years; and 2) Authorize the Mayor to execute the Agreement.
4.8 Trash and Debris Capture Devices Maintenance Services Agreement with G2 Construction, Inc., for the Implementation of the City's Phase XI Water Quality Project, CIP No. 412-K
Recommendation: That the City Council: 1) Find and determine it is appropriate to waive formal bidding requirements of the Laguna Hills Municipal Code (LHMC) for the award of the Trash and Debris Capture Devices Maintenance Services Agreement to G2 Construction, Inc., because: a) The goods and supplies, equipment, materials, and contract services to be provided by G2 Construction, Inc., are of a unique, sole source nature because of their quality, durability, availability, or fitness for a particular use and are available only from one source (LHMC Section 3-08.110(A)); b) The goods and supplies, equipment, materials, or non-professional services are proprietary (LHMC Section 3-08.110(B)); c) A specific make, model, or brand is necessary to match existing City equipment or to facilitate the continuity of effective maintenance and support (LHMC Section 3-08.110(F)); and d) Compliance with procurement policies, procedures, and/or requirements is not in the best interest of the City (LHMC Section 3-08.110(J)); 2) Award the Trash and Debris Capture Devices Maintenance Services Agreement to G2 Construction, Inc.; and 3) Authorize the Mayor to sign the Agreement.
4.10 Rejection of Bid Proposals for Citywide Sidewalk Repairs and Concrete Construction Project, CIP No. 106
Recommendation: That the City Council: 1) Reject all Bid Proposals received for the Citywide Sidewalk Repairs and Concrete Construction Project, CIP No. 106; 2) Approve the revised plans and specifications for the Citywide Sidewalk Repairs and Concrete Construction Project, CIP No. 106; and 3) Authorize the advertisement for bids Citywide Sidewalk Repairs and Concrete Construction Project, CIP No. 106.
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Minutes
5 4.11 Resolution Adopting a List of Street Maintenance Projects for Fiscal Year 2023/2024 Funded By SB 1: the Road Repair and Accountability Act of 2017
Recommendation: That the City Council adopt Resolution No. 2023-06-13-1: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA HILLS, CALIFORNIA,
ADOPTING A LIST OF STREET MAINTENANCE PROJECTS FOR FISCAL YEAR 2023/2024 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017."
ITEMS REMOVED FROM THE CONSENT CALENDAR
4.7 Cooperative Agreement No. 12-XXX Between the State of California, Department of Transportation, and the City of Laguna Hills for General Traffic Signal Synchronization
Council Member Pezold removed Item No. 4.7 from the Consent Calendar to allow for discussion on the item.
City Manager Hildenbrand responded to Council Member requests for additional information.
Public Works Director/City Engineer Ames responded to Council Member requests for additional information.
Recommendation: That the City Council: 1) Approve Cooperative Agreement No. 12-XXX with the State of California, Department of Transportation, for General Traffic Signal Synchronization; 2) Authorize the City Manager to make minor edits as may be needed prior to execution of the final Agreement; and 3) Authorize the Mayor to sign the final Agreement.
RESULT: APPROVED [UNANIMOUS]
MOVER: Erica Pezold, Council Member
SECONDER: Janine Heft, Mayor
AYES: Janine Heft, Mayor; Dave Wheeler, Mayor Pro Tempore; Don Caskey, Council Member; Erica Pezold, Council Member; Joshua Sweeney, Council Member
4.9 Award of Public Works Construction Contract for the Community Center and Sports Complex Site Improvements Project, CIP No. 237 Council Member Pezold and Mayor Heft removed Item No. 4.9 from the Consent Calendar to allow for discussion on the item.
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Minutes
6 City Manager Hildenbrand responded to Council Member requests for additional information.
Public Works Director/City Engineer Ames responded to Council Member requests for additional information.
City Attorney Simonian responded to Council Member requests for additional information.
Recommendation: That the City Council: 1) Award the Public Works Construction Contract for the Community Center and Sports Complex Site Improvements Project, CIP No. 237, to the lowest responsive bidder, Oppenheimer National, in the amount of $197,709; 2) Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA), Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301; 3) Reject all other bids; and 4) Authorize the Mayor to sign the Public Works Construction Contract.
RESULT: APPROVED [UNANIMOUS]
MOVER: Janine Heft, Mayor
SECONDER: Erica Pezold, Council Member
AYES: Janine Heft, Mayor; Dave Wheeler, Mayor Pro Tempore; Don Caskey, Council Member; Erica Pezold, Council Member; Joshua Sweeney, Council Member
5. PLANNING AGENCY
There were no separate Planning Agency Business Items for this meeting.
6. CITY COUNCIL PUBLIC HEARINGS
6.1 Introduction and First Reading of a Proposed Ordinance for Zoning Text Amendment No. RZNE-0008-2023, an Amendment to Title 9 (Zoning and Subdivisions) of the Laguna Hills Municipal Code to Clarify and Expressly Exempt City Owned or Operated Signs and Signs Located on City Property from the Regulations in Chapter 9-42 (Signs and Advertising Devices)
Community Development Director Longenecker reviewed the information provided in the staff report and responded to Council Member requests for additional information.
Mayor Heft opened the Public Hearing.
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Minutes
7 City Attorney Simonian responded to Council Member requests for additional information.
Mayor Heft closed the Public Hearing.
Recommendation: That the City Council: 1) Conduct a Public Hearing; 2) Find and determine that the proposed activity is not subject to the California Environmental Quality Act (CEQA) per Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines; and 3) Introduce for first reading, read by title only, and waive further reading of an Ordinance entitled: "AN ORDINANCE OF THE CITY OF LAGUNA HILLS, CALIFORNIA, ADOPTING ZONING TEXT AMENDMENT NO. RZNE0008-2023, AN AMENDMENT TO TITLE 9 (ZONING AND SUBDIVISIONS) OF THE
LAGUNA HILLS MUNICIPAL CODE TO EXPRESSLY EXEMPT SIGNS OWNED OR
OPERATED BY THE CITY OF LAGUNA HILLS OR CONSTRUCTED OR OPERATED ON
PROPERTY OWNED, LEASED, OR OPERATED BY THE CITY OF LAGUNA HILLS FROM REGULATION UNDER CHAPTER 9-42 (SIGNS AND ADVERTISING DEVICES).” RESULT: APPROVED [4 TO 1]
MOVER: Joshua Sweeney, Council Member
SECONDER: Don Caskey, Council Member
AYES: Janine Heft, Mayor; Don Caskey, Council Member; Erica Pezold, Council Member; Joshua Sweeney, Council
Member
NAYS: Dave Wheeler, Mayor Pro Tempore
7. ADMINISTRATIVE REPORTS
7.1. City Manager
The City Manager gave no Administrative Reports.
8. MATTERS AGENDIZED AND PRESENTED BY CITY COUNCIL MEMBERS There were no matters agendized and presented by City Council Members.
9. CITY COUNCIL MEMBER COMMITTEE REPORTS
9.1 Committee Assignment Reports
The City Council received reports from City Council Members on the City Council Committee Assignments listed in the staff report.
City of Laguna Hills City Council/Planning Agency Tuesday, June 13, 2023 Regular Meeting Minutes
8 10. CITY COUNCIL MEMBER COMMENTS
There were no City Council Member comments.
ADJOURNMENT
There being no further business before the City Council at this session, Mayor Heft declared the meeting adjourned at 8:40 p.m.
Jennifer Lee, City Clerk
ATTEST:
Janine Heft, Mayor
Approved at meeting of June 27, 2023