CITY OF LAGUNA HILLS
CITY COUNCIL/PLANNING AGENCY
REGULAR MEETING AGENDA
Tuesday, December 12, 2023 – 7:00 PM
(Closed Session at 6:00 PM when scheduled)
Janine Heft, Mayor
Dave Wheeler, Mayor Pro Tempore Don Caskey, Council Member Erica Pezold, Council Member Joshua Sweeney, Council Member Location: City Council Chamber, 24035 El Toro Road, Laguna Hills, CA 92653 In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary.
It is City policy to limit public testimony to up to three minutes per person, an overall time limit of ten minutes for any one subject, and a total time limit of thirty minutes for Public Comments.
If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk at [email protected], by 5:00 p.m. on Tuesday, December 12, 2023. In the subject line of the email, please state your name and the item number you are commenting on. Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda. All comments received by 5:00 p.m. on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting. During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by 5:00 p.m. on Tuesday, December 12, 2023. Email comments will NOT be read by the City Clerk during the meeting.
Electronic public comments may only be submitted via email and comments via text and social media (Facebook, X (formerly Twitter), etc.) will not be accepted.
Please note: The City Council is making every effort to follow the spirit and intent of the Brown Act and other applicable laws regulating the conduct of public meetings in order to maximize transparency and public access. For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email at [email protected].
City of Laguna Hills City Council/Planning Agency Tuesday, December 12, 2023 Regular Meeting Agenda
2 GENERAL BUSINESS - CONVENING AT 7:00 PM
CALL TO ORDER
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.
INVOCATION: Chaplain Jim Davis OCSD
PLEDGE OF ALLEGIANCE: Council Member Wheeler
ROLL CALL OF CITY COUNCIL MEMBERS
CITY COUNCIL REORGANIZATION
REMARKS OF OUTGOING MAYOR
ELECTION OF MAYOR
Recommendation: That the City Council nominate and elect a Mayor.
RECOGNITION OF OUTGOING MAYOR AND RESOLUTION OF COMMENDATION,
JANINE HEFT, MAYOR
Recognition of Outgoing Mayor and Resolution of Commendation, Janine Heft, Mayor
Recommendation: That the City Council adopt a resolution entitled: "A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA HILLS, CALIFORNIA, COMMENDING JANINE HEFT AS MAYOR" and that the City Council present the Resolution and a plaque to Janine Heft recognizing her service to the City.
REMARKS REGARDING MAYOR HEFT'S SERVICE TO THE CITY
REMARKS OF NEWLY ELECTED MAYOR
ELECTION OF MAYOR PRO TEMPORE
Recommendation: That they City Council nominate and elect a Mayor Pro Tempore.
RECESS AND RECONVENE
City of Laguna Hills City Council/Planning Agency Tuesday, December 12, 2023 Regular Meeting Agenda
3 1. PRESENTATIONS AND PROCLAMATIONS
1.1 Laguna Hills High School Student Liaison Report
Recommendation: That the City Council receive a report from Laguna Hills High School 2023 Fall Student Liaison Forrest Frey.
2. SCHEDULE OF FUTURE EVENTS
2.1 Schedule of Future Events
Recommendation: That the City Clerk announce the upcoming meetings and events.
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person, an overall time limit of ten minutes for any one subject, and a total time limit of thirty minutes.
4. CONSENT CALENDAR
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the City Council or Staff request specific items be removed from the Consent Calendar.
4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for November 14, 2023, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the November 14, 2023, Special Meeting.
4.3 Approval of Minutes for November 14, 2023, Regular Meeting Recommendation: That the City Council approve the City Council/Planning Agency Minutes for the November 14, 2023, Regular Meeting.
City of Laguna Hills City Council/Planning Agency Tuesday, December 12, 2023 Regular Meeting Agenda
4 4.4 Ratification of December 12, 2023, Warrant Register Recommendation: That the City Council ratify the accompanying Warrant Register for the period from November 3, 2023, to November 30, 2023, in the amount of $1,689,978.82.
4.5 Treasurer's Investment Report for October 2023
Recommendation: That the City Council receive and file the Treasurer's Investment Report for the month of October 2023.
4.6 Financial Statements for Fiscal Year Ending June 30, 2023 Recommendation: That the City Council receive and file the Annual Comprehensive Financial Report and other audit reports for fiscal year 2022/2023.
4.7 Affirmation of Appointments List for City Boards, Commissions, and Committees
Recommendation: That the City Council affirm the Local Appointments List and direct that it be posted on the City's web site, at City Hall and in the Laguna Hills Branch Technology Library in accordance with Government Code Section 54972, the Maddy Act.
4.8 2024 City Council Meeting Calendar
Recommendation: That the City Council adopt the proposed 2024 City Council Meeting Calendar.
4.9 Proposed Second Amendment to Civic Center Office Lease with Agatha Global Tech, LLC, a California Limited Liability Company, for 24031 El Toro Road, Suite 304, Laguna Hills, California
Recommendation: That the City Council: 1) Approve the second amendment to the lease agreement with Agatha Global Tech, LLC, a California limited liability company, for 24031 El Toro Road, Suite 304, Laguna Hills, California; 2) Approve the "Assignment and Assumption of Lease and Consent of Lessor;" 3) Authorize the City Manager to make minor modifications, as necessary, to the second amendment to the lease agreement and the "Assignment and Assumption of Lease and Consent of Lessor;" and 4) Authorize the City Manager to execute the second amendment to the lease agreement and the "Assignment and Assumption of Lease and Consent of Lessor."
City of Laguna Hills City Council/Planning Agency Tuesday, December 12, 2023 Regular Meeting Agenda
5 4.10 Mandeville Neighborhood Permit Parking Program
Recommendation: That the City Council: 1) Find and determine that the proposed permit parking controls are not subject to the California Environmental Quality Act pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, Cal. Code of Regs, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly; and 2) Adopt a resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA HILLS, CALIFORNIA, ESTABLISHING A RESIDENTIAL PERMIT PARKING
AREA AND A NO PARKING ZONE DURING DAYS AND HOURS OF STREET
SWEEPING ON CERTAIN STREETS IN THE MANDEVILLE RESIDENTIAL NEIGHBORHOOD."
4.11 Contract Change Order No. 5 for Community Center & Sports Complex Improvements, CIP No. 237
Recommendation: That the City Council: 1) Approve Contract Change Order No. 5 to Oppenheimer National for the Community Center & Sports Complex Improvements, CIP No. 237; and 2) Authorize the City Manager to execute additional Contract Change Orders, if required, up to a total of $10,872.50.
4.12 Approval of a Consulting Services Agreement with Abtech Technologies, Inc. for Information Technology Support Services.
Recommendation: That the City Council: 1) Waive competitive formal bidding requirements and procedures set forth in the City of Laguna Hills Municipal Code (LHMC) Section 3-08.090 with regard to approval of the proposed Consulting Services Agreement with Abtech Technologies, Inc., as it is hereby found and determined, pursuant to LHMC Section 3-08.110(K), that the recommended contract is for Information Technology services; 2) Approve the proposed Consulting Services Agreement with Abtech Technologies, Inc. for Information Technology support services for a three-year term in the total not to exceed contract amount of $415,125.00; and, 3) Authorize the City Manager to execute the proposed Consulting Services Agreement with Abtech Technologies, Inc.
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PLANNING AGENCY
City of Laguna Hills City Council/Planning Agency Tuesday, December 12, 2023 Regular Meeting Agenda
6 6. CITY COUNCIL PUBLIC HEARINGS
7. ADMINISTRATIVE REPORTS
7.1. City Manager
7.2. City Attorney
7.2.1 Resolution Ratifying and Implementing Certain Changes to the Compensation of the City Manager
Recommendation: That the City Council:
1) Receive an oral report; and
2) Pursuant to the minute action taken by the City Council during open session at the November 14, 2023 City Council Regular Meeting, adopt a ratifying resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAGUNA HILLS, CALIFORNIA, RATIFYING AND IMPLEMENTING
CERTAIN CHANGES TO THE COMPENSATION OF THE CITY MANAGER, AN UNREPRESENTED EMPLOYEE.”
7.3. Deputy City Manager/Community Services Director
7.3.1 Authorization to Solicit Proposals for the Collection, Transportation, Processing and Diversion of Recyclable Materials and Other Materials and for the Collection, Transportation, and Disposal of Municipal Solid Waste.
Recommendation: That the City Council approve the Request for Proposals for Residential and Commercial solid waste and recycling services substantially in the form attached, and authorize staff to solicit proposals.
8. MATTERS AGENDIZED AND PRESENTED BY CITY COUNCIL MEMBERS
9. CITY COUNCIL MEMBER COMMITTEE REPORTS
9.1 Committee Assignment Reports
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
City of Laguna Hills City Council/Planning Agency Tuesday, December 12, 2023 Regular Meeting Agenda
7 10. CITY COUNCIL MEMBER COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council/Planning Agency will be January 9, 2024, at 7:00 p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.
CERTIFICATION
I, JENNIFER LEE, City Clerk of the City of Laguna Hills, do hereby certify that a copy of the foregoing Agenda was posted at Laguna Hills City Hall, Laguna Hills Community Center, and the Courtyard at La Paz Center by December 8, 2023, at 5:00 p.m.
December 8, 2023
Jennifer Lee, City Clerk Date
It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If as an attendee or a participant at this meeting you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707-2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the City’s website at: https://www.lagunahillsca.gov/supplementalagenda and at the respective public meeting.
City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.