CITY OF LAGUNA HILLS
CITY COUNCIL/PLANNING AGENCY
REGULAR MEETING AGENDA
Tuesday, May 14, 2024 – 7:00 PM
(Closed Session at 6:00 PM when scheduled)
Dave Wheeler, Mayor
Joshua Sweeney, Mayor Pro Tempore Don Caskey, Council Member Janine Heft, Council Member Erica Pezold, Council Member Location: City Council Chamber, 24035 El Toro Road, Laguna Hills, CA 92653 In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary.
It is City policy to limit public testimony to up to three minutes per person, an overall time limit of ten minutes for any one subject, and a total time limit of thirty minutes for Public Comments.
If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item.
Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk at [email protected], by 5:00 p.m. on Tuesday, May 14, 2024. In the subject line of the email, please state your name and the item number you are commenting on. Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda. All comments received by 5:00 p.m. on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting. During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by 5:00 p.m. on Tuesday, May 14, 2024. Email comments will NOT be read by the City Clerk during the meeting. Electronic public comments may only be submitted via email and comments via text and social media (Facebook, X (formerly Twitter), etc.) will not be accepted.
For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email at [email protected].
City of Laguna Hills City Council/Planning Agency Tuesday, May 14, 2024 Regular Meeting Agenda
2 GENERAL BUSINESS - CONVENING AT 7:00 PM
CALL TO ORDER
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.
INVOCATION: Pastor B.J. Beu of Laguna Country United Methodist Church PLEDGE OF ALLEGIANCE: Council Member Caskey
ROLL CALL OF CITY COUNCIL MEMBERS
1. PRESENTATIONS AND PROCLAMATIONS
1.1 Valencia Elementary School Student Liaison Report
Recommendation: That the City Council present Certificates of Appointment and receive a report from Valencia Elementary School Student Liaisons Sicily Montes De Oca and Julia Rossfeld.
1.2 Laguna Hills High School Student Liaison Report
Recommendation: That the City Council receive a report from Laguna Hills High School 2024 Spring Student Liaison Ava Kornegay.
1.3 Certificate of Recognition for Laguna Hills High School Student Liaison Ava Kornegay
Recommendation: That Mayor Wheeler present a Certificate of Recognition to Ava Kornegay recognizing her service as a Laguna Hills High School 2024 Spring Student Liaison.
1.4 Presentation of Proclamation for "Drowning Prevention Awareness" Recommendation: That the City Council issue a Proclamation encouraging participation in the "Always Watch the Water" and “Never Swim Alone” campaigns by highlighting May through August as a "Drowning Prevention Awareness" period and present the Proclamation to Baryic Hunter, Division Chief, Orange County Fire Authority.
City of Laguna Hills City Council/Planning Agency Tuesday, May 14, 2024 Regular Meeting Agenda
3 2. SCHEDULE OF FUTURE EVENTS
2.1 Schedule of Future Events
Recommendation: That the City Clerk announce the upcoming meetings and events.
3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person, an overall time limit of twelve minutes for any one subject, and a total time limit of thirty minutes.
Clarification questions from the City Council will not count against time limits.
Speaker’s responses are limited to one minute.
4. CONSENT CALENDAR
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the City Council or Staff request specific items be removed from the Consent Calendar.
4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for April 23, 2024, Regular Meeting Recommendation: That the City Council approve the City Council Minutes for the April 23, 2024, Regular Meeting.
4.3 Ratification of May 14, 2024, Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from April 12, 2024, to May 2, 2024, in the amount of $625,848.96.
4.4 Approval of New Master Services Agreement with Flock Group, Inc., for an Automated License Plate Reader (ALPR) System.
Recommendation: That the City Council: 1) Waive formal competitive bidding requirements and procedures set forth in the Laguna Hills Municipal Code City of Laguna Hills City Council/Planning Agency Tuesday, May 14, 2024 Regular Meeting Agenda
4 (LHMC) Section 3-08.090, and authorize the procurement of an Automated License Plate Reader (ALPR) system and services from Flock Group, Inc., as it is hereby found and determined, pursuant to LHMC Section 3-08.110(B), Section 3-
08.110(K), and Section 3-08.110(L)(4), that the proposed ALPR system procurement is exempt from the City's formal competitive bidding requirements and procedures based on the facts, findings, and information set forth herein by City staff; 2)Approve the proposed Master Services Agreement with Flock Group, Inc. for the procurement of an Automated License Plate Reader (ALPR) system and related services for a 3-year term in the total not to exceed contract amount of $364,380.82; 3) Authorize the City Manager to execute the proposed Master Services Agreement with Flock Group, Inc.; and 4) Find and determine that the deployment of an Automated License Plate Reader System is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, Cal. Code of Regs., Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment directly or indirectly.
4.5 Installation of a Multi-Way (3-Way) Stop at Grissom Road and Pike Road Recommendation: That the City Council: 1) Find and determine that the proposed stop intersection controls are not subject to the California Environmental Quality Act pursuant to Sections 15060(C)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(C)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, Cal. Code of Regs, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly; and 2) Adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, designating the intersection of Grissom Road at Pike Road as a multi-way (3-way) stop intersection and authorizing the installation of stop signs on Grissom Road and Pike Road."
4.6 Summary Vacation of a Portion of Spotted Pony Lane
Recommendation: That the City Council adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, approving and ordering the Summary Vacation of two 4-foot-wide unused portions of Spotted Pony Lane adjacent to those lots designated as nos. 25 and 23 of Tract 9292 City of Laguna Hills City Council/Planning Agency Tuesday, May 14, 2024 Regular Meeting Agenda
5 recorded in the Official Records of the County of Orange, commonly known as 25472 and 25512 Spotted Pony Lane."
4.7 Authority to Advertise Laguna Hills Civic Center Suite 205 Tenant Improvements Project, CIP No. 505-B
Recommendation: That the City Council: 1) Approve the plans and specifications for the Laguna Hills Civic Center Suite 205 Tenant Improvements Project, CIP No. 505-B; 2) Authorize the advertisement for bids for the Laguna Hills Civic Center Suite 205 Tenant Improvements Project, CIP No. 505-B; 3) Authorize the City Engineer to make minor edits to the plans and specifications as necessary; 4) Find that environmental review is not required under the California Environmental Quality Act (CEQA) pursuant to the California Code of Regulations, Title 14, Chapter 3, Section 15301 as a Class 1 Categorical Exemption - “Existing Facilities.”
4.8 Trash and Debris Capture Devices Maintenance Services Agreement with G2 Construction, Inc., for the Implementation of the City's Phase XII Water Quality Project, CIP No. 412-L
Recommendation: That the City Council: 1) Find and determine it is appropriate to waive formal bidding requirements of the Laguna Hills Municipal Code (LHMC) for the award of the Trash and Debris Capture Devices Maintenance Services Agreement to G2 Construction, Inc., because: a) The goods and supplies, equipment, materials, and contract services to be provided by G2 Construction, Inc., are of a unique, sole source nature because of their quality, durability, availability, or fitness for a particular use and are available only from one source (LHMC Section 3-08.110(A)); b) The goods and supplies, equipment, materials, or non-professional services are proprietary (LHMC Section 3-08.110(B)); c) A specific make, model, or brand is necessary to match existing City equipment or to facilitate the continuity of effective maintenance and support (LHMC Section 3-08.110(F)); and d) Compliance with procurement policies, procedures, and/or requirements is not in the best interest of the City (LHMC Section 3-08.110(J)); 2) Award the Trash and Debris Capture Devices Maintenance Services Agreement to G2 Construction, Inc.; 3) Authorize the Mayor to sign the Agreement; and 4) Authorize the Finance Director to amend the CIP budget by $250,000, transfer $50,000 from the Public Works operations budget to afford the City match, and to recognize grant revenue in the amount of $200,000 from OCTA.
City of Laguna Hills City Council/Planning Agency Tuesday, May 14, 2024 Regular Meeting Agenda
6 4.9 Periodic Review of Development Agreement (Ordinance No. 2022-1) Between the City of Laguna Hills and MGP Fund X Laguna Hills, LLC:
Village at Laguna Hills Mixed-Use Project
Recommendation: That the City Council: 1) Receive and file a report demonstrating the Property Owner's good faith compliance with the terms and conditions of the Development Agreement; and 2) Find and determine that MGP Fund X Laguna Hills, LLC has complied in good faith with the terms and conditions of the Development Agreement for the period of April 22, 2022, through April 21, 2024.
ITEMS REMOVED FROM THE CONSENT CALENDAR
5. PLANNING AGENCY
6. CITY COUNCIL PUBLIC HEARINGS
6.1 Public Hearing on 2024 Weed, Rubbish, and Refuse Abatement Recommendation: That the City Council:
1) Conduct a Public Hearing, receive and consider all objections; and 2) Adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, issuing an abatement order and authorizing the Public Works Director to commence enforcing weed, rubbish, and refuse abatement against specified parcels of land."
7. ADMINISTRATIVE REPORTS
7.1. City Manager
7.2. Public Works Director/City Engineer
7.2.1 Award of Professional Services Agreements for Landscape Architectural Services, CIP No. 241, General Park Improvements Recommendation: That the City Council:
1) Award a Professional Services Agreement to RJM Design Group, Inc., for Landscape Architectural Design Services for Cabot Park Rehabilitation Project in the total Maximum Contract Amount of $193,500; City of Laguna Hills City Council/Planning Agency Tuesday, May 14, 2024 Regular Meeting Agenda
7 2) Award a Professional Services Agreement to David Volz Design Landscape Architects, Inc., for Landscape Architectural Design Services for El Conejo Park and Mackenzie Park Rehabilitation Project in the total Maximum Contract Amount of $173,700;
3) Award a Professional Services Agreement to RJM Design Group, Inc., for Landscape Architectural Design Services for Veeh Ranch Park and San Remo Park Rehabilitation Project in the total Maximum Contract Amount of $285,390; and
4) Authorize the City Manager to sign the proposed Professional Services Agreements.
8. MATTERS AGENDIZED AND PRESENTED BY CITY COUNCIL MEMBERS
8.1 Discussion on the Formation of an Ad-Hoc Committee to Explore the Feasibility of Establishing a Community Garden
Recommendation: Mayor Pro Tempore Sweeney recommends that the City Council discuss the issue and provide direction to staff.
8.2 Discussion on Vacant City-Owned Parcels that Can be Considered for Future Development to Benefit the Citizens of Laguna Hills.
Recommendation: Council Members Heft and Pezold recommend that the City Council direct staff to prepare a comprehensive inventory and assessment of vacant City-owned parcels that includes identifying the location, size, condition, ownership status, zoning classification, and potential uses of each property in an effort to ensure that the highest and best use is being considered and maximized.
8.3 Potential Changes To, Clarified Interpretation, and Discussion of the Urban Village Specific Plan (UVSP)
Recommendation: Mayor Wheeler recommends that the City Council discuss the issue and provide direction to staff.
8.4 Potential Changes To, Clarified Interpretation, and Discussion of Laguna Hills Municipal Code Chapter 9-92: Application Process and Submittal Requirements
Recommendation: Mayor Wheeler recommends that the City Council discuss the issue and provide direction to staff.
City of Laguna Hills City Council/Planning Agency Tuesday, May 14, 2024 Regular Meeting Agenda
8 9. CITY COUNCIL MEMBER COMMITTEE REPORTS
9.1 Committee Assignment Reports
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
10. CITY COUNCIL MEMBER COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council/Planning Agency will be May 28, 2024, at 7:00 p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.
CERTIFICATION
I, JENNIFER LEE, City Clerk of the City of Laguna Hills, do hereby certify that a copy of the foregoing Agenda was posted at Laguna Hills City Hall, Laguna Hills Community Center, and the Courtyard at La Paz Center by May 10, 2024, at 5:00 p.m.
May 10, 2024
Jennifer Lee, City Clerk Date
It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If as an attendee or a participant at this meeting you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707-2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the City’s website at: https://www.lagunahillsca.gov/supplementalagenda and at the respective public meeting.
City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.