City of Laguna Hills
City Council / Planning Agency
Regular Meeting Agenda
Tuesday, October 8, 2024 - 7:00 PM
(Closed Session at 6:00 p.m. when scheduled)
City Council Chamber
24035 El Toro Road
Laguna Hills, CA 92653
Dave Wheeler
Mayor
Joshua Sweeney
Mayor Pro Tempore
Don Caskey
Council Member
Janine Heft
Council Member
Erica Pezold
Council Member
In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary. It is City policy to limit public testimony to up to three minutes per person, an overall time limit of twelve minutes for any one subject, and a total time limit of thirty minutes for Public Comments. If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda.
If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item.
Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk by 5:00 p.m. on Tuesday, October 8, 2024. In the subject line of the email, please state your name and the item number you are commenting on.
Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda. All comments received by 5:00 p.m. on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting. During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by 5:00 p.m. on Tuesday, October 8, 2024. Email comments will NOT be read by the City Clerk during the meeting.
Electronic public comments may only be submitted via email and comments via text and social media (Facebook, X (formerly Twitter), etc.) will not be accepted.
For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email. 2 General Business Convening at 7:00 PM
Call to Order
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.
Invocation: Bishop Alejandro Rubalcava of Laguna Hills Ward of the Church of Jesus Christ of Latter-day Saints
Pledge of Allegiance: Council Member Caskey
Roll Call of City Council Members
1. Presentations and Proclamations
1.1 Laguna Hills High School Student Liaison Report
Recommendation: That the City Council receive a report from Laguna Hills High School 2024 Fall Student Liaison Dylan Vu.
2. Schedule of Future Events
2.1 Schedule of Future Events
Recommendation: That the City Clerk announce the upcoming meetings and events.
3. Public Comments
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person, an overall time limit of twelve minutes for any one subject, and a total time limit of thirty minutes.
Clarification questions from the City Council will not count against time limits.
Speaker’s responses are limited to one minute.
4. Consent Calendar
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the City Council or Staff request specific items be removed from the Consent Calendar. 3 4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for September 24, 2024, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the September 24, 2024, Special Meeting.
4.3 Approval of Minutes for September 24, 2024, Regular Meeting Recommendation: That the City Council approve the City Council Minutes for the September 24, 2024, Regular Meeting.
4.4 Ratification of October 8, 2024 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from September 13, 2024, to September 26, 2024, in the amount of $264,099.54.
4.5 2024 Summer Event Series Post-Event Report
Recommendation: That the City Council receive and file the report.
4.6 2025-2027 Memorial Day Half Marathon, 10K, and 5K Event Management Services Agreement
Recommendation: That the City Council approve and authorize the Mayor to execute an agreement with Spectrum Sports Management, Inc., for event management services for the 2025, 2026, and 2027 City of Laguna Hills Memorial Day Race Events.
4.7 Approval of Four Professional Services Agreements to: 1) Ascent Environmental, Inc.; 2) De Novo Planning Group; 3) Dudek; and 4) LSA Associates, Inc., for On-Call Environmental Review Consulting Services Recommendation: That the City Council approve four Professional Services Agreements with the following consulting firms: 1) Ascent Environmental, Inc.; 2) De Novo Planning Group; 3) Dudek; and 4) LSA Associates, Inc., for On-Call Environmental Review Consulting Services, in the total not to exceed contract amount of $500,000 each for a term of five (5) years, respectively, and authorize the City Manager to execute each of the four proposed Professional Services Agreements.
4 4.8 Approval of Parcel Map No. 2022-189 for Laguna Hills Plaza Shopping Center, 24791-24901 Alicia Parkway
Recommendation: That the City Council approve Final Parcel Map No. 2022- 189, a portion of Vesting Tentative Parcel Map (VTTM) No. 2022-189, for the property located at 24794-24901 Alicia Parkway, subject to minor revisions as may be required by the City Engineer and City Attorney.
Items Removed from the Consent Calendar
5. Planning Agency
The Planning Agency is called to order only if there are items scheduled to be presented to the Planning Agency.
6. City Council Public Hearings
7. Administrative Reports
7.1 City Manager
7.1.1 Discussion on a Potential Change to the Start Times for Closed Session Meetings and the General Business Session of Regular Meetings for the City Council
Recommendation: That the City Council discuss and direct staff to draft an ordinance to implement a change to the start times for Closed Session meetings and the General Business Session of regular meetings for the City Council.
7.1.2 Exploring the use of City-owned property at the Former Globe parcel (APN: 616-022-04) as a possible location for a Digital Freeway Billboard
Recommendation: That the City Council receive the presentation regarding digital freeway billboards and provide direction to staff.
7.2 Award of Public Works Construction Contract and Award of a Professional Services Agreement for the Arterial Pavement Rehabilitation Project – Paseo de Valencia & La Paz Road, CIP 104/109, and Curb Ramp Replacement Project – Alicia Parkway
Recommendation: That the City Council:
1) Award the Public Works Construction Contract for the Arterial Pavement Rehabilitation Project – Paseo de Valencia & La Paz Road, CIP 104/109, and Curb Ramp Replacement Project – Alicia Parkway, to the lowest responsive 5 bidder, Hardy & Harper, Inc., in the amount of $5,565,584.00; 2) Award a Professional Services Agreement to GMU Geotechnical, Inc. for pavement testing and observation services in the amount of $90,000; 3) Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA), Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301;
4) Reject all other construction bids;
5) Authorize the City Manager to sign the Public Works Construction Contract with Hardy & Harper, Inc. and the Professional Services Agreement with GMU Geotechnical, Inc.;
6) Authorize the Finance Director to amend the budget to recognize revenue and expense in the amount of $200,000 from the Coronavirus Response and Relief Supplemental Appropriations Act of 2021;
7) Authorize the Finance Director to transfer $336,350 from CIP 101 into CIP 104; and
8) Authorize the Finance Director to amend the budget by allocating $3,000,000 from the General Fund Reserves into CIP No. 104.
8. Matters Agendized and Presented by City Council Members
9. City Council Member Committee Reports
9.1 Committee Assignment Reports
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
10. City Council Member Comments
Adjournment
The next Regular Meeting of the City Council/Planning Agency will be October 22, 2024, at 7:00p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.
6 CERTIFICATION
I, JENNIFER LEE, City Clerk of the City of Laguna Hills, do hereby certify that a copy of the foregoing Agenda was posted at Laguna Hills City Hall, Laguna Hills Community Center, and the Courtyard at La Paz Center by October 3, 2024, at 5:00p.m.
It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If as an attendee or a participant at this meeting you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707 2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the City’s website at: https://www.lagunahillsca.gov/supplementalagenda and at the respective public meeting.
City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.