City of Laguna Hills
City Council / Planning Agency
Regular Meeting Agenda
Tuesday, February 11, 2025 - 6:00 PM
(Closed Session at 5:00 p.m. when scheduled)
City Council Chamber
24035 El Toro Road
Laguna Hills, CA 92653
Joshua Sweeney
Mayor
Don Caskey
Mayor Pro Tempore
Jared Mathis
Council Member
Erica Pezold
Council Member
Dave Wheeler
Council Member
In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary. It is City policy to limit public testimony to up to three minutes per person, as determined by the Mayor, and a total time limit of thirty minutes for Public Comments. If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item.
Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk by 4:00 p.m. on Tuesday, February 11, 2025. In the subject line of the email, please state your name and the item number you are commenting on. Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda. All comments received by 4:00 p.m. on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting. During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by 4:00 p.m. on Tuesday, February 11, 2025. Email comments will NOT be read by the City Clerk during the meeting. Electronic public comments may only be submitted via email and comments via text and social media (Facebook, X (formerly Twitter), etc.) will not be accepted.
For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email.
City Council/Planning Agency Regular Meeting Agenda
Tuesday, February 11, 2025
2 General Business Convening at 6:00 PM
Call to Order
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.
Invocation: Bishop Scott McKeon of Laguna Hills Ward Church of Jesus Christ of Latter-day Saints
Pledge of Allegiance: Council Member Pezold
Roll Call of City Council Members
1. Presentations and Proclamations
1.1 Appointment of Laguna Hills High School Student Liaison Parsa Kaveh Recommendation: That Mayor Sweeney present a Certificate of Appointment to Laguna Hills High School Student Liaison Parsa Kaveh.
1.2 Laguna Hills High School Student Liaison Report
Recommendation: That the City Council receive a report from Laguna Hills High School Student Liaison Parsa Kaveh.
1.3 Presentation by the City of Mission Viejo on Homeless Outreach Recommendation: That the City Council receive an update from Community Services Manager, Andrew Fine, on the City of Mission Viejo's homeless outreach efforts in the City of Laguna Hills.
2. Schedule of Future Events
2.1 Schedule of Future Events
Recommendation: That the Deputy City Clerk announce the upcoming meetings and events.
3. Public Comments
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person as determined by the Mayor and a total time limit of thirty minutes.
City Council/Planning Agency Regular Meeting Agenda
Tuesday, February 11, 2025
3 4. Consent Calendar
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda.
There will be no separate discussion unless Members of the City Council or City staff request specific items be removed from the Consent Calendar.
4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for January 28, 2025, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the January 28, 2025, Special Meeting.
4.3 Approval of Minutes for January 28, 2025, Regular Meeting Recommendation: That the City Council approve the City Council Minutes for the January 28, 2025, Regular Meeting.
4.4 Approval of Minutes for February 4, 2025, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the February 4, 2025, Special Meeting.
4.5 Ratification of February 11, 2025 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from January 17, 2025, to January 30, 2025, in the amount of $215,337.89.
4.6 2024 Community Services Department Report
Recommendation: That the City Council receive and file the report.
4.7 Notice of Completion and Final Payment for the Community Center Carpeting Replacement Project, CIP No. 513-B
Recommendation: That the City Council: 1) Certify the completion of and accept the improvements for the subject project; 2) Authorize the Public Works Director to sign the Notice of Completion; 3) Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4) Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $2,481.54, if no liens have been filed.
City Council/Planning Agency Regular Meeting Agenda
Tuesday, February 11, 2025
4 4.8 Resolution Adopting Caltrans Local Assistance Procedures Manual Chapter 10:
Consultant Selection
Recommendation: That the City Council adopt a Resolution entitled: “A Resolution of the City Council of the City of Laguna Hills Adopting Caltrans Local Assistance Procedures Manual Chapter 10: Consultant Selection.”
Items Removed from the Consent Calendar
5. Planning Agency
The Planning Agency is called to order only if there are items scheduled to be presented to the Planning Agency.
Public Improvement Corporation
Convene Public Improvement Corporation
Roll Call of Public Improvement Corporation Board
Public Improvement Corporation Business Items
1 Election of Public Improvement Corporation Officers
Recommendation: That the Board of Directors adopt a Resolution entitled: “A Resolution of the Laguna Hills Public Improvement Corporation, Laguna Hills, California, Electing Officers for 2025."
2 Approval of the Public Improvement Corporation Minutes for February 27, 2024, Annual Meeting
Recommendation: That the Board of Directors approve the minutes of the February 27, 2024, Annual Meeting.
Public Improvement Corporation Adjournment
6. City Council Public Hearings
7. Administrative Reports
7.1 City Manager
7.2 Finance Director
7.2.1 Flexible Spending Arrangements (FSA) for City Employees Recommendation: That the City Council discuss and provide direction regarding City-funded healthcare flexible spending arrangements for City employees.
City Council/Planning Agency Regular Meeting Agenda
Tuesday, February 11, 2025
5 7.3 City Clerk
7.3.1 Introduction and First Reading of an Ordinance Relating to the Unlawful Use of the Official City Seal
Recommendation: That the City Council introduce for first reading, read by title only, and waive further reading of an Ordinance entitled: "An Ordinance of the City of Laguna Hills, California, Amending and Restating Chapter 1-12 (Official City Seal) of Title 1 (General Provisions) of the Laguna Hills Municipal Code and Adding New Section 1-12.020 (Unlawful Use of Official City Seal) Making Unauthorized Use of the Official City Seal Unlawful."
7.3.2 City Council Representatives to Other Boards, Committees, and Agencies Recommendation: That the City Council take the following actions:
1) Review the City of Laguna Hills City Council Representatives to Other Boards, Committees, and Agencies List, provide directions to staff regarding any necessary changes for appointments to the list, and by motion, approve the City Council Representatives to Other Committees/Agencies List, as revised by the City Council; and
2) Approve and direct the City Clerk to prepare and post an updated FPPC Disclosure Form 806 to reflect all paid city representative appointments to outside agency boards, committees, and/or commissions in accordance with state law.
8. Matters Agendized and Presented by City Council Members
8.1 Mayor Sweeney
8.1.1 Membership in the United States Conference of Mayors Recommendation: Mayor Sweeney recommends that the City Council direct staff to submit an application for membership in the United States Conference of Mayors.
8.2 Council Members Mathis and Pezold
8.2.1 Discussion on SCAQMD Proposed Amended Rules 1111 and 1121 Recommendation: Council Member Mathis and Council Member Pezold recommend that the City Council review and discuss the South Coast Air Quality Management District's (SCAQMD) Proposed Amended Rules 1111 and 1121, and, if deemed appropriate, direct staff to draft a resolution or comment letter expressing opposition.
City Council/Planning Agency Regular Meeting Agenda
Tuesday, February 11, 2025
6 9. City Council Member Committee Reports
9.1 Committee Assignment Reports
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
10. City Council Member Comments
Adjournment
The next Regular Meeting of the City Council/Planning Agency will be February 25, 2025, at 6:00p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.
CERTIFICATION
I, JENNIFER LEE, City Clerk of the City of Laguna Hills, do hereby certify that a copy of the foregoing Agenda was posted at Laguna Hills City Hall, Laguna Hills Community Center, and the Courtyard at La Paz Center by February 6, 2025, at 5:00p.m.
It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If as an attendee or a participant at this meeting you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707 2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the City’s website at: https://www.lagunahillsca.gov/supplementalagenda and at the respective public meeting.
City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.
CITY OF LAGUNA HILLS
CERTIFICATE OF APPOINTMENT
be it known that
PARSAKAVEH
on February 11, 2025, took the
Oath of Office
and on this date began serving as the ,
STUDENT BIAISON
for the City of Laguna Hills
Dated this 11th day of February 2025.
JOSHUA SWEENEY, MAYOR
Item No. 1.3
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: David Reynolds, Deputy City Manager
Issue: Presentation by the City of Mission Viejo on Homeless Outreach Recommendation: That the City Council receive an update from Community Services Manager, Andrew Fine, on the City of Mission Viejo's homeless outreach efforts in the City of Laguna Hills.
Background:
The City of Laguna Hills contracts with the City of Mission Viejo to provide the City of Laguna Hills with homelessness outreach services. On June 25, 2024, the City Council approved a one-year agreement with the City of Mission for outreach services beginning in July 1, 2024. This agreement expires on June 30, 2025. The City of Mission Viejo also provides outreach services to the City of Rancho Santa Margarita under a similar agreement.
Andrew Fine, Community Services Manager of the City of Mission Viejo, will present an update report to the City Council on homeless outreach work efforts in the City.
Mission Viejo's latest status report is attached for reference.
Fiscal Impact:
The City of Mission Viejo's outreach efforts are budgeted in FY24/25 in the amount of $74,000. Last monthly invoice from Mission Viejo totaled $4,971.
Item No. 1.3
Attachments:
1. Status Report - July 1, 2024 - January 21, 2025
Program Exits
(YTD)
New Intakes
(YTD)
Ending Caseload
(January 31, 2025)
9 STARTING CASE
LOAD
PROGRAM EXITS
8 ENDING
CASE LOAD
10 8
Net % Change
YTD
Starting Caseload
( July 1,2024)
7 July 1, 2024 - January 31, 2025
Outreach and Engagement
NEW INTAKES
Homeless Inflows/Outflows (YTD)
7 9 10 +25%
July 1, 2024 - January 31, 2025
Outreach and Engagement
Destinations at Exit (YTD)
Permanent - Permanent Supportive Housing-Rental/Voucher/Friends/Family Temporary - Friends/ Family/ Transitional/Motel/ Sober Living/renting a room Emergency Shelter
Unknown (90 Days no contact)
Homeless/Streets (Client Request to Exit)
YTD
0.0 0.5 1.0 1.5 2.0 2.5 3.0
Permanent
Temporary
Shelter
Institutions
Deceased
Unknown
Homeless
3 2
2 0
0 0
0
July 1, 2024 - January 31, 2025
Recent Success Story
A man whom had been experiencing homelessness for years in Laguna Hills has been placed in a temporary housing program where he can live until he is permanently housed.
Outreach and Engagement
Item No. 2.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Kayle McDonald, Deputy City Clerk
Issue: Schedule of Future Events
Recommendation: That the Deputy City Clerk announce the upcoming meetings and events.
Meetings:
City Council/Planning Agency Regular Meetings
Tuesday, February 25, 6:00 p.m., Laguna Hills Civic Center Council Chamber Tuesday, March 11, 6:00 p.m., Laguna Hills Civic Center Council Chamber Events, Communication and Beautification Committee Meeting Wednesday, February 12, 11:00 a.m., Laguna Hills Civic Center/Admin Conference Room Events:
Annual Daddy Daughter Dinner Dance
(pre-registration required, $10 per person)
Friday, February 21, 6:30 p.m. – 8:30 p.m., meet at Laguna Hills Community Center Excursion to San Diego Air & Space Museum
(pre-registration required, $35 residents; $40 non-residents) Sunday, February 16, 8:30 a.m. – 7:00 p.m., meet at Laguna Hills Community Center Excursion to Ronald Reagan Presidential Library and Museum (pre-registration required, $20 residents; $25 non-residents) Monday, February 17, 9:00 a.m. – 7:00 p.m., meet at Laguna Hills Community Center Attachments:
1. Event Flyer(s)
Celebrate Presidents Day at the Reagan Library, as we head to Simi Valley for a self-guided tour. Join the festivities, musical performances, meet and take photos with the Presidents look-a-likes. Please Note: Admission is not included and is a separate expense if one wants to tour the Museum that features numerous exhibits including a replica of the Oval Office, interactive displays, collaborative learning experiences like the Situation Room, and Air Force One Pavilion. Browse the permanent exhibits including the torn down library holdings. Bring a sack lunch or purchase from onsite The Gipper's Bar and Bistro or Ronald Reagan Pub. Participants meet at the Laguna Hills Community Center where City staff will provide transportation. Call (949) 707- 2680 for more information. No refunds or transfers for this event.
Class# 1471
2/17 7:00AM-7:00PM Monday
Fee: Resident $20, Non-Resident $25
To register or for more information, please call (949) 707-2680 or visit www.lagunahillsca.gov
Excursion to Ronald Reagan Presidential Library
City of Laguna Hills
City Council
Special Meeting
Minutes
Tuesday, January 28, 2025
Call to Order
The meeting was called to order at 4:07 p.m. by Mayor Sweeney.
Roll Call of City Council Members
Present:
Mayor Joshua Sweeney
Council Member Erica Pezold
Council Member Jared Mathis
Council Member Dave Wheeler
Absent:
Mayor Pro Tempore Don Caskey
Public Comments
There were no public comments on the special meeting item.
City Council Workshop Items
1 Interviews of Applicants for Purposes of Appointing Traffic Commissioners and Parks and Recreation Commissioners and Discussion on Potential Removal of Appointed Commissioner(s).
Recommendation: That the City Council: 1) Interview applicants for the Traffic Commission and the Parks and Recreation Commission; 2) Appoint Commissioners to four-year terms ending January 31, 2029, to fill three scheduled vacancies on the Traffic Commission and two scheduled vacancies on the Parks and Recreation Commission; 3) Discuss and take action on the potential removal of any appointed Commissioner(s); and 4) Appoint new Commissioner(s) to fill remaining terms of office for any unscheduled vacancies created as a result of any City Council removal(s) from office.
The City Council conducted seven interviews of a total of eight applicants for the Parks and Recreation Commission and the Traffic Commission. One applicant was unable to attend the interviews.
Mayor Sweeney obtained consensus to extend the current terms of the Commissioners until official appointments are finalized.
City Council Special Meeting Minutes
Tuesday, January 28, 2025
2 Adjournment
There being no further business before the City Council at this session, Mayor Sweeney declared the meeting adjourned at 5:53 p.m.
____________________________________
Jennifer Lee, City Clerk
ATTEST:
____________________________________
Joshua Sweeney, Mayor
Approved at meeting of February 11, 2025.
City of Laguna Hills
City Council / Planning Agency
Regular Meeting
Minutes
Tuesday, January 28, 2025
General Business Convening at 6:00 PM
Call to Order
The meeting was called to order at 6:06 p.m. by Mayor Sweeney.
Invocation: Rabbi Dennis Linson of Temple Judea of Laguna Woods Pledge of Allegiance: Council Member Mathis
Roll Call of City Council Members
Present:
Mayor Joshua Sweeney
Council Member Erica Pezold
Council Member Jared Mathis
Council Member Dave Wheeler
Absent:
Mayor Pro Tempore Don Caskey
1. Presentations and Proclamations
1.1 Appointment of Laguna Hills High School Student Liaison Kyden Brown Mayor Sweeney presented a Certificate of Appointment to Laguna Hills High School Student Liaison Kyden Brown.
1.2 Laguna Hills High School Student Liaison Report
The City Council received a report from Laguna Hills High School 2025 Student Liaison Kyden Brown.
1.3 Legislative Update from Assemblymember Diane Dixon
The City Council received a legislative update from Assemblymember Diane Dixon.
2. Schedule of Future Events
2.1 Schedule of Future Events
Deputy City Clerk McDonald announced the upcoming meetings and events.
City Council/Planning Agency Regular Meeting Minutes
Tuesday, January 28, 2025
2 3. Public Comments
Michele Whiteaker, a resident of Laguna Hills, submitted an electronic public comment on non-agendized items, that was provided to the City Council at the meeting, posted on the City's website, and announced into the record by City Clerk Lee.
4. Consent Calendar
A motion to approve the balance of the Consent Calendar with Council Member Wheeler removing Item No. 4.5 and Item No. 4.8 was moved by Council Member Pezold, seconded by Council Member Wheeler.
Result: Passed
Yes 4, No 0, Abstained 0
Ayes: Mayor Sweeney, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None
4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for January 14, 2025, Regular Meeting Recommendation: That the City Council approve the City Council Minutes for the January 14, 2025, Regular Meeting.
4.3 Ratification of January 28, 2025 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from January 3, 2025, to January 16, 2025, in the amount of $1,521,526.16.
4.4 Treasurer's Investment Report for December 2024
Recommendation: That the City Council receive and file the Treasurer's Investment Report for the month of December 2024.
4.6 Acceptance of Electronically Filed Government Claims to the City of Laguna Hills
Recommendation: That the City Council: 1) Adopt Resolution No. 2025-01-28-1: “A Resolution of the City Council of the City of Laguna Hills, California, Authorizing the Acceptance of Electronically Filed Government Claims to the City of Laguna Hills”;
City Council/Planning Agency Regular Meeting Minutes
Tuesday, January 28, 2025
3 and 2) Find and determine that the proposed activity is not a “Project” as defined under Section 15378 of the California Environmental Quality Act State Guidelines.
4.7 Excused Absence Request from Mayor Pro Tempore Don Caskey for the January 14, 2025, and January 28, 2025, City Council Regular Meetings Recommendation: That the City Council approve an excused absences request from Mayor Pro Tempore Caskey for the January 14, 2025, and January 28, 2025, City Council regular meetings for medical reasons.
4.9 Development Application Status Report
Recommendation: That the City Council receive and file the report.
4.10 Informal Bidding Ordinance Use Quarterly Report
Recommendation: That the City Council receive and file the report.
Items Removed from the Consent Calendar
4.5 License Agreement with the County of Orange for One Ballot Box at the Community Center
Recommendation: That the City Council approve the License Agreement with the County of Orange for one ballot drop box at the Laguna Hills Community Center and authorize the City Manager to execute the License Agreement.
Council Member Wheeler removed Item No. 4.5 from the Consent Calendar to allow for discussion on the item.
City Clerk Lee responded to Council Member requests for additional information.
A motion to continue the item and return to the City Council for discussion on possible relocations for the ballot drop box was moved by Council Member Pezold, seconded by Council Member Wheeler.
Result: Passed
Yes 4, No 0, Abstained 0
Ayes: Mayor Sweeney, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None
4.8 2024 Holiday Event Series Post-Event Report
Recommendation: That the City Council receive and file the report.
Council Member Wheeler removed Item No. 4.8 from the Consent Calendar to provide comments on the item.
City Council/Planning Agency Regular Meeting Minutes
Tuesday, January 28, 2025
4 A motion to receive and file the report was moved by Council Member Wheeler, seconded by Council Member Pezold.
Result: Passed
Yes 4, No 0, Abstained 0
Ayes: Mayor Sweeney, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None
5. Planning Agency
There were no separate Planning Agency Business Items for this meeting.
6. City Council Public Hearings
There were no City Council public hearings.
7. Administrative Reports
7.1 City Manager
The City Manager provided no administrative reports.
7.2 City Attorney
7.2.1 Resolution Ratifying and Implementing Certain Changes to the Compensation of the City Manager
Recommendation: That the City Council:
1) Receive and oral report; and
2) Pursuant to the minute action taken by City Council during open session at the January 14, 2025, City Council Regular Meeting, adopt ratifying Resolution No. 2025-01-28-2: A Resolution of the City Council of the City of Laguna Hills, California, Ratifying and Implementing Certain Changes to the Compensation of the City Manager, an Unrepresented Employee."
City Attorney Simonian provided an oral report summary of the recommendation for final action on the compensation of the City Manager as required per Government Code section 54953.
A motion to approve staff's recommendation was moved by Council Member Mathis, seconded by Council Member Wheeler.
Result: Passed
Yes 4, No 0, Abstained 0
City Council/Planning Agency Regular Meeting Minutes
Tuesday, January 28, 2025
5 Ayes: Mayor Sweeney, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None
7.3 Public Works Director/City Engineer
7.3.1 Exploring the Adoption of an Electric Bicycle/Mobility Device Ordinance Public Works Director/City Engineer Ames reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Council Member requests for additional information.
Lucy Buckthal, a resident of Laguna Hills, submitted an electronic public comment on Item No. 7.3.1, that was forwarded to the City Council prior to the meeting, posted on the City's website, and announced into the record by City Clerk Lee.
The following individual(s) provided public comments on Item No. 7.3.1.:
Chelsea Lund
At Council Member Wheeler's request Traffic Commissioner Miller responded to Council Member requests for additional information.
City Attorney Simonian responded to Council Member requests for additional information.
The following individual(s) provided public comments on Item No. 7.3.1.:
Chelsea Lund
City Manager Hildenbrand responded to Council Member requests for additional information.
A motion to direct City staff to study the Rancho Santa Margarita Mobility Ordinance as a model and return a draft to City Council for first reading and consideration at a future meeting was moved by Mayor Sweeney, seconded by Council Member Mathis.
A substitute motion to conduct a joint workshop special meeting of the City Council and Traffic Commission to discuss the item and draft an ordinance was moved by Council Member Pezold, seconded by Council Member Wheeler.
Result: Failed
Yes 1, No 3, Abstained 0
Ayes: Council Member Pezold
Nays: Mayor Sweeney, Council Member Mathis, Council Member Wheeler
Abstain: None
City Council/Planning Agency Regular Meeting Minutes
Tuesday, January 28, 2025
6 Mayor Sweeney and Council Member Mathis agreed to amend the main motion to include a joint workshop special meeting of the City Council and Traffic Commission.
Mayor Sweeney called for a vote on the amended main motion.
A motion to direct City staff to study the Rancho Santa Margarita Mobility Ordinance as a model and return to a joint workshop special meeting of the City Council and Traffic Commission for first reading and consideration was moved by Mayor Sweeney, seconded by Council Member Mathis.
Result: Passed
Yes 4, No 0, Abstained 0
Ayes: Mayor Sweeney, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None
7.4 Deputy City Manager
7.4.1 Purchase of Computer Hardware for City Staff
Recommendation: That the City Council:
1) Waive competitive formal bidding requirements and procedures set forth in the City of Laguna Hills Municipal Code (LHMC) Section 3-08.090 with regard to approval of the purchase of new desktop computers (PCs), laptops, and docking stations as it is hereby found and determined, pursuant to LHMC Section 3-
08.110(K), that the recommended equipment purchases are for computer hardware;
2) Approve the proposed hardware purchases for the total not to exceed cost of $89,248.30; and
3) Authorize the City Manager to purchase the computer hardware as described in this staff report.
Deputy City Manager Reynolds reviewed the information provided in the staff report and responded to Council Member requests for additional information.
A motion to approve staff's recommendation was moved by Council Member Mathis, seconded by Mayor Sweeney.
Result: Passed
Yes 4, No 0, Abstained 0
Ayes: Mayor Sweeney, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
City Council/Planning Agency Regular Meeting Minutes
Tuesday, January 28, 2025
7 Abstain: None
8. Matters Agendized and Presented by City Council Members
8.1 Consideration of the Installation of Touchscreen Technology in the City Council Chamber
Recommendation: Council Member Pezold and Council Member Wheeler recommend that the City Council discuss and provide direction regarding the installation of touchscreen technology in the Council Chamber to enhance functionality, and efficiency during Council meetings.
Council Member Pezold provided information on the item.
A motion to direct staff to conduct research on the item and return to the City Council for consideration at a future meeting was moved by Council Member Pezold, seconded by Council Member Wheeler.
Result: Passed
Yes 4, No 0, Abstained 0
Ayes: Mayor Sweeney, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None
8.2 Consideration of City-Funded Health Savings Accounts for City Staff Recommendation: Council Member Pezold and Mayor Sweeney recommend that the City Council discuss the feasibility and potential implementation of city-funded Health Savings Accounts (HSAs) for staff. Council direction is sought regarding funding options, eligibility criteria, and program design to enhance employee benefits and support workforce well-being.
Council Member Pezold provided information on the item.
Finance Director Hendrickson responded to Council Member requests for additional information.
A motion to direct staff to conduct research on the item and return to the City Council for consideration at a future meeting was moved by Mayor Sweeney, seconded by Council Member Mathis.
Result:
Yes 4, No 0, Abstained 0
Ayes: Mayor Sweeney, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None
City Council/Planning Agency Regular Meeting Minutes
Tuesday, January 28, 2025
8 9. City Council Member Committee Reports
9.1 Committee Assignment Reports
The City Council received reports from City Council Members on the City Council Committee Assignments listed in the staff report.
10. City Council Member Comments
Council Member Pezold
Council Member Pezold requested the installation of new soap dispensers and upgraded toilet paper and paper towels in the restrooms at City Hall and the Community Center.
Council Member Pezold requested a discussion on conducting a study on the air quality in City staff areas, replacement of carpet at the Civic Center, and reupholstery of the chairs in the Council Chamber be agendized for a future meeting, no second was provided.
Council Member Wheeler
Council Member Wheeler provided comments to City staff regarding retirement account investments.
Council Member Wheeler provided a shout-out to Ohio State Buckeyes for their recent College Football Playoff Championship victory.
Mayor Sweeney
Mayor Sweeney reported on a United States Conference of Mayors 93rd Winter Meeting he recently attended.
Mayor Sweeney requested a discussion on the City becoming a member of the United States Conference of Mayors be agendized on the next regular meeting.
Adjournment
There being no further business before the City Council at this session, Mayor Sweeney declared the meeting adjourned at 8:56 p.m.
____________________________________
Jennifer Lee, City Clerk
ATTEST:
____________________________________
Joshua Sweeney, Mayor
Approved at meeting of February 11, 2025.
City of Laguna Hills
City Council
Special Meeting
Minutes
Tuesday, February 4, 2025
Call to Order
The meeting was called to order at 4:00 p.m. by Mayor Sweeney.
Pledge of Allegiance: Mayor Sweeney
Roll Call of City Council Members
Present:
Mayor Joshua Sweeney
Council Member Erica Pezold, arrived at 4:12p.m.
Council Member Jared Mathis
Council Member Dave Wheeler
Absent:
Mayor Pro Tempore Don Caskey
Public Comments
Neel Patel, Traffic Commission Vice Chair, submitted an electronic public comment on the special meeting item that was provided to the City Council prior to the meeting, posted on the City's website, and announced into the record by City Clerk Lee.
The following individual(s) provided public comments on the special meeting item:
Harry Huggins, Laguna Hills resident
City Council Workshop Items
1 Presentation of Community Outreach Work Efforts for Park Improvements at El Conejo Park, Mackenzie Park, Cabot Park, Veeh Ranch Park, and San Remo Park.
Recommendation: That the City Council receive a presentation from David Volz Design Landscape Architects, Inc. on the community outreach results for El Conejo Park and Mackenzie Park and a presentation from RJM Design Group, inc. on the community outreach results for Cabot Park, Veeh Ranch Park, and San Remo Park.
Public Works Director/City Engineer Ames reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Council Member requests for additional information.
City Council Special Meeting Minutes
Tuesday, February 4, 2025
2 Andy Stein, Associate Landscape Architect, RJM Design Group, Inc. provided a PowerPoint presentation on San Remo Park and responded to Council Member requests for additional information.
At the City Council's request, members of the public provided feedback and comments on San Remo Park.
Shaun Johnson, Landscape Architect, David Volz Design Landscape Architects, Inc. and Bryant Avalos, Studio Manager, David Volz Design Landscape Architects, Inc. provided a PowerPoint presentation on El Conejo Park and responded to Council Member requests for additional information.
At the City Council's request, members of the public provided feedback and comments on El Conejo Park.
Andy Stein, Associate Landscape Architect, RJM Design Group, Inc. provided a PowerPoint presentation on Cabot Park and responded to Council Member requests for additional information.
At the City Council's request, members of the public provided feedback and comments on Cabot Park.
Mayor Sweeney recessed the meeting at 5:43 p.m. and reconvened the meeting at 5:50 p.m.
Shaun Johnson, Landscape Architect, David Volz Design Landscape Architects, Inc. and Bryant Avalos, Studio Manager, David Volz Design Landscape Architects, Inc. provided a PowerPoint presentation on Mackenzie Park and responded to Council Member requests for additional information.
At the City Council's request, members of the public provided feedback and comments on Mackenzie Park.
Austin, a Laguna Hills resident, requested a rock climbing wall at San Remo Park.
Andy Stein, Associate Landscape Architect, RJM Design Group, Inc. provided a PowerPoint presentation on Veeh Ranch Park and responded to Council Member requests for additional information.
At the City Council's request, members of the public provided feedback and comments on Veeh Ranch Park.
City Council Special Meeting Minutes
Tuesday, February 4, 2025
3 Adjournment
There being no further business before the City Council at this session, Mayor Sweeney declared the meeting adjourned at 6:22 p.m.
____________________________________
Jennifer Lee, City Clerk
ATTEST:
____________________________________
Joshua Sweeney, Mayor
Approved at meeting of February 11, 2025.
Item No. 4.5
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Eric Hendrickson, Finance Director
Issue: Ratification of February 11, 2025 Warrant Register Recommendation: That the City Council ratify the accompanying Warrant Register for the period from January 17, 2025, to January 30, 2025, in the amount of $215,337.89.
Background:
The City issues accounts payable disbursements on a regular basis and presents it to the City Council for ratification at its next regularly scheduled City Council Meeting. The attached Warrant Register containing checks and electronic funds transfers for the period from January 17, 2025, to January 30, 2025, is being presented for ratification by the City Council. Payments have been reviewed and approved by the appropriate departmental staff. The Finance Director certifies to the accuracy of the attached register and to the availability of monies for payment thereof.
Fiscal Impact:
Ratification of the accompanying Warrant Register includes disbursements totaling $215,337.89.
Attachments:
1. Warrant Register - February 11, 2025
2. Payables Detail Report - February 11, 2025
Total Regular: 187,915.03
1/30/2025 6:40:59 PM Page 1 of 3
4720 S-2250 SPARKLETTS 01/30/2025 348.22
4721 R-1801 WOODRUFF & SMART, A PROFESSIONAL CORPORATION 01/30/2025 32,054.72 4718 Z-CD-0203 PACIFIC CREST ROOFING 01/30/2025 1,020.00 4719 S-2235 SDRMA 01/30/2025 45.95
4716 Z-CD-0490 MONUMENT ROOFING 01/30/2025 2,130.00
4717 M-1302 MOULTON NIGUEL WATER DISTRICT 01/30/2025 13,219.98 4714 I-0960 IRV SEAVER MOTORCYCLES 01/30/2025 2,502.20
4715 Z-CD-0500 JARED MATHIS 01/30/2025 2,312.95
4712 F-0726 FLOOR COVERING UNLIMITED, INC. 01/30/2025 49,630.74 4713 H-0848 HDL, COREN AND CONE 01/30/2025 3,307.25
4710 A-0138 ALL CITY MANAGEMENT, INC. 01/30/2025 8,999.20 4711 C-1191 COUNTY OF ORANGE 01/30/2025 131.51
4708 S-2105 SYMQUEST SERVICES 01/24/2025 186.59
4709 T-2712 TOTAL SOURCE OFFICEWORKS 01/24/2025 364.84
4706 S-2330 SOCALGAS 01/24/2025 530.41
4707 S-1904 SOUTHERN CALIFORNIA EDISON 01/24/2025 176.88 4704 O-1546 OFFICE SOLUTIONS 01/24/2025 93.84
4705 S-1902 SAN DIEGO GAS AND ELECTRIC 01/24/2025 38,472.77 4702 M-1590 MILLENNIUM ALARM SYSTEMS, INC. 01/24/2025 8,895.14 4703 M-1388 MOBILE MINI, INC. 01/24/2025 225.71
4700 J-1057 JAMEY CLARK, INC. 01/24/2025 3,450.00
4701 L-1395 LIVING INTERIORS 01/24/2025 159.00
4698 S-2315 GEORGIA SHEPHERD 01/24/2025 333.45
4699 I-0902 INT'L INST. OF MUNICIPAL CLERK 01/24/2025 135.00 4696 Z-CS-0462 CATALINA ORTEGA 01/24/2025 500.00
4697 C-1181 CIVICPLUS, LLC 01/24/2025 16,901.62
Payment Type: Regular
4694 A-0388 ABTECH TECHNOLOGIES, INC. 01/24/2025 455.00 4695 C-1177 CANON FINANCIAL SERVICES, INC. 01/24/2025 1,332.06 Warrant Register - February 11, 2025
City of Laguna Hills, CA By Check Number
Date Range: 01/17/2025 - 01/30/2025
Check Number Vendor Number Vendor Name Payment Date Payment Amount
49 29 0.00 215,337.89
1/30/2025 6:40:59 PM Page 2 of 3
Bank Drafts 15 1 0.00 27,422.86
EFT's 0 0 0.00 0.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Payable
Count
Payment
Payment Type Count Discount Payment
Regular Checks 34 28 0.00 187,915.03
Payment Type: Bank Draft
DFT0003043 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 01/21/2025 27,422.86 Total Bank Draft: 27,422.86
Bank Code 1 - General Summary
Warrant Register - February 11, 2025 Date Range: 01/17/2025 - 01/30/2025 Check Number Vendor Number Vendor Name Payment Date Payment Amount
998 Pooled Cash & Investments 1/2025 215,337.89
215,337.89
1/30/2025 6:40:59 PM Page 3 of 3
49 29 0.00 215,337.89
Fund Summary
Fund Name Period Amount
Bank Drafts 15 1 0.00 27,422.86
EFT's 0 0 0.00 0.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
All Bank Codes Check Summary
Payable
Count
Payment
Payment Type Count Discount Payment
Regular Checks 34 28 0.00 187,915.03
Warrant Register - February 11, 2025 Date Range: 01/17/2025 - 01/30/2025
Amount
1/30/2025 6:43:04 PM Page 1 of 8
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 Starbucks, Breakfast with Santa 100-310-695510 211.20 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 Costco, Parents Night Out 100-310-695510 192.29 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 Costco, Parents Night Out 100-310-695510 139.37 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 Raising Canes 100-310-622005 274.63 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 Starbucks, Breakfast with Santa 100-310-695510 105.60 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 Starbucks, Tree Lighting 100-310-695510 132.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 CPRS Membership, Jul '25 - Nov '25 100-000-140000 60.42 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 Kahoot Subscription, Dec '24 - Jun '25 100-310-610000 70.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 CPRS Membership, Dec '24 - Jun '25 100-310-610000 84.58 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Smart & Final, Breakfast with Santa 100-310-695510 83.10 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Heidelberg Pastry Shop, Dance
Extraganza
100-310-695510 100.00
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2803) 01.06.25 Kahoot Subscription, Jul '25 - Nov '25 100-000-140000 50.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Facebook Mkting, Tree Lighting, Dance Extravaganza
100-310-695510 30.07
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Ralphs, Dance Extraganza 100-310-695510 73.92 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Pizza Hut, Dance Extraganza 100-310-695510 81.35 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Hobby Lobby, Dance Extravaganza 100-310-695510 11.28 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Smart & Final, Breakfast with Santa 100-310-695510 21.97 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Staples, Dance Extravaganza 100-310-695510 24.77 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Hobby Lobby, Dance Extravaganza 100-310-695510 320.22 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Smart & Final, Breakfast with Santa 100-310-695510 285.05 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Starbucks 100-310-695510 264.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Urban Mari, Wreath Workshop 100-310-695500 736.09 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Ralphs, Light Tour 100-310-695500 4.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Alicia Cleaners, Dance Extravaganza 100-310-695510 729.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Hobby Lobby 100-155-611001 19.27 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 CPRS Membership, 1/2/25 - 6/30/25 100-310-610000 75.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 Smart & Final, Wreath Workshop 100-310-695500 84.18 Payables Detail Report
City of Laguna Hills, CA By Fund
Payment Dates 01/17/2025 - 01/30/2025
Payment Date Vendor Name Payable Number Description (Item) Account Number Fund: 100 - General Fund
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 01.06.25 CPRS Membership, 7/1/25 - 1/1/26 100-000-140000 75.00
Amount
1/30/2025 6:43:04 PM Page 2 of 8
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Target 100-155-622000 29.07
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Second Reef Deli 100-155-622000 48.73 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Heidelberg Pastry Shop 100-155-622000 50.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Amazon 100-155-620000 85.01
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Amazon 100-155-620000 17.12
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Amazon 100-155-622000 9.59
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Alonti Cafe & Catering 100-155-611001 1,109.49 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Amazon 100-155-611001 41.10
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Amazon 100-155-620000 43.09
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Trader Joe's 100-155-611001 48.67 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Smart & Final 100-155-611001 99.62 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Smart & Final 100-155-611001 178.81 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 ACC-OC Training, 1/15/25 100-155-611000 150.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 ACC-OC Training, 1/15/25 100-155-611000 150.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 ACC-OC Training, 1/15/25 100-155-611000 150.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3405) 01.06.25 US Mayors 93rd Winter Meeting,
1/17/25 - 1/19/25
100-155-612000 2,500.00
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3405) 01.06.25 ChatGPT Subscription, 12/18/24 - 1/18/25
100-155-626000 20.00
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3405) 01.06.25 Susan W. Case, Inc 100-155-700000 350.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 01.06.25 CA Dept of Pesticide Regulation, Jul '25 - Nov '25
100-000-140000 112.50
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 01.06.25 CA Dept of Pesticide Regulation, Dec '24 - Jun '25
100-355-610000 157.50
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 01.06.25 Smartlink 100-355-720700 570.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2837) 01.06.25 Harbor Freight Tools 100-310-645500 4.30 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2837) 01.06.25 Long Beach Ice Co. 100-310-695510 2,205.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2837) 01.06.25 Orange County Jumpers LLC 100-310-695510 2,376.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 01.06.25 Intelius 100-225-626000 4.99
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 01.06.25 Jiffy Lube 100-225-646100 110.04 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 01.06.25 Door & Window Guard Systems, Inc. 100-225-700000 368.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 01.06.25 Intelius 100-225-626000 24.86
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 01.06.25 Intelius 100-225-626000 4.99
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 01.06.25 Intelius 100-225-626000 4.99
Payables Detail Report Payment Dates: 01/17/2025 - 01/30/2025 Payment Date Vendor Name Payable Number Description (Item) Account Number 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 01.06.25 76 Station 100-225-613100 134.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 01.06.25 Home Depot 100-225-622000 14.96
Amount
1/30/2025 6:43:04 PM Page 3 of 8
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Amazon 100-310-622005 117.56
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Recreation.gov, Day Hike @ Joshua Tree
100-310-695500 65.00
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Ralphs, Home Alone Movie Night 100-310-695500 38.74 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Exxon Circle K 100-310-613100 112.91 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Exxon Circle K 100-310-613100 82.98 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Amazon 100-310-620500 33.37
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7941) 01.06.25 Flamingo's Mexican Restaurant 100-155-611001 81.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7941) 01.06.25 GFOA - ACFR Award Application 100-155-700050 530.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Vizual Symphony, Jan '25 100-195-720050 1,040.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 01.06.25 Shell 100-355-646100 8.00
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7941) 01.06.25 GFOA - CPFO Renewal, Jul '25 - Nov 100-000-140000 250.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7941) 01.06.25 GFOA - CPFO Renewal, Dec '24 - Jun '25
100-155-611000 350.00
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6976) 01.06.25 Natraj Cuisine of India 100-155-611001 316.77 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6976) 01.06.25 CALED Membership, Dec '24 - Jun '25 100-225-610000 466.67 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 01.06.25 Shell 100-355-613100 111.00
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 01.06.25 Kira Alvarez Productions LLC 100-310-695510 250.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 01.06.25 Kira Alvarez Productions LLC 100-310-695510 632.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6976) 01.06.25 CALED Membership, Jul '25 - Nov '25 100-000-140000 333.33 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 01.06.25 Ralphs, Tree Lighting 100-310-695510 8.37 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 01.06.25 USPS, Dance Extravaganza 100-310-695510 26.14 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 01.06.25 Costco, Tree Lighting 100-310-695510 179.69 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 01.06.25 Ralphs 100-310-622005 8.61
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 01.06.25 World Market 100-310-622005 22.60 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5958) 01.06.25 Target 100-310-622005 100.91
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 01.06.25 Amazon 100-195-940000 72.18
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 01.06.25 Amazon 100-355-622000 18.66
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 01.06.25 Ansafone Communications 100-355-630000 157.49 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Trader Joe's 100-155-622000 152.55 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Albertsons 100-155-622000 13.08 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Amazon 100-195-622000 294.64
Payables Detail Report Payment Dates: 01/17/2025 - 01/30/2025 Payment Date Vendor Name Payable Number Description (Item) Account Number 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Amazon 100-155-622000 65.50
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 01.06.25 Amazon 100-155-622000 86.15
Amount
1/30/2025 6:43:04 PM Page 4 of 8
01/24/2025 SOCALGAS 012125 Utilities - Gas, Comm Ctr, 12/16/24 - 1/16/25
100-310-632500 530.41
01/24/2025 SOUTHERN CALIFORNIA EDISON 012125 - Acct #700076000453 Utilities - Electric, 12/2/24 - 1/20/25 100-356-631400 176.88 01/24/2025 GEORGIA SHEPHERD 012425 Dollar Tree 100-155-611001 20.00 01/24/2025 SAN DIEGO GAS AND ELECTRIC 011525 Utilities - Electric, 11/8/24 - 12/9/24 100-355-631000 11,182.19 01/24/2025 SAN DIEGO GAS AND ELECTRIC 011525 Utilities - Electric, 11/8/24 - 12/9/24 100-356-631400 15,212.31 01/24/2025 SAN DIEGO GAS AND ELECTRIC 011525 Utilities - Electric, 12/1/24 - 12/31/24 100-356-631900 738.23 01/24/2025 INT'L INST. OF MUNICIPAL CLERK 010925 Membership, Deputy City Clerk, 7/1/25 - 3/31/26
100-000-140000 101.25
01/24/2025 INT'L INST. OF MUNICIPAL CLERK 010925 Membership, Deputy City Clerk, 4/1/25 - 6/30/25
100-155-610000 33.75
01/24/2025 SAN DIEGO GAS AND ELECTRIC 011525 Utilities - Electric, 11/8/24 - 12/9/24 100-310-631100 11,340.04 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 01.06.25 Cox Business, T-1 Line, 12/5/24 - 1/4/25
100-195-630000 845.70
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 01.06.25 GoDaddy Renewal, 1/3/25 - 6/30/25 100-195-720050 101.88 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 01.06.25 Dell Latitude 7450 Laptop 100-195-940000 2,075.88 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 01.06.25 Verizon Wireless 100-195-621000 107.72 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 01.06.25 Dell 100-195-621000 21.54
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 01.06.25 Cox Business, Traffic Signal, 12/7/24 - 1/6/25
100-195-630000 84.00
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Toll Roads of OC 100-420-646100 1.95 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Smart & Final 100-420-695000 58.63 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 01.06.25 GoDaddy Renewal, 7/1/25 - 1/2/26 100-000-140000 101.88 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Amazon Prime 100-420-626000 16.15 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Toll Roads of OC 100-420-646100 3.46 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Toll Roads of OC 100-420-646100 3.46 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Neighbors Bar & Grille 100-420-622000 1,041.47 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Hobby Lobby 100-420-622000 27.96 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Party City 100-420-622000 23.58 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Terra Mia Pizzeria 100-420-622000 150.31 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Costco 100-420-622000 49.98
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 01.06.25 Tacos Ensenada Inc 100-420-622000 188.20 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Amazon, Dance Extravaganza 100-310-695510 340.95 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Amazon, Vacuums 100-310-910500 387.88 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Amazon, Carpet Cleaner 100-310-910500 215.49 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 MRCA, Topanga Hike Parking 100-310-695505 12.00 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Morongo Travel Center, Palm Springs Excursion
100-310-695505 58.30
01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 RushOrderTees.com 100-310-695505 (41.80) Payables Detail Report Payment Dates: 01/17/2025 - 01/30/2025 Payment Date Vendor Name Payable Number Description (Item) Account Number 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Amazon, Home Alone Movie Night 100-310-695500 8.61 01/21/2025 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 01.06.25 Amazon Prime Video, Home Alone
Movie Rental
100-310-695500 0.99
Amount
1/30/2025 6:43:04 PM Page 5 of 8
01/30/2025 JARED MATHIS POOLR-0002-2024 POOLR-0002-2024, Permit Cancel, REC-01215-2024
100-000-221001 7.80
01/30/2025 JARED MATHIS POOLR-0002-2024 POOLR-0002-2024, Permit Cancel, REC-01215-2024
100-000-221011 3.00
01/30/2025 JARED MATHIS POOLR-0002-2024 POOLR-0002-2024, Permit Cancel, REC-01215-2024
100-000-227001 324.00
01/30/2025 MONUMENT ROOFING BLDR-0398-2024 BLDR-0398-2024, C&D Refund, REC013857-2024100-000-227001 2,130.00 01/30/2025 PACIFIC CREST ROOFING BLDR-0446-2024 BLDR-0446-2024, C&D Refund, REC014078-2024100-000-227001 1,020.00 01/30/2025 SDRMA M00286 Labor Law Posters 2025 100-155-620000 45.95 01/30/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
77330 Professional Services, Legal, Nov '24 100-155-700011 1,536.20 01/30/2025 FLOOR COVERING UNLIMITED, INC. 9601-8363 Carpet Tile Replacement, CIP #513 100-000-201001 (2,612.14) 01/30/2025 ALL CITY MANAGEMENT, INC. 98407 Crossing Guard Services, 1/5/25 - 1/18/25
100-420-720822 8,999.20
01/30/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
77328 Prof Services, Legal, Nov '24, USE0147-2023100-000-223000 1,702.40 01/30/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
77329 Professional Services, Legal, Nov '24 100-155-700010 881.60 01/30/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
77330 Professional Services, Legal, Nov '24 100-155-700010 27,934.52 01/30/2025 IRV SEAVER MOTORCYCLES 20250127 Motorcycle Maintenance, Police Services, Jan '25
100-420-646100 903.03
01/30/2025 IRV SEAVER MOTORCYCLES 20250162 Motorcycle Maintenance, Police Services, Jan '25
100-420-646100 1,599.17
01/30/2025 SPARKLETTS 4228482 012425 Operating Supplies, Jan '25 100-195-622000 348.22 01/30/2025 MOULTON NIGUEL WATER DISTRICT 011625 Utilities - Water, 12/10/24 - 1/13/25 100-310-635100 731.48 01/30/2025 MOULTON NIGUEL WATER DISTRICT 011625 Utilities - Water, 12/10/24 - 1/13/25 100-355-635000 12,400.34 01/30/2025 MOULTON NIGUEL WATER DISTRICT 012325 Utilities - Water, 12/17/24 - 1/20/25 100-355-635000 88.16 01/24/2025 OFFICE SOLUTIONS I-02280981 Operating Supplies, Jan '25 100-195-622000 93.84 01/24/2025 ABTECH TECHNOLOGIES, INC. SS19911-IN Overage Charge, Nov '24 100-195-700090 455.00 01/24/2025 LIVING INTERIORS T88361 Interior Plantscape Services, Feb '25 100-310-645500 159.00 01/24/2025 JAMEY CLARK, INC. 75847 Janitorial Services, Dec '24 100-310-721505 3,450.00 01/24/2025 CATALINA ORTEGA 81843731 Refund, Facility Deposit, R #66252824 100-000-222000 500.00 01/24/2025 MOBILE MINI, INC. 9022875491 Storage Rental, Community Center, 1/15/25-2/11/25
100-310-641000 225.71
01/24/2025 TOTAL SOURCE OFFICEWORKS 37952 Office Supplies, Jan '25 100-155-620000 185.29 01/24/2025 TOTAL SOURCE OFFICEWORKS 37953 Office Supplies, Jan '25 100-195-620000 133.81 01/24/2025 TOTAL SOURCE OFFICEWORKS 37953 Operating Supplies, Jan '25 100-195-622000 45.74 01/24/2025 CANON FINANCIAL SERVICES, INC. 37571139 Copier Lease SN 2XK05658, 1/1/25 - 1/31/25
100-195-641200 303.86
01/24/2025 CANON FINANCIAL SERVICES, INC. 37575858 Copier Usage 2XD05688 2XD05811, 12/1/24 - 12/31/24
100-195-641200 266.05
01/24/2025 CANON FINANCIAL SERVICES, INC. 37575858 Copier Lease 2XD05688 2XD05811, 1/1/25 - 1/31/25
100-195-641200 596.94
01/24/2025 CIVICPLUS, LLC 325482 CivicRec Annual Fees & Maint, 7/1/25 - 1/17/26
100-000-140000 8,450.81
01/24/2025 CIVICPLUS, LLC 325482 CivicRec Annual Fees & Maint, 1/18/25 - 6/30/25
100-195-720050 8,450.81
01/24/2025 CANON FINANCIAL SERVICES, INC. 37571139 Copier Usage SN 2XK05658, 12/1/24 - 12/31/24
100-195-641200 165.21
01/24/2025 GEORGIA SHEPHERD 012425 South OC City Engineers 100-355-611000 64.00 01/24/2025 SYMQUEST SERVICES 1101 Printer Repair, Jan '25 100-195-647000 186.59 01/24/2025 MILLENNIUM ALARM SYSTEMS, INC. 2896 Deposit, Fiber Optic Project, Jan '25 100-195-940000 8,895.14 01/24/2025 GEORGIA SHEPHERD 012425 Chick-fil-A 100-155-622000 24.43 01/24/2025 GEORGIA SHEPHERD 012425 CVS 100-195-621000 53.85 01/24/2025 GEORGIA SHEPHERD 012425 South OC City Engineers 100-355-611000 28.00 01/24/2025 GEORGIA SHEPHERD 012425 Farmer Boys 100-155-622000 24.76 01/24/2025 GEORGIA SHEPHERD 012425 Farmer Boys 100-155-622000 24.76 01/24/2025 GEORGIA SHEPHERD 012425 Farmer Boys 100-155-622000 25.00 Payables Detail Report Payment Dates: 01/17/2025 - 01/30/2025 Payment Date Vendor Name Payable Number Description (Item) Account Number 01/24/2025 GEORGIA SHEPHERD 012425 Staples 100-155-620000 44.69 01/24/2025 GEORGIA SHEPHERD 012425 Farmer Boys 100-155-622000 23.96
Amount
01/30/2025 FLOOR COVERING UNLIMITED, INC. 9601-8363 Carpet Tile Replacement, CIP #513 600-255-950513 52,242.88 Fund 600 - Capital Improvement Projects Fund Total: -
Grand Total: 215,337.89
1/30/2025 6:43:04 PM Page 6 of 8
Fund 100 - General Fund Total: 163,095.01
Fund: 455 - Community Center Equipment Maintenance Fund 01/30/2025 FLOOR COVERING UNLIMITED, INC. 9601-8363 Carpet Tile Replacement, CIP #513 455-000-790600 52,242.88 Fund 455 - Community Center Equipment Maintenance Fund Total: 52,242.88 Fund: 600 - Capital Improvement Projects Fund
01/30/2025 FLOOR COVERING UNLIMITED, INC. 9601-8363 Carpet Tile Replacement, CIP #513 600-000-490455 (52,242.88) 01/30/2025 JARED MATHIS POOLR-0002-2024 POOLR-0002-2024, Permit Cancel, REC-01215-2024
100-000-444000 347.82
01/30/2025 HDL, COREN AND CONE SIN046929 Property Tax Audit, Jan - Mar '25 100-155-700055 3,307.25 01/30/2025 COUNTY OF ORANGE STTM002539 Communications Charges, 9/1/24 - 9/30/24
100-420-646000 131.51
Payables Detail Report Payment Dates: 01/17/2025 - 01/30/2025 Payment Date Vendor Name Payable Number Description (Item) Account Number 01/30/2025 JARED MATHIS POOLR-0002-2024 POOLR-0002-2024, Permit Cancel, REC-01215-2024
100-000-228001 500.00
01/30/2025 JARED MATHIS POOLR-0002-2024 POOLR-0002-2024, Permit Cancel, REC-01215-2024
100-000-442000 1,130.33
100-310-721505 Contract Services - Janitorial & 3,450.00 1/30/2025 6:43:04 PM Page 7 of 8
100-310-635100 Utilities - Water (Community 731.48
100-310-641000 Equipment Rentals & Leases 225.71
100-310-645500 Facility Maintenance & Repairs 163.30
100-310-695500 Special Events - Program Services 937.61 100-310-695505 Cultural Excursions 28.50
100-310-695510 Holiday Event Series 8,823.34
100-310-610000 Memberships & Dues 229.58
100-310-613100 Vehicle Fuel 195.89
100-310-620500 Office Supplies - Community 33.37
100-310-622005 Operating Supplies - Community 524.31
100-310-631100 Utilities - Electric (Community 11,340.04 100-310-632500 Utilities - Gas (Community 530.41
100-225-610000 Memberships & Dues 466.67
100-225-613100 Vehicle Fuel 134.00
100-225-622000 Operating Supplies 14.96
100-225-626000 Subscriptions & Books 39.83
100-225-646100 Vehicle Maintenance & Repairs 110.04
100-225-700000 Professional Services - Building & 368.00 100-195-630000 Telephone & Communications 929.70
100-195-641200 Copier Leases 1,332.06
100-195-647000 Computer Equipment 186.59
100-195-700090 Computer Consulting Services 455.00
100-195-720050 Contract Services - Software 9,592.69
100-195-940000 Computer Hardware & Software 11,043.20
100-155-700011 Legal Services - Litigation 1,536.20
100-155-700050 Professional Services - Financial 530.00 100-155-700055 Professional Services - Prop Tax 3,307.25 100-195-620000 Office Supplies 133.81
100-195-621000 Computer Supplies 183.11
100-195-622000 Operating Supplies 782.44
100-155-612000 Travel, Conferences & Meetings 2,500.00
100-155-620000 Office Supplies 421.15
100-155-622000 Operating Supplies 577.58
100-155-626000 Subscriptions & Books 20.00
100-155-700000 Professional Services 350.00
100-155-700010 Legal Services - General Counsel 28,816.12 100-000-228001 Swimming Pool Construction 500.00
100-000-442000 Building Related Permits 1,130.33
100-000-444000 Encroachment Permit 347.82
100-155-610000 Memberships & Dues 33.75
100-155-611000 Training & Education 800.00
100-155-611001 Staff Development & Team 1,914.73
100-000-201001 Accounts Payable - Retention (2,612.14)
100-000-221001 SMIP - Residential 7.80
100-000-221011 Building Standards Fee 3.00
100-000-222000 Refundable Deposits 500.00
100-000-223000 Plan Application Deposit 1,702.40
100-000-227001 Security Deposit - Waste 3,474.00
Fund Payment Amount
100 - General Fund 163,095.01
455 - Community Center Equipment Maintenance Fund 52,242.88 600 - Capital Improvement Projects Fund -
Grand Total: 215,337.89
Account Summary
Account Number Account Name Payment Amount
100-000-140000 Prepaid Items 9,535.19
Payables Detail Report Payment Dates: 01/17/2025 - 01/30/2025 Report Summary
Fund Summary
600-255-950513 Community Center Renovation 52,242.88
Grand Total: 215,337.89
Project Account Summary
Project Account Key Payment Amount
**None** 215,337.89
Grand Total: 215,337.89
1/30/2025 6:43:04 PM Page 8 of 8
100-420-646000 Equipment/Machinery 131.51
100-420-646100 Vehicle Maintenance & Repairs 2,511.07
100-420-695000 Community Assistance & Public 58.63
100-420-720822 Crossing Guard Services 8,999.20
455-000-790600 Transfers Out to Capital 52,242.88
600-000-490455 Transfers In from Community (52,242.88)
100-355-646100 Vehicle Maintenance & Repairs 8.00
100-355-720700 Landscape Maintenance 570.00
100-356-631400 MOE - Electric (Streetlights & 15,389.19 100-356-631900 MOE - Electric (On-Bill Financing) 738.23 100-420-622000 Operating Supplies 1,481.50
100-420-626000 Subscriptions & Books 16.15
100-355-611000 Training & Education 92.00
100-355-613100 Vehicle Fuel 111.00
100-355-622000 Operating Supplies 18.66
100-355-630000 Telephone & Communications 157.49
100-355-631000 Utilities - Electric 11,182.19
100-355-635000 Utilities - Water 12,488.50
Payables Detail Report Payment Dates: 01/17/2025 - 01/30/2025 Account Summary
Account Number Account Name Payment Amount
100-310-910500 Furniture & Equipment 603.37
100-355-610000 Memberships & Dues 157.50
Item No. 4.6
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: David Reynolds, Deputy City Manager
Issue: 2024 Community Services Department Report
Recommendation: That the City Council receive and file the report.
Background:
Staff completed a Community Services Department report for calendar year 2024. The purpose of the report is to highlight the major accomplishments of the past year, along with providing information on facility reservations, recreation program activities, and community events. The attached report also provides an outlook for 2025 events, programs, and work efforts.
Fiscal Impact:
Fiscal impacts associated with this item are discussed in the attached report.
Attachments:
1. 2024 Community Services Department Report
1 2024 Community Services
Department Report
Community Services
Revenue
Figure 1 below represents the revenue brought in by the Community Services Department in 2024, including indoor and outdoor facility reservations, recreation program/class and activities fees, special event fees, and sponsorships. Total revenue for 2024 was $553,624, compared to $581,433 in 2023.
Recreation Activity
Expenses
The budget for the Community Services Department expenses for FY 24/25 totals $2,685,840 and includes $1,266,599 in personnel costs to support all the Community Services Department’s recreation programs, services, and events.
Presented in Figure 2 below are the direct expenses, not including staff costs, to support the City’s recreation programs and special events (or community events). Recreation
2 programs include camps, education programs (fossil exhibits), contract instructor classes, adult sports leagues, general recreation activity such as the Daddy Daughter Dinner Dance, special needs programming, and cultural excursions. Included under community events is the Memorial Day Race, 4th of July event, Heritage Day, Holiday Event Series, Rooted Campaign events, Movies in the Park, and the Parks Concert series. As depicted in the figure below, expenses for recreation programs/classes and community events totaled $518,270 in 2023 and $577,810 in 2024.
Facility
Reservations
Since its opening in 2002, the Laguna Hills Community Center and Sports Complex has served the community with numerous facility reservations, including wedding receptions, memorials, business seminars, quinceañeras and HOA meetings. The Sports Complex’s fields, picnic shelters, and paleo-themed playground are also busy throughout the year. The total reservation revenue for calendar year 2024 was $217,196.
Table 1 below highlights the total number of reservations and reservations by rental rate category. In 2024, the Community Services Department processed 521 facility reservation permits. In the past year, sixty-two percent (62%) of facility rentals were booked by the Laguna Hills residential categories (Resident Non-Profit and Resident Private). A list of the type of reservations and the number of reservations per type for calendar year 2024 are provided in Appendix A.
$69,201 $98,386
$449,069
$479,424
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2023 2024
Figure 2 - Recreation Activity Expenses
Recreation Programs/Classes Community Events
3 RECREATION RENTAL POLICY UPDATES
The Community Services Department completed major revisions to City Council Policy 317, the Public Facility Reservation and Use Policy. The City Council approved the revised policy on September 10, 2024.
Recreation
Programs
RECREATION CLASS/ACTIVITY
REGISTRATION
The City offered over 330 recreation classes and activities in 2024 with total revenue at $110,887. This is an
increase from last year when 300 classes were offered
with total revenue at $85,646. Appendix B shows the
types of contract instructor classes hosted by the City.
There were over 1,550 class registrations in 2024.
COMMUNITY SERVICES GUIDE AND
CONRACT CLASSES
The Community Services Department launched a new
marketing effort with the Community Services Guide.
This online resource showcases all of the upcoming
classes and events in a digital magazine form.
Community Services Staff also onboarded multiple new
instructors in 2024 to increase class offerings. New
Table 1: Reservation (Res.) Breakdown by Rate Category
2023 2024
# of Res. % of Res. # of Res. % of Res.
Resident Non-Profit 39 9% 75 14%
Resident Private 220 51% 255 49%
Non-Resident NonProfit 26 6% 43 8%
Non-Resident Private 110 25% 114 22%
Commercial 36 8% 34 7%
Totals 431 521
4 classes in 2024 included sewing, line dance, ballroom dance, arts, and summer camps.
HIKING AND EXCURSION PROGRAMS
The following programs are staff-led, and staff plans and transports participants to various locations. Hiking Club
embarks on trails of varying difficulties, with a new set of hikes each quarter. The Community Services
Department also plans Day Hikes, where staff drives
participants from the Community Center to a
trailhead and often includes a stop for lunch or sightseeing. Recent excursions and day trips included visits to the Downtown Palm Springs, the San Diego
Zoo Safari Park, and the California Avocado Festival.
The maximum number of participants for each activity
is thirteen (13) due to transportation capacity. The
hiking and excursion programs regularly have at least ten (10) participants.
Approximately 485 people participated in these programs in 2024.
DROP-IN SPORTS
At the end of 2024, Staff implemented a new check-in system for drop-in sports. With the new annual membership, staff is able to track participation in various drop-in programming.
The following drop-in sports
programs are offered as part of
the City’s recreation programs.
They provide an opportunity for
all ages to recreate.
Youth Open Gym
(basketball) is offered
Monday – Friday from
2:00 pm – 4:00 pm and
Sunday from 12:00 pm2:00 pm.
Adult Open Gym (basketball) is offered Friday from 6:30 pm – 9:30 pm and Sunday 2:00 pm-6:00 pm.
Pickleball is offered Monday and Thursday from 6:00 pm – 9:00 pm. We will also set up the courts by request on Tuesday and Wednesday from 8:00 am – 12:00 pm.
Table Tennis is offered Tuesday and Thursday from 12:00 pm – 2:00 pm and Saturday from 1:00 pm – 5:00 pm. Staff will often extend the hours of this program if the room has availability.
5 ADULT SPORTS
Community Services staff has continued the
success of both our Adult Basketball and
Adult Softball Leagues. One of the exciting
successes with the adult basketball league was
the inter-city championship game between
Lake Forest and Laguna Hills. The Adult
Softball league takes place on Monday nights
and has been very competitive with a few
different teams winning championships over
the year. Both leagues have been generating 6
teams per season with most teams returning
as well as new teams joining.
EMERITUS PROGRAM
As an extension of the City’s recreation programs, the City again partnered with the Emeritus program at Saddleback College to offer senior programming in 2024. Under this program, the Emeritus offers senior fitness and cultural arts programming. In 2024 the Emeritus program hosted at the Laguna Hills Community Center had 1,913 registrations. More classes were offered in 2024 compared to 2023. Additionally, enrollment increased from last year. In 2023, there were 1,348 registrations.
The list below shows all classes offered at the Community Center in 2024. Art History
Fundamentals of Sketching
Intermediate Sketching
Beginning Watercolor
Intermediate/Advanced Techniques of Watercolor Painting Pastel Painting
Beginning Knitting
Advanced Practical Spanish
Cardiovascular Health for Older Adults
Posture and Balance for Older Adults
Posture and Mobility for Older Adults
Balanced Movement for Older Adults
Focus and Muscle Strength for Older Adults
Concentrated Movement for Older Adults
Inter Muscle Strength/Body Alignment for Older Adults
6 Community
Services
GLOBAL HARMONY SYMPHONY
The Global Harmony Symphony (GHS) continued at the Community Center under the leadership of Maestra Valerie Geller. The GHS is open to all ages of musicians. In exchange for rehearsal space at the Community Center’s Heritage Room on Monday nights, the GHS offers seasonal symphony concerts to the public. Maestra Geller also arranges for a monthly musical program that features special guest artists to perform during lunchtime at the Community Center. This program is called the ‘Moment Musicale’.
In 2024, Global Harmony Symphony performed at the
Community Center to the public on the following dates:
Monday, April 15: Spring Classics Concert
Thursday, June 13: Moment Musicale-Flucello
Monday, July 15: Symphonic Ballroom POPS!
Thursday, August 8: Moment Musicale-Ocean
Winds
Thursday, September 24: Moment MusicaleFlucello
Monday, October 21: Fall Classics Concert
SENIOR DIAL-A-TAXI PROGRAM
Funded by the OCTA Senior Mobility Program, the City of Laguna Hills offers a Senior Dial-a-Taxi program for transportation services for seniors 60 years of age and older. Currently there are 880 seniors that are registered for the program. The service area is any destination within Laguna Hills, Mission Viejo, and Laguna Woods. There are also several satellite destinations outside this service such as John Wayne Airport that are serviced under this program.
Table 2 provides information on the use of this program.
Table 2: Senior Dial-a-Taxi Participation
2023 2024
New Users 66 71
Service Area Trips 629 1007
Airport Trips 153 140
Total Trips 782 1147
7 FOSSIL FINDERS FOSSIL FIXERS AND FOSSIL EXHIBITS
With recent improvements to the fossil exhibits, staff resumed the Fossil Finders program in 2024 by hosting the program to a local elementary school in January. Fossil Finders is a hands-on learning experience that
introduces students to
subjects such as
paleontology, geologic
time, and regional fossil
resources.
Additionally, a replica of
a mastodon forelimb
was completed and
installed. The forelimb
exhibit is a great educational tool on the size of the mastodon and features the fossils already exhibited in the lobby area.
HOLIDAY DECORATIONS
The City again contracted with the Christmas Kings in
2024 to provide holiday decorations and lighting. The
holiday decorations in 2024 included lights and a light show at the Community Center, lights at the entry
monuments, and lights and decorations at the El Toro
medians. Upgrades to the 2024 holiday decorations
included lights on the gazebo at the corner of San Remo and, enhanced lighting coverage at trees located at the entry monuments, and additional lit decorations at the
Community Center Plaza. Total cost for Christmas Kings
services totaled $104,500.
8 Community
Events
DADDY DAUGHTER DINNER DANCE
On February 16, 2024, Community
Services staff hosted the Daddy Daughter
Dinner Dance. The theme was Roarin’
20s and dads and daughters came
dressed for the event! The dinner dance
sold out with 200 participants. We served
Italian food provided by Villa Roma and
custom cookies from Heidelberg Pastry
Shop for dessert, as well as a sweets
table. Dads and daughters enjoyed the
photo booth with pictures they got to take home, as well as a dance and dance lesson from Sway Ballroom. Direct expenses for the Daddy Daughter Dinner Dance were $3,600. Estimated staff costs were $2,070. Ticket sale revenue was $1,990. Net expenses were $3,680.
HOPPIN’ HILLS
The Community Services Department
hosted a new spring-themed event on
Saturday, March 23. The event featured a
bubble party, giveaways, photo
opportunities, crafts, donuts, and coffee.
Over 400 people attended the event even
though it was moved indoors due to
inclement weather. Direct expenses for
Hoppin’ Hills were $1,764. Estimated staff
costs were $2,910. Total sponsorships were $250. Net expenses were $4,424.
LAGUNA HILLS MEMORIAL DAY HALF
MARATHON, 5K, AND 10K
The 25th annual City of Laguna Hills Memorial
Day Half Marathon, 10K, 5K, and Kids’ Race
honoring the USMC Dark Horse Battalion took
place on Monday, May 27, 2024. 2,817 individuals
participated in the event. Several Marines ran in
the half marathon, which along with the 5k and
10k, was led from the start line by Grand Marshall Captain Michael Green.
Total 2024 event expenditures, were approximately $200,000 and event revenues totaled $214,203. On October 24, 2023, City Council directed staff to prepare future authoring resolutions for community assistance funding in the
9 amount of $10,000 per year, removing the pledge formula based on the number of race registrations, which was first established by City Council in 2011. 4 TH OF JULY CELEBRATION
Approximately 9,000 people attended the City’s annual Fourth of July Celebration on Thursday, July 4, 2024. The special event took place between the hours of 4:00 pm – 9:30 pm. The event featured carnival rides, games, informational booths, face painting, crafts, and food vendors. Live music was provided by Identity Theft: The Band. Fireworks America provided an excellent 23-minute fireworks display. Abe and Mary Todd Lincoln and Ulysses and Julia Grant also made a visit to this event. Expenditures for the 2024 Fourth of July Celebration totaled approximately $105,000. Direct expenses were $107,285.
Estimated staff costs were $23,670. Ticket sale revenue was $5,017. Net expenses were $125,938.
NATIONAL NIGHT OUT
On August 15, from 5:00 pm – 8:00 pm at
the Community Center and Sports
Complex, the Laguna Hills Police Services
Department hosted National Night Out.
There were several community vendors,
bounce houses, fire trucks, and numerous
police vehicles including the "Duke" police
helicopter. Also, the National Guard landed
a Blackhawk Helicopter onsite.
PARENT’S NIGHT OUT
The Community Services Department hosted two (2) Parent's Night Out events, held on Friday, April 12, and Friday, December 13, at the Community Center.
Community Services Staff provided a safe and welcoming environment where kids could be dropped off and supervised for 2.5 hours, allowing parents to enjoy a night out. The ticketed event, which costs $5, included dinner,
10 inflatables, organized games, crafts, and more. The events were both very successful and sold out with 90 participants. Direct expenses were approximately $5,000. Staff costs were $3,330. Ticket revenue was $900. Net expenses were $7,430.
MOVIES IN THE PARK
Four Movies in the Park were offered in 2024 at various neighborhood parks throughout the city. The movie schedule was as follows:
Lilo and Stitch: August 16, Costeau Park.
Planes: August 23, El Conejo Park.
The Little Mermaid (2023): August 30, Santa Vittoria Park. Kung Fu Panda 4: September 6, Beckenham Park.
The events were well attended with approximately 200 attendees per movie.
Staff also had crafts and giveaways for attendees. Each movie was themed and had an activity tied to the theme. he budget for Movies in the Park was $10,000. Direct expenses were $7,513. Estimated staff costs were $4,392. Net expenses were $11,905.
11 CONCERTS IN THE PARK
Five (5) Concerts in the Park were offered in 2024. Each concert was held at the Laguna Hills Community Center and
Sports Complex, with the exception of
August 31. There was a wide variety
of music for all tastes including:
Paperback Writer: The Beatles
Experience: July 19
Stone Soul: July 26
Family Style: August 2
Yachty by Nature: August 9
Symphony on the Go!: August
31 (Cabot Park)
Staff estimates that 300-500 people
attended each concert. The budget for
the Concert Series is $34,000. Direct
expenses were $37,862. Estimated
staff costs were $3,330. Net expenses
were $41,192.
HERITAGE DAY
The Third Annual Heritage Day Fall Festival
took place on Saturday, September 28 from
12:00 pm – 6:00 pm. There were several
exhibits to visit including Moulton Museum
Historical Display, a blacksmith, sheepshearing, and a variety of historical reenactors.
The stage hosted a variety of entertainment
and educational offerings including Sean Oliu
and the Coastline Cowboys, members from the
Ramona Pageant, and members of various
Native American tribes from around the area.
The event also hosted carnival games, bounce
houses, a petting zoo, train rides, a magician,
crafts, as well as food vendors, and a beer and wine garden. An estimated 2,600 people were in attendance throughout the day. The budget for the 2024 Heritage Day Fall Festival was $84,000. Direct expenses were $65,293.
Estimated staff costs were $13,600. Sponsorships were $6,000. Net expenditures were $72,893.
12 ROOTED VOLUNTEER CAMPAIGN AND ENVIRONMENTAL
EVENTS
The City hosted four (4) Rooted Volunteer Campaign
events in calendar year 2024. March 26 was landscaping
improvements at Clarington Park, April 27 was a treeplanting event at Santa Vittoria Park, June 8 was beautification at Christina Court, and October 12 was
planting at Beckenham Park. In addition to these Rooted events, the City hosted a shredding event on June 8 and a compost giveaway event on November 9. Direct
expenses for the four (4) Rooted events were $25,828.
Estimated staff costs were $12,240. Net expenses were
$38,068.
HOLIDAY EVENT SERIES
The City hosted four (4) different holiday events this year, as described below.
The budget for the 2024 Holiday Event Series was $24,000. Direct expenses were $24,862. Estimated staff costs were $14,360. Ticket sale revenue was $3,808. Sponsorship revenue was $300. Net expenses were $35,114. The Tree Lighting Ceremony was held on Friday, December 6, at the Community Center Plaza and Parking Lot. The event featured a winter wonderland with a snow play area for attendees to enjoy. Santa Claus made a grand entrance on OCFA Engine 222 and participated in the Tree Lighting Ceremony before posing for photos inside the giant walkthrough Holiday Ornament. Attendees were treated to festive tunes from carolers and ambient holiday music, adding to the spirited atmosphere.
A variety of crafts were available, including coloring sheets, make your own "reindeer food," and cookie decorating. The Laguna Hills Chamber of Commerce provided cookies and other desserts, while Starbucks coffee was served at the City of Laguna Hills Information Booth. Additionally, Laguna Hills Police Services offered hot chocolate during their "Cocoa with a Cop" outreach. The event was well-attended with an estimated 400 participants.
13 The City of Laguna Hills
and Christ Community
Church collaborated on a
Holiday Gift Giveaway
event held on Sunday,
December 8, in the
Community Center
Heritage Room. In the
weeks leading up to the
event, the public
generously donated gifts,
and 82 local families
registered, with a total of 162 children signed up to receive gifts. On the day of the event, Christ Community Church joined forces with the City of Laguna Hills to offer a variety of activities, including photos with Santa, a dessert potluck, and the support of over 70 volunteers. The celebration was further enhanced by carolers and festive centerpieces. After the event, leftover toys were donated to Operation Santa Claus, a year-round program that provides new gifts and toys to children in foster care in Orange County.
On Saturday, December 14, the City of Laguna
Hills hosted its annual Breakfast with Santa in
the Community Center Heritage Room, which
was a sold-out event with 200 attendees and 40
participants on the waitlist. The breakfast,
provided by Polly's Pies, featured pancakes,
bacon, sausage, eggs, fresh fruit, and more.
Children had the opportunity to participate in
crafts, while a musician provided ambient music
throughout the event. Attendees also had the
chance to meet and take photos with Santa.
Also on Saturday, December 14, the Holiday Musical Dance Extravaganza took place in the Community Center Heritage Room. The event was a spectacular showcase featuring various styles of dance and music. The event featured
performances from a diverse group
of artists, including Ysa Padua
(musician), Katelyn Lawson and
Garret Shippen (ballroom dancers),
Chanel Simpson and Brendan Isais
(musicians), Pacific Ballet
Conservatory (ballet dancers),
Orange County School of the Arts
(ballroom dancers), Fred Astaire
Dance Studios (event hosts and
dance studio), The Space (contemporary/modern dance), Julia Brown
14 and Jake Champion (ballroom dancers), and Sway Ballroom Dance (dance studio). Attendees were treated to a delicious dinner from Villa Roma, with cookies from Heidelberg Pastry Shop for dessert, along with coffee and other sweets. The event sold out with 167 attendees.
Community Center Facility
Maintenance and Improvements
Facility maintenance expenses totaled $103,392 in 2024 and includes general maintenance and routine services such as indoor plant service, elevator service, pest control service, HVAC service, plumbing services, electrical services, fire alarm testing, plaza fountain service, and security system service.
Janitorial Services for the Community Center building totaled $172,136 in 2024.
Below are some of the facility improvements that were completed at the Community Center in 2024.
Heritage Room and stairwell carpet replacement
Heritage Room chair replacement
Heritage Room AV equipment upgrades
Automatic exterior doors for ADA compliance
Installation of additional electrical circuits in the Community Center Plaza Outlook for
2025
In addition to the day-to-day operations of the Community Services Department, listed below are some highlights of work efforts that have recently been completed and planned for 2025.
RECREATION CLASSES
Staff is focusing on bringing new and innovative recreation classes to the Community Center such as kid’s soccer, toddler play and learn classes, and new dance classes.
15 SPONSORSHIP PROGRAM
The Community Services Department will continue to
update and market the sponsorship packet to present to
local businesses for opportunities to showcase their
business at Community Services events. The Community
Services Department hopes to partner with businesses to increase sponsorship revenue and market the city’s local businesses.
2025-2027 BIENNIAL BUDGET
The City of Laguna Hills will begin to plan the 2025-2027 biennial budget in the first part of 2024. Budget considerations for the Community Services Department are personnel, capital equipment and improvements, and operating expenses.
COMMUNITY EVENTS
In addition to the City’s large community events such as the 4th of July and Memorial Day Race, Community Services staff are planning the following community events throughout 2025. Events that occur after June 30, 2025, are subject to the 2025-2027 Biennial Budget Approval.
Rooted Campaign. The volunteer program to beautify the City with improvement projects such as planting trees and plants and painting projects will occur four (4) times throughout the year. Solid Waste & Recycling Community Events. The Community Services Department is planning to host another paper shredding event and a compost give-away event later in the year.
Daddy Daughter Dinner Dance. The Community Services Department is hosting the annual Daddy Daughter Dinner Dance on Friday, February 21, from 6:30-8:30pm. The event will provide dinner, dancing, a photo booth, and fun entertainment for dads and daughters.
Spring Event. Community Services staff is planning to continue the spring event, “Hoppin’ Hills”. The event will take place on Saturday, April 12, from 9:00 am – 11:00 am. Hoppin’ Hills will be held outdoors on the Town Green at the Laguna Hills Community Center and Sports Complex.
There will be crafts, donuts, coffee, entertainment, an egg scavenger hunt, and more.
Summer Concert Series. Concerts in the Park will tentatively be held on July 11, July 18, July 25, and August 1. All concerts will be held at the Laguna Hills Community Center and Sports Park from 6:30 pm – 8:30 pm.
16 Movies in the Park. Movies in the Park will be held at neighborhood parks throughout the City. Staff is working on a survey to engage residents on the movies they would like to see and at which parks. Circle of Friends. Community Services staff is planning on hosting a Circle of Friends Halloween Dance on October 24.
Holiday Event Series. The Community Services Department will hold the Tree Lighting Ceremony on December 5, Breakfast with Santa on December 13, and other holiday events.
FOSSIL EXHIBITS
The Community Services department is planning the following projects in 2025 to improve the fossil displays at the Community Center. Update the audio-tour fossil tour.
Establish an exhibit tribute to Carol Stadum who was instrumental in establishing the fossil exhibit and the fossil educational programs at the Community Center.
Community Services staff, working with our Paleontologist consultant, Dr. Tom Demere, is considering
updating our exhibits with new
specimens. Dr. Demere, the Curator of
Paleontolgoy at San Diego Natural
History Museum, has acquired a
Paleoparadoxia skull from the LA
Natural History Museum. This large,
semi-aquatic marine mammal lived
between 20 and 10 million years ago
during the Miocene and late Oligocene.
It belonged to Desmostylia, an extinct group related to elephants and manatees, and is featured in the Miocene mural. Fossils of Paleoparadoxia have been found along the Pacific Rim, and it likely fed on seagrasses in coastal waters.
Mr. Demere is also working on acquiring Oligocene fossils, filling the only missing time period of the Laguna Hills Fossil Record. The Oligocene (34–23 million years ago) saw global cooling, the spread of grasslands, and the rise of modern mammal groups like early horses, camels, and elephants. It was a key period in shaping Earth's ecosystems, and adding these specimens will enhance our exhibit’s timeline.
17 Appendix A
2024 Reservations by Activity and Totals
COMMUNITY CENTER FACILITY RESERVATIONS
(Heritage Room, Classroom, Art Room)
OUTDOOR FACILITY RESERVATIONS
Activity Total Activity Total
Birthday Party 66 Fairs 3
Piano Recital 52 Baptism 3
Educational Classes 52 Screening Party 0
Wedding Receptions 36 Generic Party 26
HOA Meeting 3 Christmas Party 2
Quinceanera 18 Anniversary 4
High School Banquet 9 Sports/Coach Meeting 7
Board Meeting 25 Concert 4
Graduation Party 15 Public Outreach 5
Dance Recital 1 Play 1
Baby Shower 16 Fundraiser 2
Memorial Reception 11 Religious Ceremony 7
Theater production 1 Other 67
Facility Total
Picnic Shelters 47
Gazebo 21
Town Green 7
Neighborhood Parks 10
18 Appendix B
Types of Classes 2024
CONTRACT INSTRUCTOR CLASSES
Aikido – Ages 6 and up
Basics of Skateboarding – Ages 6 – 17
*Ballroom Dance - Ages 18 and up
*Line Dance – Ages 5 and up
*Bizzy Girls Summer Camp – Ages 8 and up
Youth Beginning Guitar and Ukulele – Ages 6 - 17
Adult Beginning Guitar and Ukulele – Ages 18 and up
Belly Dancing (I, II, III) – Ages 18 and up
*Expressive Landscapes and Florals in Acrylic - Ages 18 and up *Gelli Plate Magic: Discover the Art of Monoprinting - Ages 18 and up *Roller Skating FUNdamentals
Clog Dance – Ages 18 and up
*Sewing Skills – Ages 18 and up
*Holiday Wreath Workshop – Ages 5 and up
*Group Fitness – Ages 14 and up
Gentle Yoga – Ages 18 and up
Musical Theater Camp – Ages 6 – 12
STAFF LED CLASSES
Camp Build-A-Fort – Ages 8 - 12
Adult Softball Leagues – Ages 18 and up
Youth Open Gym – Ages 17 and younger
Drop in Sports Memberships - Ages 18 and up
o Open Gym Basketball
o Table Tennis
o Pickleball
Day Hikes - Ages 18 and up
Hiking Club - Ages 18 and up
Excursions - Ages 18 and up
*Imagine and Invent – Ages 8 and up
*Youth Creative Writing Camp Ages 10-14
*Thanks, I Made It (partnership with Laguna Hills Technology Library) *Storytime Adventures (partnership with Laguna Hills Technology Library)
*new class/instructor
Item No. 4.7
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Joe Ames, Public Works Director/City Engineer
Issue: Notice of Completion and Final Payment for the Community Center Carpeting Replacement Project, CIP No. 513-B
Recommendation: That the City Council: 1) Certify the completion of and accept the improvements for the subject project; 2) Authorize the Public Works Director to sign the Notice of Completion; 3) Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4) Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $2,481.54, if no liens have been filed.
Background:
The Laguna Hills Community Center Carpeting Replacement Project, CIP No. 513-B was awarded to Floor Covering Unlimited, Inc. on September 10, 2024, by the City Council in the amount of $52,242.88. The improvements are now complete and ready for acceptance.
Periodically, a five-percent (5%) retention is withheld from each payment to assure final performance of the work. The contractor for this project has submitted the retention progress payment in the amount of $2,481.54.
City staff recommends that the City Council: 1) Certify the completion of and accept the improvements for the subject project; 2) Authorize the Public Works Director to sign the Notice of Completion; 3) Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one
Item No. 4.7
year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4) Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $2,481.54, if no liens have been filed.
Fiscal Impact:
The budget for CIP 513 encompasses all Community Center renovations including this flooring project. The original budget for this portion of CIP 513 was $67,890.00, with the final cost coming in at $52,242.88. Any available budgetary funds left over will be available for further work needed at the Community Center.
Attachments:
1. Notice of Completion - CIP 513-B
Recording Requested By:
The City of Laguna Hills
When Recorded Mail To:
Jennifer Lee, City Clerk
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383
SPACE ABOVE THIS LINE OF FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice is hereby given that the following public improvements have been completed and accepted by the City Council of the City of Laguna Hills on January 30, 2025.
Description of Improvements
Carpet removal, preparation of subfloor, installation of new carpet tiles and broadloom, and steam cleaning tile and grout adjacent to the carpet installation areas.
General Location
Laguna Hills Community Center, 25555 Alicia Pkwy, Laguna Hills, CA 92653 Owner of Property Address Contractor
City of Laguna Hills Floor Covering Unlimited, Inc.
24035 El Toro Road 9601 Cozycroft Ave., Unit 8
Laguna Hills, CA 92653 Chatworth, CA 91311
This Notice of Completion is executed under authority of a directive from the City Council of the City of Laguna Hills.
I, Joseph J. Ames, declare under penalty of perjury that I am the City Engineer of the City of Laguna Hills, that I am familiar with the facts stated in the foregoing Notice of Completion executed for and on its behalf, and that I have read the foregoing Notice of Completion and know the contents thereof to be true.
Dated: February 11, 2025
Joseph J. Ames, P.E., T.E., Public Works Director/City Engineer City of Laguna Hills
EXEMPT FROM NOTARY ACKNOWLEDGEMENT REQUIREMENTS
PER GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208
________________________________
Jennifer Lee, CMC, City Clerk
Item No. 4.8
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Joe Ames, Public Works Director/City Engineer
Issue: Resolution Adopting Caltrans Local Assistance Procedures Manual Chapter 10: Consultant Selection
Recommendation: That the City Council adopt a Resolution entitled: “A Resolution of the City Council of the City of Laguna Hills Adopting Caltrans Local Assistance Procedures Manual Chapter 10: Consultant Selection.”
Background:
The City of Laguna Hills is occasionally granted or awarded federal and state transportation funds through a competitive grant process to design and construct projects. The federal government has delegated the California Department of Transportation (Caltrans) the authority to administer and award these funds to local agencies through the Local Assistance Program.
Title 23 Code of Federal Regulations Part 172 (23 CFR 172) allows Caltrans Division of Local Assistance (DLA) to prescribe the policies and procedures for engineering and design-related services, also known as Architectural and Engineering (A&E) services.
Local Public Agencies (LPAs) are responsible for adopting the written policies and procedures prescribed by the awarding State Transportation Agency (STA). In order to continue to be eligible for the reimbursement of funds used for consultant services on federal aid projects, Caltrans requires that the City adopt the policies and procedures outlined in Chapter 10, Consultant Selection, of the Caltrans Local Assistance Procedures Manual (LAPM).
The Public Works Department is responsible for the delivery of Capital Improvement Projects (CIP). State and federal grants often fund CIP projects. Eligibility requirements
Item No. 4.8
for these grants stipulate that the City must follow various policies and procedures when procuring and managing A&E services.
The LAPM, Chapter 10, outlines the process and procedures that agencies are required to follow when an A&E consultant is needed for a project. It explains consultant selection methods and requirements, participation requirements for Disadvantaged Business Enterprises, and the LPA’s responsibility to ensure adequate staff and proper administration of a consultant contract. Most importantly, local agencies must adopt Caltrans LAPM Chapter 10 to ensure contract costs incurred remain grant reimbursable.
CEQA Findings:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the "common sense" exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action to approve a resolution adopting Chapter 10 of the Local Assistance Procedures Manual is a ministerial action, and there is no possibility that adopting this resolution will have a significant effect on the environment. Therefore, no environmental analysis is required.
Fiscal Impact:
There is no fiscal impact associated with this action. Chapter 10 of the LAPM discusses the procurement requirements that the City must follow in using A&E consultants working on federally funded projects. Incorporation of these procedures into the City’s procurement process will allow the City to continue to maintain eligibility for federal grants.
Attachments:
1. Proposed Resolution
RESOLUTION NO. 2025-02-11-X
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAGUNA HILLS, CALIFORNIA, ADOPTING CALTRANS
LOCAL ASSISTANCE PROCEDURES MANUAL CHAPTER
10: CONSULTANT SELECTION
The City Council of the City of Laguna Hills, California, hereby finds, determines, declares, and resolves as follows:
WHEREAS, the City of Laguna Hills is responsible for constructing transportation projects that are state and federally funded; and WHEREAS in order to comply with the Federal regulations and due to need for specialized expertise, certain services including Architectural and Engineering (A&E) are contracted out to qualified firms; and
WHEREAS, the Federal regulations set forth standards for procuring and administering A&E contracts; and
WHEREAS, the provisions of the Brooks Act (40 United States Code, Section 1104) requires local agencies to award federally funded engineering and designrelated contracts, otherwise known as A&E contracts, on the basis of fair and open competitive negotiations, demonstrated competence, and professional qualifications (23 CFR 31.201-3); and
WHEREAS, pursuant to 23 CFR 172.5 (b), local agencies shall develop and sustain organizational capacity and provide the resources necessary for the procurement, management, and administration of engineering and design related consultant services, reimbursed in whole or in part with Federal-Aid Highway Program funding as specified in 23 U.S.C. 106(g)(4)(A); and
WHEREAS, the provision 23 CFR 172.5 (b)(1) requires local agencies to adopt written policies and procedures for the procurement, management, and administration of engineering and design related consultant services in accordance with applicable Federal and State laws and regulations; and
WHEREAS, the State of California Department of Transportation (Caltrans) has developed the Local Assistance Procedures Manual (LAPM), Chapter 10, Consultant Selection which sets forth policies and procedures to be utilized by local agencies in the procurement and management of A&E contracts on state and federal funded transportation projects to ensure compliance with applicable Federal and State laws and regulations and to maintain eligibility for Federal-Aid reimbursement; and WHEREAS, the City of Laguna Hills desires to adopt Caltrans's LAPM Chapter 10 and the City's conflict of interest policies for compliance with Federal regulations on the procurement and administration of A&E contracts.
Resolution No. 2025-02-11-X
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
HILLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct and are incorporated herein by reference.
SECTION 2. The Local Assistance Procedures Manual, Chapter 10, Consultant Selection dated January 2025 or as amended in future updates, is approved and adopted.
SECTION 3. The City Manager is authorized to approve amendments to the City's adopted A&E Services Administration and Procurement Policies in consultation with the Federal Highways Administration.
SECTION 4. The City Council finds and determines that the adoption of Local Assistance Procedures Manual, Chapter 10, Consultant Selection is not subject to the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines, Cal. Code of Regs, Title 14, Chapter 3 because the activity is covered by the common sense exception.
PASSED, APPROVED, AND ADOPTED this day of 11th day of February 2025. ____________________________
JOSHUA SWEENEY, MAYOR
ATTEST:
JENNIFER LEE, CITY CLERK
Resolution No. 2025-02-11-X
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LAGUNA HILLS )
I, Jennifer Lee, City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No.2025-02-11-X adopted by the City Council of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 11th day of February 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
(SEAL)
JENNIFER LEE, CITY CLERK
Item No. 1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Board of Directors
From: Jennifer Lee, City Clerk
Issue: Election of Public Improvement Corporation Officers Recommendation: That the Board of Directors adopt a Resolution entitled: “A Resolution of the Laguna Hills Public Improvement Corporation, Laguna Hills, California, Electing Officers for 2025."
Background:
In September 1998, the City Council, acting as the Board of Directors for the Laguna Hills Public Improvement Corporation (PIC), took several actions, including the adoption of bylaws, election of officers, and adoption of a Resolution appointing the time and place of meetings. The PIC is a non-profit, public benefit corporation whose primary purpose is to assist the City in issuing Certificates of Participation. In 2010, the PIC was involved in the City’s refinancing project and the subsequent lease payments (debt service) related thereto. Pursuant to the bylaws, the Annual Meeting is held annually in February, and includes the election of officers for the following year. A Resolution has been prepared that will elect the Mayor as President, the City Manager as Vice President, the Finance Director as Treasurer, and the City Clerk as Secretary.
Fiscal Impact:
There is no fiscal impact associated with the election of the PIC Board of Directors.
Attachments:
1. Proposed PIC Resolution 2025-1
RESOLUTION NO. 2025-1
A RESOLUTION OF THE LAGUNA HILLS PUBLIC
IMPROVEMENT CORPORATION, LAGUNA HILLS,
CALIFORNIA, ELECTING OFFICERS FOR 2025
RESOLVED, by the Board of Directors of the Laguna Hills Public Improvement Corporation, that the following persons are elected to the offices set forth opposite their names below, as officers of the Corporation, to serve until the election and qualification of their successors, as provided in Article IV, Section 2 of the Bylaws of the Corporation.
Name Office
Joshua Sweeney President
Jarad L. Hildenbrand Vice President
Eric Hendrickson Treasurer
Jennifer Lee Secretary
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LAGUNA HILLS )
I, Jennifer Lee, Secretary of the Laguna Hills Public Improvement Corporation, DO HEREBY CERTIFY that the foregoing is a full, true, and correct copy of a Resolution duly passed and adopted by the Board of Directors of the Laguna Hills Public Improvement Corporation, at a meeting thereof held on the 11th day of February 2025, by the following vote of the Directors thereof:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________________
JENNIFER LEE, SECRETARY
CITY OF LAGUNA HILLS
PUBLIC IMPROVEMENT CORPORATION
ANNUAL MEETING
MINUTES
Tuesday, February 27, 2024
CALL TO ORDER
The Regular Meeting of the Public Improvement Corporation of the City of Laguna Hills, California, was called to order by Director Wheeler at 8:36 p.m. in the Laguna Hills City Council Chamber, 24035 El Toro Road, Laguna Hills, California.
BOARD ROLL CALL
Attendee Name Title Status Arrived
Janine Heft President Present
Don Caskey Director Present
Erica Pezold Director Present
Joshua Sweeney Director Present
Dave Wheeler Director Present
PUBLIC COMMENTS
There were no public comments.
ELECTION OF PUBLIC IMPROVEMENT CORPORATION OFFICERS
1 Election of Public Improvement Corporation Officers
Recommendation: That the Board of Directors adopt Resolution No. 2024-1: “A
RESOLUTION OF THE LAGUNA HILLS PUBLIC IMPROVEMENT CORPORATION, LAGUNA HILLS, CALIFORNIA, ELECTING OFFICERS FOR 2024.”
RESULT: APPROVED [UNANIMOUS]
MOVER: Erica Pezold, Director
SECONDER: Janine Heft, President
AYES: Janine Heft, President, Don Caskey, Director; Erica Pezold, Director; Joshua Sweeney, Director; Dave
Wheeler, Director
City of Laguna Hills Public Improvement Corporation Tuesday, February 27, 2024 Annual Meeting Minutes
2 APPROVAL OF MINUTES FOR FEBRUARY 28, 2023, ANNUAL MEETING 2 Approval of the Public Improvement Corporation Minutes for the February 28, 2023, Annual Meeting
Recommendation: That the Board of Directors approve the minutes of the February 28, 2023, Annual Meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Don Caskey, Director
SECONDER: Erica Pezold, Director
AYES: Dave Wheeler, President; Don Caskey, Director; Erica Pezold, Director; Joshua Sweeney, Director; Dave Wheeler, Director
PUBLIC IMPROVEMENT CORPORATION ADJOURNMENT
There being no further business before the Public Improvement Corporation at this session, President Wheeler declared the meeting adjourned at 8:38 p.m.
Jennifer Lee, Secretary
Approved at meeting of February 11, 2025.
Item No. 7.2.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Eric Hendrickson, Finance Director
Issue: Flexible Spending Arrangements (FSA) for City Employees Recommendation: That the City Council discuss and provide direction regarding Cityfunded healthcare flexible spending arrangements for City employees.
Background:
At the January 28, 2025 City Council meeting, the City Council provided direction to staff to research the feasibility of a City-funded health savings account (HSA) and/or healthcare flexible spending arrangement (FSA) for employees.
Like many employers, the City of Laguna Hills provides healthcare insurance to it's employees. This includes options like Blue Shield PPO's and the Kaiser HMO. However, not all healthcare costs are completely covered by these insurance programs. HSA's and FSA's were created to bridge the gap by providing pre-tax dollars to pay for medical costs above and beyond what the insurance plans provide. HSA's and FSA's can pay for a variety of healthcare items, including, but not limited to medical copays, hospital costs, dental fillings, vision exams, and pharmacy prescriptions. A list of common examples has also been included as an attachment.
To be eligible to qualify for an HSA, individuals must be covered by a high-deductible health plan (HDHP). This fact alone will preclude the City from offering an HSA, since the above-mentioned insurance plans are not HDHP's.
The City currently provides a healthcare FSA to it's employees, funded by employee payroll deductions. Annually, each employee can either elect or decline to participate in the FSA during the open enrollment season in October for the following calendar year.
Item No. 7.2.1
In 2025, the maximum an employee can contribute is $3,300, a limit determined by the Internal Revenue Service (IRS). This limit increases every year due to inflation. FSA's are generally considered "use it or lose it" accounts, with only a small portion allowed for carryover from the prior year. Employers are allowed to fund FSA's for the benefit of their employees. Information from Healthcare.gov and the IRS has been included as an attachment to further describe the mechanics of an FSA.
Staff recommends that the City Council discuss this topic and consider the following:
1. Cost - The City does not currently contribute to the employee's FSA. If the City were to fully fund each employee's FSA, the cost would have been $95,700 in 2025.
2. Timing - Per IRS regulations, elections toward FSA's can only occur during open enrollment for the following calendar year. Therefore, the City cannot consider this for 2025. During open enrollment in October 2025, employer funded FSA's could be prepared for 2026.
3. Bargaining Group - Any alteration to salary and benefits should be presented to and agreed upon with the Laguna Hills City Employees Association (LHCEA). The current MOU expires June 30, 2025, and negotiations for the next MOU are starting very soon. It is prudent and practical to present this benefit as an option to the LHCEA during negotiations, so they can gauge interest amongst members.
Fiscal Impact:
The City currently has 29 budgeted full-time employee positions. The IRS allows a maximum contribution of $3,300 per individual in 2025. This results in an annual cost of $95,700 to the City.
The maximum contribution limit increases most years due to inflation. The earliest the City could start contributing is calendar year 2026, so the actual cost would be slightly higher.
Attachments:
1. IRS - Healthcare FSA Reminder
2. Healthcare.gov - FSA Facts
3. FSA Eligible Expenses
IRS: Healthcare FSA reminder: Employees
can contribute up to $3,300 in 2025; must
elect every year
IR-2024-287, Nov. 7, 2024
WASHINGTON — The Internal Revenue Service reminds taxpayers that during open enrollment season for flexible spending arrangements (FSAs) they may be eligible to use tax-free dollars to pay medical expenses not covered by other health plans.
An employee who chooses to participate in an FSA can contribute up to $3,300 through payroll deductions during the 2025 plan year. Amounts contributed are not subject to federal income tax, Social Security tax or Medicare tax.
If the plan allows, the employer may also contribute to an employee's FSA. If the employee's spouse has a plan through their employer, the spouse can also contribute up to $3,300 to that plan. In this situation, the couple could jointly contribute up to $6,600 for their household.
For FSAs that permit the carryover of unused amounts, the maximum carryover amount to 2025 is $660, increasing from $640 in tax year 2024. The carryover doesn’t affect the maximum amount of salary reduction contributions that can be made.
It's important for taxpayers to annually review their health care selections during health care open enrollment season and maximize their savings.
Eligible employees of companies that offer a health flexible spending arrangement (FSA) need to act before their medical plan year begins to take advantage of an FSA during 2025. Self-employed individuals are not eligible.
Expenses to consider
Throughout the year, taxpayers can use FSA funds for qualified medical expenses not covered by their health plan. These can include co-pays, deductibles and a variety of medical products. Also covered are services ranging from dental and vision care to eyeglasses and hearing aids. Interested employees should check with their
employer for details on eligible expenses and claim procedures.
Before enrollment (if an employer offers an FSA), review any expected health care expenses projected for the year. Participating employees should plan for healthcare activities when they calculate their contribution amounts. Consider:
Updating medicine cabinet with necessary supplies.
Big ticket expenses.
Seasonal needs such as allergy products, sunscreen or warm steam vaporizers.
Routine checkups or visits with specialists that regular insurance plans do not cover.
Many over-the-counter items that are FSA eligible.
Eye exams or dental visits: Out-of-pocket costs for dental and vision care are also covered by an FSA.
Employers are not required to offer FSAs. Interested taxpayers should check with their employer to see if they offer an FSA. Also, all FSAs are subject to plan terms which may be more restrictive than the maximums allowed under the law, including both the maximum dollar amounts and the expenses covered. More information about FSAs can be found at IRS.gov in Publication 969, Health Savings Accounts and Other Tax-Favored Health Plans.
Page Last Reviewed or Updated: 25-Nov-2024
People with coverage through a job
Using a Flexible Spending Account (FSA)
If you have a health plan through a job, you can use a Flexible Spending Account (FSA) to pay for health care costs, like deductibles, copayments, coinsurance, and some drugs. They can lower your taxes.
How Flexible Spending Accounts work
A Flexible Spending Account (FSA, also called a “flexible spending arrangement”) is a special account you put money into that you use to pay for certain out-of-pocket health care costs.
You don’t pay taxes on this money. This means you’ll save an amount equal to the taxes you would have paid on the money you set aside.
Employers may make contributions to your FSA, but they aren’t required to.
With an FSA, you submit a claim to the FSA (through your employer) with proof of the medical expense and a statement that it hasn't been covered by your plan. Then, you’ll get reimbursed for your costs. Ask your employer about how to use your specific FSA.
To learn more about FSAs:
Contact your employer for details about your company’s FSA, including how to sign up.
Get details from the IRS in this publication (PDF, 1.22 MB).
Facts about Flexible Spending Accounts (FSA)
They are limited to $3,300 per year per employer. If you’re married, your spouse can put up to $3,300 in an FSA with their employer too.
You can use funds in your FSA to pay for certain medical and dental expenses for you, your spouse if you’re married, and your dependents.
You can spend FSA funds to pay deductibles and copayments, but not for insurance premiums.
An official website of the United States government
Here's how you know
You can spend FSA funds on prescription medications, as well as over-the-counter medicines with a doctor's prescription. Reimbursements for insulin are allowed without a prescription.
FSAs may also be used to cover costs of medical equipment like crutches, supplies like bandages, and diagnostic devices like blood sugar test kits.
Get a list of generally permitted medical and dental expenses from the IRS.
You can’t use a Flexible Spending Account with a Marketplace plan.
Instead, a similar product, called a Health Savings Account (HSA), allows you to set aside money on a pre-tax basis to pay some health expenses if you have a “high deductible” Marketplace health insurance plan. Learn more about Health Savings Accounts.
FSA limits, grace periods, and carry-overs
You generally must use the money in an FSA within the plan year. But your employer may offer one of 2 options:
It can provide a "grace period" of up to 2 ½ extra months to use the money in your FSA.
It can allow you to carry over up to $660 per year to use in the following year.
Your employer doesn’t have to offer these options. If it does, it can be either one of these options, but not both.
Plan ahead
At the end of the year or grace period, you lose any money left over in your FSA.
Don’t put more money in your FSA than you think you'll spend within a year on things like copayments, coinsurance, drugs, and other allowed health care costs.
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Simplifying benefits for everyone.
Health Costs
• Copayments
• Coinsurance
• Deductibles
Medical
• Acupuncture
• Birthing and Lamaze
classes
• Blood pressure
monitoring device
• Chiropractors’ fees
• Compression hose
• Crutches
• Doctor’s visits and
surgeries
• Durable medical
equipment
• Exercise programs
prescribed by a physician
to treat a specific medical
condition
• Fertility treatments
• Hearing aids and batteries
• Inpatient treatment
for alcoholism or drug
addiction
• Massage therapy
recommended by a
physician to treat a specific
medical condition
Medical (cont.)
• Menstrual products (e.g.,
tampons, pads, menstrual
sponges)
• Prostheses
• Transportation expenses
to receive medical care
• Weight loss programs
prescribed by a physician
to treat a specific medical
condition
• Wheelchairs
Pharmacy
• Birth control
• Breastfeeding supplies
(e.g., pump, breast milk
storage bags)
• First aid kits
• Prescription drugs
• Over-the-counter (OTC)
medications with a
prescription
• Over-the-counter
medications without a
prescription (e.g., first aid,
allergy, antacids, cold/flu,
heartburn, ointments, pain
relievers)
Dental
• Artificial teeth
• Crowns/bridges
• Dental implants
• Dental sealants
• Dental x-rays
• Dentures
• Denture adhesive
• Exams/teeth cleaning
• Extractions
• Fillings
• Occlusal guards
• Oral surgery
• Orthodontia
Vision
• Contact lenses
• Eye exam
• Eyeglasses
• LASIK
• Prescription sunglasses
• Reading glasses
Healthcare FSA Eligible Expenses
Examples of Eligible and Ineligible Expenses under a Healthcare Flexible Spending Account* *
The above lists give you a general overview of qualified and non-qualified medical expenses. These lists are not all-inclusive, and are subject to change by the IRS. The IRS defines qualified medical expenses as amounts paid for the “diagnosis, cure, mitigation, treatment, or prevention of disease, or for the purpose of affecting any structure or function of the body.” Qualified medical expenses are eligible for reimbursement through your FSA as long as they are not reimbursed through insurance or any other source.
Revised: October 2021
View our interactive eligible expense list at www.wexinc.com/insights/benefits-toolkit/eligible-expenses/ Examples of ineligible expenses: concierge service fees, cosmetic surgery, deodorant, exercise equipment, fitness programs, funeral expenses, hair transplants, household help, illegal operations/treatments, maternity clothes, teeth whitening.
Item No. 7.3.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Jennifer Lee, City Clerk
Issue: Introduction and First Reading of an Ordinance Relating to the Unlawful Use of the Official City Seal
Recommendation: That the City Council introduce for first reading, read by title only, and waive further reading of an Ordinance entitled: "An Ordinance of the City of Laguna Hills, California, Amending and Restating Chapter 1-12 (Official City Seal) of Title 1 (General Provisions) of the Laguna Hills Municipal Code and Adding New Section 1-
12.020 (Unlawful Use of Official City Seal) Making Unauthorized Use of the Official City Seal Unlawful."
Background:
The City's official seal is personal property of the City and the City can control its use as well as prevent others from unauthorized use. Misuse or unauthorized use of the City's official seal can cause confusion or misrepresentation that a statement, event, or organization is supported or endorsed by the City.
The City of Laguna Hills Municipal Code does not have detailed regulations governing the use of the City's official seal. California law makes it a criminal offense to use city seals with the intention of creating an impression that a document is authorized by a public official (Gov't Code §34501.5). The use of the City's official seal with the intent to deceive voters into thinking a communication is from the City can be a violation of California election law (Elect. Code §18304). State law designates the City Clerk as the custodian of the city seal (Govt't Code §40811), but the law does not detail such custodial duties and rights. Although state laws discussed above provide some limits upon the use of the City's official seal to prevent misrepresentations, there is no regulation on whether the City's official seal may be used, by whom, in what context, or
Item No. 7.3.1
in what capacity. Modern technology makes it easy for anyone to capture the City's official seal and use it to mislead or give the impression that a publication, event, or item is authorized or sponsored by the City.
Staff is recommending adoption of the attached proposed ordinance to provide the City with a tool to help ensure the City's official seal is used only for purposes directly related to the official business of the City of Laguna Hills, or as officially authorized.
CEQA Findings:
The proposed ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to the California Code of Regulations, Title 14, Chapter 3, Sections 15060 (c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) because it has no potential for resulting in physical change to the environment, directly or indirectly.
Fiscal Impact:
There is no fiscal impact associated with adoption of the proposed ordinance.
Attachments:
1. Proposed Ordinance
4899-4422-6582, v. 1
ORDINANCE NO. 2025-X
AN ORDINANCE OF THE CITY OF LAGUNA HILLS,
CALIFORNIA, AMENDING AND RESTATING CHAPTER 1-
12 (OFFICIAL CITY SEAL) OF TITLE 1 (GENERAL
PROVISIONS) OF THE LAGUNA HILLS MUNICIPAL CODE
AND ADDING NEW SECTION 1-12.020 (UNLAWFUL USE
OF OFFICIAL CITY SEAL) MAKING UNAUTHORIZED USE
OF THE OFFICIAL CITY SEAL UNLAWFUL
WHEREAS, the City of Laguna Hills has an official City seal that is currently not protected from unauthorized use by ordinance; and
WHEREAS, the unauthorized use, reproduction, or facsimile of an official city seal for any purpose may create a misleading, erroneous, or false impression that the document, item, statement, event, and/or organization is or has been officially authorized, supported, and/or sponsored by the City or a public official; and WHEREAS, California Government Code Section 34501.5 and Elections Code Section 18304 protect city and county seals by prohibiting the use of a city or county seal in campaign literature or mass mailing with the intent to deceive voters, and State law makes such violations a criminal offense; and
WHEREAS, the City Council desires to protect its official City seal from all unauthorized uses to prevent fraud, deception, misrepresentation, and/or abuse; and WHEREAS, the City Council seeks to ensure the official City seal is used only for purposes directly related to the official business of the City of Laguna Hills, or as may be expressly authorized by the City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
HILLS, CALIFORNIA, HEREBY ORDAINS AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein.
SECTION 2. Chapter 1-12 (Official City Seal) of Title 1 (General Provisions) of the Laguna Hills Municipal Code is hereby amended and restated in its entirety to read as follows:
Chapter 1-12
OFFICIAL CITY SEAL
Sections:
1-12.010 Adoption of Official City Seal.
1-12.020 Unlawful Use of Official City Seal.
Ordinance No. 2025-X
4899-4422-6582, v. 1
1-12.010 Adoption of Official City Seal.
The official corporate seal for the City of Laguna Hills (“Official City Seal”) is adopted and approved and shall appear substantially as follows:
1-12.020 Unlawful Use of Official City Seal.
It is unlawful for any person, corporation, entity, association, or organization to make or use the Official City Seal, or any cut, facsimile, or reproduction thereof, for any purpose other than for the official business of the City, its City Council, officers, or departments, without prior authorization of the City Council.
SECTION 3. This ordinance is exempt from the requirements of the California Environmental Quality Act (“CEQA”) pursuant to state CEQA guidelines because there is no possibility that this ordinance or its implementation would have a significant negative effect on the environment. (14 Cal. Code Regs. § 15061(b)(3)) City staff shall cause a Notice of Exemption to be filed as authorized by CEQA and state CEQA guidelines.
SECTION 4. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsection, subdivision, sentence, clause, phrase, or portion thereof be declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify to the adoption of this ordinance and cause the same to be posted at the duly designated posting places within the City and published once within fifteen days after passage and adoption as may be required by law; or, in the alternative, the City Clerk may cause to be published a summary of this ordinance and a certified copy of the text of this ordinance shall be posted in the office of the City Clerk five days prior to the date of adoption of this ordinance; and, within fifteen days after adoption, the City Clerk shall cause to be published the aforementioned summary and shall post a certified copy of this ordinance, together with the vote for and against the same, in the office of the City Clerk.
Ordinance No. 2025-X
4899-4422-6582, v. 1
PASSED, APPROVED, AND ADOPTED this X day of X 2025.
________________________________
JOSHUA SWEENEY, MAYOR
ATTEST:
______________________________________
JENNIFER LEE, CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LAGUNA HILLS )
I, Jennifer Lee, City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing Ordinance No. 2025-X was duly introduced and placed upon its first reading at a Regular Meeting of the City Council on the X day of X 2025, and that thereafter, said Ordinance was duly adopted and passed at a Regular Meeting of the City Council held on the X day of X 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
(SEAL)
_____________________________________
JENNIFER LEE, CITY CLERK
Ordinance No. 2025-X
4899-4422-6582, v. 1
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss AFFIDAVIT OF POSTING
CITY OF LAGUNA HILLS ) AND PUBLICATION
JENNIFER LEE, being first duly sworn, deposes and says:
That she is the duly appointed and qualified City Clerk of the City of Laguna Hills;
That in compliance with State Laws of the State of California, ORDINANCE NO. 2025-X, being:
AN ORDINANCE OF THE CITY OF LAGUNA HILLS,
CALIFORNIA, AMENDING AND RESTATING CHAPTER 1-
12 (OFFICIAL CITY SEAL) OF TITLE 1 (GENERAL
PROVISIONS) OF THE LAGUNA HILLS MUNICIPAL CODE
AND ADDING NEW SECTION 1-12.020 (UNLAWFUL USE
OF OFFICIAL CITY SEAL) MAKING UNAUTHORIZED USE
OF THE OFFICIAL CITY SEAL UNLAWFUL
on the X day of X 2025, and on the X day of X 2025, was published in summary in the Saddleback Valley News; and was, in compliance with City Resolution No. 2004-05-25-2, by the X day of X 2024, and the X day of X 2025, caused to be posted in three places in the City of Laguna Hills, to wit:
Laguna Hills City Hall
Laguna Hills Community Center
La Paz Center
_________________________________
JENNIFER LEE, CITY CLERK
Laguna Hills, California
Item No. 7.3.2
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Jennifer Lee, City Clerk
Issue: City Council Representatives to Other Boards, Committees, and Agencies Recommendation: That the City Council take the following actions:
1) Review the City of Laguna Hills City Council Representatives to Other Boards, Committees, and Agencies List, provide directions to staff regarding any necessary changes for appointments to the list, and by motion, approve the City Council Representatives to Other Committees/Agencies List, as revised by the City Council; and
2) Approve and direct the City Clerk to prepare and post an updated FPPC Disclosure Form 806 to reflect all paid city representative appointments to outside agency boards, committees, and/or commissions in accordance with state law.
Background:
The list of City Council Representatives to Other Boards, Committees and Agencies List was partially reviewed at the January 14, 2025, resulting in the City Council dissolving the Solid Waste & Recycling Franchise Procurement Ad Hoc Committee and making appointments to three boards: 1) Council Member Mathis was appointed to the Events, Communication, and Beautification Committee; 2) Council Member Wheeler and Mayor Sweeney were re-appointed to the OC Public Libraries Library Advisory Board; and 3) Council Member Pezold was appointed as Representative and Council Member Mathis as Alternate to the San Joaquin Hills Transportation Corridor Agencies Board of Directors. The attached list provided for the City Council's further review reflects those changes. Below are specific comments to help guide the Council's review.
Item No. 7.3.2
Ad Hoc Committees
Any Ad Hoc Committee that has completed its specified project goal, approved timeline, or is no longer needed should be dissolved by City Council action.
The Aquatic Center/Community Pool Facility Ad Hoc Committee consisting of former Council Member Heft and Council Member Pezold was formed on May 28, 2024, as an advisory committee to the City Council for the purpose of exploring the feasibility of establishing an Aquatic Center/Community Pool facility for a duration of 4-6 months.
The approved timeline has expired; therefore, the Aquatic Center/Community Pool Facility Ad Hoc Committee should either be dissolved or a new timeline should be approved and a new member appointed to the vacant seat.
The 3/5 Memorial Ad Hoc Committee consisting of former Council Member Janine Heft and Mayor Pro Tempore Caskey was formed on March 22, 2022, as an advisory committee to the City Council for the purpose of developing a monument theme and narrative description for a permanent monument memorializing the 3/5 Dark Horse Marine Battalion. The specified project goal has been completed; therefore, the 3/5 Memorial Ad Hoc Committee should be dissolved or a new specified project goal should be approved and a new member appointed to the vacant seat.
Orange County Fire Authority Board of Directors
City Council Resolution No. 2023-01-10-4 formally designates and appoints Joshua Sweeney as the City's representative to the Orange County Fire Authority Board of Directors. If the City Council wishes to appoint a new representative, a motion or consensus will be required to direct staff to draft a resolution for consideration at a future meeting, thereby officially designating and approving the updated appointment.
OC Public Libraries Library Advisory Board
The OC Public Libraries Library Advisory Board members serve 2-year terms that coincide with the individual cities’ appointments and elections. Council Member Wheeler was appointed to his third term on the Library Advisory Board on January 14, 2025, which is active until December 14, 2027. No change is needed at this time.
Orange County Mosquito and Vector Control District (OCMVCD) Board of Trustees The current representative to the Orange County Mosquito and Vector Control District is Council Member Pezold. Council Member Pezold was appointed to the Orange County Mosquito and Vector Control District on January 9, 2024, for a two-year term, which is active until January 1, 2026. No change is needed at this time.
Item No. 7.3.2
League of California Cities Annual Business Meeting Voting Delegate Per Cal Cities bylaws, the City Council must designate a Voting Delegate and, if desired, up to two Voting Delegate Alternates to attend the annual business meeting in person to cast their vote. The 2025 Annual Conference is scheduled for October 8-10, 2025, in Long Beach. This designation can be made now or at a future meeting no later than the first meeting in September.
Southern California Association of Governments (SCAG) Annual General Assembly Meeting
The SCAG General Assembly is a forum where policy matters can be identified and addressed. Each member city appoints one City Council Member, who is not a Regional Council representative, as the City’s official representative and one alternate for the General Assembly meeting and must communicate the names of their official representatives and alternates to SCAG within 45 days before the annual meeting of the General Assembly. The 2025 SCAG Regional Conference & General Assembly is scheduled for May 1-2, 2025 in Palm Desert. This designation can be made now or at a future meeting no later than the first meeting in March.
California Joint Powers Insurance Authority (CJPIA) Annual Board of Directors Meeting The CJPIA Annual Board of Directors Meeting is where the President and Vice President of the Authority and other members of the Executive Committee area elected, reports of the affairs of the Authority are considered, and any other business may be transacted that is within the powers of the Board of Directors. In order to vote at the Annual Board of Directors Meeting, the City Council must designate a Primary Voting Delegate and at least one Voting Delegate Alternate. A Voting Delegate form must be completed and submitted to the Authority in advance of each year’s meeting indicating the authorized voting delegates. The 2025 Annual Meeting is scheduled for July 23, 2025, at the CJPIA Campus in La Palma, CA. A $100 stipend is provided to the voting delegate or alternate of each member agency attending the meeting.
Form 806
The Fair Political Practices Commission has mandated that Form 806 be used to report additional compensation that officials receive when appointing themselves to positions on committees, boards, or commissions of a public agency, special district, and joint powers agency or authority. Each agency must post on its website a single Form 806 which lists all the paid appointment positions. When there is a change in compensation, or a new appointment, Form 806 must be updated to reflect the change. Included as an attachment to this report is a copy of the currently posted Form 806.
Item No. 7.3.2
Fiscal Impact:
The City does not offer additional compensation to City Council Members for their participation in City Council subcommittees or for representing the City on external agency boards or committees.
Attachments:
1. City Council Representatives to Other Boards, Committees, and Agencies
2. Form 806 - Public Agency Appointments
3. CJPIA Notice of Annual Meeting
City of Laguna Hills | 24035 El Toro Road, Laguna Hills, CA 92653 | www.lagunahillsca.gov | Page 1
CITY OF LAGUNA HILLS
City Council Representatives to Other Boards, Committees and Agencies City Council Standing and Ad Hoc Committees
Committee Representative Appointed Representative Appointed Audit Committee Joshua Sweeney 01/10/2023 Don Caskey 12/14/2021 Events, Communication, and Beautification Committee Erica Pezold 06/28/2022 Jared Mathis 01/14/2025 Economic Development Committee Dave Wheeler 06/28/2022 Don Caskey 06/28/2022 3/5 Memorial Ad Hoc Committee (through project completion) Vacant Don Caskey 03/22/2022 Community Garden Ad Hoc Committee (through project completion) Joshua Sweeney 05/14/2024 Don Caskey 05/14/2024 Aquatic Center/Community Pool Facility Ad Hoc Committee (4-6 months) Vacant Erica Pezold 05/28/2024 Joint Governmental Committees
Agency Representative/Delegate Appointed Alternate (if applicable) Appointed Orange County Fire Authority (OCFA) Board of Directors1 Joshua Sweeney 01/10/2023 Res 2023-01-10-4
OC Public Libraries Library Advisory Board (2-year term) Dave Wheeler Term expires 12/8/2026
01/10/2023 Joshua Sweeney
Term expires 1/12/2027
01/10/2023
Orange County Mosquito & Vector Control District (OCMVCD) Board of Trustees (2-year term)
Erica Pezold
Term expires 1/1/2026
01/09/2024
South OC Watershed Management Area (SOCWMA) Executive Committee Don Caskey 01/10/2023 Joshua Sweeney 01/10/2023 Transportation Corridor Agency (TCA) San Joaquin Hills Transportation Corridor Agency (SJHTCA) Board of Directors Erica Pezold 01/14/2025 Jared Mathis 01/14/2025 1 OCFA requires appointment by Resolution
Membership Organizations
Organization Representative/Delegate Appointed/Elected Alternate (if applicable) Appointed Association of California Cities – Orange County (ACC-OC) Mayor Mayor Pro Tem League of Cal Cities Annual Business Meeting Voting Delegate Mayor 01/10/2023 Mayor Pro Tem 01/10/2023 Southern California Association of General Governments (SCAG) Annual General Assembly Meeting Don Caskey 1/10/2023 Dave Wheeler 1/10/2023 California Joint Powers Insurance Authority (CJPIA) Annual Board of Directors Meeting Mayor 05/09/2023 Mayor Pro Tem 05/09/2023
City Council Standing and Ad Hoc Committees
Audit Committee
The City’s Audit Committee was established by City Council Action on March 14, 1995, and is regulated by City Council Policy No. 105. The committee is an advisory committee to the City Council for the purpose of providing a direct line of communication between the auditor and the City Council and consists of the City Manager (or designee) and two City Council Members. The Audit Committee meets twice a year and City Council Members receive no additional compensation for serving on the Audit Committee.
Events, Communication, and Beautification Committee
The City’s Events, Communication, and Beautification Committee was established by City Council Action on June 28, 2022, and meets monthly on the 2nd Wednesday of every month. The committee is an advisory committee to the City Council for the purpose of making recommendations on projects designed to maintain and enhance the appearance of public areas within the City, conduct research on communications programs, and develop and implement community events and consists of 2 City Council Members. City Council Members receive no additional compensation for serving on the Events, Communication, and Beautification Committee.
Economic Development Committee
The City’s Economic Development Committee was established by City Council Action on June 28, 2022, and meets as needed based on development application submittals. The committee is an advisory committee to the City Council for the purpose of promoting and supporting local businesses and encouraging a strong economy within the City and consists of 2 City Council Members. City Council Members receive no additional compensation for serving on the Economic Development Committee.
Ad Hoc Committees
Ad-Hoc Committees are established for a specified limited timeframe to act in an advisory role to the City Council in order to achieve specific singlesubject project goals and must be comprised solely of members of the legislative body that are less than a quorum of the legislative body. The City currently has three Ad-Hoc Committees.
The 3/5 Memorial Ad Hoc Committee is an advisory committee to the City Council for the purpose of developing a monument theme and narrative description for a permanent monument memorializing the 3/5 Dark Horse Marine Battalion. The committee was established by City Council Action on March 22, 2022 for a duration through project completion.
The Community Garden Ad Hoc Committee is an advisory committee to the City Council for the purpose of exploring and developing the concept of a community garden including assessing feasible locations, engaging with the community and drafting a plan that includes budget, design and management strategies. The committee was established by City Council Action on May 14, 2024 for a duration through project completion.
The Aquatic Center/Community Pool Ad Hoc Committee is an advisory committee to the City Council for the purpose of exploring the feasibility of establishing an Aquatic Center/Community Pool facility. The committee was established by City Council Action on May 28, 2024 for a duration of 4-6 months.
Joint Governmental Committees
Orange County Fire Authority (OCFA) Board of Directors
The OCFA Board of Directors consists of 23 members representing partner cities and 2 members representing the county unincorporated area.
Appointments of Directors to represent their respective cities are made by Resolution and hold office until the selection of a successor by the appointing body. The Board of Directors meets every other month - usually on the 4th Thursday of the month at 6:00 p.m. and sets policy according to its adopted Rules of Procedures. The Board established an Executive Committee and a standing Budget and Finance Committee to address finance and budget policy issues. The Chair of the Board, on an annual or as needed basis, makes appointments to the Committees. City Council Members receive compensation of $100 per meeting per day, with a max of $300 per month for voting member attendance.
OC Public Libraries Library Advisory Board
The OC Public Libraries Library Advisory Board was created by County Board Resolution 96-903 on December 12, 1996, and consists of 26 members, comprised of 24 city council members appointed by the member cities and 2 County Supervisor members appointed by the Board of Supervisors.
The Advisory Board meets 3 times a year and acts in advisory capacity reviewing the OC Public Libraries’ budget, operations and policy decisions and makes recommendations to the Board of Supervisors. City Council Members serve 2-year terms and receive no additional compensation for serving on the OC Public Libraries Library Advisory Board.
Orange County Mosquito and Vector Control District (OCMVCD) Board of Trustees The Orange County Mosquito and Vector Control District is governed by a Board of Trustees established pursuant to Health & Safety Code section 2020 et seq. Trustees are appointed by the City Council of each member city, or by the Board of Supervisors (County Trustee). Pursuant to Orange County Mosquito and Vector Control District Operations Code section 3.01.020, “...Persons appointed shall have experience, training and education in fields that will assist in the governance of the District as provided in Health & Safety Code section 2022.” The Board of Trustees meets on the 3rd Thursday of each odd-numbered month at 3:00 p.m. City Council Members serve 2- or 4-year terms (at the appointing authority’s discretion) commencing at noon on the 1st Monday in January and receive no additional compensation for serving on the OCMVCD Board of Trustees, but are eligible for up to $100 in reimbursement per month for expenses incurred while on official business.
South OC Watershed Management Area (SOCWMA) Executive Committee The SOCWMA adopted Cooperative Agreement and decision-making framework is governed by the Executive Committee of the South Orange County IRWM Group. Each of the parties appoints an elected or executive level official from its organization to serve as its member and alternate on the SOCWMA Executive Committee. The Executive Committee meets periodically and the duties and powers include identifying and prioritizing water resource issues, approving cost-share budgets for administration and activities of the SOCWMA, and allocating non-grant funds available for SOCWMA projects based on capital improvement plan priorities. City Council Member receive no additional compensation for serving on the SOCWMA Executive Committee.
Transportation Corridor Agency (TCA) San Joaquin Hills Transportation Corridor Agency (SJHTCA) Board of Directors The San Joaquin Hills Transportation Corridor Agency manages the 73 Toll Road, which stretches 15 miles from Newport Beach to San Juan Capistrano in southwest Orange County. SJHTCA member agencies are the cities of Aliso Viejo, Costa Mesa, Dana Point, Irvine, Laguna Hills, Laguna Niguel, Laguna Woods, Mission Viejo, Newport Beach, San Juan Capistrano and Santa Ana, along with the County of Orange's 3rd and 5th Districts.
The San Joaquin Hills and Foothill/Eastern Transportation Corridor Agencies Board Meetings are generally held concurrently as one joint meeting on the 2nd Thursday of each month at 9:30 a.m. Board members and Alternates earn a stipend of $120 per meeting, for up to 18 meetings per agency per quarter. They may also be eligible for reimbursement of mileage costs at the current IRS rate.
Membership Organizations
Association of California Cites – Orange County (ACC-OC) The ACC-OC membership base consists of the Cities of Orange County, local government special districts, businesses, non-profits and higher education institutions. The Association operates as a 501c3 and is governed by a Board a Directors elected by Mayors of all member cities. The Board is comprised of an executive committee, representatives from all 5 Supervisory districts, and three large city representatives. The ACC-OC is organized into several Policy Committees: Energy, Environment and Water Committee, Homelessness Task Force, Coalition for Residential Recovery Reform, Local Government and Finance Committee, Economic Development Committee and Legislative & Regulatory Committee. The ACC-OC Board of Directors Executive Committee meets on the 3rd Wednesday of each month at noon and the policy committees have various meeting schedules. City Council Members receive no additional compensation for serving on the ACC-OC Board of Director or Policy Committees.
League of Cal Cities Annual Business Meeting Voting Delegate Part of the League of Cal Cities Annual Conference is the Annual Business Meeting to consider and take action on resolutions that establish League policy. In order to vote at the Annual Business Meeting, the City Council must designate a Voting Delegate and if desired, up to two Voting Delegate Alternates. The Voting Delegate must attend the conference in person to cast their vote. A Voting Delegate form must be completed and signed by the Mayor or City Clerk and submitted to the League in advance of each year’s meeting indicating the authorized voting delegates. The 2025 Annual Conference is scheduled for October 8-10, 2025 in Long Beach. City Council Members receive no additional compensation for attending the League of Cal Cities Annual Business Meeting, but are eligible for travel reimbursements from the City.
Southern California Association of General Governments (SCAG) Annual General Assembly Meeting The SCAG General Assembly is a forum where policy matters can be identified and addressed. Any city or county representative may propose a subject for study by the Association, provided that the representative has notified the President of the proposal 45 days in advance of the General Assembly meeting. Each member city appoints one City Council Member, who is not a Regional Council representative, as the City’s official representative and one alternate for the General Assembly meeting and must communicate the names of their official representatives and alternates to SCAG within 45 days before the annual meeting of the General Assembly. The 2025 SCAG Regional Conference & General Assembly is scheduled for May 1-2, 2025 in Palm Desert. City Council Members receive no additional compensation for attending the SCAG General Assembly, but may be eligible for travel reimbursements from the City.
California Joint Powers Insurance Authority (CJPIA) Annual Board of Directors Meeting The CJPIA Annual Board of Directors Meeting is where the President and Vice President of the Authority and other members of the Executive Committee are elected, reports of the affairs of the Authority are considered, and any other business may be transacted that is within the powers of the Board of Directors. In order to vote at the Annual Board of Directors Meeting, the City Council must designate a Primary Voting Delegate and at least one Voting Delegate Alternate. A Voting Delegate form must be completed and submitted to the Authority in advance of each year’s meeting indicating the authorized voting delegates. The 2025 Annual Meeting is scheduled for July 23, 2025, at the CJPIA Campus in La Palma, CA.
A $100 stipend is provided to the voting delegate or alternate of each member agency attending the meeting.
FPPC Form 806 (1/18)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
Comment:
A Public Document
Appt Date and
Length of Term
Agency Report of:
Title
Per Meeting/Annual Salary/Stipend
Alternate, if any
Alternate, if any
Alternate, if any
Alternate, if any
Name
Name
Name
Name
$0-$1,000
$0-$1,000
$0-$1,000
$0-$1,000
$1,001-$2,000
$1,001-$2,000
$1,001-$2,000
$1,001-$2,000
$2,001-$3,000
$2,001-$3,000
$2,001-$3,000
$2,001-$3,000
Other Other Other Other
California
Form
1. Agency Name
E-mail
806
Area Code/Phone Number
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Page _____ of _____
1 From: Veronica Ruiz <[email protected]>
Sent: Monday, February 3, 2025 9:00 AM
To: Jennifer Lee
Subject: California JPIA Yearly Board of Directors Certification Board of Directors Certification
Jennifer L Lee, City Clerk
Laguna Hills
Dear Jennifer L Lee:
Each year, the California JPIA asks members to certify their designated California JPIA Director and Alternate(s) prior to the Annual Board of Directors meeting. The date and location of this year’s Annual Board of Directors meeting can be found here.
If required by your agency, California JPIA Director and Alternate(s) appointments should be placed on your governing body's agenda to ensure the certification is updated prior to the annual meeting. The California JPIA Director must be a member of your agency's governing body. However, multiple Alternates may be selected and the Alternate(s) may be elected officials or agency staff members.
If you have not done so, please forward us your Notice of Reorganization with your current governing body and your appointments for the California JPIA Director and Alternate(s). You may click the button below to certify your agency's Director and Alternate(s).
Certification of Voting Director and Alternate(s)
We appreciate your assistance and look forward to representation by your agency at the Board of Directors meeting. Registration will be made available in the coming months.
2 Please complete all updates as soon as possible. If you have questions or need assistance with the Board of Directors Certification, please contact me at [email protected] or (562) 467-8736.
Best regards,
Veronica
Veronica Ruiz, CMC
Agency Clerk
California Joint Powers Insurance Authority
8081 Moody Street
La Palma, CA 90623
Phone: (562) 467-8736
Email: [email protected]
Item No. 8.1.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Joshua Sweeney, Mayor
Issue: Membership in the United States Conference of Mayors Recommendation: Mayor Sweeney recommends that the City Council direct staff to submit an application for membership in the United States Conference of Mayors.
Background:
In accordance with City Council Policy 120, Mayor Sweeney added this item to the agenda.
I would like to bring your attention to an important opportunity for our city to engage at the national level with other cities across the United States. The United States Conference of Mayors (USCM) is a non-partisan organization that represents cities with populations of 30,000 or more, and I believe joining this esteemed body would be valuable for our city and its leadership.
The USCM has a long and impactful history, founded in 1933 during the Great Depression, and has since played a critical role in advocating for cities across the country. From working directly with Congress and the White House to securing crucial federal support like the $65.1 billion allocated to cities through the American Rescue Plan, the USCM has been a powerful advocate for the needs of municipalities. The USCM also serves as a platform for mayors to share best practices and tackle pressing issues facing cities today.
Membership offers several key benefits:
• Advocacy: Direct engagement with federal policymakers on issues that affect our
Item No. 8.1.1
city.
• Networking: Opportunities to connect with mayors from other cities and the nation’s leading businesses.
• Promotion of Our City: Access to resources to help share our city’s story and accomplishments on the national stage.
• Best Practices: The chance to learn from other cities and gain access to grant and award programs that support innovative initiatives.
Additionally, the USCM holds two major meetings each year that are open to all mayors:
• Annual Meeting: Held in June or early July in a designated member city. Its primary purpose is to adopt policy resolutions that guide the advocacy work of the organization.
• Winter Meeting: Held in late January in Washington, D.C. This meeting focuses on engaging with the White House, the current administration, and Congress to discuss the priorities of America’s mayors.
The Conference also holds two Leadership Meetings each year for the elected and appointed leadership of the organization:
• One is held in the fall, and the other in winter. These meetings focus on developing strategy, engaging with top-level officials, and identifying emerging issues. Additional meetings are scheduled throughout the year, with notifications sent to member mayors and their staff.
By joining the USCM, we can ensure that our city’s voice is heard in important national conversations and that we have access to the resources and support needed to grow and thrive. I believe this is a valuable opportunity for us to strengthen our city’s leadership and advocate effectively for the needs of our residents.
Fiscal Impact:
For cities with populations between 30,000 and 49,999, the annual membership dues are $3,953. Membership dues increase by 3% annually through 2029, and all dues are billed on a calendar or fiscal year basis.
In addition to the membership fees, there are travel expenses associated with
Item No. 8.1.1
attending these meetings, including flights, hotel accommodations, and other related costs. While these are variable, it’s important to factor them into the overall budget for participation in the USCM.
Attachments:
1. United States Conference of Mayors Membership Information
The voice of America’s Mayors in Washington since 1932.
The United States Conference of Mayors is the official non-partisan organization of cities with populations of 30,000 or more. There are over 1,400 such cities in the country today. Each city is represented in the Conference by its chief elected official, the mayor.
The United States Conference of Mayors was born out of the Great Depression. It was in 1932 that Detroit Mayor Frank Murphy invited the nation’s mayors to his city to confront common problems caused by this dark time in our history. Twenty-nine mayors gathered and, together, they called for Congress to provide relief, which Congress and the White House passed. That first meeting galvanized the mayors to formalize their conference, and in February 1933 they did so in Washington, D.C. As it is today, the Conference continues to be a leading voice of cities in our nation’s capital.
Throughout our history, it is the nation’s mayors to whom people look for leadership. We were early leaders in the civil rights movement, so much so, that John F. Kennedy introduced the pillars of the Civil Rights Act at our Annual Meeting, shortly before he was assassinated. When the U.S. withdrew from the Kyoto Protocols, we organized mayors to call for a reduction of greenhouse gas emissions to pre-1990 levels. When the COVID-19 pandemic hit our country, it was the leadership of the Conference that worked to secure $65.1 billion for all cities through the American Rescue Plan.
Membership in the United States Conference of Mayors is an important way cities across the United States stay connected with each other and engaged with issues at the national level. Full members of the Conference are entitled to participate in our policyshaping process and are eligible for our grant and award programs. They also receive discounts for meeting registration and other preferred benefits.
The Conference is a strong forum for you—and all mayors—to advocate for the needs of your citizens and government. It’s where you can share ideas with other mayors and learn about the best practices and policies being implemented to help move our country forward.
The Conference to this day is a nonpartisan forum where mayors engage directly with the President and Congress on the most pressing issues of the day. Democrats, Republicans, and Independents come together to get things done. Mayors of large cities, small cities, center cities, and suburbs work side-by-side to solve, improve, create, and effect positive change.
Item No. 8.2.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Jared Mathis, Council Member
Erica Pezold, Council Member
Issue: Discussion on SCAQMD Proposed Amended Rules 1111 and 1121 Recommendation: Council Member Mathis and Council Member Pezold recommend that the City Council review and discuss the South Coast Air Quality Management District's (SCAQMD) Proposed Amended Rules 1111 and 1121, and, if deemed appropriate, direct staff to draft a resolution or comment letter expressing opposition.
Background:
In accordance with City Council Policy 120, Council Member Pezold and Council Member Mathis added this item to the agenda.
The City has been made aware of the South Coast Air Quality Management District's (SCAQMD) Proposed Amended Rules 1111 and 1121. These rules pertain to residential furnaces and small water heaters. The Orange County Council of Governments (OCCOG) has already received briefings from AQMD staff on these rules and subsequently voted to oppose them in their current form. Attached for the City Council's consideration are a draft resolution and comment letter for potential use as well as the letter submitted to SCAQMD by the OCCOG.
Fiscal Impact:
Unknown.
Item No. 8.2.1
Attachments:
1. OCCOG Comment Letter to SCAQMD
2. Rules 1111 and 1121 Draft Resolution Example
3. Rules 1111 and 1121 Draft City Comment Letter Example
1 December 16, 2024
Hon. Vanessa Delgado, Chair
South Coast Air Quality Management District Governing Board 21865 Copley Dr.
Diamond Bar, CA 91765
Dear Chair Delgado and Governing Board members -
The Orange County Council of Governments (OCCOG) has just recently been made aware of two proposed rules being advanced by the South Coast Air Quality Management District (SCAQMD) for consideration by the Governing Board. On behalf of the OCCOG Board of Directors, we regret to inform you that we are opposed to Proposed Amended Rules (PAR) 1111 and 1121. We urge you to defer consideration of these rules in order to allow SCAQMD Governing Board members and staff to have sufficient time to receive additional information, data, input, and dialogue from the numerous stakeholders potentially impacted by this proposed rule.
OCCOG has significant concerns regarding the scale of the mechanical, electrical, plumbing, and other requirements necessary to comply with retrofits of existing commercial buildings, singlefamily homes and multifamily residential properties, as well as the dramatic cost implications to thousands of families who call Orange County home.
It is highly likely that if Rules 1111 and 1121 are adopted by the Governing Board, the high costs of compliance will force the owners of older multifamily properties to sell or redevelop their properties, subsequently resulting in a dramatic reduction in the availability of affordable housing across the region.
OCCOG shares your commitment to clean air and water and other quality of life benefits that draw and retain the residents and business owners who live here. However, the current versions of PAR 1111 and 1121 will impact job creation and increase the cost of living in our region.
We urge the SCAQMD Governing Board to delay consideration/adoption of PAR 1111/1121 to allow time for a more robust public outreach process that we are ensure residents are properly informed and that questions regarding cost, technology, and the availability of potential incentives are able to be addressed. If you have any questions about OCCOG’s position on this matter, please contact myself at (949) 698-2856 or by email at [email protected].
2 Sincerely,
Marnie O’Brien Primmer
Executive Director
OPPOSITION TO SCAQMD RULES 1111 AND 1121
DRAFT MOTION
WHEREAS: The South Coast Air Quality District (SCAQMD) is a regional air pollution control agency representing Los Angeles, Orange, Riverside and San Bernardino counties with responsibility for regulating stationary sources of air pollution; WHEREAS: The SCAQMD is considering two rules that would have a significant impact on up to 17 million South Coast homeowners, renters and businesses: Rule 1111 would regulate air emissions from gas-powered central furnaces; and Rule 1121 would regulate air emissions from residential-type, natural gas-powered water heaters; WHEREAS: Rules 1111 and 1121 would impose $20-plus billion in costs to consumers while providing minimal measurable air quality benefits for the four-county SCAQMD service area;
WHEREAS: These two rules would ban the use of natural gas-powered furnaces and water heaters in new construction, taking effect in 2026, further elevating construction costs and housing prices, thereby putting homeownership even further out of reach for many Southern Californians. These rules would phase out existing natural gas furnaces and water heaters in existing single family homes, multi-family housing, and businesses in 2027;
WHEREAS: Housing affordability throughout California is and will remain a top public policy priority for (CITY) for the foreseeable future. Local governments are being pressured to build more housing – specifically, housing that people can afford. Any regulations that increase these costs deserve careful scrutiny to ensure that the increased costs are met with an equal or greater amount of benefit to the consumer; WHEREAS: Unlike most SCAQMD rules that regulate large stationary sources of air pollution like oil refineries and warehouses, Rules 1111 and 1121 specifically target individual homeowners, apartment buildings, and businesses large and small – meaning that the costs of these two rules will be directly borne by hard-working families and business owners;
WHEREAS: Rules 1111 and 1121 would require apartment owners, homeowners and businesses to invest not only in expensive all-electric furnaces and water heaters but would also necessitate that they retrofit homes and businesses with expensive electrical panel upgrades, extensive new plumbing, and physical renovations to accommodate compliant units – further raising the cost of new housing and likely pricing many potential homeowners and renters out of an already expensive market.
WHEREAS: For apartment owners, the mandate to replace natural gas water heaters and furnaces with all-electric units is incredibly expensive. These significant costs will
be passed down to tenants – leading to rent increases and placing additional financial pressure on renters in a region already struggling with housing affordability.
WHEREAS: The SCAQMD’s water heater and furnace mandates will impose a significant increase in electricity demand on California’s electric grid. Transitioning to all-electric water heaters and furnaces means increased demand on an electric grid that has not proven capable of consistently meeting existing demand. Water heaters and furnaces are essential elements in any house, apartment or business. Millions of new electric water heaters and furnaces would draw power from the grid and raise the risk of power brownouts or outages.
BE IT THEREFORE RESOLVED,
1. Rules 1111 and 1121 will have a profound impact and impose significant costs on millions of Southern California homeowners, renters and businesses who are already struggling to make ends meet while providing minimal air quality benefit;
2. The City of (NAME) opposes Proposed Amended Rules 1111 and 1121 and urges the SCAQMD to indefinitely delay or cease consideration of these two anticonsumer regulations immediately.
DATE, 2025
Hon. Vanessa Delgado, Chair
South Coast Air Quality Management District Governing Board 21865 Copley Dr.
Diamond Bar, CA 91765
Dear Chair Delgado and Governing Board members -
The City of XXXXX has just recently been made aware of two proposed rules being advanced by SCAQMD staff for consideration by your Governing Board. On behalf of our city’s residents, business owners, organizations and city employees, we are conveying our opposition to Proposed Amended Rules 1111 and 1121 and urge you to defer consideration of these rules to allow SCAQMD Governing Board members and staff to receive additional information, data, input and dialogue from the numerous stakeholders potentially impacted by this proposed rule.
We have significant concerns regarding the scale of the mechanical, electrical, plumbing and other requirements necessary to comply with retrofits of existing commercial buildings, single family homes and multifamily residential properties, as well as the dramatic cost implications to thousands of families who call XXXX home.
We believe it is highly likely that if Rules 1111 and 1121 are adopted by the Governing Board, the high costs of compliance will force the owners of older multifamily properties to sell or redevelop their properties, subsequently resulting in a dramatic reduction in the availability of affordable housing in our city and across the region.
Our City Council shares your commitment clean air and water and other quality of life benefits that draw and retain the residents and business owners who live here. However, the current versions of PAR 1111 and 1121 will deliver consequences that will lead to a variety of negative impacts, impacting jobs and increasing the cost of living in our region.
We urge the SCAQMD Governing Board to delay consideration/adoption of PAR 1111/1121 to allow District staff to better inform the millions of Southern California residents of these proposed rules and to address the many unanswered questions regarding cost, technology, and the availability of potential incentives.
Sincerely,
Item No. 9.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: February 11, 2025
To: Mayor and Council Members
From: Jennifer Lee, City Clerk
Issue: Committee Assignment Reports
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
Background:
There were no recent meetings or events attended by the City Council for their City Council Committee Assignments.
Fiscal Impact:
The City does not provide any additional compensation to City Council Members for serving on outside agency boards or committees.
Attachments:
None