Laguna Hills City Council
June 24, 2025

City of Laguna Hills
City Council / Planning Agency
Regular Meeting Agenda
Tuesday, June 24, 2025 - 6:00 PM
(Closed Session at 5:00 p.m. when scheduled)
City Council Chamber
24035 El Toro Road
Laguna Hills, CA 92653
Joshua Sweeney
Mayor
Don Caskey
Mayor Pro Tempore
Jared Mathis
Council Member
Erica Pezold
Council Member
Dave Wheeler
Council Member
In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary. It is City policy to limit public testimony to up to three minutes per person, as determined by the Mayor, and a total time limit of thirty minutes for Public Comments. If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item.

Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk no later than 2 hours prior to the meeting on Tuesday, June 24, 2025. In the subject line of the email, please state your name and the item number you are commenting on. Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda.

All comments received by the deadline on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting. During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by the deadline on Tuesday, June 24, 2025. Email comments will NOT be read by the City Clerk during the meeting. Electronic public comments may only be submitted via email and comments via text and social media (Facebook, X (formerly Twitter), etc.) will not be accepted.

For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email.

City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 24, 2025
2 General Business Convening at 6:00 PM
Call to Order
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.

Invocation
Pledge of Allegiance: Council Member Wheeler
Roll Call of City Council Members

1. Presentations and Proclamations

1.1 Proclamation for Parks Make Life Better Month
Recommendation: That the City Council issue a Proclamation declaring July 2025 as Parks Make Life Better Month and that Mayor Sweeney present the Proclamation to City staff.

2. Schedule of Future Events

2.1 Schedule of Future Events
Recommendation: That the City Clerk announce the upcoming meetings and events.

3. Public Comments
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person, as determined by the Mayor, and a total time limit of thirty minutes.

4. Consent Calendar
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the City Council or City staff request specific items be removed from the Consent Calendar.

4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 24, 2025
3 4.2 Approval of Minutes for June 10, 2025, Regular Meeting Recommendation: That the City Council approve the City Council/Planning Agency Minutes for the June 10, 2025, Regular Meeting.

4.3 Approval of Minutes for June 17, 2025, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the June 17, 2025, Special Meeting.

4.4 Ratification of June 24, 2025 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from May 30, 2025, to June 13, 2025, in the amount of $1,292,085.26.

4.5 Treasurer's Investment Report for May 2025
Recommendation: That the City Council receive and file the Treasurer's Investment Report for the month of May 2025.

4.6 Development Application Status Report
Recommendation: That the City Council receive and file the report.

4.7 Award of Professional Services Agreement to KOA Corporation, Inc. to Develop the Laguna Hills Citywide Safety Action Plan
Recommendation: That the City Council approve the proposed Professional Services Agreement with KOA Corporation, Inc., and authorize the City Manager to execute the Agreement.

4.8 Award of a Professional Services Agreement to GMU Geotechnical, Inc. for On-Call Plan Check, Geotechnical and Pavement Engineering and Inspection Consulting Services
Recommendation: That the City Council approve the proposed Professional Services Agreement with GMU Geotechnical, Inc., in the amount of $50,000, and authorize the City Manager to execute the Agreement.

4.9 Amendment No. 1 to Citywide Weed Abatement Maintenance Services Agreement with Specialty Mowing Services, Inc.

Recommendation: That the City Council approve proposed Amendment No. 1 to the current Citywide Weed Abatement Maintenance Services Agreement with Specialty Mowing Services, Inc., and authorize the Mayor to execute the Agreement.

City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 24, 2025
4 4.10 Assignment and Assumption of Lease and First Amendment to Lease with Premier Group International, an Investigative and Security Corporation, a California corporation, for 24031 El Toro Road, Suite 203, Laguna Hills, California
Recommendation: That the City Council: 1. Approve the proposed assignment and assumption agreement for 24031 El Toro Road, Suite 203, Laguna Hills, California;

2. Approve the first amendment to the lease agreement with Premier Group International, an Investigative and Security Corporation, a California corporation, for 24031 El Toro Road, Suite 203, Laguna Hills, California; and 3. Authorize the City Manager to make minor modifications, as necessary, to the assignment and assumption agreement and to the first amendment to the lease agreement and to execute both agreements.

4.11 First Amendment to Lease with Layla Fijany, DDS MS Corp., a California corporation, for 24031 El Toro Road, Suite 205, Laguna Hills, California Recommendation: That the City Council: 1. Approve the first amendment to the lease agreement with Layla Fijany, DDS MS Corp., a California corporation, for 24031 El Toro Road, Suite 205, Laguna Hills, California; and 2. Authorize the City Manager to make minor modifications, as necessary, to the first amendment to the lease agreement and to execute the first amendment to the lease agreement.

4.12 Adoption of Fiscal Year 2025/2026 Civic Center Budget Recommendation: That the City Council approve and adopt the FY2025/2026 Civic Center Budget.

4.13 Memorandum of Understanding Between the City of Laguna Hills and the Laguna Hills City Employees Association
Recommendation: That the City Council:

1. Adopt a Resolution entitled: "A Resolution of the City of Laguna Hills, California, Adopting a Memorandum of Understanding Between the City of Laguna Hills and the Laguna Hills City Employees Association (LHCEA), and Superseding All Previous LHCEA Memorandums of Understanding Effective July 1, 2025"; and

2. Authorize the City Manager to execute the Memorandum of Understanding.

Items Removed from the Consent Calendar

5. Planning Agency
The Planning Agency is called to order only if there are items scheduled to be presented to the Planning Agency.

City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 24, 2025
5 6. City Council Public Hearings

6.1 General Plan Amendment RZNE-0013-2024, a Minor Amendment to the Laguna Hills General Plan Mobility Element to Reflect Changes Made to the Orange County Master Plan of Arterial Highways to Modify Major and Secondary Arterials to Collector Arterials
Recommendation: That the City Council:

1. Conduct a public hearing;

2. Find and determine that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) and 15378; and,

3. Adopt a Resolution entitled: “A Resolution of the City Council of the City of Laguna Hills, California, Making a Determination that the Project is Exempt from CEQA under State CEQA Guidelines Section 15061(b)(3) and 15378, and Approving General Plan Amendment No. RZNE-0013-2024, a Minor Amendment to the General Plan Mobility Element to Modify Major and Secondary Arterials to Collector Arterials for Paseo de Valencia Between Alicia Parkway and Cabot Road, and Cabot Road Between Paseo de Valencia and El Paseo.”

6.2 Public Hearing and Second Reading and Adoption of Introduced Ordinance Adopting the Local Area Responsibility Area Fire Hazard Severity Zones Map as Required by California Government Code Section 51179 Recommendation: That the City Council:

1. Conduct a public hearing; and

2. Adopt an Ordinance entitled: “An Ordinance of the City Council of the City of Laguna Hills, California, Adding Chapter 10-84 to the Laguna Hills Municipal Code Adopting the Local Responsibility Area Fire Hazard Severity Zones Map as Designated by the California Department of Forestry and Fire Protection;”

7. Administrative Reports

7.1 City Manager

City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 24, 2025
6 7.2 Finance Director

7.2.1 Employment Classifications, Salary Ranges, and Benefits for Management, Confidential, and Part-Time Classes of Employment with the City
Recommendation: That the City Council:

1. Adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, regarding employment and establishing salary ranges and benefits for Management, Confidential, and Part-time classes of employment with the City and rescinding Resolution No. 2023-07-11-4"; and

2. Approve the City's Employee Position Allocation.

7.3 Chief of Police Services

7.3.1 Public Safety Update
Recommendation: That the City Council receive an update on public safety activities, including updates on crime statistics.

8. Matters Agendized and Presented by City Council Members

9. City Council Member Committee Reports

9.1 Committee Assignment Report
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.

10. City Council Member Comments
Adjournment
The next Regular Meeting of the City Council/Planning Agency will be July 8, 2025, at 6:00p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.

City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 24, 2025
7 CERTIFICATION
I, JENNIFER LEE, City Clerk of the City of Laguna Hills, do hereby certify that a copy of the foregoing Agenda was posted at Laguna Hills City Hall, Laguna Hills Community Center, and the Courtyard at La Paz Center by June 20, 2025, at 5:00p.m.

It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If as an attendee or a participant at this meeting you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707 2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the City’s website at: https://www.lagunahillsca.gov/supplementalagenda and at the respective public meeting.

City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.

Item No. 1.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 24, 2025
To: Mayor and Council Members
From: Jennifer Lee, City Clerk
Issue: Proclamation for Parks Make Life Better Month
Recommendation: That the City Council issue a Proclamation declaring July 2025 as Parks Make Life Better Month and that Mayor Sweeney present the Proclamation to City staff.

Background:

Staff recommends the City Council issue the Proclamation declaring July 2025 as Parks Make Life Better Month, at the June 24, 2025, City Council meeting.

Fiscal Impact:

There is no fiscal impact associated with this item.

Attachments:

1. Proclamation - Parks Make Life Better Month

I

CITY OF LAGUNA HILLS

PROCLAMATION

PARKS MAKE LIFE BETTER MONTH
JULY 2025
WHEREAS, Community Services promotes physical, emotional, and mental health and wellness through organized and self-directed fitness, play, and activity; and
WHEREAS, Community Services supports the economic vitality of communities by partnering with local businesses and non-profits, and offering events for resident's engagement; and
WHEREAS, Community Services creates memorable experiences through youth and adult sports and enrichment activities, programs, adult fitness, and enrichment programs, free community events, and beyond; and WHEREAS, Community Services fosters social cohesiveness in communities by celebrating diversity, providing spaces to come together peacefully, modeling compassion, promoting social equity, connecting social networks, and ensuring all people have access to its benefits; and
WHEREAS, Community Services supports human development and endless learning opportunities that foster social, intellectual, physical, and emotional growth in people of all ages and abilities; and
WHEREAS, Community Services strengthens community identity by providing facilities and services that reflect and celebrate community character, heritage, culture, history, aesthetics, and landscape; and WHEREAS, Community Services facilitates community problem and issue resolution by providing safe spaces to come together peacefully and serving as key points of service; and
WHEREAS, Community Services sustains and stewards our natural resources by protecting habitats and open space, connecting people to nature, and promoting the ecological function of parkland; and
WHEREAS, Community Services supports safe, vibrant, attractive, progressive communities that make life better through positive alternatives offered in their recreational opportunities; and
WHEREAS, Community Services remains versatile and innovative in providing vital services to communities through local, national, or global emergencies, all while adhering to guidelines setforth by governing agencies; and WHEREAS, The California Park & Recreation Society has released a statewide public awareness campaign, "Parks Make Life Better/®" to inform citizens of the many benefits of utilizing parks, facilities, programs, and services.

NOW, THEREFORE, I, Joshua Sweeney, Mayor, on behalf of the City Council of the City of Laguna Hitls, California, do hereby proclaim the month of July 2025, as "Parks Make Life Better Month" and recognize the importance of access to local parks, trails, open space, and facilities for the health, wellness, development, inspiration, and safety of all Californians.

Dated this 24th day of June 2025.

Y, MAYOR

Item No. 2.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 24, 2025
To: Mayor and Council Members
From: Jennifer Lee, City Clerk
Issue: Schedule of Future Events
Recommendation: That the City Clerk announce the upcoming meetings and events.

Meetings:

City Council/Planning Agency Regular Meetings
Tuesday, July 8th, 6:00 p.m., Laguna Hills Civic Center Council Chamber Tuesday, August 26th, 6:00 p.m., Laguna Hills Civic Center Council Chamber Traffic Commission Meeting
Wednesday, July 16th, 6:00 p.m., Laguna Hills Civic Center Council Chamber Parks and Recreation Commission Meeting
Wednesday, August 6th, 6:00 p.m., Laguna Hills Civic Center Council Chamber Events:

Excursion to San Diego Country Fair-Del Mar Fairgrounds Friday, June 27th, 2:00 p.m. – 10:00 p.m., meet at Laguna Hills Community Center 4 th of July Celebration with a Concert featuring Anthem Road and Fireworks Show Friday, July 4th, 4:00 p.m. – 9:20 p.m., meet at Laguna Hills Community Center/ Soccer Field Attachments:

1. Event Flyer(s)

San Diego County Fair is one of the main San Diego attractions in the summer in San Diego County. Centrally located in Del Mar at the Del Mar fairgrounds, it offers food, rides, shows, animals, concerts (in prior years) and lots of fun. Be sure to bring water, some snacks/sack lunch or purchase from the food vendors on site. Participants meet at the Laguna Hills Community Center where City staff will provide transportation. Call (949) 707-2680 for more information. No refunds or transfers for this event.
*Registration begins May 13, 2025 Class# 1682
6/27 2:00PM-10:00PM Friday
Fee: Resident $25, Non-Resident $30
Like us on at www.facebook.com/lagunahillscc
To register or for more information, please call (949) 707-2680 or visit www.lagunahillsca.gov

City of Laguna Hills
City Council / Planning Agency
Regular Meeting
Minutes
Tuesday, June 10, 2025
Closed Session - Convening at 5:00 PM
Call to Order
The meeting was called to order at 5:00 p.m. by Mayor Sweeney.

Roll Call of City Council Members

Present:

Mayor Joshua Sweeney
Mayor Pro Tempore Don Caskey
Council Member Erica Pezold
Council Member Jared Mathis
Council Member Dave Wheeler

Absent:

Announcement of Closed Session Item(s)
A. Conference with Labor Negotiators
Pursuant to California Government Code Section 54957.6(a) City Designated Representative: Eric Hendrickson, Finance Director Employee Organization: Laguna Hills City Employee Association, City Employee Organization
B. Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957(b)(1) Public Employee Title: City Manager - Performance Review Public Comments
There were no public comments on the closed session items.

Adjourn to City Council Conference Room or City Council Chamber Convene into Closed Session
The City Council convened into closed session to consider the matters listed above.

Reconvene to City Council Chamber
Recess

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
2 General Business Convening at 6:00 PM
Call to Order
The meeting was called to order at 6:01 p.m. by Mayor Sweeney.

Invocation: Mayor Sweeney
Pledge of Allegiance: Council Member Pezold
Roll Call of City Council Members

Present:

Mayor Joshua Sweeney
Mayor Pro Tempore Don Caskey
Council Member Erica Pezold
Council Member Jared Mathis
Council Member Dave Wheeler

Absent:

Closed Session Report
A. Conference with Labor Negotiators
Pursuant to California Government Code Section 54957.6(a) City Designated Representative: Eric Hendrickson, Finance Director Employee Organization: Laguna Hills City Employee Association, City Employee Organization
B. Public Employee Performance Evaluation
Pursuant to California Government Code Section 54957(b)(1) Public Employee Title: City Manager - Performance Review City Attorney Simonian stated that the City Council convened into closed session pursuant to the authorities listed on the Agenda with no reportable action taken. City Attorney Simonian further stated that the discussion on Closed Session Item B was not concluded and, pursuant to the authorities authorized by the Laguna Hills Municipal Code, the City Council will reconvene into closed session at the end of the meeting.

1. Presentations and Proclamations
Mayor Sweeney presented Certificates of Recognition to Olympic athlete Johnny Key and his coach Ah Chong Sam Chong.

2. Schedule of Future Events

2.1 Schedule of Future Events

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
3 Deputy City Clerk McDonald announced the upcoming meetings and events.

3. Public Comments
The following individual(s) provided public comments on non-agendized items:

Dawn Ford

4. Consent Calendar
A motion to approve the balance of the Consent Calendar with Council Member Pezold removing Item No. 4.7 was moved by Council Member Pezold, seconded by Council Member Wheeler.

Roll Call Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Mayor Sweeney, Mayor Pro Tempore Caskey, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None

4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

4.2 Approval of Minutes for May 27, 2025, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the May 27, 2025, Special Meeting.

4.3 Approval of Minutes for May 27, 2025, Regular Meeting Recommendation: That the City Council approve the City Council Minutes for the May 27, 2025, Regular Meeting.

4.4 Ratification of June 10, 2025 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from May 16, 2025, to May 29, 2025, in the amount of $630,542.72.

4.5 Second Reading and Adoption of Introduced Ordinance Establishing a Speed Limit of 30 MPH for Del Lago Drive between Lake Forest Drive and La Cadena Drive
Recommendation: That the City Council adopt Ordinance No. 2025-3: "An Ordinance of the City Council of the City of Laguna Hills, California, Amending

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
4 Section 11-20.010 of the Laguna Hills Municipal Code Establishing a Speed Limit of 30 MPH for Del Lago Drive between Lake Forest Drive and La Cadena Drive."

4.6 Appropriations Limit for Fiscal Year 2025/2026
Recommendation: That the City Council adopt Resolution No. 2025-06-10-1: "A Resolution of the City Council of the City of Laguna Hills, California, Establishing the Appropriations Limit (Gann Limit) for the City of Laguna Hills for Fiscal Year 2025/2026.”

4.8 Award of Professional Services Agreement to AGA Engineers, Inc. for Regional Traffic Signal Synchronization Program for Paseo De Valencia – Moulton Parkway Confluence Bypass Corridor Project, CIP 168-L
Recommendation: That the City Council: 1. Award a Professional Services Agreement to AGA Engineers, Inc. for Regional Traffic Signal Synchronization Program for Paseo De Valencia – Moulton Parkway Confluence Bypass Corridor Project, and 2. Authorize the City Manager to execute the Agreement.

4.9 Renewed Measure M (M2) Compliance Reporting to the Orange County Transportation Authority (OCTA)
Recommendation: That the City Council: 1. Approve the Measure M (M2) Compliance Submittal to OCTA including, but not limited, to the Seven-Year Capital Improvement Program; and 2. Adopt Resolution No. 2025-06-10-2: "A Resolution of the City Council of the City of Laguna Hills, California, Concerning the Status and Update of the Circulation Element, and Mitigation Fee Program for the Measure M (M2) Program."
Items Removed from the Consent Calendar

4.7 Award of Public Works Construction Contract for the Street Name Signs Project, CIP 113
Recommendation: That the City Council: 1. Award the Public Works Construction Contract for the Street Name Signs Project, CIP 113 (changed from CIP 153), to the lowest responsive bidder, Cat Tracking, Inc., in the amount of $237,325.00; 2. Find that the Project is Categorically Exempt from the California Environmental Quality Act (CEQA), Class 1 Existing Facilities, pursuant to CEQA Guidelines, Section 15301;

3. Reject all other construction bids; and 4. Authorize the City Manager to sign the Public Works Construction Contract with Cat Tracking, Inc.

Council Member Pezold removed Item No. 4.7 from the Consent Calendar to provide comments on the item.

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
5 A motion to approve staff's recommendation was moved by Council Member Pezold, seconded by Council Member Mathis.

Roll Call Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Mayor Sweeney, Mayor Pro Tempore Caskey, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None

5. Planning Agency
Mayor Sweeney recessed the City Council Meeting, and acting in capacity as Chair, called the Regular Meeting of the Planning Agency of the City of Laguna Hills, California, to order at 6:17 p.m.

5.1 Roll Call of Planning Agency Members

Present:

Chair Joshua Sweeney
Vice Chair Don Caskey
Agency Member Erica Pezold
Agency Member Jared Mathis
Agency Member Dave Wheeler

Absent:

5.2 Public Comments
There were no public comments for the Planning Agency on non-agendized items.

5.3 Approval of Minutes
The Planning Agency Minutes are approved by the City Council.

5.4 Administrative Reports

5.4.1 Capital Improvement Program General Plan Conformity Report Recommendation: That the Planning Agency adopt Resolution No.

PA2025-06-10-1: “A Resolution of the Planning Agency of the City of Laguna Hills, California, finding that the proposed 2025/2026 Fiscal Year Capital Improvement Program conforms with the General Plan of the City of Laguna Hills pursuant to California Government Code Section 65401.” Assistant City Manager Ames reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Agency Member requests for additional information.

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
6 A motion to approve staff's recommendation was moved by Agency Member Mathis, seconded by Vice Chair Caskey.

Roll Call Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Chair Sweeney, Vice Chair Caskey, Agency Member Pezold, Agency Member Mathis, Agency Member Wheeler
Nays: None
Abstain: None

5.5 Planning Agency Public Hearings

5.5.1 Conditional Use Permit (CUP) No. USE-0188-2024, a request by Property Owner Rahim Tofigh for Approval of a Proposed Roof Deck on a Detached Rear Yard Accessory Dwelling Unit Located at 25961 Glen Canyon Drive
Recommendation: That the Planning Agency:

1. Conduct a public hearing;

2. Find and determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303 (Class 3, New Construction or Conversion of Small Structures); and

3. Adopt Resolution No. PA2025-06-10-2: “A Resolution of the Planning Agency of the City of Laguna Hills, California, Approving Conditional Use Permit (CUP) No. USE-0188-2024, a Request by Property Owner Rahim Tofigh for Approval of a Roof Deck on a Detached Rear Yard Accessory Dwelling Unit Located at 25961 Glen Canyon Drive, Including an Exemption from the California Environmental Quality Act (CEQA) per CEQA Guidelines Article 19 Section 15303 (Class 3, New Construction or Conversion of Small Structures).”
Senior Planner Wuu reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Agency Member requests for additional information.

Chair Sweeney opened the public hearing.

Project applicant and property owner, Rahim Tofigh, responded to Agency Member requests for additional information and agreed to abide by the proposed conditions of approval on the project.

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
7 Chair Sweeney closed the public hearing.

A motion to approve staff's recommendation was moved by Agency Member Pezold, seconded by Vice Chair Caskey.

Roll Call Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Chair Sweeney, Vice Chair Caskey, Agency Member Pezold, Agency Member Mathis, Agency Member Wheeler
Nays: None
Abstain: None

5.6 Planning Agency Adjournment
Chair Sweeney adjourned the Planning Agency Meeting at 6:32 p.m. and reconvened the City Council Meeting. All Council Members were present in Chamber.

6. City Council Public Hearings

6.1 Adoption of Solid Waste Collection and Recycling Rate Adjustments for Residential and Commercial Collection Services
Recommendation: That the City Council:

1. Receive staff presentation and report, and receive City Clerk report on written property owner protests;

2. Ask questions of staff;

3. Open the public hearing;

4. Receive public testimony;

5. Close the public hearing; and

6. If less than 6,634 written protests were received by the City, by motion, approve the rate adjustments in the approved Contract for the Collection, Transportation and Disposal of Municipal Solid Waste and for the Collection and Transportation of Recyclable Materials to Processors for Diversion between the City of Laguna Hills and CR&R Incorporated.

Assistant City Manager Ames reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Council Member requests for additional information.

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
8 City Clerk Lee provided a report on written property owner protests received.

Mayor Sweeney opened the public hearing.

The following individual(s) provided public comments on Item No. 6.1.:

Mike Price
At Mayor Sweeney's request, Chrystal Denning, CR&R Regional Vice President, responded to Council Member and public requests for additional information.

Mayor Sweeney closed the public hearing.

Mayor Sweeney received consensus to re-open the public hearing.

At Mayor Sweeney's request, Chrystal Denning, CR&R Regional Vice President, responded to Council Member and public requests for additional information.

The following individual(s) provided public comments on Item No. 6.1.:

Anonymous
Anonymous
Mayor Sweeney closed the public hearing.

A motion to approve staff's recommendation was moved by Mayor Pro Tempore Caskey, seconded by Council Member Mathis.

Roll Call Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Mayor Sweeney, Mayor Pro Tempore Caskey, Council Member Pezold, Council Member Mathis, Council Member Wheeler
Nays: None
Abstain: None

7. Administrative Reports

7.1 City Manager

7.1.1 First Reading and Introduction of an Ordinance adopting the Local Responsibility Area Fire Hazard Severity Zones Map as Required by California Government Code Section 51179
Recommendation: That the City Council

1. Receive staff presentation and report;

2. Introduce for first reading, read by title only, and waive further reading of an Ordinance entitled: “An Ordinance of the City Council of the City of

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
9 Laguna Hills adding Chapter 10-84 to the Laguna Hills Municipal Code Adopting the Local Responsibility Area Fire Hazard Severity Zones Map as Designated by the California Department of Forestry and Fire Protection;” and

3. Direct staff to place the Ordinance on the June 24, 2025, meeting agenda for a Public Hearing and second reading, and to publish the hearing notice.

City Manager Hildenbrand reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Council Member requests for additional information.

City Attorney Simonian responded to Council Member requests for additional information.

At Mayor's Sweeney's request, Nick Pivaroff, OCFA Assistant Fire Marshal, responded to Council Member requests for additional information.

A motion to approve staff's recommendation was moved by Council Member Mathis, seconded by Council Member Pezold.

Roll Call Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Mayor Sweeney, Mayor Pro Tempore Caskey, Council
Member Pezold, Council Member Mathis, Council Member
Wheeler
Nays: None
Abstain: None

7.2 Finance Director

7.2.1 Budget Adoption for Fiscal Years 2025/2026 & 2026/2027 Recommendation: That the City Council adopt Resolution No. 2025-06-10-3: "A Resolution of the City Council of the City of Laguna Hills, California, adopting the operating budget, capital improvement program and other appropriations for the City of Laguna Hills for the 2025-2026 & 2026-2027 fiscal years." The following individual(s) submitted an electronic public comment on Item No.

7.2.1 that was received, forwarded to the City Council prior to the meeting, posted on the City's website, and announced into the record by City Clerk Lee:

Ezekiel Katz

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
10 A motion to continue the item to an additional City Council Workshop was moved by Council Member Wheeler, seconded by Council Member Pezold.

Roll Call Vote Result: Failed
Yes 2, No 3, Abstained 0
Ayes: Council Member Pezold, Council Member Wheeler
Nays: Mayor Sweeney, Mayor Pro Tempore Caskey, Council
Member Mathis
Abstain: None
Finance Director Hendrickson reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Council Member requests for additional information.

A motion to move staff's recommendation was moved by Council Member Mathis, seconded by Mayor Pro Tempore Caskey.

A substitute motion to remove a Motor Deputy and a Community Services Officer (CSO) from the budget was moved by Council Member Wheeler and received no second.

A substitute motion to request Saddleback Valley Unified School District cover the costs of crossing guards and the School Resource Officer (SRO) was moved by Council Member Wheeler and subsequently withdrawn by Council Member Wheeler.

City Manager Hildenbrand responded to Council Member requests for additional information.

A substitute motion to reduce all budget discretionary items by 2% was moved by Council Member Wheeler and received no second.

A motion to approve staff's recommendation was moved by Council Member Mathis, seconded by Mayor Pro Tempore Caskey.

Roll Call Vote Result: Passed
Yes 3, No 2, Abstained 0
Ayes: Mayor Sweeney, Mayor Pro Tempore Caskey, Council
Member Mathis
Nays: Council Member Pezold, Council Member Wheeler
Abstain: None

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
11 7.3 City Manager

7.3.1 Approval of Fiscal Year 2025–26 Agreement with the County of Orange for the Provision of Law Enforcement Services
Recommendation: That the City Council approve the agreement with the County of Orange for the provision of law enforcement services for fiscal year 2025–26 and authorize the Mayor to execute the contract on behalf of the City.

City Manager Hildenbrand reviewed the information provided in the staff report and responded to Council Member requests for additional information.

The following individual(s) submitted an electronic public comment on Item No.

7.3.1 that was received, forwarded to the City Council prior to the meeting, posted on the City's website, and announced into the record by City Clerk Lee:

Margaret Jenkins
Sook Lee Park
A motion to approve staff's recommendation was moved by Council Member Mathis, seconded by Mayor Sweeney.

Roll Call Vote Result: Passed
Yes 4, No 1, Abstained 0
Ayes: Mayor Sweeney, Mayor Pro Tempore Caskey, Council
Member Pezold, Council Member Mathis
Nays: Council Member Wheeler
Abstain: None

7.4 Chief of Police Services

7.4.1 Public Safety Update
Chief of Police Services, Captain Burk provided a public safety update report and responded to Council Member requests for additional information.

8. Matters Agendized and Presented by City Council Members There were no matters agendized by City Council Members.

9. City Council Member Committee Reports

9.1 Committee Assignment Report
The City Council received reports from City Council Members on the City Council Committee Assignments listed in the staff report.

City Council/Planning Agency Regular Meeting Minutes
Tuesday, June 10, 2025
12 10. City Council Member Comments
Council Member Pezold
Council Member Pezold provided comments on a lawsuit referred to as "The Siri Lawsuit" and requested a discussion on eliminating devices during closed session meetings be agendized at a future meeting and received no second.

Council Member Wheeler
Council Member Wheeler provided comments on recent changes to the lane layout on Paseo de Valencia at Laguna Hills Drive.

Adjournment
The City Council reconvened into Closed Session to continue their discussion on Closed Session Item B.

The City Council reconvened to the City Council Chamber.

City Attorney Simonian reported that the City Council convened into closed session pursuant to the authorities listed on the agenda with no reportable action.

There being no further business before the City Council at this session, Mayor Sweeney declared the meeting adjourned at 8:49 p.m.
____________________________________
Jennifer Lee, City Clerk
ATTEST:
____________________________________
Joshua Sweeney, Mayor
Approved at meeting of June 24, 2025.

City of Laguna Hills
City Council
Special Meeting
Minutes
Tuesday, June 17, 2025
Call to Order
Council Member Pezold joined the meeting via teleconference (pursuant to Government Code Section 54953(b)). Council Member Pezold confirmed that there were no members of the public at the teleconference location that wished to provide a public comment at the meeting.

The meeting was called to order at 7:01 p.m. by Mayor Sweeney.

Roll Call of City Council Members (Erica Pezold, Appearance Via Teleconference)

Present:

Mayor Joshua Sweeney
Mayor Pro Tempore Don Caskey
Council Member Erica Pezold, via teleconference
Council Member Jared Mathis
Council Member Dave Wheeler

Absent:

Announcement of Closed Session Item(s)
A. Public Employment
Government Code Section 54957(b)(1)
Title: Interim City Manager
B. Public Employment
Government Code Section 54957(b)(1)
Title: City Manager
Public Comments
There were no public comments on the closed session items.

Adjourn to City Council Conference Room or City Council Chamber Convene into Closed Session
The City Council convened into closed session to consider the matters listed above.

Reconvene to City Council Chamber
The City Council reconvened to the City Council Chamber at 10:25 p.m.

City Council Special Meeting Minutes
Tuesday, June 17, 2025
Closed Session Report
A. Public Employment
Government Code Section 54957(b)(1)
Title: Interim City Manager
B. Public Employment
Government Code Section 54957(b)(1)
Title: City Manager
City Attorney Simonian stated that the City Council convened into closed session pursuant to the authorities listed on the Agenda with no reportable action taken.

Adjournment
There being no further business before the City Council at this session, Mayor Sweeney declared the meeting adjourned at 10:25 p.m.
____________________________________
Jennifer Lee, City Clerk
ATTEST:
____________________________________
Joshua Sweeney, Mayor
Approved at meeting of June 24, 2025.

Item No. 4.4
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 24, 2025
To: Mayor and Council Members
From: Eric Hendrickson, Finance Director
Issue: Ratification of June 24, 2025 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from May 30, 2025, to June 13, 2025, in the amount of $1,292,085.26.

Background:

The City issues accounts payable disbursements on a regular basis and presents it to the City Council for ratification at its next regularly scheduled City Council Meeting. The attached Warrant Register containing checks and electronic funds transfers for the period from May 30, 2025, to June 13, 2025, is being presented for ratification by the City Council. Payments have been reviewed and approved by the appropriate departmental staff. The Finance Director certifies to the accuracy of the attached register and to the availability of monies for payment thereof.

Fiscal Impact:

Ratification of the accompanying Warrant Register includes disbursements totaling $1,292,085.26.

Attachments:

1. Warrant Register - June 24, 2025

2. Payables Detail Report - June 24, 2025

5259 M-1609 MITSUBISHI ELECTRIC US, INC. 06/13/2025 587.40 6/16/2025 10:18:30 AM Page 1 of 4
5257 M-1611 MARK THOMAS & COMPANY, INC. 06/13/2025 3,101.00 5258 M-1304 MARTIN LOCK AND SAFE CO. 06/13/2025 225.62
5255 L-1397 LYONS SECURITY SERVICE, INC. 06/13/2025 825.00 5256 M-1486 MAIN GRAPHICS 06/13/2025 827.71
5253 K-1207 KIDOKINETICS SOUTH ORANGE COUNTY 06/13/2025 133.00 5254 K-1126 LORNA ANGELA GAIL KNIGHT 06/13/2025 823.20
5251 H-0959 JOHN HABASH 06/13/2025 105.00
5252 K-1206 KANKU KARATE ASSOCIATION / MEI DO RYU 06/13/2025 2,460.50 5249 J-1097 JACOB GREEN & ASSOCIATES, INC 06/13/2025 4,950.00 5250 J-1057 JAMEY CLARK, INC. 06/13/2025 17,998.84
5247 I-0942 IRVINE RANCH WATER DISTRICT 06/13/2025 262.79 5248 J-1096 JABELLE MICU PARAGAS 06/13/2025 780.00
5245 H-0960 HR GREEN PACIFIC, INC. 06/13/2025 5,838.75
5246 I-0960 IRV SEAVER MOTORCYCLES 06/13/2025 819.22
5243 H-0965 HARDY & HARPER, INC. 06/13/2025 731,748.79
5244 H-0829 HARTZOG AND CRABILL, INC. 06/13/2025 17,279.60 5241 G-0868 GLASER WEIL FINK HOWARD JORDAN & SHAPIRO LLP 06/13/2025 18,431.25 5242 G-0865 GREENBELT GROWERS 06/13/2025 827.31
5239 E-0504 EL TORO WATER DISTRICT 06/13/2025 143.75
5240 E-0609 EMERGENCY-1 RESPONSE, INC. 06/13/2025 1,886.00 5237 **Void** 06/13/2025 -
5238 D-0561 DOCU-TRUST 06/13/2025 115.00
5235 D-0461 DATA TICKET, INC. 06/13/2025 713.08
5236 D-0583 DMS FACILITY SERVICES, LLC 06/13/2025 124,009.25 5233 C-1122 CROSSTOWN ELECTRICAL AND DATA, INC. 06/13/2025 19,070.76 5234 E-0593 DALE BRUCE EISENBERG 06/13/2025 336.00
5231 C-1096 CODE PUBLISHING COMPANY, INC. 06/13/2025 147.00 5232 C-1190 COUNTY OF ORANGE 06/13/2025 913.00
5229 E-0553 CHRISTINA ELKINS 06/13/2025 1,134.00
5230 C-0324 CITY OF MISSION VIEJO 06/13/2025 4,970.63
5227 W-2453 CAROLYN WOJCIECHOWSKI 06/13/2025 1,225.00
5228 C-1144 CHARLES ABBOTT ASSOCIATES, INC 06/13/2025 21,012.71 5225 B-0460 BLUETRITON BRANDS INC 06/13/2025 106.10
5226 C-1133 CALIFORNIA YELLOW CAB 06/13/2025 7,438.00
5223 B-0377 BIG TOP RENTALS 06/13/2025 12,837.86
5224 B-0222 BILL'S SOUND AND SECURITY 06/13/2025 130.00 5221 A-0365 AT&T 06/13/2025 31.58
5222 B-0438 BC TRAFFIC SPECIALIST 06/13/2025 349.57
5219 S-2321 APRIL LORENE STRONG 06/13/2025 360.00
5220 A-0392 AQUATICO 06/13/2025 795.00
5217 Z-CD-0514 ALL STARS BUILDERS INC 06/13/2025 436.03 5218 A-0382 ALWAYS ADVANCING MANUFACTURING & PROMOTIONS LLC 06/13/2025 5,160.40 5215 A-0388 ABTECH TECHNOLOGIES, INC. 06/13/2025 12,283.13 5216 A-0138 ALL CITY MANAGEMENT, INC. 06/13/2025 8,999.20 5213 V-2224 VERIZON WIRELESS 06/05/2025 931.71
5214 D-0579 A DESI DJ PRODUCTION 06/13/2025 1,595.00
5211 S-1904 SOUTHERN CALIFORNIA EDISON 06/05/2025 115.74 5212 T-2698 TPX COMMUNICATIONS 06/05/2025 766.90
5209 Q-1717 QUADIENT FINANCE USA, INC. 06/05/2025 1,000.00 5210 R-1995 RUN KIDS RUN 06/05/2025 1,400.00
Payment Type: Regular
5207 E-0504 EL TORO WATER DISTRICT 06/05/2025 15,201.52 5208 M-1302 MOULTON NIGUEL WATER DISTRICT 06/05/2025 18,700.72 Warrant Register - June 24, 2025
City of Laguna Hills, CA By Check Number
Date Range: 05/30/2025 - 06/13/2025
Check Number Vendor Number Vendor Name Payment Date Payment Amount

Total Regular: 1,283,813.13
6/16/2025 10:18:30 AM Page 2 of 4
5283 R-1801 WOODRUFF & SMART, A PROFESSIONAL CORPORATION 06/13/2025 56,477.93 5284 W-2452 WSP USA ENVIRONMENT AND INFRASTRUCTURE INC 06/13/2025 13,621.40 5281 W-2451 W.G. ZIMMERMAN ENGINEERING, INC. 06/13/2025 21,246.50 5282 W-2337 WEST COAST ARBORISTS, INC. 06/13/2025 9,257.00 5279 T-2712 TOTAL SOURCE OFFICEWORKS 06/13/2025 1,623.60 5280 U-2165 UNDERGROUND SERVICE ALERT OF SO CALIFORNIA 06/13/2025 164.70 5277 S-1980 STATE DEPARTMENT OF JUSTICE ACCOUNTING OFFICE 06/13/2025 128.00 5278 B-0304 THE BEE MAN 06/13/2025 730.00
5275 O-1575 SOUTHERN CALIFORNIA NEWS GROUP 06/13/2025 1,068.47 5276 S-2308 SPECTRUM SPORTS MANAGEMENT, INC. 06/13/2025 18,090.45 5273 S-2267 SINTA DESIGN 06/13/2025 210.00
5274 S-1904 SOUTHERN CALIFORNIA EDISON 06/13/2025 5,568.60 5271 S-2332 SANTA MARGARITA PLUMBING AND AIR 06/13/2025 485.00 5272 S-2319 SCA OF CA, LLC 06/13/2025 14,811.23
5269 G-0874 ROBERTA GEIER 06/13/2025 119.00
5270 S-1902 SAN DIEGO GAS AND ELECTRIC 06/13/2025 12,414.16 5267 R-1855 RICHARD FISHER ASSOCIATES 06/13/2025 9,954.02 5268 R-1977 RJ ELECTRIC 06/13/2025 7,620.00
5265 P-1839 PAPER DEPOT 06/13/2025 86.00
5266 R-1986 RACEWAY FORD, INC 06/13/2025 35,811.20
5263 O-1613 ONTARIO REFRIGERATION SERVICE, INC. 06/13/2025 263.00 5264 O-1599 ORANGE COUNTY JUMPERS LLC 06/13/2025 930.00 5261 M-1606 MTM YEE CORP 06/13/2025 400.00
5262 O-1546 OFFICE SOLUTIONS 06/13/2025 51.42
Check Number Vendor Number Vendor Name Payment Date Payment Amount 5260 M-1388 MOBILE MINI, INC. 06/13/2025 341.83
Warrant Register - June 24, 2025 Date Range: 05/30/2025 - 06/13/2025

6/16/2025 10:18:30 AM Page 3 of 4
135 79 0.00 1,292,085.26
Bank Drafts 1 1 0.00 8,272.13
EFT's 0 0 0.00 0.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 1 0.00 0.00
Payable
Count
Payment
Payment Type Count Discount Payment
Regular Checks 134 77 0.00 1,283,813.13
Payment Type: Bank Draft
DFT0003124 H-0966 HIGH LEVEL SECURITY SOLUTIONS, INC. 06/05/2025 8,272.13 Total Bank Draft: 8,272.13
Bank Code 1 - General Summary
Warrant Register - June 24, 2025 Date Range: 05/30/2025 - 06/13/2025 Check Number Vendor Number Vendor Name Payment Date Payment Amount

998 Pooled Cash & Investments 6/2025 1,292,085.26
1,292,085.26
6/16/2025 10:18:30 AM Page 4 of 4
135 79 0.00 1,292,085.26
Fund Summary
Fund Name Period Amount
Bank Drafts 1 1 0.00 8,272.13
EFT's 0 0 0.00 0.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 1 0.00 0.00
All Bank Codes Check Summary
Payable
Count
Payment
Payment Type Count Discount Payment
Regular Checks 134 77 0.00 1,283,813.13
Warrant Register - June 24, 2025 Date Range: 05/30/2025 - 06/13/2025

Amount
06/13/2025 DATA TICKET, INC. 180153 Process Fee, Parking Citations, May 100-420-720823 713.08 6/16/2025 10:22:36 AM Page 1 of 6
06/13/2025 THE BEE MAN 134575 Bee Removal, May '25 100-355-720701 195.00 06/13/2025 MAIN GRAPHICS 164580 Envelopes, Jun '25 100-195-620000 827.71 06/13/2025 SANTA MARGARITA PLUMBING AND
AIR
16609-43549 Garbage Disposal Drainage Repair,
May '25
100-310-645500 485.00
06/13/2025 THE BEE MAN 133636 Bee Removal, Mar '25 100-355-720701 185.00 06/13/2025 THE BEE MAN 134351 Bee Removal, May '25 100-355-720701 175.00 06/13/2025 THE BEE MAN 134352 Bee Removal, May '25 100-355-720701 175.00 06/13/2025 A DESI DJ PRODUCTION 10023 Program Expense, 1/2 Marathon 100-310-695507 1,595.00 06/13/2025 ALL CITY MANAGEMENT, INC. 101524 Crossing Guard Services, 5/11/25 - 5/24/25
100-420-720822 8,999.20
06/13/2025 MTM YEE CORP 11101 Advertising-Program Services, Jun '25 100-310-624500 400.00 06/13/2025 LORNA ANGELA GAIL KNIGHT 061025 Contract Instructor, Yoga, Spring '25 100-310-721500 823.20 06/13/2025 BC TRAFFIC SPECIALIST 082004 Sign Hardware, May '25 100-355-720401 135.94 06/13/2025 BC TRAFFIC SPECIALIST 082005 Custom Signage, May '25 100-355-720401 213.63 06/13/2025 KANKU KARATE ASSOCIATION / MEI
DO RYU
061025 Karate, Spring '25 100-310-721500 2,460.50
06/13/2025 CAROLYN WOJCIECHOWSKI 061025 Line Dancing Instruction, Spring '25 100-310-721500 1,225.00 06/13/2025 CHRISTINA ELKINS 061025 Belly Dance Instruction, Spring '25 100-310-721500 1,134.00 06/13/2025 ROBERTA GEIER 061025 Ballroom Dance Instruction, Spring 100-310-721500 119.00 06/13/2025 DALE BRUCE EISENBERG 061025 Aikido Instruction, Spring '25 100-310-721500 336.00 06/13/2025 JOHN HABASH 061025 Clogging Instruction, Spring '25 100-310-721500 105.00 06/13/2025 SOUTHERN CALIFORNIA EDISON 060425 - Acct #700162476559 Utilities - Electric, 4/1/25 - 4/30/25 100-356-631900 4,167.27 06/13/2025 APRIL LORENE STRONG 061025 Summer Kick-Off Balloon Artist, 6/13/25
100-310-695500 360.00
06/13/2025 KIDOKINETICS SOUTH ORANGE
COUNTY
061025 Little Kickers, Spring '25 100-310-721500 133.00 06/13/2025 SAN DIEGO GAS AND ELECTRIC 060325 Utilities - Electric, 5/1/25 - 5/31/25 100-356-631400 12,414.16 06/13/2025 SOUTHERN CALIFORNIA EDISON 060425 - Acct #700162476559 Utilities - Electric, 4/1/25 - 5/31/25 100-355-631000 96.41 06/13/2025 SOUTHERN CALIFORNIA EDISON 060425 - Acct #700162476559 Utilities - Electric, 4/1/25 - 5/31/25 100-356-631400 1,304.92 06/13/2025 EL TORO WATER DISTRICT 052925 Water Usage, 5/22/25 - 5/28/25 100-355-635000 143.75 06/13/2025 BLUETRITON BRANDS INC 05E8710008221 Operating Supplies, Comm Ctr, 4/25/25 - 5/24/25
100-310-622005 106.10
06/13/2025 IRVINE RANCH WATER DISTRICT 060325 Utilities - Water, 5/1/25 - 6/2/25 100-355-635000 262.79 06/13/2025 SOUTHERN CALIFORNIA NEWS 0011732780 Legal Advertising, May '25 100-155-624001 346.14 06/13/2025 SOUTHERN CALIFORNIA NEWS 0011737146 Legal Advertising, USE-0188-2024, May '25
100-000-223000 339.02
06/13/2025 DOCU-TRUST 0056024 Offsite Data Storage, Jun '25 100-155-700030 115.00 06/13/2025 AT&T 000023583849 Traffic Signal, 5/6/25 - 6/5/25 100-356-630000 31.58 06/13/2025 JABELLE MICU PARAGAS 0001 Community Center Map, Jun '25 100-310-624500 780.00 06/13/2025 SOUTHERN CALIFORNIA NEWS 0011727903 Legal Advertising, May '25 100-155-624001 383.31 06/05/2025 TPX COMMUNICATIONS 185667070-0 Communications Expense, 5/23/25 - 6/22/25
100-195-630000 766.90
06/05/2025 HIGH LEVEL SECURITY SOLUTIONS,
INC.
5938 Private Security Patrol, 5/19/25 -
6/1/25
100-420-720850 8,272.13
06/05/2025 VERIZON WIRELESS 6114444144 Communications Expense, 4/26/25 - 5/25/25
100-195-630000 931.71
06/05/2025 QUADIENT FINANCE USA, INC. 052725 Postage Replenishment, May '25 100-195-625000 1,000.00 06/05/2025 RUN KIDS RUN 052725 Program Expense, 1/2 Marathon, May '25
100-310-695507 1,400.00
06/05/2025 EL TORO WATER DISTRICT 060525 Water Usage, Public Works, Apr '25 100-355-635000 15,201.52 06/05/2025 MOULTON NIGUEL WATER DISTRICT 051525 Utilities - Water, 4/7/25 - 5/12/25 100-355-635000 17,867.35 06/05/2025 SOUTHERN CALIFORNIA EDISON 052125 - Acct #700076000453 Utilities - Electric, 4/1/25 - 5/20/25 100-356-631400 115.74 06/05/2025 MOULTON NIGUEL WATER DISTRICT 052225 Utilities - Water, 4/15/25 - 5/19/25 100-355-635000 92.69 Payables Detail Report
City of Laguna Hills, CA By Fund
Payment Dates 05/30/2025 - 06/13/2025
Payment Date Vendor Name Payable Number Description (Item) Account Number Fund: 100 - General Fund
06/05/2025 MOULTON NIGUEL WATER DISTRICT 051525 Utilities - Water, 4/7/25 - 5/12/25 100-310-635100 740.68

Amount
06/13/2025 JAMEY CLARK, INC. 76374 Park Repairs, Public Works, May '25 100-355-720701 384.71 06/13/2025 JAMEY CLARK, INC. 76376 Graffiti Removal, Public Works, May '25
100-355-720500 1,268.52
6/16/2025 10:22:36 AM Page 2 of 6
06/13/2025 JAMEY CLARK, INC. 76371 Park Repairs, Public Works, May '25 100-355-720701 143.25 06/13/2025 JAMEY CLARK, INC. 76372 Park Repairs, Public Works, May '25 100-355-720701 218.50 06/13/2025 JAMEY CLARK, INC. 76373 Graffiti Removal, Public Works, May '25
100-355-720500 744.00
06/13/2025 CHARLES ABBOTT ASSOCIATES, INC 68936 Road Maintenance, May '25 100-356-720400 20,311.38 06/13/2025 CHARLES ABBOTT ASSOCIATES, INC 68936 - A (City Event) 1/2 Marathon, May '25 100-310-695507 233.78 06/13/2025 JAMEY CLARK, INC. 76151 Park Repairs, Public Works, Mar '25 100-355-720701 5,641.52 06/13/2025 MARK THOMAS & COMPANY, INC. 55615 Concept Development, Apr '25 100-355-700100 3,101.00 06/13/2025 CROSSTOWN ELECTRICAL AND DATA,
INC.
5665 - 5715 Traffic Signal Maintenance, May '25 100-356-720420 15,426.06 06/13/2025 EMERGENCY-1 RESPONSE, INC. 5945 1/2 Marathon Expense, May '25 100-310-695507 1,886.00 06/13/2025 HARDY & HARPER, INC. 51247 Pavement Rehabilitation, CIP #104, Retention
100-000-201001 (38,513.09)
06/13/2025 UNDERGROUND SERVICE ALERT OF

SO CALIFORNIA
520250394 Street Maintenance, May '25 100-356-720400 126.55 06/13/2025 MITSUBISHI ELECTRIC US, INC. 529183 Elevator Maintenance, Jun '25 100-310-645500 587.40 06/13/2025 BILL'S SOUND AND SECURITY 46117 Passcode Change, May '25 100-310-630100 65.00 06/13/2025 BILL'S SOUND AND SECURITY 46125 Passcode Change, Jun '25 100-310-630100 65.00 06/13/2025 RICHARD FISHER ASSOCIATES 4663 Engineer Services, Ridge Route Bioswale, Apr '25
100-355-700100 7,280.00
06/13/2025 TOTAL SOURCE OFFICEWORKS 39214 Build-A-Fort Supplies, Jun '25 100-310-695503 368.75 06/13/2025 WSP USA ENVIRONMENT AND

INFRASTRUCTURE INC
40203352 Professional Services, NPDES Support,
May '25
100-355-700000 13,621.40
06/13/2025 CROSSTOWN ELECTRICAL AND DATA,
INC.
4296-25-005 Traffic Signal Maintenance, May '25 100-356-720420 3,644.70 06/13/2025 TOTAL SOURCE OFFICEWORKS 39162 Operating Supplies, Jun '25 100-195-622000 78.31 06/13/2025 TOTAL SOURCE OFFICEWORKS 39163 Computer Supplies, Jun '25 100-195-621000 819.84 06/13/2025 TOTAL SOURCE OFFICEWORKS 39163 Office Supplies, Comm Ctr, Jun '25 100-310-620500 181.41 06/13/2025 CHARLES ABBOTT ASSOCIATES, INC 68936 - B (City Monument Decoration) City Monument Decoration, May '25 100-355-720401 467.55 06/13/2025 TOTAL SOURCE OFFICEWORKS 39131.1 Office Supplies, May '25 100-155-620000 133.28 06/13/2025 TOTAL SOURCE OFFICEWORKS 39162 Office Supplies, Jun '25 100-195-620000 42.01 06/13/2025 LYONS SECURITY SERVICE, INC. 38879 Event Security, Permit #2444, 100-310-690501 75.00 06/13/2025 LYONS SECURITY SERVICE, INC. 38880 Event Security, Permit #3119, 100-310-690501 525.00 06/13/2025 LYONS SECURITY SERVICE, INC. 38881 Event Security, Permit #3640, 100-310-690501 225.00 06/13/2025 GLASER WEIL FINK HOWARD JORDAN
& SHAPIRO LLP
306636 Professional Services Legal, May '25 100-155-700011 18,431.25 06/13/2025 AQUATICO 372-284 Fountains/Water Features
Maintenance, Jun '25
100-310-645500 795.00
06/13/2025 ALWAYS ADVANCING

MANUFACTURING & PROMOTIONS
LLC
37673 (2) Marathon Medals, Balance Due, May
'25
100-310-695507 5,160.40
06/13/2025 ABTECH TECHNOLOGIES, INC. 2504021-IN Hard Drive, Apr '25 100-195-621000 348.63 06/13/2025 ABTECH TECHNOLOGIES, INC. 2505054-IN Hard Drive, May '25 100-195-621000 323.25 06/13/2025 JACOB GREEN & ASSOCIATES, INC 2922 Facilitation Services, 20% Due, Mar 100-155-700000 4,950.00 06/13/2025 UNDERGROUND SERVICE ALERT OF

SO CALIFORNIA
24-253939 Street Maintenance, May '25 100-356-720400 38.15 06/13/2025 HARTZOG AND CRABILL, INC. 25-0167(HCI#3502) Traffic Signal Mgmt Services, Apr '25 100-356-700101 10,056.05 06/13/2025 HARTZOG AND CRABILL, INC. 25-0209(HCI#3502) Traffic Signal Mgmt Services, May '25 100-356-700101 7,156.05 06/13/2025 CITY OF MISSION VIEJO 21442 Homelessness Outreach, May '25 100-310-720302 4,970.63 06/13/2025 GREENBELT GROWERS 21611 Landscape Maintenance, Jun '25 100-355-720700 827.31 06/13/2025 WEST COAST ARBORISTS, INC. 228954 Tree Trimming Services, 4/16/25 - 4/30/25
100-355-720702 9,257.00
06/13/2025 SPECTRUM SPORTS MANAGEMENT,
INC.
2025-080 Event Mgmt Services, 1/2 Marathon,
5th Billing
100-310-695507 10,000.00
06/13/2025 SPECTRUM SPORTS MANAGEMENT,
INC.
2025-086 Packet Pick Up & Timing Services, 1/2
Marathon
100-310-695507 8,090.45
06/13/2025 IRV SEAVER MOTORCYCLES 20251135 Motorcycle Maintenance, Police Svcs, May '25
100-420-646100 819.22
Payables Detail Report Payment Dates: 05/30/2025 - 06/13/2025 Payment Date Vendor Name Payable Number Description (Item) Account Number 06/13/2025 HR GREEN PACIFIC, INC. 188583 Public Works Permit Inspections, May '25
100-355-700255 5,838.75

Amount
06/13/2025 DMS FACILITY SERVICES, LLC STL-001770 Landscape Services, Jan '25 100-355-720700 183.26 06/13/2025 DMS FACILITY SERVICES, LLC STL-001771 Landscape Services, Jan '25 100-355-720700 214.21 6/16/2025 10:22:36 AM Page 3 of 6
06/13/2025 DMS FACILITY SERVICES, LLC STL-001767 Landscape Services, Jan '25 100-355-720700 331.91 06/13/2025 DMS FACILITY SERVICES, LLC STL-001768 Landscape Services, Jan '25 100-355-720700 225.53 06/13/2025 DMS FACILITY SERVICES, LLC STL-001769 Landscape Services, Jan '25 100-355-720700 331.91 06/13/2025 DMS FACILITY SERVICES, LLC STL-001764 Landscape Services, Jan '25 100-355-720700 977.07 06/13/2025 DMS FACILITY SERVICES, LLC STL-001765 Landscape Services, Jan '25 100-355-720700 486.90 06/13/2025 DMS FACILITY SERVICES, LLC STL-001766 Landscape Services, Dec '24 100-355-720700 279.91 06/13/2025 DMS FACILITY SERVICES, LLC STL-001556 Landscape Services, Nov '24 100-355-720700 356.37 06/13/2025 DMS FACILITY SERVICES, LLC STL-001558 Landscape Services, Oct '24 100-355-720700 376.90 06/13/2025 DMS FACILITY SERVICES, LLC STL-001763 Landscape Services, Jan '25 100-355-720700 183.26 06/13/2025 COUNTY OF ORANGE SH 71564 Fingerprint ID System Charges, May '25
100-420-720835 913.00
06/13/2025 ABTECH TECHNOLOGIES, INC. SS19959-IN Overage Charge, Feb '25 100-195-700090 3,211.25 06/13/2025 DMS FACILITY SERVICES, LLC STL-000174 Landscape Services, Jul '24 100-355-720700 1,510.45 06/13/2025 SINTA DESIGN lhhm_053025 1/2 Marathon Expense, May '25 100-310-695507 210.00 06/13/2025 MARTIN LOCK AND SAFE CO. Q95019 Door Lock Repairs, Jun '25 100-355-720701 225.62 06/13/2025 DMS FACILITY SERVICES, LLC RC-T003535 Landscape Services, May '25 100-355-720700 103,990.00 06/13/2025 OFFICE SOLUTIONS I-02319107 Operating Supplies, Jun '25 100-195-622000 51.42 06/13/2025 PAPER DEPOT IN21630 Destruction Bin, May '25 100-155-700030 43.00 06/13/2025 PAPER DEPOT IN21684 Destruction Bin, Jun '25 100-155-700030 43.00 06/13/2025 ALL STARS BUILDERS INC BLDR-0342-2024 BLDR-0342-2024, Permit Cancel, REC013649-2024100-000-442000 331.03 06/13/2025 ONTARIO REFRIGERATION SERVICE,
INC.

CM45759 HVAC Repairs, May '25 100-310-645500 263.00
06/13/2025 CODE PUBLISHING COMPANY, INC. GCI0017685 Municipal Code Update, May '25 100-155-700030 147.00 06/13/2025 ALL STARS BUILDERS INC BLDR-0342-2024 BLDR-0342-2024, Permit Cancel, REC013649-2024100-000-221011 1.00 06/13/2025 ALL STARS BUILDERS INC BLDR-0342-2024 BLDR-0342-2024, Permit Cancel, REC013649-2024100-000-221012 4.00 06/13/2025 ALL STARS BUILDERS INC BLDR-0342-2024 BLDR-0342-2024, Permit Cancel, REC013649-2024100-000-227001 100.00 06/13/2025 MOBILE MINI, INC. 9023787448 Storage Rental, Community Center, 5/22/25-6/18/25
100-310-641000 341.83
06/13/2025 ORANGE COUNTY JUMPERS LLC 90907 Summer Kick-Off Bounce Houses, 6/13/25
100-310-695500 930.00
06/13/2025 BIG TOP RENTALS 94852 Post Race Event Rentals, May '25 100-310-695507 12,837.86 06/13/2025 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
78151 Prof Services, Legal, Apr '25, USE0211-2025100-000-223000 456.00 06/13/2025 RJ ELECTRIC 78840T Laguna Hills Pedestal, May '25 100-355-720701 7,620.00 06/13/2025 STATE DEPARTMENT OF JUSTICE

ACCOUNTING OFFICE
821667 Pre-employment Fingerprinting, May
'25
100-195-617000 128.00
06/13/2025 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
78148 Prof Services, Legal, Apr '25, USE0147-2023100-000-223000 9,934.87 06/13/2025 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
78149 Prof Services, Legal, Apr '25, USE0166-2023100-000-223000 1,185.60 06/13/2025 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
78150 Prof Services, Legal, Apr '25, USE0209-2025100-000-223000 7,113.60 06/13/2025 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
78146 Professional Services, Legal, Apr '25 100-155-700010 33,809.36 06/13/2025 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
78146 Professional Services, Legal, Apr '25 100-155-700011 634.50 06/13/2025 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
78147 Prof Services, Legal, Apr '25, MGP 100-000-223000 3,344.00 06/13/2025 JAMEY CLARK, INC. 76436 Graffiti Removal, Public Works, May '25
100-355-720500 585.00
06/13/2025 JAMEY CLARK, INC. 76445 Graffiti Removal, Public Works, Jun 100-355-720500 558.00 06/13/2025 JAMEY CLARK, INC. 76450 Suite 320 Renovation, CIP #505, Jun '25
100-000-790600 6,902.09
Payment Date Vendor Name Payable Number Description (Item) Account Number 06/13/2025 JAMEY CLARK, INC. 76407 Graffiti Removal, Public Works, May '25
100-355-720500 716.25
06/13/2025 JAMEY CLARK, INC. 76426 Graffiti Removal, Public Works, May '25
100-355-720500 837.00
Payables Detail Report Payment Dates: 05/30/2025 - 06/13/2025

Amount
Fund 600 - Capital Improvement Projects Fund Total: 770,261.88 Grand Total: 1,292,085.26
6/16/2025 10:22:36 AM Page 4 of 6
06/13/2025 JAMEY CLARK, INC. 76450 Suite 320 Renovation, CIP #505, Jun '25
600-255-950505 6,902.09
06/13/2025 DMS FACILITY SERVICES, LLC STL-002622 Street Paving Project, CIP #104, May '25
600-000-490100 (13,557.62)
06/13/2025 DMS FACILITY SERVICES, LLC STL-002622 Street Paving Project, CIP #104, May '25
600-251-950104 13,557.62
06/13/2025 RICHARD FISHER ASSOCIATES 4664 Professional Services, CIP #241, Apr '25
600-252-950241 2,674.02
06/13/2025 HARDY & HARPER, INC. 51247 Pavement Rehabilitation, CIP #104, App #5
600-251-950104 770,261.88
06/13/2025 JAMEY CLARK, INC. 76450 Suite 320 Renovation, CIP #505, Jun '25
600-000-490100 (6,902.09)
06/13/2025 W.G. ZIMMERMAN ENGINEERING, 25-05-759 Engineer Services, CIP #168, May '25 600-000-490301 (10,862.25) 06/13/2025 W.G. ZIMMERMAN ENGINEERING, 25-05-759 Engineer Services, CIP #168, May '25 600-251-950168 10,862.25 06/13/2025 RICHARD FISHER ASSOCIATES 4664 Professional Services, CIP #241, Apr '25
600-000-490311 (2,674.02)
06/13/2025 HARTZOG AND CRABILL, INC. 25-0167(HCI#3502) Traffic Signal Mgmt Svcs, CIP #168, Apr '25
600-251-950168 67.50
06/13/2025 W.G. ZIMMERMAN ENGINEERING, 25-05-758 Engineer Services, CIP #168, May '25 600-000-490301 (10,384.25) 06/13/2025 W.G. ZIMMERMAN ENGINEERING, 25-05-758 Engineer Services, CIP #168, May '25 600-251-950168 10,384.25 Fund 301 - CARITS Road Fee Program Fund Total: 21,314.00 Fund: 311 - Quimby Act Park In-Lieu Fee (VALH) Fund
06/13/2025 RICHARD FISHER ASSOCIATES 4664 Professional Services, CIP #241, Apr '25
311-000-790600 2,674.02
Fund 311 - Quimby Act Park In-Lieu Fee (VALH) Fund Total: 2,674.02 Fund: 600 - Capital Improvement Projects Fund
06/13/2025 HARTZOG AND CRABILL, INC. 25-0167(HCI#3502) Traffic Signal Mgmt Svcs, CIP #168, Apr '25
600-000-490301 (67.50)
Fund: 301 - CARITS Road Fee Program Fund
06/13/2025 HARTZOG AND CRABILL, INC. 25-0167(HCI#3502) Traffic Signal Mgmt Svcs, CIP #168, Apr '25
301-000-790600 67.50
06/13/2025 W.G. ZIMMERMAN ENGINEERING, 25-05-758 Engineer Services, CIP #168, May '25 301-000-790600 10,384.25 06/13/2025 W.G. ZIMMERMAN ENGINEERING, 25-05-759 Engineer Services, CIP #168, May '25 301-000-790600 10,862.25 Fund: 214 - AB 2766 Fund
06/13/2025 RACEWAY FORD, INC 060525 2025 Ford Escape, Public Works 214-355-900000 35,811.20 Fund 214 - AB 2766 Fund Total: 35,811.20
Fund: 221 - Senior Mobility Program Fund
06/13/2025 CALIFORNIA YELLOW CAB 5406025 Senior Mobility Program, May '25 221-310-720000 7,438.00 Fund 221 - Senior Mobility Program Fund Total: 7,438.00 06/13/2025 ABTECH TECHNOLOGIES, INC. W206045-IN Computer Consulting Services, Jun '25 100-195-700090 8,400.00 Fund 100 - General Fund Total: 439,774.93
Fund: 212 - Measure M2 Fund
06/13/2025 SCA OF CA, LLC CA1002422 Street Sweeping Services, May '25 212-355-720410 14,811.23 Fund 212 - Measure M2 Fund Total: 14,811.23
06/13/2025 DMS FACILITY SERVICES, LLC STL-001786 Landscape Services, Dec '24 100-355-720700 136.32 06/13/2025 DMS FACILITY SERVICES, LLC STL-001787 Landscape Services, Dec '24 100-355-720700 146.42 06/13/2025 DMS FACILITY SERVICES, LLC STL-002622 Street Paving Project, CIP #104, May '25
100-000-790600 13,557.62
Payment Date Vendor Name Payable Number Description (Item) Account Number 06/13/2025 DMS FACILITY SERVICES, LLC STL-001772 Landscape Services, Jan '25 100-355-720700 334.10 06/13/2025 DMS FACILITY SERVICES, LLC STL-001773 Landscape Services, Jan '25 100-355-720700 387.11 Payables Detail Report Payment Dates: 05/30/2025 - 06/13/2025

100-356-630000 MOE - Telephone & 31.58
100-356-631400 MOE - Electric (Streetlights & 13,834.82 100-356-631900 MOE - Electric (On-Bill Financing) 4,167.27 6/16/2025 10:22:36 AM Page 5 of 6
100-355-700255 Improvement Inspections 5,838.75
100-355-720401 Other Public Works Maintenance 817.12
100-355-720500 Graffiti Removal 4,708.77
100-355-720700 Landscape Maintenance 111,278.94
100-355-720701 Parks Contract Repair 14,963.60
100-355-720702 Tree Maintenance 9,257.00
100-310-720302 Contract Services - Homelessness 4,970.63 100-310-721500 Contract Services - Programs 6,335.70
100-355-631000 Utilities - Electric 96.41
100-355-635000 Utilities - Water 33,568.10
100-355-700000 Professional Services 13,621.40
100-355-700100 City Engineer Services 10,381.00
100-310-641000 Equipment Rentals & Leases 341.83
100-310-645500 Facility Maintenance & Repairs 2,130.40
100-310-690501 Facility Rentals - 825.00
100-310-695500 Special Events - Program Services 1,290.00 100-310-695503 Build A Fort Camps 368.75
100-310-695507 Marathon 5k 41,413.49
100-195-700090 Computer Consulting Services 11,611.25
100-310-620500 Office Supplies - Community 181.41
100-310-622005 Operating Supplies - Community 106.10
100-310-624500 Advertising - Program Services 1,180.00
100-310-630100 Telephone & Communications - 130.00
100-310-635100 Utilities - Water (Community 740.68
100-195-617000 Recruitment 128.00
100-195-620000 Office Supplies 869.72
100-195-621000 Computer Supplies 1,491.72
100-195-622000 Operating Supplies 129.73
100-195-625000 Postage & Delivery 1,000.00
100-195-630000 Telephone & Communications 1,698.61
100-155-620000 Office Supplies 133.28
100-155-624001 Advertising - Legal 729.45
100-155-700000 Professional Services 4,950.00
100-155-700010 Legal Services - General Counsel 33,809.36 100-155-700011 Legal Services - Litigation 19,065.75
100-155-700030 Professional Services - City Clerk 348.00 100-000-221011 Building Standards Fee 1.00
100-000-221012 SB1186 ADA CASp Fees 4.00
100-000-223000 Plan Application Deposit 22,373.09
100-000-227001 Security Deposit - Waste 100.00
100-000-442000 Building Related Permits 331.03
100-000-790600 Transfers Out to Capital 20,459.71
214 - AB 2766 Fund 35,811.20
221 - Senior Mobility Program Fund 7,438.00
301 - CARITS Road Fee Program Fund 21,314.00
311 - Quimby Act Park In-Lieu Fee (VALH) Fund 2,674.02
600 - Capital Improvement Projects Fund 770,261.88
Grand Total: 1,292,085.26
Account Summary
Account Number Account Name Payment Amount
100-000-201001 Accounts Payable - Retention (38,513.09) Payables Detail Report Payment Dates: 05/30/2025 - 06/13/2025 Report Summary
Fund Summary
Fund Payment Amount
100 - General Fund 439,774.93
212 - Measure M2 Fund 14,811.23

600-252-950241 General Park Renovations 2,674.02
600-255-950505 Civic Center Improvements 6,902.09
Grand Total: 1,292,085.26
Project Account Summary
Project Account Key Payment Amount
**None** 1,292,085.26
Grand Total: 1,292,085.26
6/16/2025 10:22:36 AM Page 6 of 6
311-000-790600 Transfers Out to Capital 2,674.02
600-000-490100 Transfers In from General Fund (20,459.71) 600-000-490301 Transfers In from CARITS Road (21,314.00) 600-000-490311 Transfers In from Quimby Act (2,674.02)
600-251-950104 Paseo De Valencia Pavement 783,819.50
600-251-950168 Traffic Signal Improvements 21,314.00
100-420-720835 Fingerprint Identification Services 913.00 100-420-720850 Private Security Patrol 8,272.13
212-355-720410 Street Sweeping 14,811.23
214-355-900000 Vehicles 35,811.20
221-310-720000 Contract Services 7,438.00
301-000-790600 Transfers Out to Capital 21,314.00
100-356-700101 MOE - Traffic Engineer Services 17,212.10 100-356-720400 MOE - Street Maintenance 20,476.08
100-356-720420 MOE - Traffic Signal Maintenance 19,070.76 100-420-646100 Vehicle Maintenance & Repairs 819.22
100-420-720822 Crossing Guard Services 8,999.20
100-420-720823 Parking Citation Processing 713.08
Payables Detail Report Payment Dates: 05/30/2025 - 06/13/2025 Account Summary
Account Number Account Name Payment Amount

Item No. 4.5
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 24, 2025
To: Mayor and Council Members
From: Eric Hendrickson, Finance Director
Issue: Treasurer's Investment Report for May 2025
Recommendation: That the City Council receive and file the Treasurer's Investment Report for the month of May 2025.

Background:

The Treasurer’s Investment Report for the month of May 2025 is submitted herewith.

The City’s total portfolio as of May 31, 2025, was $32,200,738. The pooled cash portfolio managed by the City Treasurer consisted of cash on hand, demand deposits, State Local Agency Investment Fund (LAIF) and Investment Trust of California (CalTRUST) investments and totaled $32,091,354. Restricted cash and investments totaled $109,385, and is composed of fiscal agent funds for Civic Center property management purposes.

Interest income for the month of May was $114,888. Fiscal Year 2024/2025 year-todate pooled cash interest earnings of $1,318,352 are 140% of the annual budget of $942,050.

The average yield on the City’s total portfolio for the month of May was 4.28%, compared to the prior month of 4.33%. This past year, the Federal Reserve took actions to lower interest rates to combat inflation. The fairly steady yield in May reflects the leveling off of these rate cuts. The City has budgeted conservatively in its expectation of interest earnings, and has built slight rate reductions into the revenue forecast.

Item No. 4.5
Fiscal Impact:

There is no fiscal impact to receive and file this report.

Attachments:

1. Treasurer's Report May 2025

Pooled Cash & Investments
Current Month
Market Value
Current Month
Book Value
Prior Month
Book Value
Current
Month %
of
Portfolio
Maximum
Policy Limit
Yield to
Maturity for
Month
(Annualized)
BMO Checking & Money Market Accounts $ 10,858,449 $ 10,858,449 $ 9,334,278 34% 50% 4.19% Petty Cash (City Hall) 500 500 500 0% n/a 0.00%
Fiscal Agent Cash - Employee FSA 13,760 13,760 14,623 0% n/a 0.00% State Local Agency Investment Fund (LAIF) 97,975 97,892 97,892 0% 100% 4.27% Investment Trust of California (CalTRUST) 21,120,753 21,120,753 21,042,191 66% 100% 4.35% 32,091,437 32,091,354 30,489,484 100% 4.29%
Restricted & Designated Cash
Fiscal Agent Cash - Essex Civic Center Mgmt 109,385 109,385 109,912 n/a n/a 0.00% 109,385 109,385 109,912 0.00%
Totals $ 32,200,822 $ 32,200,738 $ 30,599,396 4.28%
For the month of May 2025 $ 114,888
FY 2024-25 to Date 1,318,352
FY 2024-25 Budget 942,050
Certification:

Eric Hendrickson
Finance Director/Deputy City Treasurer
City of Laguna Hills
Treasurer's Investment Report
May 2025
Pooled Cash & Investment - Interest Earnings
I hereby certify that the above investment report includes all cash and investments of the City and is in conformance with all State laws and the City's investment policy approved by the City Council on October 22, 2024. At the time of the report, there is sufficient liquidity and anticipated revenues available to meet the City's budgeted expenditure requirements for the next six months.

Reconciling items (outstanding checks and deposits in transit):

Pooled Cash & Investments Book Value:

Fund Balance Type
Nonspendable
Assigned
Unassigned
Total
32,091,354.00
GENERAL FUND RESERVES (as of most recent audited year end 6/30/2024) 299,941
691,632
23,776,892
24,768,465
73,508.57
TOTAL CLAIM ON CASH 1,604,785.83 30,413,059.60 32,017,845.43 455-000-101455 Claim on Cash - Community Center Equipment Maint 46,761.87 - 46,761.87 456-000-101456 Claim on Cash - Storm Drain / Slope Repair Reserve 29,097.04 - 29,097.04 452-000-101452 Claim on Cash - Parks Equipment Maintenance 309,213.00 - 309,213.00 454-000-101454 Claim on Cash - Sports Complex Equipment Maint 87,144.46 (20,944.00) 66,200.46 421-000-101421 Claim on Cash - SLESF 125,435.15 - 125,435.15 451-000-101451 Claim on Cash - Liability Self-Insurance 161,300.18 - 161,300.18 322-000-101322 Claim on Cash - Water Conservation 384,566.87 - 384,566.87 401-000-101401 Claim on Cash - Public Art 476,744.38 - 476,744.38 311-000-101310 Claim on Cash - Quimby Act Park In-Lieu Fee (VALH) 2,002,779.24 (34,766.65) 1,968,012.59 312-000-101312 Claim on Cash - CASp Fee 35,938.23 378.00 36,316.23 307-000-101307 Claim on Cash - C&D Forfeited Deposits 401,001.94 (2,883.50) 398,118.44 309-000-101305 Claim on Cash - SB1383 Grant 35,777.50 (13,353.31) 22,424.19 305-000-101305 Claim on Cash - Beverage Recycling 13,560.14 - 13,560.14 306-000-101306 Claim on Cash - Waste & Recycling Fee 95,282.83 (3,375.84) 91,906.99 301-000-101301 Claim on Cash - CARITS Road Fee Program 1,391,563.89 (3,421.50) 1,388,142.39 302-000-101302 Claim on Cash - CDBG Grant (220,562.71) 97,224.83 (123,337.88) 214-000-101214 Claim on Cash - AB 2766 198,705.59 (59,508.52) 139,197.07 221-000-101221 Claim on Cash - Senior Mobility Program 289,412.19 4,963.51 294,375.70 211-000-101211 Claim on Cash - Gas Tax (RMRA) 812,083.16 66,348.42 878,431.58 212-000-101212 Claim on Cash - Measure M2 (68,420.45) 215,080.60 146,660.15

CLAIM ON CASH
100-000-101100 Claim on Cash - General Fund 23,006,529.67 1,428,186.23 24,434,715.90 210-000-101210 Claim on Cash - Gas Tax (HUTA) 799,145.43 (69,142.44) 730,002.99 Pooled Cash Report
City of Laguna Hills, CA
For the Period Ending 5/31/2025

BEGINNING

BALANCE

CURRENT

ACTIVITY

CURRENT
BALANCE ACCOUNT # ACCOUNT NAME

Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
June 10, 2025
LAIF Home
PMIA Average Monthly Yields

CITY OF LAGUNA HILLS

CITY MANAGER
24035 EL TORO ROAD
LAGUNA HILLS, CA 92653
Account Number:

May 2025 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 97,891.74
Total Withdrawal: 0.00 Ending Balance: 97,891.74
6/10/25, 11:34 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1

Corporate Class
Invesco Treasury Portfolio
Short-Term Investments Trust
Data as of May 31, 2025
NOT A DEPOSIT | NOT FDIC-INSURED | NOT GUARANTEED BY THE BANK | MAY LOSE VALUE | NOT INSURED BY ANY FEDERAL GOVERNMENT AGENCY invesco.com CM-FFTSY-2-E 06/25 Invesco Distributors, Inc.

This report must be accompanied or preceded by a currently effective fund prospectus, which contains more complete information, including fees and expenses. Read it carefully before investing.

The fund pursues its objective by investing primarily in short-term, high-credit-quality money market instruments. These instruments are direct obligations of the US Treasury and repurchase agreements backed by Treasury obligations.

Investment Objective
Provide current income consistent with preservation of capital and liquidity.

Permissible Investments
Fund Highlights
n The portfolio management team follows a conservative investment process with respect to minimal credit risk, interest rate risk and liquidity.
n The fund is designed for short- to medium-term cash investments, operating cash, cash sweeps and the liquidity components of investment portfolios.
n The fund aims to preserve capital, maintain liquidity and produce a competitive yield.

Yields (%)
The performance data quoted represents past performance. Past performance does not guarantee future results and current performance may be lower or higher than the performance data quoted above. The investment return and principal value of your investment will fluctuate so that your shares, when redeemed, may be worth more or less than their original cost. You may obtain performance data current to the most recent month-end by visiting invesco.com.

The SEC yield listed reflects fee waivers and/or expense reimbursements in effect for the period. Had the Adviser not waived fees and/or reimbursed expenses, your 7-day SEC yield would have been 4.16%. Average annual total returns reflect reinvested distributions, net of expenses for the periods. The 7-day SEC yield more closely reflects the current earnings of the fund than the total returns shown.
30-day simple and simple monthly yield are the sum of
the distribution rates for the number of days in the yield period annualized by 365 and divided by net asset value (NAV).

This does not constitute a recommendation of any
investment strategy or product for a particular investor.

Investors should consult a financial professional before making any investment decisions.

Maturity Schedule (%)

4.19 4.01 4.19 4.02
7-Day SEC 30-Day Simple
as of May 31, 2025 Average Annual Total Returns (%)
Period (%)
as of May 31, 2025
Inception 1.58
10 Years 1.84
5 Years 2.68
3 Years 4.47
1 Year 4.70
Invesco Treasury Portfolio
iMoneyNet U.S. Treasury & Repo Institutional Category1
Portfolio Composition (%) 3
SEC Investment Category (%)
U.S. Treasury Repurchase Agreement 72.8
U.S. Treasury Debt 27.2
Simple Monthly Yields
Period (%)
as of May 31, 2025
May 2025 4.19
April 4.20
March 4.21
February 4.24
January 4.26
December 4.41
November 4.56
October 4.70
September 4.95
August 5.13
July 5.17
June 2024 5.18
g 1-7
g 31-60
g 61-90
g 91-180
g 181+
Maturity schedule is based on weighted average maturity and is subject to change.
g 69.8
g 1.4
g 0.8
g 6.5
g 21.4
Days to
maturity (%)
NAIC Requirements
National Association of Insurance Commissioners (NAIC)
Meets NAIC requirement of a 0% capital reserve for a
purchase by insurance companies.

Management Team
Laurie Brignac, Joe Madrid, Brandon Maitre,
Justin Mandeville, Marques Mercier, Wesley Rager,
Jennifer Brown, Ripal Tilara, and Bryn Zinser
All data provided by Invesco unless otherwise stated.
1 iMoneyNet, Inc. is an independent mutual fund performance monitor. The U.S. Treasury & Repo Institutional Category is an unmanaged group of money market funds with similar investment objectives and pricing structures as the Corporate Class of the Invesco Treasury Portfolio. iMoneyNet performance figures represent the category average. An investment cannot be made into the category.
2 A credit rating is an assessment provided by Nationally Recognized Statistical Ratings Organization (NRSRO) of the creditworthiness of an issuer with respect to debt obligations, including specific securities, money market instruments or other debts. Fund ratings are subject to change and are based on several factors, including an analysis of a portfolio's overall credit quality, market price exposure and management. Fund ratings are provided to indicate the creditworthiness of the underlying holdings in the portfolio and offer a forward-looking opinion about fixed income funds' capacity to maintain stable principal (net asset value). The ratings will generally range from AAA (highest) to D (lowest). For more information on rating methodologies, please visit the following NRSRO websites: www.standardandpoors.com and select "Understanding Ratings" under Rating Resources on the homepage; www.moodys.com and select
"Rating Methodologies" under Research and Ratings on the homepage; www.fitchratings.com and select "Ratings
Definitions" on the homepage.@FSIA_CashDisclosureLeft:
3 Portfolio composition is subject to change. An investment category listed with "other" in the name indicates that the underlying holdings did not fall into the SEC's more narrowly defined investment categories.

You could lose money by investing in the Fund.

Although the Fund seeks to preserve your
investment at $1.00 per share, it cannot
guarantee it will do so. An investment in the
Fund is not a bank account and is not insured or
guaranteed by the Federal Deposit Insurance
Corporation or any other government agency.

The Fund’s sponsor is not required to reimburse
the Fund for losses, and you should not expect
that the sponsor will provide financial support to
the Fund at any time, including during periods of
market stress.

Fund Information
Inception August 01, 2005
CUSIP 825252570

NASDAQ TYCXX
Total Net Assets $48.46 billion
Reflects all classes of the portfolio.

Weighted Average Maturity (WAM) 17 days
Weighted Average Life (WAL) 103 days
SEC Portfolio Liquidity Requirements (%)
1-day 69.11
7-day 95.60
Ratings²
Standard & Poor's AAAm
Moody's Aaa-mf
Fitch Ratings AAAmmf

May 4.272
April 4.281
March 4.313
February 4.333
January 4.366
December 4.434
LAIF Apportionment Rate(2): 4.48
LAIF Earnings Ratio(2): 0.00012266258268207
LAIF Administrative Cost(1)*: 0.26
PMIA Average Life
(1): 244
LAIF Fair Value Factor
(1): 1.000849191
PMIA Daily
(1): 4.30
PMIA Quarter to Date(1): 4.34
Treasuries

53.83%
Agencies

25.22%
Certificates of
Deposit/Bank Notes

9.63%
Time
Deposits

3.17%
Commercial
Paper

7.40%
Corporate
Bonds

0.61%
Loans

0.14%
Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year.

Source:
(1) State of California, Office of the Treasurer
(2) State of California, Office of the Controller
PMIA Average Monthly
Effective Yields(1)
PMIA/LAIF Performance Report
as of 06/11/25
Daily rates are now available here. View PMIA Daily Rates Quarterly Performance
Quarter Ended 3/31/25
Chart does not include $1,087,000.00 in mortgages, which equates to 0.001%. Percentages may not total 100% due to rounding.

Pooled Money Investment Account
Monthly Portfolio Composition (1)
5/31/25
$166.7 billion

Item No. 4.6
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 24, 2025
To: Mayor and Council Members
From: Jennifer Lowe, Community Development Director
Issue: Development Application Status Report
Recommendation: That the City Council receive and file the report.

Background:

The purpose of this Status Report is to identify new and pending development applications in process with the City’s Community Development Department which will require a public hearing. Links to project documents are available on the City’s website at: https://lagunahillsca.gov/PlanningProjects.

Case Number USE-0211-2025 (SDP/VTTM)
Project Location 23161 Mill Creek
Project
Description
Request to redevelop a 2.34-acre commercial office property with 36 residential units.

Applicant Aylene Chu, on behalf of Toll West Coast, LLC (Toll Brothers) for Khoshbin Hillside, LLC (Property Owner)
Project Planner David Blumenthal, Contract Planner
Status This project was initially submitted as a preliminary application under SB 330 on December 18, 2024. The formal development application was submitted on January 30, 2025. To date, the application has been deemed incomplete twice (February 28, 2025, and May 1, 2025), with the most recent resubmittal of the application by the Applicant received by staff on May 9, 2025. On

Item No. 4.6
May 28, 2025, the application was deemed complete. Currently, in accordance with Gov. Code §65589.5, the project is being reviewed by Staff for consistency and compliance with City plans, programs, policies, ordinances, standards, and requirements.

Case Number USE-0209-2025 (SDP/VTTM)
Project Location 23272, 23282, 23422, 23382, 23332 Mill Creek Drive; 24461, 24411 Ridge Route Drive
Project
Description
Request to construct 464 residential units.

Applicant John Stack, on behalf of Ridge Route LLC, KB Mill Creek DST, KB Spectrum Summit Plaza, LLC
Project Planner David See, Contract Planner
Status This project was initially submitted as a preliminary application under SB 330 on October 29, 2024. The formal development application was submitted on January 23, 2025. On April 18, 2025, staff notified the Applicant that the application was officially determined to be complete. Staff reviewed the entire application for consistency with applicable development standards in accordance with Gov. Code §65589.5. On June 17, 2025, a letter was sent to the Applicant identifying reasons the proposed Project is, or potentially is, inconsistent, not in compliance, or not in conformity with City plans, programs, policies, ordinances, standards, and requirements. The letter also listed additional technical review comments that will need to be addressed prior to scheduling the project for a public hearing.

Case Number USE-0166-2023 (SDP/TPM/PUP/PP)
Project Location 24422 Avenida de la Carlota, Oakbrook Plaza Project
Description
A request to construct a new 240-unit senior living apartment complex in a 7-story, podium-style development with four residential levels located above four parking levels, including one subterranean parking level. The existing office building on site will remain, with parking for the office building provided in the new

Item No. 4.6
parking structure.

Applicant Matt Haugen, BSP Oakbrook LLC
Project Planner Adam Pisarkiewicz, Contract Planner
Status On April 11, 2024, a letter was sent to the Applicant deeming the Application complete. On June 10, 2024, a letter was sent to the Applicant identifying reasons the proposed Project is, or potentially is, inconsistent, not in compliance, or not in conformity with City plans, programs, policies, ordinances, standards, and requirements. On July 30, 2024, a letter was sent to the Applicant identifying additional technical review comments. In response to the technical comments from the City, the Applicant resubmitted plans to the City on April 1, 2025, and an updated traffic analysis on April 15, 2025. On June 11, 2025, Staff notified the Applicant of additional comments based on a further technical review that will need to be addressed prior to scheduling the project for a public hearing.

Case Number USE-0147-2023 (SDP)
Project Location 25254 La Paz Road
Project
Description
Request to construct 180 age-restricted, multiple-family dwelling units within an approximately 61-foot-tall, six-story building, including two parking levels (one subterranean) with 250 parking spaces.

Applicant Nick Buchanan
Project Planner Jay Wuu, Senior Planner
Status On April 18, 2024, a letter was sent to the Applicant deeming the Application complete. On June 17, 2024, a letter was sent to the Applicant identifying reasons the proposed Project is, or potentially is, inconsistent, not in compliance, or not in conformity with City plans, programs, policies, ordinances, standards, and requirements. Staff is currently conducting CEQA review and additional technical review of the proposed Project. The item will be scheduled for public hearing when ready.

Item No. 4.6
Case Number USE-0165-2023 (ZTA/TTM/SDP)
Project Location 23272 – 23282 Mill Creek Drive
Project
Description
Request to construct 48 detached residential condominium units.

Applicant John Stack, on behalf of KB Spectrum Summit Plaza, LLC Project Planner Jay Wuu, Senior Planner
Status On May 3, 2024, a letter was sent to the Applicant deeming the Application complete. On August 28, 2024, a letter was sent to the Applicant identifying additional technical review comments and informing the Applicant of significant design concerns. On October 29, 2024, the Applicant submitted an application for a larger development that includes this property. Staff is currently awaiting a withdrawal of the Application or resubmittal of plans.

Case Number USE-0195-2024 (SDPM)
Project Location 24795 Alicia Parkway
Project
Description
Converting an existing full service carwash to an express carwash.

Applicant A&S Engineering, on behalf of Southland Property Investments, LLC
Project Planner Jay Wu, Senior Planner
Status The application was submitted on November 12, 2024. The most recent letter stating that the application remained incomplete with a list of items needed to continue processing the application was sent to the Applicant on May 14, 2025. Staff is currently awaiting resubmittal of plans; the item will be scheduled for public hearing when ready.

Case Number USE-0172-2024 (CPMA)
Project Location 23521 Paseo de Valencia
Project Request to construct carports in the Taj Mahal parking lot to

Item No. 4.6
Description accommodate solar panels.

Applicant Alisha Cosio, on behalf of Valta Energy
Project Planner Jay Wu, Senior Planner
Status On March 29, 2024, a letter was sent to the Applicant deeming the Application incomplete. Staff is currently awaiting resubmittal of plans; the item will be scheduled for public hearing when ready.

Fiscal Impact:

None.

Attachments:

None

Item No. 4.7
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 24, 2025
To: Mayor and Council Members
From: Joe Ames, Assistant City Manager
Issue: Award of Professional Services Agreement to KOA Corporation, Inc. to Develop the Laguna Hills Citywide Safety Action Plan
Recommendation: That the City Council approve the proposed Professional Services Agreement with KOA Corporation, Inc., and authorize the City Manager to execute the Agreement.

Background:

On July 10, 2023, City staff made an application for Safe Streets and Roads for All (SS4A) grant funds to fund the development of a new Laguna Hills Citywide Safety Action Plan (Plan).

The proposed Plan will focus the development of recommended vehicular, pedestrian, and bicyclist safety improvement actions to reduce and prevent serious injuries and fatalities on the City’s roads. Development and acceptance of such a Plan is a prerequisite for being able to apply for Federal Highway Safety Improvement Program (HSIP) grant funds. Over the past few years, approximately $200 million in HSIP grant funds have been made available to cities and counties in California for roadway safety improvement projects during each call for projects.

The Bipartisan Infrastructure Law (BIL) established the separate Safe Streets and Roads for All discretionary program with $5 billion in appropriated funds over 5 years, 2022- 2026. The SS4A program funds regional, local, and Tribal initiatives through grants to prevent roadway deaths and serious injuries, and is administered by the United States Department of Transportation’s Federal Highway Administration (FHWA). SS4A grants are divided into two categories: Planning and Demonstration Grant awards and

Item No. 4.7
Implementation Grant awards.

City staff applied for a $200,000 SS4A Planning and Demonstration Grant to help fund the proposed Plan. The SS4A Grant requires a 20% match of $50,000 for a total estimated cost of $250,000 to develop the Plan.

On December 20, 2023, the Division Office of the Federal Highway Administration, which supports the Office of the Secretary of Transportation in administering the SS4A Grant Program, notified the City of the award of the requested grant funding to the City, subject to the execution of an Agreement with the FHWA.

On December 10, 2024, the City Council approved an Agreement between the United States Department of Transportation's Federal Highway Administration and the City of Laguna Hills to receive a Safe Streets and Roads for All (SS4A) Grant for the development of the Laguna Hills Citywide Safety Action Plan.

Earlier this year, City staff and one of the City’s on-call consultants, W.G. Zimmerman Engineering, Inc., developed and released a Request for Proposals from qualified consultants to develop the Citywide Safety Action Plan.

Four firms submitted proposals by the April 8, 2025 deadline. The corresponding fee schedules were submitted in separate sealed envelopes. A list of firms that submitted proposals in response to the RFP is as follows:

KOA Corporation
Linscott, Law and Greenspan, Engineers
Mark Thomas and Company, Inc.

Minagar & Associates, Inc.

RK Engineering Group, Inc.

TDG Engineering, Inc. (Toole Design)
Pursuant to Laguna Hills Municipal Code (LHMC) Section 3-08.150 (Professional Services Contracts), the City must select consultants based on demonstrated competence and professional qualifications rather than cost alone.

Section 3-08.150 reads in relevant part as follows:"…[S]election by the city for professional services in areas including but not limited to private architectural, landscape architectural, engineering, environmental, land surveying, construction project management, management and administration, financial, accounting, auditing, actuarial, economics, and/or development and planning, which involve the exercise of

Item No. 4.7
discretion and independent judgment together with an advanced or specialized knowledge, expertise, training, or unique skills gained by formal studies or experience, shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, and shall not be awarded solely on the basis of cost. In order to implement this method of selection, the City Manager shall promulgate administrative regulations concerning contracting for professional services to ensure that such services are engaged on the basis of demonstrated competence and qualifications for the types of services to be performed and at fair and reasonable prices to the city. In accordance with state law, the city shall consider price after the city is satisfied that the would-be person, company, corporation, contractor, consultant, or firm has demonstrated the competence and professional qualifications necessary for the satisfactory performance of the services required.” (Emphasis added.)
In accordance with this requirement, City’s project team evaluated all proposals using a qualifications-based selection process consistent with the City’s procurement procedures. As part of this process, the City also conducted interviews with the five highest-ranked firms to further assess their capabilities and experience. The RFP evaluation process applied the following selection criteria:

1. Experience of the firm, particularly of staff assigned to provide the requested services

2. Demonstrated understanding of the service needs outlined in this RFP

3. Successful delivery of similar services

4. Location of firm and availability of staff assigned to City

5. Quality of references

6. Content, quality, completeness and form of submitted proposal

7. Interviews

8. Proposed cost of services (considered after selection of best qualified firms) Based on this evaluation, KOA Corporation, Inc. was identified as the most qualified consultant to provide the design engineering, traffic signal timing, and technical support services necessary to complete the project.

City staff recommend City Council award a Professional Services Agreement to KOA Corporation, Inc. in the amount of $250,000, which includes contingencies, for the development of the Laguna Hills Citywide Safety Action Plan.

Item No. 4.7
Fiscal Impact:

No new fiscal impact. City staff applied for a $200,000 SS4A Planning and Demonstration Grant to help fund the proposed Plan. The SS4A Grant requires a 20% match of $50,000 for a total estimated cost of $250,000 to develop the Plan. The $50,000 general fund match has already been budgeted in the approved biennial FY 2025-2027 budget.

Attachments:

1. Proposed Professional Services Agreement with KOA Corporation, Inc.

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
1 PROFESSIONAL SERVICES AGREEMENT
KOA Corporation, Inc.

Laguna Hills Citywide Safety Action Plan - SS4A Grant
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into, to be effective the 24th day of June 2025, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as “City”) and KOA CORPORATION, INC., a California corporation (hereinafter referred to as “Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has determined that there is a need to retain the professional services of a qualified civil engineering firm specializing in mobility planning, transportation, and safety implementation, with specialized expertise in design and engineering of transportation systems for municipalities and other public transit agencies, including demonstrated competence in transportation engineering and expertise in all aspects of streets and highways including traffic signals, intelligent transportation systems, communications, signal timing and operations, street lighting, intersection design, highway design, parking, worksite traffic control, active transportation and complete streets, transit systems, ADA compliance, and systemic safety analysis reporting, to provide the City with transportation engineering consulting services necessary to develop the Laguna Hills Citywide Safety Action Plan (LHCSAP) in compliance with a) all applicable state and Federal laws and regulations and b) all terms, conditions, obligations, and procedures set forth in the City’s Grant Agreement Under the Fiscal Year 2023 Safe Streets and Roads for All Grant Program (SS4A) with the U.S. Department of Transportation’s Federal Highway Administration (FHWA) (the “Project”).

B. In response to City’s Request for Proposals (RFP), dated February 26, 2025, Consultant has submitted to City a proposal, dated April 8, 2025, to provide the City with professional transportation engineering consulting services for the Project pursuant to: a) the terms of this Agreement; b) applicable state and Federal laws and regulations; and c) all terms, conditions, obligations, and procedures set forth in the City’s Grant Agreement Under the Fiscal Year 2023 Safe Streets and Roads for All Grant Program (SS4A) with the U.S. Department of Transportation’s Federal Highway Administration (FHWA).

C. Consultant represents and maintains that it is uniquely qualified by virtue of its experience, training, education, reputation, and technical expertise to provide the professional transportation engineering consulting services to City for the Project and has agreed to provide such consulting services as provided herein. City does not have the personnel, training, certification, specialized equipment, or technical expertise necessary to perform the work and services contracted for herein.

D. City desires to retain Consultant to provide such professional transportation

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
2 engineering consulting services for the Project.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. SERVICES OF CONSULTANT

1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Consultant agrees to provide and perform professional transportation engineering consulting services for the Project as set forth in the Consultant’s Proposal/Scope of Work dated April 8, 2025, and as set forth in City’s Request for Proposals/Project Specifications and Scope of Services dated February 26, 2025, and in compliance with City’s Grant Agreement Under the Fiscal Year 2023 Safe Streets and Roads for All Grant Program (SS4A) with the U.S. Department of Transportation’s Federal Highway Administration (FHWA), which are each attached hereto as Exhibit “A”, Exhibit “B”, and Exhibit “C”, respectively, and are incorporated herein by reference (hereinafter referred to as the “Scope of Services,” the “Services” or “Work”). As a material inducement to the City entering into this Agreement, Consultant acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant’s Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such Services and Work and with the standards recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and warrants that it is skilled in the professional discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement. Consultant represents and warrants that it and all of its employees, subconsultants and subcontractors providing any Work or Services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.

1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the Consultant’s signed, original Proposal/Scope of Work, dated April 8, 2025, submitted to City (“Consultant’s Proposal”), (3) City’s Request for Proposals/Project Specifications and Scope of Services, dated February 26, 2025, (4) City’s Grant Agreement Under the Fiscal Year 2023 Safe Streets and Roads for All Grant Program (SS4A) with the U.S. Department of Transportation’s Federal Highway Administration (FHWA), and (5) the Disclosure of Lobbying Activities, which shall all be referred to collectively hereinafter as the “Contract Documents.” The Consultant’s Proposal is attached hereto as Exhibit “A”, the City’s Request for Proposals/Project Specifications and Scope of Services is attached hereto as Exhibit “B”, the City’s Grant Agreement Under the Fiscal Year 2023 Safe Streets and Roads for All Grant Program (SS4A) with the U.S. Department of Transportation’s Federal Highway Administration (FHWA) is attached hereto as Exhibit “C”, which are each hereby incorporated by reference and made a part of this Agreement. All provisions of the Contract

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
3 Documents shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the terms and conditions of this Agreement; (2nd) terms, conditions, provisions and project requirements set forth in the City’s Request for Proposals/Project Specifications (Exhibit “B”); (3rd) the terms, conditions, obligations, and procedures set forth in the City’s Grant Agreement Under the Fiscal Year 2023 Safe Streets and Roads for All Grant Program (SS4A) with the U.S. Department of Transportation’s Federal Highway Administration (FHWA) (Exhibit “C”); and (4th) the provisions of the Consultant’s Proposal/Scope of Work (Exhibit “A”).

1.3 Compliance with Law. Consultant shall comply at all times during the term of this Agreement with all applicable Federal, state, and local laws, statutes, regulations and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards and Cal/OSHA requirements. Consultant shall keep itself fully informed of and in compliance with all local, state, and Federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with performing the Work and Services.

If Consultant performs any Work or Services in violation of such laws, rules, and regulations, Consultant shall be solely responsible for all penalties and costs arising therefrom. Consultant shall defend, indemnify, and hold City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.

1.4 Licenses, Permits, Fees, and Assessments. Prior to performing any Services or Work hereunder Consultant shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall defend, indemnify, and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, and approvals of whatever nature that are legally required to perform the Work or Services.

1.5 Familiarity with Work. By executing this Agreement, Consultant represents and warrants that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site,

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
4 Consultant represents and maintains that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City.

1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.

1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.

1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Consultant's Proposal/Scope of Services (Exhibit “A”) or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Consultant, incorporating therein any adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Consultant. It is expressly understood by Consultant that the provisions of this section shall not apply to the Work and Services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any Work or Service identified in the Scope of Services exceeds any time or material amounts or estimates provided therein.

1.9 Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Consultant further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.

1.10 Compliance with FHWA Funding Requirements and City’s SS4A Grant Agreement. Consultant understands and acknowledges that the Project is subject to FHWA funding and is subject to all terms, conditions, obligations, and procedures set forth in City’s SS4A Grant Agreement. Consultant further acknowledges, represents, and warrants that when performing the Services and Work for the Project pursuant to this Agreement Consultant shall at all times be in full compliance with a) all applicable state and Federal laws and regulations, including FHWA Program requirements, and b) all terms, conditions, obligations, and procedures set forth in the City’s Grant Agreement Under the Fiscal Year 2023 Safe Streets and Roads for All Grant Program (SS4A) with the U.S. Department of Transportation’s Federal Highway Administration (FHWA) (Exhibit “C”).

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
5 1.11 Prohibition Against Expending Local, State, or Federal Funds for Lobbying. The Consultant hereby certifies, to the best of his or her knowledge and belief, that:

A. No State, Federal, or City appropriated funds have been paid or will be paid, by or on behalf of the Consultant, to any person for influencing or attempting to influence an officer or employee of any local, State, or Federal agency, a Member of the State Legislature or United States Congress, an officer or employee of the Legislature or Congress, or any employee of a Member of the Legislature or Congress in connection with the awarding or making of this Agreement, or with the extension, continuation, renewal, amendment, or modification of this Agreement.

B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Agreement, the Consultant shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions, which is attached hereto as Exhibit “D.”
C. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than ten thousand dollars ($10,000) and not more than one hundred thousand dollars ($100,000) for each such failure.

D. The Consultant also agrees by signing this document that he or she shall require that the language of this certification be included in all lower tier sub-agreements, which exceed one hundred thousand dollars ($100,000), and that all such subrecipients shall certify and disclose accordingly.

1.12 Debarment and Suspension Certification. A. Consultant’s signature affixed herein shall constitute a certification under penalty of perjury under the laws of the State of California, that Consultant or any person associated therewith in the capacity of owner, partner, director, officer, or manager (1) is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any federal agency; (2) has not been suspended, debarred, voluntarily excluded, or determined ineligible by any federal agency within the past three (3) years; (3) does not have a proposed debarment pending; and (4) has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past three (3) years.

B. Any exceptions to this certification must be disclosed to City. Exceptions to the Federal Government excluded parties (https://sam.gov/content/home) maintained by the U.S. General Services Administration are to be determined by the Federal Highway Administration (FHWA).

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
6 2. COMPENSATION

2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Consultant shall be compensated by City for the services performed, including authorized reimbursements, in accordance with the professional rates and charges set forth in the Schedule of Compensation/Fees, which is attached hereto as Exhibit “A” and is incorporated herein by reference, but not exceeding the total maximum contract amount of Two Hundred Fifty Thousand Dollars ($250,000.00) (hereinafter referred to as the "Maximum Contract Amount").

The method of compensation shall be as set forth in Exhibit “A”. The Maximum Contract Amount shall include the attendance of Consultant at all Project meetings deemed reasonably necessary by the City. Consultant shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation/Fees. The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.

2.2. Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation/Fees (Exhibit “A”), in any month in which Consultant wishes to receive payment, no later than the tenth (10th) working day of such month, Consultant shall submit to the City, in a form approved by the City’s Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical.

2.3 Intentionally omitted. 2.4 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant’s profession.

2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Laguna Hills City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
7 3. SCHEDULE OF PERFORMANCE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance.

3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed, or on each task order, if applicable, and shall perform all Services within the time period(s) established in the Schedule of Performance, which is attached hereto as Exhibit “A” and is incorporated herein by reference.

When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, pandemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section.

3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period of three (3) years, commencing on June 24, 2025, and ending on June 23, 2028, unless extended by mutual written agreement of the Parties.

3.5 Task Orders. Consultant hereby agrees and acknowledges that any and all Services or Work performed pursuant to this Agreement shall be based upon the prior issuance of a written project task order by the City. Furthermore, Consultant hereby agrees and acknowledges that execution of this Agreement by the City does not in any way guarantee that a task order will be issued to Consultant. Moreover, execution of this Agreement by the City shall not entitle Consultant to any form of payment or compensation from the City without City first having issued a project task order.

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
8 4. COORDINATION OF WORK

4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection therewith: Michael Nilsson, Principal-In-Charge. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer.

4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City.

Consultant shall not contract with any other entity to perform the Services required without prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City.

4.4 Independent Contractor.

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
9 A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant’s officers, employees, representatives or agents or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement as required by law and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant.

B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.

C. No City benefits shall be available to Consultant, its officers, employees, or agents, in connection with the performance of any Work or Services under this Agreement.

Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing any Work or Services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant’s officers, employees, representatives, agents, or subconsultants or subcontractors, Consultant shall defend, indemnify, and hold harmless City from and against all such financial obligations.

4.5 PERS Eligibility & Indemnification.

A. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing any Work or Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
10 B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing any Work or Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

4.6 Cost Principles and Administrative Requirements. A. Consultant agrees that 48 CFR Part 31, Contract Cost Principles and Procedures, shall be used to determine the allowability of individual terms of cost.

B. Consultant also agrees to comply with federal procedures in accordance with 2 CFR Part 200, Cost Principles, and Audit Requirements for Federal Awards.

C. Any costs for which payment has been made to Consultant that are determined by subsequent audit to be unallowable under 2 CFR Part 200 or 48 CFR Part 31 are subject to repayment by Consultant to City.

5. INSURANCE

5.1 Compliance with Insurance Requirements. Consultant shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section.

Consultant shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Consultant’s existing insurance policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.

5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Consultant shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:

A. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance written on an occurrence basis with limits of at least one million dollars ($1,000,000.00) per occurrence, two million dollars ($2,000,000.00) in the general aggregate, and one million dollars ($1,000,000.00) for products and completed operations.

Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.

B. Automobile Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
11 Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) combined limit for each occurrence covering bodily injury and property damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.

C. Workers’ Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) per accident for bodily injury or disease.

D. Professional Liability (Errors & Omissions) Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, a policy of Professional Liability or Errors and Omissions Insurance appropriate to Consultant’s profession with limits of at least two million dollars ($2,000,000.00). Covered professional services shall specifically include all Work or Services to be performed under the Agreement and delete any exclusions that may potentially affect the Work or Services to be performed under this Agreement.

1. Intentionally omitted. 2. If the policy of insurance is written on a “claims-made” basis, the City may require that the policy be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Work or Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing the Work or Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended “tail” coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City.

3. In the event the policy of insurance is written on an “occurrence” basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Work or Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Work or Services under the terms of this Agreement.

5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
12 the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.

5.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:

A. The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:

1. Additional Insured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and

2. Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Consultant, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.

3. Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant’s failure to pay the insurance premium, the notice provided to City shall be by ten (10) days prior written notice.

B. For all policies of Commercial General Liability Insurance, Consultant shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.

5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, employees, agents and volunteers, in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or selfinsured retention.

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
13 5.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

5.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Consultant or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Consultant hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Consultant hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.

5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Consultant shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Consultant shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verify coverage.

5.9 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

5.10 Enforcement of Agreement (Non-Estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.

5.11 Insurance for Subconsultants. Consultant shall either: (1) include all subconsultants or subcontractors engaged in any Work or Services for Consultant relating to this

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
14 Agreement as additional named insureds under the Consultant’s insurance policies, or (2) Consultant shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. All policies of Commercial General Liability Insurance provided by Consultant’s subconsultants or subcontractors performing any Work or Services related to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Consultant shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.

5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Consultant pursuant to this Agreement:

A. Consultant shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.

B. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.

C. None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.

D. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.

E. Consultant agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant.

Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
15 F. Consultant agrees to provide immediate written notice to City of any claim, demand or loss against Consultant arising out of the Work or Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.

6. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall defend (at Consultant’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively “Claims”) in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officers, directors, employees, subcontractors, consultants or agents, in connection with Consultant’s performance under this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent that the Work or Services performed by Consultant are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant’s indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless, and indemnify the City, its elected and appointed officials, officers, employees, agents, and volunteers, shall not apply to such claims or liabilities arising from the sole or active negligence or willful misconduct of the City.

7. REPORTS AND RECORDS

7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.

Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement.

For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of such fact,

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
16 circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all of its subconsultants and subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.

7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, the Federal Highways Administration, Inspectors General, the Comptroller General of the United States, or their respective agents, such access to Consultant’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant’s performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

7.6 Financial Management. Consultant shall maintain an adequate financial management and accounting system as required by 48 CFR Part 16.301-3, 2 CFR Part 200, and 48 CFR Part 31. Consultant, and any subconsultants and subcontractors, shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred Project costs and matching funds by line item for the Project. The financial management system of Consultant, any subconsultants, and subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices sent to or paid by FHWA.

8. ENFORCEMENT OF AGREEMENT

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
17 8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties.

Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

8.3 Termination. City may terminate this Agreement for any reason, with or without cause, upon giving Consultant thirty (30) days written notice. Upon such notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the City an invoice for work and services performed prior to the date of termination. In addition, Consultant reserves the right to terminate this Agreement at any time upon sixty (60) days written notice to the City, except that where termination is due to material default by the City, the period of notice may be such shorter time as the Consultant may determine.

8.4 Default of Consultant. A. Consultant’s failure to comply with any provision of this Agreement shall constitute a default.

B. If the City Manager, or City Manager’s designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.3.

C. If termination is due to the failure of the Consultant to fulfill its

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
18 obligations under this Agreement, City may, after compliance with the provisions of Section

8.4(B), take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant’s liability for completion of the Services as provided herein.

8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.

8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.8 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.

9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
19 9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. Consultant represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.

9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

10. MISCELLANEOUS PROVISIONS

10.1 Patent and Copyright Infringement.

A. To the fullest extent permitted by law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant’s expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the alleged negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City’s alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright.

B. Consultant shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any settlement made without Consultant’s consent or in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant’s expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto.

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
20 10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Notices or other communications shall be addressed as follows:

To City: City of Laguna Hills
Attention: City Manager
24035 El Toro Road
Laguna Hills, California 92653
Telephone: (949) 707-2600

To Consultant: KOA Corporation, Inc. | a Lochner Company Attention: Michael Nilsson, AICP, Principal
333 S. Anita Drive, Suite 800
Orange, California 92868
Telephone: (949) 636-5807
Email: [email protected]

10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof.

No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

10.6 Third Party Beneficiary. Nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto.

10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
21 Party is bound, for purposes of this Agreement, by the same.

10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he/she is signing is bound.

10.9 Prevailing Wages. The City has determined that the Work and Services under this Agreement requires work of labor categories which are subject to Prevailing Wage Laws identified in the State of California Labor Code. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Consultant agrees to fully comply with all applicable federal and state labor laws (including, without limitation, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear all risks of payment or non-payment of prevailing wages under California law, and Consultant hereby agrees to defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement. Consultant understands and agrees to comply with the following California Labor Code compliance conditions [Labor Code Sections 1720 et seq., 1813, 1860, 1861, 3700]:

10.9.1. This Agreement is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and the awarding public agency (“City”) and Contractor agree to be bound by all the provisions thereof as though set forth in full herein.

10.9.2. Consultant shall be registered with the Department of Industrial Relations (“DIR”) in accordance with California Labor Code Section 1725.5 and has provided proof of registration to City prior to the Effective Date of this Agreement.

10.9.3. Consultant agrees to comply with the provisions of California Labor Code Sections 1771, 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The applicable prevailing wage determination(s) may be obtained at
(http://www.dir.ca.qov/OPRUDPreWaqeDetermination.htm), are on file with City, and are available to any interested party upon request. A copy of said rates shall be posted at each job site during the Term of this Agreement.

10.9.4. Pursuant to California Labor Code Section 1771.4, Consultant’s services are subject to compliance monitoring and enforcement by the Department of Industrial

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
22 Relations. Contractor shall post job site notices as prescribed by DIR regulations and furnish the records specified in California Labor Code Section 1776 directly to the Labor Commissioner in the manner prescribed by California Labor Code Section 1771.4(a)(3) and (c)(2).

10.9.5. Consultant shall comply with the provisions of California Labor Code Section 1776 which, among other things, require Contractor and each subcontractor to (1) keep accurate payroll records, (2) certify and make such payroll records available for inspection as provided by Section 1776, and (3) inform the City of the location of the records. The Contractor is responsible for compliance with Section 1776 by itself and all of its subcontractors.

10.9.6. Consultant shall comply with the provisions of California Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that Consultant is responsible for compliance with Section 1777.5 by itself and all of its subcontractors.

10.9.7. Eight (8) hours of labor shall constitute a legal day’s work for all workmen employed in the execution of this Agreement, and the Consultant and any subcontractor shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code. Consultant shall comply with the provisions of California Labor Code Section 1813 concerning penalties for workers who work excess hours. Consultant shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the California Labor Code. (See, e.g., Cal. Labor Code §1815.)

10.9.8. Pursuant to California Labor Code Sections 1860 and 3700, Consultant will be required to secure the payment of compensation to its employees. By signing this Agreement, Consultant hereby certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.”

10.9.9. Pursuant to California Labor Code Section 1771.1, Consultant and any subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the California Public Contract Code, or engage in the performance of any contract for public work on a public works project unless registered with the DIR and qualified to perform public work pursuant to California Labor Code

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
23 Section 1725.2. It is not a violation of California Labor Code Section 1771.1 for an unregistered contractor to submit a bid that is authorized by California Business and Professions Code Section 7029.1 or by California Public Contract Code Section 10164 or 20103.5, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded. Consultant shall not perform any work under this Agreement with any subcontractor who is ineligible to perform work on the public works project pursuant to Section 1777.1 or 1777.7 of the California Labor Code.

10.10 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON NEXT PAGE]

4899-5371-9117, v. 1
SS4A Grant Funding Program - FHWA
24 IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
“CITY”
City of Laguna Hills, a California municipal corporation JARAD L. HILDENBRAND,
City Manager
ATTEST:
(SEAL)
JENNIFER LEE, City Clerk
APPROVED AS TO FORM:

GREGORY E. SIMONIAN,
City Attorney
“CONSULTANT”
KOA Corporation, Inc., a California
corporation
By:

Michael Nilsson
Office Manager I

By:

Guiseppe Canzonieri
Office Manager I

4899-5371-9117, v. 1
EXHIBIT “A”
CONSULTANT’S PROPOSAL/ SCOPE OF WORK
FOR

DEVELOPMENT OF THE LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN

IN COMPLIANCE WITH ALL FHWA PROGRAM REQUIREMENTS AND IN COMPLIANCE WITH CITY’S SS4A GRANT AGREEMENT
DATED: APRIL 8, 2024

SCOPE OF SERVICES FOR PROJECT

INCLUDING,

SCHEDULE OF PERFORMANCE
AND

SCHEDULE OF COMPENSATION/ FEES

PROPOSAL FOR

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN

CITY OF LAGUNA HILLS
X24906 | APRIL 8, 2025
COPY

TO: Mr. Joe Ames
Public Works Director
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
FROM: Ms. Monica Paderanga
Project Manager
333 S. Anita Dr., Suite 800
Orange, CA 92868
(714) 573-0317 | www.koacorp.com

PROPOSAL FOR

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN

CITY OF LAGUNA HILLS
X24906 | APRIL 8, 2025
COPY

i

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN

TABLE OF CONTENTS
COVER LETTER ................................................................................................................ II SECTION 1 | COMPANY DATA ...................................................................................... 1 SECTION 2 | RESUMES AND QUALIFICATIONS OF PERSONNEL ........................... 4 SECTION 3 | ORGANIZATIONAL CHART ...................................................................12 SECTION 4 | REFERENCES ............................................................................................13 SECTION 5 | PROJECT UNDERSTANDING, OVERVIEW AND APPROACH ...........14 SECTION 6 | COMMUNICATION PLAN ..................................................................... 27 SECTION 7 | NON-COLLUSION AFFIDAVIT .............................................................. 28 SECTION 8 | COMPLIANCE WITH INSURANCE REQUIREMENTS ........................ 29 SECTION 9 | CERTIFICATION OF PROPOSAL ........................................................... 30

333 S. Anita Drive, Suite 800, Orange, CA 92868
T: (714) 573-0317 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO
ii
Dear Mr. Joe Ames:

KOA Corporation (KOA) is excited to submit our proposal for the Laguna Hills Citywide Safety Action Plan (LHCSAP). We are interested in providing the necessary services to complete the project and assist the City in improving the safety and well-being of its residents.
agencies throughout Southern California for decades. As an industry leader in the analysis of roadway safety conditions and the development and implementation of countermeasures to improve safety and comfort for all roadway users, KOA has experience with the development of Systemic Safety Analysis Report Programs (SSARP), Local Roadway Safety Plans (LRSP), and the development of USDOT SS4A Action Plans in a range of jurisdictions has enabled KOA to advance implementable improvements to roadway safety, with hundreds of miles of successful constructed roadway projects across Southern California.

KOA’s services will be advantageous to the City for the following reasons:

The success of our safety analysis projects stems from our multidisciplinary planners and engineers and our approach to engagement. As experts in conducting engagement in a wide variety of communities such as Buena Park, Fullerton, Costa Mesa, Huntington Beach, and Irvine, KOA’s diverse Safety Action Plan meets all equity and engagement criteria per SS4A KOA’s experienced in-house GIS team will develop cutting-edge digital understand project elements and provide input.

3. an integral role in assessing constructability and overall project feasibility for As Principal, I am authorized to bind KOA to the terms of the proposal and will serve as the Principal-in-Charge. Our team will be supported by Ms. Monica Paderanga, as the Project Manager, who successfully served as Deputy Project Advisor and will provide management support throughout the project using his experience of having led the development of numerous SSAR, LRSP, and Safety Action Plans for various southern California agencies. Mr. Carlos Velasquez, AICP, LCI, will serve as the Quality Assurance/Quality Control Manager. His transportation safety work for multiple jurisdictions, including the City of Fullerton SS4A, will provide the project with an engaged QA/QC leader throughout the DATE
TO
Mr. Joe Ames
Public Works Director
City of Laguna Hills

FROM AUTHORIZED

PRINCIPAL
Mr. Michael Nilsson, AICP CTP
Principal | Director of Planning
[email protected]

PROPOSED

PROJECT MANAGER
Ms. Monica Paderanga
Planner
[email protected]
RFP
Laguna Hills Citywide
Safety Action Plan

COVER LETTER

1100 Corporate Center Dr., Suite 201, Monterey Park, CA 91754 T: (323) 260-4703 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO
iii
project development to ensure quality project delivery. Mr. Walter Okitsu will serve as the Countermeasure Development Plan. All the KOA engineers and planners we selected to work on this project have multiple SSAR, LRSP, SS4A, and safety analysis project experiences. With my signature below, I attest that all information submitted with this proposal is true and correct, to the best of my knowledge.

KOA has read and will comply with all terms and conditions of the RFP. KOA concurs with any and all provisions of the City option to extend it by written authorization by KOA.

Citywide Safety Action Plan analysis and strategy design and community outreach. As outlined in the proposal that are committed to meeting your quality and scheduling expectations and look forward to collaborating with you. I am City. Feel free to use the information on the left to contact me regarding this proposal.

Sincerely,
KOA | A Lochner Company
Michael Nilsson, AICP CTP
Principal, Director of Planning

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN

FIRM BACKGROUND
services in transportation engineering, mobility planning, and construction clients technical knowledge, innovative solutions, and responsive services.

Our focus on safety for all travelers is the foundation of our professional managers all take pride in our well-established reputation as Transportation every project and our desire to leave a legacy of extraordinary contribution located in Southern California, KOA provides professional consulting services for some of the largest public-works and planning projects for all modes of transportation throughout California.
design, construction engineering and inspection, and right-of-way services for surface transportation, rail, transit, and aviation clients. Together, we have more resources and capabilities for delivering innovative solutions and enhancing the quality of life in the communities we serve. KOA is a wholly owned subsidiary of Lochner. Elysium Infrastructure Group, LLC owns 10% of KOA.

SS4A ACTION PLANS/LOCAL ROADWAY SAFETY PLANS/SYSTEMIC

SAFETY ANALYSIS REPORTS
KOA has become an industry leader in Southern California with Caltrans and USDOT transportation safety programs - SSAR, LRSP, and SS4A Action Plans.

These programs take a systemic and proactive approach to address citywide transportation safety issues. A LRSP creates a framework to systematically becoming a more commonly seen component of local agencies’ LRSP core framework. The SS4A Action Plan also integrates equity and community engagement in the development of safety improvements to develop improvement projects that address safety issues in areas of most need.

The success of our SSAR, LRSP, and SS4A Action Plan projects stems from our multidisciplinary approach and collaboration amongst our team of skilled planners and engineers. Our outreach team utilizes community workshops, online tools, and boots on the ground approaches to ensure all the voices are heard regarding transportation safety issues. KOA’s knowledgeable, in-house GIS team conducts a data-driven, quantitative analysis to identify prominent collision patterns and transportation safety emphasis areas.

Our team of experienced engineers can lead roadway safety audits, select countermeasures, and develop constructible conceptual designs and cost estimates for a variety of safety improvement projects.

SECTION 1 | COMPANY DATA
KOA Corporation, a California
Corporation

PRIMARY POINT OF

CONTACT
Ms. Monica Paderanga
Planner
[email protected]
C Corporation
FIRM’S LOCATIONS

KOA CORPORATION

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 1 | COMPANY DATA
Projects of the types included in this list typically include the following scope of work elements: Collision data analysis; HSIP application; evaluation and implementation; non-engineering solutions; and a report. These projects also often include public outreach services; grant application and/or management services, and conceptual plans. Any non-typical townwide, so the project size is not included in the table.

Project Name Started/
Completed
Major Additional
Scope of Work Client/Agency Project Manager
City of Fontana Local Road Safety Plan
(LRSP)/SS4A
City of Fontana Mahmoud Khodr
City of Highland Local Roadway Safety
Plan (LRSP)
City of Highland Matt Bennett
Town of Apple Valley SS4A Townwide
Complete Streets Plan Ongoing
KTUA Joe Punsalan,
KTUA
City of Huntington Beach LRSP to SS4A
Application
Ongoing
City of Huntington
Beach
Chau Vu
City of Twentynine Palms Local Road
Safety Plan (LRSP)
City of Twentynine
Palms
Richard Pedersen
City of Wildomar Systematic Safety
Analysis Report (SSAR)/ Local Roadway
Safety Plan (LRSP)/SS4A Plan
City of Wildomar Warren Repke
City of South Pasadena Citywide
Signage Inventory and Systemic Safety
Analysis Report (SSAR)
Signage
inventory
City of South Pasadena Alex Chou
City of Pico Rivera Systemic Safety
Analysis Report (SSAR)
City of Pico Rivera Kenner Guerrero
City of Colton Local Roadway Safety
Plan (LRSP) Ongoing
City of Colton Victor Ortiz
City of Pasadena Local Roadway Safety
Plan (LRSP)
City of Pasadena Hy Lao
City of Rancho Cucamonga Local
Roadway Safety Plan (LRSP)
City of Rancho
Cucamonga
Justine Garcia,
MPA
City of Poway Local Roadway Safety
Plan (LRSP) Ongoing
City of Poway Henry Trang
Kern Council of Governments
(KernCOG) Local Roadway Safety Plan
(LRSP)
Ongoing
Work was for 3
County.

KernCOG Joseph Stramaglia
City of Rancho Mirage Local Roadway
Safety Plan (LRSP) Ongoing
City of Rancho Mirage Ryan Stendell
City of Manhattan Beach Local
Roadway Safety Plan (LRSP)
City of Manhattan
Beach
Helen Shi
Plan (LRSP) Ongoing
Abe Bandegan

3 CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 1 | COMPANY DATA
Project Name Started/
Completed
Major Additional
Scope of Work Client/Agency Project Manager
City of Azusa Local Roadway Safety
Plan (LRSP) Ongoing
City of Azusa Robert Delgadillo
City of Diamond Bar Local Roadway
Safety Plan (LRSP)
City of Diamond Bar Christian Malpica
City of Santee Local Roadway Safety
Plan (LRSP)
City of Santee Minjie Mei
City of Thousand Oaks Local Roadway
Safety Plan (LRSP)
City of Thousand Oak Kathy Naoum
City of Pomona Local Roadway Safety
Plan (LRSP) Ongoing
City of Pomona Ronald Chan
City of Commerce Safe Streets for All
Action Plan and LRSP Update Ongoing
City of Commerce Karen Vigil
City of Victorville Local Roadway Safety
Plan (LRSP) Ongoing
City of Victorville Brian Gengler
City of San Bernardino Local Roadway
Safety Plan (LRSP) Ongoing
City of San Bernardino Azzam Jabsheh
City of Calabasas Citywide Local
Roadway Safety Plan (LRSP)
City of Calabasas Tatiana Holden
City of Huntington Beach Local
Roadway Safety Plan (LRSP) Ongoing
City of Huntington
Beach
Chau Vu
City of Claremont Local Roadway
Safety Plan (LRSP) to SS4A Ongoing
City of Claremont Vince Ramos
Chicago Metropolitan Agency (CMAP)
for Planning: SS4A Countywide Safety
Action Plans
Ongoing
CMAP Kimberly PiperCannon
City of Upland Local Road Safety Plan
Services
City of Upland Alan French

CONTRACT
None
None

HISTORY
• SS4A)
• Mobility Planning (Multimodal) • • • Last Mile)
• Assessment of Transportation Impacts • • • • •

4 CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 2 | RESUMES AND QUALIFICATIONS OF PERSONNEL
so.

Our proposed team organization begins with our Project Management Team led by Monca Paderanga as the Project in-Charge. Carlos Velazquez, AICP, will be the Quality Assurance/Quality Control Manager. This project management direction and on track to meet the project budget and timeline. resume.

A listing of KOA’s clients is in the table in the previous section.

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 2 | RESUMES AND QUALIFICATIONS OF PERSONNEL
2 Years with KOA
Types of Experience
• Transportation planning
• Public outreach
• Website content development •
•
• Database management
• Map creation
• Project coordination
• Grant funding application and management assistance
Projects
• Town of Apple Valley | SS4A Townwide Complete Streets Plan Townwide Safe Streets and Roads for all (SS4A)
To improve all modes of travel throughout the town
Community planning/outreach
• City of Indio | Street Improvements
Preliminary engineering
ATP improvements
Grant funding assistance
• Project
congestion along Slauson Avenue
transportation facilities
pavement markings, and striping along the corridor
Intersection improvements
Water quality treatment • Developed a network of safety improvements that will transform Recommendations from community members
Outreach pop-ups
• SCAG | Buena Park Comprehensive Active Transportation Plan (ATP) Citywide ATP
Identify and prioritize active transportation recommendations Inventory of existing bicycle and pedestrian infrastructure MURP, Urban and Regional
Planning, California State
Polytechnic University, Pomona,
BS, Public Health, California State

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
List of prioritized improvements ready for future construction grant opportunities • SCAG | Duarte Safe Routes to School (SRTS) Plan
Comprehensive network of safe streets surrounding schools Assess existing infrastructure
Provide recommendations for safety improvements
Improve conditions for non-motorized forms of travel to schools Goal of improving safety, accessibility, and connectivity travel for all ages and all levels of ability
Complements and builds upon the existing Duarte Bicycle Master Plan (BMP) and Citywide Complete Streets treatments, including protected bike lanes, pedestrian refuge islands, parklets, bulb-outs, and creative crosswalks.
• City of Claremont | Local Roadway Safety Plan (LRSP)
Project management
Document review
Stakeholder selection and engagement
Data collection
Dollision and roadway analysis
Development of countermeasures
Development of a list of safety projects
Preparation of the LRSP
Development of an SS4A Action Plan for acquiring SS4A funding • Town of Apple Valley
• City of Indio
• City of Commerce
• Southern California Association of Governments (SCAG) • City of Glendale
• Los Angeles Department of Transportation (LADOT)
• City of Claremont
• County of Riverside
• Port of Long Beach (POLB)
• City of Coachella
• City of Santa Monica
• City of Lancaster
• City of Ontario
• Riverside County Transportation Commission (RCTC)
• City of South Pasadena
• Coachella Valley Association of Governments
• City of South Gate
• City of Huntington Beach
• County of San Bernardino
• County of DuPage (Illinois)

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 2 | RESUMES AND QUALIFICATIONS OF PERSONNEL

16.5 Years with KOA
Types of Experience
• Transportation planning
• and mobility studies, bikeway improvement projects, feasibility studies, active transportation projects
• ArcGIS for mapping
•
• Conducted/managed bicycle corridor analysis, GIS database development and analysis, development of analysis criteria and methodology strategies
• Coordinated with local jurisdictions and project teams on outreach workshops
Projects
• City of Fontana | Local Road Safety Plan (LRSP)/SS4A
data
Review of local, state, and federal guidelines and policies Led community and stakeholder engagement
Development of priority projects to improve the safety of all roadway users
Developed infrastructure improvements to address transportation safety emphasis areas
lanes, installation of raised medians, installation of bike lanes, and various other improvements
• City of Highland | Local Roadway Safety Plan (LRSP)
Analysis of the collision types, patterns, and locations with highcollision frequency safety
List of safety projects and implementation plan
HSIP grant application
• City of Wildomar | Systematic Safety Analysis Report (SSAR)/ Local Roadway Safety Plan (LRSP)/SS4A Plan
Originally an SSAR developed into a LRSP and ultimately into a SS4A Action Plan
collision types, patterns and high-collision frequency and rate intersections and roadway segments
Polytechnic University, Pomona,
BS, Urban Planning, California
State Polytechnic University,
American Planning Association

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
Roadway safety audit
Safety enhancement countermeasures
applications
KOA prepared and submitted a winning Safe Streets and Roads for All (SS4A) grant application for safety improvements to USDOT, concurrent with the adoption of the Local Roadway Safety Plan document • City of South Pasadena | Citywide Signage Inventory and Systemic Safety Analysis Report (SSAR) KOA completed the SSAR and a citywide inventory of signage, pavement markings, and curb markings Five years of SWITRS data were processed and geocoded to identify intersections and roadway segments with high frequencies of collisions
Prepared a safety countermeasures technical memorandum for the City’s review • City of San Bernardino | Systemic Safety Analysis Report (SSAR) Prepared a grant application package, subsequently awarded under the Caltrans Systemic Safety Analysis Report (SSAR).

Review of existing safety conditions, utilizing the SWITRS database Key goal was to use the information and database from this project as support to obtain funding via future • City of Fontana | Systemic Safety Analysis Report (SSAR) Compiled a citywide inventory for crosswalks, arrow markings, and left-turn phasing for all of the signalized locations
Five years of SWITRS data used to identify major collision types/patterns Proposed countermeasures for intersections and roadway segments with high frequencies of collisions, Safety projects were prioritized for future HSIP applications • City of Colton | Local Roadway Safety Plan (LRSP)
Project management, document review, data collection, collision and roadway data analysis, the selection of • City of San Bernardino | Local Roadway Safety Plan (LRSP) Project mobilization and management; stakeholder engagement; document review; collision and roadway data analysis; the selection of countermeasures; the development of an implementation plan; production of • City of Claremont | Local Roadway Safety Plan (LRSP)
Project management, document review, stakeholder selection and engagement, data collection, collision and roadway analysis, the development of countermeasures, the development of a list of safety projects, preparation of the LRSP, and development of an SS4A Action Plan for acquiring SS4A funding Online engagement, in-person workshops, and commission meetings

9 CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
• Chicago Metropolitan Agency for Planning (CMAP) | SS4A Countywide Safety Action Plans Implementation strategy and countermeasures to address safety issue areas Analyzing existing and predictive crash trends, engaging community members, developing a high Injury network and priority locations
Goal is to make the County eligible for large-scale federal construction funding, for on-the-ground infrastructure changes
• City of Twentynine Palms Local Road Safety Plan (LRSP) Completed to address safety needs
improvements; and provides the information needed to apply for future grants and funding to address the safety needs
The project also followed the technical guidelines set out by the Caltrans Systemic Safety Analysis Program. set of criteria. The study examined crash history to identify high-risk roadway characteristics. This project was completed with input from key Stakeholders who provided input on safety needs and goals. The mission of this LRSP was to achieve a reduction in collisions, and in particular, fatal and serious injury collisions through a multi-agency approach that utilizes education, enforcement, engineering, and emergency service strategies.

Following project completion, KOA assisted the City in preparing the HSIP funding application. The application

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 2 | RESUMES AND QUALIFICATIONS OF PERSONNEL

3.5 Years with KOA
Types of Experience
• Transportation planning
•
• Understands how to link land use, environment • environmental review; and project funding/implementation • Works with regional and municipal government agencies, private • Cap parks, active transportation plans, complete/green street projects • Adoption of parking management plans, zoning ordinances, and transportation infrastructure projects – many of which have received awards from American Planning Association, American Public Works Association, Southern California Association of Governments, and Westside Urban Forum.
• Has overseen the implementation of hundreds of miles of bicycle and planning and infrastructure improvements
Projects
• Town of Apple Valley | SS4A Townwide Complete Streets Plan Townwide Safe Streets and Roads for all (SS4A)
To improve all modes of travel throughout the town
Community planning/outreach
• City of Huntington Beach | Local Road Safety Plan (LRSP)/SS4A Review of local, state, and federal guidelines, leading stakeholder engagement with agency and community organizations
Full collision history assessment and hot-spot analysis, development strategic funding plan
Led to a winning HSIP grant application on one of the priority projects
• City of San Bernardino | Systemic Safety Analysis Report (SSAR) Prepared a grant application package, subsequently awarded under the Caltrans Systemic Safety Analysis Report (SSAR).

Review of existing safety conditions, utilizing the SWITRS database Key goal was to use the information and database from this project LRSP report was prepared.

BS, Urban and Regional Planning,
California State Polytechnic
Planner (CTP)
American Planning Association

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
Carlos has worked on a number of studies involving downtown parking supply and utilization, shared development projects throughout Los Angeles County. He has experience in conducting analyses of transit trip generation and transit system capacity, analyzing pedestrian safety issues involved with sidewalk level of and mitigation on surface streets and highways. Carlos has been involved in the development of numerous bicycle and pedestrian plans, including the City of South Gate Bicycle Plan and the City of Lancaster Bicycle and Pedestrian Plan. He has experience in working with downtown associations and businesses to develop and implement strategies to improve the physical appearance and livability of the commercial district. He also has experience in a number of planning studies that have addressed transportation planning for existing and planned rail transit stations and transit-oriented districts and is currently leading the development of Morgan Hunlen is an ambitious and passionate Panner at KOA. As a part of duties, Morgan focuses on preparing high-quality presentations, outreach, and proposal materials for KOA’s partners and clients. She also supports KOA’s various community engagement initiatives by engaging with stakeholders in an informed and administrative support when needed. Some notable examples of Morgan’s work are preparing maps, content for project memorandums and reports. Prior to joining KOA, Morgan worked with Thrivance Group, creation of places that inspire dignity and joy in others. qualitative and spatial analyses from diverse sectors. In this role, she is responsible for GIS mapping, active transportation, complete streets, and safe routes to school. Her focus is interested in multimodal Roads for All Action Plans, including those for Kane County, IL and for the City of Fullerton. analysis, and circulation projects. During his time at KOA, Walter was the inaugural awardee of the Institute of SECTION 2 | RESUMES AND QUALIFICATIONS OF PERSONNEL

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN

TRANSITION PLAN
written permission to do so. If requested, KOA will provide a resume for the new key person.

SECTION 3 | ORGANIZATIONAL CHART

PROJECT MANAGER
Monica Paderanga
Planner

EXISTING

CONDITIONS &

ANALYSIS
Eunju Jung
Planner
Task Leader
Moses Hsieh
Planner

COUNTERMEASURE

DEVELOPMENT &

IMPLEMENTATION
Walter Okitsu, PE, PTOE,
PTP, RSP2i
Engineer
Task Leader
Genelle Paderanga, EIT
Joshua Xu, EIT
Engineer Associates
Moses Hsieh
Planner
FINAL SS4A PLAN
Frank Barrera, RSP1
Project Manager
Task Leader
Morgan Hunlen
Eunju Jung
Planners
Walter Okitsu, PE, PTOE,
PTP, RSP2i
Engineer
Report Reviewer &
Engineer Stamping

COMMUNITY

ENGAGEMENT
Morgan Hunlen
Planner
Task Leader
Isabella Quevedo
Jared Wright
Planners
Carlos Velasquez, AICP
Project Manager
Task Advisor

PRINCIPAL-IN-CHARGE
Michael Nilsson, AICP CTP
Principal

QA/QC MANAGER
Carlos Velasquez, AICP
Project Manager

PROJECT ADVISOR
Frank Barrera, RSP1
Project Manager

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 4 | REFERENCES
(LRSP)/SS4A
KOA prepared a Systemic Safety Analysis Report (SSAR) that we then developed into a LRSP, and ultimately into a patterns, and high-collision frequency, and to rate intersections and roadway segments. All the intersections and safety enhancement countermeasures, developing a list of safety projects and estimating the project cost. A list of Additionally, KOA also prepared and submitted a winning Safe Streets and Roads for All (SS4A) grant application for safety improvements to USDOT concurrent with the adoption of the Local Roadway Safety Plan. (LRSP)/SS4A
KOA was the lead consultant for the City of Fontana’s LRSP and ultimately developing the SS4A Action Plan. The federal guidelines and policies, leading community and stakeholder engagement, equity analysis and development of priority projects to improve the safety of all roadway users within the City of Fontana. Infrastructure improvements were developed to address the transportation safety emphasis areas which included, Young and Old Road Users, Rearmedians, installation of bike lanes, and various other improvements. (LRSP)/SS4A
KOA has recently completed an SS4A Action Plan for the City of Huntington Beach. The project includes the review of local, state, and federal guidelines, leading stakeholder engagement with agency and community organizations. KOA also collision types, including active transportation improvements on the City’s arterial network. KOA also developed a “top SS4A document. Since Plan completion, KOA prepared a winning HSIP grant application on one of the Plan’s priority Avenue.

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH

PROJECT UNDERSTANDING
located within the San Joaquin Hills in southern Orange County. Bounded by the cities of Irvine and Lake Forest to and Lake Forest to the east; Laguna Niguel to the south; and Aliso Viejo and Laguna Woods to the west, the City
open spaces. The City’s mobility network consists of a
bike lanes, and recreational trails also make up the City’s established mobility network. Although the City has a
multi-modal transportation system, it still experiences signals, and other transportation safety-related issues. collision ranking system, the City of Laguna Hills falls ranking categories include: • Hit and Run:
number of hit and run crashes. • Bicycle: The City ranked 49th for the total number of bicycle collisions. • Motorcycle:
number of motorcycle collisions.

Crash Category OTS Ranking
Total Fatal and Injury
Alcohol Involved
4 Motorcycles 7 55/90
Pedestrians
Bicycle 7 49/90
Composite
Crash Category OTS Ranking
Speed Related
9 Hit and Run 9 48/90
In addition, KOA conducted a preliminary analysis of
collision data using data from the Statewide Integrated severely injured (KSI). Based on this initial analysis, the the highest frequency of collisions:
• • • • • Top 3 Roadways with the Highest Frequency of Collisions • Paseo De Valencia
• Alicia Parkway
• Moulton Parkway

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH
According to the City’s General Plan, Paseo de Valencia, Alicia Parkway, and Moulton Parkway are major arterials neighboring jurisdictions such as Mission Viejo and
Laguna Niguel. As a result, the KOA team will coordinate with surrounding jurisdictions and relevant transportation agencies.

KOA understands that the City seeks to develop a citywide Safety Action Plan that will enhance roadway safety by
recommendations outlined in the Laguna Hills Citywide
Safety Action Plan (LHCSAP) will be eligible for funding through the Highway Safety Improvement Program (HSIP)
and other state, regional, and federal grant funding
programs.
due to the following:

SSAR, LRSP, and SS4As for the jurisdictions in
Southern California and having an understanding
and knowledge of the local mobility issues through
our work with southern Orange County local
agencies, KOA is intimately familiar with issues,
needs, and methods to address problem areas.

As a team that blends planning expertise with
engineering know-how, KOA’s diverse team of
experts can provide the City with a comprehensive
assessment of transportation safety issues while
outlining the most appropriate solutions. Our
team possesses industry-leading mapping and
quantitative analysis capabilities that will allow us
to develop a complete assessment of Citywide
safety concerns and areas of priority. Our team of

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH
recommended treatments are constructable and
implementable. This combination been proven to
be successful with numerous other jurisdictions, as
we have been at the forefront of recommending,
funding, implementing, and constructing
transportation infrastructure improvement projects.

We intend to do the same with the City of Laguna
Hills.

3. KOA has several innovative tools at its disposal to
facilitate public engagement and to quickly and
and other features. This includes:
a. Using ArcGIS Story Maps to prepare
dynamic web pages that display GIS and
collision data in an easy-to-grasp manner
b.
to embed videos, pop-up diagrams, and
other features that make it easy for the
general public to review
c. Collision analysis and visualization tools
like Tableau and proprietary collision tools
data
KOA is excited to partner with the City of Laguna Hills and will assist you in conducting engagement, creating a new set of projects, and prioritizing safety needs to ensure a safer and more pleasant environment for residents,
businesses, and visitors.

PROJECT MANAGEMENT STRUCTURE
The Laguna Hills Citywide Safety Action Plan (LHCSAP) will be led by Monica Paderanga, KOA’s designated Project
Manager. She will be the primary point of contact and
the project. She will ensure that the project is meeting all timeline deliverables and that there is coordination in our team’s organizational chart. She will be supported Nilsson, AICP CTP, KOA’s designated Principal-in-Charge.

Michael and Frank will provide general project oversight ensuring that task deliverables are error-free, on time, and on budget. Michael and Frank will have regular check-ins with Monica to oversee how production is progressing; if there are any potential issues that need to be dealt with; and develop remedies and contingencies, as needed.

With both the Project Advisor and Principal-in-Charge
experienced in the development of SS4A Safety Action
Plans, Frank and Michael will coordinate with Monica
on any administrative tasks, such as meeting agendas,
minutes, timelines, and budgeting. KOA’s project manager will coordinate with the task leaders at a more granular that any methods and project-level assumptions are in line with project goals and expectations for the City.

Monica will also be supported by Carlos Velasquez, the
team’s Quality Assurance/Quality Control manager and
countermeasure development and implementation.

Carlos and Walter bring decades of successful completion of roadway safety planning projects. Carlos will focus
on QA/QC of any deliverables to ensure that there is
consistency, clarity, and accuracy throughout the LHCSAP.

As an additional layer of oversight, Walter will collaborate with Monica to ensure the deliverables of planning
tasks contain best practices in roadway safety and are
context-sensitive to the City of Laguna Hills. As a founding member of KOA, Walter’s decades of experience in the
Safety Professional will be valuable to the overall project.

All task leaders will coordinate with Monica to ensure that there is inter-task coordination and optimal production at all levels. The task leaders will oversee their individual as-needed basis.

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH

APPROACH AND SCOPE OF WORK
TASK 1: PROJECT MANAGEMENT AND

COORDINATION
TASK 1.1 KICK-OFF MEETING
Upon receiving the authorization to proceed, the KOA
City project manager to initiate the project. This meeting City of Laguna Hills Citywide Safety Action Plan (LHCSAP). of expectations and a path towards successful project
execution. We will discuss the project background, goals, schedule, involved agencies, and key stakeholders for
future involvement. This meeting will also establish the City’s project vision, goals, objectives, and potential challenges; as well as identify key project outcomes to coordination protocol, progress reporting, invoicing, and KOA team will prepare and circulate a draft agenda and
incorporate any feedback/comments two days before the
scheduled meetings. KOA will also prepare a Data Needs
Request Memorandum that lists major items needed to
advance the project. These major items include the latest GIS data and key planning documents for background
review, a list of known key stakeholders, a capital
improvement project list and plans, and the development of any other active transportation policies or campaigns will be revised (if needed).

Task 1.1 Deliverables
• minutes, revised project schedule
• Data Needs List
TASK 1.2 PROJECT MANAGER MEETINGS
KOA will set up and organize monthly virtual or City
on-site meetings with the City’s project manager over
the project’s duration to discuss project progress and
milestones and to outline major decision points. KOA
will draft agendas and make them available prior to the meeting. Meeting minutes with action items outlined will be distributed following the meetings. They will provide an opportunity to ensure that project milestones are being met, methodologies to project deliverables are discussed, and draft elements/concepts have been reviewed and
approved. Additionally, should any issues arise, KOA’s
ensure that they are dealt with in a proactive and timely manner. Any potential risks and challenges will also be discussed to ensure project success.

Task 1.2 Deliverables
• Set up monthly Project Coordination meetings
• Meeting agendas and minutes
TASK 1.3 GENERAL PROJECT MANAGEMENT

SCHEDULE
As noted earlier, KOA will revisit the project schedule with the City and will be reviewed monthly to ensure
that major milestones are being met. A draft schedule is provided at the end of this section.

MONTHLY INVOICING AND PROGRESS REPORTS
KOA will provide monthly reports and invoices to the
City of Laguna Hills in accordance with City protocols
as well as USDOT Safe Streets and Roads for All (SS4A)
invoicing and reporting methodologies. The invoices and completed in the previous month, and upcoming work
tasks and assignments anticipated in future months.

COMMUNICATION
KOA’s Project Manager will maintain ongoing
communication with the City’s Project Manager and
the rest of the project team. The monthly meetings will provide a great opportunity to ensure that the project
is meeting milestones and methodology, and that draft
elements/concepts have been reviewed and approved.

Additionally, should any issues arise, KOA’s Project
Manager will communicate with the City team to ensure
that they are dealt with in a proactive and timely manner.

QUALITY CONTROL
As with any KOA deliverable, our team ensures that the
products provided to our clients are of the utmost quality.

As such, we will ensure that any deliverable undergoes a members review the products prior to submittal. Should
any issues arise, KOA will ensure that all corrections are made, and issues are addressed.

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH
Task 1.3 Deliverables
• Monthly progress reports and invoices
• Maintain ongoing communication with City team
• prior to submittal
TASK 2 – DATA ANALYSIS &

RECOMMENDATIONS
TASK 2.1 RESEARCH
KOA will conduct a records research to obtain any
information and data related to the City’s roadway
zones, streetlights, and any additional data made
available. As a result, KOA will work closely with the City to turning movement counts from the City’s database or
but are not limited to, suggested school routes, truck
routes, planned/current roadway Capital Improvement
Projects (CIP), and other studies or adopted master plans of consideration when identifying safety measures for
appropriate application.

Task 2.1 Deliverables
• Technical memorandum that includes information
TASK 2.2 CRASH ANALYSIS
of collision data from available sources such as the
Police Services data to develop a written crash analysis report with collision diagrams summarizing the number
of and location of fatal, injury (severe, visible, complaint of pain), and property damage collisions. Our team has
extensive experience working with various databases and the interrelation among attributes. In addition, KOA will reference supplemental information from City records
such as a complaint database, police reports, and citation tickets, if available.

Through the collision data analysis, KOA will identify
prominent collision patterns, which will include a
combination of collision type, location type (signals vs. mid-block), Primary Collision Factors (PCFs), involved
parties, movements preceding the collisions, lighting
conditions, and others. KOA will also identify trends
related to shifts in crash type and contributing factors.

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH
KOA will rank the intersections and roadway segments
within the project study area by collision frequency
between the societal costs of fatal and severe injury
crashes versus non-severe injury crashes. This practice review. The goal is to identify high crash concentration locations and similar intersections that may not have the same crash history but share similar risk factors. These consideration by the Stakeholder Working Group (SWG)
and for inclusion within the Laguna Hills Citywide Safety Action Plan (LHCSAP).
a snapshot of the recent crash history by looking at the of the KOA in-house collision tool developed to quickly locations, and various other factors that help develop the emphasis areas for in-depth analysis.

Task 2.2 Deliverables
•
TASK 2.3 ENGINEERING RECOMMENDATIONS
Based on information gathered during our crash analysis (Task 3), KOA will develop recommendations to address the most common crash types and the clustering of crashes
and midblock conditions. KOA will work closely with its using the latest Local Roadway Safety Manual so that
will help position the City to pursue future Highway Safety Improvement Program (HSIP) grant funding.

Task 2.3 Deliverables
• recommendations
TASK 2.4 NON-INFRASTRUCTURE

RECOMMENDATIONS
In this task, the KOA team will review several City-related documents that include but are not limited to the:
• Laguna Hills General Plan • • California Strategic Highway Safety Plan (SHSP) • Caltrans Local Roadway Safety Manual
• Caltrans Standard Plans (current version)
• FHWA Systemic Safety Project Selection Tool

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH
transportation safety will help identify opportunities to create, update, or expand policies or programs that will help improve safety in Laguna Hills. This will culminate in a series of non-infrastructure strategies such as policies or programs that improve education, enforcement,
informational resources, emergency responses, and
emerging technologies that may contribute to enhancing
roadway safety within the City.

Task 2.4 Deliverables
• Summary of non-infrastructure recommendations
TASK 3 – STAKEHOLDER AND COMMUNITY

ENGAGEMENT
Involving diverse stakeholders, including residents,
local businesses, and community groups ensures that a
comprehensive range of perspectives is considered in the development of the project. KOA will lead the stakeholder and community engagement tasks, with coordination
and organize public and Stakeholder Working Group
(SWG) meetings. Anticipated stakeholders may include
and local school representatives, Laguna Hills Police
Services, transit operators (Orange County Transportation Authority), community organizations, local businesses, and community members residing within the city.

TASK 3.1 COMMUNITY ENGAGEMENT PLAN
the project which will outline engagement goals, identify key stakeholders, and discuss strategies to engage the
shall include digital/online engagement methods to solicit feedback from the community, with a focus on identifying the diverse transportation needs of users.
such as surveys, a project webpage, social media, and
community events based on the City’s preference.
and meeting formats for each Stakeholder Working Group
(SWG) meeting and Community Workshop. An initial
review and comment, with KOA making revisions to the
Task 3.1 Deliverables
• TASK 3.2 STAKEHOLDER LIST
stakeholder list of local schools, businesses, homeowner’s associations, and community groups that should be
utilized to announce information about the project that is available for review, share online surveys on the project webpage, and allow interested stakeholders to provide a comment or ask questions related to the project.

The list will consist of e-mail addresses and phone number information for each stakeholder. The stakeholder list
progresses. KOA shall also create a project email address that will be monitored to respond to stakeholder and
community member questions/comments, with guidance
Task 3.2 Deliverables
• Stakeholder List
TASK 3.3 STAKEHOLDER WORKING GROUP (SWG)

MEETINGS AND COMMUNITY WORKSHOP

STAKEHOLDER WORKING GROUP (SWG) MEETINGS
KOA will organize logistics and facilitate up to three (3) virtual Stakeholder Working Group (SWG) meetings
throughout the project’s duration. Key stakeholders
shall include local businesses and residents, Orange
County Transportation Authority (OCTA), Laguna Hills
Medical Center, Caltrans, as well as relevant advocacy
and community groups promoting active transportation,
public health, and safety. In addition, KOA will focus on transportation needs for seniors and may coordinate
with the OC Older Adults Advisory Commission, Orange
Center. Involving a wide range of key stakeholders is
helpful for the development of the Laguna Hills Citywide are represented.

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH

COMMUNITY WORKSHOP
KOA will lead the preparation and facilitation of up to Community Workshops to be determined by the City. The
Community Workshop will be an opportunity for residents, community members, local businesses, and other
stakeholders to learn more about the Laguna Hills Citywide Safety Action Plan (LHCSAP) and provide their feedback
on potential recommendations. To maximize community
participation, the Community Workshop will be held
during evening hours to ensure that stakeholders have an opportunity to attend. The Community Workshop will be
held in-person or virtually at the discretion of the City.

Task 3.3 Deliverables
• SWG Meetings and Community Workshop
Up to three (3) SWG meetings
optional meeting to be conducted if needed
Up to four (4) meeting summaries, with one
following each meeting
TAKS 3.4: PROJECT WEBPAGE
KOA shall develop a project webpage to provide a resource that includes, but is not limited to, project description and background, including goals and objectives; project milestones; and space to provide information about the
project and gather community feedback. KOA shall be
responsible for updating the project webpage as approved by the City. The project webpage may be provided on the City’s existing website or serve as a stand-alone website. Upon the close of the project, KOA shall deactivate the website.

Task 3.4 Deliverables
• Project Webpage
TASK 3.5 GENERAL PROJECT SURVEY
A general project survey will be developed and
administered by the KOA team. An electronic and paper
version will be made available upon request. The electronic survey will be accessible through the project webpage and paper versions will be distributed during in-person public and Stakeholder Working Group meetings. The KOA team
on the City’s website. Upon the completion of the survey conclusions to stakeholders and project team members.

Conclusions drawn from the surveys will be considered
when identifying project recommendations.

Task 3.5 Deliverables
• General Project Survey
TASK 3.6 ONLINE MAPPING TOOL
KOA will develop an online mapping tool using ArcGIS
Stakeholder Working Group members. This tool will help
identify certain issues in key areas and assist the team in developing recommendations that will enhance safety
throughout the City.

Task 3.6 Deliverables
• Online Mapping Tool
TASK 3.7 OUTREACH MATERIALS (FLYERS AND FACT
SHEET)
feedback collection. This will include creating project All outreach materials will be made available through the project webpage. Physical copies of outreach materials may also be distributed at in-person public and Stakeholder Working Group meetings.

Task 3.7 Deliverables
• Outreach Materials
Community Workshop and Stakeholder
Working Group meetings
TASK 3.8 SOCIAL MEDIA
KOA will create social media graphics and content to help increase project awareness within the community. Social media graphics and content will be used for posting on the Posts will include information on how to get involved
with the project, details about the upcoming Community
Workshop, and updates on the project’s progress. Social media posts may also be shared with local schools located throughout the City for posting on their platforms,
including Peachjar.

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH
Task 3.8 Deliverables
• Social Media
Up to four (4) social media graphics with
content for posting to enhance project
awareness in the community
TASK 3.9 ENGAGEMENT SUMMARY
KOA will develop a summary of the outreach activities
conducted and the feedback received which will be
included within the Final Laguna Hills Citywide Safety
Action Plan. Information will be presented in an easy-toread format by including infographics, images, and tables that summarize the collected input.

Task 3.9 Deliverables
• TASK 4 – STRATEGY AND PROJECT SELECTIONS
TASK 4.1 EVALUATION METRICS
The KOA team will work with the City and Stakeholder
Working Group (SWG) members to identify evaluation
metrics that will help the project team and stakeholders identify projects for implementation. Projects may be
selected using the following metrics that include but
and SWG, funding availability, collision information, and proximity to key destinations such as schools, employment centers, parks, and shopping/dining establishments.

Task 4.1 Deliverables
• TASK 4.2 STRATEGIES AND COUNTERMEASURES
to support the countermeasures and recommendations
in the Laguna Hills Citywide Safety Action Plan (LHCSAP).

Countermeasures may be implemented at the site level,
as well as systemically across the city’s roadway network.

Furthermore, the strategies selected will seek to address and crash trends prominent citywide and focus on a
Safe System Approach recognized by the United States
Department of Transportation (U.S. DOT).

Task 4.2 Deliverables
• Strategies and Countermeasures
TASK 4.3 IMPLEMENTATION MATRIX
In addition, KOA will create an implementation matrix that includes a list of strategies, and countermeasures for up to sources. The implementation matrix will also include
the approximate costs, project phasing and timeline,
and identify the lead implementer and potential partner agencies.

Task 4.3 Deliverables
• Implementation Matrix
Potential grant funding sources
Project phasing
Preliminary project scopes and budgets
Next Steps
TASK 5 – DEVELOPMENT OF FINAL LHCSAP
TASK 5.1 DRAFT SAFETY ACTION PLAN
KOA will document and compile all deliverables that were reviewed, analyzed, created, and designed from Tasks
(LHCSAP). This document will include a comprehensive
safety vision, with a focus on action for strategic
Street study corridor. It will also include concept designs from the various analyses and stakeholder/community
engagement feedback.

The Draft LHCSAP will be submitted to the City for review before the last stakeholder and community engagement
event to receive feedback on the Plan.

Task 5.1 Deliverables
• Draft Safety Action Plan
TASK 5.2 FINAL SAFETY ACTION PLAN
The Safety Action Plan will be developed to satisfy the eight components of the SS4A Safety Action Plan as

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH
Action Plan compliance as described in the scope of work section of the City’s Request for Proposals. The Plan will include information on methodology, project selection,
prioritization, cost estimates, concept designs, and
funding sources to implement project recommendations,
and a timeline for implementation.

Task 5.2 Deliverables
• Final Safety Action Plan – Signed and stamped by

INNOVATIVE OR ADVANCED TECHNIQUES
The list below describes a number of innovative tools/
methodologies that KOA has created or utilized in
completing similar projects:
developed by KOA to process and compile both
SWITS and TIMS collision data locally and regionally.

This can also be used with Crossroads data. This tool
converts raw collision attributes into meaningful
and roadways. This tool is used on Local Roadway
Safety Plans (LRSP), SS4A Action Plans and is
highlighted in this proposal.

In-House Active Transportation Network Selection
Model: KOA has developed an automated network
selection model that utilizes an array of existing
conditions datasets to select high-priority transit,
bicycle, and pedestrian corridors. The purpose of
these tools is to use a data-driven approach when
recommending improvements. We have used this
tool for active transportation plans.

3. cloud platform that organizes people, data, and
tools to accomplish project initiatives and goals.

We have used this tool for many types of planning
projects. KOA used ArcGIS Hub as a project website
for Ontario ATP which can be found at this link –
https://tinyurl.com/md9wmy3h

4. an e-learning public outreach tool. The creation
of a web-based learning module allows online
users to learn more about project history and
background, interactively preview preliminary
improvement concepts, and submit feedback on
proposed recommendations. This web app is of high
value in times when public outreach is constrained
Grove Active Downtown Plan to acquire feedback
project updates and considerations.

ArcGIS StoryMaps: Story authoring web-based
application that enables the user to bridge a
narrative or story with multimedia content such as
videos, photos, or maps. StoryMaps are dynamic
and intuitive and allow the user to harness the full
potential of a story. KOA has used StoryMaps for
interviews and project presentations. Here is an
example of one we created for Riverside – https://
Level of Comfort (LOC): One of the transportation
industry’s best practices for analyzing the comfort
and connectivity of bicycle and pedestrian networks.

KOA has built upon traditional industry standards
and developed their own LTS/LOC methodologies,
analyzing a multitude of existing conditions
datasets (posted speed, number of travel lanes,
sidewalk presence). This model is applied at both the
segment and census block level.

Intersection Pedestrian Level of Comfort Analysis
(ILOC): An in-house tool/methodology developed by
KOA – a point-based model of pedestrian and user
experience within and along formal crosswalks or
crossing designations. Pairs nicely with pedestrian
LOC because it looks at the intersection in
conjunction with the segment.

Use of GoToMeeting, Microsoft Teams, and Other
Platforms for Presentations: These programs are
used to host various project workshops, outreach
meetings, project progress meetings, and other
communications when a face-to-face meeting is not
possible.

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 5 | PROJECT UNDERSTANDING,

OVERVIEW AND APPROACH
1 1.1 KICK-OFF MEETING

1.2 PROJECT MANGER MEETINGS 1.3 GENERAL PROJECT MANAGEMENT 2

2.1 RESEARCH

2.2 CRASH ANALYSIS 2.3 ENGINEERING RECOMMENDATIONS 2.4 NON-INFRASTRUCTURE RECOMMENDATIONS 3

3.1 COMMUNITY ENGAGEMENT PLAN

3.2 STAKEHOLDER LIST 3.3 STAKEHOLDER WORKING GROUP (SWG) MEETINGS AND COMMUNITY WORKSHOP (CW) SWG CW SWG SWG

3.4 PROJECT WEBPAGE 3.5 GENERAL PROJECT SURVEY

3.6 ONLINE MAPPING TOOL 3.7 OUTREACH MATERIALS (FLYERS AND FACT SHEET) 3.8 SOCIAL MEDIA

3.9 ENAGEMENT SUMMARY 4

4.1 EVALUATION METRICS 4.2 STRATEGIES AND COUNTERMEASURES 4.3 IMPLEMENTATION MATRIX 5 5.1 DRAFT SAFETY ACTION PLAN

5.2 FINAL SAFETY ACTION PLAN Task In-Progress Client Review/Deliverables Submission

PROJECT MANAGEMENT AND COORDINATION DATA ANALYSIS & RECOMMENDATIONS

STAKEHOLDER AND COMMUNITY ENGAGEMENT

STRATEGY AND PROJECT SELECTIONS DEVELOPMENT OF FINAL LHCSAP 2026 NOV DEC JAN FEB MAR APR MAY

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
PROJECT SCHEDULE MAY JUN JUL 2025 AUG SEP OCT

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 6 | COMMUNICATION PLAN
scheduled by our team to meet with the City’s project manager to discuss the project’s progress. KOA’s Project Manager and Project Advisor will maintain ongoing email communication with the City’s project team to ensure that the project is moving forward. Additionally, monthly progress reports will provide deliverables that have been completed as well Coordination.

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 7 | NON-COLLUSION AFFIDAVIT

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 8 | COMPLIANCE WITH INSURANCE REQUIREMENTS

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 9 | CERTIFICATION OF PROPOSAL

CITY OF LAGUNA HILLS

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
SECTION 9 | CERTIFICATION OF PROPOSAL

www.koacorp.com

PROPOSAL FOR

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN

CITY OF LAGUNA HILLS
X24906 | , 2025

www.koacorp.com

4899-5371-9117, v. 1
EXHIBIT “B”

CITY OF LAGUNA HILLS REQUEST FOR PROPOSALS / PROJECT

SPECIFICATIONS AND SCOPE OF SERVICES
CITY’S REQUEST FOR TRAFFIC ENGINEERING CONSULTING SERVICES

TO DEVELOP THE LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN IN

COMPLIANCE WITH ALL FHWA PROGRAM REQUIREMENTS
AND IN COMPLIANCE WITH CITY’S SS4A GRANT AGREEMENT
DATED: FEBRUARY 26, 2025

1407008.1

REQUEST FOR PROPOSALS (RFP)

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN

CITY OF LAGUNA HILLS
24035 El Toro Road
Laguna Hills, CA 92653
(949) 707-2651
RFP Dates
Request for Proposals Issued: February 26, 2025
Written Question Deadline: March 20, 2025 at 5:00 p.m.

Questions Answered/Addenda Issued: March 27, 2025 by 5:00 p.m.

Proposal Submittal Deadline: April 8, 2025 at 4:00 p.m.

Interviews to be held on: TBD, if requested
Proposed Effective Date of Professional
Services Agreement: May 1, 2025

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
2 Table of Contents
SECTION I - INTRODUCTION AND INSTRUCTIONS TO PROPOSERS Page 4 A. Introduction
B. Proposed Time Schedule
C. Instructions to Proposers and Procedures for Submittal D. General Conditions
SECTION II - PROPOSAL RESPONSE REQUIREMENTS Page 11
A. Cover Letter
B. Company Data
C. Resumes and Qualifications of Personnel
D. Organizational Chart
E. References
F. Project Understanding, Overview and Approach
G. Communication Plan
H. Compensation/Payment Schedule
I. Non-Collusion Affidavit
J. Compliance with Insurance Requirements
K. Certification of Proposal
SECTION III - PROPOSAL EVALUATION AND SELECTION Page 16 SECTION IV - SCOPE OF SERVICES Page 17
SECTION V – SCHEDULE OF COMPENSATION/FEES Page 22
ATTACHMENT 1 – Page 23
NON-COLLUSION AFFIDAVIT ATTACHMENT 2 – Page 24
CONSULTANT’S ACKNOWLEDGEMENT OF COMPLIANCE WITH

INSURANCE REQUIREMENTS
ATTACHMENT 3 – Page 25

CERTIFICATION OF PROPOSAL TO THE CITY OF LAGUNA HILLS
ATTACHMENT 4 – Page 27

SAMPLE PROFESSIONAL SERVICES AGREEMENT
ATTACHMENT 5 – Page 51
FEDERAL SS4A GRANT PROVISIONS

1. Laguna Hills SS4A Grant Agreement

2. SS4A NOFO

3. FHWA SS4A Grant General Terms and Conditions (U.S. DOT)

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
3 February 26, 2025
SUBJECT: LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
Dear Proposers:

You are invited to respond to this Request for Proposal to provide professional consulting services for Laguna Hills Citywide Safety Action Plan (LHCSAP).

The following pages detail the Scope of Services to be provided and the submission requirements.

The City intends to enter into an exclusive Professional Services Agreement to fulfill the City’s needs.

To be considered responsive, proposers must submit a written proposal in accordance with the requirements, specifications, conditions and provisions described in the attached RFP.

PROPOSALS ARE DUE BEFORE
4:00 P.M. on April 8, 2025
If you have any questions regarding this RFP, please contact me at (949) 707-2651 or via email at [email protected].

Thank you for your interest.

Sincerely,
Joe Ames, P.E., T.E.

Public Works Director/City Engineer

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
4 SECTION I

INTRODUCTION AND INSTRUCTIONS TO PROPOSERS
A: Introduction and Overview
The City of Laguna Hills Public Works Department invites qualified engineering firms (Consultant) to submit proposals for the development of the Laguna Hills Citywide Safety Action Plan (LHCSAP). The City has been awarded $200,000 through the Safe Streets and Roads for All (SS4A) grant program from the U.S. Department of Transportation for the preparation of this comprehensive safety action plan. The total available funds for this project are $250,000.

The purpose of the Laguna Hills Citywide Safety Action Plan (LHCSAP) is to enhance roadway safety by significantly reducing or eliminating roadway fatalities and serious injuries. This will be achieved through the development and implementation of a robust safety action plan focused on all roadway users, including Pedestrians, Bicyclists, Public transportation users, Motorists, and Commercial vehicle operators The development of the plan will rely on a comprehensive approach at a minimum shall include:

1. Statistical Data Analysis: Utilizing collision data and traffic patterns to identify high-risk areas and trends.

2. Research/Field Reviews: Conducting on-site assessments to evaluate existing roadway conditions and identify potential improvements. Research includes reviewing City policies and procedures that support the community’s transportation safety.

3. Community Outreach: Engaging businesses, residents, including seniors and other stakeholders, to gather input on safety concerns, identify priority areas, and foster community support for proposed solutions.

The plan will identify, recommend, and prioritize projects and strategies with a defined implementation program aimed at achieving these goals and aligns with federal and state initiatives to achieve zero roadway fatalities. The completed plan shall provide documentation to serve as a critical tool in applying for future infrastructure project grants.

Information regarding the Scope of Services can be found in Section IV.

B: Proposed Schedule
The proposed RFP schedule is listed on the cover page of this RFP. The proposed project scope of work to develop the Laguna Hills Citywide Safety Plan is assumed to not exceed 9 to 12 months upon award.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
5 C: Instructions to Proposers and Procedures for Submittal One printed original (marked original), two (2) printed copies (marked copy) and one (1) electronic copy on Flash Drive (will not be returned) and one sealed envelope containing the Fee Proposal must be submitted in a sealed envelope or box bearing the name of the Proposer, marked Laguna Hills Citywide Safety Action Plan and submitted only to the following address:

City of Laguna Hills
Attention: Joe Ames, Public Works Director
24035 El Toro Road
Laguna Hills, CA 92653
Proposers are solely responsible for ensuring their submitted proposal is received by the City in accordance with the solicitation requirements, before the Submittal Deadline, and at the place specified.

Postmarks will not be accepted in lieu of actual delivery.

No oral, telegraphic, electronic mail, facsimile, or telephonic proposals or modifications will be considered unless specified.

The City shall not be responsible for any delays in mail or by common carriers or by transmission errors or delays or mistaken delivery. Delivery of proposals shall be made at the office specified in this Request for Proposals.

Deliveries made before the Submittal Deadline, but to the wrong City office, will be considered non-responsive unless re-delivery is made to the office specified before the Submittal Deadline. All proposals shall become the property of the City. Late proposals will not be accepted and will be returned to the Proposer unopened.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
6 D: General Conditions
ADDITIONAL INFORMATION, RIGHT TO REQUEST. The City reserves the right, where it may serve the City’s best interest, to request additional information or clarifications from proposers during its review and evaluation of proposals submitted for consideration.

ADDITIONAL SERVICES. The Scope of Work describes the minimum work to be accomplished. Upon final selection of the firm, the Scope of Work may be modified and refined during negotiations with the City.

AUTHORIZED SIGNATURES. Every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work.

Proposer shall provide a current power of attorney, articles of incorporation, or other instrument confirming the agent’s authority to bind the Proposer. If an individual makes the proposal, his or her name, signature, and post office address must be shown. If a firm or partnership makes the proposal, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the proposal, the proposal shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the City, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the proposal to execute contracts on behalf of the corporation.

AWARD OF PROPOSAL. City reserves the right to negotiate final terms with the selected Proposer, if any. Award of contract, if any, will be made in accordance with Section 3-

08.150 (Professional services contracts) of the Laguna Hills Municipal Code (LHMC) which reads in relevant part as follows:
“A. The informal and formal bidding procedures contained in this chapter shall not apply to contracts for professional services. Rather, to secure professional services, the city shall utilize a request for proposals procedure, the method and details of which shall be promulgated by the City Manager in the form of administrative regulations. The City Manager may award any contract for professional services when the total not to exceed contract amount of such services is fifty thousand dollars ($50,000.00) or less. Any contract for professional services having a total contract amount of greater than fifty thousand dollars ($50,000.00) shall be awarded by the City Council….

C. Notwithstanding any provision in this chapter to the contrary, selection by the city for professional services in areas including but not limited to private architectural, landscape architectural, engineering, environmental, land surveying, construction project management, management and administration, financial, accounting, auditing, actuarial, economics, and/or development and planning, which involve the exercise of discretion and independent judgment together with an advanced or specialized knowledge, expertise, training, or unique skills gained by formal studies or experience, shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required, and shall not be awarded solely on

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
7 the basis of cost…. In accordance with state law, the city shall consider price after the city is satisfied that the would-be person, company, corporation, contractor, consultant, or firm has demonstrated the competence and professional qualifications necessary for the satisfactory performance of the services required.” An Evaluation Committee will be established by the City. The City shall not be obligated to accept the lowest priced proposal but, if an award is made, the City will make an award in the best interests of the City after all factors are considered, including but not limited to the demonstrated competence, experience and professional qualifications of the Proposer. Discussions may, at the City's option, be conducted with the most qualified proposers. Discussions may be for the purpose of clarification to assure full understanding of, and responsiveness to, the solicitation requirements. Proposers shall be accorded fair and equal treatment with respect to any opportunity for discussion and written revision of proposals. In conducting discussions, the City will not disclose information derived from proposals submitted by competing proposers.

COMPLIANCE WITH LAWS. All proposals shall comply with current federal, state, and other laws relative thereto.

CANCELLATION OF SOLICITATION. The City may cancel this solicitation for proposals at any time.

CANCELLATION OF TASKS. If a professional services agreement is awarded for the work described in this RFP, the City will authorize work on a Task Order basis. Task Orders may be issued in any sequence. The City is not obligated to issue a Task Order for all tasks listed in the Scope of Work and expressly reserves the right to cancel tasks.

CONFLICT OF INTEREST. By signing the Certification of Proposal (Attachment 3) and submitting a proposal to the City in response to this Request for Proposals, the Proposer represents and certifies that:

A) No elected or appointed official, officer, or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or for any work connected with this proposal; should any agreement be approved in connection with this Request for Proposals (“Agreement”) no elected or appointed official, officer, or employee of the City, during the term of his/her service with the City, shall have any direct or indirect financial interest in the Agreement, or obtain any present, anticipated, or future financial interest or other material benefit arising therefrom;
B) No elected or appointed official, officer, or employee of the City shall have any financial interest, direct or indirect, in the Agreement nor shall any such official, officer, or employee participate in any decision relating to the Agreement which effects his/her personal financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of state law;

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
8 C) The Proposer and its principals do not have now, nor shall it acquire any financial or business interest that would conflict with the performance of services under the Agreement;
COSTS. The City is not liable for any costs incurred by proposers before entering into a formal contract. Costs of developing the proposals, or any other such expenses incurred by the Proposer in responding to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. No reimbursable cost may be incurred in anticipation of award.

DISQUALIFICATION OF PROPOSER. If there is reason to believe that collusion exists among the proposers, the City may refuse to consider proposals from participants in such collusion. No person, firm, or corporation under the same or different name, shall make, file, or be interested in more than one proposal for the same work unless alternate proposals are called for. Reasonable grounds for believing that any Proposer is interested in more than one proposal for the same work will cause the rejection of all proposals for the work in which a Proposer is interested. If there is reason to believe that collusion exists among Proposers, the City May refuse to consider proposals from participants in such collusion. Proposers shall submit as part of their proposal documents the completed NonCollusion Affidavit provided as Attachment 1 of this request for proposal.

DOCUMENTS, EXAMINATION OF. It is the responsibility of the Proposer to carefully and thoroughly examine and be familiar with these RFP documents, general conditions, all forms, specifications, drawings, plans, and addenda (if any). Proposer shall satisfy himself as to the character, quantity, and quality of work to be performed and materials, labor, supervision, necessary to perform the work as specified by these documents. The failure or neglect of the Proposer to examine documents shall in no way relieve him from any obligations with respect to the solicitation and/or subsequent contract that may be awarded. The submission of a proposal shall constitute an acknowledgment upon which the City may rely that the Proposer has thoroughly examined and is familiar with the RFP documents. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.

INTERPRETATION OF RFP DOCUMENTS. City reserves the right to make corrections or clarifications of the information provided in this RFP. If any person is in doubt as to the true meaning of any part of the specifications or other RFP documents, or finds discrepancies or omissions in the specifications, he or she may submit to the City a written request for an interpretation or correction.

Oral statement(s), interpretations or clarifications concerning meaning or intent of the contents of this RFP by any person are unauthorized and invalid. Modifications to the RFP, including, but not limited to, the scope of work, shall be made only by formal written addendum issued by the City. Accordingly, in order to ensure that all proposers have access to the same information, the City will use the following procedure to respond to inquiries:

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
9 All questions or requests for interpretations shall be made in writing and delivered to Joe Ames, City of Laguna Hills, 24035 El Toro Road, Laguna Hills, CA 92653, or via email at [email protected] by the date specified on the cover page of this RFP.

Staff will issue, as needed, addenda to the RFP, including a list of all written questions received and responses thereto, on the City’s website and via email to the RFP distribution list, and all proposers who have advised the City that they have a set of RFP documents, by the date specified on the cover page of this RFP.

The requesting party is responsible for prompt delivery of any requests. All such addenda shall become a part of the RFP document. It is the responsibility of each Proposer to ensure the City has their correct business name and address on file. Any prospective Proposer who obtained a set of RFP documents is responsible for advising the City that they have a set of RFP documents and wish to receive subsequent Addenda.

IRREGULARITIES. Unauthorized conditions, limitations, or provisions attached to a proposal may cause its rejection. The completed proposal shall be without interlineations, alterations or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification or withdrawal will be considered.

NON-DISCRIMINATION. Proposer shall represent and certify that it does not and will not discriminate against any employee or applicant for employment because of race, religion, gender, color, national origin, sexual orientation, ancestry, marital status, physical condition, pregnancy or pregnancy related conditions, political affiliation or opinion, age or medical condition.

NON-EXCLUSIVE. Should the City make an award, the successful Proposer will enter into a non-exclusive professional services agreement and the City reserves the right to enter into agreements with other firms or consultants for the services listed in this RFP.

NO OBLIGATION. The release of this RFP does not obligate or compel the City to enter into a contract or agreement.

NO PUBLIC PROPOSAL OPENING/PUBLIC RECORDS ACT. Proposals shall be opened and their contents secured by City staff to prevent disclosure during the evaluative process and the process of negotiating with competing proposers. Adequate precautions shall be taken to treat each Proposer fairly and to ensure that information gleaned from competing proposals is not disclosed to other proposers. Prices and other information concerning the proposals shall not be disclosed until finalists are selected to present proposals to the City Council or a recommendation for award is made to the City Council, whichever comes first.

OFFERS OF MORE THAN ONE PRICE. Proposers are not allowed to submit more than one proposal.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
10 OWNERSHIP. All data, documents and other products used or developed during the RFP process become the property of the City upon submission.

PROPRIETARY INFORMATION. All proposals and documents submitted in response to this RFP shall become the property of the City and a matter of public record pursuant to Government Code sections 6250 et seq. It is the responsibility of each Proposer to clearly identify any and all information contained within the proposal that it considers to be confidential and/or proprietary. To the extent that the City agrees with that designation, such information will be held in confidence whenever possible; all other information will be considered public. In the event that a demand for disclosure of information designated as "confidential and/or proprietary" by a Proposer is made, the City will notify the Proposer in writing of such demand and shall furnish a copy of the City's written response to the requestor. Proposer may then pursue, at its sole cost and expense, any and all appropriate legal action necessary to maintain the confidentiality of such information.

REJECTION OF PROPOSAL. The City reserves the right to reject any or all proposals or any part of a proposal. The City reserves the right to reject the proposal of any Proposer who previously failed to perform adequately for the City or any other governmental agency. The City expressly reserves the right to reject the proposal of any Proposer who is in default on the payment of taxes, licenses or other monies due the City.

REPRESENTATIONS. Proposer understands and acknowledges that the representations made in their submitted proposal are material and important, and will be relied on by the City in evaluation of the proposal. Proposer misrepresentation shall be treated as fraudulent concealment from the City of the facts relating to the proposal.

RFP PART OF AGREEMENT. Should an agreement be awarded, this Request for Proposals and Scope of Services and all conditions may become part of the Agreement between the City of Laguna Hills and the successful Proposer.

SEVERABILITY. If any provisions or portion of any provision of this Request for Proposals are held invalid, illegal or unenforceable, they shall be severed from the Request for Proposals and the remaining provisions shall be valid and enforceable.

VALIDITY. Proposal must be valid for a period of 180 days from the due date and may be extended by written authorization from the Proposer.

WITHDRAWAL OF PROPOSAL. Proposers’ authorized representative may withdraw proposals only by written request received by the City’s project manager before the Proposal Submittal Deadline.

End of Section, continued to next page.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
11 SECTION II

PROPOSAL RESPONSE REQUIREMENTS
One printed original (marked original), two (2) printed copies (marked copy) and one (1) electronic copy on Flash Drive (will not be returned) and one (1) sealed envelope containing the Fee Proposal must be submitted in a sealed envelope or box bearing the name of the Proposer, marked Laguna Hills Citywide Safety Action Plan and submitted only to the following address:

City of Laguna Hills
Attention: Joe Ames, Public Works Director
24035 El Toro Road
Laguna Hills, CA 92653
If discrepancies are found between the copies, or between the original and copy or copies, the “ORIGINAL” will provide the basis for resolving such discrepancies. If one document is not clearly marked “ORIGINAL", the City reserves the right to use any of the proposals as the Original. If no document can be identified as an original bearing original signatures, Proposer's proposal may be rejected at the discretion of the City.

It is imperative that all Proposers responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise, but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used.

Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer.

Limit the Proposal to 30 pages (not including City required forms).

All proposals shall be submitted on standard 8.5” by 11” paper and secured in binder clips only (no notebooks or covers to be submitted). Font shall be no less than 10 point. All pages should be numbered and identified sequentially by section matching the format of this RFP.

Response items must be indexed in the following order with individual tabs:

A. Cover Letter:

Proposal must be accompanied by a cover letter signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm and summary statement of professional qualifications.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
12 B. Company Data:

Please submit the following information for the Proposer:

1. Official name and address.

2. Name, address, and telephone number of the Proposer’s primary point of contact.

3. Indicate what type of entity (corporation, company, joint venture etc). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.

4. Federal Employer I.D. Number.

5. The address, telephone numbers and authorized email addresses of each of your firm’s locations.

6. A detailed statement indicating whether Proposer is totally or partially owned by another business organization or individual.

7. Number of years Proposer has been in business under the present business name.

8. Number of years of experience the Proposer has had in providing required, equivalent, or related services.

9. All comparable contracts entered into during the last five (5) years, completed or not. Please indicate:

Year started and completed
Scope of work
Client or agency name
Project description
Project manager
Estimated cost of construction, if any
Size of project

10. Any failures or refusals to complete a contract and explanation.

11. Individuals/Firms who own an interest of 10% or greater in the proposing firm.

12. Financial interests in other lines of business.

13. Litigation/Adverse Judgement History. Provide a list of all litigation (including all complaints or responses to complaints) filed against the Proposer and any proposed Principal/Project Manager within the last 5 years only, related to performance of a professional services agreement or participation on a project.

Provide the date that the complaint was filed, the name of the plaintiff(s), the nature of the litigation and list the causes of action set forth in the complaint, the amount of damages and relief asserted, the project name, describe the role of the Proposer and any proposed Principal/Project Manager in the project, provide the names of the parties involved, status of the case, and a summary of the dispute resolution and/or outcome (including current status for any unresolved litigation) (e.g., trial/judgement, arbitration/mediation, settlement, etc.).

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
13 14.Termination of Contract “For Cause” History. Describe the conditions or circumstances surrounding any professional services agreement or other services contract (or portion thereof) entered into by the Proposer and any proposed Principal/Project Manager within the last 5 years only that was terminated for cause or which required completion by another party. Describe the reasons for termination, the reasons specified by the client/owner for any such termination, whether the Proposer and proposed Principal/Project Manager disputed the client/owner’s position and/or the stated justification for terminating for cause, as well as the dispute resolution and/or outcome of the dispute (including the current status for any unresolved notice of termination for cause).

C. Resumes and Qualifications of Personnel:

The Proposer shall furnish a personnel staffing plan with sufficient information for judging the quality and competence of the personnel dedicated to the project. In its assessment of the proposal, City will place considerable emphasis on the commitment by the Proposer to provide qualified personnel for the professional services being considered. The Proposer shall furnish resumes in outline form for the key personnel assigned and committed to this account (i.e. Principal and/or Project Manager). Proposer shall also include the number and type of additional support personnel who will be providing services.

Minimum Resume Contents:

Name, Position: Include length of time with this firm in the current position and any other positions held within the firm.

Education: Show degrees earned and certifications, school and year of completion. Exclude company courses or information that is not relevant to the person’s functional job duties.

Summary of Experience: In chronological order, most recent date first, summarize experience as it relates to the proposed Scope of Work. Please include a listing of all projects with a brief description of each. Additional detail and information may be requested of finalists.

Professional Memberships/Registrations/Licensure/Certifications: Separately, please include a complete list of all previous and current clients.

D: Organizational Chart:

Proposer shall include an organizational chart that reflects titles of key staff and management contacts of each individual assigned to provide services under this Proposal. It is the City’s requirement that key personnel identified in the Organizational Chart remain during the term of the agreement. The Proposer shall note concurrence on the restrictions to changes in key personnel. A transition plan shall be presented in this section in the event there are proposed changes in key personnel during the term of the agreement that are outside of the consulting firm’s control or if the City requests such change.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
14 E: References:

Proposer must provide three (3) PUBLIC AGENCY references for whom Proposer has provided similar services of the nature and scope as set forth in the RFP within the last five (5) years. Include name of agency, name of contact person, telephone number of contact person, and description of services provided.

F: Project Understanding, Overview and Approach:

Understanding: Proposer must clearly demonstrate in this section an understanding of the tasks outlined in Section IV of this Request for Proposals.

Approach: Proposer must include in this section its detailed approach to providing those services described in Section IV of this RFP (including all optional tasks) that the Proposer proposes to provide.

Proposer must identify the services proposed to be provided in response to the Scope of Services. Proposer must note any services not provided by the Proposer.

Project Management: The City’s Public Works Director will serve as a dedicated project manager that will act as the single point of contact and as the contract officer for these services. Proposals should describe the Proposer’s approach to project management which ensures coordination with the City’s contract officer and a commitment to the project schedule.

Proposer shall list any resources, City assistance or other items expected to be provided by City in connection with the delivery of these services.

Proposer may additionally itemize those services which are further recommended or optionally provided but are not noted in the aforementioned paragraphs as requirements. Proposer will title this section as ADDITIONAL SERVICES. Project Controls: Describe the Proposer’s ability to control costs and provide accurate and timely invoices through internal control measures; to monitor and stay within budget; to monitor schedule and review times and describe the techniques used to complete projects within the proposed time frames.

Quality Control/Quality Assurance (QA/QC): Describe the firm’s QA/QC processes that will be adhered to during the term of the agreement. Describe the method of ensuring accuracy and an overall high quality of work.

G: Communication Plan:

Proposer must describe the method(s) of communication and how frequently the firm proposes to keep City staff informed of their progress on any given tasks.

H: Compensation/Payment Schedule:

Proposer is required to submit their cost proposal in the format as outlined in Section V.

The Compensation shall be submitted in a separate sealed envelope containing the Fee Proposal.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
15 I: Non-Collusion Affidavit
Proposer is required to sign and submit the Non-Collusion Affidavit in Attachment 1.

J: Compliance with Insurance Requirements
Proposer is required to sign and submit the Consultant’s Acknowledgement of Compliance with Insurance Requirements for Agreement for Professional Services in Attachment 2. Proposer shall demonstrate the willingness and ability to submit proof of the required insurance coverage (Attachment 2) set forth in the Sample Draft Professional Services Agreement (Attachment 4) prior to execution of the contract.

K: Certification of Proposal:

Proposer is required to sign and submit the Certification of Proposal in Attachment 3.

End of Section, continue to next page.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
16 SECTION III

PROPOSAL EVALUATION AND SELECTION
An Evaluation Committee will be established by the City. The Committee may be comprised of City staff or other personnel as determined by the City Manager and will evaluate all proposals received in accordance with Section 3-08.150 of the LHMC. The City reserves the right to establish criteria and weight factors. The City shall not be obligated to accept the lowest priced proposal, but the City will make an award in the best interests of the City after all factors are considered, including, but not limited to, the demonstrated competence, experience and professional qualifications of the Proposer.

Selection of qualified proposers will be based on the following criteria as set forth herein.

Criteria are listed in random sequence and are not considered in any rank or order of importance. The proposal will be evaluated by the Evaluation Committee on the basis of the response to all requirements of this RFP.

1. Experience of the firm, particularly of staff assigned to provide the requested services

2. Demonstrated understanding of the service needs outlined in this RFP

3. Successful delivery of similar services

4. Location of firm and availability of staff assigned to City

5. Quality of references

6. Content, quality, completeness and form of submitted proposal

7. Interviews

8. Proposed cost of services (considered after selection of best qualified firms).

Following evaluation of written proposals, the Committee may hold interviews with the most qualified respondents. The City intends to enter into a multi-year Professional Services Agreement to fulfill the City’s needs.

End of Section, continue to next page.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
17 SECTION IV

SCOPE OF SERVICES
A. PROJECT SCOPE OF WORK
Task 1 Project Management and Coordination
This task includes the general project management and administration functions such as regular communication with City staff, coordination with project stakeholders and project meetings.

Project Management: The consultant Project Manager (PM) will communicate directly with the City PM and manage the project team for project delivery. Project management includes but is not limited to maintenance and adherence to a project schedule, delivery of monthly invoices, and progress reports for use by the City for grant funding reporting and reimbursement. The project schedule will be reviewed regularly to ensure key milestones are met.

Project Manager Meetings: Monthly PM status meetings via a videoconference link or City on-site meetings. The videoconference is recommended to allow for a screenshare opportunity where meeting notes are recorded in real-time to document discussion and establish clear action items. Participation in the monthly PM status meetings is anticipated to include the City designated PM and the consultant PM. The proposed project duration is 9-12 months.

Project Kickoff Meeting: Consultant will organize and facilitate a kickoff meeting with the City staff to discuss the project background, goals, schedule, involved agencies, and key stakeholders for future involvement. The kickoff meeting will confirm the City's project vision, goals, objectives, and potential challenges; as well as identify key project outcomes to ensure that expectations and deliverables are well defined for project success. The kickoff will include review of communication protocol, meeting frequency, progress reporting, scheduling, invoicing, and other relevant project information. A summary of the meeting will be provided with key action items identified.

Deliverables
Project schedule, monthly invoices, and progress reports.

Data needed to complete quarterly reports to FHWA

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
18 Task 2 - Data Analysis & Recommendations
The Consultant shall provide comprehensive research, crash analysis, and the development of both infrastructure and non-infrastructure recommendations. These efforts will culminate in technical memorandums and supporting materials that provide actionable insights for improving roadway safety.

Research: The Consultant will perform a records search to collect any/all data or roadway characteristics available and needed for analysis and conduct field reviews for data or roadway characteristics that are missing or unavailable to gain an understanding of the City’s roadway and active transportation network. These include, but are not limited to, roadway volume, roadway cross sections, speed limits, intersection control, bicycle/pedestrian/vehicle conflict zones, suggested routes to school, truck routes, collision, special user areas and streetlights, planned/current roadway Capital improvement projects (CIP), and studies or adopted master plans.

Crash Analysis: Consultant will analyze all transportation crashes within the City for a 5- year period using State of California published Transportation Injury Mapping System (TIMS), Statewide Integrated Traffic Records System (SWITRS) data, Office of traffic Safety (OTS), and any available local Laguna Hills Police Services data to develop a written report crash analysis with collision diagrams summarizing the number and location of fatal, injury (severe, visible, complaint of pain) and property damage collisions. The crash analysis will be filtered by travel mode to determine if clustering is occurring for modes such as motorcycle, bicycle, or pedestrian travel. Other specific items to filter in the crash data are the time of day, gender, and age of those affected in crashes to determine if a specific circumstance has occurred more frequently than expected.

Identification of patterns and the related need will inform recommendations for consideration by the Stakeholder Working Group (SWG) and for inclusion in the Laguna Hills Citywide Safety Action Plan (LHCSAP). The data analysis will be included in the final report and key charts and graphics will be developed so that they can be leveraged for future grant funding pursuits.

Engineering Recommendations: The Consultant will develop recommendations to address the most common crash types and the clustering of crashes along specific corridors within the City for both intersection and midblock conditions. Infrastructure solutions need to include countermeasures that identify documented Caltrans/FHWA crash reduction factors (CRF) to mitigate a specific collision type. The inclusion of countermeasures with documented CRFs will benefit the City when pursuing future Highway Safety Improvement Program (HSIP)grant funding.

Non-Infrastructure Recommendations: Consultant will review the City's related planning documents, policies, plans, programs, standards, and institutional alignment with current safety best practices. The City's existing documents to be reviewed include but are not limited to: Laguna Hills General Plan and Specific Plans, California Strategic Highway Safety Plan (SHSP), Caltrans Local Roadway Safety Manual, Caltrans Standard Plans ( current edition), and FHWA Systemic Safety Project Selection Tool. This will be

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
19 used to identify potential non-infrastructure solutions to address needed policies or programs such as education, enforcement, informational resources, emergency responses, and emerging technologies that might contribute additional resources to local roadway safety. .Initial program cost estimates need to be developed. Non-infrastructure solutions will be reviewed with the Stakeholder Working Group (SWG).

Deliverables:

Technical Memorandums: Crash Analysis, Graphic/Exhibits/Maps summaries of collected data, summary of existing policies, engineering recommendations, and non-infrastructure recommendations
Task 3 Stakeholder & Community Engagement
Multi-disciplinary involvement ensures a dynamic set of solutions for delivery within the community addressing infrastructure and non-infrastructure needs. The consultant shall coordinate up to three Stakeholders Working Group meetings during the development of the plan, either in- person or virtually online at the discretion of the City.

The consultant shall also organize and conduct one Community Engagement Plan and Activities with an interactive format to gain insight and input from the City' s residents on traffic safety issues.

Stakeholder Working Group (SWG): The Consultant in cooperation with the City shall identify key stakeholders that may include the local residents, businesses, Orange County Transportation Authority (OCTA) for Transit, Laguna Hills Emergency Services (Orange County Fire Authority and Orange County Sheriff’s Department) Saddleback Valley Unified School District, Memorial Saddleback Medical Center, Caltrans, as well as advocacy and community groups promoting bicycling, pedestrian, public health and safety with an additional focus on senior transportation options/needs. The selection of project stakeholders varies for each community but should provide representatives with coverage for the State Highway Safety Plan (SHSP) five safety focus areas (5 E's),and the addition of Equity:

Engineering: Apply effective and/or innovative countermeasures.

Enforcement: Enforce actions that reduce high-risk behaviors.

Education: Educate all road users on safe behaviors.

Emergency Response: Improve emergency response times and actions.

Emerging Technologies: Apply emerging technologies to roadway, vehicle, and user.

Equity: Promote fairness in mobility and accessibility to meet the needs of all community members.

It is important that the project stakeholders consider each of the safety focus areas to develop a robust set of recommendations customized to the needs of the community.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
20 Stakeholder Working Group Meetings: Consultant will conduct the following SWG meetings and a Community Workshop to advance development of the LHCSAP:

Meeting #1: Introductory meeting to define a LHCSAP, explain the process, explore the safety focus areas, explore likely outcomes, and discuss opportunities to secure funding for actions.

Meeting #2: Meeting to document need based on findings of crash analysis and highlight trends in types of collisions and clustering of collisions within the City. The safety focus areas will be reviewed to gain consensus on approach. This meeting will be utilized to develop measurable strategies to address the documented need.

Meeting #3: Meeting to review draft recommendations based on the data findings and preliminary SWG feedback. The SWG will provide input on criteria to prioritize the strategies and verify the action items and next steps are acceptable to the SWG.

Community Workshop: Consultant will develop a Community Workshop plan outlining specific activities to solicit feedback from the entire community with a focus on identifying diverse needs of users. While local residents may not be identified as underserved or disadvantaged, a large senior population and the employees and many visitors from Orange County and Southern California would benefit from safe travel and affordable transportation options within the City.

Consultant will prepare a Draft CEP for City staff and SWG review and comment. Based on comments received, the consultant will revise the Draft CEP and provide a Final CEP for implementation. The Consultant will complete community engagement activities as outlined in the Final approved CEP.

Deliverables
SWG Membership (list and invitations to participate); SWG meetings (presentations, content, materials for three (3) meetings) Community Engagement Plan (technical memorandum).

Task 4 Strategy and Project Selections
Consultant will provide a well-defined set of action items, estimated budget, phasing, and funding recommendations considering local funding availability and potential grant programs such as the Federal, State, and Regional funding programs. The strategy will identify the next steps for advancing the LHCSAP recommendations and actions to implementation. The list of actions will outline the priority next steps, with approximate cost, funding opportunities, lead implementer, partner agencies, and timeline. The next steps will follow the SMART criteria representing Specific, Measurable, Achievable, Relevant, and Timebound.

Deliverables
Project scopes, budgets, phasing, potential grant funding, and Next Steps Summary (technical memorandum).

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
21 Task 5 Development of Final LHCSAP
Draft Report: Consultant will prepare a Draft LHCSAP for City staff review and comment including Planning Commission approval/recommendation. The Draft CSAP will include a summary of input received during the SWG Meetings and community engagement activities (CEP), outline the process for data analysis and development of project recommendations and present the proposed fact sheets. The LHCSAP will include next steps and recommendations to evaluate outcomes and monitor implementation of action items. The LHCSAP will develop a customized set and prioritized list of specific projects and recommendations with responsibilities addressing the following E’s (engineering, education, enforcement, encouragement, evaluation, emergency response, emerging technologies, equity,).

Final Report: Based on a consolidated set of City-provided comments and comments received from the SWG, the consultant will revise the Draft LHCSAP and provide a Final LHCSAP for adoption by the City Council. The final LHCSAP must be signed and stamped by a current California-registered Civil and/or Traffic Engineer.

Deliverables
Draft LHCSAP; Final LHCSAP with an Executive Summary.

Draft City Council Report and Exhibits
End of Section, continue to next page.

City of Laguna Hills

LAGUNA HILLS CITYWIDE SAFETY ACTION PLAN
1836876.1
22 SECTION V

SCHEDULE OF COMPENSATION/FEES
Compensation will be provided in accordance with Section 2 of the Sample Professional Agreement (Attachment 4). Compensation will be made at the fees and schedule contained in the Proposer’s Proposal/Scope of Work and subject to a Maximum Contract Amount as agreed upon by Proposer and City.

In order to facilitate comparison of proposals, the City requires all compensation proposals to be submitted in the format below based on the tasks and sub tasks as noted in the Scope of Services above.

The Proposer shall provide a cost proposal in a tabular format by task (to be listed by row) with the following items (to listed by column)

1. Staff title, level, name;

2. Hourly rate;

3. Anticipated staff hours
Include subtotals by task and a projected total cost for the entire proposal.

An example is shown below:

Cost Proposal
Service Provider Person 1
Name
Person 2
Name
Person 3
Name
Person 4
Name
Projected
Subtotals
Title Project
Manager
Principal Technician Administrative
Assistant
Billing Rate $190 $155 $135 $95
Task A: 1 3 30 10 $5,655
Task B: 1 2 20 5 $3,675
Projected Totals 2 5 50 15 $9,330
If awarded a contract by the City, the City expects that the fees, rates, and/or unit prices set forth in Consultant's Proposal shall remain fixed and unchanged.

End of Section, continue to next page.

CITY OF LAGUNA HILLS
March 25, 2025
SUBJECT: Addendum No. 1 to RFP for Laguna Hills Citywide Safety Action Plan To All Consultants:

This Addendum No. 1 is being issued for the subject RFP. Listed below are the questions received by the City (as of March 20, 2025 at 5:00 p.m.) and the City’s responses:

Questions and Responses to RFP:

1. Can the requirement for hardcopy proposals be waived? Response: No. We are worried that e-mails will be caught in the City’s e-mail filtering software, and we do not want to be responsible for downloading documents from a portal especially if it requires a username and password. Plus, we don’t want to be printing out and stapling hardcopies for the review panel.

2. Can the requirement for wet signatures be waived?
Response: Yes. You may use electronic signatures on documents.

3. Will the City allow changes to the sample Professional Services Agreement upon request? Response: No. Sections or text in the Agreement that the consultant believes are “nonapplicable” items, such as any prevailing wage requirements, will remain in the contract but will not apply if the work conducted does not trigger such requirements.

4. Will the City adjust the insurance requirements indicated in the sample Professional Services Agreement upon request?
Response: No.

5. Please clarify what can be excluded from the proposal page counts.

Response: The following items may be excluded from the proposal page counts:

Front and back cover pages;
Tabular or dividing pages;
Table of contents and indexes;
City required forms/attachments (as the RFP already stated) which may be placed behind separate tabular or dividing pages;
Lists of clients and contracts requested (see separate question and answer regarding this item);

March 25, 2025
Addendum No. 1 to RFP for Laguna Hills Citywide Safety Action Plan

Resumes: This may now be excluded from the page count to alleviate the many concerns we’ve received from proposers regarding how to include all the required information in 30 pages; and
Compensation/payment schedule (fee proposal): The compensation/payment schedule (fee proposal) is to be submitted in a separate, sealed envelope as described in the RFP, so this would not count toward the page count.

6. Can Proposer’s limit their response to item B.9 to a selection of comparable contracts from the past five years instead of all?
Response: We would like a list of all; however, you need not provide all of the information requested. You can provide just the following items:

Year started and completed
Scope of Work, or Title of Project if the contract is specific to a Project Client or Agency Name
Project Manager

7. Does the City expect all subconsultants to complete the Non-Collusion Affidavit, Compliance with Insurance Requirements, or Certification of Proposal? Response: No.

8. On page 11, the instructions say not to use notebooks or covers. Will a cover page be allowed before the cover letter?
Response: Yes.

9. Does the City expect all subconsultants to provide the information under Section B (Company Data) or should that information be just for the prime consultant? Response: Just the prime consultant.

10. Regarding the org chart, “…include an organizational chart that reflects titles of key staff and management contacts of each individual assigned to provide services under this Proposal.” What is meant by “management contacts?” What type of information does this entail?
Response: The organizational chart should include all personnel working directly on the project as well as the project manager. Names and titles should be included for everyone.

The deadline has now passed for questions on this RFP.

Sincerely,
Joe Ames, P.E., T.E.

Assistant City Manager