Agenda packet — Laguna Hills City Council, March 10, 2026 (part 1 of 2)

Don Caskey
Mayor
Jared Mathis
Mayor Pro Tempore
Erica Pezold
Council Member
Joshua Sweeney
Council Member
Dave Wheeler
Council Member
City of Laguna Hills
City Council / Planning Agency
Regular Meeting Agenda
Tuesday, March 10, 2026 - 6:00 PM
(Closed Session at 5:00 p.m. when scheduled)
City Council Chamber
24035 El Toro Road
Laguna Hills, CA 92653
In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary. It is City policy to limit public testimony to up to three minutes per person, as determined by the Mayor, for Public Comments. If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item.

Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk no later than 2 hours prior to the meeting on Tuesday, March 10, 2026. In the subject line of the email, please state your name and the item number you are commenting on. Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda.

All comments received by the deadline on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting. During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by the deadline on Tuesday, March 10, 2026. Email comments will NOT be read by the City Clerk during the meeting. Electronic public comments may only be submitted via email and comments via text and social media (Facebook, X (formerly Twitter), etc.) will not be accepted.

For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email.

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General Business Convening at 6:00 PM
Call to Order
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.

Invocation: Elder Scott Craycraft of Christ Community Church Pledge of Allegiance: Mayor Pro Tempore Mathis
Roll Call of City Council Members

1. Presentations and Proclamations

2. Schedule of Future Events

2.1 Schedule of Future Events
Recommendation: That the City Council receive the Special Events report.

3. Public Comments
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council.

Public Comments are limited to three minutes per person, as determined by the Mayor.

4. Consent Calendar
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the City Council or City staff request specific items be removed from the Consent Calendar.

4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

4.2 Approval of Minutes for February 5, 2026, Special Meeting

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Recommendation: That the City Council approve the City Council Minutes for the February 5, 2026, Special Meeting.

4.3 Approval of Minutes for February 24, 2026, Special Meeting Recommendation: That the City Council approve the City Council Minutes for the February 24, 2026, Special Meeting.

4.4 Approval of Minutes for February 24, 2026, Regular Meeting Recommendation: That the City Council approve the City Council/Planning Agency Minutes for the February 24, 2026, Regular Meeting.

4.5 Ratification of March 10, 2026 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from February 13, 2026, to February 26, 2026, in the amount of $741,572.43.

4.6 Notice of Completion and Final Payment for the FY25/26 Community Development Block Grant Curb Ramp Improvement Project, CIP No. 170 Recommendation: That the City Council: 1. Certify the completion of and accept the improvements for the subject project; 2. Authorize the Public Works Director to sign the Notice of Completion; 3. Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4. Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $9,558.00, if no liens have been filed.

4.7 Proposed Amendment No. 1 to the Professional Services Agreement with De Novo Planning Group, Inc. for On-Call Environmental Review and Land Use Consultant Services to Include Additional Services Related to Compliance with State No Net Loss Requirements (Government Code Section 65863) Recommendation: That the City Council:

1. Approve proposed Amendment No. 1 to the current Professional Services Agreement with De Novo Planning Group, Inc. for on-call environmental and land use consultant services to include additional professional land use, environmental planning, and CEQA review services related to compliance with No Net Loss obligations under Government Code Section 65863

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through the identification and availability of replacement sites capable of accommodating the City of Laguna Hills remaining unmet RHNA; and

2. Authorize the Finance Director to amend the budget by recognizing revenue by $50,000 and appropriating an expense amount of $136,857.

Items Removed from the Consent Calendar

5. Planning Agency

5.1 Roll Call of Planning Agency Members

5.2 Public Comments

5.3 Approval of Minutes

5.4 Administrative Reports

5.5 Planning Agency Public Hearings

5.5.1 Conditional Use Permit (CUP) No. USE-0231-2025, a request by Daniel Avdee, on behalf of Manifest Behavioral Health, for Approval of a Community Care (Drug Abuse and Alcoholism Recovery Facility; Community Treatment and Rehabilitation Facility) Located at 23297 South Pointe Drive
Recommendation: That the Planning Agency:

1. Conduct a public hearing;

2. Find and determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1, Existing Facilities); and

3. Adopt a Resolution entitled: “A Resolution of the Planning Agency of the City of Laguna Hills, California, Approving Conditional Use Permit (CUP) No. USE-0231-2025, a request by Daniel Avdee, on behalf of Manifest Behavioral Health, for Approval of a Community Care (Drug Abuse and Alcoholism Recovery Facility; Community Treatment and Rehabilitation Facility) Located at 23297 South Pointe Drive, and Finding the Project Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1, Existing Facilities) of the State CEQA

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Guidelines.”

5.6 Planning Agency Adjournment

6. City Council Public Hearings

7. Administrative Reports

7.1 City Manager

7.1.1 Proposed Economic Development Program for the City of Laguna Hills Recommendation: That the City Council approve the proposed Economic Development Program.

7.1.2 Resolution Establishing the Principal Planner Classification along with Salary Range and Benefits for the Position within the Bargaining Unit Covered by the Memorandum of Understanding with the Laguna Hills City Employees Association
Recommendation: That the City Council adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Establishing Principal Planner Classification along with Salary Range and Benefits within the Bargaining Unit Covered by the Memorandum of Understanding with the Laguna Hills City Employees Association."

7.2 Finance Director

7.2.1Update to Salary Range for City Clerk Position
Recommendation: That the City Council adopt a Resolution entitled, "A Resolution of the City Council of the City of Laguna Hills, California, Regarding Employment and Amending Salary Ranges for Management Classifications of Employment with the City."

7.2.2 Retired Annuitant Employment Agreement
Recommendation: That the City Council adopt a Resolution entitled, “A Resolution of the City Council of the City of Laguna Hills, California, Approving and Authorizing the City Manager to appoint a Retired Annuitant to serve as Interim City Clerk during a vacancy of the City Clerk position.”

7.3 Assistant City Manager

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7.3.1 Review of Streetlight Banner Program Expenses and Locations Recommendation: That the City Council discuss and provide direction to City staff.

7.3.2 CIP 101: Biennial Citywide Local Street Rehabilitation Project Update Recommendation: That the City Council receive and file the report.

7.4 Community Development Director

7.5 Community Services Director

7.5.1 2026-2028 Memorial Day Race Medal Series Designs
Recommendation: That the City Council approve the design of the 2026-2028 Memorial Day Half Marathon, 5k, and 10k Honoring USMC Dark Horse Battalion medal series designs.

7.6 Chief of Police Services

8. Matters Agendized and Presented by City Council Members

8.1 Resolution of the City Council Announcing Its Commitment to End Child Marriage
Recommendation: That the City Council adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills Announcing Its Commitment to End Child Marriage by Calling for an "18 No Exceptions" Law, and Authorizing the City Manager to Publish on the City's Website and Social Media Platforms Necessary Information Pertaining to Ending Child Marriage."

9. City Council Member Committee Reports

10. City Council Member Comments
Adjournment
The next Regular Meeting of the City Council/Planning Agency will be March 24, 2026, at 6:00 p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.

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It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707-2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the Agenda and Minutes public portal website and at the respective public meeting.

City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.

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Item No. 2.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: March 10, 2026
To: Mayor and Council Members
From: Holland Gannon, Community Services Director
Issue: Schedule of Future Events
Recommendation: That the Community Services Director announce the upcoming meetings and events.

Meetings:

City Council/Planning Agency Regular Meetings
Tuesday, March 24th, 6:00 p.m., Laguna Hills Civic Center Council Chamber Tuesday, April 14th, 6:00 p.m., Laguna Hills Civic Center Council Chamber Traffic Commission Regular Meeting
Wednesday, March 18th, 6:00 p.m., Laguna Hills Civic Center Council Chamber Events, Communication, & Beautification Committee Regular Meeting Monday, April 13th, 10:00 a.m., Laguna Hills Civic Center Admin Conference Room Events:

Let’s Make Workshop
Wednesday, March 11th, 4:00 p.m., Laguna Hills Community Center Classroom Excursion to Cherry Blossom Festival
Friday, March 13th, 2:00 p.m. – 10:00 p.m., meet at the Laguna Hills Community Center Excursion to Helena Modjeska Historic House
Saturday, March 14th, 9:00 a.m. – 12:30 p.m., meet at the Laguna Hills Community Center Excursion to Bower’s Museum
Sunday, March 15th, 9:30 a.m. – 5:00 p.m., meet at the Laguna Hills Community Center

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Item No. 2.1
Excursion to Getty Center
Saturday, March 21st, 8:30 a.m. – 7:00 p.m., meet at the Laguna Hills Community Center Hoppin’ Hills
Saturday, March 28th, 9:00 a.m. – 11:00 a.m., Laguna Hills Community Center Town Green Attachments:

1. Event and Activities Flyer(s)

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Enjoy the harmony and elegance of traditional Japanese landscapes that features koi ponds, winding paths, stone lanterns, and carefully pruned trees that invite quiet reflection and appreciation of nature. During the Cherry Blossom Festival the garden comes alive with performances, food vendors, and hundreds of blooming cherry trees with sakura petals framing the pathways and water features. Please note: Admission tickets are not included, and additional costs will apply. Participants are encouraged to bring plenty of water, snacks, and a sack lunch—or enjoy meals at nearby eateries. Participants meet at the Laguna Hills Community Center where City staff will provide transportation. Call (949) 707-2680 for more information. No refunds or transfers for this event.

Class# 2109
3/13 2:00PM-10:00PM Sunday
Fee: Resident $20, Non-Resident $25
Like us on at www.facebook.com/lagunahillscc
To register or for more information, please call (949) 707-2680 or visit www.lagunahillsca.gov

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Historic House
Step back into California’s artistic past with a trip to the Helena Modjeska Historic House, a beautifully preserved Victorian home tucked into the oak-covered hills of Santiago Canyon. Once the residence of renowned 19th-century Shakespearean actress Helena Modjeska, the house offers a glimpse into the life of a celebrated performer, intellectual, and cultural icon. Participants meet at the Laguna Hills Community Center where City staff will provide transportation. Call (949) 707-2680 for more information. No refunds or transfers for this event.

Class# 2110
3/14 9:00AM-12:30PM Sunday
Fee: Resident $10, Non-Resident $15
Like us on at www.facebook.com/lagunahillscc
To register or for more information, please call (949) 707-2680 or visit www.lagunahillsca.gov

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Discover art, history, and culture from around the world with a day trip to Bowers Museum, one of Southern California’s premier cultural institutions. Located in Santa Ana, the museum is known for its worldclass exhibitions that showcase global art, ancient civilizations, and diverse cultural traditions. Please Note: Admission tickets are not included and additional costs will be incurred. Bring plenty of water, snacks and a sack lunch or purchase at food eateries nearby.

Participants meet at the Laguna Hills Community Center where City staff will provide transportation. Call (949) 707-2680 for more information. No refunds or transfers for this event.

Class# 2111
3/15 9:30AM-5:00PM Sunday
Fee: Resident $15, Non-Resident $20
Like us on at www.facebook.com/lagunahillscc
To register or for more information, please call (949) 707-2680 or visit www.lagunahillsca.gov

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Let us do the driving for you to the Getty Center in Los Angeles! The Getty Center offers unique experiences for people of all ages. Discover the unique architecture and gardens of the Getty Center in a 45-minute walking tour while taking in spectacular views. On your own view the art collection, changing exhibits, and outdoor art that reaches across European and American history – from medieval times to the present.

Bring a sack lunch from home or purchase food at the Getty Center.

Sign up today, space is limited! Participants meet at the Laguna Hills Community Center where City staff will provide transportation. No refunds or transfers for this event.

Class #1936
3/21 8:30AM-7:00PM Saturday
Fee: Resident $20, Non-Resident $25
Like us on at www.facebook.com/lagunahillscc
To register or for more information, please call (949) 707-2680 or visit www.lagunahillsca.gov

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City of Laguna Hills
City Council
Special Meeting
Minutes
Thursday, February 5, 2026
Call to Order
The meeting was called to order at 4:01 p.m. by Mayor Caskey.

Roll Call of City Council Members

Present: Absent:

Mayor Don Caskey Council Member Erica Pezold
Mayor Pro Tempore Jared Mathis
Council Member Joshua Sweeney
Council Member Dave Wheeler
Public Comments
There were no public comments on the workshop item.

City Council Workshop Item(s)
1 Laguna Hills Planning and Economic Development-Opening a New Chapter Recommendation: That the City Council conduct a workshop to provide direction to staff to prepare an economic development plan and to establish an economic development task force to promote business growth and community vitality within the City of Laguna Hills.

The City Council conducted a workshop to provide direction to staff to prepare an economic development plan and to establish an economic development task force to promote business growth and community vitality within the City of Laguna Hills.

Council Member Sweeney left the meeting at 5:37 p.m.

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Adjournment
There being no further business before the City Council at this session, Mayor Caskey declared the meeting adjourned at 5:39 p.m.

____________________________________
Joes Ames, Acting City Clerk
ATTEST:
____________________________________
Don Caskey, Mayor
Approved at meeting of March 10, 2026.

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City of Laguna Hills
City Council
Special Meeting
Minutes
Tuesday, February 24, 2026
Call to Order
The meeting was called to order at 4:09 p.m. by Mayor Caskey.

Roll Call of City Council Members

Present: Absent:

Mayor Don Caskey
Mayor Pro Tempore Jared Mathis
Council Member Erica Pezold
Council Member Joshua Sweeney
Council Member Dave Wheeler
Public Comments
There were no public comments on the workshop item.

City Council Workshop Item(s)
A. City of Laguna Hills 4th of July Celebration Planning That the City Council conduct a workshop to provide direction to staff regarding the annual 4th of July Celebration and potential event enhancements in recognition of the 250th anniversary of the signing of the Declaration of Independence.

Community Services Director Gannon provided an oral report and answered questions.

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Adjournment
There being no further business before the City Council at this session, Mayor Caskey declared the meeting adjourned at 5:31 p.m.

____________________________________
Joes Ames, Acting City Clerk
ATTEST:
____________________________________
Don Caskey, Mayor
Approved at meeting of March 10, 2026.

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City of Laguna Hills
City Council / Planning Agency
Regular Meeting
Minutes
Tuesday, February 24, 2026
Call to Order
The meeting was called to order at 6:00 p.m. by Mayor Caskey.

Invocation: Elder Tom Munson of Christ Community Church

Pledge of Allegiance: Council Member Wheeler

Roll Call of City Council Members

Present: Absent:

Mayor Don Caskey
Mayor Pro Tempore Jared Mathis
Council Member Erica Pezold
Council Member Joshua Sweeney
Council Member Dave Wheeler

1. Presentations and Proclamations
Mayor Caskey took Item No. 1.2 and Item No. 1.3 out of order on the Agenda.

1.2 American Red Cross Month Proclamation
Recommendation: That the City Council issue a Proclamation declaring March 2026 as "American Red Cross Month" and that Mayor Caskey present the Proclamation to American Red Cross Southern California Orange County Representative Ross Chun.

The City Council issued a Proclamation declaring March 2026 as "American Red Cross Month" and Mayor Pro Tempore Mathis presented the Proclamation to

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American Red Cross Southern California Orange County Board Member John Waldeck and Executive Director Becky Firey.

1.3 2025 Laguna Hills Deputy of the Year
Recommendation: That Mayor Caskey present a Certificate of Recognition to Deputy Dylan Stephenson, 2025 Laguna Hills Deputy of the Year

Mayor Caskey invited Chief of Police Services Captain Burk to present the Certificate of Recognition to Deputy Dylan Stephenson, 2025 Laguna Hills Deputy of the Year.

1.1 Laguna Hills High School Student Liaison Report
Recommendation: That the City Council receive a report from Laguna Hills High School Student Liaison Katherine Armstrong.

The City Council received a report from Laguna Hills High School Student Liaison Katherine Armstrong.

2. Schedule of Future Events

2.1 Schedule of Future Events
Recommendation: That the Community Services Director announce the upcoming meetings and events.

Community Services Director Gannon announced the upcoming meetings and events.

3. Public Comments
The following individual submitted an electronic public comment on non-agendized items that were received, forwarded to the City Council prior to the meeting, posted on the City's website, and announced into the record by Executive Assistant Hassankhail:

Lori Becker
Teresa Hillis

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Alexandra Hansen

The following individual(s) provided public comments on non-agendized items:

Harry Huggins
Heidi Prescott

4. Consent Calendar
Assistant City Manager Ames requested removal of Item No. 4.7 from the Agenda to continue the item to a future meeting.

A motion to approve the balance of the Consent Calendar with Council Member Wheeler removing Item No. 4.2, Item No. 4.6, Item No. 4.7, and Item No. 4.9 was moved by Council Member Wheeler, seconded by Council Member Sweeney.

Roll All Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Mayor Caskey, Mayor Pro Tempore Mathis, Council Member Pezold, Council Member Sweeney, Council Member Wheeler
Nays: None
Abstain: None

4.3 Approval of Minutes for February 10, 2026, Regular Meeting Recommendation: That the City Council approve the City Council/Planning Agency Minutes for the February 10, 2026, Regular Meeting.

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4.4 Ratification of February 24, 2026 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from January 30, 2026, to February 12, 2026, in the amount of $1,303,066.31.

4.5 Treasurer's Investment Report for January 2026
Recommendation: That the City Council receive and file the Treasurer's Investment Report for the month of January 2026.

4.8 Proposed License Agreements for 24031 El Toro Road, Suites 250A, 250B, 250C, and 250E, Laguna Hills, California
Recommendation: That the City Council: 1. Approve the proposed license agreements for 24031 El Toro Road, Suites 250A, 250B, 250C, and 250E, Laguna Hills, California; and 2. Authorize the City Manager to make minor modifications, as necessary, to the license agreements and to execute the agreements.

Items Removed from the Consent Calendar

Council Member Wheeler removed Item No. 4.2, 4.6, 4.7, and 4.9 from the Consent Calendar to provide comments on the item.

4.2 Approval of Minutes for February 10, 2026, Special Meeting Recommendation: That the City Council approve the City Council/Planning Agency Minutes for the February 10, 2026, Special Meeting.

Council Member Wheeler removed Item No. 4.2 from the Consent Calendar to request additional information.

Assistant City Attorney Eggart responded to Council Member requests for additional information.

A motion to approve the Minutes for the February 10, 2026, Special Meeting was moved by Council Member Sweeney, seconded by Mayor Pro Tempore Mathis.

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A substitute motion to continue the item to a future meeting was moved by Council Member Pezold, seconded by Council Member Wheeler.

Roll Call Vote Result: Failed
Yes 2, No 3, Abstained 0
Ayes: Council Member Pezold, Council Member Wheeler
Nays: Mayor Caskey, Mayor Pro Tempore Mathis, Council Member Sweeney
Abstain: None

Mayor Caskey called for a vote on the main motion.

A motion to approve the Minutes for the February 10, 2026, Special Meeting was moved by Council Member Sweeney, seconded by Mayor Pro Tempore Mathis.

Roll Call Vote Result: Passed
Yes 4, No 1, Abstained 0
Ayes: Mayor Caskey, Mayor Pro Tempore Mathis, Council Member Pezold, Council Member Sweeney
Nays: Council Member Wheeler
Abstain: None

4.6 Award of Professional Services Agreement to Psomas for Paseo de Valencia and Cabot Road Active Transportation Enhancements, CIP 191 Recommendation: That the City Council: 1. Award a Professional Services Agreement to Psomas for Paseo de Valencia and Cabot Road Active Transportation Enhancements in amount of $817,298; and 2. Authorize the City Manager to execute the Agreement.

Council Member Wheeler removed Item No. 4.6 from the Consent Calendar to request additional information.

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Assistant City Manager Ames responded to Council Member requests for additional information.

A motion to approve staff's recommendation was moved by Council Member Wheeler, seconded by Council Member Pezold.

Roll Call Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Mayor Caskey, Mayor Pro Tempore Mathis, Council Member Pezold, Council Member Sweeney, Council Member Wheeler
Nays: None
Abstain: None

4.7 Proposed Installation of Parking Space Markings on Via Lomas Recommendation: That the City Council authorize the City Engineer to install painted parallel parking space markings on Via Lomas.

Council Member Wheeler removed Item No. 4.7 from the Consent Calendar to allow discussion on the item.

Assistant City Manager Ames responded to Council Member requests for additional information.

A motion to continue the item to a future meeting was moved by Council Member Wheeler, seconded by Mayor Pro Tempore Mathis.

Roll Call Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Mayor Caskey, Mayor Pro Tempore Mathis, Council Member Pezold, Council Member Sweeney, Council Member Wheeler
Nays: None
Abstain: None

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4.9 Development Application Status Report
Recommendation: That the City Council receive and file the report.

Council Member Wheeler removed Item No. 4.9 from the Consent Calendar to request additional information.

Community Development Director Lowe responded to Council Member requests for additional information.

A motion to receive and file the report was moved by Council Member Wheeler, seconded by Council Member Pezold.

Roll Call Vote Result: Passed
Yes 5, No 0, Abstained 0
Ayes: Mayor Caskey, Mayor Pro Tempore Mathis, Council Member Pezold, Council Member Sweeney, Council Member Wheeler
Nays: None
Abstain: None

5. Planning Agency
Mayor Caskey recessed the City Council Meeting, and acting in capacity as Chair, called the Regular Meeting of the Planning Agency of the City of Laguna Hills, California, to order at 6:56 p.m.

5.1 Roll Call of Planning Agency Members

Present: Absent:

Chair Don Caskey
Vice Chair Jared Mathis
Agency Member Erica Pezold
Agency Member Joshua Sweeney
Agency Member Dave Wheeler

5.2 Public Comments

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There were no public comments for the Planning Agency on non-agendized items.

5.3 Approval of Minutes

The Planning Agency Minutes are approved by the City Council.

5.4 Administrative Reports

There were no Planning Agency administrative reports.

5.5 Planning Agency Public Hearings

5.5.1 Vesting Tentative Tract Map/Site Development Permit/Precise Plan/Conditional Use Permit/Parking Use Permit No. 0209-2025 (Terravita)
Recommendation: That the Planning Agency:

1. Conduct a public hearing;

2. Find and determine that the proposed project is exempt from the California Environmental Quality Act as an infill development housing project pursuant to Assembly Bill 130 (Public Resources Code Section 21080.66); and

3. Adopt a Resolution entitled: A Resolution of the Planning Agency of the City of Laguna Hills, California, conditionally approving Vesting Tentative Tract Map / Site Development Permit / Precise Plan / Conditional Use Permit / Parking Use Permit No. 0209-2025, a request by John Stack, on behalf of Kingsbarn Capital and Development, LLC, to permit a project that consists of: the subdivision of an existing 18.5-acre parcel located at 23272, 23282, 23332, 24411, and 23422 Mill Creek Drive and 24461 and 24411 Ridge Route Drive (APN 588-161-06, 588-161-07 588-161-08 588161-09 588-161-10, 588-161-11, 588-161-12, and 588-161-13); demolition of seven existing office buildings and surface parking and the construction of a new 480-unit residential development consisting of 259 attached single family units, 221 multi-family units, including 24 affordable units for very low income households, waivers of

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development standards per State Density Bonus Law, and a 6-story, 380stall parking structure on Lot 4; and finding the Project exempt from the California Environmental Quality Act as an infill development housing project pursuant to Assembly Bill 130 (Public Resources Code section 21080.66).

Contract Assistant Planner See reviewed the information provided in the staff report, provided a visual presentation, and responded to Agency Member requests for additional information.

Community Development Director Lowe responded to Agency Member requests for additional information.

Assistant City Attorney Eggart responded to Agency Member requests for additional information.

Chair Caskey opened the public hearing.

Project applicant Philip Mader, President, Kingsbarn Capital and Improvement, LLC, provided a visual presentation, responded to Agency Member requests for additional information and agreed to abide by the proposed conditions of approval on the project.

The following individuals submitted an electronic public comment on Item No.

5.5.1 that was received, forwarded to the Planning Agency prior to the meeting, posted on the City's website, and announced into the record by Executive Assistant Hassankhail:

Bill Bermingham on behalf of New Vista School
David Oslinker
James Lloyd on behalf of California Housing Defense Fund Michael (Mike) Chambers
Brian Rocha
Shawn Kirch
Sacha McCrae
Judy Denton

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Sahab Masoumian Erik
Dunkelberg
Francisco Ramirez
Rojin Shahbazian
Robert Dolley on behalf of Lake Hills Prop LLC
Lindsay Galloway
Shailin Shahbazian
Sherri Snyder
Greg Munck on behalf of Crossline Community Church Kenny Yang
Deirdre Spalding Cathy
Udovch
Terese (Tess) Arthur
Nicole Bohay
Elizabeth Hansburg on behalf of People for Housing
Rona Henry on behalf of Welcoming Neighbors Home Initiative Steven Dzida on behalf of Richmont Corporation
Cesar Covarrobias on behalf of Kennedy Commission
Daniel Sohn on behalf of Laguna Hills Chamber of Commerce Donna Schott Cassie Cherry
Michelle Cammaressi

The following individual(s) provided public comments on Item No. 5.5.1:

Reza Khorramian
Matt Jepsen
Elizabeth Hansburg
Greg Munck
David Oslinker
Oscar Londono
Richard Bracamonte
Steven Dzida
John Segui
Mary Gulino
Marcella Lawson
Heidi Prescott

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Gregory Adams
Rona Henry

Assistant City Manager Ames responded to Agency Member requests for additional information.

Applicant's Legal Counsel William Caldarelli, Partner, Caldarelli, Hejmanowski, & Leer, LLP, provided remarks.

The following individual(s) provided continued public comments on Item No. 5.5.1:

Steve Dzida

Project Applicant, Philip Mader, President, Kingsbarn Capital and Improvement, LLC, provided final remarks.

Chair Caskey closed the public hearing.

A motion to approve staff's recommendation was moved by Council Member Sweeney, seconded by Mayor Pro Tempore Mathis.

Roll Call Vote Result: Passed
Yes 4, No 1, Abstained 0
Ayes: Chair Caskey, Vice Chair Mathis, Agency Member Pezold, Agency Member Sweeney
Nays: Agency Member Wheeler
Abstain: None

5.6 Planning Agency Adjournment

Chair Caskey adjourned the Planning Agency Meeting and reconvened the City Council meeting at 10:38 p.m. All City Council Members were present in Chamber.

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6. City Council Public Hearings

There were no City Council public hearings.

7. Administrative Reports

7.1 City Manager

City Manager Wingenroth shared his compliments and gratitude to Executive Assistant Hassankhail and Administrative Assistant Cardenas for their work covering the City Clerk duties.

8. Matters Agendized and Presented by City Council Members

There were no matters agendized by City Council Members.

9. City Council Member Committee Reports

9.1 Committee Assignment Report
Recommendation: That the City Council receive reports from the City Council Members on the City Council Committee Assignments listed on the staff report.

The City Council received reports from City Council Members on City Council Committee Assignments.

10. City Council Member Comments
Council Member Pezold
Council Member Pezold requested further discussion on the closed session item from the February 10, 2026, Special Meeting.

Council Member Pezold requested a discussion on personnel and HR policies be agendized for a future meeting and received a second from Mayor Caskey.

Page 31 of 258 ends

Adjournment
There being no further business before the City Council at this session, Mayor Caskey declared the meeting adjourned at 10:49 p.m.

____________________________________
Joe Ames, Acting City Clerk

ATTEST:

____________________________________
Don Caskey, Mayor

Approved at meeting of March 10, 2026.

Page 32 of 258 ends

Item No. 4.5
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: March 10, 2026
To: Mayor and Council Members
From: Eric Hendrickson, Finance Director
Issue: Ratification of March 10, 2026 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from February 13, 2026, to February 26, 2026, in the amount of $741,572.43.

Background:

The City issues accounts payable disbursements on a regular basis and presents it to the City Council for ratification at its next regularly scheduled City Council Meeting. The attached Warrant Register containing checks and electronic funds transfers for the period from February 13, 2026, to February 26, 2026, is being presented for ratification by the City Council. Payments have been reviewed and approved by the appropriate departmental staff. The Finance Director certifies to the accuracy of the attached register and to the availability of monies for payment thereof.

Fiscal Impact:

Ratification of the accompanying Warrant Register includes disbursements totaling $741,572.43.

Attachments:

1. Warrant Register - March 10, 2026

2. Payables Detail Report - March 10, 2026

Page 33 of 258 ends

2/27/2026 5:56:22 PM Page 1 of 4
6294 J-1057 JAMEY CLARK, INC. 02/26/2026 4,602.00
6295 K-1210 KIMLEY-HORN AND ASSOCIATES INC 02/26/2026 767.50 6292 H-0965 HARDY & HARPER, INC. 02/26/2026 78,769.50
6293 H-0829 HARTZOG AND CRABILL, INC. 02/26/2026 9,577.02 6290 D-0583 DMS FACILITY SERVICES, LLC 02/26/2026 102,390.00 6291 E-0554 ECONOMICS, INC. 02/26/2026 12,802.10
6288 B-0222 BILL'S SOUND AND SECURITY 02/26/2026 65.00
6289 B-0238 BURKE, WILLIAMS & SORENSEN, LLP 02/26/2026 6,147.00 6286 A-0327 ASSOCIATION OF CA CITIES -OC 02/26/2026 1,650.00 6287 A-0365 AT&T 02/26/2026 370.12
6284 A-0138 ALL CITY MANAGEMENT, INC. 02/26/2026 9,980.16 6285 A-0359 ARDURRA GROUP, INC. 02/26/2026 9,294.75
6282 A-0388 ABTECH TECHNOLOGIES, INC. 02/26/2026 506.06 6283 A-0401 AGROMIN HORTICULTURAL PRODUCTS 02/26/2026 19,009.50 6279 VERIZON WIRELESS 02/20/2026 866.90
6280 W.G. ZIMMERMAN ENGINEERING, INC. 02/20/2026 3,761.25 6281 WSP USA ENVIRONMENT AND INFRASTRUCTURE INC 02/20/2026 14,320.00 V-2224
W-2451
W-2452
6276 THE RITZ COMPANIES 02/20/2026 12,987.45
6277 TOTAL SOURCE OFFICEWORKS 02/20/2026 148.82
6278 ULINE, INC. 02/20/2026 1,227.24
R-1888
T-2712
U-2172
6273 SOUTHERN CALIFORNIA NEWS GROUP 02/20/2026 765.60
6274 STATE DEPARTMENT OF JUSTICE ACCOUNTING OFFICE 02/20/2026 32.00 6275 THE BEE MAN 02/20/2026 195.00
O-1575
S-1980
B-0304
6270 SCA OF CA, LLC 02/20/2026 155.00
6271 SHO GLOBAL ROOFING 02/20/2026 1,200.00
6272 SOUTHERN CALIFORNIA EDISON 02/20/2026 20,818.38
S-2319
Z-CD-0543
S-1904
6267 PRECISION CONCRETE CUTTING 02/20/2026 2,000.00
6268 SAN DIEGO GAS AND ELECTRIC 02/20/2026 12,615.46
6269 SANTA MARGARITA PLUMBING AND AIR 02/20/2026 10,875.61 P-1860
S-1902
S-2332
6249 O-1613 ONTARIO REFRIGERATION SERVICE, INC. 02/20/2026 2,162.00 6266 O-1618 OPPENHEIMER INVESTIGATIONS GROUP LLP 02/20/2026 33,770.00 6247 N-1474 NIEVES LANDSCAPE, INC. 02/20/2026 6,950.00
6248 O-1546 OFFICE SOLUTIONS 02/20/2026 438.29
6245 M-1486 MAIN GRAPHICS 02/20/2026 573.49
6246 M-1302 MOULTON NIGUEL WATER DISTRICT 02/20/2026 4,672.25 6243 K-1208 KDM MERIDIAN 02/20/2026 5,205.00
6244 K-1209 KOA CORPORATION 02/20/2026 17,800.00
6241 I-0942 IRVINE RANCH WATER DISTRICT 02/20/2026 159.05 6242 J-1057 JAMEY CLARK, INC. 02/20/2026 21,201.53
6239 G-0877 GA TECHNICAL SERVICES, INC. 02/20/2026 72,536.57 6240 H-0960 HR GREEN PACIFIC, INC. 02/20/2026 25,176.25 6237 D-0583 DMS FACILITY SERVICES, LLC 02/20/2026 2,801.03 6238 F-0729 FULL TRAFFIC MAINTENANCE, INC. 02/20/2026 3,070.07 6235 C-1222 COUNTS UNLIMITED, INC. 02/20/2026 1,800.00
6236 C-1122 CROSSTOWN ELECTRICAL AND DATA, INC. 02/20/2026 20,309.15 6233 C-1177 CANON FINANCIAL SERVICES, INC. 02/20/2026 1,776.92 6234 C-1144 CHARLES ABBOTT ASSOCIATES, INC 02/20/2026 60,514.38 6231 B-0222 BILL'S SOUND AND SECURITY 02/20/2026 65.00
6232 B-0458 BRIGHTVIEW LANDSCAPE SERVICES, INC 02/20/2026 3,016.00 6229 A-0365 AT&T 02/20/2026 31.87
6230 A-0397 AWARDS BY PAUL 02/20/2026 211.19
Payment Type: Regular
6227 A-0138 ALL CITY MANAGEMENT, INC. 02/20/2026 8,244.48 6228 A-0392 AQUATICO 02/20/2026 795.00
Warrant Register - March 10, 2026
City of Laguna Hills, CA By Check Number
Date Range: 02/13/2026 - 02/26/2026
Check Number Vendor Number Vendor Name Payment Date Payment Amount

Page 34 of 258 ends

2/27/2026 5:56:22 PM Page 2 of 4
Total Regular: 718,900.38
6306 T-2042 TRAUMA INTERVENTION PROGRAMS, INC 02/26/2026 937.50 6307 W-2337 WEST COAST ARBORISTS, INC. 02/26/2026 12,040.90 6304 S-2295 SOUTHERN COMPUTER WAREHOUSE 02/26/2026 1,266.88 6305 T-2717 TAIT & ASSOCIATES, INC 02/26/2026 4,452.00
6302 S-1902 SAN DIEGO GAS AND ELECTRIC 02/26/2026 34,205.58 6303 S-2330 SOCALGAS 02/26/2026 719.80
6300 Q-1720 QUICKEL PAVING, INC. 02/26/2026 13,290.00
6301 R-1806 RJM DESIGN GROUP, INC. 02/26/2026 7,435.71
6298 O-1613 ONTARIO REFRIGERATION SERVICE, INC. 02/26/2026 1,095.00 6299 K-1211 PETER PIL KIM 02/26/2026 140.16
6296 M-1388 MOBILE MINI, INC. 02/26/2026 341.83
6297 M-1302 MOULTON NIGUEL WATER DISTRICT 02/26/2026 11,796.08 Warrant Register - March 10, 2026 Date Range: 02/13/2026 - 02/26/2026 Check Number Vendor Number Vendor Name Payment Date Payment Amount

Page 35 of 258 ends

2/27/2026 5:56:22 PM Page 3 of 4
127 67 0.00 741,572.43
Bank Drafts 17 2 0.00 22,672.05
EFT's 0 0 0.00 0.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Total Bank Draft: 22,672.05
Bank Code 1 - General Summary
Payable
Count
Payment
Payment Type Count Discount Payment
Regular Checks 110 65 0.00 718,900.38
Payment Type: Bank Draft
DFT0003339 H-0966 HIGH LEVEL SECURITY SOLUTIONS, INC. 02/26/2026 7,308.00 DFT0003346 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 02/18/2026 15,364.05 Warrant Register - March 10, 2026 Date Range: 02/13/2026 - 02/26/2026 Check Number Vendor Number Vendor Name Payment Date Payment Amount

Page 36 of 258 ends

998 Pooled Cash & Investments 2/2026 741,572.43
741,572.43
2/27/2026 5:56:22 PM Page 4 of 4
127 67 0.00 741,572.43
Fund Summary
Fund Name Period Amount
Bank Drafts 17 2 0.00 22,672.05
EFT's 0 0 0.00 0.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
All Bank Codes Check Summary
Payable
Count
Payment
Payment Type Count Discount Payment
Regular Checks 110 65 0.00 718,900.38
Warrant Register - March 10, 2026 Date Range: 02/13/2026 - 02/26/2026

Page 37 of 258 ends

Amount
2/27/2026 6:03:34 PM Page 1 of 10
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (3165) 02.06.26 Siteone Landscape Supply 100-355-720700 59.04 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (3165) 02.06.26 Smartlink 100-355-720700 510.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4243) 02.06.26 Chick-fil-A 100-355-611000 15.76 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2829) 02.06.26 Home Depot 100-355-645500 16.13 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2829) 02.06.26 Amazon 100-355-645500 44.38
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (3165) 02.06.26 76 - APRO LLC 100-355-646100 114.76 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2829) 02.06.26 Ralphs, Fossil Finders 100-310-695500 24.06 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2829) 02.06.26 Home Depot 100-355-645500 23.64 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2829) 02.06.26 Home Depot 100-355-645500 (23.64) 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2829) 02.06.26 ChatGPT Subscription, 2/3/26 - 100-155-610000 20.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2829) 02.06.26 Amazon 100-155-622000 53.86
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2829) 02.06.26 Home Depot 100-310-645500 59.48 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2811) 02.06.26 Jiffy Lube 100-225-646100 236.31 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2811) 02.06.26 Chevron 100-225-646100 152.00
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2811) 02.06.26 Chevron 100-225-646100 141.00
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2811) 02.06.26 Intelius 100-225-610000 4.99
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (2811) 02.06.26 Intelius 100-225-610000 24.86
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (1281) 02.06.26 Ralphs, Let's Make Workshop 100-310-695500 29.99 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (1281) 02.06.26 Pure Imagination, Hoppin' Hills 100-310-695500 271.92 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (1281) 02.06.26 Smashvent LLC, Hoppin' Hills Face Painters
100-310-695500 560.00
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (1281) 02.06.26 Ralphs 100-310-622000 48.97
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (1281) 02.06.26 Taylor Made Cuisine, Daddy Daughter Dinner Deposit
100-310-695500 2,088.07
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (1281) 02.06.26 Ralphs, Let's Make Workshop 100-310-695500 2.98 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (0629) 02.06.26 CSULB Parking Machines 100-310-611000 15.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (1281) 02.06.26 Cricut Annual Subscription, 7/1/26 - 12/31/26
100-000-140000 47.94
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (1281) 02.06.26 Cricut Annual Subscription, 1/1/26 - 6/30/26
100-310-610000 47.94
Payables Detail Report
City of Laguna Hills, CA By Fund
Payment Dates 02/13/2026 - 02/26/2026
Payment Date Vendor Name Payable Number Description (Item) Account Number Fund: 100 - General Fund
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (0629) 02.06.26 Juuno.co Subscription, 1/14/26 - 2/14/26
100-310-610000 10.00

Page 38 of 258 ends

Amount
2/27/2026 6:03:34 PM Page 2 of 10
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6171) 02.06.26 IIMC Membership Renewal 100-155-610000 135.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6615) 02.06.26 CPRS Membership, 7/1/26 - 12/31/26 100-000-140000 72.50 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6615) 02.06.26 WhenToWork.com Subscription,
7/1/26 - 2/6/27
100-000-140000 277.08
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Chargepoint 100-355-646100 16.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Chargepoint 100-355-646100 3.35 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Chargepoint 100-355-646100 1.72 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Chargepoint 100-355-646100 11.07 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Chargepoint 100-355-646100 3.44 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Chargepoint 100-355-646100 1.89 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 CA Department of Industrial Relations 100-355-645500 450.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 CA Department of Industrial Relations 100-355-645500 (225.00) 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 OPC Department of Industrial
Relations Fee
100-355-645500 10.35
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 CEAOC Meeting, 3/2/26 100-355-611000 60.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Ephonomation.com, 1/8/26 - 2/4/26 100-355-630000 1,256.57 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Ephonamation.com, 2/5/26 - 3/4/26 100-355-630000 371.67 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Microsoft 365, 1/6/26 - 2/5/26 100-195-700090 6.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 ChatGPT Subscription, 12/7/25 - 1/6/26
100-355-610000 20.00
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 CEAOC Meeting, 2/2/26 100-355-611000 177.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 Secure Live Scan 100-195-617000 35.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (5166) 02.06.26 Dropbox 100-195-700090 11.99
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 Scratch Bakery Cafe 100-155-622000 124.38 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 Smart & Final 100-155-622000 146.16 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 The Pin Center 100-155-623000 185.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 Amazon 100-155-622000 26.76
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 Amazon 100-155-622000 29.86
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 Amazon 100-155-622000 73.10
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 Amazon 100-155-622000 558.40
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 BJ's Restaurants 100-155-622000 199.78 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 Amazon 100-155-622000 21.04
Payables Detail Report Payment Dates: 02/13/2026 - 02/26/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4243) 02.06.26 Tuttle-Click Ford Lincoln 100-355-646100 230.35 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (4849) 02.06.26 ChatGPT Subscription, 1/23/26 - 2/23/26
100-155-610000 20.00

Page 39 of 258 ends

Amount
2/27/2026 6:03:34 PM Page 3 of 10
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 El Dorado Regional Parking, Day Hike 100-310-695500 8.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Hoppin' Hills 100-310-695500 129.27 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Let's Make Workshop 100-310-695500 11.61 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Let's Make Workshop 100-310-695500 (14.00) 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Warner Bros Studio Tour 100-310-695500 (12.00) 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Book to Movie Club 100-310-695500 3.99 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Daddy Daughter Dance 100-310-695500 430.35 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Hoppin' Hills 100-310-695500 30.16 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Let's Make Workshop 100-310-695500 36.92 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Let's Make Workshop 100-310-695500 84.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Daddy Daughter Dance 100-310-695500 78.15 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Let's Make Workshop 100-310-695500 73.22 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Exxon Circle K 100-310-646100 49.51 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Let's Make Workshop 100-310-695500 189.26 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Daddy Daughter Dance 100-310-695500 177.75 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon 100-310-645500 24.23
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon 100-310-645500 10.76
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Exxon Circle K 100-310-646100 69.03 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (7941) 02.06.26 CSMFO Membership, 1/1/26 - 100-155-610000 77.50 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon 100-310-622000 41.88
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon 100-310-645500 (24.23)
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (7241) 02.06.26 Home Depot 100-355-720401 (20.21) 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (7241) 02.06.26 Home Depot 100-355-720401 100.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (7941) 02.06.26 CSMFO Membership, 7/1/26 -
12/31/26
100-000-140000 77.50
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6615) 02.06.26 Orange County Jumpers, Parents
Night Out, Dec '25
100-310-695500 1,458.00
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6615) 02.06.26 Ralphs, Let's Make Workshop 100-310-695500 11.07 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6976) 02.06.26 PDAOC Annual Forum 100-225-611000 330.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6615) 02.06.26 Target 100-310-622000 24.98
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6615) 02.06.26 Dick's Sporting Goods 100-310-622500 (856.60) 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6615) 02.06.26 Laguna Hills Launderland 100-310-622500 10.36 Payables Detail Report Payment Dates: 02/13/2026 - 02/26/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6615) 02.06.26 WhenToWork.com Subscription,
2/7/26 - 6/30/26
100-310-610000 197.92
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (6615) 02.06.26 CPRS Membership, 1/1/26 - 6/30/26 100-310-610000 72.50

Page 40 of 258 ends

Amount
02/20/2026 ULINE, INC. 204290901 Storage Shelves, Feb '26 100-355-622000 1,227.24 2/27/2026 6:03:34 PM Page 4 of 10
02/20/2026 MAIN GRAPHICS 167317 Envelopes, Feb '26 100-195-623000 573.49 02/20/2026 HR GREEN PACIFIC, INC. 198376 Public Works Permit Inspections, Jan '26
100-355-700255 11,760.00
02/20/2026 HR GREEN PACIFIC, INC. 198378 Electrical Upgrades, CIP #520, Jan '26 100-000-790600 2,590.00 02/20/2026 STATE DEPARTMENT OF JUSTICE

ACCOUNTING OFFICE
022870 Pre-Employment Fingerprinting, Jan
'26
100-195-617000 32.00
02/20/2026 THE BEE MAN 137193 Bee Removal, Feb '26 100-355-720701 195.00 02/20/2026 SANTA MARGARITA PLUMBING AND
AIR
16324-46968 Plumbing Repairs, Jan '26 100-355-645500 10,465.61 02/20/2026 SOUTHERN CALIFORNIA EDISON 020426 - Acct #700162476559 Utilities - Electric, 8/21/25 - 1/31/26 100-355-631000 140.80 02/20/2026 SOUTHERN CALIFORNIA EDISON 020426 - Acct #700162476559 Utilities - Electric, 8/21/25 - 1/31/26 100-356-631400 1,439.92 02/20/2026 SOUTHERN CALIFORNIA EDISON 020426 - Acct #700162476559 Utilities - Electric, 12/1/25 - 12/31/25 100-356-631900 4,142.76 02/20/2026 IRVINE RANCH WATER DISTRICT 020326 Utilities - Water, 1/2/26 - 2/2/26 100-355-635000 159.05 02/20/2026 SAN DIEGO GAS AND ELECTRIC 020326 Utilities - Electric, 1/1/26 - 1/31/26 100-356-631400 12,615.46 02/20/2026 SOUTHERN CALIFORNIA EDISON 020326 - Acct #700697306974 Utilities - Electric, 1/5/26 - 2/2/26 100-356-631400 15.16 02/20/2026 MOULTON NIGUEL WATER DISTRICT 012926 Utilities - Water, 12/23/25 - 1/26/26 100-355-635000 4,672.25 02/20/2026 SOUTHERN CALIFORNIA EDISON 020226 - Acct #700234509668 Utilities - Electric, 8/28/25 - 1/31/26 100-355-631000 851.82 02/20/2026 SOUTHERN CALIFORNIA EDISON 020226 - Acct #700234509668 Utilities - Electric, 8/28/25 - 1/31/26 100-356-631400 14,227.92 02/20/2026 KOA CORPORATION 000024906-6 Citywide Safety Action Plan, 11/22/25 - 12/26/25
100-355-700000 17,800.00
02/20/2026 SOUTHERN CALIFORNIA NEWS 0011772916 Legal Advertising, Jan '26 100-155-624001 397.56 02/20/2026 SOUTHERN CALIFORNIA NEWS 0011774944 Legal Advertising, USE-0211-2025, Jan '26
100-000-223000 368.04
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8740) 02.06.26 Cox, WiFi City Hall, 1/19/26 - 2/18/26 100-195-630000 182.62 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8740) 02.06.26 Cox, Traffic Signal, 1/7/26 - 2/6/26 100-195-630000 84.00 02/20/2026 AT&T 000024765623 Traffic Signal, 1/6/26 - 2/5/26 100-356-630000 31.87 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8740) 02.06.26 Cox, T-1 City Hall, 1/5/26 - 2/4/26 100-195-630000 845.31 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8740) 02.06.26 Cox, Cable, City Hall, 1/10/26 - 2/9/26 100-195-630000 364.90 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8740) 02.06.26 Cox, T-1 Comm Ctr, 1/17/26 - 100-195-630000 584.27 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8151) 02.06.26 Amazon 100-420-910000 134.66
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8151) 02.06.26 Amazon 100-420-910000 161.61
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8740) 02.06.26 Cox, WiFi Comm Ctr, 1/28/26 -
2/27/26
100-195-630000 654.77
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8151) 02.06.26 Amazon 100-420-622000 8.61
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8151) 02.06.26 Amazon 100-420-622000 33.37
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8151) 02.06.26 The Toll Roads of OC 100-420-646100 3.86 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8151) 02.06.26 Amazon 100-420-622000 78.65
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8151) 02.06.26 Amazon 100-420-622000 48.01
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8151) 02.06.26 Amazon 100-420-622000 139.96
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Japanese Friendship Garden 100-310-695500 18.00 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon 100-310-910000 149.77
02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8151) 02.06.26 Amazon Prime Subscription 100-420-610000 16.15 Payables Detail Report Payment Dates: 02/13/2026 - 02/26/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Let's Make Workshop 100-310-695500 16.15 02/18/2026 US BANK CORPORATE PAYMENT

SYSTEMS
CalCard (8097) 02.06.26 Amazon, Let's Make Workshop 100-310-695500 8.61

Page 41 of 258 ends

Amount
02/20/2026 DMS FACILITY SERVICES, LLC STL-005219 Landscape Services, Jan '26 100-355-720700 327.47 02/20/2026 DMS FACILITY SERVICES, LLC STL-005235 Landscape Services, Jan '26 100-355-720700 292.49 2/27/2026 6:03:34 PM Page 5 of 10
02/20/2026 ALL CITY MANAGEMENT, INC. PS-INV103567 Crossing Guard Services, 1/18/26 - 1/31/26
100-420-720822 8,244.48
02/20/2026 DMS FACILITY SERVICES, LLC STL-005217 Landscape Services, Jan '26 100-355-720700 292.49 02/20/2026 DMS FACILITY SERVICES, LLC STL-005218 Landscape Services, Jan '26 100-355-720700 36.73 02/20/2026 OFFICE SOLUTIONS I-20021983 Operating Supplies, Feb '26 100-195-622000 38.76 02/20/2026 GA TECHNICAL SERVICES, INC. Pay Request #3 - Invoice 22562 Electrical Upgrades Project, CIP #520, Jan '26
100-000-201001 (3,817.71)
02/20/2026 GA TECHNICAL SERVICES, INC. Pay Request #3 - Invoice 22562 Electrical Upgrades Project, CIP #520, Jan '26
100-000-790600 76,354.28
02/20/2026 ONTARIO REFRIGERATION SERVICE,
INC.

C12197 HVAC Repairs, Jan '26 100-355-645500 1,372.00
02/20/2026 ONTARIO REFRIGERATION SERVICE,
INC.

CM48370 HVAC Repairs, Jan '26 100-355-645500 790.00
02/20/2026 OFFICE SOLUTIONS I-20021261 Operating Supplies, Feb '26 100-195-622000 399.53 02/20/2026 KDM MERIDIAN 9686 Map Checking Services, Feb '26 100-355-700000 4,262.50 02/20/2026 KDM MERIDIAN 9687 Map Checking Services, Feb '26 100-355-700000 942.50 02/20/2026 SHO GLOBAL ROOFING BLDR-0390-2025 BLDR-0390-2025, C&D Refund, REC016008-2025100-000-227001 1,200.00 02/20/2026 JAMEY CLARK, INC. 77527 Park Repairs, Public Works, Feb '26 100-355-720701 2,101.22 02/20/2026 NIEVES LANDSCAPE, INC. 83892 Baseball Field Maintenance, Feb '26 100-355-720700 6,950.00 02/20/2026 OPPENHEIMER INVESTIGATIONS

GROUP LLP
9070 Legal Services, Jan '26 100-155-700010 33,770.00
02/20/2026 JAMEY CLARK, INC. 77516 Park Repairs, Public Works, Feb '26 100-355-720701 3,981.04 02/20/2026 JAMEY CLARK, INC. 77525 Graffiti Removal, Feb '26 100-355-720500 864.00 02/20/2026 JAMEY CLARK, INC. 77526 Park Repairs, Public Works, Feb '26 100-355-720701 1,343.52 02/20/2026 JAMEY CLARK, INC. 77479 Graffiti Removal, Feb '26 100-355-720500 740.67 02/20/2026 JAMEY CLARK, INC. 77483 Park Repairs, Public Works, Feb '26 100-355-720701 915.20 02/20/2026 JAMEY CLARK, INC. 77505 Park Repairs, Public Works, Feb '26 100-355-720701 351.88 02/20/2026 JAMEY CLARK, INC. 77452 Graffiti Removal, Public Works, Feb 100-355-720500 864.00 02/20/2026 JAMEY CLARK, INC. 77458 Drinking Fountain Replacement, Mandeville Park
100-355-910000 8,975.00
02/20/2026 JAMEY CLARK, INC. 77465 Park Repairs, Public Works, Feb '26 100-355-720701 480.00 02/20/2026 CHARLES ABBOTT ASSOCIATES, INC 69919 Professional Services, Jan '26 100-225-700000 23,317.38 02/20/2026 SANTA MARGARITA PLUMBING AND
AIR
72 Restroom Repairs, Jan '26 100-355-645500 410.00
02/20/2026 JAMEY CLARK, INC. 77442 Graffiti Removal, Public Works, Jan 100-355-720500 585.00 02/20/2026 AWARDS BY PAUL 60039 Award Plaques, Feb '26 100-420-622000 211.19 02/20/2026 CROSSTOWN ELECTRICAL AND DATA,
INC.
6026 - 6090 Traffic Signal Maintenance, Jan '26 100-356-720420 20,309.15 02/20/2026 VERIZON WIRELESS 6134455999 Communications Expense, 12/26/25 - 1/25/26
100-195-630000 866.90
02/20/2026 CANON FINANCIAL SERVICES, INC. 42645513 Paperdeck Attachment 2XD05811A, 2/1/26-2/28/26
100-195-641200 36.56
02/20/2026 FULL TRAFFIC MAINTENANCE, INC. 46739 Traffic Maintenance, Feb '26 100-355-720401 3,070.07 02/20/2026 BILL'S SOUND AND SECURITY 47618 Passcode Change, Feb '26 100-310-630000 65.00 02/20/2026 TOTAL SOURCE OFFICEWORKS 40956 Operating Supplies, Feb '26 100-355-622000 148.82 02/20/2026 CANON FINANCIAL SERVICES, INC. 42643875 Lease & Usage, 2XK05658, 1/1/26 - 2/28/26
100-195-641200 364.21
02/20/2026 CANON FINANCIAL SERVICES, INC. 42645512 Lease & Usage, 2XD05658 2XD05811, 1/1/26 - 2/28/26
100-195-641200 1,376.15
02/20/2026 BRIGHTVIEW LANDSCAPE SERVICES,
INC
27449078 Santa Vittoria Park Playground Sand,
Oct '25
100-355-720700 3,016.00
02/20/2026 AQUATICO 372-292 Fountains/Water Features
Maintenance, Jan '26
100-310-645500 795.00
02/20/2026 WSP USA ENVIRONMENT AND

INFRASTRUCTURE INC
40314888 Professional Services, NPDES Support,
Jan '26
100-355-700000 14,320.00
02/20/2026 COUNTS UNLIMITED, INC. 251169 Traffic Data Collection, Jan '26 100-356-700101 1,800.00 02/20/2026 PRECISION CONCRETE CUTTING 26-0034 Data Works Annual Subscription Fee 100-195-700090 2,000.00 02/20/2026 W.G. ZIMMERMAN ENGINEERING, 26-01-954 On-Call Engineer Services, Jan '26 100-355-700250 976.00 Payables Detail Report Payment Dates: 02/13/2026 - 02/26/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 02/20/2026 THE RITZ COMPANIES 226555 Janitorial Services, Feb '26 100-310-721505 12,987.45

Page 42 of 258 ends

Amount
02/26/2026 DMS FACILITY SERVICES, LLC RC-T005911 Landscape Services, Jan '26 100-355-720700 101,390.00 02/26/2026 DMS FACILITY SERVICES, LLC STL-005417 Landscape Services, Feb '26 100-355-720700 1,000.00 Fund 100 - General Fund Total: 609,704.83
2/27/2026 6:03:34 PM Page 6 of 10
02/26/2026 SOUTHERN COMPUTER WAREHOUSE INV00860953 Dell Micro PC, Jan '26 100-195-940000 1,266.88 02/26/2026 HARDY & HARPER, INC. Pay Request #2 - 51935 ADA Ramps, CIP #170, 1/13/26- 1/30/26
100-000-201001 (2,345.00)
02/26/2026 ALL CITY MANAGEMENT, INC. PS-INV103928 Crossing Guard Services, 2/1/26 - 2/14/26
100-420-720822 9,980.16
02/26/2026 JAMEY CLARK, INC. 77541 Park Repairs, Public Works, Feb '26 100-355-720701 384.00 02/26/2026 MOBILE MINI, INC. 9025320650 Storage Rental, Community Center, 1/1/26-1/28/26
100-310-641000 341.83
02/26/2026 ONTARIO REFRIGERATION SERVICE,
INC.

CM48424 Gas Valve Replacement, Feb '26 100-310-645500 1,095.00 02/26/2026 TRAUMA INTERVENTION

PROGRAMS, INC
6129 Community Program, TIP, 1/1/26 -
3/31/26
100-420-720821 937.50
02/26/2026 JAMEY CLARK, INC. 77441 Janitorial Services, Jan '26 100-310-721505 3,450.00 02/26/2026 JAMEY CLARK, INC. 77540 Graffiti Removal, Public Works, Feb 100-355-720500 768.00 02/26/2026 HARDY & HARPER, INC. 51936 PCC Improvement. Bridlewood & Vista Viejo, Feb '26
100-355-720401 21,812.50
02/26/2026 HARDY & HARPER, INC. 51937 Paseo De Valencia Sidewalk Improvements, Feb '26
100-355-720401 12,402.00
02/26/2026 HIGH LEVEL SECURITY SOLUTIONS,
INC.
6047 Private Security Patrol, 2/9/26 -
2/22/26
100-420-720850 7,308.00
02/26/2026 RJM DESIGN GROUP, INC. 37619 Reader Board Design, Jan '26 100-355-700250 7,435.71 02/26/2026 ASSOCIATION OF CA CITIES -OC 4238 Sacramento Advocacy Trip, Mar '26 100-155-611000 1,650.00 02/26/2026 BILL'S SOUND AND SECURITY 47623 Passcode Change, Feb '26 100-310-630000 65.00 02/26/2026 ABTECH TECHNOLOGIES, INC. 2602014-IN Laptop Dock, Feb '26 100-195-940000 506.06 02/26/2026 BURKE, WILLIAMS & SORENSEN, LLP 358124 Professional Services, Legal, Dec '25 100-155-700010 799.50 02/26/2026 BURKE, WILLIAMS & SORENSEN, LLP 360892 Professional Services, Legal, Jan '26 100-155-700010 5,347.50 02/26/2026 ARDURRA GROUP, INC. 180482 Engineering Services, Jan '26 100-355-700250 9,294.75 02/26/2026 WEST COAST ARBORISTS, INC. 240047 Tree Trimming Services, 1/16/26 - 1/31/26
100-355-720702 12,040.90
02/26/2026 HARTZOG AND CRABILL, INC. 26-0054(HCI#3502) Traffic Signal Mgmt Svcs, Jan '26 100-356-700101 8,152.02 02/26/2026 QUICKEL PAVING, INC. 129427 Concrete Repairs, El Conejo Park, Feb '26
100-355-720701 4,495.00
02/26/2026 TAIT & ASSOCIATES, INC 168347 Engineer Services, Jan '26 100-355-700250 1,857.00 02/26/2026 TAIT & ASSOCIATES, INC 168516 Reader Board Design, Jan '26 100-355-700250 2,595.00 02/26/2026 MOULTON NIGUEL WATER DISTRICT 021926 Utilities - Water, 1/20/26 - 2/16/26 100-355-635000 116.41 02/26/2026 PETER PIL KIM 022426 Chick-fil-A, Reimbursement for Incident on 2/20/26
100-420-695000 140.16
02/26/2026 QUICKEL PAVING, INC. 129426 Concrete Repairs, Veeh Ranch Park, Feb '26
100-355-720701 8,795.00
02/26/2026 SAN DIEGO GAS AND ELECTRIC 021326 Utilities - Electric, 12/9/25 - 1/31/26 100-356-631400 16,283.69 02/26/2026 SAN DIEGO GAS AND ELECTRIC 021326 Utilities - Electric, 1/1/26 - 1/31/26 100-356-631900 738.23 02/26/2026 SOCALGAS 021926 Utilities - Gas, 1/16/26 - 2/17/26 100-310-632000 719.80 02/26/2026 MOULTON NIGUEL WATER DISTRICT 021226 Utilities - Water, 1/13/26 - 2/9/26 100-355-635000 10,828.18 02/26/2026 SAN DIEGO GAS AND ELECTRIC 021326 Utilities - Electric, 12/9/25 - 1/31/26 100-310-631000 8,423.79 02/26/2026 SAN DIEGO GAS AND ELECTRIC 021326 Utilities - Electric, 12/9/25 - 1/31/26 100-355-631000 8,759.87 02/26/2026 AT&T 000024777116 Alarm, Com Ctr & City Hall Lines, 1/7/26 - 2/6/26
100-195-630000 214.41
02/26/2026 AT&T 000024777116 Alarm, Com Ctr & City Hall Lines, 1/7/26 - 2/6/26
100-310-630000 155.71
02/26/2026 MOULTON NIGUEL WATER DISTRICT 021226 Utilities - Water, 1/13/26 - 2/9/26 100-310-635000 851.49 02/20/2026 DMS FACILITY SERVICES, LLC STL-005241 Landscape Services, Jan '26 100-355-720700 145.27 02/20/2026 DMS FACILITY SERVICES, LLC STL-005242 Landscape Services, Jan '26 100-355-720700 292.49 02/20/2026 DMS FACILITY SERVICES, LLC STL-005243 Landscape Services, Jan '26 100-355-720700 292.49 02/20/2026 DMS FACILITY SERVICES, LLC STL-005238 Landscape Services, Jan '26 100-355-720700 39.69 02/20/2026 DMS FACILITY SERVICES, LLC STL-005239 Landscape Services, Jan '26 100-355-720700 292.49 02/20/2026 DMS FACILITY SERVICES, LLC STL-005240 Landscape Services, Jan '26 100-355-720700 184.80 Payment Date Vendor Name Payable Number Description (Item) Account Number 02/20/2026 DMS FACILITY SERVICES, LLC STL-005236 Landscape Services, Jan '26 100-355-720700 312.13 02/20/2026 DMS FACILITY SERVICES, LLC STL-005237 Landscape Services, Jan '26 100-355-720700 292.49 Payables Detail Report Payment Dates: 02/13/2026 - 02/26/2026

Page 43 of 258 ends

Amount
02/26/2026 HARDY & HARPER, INC. Pay Request #2 - 51935 ADA Ramps, CIP #170, 1/13/26- 1/30/26
600-000-490302 (46,900.00)
2/27/2026 6:03:34 PM Page 7 of 10
02/26/2026 HARTZOG AND CRABILL, INC. 26-0054(HCI#3502) Traffic Signal Mgmt Svcs, CIP #168, Jan '26
600-251-950168 1,425.00
02/26/2026 KIMLEY-HORN AND ASSOCIATES INC 34765465 Fiber Coordination Project, CIP #168, Jan '26
600-000-490301 (767.50)
02/26/2026 KIMLEY-HORN AND ASSOCIATES INC 34765465 Fiber Coordination Project, CIP #168, Jan '26
600-251-950168 767.50
02/20/2026 GA TECHNICAL SERVICES, INC. Pay Request #3 - Invoice 22562 Electrical Upgrades Project, CIP #520, Jan '26
600-000-490100 (76,354.28)
02/20/2026 GA TECHNICAL SERVICES, INC. Pay Request #3 - Invoice 22562 Electrical Upgrades Project, CIP #520, Jan '26
600-255-950520 76,354.28
02/26/2026 HARTZOG AND CRABILL, INC. 26-0054(HCI#3502) Traffic Signal Mgmt Svcs, CIP #168, Jan '26
600-000-490301 (1,425.00)
02/20/2026 W.G. ZIMMERMAN ENGINEERING, 26-01-953 Engineer Services, CIP #168, Jan '26 600-251-950168 2,565.25 02/20/2026 W.G. ZIMMERMAN ENGINEERING, 26-01-955 Engineer Services, CIP #168, Jan '26 600-000-490301 (220.00) 02/20/2026 W.G. ZIMMERMAN ENGINEERING, 26-01-955 Engineer Services, CIP #168, Jan '26 600-251-950168 220.00 02/20/2026 HR GREEN PACIFIC, INC. 198379 Curb Ramp Improvement, CIP #170, Jan '26
600-000-490302 (8,646.25)
02/20/2026 HR GREEN PACIFIC, INC. 198379 Curb Ramp Improvement, CIP #170, Jan '26
600-251-950170 8,646.25
02/20/2026 W.G. ZIMMERMAN ENGINEERING, 26-01-953 Engineer Services, CIP #168, Jan '26 600-000-490301 (2,565.25) 02/20/2026 HR GREEN PACIFIC, INC. 198377 Field Verification-Street Zones, CIP #101, Jan '26
600-251-950101 2,180.00
02/20/2026 HR GREEN PACIFIC, INC. 198378 Electrical Upgrades, CIP #520, Jan '26 600-000-490100 (2,590.00) 02/20/2026 HR GREEN PACIFIC, INC. 198378 Electrical Upgrades, CIP #520, Jan '26 600-255-950520 2,590.00 Fund: 306 - Waste & Recycling Fee Fund
02/26/2026 AGROMIN HORTICULTURAL

PRODUCTS
0365331-IN Compost, Jan '26 306-355-700000 19,009.50
02/26/2026 ECONOMICS, INC. 2024.19 Professional Services, Recycling Program, Jan '26
306-355-700000 12,802.10
Fund 306 - Waste & Recycling Fee Fund Total: 31,811.60
Fund: 600 - Capital Improvement Projects Fund
02/20/2026 HR GREEN PACIFIC, INC. 198377 Field Verification-Street Zones, CIP #101, Jan '26
600-000-490210 (2,180.00)
Fund 301 - CARITS Road Fee Program Fund Total: 4,977.75 Fund: 302 - CDBG Grant Fund
02/20/2026 HR GREEN PACIFIC, INC. 198379 Curb Ramp Improvement, CIP #170, Jan '26
302-000-790600 8,646.25
02/26/2026 HARDY & HARPER, INC. Pay Request #2 - 51935 ADA Ramps, CIP #170, 1/13/26- 1/30/26
302-000-790600 46,900.00
Fund 302 - CDBG Grant Fund Total: 55,546.25
02/20/2026 W.G. ZIMMERMAN ENGINEERING, 26-01-955 Engineer Services, CIP #168, Jan '26 301-000-790600 220.00 02/26/2026 HARTZOG AND CRABILL, INC. 26-0054(HCI#3502) Traffic Signal Mgmt Svcs, CIP #168, Jan '26
301-000-790600 1,425.00
02/26/2026 KIMLEY-HORN AND ASSOCIATES INC 34765465 Fiber Coordination Project, CIP #168, Jan '26
301-000-790600 767.50
02/20/2026 CHARLES ABBOTT ASSOCIATES, INC 69936 Road Maintenance, Jan '26 212-355-720400 37,197.00 02/20/2026 SCA OF CA, LLC CA25005862 Street Sweeping Services, Jan '26 212-355-720410 155.00 Fund 212 - Measure M2 Fund Total: 37,352.00
Fund: 301 - CARITS Road Fee Program Fund
02/20/2026 W.G. ZIMMERMAN ENGINEERING, 26-01-953 Engineer Services, CIP #168, Jan '26 301-000-790600 2,565.25 Payables Detail Report Payment Dates: 02/13/2026 - 02/26/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number Fund: 210 - Gas Tax (HUTA) Fund
02/20/2026 HR GREEN PACIFIC, INC. 198377 Field Verification-Street Zones, CIP #101, Jan '26
210-000-790600 2,180.00
Fund 210 - Gas Tax (HUTA) Fund Total: 2,180.00
Fund: 212 - Measure M2 Fund

Page 44 of 258 ends

Amount
Fund 600 - Capital Improvement Projects Fund Total: -
Grand Total: 741,572.43
2/27/2026 6:03:34 PM Page 8 of 10
Payables Detail Report Payment Dates: 02/13/2026 - 02/26/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 02/26/2026 HARDY & HARPER, INC. Pay Request #2 - 51935 ADA Ramps, CIP #170, 1/13/26- 1/30/26
600-251-950170 46,900.00

Page 45 of 258 ends

100-355-646100 Vehicles - Fuel & Maintenance 382.58
100-355-700000 Professional Services 37,325.00
100-355-700250 On-Call Services 22,158.46
2/27/2026 6:03:34 PM Page 9 of 10
100-355-611000 Training, Conferences, & 252.76
100-355-622000 Operating Supplies 1,376.06
100-355-630000 Communications 1,628.24
100-355-631000 Utilities - Electric 9,752.49
100-355-635000 Utilities - Water 15,775.89
100-355-645500 Facility Maintenance & Repairs 13,333.47 100-310-645500 Facility Maintenance & Repairs 1,960.24
100-310-646100 Vehicles - Fuel & Maintenance 118.54
100-310-695500 Special Events - Program Services 5,715.53 100-310-721505 Contract Services - Janitorial & 16,437.45 100-310-910000 Furniture & Equipment 149.77
100-355-610000 Memberships & Subscriptions 20.00
100-310-622500 Program & League Supplies (846.24)
100-310-630000 Communications 285.71
100-310-631000 Utilities - Electric 8,423.79
100-310-632000 Utilities - Gas 719.80
100-310-635000 Utilities - Water 851.49
100-310-641000 Equipment Rentals & Leases 341.83
100-225-611000 Training, Conferences, & 330.00
100-225-646100 Vehicles - Fuel & Maintenance 529.31
100-225-700000 Professional Services - Building & 23,317.38 100-310-610000 Memberships & Subscriptions 328.36
100-310-611000 Training, Conferences, & 15.00
100-310-622000 Operating Supplies 115.83
100-195-623000 Printing & Mailing 573.49
100-195-630000 Communications 3,797.18
100-195-641200 Copier Leases 1,776.92
100-195-700090 IT Contract Services & Support 2,017.99
100-195-940000 Computer Hardware 1,772.94
100-225-610000 Memberships & Subscriptions 34.84
100-155-622000 Operating Supplies 1,233.34
100-155-623000 Printing & Mailing 185.00
100-155-624001 Advertising - Legal 397.56
100-155-700010 Legal Services - General Counsel 39,917.00 100-195-617000 Recruitment 102.00
100-195-622000 Operating Supplies 438.29
100-000-201001 Accounts Payable - Retention (6,162.71)
100-000-223000 Plan Application Deposit 368.04
100-000-227001 Security Deposit - Waste 1,200.00
100-000-790600 Transfers Out to Capital 78,944.28
100-155-610000 Memberships & Subscriptions 252.50
100-155-611000 Training, Conferences, & 1,650.00
212 - Measure M2 Fund 37,352.00
301 - CARITS Road Fee Program Fund 4,977.75
302 - CDBG Grant Fund 55,546.25
306 - Waste & Recycling Fee Fund 31,811.60
600 - Capital Improvement Projects Fund -
Grand Total: 741,572.43
Account Summary
Account Number Account Name Payment Amount
100-000-140000 Prepaid Items 475.02
Payables Detail Report Payment Dates: 02/13/2026 - 02/26/2026 Report Summary
Fund Summary
Fund Payment Amount
100 - General Fund 609,704.83
210 - Gas Tax (HUTA) Fund 2,180.00

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**None** 741,572.43
Grand Total: 741,572.43
2/27/2026 6:03:34 PM Page 10 of 10
600-251-950101 Annual Street Maintenance 2,180.00
600-251-950168 Traffic Signal Improvements 4,977.75
600-251-950170 Access Ramps 55,546.25
600-255-950520 Community Center Electrical 78,944.28
Grand Total: 741,572.43
Project Account Summary
Project Account Key Payment Amount
302-000-790600 Transfers Out to Capital 55,546.25
306-355-700000 Professional Services 31,811.60
600-000-490100 Transfers In from General Fund (78,944.28) 600-000-490210 Transfers In from Gas Tax (HUTA) (2,180.00) 600-000-490301 Transfers In from CARITS Road (4,977.75) 600-000-490302 Transfers In from CDBG Grant (55,546.25) 100-420-720850 Private Security Patrol 7,308.00
100-420-910000 Furniture & Equipment 296.27
210-000-790600 Transfers Out to Capital 2,180.00
212-355-720400 Street Maintenance 37,197.00
212-355-720410 Street Sweeping 155.00
301-000-790600 Transfers Out to Capital 4,977.75
100-420-610000 Memberships & Subscriptions 16.15
100-420-622000 Operating Supplies 519.79
100-420-646100 Vehicles - Fuel & Maintenance 3.86
100-420-695000 Community Assistance & Public 140.16
100-420-720821 Trauma Intervention Program 937.50
100-420-720822 Crossing Guard Services 18,224.64
100-355-910000 Furniture & Equipment 8,975.00
100-356-630000 MOE - Communications 31.87
100-356-631400 MOE - Electric (Streetlights & 44,582.15 100-356-631900 MOE - Electric (On-Bill Financing) 4,880.99 100-356-700101 MOE - Traffic Engineer Services 9,952.02 100-356-720420 MOE - Traffic Signal Maintenance 20,309.15 100-355-700255 Improvement Inspections 11,760.00
100-355-720401 Other Public Works Maintenance 37,364.36 100-355-720500 Graffiti Removal 3,821.67
100-355-720700 Landscape Maintenance 115,726.07
100-355-720701 Parks Maintenance & Repairs 23,041.86
100-355-720702 Tree Maintenance 12,040.90
Payables Detail Report Payment Dates: 02/13/2026 - 02/26/2026 Account Summary
Account Number Account Name Payment Amount

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Item No. 4.6
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: March 10, 2026
To: Mayor and Council Members
From: Joe Ames, Assistant City Manager
Issue: Notice of Completion and Final Payment for the FY25/26 Community Development Block Grant Curb Ramp Improvement Project, CIP No. 170 Recommendation: That the City Council: 1. Certify the completion of and accept the improvements for the subject project; 2. Authorize the Public Works Director to sign the Notice of Completion; 3. Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4. Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $9,558.00, if no liens have been filed.

Background:

The subject project was awarded to Hardy & Harper, Inc. on October 18, 2025, by the City Council for the amount of $187,410.00. Work began on December 22, 2025, and was substantially complete on February 13, 2026.

The scope of work included: Replacement of 42 curb ramps at intersections bounded by La Paz Road, Cabot Road, and Paseo de Valencia.

One contract change orders was executed for this project. The contract change order was for transitional grind and cap of asphalt pavement adjacent to two of the curb ramps. The cost associated with this change order was $3,750.00. Therefore, the total construction cost of the project was $191,160.00. The improvements are now complete and ready for acceptance.

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Item No. 4.6
Procedurally, a five-percent (5%) retention is withheld from each payment to assure final performance of the work. The contractor has submitted a final retention payment request for approval in the amount of $9,558.00
Prior to paying the retention payment, the City Council must first certify the completion of and accept the improvements, and City staff must record a notice of completion with the County of Orange. The retention may be paid 35 days after the date of recordation of the Notice of Completion if no liens have been filed.

Therefore, City staff recommends that the City Council: 1) Certify the completion of and accept the improvements for the subject project; 2) Authorize the Public Works Director to sign the Notice of Completion; 3) Authorize the recording of the Notice of Completion with the County of Orange and to release the faithful performance and payment bonds one year and 35 days, respectively, after the date of recordation of the Notice of Completion contingent upon no claims or liens being filed with the City; and 4) Authorize payment of the final retention 35 days after the date of recordation of the Notice of Completion in the net amount of $9,558.00, if no liens have been filed.

Fiscal Impact:

CIP No. 170 has a FY 2025/2026 budget of $250,000.00, as approved by City Council on June 10, 2025 as part of the FY 2025-2027 Biennial Capital Improvement Program Budget.

Original Contract Amount: $187,410.00 (Hardy & Harper, Inc.) Contingency for Change Orders: $62,590.00
Total Project Budget: $250,000.00
Original Contract Amount: $187, 410.00
Total Contract Change Orders: $3,750.00
Total Contract Cost: $191,160.00
Therefore, the total project cost is within the FY 2025/2026 Capital Improvement Program budget for the FY25/26 Community Development Block Grant Curb Ramp Improvement Project, CIP No. 170.

Attachments:

1. Notice of Completion

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Recording Requested By:

The City of Laguna Hills
When Recorded Mail To:

Karen Hamman, Interim City Clerk
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653

EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383
SPACE ABOVE THIS LINE OF FOR RECORDER’S USE

NOTICE OF COMPLETION
Notice is hereby given that the following public improvements have been completed and accepted by the City Council of the City of Laguna Hills on March 10, 2026.

Description of Improvements
The replacement/improvement of 42 access ramps using Community Development Block Grant funds.

General Location
The area bounded by Paseo de Valencia, La Paz Road, and Cabot Road.

Owner of Property Address Contractor
City of Laguna Hills Hardy & Harper, Inc.
24035 El Toro Road 32 Rancho Circle
Laguna Hills, CA 92653 Lake Forest, CA 92630
This Notice of Completion is executed under authority of a directive from the City Council of the City of Laguna Hills.

I, Joseph J. Ames, declare under penalty of perjury that I am the City Engineer of the City of Laguna Hills, that I am familiar with the facts stated in the foregoing Notice of Completion executed for and on its behalf, and that I have read the foregoing Notice of Completion and know the contents thereof to be true.

Dated: March 10, 2026
Joseph J. Ames, P.E., T.E., Public Works Director/City Engineer City of Laguna Hills

EXEMPT FROM NOTARY ACKNOWLEDGEMENT REQUIREMENTS
PER GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208
_______________________________
Karen Hamman, Interim City Clerk

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Item No. 4.7
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: March 10, 2026
To: Mayor and Council Members
From: Jennifer Lowe, Community Development Director
Issue: Proposed Amendment No. 1 to the Professional Services Agreement with De Novo Planning Group, Inc. for On-Call Environmental Review and Land Use Consultant Services to Include Additional Services Related to Compliance with State No Net Loss Requirements (Government Code Section 65863) Recommendation: That the City Council:

2. Authorize the Finance Director to amend the budget by recognizing revenue by $50,000 and appropriating an expense amount of $136,857.

Background:

State housing law requires jurisdictions to maintain, throughout the Housing Element planning period, adequate sites with sufficient capacity to accommodate their remaining unmet Regional Housing Needs Assessment (“RHNA”) by income category.

The City of Laguna Hills’ 6th Cycle Housing Element (2021–2029) was certified by the California Department of Housing and Community Development (“HCD”) in March 2024 and identified a portfolio of vacant and underutilized sites with assigned realistic capacity assumptions to demonstrate compliance with the City’s RHNA obligation of

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Item No. 4.7
1,985 units. The RHNA obligation was divided into the following categories: 921 lowerincome units, 354 moderate-income units, and 710 above moderate-income units. The sites identified in the certified Housing Element were determined adequate to accommodate a total of 3,061 units, including 619 more units than the City’s unmet RHNA in the lower income category, 51 more units than the City’s unmet RHNA for the moderate-income category, and 406 more units than the City’s unmet RHNA for the above-moderate income category. Overall, the sites inventory in the adopted Housing Element reflected a total capacity surplus of 1,076 units.

Among the most significant opportunity sites identified in the Housing Element was Summit Office Plaza and HERE (formerly Lakehills Corporate Park) properties located off of Mill Creek Drive (Housing Element Site ID Nos. 81, 87, and 113). Collectively, these sites were assumed to accommodate approximately 689 lower-income units, based on redevelopment at higher residential densities permitted under the Mixed Use (“MU”) General Plan designation and Mixed Use with Housing Overlay (“MXU/H”) zoning standards.

Since September 23, 2025, the City approved four housing developments: La Paz Village, Oakbrook Plaza, 23161 Mill Creek Road (Khoshbin), and Terravita, for a total of 946 residential units, including 44 very low-income units. Two of the four sites were identified in the Housing Element as potential sites to accommodate residential uses.

On January 27, 2026, the Planning Agency approved USE No. 0166-2023 (Oakbrook Plaza) for the development of 250 age-restricted apartment units. Pursuant to State Density Bonus Law, residential developments that provide a minimum of 35 agerestricted units are not required to include affordable units. On February 24, 2026, the Planning Agency approved USE No. 0209-2025 to allow the development of Terravita,a 480-unit residential redevelopment that included 24 very low-income units. While the projects significantly advances the City’s overall housing production goals, the approved income levels differed from the assumptions relied upon in the Housing Element site inventory. Approval of the Oakbrook Plaza and Terravita project materially reduced the City’s remaining realistic capacity to accommodate lower-income RHNA units. As a result, the City is now subject to the requirements of Government Code Section 65863 (No Net Loss Law), which obligates the City to identify and make available additional adequate sites to ensure continued compliance with State housing law.

On October 23, 2024, the City entered into a Professional Services Agreement with De Novo Planning Group for on-call environmental review and land use consultant services. At Staff’s request, De Novo Planning Group submitted a proposal, dated February 17, 2026, to assist the City in identifying potential replacement sites, updating the Housing Element site inventory, coordinating with HCD, preparing necessary

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Item No. 4.7
General Plan and Zoning Code amendments, and completing the required environmental review under the California Environmental Quality Act (CEQA). These additional services can be performed within the existing Maximum Contract Amount for the October 23, 2024 Agreement, but require an amendment to the Agreement’s Scope of Services. Approval of the proposed Amendment No. 1 to Professional Services Agreement will allow the City to timely address its No Net Loss obligations, maintain Housing Element compliance, and reduce the risk of State enforcement actions or loss of local land use authority.

DISCUSSION
Government Code Section 65863 requires that jurisdictions maintain adequate sites, at all times, during the Housing Element planning period, to accommodate its remaining unmet RHNA by income category. To the extent that a project proposes fewer dwelling units than assumed in the Housing Element’s Site Inventory, it is the City’s legal obligation to assure no net loss. If a jurisdiction approves a development on a Housing Element site with fewer units in a particular income category than assumed in the Housing Element, the City must either:
• Make findings that remaining sites in the Housing Element inventory are sufficient to accommodate the remaining unmet RHNA by income category; or • Identify and make available additional adequate sites to ensure there is no net loss of residential capacity.

At the time of Housing Element adoption, the City demonstrated a surplus capacity of approximately 619 lower-income units beyond its lower-income RHNA obligation.

However, since certification of the Housing Element, the City has approved four housing projects: La Paz Village, Oakbrook Plaza, 23161 Mill Creek Road (Khoshbin), and Terravita. Of the four projects, Oakbrook Plaza and Terravita are located on sites designated in the Housing Element to meet the City RHNA requirement. Collectively, these approvals have reduced the City’s remaining lower-income capacity.

City staff evaluated all approved projects during the current Housing Element cycle and the remaining capacity of identified Housing Element sites. Following approval of the Terravita project, the City’s remaining unmet lower-income RHNA obligation is approximately 1,293 units, while the remaining realistic capacity of Housing Element sites to accommodate lower-income units is approximately 1,076 units, resulting in a deficit of 261 lower-income units.

This deficit places the City in a formal No Net Loss position under Government Code Section 65863(c)(2), requiring the City to identify and make available additional adequate sites within 180 days of the approval of the Terravita project (February 24,

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Item No. 4.7
2026), or by no later than August 23, 2026. Such additional site(s) must have no planned or pending project(s) before the City, and must not currently be on the City’s inventory of sites in the Housing Element.

Scope of Work
Compliance with No Net Loss requirements is subject to strict statutory timelines and involves multiple procedural steps. Identification of replacement sites must be substantiated by a defensible capacity analysis, verification of consistency with applicable zoning designations, and, where applicable, amendments to the General Plan and Zoning Code. In addition, HCD coordination is required to ensure acceptance of updated site inventory assumptions, and compliance with the California Environmental Quality Act (“CEQA”) must be completed for any discretionary actions, including rezonings, necessary to implement the identified sites.

De Novo Planning Group’s February 17, 2026, proposal directly responds to these requirements by providing a structured work program to:
• Evaluate potential replacement sites consistent with the City’s certified Housing Element methodology;
• Prepare updates to the Housing Element site inventory and coordinate directly with HCD;
• Draft and process required General Plan Land Use Element and Zoning Code/Map amendments;
• Complete CEQA review through preparation of an Addendum to the City’s General Plan FEIR; and
• Assist the City in meeting statutory deadlines, including the 180-day replacement site requirement.

De Novo has direct familiarity with the City’s General Plan, Housing Element, MXU/H zoning framework, and recent Planning Agency actions, including peer review and analysis associated with the Terravita project. This familiarity allows De Novo to immediately commence work without the onboarding delays that would be associated with a new consultant unfamiliar with the City’s regulatory framework and Housing Element assumptions.

Risk of Delay or Non-Compliance
Failure to address the identified lower-income capacity deficit in a timely manner would subject the City to increased oversight by the California Department of Housing and Community Development (HCD), potential enforcement actions, including decertification of the City’s certified Housing Element status, loss of local discretion

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Item No. 4.7
over land use determinations, and elevated legal exposure under applicable State housing laws. Recent State enforcement practices reflect a heightened emphasis on proactive compliance with No Net Loss requirements and discourage delays in the identification and rezoning of adequate replacement sites.

Approval of the proposed Professional Services Agreement will allow the City to act promptly, meet statutory deadlines, and proactively maintain compliance with State housing law.

Developer Assistance
Government Code section 65863(e) requires the City to be solely responsible for compliance with maintaining adequate site capacity for its RHNA throughout the 2021- 2029 planning period, unless a project applicant requests in their initial application, a density that would result in the remaining sites in the Housing Element not being adequate to accommodate the City’s share of the regional housing need pursuant to Government Code section 65584, in which case the City can seek assistance from the project applicant in complying with No-Net-Loss requirements to identify alternative site(s). Kingsbarn Capital and Development, LLC, developer of the Terravita project, has agreed to reimburse the City of up to $50,000 for consultant costs associated with identifying and rezoning additional housing sites.

Fiscal Impact:

The proposed Amendment No. 1 to the Agreement has a total not-to-exceed cost of $186,857. The costs associated for this scope of work is anticipated to be supported through a combination of the current budget allocation for Housing Element implementation of $50,000; up to $50,000 from Kingsbarn Capital and Development, LLC; and a budget appropriation for $136,857. The true net effect to the budget is $86,857.

Attachments:

1. Proposed Amendment to Professional Services Agreement - De Novo Planning Group, Inc.

2. Professional Services Agreement - De Novo Planning Group, Inc.

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1 4933-6512-8852, v. 1
AMENDMENT NO. 1

TO PROFESSIONAL SERVICES AGREEMENT
De Novo Planning Group, Inc.

On-Call Environmental Review and Land Use Consultant Services THIS FIRST AMENDMENT to the DE NOVO PLANNING GROUP, INC., Professional Services Agreement for On-Call Environmental Review and Land Use Consultant Services (the "Amendment" or “Amendment No. 1”) is made and entered into to be effective this 10th day of March 2026, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as "City") and DE NOVO PLANNING GROUP, INC., a California corporation, (hereinafter referred to as “Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as "Parties".

RECITALS
A. City and Consultant previously entered into that certain Professional Services Agreement for the provision of environmental review consulting services for the purpose of ensuring that the City complies with all aspects of the California Environmental Quality Act ("CEQA"), as well to provide the City with other as-needed land use, environmental planning, and CEQA review, compliance, and planning and support services that may be required on an asneeded, on-call basis, which was made and entered into on October 23, 2024 (the “Agreement”), and which may be duly amended, in writing, from time to time by the Parties. Sections 1.8 (Additional Services), 2.4 (Changes in Scope), 3.4 (Term), and 10.3 (Entire Agreement) of the Agreement provide that the Agreement may be amended to provide for additional services, the term extended, and to include additional fees for services requested in writing at any time by mutual consent of the Parties.

B. Section 2.4 (Changes in Scope) of the Agreement provides that the Agreement may be amended in writing at any time in the event of any change or changes in the Scope of Services set forth in Section 1.1 of the Agreement.

C. The City has determined that there is an immediate need to amend the Consultant’s Proposal/Scope of Work, dated July 11, 2024, (Exhibit “A” to the Agreement) set forth in Section 1.1 of the Agreement in order to provide for additional professional land use, environmental planning, and CEQA review services to assist the City in identifying and making available replacement sites suitable to accommodate its remaining unmet Regional Housing Needs Allocation (“RHNA”), in compliance Government Code Section 65863 (“No Net Loss Law”), preparation of General Plan and Zoning amendments, and completion of related CEQA documentation.

D. Consultant has submitted a supplemental proposal, dated February 17, 2026, to provide such additional professional land use, environmental planning, and CEQA review services, entitled “Proposal to Comply with No Net Loss Requirements.”

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2 4933-6512-8852, v. 1
C. Toward this end, the Parties now mutually desire to enter into this Amendment No. 1 for the purpose of augmenting and modifying the Proposal/Scope of Work set forth in Section 1.1 of the Agreement to provide for additional professional land use, environmental planning, and CEQA review services, in accordance with Consultant’s supplemental proposal, within the existing Maximum Contract Amount of $500,000 set forth in Section 2.1 of the Agreement.

NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the Parties agree as follows:

AGREEMENT

1. Amendment to Section 1.1, entitled "Scope of Services and Standard of Performance," of the Agreement. Section 1.1 of the Agreement is hereby amended to also include the additional professional land use, environmental planning, and CEQA review services set forth in Consultants supplemental proposal entitled, “Proposal to Comply with No Net Loss Requirements,” dated February 17, 2026, a copy of which is attached hereto as Attachment “1” to this Amendment No. 1 and is incorporated herein by reference and is hereby mad a part of Exhibit “A” to the Agreement.

2. Full Force and Effect. This Amendment No. 1 is supplemental to the Agreement and is by reference made part of said Agreement. All of the terms, conditions, and provisions, thereof, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment and any provisions of the Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control.

3. Recitals. The above-referenced Recitals are hereby incorporated into this Amendment No. 1 as though fully set forth herein and made part of the Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

4. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Amendment is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Amendment on behalf of the Party for which he/she is signing, (iii) by so executing this Amendment, the Party for which he/she is signing is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which the Party for which he/she is signing is bound.
[SIGNATURES ON NEXT PAGE]

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3 4933-6512-8852, v. 1
IN WITNESS WHEREOF, the Parties have executed and entered into this Amendment to the Agreement as of the date first written above.
"CITY"
CITY OF LAGUNA HILLS, a California
municipal corporation
By: ______________________________________

BOB WINGENROTH
City Manager
ATTEST:

By:________________________________

JOE AMES
Acting City Clerk
APPROVED AS TO FORM:

By:________________________________
GREGORY E. SIMONIAN,
City Attorney
"CONSULTANT"
DE NOVO PLANNING GROUP,LLC.,
a California S-Corporation
By:

Name: BEN RITCHIE
Its: President
By:

Name: STEVE MCMURTY
Its: Chief Financial Officer

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4 4933-6512-8852, v. 1
ATTACHMENT NO. 1
__________________________________________________________________ CONSULTANT’S PROPOSAL TO PROVIDE

ADDITIONAL PROFESSIONAL LAND USE, ENVIRONMENTAL

PLANNING, AND CEQA REVIEW SERVICES TO COMPLY WITH NOT NET

LOSS REQUIREMENTS
DATED: FEBRUARY 17, 2026

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Modified Insr PSA 8082024
1836871.1
4877-0398-9465, v. 1
1 PROFESSIONAL SERVICES AGREEMENT
De Novo Planning Group
On-Call Environmental Review Consulting Services
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into, to be effective the 23rd day of October 2024, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as “City”) and DE NOVO PLANNING GROUP, INC., a California corporation (hereinafter referred to as “Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has determined that there is a need to retain the professional services of a qualified land use and environmental planning firm to provide environmental review consulting services for the purpose of ensuring that the City complies with all aspects of the California Environmental Quality Act (“CEQA”), as well to provide the City with other as-needed land use, environmental planning, and CEQA review, compliance, and planning and support services that may be required on an as-needed, on-call basis (the “Project”).

B. In response to City’s Request for Proposals (RFP), dated May 30, 2024, Consultant has submitted to City a proposal, dated July 11, 2024, to provide the City with professional land use planning and environmental review consulting services for the Project pursuant to the terms and conditions of this Agreement.

C. Consultant represents and maintains that it is uniquely qualified by virtue of its experience, training, education, reputation, and technical expertise to provide the professional land use planning and environmental review consulting services to City for the Project and has agreed to provide such services as provided herein. City does not have the personnel, training, certification, or technical expertise necessary to perform the work and services contracted for herein.

D. City desires to retain Consultant to provide such professional land use planning and environmental review consulting services for the Project.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. SERVICES OF CONSULTANT

1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Consultant agrees to provide and perform the professional

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Modified Insr PSA 8082024
1836871.1
4877-0398-9465, v. 1
2 land use planning and environmental review consulting services for the Project as set forth in the Proposal/Scope of Work, dated July 11, 2024, which is attached hereto as Exhibit “A” and is incorporated herein by reference (hereinafter referred to as the “Scope of Services,” the “Services” or “Work”). As a material inducement to the City entering into this Agreement, Consultant acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant’s Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such Services and Work and with the standards recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and warrants that it is skilled in the professional discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement.

Consultant represents and warrants that it and all of its employees, subconsultants and subcontractors providing any Work or Services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.

1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; and, (2) the Consultant’s signed, original Proposal/Scope of Work dated July 11, 2024 submitted to the City (“Consultant’s Proposal”), which shall both be referred to collectively hereinafter as the “Contract Documents.” The Consultant’s Proposal/Scope of Work is attached hereto as Exhibit “A” and is hereby incorporated by reference and made a part of this Agreement. All provisions of the Contract Documents shall be binding on the Parties.

Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the terms and conditions of this Agreement; and (2nd) the provisions of the Consultant’s Proposal (Exhibit “A”).

1.3 Compliance with Law. Consultant shall comply at all times during the term of this Agreement with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards and Cal/OSHA requirements. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with performing the Work and Services. If Consultant performs any Work or Services in violation of such laws, rules, and regulations, Consultant shall be solely responsible for all penalties and costs arising therefrom. Consultant shall defend, indemnify, and hold City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.

1.4 Licenses, Permits, Fees, and Assessments. Prior to performing any Services or Work hereunder Consultant shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Consultant represents and warrants to City that Consultant

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Modified Insr PSA 8082024
1836871.1
4877-0398-9465, v. 1
3 shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall defend, indemnify, and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, and approvals of whatever nature that are legally required to perform the Work or Services.

1.5 Familiarity with Work. By executing this Agreement, Consultant represents and warrants that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant represents and maintains that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City.

1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.

1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.

1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Consultant's Proposal/Scope of Services (Exhibit “A”) or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Consultant, incorporating therein any adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Consultant. It is expressly understood by Consultant that the provisions of this section shall not apply to the Work and Services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any Work or Service identified in the Scope of Services exceeds any time or material amounts or estimates provided therein.

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Modified Insr PSA 8082024
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4 1.9 Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Consultant further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.

2. COMPENSATION

2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Consultant shall be compensated by City for the services performed, including authorized reimbursements, in accordance with the professional hourly rates and charges set forth in the Schedule of Compensation/Fees, which is attached hereto as Exhibit “A” and is incorporated herein by reference, but not exceeding the total maximum contract amount of Five Hundred Thousand Dollars ($500,000.00) (hereinafter referred to as the "Maximum Contract Amount"). The method of compensation shall be as set forth in Exhibit “A”. The Maximum Contract Amount shall include the attendance of Consultant at all Project meetings deemed reasonably necessary by the City. Consultant shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation/Fees. The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.

2.2. Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation/Fees (Exhibit “A”), in any month in which Consultant wishes to receive payment, no later than the tenth (10th) working day of such month, Consultant shall submit to the City, in a form approved by the City’s Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical.

Such fee, rate, and/or unit pricing adjustment(s), if any, shall not exceed the value of the change in the Consumer Price Index for the Los Angeles/Orange County area for the preceding one year as published for the month of April of any given year. In no event shall any adjustment of any

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5 fee, rate, and/or unit pricing as authorized by this section exceed five percent (5%) per year regardless of CPI or any other cost factors.

2.4 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant’s profession.

2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Laguna Hills City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.

3. SCHEDULE OF PERFORMANCE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance.

3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed, or on each task order, if applicable, and shall perform all Services within the time period(s) established in the Schedule of Performance, which is attached hereto as Exhibit “A” and is incorporated herein by reference.

When requested by Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, pandemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section.

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Modified Insr PSA 8082024
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4877-0398-9465, v. 1
6 3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period of five (5) years, commencing on October 23, 2024 and ending on October 22, 2029, unless extended by mutual written agreement of the Parties.

3.5 Task Orders. Consultant hereby agrees and acknowledges that any and all Services or Work performed pursuant to this Agreement shall be based upon the prior issuance of a written project task order by the City. Furthermore, Consultant hereby agrees and acknowledges that execution of this Agreement by the City does not in any way guarantee that a task order will be issued to Consultant. Moreover, execution of this Agreement by the City shall not entitle Consultant to any form of payment or compensation from the City without City first having issued a project task order.

4. COORDINATION OF WORK

4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection therewith: Amanda Tropiano, Principal. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer.

4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City.

Consultant shall not contract with any other entity to perform the Services required without prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons

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Modified Insr PSA 8082024
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7 engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City.

4.4 Independent Contractor.

A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant’s officers, employees, representatives or agents or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement as required by law and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant.

B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.

C. No City benefits shall be available to Consultant, its officers, employees, or agents, in connection with the performance of any Work or Services under this Agreement.

Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing any Work or Services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant’s officers, employees, representatives, agents, or subconsultants or subcontractors, Consultant shall defend, indemnify,

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8 and hold harmless City from and against all such financial obligations.

4.5 PERS Eligibility & Indemnification.

A. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing any Work or Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing any Work or Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

5. INSURANCE

5.1 Compliance with Insurance Requirements. Consultant shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section.

Consultant shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Consultant’s existing insurance policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.

5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Consultant shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:

A. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance written on an occurrence basis with limits of at least one million dollars ($1,000,000.00) per occurrence, two million dollars ($2,000,000.00) in the general aggregate, and one million dollars ($1,000,000.00) for products and completed operations.

Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.

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Modified Insr PSA 8082024
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9 B. Automobile Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) combined limit for each occurrence covering bodily injury and property damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.

C. Workers’ Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) per accident for bodily injury or disease.

D. Professional Liability (Errors & Omissions) Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, a policy of Professional Liability or Errors and Omissions Insurance appropriate to Consultant’s profession with limits of at least two million dollars ($2,000,000.00). Covered professional services shall specifically include all Work or Services to be performed under the Agreement and delete any exclusions that may potentially affect the Work or Services to be performed under this Agreement.

1. Intentionally omitted.

2. If the policy of insurance is written on a “claims-made” basis, the City may require that the policy be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Work or Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing the Work or Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended “tail” coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City.

3. In the event the policy of insurance is written on an “occurrence” basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Work or Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Work or Services under the terms of this Agreement.

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Modified Insr PSA 8082024
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10 5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.

5.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:

A. The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:

1. Additional Insured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and

2. Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Consultant, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.

3. Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant’s failure to pay the insurance premium, the notice provided to City shall be by ten (10) days prior written notice.

B. For all policies of Commercial General Liability Insurance, Consultant shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.

5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, employees, agents and volunteers, in the same manner and to the same extent

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11 as they would have been protected had the policy or policies not contained a deductible or selfinsured retention.

5.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

5.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Consultant or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Consultant hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Consultant hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.

5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Consultant shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Consultant shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verify coverage.

5.9 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

5.10 Enforcement of Agreement (Non-Estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.

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Modified Insr PSA 8082024
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12 5.11 Insurance for Subconsultants. Consultant shall either: (1) include all subconsultants or subcontractors engaged in any Work or Services for Consultant relating to this Agreement as additional named insureds under the Consultant’s insurance policies, or (2) Consultant shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. All policies of Commercial General Liability Insurance provided by Consultant’s subconsultants or subcontractors performing any Work or Services related to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Consultant shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.

5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Consultant pursuant to this Agreement:

A. Consultant shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.

B. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.

C. None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.

D. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.

E. Consultant agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant.

Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.

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Modified Insr PSA 8082024
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13 F. Consultant agrees to provide immediate written notice to City of any claim, demand or loss against Consultant arising out of the Work or Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.

6. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall defend (at Consultant’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively “Claims”) in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officers, directors, employees, subcontractors, consultants or agents, in connection with Consultant’s performance under this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys’ fees and other related costs and expenses. Notwithstanding the foregoing, to the extent that the Work or Services performed by Consultant are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant’s indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless, and indemnify the City, its elected and appointed officials, officers, employees, agents, and volunteers, shall not apply to such claims or liabilities arising from the sole or active negligence or willful misconduct of City.

7. REPORTS AND RECORDS

7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.

Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement.

For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the

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14 project being designed, Consultant shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all of its subconsultants and subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.

7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant’s performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

8. ENFORCEMENT OF AGREEMENT

8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The

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Modified Insr PSA 8082024
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15 terms of this Agreement are contractual and the result of negotiation between the Parties.

Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

8.3 Termination. City may terminate this Agreement for any reason, with or without cause, upon giving Consultant thirty (30) days written notice. Upon such notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the City an invoice for work and services performed prior to the date of termination. In addition, Consultant reserves the right to terminate this Agreement at any time upon sixty (60) days written notice to the City, except that where termination is due to material default by the City, the period of notice may be such shorter time as the Consultant may determine.

8.4 Default of Consultant.

A. Consultant’s failure to comply with any provision of this Agreement shall constitute a default.

B. If the City Manager, or City Manager’s designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.3.

C. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section

8.4(B), take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant’s liability for completion of the Services as provided herein.

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Modified Insr PSA 8082024
1836871.1
4877-0398-9465, v. 1
16 8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.

8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

8.7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.8 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.

9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. Consultant represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.

9.3 Covenant Against Discrimination. In connection with its performance under

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Modified Insr PSA 8082024
1836871.1
4877-0398-9465, v. 1
17 this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

10. MISCELLANEOUS PROVISIONS

10.1 Patent and Copyright Infringement.

A. To the fullest extent permitted by law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant’s expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the alleged negligence, recklessness or willful misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City’s alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright.

B. Consultant shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any settlement made without Consultant’s consent or in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant’s expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto.

10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Notices or other communications shall be addressed as follows:

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Modified Insr PSA 8082024
1836871.1
4877-0398-9465, v. 1
18 To City: City of Laguna Hills
Attention: City Manager
24035 El Toro Road
Laguna Hills, California 92653
Telephone: (949) 707-2600

To Consultant: De Novo Planning Group
Attention: Amanda Tropiano, Principal
180 E. Main Street, Suite 108
Tustin, California 92780
Telephone: (714) 453-7711
Email: [email protected]

10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof.

No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

10.6 Third Party Beneficiary. Nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto.

10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he/she is signing is bound.

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Modified Insr PSA 8082024
1836871.1
4877-0398-9465, v. 1
19 10.9 Labor Code Requirements.

A. Prevailing Wages. Consultant is aware of the requirements of California labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Work or Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Work or Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

The foregoing indemnity shall survive termination of this Agreement.

B. DIR Registration. If the Work or Services are being performed as part of an applicable "public works" or "maintenance" project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

10.10 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON NEXT PAGE]

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1836871.1
4877-0398-9465, v. 1
EXHIBIT “A”
CONSULTANT’S PROPOSAL/ SCOPE OF WORK
FOR

ON-CALL ENVIRONMENTAL REVIEW CONSULTING SERVICES
DATED: JULY 11, 2024

SCOPE OF SERVICES FOR PROJECT

INCLUDING,

SCHEDULE OF PERFORMANCE
AND

SCHEDULE OF COMPENSATION/ FEES

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City of Temecula
SUBMITTED TO:

City of Temecula
Planning Department
41000 Main Street
Temecula, California 92590
ATTN: Mr. Scott Cooper, Senior Planner
SUBMITTED BY:

De Novo Planning Group
180 E Main Street, Suite 108
Tustin, CA 92780
Ms. Starla Barker, AICP, Principal Planner
949-396-8193 | [email protected]
Environmental Consultant Cost Proposal
On-Call CEQA Consulting Services
City of Laguna Hills | July 11, 2024
Revised September 10, 2024
SUBMITTED TO:

City of Laguna Hills
Jay Wuu, Senior Planner
24035 El Toro Road
Laguna Hills, California 926533
SUBMITTED BY:

De Novo Planning Group
Amanda Tropiano, Principal
180 E Main Street, Suite 108
Tustin, CA 92780
[email protected]
714.453.7711

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PROJECT BUDGET
The cost estimate for an individual project is based on a variety of factors including the type of environmental compliance document, required technical studies, and site and project attributes. Due to the on-call nature of the RFP, a cost estimate cannot be specifically determined at this time. Rate sheets are included on the following pages.

Typical Direct Costs
Typical direct costs associated with preparation of environmental documents include the following. Please note that all direct costs are billed at-cost and are not marked-up. We also do not mark-up the fees of our subconsultants.
• Printing
• Mileage
• Postage
• Filing Fees
• Data Collection
• Vehicle Counts
Ranges of Fees for Documentation
The cost for preparation of environmental documentation can vary dramatically, based upon a number of factors for, including, but not limited to, the type of project, complexity of a project, its location, biological or cultural sensitivity, the amount and type of project management public meetings required, and the type and amount of technical studies required. The following represents a general ballpark estimated range of fees for services for the types of environmental documents that could be prepared under this contract.
• Initial Study/Mitigated Negative Declaration: $40,000 to $80,000 • Environmental Impact Report: $200,000 to $400,000
• Specialized and Categorical Exemption Memos: $5,000 to $20,000 • Peer Reviews: $1,800 each
• EIR Addendums: $30,000 to $65,000
• Technical Studies $3,000 to $90,000
Rates are established for the full term of the contract (i.e., from August 28, 2024 through August 27, 2026.

Thereafter, Consultant may submit a request to adjust its fees, rates, and/or unit prices once per year during the remainder of the term of the Agreement as provided for herein. However, approval of any request to adjust Consultant's fees, rates, and/or unit prices as set forth herein shall be made at the sole discretion of the City Manager, in writing, and is subject to the City’s approved budget. Such fee, rate, and/or unit pricing adjustment(s), if any, shall not exceed the value of the change in the Consumer Price Index for the Los Angeles/Orange County area for the preceding one year as published for the month of April of any given year. In no event shall any adjustment of any fee, rate, and/or unit pricing as authorized by this section exceed five percent (5%) per year regardless of CPI or any other cost factors.

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D E N O V O P L A N I N G G R O U P

C I T Y O F L A G U N A H I L L S R A T E S H E E T
2024 Schedule
Principal $210
Principal Planner $185
Senior Planner $150
Associate Planner $130
Assistant Planner $110
GIS Analyst $125

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Laguna Hills CEQA On-Call
(August 2024 through August 2026)
Hourly Billing Rates: Revised August 29,2024
Classification Hourly Rate
Principal $380
Senior Associate $290
Associate $250
Senior Engineer/Planner $210
Engineer/Planner $185
Senior Engineering Technician $180
Senior Project Accountant $190
Project Coordinator $160
Technician $160
Intern $140
• Other Direct Costs / Reimbursable expenses are invoiced at cost plus 10% for handling.
• Personal auto mileage is reimbursed at the then current IRS approved rate (67 cents per mile as of Jan 2024).
• Voice & Data Communications (Telephone, fax, computer, e-mail, etc.) are invoiced at cost as a percentage of project labor.

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MAT Engineering, Inc.
17192 Murphy Avenue #14902
Irvine, CA 92623
[email protected]
(949) 344-1828
Position Hourly Rate
President $180.00
Principal $170.00
Associate Principal $160.00
Senior Associate $160.00
Associate $150.00
Senior Engineer / Senior Planner / Senior Designer $150.00 Engineer / Planner / Designer III $120.00
Engineer / Planner / Designer II $115.00
Engineer / Planner / Designer I $110.00
Assistant Engineer / Assistance Planner / Assistant Designer $80.00 Technician III $75.00
Technician II $65.00
Technician I $55.00
Engineering Aide $50.00
Administrative Assistant $55.00
Notes:

PDF report copies of report are included in the fees. Printed reports charged at a minimum of $100.

For overtime work the above rates may be increased by 50 percent.

Client payment is not contingent upon client receiving payment from other parties.

Rev. August 2024
Billing statements for work will be submitted monthly. Statements are payable within thirty (30) days of statement date. Any statement unpaid after thirty (30) days shall be subject to interest at the maximum permitted by law Exhibit A
MAT Engineering, Inc. Billing Rates

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Exhibit A
Billing Rates for MD Acoustics, LLC
Compensation for Services
The Consultants Billing rates for services are as follows:

Position Hourly Rate
Principal Consultant $ 220.00
Sr. Acoustical Consultant $ 178.50
Sr. Vibration Consultant $ 178.50
Air Quality Specialist $ 178.50
Consultant $ 155.00
Engineering Technician I $ 119.00
Engineering Aide $ 83.00
Administrative Assistant $ 78.00
Administrative Aide $ 66.00
Clerical Aide $ 60.00
Principal Controls & Vibration Engineer $ 244.00
Senior Scientist Noise & Vibration $ 226.00
Senior Design Engineer $ 161.00
Expert Witness $613.00
Mechanical Packaging Engineer $ 178.50
COMSOL Expert & Modeling $ 416.00
ANSYS Expert & Modeling $ 416.00
Automobile Mileage $ 1.13/mile
General
(1) Per Diem charges are based on current government rates based on area. (2) Hourly rates apply to work time, travel time, and time spent at public hearings and meetings. For overtime work, the above rates may be increased by 50 percent.
(3) Client payment for professional services is not contingent upon the client receiving payment from other parties. (4) Billing statements for work will be submitted bi-monthly. Statements are payable Net 15 upon receipt by the client of the statement. Any statement unpaid after ninety (90) days shall be subject to interest at the maximum permitted by law.

2.3 Optional CPI Adjustment. The fees, rates, and/or unit prices set forth in Consultant's Proposal (Exhibit “A”) shall remain fixed and unchanged for the first two years of the term of this Agreement (i.e., from August 28, 2024 through August 27, 2026). Thereafter, Consultant may submit a request to adjust its fees, rates, and/or unit prices once per year during the remainder of the term of the Agreement as provided for herein. However, approval of any request to adjust Consultant's fees, rates, and/or unit prices as set forth herein shall be made at the sole discretion of the City Manager, in writing, and is subject to the City’s approved budget. Such fee, rate, and/or unit pricing adjustment(s), if any, shall not exceed the value of the change in the Consumer Price Index for the Los Angeles/Orange County area for the preceding one year as published for the month of April of any given year. In no event shall any adjustment of any fee, rate, and/or unit pricing as authorized by this section exceed five percent (5%) per year regardless of CPI or any other cost factors.

Revised: August 26, 2024

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Item No. 5.5.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: March 10, 2026
To: Chair and Agency Members
From: Elizabeth Yee Contract Planner
Jennifer Lowe, Community Development Director
Issue: Conditional Use Permit (CUP) No. USE-0231-2025, a request by Daniel Avdee, on behalf of Manifest Behavioral Health, for Approval of a Community Care (Drug Abuse and Alcoholism Recovery Facility; Community Treatment and Rehabilitation Facility) Located at 23297 South Pointe Drive Recommendation: That the Planning Agency:

1. Conduct a public hearing;

2. Find and determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1, Existing Facilities); and

3. Adopt a Resolution entitled: “A Resolution of the Planning Agency of the City of Laguna Hills, California, Approving Conditional Use Permit (CUP) No. USE-0231- 2025, a request by Daniel Avdee, on behalf of Manifest Behavioral Health, for Approval of a Community Care (Drug Abuse and Alcoholism Recovery Facility; Community Treatment and Rehabilitation Facility) Located at 23297 South Pointe Drive, and Finding the Project Exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1, Existing Facilities) of the State CEQA Guidelines.”
Background:

The subject property, located at 23297 South Pointe Drive, is within the Mixed Use (MXU) zoning district. The property is approximately 0.581 acres (25,310 square feet) and currently one of nine buildings located within the Plaza Pointe Center (“Center”).

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Item No. 5.5.1
The parcels within the Center currently share landscaping, parking, and vehicle circulation. The site is currently developed with a one- story office building, consisting of approximately 7,995 square feet. The unit is unoccupied and was previously occupied by a medical office use. The property is situated with direct access from South Pointe Drive. The building is attached to and located behind the building at 23293 South Pointe Drive. Below is a vicinity map of the Project:

Authority:

The request is to establish a community care facility for drug abuse and alcohol recovery. The Laguna Hills Municipal Code (“LHMC”) Chapter 9-30 (MXU Mixed Use District) and Chapter 9-64 (Community Care Facilities) outline general design guidelines and development standards for a proposed community care facility. Section 9-30.020 of the LHMC identifies community care facilities as permitted in the MXU zone, subject to the review and approval of a conditional use permit (“CUP”). Additionally, a community care facility for seven or more individuals for drug abuse and alcoholism recovery is

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Item No. 5.5.1
listed in LHMC Table 9-64.040 as permitted with a conditional use permit.

The review process for a CUP is detailed in LHMC Section 9-92.080(C), which establishes the procedures the City must follow when evaluating such requests. Conditional use permits are used to evaluate uses that may have a moderate to high potential impacts on adjacent properties or the surrounding community, particularly due to their operational characteristics. When appropriate, CUPs may be approved with specific conditions to ensure the proposed use is compatible with neighboring uses and consistent with community standards.

As required by the LHMC, City staff reviewed the request and prepared findings demonstrating that the proposed CUP complies with the applicable provisions of the Zoning Code, including requirements for the Mixed-Use zoning district, and consistency with the City's General Plan. These findings are outlined in the Proposed Resolution of Approval (Attachment 1).

Proposal & Analysis:

The property owner, GJC Properties 8, LLC, has authorized the Applicant, Daniel Avdee of Trust SoCal, to submit an application for approval of Conditional Use Permit USE0231-2025 for Manifest Behavioral Health (“Manifest”), a substance abuse outpatient at 23297 South Pointe Drive (“Project”). The Applicant’s Project Narrative (Attachment 2) states that Manifest will operate the community care facility as an intensive outpatient program (“IOP”) that primarily provides individual and group therapy sessions to serve patients within Orange County. This location was chosen given the facility’s central location to Manifest Behavioral Health’s existing sober living residential facilities.

The community care facility would be the sole tenant in the existing 7,995-square-foot building. The proposed building use includes offices, individual therapy rooms, group therapy rooms, and staff use only areas (i.e., breakrooms, additional office spaces, etc.).

The Applicant has determined its proposed operations can be implemented while mitigating impacts to neighboring tenants in the Center by maintaining the site free and clear of trash and limiting all therapy sessions and related operations to inside the building. Group and individual therapy sessions for up to 30 patients at any time are provided during the hours of operation: Monday through Friday from 9:00 a.m. to 5:00 p.m., with therapy sessions taking place between 9:00 a.m. and 3:00 p.m. The community care facility will be closed weekends. The facility is limited to outpatient services during the approved hours of operation and no overnight stays will be permitted. Intensive outpatient care consists of clinician meetings and support group activities but at a reduced intensity of at least 10 hours per week. The proposed therapy

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Item No. 5.5.1
would include six (6) one-hour sessions with a mix of group and individual sessions each day. According to the Applicant, the intent of this type of therapy care is to assist patients with adapting to regular life and schedules while focusing on developing coping skills essential for managing addictions and behavioral disorders in their return to everyday living.

Parking
Required parking spaces based on use is identified in LHMC Table 9-44.A; however, a specific parking requirement for community care facilities is not referenced in the table.

Accordingly, LHMC 9-44.050 states that the Community Development Director shall determine the required parking for any use not contained within the table. Due to the similarity of the proposed operations to a psychotherapy or counseling office, the Director determined that the medical parking ratio of 1 space for every 300 feet of gross floor area would be appropriate.

On the subject parcel for the care facility, 28 parking spaces are striped within the property lines. The community care facility will be the sole occupant of 23297 South Pointe Drive. The building is 7,995 square feet; parked at the low impact medical parking rate of 1 space for every 300 feet of gross floor area, 25 spaces are required.

Additionally, Plaza Pointe Center has easements in place to accommodate for ingress and egress over the parcels and parking is informally shared amongst the tenants. Plaza Pointe Center has a total of 255 parking spaces. In accordance with LHMC Table 9-44.A, the calculated parking requirement for the Center’s current tenant roster is 259 spaces.

However, the office park does not have a parking use permit in place to formalize the sharing of parking amongst the nine parcels. The proposed care facility would operate during typical office hours.

The applicant proposes to have approximately 12 employees, 3 visitors, and no more than 30 patients on site at any given time during the approved hours of operation. The proposed community care facility would also provide patient transportation from full care sober living facilities or patients’ residences within Orange County by the business’s transportation vans. The vans are owned and operated by Manifest’s sober living facilities. The project site currently does not have a dedicated loading zone for patient pick up and drop off. Manifest staff will escort the patients to and from the transportation vans for therapy sessions. The transportation vans fit in a standard-size parking space and will not require any re-striping of the existing parking lot. The vehicles will be stored at the sober living facilities. There will be no overnight storage of the transportation vans onsite. Based on the proposed operations, which includes Manifest transporting the patients to and from the site, and having a maximum number of 12

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Item No. 5.5.1
employees and 3 visitors on site at any given time, staff has determined the site can accommodate the parking demand and conditions of approval have been included to ensure that adequate parking can be maintained at all times.

Conclusion:

Staff recommends the Planning Agency approve the proposed CUP, subject to the conditions of approval in the attached Resolution of Approval (Attachment 1). Based on Staff’s review of the information provided by the Applicant, Staff does not anticipate any significant adverse impacts on the adjacent properties as the proposed operations.

Conditions of Approval have been included in the Resolution to ensure the proposed community care facility complies with the LHMC and does not adversely impact adjacent uses (Attachment 1). The proposed Project complies with the requirements of the LHMC, Mixed Use zoning district, Community Care Facilities, and with the requirements of the General Plan Land Use Element. Therefore, Staff recommends approval of CUP No. USE-0231-2025, subject to the recommended Conditions of Approval.

Public Notice:

The proposed project was advertised in an adjudicated newspaper of general circulation on February 12, 2026. A total of 227 public hearing notices were mailed, which includes all property owners within a 300-foot radius of the subject property. To date, no comments have been received. Any written comments received will be distributed at the Planning Agency Public Hearing.

CEQA Findings:

Staff reviewed the Project for compliance with the California Environmental Quality Act (“CEQA”) and determined that this project is categorically exempt from CEQA pursuant to Section 15301 (Class 1, Existing Facilities). A Class 1 categorical exemption consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination. The proposed community care facility use is consistent with the Class 1 categorical exemption as it is deemed a change of use for the site that previously had a medical office use.

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Item No. 5.5.1
Fiscal Impact:

City regulations require applicants for development projects to reimburse the City for the actual fees and costs incurred by the City in conjunction with the City’s review, evaluation, and processing of land use applications and reviewing proposed projects pursuant to the provisions of the California Environmental Quality Act (“CEQA”). The Applicant shall be responsible for payment of all applicable fees pertaining to development of the Project pursuant to the City’s Comprehensive Fee Schedule.

Attachments:

1. Proposed Resolution of Approval

2. Project Narrative

3. Project Plans

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RESOLUTION NO. PA2026-X-X-X

A RESOLUTION OF THE PLANNING AGENCY OF THE

CITY OF LAGUNA HILLS, CALIFORNIA, APPROVING
CONDITIONAL USE PERMIT (CUP) NO. USE-0231-2025, A

REQUEST BY DANIEL AVDEE, ON BEHALF OF MANIFEST

BEHAVIORAL HEALTH, FOR APPROVAL OF A

COMMUNITY CARE (DRUG ABUSE AND ALCOHOLISM
RECOVERY FACILITY; COMMUNITY TREATMENT AND
REHABILITATION FACILITY) LOCATED AT 23297 SOUTH

POINTE DRIVE, AND FINDING THE PROJECT EXEMPT

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(CEQA) PURSUANT TO SECTION 15301 (CLASS 1,

EXISTING FACILITIES) OF THE STATE CEQA
GUIDELINES.

The Planning Agency of the City of Laguna Hills, California, hereby finds, determines, declares, and resolves as follows:

WHEREAS, Daniel Avdee, Project Applicant and Business Operator, on behalf of Manifest Behavioral Health (“Applicant”), has filed an application for approval of Conditional Use Permit (USE-0231-2025) to authorize the operation of a community treatment and rehabilitation facility on property located at 23297 South Pointe Drive, Laguna Hills CA 92653 (“Project”); and
WHEREAS, GJC PROPERTIES 8, LLC, owner of the subject property, has authorized the application; and
WHEREAS, the Project site is approximately 0.58 acres in area and is currently developed with an approximately 7,995-square-foot, single-story, office building; and
WHEREAS, the Project site has a General Plan Land Use designation of Mixed Use and is located within the Mixed Use (“MXU”) zoning district; and WHEREAS, the Project is subject to the zoning and development standards contained in Chapter 9-30 (MXU Mixed Use District) of the Zoning Code; and WHEREAS, the request to establish a community care facility for drug abuse and alcohol recovery requires the review and approval of a conditional use permit by the Planning Agency pursuant to the Laguna Hills Municipal Code (“LHMC”) Chapter 9-30, MXU Mixed Use District, and Chapter 9-64, Community Care Facilities; and WHEREAS, the Project is hereby found to be Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Article 19 Section 15301 (Class 1, Existing Facilities) of the State CEQA Guidelines. This exemption applies to the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical

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Resolution No. PA2026-XX-XX-X

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features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination; and
WHEREAS, on March 10, 2026, the Planning Agency held a duly noticed public hearing and considered public comments and written and oral information and testimony presented by City staff, community residents, and other interested parties; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, THE PLANNING AGENCY OF THE CITY OF

LAGUNA HILLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The above recitals are true and correct, and are incorporated herein by reference.

SECTION 2. That Planning Agency hereby determines that the required findings by the City for approval of Conditional Use Permit CUP No. USE0231-2025 have been met and made as follows:

Conditional Use Permit

1. The proposed use is consistent with the General Plan.

The proposed use complies with all requirements of the General Plan, and is consistent with the Land Use Element. Table LU-1 of the General Plan describes the purpose and intent of land uses within the Mixed-Use district for a variety of goods and services can be obtained within an overall planned environment.

Appropriate uses identified in the Mixed-Use designation include administrative and professional uses, institutional and government uses, business support uses, and personal services. The proposed care facility and outpatient therapy center is intended to provide personal services to the community and is compatible and consistent with the General Plan’s description of the desired uses in the MixedUse designation.

2. The nature, condition, and development of adjacent uses, buildings, and structures have been considered and the proposed conditional use will not adversely affect or be materially detrimental to the adjacent uses, buildings, or structures.

The subject property is located within the Mixed Use (MXU) zoning district. All development within this zoning district is subject to the development standards as detailed in the Laguna Hills Municipal Code Chapter 9-30 MXU Mixed Use District, Chapter 9-64 Community Care Facilities, and Chapter 9-92 Application Process and Submittal Requirements. The proposed community care facility would fully occupy an existing building within the Plaza Pointe Center, which currently consists of a mix of office, service, and commercial uses. With approval of the recommended conditions of approval, the proposed community care facility’s

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operations, hours of business, number of patients, and parking will not adversely affect or be materially detrimental to the adjacent uses, buildings, or structures.

3. The proposed site is adequate in size and shape to accommodate the use and integrate it with the existing and planned uses in the vicinity.

The Project site is approximately 0.581 acres (25,310 square feet) and is 1 of 9 parcels that comprise the commercial center identified as Plaza Pointe Center. The proposed community care facility would fully occupy and be the sole tenant of an existing office building. No exterior improvements are proposed for the project.

Furthermore, the building was previously occupied by a medical office use; the proposed individual and group counseling uses are considered similar in performance to medical uses with regard to daily operations, traffic, and parking.

Furthermore, the building is physically suited to accommodate the office and therapy space needed for the proposed community care facility. Conditions of approval have been incorporated in this resolution to ensure the proposed community care facility will be integrated and be compatible with the existing and planned uses in the vicinity.

4. All required development standards prescribed by this code can be achieved.

The subject property is typical of commercial centers and business parks in the MXU district with regard to the building type and mixture of permitted tenant uses, including offices, industrial, and commercial uses. No exterior construction is proposed nor changes the existing site plan, and the proposed community care facility will maintain existing site conditions and meets all applicable development standards required by LHMC Sections 9-30 and 9-64.

5. The conditions and limitations placed upon the use are necessary to ensure compatibility with adjacent or abutting uses and the preservation of the public peace, safety, and welfare.

Conditions of approval are included to ensure the proposed community care facility is compatible with adjacent or abutting uses and the preservation of the public peace, safety, and welfare. Specifically, the Project is conditioned to address the onsite operations and use of common areas, transportation of clients to and from the facility, and property maintenance standards. The intent of the conditions are to ensure the use is compatible and adequate parking is maintained in a manner that limits impact .

NOW, THEREFORE, based upon the above findings, the Planning Agency of the City of Laguna Hills does hereby approve CUP No. USE-0231-2025 subject to the following conditions:

General

1. The following Conditions of Approval shall be binding and enforceable against, and, whenever used herein, the term “Applicant” shall mean and refer to each of the following: Daniel Advee of Trust SoCal, on behalf of Manifest Behavioral

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Health; Project Applicant and Business Operator; the owners(s) and tenant(s) of the property; and each of their respective successors and assigns.

2. Unless the context dictates otherwise, whenever the term “this Permit” is used in the following Conditions of Approval, it shall collectively refer to the Conditional Use Permit (CUP) No. USE-0231-2025, approved pursuant to this Resolution, as well as the plans, studies, and exhibits submitted to the City by the Applicant to describe and depict the improvements to be constructed as a part of the project, and as otherwise modified by these Conditions of Approval.

3. Unless the context dictates otherwise, whenever the term “project” is used in the following Conditions of Approval, it shall collectively refer to the plans and exhibits submitted to the City by the Applicant to depict the project, as modified by these Conditions of Approval.

4. To the fullest extent permitted by law, the Applicant shall, at its sole cost and expense, protect, defend, indemnify, and hold harmless the City, its elected and appointed officers and officials, employees, agents, departments, agencies, authorized volunteers, consultants, attorneys, boards, commissions, and committees, and instrumentalities thereof ("Indemnitees"), from and against any and all claims, liabilities, losses, fines, demands, penalties, lawsuits, writs of mandamus, and any other claims or actions or proceedings of any kind whatsoever (whether legal, equitable, declaratory, administrative or adjudicatory in nature), and alternative dispute resolution procedures (including, but not limited to, arbitrations, mediations, and other such procedures), judgments, orders and decisions (collectively "Claims" and “Actions”), brought against the Indemnitees, which seek to attack, challenge, modify, set aside, void, or annul any action of or any permit or approval issued by the Indemnitees (including actions approved by the voters of the City) for, in connection with, or concerning the approval of this Permit. It is expressly understood and agreed that the City shall have the right to approve, which approval will not be unreasonably withheld, the legal counsel providing the defense of the Indemnitees for the Claims and Actions, and that the Applicant shall promptly reimburse the City for all costs and expenses directly and necessarily incurred by the City in the course of the defense, including reasonable attorneys' fees. The City shall promptly notify the Applicant of any Claims and Actions brought against the Indemnitees and shall cooperate in the defense of any such Claims and Actions. If the Applicant fails to so defend the Claims and Actions, the City shall have the right but not the obligation to do so and, if it does, the Applicant shall promptly pay the City's full cost thereof.

5. Approval of this Permit constitutes approval of the proposed project only to the extent that it complies with the City’s Development Code and any other applicable zoning regulations. Approval does not include any action or findings as to compliance or approval of the project regarding any other applicable ordinance, regulation, or requirement.

6. Failure to abide by and faithfully comply with any and all conditions of approval shall constitute grounds for revocation of this Permit by the Laguna Hills Planning Agency.

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7. The Applicant shall agree in writing to these conditions of approval within 30 days of the Planning Agency’s approval.

8. The conditions of project approval set forth herein include certain development impact fees and other exactions. Pursuant to Government Code §66020(d), these conditions constitute written notice of the amount of such fees, and/or exactions.

The Applicant is hereby notified that the 90-day protest period in which the Applicant may protest the fees, dedications, reservation, or exactions imposed on this project through the Conditions of Approval, commencing from the date of approval of the project, has begun.

9. Pursuant to City Council Resolution No. 2017-07-11-2, the Applicant shall reimburse the City for any outstanding staff time spent on the processing of this Permit within 60 days of the Planning Agency’s approval.

10.This Permit shall expire and be of no further force or effect if the Permit is not implemented within two years from March 10, 2026, unless a time extension is granted pursuant to Laguna Hills Municipal Code Section 9-92-080(L).

11.Within 48 hours from project approval, the Applicant shall submit to the City a check in the amount of $50.00, made payable to the Orange County ClerkRecorder, for filing the Notice of Exemption.

12.The Applicant shall maintain the hours of operations, onsite operations as it applies to required parking and business operations as explained in the Project Narrative included in the Application Packet dated November 19, 2025, and as conditioned in this Resolution.

Permitting

13.The Applicant shall be responsible for ensuring applicable building permits are obtained, as required by the 2025 California Building Code, prior to commencement of any work for which a permit is required.

14.All construction shall comply with 2025 California Building, Plumbing, Mechanical, Electrical, Green, and Energy Codes with regard to the applicable occupancy group if applicable. Any work being done will require a full set of plans prepared by a licensed architect/engineer.

15.At the time of document submittal for permit issuance, the Applicant shall demonstrate compliance with California Disabled Accessibility requirements, as required by Chapter 11 of the California Building Code if applicable.

16.The Applicant shall comply with all general construction water quality requirements, as required by the LHMC 5-36.

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Resolution No. PA2026-XX-XX-X

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17.The Applicant shall submit Construction and Demolition Waste Recycling Program paperwork if applicable, prior to issuance of permits, as required by Laguna Hills Municipal Code Chapter 5-48 and to comply with mandates of CalRecycle.

18.All documents required for permit issuance shall be accurately labeled and reflect all work, as required by the 2025 California Building Code.

19.The Applicant shall comply with all development standards, as required by LHMC 9-30 (MXU – Mixed Use District).

20.The Applicant shall comply with all development standards, as required by LHMC 9-64 (Community Care Facilities).

21.The Applicant shall comply with all property maintenance standards, as required by LHMC Chapter 9-74.

Operations

22.This Conditional Use Permit shall be for a community care facility for drug abuse and alcoholism recovery as described in the Applicant’s Project Narrative submitted in the Application Packet dated November 19, 2025. The Applicant’s hours of operation, business operations, required parking, and other related uses shall adhere to the information provided in the Project Narrative and as conditioned with this Conditional Use Permit.

23.Hours of operation shall be limited to the hours of Monday through Friday, from 9:00 a.m. to 5:00 p.m. Group and individual therapy sessions shall occur from 9:00 a.m. to 3:00 p.m., as described in the Applicant Letter of Justification. Requests to change the hours of operation shall be submitted to the Community Development Director (“Director”) for review and approval.

24.The community care facility shall be limited to outpatient services only. No overnight stay of clients shall be permitted.

25.Maximum number of patients at any given time shall be limited to 30 patients onsite. Onsite visitors and guests shall not be permitted to stay onsite throughout the entire day. To ensure there are no impacts to parking, no more than 3 guests shall be allowed onsite at one time.

26.As stated by the Applicant’s Project Narrative, clients shall be primarily transported to and from the community care facility by the Applicant’s transportation vans.

Transport van drivers shall respect all City rules and laws regarding parking and/or stopping. The loading and unloading of passengers shall only occur in open parking spaces and shall not occur in drive aisles or impede through traffic. The Applicant’s staff shall escort the patients to and from the transportation vans for therapy sessions.

27.Transportation vans shall not be stored or parked overnight in the Plaza Point Center parking lot.

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Resolution No. PA2026-XX-XX-X

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28.All doors leading into the business shall remain closed to minimize potential for adverse noise impacts on nearby businesses, except as otherwise required for normal pedestrian ingress and egress.

29.All business activities and related services shall be conducted entirely within the enclosed subject tenant space. Clients, visitors/guests, and staff shall not be permitted to congregate in parking lots, walkways, landscaped areas, and adjacent tenant spaces. The operator shall be responsible for ensuring that all staff, clients, visitors, and guests do not congregate or loiter in said public areas.

30.The Applicant shall ensure that its operations, including staff, clients, and visitors, comply with LHMC Section 5-28.030, Prohibition of smoking in places accessible to the public.

31.The Applicant shall maintain the premises in a clean and orderly condition at all times. The site, including all outdoor areas, parking areas, landscaping, and building exteriors, shall be kept free of litter, trash, debris, and other discarded materials. Any accumulation of trash or debris shall be promptly removed and properly disposed of in accordance with applicable local regulations.

32.In the event of adverse impacts on the health, safety, welfare, or operational environments of the neighborhood or general public, or receipt of substantiated complaints directly related to the Applicant’s operations, the Director shall investigate and, if significant adverse impacts directly related to the Applicant’s business are found to exist, the Director or Chief of Police Services shall have the discretion to bring this Permit back to consider additional improvements and protective measures, additional conditions, amended conditions, or permit revocation. Modifications may include but not be limited to the restriction of operations that may include but not be limited to hours of operation.

PASSED, APPROVED AND ADOPTED this 10th day of March 2026. ____________________________________

DON CASKEY, CHAIR
ATTEST:
______________________________________

JOE AMES, ACTING CITY CLERK

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Resolution No. PA2026-XX-XX-X

Page 8 ends

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF LAGUNA HILLS )
I, Joe Ames, Acting City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. PA2026-X-X-X adopted by the Planning Agency of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 10th day of March 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
(SEAL)
_____________________________________

JOE AMES, ACTING CITY CLERK

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kimley-horn.com 1100 W Town and Country Drive, Suite 700, Orange, CA 92868 714.939.1030 ATTACHMENT A: PROJECT NARRATIVE

BUSINESS PARK LOCATION AND SETTING
The Client proposes to establish an approximately 7,995 gross square-foot (SF) Manifest Behavioral Health substance abuse Intensive Outpatient Program (IOP) center (“Project” or “IOP Center”) at 23297 South Pointe Drive (“Project building”) in the City of Laguna Hills(“City”), California. As depicted in Exhibit 1: Local Vicinity Map, the Project building is located northwest of the Plaza Pointe Drive and South Pointe Drive intersection within the Plaza Pointe Business Park (“Business Park”), in the northern portion of the City.

Regional access to the Business Park is from Interstate 5 (I-5) and Lake Forest Drive to the north and Moulton Parkway to the west. Local access to the Business Park is from Plaza Pointe Drive to the east and South Pointe Drive to the south. Business Park vehicle egress/ingress is via two driveways on Plaza Pointe Drive to the east and two driveways from South Pointe Drive to the south.

The Project building consists of one unit and shares a wall with 23293 South Pointe Drive to the south; see Attachment C: Existing and Proposed Site Plan. The Project building is associated with Assessor Parcel Number (APN): 588-112-10, located within the south-central portion of the Business Park, which contains five (5) commercial office buildings, a shared courtyard, parking, and associated landscaping; see Exhibit 1. Table 1: Existing Land Uses outlines the existing uses within the Project building, the Business Park, and the surrounding vicinity.

Table 1: Existing Land Uses
Location Address Current Uses
Project building 23297 South Pointe Drive The building is currently non-operational, previously operated as an IOP Center (see
Background and History discussion below) in
2025 and a clinical laboratory and office prior.

From the Project Building
North 23121 South Pointe Drive Massage therapist, massage spa, mover company office, and home health care service
Northeast 23141 South Pointe Drive Dialysis center
Northwest 23117 South Pointe Drive Attorney office
South 23293 South Pointe Drive Substance abuse and mental health inpatient treatment center (i.e., Miramar Health) and
physical therapist
East 23151 South Pointe Drive Religious institution
West 23275 South Pointe Drive Insurance agency
23265 South Pointe Drive Escrow service
From the Business Park
North 23061 Avenida de la Carlota Hotel
Northeast 23041 Avenida de la Carlota Engineering firm
South 23276 South Pointe Drive Graphic design firm, medical laboratory, accounting firm, and real estate agency
23342 South Pointe Drive Construction management company and engineering firm
Southwest 23232 Peralta Drive Wellness spa, website designer firm, property management company, and coffee wholesaler

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kimley-horn.com 1100 W Town and Country Drive, Suite 700, Orange, CA 92868 714.939.1030 East 23172 Plaza Pointe Drive Marketing firm, telecommunications service provider, medical equipment supplier, and
children’s after school program
West 23231 South Pointe Drive Architecture firm
23211 South Pointe Drive Consultant firm and nursery school 23191 La Cadena Drive Used car dealership, software company, and accounting firm
23197 La Cadena Drive Financial planner and engineering firm

BACKGROUND AND HISTORY
The Applicant previously operated the IOP Center at 23297 South Pointe Drive with state certification through the California Department of Health Care Services. In 2025, it was brought to the Applicant's attention that a City business license was necessary to operate the IOP Center at 23297 South Pointe Drive. In response, the Applicant paused operations to seek the appropriate City approvals and permits. As discussed below, the proposed use requires a Conditional Use Permit (CUP). Therefore. the Applicant is now seeking approval of a CUP to resume operations and continue providing care to patients within Orange County.

GENERAL PLAN LAND USE
The Business Park’s existing General Plan land use designation is Mixed Use1 which is intended for limited industrial and manufacturing uses, administrative and professional uses, institutional and government uses, business support uses, auto-related uses, eating and drinking establishments, personal services, and retail sales of durable goods and general retail sales.2 ZONING
The Business Park’s existing zoning is Mixed Use3 (MXU), which intends to provide areas where a variety of goods and services can be obtained within an overall planned environment.4 The MXU zone permits commercial, recreational, light industrial, and high-density residential uses. Laguna Hills Municipal Code (LHMC) Table 9-30.020 identifies the permitted and accessory uses in the MXU zone and outlines the required permits and approvals for each use.

The City’s land use category most aligned with the proposed use is “Community Care Facility,” which is defined in LHMC §9-04.03 as “any state licensed facility, place or building that is maintained and operated to provide nonmedical residential care, day treatment, adult day care, or foster family agency services for children and/or adults including but not limited to the physically handicapped, mentally impaired, incompetent persons, and abused or neglected children.” Community Care Facilities are specially regulated under LHMC Chapter 9-64. The proposed use is most aligned with the community care classification number 4, community care facilities for seven or more individuals.

LHMC Table 9-64.040 further categorizes community care facilities for seven or more individuals based on the proposed land uses. The proposed use is most aligned with the drug abuse and alcoholism recovery facility (community treatment/rehabilitation facility) land use, requiring a CUP in accordance with the requirements and findings outlined in LHMC §9-92.080C. 1 City of Laguna Hills. (2009). City of Laguna Hills General Plan Land Use Map. Retrieved from:
https://www.lagunahillsca.gov/DocumentCenter/View/498/General-Plan-Land-Use-Map-PDF. Accessed June 2025. 2 City of Laguna Hills. (2009). City of Laguna Hills General Plan Land Use Element Table LU-1 Land Use Designations. Accessed June 2025. 3 City of Laguna Hills. (2009). City of Laguna Hills Zoning District Map. Retrieved from:
https://www.lagunahillsca.gov/DocumentCenter/View/500/Zoning-District-Map-PDF. Accessed June 2025. 4 LHMC § 9-30.010.

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Not to scale. 23297 South Pointe Drive Project
Exhibit 1: Local Vicinity Map
Sources: NearMaps, 2025. Google Maps, 2025.

South Pointe Drive
Plaza Pointe Drive
23275
APN 588-112-13
23113
APN 588-112-14
23117
APN 588-112-15
23121
APN 588-112-16
23141
APN 588-112-08
23151
APN 588-112-09
23297
APN 588-112-10
23293
APN 588-112-11
23265
APN 588-112-12
LEGEND
Project Site
Parcel Boundaries
Project Building
Site Vehicle Access

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kimley-horn.com 1100 W Town and Country Drive, Suite 700, Orange, CA 92868 714.939.1030

EXISTING BUSINESS PARK ENTITLEMENTS
The Business Park is within Planning Area 2 of the Laguna Hills Business Center Planned Community (“LHBCPC”), which was adopted by the County in 1974 and amended in 1977, 1981, and 1992, prior to incorporation of the City.

Planning Area 2 is intended for industrial land uses. LHBCPC Section III outlines the industrial use regulations for Planning Areas 1 and 2 and outlines the required permits and approvals for each use.

The LHBCPC land use category most aligned with the proposed use is administrative, professional, and business offices, which is permitted provided such uses are not less than 500 feet from the centerline of the GGA approach to the Marine Corps Air Station, El Toro. The proposed use would be permitted given the Marine Corps Air Station, El Toro has been redeveloped and the GGA approach is no longer present.

PROJECT CHARACTERISTICS
As discussed above, the Project proposes to establish an approximately 7,995 gross SF IOP Center within the existing Project building. The proposed IOP Center would use the Project building primarily for individual and group therapy sessions to serve patients within Orange County, given the facility is centrally located from Manifest Behavioral Health’s existing sober living residential facilities.

Treatment for substance use disorder or co-occurring mental and substance use disorders involves a multi-step process encompassing various phases and levels of care. Initially, patients undergo a detoxification program where they receive round-the-clock medical supervision. Once detoxification is complete, patients transition to a residential treatment facility offering comprehensive therapy, while still being monitored.

Following their stay at the residential facility, patients enter a partial hospitalization program (PHP), involving clinician-led meetings and support group sessions for three to seven days per week in sixto-eight-hour time blocks. During PHP, patients no longer require 24/7 supervision and may choose to live either at home or in a sober living facility.

Once PHP is completed, patients progress to an IOP to conclude their treatment. Similar to PHP, IOP consists of clinician meetings and support group activities but at a reduced intensity of at least 10 hours per week. This phase helps patients adapt to regular life and schedules while focusing on developing coping skills essential for managing addictions and behavioral disorders in their return to everyday living. Similar to PHP, patients live either at home or in a sober living facility and are transported to/from the IOP center by the facility operator. The proposed IOP Center would operate and provide care in this manner.

The Project does not propose any internal or external building modifications as the Applicant intends to keep the office layout the same as the previous tenant, as shown in Attachment D: Existing and Proposed Floor Plan. As depicted in Attachment D, the Project building consists of a common area, reception area, telecom room, storage closet, breakroom, three meeting rooms, and thirteen private offices. The Project building also contains one man and one women’s restroom with multiple stalls.

The main building entrance is located on the southeastern side of the building. The second, ADA accessible entrance is located on the southwestern side of the building.

Within the Project building, the common area would be used as a seating area. The reception area would be used to check-in/out patients and visitors (i.e., case managers) as they enter/exit the facility

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kimley-horn.com 1100 W Town and Country Drive, Suite 700, Orange, CA 92868 714.939.1030 through the southeastern main entrance. The breakroom would be for employee use only. The meeting rooms would be used for group therapy sessions, while most private offices would be used for individual therapy sessions. Some private offices would be used as staff offices. Approximately 12 employees, 3 visitors, and 30 patients at any given time during hours of operation, which are 9 AM to 5 PM, Monday through Friday. Patients would be transported to and from the facility via Manifest Behavioral Health’s van transport from the sober living facilities or private residences where they reside. Only employees and visitors would drive their personal vehicles to the proposed IOP center.

PARKING
LHBCPC Section V outlinessite development regulations for Planning Areas 1, 2, and 8. LHBCPC Section V.L defines off-street parking requirements, but only defines parking requirements for Planning Area

8. LHBCPC does not define off-street parking requirements for Planning Area 2.

The current configuration of the Business Park was approved by the County through Site Plan (SP) 78- 52P in 1980, see Attachment F: Site Plan 78-52P. SP 78-52P approved the construction of 63,406 SF of administrative, professional, and business service offices within five (5) single-story buildings, 255 off-street parking spaces, and associated landscaping. SP 78-52P does not delineate the required amount of parking spaces per use or building but requires the establishment of a private reciprocal parking agreement among property owners as a condition of approval (see condition of approval #5).

As required by condition of approval #5, the Business Park is subject to Covenants, Conditions, and Restrictions (CC&Rs). The amended CC&Rs are included in Attachment E: Title Report, Instrument 3.

According to CC&Rs Section 2.10.3, parking spaces marked along drive aisles are unreserved and free and available on a first-come, first-served basis to all owners and their guests.5 Given thatthe proposed use is most aligned with the LHBCPC’s permitted administrative, professional, and business offices, the LHBCPC permitted use which was approved under SP 78-52P, it can be reasonably assumed that the existing Business Park’s existing parking is sufficient to accommodate this similar use.

The proposed IOP Center would have approximately 12 employees, up to 3 visitors, and 30 patients at any given time during hours of operation. Only employees and visitors of the proposed IOP Center would use personal vehicles, as patients would only be transported to and from the facility via Manifest Behavioral Health’s vans from either sober living facilities or private residences. Thus, the proposed IOP Center would require use of up to 15 parking at any given time during hours of operation. Although the Business Park does not designate parking spaces per tenant, approximately 28 parking spaces are located within APN 588-112-10, associated with the Project Building. Given the Project would only require up to 15 parking spaces at any given time, the parking spaces associated with the APN could accommodate the Project’s parking demand. Moreover, given parking spaces marked along drive aisles of the Business Park are unreserved and free and available on a first-come, first-served basis to all owners and their guests, the existing parking at the Business Park would be sufficient to meet the IOP Center’s parking needs given the minimal parking demand associated with it.
5 Fourth Amended Declaration Of Covenants, Conditions, Restrictions and Reservation of Easements for Plaza Pointe Owners Association, Section 2.10.3. See Attachment E: Title Report, Instrument 3D.

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SOUTH POINTE DRIVE

INGRESS/EGRESS

EASEMENT

72.67'
25' - 0"
25' - 0"

72.67'
23297 SOUTH POINTE DR.
7,995 GROSS SQ. FT.

97.3'

83.33'
5'89.34'
139.67'

30.91'

59.68'
122.34'

25.09'
PLPL

LANDSCAPE AREA

TRASH ENCLOSURE
RAMP, 2% MAX,

TRUNCATED DOMES

WALKWAY TO

ADJACENT PROPERTIES
ADA
STALL

ACCESSIBLE ROUTE /

NO PARKING ZONE
3' - 0" 5' - 0"
5' - 0"

ADJACENT BUILDING

LANDSCAPE AREA

LANDSCAPE AREA
9' TYP.
18' TYP.
5' - 0"
8' - 0"
RAMP, 2% MAX,

TRUNCATED DOMES

ACCESSIBLE ROUTE /

NO PARKING ZONE

WALKWAY TO

ADJACENT PROPERTIES

ADJACENT BUILDINGS

ADJACENT BUILDINGS
ADA
STALL

FDC / MAIN CONTROL VALVES

EXISTING AND

PROPOSED SITE
PLAN
LAGUNA HILLS, CA 92653

05.19.25 23001
23297 SOUTH POINTE DR.

SCALE: 1" = 20'-0"
2 EXISTING & PROPOSED SITE PLAN

PROPERTY INFORMATION
PROJECT ADDRESS: 23297 SOUTH POINTE DR.

LAGUNA HILLS, CA 92653
APN: 588-112-10
LEGAL DESCRIPTION: P BK 130 PG 39 PAR 3
ZONING: MIXED USE (MXU)
NOTE: NO SITE PLAN CHANGES ARE PROPOSED
REN. 4/30/2027

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PRIVATE OFFICE

MEETING ROOM

TELECOM

OFFICE / RECEPTION

MEETING ROOM

COMMON / OPEN AREA

CORRIDOR
MEN'S
R/R

WOMEN'S
R/R

BREAK ROOM

MAIN ENTRY

STORAGE

PRIVATE
OFFICE

CORRIDOR

ADJACENT BUILDING

ACCESSIBLE ROUTE

TO PARKING

ACCESSIBLE ROUTE

TO PARKING
30"x48"
60" DIA.
60" DIA.

PRIVATE
OFFICE

EXISTING FLOOR
PLAN
LAGUNA HILLS, CA 92653

05.19.25 23001
23297 SOUTH POINTE DR.

SCALE: 1/8" = 1'-0"
1 EXISTING FLOOR PLAN NOTE: NO FLOOR PLAN CHANGES ARE PROPOSED REN. 4/30/2027

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Item No. 7.1.1
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: March 10, 2026
To: Mayor and Council Members
From: Bob Wingenroth, City Manager
Issue: Proposed Economic Development Program for the City of Laguna Hills Recommendation: That the City Council approve the proposed Economic Development Program.

Background:

Economic development is essential to maintaining the City’s fiscal health, quality of life, and long-term sustainability. A proactive and structured Economic Development Program will allow the City to better understand its current economic conditions, identify opportunities and constraints, and position itself to attract and retain highquality businesses.

Currently, the City’s economic development activities are reactive in nature and largely incorporated into existing Community Development functions. While staff continues to support business inquiries and development proposals, there is no formalized economic development framework or strategic plan to guide long-term policy direction.

Establishing a formal Economic Development Program will provide structure, accountability, and measurable outcomes to strengthen the City’s economic base.

The proposed Economic Development Program would be implemented in phases and include the following components, subject to funding allocation from City Council:

1. Economic Conditions Assessment
Staff, in coordination with a consultant, will perform comprehensive economic research

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Item No. 7.1.1
to establish a baseline understanding of the City’s economic conditions. This analysis will include:
• Sales tax performance trends
• Major industry sectors and employment data
• Retail leakage and surplus analysis
• Commercial vacancy rates
• Demographic and market trends
• Regional economic positioning
This assessment will provide data-driven insight to inform policy decisions and identify competitive advantages.

2. SWOT Analysis
A qualified economic development consultant will conduct a formal SWOT (Strengths, Weaknesses, Opportunities, and Threats) analysis. This structured evaluation will:
• Identify the City’s competitive advantages and constraints • Evaluate regulatory, geographic, and market factors
• Assess regional competition
• Identify emerging economic opportunities
• Highlight external risks or vulnerabilities
The SWOT analysis will serve as a foundational tool for strategic planning and help prioritize actionable initiatives.

3. Stakeholder Engagement
Meaningful stakeholder engagement will be a critical component of the program. Staff and the consultant will facilitate outreach to:
• City Council
• Chamber of Commerce
• Commercial and industrial property owners
• Local business operators
• Community stakeholders

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Item No. 7.1.1

4. Define Vision and Goals
Based on the findings from the economic analysis, SWOT assessment, and stakeholder input, a clear economic development vision and a set of strategic goals will be established into a proposed Strategic Plan. The vision articulates the City’s long-term economic aspirations, while the goals identify specific priorities that can include:
• Target industry attraction
• Business retention and expansion
• Commercial corridor revitalization
• Small business support
• Workforce development partnerships
• Quality of life enhancements that support economic vitality Stakeholder engagement will ensure the proposed Strategic Plan is collaborative, transparent, and community-driven.

5. Economic Development Strategic Plan
The proposed Economic Development Strategic Plan is then prepared to translate the vision and goals into actionable strategies and programs. The Strategic Plan will identify specific initiatives, policy recommendations, and priority projects designed to support economic growth and investment. The Strategic Plan will include:
• Vision and guiding principles
• Short-term, mid-term, and long-term goals
• Specific implementation actions
• Performance metrics
• Organizational structure and staffing recommendations • Marketing and branding strategies
• Incentive policy considerations (if applicable)
Once drafted, the Strategic Plan will be presented for City Council consideration.

Adoption of the Strategic Plan will serve as the City’s roadmap for economic development over the next three to five years.

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Item No. 7.1.1

6. Identify Resources and Funding
Following Strategic Plan adoption, the City will need to identify the resources necessary to support implementation. This includes evaluating available funding sources such as grants, public-private partnerships, incentive programs, and budget allocations.

Identifying these resources ensures that the strategies outlined in the Strategic Plan are feasible and supported by an implementation framework.

7. Implement and Monitor
The final step involves implementing the strategies identified in the Strategic Plan and establishing mechanisms to monitor progress. Performance metrics and benchmarks are developed to track outcomes, measure economic impacts, and evaluate the effectiveness of implemented programs. Regular monitoring and periodic updates allow the City to adjust strategies as needed to respond to changing economic conditions and maintain progress toward achieving its economic development goals.

CEQA Findings:

The proposed action is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378, as it involves organizational and administrative activities that will not result in direct or indirect physical changes to the environment.

Fiscal Impact:

The proposed Economic Development Program requires funding yet to be allocated in the FY 2025-2027 Biennial Budget.

The proposed Program will require reallocating about 50% of the City Manager's time and a portion of the Community Development Director’s time to economic development activities. As a result, the Community Development Department’s planning workload will necessitate the recruitment and hiring of a new Principal Planner position within Community Development to maintain service levels. The fiscal implications and authorization for that position are addressed in a subsequent agenda report this evening.

In addition, the proposed Program will require entering into a Professional Services Agreement with a qualified economic development consultant to provide specialized expertise in economic analysis, stakeholder engagement, and strategic planning to

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Item No. 7.1.1
ensure that the Strategic Plan is informed by industry best practices, objective market analysis, and a structured planning process. If the proposed Economic Development Program is approved, City staff proposes to return to City Council with a proposed consultant services' scope of work and associated cost for consideration.

Attachments:

None

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Item No. 7.1.2
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: March 10, 2026
To: Mayor and Council Members
From: Bob Wingenroth, City Manager
Issue: Resolution Establishing the Principal Planner Classification along with Salary Range and Benefits for the Position within the Bargaining Unit Covered by the Memorandum of Understanding with the Laguna Hills City Employees Association
Recommendation: That the City Council adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Establishing Principal Planner Classification along with Salary Range and Benefits within the Bargaining Unit Covered by the Memorandum of Understanding with the Laguna Hills City Employees Association."
Background:

The City of Laguna Hills adopted Resolution No. 2025-06-24-1 on June 24, 2025, adopting a Memorandum of Understanding between the City of Laguna Hills and the Laguna Hills City Employees Association (LHCEA). Section IV of the MOU, entitled “Salary and Pay,” establishes the employment classifications and the Salary Schedule for those positions in the bargaining unit covered by the MOU as of the time of the signing of the MOU, including both full-time positions (non-management) and extended part-time positions.

Based on tonight's preceding agenda item, "Proposed Economic Development Program for the City of Laguna Hills," which proposes the hiring of a Principal Planner, it is necessary to adopt a Resolution establishing the position of Principal Planner as the current MOU does not include this position.

The Principal Planner is an advanced-level classification responsible for supervising and

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Item No. 7.1.2
managing complex planning projects, and overseeing major development proposals on behalf of the Community Development Department. This position exercises significant independent judgment and may supervise professional planning staff and consultants.

The Principal Planner serves as a key advisor to management on land use, environmental review, and policy matters.

Duties may include, but are not limited to, the following:
• Manage and review complex development applications including general plan amendments, zone changes, conditional use permits, variances, subdivisions, and site development permits.
• Oversee preparation and review of environmental documents in accordance with the California Environmental Quality Act.
• Prepare staff reports, resolutions, ordinances, and technical analyses for the City Council.
• Present projects and planning policy matters at public hearings and community meetings.
• Provide professional guidance and oversight to planning staff, including training, mentoring, and review of work products.
• Coordinate planning projects and development proposals with other City departments, public agencies, and outside consultants.
• Participate in preparation and implementation of long-range planning efforts, including updates to the General Plan, zoning regulations, and specific plans. • Analyze planning and development issues and recommend policy options to City management and elected officials.
• Respond to inquiries from property owners, developers, and the public regarding planning regulations, development standards, and permit processes. • Manage consultant contracts and oversee consultant work related to planning studies, environmental analysis, and special projects.
• Monitor changes in planning legislation, regulations, and best practices and recommend updates to City policies and procedures.

Staff conducted a salary survey of eleven Orange County municipalities for this position.

Based upon this survey, staff is recommending a salary range of $10,989.02 - $13,357.22 per month. The position will receive the same benefits afforded to all other full-time non-management positions.

Staff has prepared a proposed Resolution to establish the Principal Planner position and salary range (Attachment 1). The new salary range (Attachment 2) and salary survey

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Item No. 7.1.2
(Attachment 3) are also included. A copy of the 2025 Resolution is also provided for reference (Attachment 4).

Fiscal Impact:

City staff projects there will be no net fiscal impact to the General Fund as a result of creating and recruiting this new classification. City staff anticipates this position will be supported by development fees. The monthly salary range for this classification is $10,989.02 - $13,357.22 per month, plus benefits. City staff will include the budget amendment to recognize revenue and allocate expenditures in a forthcoming agenda report.

Planners at Laguna Hills City Hall are traditionally assigned an office as their work space; therefore, the construction of an office space may be deemed necessary by the City Manager. If deemed necessary, funds are available in Capital Improvement Project No. 505, Civic Center Improvements, for this work.

Attachments:

1. Attachment 1: Resolution Establishing Principal Planner Position

2. Attachment 2: Salary Range for Principal Planner

3. Attachment 3: Principal Planner Salary Research

4. Attachment 4: Resolution Adopting Laguna Hills City Employees Association MOU 2025-2029

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RESOLUTION NO. 2026-03-10-X

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LAGUNA HILLS, CALIFORNIA, ESTABLISHING PRINCIPAL

PLANNER CLASSIFICATION ALONG WITH SALARY

RANGE AND BENEFITS WITHIN THE BARGAINING UNIT

COVERED BY THE MEMORANDUM OF UNDERSTANDING

WITH THE LAGUNA HILLS CITY EMPLOYEES

ASSOCIATION
The City Council of the City of Laguna Hills, California, hereby finds, determines, declares, and resolves as follows:

WHEREAS, on June 24, 2025, the City Council approved and adopted the Memorandum of Understanding (“MOU”) between the City of Laguna Hills (“City”) and the Laguna Hills City Employees Association (“LHCEA” or “Association”), which became effective July 1, 2025, and will remain in effect until June 30, 2029; and WHEREAS, Section IV of the MOU, entitled “Salary and Pay,” establishes the employment classifications and the Salary Schedule for those positions in the bargaining unit covered by the MOU as of the time of the signing of the MOU, including both full-time positions (non-management) and extended part-time positions; and WHEREAS, upon recommendation of the City Manager, the City Council now wishes to establish full-time, non-management positions to the bargaining unit covered by the MOU.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA

HILLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The purpose and intent of this Resolution is to establish full-time, non-management employment classification and salary range for the position of “Principal Planner” to Section IV, “Salary and Pay,” of the MOU between the City and the Association.

SECTION 2. The full-time, non-management employment classification and salary range for the “Principal Planner” position established by this Resolution will be included in the bargaining unit covered by the MOU and represented by the Association and all provisions in the MOU between the City and the Association will be applicable to this new position.

Page 173 of 258 ends

SECTION 3. The full-time, non-management employment classification is hereby established and assigned the following salary range:

FULL-TIME POSITION – NON-MANAGEMENT MONTHLY RANGE
Principal Planner: $10,989.02 - $13,357.22
SECTION 4. The Members of the Association have been notified concerning the actions set forth herein.

SECTION 5. The changes to the employment classifications and salary ranges set forth herein shall be effective March 10, 2026.

PASSED, APPROVED, AND ADOPTED this day of 10th day of March, 2026.
____________________________

DONALD CASKEY, MAYOR
ATTEST:

JOE AMES, ACTING CITY CLERK

Page 174 of 258 ends

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF LAGUNA HILLS )
I, Joe Ames, Acting City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2026- 03-10-X adopted by the City Council of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 10th day of March, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
(SEAL)

JOE AMES, ACTING CITY CLERK

Page 175 of 258 ends

Position Step Hourly Monthly Bi-Weekly Annual
Principal Planner A $ 63.40 $ 10,989.02 $ 5,071.85 $ 131,868.22 B $ 66.57 $ 11,538.47 $ 5,325.45 $ 138,461.63
C $ 69.90 $ 12,115.39 $ 5,591.72 $ 145,384.71
D $ 73.39 $ 12,721.16 $ 5,871.31 $ 152,653.94
E $ 77.06 $ 13,357.22 $ 6,164.87 $ 160,286.64
Proposed Salary Ranges
To accompany March 10, 2026 Staff Report

Page 176 of 258 ends

City Annually Monthly Hourly
Laguna Beach $ 151,992.00 $ 12,666.00 $ 73.07
Huntington Beach $ 163,259.20 $ 13,604.93 $ 78.49
Santa Ana $ 171,432.00 $ 14,286.00 $ 82.42
Dana Point $ 165,192.00 $ 13,766.00 $ 79.42
Tustin $ 169,083.24 $ 14,090.27 $ 81.29
Fountain Valley $ 152,651.16 $ 12,720.93 $ 73.39
San Juan Capistrano $ 139,284.00 $ 11,607.00 $ 66.96
Yorba Linda $ 162,012.00 $ 13,501.00 $ 77.89
Orange $ 146,100.00 $ 12,175.00 $ 70.24
San Clemente $ 146,625.60 $ 12,218.80 $ 70.49
Westminster $ 144,168.00 $ 12,014.00 $ 69.31
Average $ 155,618.11 $ 12,968.18 $ 74.82
Proposed (Average +3%) $ 160,286.65 $ 13,357.22 $ 77.06 Salary Survey
Principal Planner Position
To accompany March 10, 2026 Staff Report
Maximum Salary

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J
RESOLUTION NO. 2025-06-24-1

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LAGUNA HILLS, CALIFORNIA, ADOPTING A

MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF LAGUNA HILLS AND THE LAGUNA HILLS CITY

EMPLOYEES ASSOCIATION (LHCEA), AND

SUPERSEDING ALL PREVIOUS LHCEA MEMORANDUMS
OF UNDERSTANDING EFFECTIVE JULY 1, 2025
The City Council of the City of Laguna Hills, California, hereby finds, determines, declares, and resolves as follows:

WHEREAS, the City of Laguna Hills ("City") and the Laguna Hills City Employees Association ("LHCEA") have met and conferred in accordance with the requirements of the Meyers-Milias-Brown Act and the City Council Resolution No. 2012- 02-14-3; and
WHEREAS, the City and the LHCEA have reached agreement on wages, benefits, hours, and other conditions of employment for the period of July 1, 2025, through June 30, 2029; and
WHEREAS, a previous Memorandum of Understanding ("MOU") between the City of Laguna Hills and the LHCEA was approved and adopted by the City Council on July 11, 2023, which was effective between July 1, 2023, and June 30, 2025.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA

HILLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1.
by reference.

The above recitals are true and correct and are incorporated herein SECTION 2. The Memorandum of Understanding, attached hereto as Exhibit A, between the City and LHCEA is hereby approved and adopted and made effective July 1, 2025. All previous resolutions pertaining to the Memorandum of Understanding between the City and LHCEA are hereby superseded effective July 1, 2025.

PASSED, APPROVED AND ADOPTED this 24th day of June 2025.

ATTEST: ~
JEN~ LEE, CITY CLERK

JOSHUA SWEENEY, MAYOR

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Resolution No. 2025-06-24-1
Page2

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF LAGUNA HILLS )
I, Jennifer Lee, City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2025-06-24-1 adopted by the City Council of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 24th day of June 2025, by the following vote:

AYES: Council Members Mathis, Wheeler, Mayor Pro Tempore Caskey, and Mayor Sweeney
NOES: None
ABSENT: Council Member Pezold
ABSTAIN: None
(SEAL)
!..

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Resolution No. 2025-06-24-1
Exhibit A
Memorandum of Understanding
between the
City of Laguna Hills and the
Laguna Hills City Employees Association
I. This Memorandum of Understanding ("MOU") shall be effective July 1, 2025 and shall remain in effect until June 30, 2029.

II. Recognition
A. The City of Laguna Hills recognizes the Laguna Hills City Employees Association ("LHCEA" or the "Association") as the exclusive bargaining representative for all regular fulltime employees as those positions are defined in the Employer-Employee Relations Resolution adopted by the City. The terms of this MOU will only apply to those employees who are part of LHCEA.

III. Types of Employees
A. Full Time: 40 hours/week (80 hours/2 weeks)
B. Temporary: Oflimited duration, notto exceed 12 months. With the exception of an absence due to disability, no work currently being performed by bargaining unit employees may be performed by temporary employees. Such employees are at-will.

IV. Salary and Pay
A. The Salary Schedule for those positions in the bargaining unit at the time of the signing of this MOU is as follows:

Full-time Positions Monthly_ Range
Accountant 7,258.44 8,822.68
Accounting Specialist 6,098.95 7,415.29
Administrative Assistant I 5,916.33 7,190.75
Administrative Assistant II 6,212.02 7,550.74
Assistant City Clerk 7,596.59 9,233.69
Assistant City Engineer 12,435.72 15,115.69
Assistant Engineer 7,807.24 9,489.75
Assistant Planner 6,761.30 8,218.40
Associate Engineer 9,346.08 11,360.21
Code Enforcement Officer 6,443.92 7,832.62
Community Services Manager 10,244.11 12,451.78
Deputy City Clerk 6,814.86 8,283.51
Finance Manager 11,497.90 13,975.77
Information Technology Administrator 8,458.34 10,282.27 Management Analyst I 7,037.29 8,553.87
1778111.1

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Management Analyst II 7,741.20 9,409.47
Parks Supervisor 8,566.11 10,412.14
Permit Technician I 5,081.09 6,176.09
Permit Technician II 5,606.84 6,815.78
Principal Civil Engineer 10,890.90 13,237.95
Public Works Inspector 6,684.85 8,125.48
Public Works Supervisor 8,566.11 10,412.14
Receptionist 4,813.54 5,850.89
Records Management Coordinator 6,231.21 7,573.42
Recreation Coordinator 5,855.31 7,118.42
Senior Management Analyst 8,922.47 10,845.32
Senior Permit Technician 6,151.19 7,476.95
Senior Planner 9,150.81 11,122.87
Senior Public Works Inspector 8,137.81 9,891.55
B. Salary Increases
Effective the beginning of the pay period that includes July I, 2025, the City agrees to increase salary ranges by a cost of living adjustment of 3 .5%.

Effective the beginning of the pay period that includes July 1, 2026, the City agrees to further increase salary ranges by a cost of living adjustment of 3 .5%.

Effective the beginning of the pay period that includes July 1, 2027, the City agrees to further increase salary ranges by a cost of living adjustment equal to the percent increase in the U.S. Bureau of Labor Statistics CPI-U factor for the Los Angeles-Long Beach-Anaheim area (or succeeding index) for the preceding 12-month period ending April 2027, within the range of 2% to 4%. The increase shall not be below 2%, nor above 4%, regardless of CPI-U factor.

Effective the beginning of the pay period that includes July 1, 2028, the City agrees to further increase salary ranges by a cost of living adjustment equal to the percent increase in the U.S. Bureau of Labor Statistics CPI-U factor for the Los Angeles-Long Beach-Anaheim area (or succeeding index) for the preceding 12-month period ending April 2028, within the range of 2% to 4%. The increase shall not be below 2%, nor above 4%, regardless of CPI-U factor.

The City agrees to conduct an in-house market study for compensation in March 2029, prior to the MOU expiration. The City and the Association will review and agree on the agencies to be used in the Market Study.

C. Working Out of Class Pay
This section defines when an employee will receive compensation for performing duties in a higher position and classification on an interim or temporary basis.

Employees working out of class as defined herein will be paid an additional 5% of their current classification base salary or first step of the higher classification, whichever is higher. 177811 I.I

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-,
J
Compensation for working out of classification is provided as monetary recognition to an employee for assuming and performing the duties normally performed by an employee in a higher classification. Working out of one's position classification must be for an extended period of time wherein a need exists to fulfill the duties and responsibilities of the vacant position. Such an appointment must be approved in advance, in writing, by the City Manager. An extended period of time is generally considered five or more working days.

When the temporary assignment is completed, the employee's salary will be readjusted to its previous level. The employee's hire date and anniversary date will remain unchanged throughout the temporary assignment.

If an employee separates from service while on an acting assignment, the employee's regular salary rate, not acting pay, will be used as the basis for any vacation payout.

D. Overtime I Compensatory Time
Full-time, non-management employees assigned duties beyond 40 hours for a regular work week will be compensated for overtime in one of two ways:

1. One and one-half payment of the employee's regular rate of pay for each hour worked over 40 in a work week, or

2. One and one-half hours of compensatory time off for each hour worked over 40 in a work week.

E. Maximum Hours of Compensatory Time
Unless authorized by the City Manager or designee, employees may not accrue more than 120 hours of compensatory time. After an employee has accrued 120 hours of compensatory time, all subsequent overtime hours worked will be compensated for in cash. The Finance Department will provide a notice when a compensatory balance exceeds 90 hours.

F. Using Compensatory Time
Accrued compensatory time must be used prior to accessing accrued vacation time. When using compensatory time, employees must obtain prior approval from their supervisor.

G. Compensatory Time Payout
On or before December 15 of each calendar year, an employee may make an irrevocable election to cash out up to sixty (60) hours of accrued Compensatory Time. The cash out is limited to the amount of leave earned by the employee in the year of the payment. The cash out payment is paid the following December at the employee's base rate of pay. Elections will be made on forms provided by Finance and cannot be modified once elected. The employee's compensatory time balance cannot be reduced below 60 hours as a result of cashing out leave. Thus, if the employee's leave balance would fall below 60 hours as a result of cashing out leave, the employee will receive cash for their election only for the hours above 60.
1778111.1

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H. Compensatory Time at Termination
Any compensatory time balance will be paid at the employee's most recent non-exempt rate of pay to the employee upon termination, retirement, or change of status from non-exempt to exempt.

V. Hours and Work Week
A. Hours

1. The Laguna Hills' City Hall operates on a defined 9/80 schedule from 7:30 a.m. to 5:30 p.m., Monday through Thursday, and 8:00 a.m. to 5:00 p.m. on alternating Fridays.

2. Some full-time non-management employees work a 5 day, 40-hour work week; however, the City reserves the right to adjust work hours to meet changing needs and requirements.

3. Some full-time non-management employees work a 9/80 schedule which consists of working eight nine-hour days and one eight-hour day during a two-week period for a total of eighty hours.

B. Pay Periods and Work Weeks
The City's pay period is a defined 14-day period, starting every other Monday and ending every other Sunday, in which the employees accumulate time worked. After each pay period, the City calculates time worked in that 14-day period, and processes payroll for the employees.

Each pay period includes two work weeks. Both work weeks shall be entirely encompassed within the 14-day pay period. As stated above in Section V, subsection A, some employees work a 5/40 schedule, and some employees work a 9/80 schedule. For those employees on a 5/40 schedule, the work week is defined as starting every Monday, and ending the following Sunday.

For those employees on the 9/80 schedule, the first work period is defined as starting the first Monday of the pay period, and ending mid-shift the first Friday of the pay period. This encompasses the first 40 hours of regularly scheduled time. The second work period is defined as starting mid-shift the first Friday of the pay period, and ending on the second Sunday of the pay period. This encompasses the second 40 hours of the regularly scheduled time worked. For the purpose of calculating overtime, all work weeks/periods shall be contained within the pay period.

The specific workweek for each employee is fixed by the City Manager or designee and is maintained by the Finance Department.

C. Lunch Periods and Breaks
A department's Supervisor will coordinate daily lunches and breaks. Lunch breaks are unpaid. All full-time, non-management employees are entitled to one I-hour lunch, and two 15- minute breaks.
1778111.1

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I
VI. Recruitment
The City Manager or designee will administer and coordinate the hiring process for all position vacancies to ensure compliance with contractual, legal, and equal employment opportunity requirements. All hiring efforts are conducted in the spirit of equal opportunity and non-discrimination.

All City appointments and promotions shall be based on merit and fitness, and will be determined by a competitive examination.

A. Closed-Promotional Recruitment
The City Manager or designee will first consider promotions from within the City.

Promoting from within the City is considered a closed-promotional recruitment. Promotions must be recommended by the Department Head and approved by the City Manager. Even if one qualified candidate within the City exists, the City Manager or designee will not be required to promote that individual and may use her discretion to go outside and conduct an open recruitment.

B. Open Recruitment
If a closed-promotional recruitment is not recommended or approved, the City Manager or designee will seek outside candidates through open recruitment. Job announcements will be distributed to City employees and locally advertised in appropriate publications.

No applications for a position will be accepted after the published closing date. If there are no sufficiently qualified candidates at the closing date, the position may be reopened and readvertised.

VII. Probation
A. The probation period is an integral part of the employment process and provides the opportunity to observe the employee's work and assist the employee's adjustment to the new position. During this period, the probationary employee will have no rights of tenure, and may be terminated with or without cause either during or at the end of the probation period.

B. Duration

1. All newly-hired, full-time, non-management employees are subject to a one-year probation period. A Department Director must specifically affirm that an employee has passed probation before he or she will have actually passed probation.

2. Employees reclassified to a position where they have assumed new duties and responsibilities shall be subject to a six-month probation period.

C. Extensions

1. Prior to the end of the probation period, the Department Head has discretion to extend the probation period by up to six months, with the City Manager's approval. 17781 I I.I

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2. The employee will be notified in writing of such an extension.

D. Promotional Probation Period

1. All promoted employees are subject to a six-month probation period. Prior to the end of the probation period, the Department Head has discretion to extend the probation period by up to six months, with the City Manager's approval.

2. The six-month probation period for promoted, full-time non-management employees will begin on the first day of the promotion or reclassification.

3. Prior to the end of this period, the Department Head may recommend that the employee return to the former position, range, and salary if the employee's performance and conduct does not meet the standards required for the new position or classification.

E. Action at the End of Probationary Period
Prior to the end of an employee's probationary period, the City Manager, or designee, shall take one of the following actions:

1. Affirm, in wntmg, the satisfactory performance and conduct of the employee and designate the employee for regular, full-time employment status.

2. Extend the employee's probationary period.

3. Return the employee to their former class and pay step before promotional probation. If no position is available in the same class and pay step, employee shall be placed in the next highest paid position. If regular, full-time status was not previously attained, the probation period must be completed.

4. Terminate the employee if the employee was newly hired for failing to pass probation.

VIII. Layoff
A. The City Manager may separate any employee from employment, eliminate a class of positions, or freeze vacant positions, because of financial necessity, reduction of work, or abandonment of activities. However, no regular, full-time employee shall be separated from any department while there are emergency, seasonal, probationary, or temporary employees serving in the same class of positions in the City.

If the City Manager eliminates a position, the employee holding such position may be laid off or demoted without disciplinary action and without the right of appeal.

B. Layoff Procedures
The procedure to reduce the work force shall be as follows:

1. 30-Day Notice to the Association and 14 days' notice to affected employees. 177811 1.1
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Employees separated from the City through a reduction in force shall be given a 14-day advance notice of the separation explaining the reason for the separation.

2. Returning City Property
Prior to separation, keys, City identification cards, computer passwords, security codes, and other City-owned property shall be given or returned to the Deputy City Manager.

3. Compensation
When all City property has been returned, the employee shall receive a two-week severance pay based on his/her current pay scale. Additionally, the employee will receive compensation for his/her accrued vacation and sick leave, in accordance with current City policies.

Vacation and sick leave will be compensated in the following manner:

All accrued unused vacation leave shall be paid to the separated employee at his/her current pay scale. The separated employee may also convert unused personal sick leave in excess of 160 hours at a ratio of eight hours of vacation leave for every 24 hours of personal sick leave. If conversion occurs, the employee may increase their compensable vacation leave up to 320 hours.

4. Exit Interview
Prior to separation, the City Manager or designee may schedule an exit interview with the employee. Employees are encouraged to use the exit interview process.

C. Reemployment List
The names of regular employees who have been laid-off due to a reduction in the work force shall be placed on an appropriate layoff reemployment list according to the date and the order separated from City service. A reemployment list shall be established by placing the last employee laid-off on the top of the list as the first employee eligible for reemployment. All subsequent laidoff employees will be eligible for reemployment in the same manner.

Each employee on a layoff reemployment list shall remain on that list for six months, and laid-off employees will be considered for reemployment in the same class, or a lower classification within the same classification series, as they were laid-off. The City Manager may extend the active period of reemployment lists or an employee's eligibility if it is in the City's best interest.

D. Order of Layoff
Layoffs will be considered in the following order: temporary, part-time, extended part-time, probationary, and regular employees. Regular employees will be laid off in the inverse order of their seniority in their classification in the department. A layoff out of the inverse order of seniority may be made if, in the City Manager's judgment, retention of special job skills is required.

In cases where there are two or more employees in the classification in the department from which the layoff is to be made who have the same seniority date, such employees will be laid off 1778 I 11.1

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on the basis of the last evaluation rating in the class, providing such rating has been on file at least thirty (30) days and no more than twelve months prior to the layoff, as follows:

First, all employees having ratings of "improvement needed"; second, all employees having ratings of "competent"; third, all employees having ratings of "outstanding." Employees who have been promoted into a higher paying classification within a different department shall have rights of reversion to his/ her previously occupied position if subject to layoff.

IX. Management Rights
The rights of management include but are not limited to:

A. Determine the mission of its constituent departments and boards; B. Set standards of service and hours of operation;
C. Determine the procedures and standards of selection for employment and promotion;
D. Determine the content of job descriptions;
E. Direct its employees;
F. Take disciplinary action;
G. Relieve its employees from duty because of lack of work or for other legitimate reasons;
H. Maintain the efficiency of governmental operations;
I. Determine the methods, means, and personnel by which governmental operations are to be conducted;
J. Take all necessary actions to carry out its mission in emergencies; K. Exercise control and discretion over its organization and the technology of performing its work.

L. To propose new classifications during the life of this MOU, and to utilize the procedures of this MOU in order to meet and confer on rates of pay and family of jobs for such new classifications, and to establish and determine thereby such new job classifications; and M. To promulgate, modify and enforce work and safety rules and regulations.

X. Employee Rights
The rights of employees include but are not limited to:
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A. The right to work in an environment free from harassment and discrimination based on sex, sexual orientation, race, age, disability, national origin, and religion.

B. The right to not be retaliated against for complaining about harassment or discrimination in the workplace.

C. The right to work in a safe work environment.

D. The right to file grievances in accordance with the procedure set forth in this MOU.

XL Association Rights
The Association shall have the following rights:

A. Deduction of Dues: Upon receipt of an authorized card, membership dues of LHCEA members shall be deducted by the City from the paycheck of the members.

B. Use of Bulletin Boards: The City will provide the Association access to two bulletin boards for the purpose of posting information relevant to the Association and its meetings.

C. Release Time For Meetings: Bargaining unit employees shall be provided with reasonable time off without loss of pay for purposes of meeting and conferring with management over wages, hours and working conditions and notifying its membership of such matters; processing grievances to be limited to meeting with management during the steps of the grievance process as outlined herein; and for representing employees in disciplinary meetings with management. In addition, bargaining unit employee shall be permitted to attend two annual meetings of the Association without loss of pay at a maximum of one hour for each meeting.

XII. Holidays
A. The City will observe 11 fixed holidays during which City Hall will be closed.

Holidays falling on Sunday shall be observed on the following Monday. Holidays falling on Saturday shall be observed on the preceding Friday unless this, too, is a holiday and then one day sooner. Holidays include:

New Year's Day
Birthday of Martin Luther King, Jr
Presidents Day
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving
Day After Thanksgiving
Christmas Eve
Christmas Day
B. Full-time employees shall receive 8 hours of holiday leave for the above-mentioned holidays. If a fixed holiday falls on an employee's regularly scheduled day off, then they may use 1778111.1

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those holiday hours at a later date during the fiscal year. In order to receive holiday pay, an employee must have received pay for all of both the regularly scheduled assignment immediately prior to a holiday and the regularly scheduled assignment immediately after that holiday.

C. The City shall provide full-time employees 29 discretionary holiday hours per fiscal year to be used as discretionary holiday leave.

D. In addition to the holidays listed above, the City will observe a Holiday Closure by closing City facilities from December 26th through December 31 st. The City shall provide paid leave time off during the Holiday Closure. Full-time employees shall receive 32 hours of personal time off per fiscal year to use during the holiday closure, or at a later time during the fiscal year.

Number of Hours
Fixed Holiday Hours 88
Discretionary Holiday Hours 29
Holiday Closure Hours 32
E. All holiday and discretionary hours will be prorated for employees beginning fulltime employment with the City after the start of the fiscal year based on the remaining holidays.

Discretionary holiday hours must be taken during each fiscal year and cannot be carried over to the succeeding fiscal year.

F. Fixed Holiday Hours and Holiday Closure Hours have no cash value upon termination or retirement from the City. Discretionary Holiday Hours will be paid out at the employee's base rate of pay upon termination or retirement from the City.

G. On the anniversary of the 20th year of continuous full-time service, employees shall receive a one-time allotment of 40-hours of discretionary holiday leave which must be used in a twelve-month period after received. Such discretionary holiday leave hours do not have any cash value.

XIII. Leaves
A. Leaves With Pay
Full-time employees accrue vacation and sick leave, discretionary holiday leave hours annually, and may accumulate compensatory overtime hours. In the interest of fairly and consistently accommodating all employees and maintaining adequate coverage for City Hall operations, all requested time off shall be first approved by the employee's immediate Supervisor and then approved by the Department Head with consideration to employee's preference and City's business needs.

All requests for leave will be considered based upon availability of employee's leave hours, work load, work schedules, and coverage.

The following process is to be followed when requesting time off:
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• Employees desiring time off for planned vacation, discretionary holiday leave, compensatory time, or scheduled medical leave shall make such requests to their immediate Supervisor as soon as practicable.
• Final approval of time off rests with the Department Head.

1. Vacation
a.
to the following schedule:

Full-time, non-management employees accrue vacation according Years of Service
0-3
3-10
10+
Rate

3.08 hours per pay period

4.62 hours per pay period

6.15 hours per pay period
b. Vacation Payout
Upon separation or retirement from City service, all employees shall be compensated at their current pay rate for their accrued vacation.

No employee shall be allowed to carry over more than 320 hours of vacation time from one fiscal year to the next. At the start of the fiscal year, if an employee has more than 320 hours accrued, the City will automatically cash out any hours in excess of 320.

On or before December 15 of each calendar year, an employee may make an irrevocable election to cash out accrued Vacation Time. The amount of hours that can be cashed out is limited to the amount of leave earned by the employee in the year of the payment. The cash out payment is paid the following December at the employee's base rate of pay. Elections will be made on forms provided by Finance and cannot be modified once elected. The employee's vacation time balance cannot be reduced below 60 hours as a result of cashing out vacation leave. Thus, if the employee's leave balance would fall below 60 hours as a result of cashing out leave, the employee will receive cash for their election only for the hours above 60.

2. Sick Leave
a. All full-time employees shall accrue sick leave at a rate of3.69 hours per pay period.
b. All full-time employees prior to completing ten years of service as full- time employees, (hereafter, "ten-year anniversary") shall be eligible, if they so desire, each quarter (October 1, January 1, April 1, and July 1) to convert unused personal sick leave in excess of 160 hours at a rate of 8 hours of vacation for every 24 hours of personal sick leave. Upon honorable retirement or resignation from the City prior to their ten-year anniversary, a full-time employee who has personal sick leave in excess of 160 hours may convert the excess hours to 1778111.1

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vacation at a rate of eight hours of vacation for every 24 hours of personal sick leave. In this situation, the vacation accrual limits set forth above can be exceeded to a maximum of 480 hours. c. When ill or injured, employees are required to notify their Department Head/Supervisor prior to starting the workday but no later than within one hour after the workday begins. When absence is due to a work-related injury, the employee's Department Head/Supervisor must be notified immediately. Medical verifications will be required for insurance purposes.
d. All employees who know they will be absent from work shall receive their Department Head/Supervisor's permission in advance. Employees shall provide at least 30 days' notice for foreseeable leaves such as birth, adoption, or planned medical treatment. e. If an employee's accrued sick leave hours have been exhausted, additional sick time will be either unpaid leave time or deducted from available vacation hours.

Use of sick leave hours is a privilege and not to be abused. Under such conditions, the City Manager may choose to identify the time off as an unpaid leave or as vacation time to be paid out of the employee's available vacation hours.
f. Care for Ill Family Member. Employees may use half of their accrued sick leave for the care of an ill child, parent, spouse, grandparent, grand-child, sibling, registered domestic partner, or designated person. "Child" includes a biological, foster, or adopted child; a child of the employee's domestic partner; a stepchild; a legal ward; or a child to whom the employee acts as a parent. "Parent" includes a biological, foster, or adoptive parent; a step-parent; or a legal guardian. Sick leave to care for ill family members is subject to all policies that apply to sick leave.

3. School Activity Leave
Employees are entitled to take up to 40 hours of accrued leave annually to attend school related activities for their children. Such time off must be pre-approved by a supervisor and a supervisor may require proof of attendance.

4. Bereavement Leave
All full-time employees shall receive a maximum of 40 hours of bereavement leave, per instance, for absence necessitated by the death of immediate family members. This leave may be used up to three months after the death of the immediate family member. An immediate family member shall be defined as the spouse, children, parents, brothers, sisters, grandparents, parentsin-law, or other individuals whose relationship to the employee is that of a dependent or near dependent. Where such death has occurred and upon request of the City Manager, the employee shall furnish satisfactory evidence of such death.

5. Court Leave
Although the City is not required to grant employees paid leaves of absence for jury duty or court-mandated appearances pursuant to California Government Code Section 1230, the City has elected to grant full-time employees up to 80 hours of service annually with full pay while performing jury duty services or other court-mandated appearances. If an employee is required to 1778111.1

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l serve more than 80 hours, then the City Manager may grant an extension of time off with or without pay.
a. If summoned to jury duty, employees should immediately notify their Department Head/Supervisor.
b. Compensation received from jury duty will be deducted from the employee's paycheck; travel, parking, and meal allowances granted by the court may be retained by the employee.

6. Military Leave
a. A full-time employee who is released from active duty with the United States armed forces will be entitled to reinstatement to their former position or one with similar compensation and duties with no loss of seniority rights and full reimbursement for up to 80 hours per fiscal year. However, military leave beyond 80 hours per year shall be without pay, unless the employee chooses to use vacation time while on leave. b. Prior to use of any military leave, an official copy of military orders must be submitted to the Finance Department.

7. Catastrophic Leave (See City's Administrative Orders for details). Program will allow employees to donate sick time to individuals who qualify.

8. Administrative Leave with Pay Pending Investigation into Possible Misconduct.

The City, in its discretion, may place an employee on administrative leave with pay pending an investigation into possible misconduct by the employee.

9. After Hours Call Back Pay (See City's Administrative Orders for details).

Program will define criteria and standardization for responding to work matters outside of normal business hours. There shall be a one hour minimum for responding to the initial issue. If the need for response exceeds one-hour, further time will be booked in 15-minute increments. The City Manager shall consult with the Association on the criteria to be used within the Administrative Order.

B. Leaves Without Pay

1. Family Medical Leave Act (FMLA) (See City's Personnel Policies and Procedures)

2. Time off for voting. The City will follow California Elections Code section 14000 and provide reasonable time off to vote. If an employee does not have sufficient time outside of normal working hours to vote, then the employee may take time off of up to 2 hours of working time to vote without a loss of pay.
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XIV. Benefits
A. Retirement
The City shall participate in the California Public Employees Retirement System's (CalPERS). Effective January 1, 2013, the City shall have two tiers of benefits as follows:

I. Tier 1 (Employees hired before January 1, 2013 or individuals hired after January 1, 2013 who have participated in a public retirement system within the six months prior to being hired): 2% @ 60 Formula. Tier 1 employees shall pay the full 7% of the employee's normal cost rate of the City's pension program with CalPERS. Additional benefits provided through CalPERS shall include the following:

One-Year Final Compensation
Post-Retirement Survivor Allowance
Pre-Retirement Survivor Allowance
1959 Survivor Benefits, including Third Level Benefits
Extension of Reciprocity Rights for Elective Officers

2. Tier 2 (Employees hired on or after January 1, 2013 who have not been members of a public retirement in the six months prior to employment with the City): 2% @ 62 Formula, with 3-year Final Compensation. Tier 2 employees will pay 50% of the normal cost rate of the City's pension program, as dictated by the Public Employees' Pension Reform Act (PEPRA).

B. Medical Insurance

1. Employees are eligible to receive medical insurance the 1st of the month following the date of hire by the City.

Effective July 1, 2025, the City will contribute the following towards employees' health insurance premium:

Employee Only $1,127.34
Employee + One $2,244.74
Employee + Family $2,913.19
During the term of this agreement, City contributions to medical insurance plan will increase to an amount not to exceed the percent equivalent of the annual increase of the BS Gold PPO premium. Employees will be responsible for paying any portion of their health insurance premium not covered by the City's contribution amount.
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The City shall provide a medical insurance rebate program for full-time employees who are eligible for the City medical insurance program, and who are currently enrolled under an outside non-City sponsored medical insurance program through a spouse or other source. Any fulltime employee who demonstrates proof of insurance from such other source and who makes a request to opt-out of the City's insurance program will receive five hundred dollars ($500.00) per month in lieu of City-sponsored medical insurance

2. Employees are responsible for notifying the Finance Department of changes in personal information including marital status, number or age of dependents, name, address, etc.

3. Changes to medical insurance is subject to an open enrollment generally in October of each year.

4. Upon separation or dismissal, the employee should contact the Finance Department to make the necessary changes concerning insurance coverage.

5. Under the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA), employees may continue health care coverage for themselves and their dependents under the City's group medical insurance program for a period not to exceed 18 months. The employee must pay the full insurance premium to receive coverage. Any dependent who loses coverage due to the death of the employee, divorce or legal separation from the employee, loss of dependent child status, or loss of Medicare eligibility, has the option to continue coverage for 36 months at the dependent's sole expense.

C. Dental
The City will provide and pay the full cost of a dental insurance plan for full-time employees and their dependents. Any changes must be made by mutual agreement.

D. Vision
The City will provide and pay for the full cost of a vision insurance plan for full-time employees and their dependents. Any changes must be made by mutual agreement.

E. Life Insurance

1. The City will provide and pay life insurance for full-time employees based on 150% of their base annual salary up to a maximum $250,000.

2. Coverage is subject to the terms and conditions of the insurance policy given to employees at the time of employment.

F. Deferred Compensation
The City shall make available to all full-time employees a Section 457 Deferred Compensation Plan. This is a voluntary program and is funded at the sole cost of each participating employee.
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G. Supplemental Retirement Program
The City shall provide a supplemental retirement program as set forth in Resolution No. 99-05-04-1.

H. Retiree Health Savings
The City shall provide a retiree health savings plan as set forth in Resolution No. 2001-12- 11-2.

I. Mileage Reimbursement
All employees not receiving an automobile allowance shall be compensated at the prevailing IRS rate.

J. Disability Insurance
The City will provide and pay for a short and long-term disability plan for all full-time employees.

1. The City provides disability insurance for full-time employees, and includes a short-term disability insurance policy that pays 60% of employees' weekly earnings to a maximum of $1,000 per week, less any other income benefits. Benefits begin after a 14-day elimination period and may continue for 24 weeks.

2. Employees may use their time available from vacation, discretionary holiday leave and sick time to receive compensation during the 14-day elimination period.

3. Long-term disability pays 60% of the full-time employee's basic monthly earnings to a maximum of $10,000 per month, less any other income benefits. Benefits begin after a 180-day elimination period.

4. Employees must provide a doctor's release prior to returning to work, and the City will pay the employee's insurance premiums during the six-month short-term disability period.

XV. Grievance Procedure
A. An employee may file a grievance regarding management's interpretation or application of any provisions of this MOU.

B. Disciplinary matters involving suspensions of five or more days and terminations (which are subject to the appeal procedure) in addition to matters involving harassment, discrimination, retaliation or safety violations are exempted from this process.

The following procedure shall be used:

I. If an employee has a conflict with his/her immediate Supervisor, and the employee believes further action is necessary to solve the problem, then the employee shall contact his/her immediate Supervisor to discuss the problem. If this discussion settles the matter, no further 1778 I 11.1

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action is necessary. However, if the employee feels the meeting does not resolve the problem, then the employee shall contact the Department Head and the Deputy City Manager for a continuation of an information discussion.

2. If no satisfactory solution is reached, the employee has ten working days to begin the written proceedings.

3. The employee shall write a formal statement of grievance detailing the subject of the dispute and provide two copies to his/her immediate Supervisor. (One copy for the Deputy City Manager and the other for the employee's Department Head)

4. Within ten working days of receiving the written statement of grievance, the immediate Supervisor shall respond to the employee in writing.

5. If no response is received, or the response is unsatisfactory, the employee may:
a. Request a reply from the Deputy City Manager within 20 working days of filing the original statement of grievance.
b. The Deputy City Manager shall reply in writing within ten working days of receiving the employee's request for reply.

6. If no reply is received, or the reply is unsatisfactory, the employee may:
a. Send a copy of the original written grievance to the City Manager within 40 working days of filing the original statement of grievance. b. The City Manager will reply with a written decision within 30 calendar days of receiving a copy of the original statement of grievance. The City Manager's decision is final and not appealable.

C. Important Details

1. When filing a formal grievance, staying within the time limits is extremely important. A grievance will be forfeited iftimelines are not adhered. Time limits may be extended by mutual agreement of the parties at any step of the process.

2. Be concise and factual. Cite dates and times verbally and in writing. In the written response, the employee should clearly state the specific problem being appealed, any actions to be taken, and the reasons for the actions.

3. Employees may request another person's assistance to write or present their response and explanation at any time.

XVI. Appeals Procedure for Suspensions of Five Days or More, Demotions, and Terminations A. Management will not impose a suspension of five or more days, demote, or terminate a non-probationary full-time employee without just cause. A written notice of such 1778111.1

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proposed action shall be served on the employee personally, or by certified mail, at least fourteen calendar days prior to the effective date of the proposed action. Such written notice shall contain:

1. a description of the proposed action and its effective date(s);

2. a statement of the reasons for such proposed action, including the acts or omissions on which the proposed action is based;

3. copies of all material on which the proposed action is based;

4. a statement of the employee's right to respond-either orally or in writingprior to the effective date of such proposed action;

5. a statement of the employee's right to representation; and

6. a statement of the employee's right to appeal should such proposed action become final.

B. Prior to the effective date of such suspension, demotion or discharge, an employee will be given an opportunity to respond - either orally or in writing at the employee's option - to a designated City representative, who has the authority to make an effective recommendation on the proposed disciplinary action.

C. An employee may represent him or herself or may be represented by an Association representative in the disciplinary process.

D. An employee shall receive written notice either sustaining, modifying, or canceling a proposed action on or prior to the effective date of such action.

E. Upon receipt of a notice of intent to impose disciplinary action, an employee may, within fourteen calendar days of receipt of such notice, submit a request to the supervisor/ manager proposing discipline for a meeting to address the charges in the notice. A meeting will be scheduled at which the employee and/or his representative can make a presentation regarding why discipline should not be imposed or reduced. Within 14 calendar days of such meeting, the supervisor/ manager initially proposing discipline will render a decision regarding the matter.

F. If the employee does not agree with the decision and wishes to further appeal the decision, he or she may file an appeal with the City Manager or his designee within fourteen calendar days of receipt of the decision from the supervisor/ manager. An appeal to the City Manager or his designee consists of a full trial-type evidentiary hearing where the employee may present witnesses and written evidence as well as have the opportunity to cross-examine witnesses and make opening and closing arguments (either in writing or orally). An employee may represent him or herself or may be represented by an Association representative. Such hearings are closed to the public but may be tape recorded or recorded through a court reporter. At the conclusion of the hearing, if a designated hearing officer is used, he or she will render a recommendation to the City Manager within the 30 days after the matter is submitted. The City Manager will consider the recommendation and either uphold or modify the recommendation. The City Manager's decision will be the final step in the appeal process.
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Laguna Hills City CouncilMarch 10, 2026

Laguna Hills City Council
March 10, 2026