CITY OF LAGUNA NIGUEL
CITY COUNCIL AGENDA ITEM
198°
To: Honorable Mayor and Council Members
FROM: Eric Hendrickson, Finance Director
DATE: February 1, 2022
SUBJECT: Fiscal Year 2021/2022 Mid-Year Budget Review
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the following FY 2021/2022 budget adjustments:
Revenues
a. Increase property tax revenue in the amount of $360, 106 (General Fund). b. Increase planning revenue in the amount of $178,600 (General Fund). c. Recognize grant revenue for the Summer Trolley Program in the amount of $59,816 (Measure M2 grant funds).
Expenditures
d. Appropriate $178,600 of planning expenditures (General Fund). e. Appropriate $150,000 for the La Paz Road Earth Movement Evaluation (American Rescue Plan funds).
f. Appropriate $600,000 to expedite the City Hall Audio-Visual Equipment Upgrade Project (American Rescue Plan funds).
g. Appropriate $750,000 for the Crown Valley Westbound Widening 1-5 to Oso Creek Project (American Rescue Plan funds).
h. Appropriate $59,816 for the Summer Trolley Program (Measure M2 grant funds).
2. Approve a Purchase Order with Long Beach BMW for two police motorcycles in an amount not to exceed $78,113.17
facsimile signature, and allowing handwritten signatures on those instruments in specified situations.
BACKGROUND
At the June 1st, 2021, City Council meeting, a balanced budget for Fiscal Year 2021/2022 was adopted. The City estimated General Fund revenues of $45.4 million and expenditures of $44.3 million, resulting in a $1.1 million surplus. From this surplus, the City deposited $350,000 into the Section 115 pension trust and $750,000 in General Fund Reserves. Now that Fiscal Year 2021/2022 is halfway complete, it is prudent to review the budget and provide updated mid-year estimates.
ANALYSIS
GENERAL FUND
Overall, the FY 21/22 revenues and expenditures are tracking as projected. However, a few adjustments are being recommended, as property tax revenues are trending higher and planning revenues and expenditures need to be modified to account for increased development activity. The recommendations to the budget are described below.
Revenue
Property Tax Revenue
Property taxes are the City's largest source of revenue. The original budget estimate for property taxes for Fiscal Year 2021/2022 was $24,836,400. This amount equates to approximately 55% of General Fund revenues. City staff compiled data and analyzed the prior seven years of property tax revenues - inclusive of fiscal years 2014/2015 through 2020/2021. Results from this analysis, including future projections, are below:
Property Tax Revenue
Fiscal Year Amount Increase from Prior % Change
Year
2014/2015 $18,840,320
2015/2016 $19,965,053 $1,124,733 6.0%
2016/2017 $20,786,789 $821,736 4.1%
2017/2018 $21,968,448 $1,181,659 5.7%
2018/2019 $22,749,160 $780,712 3.6%
2019/2020 $23,584,278 $835,118 3.7%
2020/2021 $24,630,701 $1,046,423 4.4%
2021/2022 $25,196,506 (new estimate) $565,805 2.3%
2022/2023 $25,826,419 (projection) $629,913 2.5%
2023/2024 $26,472,079 (projection) $645,660 2.5%
2024/2025 $27,133,881 (projection) $661,802 2.5%
Property Tax
$29,000,000
$27,000,000
$25,000,000
$23,000,000
$21,000,000
$19,000,000
$17,000,000
FY17/18 FY18/19 FY19/20 FY20/21
On average, over the prior seven years, property tax revenue has annually increased by approximately $965,000, or 4.6%. However, it is most prudent to use data provided from the County of Orange Auditor-Controller, as they manage the property tax apportionment system. The finalized property tax rolls for Laguna Niguel for FY 21/22 total $25, 196,506.
Based upon the actual property tax billed from the County, staff recommends increasing the property tax revenue for FY 21/22 by $360, 106 for a total of $25, 196,506 as shown in the chart below.
Property Tax Revenue Budget Adjustment
Fiscal Year Original Estimate Mid-Year Estimate Increase 2021/2022 $24,836,400 $25,196,506 $360,106
Sales Tax Revenue
Sales taxes are the City's second largest source of revenue. The original budget estimate for sales taxes for Fiscal Year 2021/2022 was $12,725,412. This amount equates to approximately 28% of the adopted General Fund revenues.
City staff has compiled data and analyzed the prior seven years of sales tax revenues - inclusive of fiscal years 2014/2015 through 2020/2021. Results from this analysis are below:
Sales Tax Revenue
Fiscal Year Amount Change from Prior % Change
Year
2014/2015 $11,453,345
$790,827 6.9%
2015/2016 $12,244,172
2016/2017 $11,448,371 $(795,801) (6.5%)
2017/2018 $11,223,516 $(224,855) (2.0%)
2018/2019 $11,831,049 $607,533 5.4%
2019/2020 $12,229,918 $398,869 3.4%
2020/2021 $13,135,671 $905,753 7.4%
2021/2022 $12,725,412 (estimate) $(410,259) (3.1%)
2022/2023 $12,979,920 (projection) $254,508 2.0%
2023/2024 $13,239,519 (projection) $259,598 2.0%
2024/2025 $13,504,309 (projection) $264,790 2.0%
Sales Tax
$14,000,000
$13,000,000
$12,000,000
$11,000,000
$10,000,000
$9,000,000
$8,000,000
FY18/19
On average, over the prior seven years, sales tax revenue has annually increased approximately $280,000, or 2.4%. However, as evidenced in the data above, sales tax data can fluctuate every year, either to the positive or the negative. Monitoring the average growth over a longer period of time, as done in the chart above, helps alleviate any deviations and presents a more accurate picture of growth or decline.
Although the City received a record amount of sales tax in Fiscal Year 2020/2021, some sales tax revenues are impacted by inflation; when the price of goods increases, so does the amount of tax paid upon them. A direct correlation between inflation and sales tax increase is difficult to quantify, as not all goods impacted by inflation are taxable. At a macro-economic level, non-taxable items, such as food, health products, service- related businesses, etc., have increased in price. However, the City receives no tax benefit from these increases.
Staff finds it reasonable to maintain the current budgeted estimate of $12,725,412 for Fiscal Year 2021/2022. Based on the first six months of this fiscal year, sales tax revenue is on track and projections are that this revenue will be reached by June 30, 2022. Thus, staff does not recommend any adjustments at this time. City staff will continue to monitor sales tax figures and economic conditions very closely and we will bring changes forward to the City Council as necessary.
Community Development - Planning Revenue & Expenses
Property taxes and sales taxes combined comprise 83% of the City's General Fund revenue. The next largest source of revenue is Community Development revenues. This includes building permits, planning fees, and other related revenues. The City originally budgeted $2,741,228 for Community Development revenues for FY 21/22, which totals 6% of all General Fund revenue.
The Community Development Department is currently processing an unprecedented number of development projects that include pass-through consultant expenses related to contract staffing of the Planning Division and preparation of California Environmental Quality Act (CEQA) review documents. Due to the increased number of applications, there are additional revenues and expenditures that need to be accounted for in the FY 21/22 budget. Staff recommends a budget amendment increasing planning revenue by $178,600 and increasing planning consultant services expenditures by $178,600. This budget amendment will have no net General Fund impact, as the expenditures will be offset by revenues paid by project applicants.
CAPITAL IMPROVEMENT PROJECTS
The Fiscal Year 2021/2022 Capital Improvement Program (CIP) includes 16 projects and a total of $5,072,697 in funding. Staff recommends that three capital projects are added, and one capital project be advanced in the Fiscal Year 2021/2022 CIP. This will increase the funding by $1,500,000 for a total Fiscal Year 2021/2022 CIP budget of $6,572,697. A capital projects update has been included as Attachment A.
Crown Valley Westbound Widening I-5 to Oso Creek
This project includes the addition of a fourth westbound lane on Crown Valley Parkway from the I-5 southbound off-ramp to the Oso Creek Bridge. The project requires widening of the Oso Creek Bridge and overhead bridge spanning the railroad.
Additionally, the project includes the intersection with Forbes Road to accommodate appropriate turning movements, median and parkway landscaping improvements, street furniture, lighting, and signage.
This project was put on hold in 2020 due to the Covid-19 pandemic and the sudden halt of many development activities in the Gateway area. Development activities in the Gateway area have now resumed and grant opportunities with funding for this project will be available in the Fall 2022 through the Orange County Transportation Authority (OCTA) Measure M2 program. To be prepared to apply for grant funding to pay a
substantial portion of the overall roadway widening costs, construction documents need to be prepared and permits need to be obtained from the County of Orange, CA Fish and Wildlife, Southern California Regional Rail Authority (SCRRA), and Caltrans.
Funding this work now will allow the City to be prepared to meet the requirements for submitting a grant application in October 2022 for right-of-way and construction phases.
The estimated cost of this project is $750,000 and funding is available in the American Rescue Plan to fund this project.
City Hall Audio-Visual Equipment Upgrade
An upgrade of the audio-visual equipment in the Council Chamber and Community Room is currently planned for phasing over three years, with $315,000 allocated in the adopted Fiscal Year 2021/22 CIP and an anticipated additional $300,000 planned for Fiscal Years 2022/23 & 2023/24. Due to ongoing failures of various aged components, and there is an urgent need to upgrade the system to provide a functioning and reliable broadcast system, phasing the project over three years is no longer recommended.
Instead, staff recommends completing the project in one phase by allocating the total required budget in Fiscal Year 2021/2022. Staff request that project funding of $300,000 per year in Fiscal Year 2022/2023 and 2023/2024 be consolidated in Fiscal Year 2021/2022. It is anticipated the design will start this spring and a construction contract will be awarded this summer. Thus, staff recommends funding the entire project as one project immediately and moving $600,000 from future CIP budgets to FY 21/22 for a total cost of $915,000. The funding for this entire project is the American Rescue Plan funds.
La Paz Road Earth Movement Evaluation
The purpose of this project is to evaluate the earth movement on La Paz Road near Rancho Niguel Road to determine the cause and determine solutions to correct this issue. The southbound number two lane has been closed to through traffic since September 2021 as the roadway has distorted and the asphalt, curb and gutter, and sidewalk has deteriorated in condition. The surface of the roadway is damaged and unable to safely carry vehicular traffic. This area has historically experienced earth movement, which was treated in the 1990's and early 2000's with the installation of shear pins under the roadway surface, but roadway movement has resumed this past year to a degree that makes this section of La Paz Road unusable by motorists.
If this is approved, an engineering and geotechnical contract to examine the potential causes will be placed on the agenda at an upcoming City Council meeting to install monitoring equipment and initiate data collection to assist the City in determining the potential cause of the recent earth movement and solutions to repair this roadway.
The initial phase of the engineering analysis will require a budget of $150,000 in Fiscal Year 2022/2023. The funding for this project is the American Rescue Plan funds.
Laguna Niguel Summer Trolley Program
This project will introduce a free summer public transportation service that will operate between Memorial Day and Labor Day each year. The Summer Trolley Program will run from Laguna Niguel City Hall/Library to the Ritz Carlton, including transfer options to the various fixed-route transit connections including the Dana Point Trolley, Laguna Beach Trolley, and several OCTA bus routes. Most of the funding for the program is provided by OCTA's Measure M2 Project V Community Based Transit Circulator Program grant.
This project was originally budgeted in the operating budget; however, per OCTA's grant requirements, the City is required to adopt it in the Measure M2 fund. Therefore, staff recommends that the City Council recognize grant revenue and appropriate grant expenditures in the Measure M2 fund for $59,816. This is the reimbursable portion related to FY 21/22.
OCTA will fund the Summer Trolley Program for five summers in an amount not to exceed $984,535. OCTA will provide 90% of the funding and the City will provide 10% of the funding.
Fiscal Year City Match (10%) OCTA Grant (90%) Total Amount 2021/2022 $6,646 $59,816 $66,462
2022/2023 $19,588 $176,292 $195,880
2023/2024 $19,048 $171,432 $190,480
2024/2025 $19,531 $175,779 $195,310
2025/2026 $20,037 $180,333 $200,370
2026/2027 $13,603 $122,430 $136,033
Total $98,453 $886,082 $984,535
Police Motorcycles
Historically, the City of Laguna Niguel has purchased a police motorcycle every fiscal year. This pattern began when Police Services had two motorcycle enforcement deputies. Over the years, Police Services has adapted to public safety needs and currently staffs five motorcycle enforcement deputies. With this increased staffing, a Baer the need for more frequently purchased motorcycles has arisen.
Police Services currently utilizes a fleet of six motorcycles, with the sixth one used as a spare and for training. The typical warranty period for a police motorcycle is 60,000 miles or 3 years and protects against major repair bills for broken parts and drivetrain issues. The Orange County Sheriff's Department's (OCSD) preferred model is the BMW motorcycle.
Staff recommends that the City begin the practice of budgeting and purchasing two motorcycles per fiscal year. The order, customization and delivery process for new motorcycles takes approximately 4 to 6 months. Given this timing, the initial ordering process of two motorcycles should begin each February, resulting in a delivery after the first of July.
Sufficient funds exist in the Vehicle Replacement Fund to accommodate a purchase order, and therefore no budget adjustment is needed. However, since the total Purchase Order will be over $50,000, City Council approval is required. As required by the Purchasing Policy, staff solicited three quotes. Two of the dealerships that staff contacted were unable to produce a quote, as they did not carry the specific model of motorcycle that the OCSD prefers. Staff recommends that the City Council approve a Purchase Order with Long Beach BMW in an amount not to exceed $78, 113.17 for the purchase of two motorcycles.
POSITIONS AUTHORIZED TO SIGN CHECKS
On July 18, 2017, the City Council approved Resolution No. 2017-1224. This resolution identified the City positions authorized to sign negotiable documents related to the City's checking account with U.S. Bank. Within this resolution, it specifies that checks issued from the City's bank account require the original signature of the City Manager, Assistant City Manager, or Management Services Director, as well as the machine generated signature of the Mayor.
Resolution No. 2022-1377 (Attachment B) is being proposed to accomplish two actions.
First, this resolution will update the authorized positions allowed to sign checks.
Second, this resolution will permit automatic, machine generated signatures for all signers on the checks.
The City issues approximately 200 accounts payable checks per month. The current process includes the City Manager hand signing these checks, while the Mayor's signature is automatically applied by the accounting system during the check printing process. The City Manager's handwritten signature is unnecessary because the City Manager approves the warrant register that list all checks issued for each City Council meeting and the amount of those checks. Staff has communicated this potential adjustment with both the City's audit firm and banking contacts and this proposed change meets their standards. Thus, staff recommends that the City Council adopt Resolution 2022-1377 to update the process on what positions can sign checks and allow these signatures to be automatically applied during the check printing process.
LEGAL REVIEW
The City Attorney has reviewed Resolution 2022-1377 and has approved it as to form.
FISCAL IMPACT
Revenues
The City's adopted FY 21-22 budgeted revenue projections remain on track. However, property tax revenues and planning revenues need to be adjusted upward. Staff recommends that the City Council increase the General Fund revenue by $538,706.
Revenue Budget Adjustment
Type Original Estimate Mid-Year Estimate Increase
Property Tax $24,836,400 $25,196,506 $360,106
Planning Revenue $267,042 $445,642 $178,600
TOTAL $538,706
Staff also recommends that the City Council recognize Measure M2 Project V grant revenue related to the Summer Trolley Program in the amount of $59,816 for FY 21/22.
Expenditures
General Fund
Staff recommends increasing General Fund planning professional services expenditure account by $178,600. This is offset by an equal increase in planning revenues, resulting in no net effect to the General Fund.
Capital Improvement Projects
There are critical capital projects that staff recommends allocating American Rescue Plan Funds to address. The total allocation is $1.5 million. The City was allocated $8.8 million from the American Rescue Plan. The recommended projects are summarized below.
American Rescue Plan Fund
Project Allocation
La Paz Road Earth Movement Evaluation $150,000
City Hall Audio Visual Equipment Upgrade $600,000
Crown Valley Westbound Widening 1-5 to
Oso Creek $750,000
Total $1,500,000
Following this allocation of $1.5 million from the American Rescue Plan funds, approximately $4.75 million of these funds will remain for future use.
Measure M2 Grant Funds
Staff recommends that the City Council recognize Measure M2 Project V grant expenditures for the Summer Trolley Program in the amount of $59,816 in FY 21/22.
Reserve Update
As of June 30, 2021, the last audited fiscal year, the City had $46,347,093 in General Fund balance. This equates to approximately 117% of fund balance compared to that year's operating expenditures. The City's policy is to keep a minimum of at least 50% for emergencies. This is a very healthy ratio, as it indicates the City has more than one year of reserves. In Fiscal Year 2020/2021, the General Fund increased in fund balance by approximately $4.6 million. These funds are being saved for emergencies and future capital improvements.
CONCLUSION
The City of Laguna Niguel is in excellent financial condition. The FY 21/22 budget is on track, with property tax revenue increasing by $360,106 over the original estimate.
Further, staff recommends allocating $1.5 million from the City's American Rescue Plan Tunding to move torward with critical capital projects. The City's strong tinancial policies and keen leadership since incorporation have served the City well. The City boasts of a strong tax base and plans it's spending very conservatively. The City is prospering today and is well positioned to thrive in the future.
Jamaa S Detoureau,
Tamara S. Letourneau
City Manager Public Works Director
Erie Pendidon
Eric Hendrickson
Finance Director
Attachments:
A. Capital projects update
B. Resolution 2022-1377, updating procedures for the approval of payment instruments by the City, authorizing specific City officials to sign checks by facsimile signature, and allowing handwritten signatures on those instruments in specified situations.
ATTACHMENT A
Capital Projects Update
CITY OF LAGUNA NIGUEL
INTER-OFFICE MEMORANDUM
PUBLIC WORKS
DATE: February 1, 2022
To: Tamara S. Letourneau, City Manager
FROM: Jacki Scott, Public Works Director/City Engineer
SUBJECT: Capital Improvement Program Status Report
Attached is the February 2022 edition of the Capital Improvement Program Status Report.
This report is published to communicate the status of City administered capital projects.
The report includes schedule and funding information for projects in the design and construction phases.
February 2022 highlights include completion of the design phase for the Electric Vehicle Charging Stations Project and Sea Country Senior and Community Center ADA Improvements Project, and the construction contract is scheduled for award for the Niguel Road - Highlands to Alta Terra Resurfacing Project. Please note, Public Works continues to be in communication with contractors and vendors regarding potential schedule delays related to supply chain issues and the ongoing COVID-19 pandemic.
Please let me know if you have any questions.
Attachment
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
DESIGN PHASE
CITY HALL AUDIO VISUAL EQUIPMENT UPGRADE PROJECT
PROJECT DESCRIPTION:
• Upgrade the audio-visual presentation equipment at City Hall in the City Council Chambers and Community Room.
• The new audio-visual presentation equipment will improve communication in support of live public meetings and ensure video streaming of the meetings is available for the community.
PROJECT DELIVERY SCHEDULE:
• Award of Design Services Contract: March 2022
Design Completed: July 2022
Construction Phase: September 2022
PROJECT FUNDING:
• FY21-22 Project Budget: $915,000* (American Rescue
Plan)
*Contingent up City Council approval.
Request for Design Proposals Advertised
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
DESIGN PHASE
RESIDENTIAL OVERLAY PROGRAM (ANNUAL)
PROJECT DESCRIPTION:
• Maintain citywide residential roadways per the City's Pavement Management Plan. • Project will include roadway maintenance and repair including the repair of isolated areas of pavement, pavement grinding and removal, asphalt pavement overlay to final pavement grade, and roadway marking and • This project will extend the life of residential streets that are beyond slurry seal treatment and require a new asphalt surface.
• Added useful life of the roadway is 15 years.
PROJECT DELIVERY SCHEDULE:
Award of Design Services Contract: January 2022
Design Completed: May 2022
• Construction Phase: July 2022
PROJECT FUNDING:
• FY21-22 Project Budget: $500,000 (Gas Tax Fund and
Measure M2 Fund)
Design 10% Complete
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
DESIGN PHASE
ALICIA PARKWAY - HIGHLANDS AVENUE TO CROWN VALLEY PARKWAY PROJECT DESCRIPTION:
• Roadway maintenance and repair including the repair of isolated areas of pavement, pavement grinding and removal, asphalt pavement overlay, associated concrete improvements including curb and gutter, sidewalks and access ramps, adjustment of surface utilities to final pavement grade, and roadway marking, striping, and signing.
• The project spans 1.3 miles, which is approximately 6,900 feet. • Added useful life of the rehabilitated roadway is 7 to 15 years.
PROJECT DELIVERY SCHEDULE:
Award of Design Services Contract: September 2021
: Design Completed: June 2022
Construction Phase: TBD
PROJECT FUNDING:
• FY21-22 Project Budget: $100,000 (SB1)
Design 15% Complete
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
DESIGN PHASE
MARINA HILLS DRIVE - NIGUEL ROAD TO GOLDEN LANTERN RESURFACING PROJECT DESCRIPTION:
• Roadway maintenance and repair including the repair of isolated areas of pavement, pavement grinding and moval. asphalt pavement overla
The project spans 1.2 miles, which is approximately 6,400 feet. • Added useful life of the rehabilitated roadway is 7 to 15 years.
PROJECT DELIVERY SCHEDULE:
• Award of Design Services Contract: September 2021
Design Completed: Junc 2022
• Construction Phase: TBD
PROJECT FUNDING:
• FY21-22 Project Budget: $100,000 (SB1)
Design 15% Complete
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
DESIGN PHASE
PACIFIC ISLAND DRIVE DRAINAGE AND WALL IMPROVEMENTS
PROJECT DESCRIPTION:
• Address the drainage and runoff issues along Pacific Island Drive by installing new drainage and a permanent reinforced concrete wall.
• Project design phase includes obtaining easements for maintenance and construction.
PROJECT DELIVERY SCHEDULE:
• Award of Design Services Contract: September 2021
• Design Completed: June 2022
• Construction Phase: TBD
PROJECT FUNDING:
• FY21-22 Project Budget: $100,000 (SB1)
Design 20% Complete
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
DESIGN PHASE
ELECTRIC VEHICLE CHARGING STATIONS
PROJECT DESCRIPTION:
Installation of electric vehicle charging stations at City Hall, Crown Valley Park, and the Metrolink Station. • This project will ensure the City has available elecic vehicle charging stations at City facilities to support the increasing number of electric vehicles in the community. • The South Coast Air Quality Management District (AQMD) has allocated $85, 100 in MSRC grant funding toward the project. The balance of funds to complete the project will come from AB2766 funds provided to the City on an annual basis.
PROJECT DELIVERY SCHEDULE:
Award of Design Services Contract: November 2021
Design Completed: January 2022
Construction Phase Start: April 2022
PROJECT FUNDING:
• FY21-22 Project Budget: $226,800 (AQMD Fund)
Design Complete
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
DESIGN PHASE
SEA COUNTRY SENIOR AND COMMUNITY CENTER ADA IMPROVEMENTS PROJECT DESCRIPTION:
• Variety of accessibility improvements to comply with the Americans with Disabilities Act (ADA) at the Sea Country Senior and Community Center.
• Includes curb ramps, detectable tiles, door hardware, drinking fountains, handrails, signage, and a wheelchair lift in the grand ballroom.
PROJECT DELIVERY SCHEDULE:
• Award of Construction Contract: April 2022
• Start Construction: May 2022
• Construction Complete: August 2022
PROJECT FUNDING:
• FY21-22 Project Budget: $80,897 (CDBG)
Design Complete
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
CONSTRUCTION PHASE
CITYWIDE VoIP TELEPHONE SYSTEM UPGRADE PROJECT
PROJECT DESCRIPTION:
• Upgrade the analog telephone system at all City facilities to a digital voice over internet protocol (VoIP) telephone system.
• Project will include staff training.
Integrate City's network and improve communication for all City departments.
Does not include upgrades to the 911 system managed by the Orange County Sheriffs Department.
PROJECT DELIVERY SCHEDULE:
: Award of Construction Contract: February 2022
Design Completed: April 2022
• Construction Complete: August 2022
PROJECT FUNDING:
• FY21-22 Project Budget: $250,000 (American Rescue
Plan)
Construction Contract Scheduled for Award
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
CONSTRUCTION PHASE
NIGUEL ROAD - HIGHLANDS AVENUE TO ALTA TERRA RESURFACING PROJECT DESCRIPTION:
• Project will consist of full roadway reconstruction, asphalt pavement overlay, associated concrete improvements for curb and gutter, sidewalks and access ramps, adjustment of surface utilities to the final pavement grade, and roadway marking and striping.
The project spans 1,700 linear feet.
• Added useful ife of the rehabilitated roadway is 15 years.
PROJECT DELIVERY SCHEDULE:
: Award of Construction Contract: February 2022
Design Completed: April 2022
• Construction Complete: August 2022
PROJECT FUNDING:
• FY21-22 Project Budget: $1,000,000 (SB 1)
Construction Contract Scheduled for Award
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
CONSTRUCTION PHASE
SEA COUNTRY SENIOR AND COMMUNITY CENTER FLOORING UPGRADE PROJECT DESCRIPTION:
Replace the damaged and worn carpet at the Sea Country Senior and Community Center. The existing carpet will be replaced with a durable, non-skid ceramic tile flooring which can be cleaned and sanitized on a daily basis.
• Improve the safety and walkability for the facility and improve the aesthetics of the building.
PROJECT DELIVERY SCHEDULE:
• Award of Construction Contract: December 2021
• Start Construction: March 2022
• Construction Complete: May 2022
PROJECT FUNDING:
• FY21-22 Project Budget: $150,000 (CDBG)
Construction Scheduled to Start
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
CONSTRUCTION PHASE
CHAPPAROSA PARK PLAYGROUND REPLACEMENT
PROJECT DESCRIPTION:
• Includes the replacement of the playground equipment and the installation of a rubberized play surface, benches, trash receptacles, and picnic shelters to add shade at Chapparosa Park PROJECT DELIVERY SCHEDULE:
PS&E and Bid: October 2021
• Start Construction: January 2022
• Construction Complete: May 2022
PROJECT FUNDING:
• FY21-22 Project Budget: $1,100,000 (American
Rescue Plan)
LA PLATA & MARINA HILLS PARKS PLAYGROUND REPLACEMENT
PROJECT DESCRIPTION:
• Replacement of the playground equipment at La Plata Park and Marina Hills Park as well as the installation of rubberized play surfaces, shade structures, benches, and trash receptacles.
PROJECT DELIVERY SCHEDULE:
• PS&E and Bid: October 2021
: Start Construction: January 2022
Construction Complete: May 2022
PROJECT FUNDING:
• FY21-22 Project Budget: La Plata - $280,000
(Prop 68 Grant & American Rescue Plan)
• FY21-22 Project Budget: Marina Hills - $220,000
(Prop 68 Grant & American Rescue Plan)
Construction 10% Complete
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
CONSTRUCTION PHASE
CROWN VALLEY PARK INTERIM PARKING LOT
PROJECT DESCRIPTION:
• Construct an interim parking lot utilizing decomposed granite (DG) as an all-weather surfacing, parking stall and lane striping, signage and staked treated timber railroad ties for lot delineation. • Landscape and irrigation will be placed within available planter areas. • Additional ADA spaces will be allocated at the existing paved parking area adjacent to the project area.
Proposed PROJECT DELIVERY SCHEDULE:
Now
Interim
Parking lot • Award of Construction Contract: August 2021 Start Construction: October 2021
• Construction Complete: April 2022
ADA Spaces PROJECT FUNDING:
• FY21-22 Project Budget: $600,000 (American
Rescue Plan)
Construction 90% Complete
CAPITAL IMPROVEMENT PROGRAM
STATUS REPORT
FEBRUARY 2022
TRAFFIC SIGNAL SYNCHRONIZATION
PROJECT DESCRIPTION:
Develop and maintain improved multi-jurisdictional signal synchronization timing based on current travel patterns. • Installation of new central system software, upgraded controller hardware and firmware, signal cabinet replacement.
ALISO CREEK ROAD:
• Budget: $115,215 (City Match, AQMD) - Grant Funding: $460,860 Location: Aliso Creek Road from Moulton Parkway to El Toro Road (21 Total Intersections, 5 in Laguna Niguel) Partner Agencies: Aliso Viejo, Laguna Woods
Status: Design Completed (OCTA Lead)
• Start Construction: January 2022
Argonaut
Eastwing
ALISO CREEK ROAD
El Toro Columbia Windsong
Glenwood Drive Aliso Viejo Parkway Summerfield Autumnglen Mouiton -Parkway
Enterprise- Niguel Heights Bld. —
Wolverine
Pacific Park- Nat -Loma Cante -Road
Jouney
No Scale Aliso Viejo- Parkway
Liberty "Pursuit •Wood Canyon Drive
Construction Phase Started
* Future grant applications will include Crown Valley Parkway, Niguel Road, Moulton Parkway/Golden Lantern, and Camino Del Avion
ATTACHMENT B
Resolution 2022-1377
RESOLUTION NO. 2022-1377
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAGUNA NIGUEL, CALIFORNIA,
UPDATING PROCEDURES FOR THE APPROVAL OF PAYMENT INSTRUMENTS
BY THE CITY, AUTHORIZING SPECIFIC CITY OFFICIALS TO SIGN CHECKS BY
FACSIMILE SIGNATURE, AND ALLOWING HANDWRITTEN SIGNATURES ON
THOSE INSTRUMENTS IN SPECIFIED SITUATIONS
WHEREAS, the City of Laguna Niguel maintains its checking account at U.S.
Bank;
WHEREAS, the City currently utilizes financial software to generate demand warrants, and to authorize instruments of payment, which include checks and orders for the payment, delivery or transfer of city funds;
WHEREAS, the City Council adopted Resolution 2017-1224 on July 18, 2017, which identified any checks issued from the checking account require the original signature of the City Manager, Assistant City Manager, or Management Services Director and the computer generated (facsimile) signature of the Mayor; WHEREAS, the City has identified a need to update and specify the procedures for the issuance of instruments of payment by the City so as to conform with state law and also to allow for the use of a computer generated (facsimile) signature of the City Manager to be affixed on instruments of payment of the City while still allowing the use of handwritten checks in certain specified situations; and, WHEREAS, the Uniform Facsimile Signature of Public Officials Act (Government Code Section 5500 through 5505) authorizes the use of computer generated signatures of city officials, known as facsimile signatures, on instruments of payment upon completion of certain procedures, including the filing with the Secretary of State of his or her manual signature certified under oath.
NOW, THEREFORE, the City Council of the City of Laguna Niguel hereby resolves as follows:
1. For purposes of this Resolution, the terms "instrument of payment," "facsimile signature" and other terms used herein shall have the meaning prescribed in Government Code Section 5500 et. seq.
2. Prior to issuance of any demand warrants, a check register shall be approved with he manual signature of the City Manager (or Acting City Manager in the absenc of the City Manager) and the manual signature of the Finance Director (or Actin Finance Director in the absence of the Finance Director).
Resolution No. 2022-1377 Page 2
3. Demand warrants for the issuance of instruments of payment, including checks, are hereby authorized to be computer signed with the facsimile signature of the City Manager and computer countersigned with the facsimile signature of the Mayor.
4. Checks without a designated recipients name, without a specified dollar amount, or made out to "CASH" shall not be approved nor signed and are prohibited.
5. Two signatures are required on each check. One signature will be the signature of the Mayor and the other is the City Manager. In the absence of the City Manager, the signature of the Acting City Manager, Interim City Manager, Assistant City Manager, or Deputy City Manager is authorized to be used. a. The two signatures can both be computer generated facsimile signatures. b. In the case of when computer generated facsimile signatures cannot be applied, whether due to emergencies, disasters, or technical outages, the two signatures may instead be handwritten.
6. The provisions of this Resolution shall supersede and control over conflicting provisions of prior Resolutions, including Resolution No. 2017-1224.
7. The handwritten signatures of the City Manager, Mayor, and any other city official whose name is permitted to be affixed to an instrument of payment under this Resolution shall be filed with the California Secretary of State together with a certification under oath as required by Government Code Section 5501.
PASSED, APPROVED AND ADOPTED this 15 day of February, 2022.
Elaine Gennawey, Mayor
ATTEST:
Thy Merritt
Acting City Clerk