CITY OF LAGUNA NIGUEL
CITY COUNCIL AGENDA ITEM
To: Honorable Mayor and Council Members
FROM: Justin J. Martin, Deputy City Manager
DATE: August 16, 2022
SUBJECT: Holiday Closure Schedule for City Office Facilities and Services and Cancellation of the January 3, 2023 Regular City Council Meeting
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the holiday closure schedule for City office facilities and services during December 2022; and,
2. Cancel the Regular City Council meeting scheduled for Tuesday, January 3, 2023.
BACKGROUND
Historically, during the time period between the Christmas and New Year's Day holidays, City business activity is minimal. For this reason, every year from 2016 - 2021, the City of Laguna Niguel has closed its office facilities for the week between Christmas and New Year's Day. No complaints have been received from the public about the closures in six years. Further, many of the surrounding municipalities also close their City facilities during this same period of time.
The City's Memorandum of Understanding with its bargaining units provides the following days off for City employees: December 24, 25, 26 and 31, 2022 and January 1, 2023.
Due to the fact, that December 24, 25, 31, and January 1, 2023 fall on Saturdays and Sundays, the preceding day (for Saturday) or next day (for Sunday) shall be observed.
With that, December 23, 27 and 30 shall be observed as holidays. The additional proposed closure dates in which City office facilities and services will be closed are Wednesday, December 28 and Thursday, December 29.
ANALYSIS
As has been done in past years, the proposed holiday closure schedule includes the closing of City office facilities and services from Friday, December 23 through Monday, January 2. City offices would reopen on Tuesday, January 3, 2023. These dates are identical to the 2021 holiday closure dates. Full-time employees would use accrued leave time for December 28 and/or December 29, or may elect to work with approval from their supervisor.
The table below illustrates the proposed holiday closure schedule from Friday, December 23, 2022 - Monday, January 2, 2023:
Friday, Saturday, Sunday, Monday,
December 23* December 24 December 25 December 26
Closure, Christmas Eve Weekend Day Weekend Day Closure, Day after City Facilities City Facilities Christmas Observance
Observance
(for Sat. Dec 24) Closed Closed
Tuesday, Wednesday, Thursday, Friday,
December 27** December 28 December 29 December 30**
Closure, Christmas Day Proposed Proposed Closure,
Observance Closure Closure New Year's Eve
(for Sun. Dec 25) Observance
(for Sat. Dec 31)
Saturday, Sunday, Monday, Tuesday,
December 31 January 1 January 2te January 3
Weekend Day Weekend Day Closure,
City Facilities City Facilities New Year's Day
Closed Closed City Offices reopen
Observance
(for Sun. Jan 1)
*Per MOU, Friday, December 23 closure date is the preceding closure date for the regularly observed Christmas Eve holiday (Saturday, December 24).
**Per MOU, Tuesday, December 27 closure date is the next closure date for the regularly observed Christmas Day holiday (Sunday, December 25).
***Per MOU, Friday, December 30 closure date is the preceding closure date for the regularly observed New Year's Eve holiday (Saturday, December 31).
****Per MOU, Monday, January 2 closure date is the next closure date for the regularly observed New Year's Day holiday (Sunday, January 1).
Public safety services including Police and Fire Services will not be impacted by the holiday closure. Further, other essential City services would continue as needed for vital health/safety issues, such as building inspections and the Meals on Wheels program.
If approved, staff will coordinate with all departments to ensure effective communication with the public of the holiday closure schedule. Notice of the holiday schedule will be posted at all impacted facilities, as well as communicated via the City website and all social media outlets.
Additionally, Staff also recommends canceling the Regular City Council meeting scheduled -Telation tae fast 3, gular city is uniones con site yeah occur City practice of da closure.
ALTERNATIVES CONSIDERED
The City Council may provide staff with varying dates for a potential holiday closure service schedule.
FISCAL REVIEW
There is no fiscal impact as a result of this action, as employees will use their accrued leave time for the additional closure days.
CONCLUSION
Staff recommends that the City Council:
1. Approve the holiday closure schedule for City office facilities and services during December 2022; and,
Cancel the Regular City Council meeting scheduled for Tuesday, January 3, 2023.
Jamas Retownean Quetro 1: Martin
Tamara S. Letourneau Justin J. Martin
City Manager Deputy City Manager
Dorna Farhadi
Human Resources Manager