CITY OF LAGUNA NIGUEL
CITY COUNCIL AGENDA ITEM
To: Honorable Mayor and Council Members
FROM: Jacki Scott, Public Works Director/City Engineer
DATE: September 20, 2022
SUBJECT: Approval of Amendment No. 5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering for the Marina Hills Park Improvements Project
RECOMMENDATION
Staff recommends that the City Council:
1. Approve Amendment No. 5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering to provide engineering services for the Marina Hills Park Improvements Project for a total not- to-exceed amount of $90,724;
2. Approve a not-to-exceed 10% contingency of the total contract in the amount of $9,073 for unforeseen conditions or extra work and authorize the Public Works Director/City Engineer to approve additional work for a total not-to-exceed amount of $99,797 if needed; and,
3. Authorize the City Manager to execute Amendment No. 5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering, subject to the City Attorney making non-substantive changes.
BACKGROUND
Marina Hills Park has served the residents of Laguna Niguel since 1994. Park amenities include a baseball field, one full basketball court, one half basketball court, three bocce ball courts, a playground, two soccer fields, and site furnishings (benches, shade structures, etc.).
In May 2022, the Citywide Park Needs Assessment was completed. One of the recommendations included improvements to Marina Hills Park, consisting of the conversion of a half basketball court to a full basketball court, additional walkways to improve pedestrian access from on-street parking to the playground, new landscaping
and irrigation, and improved site furnishings (new wayfinding signage, benches, trash receptacles and shade structures).
Design plans and specifications are now required to implement the recommendations from the Citywide Park Needs Assessment. A vicinity map for the project is provided in Attachment "A". Completion of the proposed park improvement project supports City Council Goal 4 (Infrastructure and Technology) of the City's adopted Strategic Plan.
ANALYSIS
On June 17, 2022, the Public Works Department issued a Request for Proposals (RFP) to provide design engineering, plans and specifications preparation, bid assistance, and construction support services (Attachment "B") to seven consultants from the On-Call Professional Engineering Services List. In response to the RFP, the City received three proposals.
Rank Consultant Proposal Amount
1 Willdan Engineering (Recommended) $90,724
2 David Volz Design $86,572
3 NUVIS $183,076
The proposals were independently evaluated, and scores were averaged to determine the highest-rated firm. Each proposal was evaluated based on qualifications of key personnel, project approach, experience, and cost. The RFP Evaluation Summary can be found in Attachment "C". Copies of the proposals are on file with the City Clerk's Office.
After completing the RFP evaluation process, and based on all relevant factors, Willdan Engineering's proposal represents the best overall value to the City for the requested services. Willdan Engineering was selected for its highly qualified staff, methodology, extensive experience providing similar services, and cost. Willdan's proposal included necessary structural evaluation to complete the design as requested. The second ranked proposal from David Volz Design did not include structural evaluation. Had David Volz Design's proposal included structural evaluation, their proposed fees would have been substantially increased
Staff recommends approving Amendment No. 5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering to provide professional engineering services for the Marina Hills Park Improvements Project for a total not-to-exceed of $90,724 (Attachment "D"). Staff also recommends approving a not- to-exceed 10% contingency of the total contract in the amount of $9,073 for a total not- to-exceed amount of $99,797. The contingency will cover unforeseen conditions that may arise if additional design work is needed.
If approved by the City Council, design services will start in October 2022 and the construction plans and specifications completed in Spring 2023. The construction contract for the project will likely be awarded in FY 2023-24.
ALTERNATIVES CONSIDERED
1. The City Council may decide not to approve Amendment No.5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering and direct staff to reissue the RFP. Staff believes that reissuing the RFP will not result in more desirable proposals.
2. The City Council may decide not to approve Amendment No.5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering and not issue a new RFP. This alternative is not recommended as the project would not be able to move forward to construction and the park facilities and amenities will remain in its current condition.
FISCAL REVIEW
There is adequate funding available in the Fiscal Year 2022-23 Capital Improvement Program and the Fiscal Year 2022-23 Public Works Department operating budget to fund the cost of Amendment No. 5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering.
LEGAL REVIEW
The City Attorney's Office has reviewed Amendment No. 5 and this staff report and has approved both documents as to form.
CONCLUSION
Staff recommends that the City Council:
1. Approve Amendment No. 5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering to provide engineering services for the Marina Hills Park Improvements Project for a total not- to-exceed amount of $90,724;
2. Approve a not-to-exceed 10% contingency of the total contract in the amount of $9,073 for unforeseen conditions or extra work and authorize the Public Works Director/City Engineer to approve additional work for a total not-to-exceed amount of $99,797 if needed; and,
3. Authorize the City Manager to execute Amendment No. 5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering, subject to the City Attorney making non-substantive changes
Jamara SOftonmean Nicks Allite
Tamara S. Letourneau Nicholas Ghirelli
City Manager Interim City Attorney
A Martin
Harrison Martin
Public Works Director/City Engineer Senior Civil Engineer Attachments:
A. Vicinity Map
B. RFP for Marina Hills Park Improvements Project
C. RFP Evaluation Summary
D. Amendment No. 5 to the Professional Services Agreement for On-Call Professional Engineering Services with Willdan Engineering
ATTACHMENT A
Vicinity Map
Aliso Creek Rd
La Paz Rd Moulton Pkwy Cabot Rd
7 Highlands Ave Alicia PKWy LLS Crown Valley Pkwy
Marina Hills Dr
- Pacific Island OrD
Legend
Project Area
Niguel Rd Golden Lantern
Marina Hills Dr
Camino Del Avion
Vicinity Map
Marina Hills Park Improvements Project
ATTACHMENT B
RFP for Marina Hills Park Improvements Project
1989
REQUEST FOR PROPOSALS
for
MARINA HILLS PARK IMPROVEMENTS DESIGN ENGINEERING
AND PROJECT MANAGEMENT SERVICES
Proposals must be received by:
Friday, July 22, 2022
at 2:00 P.M.
The City of Laguna Niguel, Public Works Department is requesting proposals from qualified consultants to provide design engineering and project management services for the "Marina Hills Park Improvements" project.
This document outlines the requirements, selection process, and the information necessary to submit a proposal for this assignment. The selected firm will require final contract approval from the City Council.
The following is the anticipated Request for Proposals (RFP) Timeline. The City reserves the right to make changes to the below tentative schedule for selection and award of the Agreement. Any and all changes in this RFP will be made by written Addendum.
Milestone Date
RFP Issued Friday, June 17, 2022
Deadline for RFP Questions Friday, July 8, 2022, 2:00pm Responses to Questions/Addendum Issued Friday, July 15, 2022 RFP Submittal ("RFP Due Date") Friday, July 22, 2022, 2:00pm Award of Agreement Tuesday, Sept 20, 2022
The City invites qualified firms to submit written proposals for the design and project management services for the "Marina Hills Park Improvements" project. Should an award of contract be made, the 1 selected proposer will enter into an Amendment to its On-call Professional Engineering Services Agreement with the City to provide these on-call consulting services.
PROJECT BACKGROUND
Currently Marina Hills Park has a half basketball court with no seating areas or shade structures adjacent to the existing basketball court. There is limited pedestrian access from the on-street parking to the playground and other park amenities. The City's vision is to eliminate the existing half basketball court and install a full basketball court with site furnishings. Additionally, the City seeks to enhance pedestrian connectivity by the installation of walkways that create a circular walkway path and improve access to park amenities. The installation of this new route will go hand in hand with new wayfinding signs, benches and shade structures.
The project will include demolition of the existing basketball court, sod, trees and irrigation. The project incorporates earthwork, site drainage, SWPPP compliance, irrigation modifications, and hardscaping which includes pedestrian walkways, basketball court concrete and resurfacing. Site furnishings include benches, pod tables, various shade structures, trash cans, landscaping improvements and wayfinding signs. The selected consultant will work with the City to provide recommendations for tree planting that will complement the shade structures.
A preliminary study of the project was performed and has produced probable construction costs, a site plan conceptual drawing and a draft image of the proposed basketball courts. Ownership of the land was determined by using existing city GIS parcel layers. The attached Exhibit A shows more detail of the City's existing graphical data.
The final design of this project will include the following tasks:
Topographic Mapping
Geotechnical Investigaton
Utility Coordination
Grading Plans
Structural Design
Wayfinding Signage Design
Landscape and Irrigation Design
Specifications and Cost Estimates
Traffic control plans will be the responsibility of the project contractor who will be required to submit these documents for city review and approval.
The project will include a Site Research Phase, Preliminary Design Phase, Final Design Phase, Deliverables and an optional Bid Assistance and Construction Support Phase. 2 SCOPE OF SERVICES
Typical duties the consultant shall perform include, but are not limited to, the following:
A. Site Research Phase
1. Kick-off Meeting - Consultant will schedule a design kick-off meeting with City staff to discuss the scope of work, objectives, design criteria, technical requirements, and project schedule. Additionally, throughout the development of the plans monthly meetings will be conducted by the consultant. The consultant will schedule these meetings and provide meeting minutes for all participants. The consultant should expect to hold the kickoff meeting on October 15t, 2022.
2. Research & Review Available Data - Consultant will compile and review all related records and documents from the City, if available. Existing documentation that could be available includes the County, City, utility, and other pertinent records and documents, topographic data maps, geotechnical reports, environmental reports, record drawings, street and utility plans, survey centerline and private property monument data, and other important information. If this documentation is not available, the consultant shall follow the procedures necessary to assure a proper professional design. All records will be compiled and returned to the City upon project completion. The consultant will conduct an existing records research in the area and all design work will be coordinated with the affected utilities.
3. Utility Research & Notification - Consultant will conduct a detailed local utility investigation to confirm the most recent contacts for all affected utilities and cross-reference the findings with any information provided by the City. Each company will be initially contacted to inform them of the upcoming project and request information pertaining to their utilities such as verification of the sizes, depths, and locations of their underground lines, facilities, and substructures within the project vicinity. Once the requested information is received from the utility owners, the consultant will cross-check the plotted locations with field review information to ensure the existing utility lines are shown in their proper locations. The compiled information will be integrated into the 60% construction plans. Consultant will ensure the final design is compatible with all utilities to be installed, relocated, adjusted, or otherwise modified within the project area. If it is determined upon completing the design for the project that the utility research data gathered is not sufficient to accurately determine the locations of the utilities or there is a concern that conflicts may exist that require field verification, the recommendation will be made for utility potholing to be conducted prior to construction. 3 4. Site Evaluation - Consultant will schedule a site inspection and project evaluation. Consultant will verify records drawings and data, evaluate the physical condition of the existing park and confirm limits of repairs vs. replacement. These recommended limits, along with corresponding construction cost estimates will be submitted, reviewed and approved by the City prior to the consultant proceeding with the next phase of the project.
Photographs should also be taken of key project areas to document existing conditions. The overall limits of the project will be referenced in Exhibit A, Marina Hills Location Map.
5. Topographic Survey - Consultant will perform a Field Topographic Survey of the project area to be used as a base map for the project. The survey should be used to address the new drainage pattern for the proposed basketball court as well as the new bocce ball shade structure.
6. Geotechnical Investigation - The consultant shall determine the extent of the geotechnical investigation required to replace the existing half basketball court and the bocce ball shade structure. Consultant will provide a report of the findings along with any recommendations.
B. Preliminary Design Phase
1. Base Sheets - Consultant will provide base sheets that are prepared through the compilation of the researched records, topographic survey data, site visit findings, and underground utility line records obtained from as-built plans from utility companies. All plans shall be developed at 1" = 40' scale using the latest AutoCAD Civil 3D software and drafted using conventional line style and text annotation stored as a separate layer.
2. Preliminary Design - Consultant will assess within the project limits, the need to repair and/or replace landscaping, hardscaping and site furnishings. Final consultant recommendations will be presented to the City for approval prior to proceeding with the Final Design Phase. All repair/replacement work will be limited to the area located within the Marina Hills Park parcel (see Exhibit A).
C. Final Design Phase
1. 60% & 90% PS&E - Once the limits of repair/replacement have been determined and approved by the City, the consultant will begin the preparation of the PS&E to make submissions at 60% and 90% completion. 4 The consultant shall walk the site with city staff at the submittal of the 60% PS&E stage, to confirm the specific design concepts of the project. i. Plans - Consultant will populate the plan set with the necessary information and submit the plans for city review and approval. The plans will be drafted using the City's standard title block, notes, formatting and conventional line styles. Traffic Control Plans and Construction Staging Plans will be provided by the Contractor and a statement to this effect will be included in the Specifications. All plans should be developed using the latest AutoCAD and Civil 3D software. ii. Cost Estimates - The construction cost estimate development will be a continuous process which begins at project inception and ends with design completion. Consultant will provide an updated construction cost estimate at each submittal. Consultant will coordinate and conduct value engineering study/analysis for any proposed park improvements.
ili. Specifications - Consultant will draft the specifications package utilizing a boilerplate template provided by the City. The specifications will need to list all necessary contacts and will delineate all items needing relocation by the Contractor. If specific details or photographs are required in the specifications, they will need to be included as well. iv. Submittals - Consultant will submit electronic copies of the contract documents to the City for review and feedback. Consultant will coordinate a Plan Check Meeting and field walk-through (as necessary) with the City for each submittal following the distribution of electronic copies. Consultant will also prepare a summary of the submittal review comments and scanned red-lined plans in electronic format.
D. Deliverables
1. 100% PS&E - Consultant will incorporate the plan check comments submitted by the City into the 100% PS&E Submittal. Consultant will then provide the following items:
• 100% Plans - hard copy
ii. Master Set of Specifications - hard copy
ili. Final Construction Cost Estimate - hard copy
Complete PS&E Package - digital copy
AutoCAD & PDF Design Files - digital copy
E. Bid Assistance & Construction Support Phase (Optional) 5 1. Bid Assistance & Construction Support - Consultant will provide the following ongoing support services during the bid and construction phases:
i. Attend pre-construction meeting
ii. Respond to contractor's Requests for Information (RFl's) iii. Review contractor submittals
iv. Prepare as-built drawings
COMPENSATION
Compensation will be made according to the fees and schedule contained in the Respondent's Proposal and is subject to a Maximum Contract Amount as agreed upon by Respondent and the City. The hourly rate sheet that was provided to the City for the On-Call Professional Engineering Services Agreement shall remain valid until June 30, 2022. However, the Respondent may submit a new hourly rate sheet that was provided to the City for the On-Call Professional Engineering Services Agreement for Fiscal Year 2022-2023. The proposal package will include a rate schedule, including a breakdown of all cost components, of all qualified staff to be included in the performance of the scope of services. The budget for the assignment is $100,000.
Respondent must also state that rates are guaranteed for the term of the agreement. Other direct costs, intended to be charged to the City, need to be stated. The City will not be providing vehicles, laptops, or cell phones to perform the scope of services. The equipment needed to perform the services shall be included in the proposal. No markups will be allowed for other direct costs and sub-consultant work. Mileage will not be compensated.
THE PROPOSAL
A. Proposal Requirements
Respondent's Proposal shall clearly show proof of knowledge and experience of all tasks listed in the Scope of Services Section of this RFP. To achieve a uniform review process and obtain the maximum degree of comparability, proposals must be organized and contain all information as specified below:
1. Letter of Transmittal
Identify Respondent's legal name and contact information, including corporate office and local office address, telephone number, fax number, website address, and e-mail address.
Summarize key elements of the proposal. The letter must stipulate that the cost proposal will remain valid for a period of at least 90 days. The letter shall be signed by an individual or individuals authorized to execute the legal documents on behalf of the Respondent.
2. Key Personnel
Identify the name and specific qualifications, experience, availability, and appropriate licenses held, if applicable, of the staff member to be assigned to the project. Include a 6 resume for the assigned staff member. Include resumes and availability for any additional staff who will aid in accomplishing the scope of work. Include any subconsultants which Respondent proposes to use for any portion of the services.
Respondent shall also identify a project manager contact (Representative authorized to sign an agreement for your firm). The selected Respondent may only change the project manager contact, staff, and specialists with prior written permission of the City.
3. Project Approach
Provide a detailed scope of services which reflects the Scope of Services described in this RFP. Additional information which, in your opinion, should be included must be clearly identified.
4. Experience
List of representative projects undertaken by Respondent demonstrating relevant experience. Identify the dates of the work, cost of construction, names of organizations, and names and telephone numbers of persons who can be contacted.
5. Cost Proposal
Include two cost proposals inclusive of all hourly rates and charges. Respondent must state that the proposed rates are guaranteed for the term of the agreement. Provide a breakdown of the cost as follows:
May 9, 2022 to June 30, 2022
Il. July 1, 2022 to June 30, 2023
B. Proposal Formatting Requirements
Proposals shall be submitted in a single, PDF formatted electronic document. Although there is no page limit, please provide brief, concise, relevant information that best pertains to this RFP.
Emphasis should be placed on the proposed personnel and their experience relative to the Scope of Work.
C. Submittal Instructions
Consultant's proposal must be submitted by 2:00 p.m. on Friday, July 22, 2022, via email to Harrison Martin, Senior Civil Engineer, at [email protected].
Exhibit A: Draft Site Plan
Exhibit B: Example Fee Schedule
7 See Enlargement
Martne Hite
Added walkway
Protect in place turf
Merne Hits Or
Marina Hils Park Bocco Ball Shade Structure
s Real
Exhibit A - Marina Hills Location Map
City of Laguna Niguel Scale - 1" - 150'
POPERTY OP RUM DESION ORDUP, NC. AD NO MART THEREOR SMALL DE USED, REUSED, ORL MODINED IN THOUT THE HITTEN CONGENT OF RUM DES ON CROUP, NC. D2022 ILM Deson Orap ie Ai rigges reserved Marina Hills Park3 City of Laguna Niguel. California g
DRAFT CONCEPTUAL ENLARGEMENT
Proposed Basketball Gourt Seating Lounge Existing basketball Court Existing Benches Shade Structure ExIsting sidewalk
Benches
/ Marina Hills Dr 04/05/2022
RJM*
Sample fee schedule.
SURVEYING & MAPPING PM PE
SERVICES ($160) FEE
($180)
1. Legal Description / Exhibit 2 16 $2,920
2. Closure 1 $160
3. Comments 2 4 $1000
TOTAL PROFESSIONAL FEE $4,080
REIMBURSABLES (Time and
Materials) $500
TOTAL FEE $4,580
Exhibit B - Sample fee Schedule
ATTACHMENT C
RFP Evaluation Sheet
City of Laguna Niguel
Public Works Department
30111 Crown Valley Parkway, Laguna Niguel, CA 92677
(949) 362-4337 - www.cityoflagunaniguel.org/pw
RFP Name: Crown Valley Parkway Screen Wall North of Club House Drive Design Engineering and Project Management Services
RFP Issue Date: June 17, 2022
RFP Due Date: July 22, 2022
No. of Bidders:
Bid Summary
Firm Name Evaluation Average Evaluation Ranking
Willdan Engineering 94
David Volz Design 86
NUVIS 85
ATTACHMENT D
Amendment No. 5 to the Professional Services
Agreement for On-Call Professional Engineering Services with Willdan Engineering
AMENDMENT NO. 5 TO AGREEMENT FOR PROFESSIONAL SERVICES
(PUBLIC WORKS DEPARTMENT)
ON-CALL PROFESSIONAL ENGINEERING SERVICES
THIS AMENDMENT NO. 5 TO THE PROFESSIONAL SERVICES
AGREEMENT (this " Amendment No. 5") is entered into as of _ by and between the City of Laguna Niguel, a municipal corporation, hereinafter the "City", and Willdan Engineering, a California corporation, hereinafter the "Consultant".
RECIIALS:
A. The City contracted with the Consultant to provide on-call professional services to support the Public Works Department in the following categories: 1) Engineering, Architecture, and Landscape Architecture Design, 2) Private Development Plan Check, 3) Project and Program Management, 4) Environmental Programs Assistance, and 5) Construction Management.
B. The City entered into a Professional Services Agreement for the City of Laguna Niguel Public Works Department with the Consultant dated March 16, 2021, (the "Agreement") to provide professional services as requested by the City's Public Works Department. The Term of the Agreement commenced on March 16, 2021 and was scheduled to expire on June 30, 2022. Amendment No. 3 to the Agreement extended the term of the Agreement through June 30, 2023, subject to renewal administratively of two additional one-year periods.
C. The City has requested the following additional services from the Consultant:
Provide professional design engineering and project management services for the Marina Hills Park Improvements Project ("Additional Services and Cost Proposal"), as described in Exhibit "A-5," attached hereto and incorporated herein.
D. The Consultant submitted a cost proposal for the above requested Additional Services, which is included in Exhibit "A-5."
Consultant has the qualifications and experience to render the requested Additional Services.
F. City now desires to enter into this Amendment No. 5 to the Agreement with the Consultant for the requested Additional Services.
AGREEMENI
NOW, THEREFORE, in consideration of the foregoing premises and the mutual promises and covenants herein contained, the parties hereto agree as follows:
Services to be Performed by Consultant. Consultant agrees to perform the Additional Services for the City, in a manner satisfactory to the City, as detailed in Exhibit "A-5." Term. This Amendment No. 5 shall become effective as of the date stated above, and, along with the Agreement, will continue in effect until the Additional Services required by this Amendment No. 5 are completed, subject to termination as provided in the Agreement, except the indemnification provisions contained in the Agreement shall remain in full force and effect after Amendment No. 5 is terminated.
Payment for Services. City agrees to pay the Consultant for providing the Additional Services an amount not to exceed Ninety Thousand Seven Hundred Twenty-Four Dollars ($90,724.00). Consultant shall invoice the City monthly on a time and materials basis as set forth in Exhibit "A-5".
This Amendment No. 5 also includes a ten percent (10%) contingency in an amount not-to- exceed Nine Thousand Seventy-Two dollars and Forty cents ($9,072.40) to account for unforeseen conditions or additional work related to the Additional Services. This allowance shall be used solely by the City to address any unforeseen repairs or additional work related to the Additional Services. The Consultant shall obtain written approval from the City for the use of the allowance, which approval shall not be unreasonably withheld or delayed.
In no event shall the total compensation paid to the Consultant for the Additional Services exceed Ninety-Nine Thousand Seven Hundred Ninety-Six dollars and Forty cents ($99,796.40).
4. Continuation of Terms and Conditions of the Agreement. Except as otherwise expressly provided in this Amendment No. 5, all the terms and conditions of the Agreement, as amended by Amendment Nos. 1 through 4, shall remain in full force and effect and shall apply to the performance of services pursuant to this Amendment No. 5.
5. Authority to Sign. The person(s) executing this Amendment No. 5 on behalf of the Consultant warrants and represents that they have the authority to execute this Amendment No. 5 on behalf of the Consultant and have the authority to bind the Consultant to the performance of the obligations hereunder.
2 IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 5 to the Agreement as of the date first above written.
"CITY"
CITY OF LAGUNA NIGUEL
By:
Tamara S. Letourneau
City Manager
ATTEST:
Marissa J. Asistin
City Clerk
APPROVED AS TO FORM BY THE
CITY ATTORNEY FOR THE
CITY OF LAGUNA NIGUEL,
CALIFORNIA
Nicholas Ghirelli
Interim City Attorney
"CONSULTANT"
WILLDAN ENGINEERING,
a California Corporation
By:
Print Name:
Title:
By:
Print Name:
Title:
3 EXHIBIT "A-5"
ADDITIONAL SERVICES AND COST PROPOSAL
City of Laguna Niguel
Table of Contents
1. Letter of Transmittal .. 1
2. Key Personnel..... ..... 3
3. Project Approach 9
4. Experience…... .....13
5. Cost Proposal........... .....18
W Proposal for
Marina Hills Park Improvements Design Engineering and Project Management Services
W WILLDAN
1. Letter of Transmittal
July 21, 2022
Harrison Martin
Senior Civil Engineer
City of Laguna Niguel
Public Works Department
30111 Crown Valley Parkway
Laguna Niguel, CA 92677
Via Email: [email protected]
Subject: Proposal for Marina Hills Park Improvements Design Engineering and Project Management Services
The City of Laguna Niguel is interested in contracting with an experienced and qualified firm to provide professional design engineering and project management services for the Marina Hills Park Improvements Project. As a municipal consulting firm, we are aware of the City's requirements in undertaking a project of this type. Willdan Engineering's personnel are experienced in working as an integral part of agency staff and, therefore, are familiar with municipal standards, guidelines, and procedures. This knowledge and experience will allow Willdan to be most responsive to your requirements. As a multidisciplinary firm, we have a full complement of resources under one roof to provide thorough and accurate design and project management.
Leading our Willdan team, as the project manager, is Mr. John Hidalgo. Mr. Hidalgo's background is a blend of public and private practice. He is very experienced in park planning, sports facilities, recreational developments, streetscape, and urban beautification projects; as well as regional, community, and neighborhood parks. John will be fully supported by our in-house staff of landscape architects, civil, geotechnical and survey professionals.
I will be the City's point of contact and principal-in-charge and authorized to bind Willdan to the terms and conditions of the RFP and authorized to make representations for the Willdan Engineering team. I have extensive expertise with municipal and public works capital improvement projects and am skilled at building strong relationships with clients, community members and fellow staff. As principal-in- charge, I will ensure Willdan Engineering resources are made available to meet the needs of the project task assignments and will be available to the City throughout the duration of the contract. If you have any questions or need additional information, you may contact me at (714) 393-1963 and/or by email at [email protected]. You may also contact Mr. Hidalgo at (562) 900-7151 and/or by email at [email protected]. I hope we convey herein our sincere interest in working with the City, and | look forward to further discussing how Willdan Engineering may assist you with meeting your park renovation goals for this assignment.
714.940.6300 | 800.424.9144 | fax: 714.940.4920 | 2401 East Katella Avenue, Suite 300, Anaheim, California 92806-5909 | www.willdan.com July 21, 2022
This cost proposal will remain valid for a period of at least 90 days.
My contact information is as follows:
Willdan Engineering
2401 East Katella Avenue, Suite 300
Anaheim, California 92806
Telephone Number: (714) 393-1963
E-mail Address: [email protected]
Staff Availability
Willdan has the workforce and resources to begin this project and complete within the City's timeframe.
Our workload is such that we can accommodate this project request and if needed, we can rely on resources from our various offices in southern California.
Respectfully submitted,
WILLDAN ENGINEERING
Tyrone Peter, P.E.
Deputy Director, Engineering
910005/WW.00.60/P22-236R1_23578
Comprehensive./novatve. Trusted. W
City of Laguna Niguel
2. Key Personnel
Willdan has assembled a highly qualified team to provide the City of Laguna Niguel with the required services. Lead by our Principal-in-Charge, Mr. Tyrone Peter, and our Landscape Principal Manager, Mr.
John Hidalgo, you can be assured that the project will be delivered on time and within budget. Following are brief summary of our key staffs' qualifications.
Mr. Tyrone Peter, PE, Principal-in-Charge, is an accomplished civil engineer for multi-discipline and multi-agency infrastructure projects and is known for providing innovative, quality engineering services to ensure project delivery within budget and schedule. His years of experience managing and designing all types of public works projects provide a solid foundation to understand what is needed to deliver a successful project and make him the perfect fit for overseeing the entire project as well as specific civil engineering tasks. Mr. Peter's comprehensive experience includes design of state highway, new street, street widening, street realignment, pavement rehabilitation, light rail and railroad, grade separation, flood control facility, water, and sewer projects. He has supervised feasibility study, project study report, project report, construction document preparation. He is proficient at managing large project teams with subconsultants and multiple technical disciplines.
Mr. John Hidalgo, RLA, Project Manager, possesses landscape architecture experience that encompasses a variety of landscape and irrigation projects. He has in-depth expertise in design development, preparation of plans and specifications, plan reviews, and construction observation. Mr.
Hidalgo is familiar with various local, state, and federal codes, regulations, procedures, and standards relating facility planning, and other landscape and irrigation amenities. He has successfully completed projects in compliance with these various standards. He possesses comprehensive experience in both field observation and construction. Mr. Hidalgo responsibilities include managing park and street beautification design, low-impact developments, plan reviews, and construction observation.
Mr. Fred Wickman, PE, Civil Lead, has over 34 years of municipal and public works capital improvement project and maintenance experience. He is a motivated professional skilled at building strong relationships with fellow staff, supervisors, clients, and community members. He has a broad experience in both the private and public sectors involving city engineering, project management, and supervision of design teams. He understands general procedures and processes for Public Works/Engineering operations in the municipal arena.
Mr. Bryan Nguyen, RLA, Landscape Lead, will assist in design and will be responsible for production of plans, specifications, and estimates (PS&E). Mr. Nguyen will be responsible for administering the various tasks involved with the landscape development. He has over 20 years of landscape and graphi design experience. Mr. Nguyen's experience includes the development of conceptual landscape plans and the preparation of construction documents, including specifications and estimates.
Key Staff Availability
Team Member Name Role Percentage Available
Tyrone Peter, PE Principal-in-Charge 30%
John Hidalgo, RLA Project Manager 75%
Fred Wickman, PE Civil Lead 50%
Bryan Nguyen, RLA Landscape Lead 60%
W Proposal for 3
Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
Technical Team
Mr. Peter and Mr. Hidalgo and the key staff discussed above will be supported by a capable team of technical specialists with the necessary background experience and certifications in support of City of Laguna Niguel on this project.
Team Member Name Support Discipline Availability Percentage Susana Barrientos Survey 75
Ross Khiabani, PE, GE Geotechnical Studies and Reports 70 Ramon Calbay Geotechnical Studies and Reports 65
Tamara Boelti Utility Coordination 65
Kenneth Krieger Drainage Design 60
Matthew Crim, EIT, ENV SP Civil Design 60
Bernardo Reyes Civil Design 60
Randy Shadowen Civil Design 60
Tejal Gandhi, PE, QSD/P SWPP/WQMD 70
Carlos Espinoza, RLA Landscape Design 70
Kevin Custado, EIT Traffic Design 60
W Proposal for
Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
Tyrone Peter, PE
Deputy Director, Civil
Role - Principal in Charge
Profile Summary
Education: BS, Engineering and Civil Engineering, Tamil Nadu College of Engineering Civil Engineering, Murugappa Polytechnic
Registration: Civil Engineer, California, No. 81888
Mr. Tyrone Peter is an accomplished civil engineer for multi-discipline and multi-agency infrastructure prie a slid pous dais ofe pedestan hat is need des to deal ta ses cestl roger andomake him the perfect fit for overseeing the entire project as well as specific civil engineering tasks His comprehensive experience includes design of state highway, new street, street widening, street realignment, pavement rehabilitation, light rail and railroad, grade separation, flood control facility, water, and sewer projects. Mr. Peter has supervised feasibility study, project study report, project report, construction document preparation as well as grade certification issuance, construction administration, and construction inspection.
Relevant Project Experience
Urban Greening Bicycle Trail, City of Lynwood, California. Project Manager responsible for scheduling and overseeing all design required to develop a sustainable, integrated, and efficient bicycle trail within the community consistent with the City's year-round recreational programs. The $2.85 million, 1.2-mile project improvements were designed to meet the City's general plan objectives. The ultimate bicycle path will provide safe connectivity between parks, bus and light rail transit stops, city hall, and other City attractions and shopping areas. Willdan provided full engineering design services encompassing field survey, right-of-way engineering, geotechnical engineering and inspection, landscape architecture, environmental documentation, preliminary and final design, drainage and water quality, utility coordination, traffic design, and safety and visibility lighting design.
Alpine Pedal Path Rathbun Creek Extension, City of Big Bear Lake, California. Project Manager. Willdan provided design services to the City of Big Bear Lake in order to accomplish another link in the citys expanding network of bike lanes and pedestrian walking facilities in the community. This project segment (about 2050 feet in length) ran along the northerly parkway of Big Bear Blvd (SR 18) and in the easterly parkway of intersecting Sandalwood Dr. It also completed a missing link between Stanfield Cutoff to the east and two large commercial and employment centers west of Sandalwood. By providing a separated bike path and pedestrian walking path it resulted in a safer and more user inviting travel option including a walking path for local students attending the nearby elementary school site. The separate defined travel path for pedestrians and bicyclists reduced the potential for points of conflict with larger motor vehicles traveling at higher rates of speed.
Emerald Bay-PCH - Swanson Park. Civil Lead. Willdan provided civil and traffic engineering design and other appurtenant services to the Emerald Bay Service District for safety improvements connected with the community's main gate entrance. The improvements involved widening Shamrock Road 25 feet; reconstructing the entrance guardhouse approximately 40 feet north of the existing location; grading Shamrock Road and the adjacent slope to accommodate the roadway widening and desired landscaping; installing upgraded lighting; installing ADA compliant curbs and ramps and retaining and monument walls; widening the right turn pocket and installing a 175 foot long raised median at the intersection of Pacific Coast Highway and Shamrock Road; and installing street striping and signage within Caltrans right of way. The slope was graded and recompacted to accommodate the roadway widening - extending the top of the adjacent slope and extending the toe of the slope by 28 feet into Swanson Park. The subsurface at the toe of the slope was mitigated by strengthening the soil with 200 18 inch diameter drilled displacement columns.
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Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
John Hidalgo, RLA
Principal Project Manager
Role - Project Manager
Profile Summary
Education: BS, Landscape Architecture, California State Polytechnic University, Pomona European Study Tour, California Polytechnic State University, School of Architecture, Pomona Registration: Landscape Architect, California No. 3551
Licensed Contractor, California C-27 No. 713613
Experience:
Mr. John Hidalgo possesses landscape architecture experience that encompasses a variety of landscape nd irrigation projects. He has in-depth expertise in design development, preparation of plans an decifications, plan reviews, and construction observation. Mr. Hidalgo is familiar with various loca tate, and federal codes, regulations, procedures, and standards relating to construction, safety, parl and facility planning, and other landscape and irrigation amenities. He has successfully completed projects in compliance with these various standards. Mr. Hidalgo has experience representing project owners during the plan review process. He possesses comprehensive experience in both field observation and construction. Mr. Hidalgo responsibilities include managing park and street beautification design, low-impact developments, plan reviews, and construction observation.
Relevant Project Experience
Urban Greening Bicycle Trail, City of Lynwood, California. Landscape Architecture Task Manager responsible for providing and overseeing all landscape and irrigation design required to develop a sustainable, integrated, and efficient design for a bicycle trail within the community consistent with the City's year-round recreational programs. The $2.85 million, 1.2-mile project improvements are being designed to meet the City's general plan objectives and incorporate landscaping and decorative/commemorative points-of-interest along the trail. The ultimate bicycle path will provide safe connectivity between parks, bus and light rail transit stops, city hall, and other City attractions and shopping areas. Willdan is providing full engineering design services encompassing field survey, right-of- way engineering, geotechnical engineering and inspection, landscape architecture, environmental documentation, preliminary and final design, drainage and water quality, utility coordination, traffic design, and safety and visibility lighting design.
Salud Park, City of Paramount, CA. Project Manager responsible for the development of this 8-acre park project from the very beginning of planning, through the grant application submittal and the preparation of construction documents and construction management services. The project includes a synthetic turf play fields, 400-meter walking/running track, multi-use soft footed trails, exercise stations, parking, security lighting, and enclosed decorative steel fencing for the entire park. The park development is located within Southern California Edison right-of-way, therefore went through a lengthy review process and adhered to all requirements set forth in SCE conditions of approval. Funding for this park development was available through a park grant from Proposition 84.
Riverfront Park, City of Maywood, CA. Landscape Lead responsible for the design and preparation of construction documents and specifications of a 7.3-acre park. Portions of the land were considered "Brown Fields" (contaminated soil). A thorough remediation program administered by the Environmental Protection Agency allowed the reclamation of the land for public use. Development of the park include restroom facilities, retaining walls, landscaping, sidewalks, bicycle paths, a staging area for those using the Los Angeles River bicycle trail, a bridge, trails, demonstration garden, lawn and picnic areas, a basketball court, a soccer field, and the incorporation of a swale to add to a natural habitat setting and aid in the control of runoff.
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Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
Fredrick E. Wickman, PE
Principal Project Manager
Role - Civil Lead
Profile Summary
Education: Bachelor of Science/Civil Engineering, Michigan Technological University Registration: California - 1991, C 47979
Texas - 2017, #127997
New Mexico - 2018, # 24637
Experience: 34 Years
Mr. Fred Wickman offers three decades of municipal engineering and public works capital improvement project experience; He has a practical understanding of the operational imperatives as they impact roadway design and construction. He has the proven ability to deliver projects while following all the administrative and accounting protocols to ensure project accountability with the highest professional standards. Fred has a well-deserved reputation for managing complex project teams encompassing multiple disciplines, building the consensus that keeps projects moving forward, and upholding the standards necessary for the project's best interest.
His experience working for public agencies and for private companies enables him to provide a valuable point-of-view for municipal projects. He brings his experience of city engineering, project management, and supervision of design teams to provide the sound engineering and economical solutions to roadway and storm drain projects. During the past 10 years, Fred has been primarily involved in design of Capital Improvement Program (CIP) projects and staff augmentation services for public agencies. He is familiar with the approval and permitting procedures of federal, state, county, and local jurisdictions.
Relevant Project Experience
La Puente Community Park Improvement Project, City of La Puente, CA - Civil Lead for the La Puente Community Park Project. Willdan provided civil, traffic, and landscape design services for the Sewer and Park Improvements at La Puente Community Park. The proposed civil improvements consisted of parking lot reconstruction and overlay, improvements for accessibility / ADA compliance, set pad elevations for the future basketball courts, drainage enhancements, a new sewer main bypass to Temple Avenue for future expansion, and rehabilitation of the sewer main to Hacienda Boulevard. The project also included pedestrian walkway and parking lot lighting improvements, concrete hardscape enhancement for the pedestrian walkway plaza, irrigation and landscape improvements.
Urban Greening Bicycle Trail, City of Lynwood, California. Provided QA/QC for the civil design of the bicycle trail along Fernwood Avenue in the City of Lynwood. The design developed a sustainable, integrated, and efficient bicycle trail within the community consistent with the City's year-round recreational programs. The $2.85 million, 1.2-mile project improvements were designed to meet the City's general plan objectives. The ultimate bicycle path will provide safe connectivity between parks, bus and light rail transit stops, city hall, and other City attractions and shopping areas. Willdan provided full engineering design services encompassing field survey, right-of-way engineering, geotechnical engineering and inspection, landscape architecture, environmental documentation, preliminary and final design, drainage and water quality, utility coordination, traffic design, and safety and visibility lighting design.
West Santa Ana Bicycle and Pedestrian Trail, Phase IV, City of Paramount, California. Project Manager for the design and construction support for the West Santa Ana Bicycle and Pedestrian Trail, Phase IV from Garfield Avenue to the existing Los Angeles River Trail along the County Flood Control Channel.
Improvements will include a Class 1 bicycle and pedestrian trail, a short term parking lot, landscape and irrigation, signage and striping, trail and parking lot lighting, and drainage infiltration system.
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Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
Bryan Nguyen, RLA
Landscape Architect
Role - Landscape Architectural
Profile Summary
Education: BS, Landscape Architecture, California Polytechnic State University, Pomona Street Tree Seminars
Registration: 2004, Landscape Architect, California No. 4967 Experience: 20 Years
Mr. Bryan Nguyen has over 20 years of landscape architecture and graphic design experience. Mr.
Wienes exch as preingraphic be dore and after timonitons an the preparationto construction hi. documents. Mr. Nguyen is proficient in AutoCAD, MicroStation, SketchUp Pro, LandFX, and Adobe Photoshop. Other duties include preparation of irrigation water and landscape management specification documents and performing agency contract landscape plan checker.
Relevant Project Experience
West Santa Ana Bicycle and Pedestrian Trail, Phase IV, City of Paramount, California. The project will provide design and construction support for the West Santa Ana Bicycle and Pedestrian Trail, Phase IV from Garfield Avenue to the existing Los Angeles River Trail along the County Flood Control Channel.
Improvements will include a Class 1 bicycle and pedestrian trail, a short term parking lot, landscape and irrigation, signage and striping, trail and parking lot lighting, and drainage infiltration system.
La Puente Community Park Improvement Project, City of La Puente, CA - Landscape Lead for the La Puente Community Park Project. Willdan provided civil, traffic, and landscape design services for the Sewer and Park Improvements at La Puente Community Park. The proposed civil improvements consisted of parking lot reconstruction and overlay, improvements for accessibility / ADA compliance, set pad elevations for the future basketball courts, drainage enhancements, a new sewer main bypass to Temple Avenue for future expansion, and rehabilitation of the sewer main to Hacienda Boulevard. The project also included pedestrian walkway and parking lot lighting improvements, concrete hardscape enhancement for the pedestrian walkway plaza, irrigation and landscape improvements.
Inglewood Transit Center, City of Inglewood, California. The Intermodal Transit Facility Project includes remediation of hazardous and contaminated soils as identified in the Soil Management Plan Implementation documents, backfill, grading, clearing and grubbing, and compaction of classified/unclassified materials. Construction staking and monumentation surveying work. Installation and construction of all proposed improvements as identified in the plans and specifications; Portland cement concrete driveways, sidewalks, curbs, gutters, foundations, utility raising and relocations, lighting, security systems, electric systems, low-voltage systems, ADA improvements, bollards, pavement legends, striping, storm water systems, storm drain systems, catch basins and drop inlets, and all necessary items complete in place. Willdan provided CM, public works inspection, labor compliance, and material testing services.
Clarkdale Skatepark Design, City of Hawaiian Gardens, California. Landscape Architect. Willdan designed a skate park at Clarkdale Park. The skating elements were a combination of concrete elevated bowls and ramps along with jump boxes and stair rails. Willdan services included concepts construction drawings and bidding support.
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Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
3. Project Approach
Projects, no matter how big or small, are approached similarly by the Willdan team in that they are thought out clearly and carefully during the earliest stages of the project. This equates to a detailed study of the project requirements during the proposal stage, the assignment of a project manager experienced in those project requirements, and the establishment of a project team with individual expertise in their assigned tasks.
How we see it, the park renovation should be unique, an asset to the surrounding community and maintain its identity as a recreational environment. Good planning is an essential element of any design - whether the design is for a recreational park or institutional facility. Willdan understands the importance of well-designed park planning and is experienced in integrating solid design and planning into any setting.
Furthermore, safety and circulation are key factors in design, particularly in a well-planned park environment. These two basic design elements in a public space cannot be compromised or over- emphasized. Indeed, one of the most essential functions of landscape architecture in a park environment is to convey safe and comfortable surroundings. A well-designed park environment can only generate enthusiasm among its users.
Willdan has developed very practical and successful techniques to project development and delivery.
The following summarizes our approach to delivering your projects on time and within budget. • Willdan will provide progress updates with City staff to report any outstanding issues, and proposed resolutions including status reports regarding other agency(s) having jurisdiction with this project.
• Willdan will coordinate with City staff and pertinent stakeholders to schedule the review of project deliverables.
• Willdan will coordinate with City staff and pertinent stakeholders to schedule the required meetings with regulatory agencies for deliverables review and approval. • Willdan will complete required revisions and obtain the approval from the City and regulatory agencies for the project deliverables.
• Willdan will develop a project schedule. The schedule will be circulated to the City and other pertinent stakeholders for review and acceptance. The schedule will be developed with the City's project completion date in mind and will include and measurable milestones to ensure the project completion date is met and is consistence with the City's timeline.
Scope of Work
Willdan's acknowledges and accepts the scope of work and deliverables presented in the City's request for proposal. The following describes additional information related for the implementation of the project.
PRELIMINARY DESIGN PHASE
Design Development Plan and Preliminary Opinion of Probable Costs.
Following the survey, research, site data gathering and base mapping, Willdan will prepare a design development plan based on the descriptions of improvements presented in the RFP. The plan will be prepared in plan view at 20 scale. The design development plan will address in further detail and understanding the spatial requirements and relationship for the renovation improvements including W Proposal for
Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
circulation functions, landscape and irrigation, and grading and drainage systems. In addition, specific items that will be illustrated in the plan are:
• Address drainage patterns.
Address footprint of shading.
Address basketball court and materials.
Address court striping.
Address planting palette suggestions for trees, shrubs, and groundcovers, along with their respective locations. Species shall include drought adaptive and California native plants. • Address irrigation systems and relocation (i.e., smart controllers, control valves, and low-flow drip).
• Address hardscape materials for the walkways.
Address preservation of trees and/or other noteworthy features.
Address pedestrian circulation.
• Address site amenities, (i.e., tables, benches, trash receptacles, shading, urns).
Willdan will submit the design development plan design to the City for review and comments. The construction documents for the improvements will not commence until the City has reviewed and accepted the design development plan design.
Preliminary Opinion of Probable Cost Estimation. Based on the City accepted design development plan, Willdan will prepare a detailed cost estimate for the categories of work to be performed in construction.
Once the City reviews and accepts the opinion of probable costs, Willdan will proceed with the preparation of the final construction documents.
FINAL DESIGN PHASE
Construction Documents. This task will be for the entire construction document package encompassing specific plans drawn to a measured scale with construction notes that provide clear direction for the contractor. The package will include technical specifications with special provisions in "Greenbook" format (Standard Specifications for Public Works Construction, current edition the City has adopted), and final detailed engineer's estimate. The plans, specifications, and estimate (PS&E) will be prepared and submitted to the City at three stages- 60 percent, 90 percent, and final 100 percent.
The construction documents shall address requirements of governing agencies. In addition, Willdan shall obtain approvals from governing agencies prior to advertising of public bidding. If any of the permitting agencies require lengthy submittal processes, Willdan shall alert the City of potential slow down or stoppage of the project.
Our scope of work for the improvements include:
1. Prepare detail sheets with the required cross sections and details, including conformance with accessibility requirements for ADA path of travel and parking stalls.
2. Prepare demolition plan for removal of existing improvements and existing trees, shrubs, etc. conflicting with proposed improvements.
3. Prepare civil/grading plan for PCC sidewalks, elevations for compliance with accessibility requirements, and for proper drainage.
Prepare site amenities plan showing the locations/placements of the benches, tables, shading, and trash receptacles.
5. Prepare landscape and irrigation modifications plan to accommodate those areas affected by the improvements.
6. Prepare court layout plan with associated details for the court striping.
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Prepare shade shelter details.
Prepare landscape construction and site amenities installation details sheets.
Preliminary Plans, Specifications and Estimates at 60 and 90 Percent Stages. Preliminary plans, specifications and cost estimate will be prepared in conformance with the approved design development plan. These documents will be in the required format (AutoCAD LT compatible with the City) and will be submitted to the City and other responsible parties/governing agencies for preliminary review and acceptance.
Final Plans, Specifications and Estimates at 100 percent Stage. Following review and acceptance of the 60 and 90-percent stages, Willdan will adjust the plans, specifications, and cost estimate to conform to plan check requirements of the City. The final construction PS&E will be completed in detail and submitted to the City and responsible parties/governing agencies for review and acceptance. The contract documents will be completed in a form sufficient for solicitation of competitive public bids, along with all permit compliances. Willdan shall advise the City of any adjustments to previous estimates of probable construction cost indicated by changes in requirements or general market conditions. The final submittal and deliverable materials include:
• 100-percent construction plans stamped by the civil and electrical engineers and landscape architect as required.
• 100-percent technical specifications and special provisions including bid items schedule.
Final engineer's estimate including bid items unit cost.
A summary of anticipated submittal materials and plans for the construction document package will include:
• Title sheet with vicinity map, general notes, signature and approvals blocks, legend, sheet index, and utility contact information.
• Detail sheets with construction notes - Scale as required • Civil/grading improvement plans - 20 scale
• Typical Sections and Details - Scale as required
• Demolition Plans - 20 scale
• Construction layout plan- 20 scale
• Court layout plan and court striping plan - 20 scale
• Site Amenities plan - 20 scale
• Planting and irrigation modification plans - 20 scale • Hardscape layout and site amenities plan - 20 scale
• Shading structure layout plans and details (10 scale). • Specifications with special provisions and technical specifications. • Preliminary and final cost estimates, including quantity calculations and cost data. • Topographic survey plan - 20 scale
Constructability Review. Willdan will provide a constructability review of the project as part of the design process. This review is a standard quality control measure used by Willdan to help prevent change orders. This review will include a) performing a job walk, reviewing the existing improvements, and identifying potential conflicts, including pedestrian, access, utilities, and right-of-way issues, and b) reviewing the design and specifications to identify potential construction issues.
BID ASSISTANCE AND CONSTRUCTION SUPPORT PHASE (OPTIONAL) Bidding Assistance. Willdan will be available throughout the bid period to review and respond to questions and provide analysis and interpretation of the drawings and specifications.
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Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
Willdan will provide the City with the following items during the bidding and construction phases:
Bidding. Respond to questions during project advertising phase.
Construction Support. Willdan will assist the City during the construction phase by attending a pre- construction meeting, reviewing, and approving materials submittals and responding to request for information (RFI). During the construction period, Willdan will be available to provide analysis and interpretation of the drawings and specifications, review and respond to material submittals and review shop drawings for compliance with the contract. We have assumed fifteen material submittals and 10 RFIs.
Below describes in detail our services:
Shop Drawings and Product Submittals Review - Willdan will review contractor's shop drawings, material submittals and respond to requests for information (RFI). The shop drawings and submittals will be logged in once we received them and a project file setup for record keeping and tracking purposes.
Turnaround time for the reviews will be between 5-7 working days, depending on the complexity of the submittal.
As-Built Record Drawings - Willdan will review and approve contractor's as-built drawings. In preparing the record drawings, Willdan will take the original construction drawings (and any bulletins issued during construction and redlines by the contractor) and make drafting notations to reflect as built conditions and submit to the City as record drawings. The final deliverables will be on mylars plan sheets.
ASSUMPTIONS
• Construction management and inspections will be by the City.
City will prepare and submit permit applications that are required. • Soil and groundwater are not contaminated.
EXCLUSIONS
Perform hazardous materials (asbestos, lead paint, aerially deposited lead, etc.) testing and related services.
Plan check, permit, or similar fees to governmental agencies. = Removal or treatment of hazardous materials encountered on or at the site.
Preparation of environmental documentation.
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Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
4. Experience
The following projects describes our experience with park and public landscape design:
Paramount Boulevard Median Improvements, Lakewood, California. Design replacing turf and trees in medians with drought-adaptive landscaping as part of California water reduction mandates. Preparation of concepts, construction drawings, bid assistance, and construction management and inspections.
Temple Avenue Street Beautification Project, La Puente, California. Provided landscape architectural services for street beautification project on Temple Avenue. Primary tasks were to design an ADA pathway and improve the area with landscape and LID elements. Scope included preparation of conceptual plans, construction drawings, and construction support services.
Urban Green Bicycle Trail, Lynwood, California. Designed a sustainable, integrated, and efficient 1.2-mile trail for pedestrians and bicyclists. Project is in Caltrans's undeveloped, excess land adjacent to 1-105 and features drought-adaptive planting, lighting for safety and visibility, permeable pavers, and bio-swale to reduce stormwater runoff.
Riverfront Park, Maywood, California. Responsible for the design and preparation of construction documents and specifications of a 7.3-acre park. Portions of the land were considered "Brown Fields" (contaminated soil). A thorough remediation program administered by the Environmental Protection Agency allowed the reclamation of the land for public use.
Development of the park included restroom facilities, retaining walls, landscaping, sidewalks, bicycle paths, a staging area for those using the Los Angeles River bicycle trail, a bridge, trails, demonstration garden, lawn and picnic areas, a basketball court, a soccer field, and the incorporation of a swale to add to a natural habitat setting and aid in the control of runoff.
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Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
Additionally, Willdan highlights four other projects that involved park improvements.
Salud Park
Client: City of Paramount Total Project Cost: $4,600,000 Contact: David Johnson, Director of Community Services and Recreation, (562) 220-2138 Funding for this 8-acre park development was available through a park grant from Proposition 84.
Willdan was involved with this project from the very beginning of planning, through the grant application submittal and the preparation of construction documents. Willdan also handled the construction management services. The project includes a synthetic turf play fields, 400-meter walking/running track, multi-use soft footed trails, exercise stations, parking, security lighting, and enclosed decorative steel fencing for the entire park. The park development is located within Southern California Edison right-of-way, therefore went through a lengthy review process and adhered to all requirements set forth in SCE conditions of approval.
CONCEPTUAL MASTER PLAN
in 27374.
FITNESS PARK
CITY OF PARAMOUNT
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Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
La Puente Park Beautification Project
Client: City of La PuenteTotal Project Cost: $2,300,000 Contact: John Di Mario, Development Services Director, (626) 855-1517 Willdan is currently providing landscape architecture design services involving enhancement of an existing community park. The park is estimated at 20 acres and encompasses a variety of activities such as baseball, softball and football fields, playgrounds, open lawn areas, community center, picnic shelters, restrooms, and City maintenance yard. The new additions include an expanded decorative concrete promenade area for the softball and little league fields, parking lot reconfiguration, ballfield lighting, shade trees, benches, pedestrian lighting and new landscape and state of the art irrigation system. Willdan is currently providing construction management and inspections.
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Marina Hills Park Improvements Design Engineering and Project Management Services City of Laguna Niguel
Recreation Center Master Plan Expansion
Client: City of Fountain Valley Total Project Cost: $17,100,000 Contact: Hyejin Lee, Director of Public Works, (714) 593-4434 Rehabilitation of an existing 55-acre sports complex and an addition of 23 acres to produce a new 78- acre regional sports facility. The project provided the community with six new softball fields, six Little and Pony League fields, four soccer fields, a utility field, large concert-in-the park and assembly area, two new concession/rest room buildings, a new maintenance building and over one mile of natural hiking trails that connect to the existing County hiking trail system in Mile Square Park. The new improvements add to the existing tennis courts, indoor and outdoor basketball courts, handball and racquetball courts and recreation building.
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Lindero Linear Park and Channel Improvements
Client: City of Westlake Village Total Project Cost: $21.6 million Contact: Rob De Geus, City Manager, (818) 706-1613
This project was required by the Regional Water Quality Board as part of the City's approved Enhanced Watershed Management Plan.
Willdan's team worked tirelessly with MTA to ensure the project would be funded through Measure M; thereby reducing the City's investment of General Capital Improvement Funds from over $4 million to less than the $250,000 investment the City had already made in design and management costs in 2013 and 2016. Phase I of this project included the construction of improvements along the Lindero Canyon channel between Agoura Road and Rustic Oak Drive.
Phase Il included the construction of improvements along Lindero Canyon channel between Rustic Oak Drive and Foxfield Drive. Willdan provided project management, bidding assistance, construction management, inspection, and labor compliance services. The constructed improvements included clearing and grubbing, grading, tree removals, tree pruning, meandering concrete and flagstone paving, decomposed granite paving, decorative landscape boulders, metal railings, seat walls, entry monuments, pedestrian bridges, automatic irrigation system, lighting, tree planting, shrubs, and mulch.
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5. Cost Proposal
Proposed rates are guaranteed for the term of the agreement.
CITY OF LAGUNA NIGUEL
MARINA HILLS PARK IMPROVEMENTS DESIGN ENGINEERING AND PROJECT MANAGEMENT
SERVICES
COST PROPOSAL
SITE RESEARCH PHASE Hrs. Rate Total
Deputy Director 6 $220.00 $1,320.00
Civil - Assistant Engineer 1 8 $133.00 $1,064.00
Civil - Principal Project Manager 4 $216.00 $864.00
10 $125.00 $1,250.00
4 $160.00 $640.00
16 $175.00 $2,800.00
12 $216.00 $2,592.00
16 $295.00 $4,720.00
Senior Survey Analyst 20 $182.00 $3,640.00
Survey Principal Project Manager 4 $216.00 $864.00
Soll Technician 16 $138.00 $2,208.00
Geotech Principal Engineer 20 $245.00 $4,900.00
Subtotal $26,862.00
PRELIMINARY DESIGN PHASE Hrs. Rate Total
Deputy Director 6 $220.00 $1,320.00
Civil - Principal Project Manager 6 $216.00 $1,296.00
Civil - Senior Designer 1 10 $175.00 $1,750.00
Civil - Assistant Engineer / 12 $133.00 $1,596.00
Structural - Senior Engineer I 8 $184.00 $1,472.00
Associate Landscape Architect 8 $160.00 $1,280.00
Senior Landscape Architect 48 $175.00 $8,400.00
Landscape - Principal Project Manager 22 $216.00 $4,752.00 Subtotal $21,866.00
FINAL DESIGN PHASE Hrs. Rate Total
Civil - Principal Project Manager 12 $216.00 $2,592.00
Civil - Senior Designer I 20 $175.00 $3,500.00
Civil - Assistant Engineer I 24 $133.00 $3,192.00
Structural - Senior Engineer ! 14 $184.00 $2,576.00
Associate Landscape Architect 24 $160.00 $3,840.00
Senior Landscape Architect 64 $175.00 $11,200.00
Landscape - Principal Project Manager 26 $216.00 $5,616.00 Subtotal $32,516.00
EXPENSES/SUBS
Geotech testing $370.00 $1,480.00
Aerial Survey $8,000.00 $8,000.00
Subtotal $9,480.00
PROPOSED NOT TO EXCEED FEE $90,724.00
BID ASSISTANCE AND CONSTRUCTION SUPPORT PHASE
$216.00 $864.00
$175.00 $1,400.00
4 $133.00 $532.00
4 $184.00 $736.00
4 $160.00 $640.00
14 $175.00 $2,450.00
10 $216.00 $2,160.00
Optional Total $8,782.00
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W WILLDAN
Marina Hills Park Improvements Design Engineering and Project Management Services Project Schedule
8/31/2022
TASKS
Kick Off Meeting & Site Visit Week of October 3, 2022
Survey/Site Verification/Research Week of October 10, 2022 Week of October 24, 2022 Base Sheet Preparation Week of October 24, 2022 Week of October 31, 2022 Design Development Plan Week of November 7, 2022 Week of November 21, 2022 City Review Week of November 28, 2022
60% Submittal Week of December 5, 2022 Week of January 16, 2023 City Review Week of January 23, 2023
90% Submittal Week of January 30, 2023 Week of February 27, 2023 City Review Week of March 6, 2023
100% Submittal Week of March 13, 2023 Week of March 27, 2023 714.940.6300 | 800.424.9144 | fax: 714.940.4920 | 2401 East Katella Avenue, Suite 300, Anaheim, California 92806-5909 | www.willdan.com