Laguna Niguel City Council
May 2, 2023

CITY OF LAGUNA NIGUEL

CITY COUNCIL AGENDA ITEM
To: Honorable Mayor and Council Members
FROM: Ron Rivera, Parks and Recreation Director
DATE: May 2, 2023
SUBJECT: Consideration of Resolution No. 2023-1426 to Adopt the Aquatics Facility Use Policy and the Revised Aquatics Facility Use Fee Schedule; and Make a Finding of Exemption under CEQA.

RECOMMENDATION
Staff recommends that the City Council:

1. Adopt Resolution No. 2023-1426 to Adopt the Aquatics Facility Use Policy and the Aquatics Facility Use Fee Schedule; and,

2. Make a Finding of Exemption under CEQA.

BACKGROUND
The City of Laguna Niguel has historically designated recreational facilities to be available to the public for recreational, social, civic, commercial, and private activity usage.

Typically, members of the public can access and utilize the facilities in accordance with established guidelines approved by the City Council in exchange for applicable fees set and approved by the City. The last update to the City's Aquatics Facility Use Policy (Policy) and fees took place in December 2013. No changes have been made to the existing documents since 2013.

The need to facilitate this Policy update was included as a recommendation in the Parks and Recreation Needs Assessment Report that was conducted by RJM Design Group and was identified as a key strategy of providing sustainable Sports Facility Management including swim lessons and aquatic programing. This recommendation was presented as part of the Needs Assessment review and adoption that took place by the Parks and Recreation Commission on April 11, 2022, and ultimately by the City Council on May 17, 2022.

In order to facilitate this policy update, staff conducted a Parks and Recreation Commission study session on February 13, 2023, focusing on the current Aquatics Facility Use Policy. All aquatic user groups were invited and encouraged to attend this study session as well as the March 13, 2023, Commission meeting. This included the City's popular youth aquatic organizations, the Crown Valley Divers, and Dolphin Aquatics Swim Team. The meetings were also attended by residents who use the pool for the City's recreational adult lap swim program. Both the Crown Valley Divers and lap swim participants provided feedback on the draft Policy to the Commission for consideration.

Minutes from the study session are included in "Attachment A." Taking the Commission's feedback into consideration, staff returned to the March 13, 2023, Parks and Recreation Commission meeting with an updated Policy and fee schedule. At this meeting, the Commission recommended the City Council adopt the updated Parks and Recreation Aquatics Facility Use Policy and Aquatics Facility Use Fees. Minutes from this meeting are included as "Attachment B." The preparation and adoption of this Policy is critical to the successful allocation and operations of the City of Laguna Niguel Aquatics Center. Further, updating the fee schedule for the aquatics facility is part of the City of Laguna Niguel's Comprehensive Fee Study, which addresses the core goal of Fiscal Responsibility in Goal 2 of the City of Laguna Niguel's adopted Strategic Plan.

ANALYSIS
Aquatics Facility Use Policy
The proposed Parks and Recreation Aquatics Facility Use Policy (Attachment C) provides general information as well as specific policies pertaining to the allocation of pool time.

Updates to the Aquatics Facility Use Policy includes the following:
• Clearly defined rules and regulations;
• Clear definitions of recreational groups and competitive user groups; • Visual and organizational consistency with the Athletic Facility Use Policy; • Incorporation of the dryland training area into the Policy and fee structure; • Updated fees and fee structure;
• The addition of priority use categories and resident percentages; • Updated Code of Conduct (Attachment D); and,
• Added language in the Policy that provides the City Manager with the authority to grant exceptions to the Policy, provided that the exception is consistent with goals and purposes of the Policy.

Aquatics Facility Use Fee Schedule
In addition to the Aquatics Facility Use Policy that governs how the pool and associated aquatics amenity elements are utilized, an Aquatics Facility Use Fee Schedule must be updated and adopted to support public use of the City's Aquatics Facility. These fees have not been updated since 2013.

The proposed fees for aquatics facility (Attachment C) have been established to offset the costs of maintenance, staffing, and programming. These fees will keep the City of Laguna Niguel competitive with local municipalities in the region while achieving the goal of having lower rates for residents and resident youth organizations.

The proposed fees based on user groups have previously not existed. Staff is recommending adding fees based on user groups to be consistent with the Athletic Facilities Use Policy, and to benefit Laguna Niguel resident user groups. The category schedule provides specific priority and fees based on residency and nonprofit status.

The process to update the existing fees included the completion of a comprehensive fee study based on surrounding Orange County municipal agencies (Attachment F). The data shows that the City's current aquatic fees are below the market average for the flex pass lap swim program and at market average for the hourly rental rates. The proposed increases in fees will keep the Laguna Niguel Aquatics Center fees comparable with surrounding cities. These fees do not exceed the City's cost of operating the aquatic facility.

Staff is recommending that, if approved, new fees go into effect on July 1, 2023. Fees are required to be adopted by Resolution. Staff has prepared Resolution No. 2023-1426 for City Council adoption (Attachment G).

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
Resolution No. 2023-1426 includes the finding and determination of exemption under the California Environmental Quality Act (CEQA) that there is no possibility that the adoption of the Aquatics Facility Use Policy and the corresponding adoption of the Aquatics Facility Use Fee Schedule will have a significant effect on the environment. The Policy does not result in the development or redevelopment of new facilities or a change in the physical environment at any facilities. Further, the fee schedule is for the purpose of meeting the operating expenses of City departments and is, therefore, exempt from the California Environmental Quality Act (Cal. Pub. Resources Code § 21080 et seq.) pursuant to Public Resources Code Section 21080(b) (8).

ALTERNATIVES CONSIDERED

1.) The City Council may decide not to approve the updated Parks and Recreation Aquatics Facility Use Policy and/or the Aquatics Facility Use Fee Schedule.

2.) The City Council may direct staff to return with a further revised Policy, fee schedule, or resolution to be presented at a future meeting. These alternatives are not recommended as they may delay the timely dissemination of information to the user groups prior to the Fall season.

FISCAL REVIEW
The table below shows the current and proposed Aquatics Facility Use Fees. The Flex Pass has been updated to a 20-swim pass that allows pool patrons to use the pass at their convenience. This Flex Pass would replace the current Annual Pass Program listed below.

Drop-In Admission:

Adult Ages 14-59yrs Senior 60+ yrs Youth Ages 2-13yrs
Current Fees $4.00 $3.00 $3.00
Proposed Fees $5.00 $4.00 $4.00
The proposed Aquatics Facility Use Fee Schedule would remove the Annual Pass Fees for both residents and non-residents and will be replaced with the proposed Flex Pass.

Current Annual Pass Fees
Adult Senior Child Child Summer
Annual Resident $240 $140 $140 $50
Annual Non-Resident $320 $210 $210 $70
*Flex Pass (20 Swims):

Adult Ages 14-59yrs Senior 60+ yrs Youth Ages 2-13yrs
$60 $40 $40
Non-Resident Adult Non-Resident Senior Non-Resident Youth $80 $60 $60
prof status a for pere hey cao aires om active oracent us residency, non- Fees Based on User Group
(A) (B), (C) (D) (E), (F) (G) (H)
User Laguna
Laguna Non- Resident Commercial/ Non-
Groups Niguel Non- Niguel Resident Adult For-Profit Resident Profit Youth Youth Adult
Youth Competitive
Main $7/lane per $9/lane per $10/lane per $9/lane per $15/lane per Pool hour hour hour hour $20/lane
hour
per hour
$60 per $65 per $75 per $70 per $80 per $90 per
FIT Pool hour hour hour hour
hour hour
Pool Rental fees include two (2) lifeguards.

Aquatics Events (Aquatics Team Competitions)
Hourly Day*
Current Fees $100 per hour; 2 hour minimum $265
Proposed Fees $135 per hour; 2 hour minimum $750
* 7:30am set up, 8:00am - 4:00pm; includes three (3) lifeguards Miscellaneous Fees
Additional Lifeguard Fee Current Fees: $30/hour Proposed Fees: $35/hour Cleaning Fee/Security Deposit Current: $300 $300, subject to size of event/rental
Main Pool Inflatables $200 per event/rental
Dryland Area $150/month
The fees collected from aquatics facility users offset the cost of the Laguna Niguel Aquatics Center operations. Currently, fees collected recover 32% of the total cost to staff, operate, and maintain the facility. Additional funds are allocated in the general fund as part of the annual budget process. Based on aquatics facility usage trends, staff estimates that approximately $25,000 in additional revenue will be received annually with the fee increase. With the proposed fee increases, the aquatics division will recover more of the costs to operate the aquatics facility. Upon adoption by the City Council, updated revenue projections based upon updated fees will be reflected in the FY 2023-2024 Operating Budget.

LEGAL REVIEW
The City Attorney's Office has reviewed this report and Resolution 2023-1426 and has approved them as to form.

CONCLUSION
Staff recommend that the City Council:

1. Adopt Resolution No. 2023-1426 Adopting the Parks and Recreation Aquatics Facility Use Policy and the Parks and Recreation Aquatics Facility Use Fee Schedule; and,

2. Make a Finding of Exemption under CEQA.

Jamara Retousseau
Tamara S. Letourneau Nicholas Ghirelli
City Manager Interim City Attorney
Ron Rivera
Parks and Recreation Director
Attachments:

A. Minutes of the Parks and Recreation Commission meeting on Feb. 13, 2023 B. Minutes of the Parks and Recreation Commission meeting on March 13, 2023 C. Proposed Parks and Recreation Aquatics Facility Use Policy and Fees D. Code of Conduct
E. Current Parks and Recreation Aquatics Facility Use Policy and Fee Schedule F. Chart of Market Rates/Fees
G. Resolution No. 2023-1426

ATTACHMENT A
Minutes of the Parks and Recreation Commission meeting on February 13, 2023

MINUTES OF THE

CITY OF LAGUNA NIGUEL

PARKS AND RECREATION COMMISSION MEETING
February 13, 2023 @ 7:00 p.m.

CALL TO ORDER Commissioner Winstead called the Meeting of the City of Laguna Niguel Parks and Recreation Commission to order at 7:04 p.m.

ROLL CALL
Commissioners Present: Derek Bartolome, Stephen Biondolillo, Stephanie Winstead, Christine Lambino-Cunliffe.

Commissioners Absent: Darin Loughrey
Staff Present: Ron Rivera, Parks and Recreation Director Jonathon Harmon, Recreation Manager
Stacey T. Chavez, Administrative Secretary
Council Liaisons Present: Mayor Sandy Rains, City Council Liaison Councilmember Kelly Jennings, City Council Liaison
Council Liaisons Absent: None

PLEDGE OF ALLEGIANCE
Mayor Sandy Rains led the Pledge of Allegiance.

PUBLIC COMMENTS
Alicia Zamparelli-Flavia spoke on improvements to beach volleyball courts at Chapparosa Park.

Scott Peters spoke on improvements to beach volleyball courts at Chapparosa Park.

Greg Smith spoke on improvements to beach volleyball courts at Chapparosa Park.

ADMINISTRATION

1. OATH OF OFFICE
City Clerk, Marissa Asistin, administered the Oath of Office to re-appointed Parks and Recreation Commissioner, Derek Bartolome, and incoming Parks and Recreation Commissioner, Stephen Biondolillo, who was sworn in to serve on 2023 Parks and Recreation Commission.

2. ELECTION OF PARKS AND RECREATION COMMISSION CHAIR AND VICE CHAIR Parks and Recreation Director Ron Rivera called for nominations to serve as Chair for the Parks and Recreation Commission. Commissioner Winstead nominates Commissioner Bartolome for Chair. Commissioner Lambino-Cunliffe seconded the nomination. No other nominations were made and the motion passed 4-0-0, appointing Derek Bartolome as Chair.

Parks and Recreation Director Ron Rivera called for nominations to serve as Vice Chair for the Parks and Recreation Commission. Chair Bartolome nominates Commissioner Lambino-Cunliffe for Vice Chair. Commissioner Winstead seconded the nomination. No other nominations were made and the motion passed 4-0-0, appointing Christine Lambino-Cunliffe as Vice Chair.

3. APPROVAL OF MINUTES OF THE DECEMBER 12, 2022 REGULAR MEETING OF

THE PARKS AND RECREATION COMMISSION
A MOTION was made by Commissioner Lambino-Cunliffe and seconded by Commissioner Winstead to approve the minutes of December 12, 2022, Regular Meeting of the Parks and Recreation Commission as amended.

Motion carried 3-0-1.

OTHER BUSINESS

1. YOUTH COMMITTEE ACTIVITY UPDATE
Recreation Manager, Jonathon Harmon, reviewed the staff report discussing the Youth Committee Activity Update. Chair of the Youth Committee, Viuna Farschian, and Vice Chair of the Youth Committee, Zoe Neeve, provided a visual presentation. At the conclusion of the presentation, commissioners were asked to ask questions and provide feedback on this item.

Commissioner Winstead thanked staff and Chair and Vice Chair of the Youth Committee for the presentation. She expressed her excitement for the car show and inquired about the formation of a Sea Country Festival sub-committee. Parks and Recreation Director, Ron Rivera, responded that the Youth Committee members would be able to join the Sea Country Festival committee.

Commissioner Biondolillo inquired about which programs are most engaging for other youths to volunteer or participate in. Vice Chair, Zoe Neeve, responded that Pizza with Police has the best outcome because of the service hours that are given and the raffles.

Commissioner Biondolillo inquired about service hours and if they are the main reason people come out to events. Chair, Viuna Farschian, responded that part of the reason students come out is for the service hours and also for food. She added that most students who engage are interested in the topic of the event. Vice Chair, Zoe Neeve, added that the goal of the events are for students to have fun regardless of service hours.

Vice Chair Lambino-Cunliffe thanked the Chair and Vice Chair of the Youth Committee for the presentation and all the initiatives the Youth Committee had undertaken. She Parks and Recreation Commission Meeting Minutes Page 2 02/13/2023 inquired about any support that the commission or staff can lend. Chair, Viuna Farschian, responded that they would need support with the car show given that it is a new event.

Vice Chair Lambino-Cunliffe inquired about ways to encourage participation and outreach from the other local high schools. Vice Chair, Zoe Neeve, responded that there are multiple members from a variety of local high schools which allows for diversity in advertising.

Chair Bartolome inquired about the car show. Chair, Viuna Farschian, responded that there is a discussion of a date in May. Chair Bartolome shared some sponsor ideas with the Youth Committee.

Council Member Kelly Jennings congratulated and thanked the Chair and Vice Chair of the Youth Committee for their work and added that the Youth Committee is working on solidifying the dates for future events.

Mayor Sandy Rains thanked the Chair and Vice Chair of the Youth Committee for their presentation. She inquired about participation of students at events where service hours are not offered. Chair, Viuna Farschian, responded that it is usually the Youth Committee members who encourage their friends to come out and be part of the events regardless of the service hours.

Parks and Recreation Director, Ron Rivera, congratulated and thanked the Chair and Vice Chair of the Youth Committee for their presentation. He added that they would be back for May's meeting to give a presentation on a wrap up of their year. He recognized their work at the Holiday Parade and offered any support needed with the car show.

Recreation Manager, Jonathon Harmon, thanked Chair and Vice Chair of the Youth Committee for their presentation and Recreation Leader, Gerry Ordiano, for his work with the Youth Committee. He announced the promotion of the newly appointed Recreation Supervisor, Michelle Newton, who will now oversee the Youth Committee.

A MOTION was made by Commissioner Winstead and seconded by Vice Chair Lambino- Cunliffe to:

1. Receive and file the report.

Motion carried 4-0.

STUDY SESSION: PROPOSED UPDATES TO AQUATIC CENTER FACILITY USE

AND FEES
Director, Ron Rivera, and Recreation Manager, Jonathon Harmon, reviewed the staff report discussing the Proposed Updates to Aquatic Center Facility Use and Fees. At the conclusion of the presentation, commissioners were asked to ask questions and provide feedback on this item.

Vice Chair Lambino-Cunliffe inquired about clarification of the 50% cost recovery Parks and Recreation Commission Meeting Minutes Page 3 02/13/2023 mentioned in the presentation. Parks and Recreation Director, Ron Rivera, responded that when the policy was last reviewed in 2014, council made the recommendation that the Aquatics center operate with a 50% cost recovery. He added that the Aquatics center has been operating at a 42% - 46% depending on the year and that the expenses to operate the Aquatics center such as staffing costs are starting to increase. He also added that the goal is to reach that 50% cost recovery.

Commissioner Winstead thanked staff for prioritizing groups similar to the Athletic Facilities Use Policy and stated that she agrees with the prioritization. She inquired about the Sprayground being rentable in the future and the fees surrounding it. Recreation Manager, Jonathon Harmon, responded that there is a facility rental fee associated with the Sprayground in the current fee schedule. He added that the Sprayground is not currently being rented out but will be available in the Summer. He also added that there will be a two hour window in the afternoons when the Sprayground will be available to be rented out. Commissioner Winstead inquired if it would be available for rent on the weekends. Recreation Manager, Jonathon Harmon, responded that the Sprayground would be available for rent on the weekends. Commissioner Winstead added that there have been a lot of comments from concerned residents that would like to rent the facility out for their kid's birthday parties. Parks and Recreation Director, Ron Rivera, responded that the goal is to start the reservations system in early May for the Summer and the information and pamphlet would be available soon.

Commissioner Biondolillo inquired about the process of creating the prioritization of the groups. Parks and Recreation Director, Ron Rivera, responded that the prioritization will be very similar to the field allocation policy and how groups are separated. Recreation Manager, Jonathon Harmon, responded that the goal is to mimic the athletic facility use policy for consistency and added that the policy is still being developed and is a work in progress. He added that the key groups the policy will focus on are resident, resident youth serving organizations, and resident non-profits. He also added that these groups will get priority over the non-resident groups and commercial would fall on the bottom.

Additionally, he added that there would also be designated use for private, large group use, and summer camps.

Chair Bartolome inquired about the determination of resident vs non-resident. Parks and Recreation Director, Ron Rivera, responded that staff would be recommending a similar percentage to the Athletic Facilities Use Policy and that number will be brought to the commission. Chair Bartolome inquired about birthday party rates. Parks and Recreation Director, Ron Rivera, responded that there will be a birthday party fee in the fee schedule.

He added that one of the goals of the priority use policy is to allocate the hours for these types of events and programming. Chair Bartolome inquired about the picnic area being part of the Sprayground rental. Parks and Recreation Director, Ron Rivera, responded that the picnic area near the Sprayground will be reserved as part of the reservation. Chair Bartolome inquired about the attendance of annual pass holders and if an increase or decrease is needed. Parks and Recreation Director, Ron Rivera, responded that the annual pass no longer exists and a majority of the users are purchasing a flex pass which is where an allotment of swim time is purchased for use. He added that usage numbers will be brought to the upcoming meeting and that the biggest number is lap swim. Chair Bartolome inquired about the increase in fees and the share of costs. Parks and Parks and Recreation Commission Meeting Minutes Page 4 02/13/2023 Recreation Director, Ron Rivera, responded that a major renovation was completed when the Crown Valley Community Center was opened and added that the fees will be based upon the operating costs annually with some maintenance too. He added that the fee increase will be nominal for residents and slightly higher for club teams. Chair Bartolome inquired about the 9am to 12pm pool timeslot. Parks and Recreation Director, Ron Rivera, responded that those are summertime hour offerings but that they are not available during the school year due to staffing and budgeting. Chair Bartolome inquired about swimming lessons. Parks and Recreation Director, Ron Rivera, responded that swimming lessons will be coming back this Summer. Recreation Manager, Jonathon Harmon, responded that the city will be partnering with Goldfish Swim School to offer swimming lessons as soon as school is out.

Mayor Sandy Rains inquired about the staffing need for use of the Dryland area and spa.

Parks and Recreation Director, Ron Rivera, responded that those areas are minimally staffed and are currently not part of the policy. Mayor Sandy Rains expressed her concern about the liability and staffing for safety. Parks and Recreation Director, Ron Rivera, responded that the Dryland area is monitored by the user groups. Recreation Manager, Jonathon Harmon, added that the spa is monitored by a lifeguard. Mayor Sandy Rains inquired about the use of the areas by outside groups. Parks and Recreation Director, Ron Rivera, responded that the Dryland area will be an exclusive usage area. He added that there are always a minimum of 3 lifeguards on duty.

Council Member Kelly Jennings thanked staff for reducing liabilities and updating the policy.

Chair Bartolome inquired about other groups who have inquired about use of the pool for other sports. Parks and Recreation Director, Ron Rivera, responded that it has been a long time since the department has received a request from a Water polo team. Chair Bartolome inquired about other local options for user groups besides the Laguna Niguel Aquatics Center. Parks and Recreation Director, Ron Rivera, responded that all other facilities are only available for lap swimming.

Chair Bartolome opened Public Comments for this item.

PUBLIC COMMENTS
Charles Leibold spoke in favor of the Aquatics Center Use Policy and Fee proposed changes and thanked the staff for their work.

Barbara Leibold spoke in favor of the Aquatics Center Use Policy and Fee proposed changes and thanked the staff for their work.

Chair Bartolome closed Public Comments for this item.

COMMISSION COMMENTS
Commissioner Winstead thanked those who spoke during the public comments for sharing their experiences and comments. She shared her agreement and inquired about Parks and Recreation Commission Meeting Minutes Page 5 02/13/2023 ways to maximize pool usage. Parks and Recreation Director, Ron Rivera, responded that in the allocation staff are proposing a 4pm to 7pm allocating use to youth leagues.

He added that anytime that is not used can be re-allocated. Commissioner Winstead inquired about the current purchase of time for the youth leagues. Parks and Recreation Director, Ron Rivera, responded that it would be just like a field allocation where time would be allocated for the season.

Chair Bartolome inquired about the pool usage during an allocation. Parks and Recreation Director, Ron Rivera, responded that the current user groups do use the entire pool. He added that the policy would include a minimum lane usage. Chair Bartolome inquired about the possibility of releasing lanes to the public based on usage. Parks and Recreation Director, Ron Rivera, responded that it would depend on needs and the number of people enrolled.

Mayor Sandy Rains inquired about the fees for individuals and suggested adding it to the policy.

Parks and Recreation Director, Ron Rivera, stated that the draft policy and fee will be brought to the next meeting and if everything looks good, the commission can recommend it for council approval. He added that the draft policy and fee schedule will be available for review a week before the meeting.

PARKS AND RECREATION DEPARTMENT ACTIVITIES & EVENTS STATUS REPORT
Director Ron Rivera reviewed recent activities and the event status report for the Commission. A few highlights:
• Park Cleanup was held on February 11th at Crown Valley Park and had 50 people attend
• Jr. Civic Workshop, February 14'h at Crown Valley Community Center from 6:30 p.m. to 7:30 p.m.
• Wild Wonders, February 25'h at Crown Valley Community Center from 10:00 a.m. to 11:30 a.m.
• Sea Country Festival Volunteer Interest Meeting, February 27 at Crown Valley Community Center from 6:00 p.m. to 7:00 p.m.

Recreation Manager, Jonathon Harmon, shared the following program updates pertaining to the Sea Country Senior & Community Center:
• Friday Flix - West Side Story, February 24'h at Sea Country Senior and Community Center from 1:00 p.m. to 3:00 p.m.
• Bloomin' Seniors Gardening Lecture - "Create a Wildlife Habitat", March 2nd at Sea Country Senior and Community Center from 10:00 a.m. to 11:00 a.m. • Timeless Melodies - Academy Awards: The Best Songs (1934-1959), March 7th at Sea Country Senior and Community Center from 1:30 p.m. to 2:30 p.m. • Bunco Blast Party: Lucky the Leprechaun, March 13th at Sea Country Senior and Parks and Recreation Commission Meeting Minutes Page 6 02/13/2023 Community Center from 1:00 p.m. to 3:00 p.m.
• Tax Preparation Services
Director Ron Rivera gave an update on recent promotions within the Parks and Recreation Department:
• Michelle Newton was promoted to Recreation Supervisor for Youth and Family Services.
• Recreation Supervisor, Jeffrey Kirby, will be assigned to open spaces and trail programs.
• Kaori Garcia was promoted to Recreation Supervisor for the Sea Country Senior and Community Center.
• Derek Dillahunty was promoted to fulltime Recreation Coordinator for facilities and contract classes.

As a follow-up to the department updates, Commissioners inquired about a number of programs and projects:
• Vice Chair Lambino-Cunliffe shared that she attended the Park Cleanup event and spoke about the accessibility of the event. She suggested having a park cleanup challenge for recognizing volunteers who attend all park cleanup events this year.

She congratulated and thanked staff for their work.
• Commissioner Winstead acknowledged the upcoming Sea Country Festival Volunteer Interest Meeting. She inquired about the number of participants for the tax preparation services at Sea Country Senior and Community Center. • Rivera stated that the services do get full and receive anywhere from 40 to 66 people.
• Commissioner Biondolillo inquired about the number of volunteers that sign up for events and about any possible initiatives to get local group organizations to get involved
Rivera stated that one of the department's initiatives this year is outreach.

He added that there is a core group of people that volunteer at events and staff are starting to reach out to high schools and local colleges. He also added that the city does get a large number of volunteers for events, and they continue to look for additional volunteer opportunities.

Commissioner Biondolillo shared a suggestion to get local group organizations to volunteer.
• Chair Bartolome inquired about the Sea Country Festival dates. • Rivera stated that the Sea Country Festival would be a three day event that will take place on August 25, 26, and 27th
Chair Bartolome shared his thoughts on the Winter dance held for the special needs community. He suggested finding ways to include the special needs community at events instead of having separate events.
• Council member Kelly Jennings expressed her gratitude for the events put on by the staff. She thanked staff for the outreach and the commission for their ideas and encouraged the commission to continue sharing their ideas. • Mayor Sandy Rains inquired about the open space and trails supervisor position that Jeffrey Kirby has been assigned to.

Parks and Recreation Commission Meeting Minutes Page 7 02/13/2023 • Rivera stated that the position had been vacant for some time and Jeffrey Kirby is replacing that position.

Mayor Sandy Rains thanked the director and shared her excitement for the upcoming trail events.

A MOTION was made by Vice Chair Lambino-Cunliffe and seconded by Commissioner Biondolillo to receive and file the report.

Motion carried 4-0.

COMMISSIONER, CITY COUNCIL LIAISON & STAFF COMMENTS
• Commissioner Winstead spoke on the opening of registration for Spring Break camp and thanked staff. She requested feedback from staff on the volleyball court situation that was brought up during public comments.
• Rivera stated that the volleyball court discussion could be added as an agenda item to a future meeting
• Vice Chair Lambino-Cunliffe inquired about summer hiring. • Rivera stated that the department is preparing to attend multiple job fairs and high schools for recruitment. He also added that the first recruitment date will be on April 15.

Vice Chair Lambino-Cunliffe suggested having a pet fair event. • Rivera stated that supervisor Jeffrey Kirby will be looking into offering a pet event soon.
• Commissioner Biondolillo offered his help with marketing and outreach communications.
• Rivera thanked commissioner Biondolillo for his support and added that staff are always looking for outreach opportunities.
• Chair Bartolome shared some ideas on how to get returning volunteers with incentives.
• Council Member Kelly Jennings welcomed new commissioner Stephen Biondolillo.

She shared her excitement for the new staff promotions
• Mayor Sandy Rains welcomed Council Member Kelly Jennings as the new liaison Loiterar Rura raided mommission and stated that he looks forward to a great year with the Parks and Recreation commission. He also thanked the City Council for their support.
• Recreation Manager Jonathon Harmon had no further comments.

ADJOURNMENT
There being no further business before the Commission, Chair Winstead adjourned the meeting at 8:22 p.m. to the next Regular Parks and Recreation Commission Meeting to be held on March 13, 2023 at 7:00 p.m. in the City of Laguna Niguel Crown Valley Community Center located at 29751 Crown Valley Parkway, Laguna Niguel, CA 92677.

Parks and Recreation Commission Meeting Minutes Page 8 02/13/2023

ATTACHMENT B
Minutes of the Parks and Recreation Commission meeting on March 13, 2023

MINUTES OF THE

CITY OF LAGUNA NIGUEL

PARKS AND RECREATION COMMISSION MEETING
March 13, 2023@7:00 p.m.

CALL TO ORDER Chair Bartolome called the Meeting of the City of Laguna Niguel Parks and Recreation Commission to order at 7:00 p.m.

ROLL CALL
Commissioners Present: Derek Bartolome, Stephen Biondolillo, Stephanie Winstead, Christine Lambino-Cunliffe, Darin Loughrey.

Commissioners Absent: None
Staff Present: Ron Rivera, Parks and Recreation Director Jonathon Harmon, Recreation Manager
Tina Dittmar, Aquatics Supervisor
Stacey T. Chavez, Administrative Secretary
Council Liaisons Present: Mayor Kelly Jennings, City Council Liaison Councilmember Sandy Rains, City Council Liaison
Council Liaisons Absent: None

PLEDGE OF ALLEGIANCE
Commissioner Stephen Biondolillo led the Pledge of Allegiance.

PUBLIC COMMENTS
None

ADMINISTRATION

1. APPROVAL OF MINUTES OF THE FEBRUARY 13, 2022 REGULAR MEETING OF

THE PARKS AND RECREATION COMMISSION
A MOTION was made by Commissioner Winstead and seconded by Vice Chair Lambino- Cunliffe to approve the minutes of February 13, 2023, Regular Meeting of the Parks and Recreation Commission as amended.

Motion carried 4-0-1.

OTHER BUSINESS

PROPOSED UPDATES TO AQUATIC CENTER FACILITY USE POLICY AND FEES Director, Ron Rivera, Recreation Manager, Jonathon Harmon, and Aquatics Supervisor, Tina Dittmar, reviewed the staff report discussing the Proposed Updates to Aquatic Center Facility Use Policy and Fees. At the conclusion of the presentation, commissioners were asked to ask questions and provide feedback on this item.

COMMISSION COMMENTS
Commissioner Biondolillo thanked staff for sharing all of the information in advance and responding to the questions he had sent in earlier. He shared his support of the policy being in alignment with the Athletic Facilities Use Policy and how it makes it consistent for all residents to understand the differences. He stated that the fee study was helpful to see what comparable rates were. Commissioner Biondolillo shared the questions he asked as well as answers he received from staff and followed up with additional clarification questions. He inquired about usage and staff responded that one of the new goals of this policy was to maximize usage of the facility and that staffing was one of the constraints. He stated that he noticed that there was a morning time slot, 9:00 am to 10:00 am, that was not being allotted to either youth or adult programs. He inquired whether it would be possible to allocate the unallocated morning time slot for adult swimming if staff were to be found. Parks and Recreation Director, Ron Rivera, responded that there are two constraints, the first one being staffing. He added that the department does not currently have the staff available during the school year and that there are more staff available during the summer which could lead to additional hours. He also stated that the second constraint is the budget for the year. He added that the hours listed are the ones that were budgeted for the year and as the Aquatic center grows with additional hours staff would need to go back into the budget process to ask for those additional hours to cover swim time. Commissioner Biondolillo inquired about a policy on repeated non-use of reserved lap swim time by users. Parks and Recreation Director, Ron Rivera, responded that it can be added to the administrative portion of the policy through the registration system that can block usage. He added that if the commission wanted to add verbiage in the policy the commission could recommend that. Commissioner Biondolillo inquired about seasonal allocation in the Aquatics Policy. Parks and Recreation Director, Ron Rivera, responded that the Aquatics Policy will include a seasonal allocation similar to the Athletic Facilities Policy.

Commissioner Winstead stated that she shares the same concerns as Commissioner Biondolillo regarding the repeated non-use of reserved lap swim time by users. She observed a spelling error on Page 3. She inquired about the rationale of Main Pool Rule #15 on Page 4. Aquatics Supervisor, Tina Dittmar, responded that allowed items are those that are tested and approved by the United States Coast Guard. Commissioner Winstead observed a spelling error on Page 10. She inquired about the Private Resident User Group definition on Page 12. Parks and Recreation Director, Ron Rivera, responded that business addresses have not been used for residency in policies. Commissioner Winstead requested adding reusable metal water bottles to the Lost and Found list of items on Page 15. Parks and Recreation Director, Ron Rivera, responded that the commission could recommend its addition. Commissioner Winstead inquired about the individual who gathered all of the information on the Market Rates/Fees Chart. Parks and Parks and Recreation Commission Meeting Minutes Page 2 03/13/2023 Recreation Director, Ron Rivera, responded that it was Management Assistant, Christine Musial. Commissioner Winstead congratulated Christine for her work.

Commissioner Loughrey expressed the importance of swimming lessons and inquired about them. Parks and Recreation Director, Ron Rivera, agreed that swimming lessons are a vital component of Parks and Recreation and that it is a priority to add swimming lessons. Aquatics Supervisor, Tina Dittmar, responded that the City is partnering with Goldfish Swim School and the program is starting on Sunday, March 1gth ' She added that more swimming lessons will be added in the summertime. Commissioner Loughrey inquired if the partnership is categorized as a contractual agreement. Aquatics Supervisor, Tina Dittmar, agreed. Commissioner Loughrey inquired if the partnership was considered a city program as opposed to a Category A user group. Aquatics Supervisor, Tina Dittmar, agreed. Commissioner Loughrey inquired about the continuation of recreational based programs such as Rule the Pool. Parks and Recreation Director, Ron Rivera, responded that those programs will continue. He added that in the past the Aquatics staff have offered swimming lessons but post-covid with limited staff it was decided to contract it out. Commissioner Loughrey inquired about the change in demand for lap swimming. Aquatics Supervisor, Tina Dittmar, responded that reservations for lap swimming continues and there is a demand for certain lanes at certain times. She added that there was a survey sent out to users which helped staff identify the needs and they now provide private, shared, and drop in lanes. Commissioner Loughrey inquired about the Flex Pass fee for non-residents. Parks and Recreation Director, Ron Rivera, responded that the commission could recommend raising the fees for non-residents.

Commissioner Loughrey shared that he would hate to see people leave to swim at other cities due to the raise in pricing but would consider doing so.

Vice Chair Lambino-Cunliffe thanked staff for the information and expressed her appreciation towards the alignment in policies making it easy for residents to understand.

She also thanked staff for the benchmark work that highlights the facilities the city has to offer. Vice Chair Lambino-Cunliffe inquired about the drop-in fee having a single rate.

Aquatics Supervisor, Tina Dittmar, responded that requiring drop-in patrons to provide an ID to prove residency is difficult and at times counterproductive for staff. She added that identification is required when purchasing a flex pass. Vice Chair Lambino-Cunliffe expressed her support of adding a policy on repeated non-use of reserved lap swim time by users to ensure use of services as much as possible.

Chair Bartolome stated that he shares the same concerns as Vice Chair Lambino-Cunliffe about the drop-in fees not having a non-resident fee. He inquired about how other cities are able to manage having a resident and non-resident rate. Aquatics Supervisor, Tina Dittmar, responded that she is unaware how other cities manage it and added that it is staff intensive. Parks and Recreation Director, Ron Rivera, added that the Aliso Viejo pool is operated by an independent operator with more employees to manage it. Chair Bartolome stated that the commission is in agreement of having residents have priority use and lower costs. He added that the commission will most likely make a motion to increase the flex pass non-resident rate. He stated that the there is a differentiation of resident vs. non-resident throughout the Policy except in the drop-in fees. Chair Bartolome suggested staff to try to find a way to implement a non-resident drop-in fee.

Parks and Recreation Director, Ron Rivera, asked Aquatics Supervisor, Tina Dittmar, if Parks and Recreation Commission Meeting Minutes Page 3 03/13/2023 drop-in or the flex pass was more popular. Aquatics Supervisor, Tina Dittmar, responded that the flex pass was by far the most popular. She added that there are 1,300 people who use the flex pass and an estimated 10,000 drop-ins throughout the year. Parks and Recreation Director, Ron Rivera, added that the use of the flex pass is increasing, and the drop-in is popular with outside visitors. Chair Bartolome inquired about the difference between the flex pass vs. the yearly pass. Aquatics Supervisor, Tina Dittmar, responded that in the fitness market people no longer like to make yearlong commitments and patrons would frequently ask for refunds. She added that they would sell about 120 yearly passes and they currently have 429 active flex pass users. She also added that the level of service has increased with the addition of the flex pass as it allows users to make a reservation and know which lane they are in before arriving. Parks and Recreation Director, Ron Rivera, added that the flex pass has become very popular and more of a concierge service which has led to other cities being interested in mimicking it.

Chair Bartolome opened Public Comments for this item.

PUBLIC COMMENTS
Grey Young spoke in opposition of the Aquatics Center Use Policy and Fee proposed changes.

Charles Leibold spoke in favor of the Aquatics Center Use Policy and Fee proposed changes and thanked the staff for their work.

Barbara Leibold spoke in favor of the Aquatics Center Use Policy and Fee proposed changes and thanked the staff for their work.

Curt Wilson spoke in opposition of the Aquatics Center Use Policy and Fee proposed changes.

Chair Bartolome closed Public Comments for this item.

COMMISSION COMMENTS
Commissioner Biondolillo inquired about the enforcement of the return of allocations by users when they are not used. Recreation Manager, Jonathon Harmon, responded that this is something that is consistent with the Athletic Facilities Use Policy and new to the Aquatics Facility Policy. He also added that it is something that is not currently being implemented
Commissioner Loughrey stated that prioritizing maximizing the use of the pool should be considered. He added that it is important to get as many residents as possible to use the pool and that there may be some opportunity to extend the lap swim time.

Commissioner Winstead acknowledged the public comments and inquired about the estimated $100,000 of capital improvements provided by Crown Valley Divers. Parks and Recreation Director, Ron Rivera, responded that Aquatics Supervisor, Tina Dittmar, would respond to the question and added that this past year the City of Laguna Niguel Parks and Recreation Commission Meeting Minutes Page 4 03/13/2023 has spent $3,000 on diving board installations and $6,000 on dryland area lighting to help the Crown Valley Divers area. Aquatics Supervisor, Tina Dittmar, responded that from a historical perspective, funds were allocated to the City of Laguna Niguel in 1994 to purchase equipment and since then the city has contributed to the upkeeping of all the equipment. She added that the city does all of the inspections and maintenance for the diving boards. She also added that there is a 50/50 partnership for improvements and maintenance of equipment. Commentary ensued from the audience and Chair Bartolome interjected to remind the audience that public comments are closed. Commissioner Winstead noted that the City and the Crown Valley Divers have had a good working relationship and should continue to do so to accommodate the needs while still allowing there to be a 7 p.m. to 8 p.m. lap swim. She expressed that if there is not a need but rather a preference of deep end lanes then the lanes should be used by the Dive team.

She requested an assessment of lane availability during the lap swim times. She also suggested the City work with Crown Valley Divers to identify dates and times when the pool will not be in use to allow the facility to be available to the public. Parks and Recreation Director, Ron Rivera, responded that there has been a mixed use especially over the colder months where there has been a decline in swimmers later at night.

Aquatics Supervisor, Tina Dittmar, responded that usage for lanes during lap swim fluctuates throughout the seasons stating that they are currently slow. She added that the demand is high from May through September. She also added that when users were asked how long they would like to swim, the majority responded an hour. Aquatics Supervisor, Tina Dittmar, stated that the Crown Valley Divers start at 4 p.m. due to staff availability and the high demand time is between 4 p.m. and 7 p.m. She added that when lanes are available staff tries to accommodate people as much as possible.

Vice Chair Lambino-Cunliffe thanked those who spoke during the public comments for sharing their comments. She acknowledged the public comments and inquired about the estimated grants and donations given by the Crown Valley Divers to the City of Laguna Niguel. Aquatics Supervisor, Tina Dittmar, responded that in regard to grants, there are generally specifications that the city has to meet in order for the grant to be awarded. She added that the grant process is a partnership between Crown Valley Divers and the City of Laguna Niguel, which when awarded the grant leads to the City taking over the construction, installation, and all future maintenance. Aquatics Supervisor, Tina Dittmar, responded that in regard to donations she is unaware of any. Parks and Recreation Director, Ron Rivera, stated that any time an amenity is added to the facility the City inherits the maintenance bills. As an example, he stated that over the course of the life of the spa, the City has refurbished and added steel railings to it. He also added that the City is always eager to work with the Crown Valley Divers on grants. Vice Chair Lambino- Cunliffe stated that the facilities should be made as accessible to the taxpayers and the community while ensuring equitability and making sure that taxpayers are getting the return on their investment.

Chair Bartolome inquired about the historical use of time for the swim team and Crown Valley Divers. Parks and Recreation Director, Ron Rivera, inquired for clarification on the time period. Chair Bartolome responded that he would like to know what the time usage was prior to the past four months. Aquatics Supervisor, Tina Dittmar, responded that during the Winter time the swim team would use the pool from 4 p.m. to 6 p.m. and in the Summer time it would be expanded to 4 p.m. to 7 p.m. She added that during COVID, Parks and Recreation Commission Meeting Minutes Page 5 03/13/2023 priority was given to the swim and dive team. She also added that during this time a decision was made to allow the swim and dive team to keep the 4 p.m. to 7 p.m. time slot because of participation rates. Chair Bartolome inquired about the extra 15 minutes that had been assigned to the dive team and when that began. Parks and Recreation Director, Ron Rivera, asked Aquatics Supervisor, Tina Dittmar, for clarification on the original hours of the swim and dive team. Aquatics Supervisor, Tina Dittmar, responded that the original hours prior to COVID were 4 p.m. to 6 p.m. and in the Summer it would expand from 4 p.m. to 7 p.m. She added that during COVID, the hours were expanded from 4 p.m. to 7 p.m. Parks and Recreation Director, Ron Rivera, asked Aquatics Supervisor, Tina Dittmar, if during that time lap swim lost an hour of programming. Aquatics Supervisor, Tina Dittmar, responded that lap swim did lose and hour of programming. Parks and Recreation Director, Ron Rivera, stated that lap swim's hours prior to COVID were 6 p.m. to 8 p.m. Aquatics Supervisor, Tina Dittmar, said that was correct. Parks and Recreation Director, Ron Rivera, clarified that post COVID an hour was added to lap swim (6 p.m. to 8 p.m.) and an hour was taken away (7 p.m. to 8 p.m.) in the wake of COVID. He added that Crown Valley Divers do want to expand their program and requested additional time, up until 8 p.m., which they then received the additional 7 p.m. to 7:15 p.m. time slot. He also added that the goal of the policy update is to make sure that the hours are allocated so that similar issues are prevented in the future and any updates would be presented to the Parks and Recreation Commission for consideration. Chair Bartolome inquired when the 15 minutes would be re-allocated back to the lap swim program if the policy were to pass. Parks and Recreation Director, Ron Rivera, responded that based upon the seasonal allocations, the current contract is the spring season, it would be the summer season when it would be re-allocated.

COUNCIL COMMENTS
Councilmember Sandy Rains stated that anytime there is a grant the City has to put in a certain percentage of the money and the opportunity to receive those grants is no longer valid for the City of Laguna Niguel if the Crown Valley Dive team is no longer able to continue running its program at the Laguna Niguel Aquatics Center. Parks and Recreation Director, Ron Rivera, agreed with councilmember Sandy Rains statement that grants are based upon having diving at the Laguna Niguel Aquatics Center and added that the Crown Valley Dive team does a great job of getting grants from the U.S Diving Association. Councilmember Sandy Rains inquired about the time when the dive team is able to enter the facility. Aquatics Supervisor, Tina Dittmar, responded that the dryland area opens at 3:30 p.m. and the dive team is able to start touching water at 4 p.m.

Councilmember Sandy Rains once again inquired if the participants are able to arrive in time to enter the water at exactly 4 p.m. based on local school's ending at around 3:25 p.m. Aquatics Supervisor, Tina Dittmar, responded that there are divers that arrive at the facility at 3:30 p.m. and are able to enter the water at 4 p.m. Councilmember Sandy Rains inquired if not all of them are able to enter in the water at 4 p.m. Parks and Recreation Director, Ron Rivera, agreed that not all participants are able to be there at 4 p.m.

Councilmember Sandy Rains inquired about the usage of lanes during the lap swim hours. Aquatics Supervisor, Tina Dittmar, responded that numbers specific to the 7 p.m. to 8 p.m. hour is in flux because of the time difference but in general, lanes 1 through 4 has an 83% fill rate and the shared lanes have a 50% fill rate. She added that staff sees a demand for lanes 1 through 4. Councilmember Sandy Rains inquired if lap swim is near Parks and Recreation Commission Meeting Minutes Page 6 03/13/2023 full capacity. Commentary ensued from the audience and Parks and Recreation Director, Ron Rivera, interjected to remind the audience that public comments are closed. He asked Aquatics Supervisor, Tina Dittmar, to clarify and answer councilmember Sandy Rains question. Aquatics Supervisor, Tina Dittmar, responded that the general demand for the four lanes is 80% and it is currently in a flux due to weather conditions. She added that the shared lanes have a less desirable demand. Parks and Recreation Director, Ron Rivera, clarified that lanes 1 through 4 are deep end lanes. Councilmember Sandy Rains inquired what percentage would be considered full capacity for the lap swim program.

Aquatics Supervisor, Tina Dittmar, responded that mid-day reservations reach an attendance of 97% and sometimes exceed capacity with drop ins. Councilmember Sandy Rains inquired about the capacity rates for the 7 p.m. to 8 p.m. time slot. Aquatics Supervisor, Tina Dittmar, responded that the attendance rate is low. Councilmember Sandy Rains inquired if the lap swim program could be extended to 8:15 p.m. Parks and Recreation Director, Ron Rivera, responded that staff did try the 8:15 p.m. ending but found out that the 7 p.m. to 8 p.m. time slot saw higher attendance. He also asked Aquatics Supervisor, Tina Dittmar, how many more swimmers would be needed to fill the 7 p.m. to 8 p.m. capacity. Aquatics Supervisor, Tina Dittmar, responded that a total of 30 people would need to attend in order to reach capacity. Councilmember Sandy Rains clarified that there is still availability during the 7 p.m. to 8 p.m. lap swim time slot.

Mayor Kelly Jennings stated that the end time of 7:15 p.m. has only been for the past four months and in the previous years they also had an extra hour and that will continue with the new policy. She added that she believes it is fair that the lap swimmers have a full hour given that the fee is based on an hour and pro-rating would complicate things. She also added that she believes going back to allocating the full hour and all lanes back to lap swim would help bring back more swimmers. Mayor Kelly Jennings expressed her gratitude for the dive team and clarified that she is not trying to minimize their program rather trying to be fair to everyone. She suggested adding 'and devices' to Main Pool Rule #15 on Page 4 to allocate the flotation devices mentioned earlier by Commissioner Winstead. Mayor Kelly Jennings inquired about Diving Rule #1 on Page 4. Aquatics Supervisor, Tina Dittmar, responded that the rule tries to prevent people from trampolining, which is when slips, falls, and injuries occur.

COMMISSION COMMENTS
Commissioner Winstead inquired about the lanes dedicated to the YMCA's usage.

Aquatics Supervisor, Tina Dittmar, responded that two lanes are offered at every session.

Commissioner Winstead inquired if the lanes were being unused if they could be opened up to non-YMCA members. Aquatics Supervisor, Tina Dittmar responded that staff enacts a grace period of 20 minutes and allow people to fill those lanes after the grace period Parks and Recreation Director, Ron Rivera, stated that YMCA is a great partnership for the City and they do pay for the lane usage. He added that usage of the lanes has been seasonal, summertime being the most popular.

Commissioner Biondolillo inquired if the policy allocation for the 7 p.m. to 8 p.m. time slot is optimized to have the most number of residents in the pool. He also inquired about the availability of data on number of residents in the pool during the time slot for lap swim and dive team. Parks and Recreation Director, Ron Rivera, responded that staff does not Parks and Recreation Commission Meeting Minutes Page 7 03/13/2023 currently require or receive rosters from either team. He added that this policy would require the teams to turn in rosters to be allocated correctly. Commissioner Biondolillo inquired if based on usage and capacity, swimmers during the lap swim program could be allocated to the shared lanes and have the deep end lanes open to the dive team.

Aquatics Supervisor, Tina Dittmar, responded that it would be possible, but it would negate the lap swim program from growing and the offering of exercise classes in the shallow end. Commissioner Biondolillo inquired about the 7 p.m. to 8 p.m. time slot being an option for potentially adding exercise classes in the future. Aquatics Supervisor, Tina Dittmar, responded that the 7 p.m. to 8 p.m. time slot would be the available option to add exercise classes in the future.

After no additional Commission and Council comments, Chair Bartolome asked the commission if there was a motion to approve the recommendations. Parks and Recreation Director, Ron Rivera, asked for clarification on any additional changes if there were to be a motion to add or change anything to the policy.

Commissioner Winstead proposed the changes as discussed by the commissioners and council. Parks and Recreation Director, Ron Rivera, stated the proposed changes discussed by the commissioners and council: administrative language changes which include corrections in the policy as well as adding the additional information for floating devices and the addition of reusable water bottles in the lost and found list. He asked for clarification on the specifics for policy regarding the repeated non-use of reserved lap swim time by users. He added that there was discussion regarding the fee structure for the flex pass for non-residents and that the commission should discuss on what the cost should be increased to. He also added that a motion was to be made on the 4 p.m. to 7 p.m. allocation for youth organizations compared to the expanding to 7:15 p.m.

Councilmember Sandy Rains asked for clarification of the historical use of time of the Crown Valley Divers, if they always had a 3 hour time slot, and if the additional 15 minutes were recently added. Aquatics Supervisor, Tina Dittmar, responded that the Crown Valley Divers would start earlier when the facility hours were more flexible and accommodations were made. She added that since COVID with the school changes and staff shortage, allocation times have been tightened. Councilmember Sandy Rains inquired about the start time and the amount of time the Crown Valley Divers had historically. Aquatics Supervisor, Tina Dittmar, responded that the Crown Valley Divers have historically started at 2:30 p.m. or 3:00 p.m. and ended at 7 p.m. or 7:30 p.m. and sometimes 8 p.m. She added that the times changed after the facility was rebuilt. Councilmember Sandy Rains stated that based on the discussion the hours for the Crown Valley Divers have changed multiple times overtime. Parks and Recreation Director, Ron Rivera, clarified that councilmember Sandy rains is asking for a specific time slot and asked Aquatics Supervisor, Tina Dittmar, what the official hours for the Crown Valley Divers were during the school year pre-COVID. Aquatics Supervisor, Tina Dittmar, responded that during the school year the hours were 3 p.m. to 7:30 p.m. or 8 p.m. She added that she was unsure of the 7:30 p.m. end time. Parks and Recreation Director, Ron Rivera, asked Aquatics Supervisor, Tina Dittmar, for clarification of the official time when the lap swimmers swam.

Aquatics Supervisor, Tina Dittmar, responded that lap swim started at 6 p.m. and ended at 8 p.m. Parks and Recreation Director, Ron Rivera, stated that the lap swimmers shared the lanes with the Crown Valley Divers. Councilmember Sandy Rains thanked staff for Parks and Recreation Commission Meeting Minutes Page 8 03/13/2023 the clarification.

Commissioner Loughrey stated that having the residency rate of the dive team would help in making a decision and that based on the policy and user groups categories additional time should not be granted to a non-resident group. Commission members agreed with Commissioner Loughrey. Commissioner Loughrey reiterated that having the data would help evaluate the circumstance based upon the policy and categories. Parks and Recreation Director, Ron Rivera, responded that the residency rates are unknown but based upon the categories, the Crown Valley Divers would not fall under category A given that they are not non-profit. Curt Wilson from the Crown Valley Divers clarified that they are non-profit. Parks and Recreation Director, Ron Rivera, stated that if an organization has a non-profit status and a 60% residency rate the Crown Valley Divers would fall under category B. He added that similar to club teams in the Athletic Facilities Policy, the Crown Valley Divers would be second priority with a second rate. He also added that no category A organizations are currently requesting allocation time. Commissioner Loughrey stated that the categories lay out the priority and he would like to see Youth Resident groups use the facility. He added that if the Crown Valley Divers are a non-resident group per the schedule the time should go to some type of resident use.

Chair Bartolome asked Curt Wilson to share the Crown Valley Divers residency rate. Curt Wilson responded that he does not know what the residency rate is for the Crown Valley Divers. Parks and Recreation Director, Ron Rivera, stated that the Crown Valley Divers have never been required to provide residency rates. Curt Wilson from the Crown Valley Divers responded that they have provided staff with rosters. Aquatics Supervisor, Tina Dittmar, responded that rosters without addresses have been provided. Parks and Recreation Director, Ron Rivera, reiterated that the current policy does not require use groups to provide rosters with addresses.

Vice Chair Lambino-Cunliffe shared that she is in agreement with Commissioner Loughrey and would be interested in understanding what the residency rate of Crown Valley Divers is. She inquired about any other agreements or contracts for use of the Aquatics facility that may be impacted with the new policy. Parks and Recreation Director, Ron Rivera, responded that the swim team would also be impacted by the new policy and staff reached out to invite them to the meeting. He added that he is unaware of their residency rates.

Chair Bartolome stated that the new policy would enforce the user groups to present rosters to get a residency rate which would help the commission and the City differentiate and properly allocate user groups.

Commissioner Winstead recommended the flex pass price for non-residents be adjusted to be more than the resident's rate and less than the drop-in rate. She suggested increasing the rate an additional $15.00 which would allow the Non-Resident Youth pass to be $60.00 and $3.00 per swim, Non-Resident Senior pass to be $60.00 and $3.00 per swim, and the Non-Resident Adult pass to be $80.00 and $4.00 per swim. Parks and Recreation Director, Ron Rivera, stated that if the commission would like they could motion to add a $15.00 increase to the flex pass for non-residents across the board.

Parks and Recreation Commission Meeting Minutes Page 9 03/13/2023 A motion was initiated and Parks and Recreation Director, Ron Rivera, asked for clarification of the changes and additions.

Commissioner Biondolillo asked for clarification of where in the user groups lap swim falls in the new policy. Parks and Recreation Director, Ron Rivera, responded that lap swim is not a user group and more of a program. Commissioner Biondolillo inquired about the possibility for the commission to request residency rates before a decision was made.

Parks and Recreation Director, Ron Rivera, asked if the question on the floor was if staff could clarify the residency rates for the swim and dive team with their current conditions compared to what they would fall into the new policy. Commissioner Biondolillo stated that he would like to factor that information into the decision. He added that he is trying to find the balance of maximizing the usage of the pool for residents in that time slot. Parks and Recreation Director, Ron Rivera, responded that when a policy is being developed the goal is to be specific to user allocations and not a specific group. He added that the information requested could be provided once it is received from the user groups. He also added that the priority usage is based upon the organizations that want to use the facility and that there are no other organizations currently asking for that 4 p.m. to 7 p.m. time slot. Parks and Recreation Director, Ron Rivera, stated that if a non-profit organization with Laguna Niguel residents came in then administratively the user group allocation would be implemented. Commissioner Biondolillo expressed his struggle with finding a balance to prioritize between the lap swim group and an organization. Parks and Recreation Director, Ron Rivera, stated that it would be similar to a gymnasium that has a basketball league from 4 p.m. to 7 p.m. and open play from 7 p.m. to 9 p.m. He added that open basketball would not be a user group but the City has decided to allocate time to the open play as a priority program based on the needs of the community.

Commissioner Loughrey stated that the City policy language specifies that its programs are its first priority and in this case lap swim would take priority. Parks and Recreation Director, Ron Rivera, stated that lap swim is a city program.

Commissioner Winstead stated that she shares the same concerns as Commissioner Biondolillo regarding prioritizing residents and youth sports. She added that it is difficult to make a determination until it is known if the organization is a resident or non-resident.

She also added that the commission wants to support youth sports and residents, but they do not have the information. Parks and Recreation Director, Ron Rivera, stated that the Commission could make a motion to move the agenda item until the information requested is provided. He shared that the commission should consider that the information could change on a seasonal basis based on the seasonal rosters. He also added that the policy helps move away from legacy allocations.

Vice Chair Lambino-Cunliffe stated that while the lap swimmers are not a user group it is open to the public and serves more residents and that growth should be considered, and as the population changes there will be changes in the dive team and use of lap swim.

She expressed that her role as commissioner is to make sure that services are best used for as many of the residents as possible.

Councilmember Sandy Rains stated that this is a unique situation and that it is important to note that there are a small amount of swim and dive teams within Orange County. She inquired about the number of swim and dive teams in Orange County. Parks and Recreation Director, Ron Rivera, responded that dive is a specialized sport and the Parks and Recreation Commission Meeting Minutes Page 10 03/13/2023 market rate/fees chart has the number of surrounding cities that have diving boards.

Councilmember Sandy Rains stated that the struggle is to make sure and consider that the residents have access to the amenities that their tax dollars pay for. She added that the City's relationship with the dive and swim team should be looked at and that maybe the policy being based on residency might not be the right way to go about it. She suggested giving the organizations earlier times to not interfere with the residents being able to use the facility. Councilmember Sandy Rains asked the commissioners for some ideas.

Mayor Kelly Jennings acknowledged that staffing is an issue which may not allow the dive team to start earlier. She reminded the commission that the policy is something that can be changed and that the if the proposed allocation times are not working, they can always come back and change the times. She added that it is not set in stone but that it is worth trying. Parks and Recreation Director, Ron Rivera, responded that staff open the dryland area by 3:30 p.m. and have lifeguards in place by 4 p.m. He added that staff has been working to make sure the pool is open. He also added that this policy would most likely come back before the five years because of lifeguard pay. Parks and Recreation Director, Ron Rivera, stated that the City will be at the bottom of lifeguard pay compared to surrounding cities which would make hiring lifeguards more difficult and contracting emergency lifeguards would cost between $37.00 and $42.50 an hour. He added that this policy was to get the City in the mark without being punitive to any groups or users. He also added that the Aquatics department is feeling the worst of the supply chain and personal issues at this time and the last thing the department wants to do is close the pool.

A MOTION was made by Commissioner Loughrey and seconded by Commissioner Winstead to direct staff to collect data on residency rate of the user groups, collect data on the attendance of lap swim during the 7 p.m. to 8 p.m., include administrative language changes which include corrections in the policy as well as adding the additional information for floating devices and the addition of reusable water bottles in the lost and found list, to add a $15.00 increase to the flex pass for non-residents across the board, to keep the 4 p.m. to 7 p.m. time allocation as written in the policy and to:

1. Review the proposed updates to the City of Laguna Niguel Aquatic Center Facility Use Policy and Fees; and

2. Recommend the City Council adopt the City of Laguna Niguel Aquatic Center Facility Use Policy and Fees.

Motion carried 5-0.

2. PARKS AND RECREATION DEPARTMENT ACTIVITIES & EVENTS STATUS REPORT
Director Ron Rivera reviewed recent activities and the event status report for the Commission. A few highlights:

Parks and Recreation Commission Meeting Minutes Page 11 03/13/2023 • Jr. Civic Workshop, March 14* at Crown Valley Community Center from 6:30 p.m. to 7:30 p.m.
• Spring Blockbuster Movie Night: Sing 2, March 17'h at Crown Valley Community Center from 6:00 p.m. to 8:00 p.m.
• Park Cleanup - Chapparosa Park, March 26th at Chapparosa Park from 10:00 a.m. to 11:30 a.m.
• Preschool Party, March 315 at Crown Valley Community Center from 10:00 a.m. to 11:00 a.m.
• Bunny Bonanza, April 1st at Chapparosa Park from 10:00 a.m. to 12:00 p.m. • Earth Day, April 22nd at Niguel Botanical Preserve from 8:30 a.m. to 11:30 a.m.

Recreation Manager, Jonathon Harmon, shared the following program updates pertaining to the Skatepark and Sea Country Senior & Community Center:
• Summer Job Fair, April 15th at Crown Valley Community Center from 10:00 a.m. to 1:00 p.m.
• Blue Gates Best Trick, April 29th at Laguna Niguel Skatepark from 12:00 p.m. to 4:00 p.m.
• Friday Flix - Elvis, March 24th at Sea Country Senior and Community Center from 1:00 p.m. to 3:00 p.m.
• Bloomin' Seniors Gardening Lecture - "Gardening in Small Spaces", April 6'h at Sea Country Senior and Community Center from 10:00 a.m. to 11:00 a.m. • National Denim Day, April 26th at Sea Country Senior and Community Center from 9:00 a.m. to 4:00 p.m.
• Tax Preparation Services
Aquatics Supervisor, Tina Dittmar, shared the following program updates pertaining to the Laguna Niguel Aquatics Center:
• Goldfish Swim School swimming lessons begin on March 18th • Sprayground will be open April 1st through April 8th from 10:00 a.m. to 4:00 p.m. • Lifeguard tryouts on April 15th during the Summer Job Fair There were no follow-up questions or comments in regard to the Parks and Recreation Department Activities and Events Status Report.

A MOTION was made by Commissioner Loughrey and seconded by Commissioner Biondolillo to receive and file the report.

Motion carried 5-0.

COMMISSIONER, CITY COUNCIL LIAISON & STAFF COMMENTS
• Commissioner Loughrey spoke about his attendance at the March 7in City Council meeting where he spoke in favor of the Athletic Facilities Use Policy and Fees. He thanked staff for their efforts in developing a sophisticated policy that matches the Parks and Recreation Commission Meeting Minutes Page 12 03/13/2023 needs and values of the community in a fair and equitable manner. He also thanked the council members for approving the policy and staff who contributed.

Commissioner Loughrey expressed his gratitude toward Administrative Secretary, Stacey Chavez, for her work on the minutes. He stated that the City relies upon many community groups and the relationship with the city is critical and that the focus should be around giving rather than taking. He added that when in situations that require some form of discontent, he hopes that the community groups and the City will work together to find the best interest of the city residents. • Commissioner Winstead spoke on Commissioner Loughery's attendance at the March 7m City Council meeting. She thanked staff for their work on the reports and congratulated Administrative Secretary, Stacey Chavez, for her work on the minutes.
• Vice Chair Lambino-Cunliffe inquired about the updates on the Volleyball Courts at Chapparosa Park.
• Rivera stated that there are no updates at this time but that staff is now focusing on researching the needs and costs of Volleyball Courts. • Chair Bartolome shared his appreciation for the Spring blockbuster Movie Night event and commended Commissioner Loughery for his attendance at the March 7th City Council meeting. He also thanked city council for approving the Athletic Facilities Use Policy and Fees.
• Commissioner Biondolillo had no further comments.
• Councilmember Sandy Rains shared her excitement about the partnership with Goldfish Swim School. She also shared her appreciation for the work staff does and the report.
• Mayor Kelly Jennings thanked Commissioner Loughery for his attendance at the March 7th City Council meeting. She thanked the commissioners and staff for all their work. She also thanked those who spoke during the public comments. • Director Ron Rivera thanked City Council for all of their support and the commission for all of their work. He announced that Administrative Secretary, Stacey Chavez, will no longer be with the Parks and Recreation department and will be with the City Clerk department.
• Aquatics Supervisor, Tina Dittmar, had no further comments. • Recreation Manager Jonathon Harmon had no further comments. • Chair Bartolome inquired where next months meeting would be held at.

Rivera stated that no meeting is planned for April but if anything changes staff will be in contact with the commission.

ADJOURNMENT
There being no further business before the Commission, Chair Bartolome adjourned the meeting at 8:56 p.m. to the next Regular Parks and Recreation Commission Meeting to be held on April 10, 2023 at 7:00 p.m. in the City of Laguna Niguel Crown Valley Community Center located at 29751 Crown Valley Parkway, Laguna Niguel, CA 92677.

Parks and Recreation Commission Meeting Minutes Page 13 03/13/2023

ATTACHMENT C
Proposed Parks and Recreation Aquatics Facility Use Policy and Fees

COUNTRY
1989
Parks and Recreation:

Aquatics Facility Use
Policy Draft

TABLE OF CONTENTS
GENERAL RULES AND REGULATIONS ..1
HOURS OF OPERATION .... .5
RESERVED USE OF AQUATICS CENTER FACILITY.. 5
CODE OF CONDUCT .9
AQUATICS FACILITY PRIORITY USE AND USER DEFINITIONS. .10 AQUATICS FACILITY USE FEE SCHEDULE .13
AQUATICS FACILITY USE POLICIES .14
INTERPRETATION AND IMPLEMENTATION ...17
The City of Laguna Niguel ("City") makes the aquatics facility available to the public for recreational, social, and commercial activities which are of interest and need to the community. The Parks and Recreation Aquatics Facility Use Policy (Policy) is established to provide an effective framework for the administration of facility use at Laguna Niguel Aquatics Center (LNAC) by providing equitable and fair access to all users and ensuring that facility use aligns with the City's mission, vision, values, ordinances, and policies.

Please note that Athletic facilities, Skate and Soccer Park, Sea Country Senior and Community Center, Crown Valley Community Center, and City Hall are not governed by this policy.

A. GENERAL RULES AND REGULATIONS

1. RESERVED USE: Reserved use of the aquatics facility shall require a completed Aquatics Facility Application (Appendix A) and Aquatics Facility User Permit (Permit). All aquatic facilities are scheduled with a permit on a "first come, first served" basis, subject to priority and availability.

2. ORGANIZED ACTIVITY: A completed LNAC Facility Use Application and permit are required for any organized activity at the aquatic facility.

3. RESPONSIBLE PARTIES: All applicants and organizations using the aquatics facility are responsible for reading the Aquatics Facility Use Policy, including the Code of Conduct, and abiding by them. Failure to do so may result in the revocation of Permits.

4. FACILITY CLOSURES: Groups/Organizations found playing on or using posted "CLOSED" facilities will have their user privileges or Permit revoked for that facility. Groups/Organizations found playing on or using posted "CLOSED" facilities will also be responsible for any damage that occurs and may have their use Permit revoked indefinitely.

5. LOCKER USE: Lockers are available for use daily on a first come, first served basis. Any articles and locks left overnight will be subject to removal without replacement. The City is not responsible for any lost, stolen or removed articles.

6. AQUATIC EVENTS: Special permits or other approvals may be required.

Additional fees for staffing and use of the facility may be required.

7. FOR-PROFIT/COMMERCIAL GROUPS: Any person, organization, and/or company reserving a facility for use by or for commercial/business entity or

requires attendees to pay an admission, pay for goods or services, or generating sales leads.

8. RENTALS: Additional staffing may be required by the City for pool rentals exceeding two (2) hours. Additional staffing may be warranted to accommodate special situations, or as deemed necessary by the Aquatics Supervisor or designee. All rentals are required to fill out an Aquatic Facility Application and obtain a Permit.

9. GROUP USE (DURING PUBLIC USE/RECREATION SWIM): Sports teams, camps, day care or other organized groups (day camps, summer camps, YMCA, etc.) are considered user groups and must complete an Aquatic Facility Application to use the pool in advance. The Drop-In rate will be charged for persons entering the pool deck in the group, including chaperones and non- swimmers. The maximum number of people in a single or combined permitted group will be 200 per day. Each group must provide the following in order to be allowed entrance to the pool:
• Completed Aquatic Facility Application (10 days in advance). • Accurate estimate of number of persons in the group using the pool.
• Groups must provide one (1) adult per ten (10) children under the age of 14.
• Insurance Documents

10. LIFEGUARD SERVICES: City of Laguna Niguel Lifeguards are required for all activities at the Laguna Niguel Aquatics Center. Lifeguard service is defined as on deck supervision of water activities by the City Lifeguard staff. Lifeguards are scheduled by the Aquatics Supervisor or designee based on the activity.

Lifeguard fees are included unless otherwise noted to the user/applicant.

11. REFUNDS: Once a class has started or guest use of the aquatic facilities has started, no refunds will be granted without a medical excuse. Refunds for medical excuses will be prorated. No refunds will be granted for rental, activity, or class no-shows.

12. CITY HOLIDAYS: Aquatics facility is not available for reservations/permitting on the following holidays:

New Year's Day
• Martin Luther King, Jr. Day
• President's Day
Easter
Memorial Day

Fourth of July
• Labor Day
Thanksgiving
Day after Thanksgiving
• Christmas Eve
Christmas Day
• New Year's Eve

13. MAIN POOL RULES
• Obey the Lifeguards and aquatics staff directions.
• Patrons who wish to enter the pool for sunbathing, swimming, or supervising minors are required to pay the appropriate fee or present a flex pass. Children two years old and under are free.
• Children under 10 years of age must be directly supervised by an adult. • Patrons may be required to perform a swim test before entering the deep end of the pool or using the diving boards. The test requires the participant to jump into the water feet first, recover without touching the bottom of the pool, swim the length of the pool (25 yards), using a proper swimming stroke, (Doggie paddle is not permissible) while being supervised by an Laguna Niguel Aquatics Center lifeguard.
• Patrons with open sores, cuts, rashes, and/or suffering from diarrhea or contagious diseases will not be allowed to enter the pool. • Swimming diapers must be worn by infants and toddlers who are not toilet trained. Regular diapers are not allowed.
• Proper swimming attire must be worn into the pool.
• Running/Horseplay on the pool deck, restrooms, or locker rooms is prohibited
• Patrons are not allowed on the pool deck unless a lifeguard is on duty. • Hanging or leaning on lane lines is prohibited.
• No glass containers are allowed anywhere on the pool deck. • Smoking is prohibited in Laguna Niguel Aquatics Center.

• Wheelchairs and strollers are allowed in the swimming area. Strollers must always be attended.
• US Coast Guard approved life vests and devices are permitted; guardian must stay within arm's reach of individual.
• Water wings, full suits sewn in, innertubes, rafts, and boogie boards are not permitted. The only exceptions are floatation devices specifically needed to assist a person with a disability (Aquatics Supervisor, designee is required to approve).
• Alcohol is prohibited in the Laguna Niguel Aquatics Center. Patrons who are under the influence of alcohol/drugs are not permitted on the pool deck or on the premises of the aquatics facility.
• Unattended children will not be permitted on the pool deck during Adult Lap Swim hours.
• No bicycles allowed on pool deck.
• Private instruction may not be given at the LNAC. Only City designated instructors and authorized instructors may instruct at the facility. • No breath holding or hyperventilation, extended underwater swimming is allowed.

14. SPA RULES
Children under six (6) years of age are not permitted in spa. • Lifeguards on duty are not watching the spa area in the same manner as the Main Pool and FIT pool therefore use is at patron's sole risk. • Children under 14 years of age must be directly supervised by an adult 18 year of age or older.

15. DIVING RULES
• One bounce on the diving board per dive.
• One person on the diving apparatus at a time.
• Check under board before using the diving board.
• Dive straight off the board and swim to the nearest ladder.

• Do not swim under diving boards.
• Do not attempt difficult dives without proper training. • No diving off the side of the diving board.
• Only dive in 7 ft. of water or deeper.
• The 5-meter diving platform is closed to the public.

B. HOURS OF OPERATION
The Laguna Niguel Aquatic Center is open:

Monday- Friday, year-round: 6:00 a.m. - 8:00 p.m.

Saturday and Sunday, year-round: 9:00 a.m.- 4:00 p.m.

Note: Times may vary depending on facility rentals, activities, programs, and special events. Seasonal times and closures will be posted on the Parks and Recreation Webpage on the City website.

C. RESERVED USE OF LAGUNA NIGUEL AQUATICS FACILITY
Reserved use is defined as the permitted use of the aquatic facility for one or more occasions.
• Applications
To reserve the aquatic facility, a completed Aquatics Facility Application (Appendix A) must be submitted for consideration. A reservation is not confirmed until the City has issued an approved user Permit and a deposit (if applicable) is accepted. Permits may not be transferred, assigned, or sublet. • Rentals and Reservations
a. Reservation of the aquatic facility may be made up to one-year in advance
i. No permanent rental or assignment of City facilities shall be made to any individual or organization.
ii. The City reserves the right to prioritize availability for City use. b. Responsible Parties

i. Reservations of aquatic facilities are available to persons who are 21 years of age or older.
ii. The permit holder will be the main point of contact and responsible for the use, clean-up, and condition of the aquatic facility. ili. Permit holder must be in attendance for the entire event. c. Deposits, Payments, and Fees
i. Deposits
• A conditionally refundable security deposit is required to reserve a City facility. All deposits are in addition to rental fees and will be refunded after the event if all terms and conditions of permit are adhered to.
• If payment is not made in the allotted time, the reservation will be cancelled, and the security deposit will not be refunded. • The permitted space must be cleaned and returned in good condition determined by Staff. This includes, but is not limited to clean-up of decorations, wiping spills, and disposing of trash.
ii. Payments
• One-Time Facility Use
A minimum of 50% of the total rental fee and 100% of the security deposit is due when the application is approved. The remaining rental payment is due thirty (30) business days prior to the proposed use. The security deposit is due when the application is approved. If a reservation is made less than ten (10) business days prior to scheduled use date, all fees will be due by credit card at the time the reservation is made. • On-Going Facility Use
100% of the security deposit must be paid at the time the application is approved. The rental fee is due ten (10) business days prior to the starting date of each proposed use. If a reservation is made less than ten (10) business days prior to the scheduled starting date, all fees will be due by credit card at the time the reservation is made.
ill. Fees
• City Council adopted aquatic facility use fees are provided in designated user fee schedules.
• Additional Staff Fees
The Aquatics Supervisor, or designee, has discretion to determine whether additional staffing is needed and if
additional fees will be required.

• Unauthorized Rental Extension Penalty Fee
For every 30 minutes a rental exceeds the permitted time the following fees apply and must be paid by the user or applicant:
i. Hourly Staffing Fees
il. Hourly Rental Rates
ili. Staff may shut down unauthorized rental extension
b. Rental Cancellation
Cancellations must be received by the Aquatics Supervisor or designee in writing, email, and or phone call prior to the specified rental date. If cancellations are not received prior to the rental date, the applicant's security deposit may be forfeited.
c. Facility Use Denial and Revocation
Facility use may be denied or revoked by the City Aquatics Supervisor, or designee based on any of the following:
i. Unavailability of requested times.
ii. Hazardous conditions of the facility including inclement weather. ili. Maintenance or emergency repairs.
iv. Any person or group with an outstanding balance due to the City. v. Past violations by applicant of City regulations pertaining to use of facilities.
vi. If the activity is not compatible with accepted legal and moral standards, and/or detrimental to the best interest of the City. vii. If any requirements of the user permit regulations are not met. vili. Misrepresentation of use/user/falsification of documents. ix. Inadequate supervision.
• Youth Birthday Parties and Functions (non-day camps or summer camps) One adult chaperone (18 years of age and older) will be required for every ten youth in attendance. Fifty percent (50%) of the chaperones must be parents or legal guardians of the youth in attendance. A list of chaperones and their corresponding ten youth is required. As used herein, youth is defined as a person 17 years of age and younger.
• Security Services
The City reserves the right to require security guard services at any activity held in City facilities at the applicant's expense.

Insurance

Permit holders may be required to provide liability insurance as part of their application and Permit. Insurance requirements are determined and based on the City's risk assessment of the event and vary by the type of event/activities/uses, facility location, and number of anticipated guests.

Requirements are subject to change without notice.

The insurance certificate must meet City requirements, name the City, and their officers, employees and agents as additionally insured and cover all activities associated with the use of City facilities.
• Capacity Uses
Users must adhere to the maximum capacity use of City facilities, as determined by State and City codes, ordinances, and regulations.
• Storage
The City does not provide storage and reserves the right to remove any remaining items from the premises or stored at the owner's expense, including administrative costs to dispose of unclaimed property.
• Decorations
Decorating time must be included in the approved rental time. Nails, staples, tacks, tape, or anything that may damage the building, or any pool area is not permitted. Candles, open flames, confetti, glitter, straw, hay, bird seed, rice, bubbles, petals, and other granular surfaces are not permitted. Prior approval must be obtained for the use of helium balloons, and the security deposit may not be refunded for the removal of any/all balloons which remain in the vaulted ceiling, lights, etc. of the aquatic facility. Rental patrons must supply their own ladders for decorating. All decorations must be removed by the user immediately following the activity.
• Fundraising
Only valid 501(c) non-profit groups shall be allowed to use City facilities for fundraising purposes. Organizations will be required to submit proof of non-profit status, including their tax identification number, prior to approval of a permit. All security deposits and rental fees apply.

For any event, the following disclaimer is required on any flyer/notice or electronic communication: "This event is not endorsed or sponsored by the City of Laguna Niguel."

D. CODE OF CONDUCT
The City's Facility Use Code of Conduct ("Appendix B") is to be followed by all participants using the Laguna Niguel Aquatics Center. This includes coaches, participants, officials, parents, and spectators. The Code of Conduct will be distributed to all organizations, user groups, and individual permit applicants when Permits are issued. It is the responsibility of the organizations and permit holders to provide a copy and convey the expectations of the Code of Conduct to all facility users. Organizations are responsible for the conduct of their participants, coaches, parents, spectators, and officials. Any failure to adhere to the Code of Conduct will result in immediate removal from the aquatic facility and/or termination of user Permit.

Violation of this Facility Use Policy
The City utilizes a "three-strike" policy for violations of this Policy that occur within one calendar year of the first violation.

First Offense:

Verbal and written warning to the permit holder.

Second Offense:

Verbal and written notice to the permit holder.

Third Offense:

Verbal and written notice to the permit holder of termination of any existing permitted facility use, loss of future privileges and restitution for damages and/or costs if applicable. This will be at the discretion of the Parks and Recreation Manager or designee.

Violation examples include, but are not limited to:
• False document submitted to the City.

Failure to vacate the facility which-has been closed due to inclement weather or for safety or maintenance reasons.
• Use of facility prior to or beyond permitted time.
• Subletting, loaning, or trading facility with other groups or organizations. • Failure to return unscheduled facility space/time to the City.

An appeal may be submitted in writing to the Parks and Recreation Director or designee within two (5) business days from the written decision. The written appeal should be delivered or mailed to Parks and Recreation Staff at the Aquatics Facility. Staff considering the appeal may request supplemental information and shall issue a determination within 15 days of receipt of the appeal (or receipt of any requested supplemental written information). The decision of the Parks and Recreation Director is

final. During the pendency of any appeal, the written determination of the Parks and Recreation Manager shall remain in effect.

Unauthorized Equipment
The following equipment is not authorized for use in the aquatic facilities:
• Use of amusement type equipment, (i.e., bounce houses, dunk tanks, etc.) • Charcoal grills
• Any other equipment deemed not appropriate for use by the Parks and Recreation Director or designee.

E. SCHEDULING PRIORITIES AND USER DEFINITIONS
City, City sponsored, co-sponsored programs and events have priority over all other groups. In the event of conflict, the Parks and Recreation Director, or designee may reschedule any group.

In the event of a scheduling conflict, the Aquatics Supervisor, or designee reserves the right to reschedule any group. Scheduling of user groups and contractual recreational programs will be carried out at the discretion of the Aquatics Supervisor in a fair and equitable manner, to serve the educational and recreational needs of the community. Any special requests, exceptions, or disputes beyond this will be resolved by the Parks and Recreation Director, or designee within five (5) business days of receiving the request. • Youth Activities: Youth programs, Teams, classes, and activities will have priority during the school year on weekdays from 4pm-7pm and from 9am-12pm, 4pm- 7pm during the Summer. Summer is considered the first full week Capistrano Unified School District is released for summer break through the first week students return for fall term (10 weeks).
• Adult Activities: Adults programs, classes and activities will have priority during the early morning hours and late evening hours. This schedule is as follows (may be subject to change): Fall, Winter, Spring 6am-9am, 10am-12am, 12pm-1pm, 7pm-8pm; Summer hours 6am-9am, 12pm-1pm, and 7pm-8pm.
• Rentals: Aquatics Center facility rentals will be scheduled based on the below categories and only with the submission of an Aquatics Facility Application and an approved Permit.

All Aquatics Facility User Groups are prioritized and classified into the following categories and form the basis for application of the fee schedule. These user groups will be given aquatics facility time based on the below priority seasonally (4 times per year) as follows: Summer, Fall, Winter, Spring. A new allocation process may take place every season if needed.

Category A: Resident Non-Profit Youth Recreational Organizations Resident Non-Profit Youth Organizations (501 (c)):
- Open to the public
- Must hold open enrollment
- Allow all participants to register and play
- Must not exclude participants based on ability
- 70% or more Laguna Niguel Residents
- Rosters are required to verify residency
- Rosters and use may be audited by City staff
- Minimal cost to participants
Category B: Resident Non-Profit Youth Competitive Organizations Non-Profit Youth Competitive Organizations (501 (c)):
- Participants are selected based on ability and/or play competitively - 60% or more Laguna Niguel residents
Rosters are required to verify residency
- Rosters and facility use may be audited by City staff Category C: For-Profit Youth Resident Club or Teams Conducting Youth Sports Activities
- 60% or more Laguna Niguel residents
- Rosters are required to verify residency
- Rosters and facility use may be audited by City staff Category D: Non-Resident Youth Organizations
- Less than 60% Laguna Niguel residents
- Swim teams, dive teams, water polo teams, that do not meet residency requirements
- Rosters are required to verify residency
- Rosters and use may be audited by City staff
Category E: Resident Adult Organizations
- 50% or more Laguna Niguel residents
Rosters are required to verify residency
- Rosters and use may be audited by City staff
Category F: Private Resident or Laguna Niguel Business (Recreational Use)

- Private reservations coordinated by a Laguna Niguel resident or business for Recreation Use. Examples: Family related facility use by residents, company aquatic team building activities
Category G: Private Resident For-Profit/Commercial Use and Non-Resident Use - Use of facilities for profit by a Laguna Niguel Resident or Business located in Laguna Niguel
Use of facilities by a Non-resident patron or business for Recreation or profit use - Examples: Tournaments, camps, and clinics, photography, and filming Category H: Non-Resident Adult Organizations
Non-Resident Adult Organizations/Groups:

Less than 50% Laguna Niguel residents
Examples: Masters swim, triathlon groups, and/or water polo teams, adult traveling leagues and league teams,
User Group Definitions
A Laguna Niguel resident permit holder must have a physical address (not a P.O. or business name) within the City limits and provide proof of residency with photo ID and current utility or service bill.

Facility fees are charged to the permit holder based on the applicant user group for which the event serves or benefits.
• Non-Profit 501(c): All non-profit organizations must submit proof of status (federal and/or state tax exemption determination letter required.) • Recreational Organization: The organization must be open to the public and hold open enrollment. No cuts, selections, or excluding participants based on ability. The organization utilizes volunteer coaches, and participants pay a nominal fee to play.
• Competitive Organization: Organizations whose participants are selected based on ability and/or play competitively against similar organizations from other jurisdictional areas.
• For-Profit and Commercial Use: Any person, organization, and/or company reserving a facility for use by or for commercial/business entity or

requires attendees to pay an admission, pay for goods or services, or generating sales leads.
• Private Resident: Name and address must be within the City limits of Laguna Niguel, CA 92677
• Aquatic Events Definition: Organized activities. Examples: Girl Scout/ Boy Scout activities, YMCA or American Red Cross fundraising events; swim, water polo or diving meets.

Non-Use of Facility
Any user that has been allocated use of the aquatic facility and does not intend to use it, whether one time use or on a regular basis, must notify the City at least five (5) days in advance. If proper notification is given to the City, then billing will be adjusted accordingly.

Re-allocation will occur during the season according to the priority procedures established in this document.

F. AQUATIC FACILITY USE FEE SCHEDULE
Drop-In Admission:

Adult Ages 14-59yrs Senior 60+ yrs Youth Ages 2-13yrs
$5.00 $4.00 $4.00
Flex Pass (20 Swims):

Adult Ages 14-59yrs Senior 60+ yrs Youth Ages 2-13yrs
$60 $40 $40
Non-Resident Adult Non-Resident Senior Non-Resident Youth $80 $60 $60

Fees Based on User Group
(A) (B), (C) (D) (E), (F) (G) (H)
User
Laguna Laguna Non-
Niguel Resident For-Profit Non-
Groups Niguel Non- Resident Adult Commercial Resident
Profit Youth Youth Use Adult
Youth Competitive
Main $9/lane per $10/lane per $9/lane per $15/lane per
$7/lane per hour hour hour hour $20/lane
Pool hour
per hour
$60 per $65 per $75 per $70 per $80 per $90 per
FIT Pool hour hour hour hour hour hour
Pool Rental fees include two (2) lifeguards.

Aquatics Events - Main Pool
(Aquatics Team competitions)
Hourly Day*
$135 $750
* 7:30am set up, 8:00am - 4:00pm; includes three (3) lifeguards Miscellaneous Fees
Additional Lifeguard Fee $35/hour
Cleaning Fee/Security Deposit $300, subject to size of event/rental Main Pool Inflatables $200 per event/rental
Dryland Training Area $150/month

G. AQUATICS FACILITY USE POLICIES
Reservation Lanes for Lap Swim Use
Swimmers may reserve lanes for lap swim use. All swimmers who reserve a lane are expected to show up and use that lane. If a swimmer does not show up to their reserved lane, after the grace period, the swimmer is subject to forfeiting the lane reservation and will be charged the usage rate on their flex pass for that lane. Repeated violations may result in suspension or inability to reserve lanes in the future. Grace period is defined as 20 minutes after the reservation period begins.

Rental Minimum Time and Rental Minimum Lanes for Reserved Use The minimum time for rental reserved use of an aquatic facility is two (2) hours. A fraction of any hour used will be charged to the nearest one hour at the full hourly rate. No refunds will be issued for time reserved but not used unless the rental is cancelled. A minimum of four (4) lanes must be rented for hourly/lane rental use.

Preparation Time
Groups requiring facility preparation time must include this time on their Aquatics Facility Application. Permits will be issued for the specific activities and exact hours specified on the approved application.

Facility Access
Patrons who wish to enter the pool for sunbathing, swimming, or supervising minors during public use are required to pay the appropriate drop-in fee or present a City of Laguna Niguel issued and authorized Flex Pass. Exception: A Personal Care Attendant (PCA), accompanying a person with a disability, can enter the facility without paying the drop-in fee or using a Flex Pass. The PCA must accompany the person with a disability for the duration of the visit.

Minors
Children two years and younger are free. All children under 9 years must have an adult in the immediate pool area. If a child is 10, 11, 12, or 13 years old, the child may swim without an adult (18 years or older) being in the immediate pool area. However, a parent/guardian is required to complete and sign a swim release form, which will be kept on file. The swim release form will need to be updated annually to ensure accurate information.

Lost and Found
As pertaining to public programs, classes, and camps, Staff will only hold the following "lost" items:

• Car keys
• Wallets
• Cell Phones
• Reusable (metal) water bottles
• Watches
• Jewelry
• Prescription glasses,
• Durable medical equipment,
• Prescription medication
All other items will be disposed of by the end of each day.

Facilities Included
Rental of the LNAC includes use of the pool, the pool deck, the restrooms, and the parking lot (for parking purposes only). Use of pool equipment and other services, e.g., lane lines, scoreboard, sound system, dryland area, are not included and may be reserved separately.

Fees for equipment and other services are as set forth in the Facility Use Fee Schedule.

Sprayground
The Sprayground at Crown Valley Park is opened/closed by City Staff. Information related to the use of the Sprayground can be found in the Facilities Use Policy and Fees for Crown Valley Park and Facilities document.

Dryland Area
Use of this area is available for use in the seasonal user group allocation process. Fees are charged at the monthly rate established in this policy. Coaches with athletes using the dryland area must supervise all athletes under their direction including those that are elsewhere in the facility. Access outside of regularly scheduled times must be coordinated with the LNAC Staff a minimum of 24 hours in advance, and any special access must be within regular operating hours of the aquatics facility.

Cleaning Fee
All applicants requesting the aquatics facility (meets, camps, clinics, private parties, or similar use) may be required to pay a facility cleaning fee of $100 (minimum) for additional janitorial services.

Insurance Requirements
The City of Laguna Niguel is not liable for injury to persons or loss or damage of group

or individual property during their use of the aquatic facility, including any events hosted by applicants. The City requires the applicant to furnish proof of the following insurance: a general liability policy in the amount of $1,000,000 naming the City as additionally insured.

A Certificate of Insurance of said coverage and that meets the requirements of this Policy, must be provided to the City prior to the event. The City may require the permit holder to provide any other additional evidence of coverage.

H. INTERPRETATION AND IMPLEMENTATION
To facilitate the efficient and timely administration and implementation of this Policy, the City Council recognizes that situations may arise that require City staff to make interpretations and exceptions to this Policy in order to carry out the purposes and goals of this Policy. For that purpose, the City Manager is authorized to make those interpretations and exceptions as the need arises, and without prior application or notice or City Council approval, provided that those interpretations and exceptions are consistent with the goals and purposes of this Policy. Any request for an interpretation or exception to the Policy that the City Manager does believe is not consistent with the goals and purpose of the Policy may be denied by the City Manager or, if the City Manager determines in his or her judgement, should be reviewed by the City Council, may be referred to the Council for review and determination prior to approval.

Appendix:

A. Aquatics Facility Use Application
B. Facility Use Code of Conduct

APPENDIX A
Aquatics Facility Use Application
Laguna Niguel Aquatics Center CITY OF LAGUNA NIGUEL
LNAC
Facility Rental Request

AQUATICS CENTER
Applicant Information
Name: Organization:

Address: Cell Phone:

City: Email:

Zip: Non-Profit ID#
Request Facility & Type *2-hour minimums may apply ** during rec swim hrs. m-f, 1-4pm Main Pool FIT Pool CVC Classrooms
*Private Rental *Private Rental • FIT Terrace 1
*Commercial *Commercial • FIT Terrace 2
**Group Use Other: Other:
*Competitive Event
Give a brief description of your event
Request Date & Time
Date(s) Day(s) of Week Rental time (Includes set-up & clean up) From: To:

From: To:
[ From: To:

Additional Information
Resident Proof of residency will be required if Comments/Questions request is approved
Nonresident
Chairs
Tables
Amplified sound
Outside Vendors If yes, describe
Fundraising event If yes, describe
Group Use - Camps
Number of Children Proof of Insurance will be required.

The City requires a 1:10 ratio, actively supervising adult per child.

Number of Adults LNAC allows 200 total group participants per day, per session.

Daily fee $3.00 for Children $4.00 for adults paid at LNAC lobby Signature
I understand that until a Permit is issued by the City, I do not have a guaranteed reservation, but a verbal account of availability at this time. I certify that all information on this application is true and accurate, that I am 21 years of age or older, and l am the person responsible for this event.

Applicant Signature - Printing name permitted Date
Office Use
Staff signature, if approved Date Permit: emailed, USPS, In person Laguna Niguel Aquatics Center 29751 Crown Valley Pkwy., Laguna Niguel CA 92677 , Phone: 949.425.5100 Email application to: [email protected]

APPENDIX B
Facility Use Code of Conduct
98 AQUATICS FACILITY USE CODE OF CONDUCT

THE FOLLOWING GUIDELINES FOR CONDUCT SHALL BE FOLLOWED BY ALL PARTICIPANTS, WHICH INCLUDES

PARTICIPANTS, COACHES, OFFICIALS, AND SPECTATORS, USING CITY OF THE LAGUNA NIGUEL AQUATICS CENTER/AQUATICS FACILITY.

1. Set a high standard and example for sportsmanship and conduct which will influence all participants in the program.

2. Refrain from using profane, obscene, or vulgar language or gestures, and objectionable demonstrations.

3. At no time lay a hand upon, push, shove, strike, or threaten to strike an official, coach, spectator, City Staff, participant, or player.

4. Act in the capacity of leaders and mentors so that the players in your program will reflect your attitude and conduct.

5. Refrain from smoking at facilities and do not appear at the facilities while under the influence of drugs or alcohol.

6. Follow all City of Laguna Niguel rules and regulations, and aquatics facility use.

7. Be respectful of City staff and their decisions related to play, scheduling, and use of facilities.

8. Strive to further good sportsmanship, develop good character, citizenship training, and healthful physical conditioning among participants.

9. Respect the facilities provided by the City. Do not use facilities that are closed for maintenance.

10. Only access facilities at the appropriate time of your reservation.

11. Follow all parking regulations at the facilities.

ATTACHMENT D
Code of Conduct
1989

AQUATICS FACILITY USE CODE OF CONDUCT

THE FOLLOWING GUIDELINES FOR CONDUCT SHALL BE FOLLOWED BY ALL PARTICIPANTS, WHICH INCLUDES

PARTICIPANTS, COACHES, OFFICIALS, AND SPECTATORS, USING CITY OF THE LAGUNA NIGUEL AQUATICS CENTER/AQUATICS FACILITY.

1. Set a high standard and example for sportsmanship and conduct which will influence all participants in the program.

2. Refrain from using profane, obscene, or vulgar language or gestures, and objectionable demonstrations.

3. At no time lay a hand upon, push, shove, strike, or threaten to strike an official, coach, spectator, City Staff, participant, or player.

4. Act in the capacity of leaders and mentors so that the players in your program will reflect your attitude and conduct.

5. Refrain from smoking at facilities and do not appear at the facilities while under the influence of drugs or alcohol.

6. Follow all City of Laguna Niguel rules and regulations, and aquatics facility use.

7. Be respectful of City staff and their decisions related to play, scheduling, and use of facilities.

8. Strive to further good sportsmanship, develop good character, citizenship training, and healthful physical conditioning among participants.

9. Respect the facilities provided by the City. Do not use facilities that are closed for maintenance.

10. Only access facilities at the appropriate time of your reservation.

11. Follow all parking regulations at the facilities.

ATTACHMENT E
Current Parks and Recreation Aquatics Facility Use Policy and Fee Schedule

CITY OF LAGUNA NIGUEL

PARKS AND RECREATION

FACILITIES USE POLICY
(August, 2014)

TABLE OF CONTENTS
I. POLICY STATEMENT............... ... 4
II. GENERAL REGULATIONS ....... ..4
Ill. GENERAL REGULATIONS GOVERNING USE OF ALL CITY FACILITIES ... ...11 IV. CONTRACT INSTRUCTOR PROGRAMS.. ... 15
V. CITY SPONSORED RECREATION PROGRAMS 18
VI. CROWN VALLEY COMMUNITY PARK FACILITIES.. 19
VII. CROWN VALLEY COMMUNITY PARK POOL .. 21
VIII. CROWN VALLEY COMMUNITY PARK AMPHITHEATER POLICY . 25 IX. SEA COUNTRY SENIOR AND COMMUNITY CENTER POLICY .. 26 X. SKATE PARK POLIC. ............... . 38
XI. ATHLETIC FACILITIES POLICY. ..46
XII. RESERVED USE OF BASKETBALL COURTS . 57
XIII. PICNIC SHELTER POLICY •••... . 61
XIV. VENDING, PHOTOGRAPHY AND VIDEOTAPING PERMITS.. .. 62

EXHIBITS
A. EXHIBIT A: CROWN VALLEY COMMUNITY PARK 63
B. EXHIBIT B: CROWN VALLEY COMMUNITY PARK SWIMMING POOL . 65 2 C. EXHIBIT C: CROWN VALLEY COMMUNITY PARK AMPHITHEATER FEES..... 67 D. EXHIBIT D: SEA COUNTRY SENIOR AND COMMUNITY CENTER 68 E. EXHIBIT E: ATHLETIC FIELDS . 70
F. EXHIBIT F: VENDING/PHOTOGRAPHY/VIDEOTAPING PERMIT FEES.... ....71 G. EXHIBIT G: BASKETBALL COURT FEES.. 72
H. EXHIBIT H: LAGUNA NIGUEL SKATE PARK FEES 73
I. EXHIBIT I: CONTRACT CLASSES.. ..... 73
the event must be made in cash, by cashier's check, or by credit card.

H. CLEANING/SECURITY DEPOSIT: All applicants will be required to pay a facility cleaning/security deposit to insure proper clean-up and to cover breakage, loss, or damage. The applicant shall be required to pay full cost of breakage, damage or loss regardless of the amount. Proper clean-up shall be determined by the staff on duty. Refund will be returned within thirty (30) days. Groups are expected to clean up after use and restore facility to original condition. A fee of $100 will be assessed if facility is not vacated by the time stated on the User Permit. If the applicant allows any alcoholic beverages, other intoxicants or drugs while renting CITY facilities, the total facility cleaning/security deposit will be forfeited. Any clean up or repairs done or administered by the staff will be withheld from the facility cleaning/security deposit. Minimum charge for clean- I. ROOM RENTAL CANCELLATIONS:

1. 15 DAYS OR MORE: Cancellations made 15 or more calendar days prior to the event will be charged a $10 cancellation fee. All other payments will be refunded.
14 DAYS TO 48 HOURS: Cancellations made less than 14 days but more than 48 hours before the event will forfeit one-half of the rental fees and any security fees charged by the authorized CITY's security company enosit will be refunded in full
48 HOURS OR LESS: Cancellations less than 48 hours prior to rental with orized Ty securiya res any. ahe facility dies chased by the deposit will be refunded in full
VII. CROWN VALLEY COMMUNITY PARK POOL
A. FEES: The fees for the rental of the pool, including security deposits, and the fees for pool use are set forth in the CITY Facilities Use Fees (Exhibit "B").

1. Aquatics/Safety Training:

Aquatics safety training includes, American Red Cross Lifeguard Training, Community Water Safety, Water Safety Instructor, and Lifeguard Instructor. Fees are based on expense of the class offered. Red 21 Cross training such as first aid, CPR, earthquake preparedness, or similar safety programs, may be offered on this basis.

2. Locker Rental:

Lockers are available for use on a daily basis. Any articles left overnight will be subject to removal and a lost key charge.

Special Aquatic Uses:

Certain unique or special events, such as promotional competitive runs or swims, may not be covered by the fees set forth in Exhibit "A." Such vents will be reviewed by the Parks Director or designee, and may be subject to fees and supplemental policies. Special permit or other All Commercial Groups:

A two (2) hour minimum is required if not immediately following regular pool hours.

Private Party:

Additional staffing may be required by the CITY for pool rentals exceeding 2 hours. Additional staffing may be warranted to accommodate special situations, or as deemed necessary by the Aquatics Supervisor.

Requests may be made no more than three months and no less than 10 days in advance.

Swim Team, Organized Sports or Special Events Meeting on a Regular Basis, Non Commercial, 40 Person Maximum:

Reduced fees are available for multiple uses per quarter. Multiple uses are defined as 4 to 10 times per quarter. To secure the reduced per hour fees, permit fees must be paid in full for entire month. Fees and reservation must be paid by the first of the month and/or at least 5 working days prior to the first reserved date. Any exceptions will be dependent upon staff availability.

Minimum 48 hours cancellation for reserved times.

Unused fees may be credited to the next month's rental.

No credit or refunds for cancellations less than 48 hours prior to rental.
- If group fails to arrive within 30 minutes of time pool is reserved, staff will be dismissed and no refunds will be issued.
22 - No refunds will be issued for no- shows.

Pool Covers:
- Regularly scheduled users shall assist in removing and/or installing the pool covers.
- If a user group chooses not to assist the staff in installation, or removal of the pool covers the group must pay for additional staff necessary for proper removal/installation of pool covers. Staff charges are for the entire rental period.

Group Use (during public use/recreation swim):

Sports teams, camps, day care or other organized groups (for example, but

1. Completed and authorized user permits (10 days in advance).

2. Accurate estimate of number of persons in the group using the Groups must provide one (1) adult per ten (10) children under the

4. Pool security deposits.

The daily rate will be charged for each person entering the pool deck in the group. This includes chaperons and non-swimmers.

Cancellation must be made within 24 hours. No shows will lose curity deposit. The maximum number of persons in single mbined permitted groups will be 200 per da
B. REFUNDS: Once a class has started, no refunds will be granted without a medical excuse. Refunds for medical excuse will be prorated. No refunds will be granted for no-shows.

C. LIFEGUARD SERVICES: Lifeguarding services are required for all water activities at Crown Valley Community Pool. Lifeguard Service is defined as on deck supervision of water activities by the CITY lifeguarding staff.

D. GLASS AND FOOD ARE PROHIBITED ON THE POOL DECK
23 E. DEFINITION OF GROUPS:

Aquatic Teams: Any group sanctioned by a county, state, or national aquatic organization. Examples: United States Swimming (USS), УМСА, United States Diving (USD), California Interscholastic Federation (CIF), National Collegiate Athletic Association (NCAA).

Organized Sport: Any athletic group sanctioned by a county, state, or national athletic organization. Examples: Amateur Athletic Foundation (AAF), Amateur Athletic Union (AAU), American Youth Soccer Organization (AYSO), Little League Baseball, National Association of Underwater Instructors (NAUI), Professional Association of Diving Instructors (PADI).

Special Events: organized activities open to the public: Examples; Girl Scout, Boy Scout activities, YMCA or American Red Cross fund raisers, swim, water polo or diving meets.

Commercial groups: All groups selling or promoting a product or service for profit.

CONTRACT INSTRUCTORS:

1. All Aquatic contract service providers fall under the same category as all CITY contract program instructors. All rules and regulations apply.

2. All CITY aquatic contract instructors are allowed to schedule the use of the pool for one day per year at no charge, 8:00 am to 5:00 pm. (includes 30 minute set up, prior to 8:00 a.m. rental).
- Instructor must contract with the CITY for at least eight hours per week.

Additional pool use will be charged at an hourly rate, per the adopted fee schedule. See Exhibit A.
- The pool time may not be carried over and accumulated from other contract years.
- A cleaning and security deposit will be required.

Lower or main room maybe available at extra charge, but are not included with the complimentary pool use.

3. Aquatic contract instructors may schedule the use of the pool two days per year for aquatic events, in addition to the complimentary day. All fees apply.
24 EXHIBIT B: CROWN VALLEY COMMUNITY PARK SWIMMING POOL Swim Lesson Fees
Group - Resident $65
Group - Non Resident $80
Private - Resident $75
Private - Non Resident $90
Daily Admission and Annual Pass Fees
Adult Senior Child Summer Child
(Memorial Day- Labor Day)
Daily $4.00 $3.00 $3.00
Annual $240 $140 $140 $50
Resident
Annual Non-Res $320 $210 $210 $70
Pool Rental Fees
Group Fee
Commercial Groups (per hour) $150
Private Parties (includes 2 Guards)
2 Hour Minimum $200
Additional Staff Required $30 each
76 - 100 people - 1 additional Guard
101 - 150 people - 2 additional Guards
150+ - 3 additional Guards
Each Additional Hour $100
Aquatic Special Events
8 a.m. to 5 p.m. (inc. 7:30 a.m. set up) $265 per day
Additional hours $35
Permit violations $30 per half-hour
Food on deck violation $50, plus cost of clean-up
Swim Team, Organizes Sports or Special Events
Meeting on Regular Basis, Non-Commercial, 40
person Maximum) $35 per hour
4 times per quarter $30 per hour
10 times per quarter $65 per hour
1 time reservations (2 hour minimum)
Cleaning and Security Deposit $300
Other Pool Fees
Locker rental $0.25
Lost Key $10
Re-issuance of Lost or Stolen Pass $5
Rental of lower Patio room in conjunction $35 per day
with pool rental $50 per weekend (2 days, 8 hours per day) $5 per extra hour.

Laguna Niguel School Groups with permit $2 per child
Contract instructor share (City/Contractor) 30% / 70%
66 ATTACHMENT F
Chart of Market Rates/Fees
ORANGE COUNTY POOL FEES STUDY 2023
Lap Swim: Lap Swim: Lap Swim: Diving Written Written Pool Rental Discounted% Rate? Lap Swim: Lap Swim: Day Pass or Family Rate? Season Spa? Code of Notes Resident Non-Resident Youth Senior Pass? Board? Policy? Fees (Lap Swim) Hourly? Conduct?
Adult: $4 same for daily $3 (Res: $3 (Res: Yes, Between 31.25% and Laguna ($2.75 with $1.75, Non: $1.75, Non: Hourly weekends *$400/2 hours 42% decrease for flex $8 for adult $6 for senior Niguel ticket No No Yes No Yes
pass) $2) $2) only pass per fee type for private lane
*Median prices
Res: $4/Non: Res: Yes - only for swim Yes (swim Between 18% and 40% Aliso Viejo Adult: $6 Adult: $8 $3/Non:$5 Day Pass Yes Yes Yes *$390/2 hours $6 Res:$13/$16 lessons/team lessons) decrease per fee type Summer only Swim lessons offered at
Anaheim through N/A N/A high schools and Pearson
YMCA Park Pool has free public
swim in summer
Summer only - Pool rentals only in Residentalive, work or go Brea To Sim S, $300/hr, under 4 summer. Rec swim: to school in City hrs $3/2 hours
Summer only- Ticket 33% decrease for Parties at Peak Park.

Buena Park Adult: No variable $1.00/hour No variable Hourly- May to No books for No Yes. Slide Yes, being Yes, being *s70/hour, 100p between adult and Boisseranc Park closed for $1.50/hour rates rates Aug, M-F, 11-12 too. revised revised youth rec swim all of 2023
Adult: $4 Between 50% and 53%
(Cheaper with Add $5 to each No variable Day pass, punch Punch ble to, bl Costa Mesa No No No No Yes asn't in 1 decrease between
punch 52 single day passeswim, 20, passes ek later. Programmi years adult/senior
passes) priority over parti
c swim: summer or
Fullerton $4/hour 212 hours & wat
aerobics $6/class 3x/week
Summer only No variable
Garden $2 - only rec 1.5 hour No No No No N/A
Grove rates sessions 2 operating shallow pools
swim $80-120 1-2 hrs
*See rate sheet for rate Offers 5 types of aqua
Huntington 2 hour sessions Approx $100/ exercise classes and $3 tiers, cancel fees,
Beach 2hours "exceptional swim" for
cleaning, policies disabled persons
Non-residents Yrly - $500 Offers Pool rentals for
$4 for 50 No variable $2 for 50 Yes, only for Approx $225/2 or 50% decrease between parties. Aqua aerobics Irvine $2 for 50 register 3 hours No adults, $250 No No Yes minutes rates minutes rec swim 3 hrs adult and youth $7/class ($5 online), rec minutes later senior
swim in summer only
$2 drop in, No variable No variable No variable
Laguna $1.50 with No Yes $50/2.5-4 25% decrease with Jointly operated by City Beach rates Day pass No No No Yes
rates rates hours/20 p. punch pass and School District
punch pass
Yes, No lap swimming at
*$8 ($7.50 No variable $4 ($4.17 10% off only for Approx. $400/3 6.2% decrease with Nadadores complex, many Mission Viejo with card) rates with card) memberships Day pass monthly and Yes No Yes Yes memberships hours card party
annual
options/upgrades/levels
$2.75-$3.20 Yrly-$175 See chart for pool rentals
Newport $3.30 per no youth lap $1.90-$2.20 Sessions are 3 adults, $121 Approx. $100/2 Between 25% and fees. Lap swim and Beach varies with session swim No No No No Yes 31.25% decrease per varies hours or 7 hours sen (NR hours essons offered at CD passes add $33) fee type IS & NHH:

Summer only - later register 1 hour sessions, No, but pass 33% decrease with Lap swim and lessons Orange $3 or $2 with time No No Yes $185/hour offered at Hart Park only ir 2x/week is transferable pass
pass summer
San Res: $2/Non: Res: $2/ 1 hour sessions, Yes- Yes, but See chart for Pool party Adult: $4 Adult: $8 No 30day/90da No Yes Yes $175/2-4 hours Between 50% and 66% rentals and packages Clemente $6 Non:$6 but not limited closed now decrease per fee type y/annual available
Summer only -
Santa Ana 5 pools, rec 1 Meter/3 Under Under Summer rec swim: $3 N/A N/A N/A N/A No No Under revision
and lessons Meter revision revision adult, $2 senior, $1 child only N/A
$5 or $4 with No variable No variable No variable Annual pass 20% decrease with Pool is at elementary Seal Beach Day pass No No Yes No No No pool rentals school. Youth 9-16 must pass rates rates for $300 pass
swim with an adult
Coastal,
Non-OC
Manhattan No variable No variable No - Pool is $180-200/hr, 28% decrease for charges 5.65% Beach $5 $7 50 minutes No No No Yes Yes convenience fee for online rates rates Aft deep 50p, Fall only resident vs non-res registration
Res save 10% on party
Adult: S5 drop No variable No variable Monthly=$62 Monthly & $250-$400/2 packages.

Carlsbad $3 drop in Day pass Yes Splashpad/obstacle course rates rates Qtrly=$174 Quarterly hours
offered. Fitness classes,
N/A safety trainin
Only for grily 4 mos - See party sheet for fees
Oceanside $3 with pass No variable No variable No variable $100, Yes, 1 meter $50-$100/hr + Discounts for residents and rules. Newer facility is Day pass and annual No Yes Yes
rates rates rates Annual - and 3 meter $20/LG/hr $5 adults, $3 youth for lap pass $270 memberships/courses
40% difference
Average Per
$4.44 $5.33
Swim
Range $2.75-$8.00 $3.30 - $8.00
*Fee
includes
entry to
entire fitness
facility
Cypress No City Pool
Dana Point No City Pool
Fountain No City Pool
Valley
Sometimes offers
La Habra | No City Pool programs at a local high
school
La Palma No City Pool Summer swim lessons @
local HS, via YMCA
Laguna Hills | No City Pool
Laguna No City Pool
Woods
Lake Forest No City Pool
Los Alamitos No City Pool
Placentia No City Pool
Rancho
No City Pool Robust pool offerings via
Santa
HOAs only
Margarita
an Jua
apistrar No City Pool
Stanton No City Pool
Tustin No City Pool
Villa Park No City Pool
Westminster No City Pool
Contracts with schools for
• Yorba Linda No City Pool programs in spring and
summer
Hermosa
Beach No City Pool

ATTACHMENT G
Resolution No. 2023-1426
RESOLUTION NO. 2023-1426

RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LAGUNA NIGUEL, CALIFORNIA,

ADOPTING THE PARKS AND RECREATION FACILITY USE POLICY

FOR THE LAGUNA NIGUEL AQUATICS CENTER,

ADOPTING THE AQUATICS FACILITY USE

FEE SCHEDULE AND MAKING A FINDING OF EXEMPTION UNDER
CEQA
WHEREAS, the City of Laguna Niguel ("City") is empowered to establish fees for the entrance to, or use of, City property, or the rental of City property consistent with and allowed by Article XIIIC, Section 1 (e)(4) of the California Constitution; and WHEREAS, the City Council of the City has heretofore established various schedules of rates, fees and charges for services and facilities provided by the City, including but not limited to, rates, fees and charges for rental of facilities, building permits, public services, and public safety; and
WHEREAS, the existing fees for Laguna Niguel Aquatics Center were last updated in 2014 and must be increased to cover the increase in staff salaries, maintenance, and operations; and
WHEREAS, City staff researched rates for comparable facilities both within the City and surrounding communities in South Orange County, including Aliso Viejo, Mission Viejo, Laguna Beach, San Clemente, Newport Beach, to identify appropriate rates for Aquatic facilities and has considered the rates in light of the cost of providing the various services described below in light of the increase in staff salaries and maintenance and operations costs;
WHEREAS, the current facility use policy for the Laguna Niguel Aquatics Center has been updated to include rules and regulations for the use of the aquatics facility as well as include specific policies regarding the allocation of the pool facilities among other topics; and
WHEREAS, on May 2, 2023, the City Council conducted a duly noticed public hearing as required by law for the adoption of the proposed facility use fees for the Laguna Niguel Aquatics Center.

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF LAGUNA NIGUEL AS FOLLOWS:

SECTION 1. CEQA. The City Council finds and determines that there is no possibility that the adoption of the Aquatics Facility Use Policy and the corresponding adoption of fees will have a significant effect on the environment, because the establishment of fees and charges for use of government services and facilities does not have the potential for causing an environmental impact and are exempt from CEQA. The Resolution No. 2023-1426 Page 2
Facility Use Policy does not result in the development or redevelopment of new facilities or a change in the physical environment at any facilities. The fee schedule is for the purpose of meeting the operating expenses of City departments. Accordingly, this Resolution is not subject to the requirements of the California Environmental Quality Act (CEQA) pursuant to Sections 15061(b)(3) and 15378 of Division 6 of Title 14 of the California Code of Regulations and Public Resources Code Section 21080(b)(8).

SECTION 2. The City Council hereby adopts the Parks and Recreation: Aquatics Facility Use Policy for the Laguna Niguel Aquatics Center, attached hereto as Exhibit 1 to this Resolution.

SECTION 3. After conducting a duly noticed public hearing on May 2, 2023, the City Council hereby determines that the proposed fees and charges for the use and rental of the City's facilities listed in Exhibit 1 to this Resolution are both fair and reasonable, are commensurate with what other entities charge for the use of similar facilities, and are consistent with the City's authority to impose charges for entrance to, or use of, City property, or the rental of City property pursuant to Article XIIIC, Section 1 (e) (4) of the California Constitution.

SECTION 4. Based upon the foregoing, the City Council hereby adopts and approves the Aquatics Facility Use Fee Schedule as contained in Exhibit 1 to this Resolution. The fees and charges set forth therein shall take effect July 1, 2023.

SECTION 5. The City Council reserves the right to reconsider, modify, or repeal said fees and charges for the Laguna Niguel Aquatics Center at any time and for any reason.

SECTION 6. Staff shall include the Aquatics Facility Use Fee Schedule for the Laguna Niguel Aquatics Center with the comprehensive Citywide fee schedule for all rates, fees, and charges for the rental of facilities, building permits, public services, and public safety, which will be presented to the City Council as soon as it is completed.

SECTION 7. This Resolution and the policy and fee schedule that is adopted with this Resolution, supersedes any prior and conflicting Resolution, facility use policy and fee schedule related to the Laguna Niguel Aquatic Center.

SECTION 8. The City Clerk shall certify the passage and adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 2nd day of May 2023.

Kelly Jennings, Mayor
ATTEST:

Marissa Asistin, City Clerk
Exhibit 1
Parks and Recreation Aquatics Facility Use Policy