• Work experience with Cities, Counties, or local government agencies. • Current or previous contract services amount to greater than $50,000 annually. • Adequate staffing and resources to perform multiple maintenance tasks concurrently and at various City sites.
• Qualified supervisory and field personnel with proven experience in tasks listed in this RFP.
• Ability to respond to emergency maintenance or repair requests within specified time frames.
• Licensed through the California State Contractors Board (CSLB) • Bonded and insured
SERVICES TO BE PROVIDED
The Contractor shall retain professional personnel who have successfully and competently provided building maintenance and repair services on projects of similar scope and complexity. The maintenance and all repairs shall be provided in accordance with the highest standards of professionalism, skill, workmanship, applicable trade practices, meet warranties and shall conform to all applicable laws, codes and regulations. The successful Bidder's maintenance program and repairs shall, at a minimum, include but not be limited to the specifications outlined herein. The City reserves the right to allow contracts for any and all work which requires a separate low bid process based upon the nature of the work and its anticipated costs. It is the Bidder's responsibility to provide an appropriate level of on-site staffing as specified, provide appropriate tools, environmentally safe "Green" supplies, and vehicles necessary to support all facility maintenance functions during hours of maintenance and standby response. All of the Contract Proposer's functions are to be compliant with all Federal, State, AQMD, OSHA, Caltrans and all other regulatory requirements. Contractor shall meet as needed with the City Representative to identify and discuss building modifications, capital improvements, rehabilitation and other recommended expenditures for City's consideration. The Contractor shall provide highly skilled Uourney level) personnel capable of providing the services below:
1. GENERAL CARPENTRY
• Performing rough and finished carpentry work in construction and repair of structures such as partitions, walls, doors, fences, window frames, office furniture, roofs, shelves, or other facility related items. • Operating woodworking power tools in safe manner.
• Performing fabrication for custom projects as needed. • Performing related painting projects as needed.
2. MINOR BUILDING MAINTENANCE AND REPAIRS
• Contractor shall provide maintenance, service and or repair of door hinges, locks, pneumatics, and other building hardware.
City of Laguna Niguel - Public Works Department
General Facilities Maintenance Services
• Contractor shall provide window replacement as needed. • Contractor shall repair flag poles as needed.
• Contractor shall replace ceiling tiles as needed due to failure or staining.
3. ROUTINE FACILITY SUPPORT ACTIVITIES
• Contractor shall perform installation of furniture and related components.
• Contractor shall relocate marker boards, cork boards, filing cabinets and conference tables, and other items typically found in office environments.
• Contractor shall provide general clean-up and maintenance of common areas as needed, during working hours.
• Contractor shall provide support for projects after working hours as needed for duration of projects in the form of providing access and general coordination of other contracted work.
4. OTHER MAINTENANCE TASKS
• Fencing Repair and Replacement - Cost of all maintenance and repair of fences in drainage ditches or other drainage facilities that are the responsibility of the City. Work may include vandalism repair, repair of chain link fence and posts, adjustments of hardware and touch up painting.
• Concrete and Masonry - Concrete work, patching and masonry repairs shall be completed in a journeyman like manner per Green Book Standards. Finished concrete flat work shall be free of depressions or low spots. Concrete patches or repairs shall match existing surfaces color and texture. Masonry repairs shall be of same material or approved alternative.
5. Other Related Maintenance Tasks - All costs associated with any other maintenance function that might typically be performed in the City that is not expressly included in the above.
MATERIALS
The Contractor shall furnish all the necessary materials and supplies to complete the work as specified herein. All materials and supplies shall be new, high quality, free from defects and designed for the intended use and shall be subject to the Inspector's approval. All materials shall be purchased at wholesale prices and include the Contractor discount.
City of Laguna Niguel - Public Works Department
General Facilities Maintenance Services
EXHIBIT "B"
SCHEDULE OF COMPENSATION; METHOD OF PAYMENT
PROPOSAL FEE SHEET: LABOR
RFP: GENERAL FACILITIES MAINTENANACE SERVICES
To: City of Laguna Niguel
Public Works Department
30111 Crown Valley Parkway
Laguna Niguel, CA 92767
Labor: is the cost per hour for one non-supervisory or apprentice personnel including all associate cost.
Supervisory: is the cost per hour for one supervisory or journeyman/master personnel including all associated cost.
Markup on Materials: is the percent added to the actual wholesale (no retail pricing will be accepted) cost of materials or special equipment rental.
Supervision Ratio: What is the time ratio of supervision to labor staff personnel needed on any given project under this contract, assume 100% of total staff time. Example:
S=20% L= 80%
Bid Item Item
Number
1 Cost of Labor for
Maintenance and Repairs
2 Cost of Supervisory for
Maintenance and Repairs
3 Supervision Ratio
4 Cost of Authorized Equipment
Rental
5 Cost of Parts and Materials
City of Laguna Niguel - Public Works Department
General Facilities Maintenance Services
Hourly Rate/ Or Weekend/ Holiday
Mark-uo Rate Rate
$ 115.00 $ 150.00
$ 125.00 $ 140.00
% 15 % 15
% 10
N/A
(mark-up above
rental cost*)
% 10
N/A
(mark-up above
parts and material
cost*)
*The rental and materials/parts invoice(s) must be provided for payment approval with each invoice and before payment is approved.
The City will not pay for any additional charges, including service truck fees, mileage, fuel, disposables, overhead costs, or any similar items.
If a walkthrough is required for any maintenance project, the City will not compensate for the time spent on the walkthrough.
ADDITIONAL ITEMS
The City prefers one (1) man/one (1) hour as a minimum callout charge. What is your minimum callout time that you bill?
1 HOUR 1 MAN
Please note: Budget cuts and monetary adjustments by Federal government, State, County or City may seriously affect the level of service for this contract. Contractor therefore agrees to adjust the level of service without changing other contract conditions herein, if notified to do so, within a reasonable time period.
By:
Signature of ~re en
City of Laguna Niguel - Public Works Department
General Facilities Maintenance Services
Date: 3/24/2026
EXHIBIT "C"
FORM OF PAYMENT BOND
Form of Payment Bond (Labor and Materials)
(If and when required under Section 16 of Agreement)
Bond No. - -------
LABOR AND MATERIALS PAYMENT BOND
KNOW ALL PERSONS BY THESE PRESENTS that:
WHEREAS the City of Laguna Niguel ("Public Agency"), State of California, has awarded to the Contractor ("Principal")
a contract (the "Contract") for the Work described as follows:
(Project name)
WHEREAS, under the terms of the Contract, the Principal is required before entering upon the performance of the Work, to file a good and sufficient payment Bond with the Public Agency to secure the claims to which reference is made in Title 3 ( commencing with Section 9000) of Part 6 of Division 4 of the Civil Code.
NOW, THEREFORE, we, the undersigned Principal, and Surety ("Surety") duly admitted surety insurer under the laws of the State of California, as Surety, are held and firmly bound unto the Public Agency and all contractors, subcontractors, laborers, material suppliers, and other persons employed in the performance of the Contract and referred to in Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code in the penal sum of
Dollars - ------------------ ----- ----- ( $ _ _________ __,, for materials furnished or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to this Work or labor, that the Surety will pay the same in an amount not exceeding the amount hereinabove set forth, and also in case suit is brought upon this Bond, will pay, in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys' fees, incurred by Public Agency in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered.
It is hereby expressly stipulated and agreed that this Bond shall inure to the benefit of any and all persons, companies, and corporations entitled to file claims under Title 3 (commencing with Section 9000) of Part 6 of Division 4 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this Bond.
Upon expiration of the time within which the California Labor Commissioner may serve a civil wage and penalty assessment against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 17 41 , and upon expiration of the time within which a joint labor management committee may commence an action against the principal, any of its subcontractors, or both the principal and its subcontractors pursuant to Labor Code Section 1771 .2, if the condition of this Bond be fully performed, then this obligation shall become null and void; otherwise, it shall be and remain in full force and effect.
The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract or the Specifications accompanying the same shall in any manner affect its obligations on this Bond, and it does hereby waive notice of any such change, extension, alteration, or addition.
IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original hereof, have been duly executed by Principal and Surety, on the date set forth below, the name of each corporate party being hereto affixed and these presents duly signed by its undersigned representative(s) pursuant to authority of its governing body.
Dated: -------------
NOTE:
1. All signatures must be notarized, and evidence of the authority of any person signing as attorney-in-fact must be attached.
2. DATE OF BOND MUST NOT BE BEFORE DATE OF CONTRACT.
3. Surety companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.
PRINCIPAL'$ SIGNATURE
Type or Print Name:
Title:
By:
Signature (above)
Note: Attach the Notary Public Acknowledgement of Principal's Signature
SURETY'S SIGNATURE
Surety's Name: ___ _ ______________ __ ______,
By:
Signature of Attorney-in-Fact for Surety (above)
Type or Print Name of Attorney-in-Fact:
Note: Attach (i) Attorney-In-Fact Certification; (ii) Notary Public Acknowledgment of Authorizing Signature on Attorney-Fact Certification; and (iii) Notary Public Acknowledaement of Attorney-In-Fact's Sianature
CONTACT INFORMATION FOR NOTICES TO THE SURETY
Contact Name:
Mailing Address:
City, State, Zip Code:
Email Address:
Telephone No.:
APPROVED AS TO FORM:
Scott C. Smith
City Attorney
City of Laguna Niguel