To:
FROM:
DATE:
SUBJECT:
CITY OF LAGUNA NIGUEL
CITY COUNCIL AGENDA ITEM
Honorable Mayor and Council Members
Kevin X. O'Connor, Acting Public Works Director
October 6, 2026
Approval of Cooperative Agreement with Shaw Integrated and Turf Solutions, Inc. for the Sports Fields Synthetic Turf Replacement Project at Bear Brand Park, Cash Contract No. 26-04
RECOMMENDATION
Staff recommends that the City Council:
1. Approve the Cooperative Agreement with Shaw Integrated and Turf Solutions, Inc. for the Sports Fields Synthetic Turf Replacement Project at Bear Brand Park, Cash Contract No. 26-04 in the amount of $954,000;
2. Authorize the Public Works Director to process change orders in an amount not to exceed 20% of the total contract for $190,800, for a total not-to-exceed amount of $1 ,144,800, if needed;
3. Authorize the City Manager to execute the Cooperative Agreement for the Sports Field Synthetic Turf Replacement Project at Bear Brand Park, with Shaw Integrated and Turf Solutions Inc., subject to the City Attorney making nonsubstantive changes; and,
4. Authorize the Public Works Director to execute the Notice of Completion at the conclusion of construction.
BACKGROUND
The City of Laguna Niguel owns and maintains five public sports parks with over 10 acres of synthetic turf sports fields that provide recreational opportunities for the community (Attachment A). The recommended industry standard is to replace a synthetic turf field every 8 to 12 years to ensure proper field performance and safety. The synthetic sports turf surfaces at Bear Brand Park were last replaced in 2016, and the existing field surface is at the end of its useful life.
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This project will fully replace the synthetic turf fields, consisting of a soccer field and two baseball fields (Attachment B). This project supports City Council Goal 4 (Infrastructure and Technology) of the City's adopted Strategic Plan.
ANALYSIS
This proposed project will be completed utilizing California Multiple Award Schedule (CMAS) Contract No. 4-22-07-1024 with Shaw Integrated Turf Solutions, Inc. (Attachment C). CMAS is a procurement program administered by the California Department of General Services (DGS) that establishes competitively solicited contracts for use by state and local government agencies. The CMAS contract is available for use by local government agencies and provides pricing, terms, and conditions that have .been determined by DGS to be fair, reasonable, and competitive.
Shaw Integrated Turf Solutions, Inc. maintains an active CMAS contract that includes the purchase, removal, disposal, site preparation, design, installation, maintenance, and repair of artificial turf systems. The contract specifically authorizes use by local government agencies and provides ordering authority for local agencies.
The City is authorized to utilize cooperative purchasing agreements under Laguna Niguel Municipal Code Section 3-6-6, which permits the purchase of supplies, equipment, and services through contracts competitively awarded by another public agency when the procurement procedures used are substantially similar to those utilized by the City.
Work for this project is anticipated to commence in December 2026 and reach substantial completion by Spring 2027. The proposed schedule has been coordinated with Parks and Recreation Department staff, who manage field allocations and user group schedules, to minimize disruptions to community programming and athletic activities. This coordination will help ensure the facility is returned to service as quickly as practicable. Utilizing the CMAS procurement method will streamline project delivery, reduce procurement timelines, and support the timely completion of the project within the proposed schedule.
ALTERNATIVES CONSIDERED
1. The City Council may decide not to approve the Cooperative Agreement with Shaw Integrated and Turf Solutions, Inc. Staff believe that separately bidding th_e project will not result in lower bids.
2. The City Council could direct staff to defer the project to a future date. As a result, the synthetic sports turf fields will deteriorate further and will not perform as designed.
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FISCAL REVIEW
The adopted Capital Improvement Program includes sufficient funds for the Sports Fields Synthetic Turf Replacement Project at Bear Brand Park. The available project funding is $1,350,000. The total project cost, including a 20% contingency, is $1,144,800, as summarized in the table below:
Funding Sources Expenditures
Contract $954,000
General Fund/GIP Fund $1,350,000 20% Contingency for $190,800 Change Orders Total Funding $1,350,000 Total Estimated $1,144,800 Project Expenditures
LEGAL REVIEW
The City Attorney's Office has reviewed the Cooperative Agreement and this staff report and has approved both as to form.
CONCLUSION
Staff recommends that the City Council:
1. Approve the Cooperative Agreement with Shaw Integrated and Turf Solutions, Inc. for the Sports Fields Synthetic Turf Replacement Project at Bear Brand Park, Cash Contract No. 26-04 in the amount of $954,000;
2. Authorize the Public Works Director to process change orders in an amount not to exceed 20% of the total contract for $190,800, for a total not-to-exceed amount of $1,144,800, if needed;
3. Authorize the City Manager to execute the Cooperative Agreement for the Sports Field Synthetic Turf Replacement Project at Bear Brand Park, with Shaw Integrated and Turf Solutions Inc., subject to the City Attorney making nonsubstantive changes; and,
4. Authorize the Public Works Director to execute the Notice of Completion at the conclusion of construction.
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City Manager
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Kevin X. O'Connor
Acting Public Works Director
Scott C. Smith
City Attorney
Kevin Tobin
Maintenance Services Manager
Parks and Landscape Maintenance Superintendent
Attachments:
A. Location Map
B. Vicinity Map
C. Cooperative Agreement, Cash Contract No. 26-04
ATTACHMENT A
Location Map
Five Parks with Synthetic Turf Sports Fields
Location Map
ATTACHMENT B
'Vicinity Map
Bear Brand Park Synthetic Turf Replacement Project
Vicinity Map
ATTACHMENT C
Cooperative Agreement, Cash Contract No. 26-04
AGREEMENT INCORPORATING COOPERATIVE PURCHASING AGREEMENT
BETWEEN CITY OF LAGUNA NIGUEL AND
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
FOR
SPORTS FIELD SYNTHETIC TURF REPLACEMENT PROJECT
AT BEAR BRAND PARK, CASH CONTRACT NO. 26-04
This Agreement is made and entered into _____ by and between CITY OF LAGUNA NIGUEL, a California municipal corporation ("City"), and Shaw Integrated and Turf Solutions, Inc., a Georgia corporation with its principal place ofbusiness at [185 S. Industrial Blvd Calhoun, CA] ("Coptractor"). City and Contractor may be referred to individually as "Party" .or collectively as "Parties."
RECITALS
A. Section 10298 of the Public Contract Code provides in pertinent part:
(b) The director may make the services of the department available, upon the terms and conditions agreed to, to any city, county, city and county, district, or other local governmental body or corporation empowered to expend 'public funds for the acquisition of goods, information technology, or services for assisting the agency in acquisitions conducted pursuant to Chapter 2 (commencing with Section 10290), Chapter 3 (commencing with Section 12100), and Chapter 3.6 (commencing with Section 12125). The state shall not incur financial responsibility in connection with contracting for local agencies under this section.
B. The City wishes to enter into a contract described in the preceding recital with Contractor for the .goods or services identified in the proposal attached hereto as Exhibit A ("Proposal").
C. Contractor has been awarded the cooperative purchase agreement(s), piggyback contract(s), and multiple award schedule(s) attached hereto as Exhibit B ("Cooperative Agreement").
AGREEMENT
1. Services.
Contractor shall furnish the goods or services set forth in the Proposal on the terms set forth in the Proposal and. the Cooperative Agreement, Contractor representing and warranting that the terms set forth in the Proposal are cons~stent with the Cooperative Agreement.
2. Compliance with Applicable Law. As compliance with applicable law is a term of every contract, the following terms are hereby added:
California Labor Code Requirements.
1 55842.00001\45486001. l
a. Contractor is aware of the requirements of California Labor Code Sections 1720 et seq. and I 770 et seq., which require the payment of prevailing wage rates and the perfonnance of other requirements on certain "public works" and "maintenance" projects ("Prevailing Wage Laws"). Since the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Contractor and all subcontractors to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (Labor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777.5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours oflabor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Section 1777 .1 ). The requirement to submit certified payroll records directly to the Labor Commissioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. Since the services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Contractor and all subcontractors performing such services must be registered with the Department of Industrial Relations. Contractor shall maintain registration for the duration of the Project and require the same of any subcontractors, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725:5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in'Labor Code Sections 1725.5 and 1771.1. c. This Agreement is also subject to compliance monitoring and enforcement by the Department of Industrial Relations. It shall be Contractor's sole responsibility to comply with all applicable registration and labor compliance requirements. Any stop orders issued by the Department oflndustrial Relations against Contractor or any subcontractor that affect Contractor's performance of services, including any delay, shall be Contractor's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay and shall not be compensable by the City. Contractor shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor.
3. Insurance. As required insurance coverages are a term of every contract, the following terms are.hereby added:
Insurance Coverages. Prior to commencement of any services under this Agreement, and without limiting Contractor's indemnification obligation to City, Contractor shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, for the duration of the Agreement, primary policies of insurance of the type and amounts below, as marked by checkmark, issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved ~urplus Line Insurers 2 55842.00001 \45486001.1
in the State of Califomia, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII ( or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by City, which shall cover all elected and appointed officers, employees, agents, designated volunteers, and attorneys of City. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Contractor ninety (90) calendar days advance written notice of such change. If such change results in substantial additional cost to Contractor, City and Contractor may renegotiate Contractor's compensation solely in regards to insurance coverage. (b) Commercial General Liability Insurance. A policy of commercial general liability insurance, with coverage at least as broad as Insurance Services Office ("ISO") form CG 00 01, written on a per occurrence basis for bodily injury, personal injury and property damage.
Defense costs must be paid in addition to limits: Coverage for an additional insured shall not be limited to its vicarious liability. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. Limits shall be no less than $1,000,000 per occurrence for all covered losses, and no less than $2,000,000 general aggregate, for bodily injury, personal injury and property damage, and a $1,000,000 completed operations aggregate. Contractor must maintain a policy of commercial general liability ins,urance for as long as there is a statutory exposure to completed operations claims.
4. Bonds. As bonds are required to ensure the faithful performance of the work and payment of all persons 'in connection with this Agreement, the following terms are hereby added:
Performance and Payment Bonds. Concurrently with execution of this Agreement, unless otherwise expressly provided in the Proposal, Contractor shall deliver to the City all of the following bonds:
{i) A performance bond securing the faithful performance of this Agreement, in an amount not less than 100% of the Compensation Sum. • (ii) A payment bond, securing the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement, in an amount not less than 100% of the Compensation Sum.
All bonds shall be on the applicable forms provided in Exhibit A hereto and incorporated herein. The bonds shall each contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his/her power of attorney.
Sufficiency of Surety. Only bonds executed by an admitted surety insurer, as defined in California Code of Civil Procedure Section 995.120, shall be accepted. If a Californiaadmitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in confonnance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City. If the City determines that the work to be 3 55842.00001 \45486001.1
performed under this Agreement creates an incre.ased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the bonds may be changed accordingly upon receipt of written notice from the City's Risk Manager. If such change results in substantial additional cost to Contractor, City and Contractor may renegotiate Contractor's compensation solely in regards to bond coverage.
[SIGNATURES ON FOLLOWING PAGE]
4 55842.00001\45486001. l
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.
ATTEST:
Marissa J. Asistin, City Clerk
APPROVED AS TO FORM BY THE
CITY ATTORNEY FOR THE
CITY OF LAGUNA NIGUEL,
CALIFORNIA:
Scott C. Smith, City Attorney
CITY:
CITY OF LAGUNA NIGUEL, a California
municipal corporation
Tamara S. Letourneau, City Manager
CONTRACTOR:
Shaw Integrated and Turf Solutions, Inc.,
a Georgia corporation
By:------------
Name:
Title:
By: ___________ _
Name:
Title:
Address: __________ _
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairperson of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. (Cal. Corp. Code § 313.)
APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS,
ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR'S BUSINESS ENTITY.
5 55842.0000! \45486001. I
55842.00001 \45486001.1
Exhibit A
("Proposal")
A(l)
2 September 2026
Proposal 2
Project: Bear Brand Park
Niguel, CA 92677
Synthetic Turf and Installation
Shaw Integrated and Turf Solutions, Inc. dba Shaw Sports Synthetic Turf is pleased to provide the following budgetary proposa: I
Product Description Area/SF Price
Legion NXT 2.25 Turf, Infill and Sundries Only 122,060 SF +/- $528,493 Installation Labor Remove & Dispose of existing turf system; Add $381,586 Install new turf system Regrading Regrade Existing Stone Base Add $37,086
2 Pitcher's Mound Excavate out old material, install new base and Renovations compact and blend with surrounding field Add $4,861 areas for new turf to be installed over the areas
P&P Bonding Payment and Performance Bonding Add $1,689
Nailer Board Replace Nailer Board as needed Per LF $19
Additional Stone Additional Stone needed for leveling low spots Per Ton $152 Notes: All appropriate taxes are included and will be charged unless proof of tax-exempt status/certificate is supplied to Shaw Sports Turf related to this project.
Shaw Integrated and Turf Solutions, Inc. dba Shaw Sports Synthetic Turf Contractor's License Number: 1104309
California DIR# PW-LR-1000951288
Tax- Use tax of 7. 75% for materials & freight included with this quotation CMAS Contract Number 4-22-07-1024
Pricing based on, and in compliance with the Shaw Integrated and Turf Solutions, Inc. Field Direct Purchasing Program.
The Field Direct Purchasing Program is comprised of several national and local cooperative and group purchasing organization contract that provide predetermined and preferential pricing, leveraging volume buying power. Purchases under such contracts may be subject to additional terms and conditions. These purchasing programs and contracts have been bid publicly and competitively.
Pricing based on field sizing by Shaw Sports Synthetic Turf. No additional plans or specifications provided.
Scope of Work Inclusions
• Removal and proper, lawful disposal of existing synthetic turf system • Visually inspect existing base and light regrade.
~.ANJJ
shaw·
SPORTS TURF -
Turf
sh~wgrass SO UT H WES T GR E E N S•
W Watershed ~ Geosynthetics·
• Supply and install our Shaw Sports Turf Synthetic Turf System over base provided by others generally in accordance with manufacturer product specifications, warranty and installation methods (including turf, sundries and infill materials)
• Synthetic turf based on field sizing by Shaw Sports Turf. (changes in layout may increase price) • Price based on standard Shaw Sports Turf colors for each product (custom yarns not included) • Supply and install tufted and inlaid game field markings:
■ Lines/Markings- (1) Large Soccer, (1) Medium Soccer, (6) Small Soccer and (2) Baseball • Supply and install turf system infill materials: ambient processed SBR and silica sand. • One (1) GMAX test performed upon completion of each field • All usable remnants of new material generated by Shaw Sports Synthetic Turf shall become property of owner.
• Quote based upon use of Shaw Sports Synthetic Turf standard adhesive; other adhesives at additional cost
• Shaw Sports Turf Standard 8 (Eight) year manufacturer warranty. • Maintenance instruction and training for best practices in field care and maintenance and review of the Shaw Sports Turf Maintenance manual.
• Prices based upon prevailing wage schedule in effect at time of proposal. • Prices based upon 1 (one) mobilization. If the site is not ready and additional mobilizations are necessary, additional charges will apply for each additional mobilization.
This Proposal and Shaw Sports Synthetic Turf scope of work expressly excludes:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Conditions
Any Union Wages or Union Requirements
Design services, engineering, construction drawings, storm water management, architectural/engineering inspections, geotechnical testing, site survey or independent testing Any contaminated soils, unsuitable soils, hazardous material removal and/or remediation including rock, disposal, analysis, testing
Independent testing of synthetic turf not already included in the Scope of Work above .
Any storm water measures including sediment/erosion control measures beyond scope .
Any additional storm water detention or retention requirements that may be required by local or state jurisdiction is not included in our scope
Installation of concrete pads or asphalt paving unless damaged during construction Any field markings, lettering or logos not mentioned above Locating, relocation , removal, supply, installation and/or repair of any existing or proposed utilities including removal or relocation of irrigation systems.
Provision or refurbishment of sports equipment, score clocks, bases, home plates, pitching rubbers, foul poles, soccer nets, corner flags, netting, goal posts, fence, netting etc. (no labor or supplies of any kind) Maintenance of field or other turf treatments beyond what is expressly listed above .
Any material storage fees or site security
Any Shock Pad, E layer or Drain Tile (unless option included in the above scope of work) Protection for asphalt, concrete, landscaping, tracks, etc. unless identified in above scope of work .
Anything not specifically stated in our above scope of work • This bid proposal and its acceptance is subject to Force Majeure and delays beyond Shaw Sports Synthetic Turf reasonable control. In the event of any such delay, the date of completion shall be extended to compensate for the delay. • Shaw Sports Turf requires suitable staging area no more than 200 feet from the site. • Proposal contingent upon executed contract approved by Shaw Sports SyntheticTurf. • Proposal amount is subject to the payment terms established upon credit review by Shaw Sports Synthyetic Turf Financial Services at project award or approval. • Changes in the specifications and/or scope of work are subject to change orders and may require additional charges and/or fees added to the agreed contract price. Changes in the scope of work require appropriate change order submittal, approval and execution from the appropriate parties.
shaw·
SPORTS TURF shaw grass SO U THWE ST GRE E NS "
2 W Watershed ~ Geosynthetics~
• Shaw Sports Turf shall not be bound by any liquidated damages or penalty clauses. • Proposal amount is subject to the payment terms established upon credit review by Shaw Sports Synthetic Turf Financial Services at project award or approval. • Proposal and Contract Price(s) are subject to increase. Items that may affect increase(s) include but are not limited to: raw material costs, freight costs, manufacturing costs, labor cost, taxes, tariffs, etc.
Prices are subject to change after 30 days of the proposal date. • Your production date will be confirmed after all approvals and contracts are complete. Your project will be placed in que in the order it is received.
This proposal expires 30 (thirty) days after proposal dated indicated above. Please contact me with any questions regarding this proposal.
Best regards,
Joe Bell
Territory Manager
Shaw Sports Turf
Phone: 657.557.5571
shaw·
SPORTS TURF ... shaw grass SOUTHWEST GREENS'
~ Watershed ~ Geosynthetics3
~AAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAA~ ~r---------C=============~====-==~=~===--=~ ~~~~~~~~~~r ◄ sh a t".., 866.703.4004 ~~ 1.85 South Industrial Blvd. Calhoun, GA 30701. ~ S P O R TS TU R F .., www.shawsportsturf.com ►
◄ ► ◄ ► ◄ Shaw Sports Turf 8 Year Prorated (Material and Installation) Limited Warranty ►► ◄ ► ~ WHO IS PROVIDING THE WARRANTY: ►
◄ This warranty is provided by Shaw Integrated and Turf Solutions, Inc. (hereinafter referred to as "Shaw Sports Turf") and applies to Shaw Sports Turfs synthetic turf products ("Products")lilJ when ~ ◄ used for its intended purpose and install ed by or on behalf of Shaw Sports Turf. ► ◄ WHO DOES THE WARRANTY APPLY TO : ►
◄ The warranty belongs to you, the Warranty Holder (unless otherwise specified and agreed to by Shaw Sports Turf at or around the time of substantial completion, "Warranty Holder" shall mean ► ◄ the property owner of the location at which the Product is installed). ► WHAT IS THE APPLICABLE WARRANTY PERIOD:
The warranty period begins at the earliest of these dates:
1. 2.
The date of substantial completion of the initial installation of the Product, or The date of Warranty Holder's first use of the Product.
This warranty remains in effect for the limited eight (8) year ("Warranty Period") following the Product's initial installati on and is va lid only while the Product is owned and maintained by the Warranty Holder at the original installation location.
WHAT IS COVERED UNDER THIS WARRANTY:
Shaw Sports Turf's commitment to the Warranty Holder is that (when installed, maintained, and used properly) the Product's synthetic turf fibers and backing will be free of manufacturing defectsPiiJ for the Warranty Period. Furthermore, the installation performed by, or on behalf of, Shaw Sports Turf shall be conducted in accordance with Shaw Sports Turf's Installation Guidelines.
Coverage under this warranty is prorated over the Warranty Period using the Sum-of-the-Years-Digits (SYD) depreciation method. In the event of a claim, the value of the covered repair or replacement wi ll be determined based on the original cost of the field or its equivalent value at the time of the claim, adjusted in accordance with this method.
WHAT THE WARRANTY DOES NOT COVER:
This warranty does not cover any defects, failure in or damage to the Product that is due or attributable to:
a.
b.
C.
d.
e.
f.
g.
h.
Abnormal use (meaning use inconsistent with the proper fit-for-use outdoor applications, overuse, high wear, repetitive wear, abuse, misuse, or negligence); Installation, repair, alteration, or replacement by any person or entity not authorized by Shaw Sports Turf; Damage due to accidents, vandalism, machinery, inappropriate footwear (including, but not limited to, spiked or metal shoes), animals, misuse, fire, flood, acts of God, significant weather events, war, chemical reactions, acts of terrorism, static or dynamic loads exceeding Product tolerances, improper cleaning agents, improper cleaning methods, or improper maintenance or grooming;
Improper or faulty subsurface preparation or failure of the subsurface after installation of the Product including, but not limited to, settling of the surface, failure or improper design of the base, improper drainage or filtration , depressions or settlement of the base, lack of long term planarity and/or improper compaction of the base upon which the product is installed, and improperly prepared subgrade or subgrade settlement; Exposure to light other than natural light or approved artificial light; Excessive heat sources, sun magnification, solar flares, engine ex haust, field heaters, exposure to secondary refl ective light, proximity to or contact with vinyl fences, metal equipment, tarps, plastic coverings, or other items that may harness heat; Failure to maintain the Product and installation in accordance with Shaw Sports Turf recommendations (including, but not limited to, maintenance of the Product and related infill levels where applicable);
Ordinary wear and tear (defined as "normal, gradual reduction in quality due to regular use"); Thermal expansion and contraction of the sub-base. pad, drain tile or changes in the waler table; Use for any purpose other than that approved in writing by Shaw Sports Turf.
ADDITIONAL CONDITIONS:
Synthetic turf fiber shall be considered to have maintained UV stability if the weight of the fiber has not decreased by more than ten percent (10%) per year per ASTM standards nor decreased more than fifty percent (50%) during the warranty period.
Product performance metrics (i.e. , G-max, HIC, etc.) are not guaranteed because performance testing is dependent on the entire system, and this warranty only addresses synthetic turf fibers, backing, and installation.
WHAT TO DO IF YOU BELIEVE YOU HAVE A WARRANTY CLAIM:
To submit a warranty claim, the Warranty Holder should notify Shaw Sports Turf c/o Financial Services, P.O. Box 2128, Dalton, GA 30722 in writing of the issue of concern. In the alternative, the Warranty Holder can reach out to a member of the Shaw Sports Turf team [via phone at 1-800-446-9332 or via email addressed to shawsportsturf.claims@~hawinc.com) to request assistance with claim submission. At the time of submission of the warranty claim, Warranty Holder should be prepared to provide: a valid proof of purchase, a detailed description of the issue, photographs of the concern, proof of maintenance and care including documentation regarding the maintenance activities performed including, but not limited to, the dates of performance and the identity of person(s) or entity who perform ed the maintenance; please be prepared to share any other information that may be relevant to evaluation of the claim. Once a claim has been established, a claims representative will evaluate yo ur claim. If you have questions, you ca n contact Financial Services as indicated above.
WHAT SHAW SPORTS TURF WILL DO IN THE EVENT OF A DEFECT:
If. after evaluating your warranty claim, Shaw Sports Turf determines that a claim is covered, it will repair the affected area to warranty standards. If repair is not practical, Shaw Sports Turf may. at its sole discretion, replace the Product with the same or comparable material. Replacement products may differ slightly in color and texture. Shaw Sports Turf will cover reasonable costs for the materials, freight, and labor. No cash refunds will be offered, and replacement costs shall not exceed the original cost of installation. Repairs performed under this warranty shall not extend the original warranty period.
This warranty is nontransferable. It extends only to the original Warranty Holder. Shaw Sports Turf does not authorize any other person or entity to create an obligation or liability on its behalf regarding any Product or service including, but not limited to, installation.
WITHOUT LIMITATION OF THE FOREGOING, UNDER NO CIRCUMSTANCES SHALL SHAW SPORTS TURF BE LIABLE TO THE ORIGINAL WARRANTY HOLDER, OR ANY OTHER
PARTY, FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES, INCLUDING CLAIMS FOR PERSONAL INJURY, LOST TIME, LOSS OF USE, LOST PROFITS, OR REVENUES, DOWNTIME COSTS, LOSS OF PERSONAL OR COMMERCIAL PROPERTY, OR OTHER INCIDENTAL EXPENSES.
SHAW SPORTS TURF'S OBLIGATIONS UNDER THIS WARRANTY ARE CONDITIONED ON HAVING RECEIVED FULL PAYMENT AT THE TIME OF THE WARRANTY CLAIM.
Project Name: _______________________ _ Issued to (As Warranty Holder): _________________ _ Project Address: ______________________ _ Date of Substantial Completion: _________________ _ Expiry Date: ________________________ _
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rVTVTVVTVVVVVTVVTVTTVTTTTVTVTTTVVTVVVVVVVVVVVVVVVVVVVVVVVVVVVVV~ 55842.00001\45486001.1
Exhibit B
("Cooperative Agreement").
B(l)
Procurement Division
707 Third Street, 2nd Floor, MS #2-202
West Sacramento, CA 95605-2811
State of California
MULTIPLE AWARD SCHEDULE
NON-MANDATORY
Shaw Integrated and Turf Solutions, Inc.
CMAS NUMBER: 4-22-07-1024
SUPPLEMENT NUMBER: 5
CMAS TERM DATES: 07/26/2022 through 05/26/2027
EFFECTIVE DATE: 04/14/2026
CMAS CATEGORY: Non-IT Commodities General Provisions
APPLICABLE ST ATE OF
CALIFORNIA GENERAL February 20, 2025
PROVISIONS:
APPLICABLE CMAS SPECIAL January 2, 2025 PROVISIONS:
State Agencies: See Purchasing Authority
MAXIMUM ORDER LIMIT: Dollar Threshold provision
Local Government Agencies: Unlimited
FOR USE BY: State & Local Government Agencies
BASE SOURCEWELL 031622-SII CONTRACT#:
BASE CONTRACT HOLDER: Shaw Integrated and Turf Solutions, Inc.
PROGRAM ANALYST Trice Baker
[email protected]
This California Multiple Award Schedule (CMAS) provides for the purchase, warranty, removal, disposal, site preparation, design, installation, maintenance, and repair of artificial turf and tracks. (See page 3 for the restrictions applicable to this CMAS.)
This supplement is to extend this CMAS through 05/26/2027. In addition, this supplement replaces the existing CMAS. The most current Ordering Instructions, General Provisions, CMAS Special Provisions, and products and/or services are included herein. All purchase orders issued by State agencies shall incorporate these Ordering Instructions, General Provisions, and CMAS Special Provisions. Review these provisions carefully as they have changed.
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
NOTICE: Products and/or service.s on this CMAS may be available on a Mandatory State Contract.
If this is the easel the use of this CMAS is restricted unless the State agency has an approved exemption as explained in the State Contract User Instructions. Information regarding State Contracts can be obtained at the: State Contracts Index Listing. This requirement is not applicable to local government agencies.
Any reference to a specific manufacturer's or publisher's warranty or terms and conditions as shown in the base contract are not applicable to this CMAS.
Service specific letters of authorization from the manufacturer are required if the CMAS contractor is providing installation1 maintenance, and repair services.
The services provided under this CMAS are only available in support of the products covered by this CMAS.
Agency non-compliance with the requirements may result in the loss of CMAS program delegated purchasing authority.
CMAS contractor non-co,mpliance With the requirements may result in termination.
January 141 2026 Ordering Instructions and Special Provisions 2 CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS}
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
CMAS PRODUCT & SERVICE CODES
Product & Service Codes listed below are for marketing purposes only. Review the base contract for the available products and/or services.
Brand-Shaw
Floor Gov-Synthetic Turf
AVAILABLE PRODUC·TS AND/OR SERVICES
This CMAS provides for the purchase, warranty, removal, disposal, site preparation1 design1 installation, maintenance,, and repair of artificial turf and tracks.
The ordering agency must verify all products and/or services, and pricing are currently available on the Sourcewell 031622-SI I contract at the Sourcewell website. Access the Sourcewell website at www.sourcewell-mn.gov.
EXCLUDED PRODUCTS AND/OR SERVICES
Public works services for State Agencies, engineer/construction drawings, grooming services, and design services provided by resellers are not available under this CMAS.
ISSUE PURCHAS·E ORDER TO
Orders may be placed with Shaw Integrated and Turf Solutions, Inc. or with an Authorized Reseller as indicated herein:
Orders placed with Shaw Integrated and Turf Solutions, Inc ..
SUBMIT ORDERS TO:
Shaw Integrated and Turf Solutions, Inc.
185 S Industrial Blvd
Calhoun, GA39701
Attn: Robbie Mccorkle
E-mail: [email protected]
Agencies with questions regarding products and/or services may contact the CMAS contractor as follows:
Contact: J_immy Marshall
Phone: (615) 879-0136
E-mail: jimmy,[email protected]
Website: www.shawsportsturf.com
January 14, 2026 Ordering ·instructions and Special Provisions 3
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SMAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
Orders placed with a Reseller must be addressed as shown below and payment must be made to the Reseller identified on the invoice:
Orders placed with a Reseller
SUBMIT ORDERS TO:
Shaw Integrated and Turf Solutions, Inc.
c/o The Track Doctor, Inc.
7 40 E Jamaica Court
Meridian, ID 83642
Contact:
Phone:
E-mail:
Robert Stone
(208) 871.-5922
[email protected]
Contractor's License Number: • 894837
California Seller's Permit: 262-675264
Shaw Integrated and Turf Solutions, Inc.
c/o Genesis Floor Covering, Inc.
14101 Pontlavoy Ave.
Santa Fe Springs, CA 90670
Contact:
Phone:
E-mail:
I
Tracy Koh
(805) 559-1907
[email protected]
Contractors License Number: 883027
California Seller's Permit: 232-191808
Shaw Integrated and Turf Solutions, Inc.
c/o Heavenly Construction, Inc. doing business as Heavenly Greens 370 Umbarger Road
San Jose, CA 95111
Contact:
Phone:
E-mail:
Steve Taylor
(408) 595-2105
staylor@heavenlvqreens .. c.om
Contractor's License Number: 923094
California Seller's Permit: 238-970016
January 14, 2026 Ordering Instructions and Special Provisions 4
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
Shaw Integrated and Turf Solutions, Inc.
c/o Novo Products and Services, Inc. doing business as Novograss 3130 Main Street
San Diego Ca 92113
Contact: Gabriel Valenzuela
Phone: (619) 836-9170
E-mail: gvalenzuela@novograss~.com
Contractor's License Number: 1108817
California Seller's Permit: 249-113984
For invoicing purposes, each State Accounting office must have a copy of the reseller's Payee Data Record (Std. 204) in order to process payment of the invoice. Agencies should forward a copy of the Std. 204 to their accounting office. Without the Std. 204, payment may be unnecessarily delayed.
RESELLERS ARE RESPONSIBLE FOR SENDING A COPY OF ALL PURCHASE ORDERS TO SHAW INTEGRATED AND TURF SOLUTIONS, INC. FOR CMAS QUARTERLY REPORTING REQUIREMENTS.
TOP 50.0 DEUNQUENT TAXPAYERS
In accordance with Public Contract Code (PCC) 10295.4, and prior to placing. an order for non-IT goods and/or services, agencies must verify with the Franchise Tax Board and the California Department of Tax and Fee Administration that this CMAS contractor's name does not appear on either list of the 500 largest tax delinquencies pursuant to Revenue and Taxation Code 7063 or 19195. The Franchise Tax Board's list of Top 500 Delinquent Taxpayers is available at their website. The California Department of Tax and Fee Administration's list of Top:5QQ;,$ales:.&·use' Tax Delinquencies in California is available at their website. •
CALIFORNIA SELLER'S PERMIT
The CMAS contractor's California Seller's Permit Number is 222-660800. Prior to placing an order with this company, agencies must verify that this permit is still valid at the CDTFA Online Services website.
When issuing an order to an authorized reseller listed on this CMAS, it is the agencts responsibility to ensure that the reseller holds a valid California Seller's Permit.
MINIMUM ORDER LIMITATION
There is no minimum dollar value limitation on orders placed under this CMAS.
January 14, 2026 Ordering Instructions and Special Provisions 5
CMAS PRICES
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
The maximum prices allowed for the available products and/or services are those set forth in the base contract.
The ordering agency is encouraged to seek prices lower than those in the base contract. When responding to an agency's Request for Offer (RFO), the CMAS contractor can offer lower prices to be competitive.
DARFUR CONTRACTING ACT
This CMAS contractor has certified compliance with the Darfur Contracting Act, per PCC 10475. It is the agency1 s responsibility to verify that the contractor has a Darfur Contracting Act Certification on file.
When issuing an ordert6 an authorized reseller listed on this CMAS, it is the agency's responsibility to ensure that the reseller provides a Darfur Contracting Act Certification.
IRAN CERTIFICATION
This CMAS contractor has certified compliance with the Iran Contracting Act, per PCC 2001-2008.
It is the agency's responsibility to verify that the contractor has an Iran Contracting Act Certification on file.
When issuing an order to an authorized reseller listed on this CMAS, it is the agency's responsibility to ensure that the reseller provides an Iran Contracting Act Certification.
CALIFORNIA CIVIL RIGHTS LAW CERTIFICATION
Pursuant to PCC 201 0 applicants must certify their compliance with the California Civil Rights laws and Employer Discri~inatory Policies (Civil Code 51, GC 12960). It is the agency's responsibility to verify that the contractor has a California Civil Rights Law Certification on file.
When issuing an order to an authorized reseller listed on this CMAS, it is the agency's responsibility to ensure that the reseller provides a California Civil Rights Law Certification~
WARRANTY
For warranties, see the base contract and the State Of California General Provisions.
DELIVERY
As negotiated between agency and CMAS contractor and included in the purchase order.
LIQUIDATED DAMAGES FOR LATE DELIVERY
The value of the liquidated damages cannot be a penalty, must be mutually agreed upon by agency and contractor ar:-id included in the purchase order to be applicable.
January 14, 2026 Ordering Instructions and Special Provisions 6
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
, SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
SHIPPING INSTRUCTIONS
F.0.8. (Free On Board) Destination. Seller pays the freight charges.
PURCHASING AUTHORITY DOLLAR THRESHOLD
Order limits for the purchase of goods and/or services are determined by the individual agency purchasing authority threshold.
No CMAS order may be executed by a State agency that exceeds that agency's purchasing authority threshold, unless an exemption is granted by the Department of General Services (DGS) Statewide Procurement Oversight and Consulting Unit (SPOC). State agencies with approved purchasing authority, along with their dollar thresholds can be obtained at the List of State Departments: with Approved. Purchasing Authority website.
HOW TO USE CMAS
State agencies must adhere to the requirements in the State Contracting Manual (SCM) Volume 2, Chapter 1600 and CMAS Ordering Instructions and Special Provisions when using CMAS. • Develop an RFO, which includes a Scope of Work (SOW) and Bidder Declaration form. For information on the Bidder Declaration requirements see SCM, Volume 2, Sections 305 and 1202.
• Clearly defined Tasks (what needs to be done) and Deliverables (outcome of each task, i.e., reports, procedures manual, etc.} must be included in the State's SOW. • A Work Order Authorization (WOA) may be used to document completion of pre-determined tasks, but only if the tasks are clearly defined in the SOW. The WOA may be used to approve release for the next phase of the agreement but cannot be used to identify any tasks other than the ones called out in the SOW. The WOA will be signed by all parties and may be submitted for progress payments under the award. • Projects can be performed on a Fixed Price Per Deliverable (FP/D). Fixed Price; FP/D: A defined service, or set of services, performed by Contractor in response to a defined task, or set of tasks, at a s'pecific fixed price, and delivered per a specific contract. Note: When using FP/D the Statement of Work must describe in detail the particular project and the work that the selected Ql:Jalified Contractor will be required to perform. • For Consulting or Personal services, do not include any labor categories/job titles or number of hours limit in the RFO Requirements or the SOW. The CMAS Contractor provides this information in their Attachment B Cost Worksheet. The State does not have the expertise to make this decision (GC 19130(b)).
• Search for potential CMAS contractors on the CMAS website by selecting ''Find California Multiple Award ,Schedules (CMAS) Contractor."
• Request offers from a minimum of 3 CMAS contractors including one small business (SB) and/or Disabled Veteran Business Enterprise (DVBE), if available, who are authorized to sell the products and/or able to perform the services needed. (Government Code 14846(b)).
January 14, 2026 Ordering Instructions and Special Provisions 7
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5 I
• A valid attempt must be made to secure offers from viable CMAS contractors who are able to supply the goods and/or provide the services. Neither a lack of sufficient CMAS contractors nor the use of restrictive requirements meets the intent for obtaining offers (SCM Volume 2, Section 1670.2).
• If requesting offers from a certified DVBE, include the Disabled Veteran Business Enterprise Declarations form, (Standard 843) in the RFO. This declaration must be completed by the DVBE prime contractor and/or any DVBE subcontractors and submitted with the offer (SCM Volume 2, Section 1201 ).
• This is not a bid transaction, so the small business preference, DVBE incentives, protest language, intent to award, evaluation criteria, advertising, Administrative and Technical Requirements, etc. are not applicable. (SCM Volume 2, Section 1603). • If less than 3 offe~s are received, State agencies must document their file with the reasons why the other suppliers did not respond with an offer. The reason must come from the CMAS contractor.
• Assess the offers received using best value criteria including cost as one of the criteria (SCM Volume 2, Section 1603).
• Issue a Purchase Order to the selected CMAS contractor. • For CMAS transaytions under $20,000, only one offer is required if the State agency can establish and document that the price is Fair and Reasonable. The Fair and Reasonable (F&R) Acquisition Method can only be used for non-customizable purchases. See SCM Volume 2, Section 1510 for Fair and Reason criteria.
Local agencies must follow their own procurement regulations. For more information see the Local Government Agency Gui,de available online.
AGENCY RESPONSIBILITY
Each agency is responsible for its own contracting program and purchasing decisions, including use of the CMAS program and associated outcomes. This responsibility includes, but is not limited to, ensuring the necessity of the services, securing appropriate funding, complying with laws and policies, preparing the purchase order in a manner that safeguards the State1s best interests, obtaining required approvals, and documenting compliance with GC 19130.b(3) for outsourcing services.
It is the responsibility of each agency to consult with their legal staff and contracting offices for advice depending upon the scope or complexity of the purchase order. If legal services are not available within your age'ncy, DGS Office of Legal Services is available to provide services.
CONFLICT OF INTEREST
Agencies must evaluate the proposed purchase order to determine if there are any potential conflict of interest issues. See the CMAS Special Provisions, Conflict of Interest, for more information.
January 14, 2026 Ordering Instructions and Special Provisions 8 CALIFORNIA MULTIPLE AWARD ·scHEDULE {CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
SPLITTING ORDERS
Splitting orders to avoid any monetary limitations is prohibited. Do not circumvent normal procurement methods by splitting purchases into a series of delegated purchase orders per PCC 10329. Splitting a projec~ into small projects to avoid either fiscal or procedural controls is prohibited per State Administrative Manual (SAM) 4819.34.
This provision does not apply to local government agencies.
ORDERING PROCEDURES
1. Purchase Orders ,
All Ordering Agency purchase order documents executed under this CMAS must contain the applicable CMAS number as show on page 1.
a. State Departments:
Standard 65 Purchase Documents - State departments not transacting in FISCal must use the Purchasing Authority Purchase Order (Standard 65) for purchase execution. An electronic version of the Standard 65 is available at the Department of General Services (DGS), Procurement Division (PD) website, select Standard (STD) Forms.
FISCAL Purchase Documents- State departments transacting in FISCal will follow the FISCal procurement and contracting procedures; '·
b. Local Government Agencies:
Local government agencies may use their own purchase order document for purchase execution.
The agency is required to complete and distribute the purchase order. For services, the agency shall modify the information contained on the order to include the service period (start and end date), the monthly cost (or other intermittent cost), and any other information pertinent to the services. The cost for each line item must be included in the order, not just system totals.
The contractor must immediately reject purchase orders that are not accurate. Discrepancies must be negotiated and incorporated into the purchase order prior to product delivery and service implementation.
2. Service and Delivery after CMAS Expiration
The purchase order must be issued before the CMAS expires. However, delivery of the products or completion of the services may be after the CMAS expires (unless otherwise specifically stated in the purchase order). Amending the purchase order to add quantity, time, or money is not possible if the CMAS expired.
January 14, 2026 Ordering Instructions and Special Provisions 9
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
3. Multiple CMAS Agreements on a Single Purchase Order
State agencies wishing to include multiple CMAS agreements on a single FISCal purchase order must adhere to,the following guidelines:
• All CMAS agreements must be for the same CMAS contractor. • The purchase order must go to one contractor location. • Enter the word "CMAS'1 in the space reserved for the Leveraged Procurement Agreement (LPA) number. The word 11CMAS" signifies that the purchase order contains items from multiple CMAS agreements. The purchasing agency may only use one bill code. • For each individual CMAS, the agency must identify and group together the CMAS number with the line items and subtotal per CMAS number (do not include tax in the subtotal), and sequentially identify each individual CMAS as Sub #1, Sub #2, Sub #3, etc. This facilitates accurate billing of administrative fees by the Procurement Division. • The total of all items on the purchase order must not 'exceed the State agency's purchasing authority dollar threshold granted by DGS SPOC.
• Do not combine items from IT and non-IT CMAS agreements. An Information Technology CMAS begins with the number 11 3" and a non-IT CMAS begins with the number 114." The purchase order limits are different for these CMAS agreements.
4. Amendments to State Agency's Purchase Orders
Agency purchase orders cannot be amended if the CMAS has expired.
SCM, Volume 2, Section 1605 provides the following directions regarding amendments to all types of LPA purchase orders:
Original orders, which include options for changes (e.g., quantity or time), that were assessed and considered in the selection for award during the RFO process, may be amended consistent with the terms of the original order, provided that the original order allowed for amendments. If the original order did not evaluate options, then amendments are not allowed unless an Non-Competitively Bid is approved for those amendments.
Amendments unique to Non-IT Services:
If the original contract permitted amendments, but did not specify the changes, (e.g., quantity or time), it may be amended. Per PCC 10335 (d)(1 ), a contract may only be amended once.under this exemption. The time shall not exceed one year, or add not more than 30 percent of the original order value and may not exceed $250,000. If the original contract did not have language permitting amendments, the Non-Competitively Bid process must be followed.
CMAS CONTRACTOR OWNERSHIP INFORMATION
The CMAS contractor'is a large business enterprise.
January 14, 2026 Ordering Instructions and Special Provisions 10
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CIYIAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
SMALL BUSINESS MUST BE CONSIDERED
Prior to placing orders urid~r the CMAS program, State agencies must first consider offers from small businesses that have established CMAS agreements (GC 14846(b)). NOTE: DGS auditors will request substantiation of compliance with this requirement when agency files are reviewed.
All state departments are required to make continuous efforts to expand the Small Business (SB)/ Microbusiness (Micro)/DisabledVeteran Business Enterprise (DVBE) pool of bidders and to regularly seek and include in their solicitations SB/Micro that have not been used either regularly by the department issuin'g the solicitation, or at all by the state (AB 157 4 ).
CMAS' Small Business aridDisabled Veteran Partners can be found on the CMAS website by selecting "Find a CMAS Contractor".
In response to our commitment to increase participation by small businesses, the Department of General Services waives the administrative fee (charged to customer agencies to support the CMAS program) for orders to California certified small business enterprises.
SMALL BUSINESS/DVBE - TRACKING
State agencies are able to claim subcontracting dollars towards their SB or DVBE goals whenever the CMAS contractor suqcontracts a commercially useful function to a certified SB or DVBE. The CMAS contractor will provide the ordering agency with the name of the SB or DVBE used and the dollar amount the ordering agency can apply towards its SB or DVBE goal.
SMALL BUSINESS/DVBE - SUBCONTRACTING
1. The amount an ordering agency can claim towards achieving its SB or DVBE goals is the dollar amount of the subcontract award made by the CMAS contractor to each SB or DVBE.
2. The CMAS contractor will provide an ordering agency with the following information at the time the order is quoted:·
a. The CMAS contractor will state that, as the prime contractor, it shall be responsible for the overall execution of the fulfillment of the order.
b. The CMAS contractor will indicate to the ordering agency how the order meets the SB or DVBE goal, as ,follows:
i. List the name of each company that is certified by the Office of Small Business and DVBE Services that it intends to subcontract a commercially useful function to; and ii. Include the SB or DVBE certification number of each company listed and attach a copy of each cert.ification; and
iii. Indicate the dollar amount of each subcontract with a SB or DVBE that may be claimed by the ordering agency towards the SB or DVBE goal; and January 14, 2026 Ordering Instructions and Special Provisions 11
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
. SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
iv. Indicate what commercially useful function the SB or DVBE subcontractor will be providing towards fulfillment of the order.
3. The ordering agency's purchase order must be addressed to the prime contractor, and the purchase order must reference the information provided by the prime contractor as outlined above.
CONTRACTORS ACTING AS FISCAL AGENTS ARE PROHIBITED I
When a subcontractor ultimately provides all of the products or performs all of the services that a CMAS contractor has. agreed to provide, and the prime contractor only handles the invoicing of expenditures, then the prime contractor's role becomes that of a fiscal agent because it is merely administrative in nature and does not provide a Commercially Useful Function. It is unacceptable to use fiscal agents in this manner because the agency is paying unnecessary administrative costs. •
WITHHOLD LANGU~GE (S8588}.
Upon delivery or completion of ordered goods or services for which the Contractor committed to DVBE subcontractor participation, state departments must require the Contractor to certify all the following:
1. The amount and percentage of work the Contractor committed to provide to one or more DVBEs under the requirements of the contract and the amount each DVBE received from the Contractor.
2. That all payments under the contract have been made to the DVBE. Upon request, the Contractor must provide proof of payment for the work.
In accordance with the Military and Veterans Code 999.7, state departments shall withhold $10,000 from the final payment, or the full final payment if less than $10,000, if the Contractor fails to meet the certification requirements identified above. State departments shall notify the Contractor of their failure to meet the certification requirements and give the Contractor an opportunity to comply with the certification requirements. If after 30 calendar days from the date of notice, the Contractor refuses to comply with the certification requirements, the state department shall permanently deduct $10,000 from the final payment or the full payment if less than $10,000.
PRODUCT SUBSTITUTIONS
Substitution of Deliverables may not be tendered without advance written consent of the Buyer.
The Contractor must offer an equivalent or newer model of the product from the same manufacturer at the same or lower price. Contractor cannot use any specification in lieu of those contained in the Contract without written consent from the Buyer.
January 14, 2026 Ordering Instructions and Special Provisions 12
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
NEW EQUIPMENT REQUIRED
The State will procure new equipment. All equipment must be new (9r warranted as newly manufactured) and the latest model in current production. Used, shopworn, demonstrator, prototype, or discontinued models are not acceptable.
Where Federal Energy NJanagement Program (FEMP) standards are available, all State agencies shall purchase only those products that meet the recommended standards. All products displaying the Energy Star label meet the FEMP standards.
SPECIAL MANUFACTURED GOODS
Any CMAS for goods to be manufactured by the CMAS contractor specifically for the State and not suitable for sale to others may require progress payments.
For a Non-IT goods CMAS, see the CMAS Non-IT Commodities Special Provisions, Provision #9, CMAS - Progress Payments.
TRADE-IN EQUIPMENT
I
Trade-ins at open market price may be considered. The product description and trade-in allowance must be identified on the purchase order.
Agencies are required to adhere to SAM 3520 through 3520.6, Disposal of Personal Property and Surplus Personal Property, as applicable, when trade-ins are considered. A Property Survey Report, Standard 152, must be submitted for approval prior to disposition of any State owned personal property, including general office furniture regardless of the acquisition value, or if the property was recorded or capitalized for accounting purposes.
STATE AGENCY BUY RECYCLED CAMPAIGN
State ordering agencies are required to report purchases made within the eleven product categories in the California Department of Resources Recycling and Recovery's State Agency Buy Recycled Campaign per PCC 12200 through 12217.
Contractor will be required to complete and return a Recy.cled-.ContentCertification form upon request by the state ordering agency.
PRODUCT INSTALLATION
The CMAS contractor is fully responsible for all installation services performed under the CMAS.
Product installations must be performed by manufacturer authorized personnel and meet manufacturer documented specifications.
The prime contractor, as well as any subcontractors, must hold any certifications and/or licenses required for the project. '
January 14, 2026 Ordering Instructions and Special Provisions 13
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMA~ NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
PUBLIC WORKS (INSTALLATION SERVICES ONLY)
A public works contra'ct is defined as an agreement for ''the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind" in accordance with PCC 1101. State agencies planning these types of projects need to review SCM, Volume 1., Chapters 1 ahd 11 for applicable guidelines and regulations. Visit the DGS, Real Esfate,.Servi'ces Division (RESD) webs'ite if you have questions about public works transactions. •
Agency CMAS purchase orders may allow for public works installation only when it is in support of the products covered by this CMAS.
Agencies are to ensure that the applicable laws and codes pertaining to the contractor and subcontractor licensing, prevailing wage rates, bonding, labor code requirements, etc. are adhered to by the prime contractor as well as any sut•contractor during performance under the CMAS purchase order.
The bond amount for public works is not less than 100% of the purchase order price.
NOTE: In accordance with Labor Code (LC) 1773.2, the ordering agency is responsible for determining the appropriate craft, classification or type of worker needed for any contract for public works. Also, the agency is to specify the applicable prevailing wage rates as determined by the Director of the Department of Industrial Relations (DIR). In lieu of specifying the prevailing wage rates, the agency may include a statement 011 the order that the prevailing wage rates are on file at the agency's office and will be made available upon request. The prevailing wage rates are available from DIR at Director's General Prevailing.Wage Determinations.
Bonds: For guidelines,. see CMAS, Special Provisions, Public Works Requirements.
State Contractor's License: Public works services can be obtained through CMAS only if incidental to the overall purchase order. If incidental public works services are included in the purchase order, prior to issuing the order agencies should visit the Check A License - CSLB website to verify that the Contractor's License shown below is still active and in good standing.
The CMAS contractor's California Contractor's License number is 1104309. This is a Class C-61 I D12 - Synthetic Products, C15 - Flooring anc Floor Covering, C54- Tile (Ceramic and Mosaic), BGeneral Building and C33 Painting and decorating license that is valid through 05/31/2027. I
NOT SPECIFICALLY PRICED ITEMS
The only time that open market/incidental, non- contract items may be included in a CMAS order is when they fall under the parameters of the Not Specifically Priced (NSP) Items provision.
CMAS contractors must be authorized providers of the hardware, software and/or services they offer under the NSP Items provision.
Agency and CMAS contractor use of the NSP provision is subject to the following requirements:
1. Purchase orders containing only NSP items are prohibited.
January 14, 2026 Ordering lnstru :tions and Special Provisions 14
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
2. A purchase order containing NSP items may be issued only if it results in the lowest overall alternative to the State.
3. NSP items s~all be clearly identified in the order. Any product or service already specifically priced and included in the base contract may not be identified as an NSP item.
4. NSP Installation Services: The CMAS contractor is fully responsible for all installation services performed under this CMAS. Product installations must be performed by manufacturer authorized personnel and meet manufacturer documented specifications. The prime contractor, as well as any subcontractors, must hold any certifications and/or licenses required for the project. The total dollar value of all installation services included in the purchase order cannot exceed the dollar value of the products included in the purchase order, nor can they exceed the NSP Maximum Order Limitation.
5. Maximum Order Limitation: For orders $250,000, or less, the total dollar value of all NSP items included in a purchase order shall not exceed $5,000. For orders exceeding $250,000, and at the option of the contractor, the total dollar value of all NSP items in a purchase order shall not exceed 5% of the total cost of the order or $25,000 whichever is lower.
6. An NSP item included in an order issued against this CMAS is subject to all of the terms and conditions set forth in the CMAS. I
7. Trade-ins, upgrades, involving the swapping of boards, are permissible, where the contract makes specific. provisions for this action. In those instances, where it is permitted, the purchase order must include the replacement item and a notation that the purchase involves the swapping of a board.
The following NSP items' are specifically excluded from any order issued under this CMAS:
1. Items not intenped for use in direct support of the priced items included in the same order.
An NSP item must be subordinate to the specifically priced item that it is supporting. For example, a cable, which is not otherwise specifically priced in the base contract, is subordinate to a specifically priced printer and is eligible to be an NSP item subject to that cable meeting the' remaining NSP requirements. However, a printer that is not otherwise sp'ecifically priced in the base contract, is not subordinate to a specifically priced cable and is not eligible to be an NSP item.
2. Supply type items, except for the minimum amount necessary to provide initial support to the priced items i~cluded in the same order.
3. Items that do not meet the Productive Use Requirements for information technology products, per Statewide Information Management Manual Section 195.
4. Any other item or class of items specifically excluded from the scope of this CMAS.
January 14, 2026 Ordering Instructions and Special Provisions 15
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED ANDTURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
5. Public Works and other services NOT in support of the products covered by this CMAS.
6. Products or services the CMAS contractor is NOT factory authorized or otherwise certified or trained to provide.
7. Follow-on consultant services that were previously recommended or suggested by the same CMAS contractor.
The CMAS contractor is required to r~ject purchase orders containing NSP items that do not comply with the above requirements .• The CMAS contractor will promptly notify the agency issuing the noncompliant order of its rejection and the reasons for its rejection.
STATE AND LOCALGOVERNMENTS CAN USE CMAS
State and local government agency use of CMAS is optional. A local government is any city, county, city and county, ~nstrict, or other local governmental body or corporation, including Universities of California, California State Universities, K-12 schools, and community colleges empowered to expend public funds. While the State makes this CMAS available, each local government agency should make its own determination whether the CMAS program is consistent with its procurement policies and regulations.
PCC 10298 allows any city, county, city and county, district, or other local governmental body or corporation empowered to expend public funds to contract with suppliers awarded CMAS without further competitive bidding. See complete PCC 10298 language at the California Legislative Information website.
PCC 10299 allows any school district empowered to expend public funds to utilize CMAS without further competitive bidding. See complete PCC 10299 language at the California .Legislative Information website.
SELF-DELETING BASE CONTRACT TERMS AND CONDITIONS
Instructions or terms and conditions that appear in the Special Items or other provisions of the base contract and apply to the purchase, license, or rental (as applicable) of products or services by the US Government i11 the United States and/or to any overseas location shall be self-deleting. (Example: "Examinations of Records" provision).
Federal regulations and standards, such as Federal Acquisition Regulation, Federal Information Resources Management Regulation, Federal Information Processing Standards, General Services Administration Regulation, or Federal Installment Payment Agreement shall be self-deleting.
Federal blanket orders a~d small order procedures are not applicable.
ORDER OF PRECEDENCE
The CMAS Special Provisions take precedence if there is a conflict between the terms and conditions of the contractor's base contract, packaging, invoices, catalogs, brochures, technical data sheets or other documents. (Also see State of California General Provisions, ORDER OF
PRECEDENCE)
January 14, 2026 Ordering Instructions and Special Provisions 16
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
APPLICABLE CODES, POUC'IES AND GUIDELINES
All California codes, policies, and guidelines are applicable. The use of CMAS does not relieve state agencies of their responsibility to meet statewide requirements regarding contracting or the procurement of goods or services. Most procurement and contract codes, policies, and guidelines are incorporated into CMAS agreements; however, there is no guarantee that every requirement that pertains to all State processes has been included.
PAYMENTS AND INVOICES
1. Payment Terms
Payment terms for this CMAS are net 45 days.
Payment will be made in accordance with the provisions of the California Prompt Payment Act, GC 927. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (1) the date of acceptance of goods or performance of .services; or (2) receipt of an undisputed invoice, whichever is later.
2. Payee Data Record (Standard 204)
State-Agencies must obtain a copy of the Payee Data Record (Standard 204) in order to process payments. State Ordering Agencies must forward a copy of the Standard 204 to their accounting offices. Without the Standard 204, payment may be unnecessarily delayed. State Agencies should contact the CMAS contractor for copies of the Payee Data Record.
3. DGS Administrative and Incentive Fees
Orders from State Agencies:
DGS will bill each State agency directly an administrative fee for use of CMAS. The administrative fee should NOT be included in the order total or remitted before an invoice is received from DGS. This administrative fee is waived for CMAS purchase orders issued to California certified small businesses.
Orders from Local Government Agencies:
CMAS contractors, who are not California certified small businesses, are required to remit to DGS an incentive fee equal to a percentage of the total of all local government agency orders (excluding sales tax and shipping) placed against their CMAS.
I
The incentive fee is waived for CMAS purchase orders issued to California certified small businesses.
For more information on the incentive fees see the CMAS Management-Guide~ January 14, 2026 Ordering Instructions and Special Provisions 17
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
I SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
4. Contractor Invoices
Unless otherwise stipulated, the CMAS contractor must send their invoices to the agency address set forth in the purchase order. Invoices shall be submitted in triplicate and shall include the following:
• CMAS number
• Agency purchase ,order number
• Agency Bill Code (State Only)
• Line item number
• Unit price
• Extended line item price
• Invoice total
State sales tax and/or use tax shall be itemized separately and added to each invoice as applicable.
The company name on the CMAS, purchase order and invoice must match, or the State Controller's Office will not approve payment.
5. Advance Payments
Advance payment is allowed for services only under limited, narrowly defined circumstances, i.e., between specific departments and certain types of non-profit organizations, or when paying another government agency (GC 11256 through 11263 and 11019).
It is NOT acceptable to pay in advance, except software maintenance and license fees, which are considered a subscription and may be paid in advance if a provision addressing payment in advance is includ~d in the purchase order.
Software warranty upgrades and extensions may also be paid for in advance, one time.
6. Credit Card
The CMAS contractor does not accept the State of California credit card (VISA CAL-Card).
7. Leasing/Financing
California State Agencies should use the Golden .State Financial Marketplace JG$ SMart) program for all financing and leasing needs. California Local Government Agencies (counties, cities, K-12 school districts, community colleges, California State Universities, Universities of California, etc.) may utilize the GS SMart program for financing and leasing according to PCC 14937. The minimum dollar amount for Local Government Agency financing and leasing is $100,000.
January 14, 2026 Ordering Instructions and Special Provisions 18
8. Leasing
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4 .. 22 .. 07-1024, SUPPLEMENT NUMBER 5
The State reserve~ the right to select the form of payment for all procurements, whether it is an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS SMart and/or Lease SMart). If payment is through the financial marketplace, the CMAS contractor will invoice the State and the State will approve the invoice. The selected Lender/Lessor for all product listed on the State's procurement document will pay the supplier on behalf of the State. Buyers may contact the GS SMart Unit via e-~ail at [email protected] for further information.
9. Maintenance Tax
The California Depa~ment of Tax and Fee Administration has ruled that in accordance with Section 1546 of the Sales and Use Tax Regulations of the Business Taxes Law Guide, whenever optional maintenance contracts include consumable supplies1 such supplies are subject to sales tax.
Generally, the State has two options:
1. For agreements that provide for only maintenance services (i.e., the furnishing of labor and parts necessary to maintain equipment), the charges for the provision of maintenance services are not taxable.
2. For agreements that provide for both maintenance services and consumable supply items (e.g., toner, developer, staples), the provision of the consumable supplies is considered a taxable sale of tangible personal property. Therefore, State agencies awarding optional maintenance contracts are responsible for paying the applicable sales tax on the consumable supplies used during the performance period of the maintenance contract.
The Contractor will be required to itemize the taxable consumables for State accounting purposes.
OBTAINING COPY OF CMAS
A copy of this CMAS can be obtained at.State Leveraged Procurement Agreements. Links to the CMAS Special Provisions and base contract are available on the front page of this CMAS agreement.
It is important for the agency to confirm that the required products, services, and prices are included in the CMAS and are at or below base contract rates. To streamline verification that the needed items are in the base contract, the agencies should ask the CMAS contractor to identify the specific location in the base contract that include the required products, services, and prices.
Once verified, agencies should save the information for their file documentation.
January 14, 2026 Ordering Instructions and Special Provisions 19
CALIFORNIA MULTIPLE AWARD SCHEDULE (CMAS)
SHAW INTEGRATED AND TURF SOLUTIONS, INC.
CMAS NUMBER 4-22-07-1024, SUPPLEMENT NUMBER 5
FEDERAL DEBARMENT
When federal funds are expended, the agency is required to obtain (retain in file) a signed "Federal Debarment" certification from the CMAS contractor before the purchase order is issued. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants; responsibilities. The·regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211 ).
CONTRACTOR TRAVEL
The Travel provision is not applicable to this CMAS.
AMERICANS WITH DISABILITY ACT
To view the DGS Accessibility PoUcv, please visit the DGS website.
January 14, 2026 Ordering Instructions and Special Provisions 20