CITY of LAGUNA WOODS
CITY COUNCIL
AGENDA
Regular Meeting
Wednesday, June 15, 2022
2:00 p.m.
Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
Cynthia Conners
Mayor Pro Tem
Noel Hatch
Councilmember
Carol Moore
Mayor
Shari L. Horne
Councilmember
Ed H. Tao
Councilmember
Welcome to a meeting of the Laguna Woods City Council!
This meeting may be recorded, televised, and made publicly available.
Public Comments: Persons wishing to address the City Council are requested to complete and submit a speaker card to City staff. Speaker cards are available near the entrance to the meeting location. Persons wishing to address the City Council on an item appearing on this agenda will be called upon at the appropriate time during the item’s consideration.
Persons wishing to address the City Council on an item not appearing on the agenda will be called upon during the “Public Comments” item. Persons who do not wish to submit a Speaker Card, or who wish to remain anonymous, may indicate their desire to speak from the floor. Speakers are requested, but not required, to identify themselves.
Americans with Disabilities Act (ADA): It is the intention of the City to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535 or the California Relay Service at (800) 735-2929/TTY (800) 735-2922. The City requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.
Laguna Woods City Council Agenda 06/15/2022 Regular Page 3 of 13 NOVEL CORONAVIRUS (COVID-19) NOTICE
Please exercise caution when attending City Council meetings. If you attend this meeting, please abide by all applicable state and local public health orders.
OPTIONS FOR PUBLIC COMMENTS
1. Attend the meeting in-person.
2. Submit public comments in writing. Written public comments may be submitted via email ([email protected]) or by mail (Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637), provided that they are received by the City prior to 2:00 p.m. on the day of the meeting.
Written public comments may be read or summarized to the City Council at the meeting, and parties submitting comments should be aware that their email addresses and any information submitted may be disclosed or become a matter of public record. No party should expect privacy of such information.
3. Make public comments by telephone. Dial (669) 900-6833. When prompted enter the following meeting ID: 898 4628 1244 followed by pound (#) and the following meeting passcode: 587176 followed by pound (#). When an item you wish to comment on is discussed, press *9 on your telephone to raise your hand. When it is your turn, you will be unmuted and able to speak.
Please note that your telephone number will be visible to the City. No party should expect privacy of such information.
4. Make public comments by computer.
• Visit www.zoom.us
• Click on “Join a Meeting” toward the top right of the webpage • Enter the following meeting ID: 898 4628 1244
• Open the Zoom application following the on-screen prompts • Enter the following meeting password: 587176
• Enter a name and email address as required by Zoom
When an item you wish to comment on is discussed, click on “Raise Hand.” When it is your turn, you will be unmuted and able to speak. Please note that information you enter into Zoom will be visible to the City. No party should expect privacy of such information.
I. CALL TO ORDER
Introductory Note: Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so at the time an item is considered by notifying City staff if present in-person, pressing *9 on their telephone if participating by telephone, or clicking on “Raise Hand” if participating by computer via Zoom. Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS AND CEREMONIAL MATTERS
4.1 Elder Abuse Awareness Month – June 2022
Recommendation: Approve the proclamation.
4.2 Gun Violence Awareness Month – June 2022
Recommendation: Approve the proclamation.
4.3 Pride Month – June 2022
Recommendation: Approve the proclamation.
4.4 City Hall/Public Library Project Update
Recommendation: Receive and file
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
About Public Comments on Non-Agenda Items: This is the time and place for members of the public to address the City Council on items not appearing on this agenda. To indicate interest, please notify City staff if present in-person, press *9 on your telephone if participating by telephone, or click on “Raise Hand” if participating by computer via Zoom. Pursuant to state law, the City Council is unable to take action on such items, but may engage in brief discussion, provide direction to City staff, or schedule items for consideration at future meetings.
VI. CONSENT CALENDAR
About the Consent Calendar: All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the Laguna Woods City Council Agenda 06/15/2022 Regular Page 5 of 13 City Council, City staff, or member of the public requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action.
6.1 City Council Minutes
Recommendation: Approve the City Council meeting minutes for the regular meeting on April 20, 2022.
6.2 City Treasurer’s Report
Recommendation: Receive and file the City Treasurer’s Report for the month of May 2022.
6.3 Warrant Register
Recommendation: Approve the warrant register dated June 15, 2022 in the amount of $474,668.22.
6.4 Teleconferencing for Meetings
Recommendation: Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, ALLOWING FOR
THE CONTINUED USE OF TELECONFERENCING FOR
MEETINGS DURING THE COVID-19 STATE OF
EMERGENCY, PURSUANT TO CALIFORNIA ASSEMBLY
BILL 361 (2021-2022)
6.5 Administrative Services for Employee Benefit Plans
Recommendation: Approve an agreement with Navia Benefit Solutions, Inc. for administrative services for certain employee benefit plans maintained by the City and authorize the City Manager to execute the agreement, subject to approval as to form by the City Attorney.
6.6 Arborist and Tree Risk Assessment Services
Recommendation: Approve an extension of the agreement with Monarch Environmental Services for arborist and tree risk assessment services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.7 City Engineering and Traffic Operations Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension of the agreement with CivilSource, Inc. for city engineering and traffic operations services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.8 City Hall/Public Library Project Architectural Services Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension and amendment of the agreement with obrARCHITECTURE, Inc. for City Hall/Public Library Project architectural services and authorize the City Manager to execute the extension and amendment, subject to approval as to form by the City Attorney.
6.9 As Needed Financial Consulting Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Laguna Woods City Council Agenda 06/15/2022 Regular Page 7 of 13 Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension and amendment of the agreement with Irwin B. Bornstein for as needed financial consulting services and authorize the City Manager to execute the extension and amendment, subject to approval as to form by the City
Attorney.
6.10 Information Technology Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension of the agreement with Practical Data Solutions for information technology services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.11 As Needed Waste Management Consulting Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension and amendment of the agreement with Michael Balliet for as needed waste management consulting services and authorize the City Manager to execute the
extension and amendment, subject to approval as to form by the City Attorney.
6.12 Senior Mobility Program
Recommendation: Waive the Senior Mobility Program’s annual enrollment fee of $10 per person for Fiscal Year 2022-23.
6.13 Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 5
Recommendation:
1. Approve final record plans and specifications reflecting completion of the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 5”.
AND
2. Accept project completion of the contract agreement with Kalban, Inc. for the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 5”.
AND
3. Release contract retention in the amount of $15,165.58 withheld per California Government Code 35 days following recordation of the Notice of Completion with the County of Orange, provided no Stop Notices are on file with the City preventing the release of the contract retention.
AND
4. Exonerate project posted bonds 35 days following recordation of the Notice of Completion with the County of Orange.
6.14 Laguna Woods Civic Support Fund
Recommendation: Appoint German Cuenca with Sodexo Senior Living to the Board of Directors for the Laguna Woods Civic Support Fund as a business member.
Laguna Woods City Council Agenda 06/15/2022 Regular Page 9 of 13 VII. PUBLIC HEARINGS – None
VIII. CITY COUNCIL BUSINESS
8.1 Fiscal Years 2022-32 Pavement Management Plan
Recommendation: Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, CONCERNING THE
STATUS AND UPDATE OF THE PAVEMENT
MANAGEMENT PLAN FOR THE MEASURE M2 (M2)
PROGRAM
8.2 Fiscal Years 2021-23 Budget and Work Plan & Fiscal Years 2021- 32 Capital Improvement Program
Recommendation:
1. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, ADOPTING A NEW
11-YEAR CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEARS 2021-22 THROUGH 2031-32, IN
CONFORMANCE WITH MEASURE M2 (OC GO)
REQUIREMENTS AND APPLICABLE CITY POLICIES
AND DISCRETION
AND
2. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, AMENDING AND
ADOPTING THE FISCAL YEARS 2021-23 BUDGET AND
WORK PLAN FOR FISCAL YEAR 2021-22 COMMENCING
JULY 1, 2021 AND ENDING JUNE 30, 2022, AND FISCAL
YEAR 2022-23 COMMENCING JULY 1, 2022 AND
ENDING JUNE 30, 2023, RELATED TO ADJUSTMENTS
OF ROAD MAINTENANCE & REHABILITATION
PROGRAM FUND APPROPRIATIONS FOR THE FISCAL
YEAR 2022-23 PAVEMENT MANAGEMENT PLAN
PROJECT (NORTHBOUND MOULTON PARKWAY
BETWEEN CALLE CORTEZ AND VIA CAMPO VERDE),
AND ALLOCATION OF EXISTING FEDERAL GRANTS
FUND (AMERICAN RESCUE PLAN ACT (CORONAVIRUS
LOCAL FISCAL RECOVERY FUNDS)) APPROPRIATIONS
TO SPECIFIC USES
AND
3. Increase the City Manager’s authorization to approve change orders for the contract agreement with iBuild Spectrum, Inc. for the construction of the “City Hall/Public Library Project” by $157,371 to accommodate door and window replacements and relocations at the existing City Hall building.
AND
4. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, ADOPTING THE
ANNUAL APPROPRIATIONS LIMIT (GANN LIMIT) FOR
FISCAL YEAR 2022-23 COMMENCING JULY 1, 2022 AND
ENDING JUNE 30, 2023, IN ACCORDANCE WITH
ARTICLE XIIIB OF THE CALIFORNIA STATE
CONSTITUTION
8.3 Road Repair and Accountability Act of 2017 Project List Recommendation: Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, REPEALING
RESOLUTION NO. 22-14 AND ADOPTING A LIST OF
FISCAL YEAR 2022-23 PROJECTS PROPOSED TO
RECEIVE FUNDING FROM THE ROAD REPAIR AND
Laguna Woods City Council Agenda 06/15/2022 Regular Page 11 of 13 ACCOUNTABILITY ACT OF 2017’S LOCAL STREETS
AND ROADS FUNDING PROGRAM (ROAD
MAINTENANCE AND REHABILITATION ACCOUNT), AS
REQUIRED BY CALIFORNIA STREETS AND HIGHWAYS
CODE SECTION 2034(A)(1), AND MAKING RELATED
AUTHORIZATIONS
8.4 Employee Positions, Compensation, and Benefits
Recommendation:
1. Repeal the existing job classifications for the following City employee positions: Administrative Coordinator and Customer Service Representative.
AND
2. Approve a job classification for the following City employee position: Receptionist.
AND
3. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, REPEALING
RESOLUTION NO. 22-30, AND ESTABLISHING A
COMPENSATION SCHEDULE AND BENEFITS FOR CITY
EMPLOYEES
AND
4. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, AMENDING THE
AUTHORIZED CITY EMPLOYEE POSITIONS FOR
FISCAL YEAR 2021-22 COMMENCING JULY 1, 2021 AND
ENDING JUNE 30, 2022, AND FISCAL YEAR 2022-23
COMMENCING JULY 1, 2022 AND ENDING JUNE 30,
2023
8.5 Ad Hoc Anti-Hate Advisory Council Committee
(agendized by Councilmember Horne)
Recommendation: Appoint two members of the City Council to an Ad Hoc Anti-Hate Advisory Council Committee beginning
immediately through September 30, 2022 to make
recommendations to the City Council regarding the potential establishment of a City committee focused on countering hate and normalizing inclusivity and togetherness.
8.6 Compensation Equity
(agendized by Mayor Moore)
Recommendation: Discuss the item.
8.7 Transparency of City of Laguna Woods
(agendized by Mayor Moore)
Recommendation: Discuss and approve a policy.
IX. CITY COUNCIL REPORTS AND COMMENTS
About City Council Reports and Comments: This is the time and place for members of the City Council to provide reports on meetings attended including, but not limited to, meetings of regional boards and entities to which they have been appointed to represent the City and meetings attended at the expense of the City pursuant to California Government Code Section 53232.3. Members of the City Council may also make other comments and announcements.
9.1 Coastal Greenbelt Authority
Mayor Pro Tem Conners; Alternate: Councilmember Tao
9.2 Orange County Fire Authority
Councilmember Hatch
9.3 Orange County Library Advisory Board
Mayor Moore; Alternate: Councilmember Tao
Laguna Woods City Council Agenda 06/15/2022 Regular Page 13 of 13
9.4 Orange County Mosquito and Vector Control District
Councilmember Horne
9.5 San Joaquin Hills Transportation Corridor Agency
Mayor Pro Tem Conners; Alternate: Mayor Moore
9.6 South Orange County Watershed Management Area
Mayor Moore; Alternate: Councilmember Hatch
9.7 Other Comments and Reports
X. CLOSED SESSION
Prior to convening in closed session, the City Council will hear public comments on items appearing on the closed session agenda.
10.1 The City Council will meet in closed session under the authority of California Government Code Section 54957(b)(1) to consider the following: Public Employee Performance Evaluation – City Manager.
XI. CLOSED SESSION REPORT
XII. ADJOURNMENT
Next Regular Meeting: Wednesday, July 20, 2022 at 2 p.m.
Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637