CITY OF LAGUNA WOODS CALIFORNIA
CITY COUNCIL MINUTES
REGULAR MEETING
June 15, 2022
2:00 P.M.
Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
I. CALL TO ORDER
Mayor Moore called the Regular Meeting of the City Council of the City of Laguna Woods to order at 2:03 p.m.
II. ROLL CALL
COUNCILMEMBER: PRESENT: Hatch, Horne, Tao, Conners, Moore ABSENT:
All councilmembers participated in-person at the meeting location.
STAFF PRESENT: City Manager Macon, City Attorney Patterson, City Clerk Trippy All staff participated in-person at the meeting location.
Ill. PLEDGE OF ALLEGIANCE
A member of the public led the pledge of allegiance.
IV. PRESENTATIONS AND CEREMONIAL MATTERS
4.1 Elder Abuse Awareness Month - June 2022
City Clerk Trippy read the proclamation.
Councilmembers made comments.
Moved by Mayor Pro Tem Conners, seconded by Councilmember Horne, and carried unanimously on a 5-0 vote, to approve the proclamation.
4.2 Gun Violence Awareness Month - June 2022
City Clerk Trippy read the proclamation.
Councilmembers made comments.
June 15, 2022 City Council Regular Meeting Minutes
A member of the public and Mayor Moore made comments regarding the sound quality in the Council Chambers.
Robert Cunningham, resident, made comments.
Mayor Moore briefly responded to the public comments.
Moved by Mayor Pro Tem Conners, seconded by Councilmember Horne, and carried unanimously on a 5-0 vote, to approve the proclamation.
4.3 Pride Month - June 2022
City Clerk Trippy read the proclamation.
Charlie Becker, resident, made comments.
Gregg Boyd, Rainbow Club of Laguna Woods Village, made comments.
Councilmembers made comments.
Ramesh Joshi, resident, made comments and responded to a question from Mayor Pro Tem Conners.
Wendy Burry, resident, made comments.
Councilmembers made comments.
Moved by Councilmember Horne, seconded by Councilmember Tao, and carried unanimously on a 5-0 vote, to approve the proclamation.
4.4 City Hall/Public Library Project Update
City Manager Macon provided an update and answered related questions.
Rebeca Gilad, resident, made comments.
Mayor Moore made comments.
Mayor Moore called for a brief recess.
The meeting was called back to order at 3:02 p.m.
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Robert Cunningham, resident, expressed concerns regarding election signs.
June 15, 2022 2 City Council Regular Meeting Minutes
City Attorney Patterson briefly responded to the public comments.
VI. CONSENT CALENDAR
Councilmember Hatch requested to pull Item 6.4 for separate discussion.
Moved by Councilmember Horne, seconded by Mayor Pro Tem Conners, and carried unanimously on a S-0 vote, to approve Consent Calendar items 6.1 - 6.3 and 6.5 - 6.14.
6.1 City Council Minutes
Approved the City Council meeting minutes for the regular meeting on April 20, 2022.
6.2 City Treasurer's Report
Received and filed the City Treasurer's Report for the month of May 2022.
6.3 Warrant Register
Approved the warrant register dated June 15, 2022 in the amount of $474,688.22.
6.5 Administrative Services for Employee Benefit Plans
Approved an agreement with Navia Benefit Solutions, Inc. for administrative services for certain employee benefit plans maintained by the City and authorized the City Manager to execute the agreement subject to approval as to form by the City Attorney.
6.6 Arborist and Tree Risk Assessment Services
Approved an extension of the agreement with Monarch Environmental Services for arborist and tree risk assessment services and authorized the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.7 City Engineering and Traffic Operations Services
1. Waived the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approved an extension of the agreement with CivilSource, Inc. for city engineering and traffic operations services and authorized the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.8 City Hall/Public Library Project Architectural Services June 15, 2022 3 City Council Regular Meeting Minutes
1. Waived the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approved an extension and amendment of the agreement with obrARCHITECTURE, Inc. for City Hall/Public Library Project architectural services and authorized the City Manager to execute the extension and amendment, subject to approval as to form by the City Attorney.
6.9 As Needed Financial Consulting Services
Waived the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approved an extension and amendment of the agreement with Irwin B. Bornstein for as needed financial consulting services and authorized the City Manager to execute the extension and amendment subject to approval as to form by the City Attorney.
6.10 Information Technology Services
1. Waived the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approved an extension of the agreement with Practical Data Solutions for information technology services and authorized the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.11 As Needed Waste Management Consulting Services
1. Waived the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approved an extension and amendment of the agreement with Michael Balliet for as needed waste management consulting services and authorized the City Manager to execute the extension and amendment, subject to approval as to form by the City Attorney.
6.12 Senior Mobility Program
June 15, 2022 4 City Council Regular Meeting Minutes
Waived the Senior Mobility Program's annual enrollment fee of $10 per person for Fiscal Year 2022-23.
6.13 Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project Phase 5
1. Approved final record plans and specifications reflecting completion of the "Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 5".
AND
2. Accepted project completion of the contract agreement with Kalban, Inc. for the "Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 5".
AND
3. Released contract retention in the amount of $15,165.58 withheld per California Government Code 35 days following recordation of the Notice of Completion with the County of Orange, provided no Stop Notices are on file with the City preventing the release of the contract retention.
AND
4. Exonerate project posted bonds 35 days following recordation of the Notice of Completion with the County of Orange.
6.14 Laguna Woods Civic Support Fund
Appointed German Cuenca with Sodexo Senior Living to the Board of Directors for the Laguna Woods Civic Support Fund as a business member.
ITEMS PULLED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION
6.4 Teleconferencing for Meetings
Councilmember Hatch commented on the item and inquired if it is still necessary.
Councilmembers discussed the item and staff answered related questions.
Kathryn Freshley, resident, commented that elected officials previously had to disclose their address if they were attending a meeting remotely.
City Attorney Patterson briefly responded to the public comments.
June 15, 2022 City Council Regular Meeting Minutes
Moved by Mayor Pro Tem Conners, seconded by Councilmember Horne, and carried unanimously on a 5-0 vote, to adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, ALLOWING FOR THE CONTINUED USE OF
TELECONFERENCING FOR MEETINGS DURING THE COVID-19
STATE OF EMERGENCY, PURSUANT TO CALIFORNIA ASSEMBLY
BILL 361(2021-2022)
VII. PUBLIC HEARINGS - None
VIll. CITY COUNCIL BUSINESS
8.1 Fiscal Years 2022-32 Pavement Management Plan
City Manager Macon made a presentation.
Kathryn Freshley, resident, commented that the condition of the City's streets is very good and the City Council should consider not accepting funds from the State so that they can be allocated to cities with greater needs.
City Manager Macon briefly responded to the public comments.
Councilmembers discussed the item and staff answered related questions.
Moved by Councilmember Hatch, seconded by Mayor Pro Tem Conners, and carried unanimously on a 5-0 vote, to adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, CONCERNING THE STATUS AND UPDATE
OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE
M2 (M2) PROGRAM
8.2 Fiscal Years 2021-23 Budget and Work Plan & Fiscal Years 2021-32 Capital Improvement Program
City Manager Macon made a presentation.
A member of the public noted a typographical error in the PowerPoint presentation.
City Manager Macon acknowledged the error ('$186,5006" should be "$186,506").
Councilmembers discussed the item and staff answered related questions.
Moved by Mayor Pro Tem Conners, seconded by Councilmember Horne, and carried unanimously on a 5-0 vote, to:
June 15, 2022 City Council Regular Meeting Minutes
1. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, ADOPTING A NEW 11-YEAR CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEARS 2021-22
THROUGH 2031-32, IN CONFORMANCE WITH MEASURE M2 (OC
GO) REQUIREMENTS AND APPLICABLE CITY POLICIES AND
DISCRETION
AND
2. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, AMENDING AND ADOPTING THE FISCAL
YEARS 2021-23 BUDGET AND WORK PLAN FOR FISCAL YEAR
2021-22 COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022, AND FISCAL YEAR 2022-23 COMMENCING JULY 1, 2022 AND
ENDING JUNE 30, 2023, RELTAED TO ADJUSTMENTS OF ROAD
MAINTENANCE REHABILITATION PROGRAM FUND
APPROPRIATIONS FOR THE FISCAL YEAR 2022-23 PAVEMENT
MANAGEMENT PLAN PROJECT (NORTHBOUND MOULTON
PARKWAY BETWEEN CALLE CORTEZ AND VIA CAMPO VERDE),
AND ALLOCATION OF EXISTING FEDERAL GRANTS FUND
(AMERICAN RESCUE PLAN ACT (CORONAVIRUS LOCAL FISCAL
RECOVERY FUNDS)) APPROPRIATIONS TO SPECIFIC USES
AND
3. Increase the City Manager's authorization to approve change orders for the contract agreement with iBuild Spectrum, Inc. for the construction of the "City Hall/Public Library Project" by $157,371 to accommodate door and window replacements and relocations at the existing City Hall building.
AND
4. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAGUNA WOODS, CALIFORNIA, ADOPTING THE ANNUAL
APPROPRIATIONS LIMIT (GANN LIMIT) FOR FISCAL YEAR 2022- 23 COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023, IN
ACCORDANCE WITH ARTICLE XIIIB OF THE CALIFORNIA STATE
CONSTITUTION
8.3 Road Repair and Accountability Act of 2017 Project List June 15, 2022 City Council Regular Meeting Minutes
City Manager Macon made a presentation.
Councilmember Horne left the meeting at 4:16 p.m.
Moved by Mayor Pro Tem Conners, seconded by Councilmember Hatch, and carried unanimously on a 4-0 vote, with Councilmember Horne absent, to adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, REPEALING RESOLUTION NO. 22-14 AND
ADOPTING A LIST OF FISCAL YEAR 2022-23 PROJECTS
PROPOSED TO RECEIVE FUNDING FROM THE ROAD REPAIR
AND ACCOUNTABILITY ACT OF 2017'S LOCAL STREETS AND
ROADS FUNDING PROGRAM (ROAD MAINTENANCE AND
REHABILITATION ACCOUNT), AS REQUIRED BY CALIFORNIA
STREETS AND HIGHWAYS CODE SECTION 2034(A)(1), AND
MAKING RELATED AUTHORIZATIONS
Councilmember Horne returned to the meeting at 4:20 p.m.
8.4 Employee Positions, Compensation, and Benefits
City Manager Macon made a presentation.
City Attorney Patterson made a presentation regarding the City Manager's compensation.
A member of the public expressed concern that part-time positions would not receive the same benefits as full-time positions.
A member of the public inquired about the scheduling of morning and afternoon shifts.
City Manager Macon briefly responded to the public comments.
Councilmembers discussed the item and staff answered related questions.
Moved by Mayor Pro Tem Conners, seconded by Councilmember Horne, and carried unanimously on a 5-0 vote, to:
1. Repeal the existing job classifications for the following City employee positions:
Administrative Coordinator and Customer Service Representative.
AND
2. Approve a job classification for the following City employee position: Receptionist.
AND
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3. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, REPEALING RESOLUTION NO. 22-30, AND
ESTABLISHING A COMPENSATION SCHEDULE AND BENEFITS
FOR CITY EMPLOYEES
AND
4. Adopt a resolution entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, AMENDING THE AUTHORIZED CITY
EMPLOYEE POSITIONS FOR FISCAL YEAR 2021-22 COMMENCING
JULY 1,2021 AND ENDING JUNE 30, 2022, AND FISCAL YEAR 2022- 23 COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023
8.5 Ad Hoc Anti-Hate Advisory Council Committee
(agendized by Councilmember Horne)
City Manager Macon noted that this is not a staff-initiated item.
Councilmember Horne made a presentation.
City Manager Macon responded to comments from Mayor Moore.
Steven Marsh, resident and Senior Pastor at Geneva Presbyterian Church, spoke in support of the recommendation.
Marcy Sheinwold, resident, spoke in support of the recommendation and offered the assistance of the Foundation of Laguna Woods Village.
Rebeca Gilad, Democratic Club of Laguna Woods, spoke in support of the recommendation.
Rabbi Joe Mendelsohn, Reform Temple of Laguna Woods, spoke in support of the recommendation.
Ramesh Joshi, resident, spoke in support of the recommendation. Mr. Joshi provided the City Council with written comments that are included in the public record.
Robert Cunningham, resident, spoke in support of the recommendation Pastor Willie Phillips, resident, spoke in support of the recommendation Councilmembers discussed the item.
June 15, 2022 City Council Regular Meeting Minutes
Mayor Moore called for a brief recess at 5:19 p.m.
The meeting was called back to order at 5:28 p.m.
Mayor Moore re-opened the public comment period.
Rabbi Joe Mendelsohn, Reform Temple of Laguna Woods, commented on the item.
Councilmember Hatch briefly responded to the public comments.
Rabbi Joe Mendelsohn, Reform Temple of Laguna Woods, commented on the item.
Rebeca Gilad, resident, commented on the item.
Steven Marsh, resident, commented on the item.
Councilmembers discussed the item.
A member of the public commented on the item.
Councilmembers discussed the item and staff answered related questions.
Kathryn Freshley, resident, expressed concern with the City getting involved in Laguna Woods Village issues.
Councilmembers discussed the item.
Marcy Sheinwold, resident, commented on the item.
Mayor Moore briefly responded to the public comments.
Moved by Councilmember Hatch, seconded by Councilmember Tao, and carried unanimously on a 5-0 vote, to create an ad hoc exploratory group to explore the existence, causes, and potential solutions to feelings of hatred that may exist in Laguna Woods Village, consisting of Mayor Pro Tem Conners and Councilmember Horne, beginning immediately through September 30, 2022.
8.6 Compensation Equity
(agendized by Mayor Moore)
By consensus, the City Council continued this item to the July 20, 2022 regular meeting.
8.7 Transparency of City of Laguna Woods
(agendized by Mayor Moore)
By consensus, the City Council continued this item to the July 20, 2022 regular meeting.
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IX. CITY COUNCIL REPORTS AND COMMENTS
9.1 Coastal Greenbelt Authority
Mayor Pro Tem Conners stated that there had been no meeting since the last meeting.
9.2 Orange County Fire Authority
No report.
9.3 Orange County Library Advisory Board
Mayor Moore stated that there had been no meeting since the last meeting.
9.4 Orange County Mosquito and Vector Control District
Councilmember Horne stated that there had been no meeting since the last meeting.
9.5 San Joaquin Hills Transportation Corridor Agency
Mayor Pro Tem Conners provided a report.
9.6 South Orange County Watershed Management Area
No report.
9.7 Other Comments and Reports
Councilmember Horne reported on the California Senior Legislature. x. CLOSED SESSION
Prior to convening in closed session, an opportunity was provided for public comments on items appearing on the closed session agenda. No such public comments were received.
10.1 The City Council met in closed session under the authority of California Government Code Section 54957(b)(1) to consider the following: Public Employee Performance Evaluation - City Manager.
XI. CLOSED SESSION REPORT
The City Council reconvened in open session at 6:24 p.m. City Attorney Patterson stated that there was no reportable action.
XII. ADJOURNMENT
June 15, 2022 City Council Regular Meeting Minutes
The meeting was adjourned at 6:24 p.m. The next regular meeting will be at 2:00 p.m. on Wednesday, July 20, 2022 at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637.
Holie.
YOLIE/TRIPPY, CMG, gity Clerk
Approved: September 21, 2022
CAROL MOORE, Mayor
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