CITY of LAGUNA WOODS CITY COUNCIL &
LAGUNA WOODS CIVIC SUPPORT FUND BOARD OF DIRECTORS
AGENDA
Wednesday, April 19, 2023
2:00 p.m.
Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
Noel Hatch
Mayor Pro Tem
Shari L. Horne
Councilmember
Cynthia Conners
Mayor
Annie McCary
Councilmember
Carol Moore
Councilmember
Welcome to a joint meeting of the Laguna Woods City Council and Laguna Woods Civic Support Fund Board of Directors!
This meeting may be recorded, televised, broadcast, and made publicly available.
Public Comments: There are four options for public comments:
1. Make public comments in-person
2. Submit public comments in writing
3. Make public comments by telephone
4. Make public comments by computer (Zoom)
For more information, please refer to page three of this agenda.
Americans with Disabilities Act (ADA): It is the intention of the City/Laguna Woods Civic Support Fund to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office/Secretary’s Office at (949) 639-0500/TTY (949) 639-0535 or the California Relay Service at (800) 735-2929/TTY (800) 735-2922. The City/Laguna Woods Civic Support Fund requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.
Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special
CITY COUNCIL REGULAR MEETING SCHEDULE
The Laguna Woods City Council meets regularly on the third Wednesday of each month at 2 p.m.
AGENDA POSTING AND AVAILABILITY
Regular and Adjourned Regular Meetings: Pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act, the City of Laguna Woods and Laguna Woods Civic Support Fund post agendas at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, at least 72 hours in advance of regular and adjourned regular meetings. Agendas and agenda materials are available at Laguna Woods City Hall during normal business hours and on the City’s website. Printed copies of agendas and agenda materials are provided at no charge in advance of meetings. After meetings have occurred, a per page fee is charged for printed copies.
Special and Emergency Meetings: Agenda posting and availability for special and emergency meetings is conducted pursuant to all applicable provisions of California Government Code (Ralph M. Brown Act).
AGENDA DISTRIBUTION LISTS
Electronic Distribution: The City of Laguna Woods and Laguna Woods Civic Support Fund provide notification of agenda posting and availability via email. To sign up for email notifications, please visit www.cityoflagunawoods.org/email-notifications, email [email protected], or contact the City Clerk’s Office/Secretary’s Office at (949) 639-0500/TTY (949) 639-0535. Please note that the City and Laguna Woods Civic Support Fund are not responsible for, and makes no guaranties or warranties related to, the transmission or receipt of email notifications.
Mail Distribution: The City of Laguna Woods and Laguna Woods Civic Support Fund are able to mail agendas and/or agenda materials if provided with advance payment for postage and printing (if applicable).
To request mail distribution, please email [email protected] or contact the City Clerk’s Office/Secretary’s Office at (949) 639-0500/TTY (949) 639-0535.
FOR ADDITIONAL INFORMATION
For additional information, contact the City Clerk’s Office/Secretary’s Office at (949) 639-0500/TTY (949) 639-0535, [email protected], or 24264 El Toro Road, Laguna Woods, California 92637.
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, Yolie Trippy, City Clerk, City of Laguna Woods, and Secretary, Laguna Woods Civic Support Fund, hereby certify under penalty of perjury that this agenda was posted at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act.
/s/ Yolie Trippy 4/14/23
YOLIE TRIPPY, CMC, City Clerk, City of Laguna Woods Date Secretary, Laguna Woods Civic Support Fund
Laguna Woods City Council Agenda 04/19/2023 Regular Page 3 of 11 Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special
OPTIONS FOR PUBLIC COMMENTS
1. Make public comments in-person. Members of the public wishing to make inperson public comments are asked, but not required, to complete and submit a speaker card to City/Laguna Woods Civic Support Fund staff. Speaker cards are available near the entrance to the meeting location. If you do not wish to submit a speaker card, or wish to remain anonymous, you may indicate your desire to speak from the floor.
Speakers are requested, but not required, to identify themselves.
2. Submit public comments in writing. Written public comments may be submitted via email ([email protected]) or delivered to Laguna Woods City Hall (24264 El Toro Road, Laguna Woods, CA 92637), provided that they are received by the City prior to 2:00 p.m. on the day of the meeting. Written public comments may be read or summarized to the City Council/Laguna Woods Civic Support Fund Board of Directors at the meeting, and parties submitting written public comments are advised that their email addresses and any information submitted may be disclosed or become a matter of public record. No party should expect privacy of such information.
3. Make public comments by telephone. Dial (669) 444-9171. When prompted enter the following meeting ID: 871 1868 2386 followed by pound (#) and the following meeting passcode: 289506 followed by pound (#). When an item you wish to comment on is discussed, press *9 on your telephone to raise your hand. When it is your turn, you will be unmuted and able to speak. Please note that your telephone number will be visible to the City and Laguna Woods Civic Support Fund. No party should expect privacy of such information.
4. Make public comments by computer (Zoom).
• Visit www.zoom.us
• Click on “Join” toward the top right of the webpage
• Enter the following meeting ID: 871 1868 2386
• Open the Zoom application following the on-screen prompts • Enter the following meeting password: 289506
• Enter a name and email address as required by Zoom
When an item you wish to comment on is discussed, click on “Raise Hand.” When it is your turn, you will be unmuted and able to speak. Please note that information you enter into Zoom will be visible to the City. No party should expect privacy of such information.
Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special NOTE: ALL ACTIONS ON THIS AGENDA WILL BE TAKEN BY THE CITY COUNCIL EXCEPT WHERE OTHERWISE NOTED.
I. CALL TO ORDER
(City Council & Laguna Woods Civic Support Fund Board of Directors)
1.1 Call to Order
Introductory Note: Members of the public wishing to address the City Council/Laguna Woods Civic Support Fund Board of Directors on items appearing on this agenda are advised to indicate their interest in doing so at the time an item is considered by notifying City/Laguna Woods Civic Support Fund staff if present in-person, pressing *9 on their telephone if participating by telephone, or clicking on “Raise Hand” if participating by computer via Zoom. Members of the public wishing to address the City Council/Laguna Woods Civic Support Fund Board of Directors on items not appearing on this agenda may do so during Item V.
1.2 Emergency Circumstances and Just Cause Teleconferencing Recommendation: Receive and act upon disclosures and requests from members of the City Council/Laguna Woods Civic Support Fund Board of Directors related to teleconferencing pursuant to California Assembly Bill 2449 (2021-2022).
II. ROLL CALL
(City Council & Laguna Woods Civic Support Fund Board of Directors) III. PLEDGE OF ALLEGIANCE
(City Council & Laguna Woods Civic Support Fund Board of Directors) IV. PRESENTATIONS AND CEREMONIAL MATTERS
4.1 Community College Awareness Month – April 2023
Recommendation: Approve and present the proclamation.
4.2 Donate Life Month – April 2023
Recommendation: Approve and present the proclamation.
4.3 Presentation Regarding Providence Mission Hospital Expansion – Laguna Woods City Council Agenda 04/19/2023 Regular Page 5 of 11 Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special Seth Teigen, Chief Executive, Providence Mission Hospital Recommendation: Receive and file.
4.4 City Hall/Public Library Project Update
Recommendation: Receive and file.
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
(City Council & Laguna Woods Civic Support Fund Board of Directors) About Public Comments on Non-Agenda Items: This is the time and place for members of the public to address the City Council/Laguna Woods Civic Support Fund Board of Directors on items not appearing on this agenda. To indicate interest, please notify City/Laguna Woods Civic Support Fund staff if present in-person, press *9 on your telephone if participating by telephone, or click on “Raise Hand” if participating by computer via Zoom. Pursuant to state law, the City Council/Laguna Woods Civic Support Fund Board of Directors is unable to take action on such items, but may engage in brief discussion, provide direction to City/Laguna Woods Civic Support Fund staff, or schedule items for consideration at future meetings.
VI. CONSENT CALENDAR
About the Consent Calendar: All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council/Laguna Woods Civic Support Fund Board of Directors, City/Laguna Woods Civic Support Fund staff, or member of the public requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action.
6.1 City Council Minutes
Recommendation: Approve the City Council meeting minutes for the adjourned regular meeting on March 22, 2023.
6.2 City Treasurer’s Report
Recommendation: Receive and file the City Treasurer’s Report for the month of March 2023.
6.3 Warrant Register
Recommendation: Approve the warrant register dated April 19, 2023 in the amount of $1,157,698.97.
Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special
6.4 Right of Way Certifications
Recommendation: Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, AUTHORIZING
THE CITY MANAGER TO EXECUTE RIGHT OF WAY
CERTIFICATIONS AND RELATED DOCUMENTS
NECESSARY TO OBTAIN APPROVALS FOR, AND
IMPLEMENT, FEDERAL AND/OR STATE-FUNDED
LOCAL TRANSPORTATION PROJECTS
6.5 Ridge Route Drive Landscape Project
Recommendation:
1. Approve final record plans and specifications reflecting completion of the “Ridge Route Drive Landscape Project” as prepared by the project architect.
AND
2. Accept project completion of the contract agreement with Marina Landscape, Inc. for the “Ridge Route Drive Landscape Project”.
AND
3. Release contract retention in the amount of $8,883.52 withheld per California Government Code 35 days following recordation of the Notice of Completion with the County of Orange,
provided no Stop Notices are on file with the City preventing the release of the contract retention.
AND
4. Exonerate project posted bonds 35 days following recordation of the Notice of Completion with the County of Orange.
Laguna Woods City Council Agenda 04/19/2023 Regular Page 7 of 11 Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special
6.6 City Hall Electric Vehicle Charging Infrastructure Project Recommendation:
1. Approve the “City Hall Electric Vehicle Charging
Infrastructure Project” design plans and specifications as prepared by the project engineer.
AND
2. Approve a notice of exemption for the “City Hall Electric Vehicle Charging Infrastructure Project” finding that the project is categorically exempt from the California Environmental Quality Act (CEQA) and authorize the City Manager to cause the notice of exemption to be filed pursuant to applicable law.
AND
3. Award a contract agreement to Smart City Electric Group for the construction of the “City Hall Electric Vehicle Charging Infrastructure Project”, in the amount of $28,400, plus authorized change orders not to exceed 25% of the base
amount; and authorize the City Manager to execute a contract agreement and approve change orders, subject to approval of the contract agreement as to form by the City Attorney.
6.7 Laguna Woods Civic Support Fund
Recommendation:
1. In the capacity of the Laguna Woods Civic Support Fund Board of Directors, approve amended bylaws for the Laguna Woods Civic Support Fund.
AND
2. In the capacity of the City Council, ratify amended bylaws for the Laguna Woods Civic Support Fund.
Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special AND
3. In the capacity of the Laguna Woods Civic Support Fund Board of Directors, authorize a payment to the City of Laguna Woods in the amount of $458.75 to offset costs for maintenance of “A Place for Paws” Dog Park incurred for September 2022, with the payment drawn from funds raised by contributions restricted for use to support “A Place for Paws” Dog Park.
VII. PUBLIC HEARINGS
7.1 Site Development Permit SDP-1521 to allow for the establishment of an administrative/professional office, including construction of an approximately 4,555 square foot building and physical modifications of existing parking, landscaping, and other site features, and Sign Program SP-2022-0002 to allow for various signage at 24221 Paseo de Valencia, Laguna Woods, CA 92637 Recommendation:
1. Receive staff report.
AND
2. Open public hearing.
AND
3. Receive public testimony.
AND
4. Close public hearing.
AND
5. Adopt a resolution titled:
Laguna Woods City Council Agenda 04/19/2023 Regular Page 9 of 11 Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, APPROVING SITE
DEVELOPMENT PERMIT SDP-1521 TO ALLOW FOR THE
ESTABLISHMENT OF AN
ADMINISTRATIVE/PROFESSIONAL OFFICE,
INCLUDING CONSTRUCTION OF AN APPROXIMATELY
4,555 SQUARE FOOT BUILDING AND PHYSICAL
MODIFICATIONS OF EXISTING PARKING,
LANDSCAPING, AND OTHER SITE FEATURES, AND
SIGN PROGRAM SP-2022-0002 TO ALLOW FOR
VARIOUS SIGNAGE AT 24221 PASEO DE VALENCIA,
LAGUNA WOODS, CA 92637, AND DETERMINING AND
CERTIFYING THAT THE SITE DEVELOPMENT PERMIT
AND SIGN PROGRAM ARE CATEGORICALLY EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT PURSUANT TO SECTIONS 15302 AND 15311 OF
TITLE 14 OF THE CALIFORNIA CODE OF
REGULATIONS
VIII. CITY COUNCIL BUSINESS
8.1 Mobility Technology Plan
Recommendation:
1. Receive and file a presentation from Arcadis IBI Group, Inc. regarding the Mobility Technology Plan being prepared for the City as part of SCAG’s 2020-2021 Sustainable Communities Program – Smart Cities & Mobility Innovations.
AND
2. Provide input to SCAG, Arcadis IBI Group, Inc., and the City Manager regarding the preparation of the Mobility Technology Plan.
8.2 Ad Hoc Fiscal Year 2022-23 Audit Committee
Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special Recommendation: Appoint two members of the City Council to an Ad Hoc Audit Committee beginning immediately through October 18, 2023 to work with the City’s independent auditors on matters related to the Fiscal Year 2022-23 audit.
8.3 Fiscal Years 2023-25 Budget and Work Plan & Fiscal Years 2023- 34 Capital Improvement Program Development
Recommendation: Provide direction to staff.
IX. CITY COUNCIL REPORTS AND COMMENTS
About City Council Reports and Comments: This is the time and place for members of the City Council to provide reports on meetings attended including, but not limited to, meetings of regional boards and entities to which they have been appointed to represent the City and meetings attended at the expense of the City pursuant to California Government Code Section 53232.3. Members of the City Council may also make other comments and announcements.
9.1 Coastal Greenbelt Authority
Councilmember McCary, First Alternate: Councilmember Horne, Second Alternate: Mayor Conners
9.2 Orange County Fire Authority
Mayor Pro Tem Hatch
9.3 Orange County Library Advisory Board
Councilmember Moore; Alternate: Councilmember McCary
9.4 Orange County Mosquito and Vector Control District
Councilmember Horne
9.5 San Joaquin Hills Transportation Corridor Agency
Mayor Conners; Alternate: Mayor Pro Tem Hatch
9.6 South Orange County Watershed Management Area
Councilmember Moore; Alternate: Councilmember Horne
9.7 Liaisons to Community Bridge Builders
Councilmember Horne and Councilmember McCary
9.8 Other Comments and Reports
Laguna Woods City Council Agenda 04/19/2023 Regular Page 11 of 11 Laguna Woods Civic Support Fund Board of Directors Agenda 04/19/2023 Special X. CLOSED SESSION
XI. CLOSED SESSION REPORT
XII. ADJOURNMENT
(City Council & Laguna Woods Civic Support Fund Board of Directors) Next Regular City Council Meeting: Wednesday, May 17, 2023 at 2 p.m.
Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637