CITY of LAGUNA WOODS
CITY COUNCIL
AGENDA
Regular Meeting
Wednesday, May 17, 2023
2:00 p.m.
Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
Noel Hatch
Mayor Pro Tem
Shari L. Horne
Councilmember
Cynthia Conners
Mayor
Annie McCary
Councilmember
Carol Moore
Councilmember
Welcome to a meeting of the Laguna Woods City Council!
This meeting may be recorded, televised, and made publicly available.
Public Comments: The City offers four options for public comments:
1. Make public comments in-person
2. Submit public comments in writing
3. Make public comments by telephone
4. Make public comments by computer (Zoom)
For more information, please refer to page three of this agenda.
Americans with Disabilities Act (ADA): It is the intention of the City to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535 or the California Relay Service at (800) 735-2929/TTY (800) 735-2922. The City requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.
REGULAR MEETING SCHEDULE
The Laguna Woods City Council meets regularly on the third Wednesday of each month at 2 p.m.
AGENDA POSTING AND AVAILABILITY
Regular and Adjourned Regular Meetings: Pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act, the City of Laguna Woods posts agendas at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, at least 72 hours in advance of regular and adjourned regular meetings. Agendas and agenda materials are available at Laguna Woods City Hall during normal business hours and on the City’s website. Printed copies of agendas and agenda materials are provided at no charge in advance of meetings. After meetings have occurred, a per page fee is charged for printed copies.
Special and Emergency Meetings: Agenda posting and availability for special and emergency meetings is conducted pursuant to all applicable provisions of California Government Code (Ralph M. Brown Act).
AGENDA DISTRIBUTION LISTS
Electronic Distribution: The City of Laguna Woods provides notification of agenda posting and availability via email. To sign up for email notifications, please visit www.cityoflagunawoods.org/email-notifications, email [email protected], or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535. Please note that the City is not responsible for, and makes no guaranties or warranties related to, the transmission or receipt of email notifications.
Mail Distribution: The City of Laguna Woods is able to mail agendas and/or agenda materials if provided with advance payment for postage and printing (if applicable). To request mail distribution, please email [email protected] or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535.
FOR ADDITIONAL INFORMATION
For additional information, please contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535, [email protected], or 24264 El Toro Road, Laguna Woods, California 92637.
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, Yolie Trippy, City Clerk, City of Laguna Woods, hereby certify under penalty of perjury that this agenda was posted at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act. /s/ Yolie Trippy 5/12/23
YOLIE TRIPPY, CMC, City Clerk Date
Laguna Woods City Council Agenda 05/17/2023 Regular Page 3 of 11
OPTIONS FOR PUBLIC COMMENTS
1. Make public comments in-person. Members of the public wishing to make in-person public comments are asked, but not required, to complete and submit a speaker card to City staff. Speaker cards are available near the entrance to the meeting location. If you do not wish to submit a speaker card, or wish to remain anonymous, you may indicate your desire to speak from the floor. Speakers are requested, but not required, to identify themselves.
2. Submit public comments in writing. Written public comments may be submitted via email ([email protected]) or delivered to Laguna Woods City Hall (24264 El Toro Road, Laguna Woods, CA 92637), provided that they are received by the City prior to 2:00 p.m. on the day of the meeting.
Written public comments may be read or summarized to the City Council at the meeting, and parties submitting written public comments are advised that their email addresses and any information submitted may be disclosed or become a matter of public record. No party should expect privacy of such information.
3. Make public comments by telephone. Dial (669) 444-9171. When prompted enter the following meeting ID: 890 6783 2687 followed by pound (#) and the following meeting passcode: 862802 followed by pound (#). When an item you wish to comment on is discussed, press *9 on your telephone to raise your hand. When it is your turn, you will be unmuted and able to speak. Please note that your telephone number will be visible to the City. No party should expect privacy of such information.
4. Make public comments by computer (Zoom).
• Visit www.zoom.us
• Click on “Join” toward the top right of the webpage
• Enter the following meeting ID: 890 6783 2687
• Open the Zoom application following the on-screen prompts • Enter the following meeting password: 862802
• Enter a name and email address as required by Zoom
When an item you wish to comment on is discussed, click on “Raise Hand.” When it is your turn, you will be unmuted and able to speak. Please note that information you enter into Zoom will be visible to the City. No party should expect privacy of such information.
I. CALL TO ORDER
1.1 Call to Order
Introductory Note: Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so at the time an item is considered by notifying City staff if present in-person, pressing *9 on their telephone if participating by telephone, or clicking on “Raise Hand” if participating by computer via Zoom. Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.
1.2 Emergency Circumstances and Just Cause Teleconferencing Recommendation: Receive and act upon disclosures and requests from members of the City Council related to teleconferencing pursuant to California Assembly Bill 2449 (2021-2022).
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS AND CEREMONIAL MATTERS
4.1 Moment of Silence – First Anniversary of the May 15, 2022 Shooting at Geneva Presbyterian Church
Recommendation: Observe a moment of silence.
4.2 Asian American and Pacific Islander Heritage Month – May 2023 Recommendation: Approve and present the proclamation.
4.3 Older Americans Month – May 2023
Recommendation: Approve and present the proclamation.
4.4 City Hall/Public Library Project Update
Recommendation: Receive and file.
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Laguna Woods City Council Agenda 05/17/2023 Regular Page 5 of 11 About Public Comments on Non-Agenda Items: This is the time and place for members of the public to address the City Council on items not appearing on this agenda. To indicate interest, please notify City staff if present in-person, press *9 on your telephone if participating by telephone, or click on “Raise Hand” if participating by computer via Zoom. Pursuant to state law, the City Council is unable to take action on such items, but may engage in brief discussion, provide direction to City staff, or schedule items for consideration at future meetings.
VI. CONSENT CALENDAR
About the Consent Calendar: All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council, City staff, or member of the public requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action.
6.1 City Council Minutes
Recommendation: Approve the City Council meeting minutes for the special meeting on April 10, 2023 and the special meeting on May 8, 2023.
6.2 City Treasurer’s Report
Recommendation: Receive and file the City Treasurer’s Report for the month of April 2023.
6.3 Warrant Register
Recommendation: Approve the warrant register dated May 17, 2023 in the amount of $611,084.45.
6.4 Internal Revenue Code Section 401 and Section 457 Plans Recommendation:
1. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, APPROVING A
NEW ADMINISTRATIVE SERVICES AGREEMENT WITH
THE INTERNATIONAL CITY MANAGEMENT
ASSOCIATION RETIREMENT CORPORATION (DOING
BUSINESS AS MISSIONSQUARE RETIREMENT) FOR
THE CITY’S INTERAL REVENUE CODE SECTION 401
AND INTERNAL REVENUE CODE SECTION 457 PLANS,
AND AUTHORIZING THE EXECUTION OF THE
ADMINISTRATIVE SERVICES AGREEMENT, AS WELL
AS OTHER RELATED DOCUMENTS AND ACTIONS
AND
2. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, AMENDING AND
RESTATING THE CITY’S PLAN DOCUMENT FOR THE
INTERNATIONAL CITY MANAGEMENT ASSOCIATION
RETIREMENT CORPORATION (DOING BUSINESS AS
MISSIONSQUARE RETIREMENT) INTERNAL REVENUE
CODE SECTION 457 GOVERNMENTAL DEFERRED
COMPENSATION PLAN AND TRUST, AND
AUTHORIZING THE EXECUTION OF THE PLAN
DOCUMENT, AS WELL AS OTHER RELATED
DOCUMENTS AND ACTIONS
6.5 Building Official, Permit Counter, and Inspection Services Recommendation: Approve an extension of the agreement with Interwest Consulting Group for building official, permit counter, and inspection services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.6 City Attorney Services
Recommendation: Approve a legal representation letter amending and extending the agreement with Rutan & Tucker, LLP for legal services as City Attorney and authorize the Mayor to execute the legal representation letter.
6.7 City Engineering and Traffic Operations Services
Recommendation:
Laguna Woods City Council Agenda 05/17/2023 Regular Page 7 of 11
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension of the agreement with CivilSource, Inc. for city engineering and traffic operations services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.8 City Hall and Public Library Building Janitorial Services Recommendation: Approve an extension and amendment of the agreement with Omni Enterprise, Inc. for City Hall janitorial services and authorize the City Manager to execute the extension and amendment, subject to approval as to form by the City Attorney. The proposed extension and amendment includes, but is not limited to, expansion of the scope of janitorial services to include the Public Library Building.
6.9 Code Enforcement Services
Recommendation: Approve an extension of the agreement with Willdan Engineering for code enforcement services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.10 As Needed Financial Consulting Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension of the agreement with Irwin B. Bornstein for as needed financial consulting services and authorize the City Manager to execute the extension, subject to approval as to
form by the City Attorney.
6.11 Information Technology Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension of the agreement with Practical Data Solutions for information technology services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.12 Law Enforcement Services
Recommendation: Approve an agreement with the County of Orange for law enforcement services and authorize the Mayor to execute the agreement, subject to approval as to form by the City Attorney.
6.13 As Needed Waste Management Consulting Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension of the agreement with Michael Balliet for as needed waste management consulting services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.14 California Joint Powers Insurance Authority Risk Management Educational Forum
Laguna Woods City Council Agenda 05/17/2023 Regular Page 9 of 11 Recommendation: Authorize expenditures for hotel stays for members of the City Council to attend the California Joint Powers Insurance Authority Risk Management Educational Forum from August 30-September 1, 2023 in Carlsbad, California at the Omni La Costa Resort.
6.15 Rejection of Claim
Recommendation: Reject the following claim against the City:
Joan Baker vs. City of Laguna Woods,
Claimant: Joan Baker
VII. PUBLIC HEARINGS
7.1 Site Development Permit SDP-1521 to allow for the establishment of an administrative/professional office, including construction of an approximately 4,555 square foot building and physical modifications of existing parking, landscaping, and other site features, and Sign Program SP-2022-0002 to allow for various signage at 24221 Paseo de Valencia, Laguna Woods, CA 92637 Recommendation:
1. Receive staff report.
AND
2. Continue the public hearing that was continued from the regular City Council meeting on April 19, 2023.
AND
3. Receive public testimony.
AND
4. Close public hearing.
AND
5. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, APPROVING SITE
DEVELOPMENT PERMIT SDP-1521 TO ALLOW FOR THE
ESTABLISHMENT OF AN
ADMINISTRATIVE/PROFESSIONAL OFFICE,
INCLUDING CONSTRUCTION OF AN APPROXIMATELY
4,555 SQUARE FOOT BUILDING AND PHYSICAL
MODIFICATIONS OF EXISTING PARKING,
LANDSCAPING, AND OTHER SITE FEATURES, AND
SIGN PROGRAM SP-2022-0002 TO ALLOW FOR
VARIOUS SIGNAGE AT 24221 PASEO DE VALENCIA,
LAGUNA WOODS, CA 92637, AND DETERMINING AND
CERTIFYING THAT THE SITE DEVELOPMENT PERMIT
AND SIGN PROGRAM ARE CATEGORICALLY EXEMPT
FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT PURSUANT TO SECTIONS 15302 AND 15311 OF
TITLE 14 OF THE CALIFORNIA CODE OF
REGULATIONS
VIII. CITY COUNCIL BUSINESS
8.1 City Manager Employment Agreement
Recommendation: Approve a City Manager Employment
Agreement with Christopher Macon and authorize the Mayor to execute the agreement, subject to approval as to form by the City Attorney.
IX. CITY COUNCIL REPORTS AND COMMENTS
About City Council Reports and Comments: This is the time and place for members of the City Council to provide reports on meetings attended including, but not limited to, meetings of regional boards and entities to which they have been appointed to represent the City and meetings attended at the expense of the City pursuant to California Government Code Section 53232.3. Members of the City Council may also make other comments and announcements.
Laguna Woods City Council Agenda 05/17/2023 Regular Page 11 of 11
9.1 Coastal Greenbelt Authority
Councilmember McCary, First Alternate: Councilmember Horne, Second Alternate: Mayor Conners
9.2 Orange County Fire Authority
Mayor Pro Tem Hatch
9.3 Orange County Library Advisory Board
Councilmember Moore; Alternate: Councilmember McCary
9.4 Orange County Mosquito and Vector Control District
Councilmember Horne
9.5 San Joaquin Hills Transportation Corridor Agency
Mayor Conners; Alternate: Mayor Pro Tem Hatch
9.6 South Orange County Watershed Management Area
Councilmember Moore; Alternate: Councilmember Horne
9.7 Liaisons to Community Bridge Builders
Councilmember Horne and Councilmember McCary
9.8 Other Comments and Reports
X. CLOSED SESSION
XI. CLOSED SESSION REPORT
XII. ADJOURNMENT
Next Adjourned Regular Meeting: Wednesday, May 31, 2023 at 2 p.m.
Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637
Next Regular Meeting: Wednesday, June 21, 2023 at 2 p.m.
Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637