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CITY of LAGUNA WOODS
CITY COUNCIL
AGENDA
Special Meeting
Wednesday, June 14, 2023
2:00 p.m.
Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
Noel Hatch
Mayor Pro Tem
Shari L. Horne
Councilmember
Cynthia Conners
Mayor
Annie McCary
Councilmember
Carol Moore
Councilmember
Welcome to a meeting of the Laguna Woods City Council!
This meeting may be recorded, televised, and made publicly available.
Public Comments: The City offers four options for public comments:
1. Make public comments in-person
2. Submit public comments in writing
3. Make public comments by telephone
4. Make public comments by computer (Zoom)
For more information, please refer to page three of this agenda.
Americans with Disabilities Act (ADA): It is the intention of the City to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535 or the California Relay Service at (800) 735-2929/TTY (800) 735-2922. The City requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.
REGULAR MEETING SCHEDULE
The Laguna Woods City Council meets regularly on the third Wednesday of each month at 2 p.m.
AGENDA POSTING AND AVAILABILITY
Regular and Adjourned Regular Meetings: Pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act, the City of Laguna Woods posts agendas at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, at least 72 hours in advance of regular and adjourned regular meetings. Agendas and agenda materials are available at Laguna Woods City Hall during normal business hours and on the City’s website. Printed copies of agendas and agenda materials are provided at no charge in advance of meetings. After meetings have occurred, a per page fee is charged for printed copies.
Special and Emergency Meetings: Agenda posting and availability for special and emergency meetings is conducted pursuant to all applicable provisions of California Government Code (Ralph M. Brown Act).
AGENDA DISTRIBUTION LISTS
Electronic Distribution: The City of Laguna Woods provides notification of agenda posting and availability via email. To sign up for email notifications, please visit www.cityoflagunawoods.org/email-notifications, email [email protected], or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535. Please note that the City is not responsible for, and makes no guaranties or warranties related to, the transmission or receipt of email notifications.
Mail Distribution: The City of Laguna Woods is able to mail agendas and/or agenda materials if provided with advance payment for postage and printing (if applicable). To request mail distribution, please email [email protected] or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535.
FOR ADDITIONAL INFORMATION
For additional information, please contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535, [email protected], or 24264 El Toro Road, Laguna Woods, California 92637.
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, Yolie Trippy, City Clerk, City of Laguna Woods, hereby certify under penalty of perjury that this agenda was posted at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act. /s/ Yolie Trippy 6/9/23
YOLIE TRIPPY, CMC, City Clerk Date
Laguna Woods City Council Agenda 06/14/2023 Special Page 3 of 7
OPTIONS FOR PUBLIC COMMENTS
1. Make public comments in-person. Members of the public wishing to make in-person public comments are asked, but not required, to complete and submit a speaker card to City staff. Speaker cards are available near the entrance to the meeting location. If you do not wish to submit a speaker card, or wish to remain anonymous, you may indicate your desire to speak from the floor. Speakers are requested, but not required, to identify themselves.
2. Submit public comments in writing. Written public comments may be submitted via email ([email protected]) or delivered to Laguna Woods City Hall (24264 El Toro Road, Laguna Woods, CA 92637), provided that they are received by the City prior to 2:00 p.m. on the day of the meeting.
Written public comments may be read or summarized to the City Council at the meeting, and parties submitting written public comments are advised that their email addresses and any information submitted may be disclosed or become a matter of public record. No party should expect privacy of such information.
3. Make public comments by telephone. Dial (669) 444-9171. When prompted enter the following meeting ID: 875 8402 6733 followed by pound (#) and the following meeting passcode: 264798 followed by pound (#). When an item you wish to comment on is discussed, press *9 on your telephone to raise your hand. When it is your turn, you will be unmuted and able to speak. Please note that your telephone number will be visible to the City. No party should expect privacy of such information.
4. Make public comments by computer (Zoom).
• Visit www.zoom.us
• Click on “Join” toward the top right of the webpage
• Enter the following meeting ID: 875 8402 6733
• Open the Zoom application following the on-screen prompts • Enter the following meeting password: 264798
• Enter a name and email address as required by Zoom
When an item you wish to comment on is discussed, click on “Raise Hand.” When it is your turn, you will be unmuted and able to speak. Please note that information you enter into Zoom will be visible to the City. No party should expect privacy of such information.
I. CALL TO ORDER
1.1 Call to Order
Introductory Note: Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so at the time an item is considered by notifying City staff if present in-person, pressing *9 on their telephone if participating by telephone, or clicking on “Raise Hand” if participating by computer via Zoom. Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.
1.2 Emergency Circumstances and Just Cause Teleconferencing Recommendation: Receive and act upon disclosures and requests from members of the City Council related to teleconferencing pursuant to California Assembly Bill 2449 (2021-2022).
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS AND CEREMONIAL MATTERS
4.1 Elder Abuse Awareness Month – June 2023
Recommendation: Approve and present the proclamation.
4.2 Gun Violence Awareness Month – June 2023
Recommendation: Approve and present the proclamation.
4.3 Pride Month – June 2023
Recommendation: Approve and present the proclamation.
4.4 City Hall/Public Library Project Update
Recommendation: Receive and file.
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
About Public Comments on Non-Agenda Items: This is the time and place for members of the public Laguna Woods City Council Agenda 06/14/2023 Special Page 5 of 7 to address the City Council on items not appearing on this agenda. To indicate interest, please notify City staff if present in-person, press *9 on your telephone if participating by telephone, or click on “Raise Hand” if participating by computer via Zoom. Pursuant to state law, the City Council is unable to take action on such items, but may engage in brief discussion, provide direction to City staff, or schedule items for consideration at future meetings.
VI. CONSENT CALENDAR
About the Consent Calendar: All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council, City staff, or member of the public requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action.
6.1 Animal Control and Shelter Services
Recommendation:
1. Waive the conflict of interest arising from Rutan & Tucker, LLP providing city attorney services for both the cities of Laguna Beach and Laguna Woods, as pertains to the approval of an agreement between both cities for animal control and shelter services, and direct the City Manager to provide written notice of such waiver to the City Attorney.
AND
2. Approve an agreement with the City of Laguna Beach for animal control and shelter services and authorize the Mayor to execute the agreement, subject to approval as to form by the City Attorney.
6.2 Building Plan Review and Certified Access Specialist (CASp) Services
Recommendation: Approve an extension of the agreement with Bureau Veritas North America for building plan review and Certified Access Specialist (CASp) services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.3 Landscape Maintenance Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension and amendment of the agreement with BrightView Landscape Services for landscape maintenance services and authorize the City Manager to execute the
extension and amendment, subject to approval as to form by the City Attorney.
6.4 Senior Mobility Program
Recommendation:
1. Adopt a new agency service plan for the Senior Mobility Program, describing its goal, core purpose, objectives, trip eligibility, operations, fare structure, funding, and various program requirements in a format required by the Orange County Transportation Authority’s Senior Mobility Program guidelines.
AND
2. Waive the Senior Mobility Program’s annual enrollment fee of $10 per person for Fiscal Years 2023-25.
VII. CITY COUNCIL BUSINESS
7.1 Interstate 5/El Toro Road Interchange Project
Recommendation: Receive, and provide feedback on, a
presentation from the California Department of Transportation and Orange County Transportation Authority regarding the Interstate 5/El Toro Road Interchange Project.
Laguna Woods City Council Agenda 06/14/2023 Special Page 7 of 7
7.2 Fiscal Years 2023-25 Budget and Work Plan & Fiscal Years 2023- 34 Capital Improvement Program Development
Recommendation: Provide direction to the City Manager regarding the development of the Fiscal Years 2023-25 Budget and Work Plan & Fiscal Years 2023-34 Capital Improvement Program.
VIII. ADJOURNMENT
Next Regular Meeting: Wednesday, June 21, 2023 at 2 p.m.
Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637
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4.1 ELDER ABUSE AWARENESS MONTH –
JUNE 2023
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ITEM 4.1
Proclamation
City of Laguna Woods
Elder Abuse Awareness Month
June 2023
WHEREAS, Laguna Woods is a community comprised mainly of older adults; and
WHEREAS, Elder Abuse Awareness Month is an international opportunity to bring attention to the all too prevalent maltreatment of older adults at home; and WHEREAS, elder abuse is a problem that crosses all socio-economic boundaries and affects older adults regardless of gender, race, ethnicity, education, or location; and WHEREAS, elder abuse manifests itself in a variety of forms, including physical, emotional, and financial abuse in homes and long-term care facilities; and WHEREAS, elder abuse can cause lasting harm, financial ruin, and death; and WHEREAS, there are physical, behavioral, and isolation warning signs that can be identified and acted upon to prevent or end instances of elder abuse; and WHEREAS, ending instances of elder abuse often requires reporting by loved ones or other concerned parties, as well as professional intervention.
NOW, THEREFORE, BE IT RESOLVED that the Laguna Woods City Council does hereby proclaim June 2023 as “Elder Abuse Awareness Month” in the City of Laguna Woods and encourages residents and businesses to learn the warning signs of elder abuse and report all instances of known or suspected elder abuse.
Dated this 14th day of June, 2023
______________________________ _______________________________ Cynthia S. Conners Attest: Yolie Trippy, CMC
Mayor City Clerk
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4.2 GUN VIOLENCE AWARENESS MONTH –
JUNE 2023
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ITEM 4.2
Proclamation
City of Laguna Woods
Gun Violence Awareness Month
June 2023
WHEREAS, current data from the Centers for Disease Control and Prevention indicates that firearms are involved in approximately 79% of all homicides; and WHEREAS, approximately 124 people die in the United States from a firearmrelated injury each day, more than half of which are suicides and 40% of which are homicides; and
WHEREAS, firearm-related injuries affect people in all stages of life, but have consistently ranked among the leading causes of death for people ages 1-44 in the United States; and
WHEREAS, safely storing firearms includes keeping firearms locked and unloaded; separating firearms and ammunition when not in use; making sure household members understand the safety guidelines concerning firearms; and, using cable locks, gun cases, lock boxes, biometric gun safes, and/or other safe storage options.
NOW, THEREFORE, BE IT RESOLVED that the Laguna Woods City Council does hereby proclaim June 2023 as “Gun Violence Awareness Month” in the City of Laguna Woods and encourages safe and responsible gun ownership.
Dated this 14th day of June, 2023
______________________________ _______________________________ Cynthia S. Conners Attest: Yolie Trippy, CMC
Mayor City Clerk
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4.3 PRIDE MONTH –
JUNE 2023
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ITEM 4.3
Proclamation
City of Laguna Woods
Pride Month
June 2023
WHEREAS, Laguna Woods draws strength and vitality from the diversity of those who live, work, visit, and otherwise contribute to our community; and WHEREAS, diversity, reason, and respect are hallmarks of a civilized society and vital to maintaining the extraordinary character of our community; and WHEREAS, there are residents, members of the business community, and others who are a part of the lesbian, gay, bisexual, and transgender community; and WHEREAS, Pride Month is an opportunity to reflect on the ways that we can all come together with a commitment to mutual respect and consideration; and WHEREAS, the City of Laguna Woods opposes discrimination in all its forms and supports the fair and equitable treatment of all people.
NOW, THEREFORE, BE IT RESOLVED that the Laguna Woods City Council does hereby proclaim June 2023 as “Pride Month” in the City of Laguna Woods and encourages individuals to support understanding, to fight prejudice and discrimination in their own lives, and to treat others with dignity and respect.
Dated this 14th day of June, 2023
______________________________ _______________________________ Cynthia S. Conners Attest: Yolie Trippy, CMC
Mayor City Clerk
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4.4 CITY HALL/PUBLIC LIBRARY PROJECT UPDATE
(NO REPORT)
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6.0 CONSENT CALENDAR SUMMARY
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ITEM 6.0
CC 06-14-2023 SM Consent Calendar Summary – AR Page 1 of 4 City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: June 14, 2023 Special Meeting
SUBJECT: Consent Calendar Summary
Recommendation
Approve all proposed actions on the June 14, 2023 Consent Calendar by single motion and City Council action.
Background
All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action.
Summary
The June 14, 2023 Consent Calendar contains the following items:
6.1 [1] Waiver of the conflict of interest arising from Rutan & Tucker, LLP providing city attorney services for both the cities of Laguna Beach and Laguna Woods, as pertains to the approval of an agreement between both cities for animal control and shelter services, and direction for the City Manager to provide written notice of such waiver to the City Attorney.
AND
[2] Approval of an agreement with the City of Laguna Beach for animal ITEM 6.0
Consent Calendar Summary – AR Page 2 of 4 CC 06-14-2023 SM control and shelter services and authorization for the Mayor to execute the agreement, subject to approval as to form by the City Attorney. The City has partnered with the City of Laguna Beach for animal control and shelter services since October 2000. The proposed agreement would continue that partnership for an additional three-year period from July 1, 2023 through June 30, 2026. As compared to the existing agreement – which ends on June 30, 2023 – changes in the proposed agreement include only various dates, service costs for the next three fiscal years ($115,008 for Fiscal Year 2023- 24, $119,604 for Fiscal Year 2024-25, and, $124,392 for Fiscal Year 2025- 26), and names on the signature page. The annual percent change in cost is approximately 1.7% for Fiscal Year 2023-24, 4.0% for Fiscal Year 2024-25, and 4.0% for Fiscal Year 2025-26.
6.2 Approval of an extension of the agreement with Bureau Veritas North America for building plan review and Certified Access Specialist (CASp) services and authorization for the City Manager to execute the extension, subject to approval as to form by the City Attorney. The proposed extension is for a two-year period from July 1, 2023 through June 30, 2025, as allowed by the existing agreement. Bureau Veritas North America has provided building plan review and CASp services to the City since June 17, 2020 and is currently providing those services under an agreement that ends on June 30, 2023. Due to Bureau Veritas North America’s qualifications and performance to-date, staff recommends extending the agreement.
6.3 [1] Waiver of the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding. The City’s procurement regulations generally require competitive bidding when the estimated cost of services is $25,000 or more over the term of the agreement, but allow for the waiver of those provisions at the discretion of the City Council. BrightView Landscape Services has provided landscape maintenance services to the City since December 20, 2018 and is currently providing those services under an agreement that ends on June 30, 2023. BrightView Landscape Services has offered to continue existing pricing with no increase in rates through June 30, 2024. Due to BrightView Landscape Services’ qualifications, performance to-date, and proposed stability in pricing, staff recommends waiving competitive bidding requirements for the proposed extension and amendment.
AND
ITEM 6.0
CC 06-14-2023 SM Consent Calendar Summary – AR Page 3 of 4 [2] Approval of an extension and amendment of the agreement with BrightView Landscape Services for landscape maintenance services and authorization for the City Manager to execute the extension and amendment, subject to approval as to form by the City Attorney. The proposed extension and amendment is for a one-year period from July 1, 2023 through June 30, 2024 with no increase in rates.
6.4 [1] Adoption of a new agency service plan for the Senior Mobility Program, describing its goal, core purpose, objectives, trip eligibility, operations, fare structure, funding, and various program requirements in a format required by the Orange County Transportation Authority’s Senior Mobility Program guidelines. The proposed agency service plan is consistent with the following unanimous action of the City Council on May 31, 2023:
“Approved, in concept, a new iteration of the Senior Mobility Program for Fiscal Years 2023-25 that operates on a two-year cycle, eliminates the use of vouchers, allows residents to travel to and from John Wayne Airport, eliminates the annual enrollment fee, and revises resident costs to $0 (trips to or from Laguna Woods City Hall/Public Library or Irvine Station), $5 (trips up to 10 miles), $10 (trips greater than 10 miles), $15 (trips to or from VA Long Beach), and $25 (trips to or from John Wayne Airport).”
The proposed agency service plan also includes options for the City to (i) waive the annual enrollment fee and/or (ii) suspend, restrict, or discontinue travel to and/or from John Wayne Airport should doing so become necessary or advantageous as a cost control measure.
Orange County Transportation Authority staff has reviewed a draft of the proposed agency service plan and noted no objection.
If adopted, the proposed agency service plan would replace the agency service plan that the City Council unanimously adopted on June 2, 2021 as part of entering into a new cooperative agreement with the Orange County Transportation Authority for the Senior Mobility Program.
AND
[2] Waiver of the Senior Mobility Program’s annual enrollment fee of $10 ITEM 6.0
Consent Calendar Summary – AR Page 4 of 4 CC 06-14-2023 SM per person for Fiscal Years 2023-25. As discussed at the May 17, 2023 City Council meeting, a key part of the proposed new iteration of the Senior Mobility Program is the elimination of the annual enrollment fee. The annual enrollment fee was charged beginning for Fiscal Year 2017-18 (at $5, then increased to $10 for Fiscal Year 2018-19) to help offset the City’s costs of administering the Senior Mobility Program. Due first to the impacts of COVID-19 on residents, and then to more favorable than anticipated budget conditions, the City Council has waived this fee since Fiscal Year 2020-21.
Staff does not reasonably foresee a need for this fee for Fiscal Years 2023- 25, but the proposed agency service plan would allow the City Council to reinstate it in the future should circumstances change.
6.1 ANIMAL CONTROL AND SHELTER SERVICES
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).
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1 AGREEMENT FOR ANIMAL CONTROL AND SHELTER SERVICES
THIS AGREEMENT, entered into this 1st day of July 2023, which date is enumerated for purposes of reference only, by and between the CITY OF LAGUNA BEACH, a municipal corporation, hereinafter referred to as “LAGUNA BEACH,” and the CITY OF LAGUNA WOODS, a municipal corporation, hereinafter referred to as “LAGUNA WOODS.”
WITNESSETH:
LAGUNA WOODS desires to contract with LAGUNA BEACH for the performance of the hereinafter-described animal control and animal shelter services.
LAGUNA BEACH is willing and able to render such services on the terms and conditions hereinafter set forth.
NOW THEREFORE, IT IS MUTUALLY AGREED as follows:
1. TERM
A. This Agreement shall become effective on July 1, 2023 and continue in effect for a period of thirty-six months
ending on June 30, 2026 unless otherwise terminated as
described in paragraph 2.
2. TERMINATION
A. Either party may terminate this Agreement without cause by providing written notice of said termination to the other party. The written notice of termination must be given at least six (6) months in advance of the effective date of the termination.
3. SERVICES
A. LAGUNA BEACH agrees to provide animal control services within the corporate limits of LAGUNA WOODS. The level of animal control and shelter services to be provided under this Agreement are enumerated below. Services provided by
LAGUNA BEACH shall include the enforcement of State statutes and Municipal Code sections deemed applicable to LAGUNA WOODS by LAGUNA BEACH. LAGUNA BEACH will not be
obligated to enforce any ordinances adopted by LAGUNA
WOODS except those adopted in compliance with Paragraph 5 of this Agreement and ordinances pertaining to spay, neutering, and number of animals permitted. Services shall be provided in the following categories:
ITEM 6.1
2 1) FIELD SERVICES: LAGUNA BEACH shall be responsible for and provide all animal control field services in LAGUNA WOODS. Field services shall generally be provided seven days a week, 365 days a year, between the hours of 6:00 a.m. and 4:00 p.m. and as late as 6:00 p.m. when overlapping staff are available. Calls for service will be dispatched and handled based first on priority and then as they were received. Field service activities shall include, but are not, at the discretion of the LAGUNA BEACH Animal Services staff, limited to: impounding and/or capture of stray dogs; impounding of unattended dogs or cats due to death or illness of the owner where a family member or other person is not available; pick up or disposal of injured raccoons, opossums, deer, bobcats, coyotes, mountain lions; transportation of all injured impounded animals to appropriate medical treatment; conduct cruelty investigations; bite investigations; chronic barking dog complaints; manage and conduct quarantine activities; enforcement of state laws and local ordinances and issuance of citations; impounding of dead animals for disposal; and public information and education services regarding barking dogs, wildlife or other animal concerns.
While LAGUNA BEACH intends to maintain routine coverage of two animal services officers each day in LAGUNA BEACH, LAGUNA WOODS accepts and understands that the animal services officers are limited in number, and as employees, routinely take leave in the form of vacation, sick, holidays, “Family Leave” as set forth in the Family Leave Act, and all other local, state and federally protected leave. During such periods of leave, the ability of LAGUNA BEACH to respond to calls in a timely manner may be significantly impacted. LAGUNA WOODS also accepts and understands that an animal services officer’s position may become vacant which will also affect the ability of LAGUNA BEACH to respond to calls in a timely manner. In either event, calls for service will be dispatched and handled based first on priority and then as they were received.
2) TELEPHONIC SERVICES: LAGUNA BEACH staff will be available to receive calls for service seven days a week, twenty-four hours a day, 365 days a year. LAGUNA BEACH Animal Services staff will take or return calls during the hours when field staff is available to provide advice and/or referrals to members of the community of LAGUNA WOODS for the proper handling and/or disposal of feral cats, rats, mice, rabbits, gophers, squirrels, insects, spiders or other “vector” species.
3) SPECIAL SERVICES: LAGUNA BEACH shall be responsible for and provide all pet licensing and license renewal, canvassing, and animal facility licensing and inspection in LAGUNA WOODS. New license applications shall be made available at Laguna Woods City Hall, the Laguna Beach Animal Shelter, and in the field through routine contact ITEM 6.1
3 with Animal Services Officers. Pet License renewals shall be processed and issued by mail through the existing renewal process, or in person at the Laguna Beach Animal Shelter. LAGUNA BEACH will process renewals and answer telephone and in-person questions regarding licensing requirements. LAGUNA BEACH shall periodically canvass LAGUNA WOODS residences, as appropriate, to locate and license unlicensed dogs.
Some animal-related businesses in LAGUNA WOODS will be inspected annually as required by law and in response to any complaints to assure that facilities meet required laws and standards. LAGUNA BEACH shall provide advance notification of such inspections to LAGUNA WOODS, and will advise LAGUNA WOODS of any violations and/or enforcement action taken.
A low-cost vaccination clinic will be coordinated and conducted once a year. The clinic will be located at the Laguna Beach Animal Shelter at 20612 Laguna Canyon Road, or at another appropriate location within the City of Laguna Woods
4) SHELTER SERVICES: LAGUNA BEACH shall be responsible for and provide animal shelter services to LAGUNA WOODS. Services shall be provided at the Laguna Beach Animal Shelter, 20612 Laguna Canyon Road, Laguna Beach. The shelter will be open to the public to locate lost pets or for pet adoption seven days per week, except holidays. Public hours may vary from day to day, but shall generally be between 11 a.m. and 4 p.m.
A. LAGUNA BEACH agrees to maintain its animal shelter in a humane manner and keep said premises in a clean condition at all times in accordance with policies and the budget approved by LAGUNA BEACH for the shelter, and that all services furnished by it hereunder shall be in accordance with the laws of the State of California, and that it will give required notices and use humane methods of care and destruction of any animal coming under its jurisdiction pursuant to its policies.
After review by the Evaluation Committee, vicious or seriously sick or injured domestic animals may be euthanized by lethal injection.
B. LAGUNA WOODS understands that while the cost of the services provided were originally based on the salary and benefits of one full-time Animal Services Officer, LAGUNA BEACH is entering into the agreement with the expectation that the actual field services provided should not exceed 1250 hours annually.
ITEM 6.1
4 LAGUNA WOODS understands that the expense of operating the entire Animal Services program also includes but is not limited to the operation of the Animal Shelter facility, medical treatment of animals, animal disposal, police communications, administration, management, supervision, report preparation, court testimony, ongoing training, and driving time between the two cities.
C. LAGUNA WOODS agrees to maintain all animal service-related fees and license fees equal to the fee schedule of LAGUNA BEACH.
D. LAGUNA WOODS understands that all revenues generated through licensing, fines, penalties, and fees generated through the activities and actions described in this agreement will not be reimbursed to LAGUNA WOODS. Such revenues will be used to offset the variable costs of setting up the licensing records of all licensed dogs, printing of related forms, notices, documents, tags, and care and feeding of impounded animals.
E. LAGUNA BEACH shall furnish and supply all necessary labor, supervision, equipment and supplies to provide the services described in this Agreement. In all instances wherein special supplies, stationery, notices, forms and the like are issued in the name of LAGUNA WOODS, the same shall be supplied by
LAGUNA WOODS at its own expense subject to approval by
LAGUNA WOODS.
F. The method by which services are provided, the standard of performance, any other matters incidental to the performance of such services, and the control of personnel so employed, shall be determined by LAGUNA BEACH. In the event of a dispute
between the parties as to the extent of the duties and functions to be provided hereunder, or the level and manner of such services, the parties shall meet in good faith to resolve their differences. In the event of an impasse, the decision of the City Manager of LAGUNA BEACH shall be final.
G. To facilitate the performance of services hereunder, LAGUNA BEACH shall have full cooperation and assistance from LAGUNA WOODS, its officers, agents and employees.
H. If agreeable to both parties, additional services may be rendered by LAGUNA BEACH and paid for by LAGUNA WOODS.
Additional services must be approved in writing by LAGUNA WOODS.
ITEM 6.1
5 I. The Laguna Beach Animal Shelter is under the direct supervision of the Laguna Beach Police Department. Complaints, concerns, and problems may be directed to the on-duty Police Department Watch Commander, Animal Shelter Manager, or Animal Services Manager (or other Police Department Supervisor or Management level employee.)
J. LAGUNA WOODS shall be responsible for negotiating, managing and paying for any contracts entered into with a private service provider to handle the abatement of coyotes, mountain lions, or any other non-domesticated animals that are deemed to be causing a nuisance.
4. STATUS OF CONTRACTOR
Although the services herein described are municipal functions, all persons employed by LAGUNA BEACH to provide said services shall be LAGUNA BEACH employees; no person employed hereunder shall have the right to any LAGUNA WOODS pension or civil service status. When performing services under this Agreement and for the purpose of giving official status to the performance therefor where necessary, but not for the purpose of liability or indemnification, every LAGUNA BEACH officer or employee shall be deemed to be an officer or agent of LAGUNA WOODS.
5. CONFORMITY OF LAWS OR REGULATIONS
A. Notwithstanding anything to the contrary herein contained, this Agreement shall terminate at any time that LAGUNA WOODS fails to enact, and to maintain in full force and effect an ordinance substantially the same as the provisions of Title 6 of the LAGUNA BEACH Municipal Code, and other regulations presently adopted by the LAGUNA BEACH City Council concerning animal control, including those which relate to fees. This Agreement shall also terminate if LAGUNA WOODS does not enact the same
amendments to its Municipal Code as those adopted by LAGUNA BEACH City Council regarding animal control within sixty (60) days after a request to do so by LAGUNA BEACH’S City
Manager. The LAGUNA BEACH City Manager, acting on behalf of LAGUNA BEACH, may use discretion and need not request LAGUNA WOODS to adopt amendments, which do not apply to LAGUNA WOODS.
B. LAGUNA WOODS agrees to take all actions and adopt and approve such ordinances, resolution or other regulations necessary to enable LAGUNA BEACH personnel to enforce the ordinances and laws within the corporate jurisdiction of LAGUNA WOODS.
ITEM 6.1
6 6. PREPARATION OF ANNUAL BUDGET
LAGUNA BEACH assumes all responsibility for the preparation of the Animal Services budget for Fiscal Year 2023-2024, and the budget for all successive fiscal years for which this Agreement remains in effect.
7. PREPARATION OF STATISTICAL REPORTS
LAGUNA BEACH will prepare and provide statistical information to LAGUNA WOODS on a monthly basis containing information on all animal services related calls for service in LAGUNA WOODS received by the LAGUNA BEACH Police
Communications Center; and all Animal Shelter related services provided to LAGUNA WOODS (e.g. licensing, permitting, and numbers of animals, duration held, and disposition).
LAGUNA BEACH will assist and provide LAGUNA WOODS
with special requests for information either on specific calls, special statistical information, or other similar requests as is reasonably available through the Police Department computerized dispatching system and Animal Shelter records.
8. PAYMENTS
A. BASIS FOR PAYMENT
LAGUNA WOODS shall pay LAGUNA BEACH for the
actual costs of providing animal control and animal shelter services to the area located within LAGUNA WOODS.
B. PAYMENT METHOD
(1) In consideration for the animal control, licensing, and shelter services provided by LAGUNA BEACH during the
term of the Agreement, LAGUNA WOODS shall make a
Fiscal Year 2023-2024 Payment to LAGUNA BEACH in
the amount of $115,008.00, a Fiscal Year 2024-2025
Payment to LAGUNA BEACH in the amount of
$119,604.00, and a Fiscal Year 2025-2026 Payment to
LAGUNA BEACH in the amount of $124,392.00.
(2) The 2023-2024 Fiscal Year Payment shall be paid to
LAGUNA BEACH in monthly installments, each payment
equal to $9,584.00 or one-twelfth (1/12) of the total
Provisional Payment for the 2023-2024 Fiscal Year. The
ITEM 6.1
7 first payment is due on July 30, 2023, and subsequent monthly payments shall be due on the 30th of each calendar month thereafter, with the last payment due on June 30, 2024. The 2024-2025 Fiscal Year Payment shall be paid to LAGUNA BEACH in monthly installments, each payment
equal to $9,967.00 or one-twelfth (1/12) of the total
Provisional Payment for the 2024-2025 Fiscal Year. The
first payment is due on July 30, 2024, and subsequent
monthly payments shall be due on the 30th of each calendar month thereafter, with the last payment due on June 30, 2025. The 2025-2026 Fiscal Year Payment shall be paid to LAGUNA BEACH in monthly installments, each payment
equal to $10,366.00 or one-twelfth (1/12) of the total
Provisional Payment for the 2025-2026 Fiscal Year. The
first payment is due on July 30, 2025, and subsequent
monthly payments shall be due on the 30th of each calendar month thereafter, with the last payment due on June 30, 2026.
(3) If a payment is not received by LAGUNA BEACH within thirty (30) days after the due date, LAGUNA BEACH may
cease providing any further service under this Agreement with LAGUNA WOODS and may satisfy the indebtedness
in any manner prescribed by law.
(4) LAGUNA WOODS shall not be called upon to assume any liability for (1) the direct payment of any salaries, wages or other compensation to any LAGUNA BEACH personnel
performing services pursuant to this Agreement, (2) any liability for any LAGUNA BEACH employee for injury or
sickness arising out of his or her employment while
performing services pursuant to this Agreement: provided, however, the costs of such liabilities described in this subparagraph shall be considered expenditures for the
Animal Services program and shall be allocated pursuant to the terms of Paragraph 8C of this Agreement.
C. DETERMINATION OF COST OF SERVICES
(1) LAGUNA BEACH shall use the salary and benefits of one full-time Animal Services Officer to determine the Actual Cost of the animal control and shelter services provided to LAGUNA WOODS for each fiscal year during the term of
this Agreement. This figure will be adjusted annually to reflect any changes in those salary or benefits such as a negotiated salary increase.
ITEM 6.1
8 D. FEE REVENUE
(1) LAGUNA BEACH shall receive all cooperation possible from LAGUNA WOODS to enable efficient enforcement
of fee collection. LAGUNA BEACH shall retain all fees
and revenue derived from the enforcement of the
LAGUNA WOODS ordinances pertaining to the animal
control services provided by LAGUNA BEACH.
(2) LAGUNA BEACH agrees to keep and make available to
LAGUNA WOODS a record of all license revenue
collected from residents of LAGUNA WOODS, and all fee
revenue generated from animals received from LAGUNA
WOODS residents or impounded within the corporate
limits of LAGUNA WOODS.
9. CONSULTATION
LAGUNA BEACH agrees to consult with LAGUNA WOODS during the consideration of, and prior to any final decision and/or implementation of the following:
A. Any proposed change in the level of service, staffing, days or hours of operation of field services, special services or shelter services.
B. Any proposal to offer or contract for the provision of animal control and shelter services to another public agency.
C. Any proposed change to LAGUNA BEACH ordinances,
regulations, and fees concerning animal control services that LAGUNA BEACH would propose be adopted by LAGUNA
WOODS.
10. RECORDS
All records created or received by LAGUNA BEACH in accordance with this Agreement shall be LAGUNA BEACH records. LAGUNA BEACH agrees to keep such books and records in such form and manner as specified in the Municipal Code. Said Books shall be open for examination by LAGUNA WOODS at all reasonable times.
ITEM 6.1
9 11. ALTERATION OF TERMS
This Agreement fully expresses all understandings of LAGUNA BEACH and LAGUNA WOODS with respect to the subject matter of this Agreement, and shall constitute the total Agreement between the parties for these purposes. No addition to, or alteration of, the terms of this agreement shall be valid unless made in writing, formally approved and executed by duly authorized agents of both parties.
12. INDEMNIFICATION
LAGUNA WOODS agrees to and shall defend, indemnify and hold LAGUNA BEACH, its elected officials, officers, agents and employees harmless from any and all claims actions and judgments for injury, loss or damage arising out of or resulting from the performance of services by LAGUNA BEACH under this Agreement in or for the benefit of LAGUNA WOODS; provided however, this obligation shall not apply where the alleged injury, loss or damage arises out of or results from an act or omission of LAGUNA BEACH personnel not within the scope of employment or an act or omission constituting actual fraud, corruption or actual malice.
LAGUNA BEACH agrees to and shall defend, indemnify and hold LAGUNA WOODS, its elected officials, officers, agents and employees harmless from any and all claims actions and judgments for injury, loss or damage arising out of or resulting from the performance of services by LAGUNA BEACH under this Agreement in or for the benefit of LAGUNA WOODS; provided however, this obligation shall not apply where the alleged injury, loss or damage arises out of or results from the enactment and maintenance by LAGUNA WOODS of the ordinance and regulations required under Section 5 of this Agreement; and provided further, however, this obligation shall not apply where the alleged injury, loss or damage arises out of or results from an act or omission of LAGUNA WOODS personnel not within the scope of employment or an act or omission constituting actual fraud, corruption or actual malice.
13. BREACH OF AGREEMENT
If either LAGUNA BEACH or LAGUNA WOODS defaults in the
performance of the terms or conditions of the Agreement, it shall have thirty (30) days after service upon it of a written notice of default in which to cure the default by rendering satisfactory performance. In the event that a party fails to cure its default within such period of time, the other party shall have the right, notwithstanding any other provision of this ITEM 6.1
10 Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, inequity, or under this Agreement. The failure of either party to object to any default in the performance of the terms and conditions of this Agreement shall not constitute a waiver of either the term or condition, or of any other term or condition of this Agreement.
14. ATTORNEYS’ FEES
If any legal proceeding, including an action for declaratory relief, is brought to enforce or interpret provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which the party may be entitled.
15. NOTICES
Unless the persons or addresses are otherwise identified by notice given in the manner specified by this paragraph, all notices authorized or required by this Agreement shall be deemed effective when reduced to writing and deposited in the United States mail, certified, and addressed as follows:
To LAGUNA BEACH: City Manager
City of Laguna Beach
505 Forest Avenue
Laguna Beach, CA 92651
To LAGUNA WOODS: City Manager
City of Laguna Woods
24264 El Toro Road
Laguna Woods, CA 92637
ITEM 6.1
11 IN WITNESS WHEROF, the City of Laguna Beach by motion duly adopted by its City Council caused this Agreement to be signed by its City Manager and attested by its City Clerk, and the City of Laguna Woods, by motion duly adopted by its City Council caused this Agreement to be signed by its Mayor and attested by its City Clerk, to become effective on the day first above written.
IN WITNESS WHEROF, the parties hereto have executed this Agreement.
DATED:_____________________ DATED:_____________________ By:__________________________ By:__________________________
CYNTHIA CONNERS SHOHREH DUPUIS
Laguna Woods Mayor Laguna Beach City Manager
DATED:_____________________ DATED:_____________________ By:__________________________ By:__________________________
YOLIE TRIPPY ANN MARIE MCKAY
Laguna Woods City Clerk Laguna Beach City Clerk
DATED:_____________________ DATED:_____________________ By:__________________________ By:__________________________ ALISHA PATTERSON PHILIP D. KOHN
Laguna Woods City Attorney Laguna Beach City Attorney
ITEM 6.1
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6.2 BUILDING PLAN REVIEW AND CERTIFIED
ACCESS SPECIALIST (CASP) SERVICES
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).
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ITEM 6.2
CLW-Bureau Veritas North America – Extension 6/14/2023
EXTENSION OF THE
AGREEMENT FOR CONSULTANT SERVICES
BETWEEN THE
CITY OF LAGUNA WOODS
AND
BUREAU VERITAS NORTH AMERICA
FOR BUILDING PLAN REVIEW
AND CERTIFIED ACCESS SPECIALIST (CASP) SERVICES
This EXTENSION of the AGREEMENT FOR CONSULTANT SERVICES ("AGREEMENT") that was approved by the City Council on May 20, 2020, by and among the City of Laguna Woods, a California municipal corporation ("CITY") and Bureau Veritas North America ("CONSULTANT"), is made and entered into this _______________ by and among the CITY and CONSULTANT.
WHEREAS, the initial term of the AGREEMENT was for the period between June 17, 2020 and 11:59 p.m. on June 30, 2023; and
WHEREAS, the AGREEMENT allows for the term of the AGREEMENT to be extended upon written agreement of both parties to the AGREEMENT through a maximum of 11:59 p.m. on June 30, 2025.
NOW THEREFORE, the parties amend the AGREEMENT as follows:
1. CITY and CONSULTANT hereby agree to an EXTENSION of the AGREEMENT for a period beginning on July 1, 2023 and ending at 11:59 p.m. on June 30, 2025 with no changes to the terms and conditions of the AGREEMENT.
IN WITNESS WHEREOF, the parties hereto have caused this EXTENSION to be executed the day and year first above written.
CITY OF LAGUNA WOODS:
By
Christopher Macon, City Manager
CONSULTANT:
By
Craig Baptista, Vice President
APPROVED AS TO FORM:
Alisha Patterson, City Attorney
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6.3 LANDSCAPE MAINTENANCE SERVICES
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).
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ITEM 6.3
CLW-BrightView Landscape Services – Extension-Amendment 6/14/2023
EXTENSION AND AMENDMENT OF THE
AGREEMENT FOR CONSULTANT SERVICES
BETWEEN THE
CITY OF LAGUNA WOODS
AND
BRIGHTVIEW LANDSCAPE SERVICES
FOR LANDSCAPE MAINTENANCE SERVICES
This EXTENSION AND AMENDMENT of the AGREEMENT FOR
CONSULTANT SERVICES ("AGREEMENT") that was approved by the City Council on November 19, 2018, by and among the City of Laguna Woods, a California municipal corporation ("CITY") and BrightView Landscape Services ("CONSULTANT"), is made and entered into this ____________________ by and among CITY and CONSULTANT.
WHEREAS, the initial term of the AGREEMENT was for the period between December 20, 2018 and 11:59 p.m. on June 30, 2021; and
WHEREAS, the term of the AGREEMENT was previously extended from July 1, 2021 through 11:59 p.m. on June 30, 2023; and
WHEREAS, while the AGREEMENT did not contemplate an extension of the term beyond 11:59 p.m. on June 30, 2023, CONSULTANT has offered to continue providing services at its existing pricing through 11:59 p.m. on June 30, 2024; and WHEREAS, CITY desires for CONSULTANT to continue providing services at its existing pricing through 11:59 p.m. on June 30, 2024.
NOW THEREFORE, the parties amend the AGREEMENT as follows:
1. CITY and CONSULTANT hereby agree to an EXTENSION of the AGREEMENT for a period beginning on July 1, 2023 and ending at 11:59 p.m. on June 30, 2024 with no changes to the terms and conditions of the AGREEMENT except as specified herein.
2. CITY and CONSULTANT hereby agree to an AMENDMENT of the AGREEMENT consisting of the modifications shown on page 3 of this AMENDMENT.
IN WITNESS WHEREOF, the parties hereto have caused this EXTENSION AND AMENDMENT to be executed the day and year first above written.
CITY OF LAGUNA WOODS:
By
Christopher Macon, City Manager
ITEM 6.3
CLW-BrightView Landscape Services – Extension-Amendment 6/14/2023
CONSULTANT:
By
Shannon Speratos, Vice President General Manager
APPROVED AS TO FORM:
Alisha Patterson, City Attorney
ITEM 6.3
CLW-BrightView Landscape Services – Extension-Amendment 6/14/2023
AMENDMENT TEXT
Section 1 (“Term of Agreement”) of the AGREEMENT is amended to read as follows (additions shown with underlining and deletions shown with strike through):
SECTION 1. TERM OF AGREEMENT.
Subject to the provisions of SECTION 19 "TERMINATION OF AGREEMENT" of this AGREEMENT, the term of this AGREEMENT shall be for a period beginning on December 20, 2018 and ending at 11:59 p.m. on June 30, 2021. Such term may be extended upon written agreement of both parties to this AGREEMENT through a maximum of 11:59 p.m. on June 30, 2023.
The last paragraph in Exhibit B (“Compensation”) of the AGREEMENT is amended to read as follows (additions shown with underlining):
CONSULTANT’s rates for “Routine Services” and “Extra Work - Labor” shall increase by 4% on January 1 of each year of the term of this AGREEMENT with the last such increase occurring on January 1, 2023.
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6.4 SENIOR MOBILITY PROGRAM
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).
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Senior Mobility Program
Agency Service Plan
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Participant Information:
Service Description:
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City of Laguna Woods 6/14/2023
Christopher Macon (949) 639-0500
[email protected]
The City's Senior Mobility Program subsidizes the cost of taxi travel for Laguna Woods residents who are at least 60 years of age.
The core purpose of the City's Senior Mobility Program is to promote lifelong mobility through the provision of affordable, older adult-oriented transportation services.
Objectives include:
• Offering affordable and discounted taxi services to increase resident mobility • Improving service to key destinations not readily served by transit • Improving coordination between transit services to provide more frequent and better-timed connections between services
• Providing an on-call, door-to-door service for residents (demand-response) • Making transit more accessible and convenient for residents by participating in OCTA marketing and outreach efforts to encourage use of fixed-route transit services by older adults
• Ensuring the safety of resident transit users by maintaining adequate oversight of safety-related aspects of the services provided by a contract service provider ITEM 6.4
2.
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that apply)
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________
✔
The City contracts with a taxi company to provide all transportation services.
Enrolled residents receive an identification card from the City that makes them eligible for subsidized fares for taxi travel from the City's contracted taxi company. ✔ ✔
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✔ ✔
Residents may travel to or from any social/recreation destinations within Orange County (e.g., air travel (John Wayne Airport), amusement parks, aquariums/zoos, beaches/parks, charity-social group events, cemeteries, community-cultural events, education/employment, family-friends, financial institutions, funerals/memorial services, governments offices/services, libraries/museums/historical sites, movies/theaters/concerts, places of worship, religious institutions, restaurants, sporting/fitness, and transit centers/hubs), provided trips start or end in Laguna Woods. Social/recreation travel is not permitted outside of Orange County. The City does not charter buses or otherwise organize group travel to casinos, wineries, or any other destination using SMP funds. The City may suspend, restrict, or discontinue travel to and/or from John Wayne Airport should doing so become necessary or advantageous as a cost control measure.
ITEM 6.4
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Yes No
Medical trips to and from VA Long Beach
Trips to or from Laguna Woods City Hall/Public Library: $0, trips to or from Irvine Station: $0, trips up to 10 miles within Orange County: $5 (one-way), trips over 10 miles within Orange County: $10 (one-way), trips to or from VA Long Beach: $15, and trips to or from John Wayne Airport: $25. Annual enrollment fee of $10 per eligible resident, which the City may waive.
0 5,000
City's General Fund
ITEM 6.4
Program Requirements:
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IN WITNESS WHEREOFǡ
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Christopher Macon
City Manager
ITEM 6.4
7.1 INTERSTATE 5/EL TORO ROAD INTERCHANGE
PROJECT
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ITEM 7.1
PowerPoint Presentation from the Orange County Transportation Authority This page is intentionally blank.
Update on Interstate 5/El Toro Road
Interchange Project
2 Project Location
Measure M2 (M2) Freeway Program Context
• El Toro Road interchange top priority for the cities of Laguna Hills, Laguna Woods, and Lake Forest (Cities) as input in development of M2 • M2 Ordinance (approved by voters on November 7, 2006) • Project D – Interstate 5 (I-5) local interchange upgrades • Update and improve key I-5 interchanges, such as Avenida Pico, Ortega Highway, Avery Parkway, La Paz Road, El Toro Road, and others to relieve street congestion around older
interchanges and on ramps. Specific improvements will be subject to approved plans developed in cooperation with local jurisdictions and affected communities.
• Next 10 Delivery Plan (2022 Update)
• I-5/El Toro Road Interchange project to be environmentally cleared by 2030 and shelf ready for future advancement
3 Project Background/Timeline
• February 2015 – Project Study Report considered 15 alternatives • Four build alternatives recommended for further study • May 2017 – California Department of Transportation (Caltrans) began the Project Approval/Environmental Document (PA/ED) phase • August 2018 to February 2019 – Design and right-of-way (ROW) workshops held between Orange County Transportation
Authority (OCTA), Caltrans, and the Cities
• Two of four build alternatives removed from further study 4 Project Background/Timeline (continued)
• April to May 2019 – Public circulation and review of draft environmental document with two build alternatives
• Late 2019 to Early 2020 – Meetings between OCTA, Caltrans, and the Cities to discuss proposed alternatives, other options, and next steps • September 2020 – OCTA began an Alternatives Assessment Study to look at potential additional alternatives, in coordination with the Cities and Caltrans • October 2021 – Alternatives Assessment Study with seven alternatives completed
• January 2022 – City of Lake Forest completed economic assessment of new proposed alternatives
• March 2022 – Laguna Hills City Council approved Village at Laguna Hills development
• March 2022 – Meeting with the Cities and Caltrans to reach consensus on two study alternatives to move forward to the PA/ED phase
• Mid 2022 – Presentations to City Councils
• January 2023 – Caltrans and OCTA restart PA/ED phase 5 Assessment Alternative (AA)-1: Braided Ramps One Location Lake Forest
6 Avenida De La Carlota
City of Laguna Woods
AA-5: Flyover with Roundabout (Close to Rockfield Boulevard) 7 City of Laguna Woods
Next Steps
• Project update to OCTA Board of Directors (Board) – June 2023 • Project update to the City Councils of Laguna Hills, Laguna Woods, and Lake Forest – June and July 2023
• Public scoping meeting – in person: July 2023, virtual: August 2023 • Complete design and environmental studies – December 2024 • Approval of draft PA/ED - December 2024
• Public hearing - February 2025
• Select preferred alternative - July 2025
• Approval of final PA/ED - December 2025
8 Public Outreach and Scoping Meetings
• Public Outreach
• City Council updates
• Stakeholder briefings
• Project webpage, email alerts, social
media advertising, flyers
• Spanish and English
• Public Scoping Meetings
• In-person, July 26, 2023, Lake Forest
Community Center
• Virtual, August 3, 2023
• Online and print newspaper ads
• Direct mail postcards
• Local access television
9 This page is intentionally blank.
7.2 FISCAL YEARS 2023-25 BUDGET AND WORK
PLAN & FISCAL YEARS 2023-34 CAPITAL
IMPROVEMENT PROGRAM DEVELOPMENT
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ITEM 7.2
CC 06-14-2023 SM ITEM 7.2 – AR Page 1 of 1
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: June 14, 2023 Special Meeting
SUBJECT: Fiscal Years 2023-25 Budget and Work Plan & Fiscal Years 2023- 34 Capital Improvement Program Development
Recommendation
Provide direction to the City Manager regarding the development of the Fiscal Years 2023-25 Budget and Work Plan & Fiscal Years 2023-34 Capital Improvement Program.
Overview
Today’s meeting is one of several opportunities for the City Council to receive public input and provide direction to staff on the development of the Fiscal Years 2023-25 Budget and Work Plan (July 1, 2023 through June 30, 2025) & Fiscal Years 2023-34 Capital Improvement Program (July 1, 2023 through June 30, 2034).
A preliminary draft of Chapter 7.0 (City Work Plan) of the Fiscal Years 2023-25 Budget and Work Plan is included as Attachment A. Staff plans to discuss the preliminary draft and other budgetary matters at the meeting.
Capital improvements will be separately described in the forthcoming Chapter 8.0 (City Capital Projects) of the Fiscal Years 2023-25 Budget and Work Plan.
Attachment: A – Draft Chapter 7.0 (City Work Plan)
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CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN PAGE 7.0-1
7.0. CITY WORK PLAN
This chapter describes programs, projects, and services included in this budget and work plan, and their alignment with the City Council’s priority focus areas.
CONTINUED PROGRAMS, PROJECTS, AND SERVICES
This budget and work plan generally includes the continuation of programs, projects, and services that were ongoing or underway as of the close of Fiscal Year 2022-23, including all core municipal functions such as:
Law Enforcement Animal Control
and Shelter
Development
Permitting, Plan Review,
Inspection, and
Enforcement
City Hall Operations
and Maintenance
Public Park Operations
and Maintenance
Public Road and Rightof-Way Operations and
Maintenance
Traffic Signal and
Control Operations and
Maintenance
Waste and Recycling
Water Quality
(Stormwater) Regulatory
Compliance
Continuing services also include:
• The Senior Mobility Program, which subsidizes the cost of taxi travel for residents who are at least 60 years of age.
• The Household Hazardous Waste Door-to-Door Collection Program, which allows residents to safely and easily dispose of unwanted paint, aerosols, chemicals, light bulbs, motor oil, vehicle batteries, and other household hazardous waste, at no charge.
• The City Hall Waste Drop-Off Program, which allows residents to safely and easily dispose of home-generated sharps waste, non-vehicle batteries, and certain other items by dropping them off at City Hall, at no charge.
ITEM 7.2 - Attachment A
PAGE 7.0-2 CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN • National Prescription Drug Take Back Day Events, which allow residents to safely and easily dispose of most unwanted, unused, and expired prescription medications, at no charge. These events are typically held twice annually with the Orange County Sheriff’s Department. • Notary and foreign pension acknowledgement services, most of which are provided to residents at no charge.
• Other community functions, which in recent fiscal years have included art, culture, health, public safety, transportation, and small business workshops, as well as pet vaccination clinics and legislative office hours for federal and state elected representatives.
Law Enforcement Services
This budget and work plan continues the City’s contract relationship with the Orange County Sheriff’s Department for law enforcement services, including proactive patrol, 911 emergency response, investigation, and related support services (e.g., crime scene analysis, custody/jail services, coroner operations, and missing persons). Under the direction of the City’s Chief of Police Services, law enforcement personnel will continue to work with private security and property management to maintain a high level of public safety.
Animal Control and Shelter Services
This budget and work plan continues the City’s contract relationship with the City of Laguna Beach for animal control and shelter services. Residents and their pets will continue to enjoy the high quality of services provided by the Laguna Beach/Laguna Woods Animal Services Division, including access to a humane animal shelter located in nearby Laguna Canyon.
Solid Waste Handling Services
This budget and work plan continues the City’s contract relationship with CR&R Incorporated for solid waste handling services.
The City grants a franchise agreement for solid waste handling services as a part of complying with the California Integrated Waste Management Act of 1989 (California Assembly Bill 939; Sher, Chapter 1095, Statutes of 1989), which declares that the responsibility for solid waste management is shared between the state and local governments. The California Integrated Waste Management Act of 1989 requires cities to make adequate provision for solid waste handling both within their jurisdiction and in response to regional ITEM 7.2 - Attachment A
CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN PAGE 7.0-3 needs. In doing so, cities are also required to comply with laws including:
• Federal Resource Conservation and Recovery Act
• California Assembly Bill 341 (Chesbro, Chapter 476, Statutes of 2011) – commercial recycling
• California Assembly Bill 1826 (Chesbro, Chapter 727, Statutes of 2014) – commercial organic recycling
• California Senate Bill 1383 (Lara, Chapter 395, Statutes of 2016) – residential organic recycling
SIGNIFICANT CHANGES IN SERVICE LEVELS
The following significant changes in service levels will be made beginning in Fiscal Year 2023-24:
• The Senior Mobility Program will transition to a new service delivery model that operates on a two-fiscal-year cycle, eliminates the use of vouchers, allows residents to travel to and from John Wayne Airport, eliminates the annual enrollment fee, and revises resident costs. • The anticipated opening of the new Public Library Building’s outdoor activity room in summer 2023 will increase the City’s capacity to host community functions and programming. Use of the outdoor activity room will be guided by facility use policies adopted by the City Council and the City’s lease agreement with the County of Orange.
Additional changes in service levels are described in the Significant Work Plan Items tables beginning on page 7.0-5, as well as in the City Capital Projects chapter beginning on page 8.0-1.
SIGNIFICANT WORK PLAN ITEMS
For ease of reference and to assist with implementation, programs, projects, and services that represent significant new and/or limited-term undertakings by the City are presented in tables beginning on page 7.0-5.
The following information is included in the Significant Work Plan Items tables:
• ID – A numerical designation for reference purposes only • Description – A brief summary of the significant work plan item ITEM 7.2 - Attachment A
PAGE 7.0-4 CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN • Priority Alignment – A visual representation of the City Council’s priority focus areas that are addressed by the significant work plan item; while many priority focus areas may be directly or indirectly addressed by a single significant work plan item, only the primary priority focus areas are shown in the table
• Lead Department – Designation of the City personnel who are primarily responsible for implementing the significant work plan item • Scheduling Consideration – Notes regarding any timing requirements or other factors that affect when a significant work plan item must be undertaken or completed
The Significant Work Plan Items tables are presented alphabetically by lead department. Where the Planning & Environmental Services Department is the lead department, the Significant Work Plan Items tables are further presented alphabetically by primary service area – building, planning, waste, or water.
This work plan does not limit the City Manager’s ability to undertake or cause to be undertaken such work as may be necessary or advantageous for the City, or as may change from time-to-time.
This work plan does not limit the City Manager’s ability to schedule, manage, or assign work as may be necessary or advantageous for the City, or as may change from time-to-time.
The City Manager is authorized to pursue funding to implement this work plan and other work as may be necessary or advantageous for the City, or as may change from time-to-time.
The City Council retains the ability to modify this work plan at its discretion.
This work plan replaces all previous work plans approved for the City.
ITEM 7.2 - Attachment A
CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN PAGE 7.0-5 [Significant Work Plan Items]
Priority Alignment Legend
THE CITY OF LAGUNA WOODS SEEKS TO CREATE A CITY THAT IS… Healthy
and safe
High in quality
of life
Environmentally
conscious
Economically
prosperous
Fiscally
responsible
Professionally
and efficiently
served
ID Description Priority Alignment
1 Personnel Policies and Workplace Safety
Programs Update – Review and update the
City’s personnel policies and workplace
safety programs in order to align the same
with recommendations from the California
Joint Powers Insurance Authority. This item
will address matters related to both City
employees and volunteers.
Lead Department: Administrative Services
Scheduling Consideration: -
ID Description Priority Alignment
2 Document Retention Policy Update –
Review and update the City’s document
retention policy in order to efficiently and
effectively manage the maintenance,
preservation, and disposal of City records in
a manner that complies with applicable
federal, state, and local laws, as well as
contractual obligations.
Lead Department: City Clerk’s Office
Scheduling Consideration: -
ITEM 7.2 - Attachment A
PAGE 7.0-6 CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN ID Description Priority Alignment
3 Requests for Proposals – Conduct
competitive processes to select contract
providers for the following services:
Fiscal Year 2023-24
• Annual Audit Services
• Catch Basin Maintenance Services
• City Engineering Services
• City Hall and Public Library Building
Janitorial Services
• Landscape Architecture and
Landscape Plan Review Services
• Landscape Maintenance Services
• Tree Pruning and Removal Services
Fiscal Year 2024-25
• Building Official, Permit Counter, and
Inspection Services
• Building Plan Review and Certified
Access Specialist (CASp) Services
• Code Enforcement Services
• Tree Pruning and Removal Services
Lead Department: City Manager’s Office
Scheduling Consideration: See “Description” above
ID Description Priority Alignment
4 Accessibility Improvement Reimbursement
Program – Develop and launch a program
to provide financial assistance to lower
income, senior households that make
accessibility improvements inside their
homes. Reimbursements will be funded
using State of California Permanent Local
Housing Allocation (“PLHA”) monies.
Lead Department: City Manager’s Office
Scheduling Consideration: -
ITEM 7.2 - Attachment A
CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN PAGE 7.0-7 ID Description Priority Alignment
5 Active Transportation Plan Development –
Pursue funding to develop an active
transportation plan focused on improving
bicycle and pedestrian connectivity and
safety on public streets (El Toro Road,
Moulton Parkway, Ridge Route Drive, and
Santa Maria Avenue). This item includes
plan development, if funding is obtained.
Lead Department: Engineering & Infrastructure Services
Scheduling Consideration: -
ID Description Priority Alignment
6 Engineering and Traffic Survey for Speed
Limits – Complete the periodic review of
speed limits required by the California
Vehicle Code and adopt and implement
any necessary changes to speed limits. This
item applies to all public streets (El Toro
Road, Moulton Parkway, Ridge Route Drive,
and Santa Maria Avenue).
Lead Department: Engineering & Infrastructure Services
Scheduling Consideration: No later than September 2024
ID Description Priority Alignment
7 Maintenance Inspection and Repair
Programs Update – Review and update the
City’s maintenance inspection and repair
programs in order to align the same with
recommendations from the California Joint
Powers Insurance Authority. This item will
address matters related to both City
property and equipment.
Lead Department: Engineering & Infrastructure Services
Scheduling Consideration: -
ITEM 7.2 - Attachment A
PAGE 7.0-8 CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN ID Description Priority Alignment
8 Pavement Management Plan Update for
Fiscal Years 2024-34 – Review and update
the City’s Pavement Management Plan in
order to plan for and manage the longterm preservation, rehabilitation, and maintenance of public streets. This item is
also a biennial requirement for the receipt
of Measure M2 (OC Go) funds.
Lead Department: Engineering & Infrastructure Services
Scheduling Consideration: No later than June 30, 2024
ID Description Priority Alignment
9 Voice over Internet Protocol
Implementation – Transition City Hall’s voice
communications system to Voice over
Internet Protocol (“VoIP”) (including cloudbased Private Branch Exchange (“PBX”)), which allows calls to be placed and
received over Internet connections rather
than telephone lines.
Lead Department: Engineering & Infrastructure Services
Scheduling Consideration: -
ID Description Priority Alignment
10 Building Permitting Records Digitization –
Convert paper records to digital files in
order to enhance long-term preservation,
improve ease of reference, and reduce
physical storage needs. While the City’s
digitization goals extend to all departments,
the current work effort is focused on
building permitting records.
Lead Department: Planning & Environmental Services (Building) Scheduling Consideration: -
ITEM 7.2 - Attachment A
CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN PAGE 7.0-9 ID Description Priority Alignment
11 Building Permitting Software and Electronic
Plan Review Enhancements – Enhance
existing building permitting software in
order to increase operational efficiencies,
automate workflows, add new internal
controls, offer expanded online customer
self-service opportunities, and implement
electronic plan review.
Lead Department: Planning & Environmental Services (Building) Scheduling Consideration: -
ID Description Priority Alignment
12 Commercial Zoning Regulations – Review
and update the City’s commercial zoning
regulations in order to better align zoning
districts with local needs, permitted uses,
and off-street parking standards. This item is
consistent with the City’s goal of providing
residents with access to high quality goods
and services close to home.
Lead Department: Planning & Environmental Services (Planning) Scheduling Consideration: -
ID Description Priority Alignment
13 County Easement and City Boundary
Clarification – Review and correct property
records for easements that were transferred
from the County of Orange to the City
upon incorporation. Adjust City boundaries
to improve the provision of maintenance
services. This item may also include the
vacation or transfer of easements.
Lead Department: Planning & Environmental Services (Planning) Scheduling Consideration: -
ITEM 7.2 - Attachment A
PAGE 7.0-10 CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN ID Description Priority Alignment
14 Discretionary Zoning Permits and
Procedures Regulations – Review and
update the City’s discretionary zoning
permits and procedures regulations in order
to better align zoning activities with local
needs, as well as to enhance the efficiency
and effectiveness of the discretionary
review and permitting process.
Lead Department: Planning & Environmental Services (Planning) Scheduling Consideration: -
ID Description Priority Alignment
15 General Plan Housing Element
Implementation – Implement the City’s 6th
Cycle Housing Element in a manner
consistent with the goals, policy objectives,
and programs identified therein. Most of the
Housing Element’s 32 programs are
“ongoing” or include anticipated
completion dates prior to June 30, 2025.
Lead Department: Planning & Environmental Services (Planning) Scheduling Consideration: See General Plan Housing Element ID Description Priority Alignment
16 General Plan Update – Review and update
the City’s General Plan to establish a longrange vision for the future of Laguna Woods. The General Plan is required by
state law and reflects the community’s
intentions about land use and its
relationship to conservation, housing,
mobility, noise, open space, and safety.
Lead Department: Planning & Environmental Services (Planning) Scheduling Consideration: -
ITEM 7.2 - Attachment A
CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN PAGE 7.0-11 ID Description Priority Alignment
17 Local California Environmental Quality Act
Guidelines Update – Review and update
the City’s Local California Environmental
Quality Act (“CEQA”) Guidelines in order to
ensure compliance with state law, create
new public education materials, and
promote the efficient, effective, and
economical conduct of City business.
Lead Department: Planning & Environmental Services (Planning) Scheduling Consideration: -
ID Description Priority Alignment
18 Objective Design and Development
Regulations – Adopt objective design and
development regulations for new and
redevelopment projects (e.g., architectural
and landscape standards). Regulations
applicable to housing projects will not
conflict with California Senate Bill 9 (Atkins,
Chapter 162, Statutes of 2021).
Lead Department: Planning & Environmental Services (Planning) Scheduling Consideration: October 31, 2023 adoption goal ID Description Priority Alignment
19 Construction and Demolition Materials
Management Regulations – Review and
update the City’s construction and
demolition materials management
regulations in order to enhance the
efficiency and effectiveness of the
permitting process for covered projects, as
well as to ensure compliance with state law.
Lead Department: Planning & Environmental Services (Waste) Scheduling Consideration: -
ITEM 7.2 - Attachment A
PAGE 7.0-12 CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN ID Description Priority Alignment
20 State Trash Orders Compliance – Take
actions necessary to comply with the State
Water Resources Control Board’s Statewide
Water Quality Control Plans for Trash, which
generally require the installation, operation,
and maintenance of full capture systems for
all storm drains that capture stormwater
runoff from priority land uses.
Lead Department: Planning & Environmental Services (Water) Scheduling Consideration: Regional Water Quality Control Board orders ID Description Priority Alignment
21 Animal Regulations – Review and update
the City’s animal regulations in order to
strengthen enforcement related to
nuisance, potentially dangerous, and
vicious animals, as well as feeding of
wildlife. Animal regulations will also be
reviewed and updated as necessary to
ensure efficiency and effectiveness.
Lead Department: Public Safety Services
Scheduling Consideration: -
ID Description Priority Alignment
22 Crime Prevention through Environmental
Design Regulations – Adopt Crime
Prevention through Environmental Design
(“CPTED”) regulations related to the design
and maintenance of the built environment
(new development, redevelopment, and
existing properties) in order to prevent
criminal activity and enhance quality of life.
Lead Department: Public Safety Services
Scheduling Consideration: -
ITEM 7.2 - Attachment A
CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN PAGE 7.0-13 ID Description Priority Alignment
23 Emergency Operations Plan Update –
Review and update the City’s Emergency
Operations Plan in order to enhance
collaboration with public and private
stakeholders, incorporate the City’s Local
Hazard Mitigation Plan, prepare for updates
in the City’s Climate Adaptation Plan, and
reflect organizational changes.
Lead Department: Public Safety Services
Scheduling Consideration: -
ID Description Priority Alignment
24 Local Hazard Mitigation Plan Update –
Review and update the City’s Local Hazard
Mitigation Plan in order to further a longterm strategy to reduce disaster losses and prevent cycles of disaster damage,
reconstruction, and repeated damage. This
item is also a requirement for the receipt of
certain federal disaster assistance funds.
Lead Department: Public Safety Services
Scheduling Consideration: -
ID Description Priority Alignment
25 Potential New Fire Station – Continue to
analyze and take actions related to the
potential long-term lease of approximately
0.32 acres of the City Centre Park property
for use as a new Orange County Fire
Authority fire station. This item includes the
actions approved by the City Council on
September 21, 2022.
Lead Department: Public Safety Services
Scheduling Consideration: -
ITEM 7.2 - Attachment A
PAGE 7.0-14 CITY OF LAGUNA WOODS FISCAL YEARS 2023-25 BUDGET & WORK PLAN ID Description Priority Alignment
26 Sidewalk Vending Regulations – Adopt
sidewalk vending regulations in order to
promote health, safety, and welfare, as well
as for other purposes authorized by
California Senate Bill 946 (Lara, Chapter
459, Statutes of 2018). The City is unable to
regulate sidewalk vending except as
authorized by Senate Bill 946.
Lead Department: Public Safety Services
Scheduling Consideration: -
ITEM 7.2 - Attachment A