Laguna Woods City Council
December 20, 2023

CITY of LAGUNA WOODS

CITY COUNCIL
AGENDA
Regular Meeting
Wednesday, December 20, 2023
2:00 p.m.

Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
Noel Hatch
Mayor Pro Tem
Shari L. Horne
Councilmember
Cynthia Conners
Mayor
Annie McCary
Councilmember
Carol Moore
Councilmember
Welcome to a meeting of the Laguna Woods City Council!
This meeting may be recorded, televised, and made publicly available.

Public Comments/Testimony: The City accepts public comments/testimony in-person and in writing. For more information, please refer to page three of this agenda.

Americans with Disabilities Act (ADA): It is the intention of the City to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535 or the California Relay Service at (800) 735-2929/TTY (800) 735-2922. The City requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.

REGULAR MEETING SCHEDULE
The Laguna Woods City Council meets regularly on the third Wednesday of each month at 2 p.m.

AGENDA POSTING AND AVAILABILITY
Regular and Adjourned Regular Meetings: Pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act, the City of Laguna Woods posts agendas at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, at least 72 hours in advance of regular and adjourned regular meetings. Agendas and agenda materials are available at Laguna Woods City Hall during normal business hours and on the City’s website. Printed copies of agendas and agenda materials are provided at no charge in advance of meetings. After meetings have occurred, a per page fee is charged for printed copies.

Special and Emergency Meetings: Agenda posting and availability for special and emergency meetings is conducted pursuant to all applicable provisions of California Government Code (Ralph M. Brown Act).

AGENDA DISTRIBUTION LISTS
Electronic Distribution: The City of Laguna Woods provides notification of agenda posting and availability via email. To sign up for email notifications, please visit www.cityoflagunawoods.org/email-notifications, email [email protected], or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535. Please note that the City is not responsible for, and makes no guaranties or warranties related to, the transmission or receipt of email notifications.

Mail Distribution: The City of Laguna Woods is able to mail agendas and/or agenda materials if provided with advance payment for postage and printing (if applicable). To request mail distribution, please email [email protected] or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535.

FOR ADDITIONAL INFORMATION
For additional information, please contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535, [email protected], or 24264 El Toro Road, Laguna Woods, California 92637.

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, Yolie Trippy, City Clerk, City of Laguna Woods, hereby certify under penalty of perjury that this agenda was posted at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act. /s/ Yolie Trippy 12/15/23
YOLIE TRIPPY, CMC, City Clerk Date
Laguna Woods City Council Agenda  12/20/2023 Regular Page 3 of 12

OPTIONS FOR PUBLIC COMMENTS/TESTIMONY

1. In-Person
Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.

Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.

Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.

Speakers are requested, but not required, to identify themselves, both on speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.

2. In Writing
Written public comments/testimony may be delivered to Laguna Woods City Hall (24264 El Toro Road, Laguna Woods, CA 92637) or sent via email ([email protected]) provided that they are received by the City prior to 2:00 p.m. on the day of this meeting.

Written public comments/testimony will be provided to the City Council and included in the City Clerk’s written record of this meeting.

Parties submitting written public comments/testimony are requested, but not required, to identify themselves. Parties are advised that their names, email addresses, and any information submitted in writing to the City may be disclosed or become a matter of public record. No party should expect privacy of such information.

STREAM THIS MEETING ONLINE
This meeting will be live streamed on Zoom (audio and/or video). • Visit www.zoom.us
• Click on “Join” toward the top right of the webpage
• Enter the following meeting ID: 891 4769 8227
• Open the Zoom application following the on-screen prompts • Enter the following meeting password: 919643
• Enter a name and email address as required by Zoom
Please note that information you enter into Zoom may be publicly visible and/or visible to the City. No party should expect privacy of such information.

I. CALL TO ORDER
Introductory Notes:

Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.

Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.

Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.

Speakers are requested, but not required, to identify themselves, both on any applicable speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.

II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS AND CEREMONIAL MATTERS
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
About Public Comments on Non-Agenda Items: This is the time and place for members of the public to address the City Council on items not appearing on this agenda. Pursuant to state law, the City Council is unable to take action on such items, but may ask clarifying questions of the speaker, engage in brief discussion, refer items to City staff, and/or schedule items for consideration at future meetings.

VI. CONSENT CALENDAR
About the Consent Calendar: All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council or City staff requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action. Members of the public may address the City Council on items appearing on the Consent Calendar regardless of whether an item is removed for separate discussion and consideration of action.

Laguna Woods City Council Agenda  12/20/2023 Regular Page 5 of 12

6.1 City Council Minutes
Recommendation: Approve the City Council meeting minutes for the regular meeting on November 15, 2023.

6.2 City Treasurer’s Report
Recommendation: Receive and file the City Treasurer’s Report for the month of November 2023.

6.3 Warrant Register
Recommendation: Approve the warrant register dated December 20, 2023 in the amount of $903,306.76.

6.4 City Engineering and Traffic Operations Services
Recommendation:

1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.

AND

2. Approve an extension of the agreement with NV5, Inc. for city engineering and traffic operations services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.

6.5 Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7
Recommendation:

1. Approve final record plans and specifications reflecting completion of the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” as prepared by the project engineer.

AND

2. Accept project completion of the contract agreement with Hardy & Harper, Inc. for the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” and authorize recordation of a notice of completion with the County of Orange.

AND

3. Authorize the release of the contract retention payment withheld per state law, and exonerate project posted bonds, for the “Americans with Disabilities Act (ADA) Pedestrian
Accessibility Improvement Project: Phase 7,” 35 days
following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.

6.6 City Hall/Public Library Project
Recommendation:

1. Accept project completion of the contract agreement with iBuild Spectrum, Inc. for the “City Hall/Public Library Project” and authorize recordation of a notice of completion with the County of Orange.

AND

2. Authorize the release of the contract retention payment withheld per state law, and exonerate project posted bonds, for the “City Hall/Public Library Project,” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.

6.7 Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager)
Recommendation:

Laguna Woods City Council Agenda  12/20/2023 Regular Page 7 of 12

1. Approve final record plans and specifications reflecting completion of the “Pavement Management Plan Project
(Westbound El Toro Road between Canyon Wren and
Tanager)” as prepared by the project engineer.

AND

2. Accept project completion of the contract agreement with Hardy & Harper, Inc. for the “Pavement Management Plan
Project (Westbound El Toro Road between Canyon Wren and Tanager)” and authorize recordation of a notice of completion with the County of Orange.

AND

3. Authorize the release of the contract retention payment withheld per state law, and exonerate project posted bonds, for the “Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager),” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.

VII. PUBLIC HEARINGS

7.1 Community Development Block Grant (CDBG) Public Facilities & Improvements Project Proposal

1. Receive staff report.

AND

2. Open public hearing.

AND

3. Receive public testimony.

AND

4. Close public hearing.

AND

5. Approve the submittal of a proposal to the County of Orange requesting $150,000 in Community Development Block Grant (CDBG) funds under the Fiscal Year 2024-25 Public Facilities & Improvements grant program (County of Orange RFA # 012- 24010605-NC) to support the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 8”, which generally consists of driveway and sidewalk
improvements on Moulton Parkway.

AND

6. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LAGUNA WOODS, CALIFORNIA, APPROVING THE

SUBMITTAL OF A PROPOSAL TO THE COUNTY OF

ORANGE FOR COMMUNITY DEVELOPMENT BLOCK

GRANT (CDBG) FUNDS, PROSPECTIVELY ACCEPTING

THE AWARD OF SUCH CDBG FUNDS, MAKING

RELATED AUTHORIZATIONS RELATED TO THE
FISCAL YEAR 2024-25 PUBLIC FACILITIES &

IMPROVEMENTS GRANT PROGRAM (COUNTY OF
ORANGE RFA # 012-24010605-NC), AND DETERMINING

AND CERTIFYING THAT THE SUBMITTAL OF A

PROPOSAL AND ACCEPTANCE OF THE AWARD OF

FUNDS IS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT

7.2 Objective Design Standards
Recommendation:

1. Receive staff report.

AND
Laguna Woods City Council Agenda  12/20/2023 Regular Page 9 of 12

2. Open public hearing.

AND

3. Receive public testimony.

AND

4. Close public hearing.

AND

5. Approve the introduction and first reading of an ordinance – read by title with further reading waived – titled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF LAGUNA WOODS, CALIFORNIA, AMENDING
SECTIONS 11.10.010, 11.10.020, 11.10.030, 11.10.050,

11.10.060, 11.10.100, 11.10.110, 11.10.120, AND 11.10.130 OF TITLE 11 (PLANNING AND DEVELOPMENT) OF THE

LAGUNA WOODS MUNICIPAL CODE PERTAINING TO

OBJECTIVE DESIGN STANDARDS FOR CERTAIN NEW

DEVELOPMENT AND REDEVELOPMENT PROJECTS,

AND DETERMINING AND CERTIFYING THAT THE

ORDINANCE IS EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
VIII. CITY COUNCIL BUSINESS

8.1 Annual Comprehensive Financial Report
Recommendation: Receive and file the following documents, each dated November 22, 2023:

1. Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2023 (Fiscal Year 2022-23)
AND

2. Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
AND

3. Independent Auditor’s Statements on Auditing Standards 114 Letter: The Auditor’s Communication with Those Charged with Governance
AND

4. Appropriations Limit Worksheet with Independent
Accountant’s Report on Applying Agreed-Upon Procedures for the Fiscal Year Ended June 30, 2023
IX. CITY COUNCIL REPORTS AND COMMENTS
About City Council Reports and Comments: This is the time and place for members of the City Council to provide reports on meetings attended including, but not limited to, meetings of regional boards and entities to which they have been appointed to represent the City and meetings attended at the expense of the City pursuant to California Government Code Section 53232.3. Members of the City Council may also make other comments and announcements.

9.1 Coastal Greenbelt Authority
Councilmember McCary, First Alternate: Councilmember Horne, Second Alternate: Mayor Conners

9.2 Orange County Fire Authority
Mayor Pro Tem Hatch

9.3 Orange County Library Advisory Board
Councilmember Moore; Alternate: Councilmember McCary

9.4 Orange County Mosquito and Vector Control District
Councilmember Horne

9.5 San Joaquin Hills Transportation Corridor Agency
Mayor Conners; Alternate: Mayor Pro Tem Hatch
Laguna Woods City Council Agenda  12/20/2023 Regular Page 11 of 12

9.6 South Orange County Watershed Management Area
Councilmember Moore; Alternate: Councilmember Horne

9.7 Liaisons to Community Bridge Builders
Councilmember Horne and Councilmember McCary

9.8 Other Comments and Reports
[THE CITY COUNCIL WILL TAKE A BRIEF RECESS.]
X. CITY COUNCIL BUSINESS

10.1 City Council Organization – Office of the Mayor
Recommendation: Appoint a member of the City Council to serve as Mayor effective immediately through December 2024.

10.2 City Council Organization – Office of the Mayor Pro Tem Recommendation: Appoint a member of the City Council to serve as Mayor Pro Tem effective immediately through December 2024.

10.3 Ad Hoc Auditor Selection Committee
Recommendation: Appoint two members of the City Council to serve on an Ad Hoc Auditor Selection Committee from December 20, 2023 through March 20, 2024 to work with staff to prepare a request for proposals and then review, evaluate, and make recommendations to the City Council regarding proposals submitted by firms interested in providing annual audit services for fiscal years 2023-24, 2024-25, and 2025-26.

10.4 City Council Meeting Schedule
Recommendation: Approve a new City Council meeting schedule for January 2024 through June 2025.

XI. CLOSED SESSION

Closed Session Note: While members of the public are not permitted to attend closed session, prior to convening in closed session, the City Council will accept public comments on items appearing on the closed session agenda.

XII. CLOSED SESSION REPORT
XIII. ADJOURNMENT
Next Regular Meeting: Wednesday, January 17, 2024 at 2 p.m.

Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637

4.1 CITY HALL/PUBLIC LIBRARY PROJECT UPDATE
(NO REPORT)
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6.0 CONSENT CALENDAR SUMMARY
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ITEM 6.0
CC  12-20-2023 RM Consent Calendar Summary – AR Page 1 of 4 City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: December 20, 2023 Regular Meeting
SUBJECT: Consent Calendar Summary
Recommendation
Approve all proposed actions on the December 20, 2023 Consent Calendar by single motion and City Council action.

Background
All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action.

Summary
The December 20, 2023 Consent Calendar contains the following items:

6.1 Approval of the City Council meeting minutes for the regular meeting on November 15, 2023.

6.2 Approval of a motion to receive and file the City Treasurer’s Report for the month of November 2023. In response to discussion at the September 20, 2023 City Council meeting, staff is working on a modified format for the City Treasurer’s Report. In the meantime, please note the following distinctions regarding fund types:

ITEM 6.0
Consent Calendar Summary – AR Page 2 of 4 CC  12-20-2023 RM • General Fund – The General Fund is the City’s primary operating fund and is used to account for the proceeds of revenue sources that are not legally restricted or committed to expenditures for specified purposes. • Special Revenue Funds – Special Revenue Funds are used to account for the proceeds of revenue sources that are legally restricted or committed to expenditures for specified purposes.

6.3 Approval of the warrant register dated December 20, 2023 in the amount of $903,306.76. A list of warrants is included in the agenda packet; detailed information about individual warrants is available at or from City Hall.

6.4 [1] Waiver of the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding. The City’s procurement regulations generally require competitive bidding when the estimated cost of services is $25,000 or more over the term of the agreement, but allow for the waiver of those provisions at the discretion of the City Council. NV5 (formerly CivilSource) has provided city engineering and traffic operations services to the City since May 7, 2012 and is currently providing those services under an agreement that ends on December 31, 2023. NV5 has offered to continue existing pricing with no increase in rates through March 31, 2024. Due to NV5’s qualifications and performance to-date; the proposed stability in pricing; and, the City’s ongoing capital improvement projects, staff recommends waiving competitive bidding requirements for the proposed extension.

AND
[2] Approval of an extension of the agreement with NV5, Inc. for city engineering and traffic operations services and authorization for the City Manager to execute the extension, subject to approval as to form by the City Attorney. The proposed extension is for a three-month period through March 31, 2024 with no increase in rates or other changes to terms and conditions.

6.5 [1] Approval of final record plans and specifications reflecting completion of the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” as prepared by the project engineer (available for review at City Hall).

ITEM 6.0
CC  12-20-2023 RM Consent Calendar Summary – AR Page 3 of 4 AND
[2] Acceptance of project completion of the contract agreement with Hardy & Harper, Inc. for the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” and authorization for recordation of a notice of completion with the County of Orange.

AND
[3] Authorization of the release of the contract retention payment withheld per state law, and exoneration of project posted bonds, for the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project:

Phase 7,” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.

The “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” is included in the Fiscal Years 2023-34 Capital Improvement Program. Construction is now complete.

6.6 [1] Acceptance of project completion of the contract agreement with iBuild Spectrum, Inc. for the “City Hall/Public Library Project” and authorization for recordation of a notice of completion with the County of Orange.

AND
[2] Authorization of the release of the contract retention payment withheld per state law, and exoneration of project posted bonds, for the “City Hall/Public Library Project,” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.

The “City Hall/Public Library Project” is included in the Fiscal Years 2023- 34 Capital Improvement Program. Construction is now complete.

6.7 [1] Approval of final record plans and specifications reflecting completion of the “Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager)” as prepared by the project engineer (available for review at City Hall).

AND
ITEM 6.0
Consent Calendar Summary – AR Page 4 of 4 CC  12-20-2023 RM [2] Acceptance of project completion of the contract agreement with Hardy & Harper, Inc. for the “Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager)” and authorization for recordation of a notice of completion with the County of Orange.

AND
[3] Authorization of the release of the contract retention payment withheld per state law, and exoneration of project posted bonds, for the “Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager),” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.

The “Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager)” is included in the Fiscal Years 2023- 34 Capital Improvement Program. Construction is now complete.

6.1 CITY COUNCIL MINUTES
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).

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ITEM 6.1
November 15, 2023 1 City Council Regular Meeting Minutes

CITY OF LAGUNA WOODS CALIFORNIA

CITY COUNCIL MINUTES

REGULAR MEETING
November 15, 2023
2:00 P.M.

Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637

I. CALL TO ORDER
Mayor Conners called the Regular Meeting of the City Council of the City of Laguna Woods to order at 2:02 p.m.

II. ROLL CALL
COUNCILMEMBER: PRESENT: Horne, McCary, Moore, Hatch, Conners ABSENT: -
All councilmembers participated in-person at the meeting location.

STAFF PRESENT: City Manager Macon, City Attorney Patterson, City Clerk Trippy All staff participated in-person at the meeting location.

III. PLEDGE OF ALLEGIANCE
Councilmember Horne led the pledge of allegiance.

IV. PRESENTATIONS AND CEREMONIAL MATTERS

4.1 Nurse Practitioner Week – November 12-18, 2023
City Clerk Trippy read the proclamation.

Kristina Fortes, President of the Orange County Chapter of the California Association of Nurse Practitioners, made comments.

Councilmembers made comments.

Pricilla Chow, Nurse Practitioner, and Maryam Gulraiz, Nurse Practitioner, made comments.

Councilmembers made comments and Ms. Fortes answered questions.

ITEM 6.1
November 15, 2023 2 City Council Regular Meeting Minutes Moved by Councilmember Horne, seconded by Councilmember McCary, and carried unanimously on a 5-0 vote, to approve and present the proclamation.

Mayor Conners called for a brief recess at 2:16 p.m.

The meeting was called back to order at 2:18 p.m.

4.2 City Hall/Public Library Project Update
City Manager Macon provided an update.

V. PUBLIC COMMENTS ON NON-AGENDA ITEMS – None
VI. CONSENT CALENDAR
Moved by Councilmember Moore, seconded by Councilmember Horne, and carried unanimously on a 5-0 vote, to approve Consent Calendar items 6.1 – 6.7.

6.1 City Council Minutes
Approved the City Council meeting minutes for the regular meeting on October 18, 2023.

6.2 City Treasurer’s Report
Received and filed the City Treasurer’s Report for the month of October 2023.

6.3 Warrant Register
Approved the warrant register dated November 15, 2023 in the amount of $1,212,817.58.

6.4 City Engineering and Traffic Operations Services
Approved an assignment agreement assigning the existing agreement with CivilSource, Inc. for city engineering and traffic operations services to NV5, Inc., a California general stock corporation, and authorized the City Manager to execute the assignment agreement, subject to approval as to form by the City Attorney.

6.5 American with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project:

Phase 7

1. Approved the “American with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” design plans and specifications as prepared by the project engineer.

AND
ITEM 6.1
November 15, 2023 3 City Council Regular Meeting Minutes

2. Approved a notice of exemption for the “American with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” finding that the project is categorically exempt from the California Environmental Quality Act (CEQA) and authorized the City Manager to cause the notice of exemption to be filed pursuant to applicable law.

AND

3. Approved a grant of easement (temporary construction easement) with Synod of Southern California for certain real property located in the city of Laguna Woods, more particularly described as Assessor’s Parcel Number (APN) 616-191-06, and authorized the Mayor to execute the grant of easement and accept the grant of easement on behalf of the City, subject to approval of the grant of easement as to form by the City Attorney.

AND

4. Awarded a contract agreement to Hardy & Harper, Inc. for the construction of the “American with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7”, in the amount of $81,075.00 plus authorized change orders not to exceed 10% of the base amount; and authorized the City Manager to execute a contract agreement and approve change orders, subject to approval of the contract agreement as to form by the City Attorney.

6.6 El Toro Road and Moulton Parkway Water Quality Treatment Project Rejected all bids received for the “El Toro Road and Moulton Parkway Water Quality Treatment Project” (bid opening date of October 12, 2023).

6.7 Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager)

1. Approved the “Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager)” design plans and specifications as prepared by the project engineer.

AND

2. Approved a notice of exemption for the “Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager)” finding that the project is categorically exempt from the California Environmental Quality Act (CEQA) and authorized the City Manager to cause the notice of exemption to be filed pursuant to applicable law.

AND
ITEM 6.1
November 15, 2023 4 City Council Regular Meeting Minutes

3. Awarded a contract agreement to Hardy & Harper, Inc. for the construction of the “Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager)”, in the amount of $242,000.00, plus authorized change orders not to exceed 10% of the base amount; and authorized the City Manager to execute a contract agreement and approve change orders, subject to approval of the contract agreement as to form by the City Attorney.

VII. PUBLIC HEARINGS – None
VIII. CITY COUNCIL BUSINESS

8.1 Zoning Code Amendments
City Manager Macon made a presentation.

Mayor Conners made comments.

Moved by Councilmember McCary, seconded by Councilmember Horne, and carried unanimously on a 5-0 vote, to approve second reading and adopt an ordinance – read by title with further reading waived – titled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

LAGUNA WOODS, CALIFORNIA, AMENDING SECTIONS

13.080.010, 13.10.020, 13.13.020, AND 13.26.010 OF TITLE 13 (ZONING) OF THE LAGUNA WOODS MUNICIPAL CODE, AND

DETERMINING AND CERTIFYING THAT THE ORDINANCE IS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT
City Manager Macon responded to a question from Councilmember Moore regarding the status of a potential street racing ordinance.

8.2 Objective Design Standards
City Manager Macon made a presentation.

Kathryn Freshley, resident, expressed her support for the proposed ordinance.

Councilmembers discussed the item and staff answered related questions.

Moved by Councilmember Horne, seconded by Councilmember McCary, and carried unanimously on a 5-0 vote, to approve second reading and adopt an ordinance – read by title with further reading waived – titled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAGUNA WOODS, CALIFORNIA, ADDING CHAPTER 11.10 TO
ITEM 6.1
November 15, 2023 5 City Council Regular Meeting Minutes TITLE 11 (PLANNING AND DEVELOPMENT) OF THE LAGUNA

WOODS MUNICIPAL CODE ESTABLISHING OBJECTIVE DESIGN

STANDARDS FOR CERTAIN NEW DEVELOPMENT AND

REDEVELOPMENT PROJECTS, AND DETERMINING AND

CERTIFYING THAT THE ORDINANCE IS EXEMPT FROM THE

CALIFORNIA ENVIRONMTNAL QUALITY ACT

8.3 City Council Meeting Schedule
City Manager Macon made a presentation.

Councilmembers discussed the item and staff answered related questions.

Moved by Mayor Pro Tem Hatch, seconded by Councilmember Horne, and carried unanimously on a 5-0 vote, to schedule an adjourned regular meeting of the City Council for December 15, 2023, at 3:00 p.m. at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637.

IX. CITY COUNCIL REPORTS AND COMMENTS

9.1 Coastal Greenbelt Authority
Councilmember McCary provided a report.

9.2 Orange County Fire Authority
Mayor Pro Tem Hatch provided a report.

Division Chief Hunter, Orange County Fire Authority, made comments.

Mayor Pro Tem Hatch briefly commented on an upcoming Chalk Walk event and answered questions from councilmembers.

9.3 Orange County Library Advisory Board
Councilmember Moore provided a report.

9.4 Orange County Mosquito and Vector Control District
Councilmember Horne provided a report.

Councilmember Moore made brief comments.

9.5 San Joaquin Hills Transportation Corridor Agency
Mayor Conners provided a report.

ITEM 6.1
November 15, 2023 6 City Council Regular Meeting Minutes

9.6 South Orange County Watershed Management Area
Councilmember Moore provided a report and commented on water-related matters.

9.7 Liaisons to Community Bridge Builders
Councilmember Horne provided a report.

Mayor Conners and Mayor Pro Tem Hatch made brief comments.

9.8 Other Comments and Reports
Councilmember Moore reported on the recent California Association of Local Agency Formation Commissions conference and shared a PowerPoint presentation.

Councilmember McCary reported on a recent roundtable discussion on energy that she and Councilmember Horne attended.

Councilmember Horne reported on California Senior Legislature’s annual session.

X. CLOSED SESSION – None
XI. CLOSED SESSION REPORT – None
XII. ADJOURNMENT
The meeting was adjourned at 3:31 p.m. The next adjourned regular meeting will be at 3:00 p.m. on Friday, December 15, 2023, at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637. The next regular meeting will be at 2:00 p.m. on Wednesday, December 20, 2023, at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637. __________________________________
YOLIE TRIPPY, CMC, City Clerk
Approved: December 20, 2023
__________________________________
CYNTHIA S. CONNERS, Mayor

6.2 CITY TREASURER’S REPORT
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).

This page is intentionally blank.

City of Laguna Woods
City Treasurer's Report
For the Month Ended November 30, 2023

CASH AND INVESTMENTS
ITEM 6.2
Beginning
Balances
Earnings &
Receipts Disbursements
Purchases,
Transfers &
Other
Adjustments
Ending
Balances
% of Total
Cash &
Investment
Balances
Maximum %
Allowed per
Investment
Policy
As of 10/31/23 As of 11/30/23
Cash and Cash EquivalentsAnalyzed Checking Account (Note 1) 616,947 $ 670,575 $ (903,307) $ 223,531 $ 607,746 $ 4.58% Cash Balances, Multi-Bank Securities (MBS) Account (Note 2 and 4) 21,672 $ 20,924 $ (23,927) $ - $ 18,670 $ 0.14% Earned Interest in Transit and Accrued Interest, MBS Account (Note 4) 22,749 $ 18,402 $ (20,924) $ - $ 20,226 $ 0.15% Petty Cash $ 52 748 $ (19) $ - $ 781 $ 0.01%
Laguna Woods Civic Support Fund Checking Account 46,495 $ 0.19 $ - $ - $ 46,496 $ 0.35% Total Cash and Cash Equivalents 708,611 $ 709,953 $ (948,177) $ 223,531 $ 693,919 $ 5.23% 100.00% Pooled Money Investment AccountsLocal Agency Investment Fund (LAIF - fair value) (Notes 2 and 3) 795,901 $ - $ - $ - $ 795,901 $ 6.00% Orange County Investment Pool (OCIP - fair value) (Notes 2 and 3) 6,455,001 $ 50,868 $ (601) $ - $ 6,505,268 $ 49.04% Total Pooled Money Investment Accounts 7,250,902 $ 50,868 $ (601) $ - $ 7,301,169 $ 55.05% 90.00% Investments - Interest and Income BearingCertificates of Deposit - non-negotiable (fair value) (Note 2) 5,251,164 $ - $ - $ 17,734 $ 5,268,898 $ 39.72% Total Investments - Interest and Income Bearing 5,251,164 $ - $ - $ 17,734 $ 5,268,898 $ 39.72% 90.00% TOTAL $ 760,822 13,210,677 $ (948,777) $ 241,265 $ 13,263,986 $ 100.00% Summary of Total Cash, Cash Equivalents, and Investments:

General Fund
Special
Revenue Funds Totals
Analyzed Checking Account (2,950,754) $ 3,558,500 $ 607,746 $ Cash Balances, MBS Account 18,670 $ - $ 18,670 $
Earned Interest in Transit and Accrued Interest, MBS Account 20,226 $ - $ 20,226 $ Petty Cash 781 $ - $ 781 $
LAIF 795,901 $ - $ 795,901 $
OCIP 6,505,268 $ - $ 6,505,268 $
Certificates of Deposit 5,268,898 $ - $ 5,268,898 $
Laguna Woods Civic Support Fund Checking Account - $ 46,496 $ 46,496 $ Totals $ 3,604,996 9,658,990 $ 13,263,986 $
(See NOTES on Page 4 of 4)
City Treasurer's Report Page 1 of 4 For the Month Ended November 30, 2023 City of Laguna Woods
City Treasurer's Report
For the Month Ended November 30, 2023

CASH AND INVESTMENTS
ITEM 6.2
CUSIP
Investment
# Issuer Term
Purchase
Date
Settlement
Date Par Value Market Value Book Value
Stated Rate
(Note 4)
Coupon
Type
1st Coupon
Date
Rating or
Rank (*)
Yield to
Maturity
365 Days
Maturity
Date
Money Funds and Certificate of Deposits (CDs, Federal Deposit Insurance Corporation [FDIC] Insured) 02589AA28 2018-9 AMERICAN EXPRESS NATL 60 months 12/04/18 12/04/18 240,000 239,885 240,000 3.550 Semi-Annual 06/04/19 Green*** 3.550 12/04/2333715LCZ1 2018-10 FIRST TECHNOLOGY FED CU MTN VIEW 60 months 12/07/18 12/12/18 245,000 244,868 245,000 3.600 Monthly 01/12/19 Green*** 3.600 12/12/23 052392CK1 2022-6 AUSTIN TELCO FED CR 12 months 12/09/22 12/16/22 245,000 245,005 245,000 5.100 Monthly 01/01/23 Green*** 5.100 12/18/23 00833AAB6 2022-7 AFFINITY PLUS CR UN 12 months 12/15/22 12/27/22 245,000 244,973 245,000 5.100 Monthly 01/27/23 Green*** 5.100 12/27/23 91334AAM5 2023-3 UNITED HERITAGE CR 12 months 03/07/23 03/21/23 200,000 199,990 200,000 5.200 Monthly 03/31/23 Green*** 5.200 03/21/24 949763ZA7 2019-1 WELLS FARGO BK N A 60 months 04/09/19 04/10/19 245,000 242,771 245,000 2.850 Monthly 05/10/19 Green* 2.850 04/10/24 38150VBG3 2022-2 GOLDMAN SACHS BK USA 24 months 05/24/22 06/01/22 245,000 241,960 245,000 2.900 Semi-Annual 12/01/22 Green* 2.900 06/03/24 98138MBA7 2022-8 WORKERS FED CR UN 24 months 12/09/22 12/16/22 245,000 243,532 245,000 4.950 Monthly 01/16/23 Yellow** 4.950 12/16/24 75472RBB6 2020-1 RAYMOND JAMES BK NATL ASSN 60 months 02/06/20 02/14/20 245,000 234,338 245,000 1.750 Semi-Annual 08/14/20 Green*** 1.750 02/14/25 59013KGJ9 2020-2 MERRICK BANK 60 months 03/24/20 03/31/20 100,000 95,310 100,000 1.800 Monthly 05/01/20 Green*** 1.800 03/31/25 14042TGG6 2022-1 CAPITAL ONE BK USA NATL ASSN 36 months 05/24/22 05/25/22 245,000 236,930 245,000 3.100 Semi-Annual 11/25/22 Green* 3.100 05/27/25 75102EAP3 2023-6 RAIZ FED CR UN 24 months 05/17/23 05/24/23 245,000 243,728 245,000 5.050 Monthly 06/24/23 Yellow** 5.050 05/27/25 37424PAG9 2023-9 GESA CR UN 24 months 07/19/23 07/31/23 245,000 245,537 245,000 5.500 Monthly 08/31/23 Green*** 5.500 07/31/25 59524LAA4 2023-1 MID CAROLINA CR UN 36 months 03/07/23 03/13/23 200,000 198,986 200,000 4.850 Monthly 04/13/23 Green*** 4.850 03/13/26 23204HNV6 2023-4 CUSTOMERS BK 36 months 03/30/23 03/31/23 245,000 243,719 245,000 5.000 Semi-Annual 09/30/23 Green** 5.000 03/31/26 87868YAQ6 2023-7 TECHNOLOGY CR UN 36 months 05/19/23 05/30/23 245,000 243,917 245,000 5.000 Monthly 07/01/23 Green*** 5.000 05/29/26 32022RRG4 2022-4 1ST FINL BK USA 48 months 06/15/22 06/24/22 245,000 233,049 245,000 3.150 Monthly 07/24/22 Green* 3.150 06/24/26 2546733P9 2023-5 DISCOVER BK 48 months 03/30/23 04/05/23 245,000 241,906 245,000 4.800 Semi-Annual 10/05/23 Green*** 4.800 04/05/27 50625LBN2 2022-3 LAFAYETTE FED CR 60 months 05/24/22 06/15/22 245,000 229,234 245,000 3.250 Monthly 07/15/22 Green*** 3.250 06/15/27 14042RUX7 2022-5 CAPITAL ONE NATL ASSN 60 months 10/06/22 10/13/22 245,000 237,939 245,000 4.500 Semi-Annual 04/13/23 Green* 4.500 10/13/27 90355GCE4 2023-2 UBS BANK USA 60 months 03/07/23 03/08/23 200,000 194,344 200,000 4.600 Monthly 04/08/23 Green* 4.600 03/08/28 89854LAD5 2023-8 TTCU FED CR UN 60 months 07/19/23 07/26/23 245,000 241,670 245,000 5.000 Monthly 08/26/23 Green*** 5.000 07/26/28 01882MAH5 2023-10 ALLIANT CR UN 60 months 11/07/23 11/15/23 245,000 245,309 245,000 5.350 Monthly 12/15/23 Green*** 5.350 11/15/28 Accrued Interest - Month End 20,226Total CDs 5,350,000 5,289,124 5,350,000 Veribanc
Rank
Green
Yellow
Red
Government Pooled Money Investment Accounts (PMIA) (Notes 2 and 3) N/A N/A Local Agency Investment Fund (LAIF) N/A Various Various 815,569 795,901 815,569 Note 3 Quarterly N/A N/A N/A N/AN/A N/A Orange County Investment Pool (OCIP) N/A Various Various 6,582,148 6,505,268 6,582,148 Note 3 Monthly N/A N/A N/A N/A Total PMIA 7,397,717 7,301,169 7,397,717
(See NOTES on Page 4 of 4)
Merits close attention, does not meet minimal qualifications for equity and has incurred significant losses (*) CDs are ranked using the Veribanc Rating System, a two-part color code and star classification system which tests the present standing and future outlook by reviewing an institution's capital strength, asset quality, management ability, earnings sufficiency, liquidity, and sensitivity to market risk. The table below summarizes the Veribanc color rankings. Veribanc star ratings of one to three, with three being best, are used to help review a possible future trend of an institutions health based on metrics from ten prior quarters. A rating of one, two, or three, are not necessarily an indicator of risk or an undesirable investment. The City reviews other rating systems and issuer financials before choosing any investment.

Veribanc Rating System
Color Meaning
Highest rating, exceeds qualifications in equity and income tests Merits attention, meets minimal qualifications in equity and income tests City Treasurer's Report Page 2 of 4 For the Month Ended November 30, 2023 City of Laguna Woods
City Treasurer's Report
For the Month Ended November 30, 2023

CASH AND INVESTMENTS
ITEM 6.2
Beginning
Balances
Contributions /
(Withdrawals)
Administrative
Fees &
Investment
Expense
Unrealized
Gain / (Loss)
Ending
Balances
As of 10/31/23 As of 11/30/23
Other Post-Employment Benefits (OPEB) TrustCalPERS California Employers' Retiree Benefit Trust (CERBT) (Note 2) 120,613 $ - $ (9) $ 8,735 $ 129,340 $ (CERBT holds all assets and administers the OPEB Trust) Employer Pension Contributions TrustCalPERS California Employers' Pension Prefunding Trust (CEPPT) (Note 2) - $ - $ - $ - $ - $ (CEPPT holds all assets and administers the Employer Pension Contributions Trust) Total Other Funds - Held in Trust 120,613 $ - $ (9) $ 8,735 $ 129,340 $ (See NOTES on Page 4 of 4)
City Treasurer's Report Page 3 of 4 For the Month Ended November 30, 2023 City of Laguna Woods
City Treasurer's Report
For the Month Ended November 30, 2023

CASH AND INVESTMENTS
ITEM 6.2
Notes:

The adjustment in the amount of $223,531.20 relates to check #7058 issued in October 2023. The check was voided and replaced with check #7144 in November 2023.OPEB Trust / The City made no contributions to or withdrawals from the OPEB Trust. The OPEB Trust experienced a net gain of $8,726.44 in November 2023.Employer Pension Contributions Trust / In April 2021, the City elected to participate in the CEPPT. The City has not yet made contributions to the CEPPT.

Pool
Earnings
Post
Prior Period
Earnings
Deposited
Deposit for Period
Ended
Current
Month /
Quarter
Gross Yield
Current Month / Quarter
Earnings Will Post
LAIF Quarterly $0.00 See Notes See Notes January 2024
OCIP Monthly $50,868.33 July and August 2023 See Notes February 2024 City Treasurer's CertificationI, Elizabeth Torres, City Treasurer, do hereby certify:
y That all investment actions executed since the last report have been made in full compliance with the City's Investment of Financial Assets Policy; andy That the City is able to meet all cash flow needs which might reasonably be anticipated for the next 12 months.

Elizabeth Torres, City Treasurer
Notes
Total pool interest yield for November 2023 was 3.843% and the City's yield will be slightly lower based on allocation ratios and administrative fees to be deducted.Interest is posted three months in arrears and fees are posted monthly. Accrued interest pending payment at November 30, 2023 was $72,958.68. November 30, 2023 interest rate was 4.327% and fees were 0.050%, for a net yield of 4.277%.

Note 4 - CDs / The stated earnings rate for CDs is a fixed rate for the full term. The City earned interest of $20,924.40 and transferred out $23,926.52 in cash balances to the City's checking account in November 2023. Cash balances to be invested or paid out are classified separately on page 1 of 4. The City's portfolio also has $20,226.28 in accrued interest, not yet vested.Note 3 - Investment earnings on pooled money investment accounts deposited and reported in November 2023 net of related fees were:Note 1 - Analyzed Checking Account / Monthly activity reported does not reflect November 2023 vendor invoicing processed after the date of this report. Note 2 - During November 2023, transaction activity in pooled money investment accounts, investment accounts and fiduciary trusts included:

LAIF / The City made no deposits to or withdrawals from the LAIF account. The balance includes an adjustment in the amount of ($19,668.21) to reflect the fair market value of the investment at June 30, 2023. OCIP / The City made no deposits to or withdrawals from the OCIP account. The balance includes an adjustment in the amount of ($76,879.24) to reflect the fair market value of the investment at June 30, 2023.Investments / Upon maturity of the Morgan Stanley Private Bank Certificate of Deposit in November 2023, $245,000 principal amount was received. The amount was re-invested in Alliant Credit Union Certificate of Deposit for a 60 month term at a 5.350% yield rate. Investments were adjusted in the amount of $17,734.15 to report balances at fair market value as of November 30, 2023.

City Treasurer's Report Page 4 of 4 For the Month Ended November 30, 2023 Digitally signed by Elizabeth Torres Date: 2023.12.14 17:57:13 -08'00'

6.3 WARRANT REGISTER
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).

This page is intentionally blank.

ITEM 6.3
Date Vendor Name Description Amount
Debit Automatic Bank Debits:

Debit 11/02/2023 GLOBAL PAYMENTS / OPEN EDGE Credit Card Processing Fees / October 2023 1,927.17Debit 11/02/2023 AUTHORIZE.NET Online Credit Card Processing Fees / October 2023 12.00Debit 11/02/2023 DELTA DENTAL OF CALIFORNIA Employee Benefit Program / November 2023 472.44Debit 11/02/2023 NAVIA BENEFIT SOLUTIONS Employee Benefit Program / October 2023 348.56Debit 11/03/2023 ADP PAYROLL SERVICES Payroll Processing Fees / Pay Periods Ended 10/06/2023 & 10/20/2023 462.96Debit 11/08/2023 NAVIA BENEFIT SOLUTIONS 125 Cafeteria Plan Administration / October 2023 100.00Debit 11/07/2023 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 10/06/2023 3,516.10Debit 11/07/2023 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 10/06/2023 2,314.36Debit 11/08/2023 ADP TAX Payroll Taxes / Pay Period Ended 11/03/2023 7,886.48Debit 11/08/2023 ADP WAGE PAY Payroll Transfer / Pay Period Ended 11/03/2023 18,983.98Debit 11/09/2023 NAVIA BENEFIT SOLUTIONS Employee Benefit Program / November 2023 924.65Debit 11/09/2023 COUNTY OF ORANGE - SHERIFF Law Enforcement Services / November 2023 253,453.70Debit 11/09/2023 MISSION SQUARE RETIREMENT Employee Benefit Program / Pay Period Ended 11/03/2023 2,170.00Debit 11/10/2023 CALPERS - HEALTH Employee Benefit Program / November 2023 7,846.79Debit 11/15/2023 U.S. BANK Bank Service Charges / October 2023 58.76Debit 11/21/2023 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 10/20/2023 3,294.67Debit 11/21/2023 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 10/20/2023 2,007.47Debit 11/21/2023 ADP TAX Payroll Taxes / Pay Period Ended 11/17/2023 7,904.58Debit 11/21/2023 ADP WAGE PAY Payroll Transfer / Pay Period Ended 11/17/2023 19,317.20Debit 11/22/2023 MISSION SQUARE RETIREMENT Employee Benefit Program / Pay Period Ended 11/17/2023 1,420.00 Check
Number Warrants:
7085 11/03/2023 ACC BUSINESS City Hall Internet Service / September 2023 608.66 7086 11/03/2023 AT&T Telephone / 458-3487 / October 2023 50.587087 11/03/2023 CAPTIONING UNLIMITED Closed Captioning / October 2023 600.00 7088 11/03/2023 CSMFO Membership Dues / Calendar Year 2024 135.007089 11/03/2023 FIRST RESPONSE AIR CONDITIONING & HEATING INC. City Hall Maintenance 671.267090 11/03/2023 GOVERNMENT FINANCE OFFICERS Annual Governmental GAAP Update 135.007091 11/03/2023 PETTY CASH Replenish Petty Cash / October 2023 - 7092 11/03/2023 RUTAN & TUCKER, LLP Legal Services / August - September 2023 11,872.90 7093 11/09/2023 360CIVIC Website Hosting / October 2023 200.007094 11/09/2023 BRIGHTVIEW LANDSCAPE SERVICES, INC. Landscape Maintenance / October 2023 30,387.677095 11/09/2023 CIVIL SOURCE Engineering Services / September 2023 18,635.007096 11/09/2023 COUNTY OF ORANGE Automated Fingerprint ID System / November 2023 636.007097 11/09/2023 CSMFO Membership Dues / Calendar Year 2024 135.007098 11/09/2023 EL TORO WATER DISTRICT Water Service / August - September 2023 9,208.76 7099 11/09/2023 EPIC IO TECHNOLOGIES, INC. City Hall Internet Services / November 2023 171.457100 11/09/2023 PV MAINTENANCE INC Street, City Hall & Park Maintenance Services / October 2023 11,920.627101 11/09/2023 RINGCENTRAL, INC. Telephone Services / October 2023 1,803.97 7102 11/09/2023 SOUTHERN CALIFORNIA GAS COMPANY Gas Service - City Hall / October 2023 14.30 7103 11/09/2023 SWEEPING CORPORATION OF AMERICA Street Sweeping Services / October 2023 4,350.007104 11/09/2023 TONY'S LOCKSMITH & SAFE SERV. City Hall Maintenance 622.44

CITY OF LAGUNA WOODS

WARRANT REGISTER
December 20, 2023
This Report Covers the Period 11/01/2023 through 11/30/2023 1 of 4
ITEM 6.3
Date Vendor Name Description Amount

CITY OF LAGUNA WOODS

WARRANT REGISTER
December 20, 2023
This Report Covers the Period 11/01/2023 through 11/30/2023 7105 11/21/2023 ABOUND FOOD CARE Edible Food Recovery Program Services / October 2023 380.927106 11/21/2023 AETNA BEHAVIORAL HEALTH, LLC Employee Benefit Program / December 2023 12.187107 11/21/2023 ALPHA CARD SYSTEM, LLC Senior Mobility Program Supplies 587.24 7108 11/21/2023 AT&T Telephone / 583-1105 / October 2023 29.967109 11/21/2023 AT&T White Pages / November 2023 4.28 7110 11/21/2023 AT&T Telephone / 581-9821 / October 2023 55.327111 11/21/2023 BRIGHTVIEW LANDSCAPE SERVICES, INC. Landscape Maintenance / November 2023 7,875.077112 11/21/2023 BROWN ARMSTRONG ACCOUNTANCY CORPORATION Audit Services / Fiscal Year 2022-23 3,000.00 7113 11/21/2023 CALIFORNIA MUNICIPAL STATISTICS, INC. ACFR Services / Fiscal Year 2022-23 400.00 7114 11/21/2023 CALIFORNIA YELLOW CAB Senior Mobility Program Transportation Services / October 2023 24,929.80 7115 11/21/2023 CITY OF LAGUNA BEACH Animal Control & Shelter Services / September - October 2023 19,168.007116 11/21/2023 FUSCOE ENGINEERING, INC. Engineering Services / October 2023 3,750.00 7117 11/21/2023 INTERPRETING SERVICES INTERNATIONAL, LLC Translation Services 2,359.76 7118 11/21/2023 ITERIS, INC Traffic Engineering / October 2023 8,198.00 7119 11/21/2023 KONE INC. City Hall Elevator Maintenance / November 2023 232.317120 11/21/2023 MARC DONOHUE Administrative Services / November 2023 300.007121 11/21/2023 ORANGE COUNTY REGISTER-NOTICES Public Notices / October 2023 4,454.35 7122 11/21/2023 POLINA OLSHANSKY Project Deposit Refund 2,500.007123 11/21/2023 RICOH USA, INC. Building Printer Usage / August - October 2023 97.427124 11/21/2023 RICOH USA, INC. Copier Lease / December 2023 246.577125 11/21/2023 RJM DESIGN GROUP Landscape Architectural Services / October 2023 3,383.307126 11/21/2023 RUTAN & TUCKER, LLP Legal Services / October 2023 18,139.65 7127 11/21/2023 SAFEGUARD BUSINESS SYSTEMS Printing Services 450.00 7128 11/21/2023 SOUTHERN CALIFORNIA EDISON Electric Services / September - October 2023 7,228.27 7129 11/21/2023 SOUTHERN CALIFORNIA SHREDDING, Shredding Services / October 2023 470.00 7130 11/21/2023 STAPLES Office & Janitorial Supplies 553.147131 11/21/2023 TRIPEPI, SMITH AND ASSOCIATES, INC. Audio Visual Production Support Services / October 2023 1,852.50 7132 11/21/2023 TYLER BUSINESS FORMS 2023 AP Vendor 1099 Filing Forms 165.84 7133 11/21/2023 VERIZON WIRELESS Building iPads Data Plans / October 2023 120.037134 11/21/2023 WM CURBSIDE, LLC HHW & Sharps Program / October 2023 3,479.647135 11/30/2023 4LEAF, INC Planning Services 3,000.007136 11/30/2023 ACC BUSINESS City Hall Internet Service / October 2023 608.66 7137 11/30/2023 BEAR ELECTRICAL SOLUTIONS, INC. Traffic Signal Maintenance / October 2023 6,119.50 7138 11/30/2023 BRIGHTVIEW LANDSCAPE SERVICES, INC. Landscape Maintenance / June - September 2023 10,657.07 7139 11/30/2023 CAPTIONING UNLIMITED Closed Captioning / November 2023 200.00 7140 11/30/2023 CIVIL SOURCE Engineering Services / October 2023 16,931.257141 11/30/2023 CLEARSOURCE FINANCIAL Fee Study Services 5,180.00 7142 11/30/2023 DC PLUMBING, HEATING AND AIR CONDITIONING City Hall Maintenance 2,606.80 7143 11/30/2023 GEOSYNTEC CONSULTANTS, INC Engineering Services 14,082.757144 11/30/2023 INTERWEST CONSULTING GROUP Replacement for Check #7058 dated October 20, 2023 223,531.207145 11/30/2023 KIMLEY HORN & ASSOCIATES, INC Traffic Engineering Services 17,200.00 7146 11/30/2023 OMNI ENTERPRISE INC Janitorial Services / October 2023 2,150.00 7147 11/30/2023 PARK CONSULTING GROUP, INC Software Consulting Services / October 2023 1,618.75 7148 11/30/2023 RECREATION BRANDING SERVICES Graphic Design Services 567.90 2 of 4
ITEM 6.3
Date Vendor Name Description Amount

CITY OF LAGUNA WOODS

WARRANT REGISTER
December 20, 2023
This Report Covers the Period 11/01/2023 through 11/30/2023 7149 11/30/2023 RINGCENTRAL, INC. Telephone Services / November 2023 823.30 7150 11/30/2023 SCHMIDT DESIGN GROUP, INC. Landscape Architectural Services 2,500.00 7151 11/30/2023 SOUTHERN CALIFORNIA EDISON Street Lighting - Residential / October 2023 2,774.21 7152 11/30/2023 STATE WATER RESOURCES Annual NPDES Permit Fee / Fiscal Year 2023-24 10,602.007153 11/30/2023 SUN TAMERS WINDOW TINTING City Hall Refurbishment & Safety Project: Phase 5 19,883.677154 11/30/2023 U.S. BANK Credit Card Charges (expenditures reported separately - see note 3) 1,906.247155 11/30/2023 VOID VOID - 7156 11/30/2023 UNITED STORM WATER, INC Catch Basin Cleaning / October 2023 7,654.007157 11/30/2023 VISION SERVICE PLAN OF AMERICA Employee Benefit Program / December 2023 68.437158 11/30/2023 WILLDAN ENGINEERING Code Enforcement Services / October 2023 11,585.00 Total Bank Debits and Warrants: $ 903,254.76
Petty Cash Expenditures Paid Out (See Note 2)
AIM Mail Center Printing Services $52.00
Total Petty Cash: $52.00
TOTAL $ 903,306.76
NOTES:Note 1 - City Councilmembers are eligible to receive either a salary or vehicle reimbursement allowance in the amount of $300 per month ($3,600 per year). Suchcompensation is included in the City's regular payroll (see "ADP Payroll Services" under "Automatic Bank Debits"), unless waived by the Councilmember. For the month of November 2023, the following Councilmembers received compensation in the amount of $300: Conners, Hatch, Horne, and McCary.

Note 2 - Petty cash is reported as cash is paid out, not when the fund is replenished. Note 3 - The table below summarizes credit card expenditures paid via Check #7154 to U.S. Bank totaling $1,906.24:

Flowerful Veteran's Day Memorial Flowers $307.10
LinkedIn Job Posting $23.21
GovernmentJobs.com Job Posting $199.00
OC Clerk-Recorder Document Recording Fee $91.00
Walmart Office Supplies & Activities $7.09Walmart Office Supplies & Activities $39.48 Costco Office Supplies & Activities $28.99
Ready Rubber Stamps Notary Expenses $58.08
JM Trophies and Awards Councilmember Name Badges $6.00
NotaryStamp.Com Notary Expenses $103.03
Home Depot City Hall Maintenance $51.33
National Notary Association Membership & Dues $136.00
OC Clerk-Recorder Recording Fee $35.00
Stamps.com Postage $29.99
Microsoft Office 365 Subscription $162.00Microsoft Office 365 Subscription $475.00 Zoom Video Conferencing $31.98
Network Solutions Domain Registration $121.96
Total Credit Card Reimbursement: $1,906.24
3 of 4
ITEM 6.3

CITY OF LAGUNA WOODS

WARRANT REGISTER
December 20, 2023
This Report Covers the Period 11/01/2023 through 11/30/2023 Administrative Services Director/City Treasurer's CertificationI, Elizabeth Torres, Administrative Services Director / City Treasurer, do hereby certify:
y That the City is able to meet all cash flow needs which might reasonably be anticipated for the next 12 months; andy That the City is in compliance with California Government Code Section 27108.

Elizabeth Torres, Administrative Services Director/City Treasurer y In accordance with California Government Code Section 37202, I hereby certify to the accuracy of the demands on cash summarized within; 4 of 4
Digitally signed by Elizabeth Torres
Date: 2023.12.14 17:54:36 -08'00'

6.4 CITY ENGINEERING AND TRAFFIC

OPERATIONS SERVICES
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).

This page is intentionally blank.

ITEM 6.4
CLW-NV5 – Extension 12/20/2023

EXTENSION OF THE

AGREEMENT FOR CONSULTANT SERVICES

BETWEEN THE

CITY OF LAGUNA WOODS
AND
NV5, INC.

FOR CITY ENGINEERING AND TRAFFIC OPERATIONS SERVICES
This EXTENSION of the AGREEMENT FOR CONSULTANT SERVICES ("AGREEMENT") that was approved by the City Council on June 17, 2015, by and among the City of Laguna Woods, a California municipal corporation ("CITY") and CivilSource, Inc. [subsequently assigned to NV5, Inc. ("CONSULTANT")], is made and entered into this _______________ by and among CITY and CONSULTANT.

WHEREAS, the initial term of the AGREEMENT was for the period between July 1, 2015 and 11:59 p.m. on June 30, 2017; and
WHEREAS, the term of the AGREEMENT was previously extended for periods through 11:59 p.m. on December 31, 2023; and
WHEREAS, CITY has requested that CONSULTANT continue to provide services for an additional three-month period.

NOW THEREFORE, the parties amend the AGREEMENT as follows:

1. CITY and CONSULTANT hereby agree to an EXTENSION of the AGREEMENT for a period beginning on January 1, 2024 and ending at 11:59 p.m. on March 31, 2024 with no changes to the terms and conditions of the AGREEMENT except as specified herein.

IN WITNESS WHEREOF, the parties hereto have caused this EXTENSION to be executed the day and year first above written.

CITY OF LAGUNA WOODS:

By
Christopher Macon, City Manager
CONSULTANT:

By
Jeffrey M. Cooper, PE, Senior Vice President
ITEM 6.4
CLW-NV5 – Extension 12/20/2023

APPROVED AS TO FORM:

Alisha Patterson, City Attorney

6.5 AMERICAN WITH DISABILITIES ACT (ADA)

PEDESTRIAN ACCESSIBILITY IMPROVEMENT
PROJECT: PHASE 7
(NO REPORT)
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).

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6.6 CITY HALL/PUBLIC LIBRARY PROJECT
(NO REPORT)
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).

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6.7 PAVEMENT MANAGEMENT PLAN PROJECT
(WESTBOUND EL TORO ROAD BETWEEN

CANYON WREN AND TANAGER)
(NO REPORT)
For additional information on this item,
please refer to Item 6.0 (Consent Calendar Summary).

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7.1 COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG) PUBLIC FACILITIES & IMPROVEMENTS

PROJECT PROPOSAL
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ITEM 7.1
CC  12-20-2023 RM ITEM 7.1 – AR Page 1 of 5
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: December 20, 2023 Regular Meeting
SUBJECT: Community Development Block Grant (CDBG) Public Facilities & Improvements Project Proposal
Recommendation

1. Receive staff report.

AND

2. Open public hearing.

AND

3. Receive public testimony.

AND

4. Close public hearing.

AND

5. Approve the submittal of a proposal to the County of Orange requesting $150,000 in Community Development Block Grant (CDBG) funds under the Fiscal Year 2024-25 Public Facilities & Improvements grant program (County of Orange RFA # 012-24010605-NC) to support the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase ITEM 7.1
ITEM 7.1 – AR Page 2 of 5 CC  12-20-2023 RM
8”, which generally consists of driveway and sidewalk improvements on Moulton Parkway.

AND

6. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, APPROVING THE SUBMITTAL OF A

PROPOSAL TO THE COUNTY OF ORANGE FOR COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, PROSPECTIVELY

ACCEPTING THE AWARD OF SUCH CDBG FUNDS, MAKING

RELATED AUTHORIZATIONS RELATED TO THE FISCAL YEAR
2024-25 PUBLIC FACILITIES & IMPROVEMENTS GRANT PROGRAM
(COUNTY OF ORANGE RFA # 012-24010605-NC), AND

DETERMINING AND CERTIFYING THAT THE SUBMITTAL OF A

PROPOSAL AND ACCEPTANCE OF THE AWARD OF FUNDS IS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT
Background
As allowed by federal law, Orange County cities with populations less than 50,000 may choose to compete for Community Development Block Grant (“CDBG”) funds through programs administered by the State of California or the County of Orange.

Laguna Woods and the cities of Brea, Cypress, Dana Point, Laguna Beach, Laguna Hills, La Palma, Los Alamitos, Seal Beach, Stanton, and Villa Park compete for CDBG funds through the Orange County Urban County CDBG Program administered by the County of Orange.

Under the Orange County Urban County CDBG Program, the County of Orange accepts proposals for public facilities and improvements grants, annually. A public hearing is required as part of the proposal process.

The City is able to submit one public facilities and improvements proposal per year.

Projects must address one or more of the County of Orange’s high priorities: senior centers, homeless facilities, neighborhood facilities, water/sewer improvements, street improvements, sidewalk improvements, and urgent need.

ITEM 7.1
CC  12-20-2023 RM ITEM 7.1 – AR Page 3 of 5
All proposals must be submitted for public facilities. Previously, the City of Seal Beach submitted a proposal for street, sidewalk, and solar improvements located within Leisure World Seal Beach. United States Department of Housing and Urban Development (“HUD”) staff ultimately determined that the proposal was ineligible as the work would have occurred within a gated community.

Recent CDBG funding awards for the City have included:
• Fiscal Year 2017-18: “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 1” – $145,700
• Fiscal Year 2018-19: “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 2” – $145,700
• Fiscal Year 2019-20: “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 3” – $145,700
• Fiscal Year 2020-21: “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 4” – $150,000
• Fiscal Year 2021-22: “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 5” – $150,000 [subsequent to the award, an additional $200,000 was awarded for a total of $350,000; as with all previous ADA Project awards, no match by City funds was required] • Fiscal Year 2022-23: “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 6” – $150,000 [subsequent to the award, an additional $200,000 was awarded for a total of $350,000; as with all previous ADA Project awards, no match by City funds was required] • Fiscal Year 2022-23: “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” – $150,000

TOTAL FUNDING AWARDED TO THE CITY SINCE THE BEGINNING OF THE ANNUAL ADA PROJECT: $1,437,100
Discussion
At today’s meeting, the City Council will conduct a public hearing regarding CDBG funding, as such funding is authorized under Title 1 of the Housing and Community Development Act of 1974, as amended. During the public hearing, residents and members of the public are encouraged to provide input on community needs and project priorities related to public facilities and improvements, including on the City’s potential projects and the City’s submittal of a proposal for CDBG funding to the County of Orange for consideration as part of the Orange County Urban County ITEM 7.1
ITEM 7.1 – AR Page 4 of 5 CC  12-20-2023 RM
CDBG Program. Following the public hearing, the City Council will consider taking action regarding the submittal of such proposal.

Staff’s recommendation is that the City Council approve the submission of a proposal requesting $150,000 in CDBG funds to support the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 8” (“Project”). The Project generally consists of improving driveways and sidewalks on Moulton Parkway, including reconstruction of two driveways providing access to Laguna Country United Methodist Church and Temple Judea.

The Project is included in the Fiscal Years 2023-34 Capital Improvement Program as a planned project for Fiscal Year 2024-25, contingent on the receipt of external funding. The Capital Improvement Program anticipates that the City will apply for CDBG funding for the Project.

The County of Orange anticipates awarding funding in spring 2024 with grant terms beginning and ending in Fiscal Year 2024-25.

Environmental Review
The City Council is asked to find that this action has no possibility of having a significant effect on the environment. The proposed action relates only to the submittal of a funding proposal and prospective acceptance of the award of funds.

The proposed action would not authorize any construction nor physical change or improvement. The environmental review of potential future projects, were funding to be received, would occur during those project design and development processes.

Therefore, the proposed submittal of a funding proposal and prospective acceptance of the award of funds is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to sections 15378(b)(4) and 15061(b)(3) of Title 14 of the California Code of Regulations.

Fiscal Impact
Funds received under the Orange County Urban County CDBG Program in amounts of $150,000 or less per fiscal year are not required to be matched by City funds.

Sufficient funds to accommodate staff time necessary to apply for and administer the grant funds once received are included in the City’s existing budget. No new General Fund appropriations would be required.

ITEM 7.1
CC  12-20-2023 RM ITEM 7.1 – AR Page 5 of 5
Grant funds would be received on a reimbursement basis, meaning that the City would be required to make expenditures in advance of receiving offsetting revenue from the County of Orange. Sufficient funds are available within the unassigned General Fund balance for such temporary “loans,” which are explicitly permitted by Administrative Policy 2.9 (Budgeting, Reserves, and Reporting).

Report Prepared With: April Baumgarten, Public Works Administrator Attachment: A – Proposed Resolution
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ITEM 7.1 – Attachment A
R 23-XX 1 XX-XX-2023
RESOLUTION NO. 23-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, APPROVING THE SUBMITTAL OF A

PROPOSAL TO THE COUNTY OF ORANGE FOR COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) FUNDS, PROSPECTIVELY

ACCEPTING THE AWARD OF SUCH CDBG FUNDS, MAKING

RELATED AUTHORIZATIONS RELATED TO THE FISCAL YEAR
2024-25 PUBLIC FACILITIES & IMPROVEMENTS GRANT PROGRAM
(COUNTY OF ORANGE RFA # 012-24010605-NC), AND

DETERMINING AND CERTIFYING THAT THE SUBMITTAL OF A

PROPOSAL AND ACCEPTANCE OF THE AWARD OF FUNDS IS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT
WHEREAS, the City participates in the Urban County Program administered by the County of Orange, which allows the City to compete for Community Development Block Grant (“CDBG”) funds; and
WHEREAS, the City desires to submit a proposal for CDBG funds under the Fiscal Year 2023-24 Public Facilities & Improvements grant program (County of Orange RFA # 012-24010605-NC) to support the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 8”; and WHEREAS, the City desires to prospectively accept the award of CDBG funds described in this resolution and authorize the execution of the agreements, contracts, amendments, and other documentation necessary to do so.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council approves the submission of a proposal for CDBG funds under the Fiscal Year 2024-25 Public Facilities & Improvements grant program (County of Orange RFA # 012-24010605-NC) to support the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 8.”
SECTION 2. The City prospectively accepts the award of up to $150,000 in CDBG funds through the County of Orange’s Urban County CDBG Program ITEM 7.1 – Attachment A
R 23-XX 2 XX-XX-2023
under County of Orange RFA # 012-24010605-NC, which will be used to support the City’s Public Facilities & Improvements Project titled “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 8.” SECTION 3. The City Manager or his/her/their designee is authorized to execute, for and on behalf of the City, the necessary agreements(s) and/or any other documents or instruments required by the County or Orange and/or the United States Department of Housing and Urban Development for participation in the Urban County CDBG Program and/or for acceptance and administration of CDBG funds awarded under County of Orange RFA # 012-24010605-NC.

SECTION 4. After reviewing the entire project record, the City Council hereby determines and certifies that this action has no possibility of having a significant effect on the environment. The action relates only to the submittal of a funding proposal and prospective acceptance of the award of funds. The action would not authorize any construction nor physical change or improvement. The environmental review of potential future projects, were funding to be received, would occur during those project design and development processes. Therefore, the submittal of a funding proposal and prospective acceptance of the award of funds is not a project subject to the California Environmental Quality Act (“CEQA”) pursuant to sections 15378(b)(4) and 15061(b)(3) of Title 14 of the California Code of Regulations.

SECTION 5. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, APPROVED AND ADOPTED on this XX day of XX 2023. _______________________________
CYNTHIA S. CONNERS, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 7.1 – Attachment A
R 23-XX 3 XX-XX-2023

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 23-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2023, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
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7.2 OBJECTIVE DESIGN STANDARDS
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ITEM 7.2
CC  12-20-2023 RM ITEM 7.2 – AR Page 1 of 4
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: December 20, 2023 Regular Meeting
SUBJECT: Objective Design Standards
Recommendation

1. Receive staff report.

AND

2. Open public hearing.

AND

3. Receive public testimony.

AND

4. Close public hearing.

AND

5. Approve the introduction and first reading of an ordinance – read by title with further reading waived – titled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, AMENDING SECTIONS 11.10.010, 11.10.020,

11.10.030, 11.10.050, 11.10.060, 11.10.100, 11.10.110, 11.10.120, AND

11.10.130 OF TITLE 11 (PLANNING AND DEVELOPMENT) OF THE ITEM 7.2
ITEM 7.2 – AR Page 2 of 4 CC  12-20-2023 RM

LAGUNA WOODS MUNICIPAL CODE PERTAINING TO OBJECTIVE

DESIGN STANDARDS FOR CERTAIN NEW DEVELOPMENT AND

REDEVELOPMENT PROJECTS, AND DETERMINING AND

CERTIFYING THAT THE ORDINANCE IS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
Background
The Fiscal Years 2023-25 Budget & Work Plan includes the following significant work plan item:
“Objective Design and Development Regulations – Adopt objective design and development regulations for new and redevelopment projects (e.g., architectural and landscape standards). Regulations applicable to housing projects will not conflict with California Senate Bill 9 (Atkins, Chapter 162, Statutes of 2021).”
California Government Code sections 65913.4 and 66300(a)(7) generally define objective design standards as standards that involve no personal or subjective judgment by [cities] and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the [city] before submittal.

State legislation, including California Senate Bill 35 (Wiener, Chapter 366, Statutes of 2017), California Senate Bill SB 330 (Skinner, Chapter 654, Statutes of 2019), and California Senate Bill 9 (Atkins, Chapter 162, Statutes of 2021) prevents cities from applying non-objective design standards to housing development projects.

At the regular meeting on November 15, 2023, the City Council unanimously adopted Ordinance No. 23-04, which added Chapter 11.10 (Objective Design Standards) to the Laguan Woods Municipal Code. Ordinance No. 23-04 took effect 30 days thereafter on December 15, 2023.

The Fiscal Years 2023-25 Budget & Work Plan also includes the following significant work plan item:
“Crime Prevention through Environmental Design Regulations – Adopt Crime Prevention through Environmental Design (“CPTED”) regulations related to the design and maintenance of the built environment (new ITEM 7.2
CC  12-20-2023 RM ITEM 7.2 – AR Page 3 of 4
development, redevelopment, and existing properties) in order to prevent criminal activity and enhance quality of life.”
Discussion
Today’s meeting is an opportunity for City Council action, as well as public input, on proposed amendments of the Laguna Woods Municipal Code pertaining to objective design standards for certain new development and redevelopment projects (Attachment A). Staff recommends that the City Council conduct a public hearing and initiate the adoption process for the proposed amendments in order to continue the process of establishing uniform and predictable expectations for the design of development projects, including expectations that can be lawfully applied to qualifying housing developments pursuant to applicable state legislation.

The proposed amendments would build upon the objective design standards adopted by Ordinance No. 23-04 and represent only an initial step in the process of establishing objective design standards. Staff recognizes that much remains to be done to fully capture and codify the City’s design expectations. As was discussed during consideration of Ordinance No. 23-04 and the Fiscal Years 2023-25 Budget & Work Plan, an architect will be retained to assist with the development of comprehensive objective design standards.

The proposed amendments are intended to serve an interim purpose of establishing baseline (or, “starter”) objective design standards for use during the development of comprehensive objective design standards. Staff believes this is a critical step for the City as new development projects may arise at any time and the process of developing comprehensive objective design standards is likely to be lengthy.

The proposed amendments would also begin the process of integrating CPTED concepts into the City’s development regulations (e.g., regulations pertaining to access control, security cameras, and visibility into elevator cabs).

If the recommended action is taken at today’s meeting, staff anticipates scheduling the second reading and consideration of adoption of the proposed ordinance for the City Council’s next regular meeting on January 17, 2024. The regulations would take effect 30 days thereafter.

ITEM 7.2
ITEM 7.2 – AR Page 4 of 4 CC  12-20-2023 RM
Environmental Review
The City Council is asked to find that this action is not subject to the California Environmental Quality Act of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of the California Code of Regulations (collectively “CEQA”) pursuant to sections 15060(c)(2) (the activities will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activities are not a project as defined in section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.

The City Council is also asked to find that, even if this action were subject to CEQA, it would be exempt based on CEQA Guideline section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

Fiscal Impact
Sufficient funds to support this project are included in the City’s budget.

Documents Available for Review
Related documents – including the proposed ordinance, Ordinance No. 23-04, and the Laguna Woods Municipal Code – are available for public review at or from City Hall during normal working hours. Ordinance No. 23-04 and the Laguna Woods Municipal Code are also available for review on the City’s website at www.cityoflagunawoods.org.

Attachment: A – Proposed Ordinance
Exhibit A – Proposed Code Amendments
ITEM 7.2 – Attachment A
O 24-XX 1 XX-XX-2024
ORDINANCE NO. 24-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, AMENDING SECTIONS 11.10.010, 11.10.020,

11.10.030, 11.10.050, 11.10.060, 11.10.100, 11.10.110, 11.10.120, AND

11.10.130 OF TITLE 11 (PLANNING AND DEVELOPMENT) OF THE

LAGUNA WOODS MUNICIPAL CODE PERTAINING TO OBJECTIVE

DESIGN STANDARDS FOR CERTAIN NEW DEVELOPMENT AND

REDEVELOPMENT PROJECTS, AND DETERMINING AND

CERTIFYING THAT THE ORDINANCE IS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, staff has recommended amendments of sections 11.10.010,

11.10.020, 11.10.030, 11.10.050, 11.10.060, 11.10.100, 11.10.110, 11.10.120, and

11.10.130 of Title 11 (Planning and Development) of the Laguna Woods Municipal Code (“Code Amendments”) pertaining to objective design standards for certain new development and redevelopment projects. The objective design standards are intended to establish uniform and predictable expectations for the design of development projects, including expectations that can be lawfully applied to qualifying housing developments pursuant to applicable state legislation; and WHEREAS, on December 20, 2023, the City Council held a duly noticed public hearing on this Ordinance at which it considered all of the information, evidence, and testimony presented, both written and oral.

THE CITY COUNCIL OF THE CITY OF LAGUNA WOODS,
CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. The City Council hereby finds and determines that (i) each of the recitals to this Ordinance are true and correct, and are adopted herein as findings; (ii) the Code Amendments comply with all applicable requirements of State law; (iii) the Code Amendments will not adversely affect the health, safety, or welfare of the residents within the community; (iv) the Code Amendments are in the public interest of the City of Laguna Woods; and, (v) the Code Amendments are consistent with the Laguna Woods General Plan and its various elements.

SECTION 2. After reviewing the entire project record, the City Council hereby determines and certifies that this Ordinance is not subject to the California Environmental Quality Act of 1970, Public Resources Code Section 21000, et. seq., as amended and implementing State CEQA Guidelines, Title 14, Chapter 3 of ITEM 7.2 – Attachment A
O 24-XX 2 XX-XX-2024
the California Code of Regulations (collectively “CEQA”) pursuant to sections 15060(c)(2) (the activities will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activities are not a project as defined in section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3.

After reviewing the entire project record, the City Council also hereby determines and certifies that that, even if this Ordinance were subject to CEQA, it would be exempt based on CEQA Guideline section 15061(b)(3) because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

SECTION 3. Sections 11.10.010, 11.10.020, 11.10.030, 11.10.050, 11.10.060,

11.10.100, 11.10.110, 11.10.120, and 11.10.130 of Title 11 (Planning and Development) of the Laguna Woods Municipal Code are hereby amended to read as set forth in Exhibit A, attached to this Ordinance and incorporated herein by this reference.

SECTION 4. This Ordinance shall take effect and be in full force and operation thirty (30) calendar days after adoption.

SECTION 5. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase added by this Ordinance, or any part thereof, is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity of effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof irrespective of the fact that any one or more subsections, subdivisions, paragraphs sentences, clauses, or phrases are declared unconstitutional, invalid, or ineffective.

SECTION 6. The Mayor shall sign this Ordinance.

SECTION 7. The City Clerk shall certify to the passage of this Ordinance and shall cause this Ordinance to be published or posted as required by law.

SECTION 8. All of the above-referenced documents and information have been and are on file with the City Clerk of the City.

ITEM 7.2 – Attachment A
O 24-XX 3 XX-XX-2024
PASSED, APPROVED AND ADOPTED this XX day of XX 2024.
_____________________________________
XX, Mayor
ATTEST:
_____________________________________
YOLIE TRIPPY, CMC, City Clerk
APPROVED AS TO FORM:
_____________________________________
ALISHA PATTERSON, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Ordinance No. 24-XX was duly introduced and placed upon its first reading at a regular meeting of the City Council on the XX day of XX 2023, and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the XX day of XX 2024 by the following vote to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_______________________________________
YOLIE TRIPPY, CMC, City Clerk
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ITEM 7.2 – Exhibit A to Attachment A
-1-

EXHIBIT A

CODE AMENDMENTS
Section 11.10.010 (“Purpose and intent”) of Chapter 11.10 (“Objective Design Standards”) of Title 11 (“Planning and Development”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining):

Sec. 11.10.010 - Purpose and intent.

The purpose and intent of this chapter is to establish design standards that (i) involve no personal or subjective judgment by the City of Laguna Woods, (ii) are uniformly verifiable by reference to an external and uniform benchmark or criterion available, and (iii) are knowable by development applicants, project proponents, and the City of Laguna Woods before submittal. The design standards set forth herein are specifically intended to foster development within the City of Laguna Woods that enhances the area’s aesthetics, character, and sense of place. The design standards are also specifically intended to integrate Crime Prevention through Environmental Design (“CPTED”) standards.

Section 11.10.020 (“Definitions”) of Chapter 11.10 (“Objective Design Standards”) of Title 11 (“Planning and Development”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining and deletions shown with strike through):

Sec. 11.10.020 - Definitions.

For purposes of this chapter only, the following definitions shall apply, in addition to those set forth in Chapter 1.02 of this Code:
(05) Arched shall mean having a vertical curve where the height of the curve is either (1) exactly half of the width of the curve, or (2) shorter in height than the actual curve.
(10) Awning shall mean an architectural projection that provides weather protection, building identity, or decoration, and is wholly supported by the building to which it is attached. An awning is often comprised of a lightweight frame structure over which a cover is ITEM 7.2 – Exhibit A to Attachment A
-2-
attached.
(15) Balcony shall mean an external extension of an upper floor of a building, enclosed by a screen, balusters, or railings. (20) Balustrade shall mean multiple balusters supporting a railing on a balcony.
(25) Baluster shall mean a post, upright support, or vertical piece that supports a railing on a balcony.
(30) Building shall have the same meaning as the term is defined in Section 13.06.010(c)(130) of this Code, as amended from time to time or replaced with a successor statute.
(35) Carport shall mean any parking area that is wholly or partially covered by a structure of any kind.
(3540) Cavity wall shall mean a wall built of masonry units or of concrete, or a combination of these materials, arranged to provide an airspace within the wall, and in which the inner and outer parts of the wall are tied together with metal ties
(4045) Clerestory shall mean an upper story or row of windows rising above the adjoining parts of the roof, designed to admit light into the inner space of a building.
(4550) Cornice shall mean the uppermost division of an entablature; a projecting shelf along the top of a wall supported by a series of brackets; the exterior trim at the meeting of a roof and wall, consisting of soffit, fascia, and crown molding.
(5055) Dry-stacked, surface-bonded wall shall mean a wall built of concrete masonry units where the units are stacked dry, without mortar on the bed or head joints, and where both sides of the wall are coated with a surface-bonding mortar.
(5560) Exterior shall mean any outer surface that is or would be visible from any point outside the parcel on which it is located assuming topography was flat and no other buildings, structures, ITEM 7.2 – Exhibit A to Attachment A
-3-
fences, walls, landscaping, or similar visual obstructions were present. (6065) Façade shall mean any single face of a building. (6570) Glass curtain walls shall mean aluminum- or other metalframed window systems that are non-structural and house glass panels.
(7075) Gross floor area shall have the same meaning as the term is defined in Section 13.06.010(c)(420) of this Code, as amended from time to time or replaced with a successor statute.
(7580) Landscape professional shall mean a licensed landscape architect, licensed landscape contractor, or any other person authorized to design a landscape pursuant to sections 5500.1, 5615, 5641, 5641.1, 5641.2, 5641.3, 5641.4, 5641.5, 5641.6, 6701, 7027.5 of the California Business and Professions Code, Section 832.27 of Title16 of the California Code of Regulations, or Section 6721 of the California Food and Agriculture Code, as amended from time to time or replaced with a successor statute
(8085) Light box sign shall mean an illuminated sign that contains mechanisms to encapsulate, suspend, protect and/or display a discrete sheet of backlit film which may include images and/or text, and which is designed to transmit light through the film for increased image brightness, contrast, and/or color saturation.
(8590) Neutral color shall mean a color that is not considered a primary color on any one or more of the following color models: CIE, CMYK, HEX, HSB, HSL, or RGB.
(9095) Parapet shall mean a low protective wall or railing along the edge of a roof, balcony, or similar structure; in an exterior wall, the part entirely above the roof.
(95100) Pilaster shall mean a partial pier or column, often with a base, shaft, and capital, that is embedded in a flat wall and projects slightly; may be constructed as a projection of the wall itself. (100105) Roof deck shall mean the flat or sloped surface constructed ITEM 7.2 – Exhibit A to Attachment A
-4-
on top of the exterior walls of a building or other supports for the purpose of enclosing the story below, or sheltering an area, to protect it from the elements, not including its supporting members or vertical supports.
(105110) Roof covering shall mean the covering applied to the roof deck for weather resistance, fire classification, or appearance. (110115) Structure shall have the same meaning as the term is defined in Section 13.06.010(c)(790) of this Code, as amended from time to time or replaced with a successor statute.
(115120) Wall shall mean a vertical element with a horizontal lengthto-thickness ratio greater than three, used to enclose space, whether load bearing or not. “Wall” specifically includes, but is not limited to, cavity walls, dry-stacked, surface-bonded walls, and parapets. (120125) Wall plane shall mean the surface area that extends from the ground to the top of each wall. “Wall plane” specifically includes, but is not limited to, portions of walls located under eaves and overhangs.

Where a single building has multiple wall planes along a single façade, the wall planes are additive and shall be considered a single wall plane.

Section 11.10.030 (“Applicability”) of Chapter 11.10 (“Objective Design Standards”) of Title 11 (“Planning and Development”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining):

Sec. 11.10.030 - Applicability.
(a) This chapter shall apply to the following projects:
(1) New construction of any building or structure with a gross floor area equal to or in excess of 25 square feet.
(2) New construction of any trash enclosure, or expansion of any existing trash enclosure equal to or in excess of 25 square feet.

ITEM 7.2 – Exhibit A to Attachment A
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(3) New construction of any generator or similar on-site energy source, or expansion of any existing structure housing a generator or similar on-site energy source equal to or in excess of 10 square feet. (4) “Developments” as that term is used in California Government Code Section 65913.4, as amended from time to time or replaced with a successor statute.
(5) “Housing development projects” as that term is used in California Government Code Section 65589.5, as amended from time to time or replaced with a successor statute.
(b) This chapter shall not apply to the following projects:
(1) Projects not listed in subsection (a) above.
(2) Wireless facilities subject to Section 13.26.210 of this Code. (3) Projects undertaken by an independent special district, school district, or other governmental agency when applicable law precludes the applicability of objective design standards.
(4) Projects undertaken by the City, or undertaken on City-owned property, when the plans for such projects are subject to discretionary approval by the City Council.
(5) Projects that received planning approval by the City Council or City staff prior to January 31, 2024.

Section 11.10.050 (“Prohibited design elements”) of Chapter 11.10 (“Objective Design Standards”) of Title 11 (“Planning and Development”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining and deletions shown with strike through):

Sec. 11.10.050 - Prohibited design elements.

The following design elements are prohibited:
(1) Bars installed on the exterior of a building or structure, when such ITEM 7.2 – Exhibit A to Attachment A
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bars (i) are located on or extend over any door, window, gate, or other openable, transparent, semi-transparent, or not fully opaque fixture or surface, and (ii) are spaced less than 10 inches apart. (2) Roll-up or rolling exterior doors, except when used for vehicular points of ingress or egress (e.g., entrances to parking garages) or for facilities located in the Residential Community-Maintenance overlay zoning district.
(3) Chain link, plastic, vinyl, or woven wire fencing or gates including, but not limited to, fencing or gates of any kind with plastic or vinyl privacy inserts, except for temporary fencing during construction when permitted by the City.
(4) Barbed tape, barbed wire, wire, razor wire, and similar security treatments on the exterior of a building or structure, or used with or for fencing or gates, except when used in connection with a civic, fire, or police building or structure.
(5) Electrical conduits or raceways visible from the exterior of a building or structure, whether such electrical conduits or raceways are located on the interior or exterior of a building or structure. (6) Unfinished metal or wood surfaces (e.g., plywood) on the exterior of a building or structure, or used with or for fencing or gates. (7) Fluorescent, luminescent, neon, or sparkling paint or similar adhesive, dye, or pigment that, after application to a material, adds color, on the exterior of a building or structure, or used with or for fencing or gates.
(8) More than two three colors of paint or similar adhesive, dye, or pigment that, after application to a material, adds color, on any single exterior wall pane, including all doors, windows, balustrade, balusters, and surfaces on that wall, or any single fence or gate. (9) More than one color of glass within any single exterior window on a building or structure (gradients of color shall be considered multiple colors), or more than two colors of glass within all exterior windows on any single exterior wall pane.

ITEM 7.2 – Exhibit A to Attachment A
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(10) Light box signs installed on the exterior of a building or structure, except for light box signs that are not visible from public right-of-way or located within 40 feet of any residential zoned parcel. (11) Glass curtain walls installed as part of any exterior wall system. (12) Wood shingle or shake roofs.

Section 11.10.060 (“Design standards for all projects”) of Chapter 11.10 (“Objective Design Standards”) of Title 11 (“Planning and Development”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining and deletions shown with strike through):

Sec. 11.10.060 - Design standards for all projects.

In addition to the objective design standards found elsewhere in this chapter, the following shall apply to all projects:
(1) Driveways; Public Streets. Driveways providing ingress or egress to public streets, if any, shall be constructed in accordance with County of Orange OC Public Works Department Standard Plan #1209, as may be amended from time to time or replaced with a successor standard plan. To the extent that reconstruction of driveways and/or adjacent sidewalks is required to comply with this subsection, such reconstruction shall be undertaken (i) at no cost to the City, (ii) after obtaining all necessary City permits and permits from other government agencies, and (iii) in accordance with the terms and conditions of all City permits required to conduct work on, or reconstruct, property under the control, operation, or management of the City (if applicable). To the extent that such reconstruction results in any discrepancy between the new driveway and/or new adjacent sidewalk and the City’s existing public street easements or right-of-way, such discrepancy shall be resolved prior to occupying any newly constructed or expanded buildings or structures the result of which requires compliance with this chapter.
(2) Elevators. Elevator cabs, the interiors of which are not completely visible when the door is open from a point centered on and 36 inches ITEM 7.2 – Exhibit A to Attachment A
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away from the door, shall have shatter resistant mirrors or other equally reflective material so placed as to make visible the entire elevator cab from this point. Elevator cabs, which serve more than two floors, shall have clear glazing installed in at least 40 percent of one wall to provide visibility into the elevator cab from a common or public area.
(23) Flat Roofs. Parapets measuring at least 36 inches in height, shall be provided around the perimeter of flat roofs. Interior sides of parapets shall (1) not be visible from public right-of-way and (2) be finished in the same color and material as the exterior sides thereof. (4) Pedestrian Connectivity. All building entryways and exits, curb ramps, gates, trash enclosures, designated bicycle parking areas, and vehicle parking areas shall be internally connected with a minimum four-foot-wide pedestrian pathway or pathway network that may include use of any public sidewalks. Such pedestrian pathway or pathway network shall be comprised of any one or more of the following: (i) asphalt, concrete, stone, and/or brick pavement or pavers, and/or (ii) stabilized decomposed granite.
(5) Security Cameras. Projects that include the addition of any new building(s) shall install and maintain a video surveillance system which shall continuously record the exterior of all new building entry and exit doors, parcel locker and mailbox doors, and designated bicycle parking. Footage from such video surveillance system shall be retained on a cloud-based server or otherwise off-site for at least 90 calendar days. For residential developments and housing developments, this provision shall not apply to roll-up or rolling exterior doors, doors that provide access to balconies, or doors that provide access from a single dwelling unit to a private yard for that same dwelling unit, provided the private yard is enclosed on all sides by fences and/or walls of at least six feet in height and all doors and gates within such fences and walls require the use of a key, code, or other access control technology to gain entry.
(36) Scale. For buildings greater than two stories, the wall planes of the third and subsequent stories shall be recessed at least five feet from the wall plane of the second story.

ITEM 7.2 – Exhibit A to Attachment A
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(7) Skylights. Skylights shall have a flat profile rather than an arched, domed, pyramid, or other profile.
(48) Windows; Privacy. Where windows are located within 10 feet of one another on separate buildings, they shall be (1) not capable of opening or (2) clerestory with a minimum height of six feet.

Section 11.10.100 (“Design standards for residential projects”) of Chapter 11.10 (“Objective Design Standards”) of Title 11 (“Planning and Development”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining and deletions shown with strike through):

Sec. 11.10.100 - Design standards for residential projects.

In addition to the objective design standards found elsewhere in this chapter, the following shall apply to residential developments and housing developments:
(1) Access Control. In buildings containing, or located on a parcel with, two or more dwelling units, doors or gates that provide access from the exterior to any elevator, entryway, hallway, lobby, stairwell, or other common area (e.g., laundry rooms, pools, and recreation facilities), whether inside or outside, shall require the use of a key, code, or other access control technology to gain entry. All doors or gates subject to this provision shall also be subject to the security camera requirements set forth in Section 11.10.060(4), regardless of whether such doors or gates are explicitly specified therein. (2) Garage Doors. Garage doors shall be recessed a minimum of six inches from the wall pane on which they are located.
(13) Roofs. At least 60 percent of roof decks for buildings, carports, and garages shall include a roof covering of clay or terracotta tile in either a Spanish (S-shaped) or Mission (half cylinder) shape, in a color marketed either in whole or in part as a red color, with overhanging eaves of at least 24 inches.
(24) Walls. At least 80 percent of walls for buildings, carports, and garages shall include an outer surface of stucco or plaster siding, in a ITEM 7.2 – Exhibit A to Attachment A
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neutral color, except that colors marketed either in whole or in part as a black or gray color shall not be considered neutral colors for the purpose of this provision. No wall shall extend horizontally more than 40 30 feet in length without (1i) at least a two-foot variation in depth in the wall plane; which may be met through the use of design features including, but not limited to, bays, fireplaces, overhangs, porches, stoops, and trellises, elevation plane changes, insets, bays, notches, or protrusions, and (2ii) the use of one or more articulating design features that are projected or recessed from the wall plane by at least one foot; which may be met through the use of design features including, but not limited to, arches, awnings, balconies, canopies, columns, cornices, fireplaces, glazing, overhangs, pilasters, and trellises, but not lighting fixtures, signs, or trellises. (35) Windows. Exterior windows shall be recessed at least two inches from the wall plane on which they are located. At least 30 percent of exterior windows (excluding clerestory) on each wall plane shall be contained within arched openings.
(46) Wood Elements. The outer surface of wood elements (e.g., rafter tails) shall be in a darker shade of color than any outer surface of the stucco or plaster siding on directly abutting or adjoining walls.

Section 11.10.110 (“Design standards for trash enclosures”) of Chapter 11.10 (“Objective Design Standards”) of Title 11 (“Planning and Development”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining and deletions shown with strike through):

Sec. 11.10.110 - Design standards for trash enclosures.

In addition to the objective design standards found elsewhere in this chapter, the following shall apply to trash enclosures:
(1) Accessible Path of Travel. An accessible path of travel with a minimum four-foot-width that complies with California Building Standards Code requirements shall be provided between trash enclosures and the buildings served.
(2) Open Air Gaps. Trash enclosures may have open air gaps between ITEM 7.2 – Exhibit A to Attachment A
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roofs and underlying walls/doors/access points provided any such gap does not exceed 14 inches. For the purpose of this subsection, metal screens and similar stationary, non-opaque elements installed between roofs and underlying walls/door/access points shall not be considered open air gaps when the openings in such stationary, non-opaque elements do not exceed 1 inch in length by 1 inch in width. (3) Roofs. Roof coverings shall be the same color and material as any of the other roof on any building or structure on the parcel, or shall be made of solid corrugated metal painted with a single-color rustinhibitive paint (gradients of colors shall be considered multiple colors).
(4) Signage. When more than one trash enclosure is located on a single parcel, trash enclosures shall identified by a one or two character number, letter, or combination of letters or numbers assigned by the City and posted in a manner consistent with the requirements for new building address identification in the California Building Standards Code, except that such identification shall only be required to be visible from the exterior of the trash enclosure, not from the street or road fronting the property. When applicable, trash enclosures serving residential developments and housing developments, either in whole or in part, shall include a sign measuring at least 8.5 inches x 11 inches, or 11 inches x 8.5 inches, describing how residents can avail themselves of bulky item collection services offered at no additional charge through the City’s solid waste handling services franchise.
(45) Screening. Trash enclosures shall be enclosed by a roofed structure with opaque walls and access point(s).
(56) Walls and Doors. Walls shall be made of solid, split face or stuccoed, concrete masonry units that are the same color and material as any of the fences or other walls on the parcel. All doors and other access points shall be capable of locking to prevent unauthorized entry and, within three seconds of opening, shall activate an interior (under roof) motion activated light-emitting diode (LED) light.

Doors and other access points shall be the same color as any of the other exterior doors on the parcel. Landscaping shall be used to screen at least 60 percent of walls, except when surrounded on all ITEM 7.2 – Exhibit A to Attachment A
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sides by parking facilities.

Section 11.10.120 (“Design standards for vehicle parking areas”) of Chapter

11.10 (“Objective Design Standards”) of Title 11 (“Planning and Development”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining and deletions shown with strike through):

Sec. 11.10.120 - Design standards for vehicle parking areas.

In addition to the objective design standards found elsewhere in this chapter, the following shall apply to vehicle parking areas:
(1) Roofs. Roof coverings shall be the same color and material as any of the other roof on any building or structure on the parcel, or shall be made of solid corrugated metal painted with a single-color rustinhibitive paint (gradients of colors shall be considered multiple colors).
(21) Vehicle Light Intrusion. Where vehicle parking spaces are located within 20 feet of any open space-passive or residential zoned parcel, they shall be screened from the open space-passive or residential zoned parcel by an opaque wall a minimum of six feet in height; which may be met through the use of design features including, but not limited to, carports or garages. Landscaping shall be used to screen at least 60 percent of walls, except when surrounded on all sides by parking facilities.

Section 11.10.130 (“Alternative design standards”) of Chapter 11.10 (“Objective Design Standards”) of Title 11 (“Planning and Development”) of the Laguna Woods Municipal Code is amended to read as follows (additions shown with underlining):

Sec. 11.10.130 - Alternative design standards.

Alternative provisions to any of the objective design standards established by this chapter may be permitted subject to the approval of a use permit application approved in compliance with the provisions of this Code or, in the event of a demonstrated financial hardship that would result in a ITEM 7.2 – Exhibit A to Attachment A
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project’s infeasibility to construct or operate, by approval of the City Council.

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8.1 ANNUAL COMPREHENSIVE FINANCIAL
REPORT
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ITEM 8.1
CC  12-20-2023 RM ITEM 8.1 – AR Page 1 of 3
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
Elizabeth Torres, Administrative Services Director/City Treasurer FOR: December 20, 2023 Regular Meeting
SUBJECT: Annual Comprehensive Financial Report
Recommendation
Receive and file the following documents, each dated November 22, 2023:

1. Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2023 (Fiscal Year 2022-23)
AND

2. Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards AND

3. Independent Auditor’s Statements on Auditing Standards 114 Letter: The Auditor’s Communication with Those Charged with Governance AND

4. Appropriations Limit Worksheet with Independent Accountant’s Report on Applying Agreed-Upon Procedures for the Fiscal Year Ended June 30, 2023 ITEM 8.1
ITEM 8.1 – AR Page 2 of 3 CC  12-20-2023 RM
Background
Brown Armstrong Accountancy Corporation has served as the City’s independent auditor since May 1, 2018 (for Fiscal Year 2017-18). Beginning with Fiscal Year 2020-21, the audit partner responsible for leading Brown Armstrong Accountancy Corporation’s work for the City changed. The existing agreement with Brown Armstrong Accountancy Corporation will conclude after the completion of the work currently underway for Fiscal Year 2022-23.

Brown Armstrong Accountancy Corporation provides or has provided audit services to the cities of Bakersfield, Baldwin Park, Fresno, Pasadena, Paso Robles, and St. Helena, as well as the counties of Merced, Riverside, Santa Barbara, and Santa Cruz. Additional information is available at http://ba.cpa.

On April 19, 2023, the City Council appointed councilmembers Horne and McCary to an Ad Hoc Audit Committee to work with the City’s independent auditors on matters related to the Fiscal Year 2022-23 audit.

Discussion
Today’s meeting is an opportunity for City Council discussion, as well as public input, regarding the Annual Comprehensive Financial Report (“ACFR”) for the Fiscal Year Ended June 30, 2023 (Fiscal Year 2022-23) (Attachment A) and related documents (attachments B, C, and D).

Fiscal Year 2022-23 is the ninth year for which an ACFR has been prepared with each of the sections prescribed by the Governmental Accounting Standards Board (“GASB”). Preparation of an ACFR includes a broader presentation of financial statements than required by law and is optional, but encouraged, by GASB.

Brown Armstrong Accountancy Corporation concluded, based on their audit, that there was a reasonable basis for rendering an unmodified opinion that the financial statements for Fiscal Year 2022-23 were fairly presented in conformity with Generally Accepted Accounting Principles. No material weaknesses or significant deficiencies were identified in the City’s internal control structure. A representative from Brown Armstrong Accountancy Corporation will be available to answer questions and provide additional information at the meeting.

ITEM 8.1
CC  12-20-2023 RM ITEM 8.1 – AR Page 3 of 3
Fiscal Impact
Sufficient funds to support this project are included in the City’s budget.

Attachments: A – Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2023 (Fiscal Year 2022-23)
B – Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards C – Independent Auditor’s Statements on Auditing Standards 114 Letter: The Auditor’s Communication with Those Charged with Governance
D – Appropriations Limit Worksheet with Independent Accountant’s Report on Applying Agreed-Upon Procedures for the Fiscal Year Ended June 30, 2023 This page is intentionally blank.

ITEM 8.1 – Attachment A
Attachment A
Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2023 (Fiscal Year 2022-23)

TO VIEW THIS DOCUMENT ONLINE, PLEASE VISIT
https://www.cityoflagunawoods.org/audit-reports/

THIS DOCUMENT CAN ALSO BE OBTAINED BY CONTACTING
THE CITY CLERK’S OFFICE AT (949) 639-0500 OR
[email protected]
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ITEM 8.1 – Attachment B
Attachment B
Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards

TO VIEW THIS DOCUMENT ONLINE, PLEASE VISIT
https://www.cityoflagunawoods.org/audit-reports/

THIS DOCUMENT CAN ALSO BE OBTAINED BY CONTACTING
THE CITY CLERK’S OFFICE AT (949) 639-0500 OR
[email protected]
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ITEM 8.1 – Attachment C
Attachment C
Independent Auditor’s Statements on Auditing Standards 114 Letter: The Auditor’s Communication with Those Charged with Governance

TO VIEW THIS DOCUMENT ONLINE, PLEASE VISIT
https://www.cityoflagunawoods.org/audit-reports/

THIS DOCUMENT CAN ALSO BE OBTAINED BY CONTACTING
THE CITY CLERK’S OFFICE AT (949) 639-0500 OR
[email protected]
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ITEM 8.1 – Attachment D
Attachment D
Appropriations Limit Worksheet with Independent Accountant’s Report on Applying Agreed-Upon Procedures for the Fiscal Year Ended June 30, 2023

TO VIEW THIS DOCUMENT ONLINE, PLEASE VISIT
https://www.cityoflagunawoods.org/audit-reports/

THIS DOCUMENT CAN ALSO BE OBTAINED BY CONTACTING
THE CITY CLERK’S OFFICE AT (949) 639-0500 OR
[email protected]
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10.1 CITY COUNCIL ORGANIZATION –

OFFICE OF THE MAYOR
(NO REPORT)
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10.2 CITY COUNCIL ORGANIZATION –

OFFICE OF THE MAYOR PRO TEM
(NO REPORT)
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10.3 AD HOC AUDITOR SELECTION COMMITTEE
(NO REPORT)
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10.4 CITY COUNCIL MEETING SCHEDULE
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ITEM 10.4
CC  12-20-2023 RM ITEM 10.4 – AR Page 1 of 1
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: December 20, 2023 Regular Meeting
SUBJECT: City Council Meeting Schedule
Recommendation
Approve a new City Council meeting schedule for January 2024 through June 2025.

Discussion
Today’s meeting is an opportunity for City Council action, as well as public input, on the City Council meeting schedule for the remainder of Fiscal Year 2023-24, as well as the upcoming Fiscal Year 2024-25 (Attachment A). Staff recommends that the City Council approve the meeting schedule as proposed.

The proposed meeting schedule includes five adjourned regular meetings – one in January 2024 to accommodate anticipated City business, one in June 2024 in place of the regular June 2024 meeting which conflicts with the City’s observance of Juneteenth National Independence Day, and three in May and June 2025 to support the Fiscal Years 2025-27 budget and work plan development process.

Fiscal Impact
The proposed meeting schedule could be accommodated in the City’s budget.

Attachment: A – Proposed City Council Meeting Schedule
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ITEM 10.4 – Attachment A

CITY OF LAGUNA WOODS

CITY COUNCIL MEETING SCHEDULE
JANUARY 2024 – JUNE 2025
All meetings occur at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637, unless otherwise noticed.

Fiscal Year 2023-24 – Third and Fourth Quarters
• January 17, 2024 at 2 p.m.
• January 31, 2024 at 2 p.m. (adjourned regular meeting) • February 21, 2024 at 2 p.m.
• March 20, 2024 at 2 p.m.
• April 17, 2024 at 2 p.m.
• May 15, 2024 at 2 p.m.
• June 19, 2024 at 2 p.m. (cancelled; Juneteenth National Independence Day) • June 26, 2024 at 2 p.m. (adjourned regular meeting)
Fiscal Year 2024-25 – All Quarters
• July 17, 2024 at 2 p.m.
• August 21, 2024 at 2 p.m.
• September 18, 2024 at 2 p.m.
• October 16, 2024 at 2 p.m.
• November 20, 2024 at 2 p.m.
• December 18, 2024 at 2 p.m.

ITEM 10.4 – Attachment A

• January 15, 2025 at 2 p.m.
• February 19, 2025 at 2 p.m.
• March 19, 2025 at 2 p.m.
• April 16, 2025 at 2 p.m.
• May 21, 2025 at 2 p.m.
• May 28, 2025 at 2 p.m. (adjourned regular meeting)
• June 11, 2025 at 2 p.m. (adjourned regular meeting)
• June 18, 2025 at 2 p.m.
• June 25, 2025 at 2 p.m. (adjourned regular meeting)