CITY of LAGUNA WOODS
CITY COUNCIL
AGENDA
Regular Meeting
Wednesday, December 20, 2023
2:00 p.m.
Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
Noel Hatch
Mayor Pro Tem
Shari L. Horne
Councilmember
Cynthia Conners
Mayor
Annie McCary
Councilmember
Carol Moore
Councilmember
Welcome to a meeting of the Laguna Woods City Council!
This meeting may be recorded, televised, and made publicly available.
Public Comments/Testimony: The City accepts public comments/testimony in-person and in writing. For more information, please refer to page three of this agenda.
Americans with Disabilities Act (ADA): It is the intention of the City to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535 or the California Relay Service at (800) 735-2929/TTY (800) 735-2922. The City requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.
REGULAR MEETING SCHEDULE
The Laguna Woods City Council meets regularly on the third Wednesday of each month at 2 p.m.
AGENDA POSTING AND AVAILABILITY
Regular and Adjourned Regular Meetings: Pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act, the City of Laguna Woods posts agendas at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, at least 72 hours in advance of regular and adjourned regular meetings. Agendas and agenda materials are available at Laguna Woods City Hall during normal business hours and on the City’s website. Printed copies of agendas and agenda materials are provided at no charge in advance of meetings. After meetings have occurred, a per page fee is charged for printed copies.
Special and Emergency Meetings: Agenda posting and availability for special and emergency meetings is conducted pursuant to all applicable provisions of California Government Code (Ralph M. Brown Act).
AGENDA DISTRIBUTION LISTS
Electronic Distribution: The City of Laguna Woods provides notification of agenda posting and availability via email. To sign up for email notifications, please visit www.cityoflagunawoods.org/email-notifications, email [email protected], or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535. Please note that the City is not responsible for, and makes no guaranties or warranties related to, the transmission or receipt of email notifications.
Mail Distribution: The City of Laguna Woods is able to mail agendas and/or agenda materials if provided with advance payment for postage and printing (if applicable). To request mail distribution, please email [email protected] or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535.
FOR ADDITIONAL INFORMATION
For additional information, please contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535, [email protected], or 24264 El Toro Road, Laguna Woods, California 92637.
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, Yolie Trippy, City Clerk, City of Laguna Woods, hereby certify under penalty of perjury that this agenda was posted at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act. /s/ Yolie Trippy 12/15/23
YOLIE TRIPPY, CMC, City Clerk Date
Laguna Woods City Council Agenda 12/20/2023 Regular Page 3 of 12
OPTIONS FOR PUBLIC COMMENTS/TESTIMONY
1. In-Person
Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.
Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.
Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.
Speakers are requested, but not required, to identify themselves, both on speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.
2. In Writing
Written public comments/testimony may be delivered to Laguna Woods City Hall (24264 El Toro Road, Laguna Woods, CA 92637) or sent via email ([email protected]) provided that they are received by the City prior to 2:00 p.m. on the day of this meeting.
Written public comments/testimony will be provided to the City Council and included in the City Clerk’s written record of this meeting.
Parties submitting written public comments/testimony are requested, but not required, to identify themselves. Parties are advised that their names, email addresses, and any information submitted in writing to the City may be disclosed or become a matter of public record. No party should expect privacy of such information.
STREAM THIS MEETING ONLINE
This meeting will be live streamed on Zoom (audio and/or video). • Visit www.zoom.us
• Click on “Join” toward the top right of the webpage
• Enter the following meeting ID: 891 4769 8227
• Open the Zoom application following the on-screen prompts • Enter the following meeting password: 919643
• Enter a name and email address as required by Zoom
Please note that information you enter into Zoom may be publicly visible and/or visible to the City. No party should expect privacy of such information.
I. CALL TO ORDER
Introductory Notes:
Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.
Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.
Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.
Speakers are requested, but not required, to identify themselves, both on any applicable speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS AND CEREMONIAL MATTERS
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
About Public Comments on Non-Agenda Items: This is the time and place for members of the public to address the City Council on items not appearing on this agenda. Pursuant to state law, the City Council is unable to take action on such items, but may ask clarifying questions of the speaker, engage in brief discussion, refer items to City staff, and/or schedule items for consideration at future meetings.
VI. CONSENT CALENDAR
About the Consent Calendar: All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council or City staff requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action. Members of the public may address the City Council on items appearing on the Consent Calendar regardless of whether an item is removed for separate discussion and consideration of action.
Laguna Woods City Council Agenda 12/20/2023 Regular Page 5 of 12
6.1 City Council Minutes
Recommendation: Approve the City Council meeting minutes for the regular meeting on November 15, 2023.
6.2 City Treasurer’s Report
Recommendation: Receive and file the City Treasurer’s Report for the month of November 2023.
6.3 Warrant Register
Recommendation: Approve the warrant register dated December 20, 2023 in the amount of $903,306.76.
6.4 City Engineering and Traffic Operations Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding.
AND
2. Approve an extension of the agreement with NV5, Inc. for city engineering and traffic operations services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
6.5 Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7
Recommendation:
1. Approve final record plans and specifications reflecting completion of the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” as prepared by the project engineer.
AND
2. Accept project completion of the contract agreement with Hardy & Harper, Inc. for the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 7” and authorize recordation of a notice of completion with the County of Orange.
AND
3. Authorize the release of the contract retention payment withheld per state law, and exonerate project posted bonds, for the “Americans with Disabilities Act (ADA) Pedestrian
Accessibility Improvement Project: Phase 7,” 35 days
following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.
6.6 City Hall/Public Library Project
Recommendation:
1. Accept project completion of the contract agreement with iBuild Spectrum, Inc. for the “City Hall/Public Library Project” and authorize recordation of a notice of completion with the County of Orange.
AND
2. Authorize the release of the contract retention payment withheld per state law, and exonerate project posted bonds, for the “City Hall/Public Library Project,” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.
6.7 Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager)
Recommendation:
Laguna Woods City Council Agenda 12/20/2023 Regular Page 7 of 12
1. Approve final record plans and specifications reflecting completion of the “Pavement Management Plan Project
(Westbound El Toro Road between Canyon Wren and
Tanager)” as prepared by the project engineer.
AND
2. Accept project completion of the contract agreement with Hardy & Harper, Inc. for the “Pavement Management Plan
Project (Westbound El Toro Road between Canyon Wren and Tanager)” and authorize recordation of a notice of completion with the County of Orange.
AND
3. Authorize the release of the contract retention payment withheld per state law, and exonerate project posted bonds, for the “Pavement Management Plan Project (Westbound El Toro Road between Canyon Wren and Tanager),” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.
VII. PUBLIC HEARINGS
7.1 Community Development Block Grant (CDBG) Public Facilities & Improvements Project Proposal
1. Receive staff report.
AND
2. Open public hearing.
AND
3. Receive public testimony.
AND
4. Close public hearing.
AND
5. Approve the submittal of a proposal to the County of Orange requesting $150,000 in Community Development Block Grant (CDBG) funds under the Fiscal Year 2024-25 Public Facilities & Improvements grant program (County of Orange RFA # 012- 24010605-NC) to support the “Americans with Disabilities Act (ADA) Pedestrian Accessibility Improvement Project: Phase 8”, which generally consists of driveway and sidewalk
improvements on Moulton Parkway.
AND
6. Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, APPROVING THE
SUBMITTAL OF A PROPOSAL TO THE COUNTY OF
ORANGE FOR COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS, PROSPECTIVELY ACCEPTING
THE AWARD OF SUCH CDBG FUNDS, MAKING
RELATED AUTHORIZATIONS RELATED TO THE
FISCAL YEAR 2024-25 PUBLIC FACILITIES &
IMPROVEMENTS GRANT PROGRAM (COUNTY OF
ORANGE RFA # 012-24010605-NC), AND DETERMINING
AND CERTIFYING THAT THE SUBMITTAL OF A
PROPOSAL AND ACCEPTANCE OF THE AWARD OF
FUNDS IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
7.2 Objective Design Standards
Recommendation:
1. Receive staff report.
AND
Laguna Woods City Council Agenda 12/20/2023 Regular Page 9 of 12
2. Open public hearing.
AND
3. Receive public testimony.
AND
4. Close public hearing.
AND
5. Approve the introduction and first reading of an ordinance – read by title with further reading waived – titled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, AMENDING
SECTIONS 11.10.010, 11.10.020, 11.10.030, 11.10.050,
11.10.060, 11.10.100, 11.10.110, 11.10.120, AND 11.10.130 OF TITLE 11 (PLANNING AND DEVELOPMENT) OF THE
LAGUNA WOODS MUNICIPAL CODE PERTAINING TO
OBJECTIVE DESIGN STANDARDS FOR CERTAIN NEW
DEVELOPMENT AND REDEVELOPMENT PROJECTS,
AND DETERMINING AND CERTIFYING THAT THE
ORDINANCE IS EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
VIII. CITY COUNCIL BUSINESS
8.1 Annual Comprehensive Financial Report
Recommendation: Receive and file the following documents, each dated November 22, 2023:
1. Annual Comprehensive Financial Report for the Fiscal Year Ended June 30, 2023 (Fiscal Year 2022-23)
AND
2. Independent Auditor’s Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards
AND
3. Independent Auditor’s Statements on Auditing Standards 114 Letter: The Auditor’s Communication with Those Charged with Governance
AND
4. Appropriations Limit Worksheet with Independent
Accountant’s Report on Applying Agreed-Upon Procedures for the Fiscal Year Ended June 30, 2023
IX. CITY COUNCIL REPORTS AND COMMENTS
About City Council Reports and Comments: This is the time and place for members of the City Council to provide reports on meetings attended including, but not limited to, meetings of regional boards and entities to which they have been appointed to represent the City and meetings attended at the expense of the City pursuant to California Government Code Section 53232.3. Members of the City Council may also make other comments and announcements.
9.1 Coastal Greenbelt Authority
Councilmember McCary, First Alternate: Councilmember Horne, Second Alternate: Mayor Conners
9.2 Orange County Fire Authority
Mayor Pro Tem Hatch
9.3 Orange County Library Advisory Board
Councilmember Moore; Alternate: Councilmember McCary
9.4 Orange County Mosquito and Vector Control District
Councilmember Horne
9.5 San Joaquin Hills Transportation Corridor Agency
Mayor Conners; Alternate: Mayor Pro Tem Hatch
Laguna Woods City Council Agenda 12/20/2023 Regular Page 11 of 12
9.6 South Orange County Watershed Management Area
Councilmember Moore; Alternate: Councilmember Horne
9.7 Liaisons to Community Bridge Builders
Councilmember Horne and Councilmember McCary
9.8 Other Comments and Reports
[THE CITY COUNCIL WILL TAKE A BRIEF RECESS.]
X. CITY COUNCIL BUSINESS
10.1 City Council Organization – Office of the Mayor
Recommendation: Appoint a member of the City Council to serve as Mayor effective immediately through December 2024.
10.2 City Council Organization – Office of the Mayor Pro Tem Recommendation: Appoint a member of the City Council to serve as Mayor Pro Tem effective immediately through December 2024.
10.3 Ad Hoc Auditor Selection Committee
Recommendation: Appoint two members of the City Council to serve on an Ad Hoc Auditor Selection Committee from December 20, 2023 through March 20, 2024 to work with staff to prepare a request for proposals and then review, evaluate, and make recommendations to the City Council regarding proposals submitted by firms interested in providing annual audit services for fiscal years 2023-24, 2024-25, and 2025-26.
10.4 City Council Meeting Schedule
Recommendation: Approve a new City Council meeting schedule for January 2024 through June 2025.
XI. CLOSED SESSION
Closed Session Note: While members of the public are not permitted to attend closed session, prior to convening in closed session, the City Council will accept public comments on items appearing on the closed session agenda.
XII. CLOSED SESSION REPORT
XIII. ADJOURNMENT
Next Regular Meeting: Wednesday, January 17, 2024 at 2 p.m.
Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637