Laguna Woods City Council
February 21, 2024

CITY of LAGUNA WOODS

CITY COUNCIL
AGENDA
Regular Meeting
Wednesday, February 21, 2024
2:00 p.m.

Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
Shari L. Horne
Mayor Pro Tem
Cynthia Conners
Councilmember
Noel Hatch
Mayor
Annie McCary
Councilmember
Carol Moore
Councilmember
Welcome to a meeting of the Laguna Woods City Council!
This meeting may be recorded, televised, and made publicly available.

Public Comments/Testimony: The City accepts public comments/testimony in-person and in writing. For more information, please refer to page three of this agenda.

Americans with Disabilities Act (ADA): It is the intention of the City to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535 or the California Relay Service at (800) 735-2929/TTY (800) 735-2922. The City requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.

REGULAR MEETING SCHEDULE
The Laguna Woods City Council meets regularly on the third Wednesday of each month at 2 p.m.

AGENDA POSTING AND AVAILABILITY
Regular and Adjourned Regular Meetings: Pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act, the City of Laguna Woods posts agendas at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, at least 72 hours in advance of regular and adjourned regular meetings. Agendas and agenda materials are available at Laguna Woods City Hall during normal business hours and on the City’s website. Printed copies of agendas and agenda materials are provided at no charge in advance of meetings. After meetings have occurred, a per page fee is charged for printed copies.

Special and Emergency Meetings: Agenda posting and availability for special and emergency meetings is conducted pursuant to all applicable provisions of California Government Code (Ralph M. Brown Act).

AGENDA DISTRIBUTION LISTS
Electronic Distribution: The City of Laguna Woods provides notification of agenda posting and availability via email. To sign up for email notifications, please visit www.cityoflagunawoods.org/email-notifications, email [email protected], or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535. Please note that the City is not responsible for, and makes no guaranties or warranties related to, the transmission or receipt of email notifications.

Mail Distribution: The City of Laguna Woods is able to mail agendas and/or agenda materials if provided with advance payment for postage and printing (if applicable). To request mail distribution, please email [email protected] or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535.

FOR ADDITIONAL INFORMATION
For additional information, please contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535, [email protected], or 24264 El Toro Road, Laguna Woods, California 92637.

AFFIDAVIT OF POSTING

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, Yolie Trippy, City Clerk, City of Laguna Woods, hereby certify under penalty of perjury that this agenda was posted at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 17-30, pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act. /s/ Yolie Trippy 2/16/24
YOLIE TRIPPY, CMC, City Clerk Date
Laguna Woods City Council Agenda  02/21/2024 Regular Page 3 of 9

OPTIONS FOR PUBLIC COMMENTS/TESTIMONY

1. In-Person
Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.

Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.

Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.

Speakers are requested, but not required, to identify themselves, both on speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.

2. In Writing
Written public comments/testimony may be delivered to Laguna Woods City Hall (24264 El Toro Road, Laguna Woods, CA 92637) or sent via email ([email protected]) provided that they are received by the City prior to 2:00 p.m. on the day of this meeting.

Written public comments/testimony will be provided to the City Council and included in the City Clerk’s written record of this meeting.

Parties submitting written public comments/testimony are requested, but not required, to identify themselves. Parties are advised that their names, email addresses, and any information submitted in writing to the City may be disclosed or become a matter of public record. No party should expect privacy of such information.

STREAM THIS MEETING ONLINE
This meeting will be live streamed on Zoom (audio and/or video). • Visit www.zoom.us
• Click on “Join” toward the top right of the webpage
• Enter the following meeting ID: 834 9394 8946
• Open the Zoom application following the on-screen prompts • Enter the following meeting password: 454789
• Enter a name and email address as required by Zoom
Please note that information you enter into Zoom may be publicly visible and/or visible to the City. No party should expect privacy of such information.

I. CALL TO ORDER
Introductory Notes:

Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.

Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.

Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.

Speakers are requested, but not required, to identify themselves, both on any applicable speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.

II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS AND CEREMONIAL MATTERS

4.1 Presentation Regarding Driver Safety – Captain Cruz Alday, Chief of Police Services, Orange County Sheriff’s Department
(agendized by Councilmember Conners)
Recommendation: Receive and file.

4.2 Presentation Regarding City of Hope Orange County – Rachel Mashburn, Director of Pharmacy, City of Hope Orange County Recommendation: Receive and file.

4.3 Presentation Regarding Southern California Edison’s IncomeGraduated Fixed Charge Proposal Submitted for Consideration as part of the California Public Utilities Commission’s Proceedings to Implement California Assembly Bill 205 (Committee on Budget, Laguna Woods City Council Agenda  02/21/2024 Regular Page 5 of 9 Chapter 61, Statutes of 2022) – Kelley Lee, Government Relations Manager, Southern California Edison
Recommendation: Receive and file.

V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
About Public Comments on Non-Agenda Items: This is the time and place for members of the public to address the City Council on items not appearing on this agenda. Pursuant to state law, the City Council is unable to take action on such items, but may ask clarifying questions of the speaker, engage in brief discussion, refer items to City staff, and/or schedule items for consideration at future meetings.

VI. CITY TREASURER’S REPORT

6.1 City Treasurer’s Report
Recommendation: Receive and file the City Treasurer’s Report for the month of January 2024.

VII. CONSENT CALENDAR
About the Consent Calendar: All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council or City staff requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action. Members of the public may address the City Council on items appearing on the Consent Calendar regardless of whether an item is removed for separate discussion and consideration of action.

7.1 City Council Minutes
Recommendation: Approve the City Council meeting minutes for the regular meeting on January 17, 2024.

7.2 Warrant Register
Recommendation: Approve the warrant register dated February 21, 2024 in the amount of $1,049,397.07.

7.3 Drugs and Alcohol in the Workplace Policy

Recommendation: Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LAGUNA WOODS, CALIFORNIA, ADOPTING
AMENDMENTS TO ADMINISTRATIVE POLICY 4.12

PERTAINING TO DRUGS AND ALCOHOL IN THE

WORKPLACE

7.4 Harassment, Discrimination, and Retaliation Policy
Recommendation: Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LAGUNA WOODS, CALIFORNIA, ADOPTING
AMENDMENTS TO ADMINISTRATIVE POLICY 4.7

PERTAINING TO HARASSMENT, DISCRIMINATION,

AND RETALIATION
VIII. PUBLIC HEARINGS – None
IX. CITY COUNCIL BUSINESS

9.1 El Toro Road and Moulton Parkway Water Quality Treatment Project
Recommendation:

1. Approve the “El Toro Road and Moulton Parkway Water
Quality Treatment Project: Phase 1” design plans and
specifications as prepared by the project engineer.

AND

2. Approve a notice of exemption for the “El Toro Road and Moulton Parkway Water Quality Treatment Project: Phase 1” finding that the project is categorically exempt from the California Environmental Quality Act (CEQA) and authorize the City Manager to cause the notice of exemption to be filed pursuant to applicable law.

Laguna Woods City Council Agenda  02/21/2024 Regular Page 7 of 9 AND

3. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LAGUNA WOODS, CALIFORNIA, AMENDING AND
ADOPTING THE FISCAL YEARS 2023-25 BUDGET AND
WORK PLAN FOR FISCAL YEAR 2023-24 COMMENCING
JULY 1, 2023 AND ENDING JUNE 30, 2024, AND FISCAL
YEAR 2024-25 COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025, RELATED TO ALLOCATION OF

EXISTING FEDERAL GRANTS FUND (AMERICAN

RESCUE PLAN ACT (CORONAVIRUS LOCAL FISCAL

RECOVERY FUNDS)) APPROPRIATIONS TO THE EL

TORO ROAD AND MOULTON PARKWAY WATER

QUALITY TREATMENT PROJECT
AND

4. Award a contract agreement to Leonida Builders, Inc. for the construction of the “El Toro Road and Moulton Parkway Water Quality Treatment Project: Phase 1”, in the amount of
$311,547.00, plus authorized change orders not to exceed 10% of the base amount; and authorize the City Manager to execute a contract agreement and approve change orders, subject to approval of the contract agreement as to form by the City Attorney.

9.2 Fiscal Years 2023-25 Budget Adjustments
Recommendation:

1. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LAGUNA WOODS, CALIFORNIA, AMENDING AND
ADOPTING THE FISCAL YEARS 2023-25 BUDGET AND
WORK PLAN FOR FISCAL YEAR 2023-24 COMMENCING
JULY 1, 2023 AND ENDING JUNE 30, 2024, AND FISCAL

YEAR 2024-25 COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025, RELATED TO ALLOCATION OF

EXISTING FEDERAL GRANTS FUND (AMERICAN

RESCUE PLAN ACT (CORONAVIRUS LOCAL FISCAL
RECOVERY FUNDS)) APPROPRIATIONS TO THE CITYMAINTAINED CATCH BASINS FULL CAPTURE

SYSTEMS RETROFIT PROJECT, CITY HALL/PUBLIC

LIBRARY PROJECT, AND RIDGE ROUTE DRIVE

LANDSCAPE PROJECT
AND

2. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LAGUNA WOODS, CALIFORNIA, AMENDING AND
ADOPTING THE FISCAL YEARS 2023-25 BUDGET AND
WORK PLAN FOR FISCAL YEAR 2023-24 COMMENCING
JULY 1, 2023 AND ENDING JUNE 30, 2024, AND FISCAL
YEAR 2024-25 COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025, RELATED TO AN INCREASE IN

STATE OF CALIFORNIA GRANTS FUND

APPROPRIATIONS FOR AN AWARD FROM THE STATE

OF CALIFORNIA HOUSEHOLD HAZARDOUS WASTE
GRANT PROGRAM CYCLE 41 (HD41) FISCAL YEAR
2023-24 SMALL PROJECTS CYCLE (GRANT NUMBER
HD41-23-0039)
X. CITY COUNCIL REPORTS AND COMMENTS
About City Council Reports and Comments: This is the time and place for members of the City Council to provide reports on meetings attended including, but not limited to, meetings of regional boards and entities to which they have been appointed to represent the City and meetings attended at the expense of the City pursuant to California Government Code Section 53232.3. Members of the City Council may also make other comments and announcements.

10.1 Coastal Greenbelt Authority
Councilmember McCary, First Alternate: Mayor Pro Tem Horne, Second Alternate: Councilmember Conners
Laguna Woods City Council Agenda  02/21/2024 Regular Page 9 of 9

10.2 Orange County Fire Authority
Mayor Hatch

10.3 Orange County Library Advisory Board
Councilmember Moore; Alternate: Councilmember McCary

10.4 Orange County Mosquito and Vector Control District Mayor Pro Tem Horne

10.5 San Joaquin Hills Transportation Corridor Agency
Councilmember Conners; Alternate: Mayor Hatch

10.6 South Orange County Watershed Management Area
Councilmember Moore; Alternate: Mayor Pro Tem Horne

10.7 Liaisons to Community Bridge Builders
Mayor Pro Tem Horne and Councilmember McCary

10.8 Other Comments and Reports
XI. CLOSED SESSION
Closed Session Note: While members of the public are not permitted to attend closed session, prior to convening in closed session, the City Council will accept public comments on items appearing on the closed session agenda.

XII. CLOSED SESSION REPORT
XIII. ADJOURNMENT
Next Regular Meeting: Wednesday, March 20, 2024 at 2 p.m.

Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637
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4.1 PRESENTATION REGARDING DRIVER SAFETY –

CAPTAIN CRUZ ALDAY,

CHIEF OF POLICE SERVICES, ORANGE
COUNTY SHERIFF’S DEPARTMENT
(AGENDIZED BY COUNCILMEMBER

CONNERS)
(NO REPORT)
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4.2 PRESENTATION REGARDING CITY OF HOPE
ORANGE COUNTY – RACHEL MASHBURN,

DIRECTOR OF PHARMACY,

CITY OF HOPE ORANGE COUNTY
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Rachel Mashburn, PharmD, MPH
Director of Pharmacy
City of Hope Orange County
• Rachel has been the director of pharmacy at City of Hope Orange County for the past two years
• Prior to accepting her job at City of Hope Orange County Rachel Mashburn worked as the Director of PharmacyOperations for Cedars-Sinai for 13 years • Rachel currently sits on the board of directors on the Orange County Hispanic Chamber of Commerce
• She earned her Pharm.D. from USC and received her
Master’s in Public Health from UCLA
ITEM 4.2

OUR MISSION
Transform the future of health.Turn science into practical benefit. Turn hope into reality. Focused on eliminating cancer and diabetes. “City of Hope gave
me my life back.”
Donna McNutt,
Grateful Patient
ITEM 4.2
ITEM 4.2
ITEM 4.2
5 | LENNAR FOUNDATION CANCER CENTER VIRTUAL TOUR
The picture can't be displayed.

POINTS OF DISTINCTION
Clinical Cancer Network▪ Unique academic/community model▪ 1 of 53 NCI-designated comprehensive cancer centers in the nation▪ 37 clinical network locations▪ More than 600 physicians and 1000 researchers and scientists solely focused on ending cancer
▪ Magnet recognition for nursingNational Philanthropy▪ $224+ million in FY22▪ Top 100 charity nationally for dollars raised▪ 15,000 supporters in Orange CountyPioneering Research▪ Our discoveries impact more than 100 million lives each year.
▪ Founding member of National Comprehensive Cancer Network▪ 800+ clinical trials▪ 1 in 4 patients enrolled in a clinical trial▪ Trailblazer in CAR T cell therapyBiotech Hybrid▪ Birthplace of biotech ▪ 95 IND applications▪ 300 patents▪ 3 good manufacturing practice (cGMP) facilities▪ Developed the technology behind four of the most widely used cancer drugs
ITEM 4.2
ITEM 4.2
ITEM 4.2
ITEM 4.2

CITY OF HOPE ORANGE COUNTY
LENNAR FOUNDATION CANCER CENTEROPENED AUGUST 22, 2022▪ NCI-designated cancer treatment center, connected to the county’s only specialty cancer hospital slated to open in 2025 ▪ Four football fields worth of cancer research and
treatment
▪ Medical, surgical and radiation oncology▪ Clinical research unit providing access to Phase 1–3 clinical trials
▪ Infusion center▪ Supportive care and family resource center▪ Cancer prevention, genomics and precision medicine▪ Screenings, diagnostic imaging and interventional radiology
▪ Outpatient surgery center▪ Pharmacy and lab
ITEM 4.2

THANK YOU

FOR JOINING US ON OUR TOUR
CANCER SPECIALTY HOSPITALOPENING IN 2025▪ Three more football fields worth of cancer research and treatment
▪ 122,000 square feet▪ 70+ beds both ICU and Medical Surgical▪ Inpatient surgery ITEM 4.2
ITEM 4.2
3 THINGS TO REMEMBER
• Your first shot is your best shot when fighting cancer Get
a second opinion with experts in your specific cancer at City of Hope Orange County and ensure you’re getting the right treatment from the start.
• Know your health risks
Cancer affects us all.
1‐in‐3 Americans will be diagnosed at some point in their lifetime. Stay on top of your screenings. You can schedule them with us.
• The best way to fight cancer is to prevent it in the first place One of the best ways to stop cancer is to adopt healthy habits and work with wellness and genetic counselors. We offer
a wide range of programs from cancer prevention and on through survivorship. 866‐437‐1746 | CityofHope.org/OC
ITEM 4.2

THANK YOU

STAY UP TO DATE

WITH CITY OF HOPE OC
NEWS @CityofHopeOC
ITEM 4.2
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4.3 PRESENTATION REGARDING SOUTHERN
CALIFORNIA EDISON’S INCOME-GRADUATED

FIXED CHARGE PROPOSAL SUBMITTED FOR

CONSIDERATION AS PART OF THE
CALIFORNIA PUBLIC UTILITIES COMMISSION’S

PROCEEDINGS TO IMPLEMENT CALIFORNIA
ASSEMBLY BILL 205 (COMMITTEE ON BUDGET,
CHAPTER 61, STATUTES OF 2022) – KELLEY LEE,

GOVERNMENT RELATIONS MANAGER,

SOUTHERN CALIFORNIA EDISON
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ITEM 4.3
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6.1 CITY TREASURER’S REPORT
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Notes: The City of Laguna Woods uses a modified accrual basis of accounting, which generally means that revenues are recognized when a transaction occurs, and expenditures are recognized when obligations are created. As such, this monthly financial snapshot reflects only revenue known and expenditures paid for the month referenced as of the date prepared. In some cases, financial statements from financial dealers, depositories, and institutions may not have been received as of the date prepared and, therefore, some revenue and expenditures may not be reflected. Certificates of deposit may also have accrued interest that is not reflected because it is not yet vested. For more information on the specific information included in this monthly financial snapshot, please refer to the full City Treasurer’s Report.

Financial Assets IN THE BANK as of January 31, 2024

BY INVESTMENT TYPE
Cash and
Cash Equivalents
$
803,990

5.65% of portfolio
Pooled Money
Investment Accounts
$
8,058,812

56.60% of portfolio
This includes investments in state and county
(local) government investment pools.

Investments -
Earning
$
5,374,979

37.75% of portfolio
This includes certificates of deposit.

Total (All Funds) $
14,237,781

BY FUND
General Fund $
10,770,750
This is the City of Laguna Woods’ primary operating fund and is used to account for the proceeds of revenue sources that are not legally restricted or committed to expenditures for specified purposes.

Reserves for paid leave, self-insurance, and general contingencies (collectively totaling $3,667,800) are also included in this fund.

Special Revenue Funds $
3,467,031
These funds are used to account for the proceeds of revenue sources that are legally restricted or committed to expenditures for specified purposes.

Most of these funds are legally restricted for public street purposes.

Total (All Funds) $
14,237,781
Financial Assets HELD IN TRUST FUNDS as of January 31, 2024

C I T Y O F L A G U N A W O O D S
City Treasurer’s Report
Monthly Financial Snapshot
January 2024
(prepared 2/16/24)
California Employers’
Pension Prefunding Trust Fund
(CEPPT)
$
0 • New Contributions $
0 • Gain/Loss from
Month Prior N/A
The CEPPT is used to prefund employee pension obligations.

California Employers’
Retiree Benefit Trust Fund
(CERBT)
• New Contributions
• Gain/Loss from
Month Prior
The CERBT is used to prefund statutorily required retiree medical benefits. $
135,389
$
0 (
$
1,082.35)
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City of Laguna Woods
City Treasurer's Report
For the Month Ended January 31, 2024

CASH AND INVESTMENTS
ITEM 6.1
Beginning
Balances
Earnings &
Receipts Disbursements
Purchases,
Transfers &
Other
Adjustments
Ending
Balances
% of Total
Cash &
Investment
Balances
Maximum %
Allowed per
Investment
Policy
As of 12/31/23 As of 1/31/24
Cash and Cash EquivalentsAnalyzed Checking Account (Note 1) 696,134 $ 2,020,279 $ (1,995,007) $ 394 $ 721,800 $ 5.07% Cash Balances, Multi-Bank Securities (MBS) Account (Note 2 and 4) 9,875 $ 14,195 $ (13,121) $ - $ 10,948 $ 0.08% Earned Interest in Transit and Accrued Interest, MBS Account (Note 4) 17,096 $ 21,044 $ (14,195) $ - $ 23,945 $ 0.17% Petty Cash $ 228 800 $ (228) $ - $ 800 $ 0.01%
Laguna Woods Civic Support Fund Checking Account 46,496 $ 0.19 $ - $ - $ 46,496 $ 0.33% Total Cash and Cash Equivalents 770,401 $ 2,055,746 $ (2,022,551) $ 394 $ 803,990 $ 5.65% 100.00% Pooled Money Investment AccountsLocal Agency Investment Fund (LAIF - fair value) (Notes 2 and 3) 795,901 $ 8,192 $ - $ - $ 804,092 $ 5.65% Orange County Investment Pool (OCIP - fair value) (Notes 2 and 3) 6,529,717 $ 25,285 $ (282) $ 700,000 $ 7,254,720 $ 50.95% Total Pooled Money Investment Accounts 7,325,617 $ 33,477 $ (282) $ 700,000 $ 8,058,812 $ 56.60% 90.00% Investments - Interest and Income BearingCertificates of Deposit - non-negotiable (fair value) (Note 2) 5,083,992 $ - $ - $ 290,987 $ 5,374,979 $ 37.75% Total Investments - Interest and Income Bearing 5,083,992 $ - $ - $ 290,987 $ 5,374,979 $ 37.75% 90.00% TOTAL $ 2,089,222 13,180,010 $ (2,022,833) $ 991,381 $ 14,237,781 $ 100.00% Summary of Total Cash, Cash Equivalents, and Investments:

General Fund
Special
Revenue Funds Totals
Analyzed Checking Account (2,698,735) $ 3,420,535 $ 721,800 $ Cash Balances, MBS Account 10,948 $ - $ 10,948 $
Earned Interest in Transit and Accrued Interest, MBS Account 23,945 $ - $ 23,945 $ Petty Cash 800 $ - $ 800 $
LAIF 804,092 $ - $ 804,092 $
OCIP 7,254,720 $ - $ 7,254,720 $
Certificates of Deposit 5,374,979 $ - $ 5,374,979 $
Laguna Woods Civic Support Fund Checking Account - $ 46,496 $ 46,496 $ Totals $ 3,467,031 10,770,750 $ 14,237,781 $
(See NOTES on Page 4 of 4)
City Treasurer's Report Page 1 of 4 For the Month Ended January 31, 2024 City of Laguna Woods
City Treasurer's Report
For the Month Ended January 31, 2024

CASH AND INVESTMENTS
ITEM 6.1
CUSIP
Investment
# Issuer Term
Purchase
Date
Settlement
Date Par Value Market Value Book Value
Stated Rate
(Note 4)
Coupon
Type
1st Coupon
Date
Rating or
Rank (*)
Yield to
Maturity
365 Days
Maturity
Date
Money Funds and Certificate of Deposits (CDs, Federal Deposit Insurance Corporation [FDIC] Insured) 91334AAM5 2023-3 UNITED HERITAGE CR 12 months 03/07/23 03/21/23 200,000 200,002 200,000 5.200 Monthly 03/31/23 Green*** 5.200 03/21/24 949763ZA7 2019-1 WELLS FARGO BK N A 60 months 04/09/19 04/10/19 245,000 243,902 245,000 2.850 Monthly 05/10/19 Green* 2.850 04/10/24 38150VBG3 2022-2 GOLDMAN SACHS BK USA 24 months 05/24/22 06/01/22 245,000 243,177 245,000 2.900 Semi-Annual 12/01/22 Green* 2.900 06/03/24 89841MAV9 2023-11 TRUSTONE FINL CR UN 12 months 12/05/23 12/13/23 245,000 245,902 245,000 5.350 Monthly 01/13/24 Green*** 5.350 12/12/2498138MBA7 2022-8 WORKERS FED CR UN 24 months 12/09/22 12/16/22 245,000 245,127 245,000 4.950 Monthly 01/16/23 Yellow** 4.950 12/16/24 75472RBB6 2020-1 RAYMOND JAMES BK NATL ASSN 60 months 02/06/20 02/14/20 245,000 237,425 245,000 1.750 Semi-Annual 08/14/20 Green*** 1.750 02/14/25 59013KGJ9 2020-2 MERRICK BANK 60 months 03/24/20 03/31/20 100,000 96,630 100,000 1.800 Monthly 05/01/20 Green*** 1.800 03/31/25 14042TGG6 2022-1 CAPITAL ONE BK USA NATL ASSN 36 months 05/24/22 05/25/22 245,000 239,921 245,000 3.100 Semi-Annual 11/25/22 Green* 3.100 05/27/25 75102EAP3 2023-6 RAIZ FED CR UN 24 months 05/17/23 05/24/23 245,000 245,997 245,000 5.050 Monthly 06/24/23 Yellow** 5.050 05/27/25 37424PAG9 2023-9 GESA CR UN 24 months 07/19/23 07/31/23 245,000 247,972 245,000 5.500 Monthly 08/31/23 Green*** 5.500 07/31/25 130162BJ8 2023-12 CALIFORNIA CR UN 24 months 12/06/23 12/15/23 245,000 247,570 245,000 5.150 Semi-Annual 06/15/24 Green*** 5.150 12/15/25 00782JAD4 2023-13 ADVIA CR UN 24 months 12/22/23 12/29/23 245,000 246,134 245,000 4.800 Semi-Annual 06/29/24 Green*** 4.800 12/29/2559524LAA4 2023-1 MID CAROLINA CR UN 36 months 03/07/23 03/13/23 200,000 202,150 200,000 4.850 Monthly 04/13/23 Green*** 4.850 03/13/26 23204HNV6 2023-4 CUSTOMERS BK 36 months 03/30/23 03/31/23 245,000 247,712 245,000 5.000 Semi-Annual 09/30/23 Green** 5.000 03/31/2687868YAQ6 2023-7 TECHNOLOGY CR UN 36 months 05/19/23 05/30/23 245,000 248,352 245,000 5.000 Monthly 07/01/23 Green*** 5.000 05/29/26 32022RRG4 2022-4 1ST FINL BK USA 48 months 06/15/22 06/24/22 245,000 238,260 245,000 3.150 Monthly 07/24/22 Green* 3.150 06/24/26 2546733P9 2023-5 DISCOVER BK 48 months 03/30/23 04/05/23 245,000 249,684 245,000 4.800 Semi-Annual 10/05/23 Green*** 4.800 04/05/27 50625LBN2 2022-3 LAFAYETTE FED CR 60 months 05/24/22 06/15/22 245,000 238,258 245,000 3.250 Monthly 07/15/22 Green*** 3.250 06/15/27 14042RUX7 2022-5 CAPITAL ONE NATL ASSN 60 months 10/06/22 10/13/22 245,000 248,251 245,000 4.500 Semi-Annual 04/13/23 Green* 4.500 10/13/27 22282XAB6 2024-1 COVANTAGE CR UN 48 months 01/12/24 01/24/24 245,000 244,735 245,000 4.050 Quarterly 04/24/24 Green*** 4.050 01/24/28 90355GCE4 2023-2 UBS BANK USA 60 months 03/07/23 03/08/23 200,000 203,998 200,000 4.600 Monthly 04/08/23 Green* 4.600 03/08/28 89854LAD5 2023-8 TTCU FED CR UN 60 months 07/19/23 07/26/23 245,000 254,624 245,000 5.000 Monthly 08/26/23 Green*** 5.000 07/26/28 01882MAH5 2023-10 ALLIANT CR UN 60 months 11/07/23 11/15/23 245,000 259,195 245,000 5.350 Monthly 12/15/23 Green*** 5.350 11/15/28 Accrued Interest - Month End 23,945Total CDs 5,355,000 5,398,924 5,355,000 Veribanc
Rank
Green
Yellow
Red
Government Pooled Money Investment Accounts (PMIA) (Notes 2 and 3) N/A N/A Local Agency Investment Fund (LAIF) N/A Various Various 823,761 804,092 823,761 Note 3 Quarterly N/A N/A N/A N/AN/A N/A Orange County Investment Pool (OCIP) N/A Various Various 7,331,599 7,254,720 7,331,599 Note 3 Monthly N/A N/A N/A N/A Total PMIA 8,155,360 8,058,812 8,155,360
(See NOTES on Page 4 of 4)
Merits close attention, does not meet minimal qualifications for equity and has incurred significant losses (*) CDs are ranked using the Veribanc Rating System, a two-part color code and star classification system which tests the present standing and future outlook by reviewing an institution's capital strength, asset quality, management ability, earnings sufficiency, liquidity, and sensitivity to market risk. The table below summarizes the Veribanc color rankings. Veribanc star ratings of one to three, with three being best, are used to help review a possible future trend of an institutions health based on metrics from ten prior quarters. A rating of one, two, or three, are not necessarily an indicator of risk or an undesirable investment. The City reviews other rating systems and issuer financials before choosing any investment.

Veribanc Rating System
Color Meaning
Highest rating, exceeds qualifications in equity and income tests Merits attention, meets minimal qualifications in equity and income tests City Treasurer's Report Page 2 of 4 For the Month Ended January 31, 2024 City of Laguna Woods
City Treasurer's Report
For the Month Ended January 31, 2024

CASH AND INVESTMENTS
ITEM 6.1
Beginning
Balances
Contributions /
(Withdrawals)
Administrative
Fees &
Investment
Expense
Unrealized
Gain / (Loss)
Ending
Balances
As of 12/31/23 As of 1/31/24
Other Post-Employment Benefits (OPEB) TrustCalPERS California Employers' Retiree Benefit Trust (CERBT) (Note 2) 136,472 $ - $ (10) $ (1,073) $ 135,389 $ (CERBT holds all assets and administers the OPEB Trust) Employer Pension Contributions TrustCalPERS California Employers' Pension Prefunding Trust (CEPPT) (Note 2) - $ - $ - $ - $ - $ (CEPPT holds all assets and administers the Employer Pension Contributions Trust) Total Other Funds - Held in Trust 136,472 $ - $ (10) $ (1,073) $ 135,389 $ (See NOTES on Page 4 of 4)
City Treasurer's Report Page 3 of 4 For the Month Ended January 31, 2024 City of Laguna Woods
City Treasurer's Report
For the Month Ended January 31, 2024

CASH AND INVESTMENTS
ITEM 6.1
Notes:

OPEB Trust / The City made no contributions to or withdrawals from the OPEB Trust. The OPEB Trust experienced a net loss of ($1,082.35) in January 2024.

Pool
Earnings
Post
Prior Period
Earnings
Deposited
Deposit for Period
Ended
Current
Month /
Quarter
Gross Yield
Current Month / Quarter
Earnings Will Post
LAIF Quarterly $8,191.74 October 1, 2023 thru
December 31, 2023
See Notes April 2024
OCIP Monthly $25,284.77 October 2023 See Notes April 2024 City Treasurer's Certification I, Elizabeth Torres, City Treasurer, do hereby certify:
y That all investment actions executed since the last report have been made in full compliance with the City's Investment of Financial Assets Policy; andy That the City is able to meet all cash flow needs which might reasonably be anticipated for the next 12 months.

Elizabeth Torres, City Treasurer
Notes
Total pool interest yield for January 2024 was 4.012% and the City's yield will be slightly lower based on allocation ratios and administrative fees to be deducted.Interest is posted three months in arrears and fees are posted monthly. Accrued interest pending payment at January 31, 2024 was $74,635.33. January 31, 2024 interest rate was 4.326% and fees were 0.050%, for a net yield of 4.276%.

Note 4 - CDs / The stated earnings rate for CDs is a fixed rate for the full term. The City earned interest of $14,194.68 and transferred out $13,121.18 in cash balances to the City's checking account in January 2024. Cash balances to be invested or paid out are classified separately on page 1 of 4. The City's portfolio also has $23,945.39 in accrued interest, not yet vested.Note 3 - Investment earnings on pooled money investment accounts deposited and reported in January 2024 net of related fees were:Note 1 - Analyzed Checking Account / Monthly activity reported does not reflect January 2024 vendor invoicing processed after the date of this report. Note 2 - During January 2024, transaction activity in pooled money investment accounts, investment accounts and fiduciary trusts included:

LAIF / The City made no deposits to or withdrawals from the LAIF account. The balance includes an adjustment in the amount of ($19,668.21) to reflect the fair market value of the investment at June 30, 2023. OCIP / The City transferred $700,000 to OCIP from the checking account and made no withdrawals from the OCIP account. The balance includes an adjustment in the amount of ($76,879.24) to reflect the fair market value of the investment at June 30, 2023.Investments / There were no maturities of investments. The City invested $245,000 cash balance in one Certificates of Deposit, $245,000 in a CoVantage Credit Union Certificate of Deposit for a 48 month term at a 4.050% yield rate. Investments were adjusted in the amount of $45,987.20 to report balances at fair market value as of January 31, 2023.Employer Pension Contributions Trust / In April 2021, the City elected to participate in the CEPPT. The City made contributions to the CEPPT in February 2024 which will be reflected in the February 2024 City Treasurer's Report.

City Treasurer's Report Page 4 of 4 For the Month Ended January 31, 2024 Digitally signed by Elizabeth Torres Date: 2024.02.16 14:13:12 -08'00'

7.0 CONSENT CALENDAR SUMMARY
This page is intentionally blank.

ITEM 7.0
CC  02-21-2024 RM Consent Calendar Summary – AR Page 1 of 2 City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: February 21, 2024 Regular Meeting
SUBJECT: Consent Calendar Summary
Recommendation
Approve all proposed actions on the February 21, 2024 Consent Calendar by single motion and City Council action.

Background
All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action.

Summary
The February 21, 2024 Consent Calendar contains the following items:

7.1 Approval of the City Council meeting minutes for the regular meeting on January 17, 2024.

7.2 Approval of the warrant register dated February 21, 2024 in the amount of $1,049,397.07. A list of warrants is included in the agenda packet; detailed information about individual warrants is available at or from City Hall.

7.3 Adoption of a resolution adopting amendments to Administrative Policy

4.12 pertaining to drugs and alcohol in the workplace (Attachment A).

ITEM 7.0
Consent Calendar Summary – AR Page 2 of 2 CC  02-21-2024 RM Administrative Policy 4.12 was last updated by the City Council on December 7, 2020. The proposed amendments are generally based on an updated model policy provided by the California Joint Powers Insurance Authority. A redline version of the proposed amendments is included as Attachment B.

7.4 Adoption of a resolution adopting amendments to Administrative Policy 4.7 pertaining to harassment, discrimination, and retaliation (Attachment A).

Administrative Policy 4.7 was last updated by the City Council on August 19, 2020. The proposed amendments are generally based on an updated model policy provided by the California Joint Powers Insurance Authority.

A redline version of the proposed amendments is included as Attachment B.

7.1 CITY COUNCIL MINUTES
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).

This page is intentionally blank.

ITEM 7.1
January 17, 2024 1 City Council Regular Meeting Minutes

CITY OF LAGUNA WOODS CALIFORNIA

CITY COUNCIL MINUTES

REGULAR MEETING
January 17, 2024
2:00 P.M.

Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637

I. CALL TO ORDER
Mayor Hatch called the Regular Meeting of the City Council of the City of Laguna Woods to order at 2:00 p.m. and made comments regarding his goals as Mayor. He distributed a written document describing his goals, which included in the public record for this meeting II. ROLL CALL
COUNCILMEMBER: PRESENT: Conners, McCary, Moore, Horne, Hatch ABSENT: -
All councilmembers participated in-person at the meeting location.

STAFF PRESENT: City Manager Macon, City Attorney Patterson, Administrative Services Director/City Treasurer Torres, City Clerk Trippy City Attorney Patterson participated in the meeting via Zoom.

All other staff participated in-person at the meeting location.

III. PLEDGE OF ALLEGIANCE
Councilmember McCary led the pledge of allegiance.

IV. PRESENTATIONS AND CEREMONIAL MATTERS

4.1 Presentation Regarding the Irradiation Sterile Insect Technique Project and Other Mosquito and Vector Issues – Orange County Mosquito and Vector Control District (agendized by Mayor Pro Tem Horne)
At Mayor Hatch’s request, Mayor Pro Tem Horne introduced the item.

Laura Young, District Manager, Orange County Mosquito and Vector Control District, made a presentation and answered related questions.

Councilmembers discussed the presentation and Ms. Young answered related questions.

ITEM 7.1
January 17, 2024 2 City Council Regular Meeting Minutes V. PUBLIC COMMENT ON NON-AGENDA ITEMS
Bill Kaufman, member of the public, commented on the City’s cannabis storefront retailer ordinance and a cannabis health center proposal.

Herman Janssen, member of the public, commented on the City’s cannabis storefront retailer ordinance and a cannabis health center proposal.

Mayor Hatch advised Mr. Kaufman and Mr. Janssen that they could contact the City Manager for additional information.

James Tung, resident, commented on the Senior Mobility Program, the City Hall/Public Library Project, the status of the Laguna Hills Mall, and communication regarding City activities.

Mayor Hatch stated that he would like a presentation on the status of the Laguna Hills Mall.

Councilmember Conners briefly responded to Mr. Tung’s comments.

VI. CITY TREASURER’S REPORT

6.1 City Treasurer Report
City Manager Macon introduced the item.

Administrative Services Director/City Treasurer Torres made a presentation.

Kathryn Freshley, resident, expressed her appreciation for the presentation.

Councilmembers discussed the item and staff answered related questions.

Ms. Freshley made additional public comments.

Moved by Councilmember Conners, seconded by Councilmember McCary, and carried unanimously on a 5-0 vote, to receive and file the City Treasurer’s Report for the month of December 2023.

VII. CONSENT CALENDAR
Moved by Mayor Pro Tem Horne, seconded by Councilmember Conners, and carried unanimously on a 5-0 vote, to approve Consent Calendar items 7.1 – 7.4.

7.1 City Council Minutes
Approved the City Council meeting minutes for the adjourned regular meeting on December 14, 2023 and the regular meeting on December 20, 2023.

ITEM 7.1
January 17, 2024 3 City Council Regular Meeting Minutes

7.2 Warrant Register
Approved the warrant register dated January 17, 2024 in the amount of $740,294.40.

7.3 Employee Compensation and Benefits
Adopted a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA
WOODS, CALIFORNIA, REPEALING RESOLUTION NO. 23-38 AND

ESTABLISHING A COMPENSATION SCHEDULE AND BENEFITS

FOR CITY EMPLOYEES

7.4 City Hall/Public Library Project
Approved final record plans and specifications reflecting completion of the “City Hall/Public Library Project” as prepared by the project architect.

VIII. PUBLIC HEARINGS

8.1 Sidewalk Vending Regulations
City Manager Macon made a presentation.

Mayor Hatch opened the public hearing.

Kathryn Freshley, resident, asked for clarification regarding whether easements are considered public property for the purpose of the proposed ordinance, and expressed concerns regarding enforcement of the proposed ordinance.

City Manager Macon briefly responded to Ms. Freshley’s comments.

Ms. Freshley made additional public comments.

With no others requests to speak, the public hearing was closed.

Councilmembers discussed the item and staff answered related questions.

Moved by Councilmember Conners, seconded by Councilmember McCary, and carried on a 4-1 vote, with Mayor Pro Tem Horne voting no, to approve the introduction and first reading of an ordinance – read by title with further reading waived – titled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAGUNA WOODS, CALIFORNIA, ADDING CHAPTER 6.44 TO
TITLE 6 (BUSINESSES) OF THE LAGUNA WOODS MUNICIPAL

CODE TO REGULATE SIDEWALK VENDORS IN COMPLIANCE
ITEM 7.1
January 17, 2024 4 City Council Regular Meeting Minutes WITH CALIFORNIA GOVERNMENT CODE SECTION 51038

INCLUDING, BUT NOT LIMITED TO, BY ESTABLISHING

RESTRICTIONS AND REQUIREMENTS DIRECLTY RELATED TO

OBJECTIVE HEALTH, SAFETY, OR WELFARE CONCERNS, AS

WELL AS BY ESTABLISHING A PROHIBITION ON STATIONARY

SIDEWALK VENDORS IN AREAS THAT ARE ZONED

EXCLUSIVELY RESIDENTIAL AND DETERMINING AND

CERTIFYING THAT THE ORDINANCE IS EXEMPT FROM THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT

8.2 Street Racing and Excessive Vehicle Noise Regulations City Manager Macon made a presentation.

Councilmember Conners left the meeting at 3:33 p.m.

Mayor Hatch opened the public hearing.

City Manager Macon noted that William O’Dowd submitted written public comments dated January 16, 2024. Mr. O’Dowd’s letter is included in the public record for this meeting.

William O’Dowd, resident, expressed his support for the proposed ordinance.

With no other requests to speak, the public hearing was closed.

Moved by Councilmember Conners, seconded by Councilmember Moore, and carried unanimously on a 5-0 vote, to approve first reading of an ordinance – read by title with further reading waived – titled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAGUNA WOODS, CALIFORNIA, AMENDING CHAPTER 8.06 OF
TITLE 8 (TRAFFIC CONTROL) OF THE LAGUNA WOODS
MUNICIPAL CODE RELATED TO VEHICLE GOLF CART, LOWSPEED VEHICLE, AND MOTORCYCLE RACING AND NOISE, AND

DETERMINING AND CERTIFYING THAT THE ORDINANCE IS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT
IX. CITY COUNCIL BUSINESS

9.1 Objective Design Standards
City Manager Macon made a presentation.

Councilmembers commented on the item.

ITEM 7.1
January 17, 2024 5 City Council Regular Meeting Minutes Moved by Councilmember Conners, seconded by Mayor Pro Tem Horne, and carried unanimously on a 5-0 vote, to approve second reading and adopt an ordinance – read by title with further reading waived – titled:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAGUNA WOODS, CALIFORNIA, AMENDING SECTIONS 11.10.010,

11.10.020, 11.10.030, 11.10.050, 11.10.060, 11.10.100, 11.10, 110,

11.10.120, AND 11.10.130 OF TITLE 11 (PLANNING AND

DEVELOPMENT) OF THE LAGUNA WOODS MUNCIPAL CODE

PERTAINING TO OBJECTIVE DESIGN STANDARDS FOR CERTAIN

NEW DEVELOPMENT AND REDEVELOPMENT PROJECTS, AND

DETERMINING AND CERTIFYING THAT THE ORDINANCE IS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT
X. CITY COUNCIL REPORTS AND COMMENTS

10.1 Coastal Greenbelt Authority
Councilmember McCary provided a report.

Councilmember Conners briefly commented on the report.

10.2 Orange County Fire Authority
Mayor Hatch provided a report.

At Mayor Hatch’s request, Councilmember McCary made comments regarding a recent experience with the Orange County Fire Authority.

10.3 Orange County Library Advisory Board
Councilmember Moore provided a report.

City Clerk Trippy responded to a question from Councilmember Moore.

Councilmember Moore commented on a recent volunteer experience.

Councilmember McCary briefly commented.

10.4 Orange County Mosquito and Vector Control District Mayor Pro Tem Horne noted the earlier presentation.

Mayor Hatch expressed appreciation for the earlier presentation.

ITEM 7.1
January 17, 2024 6 City Council Regular Meeting Minutes

10.5 San Joaquin Hills Transportation Corridor Agency
Councilmember Conners provided a report and responded to a question from Mayor Hatch.

10.6 South Orange County Watershed Management Area
Councilmember Moore provided a PowerPoint presentation regarding a Santa Ana-Delhi Channel Cleanup and answered related questions from councilmembers.

10.7 Liaisons to Community Bridge Builders
Councilmember McCary and Mayor Pro Tem Horne provided a report.

10.8 Other Comments and Reports – None
X. CLOSED SESSION – None
XI. CLOSED SESSION REPORT – None
XII. ADJOURNMENT
The meeting was adjourned at 4:06 p.m. The next adjourned regular meeting will be at 2:00 p.m. on Wednesday, January 31, 2024, at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637.
__________________________________
YOLIE TRIPPY, CMC, City Clerk
Approved: February 21, 2024
__________________________________
NOEL HATCH, Mayor

7.2 WARRANT REGISTER
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).

This page is intentionally blank.

ITEM 7.2
Date Vendor Name Description Amount
Debit Automatic Bank Debits:

Debit 01/02/2024 GLOBAL PAYMENTS / OPEN EDGE Credit Card Processing Fees / December 2023 1,801.64 Debit 01/02/2024 AUTHORIZE.NET Online Credit Card Processing Fees / December 2023 12.00 Debit 01/03/2024 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 12/01/2023 2,778.01 Debit 01/03/2024 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 12/01/2023 1,970.11 Debit 01/02/2024 DELTA DENTAL OF CALIFORNIA Employee Benefit Program / January 2024 472.44 Debit 01/04/2024 NAVIA BENEFIT SOLUTIONS Employee Benefit Program / December 2023 194.96 Debit 01/04/2024 ADP TAX Payroll Taxes / Pay Period Ended 12/29/2023 9,081.68 Debit 01/04/2024 ADP WAGE PAY Payroll Transfer / Pay Period Ended 12/29/2023 17,633.46 Debit 01/05/2024 ADP PAYROLL SERVICES Payroll Processing Fees / Pay Periods Ended 12/01/2023 & 12/15/2023 433.80 Debit 01/05/2024 MISSION SQUARE RETIREMENT Employee Benefit Program / Pay Period Ended 12/29/2023 2,420.00 Debit 01/09/2024 NAVIA BENEFIT SOLUTIONS, INC 125 Cafeteria Plan Administration / December 2023 100.00 Debit 01/11/2024 CALPERS - HEALTH Employee Benefit Program / January 2024 8,895.33 Debit 01/11/2024 NAVIA BENEFIT SOLUTIONS Employee Benefit Program / January 2024 594.63 Debit 01/12/2024 COUNTY OF ORANGE - SHERIFF Law Enforcement Services / January 2024 253,453.70 Debit 01/17/2024 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 12/15/2023 2,778.01 Debit 01/17/2024 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 12/15/2023 1,909.67 Debit 01/18/2024 ADP TAX Payroll Taxes / Pay Period Ended 01/12/2024 9,194.67 Debit 01/18/2024 ADP WAGE PAY Payroll Transfer / Pay Period Ended 01/12/2024 18,777.73 Debit 01/19/2024 MISSION SQUARE RETIREMENT Employee Benefit Program / Pay Period Ended 01/12/2024 1,420.00 Debit 01/25/2024 NAVIA BENEFIT SOLUTIONS Employee Benefit Program / December 2023 116.90 Debit 01/25/2024 NAVIA BENEFIT SOLUTIONS Employee Benefit Program / January 2024 67.95 Debit 01/30/2024 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 12/29/2023 2,778.01 Debit 01/30/2024 CALPERS - RETIREMENT Retirement Contributions / Pay Period Ended 12/29/2023 1,906.50 Debit 01/31/2024 ADP TAX Payroll Taxes / Pay Period Ended 01/26/2024 9,186.71 Debit 01/31/2024 ADP WAGE PAY Payroll Transfer / Pay Period Ended 01/26/2024 18,928.68 Check
Number Warrants:
7212 01/05/2024 4LEAF, INC Planning Services / August 2023 13,465.70 7213 01/05/2024 ACC BUSINESS City Hall Internet Service / November 2023 608.66 7214 01/05/2024 ADT COMMERCIAL Fire & Security Monitoring / January - March 2024 261.60 7215 01/05/2024 AT&T Telephone / 458-3487 / December 2023 56.96 7216 01/05/2024 CALIFORNIA BLDG STANDARDS COMM Building Permit Fee Assessment / October - December 2023 672.30 7217 01/05/2024 CALIFORNIA DEPARTMENT OF INDUSTRIAL RELATIONS Elevator Inspection Fee 225.00 7218 01/05/2024 CAPTIONING UNLIMITED Closed Captioning / December 2023 400.00 7219 01/05/2024 DEPARTMENT OF CONSERVATION Strong Motion Instrumentation & Seismic Hazard Mapping Fee / October - December 2023 1,578.42 7220 01/05/2024 ECONOMIC & PLANNING SYSTEMS, INC. Inclusionary Housing Market Study Services / August - October 2023 11,300.00 7221 01/05/2024 FIRST RESPONSE AIR CONDITIONING & HEATING INC. City Hall Maintenance 1,760.00 7222 01/05/2024 HARDY & HARPER, INC Pavement Management Project / Fiscal Year 2023-24 84,721.19 7223 01/05/2024 HINDERLITER DE LLAMAS & ASSOCIATES Sales & Use Tax Consulting Services / October - December 2023 900.00 7224 01/05/2024 KIMLEY HORN & ASSOCIATES, INC Traffic Engineering Services 5,775.00 7225 01/05/2024 ONE DIVERSIFIED, LLC City Hall Maintenance 1,499.69 7226 01/05/2024 PARK CONSULTING GROUP, INC Software Consulting Services / December 2023 787.50

CITY OF LAGUNA WOODS

WARRANT REGISTER
February 21, 2024
This Report Covers the Period 01/01/2024 through 01/31/2024 1 of 5
ITEM 7.2
Date Vendor Name Description Amount

CITY OF LAGUNA WOODS

WARRANT REGISTER
February 21, 2024
This Report Covers the Period 01/01/2024 through 01/31/2024 7227 01/05/2024 PSOMAS Geographic Information Systems Services / September - November 2023 1,983.00 7228 01/05/2024 RECREATION BRANDING SERVICES Graphic Design Services 671.40 7229 01/05/2024 RINGCENTRAL, INC. Telephone Services / January 2024 800.25 7230 01/05/2024 SOUTHERN CALIFORNIA EDISON Street Lighting - Residential / November 2023 3,171.06 7231 01/05/2024 SUN TAMERS WINDOW TINTING City Hall Refurbishment & Safety Project: Phase 5 561.00 7232 01/05/2024 TYLER TECHNOLOGIES, INC. Annual Maintenance / February 2024 - January 2025 106.00 7233 01/05/2024 VISION SERVICE PLAN OF AMERICA Employee Benefits Program / January 2024 45.62 7234 01/05/2024 WILLDAN ENGINEERING Code Enforcement Services / October - November 2023 13,440.00 7235 01/16/2024 4LEAF, INC Planning Services / December 2023 11,732.50 7236 01/16/2024 ABOUND FOOD CARE Edible Food Recovery Program Services / December 2023 380.92 7237 01/16/2024 AETNA BEHAVIORAL HEALTH, LLC Employee Benefit Program / February 2024 19.14 7238 01/16/2024 AT&T White Pages / January 2024 4.30
7239 01/16/2024 BRIGHTVIEW LANDSCAPE SERVICES, INC. Landscape Maintenance / December 2023 16,512.49 7240 01/16/2024 CIVICPLUS, LLC Codification Of Ordinances 2,315.46 7241 01/16/2024 COUNTY OF ORANGE Automated Fingerprint ID System / January 2024 636.00 7242 01/16/2024 FHI CONSTRUCTION Waste Diversion Deposit Refund 250.00 7243 01/16/2024 GEOSYNTEC CONSULTANTS, INC Engineering Services 2,732.25 7244 01/16/2024 GOVERNMENT FINANCE OFFICERS ACFR Award Program Application / Fiscal Year 2022-23 460.00 7245 01/16/2024 INTERWEST CONSULTING GROUP Building Official, Permit Counter & Inspection Services / November 2023 75,288.00 7246 01/16/2024 IRWIN B BORNSTEIN, CPA Financial Consulting Services / October - December 2023 575.00 7247 01/16/2024 KONE INC. City Hall Elevator Maintenance / January 2024 232.31 7248 01/16/2024 MYKATON CONSTRUCTION Waste Diversion Deposit Refund 250.00 7249 01/16/2024 ORANGE COUNTY REGISTER-NOTICES Public Notices / November - December 2023 5,681.87 7250 01/16/2024 RICOH USA, INC. Copier Usage / October - December 2023 842.17 7251 01/16/2024 SHARESQUARED, INC. Document Tracking Project 3,145.00 7252 01/16/2024 SOUTHERN CALIFORNIA GAS COMPANY Gas Service - City Hall / December 2023 97.52 7253 01/16/2024 SOUTHERN CALIFORNIA SHREDDING, Shredding Services / December 2023 370.00 7254 01/16/2024 STAPLES Office & Janitorial Supplies 504.82 7255 01/16/2024 SWEEPING CORPORATION OF AMERICA Street Sweeping Services / December 2023 3,480.00 7256 01/16/2024 TRIPEPI, SMITH AND ASSOCIATES, INC. Broadcasting Services / December 2023 1,662.50 7257 01/16/2024 U.S. BANK Credit Card Charges (expenditures reported separately - see note 3) 2,281.67 7258 01/16/2024 WM CURBSIDE, LLC HHW & Sharps Program / December 2023 3,644.66 7259 01/19/2024 ALPHA CARD SYSTEM, LLC Senior Mobility Program Supplies 1,324.25 7260 01/19/2024 AT&T Telephone / 583-1105 / December 2023 29.25 7261 01/19/2024 AT&T Telephone / 581-9821 / December 2023 61.85 7262 01/19/2024 CITY OF LAGUNA BEACH Animal Control & Shelter Services / November - December 2023 19,168.00 7263 01/19/2024 COUNTY OF ORANGE 800MHz Communication Charges / January - March 2024 1,400.00 7264 01/19/2024 CSMFO CSMFO Conference 330.00
7265 01/19/2024 FINANCIAL CREDIT NETWORK Collection Services 39.00 7266 01/19/2024 INTERPRETING SERVICES INTERNATIONAL, LLC Translation Services 569.70 7267 01/19/2024 INTERWEST CONSULTING GROUP Building Official, Permit Counter & Inspection Services / October 2023 79,200.00 7268 01/19/2024 MAJESTIC FOUNTAINS City Hall/Public Library Project 11,437.20 7269 01/19/2024 MARC DONOHUE Administrative Services / January 2024 250.00 7270 01/19/2024 MITCHELL GENERAL CONTRACTORS, INC, Project Deposit Refund 1,049.70 2 of 5
ITEM 7.2
Date Vendor Name Description Amount

CITY OF LAGUNA WOODS

WARRANT REGISTER
February 21, 2024
This Report Covers the Period 01/01/2024 through 01/31/2024 7271 01/19/2024 RICOH USA, INC. Copier Lease / February 2024 246.57 7272 01/19/2024 SOUTHERN CALIFORNIA EDISON Electric Services / November - December 2023 7,265.66 7273 01/19/2024 VERIZON WIRELESS Building iPads & Data Plans / December 2023 120.03 7274 01/19/2024 WILLDAN ENGINEERING Code Enforcement Services / December 2023 9,835.00 7275 01/26/2024 BEAR ELECTRICAL SOLUTIONS, INC. Traffic Signal Maintenance / December 2023 1,640.00 7276 01/26/2024 BRIGHTVIEW LANDSCAPE SERVICES, INC. Landscape Maintenance / November 2023 16,512.49 7277 01/26/2024 BUREAU VERITAS NORTH AMERICA INC Building Plan Review Services / September 2023 8,976.45 7278 01/26/2024 DAVID LOTTIE CONSTRUCTION Replacement for Check #6105 dated September 23, 2022 - 7279 01/26/2024 ECONOMIC & PLANNING SYSTEMS, INC. Planning Services / November - December 2023 14,150.00 7280 01/26/2024 EPIC IO TECHNOLOGIES, INC. City Hall Internet Service / January 2024 449.39 7281 01/26/2024 FUSCOE ENGINEERING, INC. Traffic Engineering / December 2023 2,180.66 7282 01/26/2024 ITERIS, INC Traffic Engineering / December 2023 4,224.00 7283 01/26/2024 KATHLEEN BENNETT Replacement for Check #6152 dated October 13, 2022 - 7284 01/26/2024 MACEACHERN COMPANY Building Review Refund 215.00 7285 01/26/2024 MARIO RAMIREZ Replacement for Check #6111 dated September 23, 2022 - 7286 01/26/2024 NV5, INC. Engineering Services / December 2023 16,485.00 7287 01/26/2024 OMNI ENTERPRISE INC Janitorial Services / December 2023 2,100.00 7288 01/26/2024 OSCAR S. BAEZ ROJAS City Hall/Public Library Project 968.00 7289 01/26/2024 PV MAINTENANCE INC Maintenance Services / December 2023 10,390.19 7290 01/26/2024 RON HARBIN Waste Diversion Deposit Refund 250.00 7291 01/26/2024 SHELBY ELECTRIC INC. City Hall Maintenance 365.00 7292 01/26/2024 SUNIL KADAM Replacement for Check #6163 dated October 13, 2022 - 7293 01/26/2024 SWEEPING CORPORATION OF AMERICA Street Sweeping Services / November 2023 3,480.00 7294 01/26/2024 TONY'S LOCKSMITH & SAFE SERV. Locksmith Services 561.63 7295 01/26/2024 VERTEX CONSTRUCTION Replacement for Check #5765 dated May 27, 2022 - 7296 01/26/2024 WILLIAM K. KIM Replacement for Check #6166 dated October 13, 2022 - 7297 01/31/2024 4LEAF, INC Planning Services / November 2023 9,747.50 7298 01/31/2024 ACC BUSINESS City Hall Internet Service / December 2023 608.66 7299 01/31/2024 ADT COMMERCIAL City Hall Maintenance 571.33 7300 01/31/2024 ARC DOCUMENT SOLUTIONS, LLC. City Hall/Public Library 437.21 7301 01/31/2024 AT&T Telephone / 458-3487 / January 2024 57.17 7302 01/31/2024 BALLIET, MICHAEL Waste Management Consulting Services / September - December 2023 2,000.00 7303 01/31/2024 BON APPETIT MANAGEMENT COMPANY City Hall/Public Library Project 1,497.73 7304 01/31/2024 CALIFORNIA YELLOW CAB Senior Mobility Transportation Services / December 2023 32,736.40 7305 01/31/2024 EL TORO WATER DISTRICT Water Service / November - December 2023 7,782.30 7306 01/31/2024 HARDY & HARPER, INC ADA Pedestrian Accessibility Improvement Project: Phase 7 16,225.81 7306 01/31/2024 HARDY & HARPER, INC Pavement Management Plan Project 11,057.00 7307 01/31/2024 INTERWEST CONSULTING GROUP Building Official, Permit Counter & Inspection Services / December 2023 66,890.00 7308 01/31/2024 KIMLEY HORN & ASSOCIATES, INC Traffic Engineering Services 525.00 7309 01/31/2024 MISSION SQUARE RETIREMENT Quarterly Plan Fee / January - March 2024 125.00 7310 01/31/2024 PETTY CASH Replenish Petty Cash / January 2024 - 7311 01/31/2024 ROBERT'S WASTE & RECYCLING Administrative Citation Refund 1,800.00 7312 01/31/2024 RUTAN & TUCKER, LLP Legal Services / December 2023 10,336.50 7313 01/31/2024 SMITH ARCHITECTS Architectural Services 10,000.00 3 of 5
ITEM 7.2
Date Vendor Name Description Amount

CITY OF LAGUNA WOODS

WARRANT REGISTER
February 21, 2024
This Report Covers the Period 01/01/2024 through 01/31/2024 7314 01/31/2024 SOUTHERN CALIFORNIA EDISON Street Lighting - Residential / December 2023 3,170.71 7315 01/31/2024 SUN TAMERS WINDOW TINTING City Hall Refurbishment & Safety Project: Phase 4 8,037.00 7316 01/31/2024 U.S. BANK Credit Card Charges (expenditures reported separately - see note 4) 5,448.22 7317 01/31/2024 VOID VOID -
7318 01/31/2024 VISION SERVICE PLAN OF AMERICA Employee Benefit Program / February 2024 45.62 Total Bank Debits and Warrants: $ 1,049,168.70
Petty Cash Expenditures Paid Out (See Note 2)
Home Depot City Hall Maintenance $17.11
Dollar Tree City Hall/Public Library Grand Opening $21.65 Michael's City Hall/Public Library Grand Opening $31.52 Green Thumb City Hall Maintenance $29.07
Home Depot City Hall Maintenance $23.03
Trader Joe's City Hall/Public Library Grand Opening $33.34 Target City Hall/Public Library Grand Opening $36.62
Amazon City Hall/Public Library Grand Opening $36.03
Total Petty Cash: $228.37
TOTAL $ 1,049,397.07
NOTES:

Note 1 - City Councilmembers are eligible to receive either a salary or vehicle reimbursement allowance in the amount of $300 per month ($3,600 per year). Such compensation is included in the City's regular payroll (see "ADP Payroll Services" under "Automatic Bank Debits"), unless waived by the Councilmember. For the month of January 2024, the following Councilmembers received compensation in the amount of $300: Conners, Hatch, Horne, and McCary.

Note 2 - Petty cash is reported as cash is paid out, not when the fund is replenished.

Note 3 - The table below summarizes credit card expenditures paid via Check #7257 to U.S. Bank totaling $2,281.67 Microsoft Office 365 Online Services $475.00
Microsoft Office 365 Subscription $162.00
Zoom Video Conferencing $31.98
Department of Justice Charitable Trust Registration (Civic Support Fund) $25.58 Everlit Survival Trauma Kits $407.04
Stamps.com Postage $529.99
Home Depot Office Supplies $13.99
Wal Mart Staff Holiday Event $9.87
Smart & Final City Credit Card Used in Error / Reimbursed to City $103.80 Land's End Office Supplies $522.42
Total Credit Card Reimbursement: $2,281.67
Note 4 - The table below summarizes credit card expenditures paid via Check #7316 to U.S. Bank totaling $5,448.22 Microsoft Office 365 Online Services $475.00
Microsoft Office 365 Subscription $162.00
Zoom Video Conferencing $31.98
Stamps.com Postage $29.99
4 of 5
ITEM 7.2
Date Vendor Name Description Amount

CITY OF LAGUNA WOODS

WARRANT REGISTER
February 21, 2024
This Report Covers the Period 01/01/2024 through 01/31/2024 Sabrosada Staff Holiday Event $226.28
Elkay Office Supplies $67.88
J&M Trophies Councilmember Name Badges $39.73
US Flagstore.com Office Supplies $215.44
Home Depot Office Supplies $61.72
Smart & Final City Hall/Public Library Grand Opening $36.60 Stater Brothers City Hall/Public Library Grand Opening $38.44 GovernmentJobs.com Job Posting $398.00
American Planning Association Job Posting $395.00
Land's End Office Supplies $854.99
Amazon Broadcasting Equipment $1,912.99
WP Engine Website Hosting Subscription $180.00
Wirecast Telestream Website Streaming Subscription $322.18 Total Credit Card Reimbursement: $5,448.22
Administrative Services Director/City Treasurer's Certification I, Elizabeth Torres, Administrative Services Director / City Treasurer, do hereby certify:
 That the City is able to meet all cash flow needs which might reasonably be anticipated for the next 12 months; and  That the City is in compliance with California Government Code Section 27108.

Elizabeth Torres, Administrative Services Director/City Treasurer  In accordance with California Government Code Section 37202, I hereby certify to the accuracy of the demands on cash summarized within; 5 of 5
This page is intentionally blank.

7.3 DRUGS AND ALCOHOL IN THE WORKPLACE
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).

This page is intentionally blank.

ITEM 7.3 – Attachment A
R 24-XX 1 XX-XX-2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, ADOPTING AMENDMENTS TO
ADMINISTRATIVE POLICY 4.12 PERTAINING TO DRUGS AND

ALCOHOL IN THE WORKPLACE
WHEREAS, the City’s drugs and alcohol in the workplace policy is contained in Administrative Policy 4.12, which was last adopted by the City Council on December 7, 2020; and
WHEREAS, staff has prepared amendments to Administrative Policy 4.12 (incorporated into the administrative policy attached hereto as Exhibit A), which are generally based on a model policy provided by the California Joint Powers Insurance Authority.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The administrative policy attached hereto as Exhibit A is adopted and is a statement of the City’s drugs and alcohol in the workplace policy.

The administrative policy attached hereto as Exhibit A replaces and supersedes all previous versions of Administrative Policy 4.12.

SECTION 2. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, APPROVED AND ADOPTED on this XX day of XX 2024. _______________________________
NOEL HATCH, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 7.3 – Attachment A
R 24-XX 2 XX-XX-2024

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 24-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 1 of 12

CITY OF LAGUNA WOODS
ADMINISTRATIVE POLICY 4.12

DRUGS AND ALCOHOL IN THE WORKPLACE

4.12.01. Statement of Purpose.

This Administrative Policy is intended to ensure that the City of Laguna Woods’ workplace is free of illegal drugs and alcohol, as well as to discourage drug and alcohol abuse and impairment by employees. Inappropriate possession or use of drugs or alcohol is incompatible with the City’s expectations for a healthy, safe, efficient, and successful workplace, in that they may result in dangerous conditions, property damage, substandard job performance, absenteeism, tardiness, increased workloads for other employees, delays in the completion of work, inferior service quality, and behavior that disrupts other employees or customer relations.

This Administrative Policy is also intended to promote the City’s compliance with federal and state law including, but not limited to, the Drug Free Workplace Act of 1988 (Title 41 of the United States Code Section 8103) and the California Drug Free Workplace Act of 1990 (California Government Code Section 8355).

4.12.02. Scope.

This Administrative Policy applies to all City employees and governs all drugs and alcohol in the workplace.

This Administrative Policy shall not be construed as restricting the City’s ability to use common sense, prudence, technology, or external resources to protect the safety of its employees, customers, and members of the public, unless prohibited by law.

Nothing in this Administrative Policy is intended to diminish the City’s commitment to employ qualified disabled individuals or to provide reasonable accommodation to such individuals consistent with all federal, state, and local laws.

4.12.03. Cannabis.

The City recognizes that the State of California has legalized the use of cannabis for adult use and certain medical purposes. Consistent with state law, the City shall not take any disciplinary action against an employee solely because of lawful, off-duty use of cannabis. The City may take disciplinary action under this Administrative ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 2 of 12
Policy, and in a manner consistent with California Government Code Section 12954, when an employee is impaired by cannabis on duty or engages in other conduct involving cannabis that violates this Administrative Policy.

4.12.04. Use of Legal Drugs.

The City recognizes that it may be necessary for employees to use legal drugs and that employees may become impaired as a result of, or in connection with, such use oflegal drugs. To accommodate employees who might be required to use legal drugs, and to help prevent adverse consequences in the workplace that could result from such use of legal drugs, employees are required to comply with the following:

1. Duty to disclose. Employees who operate or are responsible in any way for the operation, custody, or care of City property, vehicles, equipment, or supplies (“City property”), or for the safety of other employees or other persons, have a duty to fully disclose the nature of their job duties to the prescribing physician or pharmacist and/or to any physician or pharmacist contracted by the City, and to inquire of the physician(s) or pharmacist(s) whether use of the legal drugs prescribed might result in any adverse consequence that this Administrative Policy is intended to prevent.

2. Duty to report and obtain consent in certain circumstances. Employees who know or should know that their use of legal drugs might endanger their own health or safety or the health or safety of any other person, pose a risk of damage to property, or interfere with their job performance or the efficient or successful operation of the City’s business, have a duty to immediately report such use of legal drugs to the City Manager or Administrative Services Director/City Treasurer, and to obtain the City’s consent to work while using such legal drugs.

Employees are not required to disclosure the names or purposes for which a legal drug is taken to City staff. The City reserves the right to have a physician contracted by the City or the employee’s own physician determine whether it is advisable for the employee to work while using such legal drugs.

3. Duty to not work in certain circumstances. Employees have a duty to not report for work or remain at work while impaired by legal drugs if such impairment might endanger their own health or safety or the health or safety of any other person, pose a risk of damage to City property or other property, or interfere with their job performance or the efficient or successful operation of the City’s business. Such duty exists irrespective of whether an employee has obtained the City’s consent to work while using such legal drugs. In refraining from working ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 3 of 12
or remaining at work, employees are required to comply with the City’s regular leave policies and procedures.

4. Duty to comply with applicable restrictions. The City reserves the right to restrict the work activities of employees who are using legal drugs if such use of legal drugs might endanger their own health or safety or the health or safety of any other person, pose a risk of damage to property, or interfere with their job performance or the efficient or successful operation of the City’s business.

Such restrictions may include prohibiting employees from working entirely while using such legal drugs if reasonable accommodation cannot be provided.

Employees have a duty to comply with City-mandated work restrictions.

4.12.05. Prohibited Conduct.

The prohibitions established by this section apply whenever the interests of the City may be adversely affected including, but not limited to, any time an employee is:
(a) On City premises or in City uniform;
(b) Conducting or performing City business, regardless of location; (c) Operating or responsible in any way for the operation, custody, or care of City property; or
(d) Responsible in any way for the safety of other persons associated with the City including, but not limited to, elected or appointed boards, officials, officers, agents, employees, volunteers, vendors, customers, or visitors.

Employees are prohibited from engaging in any of the following conduct. Engaging in prohibited conduct may result in discipline up to and including termination. (i) Using, possessing, purchasing, manufacturing, transporting, distributing, selling, or dispensing any illegal drug or other controlled substance or drug paraphernalia in an unlawful manner.
(ii) Having any illegal drug or other controlled substance in the body. As it relates to cannabis, only the presence of psychoactive cannabis metabolites in an employee’s body shall be considered a violation of this provision. (iii) Abusing any legal drug.

ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 4 of 12
(iv) Using, possessing, purchasing, manufacturing, transporting, distributing, selling, or dispensing any legal drug in a manner inconsistent with law. (v) Working while impaired by the use of any legal drug whenever such impairment might endanger their own health or safety or the health or safety of any other person, pose a risk of damage to property, or interfere with their job performance or the efficient or successful operation of the City’s business in violation of Section 4.12.04.
(vi) Using, possessing, purchasing, manufacturing, transporting, distributing, selling, or dispensing alcohol in an unauthorized manner. (vii) Being under the influence of alcohol as defined by applicable state law.

4.12.06. Criminal Convictions.

Employees are required to notify the City Manager or Administrative Services Director/City Treasurer of any conviction under a federal or state criminal drug or alcohol statute for a violation that occurred in the workplace, while conducting or performing City business regardless of location, or during any City-related activity or event, within five calendar days after any such conviction. For purposes of this Administrative Policy, a conviction includes a finding of guilt, a plea of no contest, and/or an imposition of sentence by any judicial tribunal or officer charged with determining violations of federal or state criminal drug or alcohol statutes.

4.12.07. Testing.

Employees
Employees may be required to undergo drug and/or alcohol testing if they:
(a) Report to work or, while conducting or performing City business regardless of location, are directly observed or reasonably suspected of being under the influence of drugs or alcohol or exhibiting abnormal behavior or performance difficulties reasonably associated with abuse of the same; (b) Are involved in a work-related accident orinjury that provides a reasonable basis to believe that the accident or injury was likely to have been caused in whole or in part by impairment from drugs or alcohol;
ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 5 of 12
(c) Are subject to return to duty or follow-up testing under an alternative to discipline agreement entered into pursuant to Section 4.12.08; or (d) Are subject to testing authorized or required by federal or state regulations.

No such test shall be administered without written approval of the City Manager or, in their absence, the Administrative Services Director/City Treasurer.

Job Applicants
Individuals seeking employment in a safety-sensitive position with the City may be required to undergo drug and/or alcohol testing as a condition of employment. No such test shall be administered prior to the applicant receiving a conditional offer of employment and without written approval of the City Manager.

4.12.08. Effect of Violation.

Violation of any provision contained within this Administrative Policy may result in discipline up to and including termination. At a minimum, disciplinary mandates for safety-sensitive positions, as required under federal and state law, will be followed for individuals holding safety-sensitive positions.

Alternative to Discipline Agreements
At the City Manager’s discretion, and as an alternative either in whole or in part to the discipline allowed for by this Administrative Policy, the City may enter into agreements with employees requiring their participation in drug or alcohol treatment programs, return to duty testing, and/or follow-up testing.

Effect of Testing Positive for Drugs or Alcohol
If an employee’s drug test is positive for drugs, the employee may be requested to provide, within one business day of receiving the test results, bona fide verification of a valid, current prescription in the employee’s name for the drugs identified.

An employee who tests positive for drugs or alcohol will be in violation of this Administrative Policy and subject to discipline up to and including termination.

A job applicant who tests positive for drugs or alcohol may have their conditional offer of employment rescinded and may not be hired.

ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 6 of 12
Effect of Refusing to Test for Drugs or Alcohol
An employee or job applicant who refuses to undergo a drug or alcohol test when required by the City, without a valid medical explanation, shall be treated as if a positive test result was received. For purposes of this Administrative Policy, refusal to undergo a drug or alcohol test includes, but is not limited to, any of the following:
(a) Failing to appear at the test collection site in the time allotted. (b) Leaving the test collection site before the testing process is completed. (c) Failing to provide a urine, breath, body fluid, hair, or other specimen. (d) Failing to permit the observation or monitoring of specimen collection when it is required.
(e) Failing to provide a sufficient amount of specimen without a valid medical explanation.
(f) Providing a false specimen.
(g) Adulterating, contaminating, diluting, or tampering with a specimen, or attempting to do so.
(h) Failing or refusing to take a second or subsequent test when required. (i) Failing to fully cooperate with any part of the testing process (e.g., refusing to sign a testing form when required) in such a way that prevents conducting or completing the test.

4.12.09. Treatment.

Employees who suspect that they may have a drug or alcohol problem are encouraged to voluntarily seek diagnosis and to follow through with treatment as prescribed by qualified professionals. Employees who wish to voluntarily enter and participate in a drug or alcohol treatment program are encouraged to contact the City Manager or Administrative Services Director/City Treasurer to discuss whether the City is able to provide unpaid leave for the time necessary to complete the program. The City Manager may deny requests for unpaid leave in accordance with applicable law if granting such unpaid leave would constitute an undue hardship on the City.

ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 7 of 12
Employees who elect to voluntarily seek diagnosis and receive treatment prescribed by qualified professionals shall not be subject to disciplinary action solely because of such pursuits; however, the City may take disciplinary action under this Administrative Policy when an employee is found to have engaged in conduct that violates this Administrative Policy.

4.12.10. Privacy and Confidentiality.

Employee privacy does not extend to the use of City property, whether communal or issued to a specific employee for the performance of their job duties. Employees do not have a reasonable expectation of privacy with respect to any City property, which may be searched at any time, with or without notice. Employees are advised that the terms of this Administrative Policy limit their privacy in the workplace.

Disclosures made by employees to the City Manager or Administrative Services Director/City Treasurer regarding their use of legal drugs or participation in drug or alcohol treatment programs will be treated with as much confidentiality as the City is permitted by law. Information related to such matters will generally be provided on a “need to know” basis in order to protect individual privacy rights and encourage the disclosure of such circumstances.

Employees are advised that failure to keep information related to a matter covered by this Administrative Policy confidential, except as expressly authorized by the City Manager or Administrative Services Director/City Treasurer, or permitted or required by law, such as in discussion with a legal representative, may result in discipline up to and including termination.

Test results and other documentation related to drug and alcohol testing will be filed in a confidential medical file separate from general personnel files.

4.12.11. Administrative Policy Dissemination.

All employees shall be provided with and acknowledge receipt of a copy of this Administrative Policy within 10 calendar days of the adoption of this Administrative Policy or as part of their initial orientation with the City, whichever occurs later.

4.12.12. Attachments.

The following attachments are incorporated by reference:

ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 8 of 12
Attachment A, “Glossary of Terms and Acronyms”
Attachment B, “Safety-Sensitive Positions”
City Council Adoption: February XX, 2024
ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 9 of 12
Attachment A, “Glossary of Terms and Acronyms”
Please contact the City Manager or Administrative Services Director/City Treasurer if you have questions regarding these terms or acronyms, or if you are uncertain about the meaning of any portion of this Administrative Policy.

ABUSE OF ANY LEGAL DRUG: The use of any legal drug (1) for any purpose other than the purpose for which it was prescribed or manufactured; or (2) in a quantity, frequency, or manner that is contrary to the instructions or recommendations of the prescribing physician or manufacturer.

CONTROLLED SUBSTANCES: Any drug or substance that is considered a controlled substance under the federal Controlled Substances Act. The schedules containing lists of all controlled substances are published annually in Title 21 of the Code of Federal Regulations sections 1308.11 through 1308.15.

DRUG PARAPHERNALIA: Any device or instrument used for injecting, smoking, consuming, or otherwise administering a legal drug, illegal drug, or controlled substance, which includes, but is not limited to, the items set forth in California Health and Safety Code Section 11364.

ILLEGAL DRUGS OR OTHER CONTROLLED SUBSTANCES: Any drug or substance that (1) is not legally obtainable under federal or state law; or (2) is legally obtainable but has not been legally obtained; or (3) has been legally obtained but is being sold or distributed unlawfully.

IMPAIRED: Diminished ability, capacity, mental acuity, or performance.

LEGAL DRUGS: Any drug, including prescription drugs and over the-counter drugs, that has been legally obtained under federal and state law and that is not unlawfully sold or distributed.

POSSESSION: An employee has the item on his/her/their person or otherwise under his/her/their control.

REASONABLE SUSPICION: A belief based on objective facts, evidence, or other indicators sufficient to lead a reasonably prudent person to suspect that an employee is under the influence of drugs or alcohol so that the employee’s ability to perform the functions or duties of their job is impaired or so that the employee’s ability to ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 10 of 12
perform their job is reduced. Conditions which, alone or in combination, may constitute reasonable suspicion include, but are not limited to, the following:

1. Slurred speech.

2. Alcohol odor on breath or person.

3. Cannabis odor on breath or person.

4. Unsteady walking or movement.

5. Physical impairment (e.g., glassy eyes, bloodshot eyes, eye dilation, shaking, or erratic movement).

6. An accident involving City property that provides a reasonable basis to believe that the accident was likely to have been caused by impairment from drugs or alcohol.

7. Physical altercation.

8. Verbal altercation.

9. Unusual behavior.

10. Job impairment.

11. Possession of drugs, alcohol, or drug paraphernalia.

12. Information obtained from a reliable source with personal knowledge.

SAFETY-SENSITIVE POSITIONS: Those positions with duties that present risk to self and others such that even a momentary lapse of attention can have disastrous consequences including, but not limited to, the following:

1. Positions in which employees are directly responsible for protecting children or have continuous interaction or supervision that puts them in a position of influence over children.

2. Positions that are subject to the federal Omnibus Transportation Employee Testing Act of 1991 are classified as “safety-sensitive” as ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 11 of 12
that term is defined in federal Department of Transportation regulations and federal law.

The City has analyzed its job classifications and determined that the positions listed in Attachment B are safety-sensitive for purposes of this Administrative Policy.

UNDER THE INFLUENCE: The use or misuse of any of the following in a manner and to a degree that impairs the employee’s work performance or ability to use City property safely:

1. Any alcoholic beverage.

2. Any illegal drug or controlled substance.

3. Any legal drug.

ITEM 7.3 – Exhibit A to Attachment A
Administrative Policy 4.12 - Page 12 of 12
Attachment B, “Safety-Sensitive Positions”
N/A
ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 1 of 1112

CITY OF LAGUNA WOODS
ADMINISTRATIVE POLICY 4.12

DRUGS AND ALCOHOL IN THE WORKPLACE

4.12.01. Statement of Purpose.

This Administrative Policy is intended to ensure that the City of Laguna Woods’ workplace is free of illegal drugs and alcohol, as well as to discourage drug and alcohol abuse and impairment by employees. Inappropriate possession or use of drugs or alcohol is incompatible with the City’s expectations for a healthy, safe, efficient, and successful workplace, in that they may result in dangerous conditions, property damage, substandard job performance, absenteeism, tardiness, increased workloads for other employees, delays in the completion of work, inferior service quality, and behavior that disrupts other employees or customer relations.

This Administrative Policy is also intended to promote the City’s compliance with federal and state law including, but not limited to, the Drug Free Workplace Act of 1988 (Title 41 of the United States Code Section 8103) and the California Drug Free Workplace Act of 1990 (California Government Code Section 8355).

4.12.02. Scope.

This Administrative Policy applies to all City employees and governs all drugs and alcohol in the workplace.

This Administrative Policy shall not be construed as restricting the City’s ability to use common sense, prudence, technology, or external resources to protect the safety of its employees, customers, and members of the public, unless prohibited by law.

Nothing in this Administrative Policy is intended to diminish the City’s commitment to employ qualified disabled individuals or to provide reasonable accommodation to such individuals consistent with all federal, state, and local laws.

4.12.03. Cannabis.

The City recognizes that the State of California has legalized the use of cannabis for adult use and certain medical purposes. Consistent with state law, the City shall not take any disciplinary action against an employee solely because of lawful, off-duty use of cannabis. The City may take disciplinary action under this Administrative ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 2 of 1112
Policy, and in a manner consistent with California Government Code Section 12954, when an employee is impaired by cannabis on duty or engages in other conduct involving cannabis that violates this Administrative Policy.

4.12.0304. Use of Legal Drugs.

The City recognizes that it may be necessary for employees to use legal drugs and that employees may become impaired as a result of, or in connection with, such use oflegal drugs. To accommodate employees who might be required to use legal drugs, and to help prevent adverse consequences in the workplace that could result from such use of legal drugs, employees are required to comply with the following:

1. Duty to disclose. Employees who operate or are responsible in any way for the operation, custody, or care of City property, vehicles, equipment, or supplies (“City property”), or for the safety of other employees or other persons, have a duty to fully disclose the nature of their job duties to the prescribing physician or pharmacist and/or to any physician or pharmacist contracted by the City, and to inquire of the physician(s) or pharmacist(s) whether use of the legal drugs prescribed might result in any adverse consequence that this Administrative Policy is intended to prevent.

2. Duty to report and obtain consent in certain circumstances. Employees who know or should know that their use of legal drugs might endanger their own health or safety or the health or safety of any other person, pose a risk of damage to property, or interfere with their job performance or the efficient or successful operation of the City’s business, have a duty to immediately report such use of legal drugs to the City Manager or Administrative Services Director/City Treasurer, and to obtain the City’s consent to work while using such legal drugs.

Employees are not required to disclosure the names or purposes for which a legal drug is taken to City staff. The City reserves the right to have a physician contracted by the City or the employee’s own physician determine whether it is advisable for the employee to work while using such legal drugs.

3. Duty to not work in certain circumstances. Employees have a duty to not report for work or remain at work while impaired by legal drugs if such impairment might endanger their own health or safety or the health or safety of any other person, pose a risk of damage to City property or other property, or interfere with their job performance or the efficient or successful operation of the City’s business. Such duty exists irrespective of whether an employee has obtained the City’s consent to work while using such legal drugs. In refraining from working ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 3 of 1112
or remaining at work, employees are required to comply with the City’s regular leave policies and procedures.

4. Duty to comply with applicable restrictions. The City reserves the right to restrict the work activities of employees who are using legal drugs if such use of legal drugs might endanger their own health or safety or the health or safety of any other person, pose a risk of damage to property, or interfere with their job performance or the efficient or successful operation of the City’s business.

Such restrictions may include prohibiting employees from working entirely while using such legal drugs if reasonable accommodation cannot be provided.

Employees have a duty to comply with City-mandated work restrictions.

4.12.0405. Prohibited Conduct.

The prohibitions established by this section apply whenever the interests of the City may be adversely affected including, but not limited to, any time an employee is:
(a) On City premises or in City uniform;
(b) Conducting or performing City business, regardless of location; (c) Operating or responsible in any way for the operation, custody, or care of City property; or
(d) Responsible in any way for the safety of other persons associated with the City including, but not limited to, elected or appointed boards, officials, officers, agents, employees, volunteers, vendors, residentscustomers, or visitors.

Employees are prohibited from engaging in any of the following conduct. Engaging in prohibited conduct may result in discipline up to and including termination. (i) Using, possessing, purchasing, manufacturing, transporting, distributing, selling, or dispensing any illegal drug or other controlled substance or drug paraphernalia in an unlawful manner.
(ii) Having any illegal drug or other controlled substance in the body. As it relates to cannabis, only the presence of psychoactive cannabis metabolites in an employee’s body shall be considered a violation of this provision.

ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 4 of 1112
(iii) Abusing any legal drug.
(iv) Using, possessing, purchasing, manufacturing, transporting, distributing, selling, or dispensing any legal drug in a manner inconsistent with law. (v) Working while impaired by the use of any legal drug whenever such impairment might endanger their own health or safety or the health or safety of any other person, pose a risk of damage to property, or interfere with their job performance or the efficient or successful operation of the City’s business in violation of Section 4.12.0304.
(vi) Using, possessing, purchasing, manufacturing, transporting, distributing, selling, or dispensing alcohol in an unauthorized manner. (vii) Being under the influence of alcohol as defined by applicable state law.

4.12.0506. Criminal Convictions.

Employees are required to notify the City Manager or Administrative Services Director/City Treasurer of any conviction under a federal or state criminal drug or alcohol statute for a violation that occurred in the workplace, while conducting or performing City business regardless of location, or during any City-related activity or event, within five calendar days after any such conviction. For purposes of this Administrative Policy, a conviction includes a finding of guilt, a plea of no contest, and/or an imposition of sentence by any judicial tribunal or officer charged with determining violations of federal or state criminal drug or alcohol statutes.

4.12.0607. Testing.

Employees
Employees may be required to undergo drug and/or alcohol testing if they:
(a) Report to work or, while conducting or performing City business regardless of location, are directly observed or reasonably suspected of being under the influence of drugs or alcohol or exhibiting abnormal behavior or performance difficulties reasonably associated with abuse of the same; ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 5 of 1112
(b) Are involved in a work-related accident orinjury that provides a reasonable basis to believe that the accident or injury was likely to have been caused in whole or in part by impairment from drugs or alcohol;
(c) Are subject to return to duty or follow-up testing under an alternative to discipline agreement entered into pursuant to Section 4.12.0708; or (d) Are subject to testing authorized or required by federal or state regulations.

No such test shall be administered without written approval of the City Manager or, in their absence, the Administrative Services Director/City Treasurer.

Job Applicants
Individuals seeking employment in a safety-sensitive position with the City may be required to undergo drug and/or alcohol testing as a condition of employment. No such test shall be administered prior to the applicant receiving a conditional offer of employment and without written approval of the City Manager.

4.12.0708. Effect of Violation.

Violation of any provision contained within this Administrative Policy may result in discipline up to and including termination. At a minimum, disciplinary mandates for safety-sensitive positions, as required under federal and state law, will be followed for individuals holding safety-sensitive positions.

Alternative to Discipline Agreements
At the City Manager’s discretion, and as an alternative either in whole or in part to the discipline allowed for by this Administrative Policy, the City may enter into agreements with employees requiring their participation in drug or alcohol treatment programs, return to duty testing, and/or follow-up testing.

Effect of Testing Positive for Drugs or Alcohol
If an employee’s drug test is positive for drugs, the employee may be requested to provide, within one business day of receiving the test results, bona fide verification of a valid, current prescription in the employee’s name for the drugs identified.

ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 6 of 1112
An employee who tests positive for drugs or alcohol will be in violation of this Administrative Policy and subject to discipline up to and including termination.

A job applicant who tests positive for drugs or alcohol may have their conditional offer of employment rescinded and may not be hired.

Effect of Refusing to Test for Drugs or Alcohol
An employee or job applicant who refuses to undergo a drug or alcohol test when required by the City, without a valid medical explanation, shall be treated as if a positive test result was received. For purposes of this Administrative Policy, refusal to undergo a drug or alcohol test includes, but is not limited to, any of the following:
(a) Failing to appear at the test collection site in the time allotted. (b) Leaving the test collection site before the testing process is completed. (c) Failing to provide a urine, breath, salivabody fluid, hair, or other specimen. (d) Failing to permit the observation or monitoring of specimen collection when it is required.
(e) Failing to provide a sufficient amount of specimen without a valid medical explanation.
(f) Providing a false specimen.
(g) Adulterating, contaminating, or diluting, or tampering with a specimen, or attempting to do so.
(h) Failing or refusing to take a second or subsequent test when required. (i) Failing to fully cooperate with any part of the testing process (e.g., refusing to sign a testing form when required) in such a way that prevents conducting or completing the test.

4.12.0809. Treatment.

Employees who suspect that they may have a drug or alcohol problem are encouraged to voluntarily seek diagnosis and to follow through with treatment as prescribed by ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 7 of 1112
qualified professionals. Employees who wish to voluntarily enter and participate in a drug or alcohol treatment program are encouraged to contact the City Manager or Administrative Services Director/City Treasurer to discuss whether the City is able to provide unpaid leave for the time necessary to complete the program. The City Manager may deny requests for unpaid leave in accordance with applicable law if granting such unpaid leave would constitute an undue hardship on the City.

Employees who elect to voluntarily seek diagnosis and receive treatment prescribed by qualified professionals shall not be subject to disciplinary action solely because of such pursuits; however, the City may take disciplinary action under this Administrative Policy when an employee is found to have engaged in conduct that violates this Administrative Policy.

4.12.0910. Privacy and Confidentiality.

Employee privacy does not extend to the use of City property, whether communal or issued to a specific employee for the performance of their job duties. Employees do not have a reasonable expectation of privacy with respect to any City property, which may be searched at any time, with or without notice. Employees are advised that the terms of this Administrative Policy limit their privacy in the workplace.

Disclosures made by employees to the City Manager or Administrative Services Director/City Treasurer regarding their use of legal drugs or participation in drug or alcohol treatment programs will be treated with as much confidentiality as the City is permitted by law. Information related to such matters will generally be provided on a “need to know” basis in order to protect individual privacy rights and encourage the disclosure of such circumstances.

Employees are advised that failure to keep information related to a matter covered by this Administrative Policy confidential, except as expressly authorized by the City Manager or Administrative Services Director/City Treasurer, or permitted or required by law, such as in discussion with a legal representative, may result in discipline up to and including termination.

Test results and other documentation related to drug and alcohol testing will be filed in a confidential medical file separate from general personnel files.

4.12.1011. Administrative Policy Dissemination.

ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 8 of 1112
All employees shall be provided with and acknowledge receipt of a copy of this Administrative Policy within 10 calendar days of the adoption of this Administrative Policy or as part of their initial orientation with the City, whichever occurs later.

4.12.1112. Attachments.

The following attachments are incorporated by reference:

Attachment A, “Glossary of Terms and Acronyms”
Attachment B, “Safety-Sensitive Positions”
City Council Adoption: December 7, 2020February XX, 2024 ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 9 of 1112
Attachment A, “Glossary of Terms and Acronyms”
Please contact the City Manager or Administrative Services Director/City Treasurer if you have questions regarding these terms or acronyms, or if you are uncertain about the meaning of any portion of this Administrative Policy.

ABUSE OF ANY LEGAL DRUG: The use of any legal drug (1) for any purpose other than the purpose for which it was prescribed or manufactured; or (2) in a quantity, frequency, or manner that is contrary to the instructions or recommendations of the prescribing physician or manufacturer.

CONTROLLED SUBSTANCES: Any drug or substance that is considered a controlled substance under the federal Controlled Substances Act. The schedules containing lists of all controlled substances are published annually in Title 21 of the Code of Federal Regulations sections 1308.11 through 1308.15.

DRUG PARAPHERNALIA: Any device or instrument used for injecting, smoking, consuming, or otherwise administering a legal drug, illegal drug, or controlled substance, which includes, but is not limited to, the items set forth in California Health and Safety Code Section 11364.

ILLEGAL DRUGS OR OTHER CONTROLLED SUBSTANCES: Any drug or substance that (1) is not legally obtainable under federal or state law; or (2) is legally obtainable but has not been legally obtained; or (3) has been legally obtained but is being sold or distributed unlawfully.

IMPAIRED: Diminished ability, capacity, mental acuity, or performance.

LEGAL DRUGS: Any drug, including prescription drugs and over the-counter drugs, that has been legally obtained under federal and state law and that is not unlawfully sold or distributed.

ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 10 of 1112
POSSESSION: An employee has the item on his/her/their person or otherwise under his/her/their control.

REASONABLE SUSPICION: A belief based on objective facts, evidence, or other indicators sufficient to lead a reasonably prudent person to suspect that an employee is under the influence of drugs or alcohol so that the employee’s ability to perform the functions or duties of their job is impaired or so that the employee’s ability to perform their job is reduced. Conditions which, alone or in combination, may constitute reasonable suspicion include, but are not limited to, the following:

1. Slurred speech.

2. Alcohol odor on breath or person.

3. Cannabis odor on breath or person.

4. Unsteady walking or movement.

5. Physical impairment (e.g., glassy eyes, bloodshot eyes, eye dilation, shaking, or erratic movement).

6. An accident involving City property that provides a reasonable basis to believe that the accident was likely to have been caused by impairment from drugs or alcohol.

7. Physical altercation.

8. Verbal altercation.

9. Erratic Unusual behavior.

10. Job impairment.

11. Possession of drugs, or alcohol, or drug paraphernalia.

12. Physically observed iInformation obtained from a reliable source with personal knowledge.

SAFETY-SENSITIVE POSITIONS: Those positions with duties that are fraught with such risks topresent risk to self and others such that even a momentary lapse of ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 11 of 1112
attention can have disastrous consequences including, but not limited to, the following:

1. Positions in which employees are directly responsible for protecting children or have continuous interaction or supervision that puts them in a position of influence over children.

2. Positions that are subject to the federal Omnibus Transportation Employee Testing Act of 1991 are classified as “safety-sensitive” as that term is defined in federal Department of Transportation regulations and federal law.

The City has analyzed its job classifications and determined that the positions listed in Attachment B are safety-sensitive for purposes of this Administrative Policy.

UNDER THE INFLUENCE: The condition of having drugs and/or alcohol in an employee’s system as evidenced by applicable testing procedures, and/or exhibiting conduct or behavior demonstrating that an employee is impaired by drugs or alcohol including, but not limited to, legal drugs.use or misuse of any of the following in a manner and to a degree that impairs the employee’s work performance or ability to use City property safely:

1. Any alcoholic beverage.

2. Any illegal drug or controlled substance.

3. Any legal drug.

ITEM 7.3 – Attachment B
Administrative Policy 4.12 - Page 12 of 1112
Attachment B, “Safety-Sensitive Positions”
N/A

7.4 HARASSMENT, DISCRIMINATION, AND

RETALIATION POLICY
For additional information on this item,
please refer to Item 7.0 (Consent Calendar Summary).

This page is intentionally blank.

ITEM 7.4 – Attachment A
R 24-XX 1 XX-XX-2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, ADOPTING AMENDMENTS TO
ADMINISTRATIVE POLICY 4.7 PERTAINING TO HARASSMENT,

DISCRIMINATION, AND RETALIATION
WHEREAS, the City’s harassment, discrimination, and retaliation policy is contained in Administrative Policy 4.7, which was last adopted by the City Council on August 19, 2020; and
WHEREAS, staff has prepared amendments to Administrative Policy 4.7 (incorporated into the administrative policy attached hereto as Exhibit A), which are generally based on a model policy provided by the California Joint Powers Insurance Authority.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That the administrative policy attached hereto as Exhibit A is adopted and is a statement of the City’s harassment, discrimination, and retaliation policy. The administrative policy attached hereto as Exhibit A replaces and supersedes all previous versions of Administrative Policy 4.7.

SECTION 2. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

PASSED, APPROVED AND ADOPTED on this XX day of XX 2024. _______________________________
NOEL HATCH, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 7.4 – Attachment A
R 24-XX 2 XX-XX-2024

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 24-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 1 of 12

CITY OF LAGUNA WOODS
ADMINISTRATIVE POLICY 4.7

HARASSMENT, DISCRIMINATION, AND RETALIATION

4.7.01. Statement of Purpose.

This Administrative Policy isintended to (1) define and explicitly prohibit harassing, discriminatory, or retaliatory conduct within the City of Laguna Woods’ work environment, (2) explicitly prohibit the condoning or perpetuation of such conduct, and (3) establish a standardized and efficient process for reporting and responding to complaints of such conduct.

4.7.02. Statement of Overarching Policy.

The City expressly prohibits harassment or discrimination of employees, officials, officers, agents, volunteers, interns, consultants, contractors, vendors, visitors, or members of the public (“individuals”) based on any one or more legally protected category [race (including, but not limited to, traits historically associated with race such as hair texture and protective hairstyles), color, religion (including, but not limited to, religious dress and grooming practices), sex/gender (including, but not limited to, pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity, gender expression, sexual orientation, marital status, medical condition (including, but not limited to, genetic characteristics and cancer or a record or history of cancer), military or veteran status, national origin (including, but not limited to, language use and possession of a driver’s license issued to persons unable to provide their presence in the United States is authorized under federal law), ancestry, disability (including, but not limited to, mental and physical disabilities such as cancer, genetic characteristics, and human immunodeficiency virus (HIV)/ acquired immunodeficiency syndrome (AIDS)), genetic information, age over 40 years, or any other basis protected by applicable federal, state, or local law, including association with individuals with one or more of these protected characteristics or perception that an individual has one or more of these protected characteristics].

The City expressly prohibits retaliation against individuals for good faith opposition to, or reporting of, harassment, discrimination, or retaliation.

The City considers harassment, discrimination, and retaliation to be serious offenses and is firmly committed to the philosophy that every employee has the right to work in an environment free from such conduct. Employees are expected to adhere to a ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 2 of 12
standard of conduct that is respectful to all persons within the work environment and compliant with this Administrative Policy and all applicable federal, state, and local laws and regulations governing workplace conduct.

4.7.03. Reporting Harassment, Discrimination, or Retaliation.

The City strongly encourages the reporting of all actual or perceived incidents of harassment, discrimination, or retaliation.

If an employee believes the conduct of an individual to be harassing, discriminatory, retaliatory, or otherwise contrary to this Administrative Policy, they are encouraged, but not required, to inform the individual of the conduct that they find offensive and request that the individual cease such behavior. If they do not wish to confront the individual, or if their attempts to do so have failed, they should file a complaint with the City. A decision not to confront the individual does not prevent an employee from filing a complaint, nor does it in any way exonerate the accused individual or imply that the City condones the complained-of behavior.

The City’s management team is readily available and receptive to responding to complaints of harassment, discrimination, or retaliation. If an employee feels that they or another employee are being harassed by, discriminated against, or retaliated against, by another individual (regardless of whether that person is an employee or non-employee), they should immediately report the facts of the incident to their immediate supervisor, or to any other supervisor who they feel comfortable speaking with. If the employee does not feel that the matter can be discussed with their immediate supervisor or another supervisor, they should contact the City Manager and arrange for a meeting to discuss their complaint. In the event that the complaint concerns the City Manager, the employee may report the matter to the City Attorney.

Complaints should be made as soon as possible following the incident, and should include the following information:

1. The employee’s name and position title;

2. The name(s) of the individual(s) committing the harassment, discrimination, or retaliation, as well as position title(s), if known;

3. The specific nature of the harassment, discrimination, or retaliation, how long it has occurred, and any employment action(s) such as demotion, failure to promote, dismissal, refusal to hire, or transfer taken against the victim as a result ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 3 of 12
of the harassment, discrimination, or retaliation, or any threats made against the victim as a result of the alleged harassment, discrimination, or retaliation;

4. The name(s) of witness(es) to the harassment, discrimination, or retaliation, if any; and

5. Whether the victim has previously made a complaint regarding the harassment, discrimination, or retaliation, and, if so, when and to whom.

All employees are advised that timely reporting to the City, in a manner consistent with the complaint process set forth in this Administrative Policy, is essential. The City cannot respond to harassment, discrimination, or retaliation complaints unless it knows about them. It is the employee’s responsibility to bring complaints to the attention of the City so that prompt and appropriate action can be taken.

Employees will not be retaliated against for good faith opposition to, or reporting of, incidents of alleged harassment, discrimination, or retaliation. It is unlawful for an employer to retaliate against employees who oppose or report practices prohibited by federal or state law; file complaints; or, otherwise participate in an investigation, proceeding, or hearing conducted by the federal Equal Employment Opportunity Commission or the California Civil Rights Department. It is the City’s policy to strictly comply with such laws and regulations.

The City will not tolerate interference with, or obstruction of, the complaint process.

All employees are advised that interference with, or obstruction of, the complaint process may result in discipline up to and potentially including termination.

All employees are advised that failure to follow the complaint process set forth in this Administrative Policy may have an adverse effect on any legal claim under this Administrative Policy if such claims are litigated.

4.7.04. Supervisor Reporting Obligations.

Any supervisor who (1) receives a complaint of harassment, discrimination, or retaliation, (2) witnesses harassment, discrimination, or retaliation, or (3) has any reason to believe that harassment, discrimination, or retaliation may have occurred, or is presently occurring, in the work environment, is required to immediately report the conduct to their immediate supervisor. If the supervisor does not feel that the report can be made to their immediate supervisor, they are required to make the report to the Administrative Services Director/City Treasurer or City Manager. In ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 4 of 12
the event that the report concerns the City Manager, the supervisor may make the report to the City Attorney. In any case, the report must be made immediately.

All supervisors are advised that failure to fulfill the reporting obligations set forth in this Administrative Policy will result in discipline up to and potentially including termination, if the harassing, discriminatory, or retaliatory conduct was known or should have been known in the normal course and scope of their supervisory duties.

4.7.05. Anonymous Complaints.

The City discourages anonymous complaints as anonymity in the complaint process may compromise the City’s ability to complete a full investigation; however, any employee may make a complaint of harassment, discrimination, or retaliation without disclosing his/her/their identity by following the process set forth in Section

4.7.03 of this Administrative Policy, but filing the complaint anonymously with the Administrative Service Director/City Treasurer or City Manager. In the event that the complaint concerns the City Manager, the complaint may be filed anonymously with the City Attorney.

All employees are advised that should the City learn of the identity of an anonymous complaining party, the City cannot guarantee that his/her/their identity will remain confidential, if the City determines in its discretion that disclosure is necessary to complete a full investigation or for any other lawful reason.

4.7.06. City Response to Complaints.

Investigation of Complaints
After a complaint of harassment, discrimination, or retaliation is received, the City will immediately undertake or direct an effective, thorough, impartial, and objective investigation. The investigation will include, but not necessarily be limited to, obtaining information from the complaining and accused parties, as well as anyone who may have been a witness to the alleged incident.

The City will document complaints and investigations to ensure reasonable progress, timely closure, and reasonable findings based on the evidence collected. No party is entitled to view or receive copies of any confidential notes or other written materials related to complaints or investigations.

At any point during an investigation, the City Council or the City Manager may place ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 5 of 12
the involved employee(s) on paid administrative leave.

Confidentiality
Any investigation related to a complaint under this Administrative Policy will be conducted with as much confidentiality as the City determines is possible and with respect for the rights of all individuals involved, and except as disclosure may be otherwise required by law. Information related to the investigation will generally be provided on a “need to know” basis. The confidential nature of the complaint and investigation is vital in protecting the privacy rights of all individuals involved and encouraging the reporting of harassment, discrimination, or retaliation.

All employees are advised that failure to keep information related to an investigation confidential, except as expressly authorized by the City Manager or City Attorney, or permitted or required by law, such as in discussion with a legal representative, or conducting an independent investigation at any time on their own initiative, may result in discipline up to and potentially including termination.

Cooperation with Investigation
All employees who are involved in an investigation related to a complaint under this Administrative Policy are required to fully and truthfully cooperate therewith. The City will not tolerate interference with, or obstruction of, an investigation.

All employees are advised that failure to fully and truthfully cooperate with an investigation may result in discipline up to and potentially including termination.

Likewise, any interference with, or obstruction of, an investigation may result in discipline up to and potentially including termination.

City Determination and Corrective Action
Following an investigation related to a complaint under this Administrative Policy, the City will make its determination and communicate that determination to the complaining and accused parties. Parties are not entitled to view or receive copies of any confidential notes or other written materials related to the investigation.

If the City determines that the accused party has violated this Administrative Policy, appropriate corrective action will be taken including, but not necessarily limited to, discipline up to and potentially including termination. As a part of the City’s attempt to remedy the complaining party’s concerns, the City’s determination notice to the ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 6 of 12
complaining party may also generally advise that corrective action has been taken against the accused party.

The definitions and information set forth in this Administrative Policy are based on the legal definitions of harassment, discrimination, and retaliation. In light of the City’s duty to prevent the unlawful conduct defined in this Administrative Policy, and in light of the City’s desire to maintain a respectful work environment, the City reserves the right to take appropriate corrective action when an employee engages in inappropriate conduct that does not fully rise to the legal standards set forth herein (e.g., the City may take appropriate corrective action for inappropriate conduct, even if such conduct was not subjectively unwelcome or offensive, or if it does not meet the legal threshold of severe or pervasive, or creating or materially contributing to a hostile work environment).

Bad Faith and Intentionally False Complaints
While the City vigorously defends its employees’ right to work in an environment that is free of harassment, discrimination, or retaliation, it also recognizes that false accusations of the same can have serious consequences.

All employees are advised that deliberately reporting a complaint made in bad faith, or deliberately reporting a complaint that is known to be false, may result in discipline up to and potentially including termination.

4.7.07. Additional Enforcement Information.

Employees who believe that they have been harassed, discriminated, or retaliated against may, at any time, subject to statutory limitations, also file a complaint of discrimination with the federal Equal Employment Opportunity Commission and/or the California Civil Rights Department. Each agency may investigate and process the complaint. Any finding of a violation may subject the violator to penalties and remedial measures that may include, but not necessarily be limited to, sanctions, fines, injunctions, reinstatement, back pay, and damages.

Contact information for the federal Equal Employment Opportunity Commission, as of the date of this Administrative Policy’s adoption is:

Website: https://www.eeoc.gov/
Email: [email protected]
ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 7 of 12
Telephone: (800) 669-4000
(800) 669-6820 (TTY for deaf/hard of hearing callers only) (844) 234-5122 (ASL video phone for deaf/hard of hearing callers only) Contact information for the California Civil Rights Department, as of the date of this Administrative Policy’s adoption is:

Website: https://calcivilrights.ca.gov/
Email: [email protected]
Telephone: (800) 884-1684
(800) 700-2320 (TTY)
California’s Relay Service at 711
The City trusts that employees will act responsibly to further a work environment free of harassment, discrimination, or retaliation. The City encourages employees to ask questions regarding harassment, discrimination, or retaliation of their immediate supervisor or any other supervisor who they feel comfortable speaking with.

4.7.08. Training.

In accordance with California Government Code Section 12950.1, the City requires supervisory employees to be trained on preventing sexual harassment and abusive conduct in the workplace every two years for at least two hours. All individuals appointed or promoted to supervisory positions shall be trained within six months of the appointment or promotion, if the individual is a new hire or was appointed or promoted from a non-supervisory position.

The City also requires non-supervisory employees to be trained on preventing sexual harassment in the workplace every two years for at least one hour. All individuals in non-supervisory positions shall be trained within six months of their hire date.

In accordance with California Government Code Section 12950.1, the City requires seasonal, temporary, and other employees that are hired to work for less than six months, to complete the training required under this section within 30 calendar days after their hire date or within 100 hours worked, whichever occurs first.

In accordance with California Government Code Section 53237.1, the City requires members of the City Council and other local City officials to be trained on ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 8 of 12
preventing sexual harassment within six months of taking office, and every two years thereafter, for at least two hours. Local City officials who serve on more than one local agency for which state law requires training on preventing sexual harassment may satisfy the training requirements once every two years, without regard to the number of local agencies they serve.

4.7.09. Administrative Policy Dissemination.

All employees, members of the City Council, and other local City officials shall be provided with and acknowledge receipt of a copy of this Administrative Policy as part of their initial orientation with the City and in conjunction with any training that they attend pursuant to Section 4.7.08 of this Administrative Policy.

4.7.10. Relationship to Federal and State Laws.

Where federal orstate laws are more restrictive than or contradict this Administrative Policy, such laws shall take precedence. Where this Administrative Policy is more restrictive than federal or state laws, this Administrative Policy shall take precedence.

4.7.11. Attachments.

Attachment A, “Glossary of Terms and Acronyms,” is incorporated by reference.

City Council Adoption: February XX, 2024
ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 9 of 12
Attachment A, “Glossary of Terms and Acronyms”
Please contact yourimmediate supervisor, the Administrative Services Director/City Treasurer, the City Manager, or another supervisory employee if you have questions regarding these terms or acronyms, or if you are uncertain about what constitutes harassment, discrimination, retaliation, or other prohibited conduct under this Administrative Policy.

CALIFORNIA CIVIL RIGHTS DEPARTMENT: The state agency responsible for enforcing California’s civil rights laws.

DISCRIMINATION: Adverse action or conduct by which an employee is treated differently or less favorably than other similarly situated employees for the sole reason that he/ she/they is a member of a legally protected category, associates with individual(s) in a legally protected category, or is perceived as being in a legally protected category.

EQUAL EMPLOYMENT OPPORTUNITY COMMISSION (EEOC): The federal agency responsible for enforcing federal employment discrimination laws.

HARASSMENT: Verbal, visual, or physical conduct based on an employee’s membership or perceived membership in a legally protected category or association with an individual in a legally protected category that is sufficiently severe or pervasive to affect an employee’s work performance negatively or alter the conditions of employment so that a reasonable person would find the conduct so altered working conditions as to make it more difficult to perform work. For the purpose of this Administrative Policy, “harassment” includes “sexual harassment.” Harassing conduct can take many forms and includes, but is not limited to, slurs, jokes, statements, gestures, pictures, or computer images regarding an employee’s legally protected category. Harassment on the job is prohibited whether it involves co-worker harassment, harassment by a supervisor or manager, harassment by a local City official, harassment by a subordinate, or harassment by third parties doing business with or for the City.

LEGALLY PROTECTED CATEGORY: Race (including, but not limited to, traits historically associated with race such as hair texture and protective hairstyles), color, religion (including, but not limited to, religious dress and grooming practices), sex/gender (including, but not limited to, pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity, gender expression, sexual orientation, ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 10 of 12
marital status, medical condition (including, but not limited to, genetic characteristics and cancer or a record or history of cancer), military or veteran status, national origin (including, but not limited to, language use and possession of a driver’s license issued to persons unable to provide their presence in the United States is authorized under federal law), ancestry, disability (including, but not limited to, mental and physical disabilities such as cancer, genetic characteristics, and human immunodeficiency virus (HIV)/acquired immunodeficiency syndrome (AIDS)), genetic information, age over 40 years, or any other basis protected by applicable federal, state, or local law, including association with individuals with one or more of these protected characteristics or perception that an individual has one or more of these protected characteristics.

LOCAL CITY OFFICIAL: Any member of the Laguna Woods City Council and any elected local agency official.

RETALIATION: Taking adverse employment action against an employee because of (1) the employee’s good faith opposition to, or reporting of, a practice that the employee believes to constitute employment discrimination, harassment, and/or retaliation, or (2) the employee’s participation in an employment discrimination, harassment, and/or retaliation investigation, proceeding, or hearing (for the purpose of this definition, collectively, “protected activity”).

Examples of conduct that can constitute protected activity include, but are not limited to, the following:
i. Protected good faith opposition to, or reporting of, perceived or actual discrimination, harassment, and/or retaliation, or refusing to tolerate or engage in prohibited conduct, or threatening to file a complaint with any federal, state, or administrative city or court. Protected opposition also includes a complaint or protest made on behalf of another employee or made by the employee’s representative. Complaints or oppositions that are intentionally false and/or not made in good faith are not protected.
ii. Protected participation such as filing a charge, testifying, assisting, or participating in an internal or administrative investigation, proceeding, or hearing, and/or litigation under federal or state statutes.

Examples of conduct that can constitute an adverse employment action include, but are not limited to, the following:

ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 11 of 12

1. Adverse employment actions such as disciplinary actions, unwarranted negative performance evaluations, undesirable transfers, negative comments, unwarranted criticism, unwarranted exclusion from meetings or events, or undesirable change in work duties, unwarranted discipline, or any action that is taken because of the employee’s good faith opposition to, or reporting of, harassment or discrimination, or because of the employee’s participation in an employment discrimination or harassment investigation, proceeding, or hearing.

SEXUAL HARASSMENT: Conduct that constitutes an unwelcome sexual advance, proposition, or request for sexual favors or dating, or any verbal, visual, or physical conduct of a sexual nature. Sexual harassment occurs where:
i. Submission to such conduct is made a term or condition of employment or relates to the conditional receipt of employment benefits, such as hiring, compensation, or advancement;
ii. Submission to or rejection of such conduct is used as basis for making employment decisions affecting the individual; or
iii. Such conduct is severe and pervasive to the extent that it has the purpose or effect of unreasonably interfering with an employee’s work performance or creates an intimidating, hostile, or offensive working environment.

Sexual harassment can occur between members of the same or opposite sex and need not be motivated by sexual desire. Sexual harassment on the job is prohibited whether it involves co-worker harassment, harassment by a supervisor or manager, harassment by a local City official, harassment by a subordinate, or harassment by third parties doing business with or for the City.

Examples of conduct that can constitute unlawful harassment or sexual harassment include, but are not limited to, the following:

1. Verbal harassment: Verbal sexual advances or propositions, jokes, epithets, derogatory comments or slurs, graphic commentaries about an individual’s body or physical appearance, or other suggestive or offensive comments made on the basis of a legally protected category.

2. Physical harassment: Assault, unwanted touching, impeding or ITEM 7.4 – Exhibit A to Attachment A
Administrative Policy 4.7 - Page 12 of 12
blocking movement, failure to respect reasonable norms of personal space, interference with normal work movement, massages, sitting on laps, or physical behavior of any type based on a legally protected category.

3. Visual harassment: Leering, derogatory gestures, inappropriate or offensive posters, notices, bulletins, cartoons, drawings, e-mails, content displayed from a computer or cellular telephone, or other depictions related to a legally protected category.

4. Sexual conduct: Unwelcome sexual advances or propositions, requests for sexual favors, requests for dates, verbal abuse of a sexual nature, verbal commentary about an individual’s body, dress or appearance, sexually explicit jokes, sexually degrading language, suggestive or obscene communications, and other verbal, visual or physical conduct of a sexual nature.

SUPERVISOR: An employee with the authority to direct employees, address or respond to grievances, hire, transfer, suspend, layoff, recall, promote, discharge, assign, reward, or discipline other employees, or make such recommendations, if, in connection with the foregoing, the exercise of that authority is not merely of a routine or clerical nature, but requires the use of independent judgment.

ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 1 of 1112

CITY OF LAGUNA WOODS
ADMINISTRATIVE POLICY 4.7

HARASSMENT, DISCRIMINATION, AND RETALIATION

4.7.01. Statement of Purpose.

This Administrative Policy isintended to (1) define and explicitly prohibit harassing, discriminatory, or retaliatory conduct within the City of Laguna Woods’ work environment, (2) explicitly prohibit the condoning or perpetuation of such conduct, and (3) establish a standardized and efficient process for reporting and responding to complaints of such conduct.

4.7.02. Statement of Overarching Policy.

The City expressly prohibits harassment or discrimination of employees, officials, officers, agents, volunteers, interns, consultants, contractors, vendors, visitors, or members of the public (“individuals”) based upon on any one or more legally protected category (race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, pregnancy, childbirth or related medical conditions, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, military or veteran status, sex, age over 40 years, or any other basis protected by applicable federal, state, or local law, including association with individuals with one or more of these protected characteristics or perception that an individual has one or more of these protected characteristics).[race (including, but not limited to, traits historically associated with race such as hair texture and protective hairstyles), color, religion (including, but not limited to, religious dress and grooming practices), sex/gender (including, but not limited to, pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity, gender expression, sexual orientation, marital status, medical condition (including, but not limited to, genetic characteristics and cancer or a record or history of cancer), military or veteran status, national origin (including, but not limited to, language use and possession of a driver’s license issued to persons unable to provide their presence in the United States is authorized under federal law), ancestry, disability (including, but not limited to, mental and physical disabilities such as cancer, genetic characteristics, and human immunodeficiency virus (HIV)/ acquired immunodeficiency syndrome (AIDS)), genetic information, age over 40 years, or any other basis protected by applicable federal, state, or local law, including association with individuals with one or more of these protected characteristics or perception that an individual has one or more of these protected characteristics].

ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 2 of 1112
The City expressly prohibits retaliation against individuals for good faith opposition to, or reporting of, harassment, discrimination, or retaliation.

The City considers harassment, discrimination, and retaliation to be serious offenses and is firmly committed to the philosophy that every employee has the right to work in an environment free from such conduct. Employees are expected to adhere to a standard of conduct that is respectful to all persons within the work environment and compliant with this Administrative Policy and all applicable federal, state, and local laws and regulations governing workplace conduct.

4.7.03. Reporting Harassment, Discrimination, or Retaliation.

The City strongly encourages the reporting of all actual or perceived incidents of harassment, discrimination, or retaliation.

If an employee believes the conduct of an individual to be harassing, discriminatory, retaliatory, or otherwise contrary to this Administrative Policy, they are encouraged, but not required, to inform the individual of the conduct that they find offensive and request that the individual cease such behavior. If they do not wish to confront the individual, or if their attempts to do so have failed, they should file a complaint with the City. A decision not to confront the individual does not prevent an employee from filing a complaint, nor does it in any way exonerate the accused individual or imply that the City condones the complained-of behavior.

The City’s management team is readily available and receptive to responding to complaints of harassment, discrimination, or retaliation. If an employee feels that they or another employee are being harassed by, discriminated against, or retaliated against, by another individual (regardless of whether that person is an employee or non-employee), they should immediately report the facts of the incident to their immediate supervisor, or to any other supervisor who they feel comfortable speaking with. If the employee does not feel that the matter can be discussed with their immediate supervisor or another supervisor, they should contact the City Manager and arrange for a meeting to discuss their complaint. In the event that the complaint concerns the City Manager, the employee may report the matter to the City Attorney.

Complaints should be made as soon as possible following the incident, and should include the following information:

ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 3 of 1112

1. The employee’s name and position title;

2. The name(s) of the individual(s) committing the harassment, discrimination, or retaliation, as well as position title(s), if known;

3. The specific nature of the harassment, discrimination, or retaliation, how long it has occurred, and any employment action(s) such as demotion, failure to promote, dismissal, refusal to hire, or transfer taken against the victim as a result of the harassment, discrimination, or retaliation, or any threats made against the victim as a result of the alleged harassment, discrimination, or retaliation;

4. The name(s) of witness(es) to the harassment, discrimination, or retaliation, if any; and

5. Whether the victim has previously made a complaint regarding the harassment, discrimination, or retaliation, and, if so, when and to whom.

All employees are advised that timely reporting to the City, in a manner consistent with the complaint process set forth in this Administrative Policy, is essential. The City cannot respond to harassment, discrimination, or retaliation complaints unless it knows about them. It is the employee’s responsibility to bring complaints to the attention of the City so that prompt and appropriate action can be taken.

Employees will not be retaliated against for good faith opposition to, or reporting of, incidents of alleged harassment, discrimination, or retaliation. It is unlawful for an employer to retaliate against employees who oppose or report practices prohibited by federal or state law; file complaints; or, otherwise participate in an investigation, proceeding, or hearing conducted by the federal Equal Employment Opportunity Commission or the California Department of Fair Employment and HousingCivil Rights Department. It is the City’s policy to strictly comply with such laws and regulations.

The City will not tolerate interference with, or obstruction of, the complaint process.

All employees are advised that interference with, or obstruction of, the complaint process may result in discipline up to and potentially including termination.

All employees are advised that failure to follow the complaint process set forth in this Administrative Policy may have an adverse effect on any legal claim under this Administrative Policy if such claims are litigated.

ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 4 of 1112

4.7.04. Supervisor Reporting Obligations.

Any supervisor who (1) receives a complaint of harassment, discrimination, or retaliation, (2) witnesses harassment, discrimination, or retaliation, or (3) has any reason to believe that harassment, discrimination, or retaliation may have occurred, or is presently occurring, in the work environment, is required to immediately report the conduct to their immediate supervisor. If the supervisor does not feel that the report can be made to their immediate supervisor, they are required to make the report to the Administrative Services Director/City Treasurer or City Manager. In the event that the report concerns the City Manager, the supervisor may make the report to the City Attorney. In any case, the report must be made immediately.

All supervisors are advised that failure to fulfill the reporting obligations set forth in this Administrative Policy will result in discipline up to and potentially including termination, if the harassing, discriminatory, or retaliatory conduct was known or should have been known in the normal course and scope of their supervisory duties.

4.7.05. Anonymous Complaints.

The City discourages anonymous complaints as anonymity in the complaint process may compromise the City’s ability to complete a full investigation; however, any employee may make a complaint of harassment, discrimination, or retaliation without disclosing his/her/their identity by following the process set forth in Section

4.7.03 of this Administrative Policy, but filing the complaint anonymously with the Administrative Service Director/City Treasurer or City Manager. In the event that the complaint concerns the City Manager, the complaint may be filed anonymously with the City Attorney.

All employees are advised that should the City learn of the identity of an anonymous complaining party, the City cannot guarantee that his/her/their identity will remain confidential, if the City determines in its discretion that disclosure is necessary to complete a full investigation or for any other lawful reason.

4.7.06. City Response to Complaints.

Investigation of Complaints
After a complaint of harassment, discrimination, or retaliation is received, the City will immediately undertake or direct an effective, thorough, impartial, and objective ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 5 of 1112
investigation. The investigation will include, but not necessarily be limited to, obtaining information from the complaining and accused parties, as well as anyone who may have been a witness to the alleged incident.

The City will document complaints and investigations to ensure reasonable progress, timely closure, and reasonable findings based on the evidence collected. No party is entitled to view or receive copies of any confidential notes or other written materials related to complaints or investigations.

At any point during an investigation, the City Council or the City Manager may place the involved employee(s) on paid administrative leave.

Confidentiality
Any investigation related to a complaint under this Administrative Policy will be conducted with as much confidentiality as the City determines is possible and with respect for the rights of all individuals involved, and except as disclosure may be otherwise required by law. Information related to the investigation will generally be provided on a “need to know” basis. The confidential nature of the complaint and investigation is vital in protecting the privacy rights of all individuals involved and encouraging the reporting of harassment, discrimination, or retaliation.

All employees are advised that failure to keep information related to an investigation confidential, except as expressly authorized by the City Manager or City Attorney, or permitted or required by law, such as in discussion with a legal representative, or conducting an independent investigation at any time on their own initiative, may result in discipline up to and potentially including termination.

Cooperation with Investigation
All employees who are involved in an investigation related to a complaint under this Administrative Policy are required to fully and truthfully cooperate therewith. The City will not tolerate interference with, or obstruction of, an investigation.

All employees are advised that failure to fully and truthfully cooperate with an investigation may result in discipline up to and potentially including termination.

Likewise, any interference with, or obstruction of, an investigation may result in discipline up to and potentially including termination.

City Determination and Corrective Action
ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 6 of 1112
Following an investigation related to a complaint under this Administrative Policy, the City will make its determination and communicate that determination to the complaining and accused parties. Parties are not entitled to view or receive copies of any confidential notes or other written materials related to the investigation.

If the City determines that the accused party has violated this Administrative Policy, appropriate corrective action will be taken including, but not necessarily limited to, discipline up to and potentially including termination. As a part of the City’s attempt to remedy the complaining party’s concerns, the City’s determination notice to the complaining party may also generally advise that corrective action has been taken against the accused party.

The definitions and information set forth in this Administrative Policy are based on the legal definitions of harassment, discrimination, and retaliation. In light of the City’s duty to prevent the unlawful conduct defined in this Administrative Policy, and in light of the City’s desire to maintain a respectful work environment, the City reserves the right to take appropriate corrective action when an employee engages in inappropriate conduct that does not fully rise to the legal standards set forth herein (e.g., the City may take appropriate corrective action for inappropriate conduct, even if such conduct was not subjectively unwelcome or offensive, or if it does not meet the legal threshold of severe or pervasive, or creating or materially contributing to a hostile work environment).

Bad Faith and Intentionally False Complaints
While the City vigorously defends its employees’ right to work in an environment that is free of harassment, discrimination, or retaliation, it also recognizes that false accusations of the same can have serious consequences.

All employees are advised that deliberately reporting a complaint made in bad faith, or deliberately reporting a complaint that is known to be false, may result in discipline up to and potentially including termination.

4.7.07. Additional Enforcement Information.

Employees who believe that they have been harassed, discriminated, or retaliated against may, at any time, within one year of the incidentsubject to statutory limitations, also file a complaint of discrimination with the federal Equal Employment Opportunity Commission and/or the California Department of Fair ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 7 of 1112
Employment and HousingCivil Rights Department. Each agency may investigate and process the complaint. Any finding of a violation may subject the violator to penalties and remedial measures that may include, but not necessarily be limited to, sanctions, fines, injunctions, reinstatement, back pay, and damages.

Contact information for the federal Equal Employment Opportunity Commission, as of the date of this Administrative Policy’s adoption is:

Website: https://www.eeoc.gov/
Email: [email protected]
Telephone: (800) 669-4000
(800) 669-6820 (TTY for deaf/hard of hearing callers only) (844) 234-5122 (ASL video phone for deaf/hard of hearing callers only) Contact information for the California Civil Rights Department, as of the date of this Administrative Policy’s adoption is:

Website: https://calcivilrights.ca.gov/
Email: [email protected]
Telephone: (800) 884-1684
(800) 700-2320 (TTY)
California’s Relay Service at 711
The City trusts that employees will act responsibly to further a work environment free of harassment, discrimination, or retaliation. The City encourages employees to ask questions regarding harassment, discrimination, or retaliation of their immediate supervisor or any other supervisor who they feel comfortable speaking with.

4.7.08. Training.

In accordance with Assembly Bill 1825 (Sexual harassment: training and education) and Assembly Bill 2053 (Employment discrimination or harassment: education and training: abusive conduct) California Government Code Section 12950.1, the City requires supervisory employees to be trained on preventing sexual harassment and abusive conduct in the workplace every two years for at least two hours. All individuals appointed or promoted to supervisory positions shall be trained within ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 8 of 1112
six months of the appointment or promotion, if the individual is a new hire or was appointed or promoted from a non-supervisory position.

The City also requires non-supervisory employees to be trained on preventing sexual harassment in the workplace every two years for at least one hour. All individuals in non-supervisory positions shall be trained within six months of their hire date.

In accordance with Senate Bill 1343 and Senate Bill 778 (both titled Employers:
sexual harassment training: requirements)California Government Code Section 12950.1, the City requires seasonal and temporary employees, and any employees who are hired to work for less than six months seasonal, temporary, and other employees that are hired to work for less than six months, to complete the training required under this section within 30 calendar days after their hire date or within 100 hours worked, whichever occurs first.

In accordance with Assembly Bill 1661 (Local government: sexual harassment prevention training and education) California Government Code Section 53237.1, the City requires members of the City Council and other local City officials to be trained on preventing sexual harassment within six months of taking office, and every two years thereafter, for at least two hours. Local City officials who serve on more than one local agency for which state law requires training on preventing sexual harassment may satisfy the training requirements once every two years, without regard to the number of local agencies they serve.

4.7.09. Administrative Policy Dissemination.

All employees, members of the City Council, and other local City officials shall be provided with and acknowledge receipt of a copy of this Administrative Policy as part of their initial orientation with the City and in conjunction with any training that they attend pursuant to Section 4.7.08 of this Administrative Policy.

4.7.10. Relationship to Federal and State Laws.

Where federal orstate laws are more restrictive than or contradict this Administrative Policy, such laws shall take precedence. Where this Administrative Policy is more restrictive than federal or state laws, this Administrative Policy shall take precedence.

4.7.11. Attachments.

ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 9 of 1112
Attachment A, “Glossary of Terms and Acronyms,” is incorporated by reference.

City Council Adoption: August 19, 2020February XX, 2024 ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 10 of 1112
Attachment A, “Glossary of Terms and Acronyms”
Please contact yourimmediate supervisor, the Administrative Services Director/City Treasurer, the City Manager, or another supervisory employee if you have questions regarding these terms or acronyms, or if you are uncertain about what constitutes harassment, discrimination, retaliation, or other prohibited conduct under this Administrative Policy.

CALIFORNIA DEPARTMENT OF FAIR EMPLOYMENT AND HOUSING
(CDFEH)CIVIL RIGHTS DEPARTMENT: The state agency responsible for enforcing California’s civil rights laws.

DISCRIMINATION: Adverse Aaction or conduct by which an employee is treated differently or less favorably than other similarly situated employees for the sole reason that he/ she/they is a member of a legally protected category, associates with individual(s) in a legally protected category, or is perceived as being in a legally protected category.

EQUAL EMPLOYMENT OPPORTUNITY COMMISSION (EEOC): The federal agency responsible for enforcing federal employment discrimination laws.

HARASSMENT: Verbal, visual, or physical conduct based on an employee’s membership or perceived membership in a legally protected category or association with an individual in a legally protected category that is sufficiently severe or pervasive to affect an employee’s work performance negatively or alter the conditions of employment and create an intimidating, hostile, or otherwise offensive working environment so that a reasonable person would find the conduct so altered working conditions as to make it more difficult to perform work. For the purpose of this Administrative Policy, “harassment” includes “sexual harassment.” Harassing conduct can take many forms and includes, but is not limited to, slurs, jokes, statements, gestures, pictures, or computer images regarding an employee’s legally protected category. Harassment on the job is prohibited whether it involves co-worker harassment, harassment by a supervisor or manager, harassment by a local City official, harassment by a subordinate, or harassment by third parties doing business with or for the City.

LEGALLY PROTECTED CATEGORY: Race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, pregnancy, childbirth or related medical conditions, veteran status, sexual orientation, gender ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 11 of 1112
identity or expression, genetic information, marital status, military or veteran status, sex, age over 40 years, or any other basis protected by applicable federal, state, or local law, including association with individuals with one or more of these protected characteristics or perception that an individual has one or more of these protected characteristics. Race (including, but not limited to, traits historically associated with race such as hair texture and protective hairstyles), color, religion (including, but not limited to, religious dress and grooming practices), sex/gender (including, but not limited to, pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity, gender expression, sexual orientation, marital status, medical condition (including, but not limited to, genetic characteristics and cancer or a record or history of cancer), military or veteran status, national origin (including, but not limited to, language use and possession of a driver’s license issued to persons unable to provide their presence in the United States is authorized under federal law), ancestry, disability (including, but not limited to, mental and physical disabilities such as cancer, genetic characteristics, and human immunodeficiency virus (HIV)/acquired immunodeficiency syndrome (AIDS)), genetic information, age over 40 years, or any other basis protected by applicable federal, state, or local law, including association with individuals with one or more of these protected characteristics or perception that an individual has one or more of these protected characteristics.

LOCAL CITY OFFICIAL: Any member of the Laguna Woods City Council and any elected local agency official.

RETALIATION: Taking adverse employment action against an employee because of (1) the employee’s good faith opposition to, or reporting of, a practice that the employee believes to constitute employment discrimination, harassment, and/or retaliation, or (2) the employee’s participation in an employment discrimination, harassment, and/or retaliation investigation, proceeding, or hearing (for the purpose of this definition, collectively, “protected activity”).

Examples of conduct that can constitute protected activity include, but are not limited to, the following:
i. Protected good faith opposition to, or reporting of, perceived or actual discrimination, harassment, and/or retaliation, or refusing to tolerate or engage in prohibited conduct, or threatening to file a complaint with any federal, state, or administrative city or court. Protected opposition also includes a complaint or protest made on behalf of another employee or made by the employee’s representative. Complaints or ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 12 of 1112
oppositions that are intentionally false and/or not made in good faith are not protected.
ii. Protected participation such as filing a charge, testifying, assisting, or participating in an internal or administrative investigation, proceeding, or hearing, and/or litigation under federal or state statutes.

Examples of conduct that can constitute an adverse employment action include, but are not limited to, the following:

1. Adverse employment actions such as disciplinary actions, unwarranted negative performance evaluations, undesirable transfers, negative comments, unwarranted criticism, unwarranted exclusion from meetings or events, or undesirable change in work duties, unwarranted discipline, or any action that is taken because of the employee’s good faith opposition to, or reporting of, harassment or discrimination, or because of the employee’s participation in an employment discrimination or harassment investigation, proceeding, or hearing.

SEXUAL HARASSMENT: Conduct that constitutes an unwelcome sexual advance, proposition, or request for sexual favors or dating, or any verbal, visual, or physical conduct of a sexual nature. Sexual harassment occurs where:
i. Submission to such conduct is made a term or condition of employment or relates to the conditional receipt of employment benefits, such as hiring, compensation, or advancement;
ii. Submission to or rejection of such conduct is used as basis for making employment decisions affecting the individual; or
iii. Such conduct is severe and pervasive to the extent that it has the purpose or effect of unreasonably interfering with an employee’s work performance or creates an intimidating, hostile, or offensive working environment.

Sexual harassment can occur between members of the same or opposite sex and need not be motivated by sexual desire. Sexual harassment on the job is prohibited whether it involves co-worker harassment, harassment by a supervisor or manager, harassment by a local City official, harassment by a subordinate, or harassment by third parties doing business with or for the City.

ITEM 7.4 – Attachment B
Administrative Policy 4.7 - Page 13 of 1112
Examples of conduct that can constitute unlawful harassment or sexual harassment include, but are not limited to, the following:

1. Verbal harassment: Verbal sexual advances or propositions, jokes, epithets, derogatory comments or slurs, graphic commentaries about an individual’s body or physical appearance, or other suggestive or offensive comments made on the basis of a legally protected category.

2. Physical harassment: Assault, unwanted touching, impeding or blocking movement, failure to respect reasonable norms of personal space, interference with normal work movement, massages, sitting on laps, or physical behavior of any type based on a legally protected category.

3. Visual harassment: Leering, derogatory gestures, inappropriate or offensive posters, notices, bulletins, cartoons, drawings, e-mails, content displayed from a computer or cellular telephone, or other depictions related to a legally protected category.

4. Sexual conduct: Unwelcome sexual advances or propositions, requests for sexual favors, requests for dates, verbal abuse of a sexual nature, verbal commentary about an individual’s body, dress or appearance, sexually explicit jokes, sexually degrading language, suggestive or obscene communications, and other verbal, visual or physical conduct of a sexual nature.

SUPERVISOR: An employee with the authority to direct employees, address or respond to grievances, hire, transfer, suspend, layoff, recall, promote, discharge, assign, regardreward, or discipline other employees, or make such recommendations, if, in connection with the foregoing, the exercise of that authority is not merely of a routine or clerical nature, but requires the use of independent judgment.

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9.1 EL TORO ROAD AND MOULTON PARKWAY

WATER QUALITY TREATMENT PROJECT
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ITEM 9.1
CC  02-21-2024 RM ITEM 9.1 – AR Page 1 of 4
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: February 21, 2024 Regular Meeting
SUBJECT: El Toro Road and Moulton Parkway Water Quality Treatment Project
Recommendation

1. Approve the “El Toro Road and Moulton Parkway Water Quality Treatment Project: Phase 1” design plans and specifications as prepared by the project engineer.

AND

2. Approve a notice of exemption for the “El Toro Road and Moulton Parkway Water Quality Treatment Project: Phase 1” finding that the project is categorically exempt from the California Environmental Quality Act (CEQA) and authorize the City Manager to cause the notice of exemption to be filed pursuant to applicable law.

AND

3. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, AMENDING AND ADOPTING THE FISCAL
YEARS 2023-25 BUDGET AND WORK PLAN FOR FISCAL YEAR
2023-24 COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024, AND FISCAL YEAR 2024-25 COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025, RELATED TO ALLOCATION OF EXISTING ITEM 9.1
ITEM 9.1 – AR Page 2 of 4 CC  02-21-2024 RM

FEDERAL GRANTS FUND (AMERICAN RESCUE PLAN ACT
(CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS))

APPROPRIATIONS TO THE EL TORO ROAD AND MOULTON

PARKWAY WATER QUALITY TREATMENT PROJECT
AND

4. Award a contract agreement to Leonida Builders, Inc. for the construction of the “El Toro Road and Moulton Parkway Water Quality Treatment Project:

Phase 1”, in the amount of $311,547.00, plus authorized change orders not to exceed 10% of the base amount; and authorize the City Manager to execute a contract agreement and approve change orders, subject to approval of the contract agreement as to form by the City Attorney.

Background
The El Toro Road and Moulton Parkway Water Quality Treatment Project (“project”) is included in the Fiscal Years 2023-34 Capital Improvement Program and involves the construction of a modular wetland system unit on westbound El Toro Road east of Aliso Creek Road near Woods End Wilderness Preserve, and a vegetated swale on southbound Moulton Parkway between City Centre Park and El Toro Road. Work specifically consists of, but is not limited to, constructing a vegetated swale with landscaping, a retaining wall, gabion structures, sidewalk culverts, and area drains; and a modular wetland system, including relocation of an impacted electrical conduit and sidewalk removal and replacement.

Discussion
Today’s meeting is an opportunity for City Council action, as well as public input, on the El Toro Road and Moulton Parkway Water Quality Treatment Project. After three rounds of unsuccessful bid solicitation, the project was separated into two phases – Phase 1, encompassing the vegetated swale work on Moulton Parkway, and Phase 2, encompassing the modular wetland system work on El Toro Road.

A conceptual planting plan and rendering of Phase 1 is included as Attachment A.

The major drainage area to the vegetated swale is shown on Attachment B.

Staff recommends that the City Council take the following four actions to allow ITEM 9.1
CC  02-21-2024 RM ITEM 9.1 – AR Page 3 of 4
construction of Phase 1 to proceed:

Recommendation 1
Approval of the Phase 1 project design plans and specifications as prepared by the project engineer (Fuscoe Engineering, Inc). The design plans and specifications are available for review at or from the City Clerk’s Office, Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, CA 92637. Telephone: (949) 639-0500.

Email: [email protected].

Recommendation 2
Approval of a notice of exemption for Phase 1 of the project (Attachment C) finding that Phase 1 of the project is categorically exempt from the California Environmental Quality Act (“CEQA”) and authorization for the City Manager to cause the notice of exemption to be filed pursuant to applicable law.

Recommendation 3
Approval of a resolution amending and adopting the Fiscal Years 2023-25 Budget and Work Plan for Fiscal Year 2023-24 commencing July 1, 2023 and ending June 30, 2024, and Fiscal Year 2024-25 commencing July 1, 2024 and ending June 30, 2025, related to allocation of existing Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) appropriations to the project (Attachment D).

The project is currently funded in the amount of $186,500 using American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds). In order to construct Phase 1 of the project, the proposed resolution would increase existing American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds) appropriations for the project by $228,092 for a total of $414,592.

Sufficient American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds) to support the recommendation are included in the City’s budget. $447,732 of the overall $3,791,657 allocation has yet to be allocated to specific projects.

Recommendation 4
Award of a contract agreement to Leonida Builders, Inc. for the construction of the ITEM 9.1
ITEM 9.1 – AR Page 4 of 4 CC  02-21-2024 RM
project, in the amount of $311,547.00, plus authorized change orders not to exceed 10% of the base amount; and authorization for the City Manager to execute a contract agreement and approve change orders, subject to approval of the contract agreement as to form by the City Attorney.

Bids to construct the project were solicited from January 18, 2024 through February 8, 2024. Two bids were received (see Table 1). After review, Leonida Builders, Inc. is the lowest cost responsive bidder.

Table 1: Bids Received
Bidder Bid Amount
GCI Construction, Inc. $467,996.70
Leonida Builders, Inc. $311,547.00
It is anticipated that construction would be complete within 30 calendar days of the date the City issues a Notice to Proceed to the selected contractor. The City would issue the Notice to Proceed no later than March 18, 2024.

Environmental Review
The project is categorically exempt from CEQA pursuant to California Code of Regulations, Title 14, Sections 15301 and 15304. For additional information, refer to the proposed notice of exemption (Attachment B).

Fiscal Impact
Please refer to the preceding discussion regarding Recommendation 3.

Report Prepared With: April Baumgarten, Public Works Administrator Attachments: A – Conceptual Planting Plan and Rendering (Phase 1) B – Major Drainage Area (Phase 1)
C – Proposed Notice of Exemption (Phase 1)
D – Proposed Resolution
NTS
09/22/2023

WATER QUALITY TREATMENT PROJECT

CITY OF LAGUNA WOODS, CALIFORNIA
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved.

MOULTON PKWY - PLAN
1 MOULTON PARKWAY
ITEM 9.1 - Attachment A
09/22/2023

WATER QUALITY TREATMENT PROJECT

CITY OF LAGUNA WOODS, CALIFORNIA
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved.

MOULTON PKWY - TREES
ITEM 9.1 - Attachment A
09/22/2023

WATER QUALITY TREATMENT PROJECT

CITY OF LAGUNA WOODS, CALIFORNIA
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved. 1 MOULTON PKWY - EXISTING CONDITION

SOUTHBOUND MOULTON PARKWAY PERSPECTIVE LOOKING NORTH
ITEM 9.1 - Attachment A
09/22/2023

WATER QUALITY TREATMENT PROJECT

CITY OF LAGUNA WOODS, CALIFORNIA
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved. 1 MOULTON PKWY - RENDERING

SOUTHBOUND MOULTON PARKWAY PERSPECTIVE LOOKING NORTH
ITEM 9.1 - Attachment A
09/22/2023

WATER QUALITY TREATMENT PROJECT

CITY OF LAGUNA WOODS, CALIFORNIA
THIS DOCUMENT IS THE PROPERTY OF RJM DESIGN GROUP, INC., AND NO PART THEREOF SHALL BE USED, REUSED, OR MODIFIED WITHOUT THE WRITTEN CONSENT OF RJM DESIGN GROUP, INC. © 2022 RJM Design Group, Inc. All rights reserved.

MOULTON PKWY - SHRUBS & GROUND COVER IMAGE BOARD

FESTUCA
Maire’s Fescue

NANDINA
Heavenly Bamboo

PITTOSPORUM
Compact Karo
SALVIA
Mexican Bush Sage
CAREX
Berkeley Sedge
ITEM 9.1 - Attachment A
This page is intentionally blank.

CL
50'
60'
16'
79'
16'
50'
60' 50'
MOULTON PARKWAY A1.15AC PER O.R. 19970524301 SCENIC PRESERVATION EASEMENTLAGUNA WOODS SELF STORAGE EL TORO WATER DISTRICT FACILITY Exhibit Date: 02/12/2024 MOULTON PKWY MAJOR DRAINAGE AREA LAGUNA WOODS, CA LEGEND SURFACE FLOW DIRECTION VEGETATED SWALE PROPOSED VEGETATED SWALE AREA MAJOR DRAINAGE AREA A0.88AC DRAINAGE AREA DESIGNATION DRAINAGE AREA ACREAGE EL TORO ROAD AND MOULTON PARKWAY 15535 Sand Canyon Ave 949.474.1960 WATER QUALITY TREATMENT PROJECT: PHASE 1 Irvine, California 92618 fuscoe.comR F U L L C I R C L E T H I N K I N G FE NUG ISN CE EOR IEN G Suite 100 ITEM 9.1 - Attachment
B
This page is intentionally blank.

Recording requested by City of Laguna Woods
When recorded, mail to City of Laguna Woods,
24264 El Toro Road, Laguna Woods, CA 92637.
(949) 639-0500
Exemption Code 6103

NOTICE OF EXEMPTION
To: County of Orange
Orange County Clerk-Recorder
P.O. Box 238
Santa Ana, CA 92701
From: City of Laguna Woods
24264 El Toro Road
Laguna Woods, CA 92637
(949) 639-0500
Project Title: El Toro Road and Moulton Parkway Water Quality Treatment Project: Phase 1 Project Applicant: City of Laguna Woods
24264 El Toro Road
Laguna Woods, CA 92637
(949) 639-0500
Project Location – Specific: The project is located within the City of Laguna Woods’ public right-of-way on, and west of, southbound Moulton Parkway between the signalized intersections at Laguna Woods Village Gate 16 and El Toro Road.

Project Location – City: Laguna Woods, California Project Location – County: Orange Description of Nature, Purpose, and Beneficiaries of Project: The project consists of, but is not limited to, construction of a vegetated swale with landscaping, a retaining wall, gabion structures, sidewalk culverts, and area drains.

This project is intended to help achieve compliance with applicable National Pollutant Discharge Elimination System (“NPDES”) requirements for the Moulton Widening Project, Segment 3 Phase II from 400’ North of El Toro Road to 50’ North of Santa Maria Avenue (“Moulton Project”). The Moulton Project was managed by the County of Orange and was to have included several structural Best Management Practices (“BMPs”) to treat stormwater runoff that were ultimately not constructed. The BMPs included in this project will treat a portion of an area equivalent in size as those unconstructed BMPs.

By furthering compliance with NPDES requirements, this project will reduce water pollution and improve downstream water quality, thus providing environmental and public health benefits.

Name of Public Agency Approving Project: City of Laguna Woods Name of Person or Agency Carrying Out Project: City of Laguna Woods ITEM 9.1 - Attachment C

NOTICE OF EXEMPTION

EL TORO ROAD AND MOULTON PARKWAY WATER QUALITY TREATMENT PROJECT: PHASE 1

CITY OF LAGUNA WOODS

Exempt Status:

X Categorical Exemption (Sec. 15301, Sec 15304)
Declared Emergency (Sec. 21080(b)(3); 15269(a))
Emergency Project (Sec. 21080(b)(4); 15269(b)(c))
Ministerial (Sec. 21080(b)(1); 15268)
Statutory Exemption
Not Subject to CEQA (Sec. 15061(b)(3))
Reasons Why Project is Exempt:

CLASS 1
The project is categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to California Code of Regulations, Title 14 (the State CEQA Guidelines) Section 15301 (Class 1, Existing Facilities). Section 15301 exempts from environmental review the “the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.”
Subsection (c) of Section 15301 provides the following as non-exclusive examples of types of “existing facilities”: “Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety, and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes).” Subsection (f) of Section 15301 provides the following as non-exclusive examples of types of “existing facilities”: “Addition of safety or health protection devices for use during construction of or in conjunction with existing structures, facilities, or mechanical equipment, or topographical features including navigational devices.”
The project consists only of minor alteration work within the City of Laguna Woods’ public rightof-way for an existing public street and arterial highway (Moulton Parkway). The project does not expand the existing or former use of Moulton Parkway; it only adds a vegetated swale and related structures within existing right-of-way to treat stormwater runoff already generated by Moulton Parkway. New trees are also planted to replace trees removed to accommodate construction.

Based on the scope of work, the project meets the criteria for Class 1 categorical exemption.

CLASS 4
The project is also categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to California Code of Regulations, Title 14 (the State CEQA Guidelines) Section 15304 (Class 4, Minor Alterations to Land). Section 15304 exempts from environmental review “minor ITEM 9.1 - Attachment C

NOTICE OF EXEMPTION

EL TORO ROAD AND MOULTON PARKWAY WATER QUALITY TREATMENT PROJECT: PHASE 1

CITY OF LAGUNA WOODS

public or private alterations in the condition of land, water, and/or vegetation which do not involve removal of healthy, mature, scenic trees except for forestry and agricultural purposes.” Subsection (a) of Section 15304 provides the following as non-exclusive examples of types of “minor alterations to land”: “Grading on land with a slope of less than 10 percent, except that grading shall not be exempt in a waterway, in any wetland, in an officially designated (by federal, state, or local government action) scenic area, or in officially mapped areas of severe geologic hazard such as an Alquist-Priolo Earthquake Fault Zone or within an official Seismic Hazard Zone, as delineated by the State Geologist.”
Subsection (b) of Section 15304 provides the following as non-exclusive examples of types of “minor alterations to land”: “New gardening or landscaping, including the replacement of existing conventional landscaping with water efficient or fire resistant landscaping.” The project consists only of minor alteration work, including grading on land with a slope of less than 10 percent, within the City of Laguna Woods’ public right-of-way for an existing public street and arterial highway (Moulton Parkway). The project does not include the removal of any “healthy, mature, scenic trees.” Though the project includes the removal of five existing Austrian Willow (Geijera Parviflora) trees, all are below maturity (current diameter breast heights range from 6-8 inches, as compared to a 12 inch diameter breast height at maturity). The minor alterations included in the project are primarily landscaping and related structures to treat stormwater runoff already generated by Moulton Parkway. New trees are also planted to replace trees removed to accommodate construction. The new landscaping is designed to comply with the City of Laguna Woods’ Water Efficient Landscape Ordinance (Laguna Woods Municipal Code Chapter 10.03), which the Laguna Woods City Council adopted to be at least as effective as the Model Water Efficient Landscape Ordinance included in Title 23, Division 2, Chapter 2.7, of the California Code of Regulations.

Lead Agency Contact Person:

Signature: Date:

Christopher Macon
City Manager
City of Laguna Woods
Date Received for Filing at OPR:

Authority cited: Sections 21083 and 21110, Public Resources Code.

Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.

ITEM 9.1 - Attachment C
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ITEM 9.1 – Attachment D
R 24-XX 1 XX-XX-2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, AMENDING AND ADOPTING THE FISCAL
YEARS 2023-25 BUDGET AND WORK PLAN FOR FISCAL YEAR
2023-24 COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024, AND FISCAL YEAR 2024-25 COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025, RELATED TO ALLOCATION OF EXISTING

FEDERAL GRANTS FUND (AMERICAN RESCUE PLAN ACT
(CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS))

APPROPRIATIONS TO THE EL TORO ROAD AND MOULTON

PARKWAY WATER QUALITY TREATMENT PROJECT
WHEREAS, the Fiscal Years 2023-25 Budget (“Budget”) was adopted by the City Council on June 28, 2023; and
WHEREAS, the “El Toro Road and Moulton Parkway Water Quality Treatment Project” is included in the Capital Improvement Program; and WHEREAS, the El Toro Road and Moulton Parkway Water Quality Treatment Project has been separated into two phases – Phase 1, encompassing the vegetated swale work on Moulton Parkway, and Phase 2, encompassing the modular wetland system work on El Toro Road; and
WHEREAS, design documents, construction drawings, and competitive bidding for the El Toro Road and Moulton Parkway Water Quality Treatment Project: Phase 1 are now complete; and
WHEREAS, additional appropriations are required to construct the El Toro Road and Moulton Parkway Water Quality Treatment Project: Phase 1; and WHEREAS, the City Council wishes to allocate existing Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) appropriations in the amount of $228,092 to construct the El Toro Road and Moulton Parkway Water Quality Treatment Project: Phase 1; and WHEREAS, there are sufficient unallocated Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) appropriations to accommodate the desired allocation; and
ITEM 9.1 – Attachment D
R 24-XX 2 XX-XX-2024
WHEREAS, with the proposed allocation of existing appropriations, the total El Toro Road and Moulton Parkway Water Quality Treatment Project budget would be $414,592 ($414,592 Federal Grants Fund).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The following allocations are made from the American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds) funds budgeted in the Federal Grants Fund. Appropriations not allocated to a specific use total $219,640.

City Council Action Use Allocation
10/29/21 City Hall/Public Library Project $1,552,044
6/15/22 El Toro Road and Moulton Parkway Water Quality
Treatment Project $186,500
6/15/22 City Hall/Public Library Project $157,371
6/15/22 City-maintained Catch Basins Full Capture Systems Retrofit Project $84,896
6/15/22 Woods End Wilderness Preserve Trail Drainage and Improvement Project $37,500
9/15/22 Ridge Route Drive Landscape Project $211,300
12/21/22 City Hall/Public Library Project $178,557
6/28/23 City Hall Complex Parking Lot Improvement Project $300,000 6/28/23 City Hall/Public Library Project $118,525
6/28/23
El Toro Road Medians Improvement Project
(Westbound El Toro Road between Moulton Parkway to
Calle Sonora)
$27,370
6/28/23 Ridge Route Drive Drainage Repair Project $273,250 6/28/23 Transit Shelter and Street Furniture Replacement Project $75,000 12/15/23
El Toro Road Medians Improvement Project
(Westbound El Toro Road between Moulton Parkway to
Calle Sonora)
$141,612
2/21/24 El Toro Road and Moulton Parkway Water Quality
Treatment Project $228,092
TOTAL $3,572,017
SECTION 2. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof. [SIGNATURES ON NEXT PAGE]
ITEM 9.1 – Attachment D
R 24-XX 3 XX-XX-2024
PASSED, APPROVED AND ADOPTED on this XX day of XX 2024. _______________________________
NOEL HATCH, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 24-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
This page is intentionally blank.

9.2 FISCAL YEARS 2023-25 BUDGET

ADJUSTMENTS
This page is intentionally blank.

ITEM 9.2
CC  02-21-2024 RM ITEM 9.2 – AR Page 1 of 3
City of Laguna Woods
Agenda Report
TO: Honorable Mayor and City Councilmembers
FROM: Christopher Macon, City Manager
FOR: February 21, 2024 Regular Meeting
SUBJECT: Fiscal Years 2023-25 Budget Adjustments
Recommendation

1. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, AMENDING AND ADOPTING THE FISCAL
YEARS 2023-25 BUDGET AND WORK PLAN FOR FISCAL YEAR
2023-24 COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024, AND FISCAL YEAR 2024-25 COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025, RELATED TO ALLOCATION OF EXISTING

FEDERAL GRANTS FUND (AMERICAN RESCUE PLAN ACT
(CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS))

APPROPRIATIONS TO THE CITY-MAINTAINED CATCH BASINS

FULL CAPTURE SYSTEMS RETROFIT PROJECT, CITY

HALL/PUBLIC LIBRARY PROJECT, AND RIDGE ROUTE DRIVE

LANDSCAPE PROJECT
AND

2. Adopt a resolution titled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, AMENDING AND ADOPTING THE FISCAL
YEARS 2023-25 BUDGET AND WORK PLAN FOR FISCAL YEAR
2023-24 COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024, ITEM 9.2
ITEM 9.2 – AR Page 2 of 3 CC  02-21-2024 RM
AND FISCAL YEAR 2024-25 COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025, RELATED TO AN INCREASE IN STATE OF

CALIFORNIA GRANTS FUND APPROPRIATIONS FOR AN AWARD

FROM THE STATE OF CALIFORNIA HOUSEHOLD HAZARDOUS
WASTE GRANT PROGRAM CYCLE 41 (HD41) FISCAL YEAR 2023-24 SMALL PROJECTS CYCLE (GRANT NUMBER HD41-23-0039)
Overview
The first proposed resolution (Attachment A) includes the following amendments of existing Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) appropriations:
• Reallocate $84,896 from the City-maintained Catch Basins Full Capture Systems Retrofit Project to the City Hall/Public Library Project. The Citymaintained Catch Basins Full Capture Systems Retrofit Project was removed from the Capital Improvement Program effective July 1, 2023. The proposed reallocation would provide sufficient funds to close-out the City Hall/Public Library Project, including to accommodate expenses associated with the contractor’s retention payment, grand opening event, purchase of furnishings for the outdoor activity room, purchase of planter pots and installation of landscaping on the plaza, and work that has been identified as necessary following occupancy by OC Public Libraries (e.g., modified restroom signage, an additional window shade, and adjustments of retractable door hardware). Any balance remaining after the City Hall/Public Library Project is closed out would be available for reallocation to other projects. • Return $33,629.64 to the unallocated Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) balance. This amount is the unspent balance after completion of the Ridge Route Drive Landscape Project. Inclusive of this amount (and provided the City Council takes the recommended action in Item 9.1), existing Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) appropriations not allocated to a specific use would total $253,269.64. Staff anticipates that the amount available for reallocation to other projects will increase after the City Hall/Public Library Project and El Toro Road Medians Improvement Project are closed in the coming months.

The second proposed resolution (Attachment B) includes the following increase in ITEM 9.2
CC  02-21-2024 RM ITEM 9.2 – AR Page 3 of 3
State of California Grants Fund appropriations:
• Increase appropriations by $25,580 to enable the use of a State of California Household Hazardous Waste Grant Program Cycle 41 (HD41) Fiscal Year 2023-24 Small Projects Cycle award. The grant award will be used to fund the City’s Household Battery Disposal Program between February 5, 2024 and February 26, 2027, on a reimbursement basis.

Report Prepared With: Liz Torres, Administrative Services Director/City Treasurer Attachments: A – Proposed Resolution (Federal Grants Fund) B – Proposed Resolution (State of California Grants Fund) This page is intentionally blank.

ITEM 9.2 – Attachment A
R 24-XX 1 XX-XX-2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, AMENDING AND ADOPTING THE FISCAL
YEARS 2023-25 BUDGET AND WORK PLAN FOR FISCAL YEAR
2023-24 COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024, AND FISCAL YEAR 2024-25 COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025, RELATED TO ALLOCATION OF EXISTING

FEDERAL GRANTS FUND (AMERICAN RESCUE PLAN ACT
(CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS))

APPROPRIATIONS TO THE CITY-MAINTAINED CATCH BASINS

FULL CAPTURE SYSTEMS RETROFIT PROJECT, CITY

HALL/PUBLIC LIBRARY PROJECT, AND RIDGE ROUTE DRIVE

LANDSCAPE PROJECT
WHEREAS, the Fiscal Years 2023-25 Budget (“Budget”) was adopted by the City Council on June 28, 2023; and
WHEREAS, the “City-maintained Catch Basins Full Capture Systems Retrofit Project” was formerly, but is no longer, included in the Capital Improvement Program; and
WHEREAS, as the City-maintained Catch Basins Full Capture Systems Retrofit Project was formerly, but is no longer, funded using Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) appropriations, those appropriations can be reallocated; and WHEREAS, the City Council wishes to reallocate $84,896 in existing Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) appropriations from the City-maintained Catch Basins Full Capture Systems Retrofit Project to the City Hall/Public Library Project; and WHEREAS, with the proposed reallocation of existing appropriations, total Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) appropriations for the City Hall/Public Library Project would be $2,091,393; and
WHEREAS, the “Ridge Route Drive Landscape Project” was funded using Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) appropriations; and
ITEM 9.2 – Attachment A
R 24-XX 2 XX-XX-2024
WHEREAS, the Ridge Route Drive Landscape Project is now complete and its remaining appropriations can be returned to the unallocated Federal Grants Fund (American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds)) balance.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The following allocations are made from the American Rescue Plan Act (Coronavirus Local Fiscal Recovery Funds) funds budgeted in the Federal Grants Fund. Appropriations not allocated to a specific use total $253,269.64.

City Council Action Use Allocation
10/29/21 City Hall/Public Library Project $1,552,044
6/15/22 El Toro Road and Moulton Parkway Water Quality
Treatment Project $186,500
6/15/22 City Hall/Public Library Project $157,371
6/15/22 City-maintained Catch Basins Full Capture Systems Retrofit Project $84,896
6/15/22 Woods End Wilderness Preserve Trail Drainage and Improvement Project $37,500
9/15/22 Ridge Route Drive Landscape Project $211,300
12/21/22 City Hall/Public Library Project $178,557
6/28/23 City Hall Complex Parking Lot Improvement Project $300,000 6/28/23 City Hall/Public Library Project $118,525
6/28/23
El Toro Road Medians Improvement Project
(Westbound El Toro Road between Moulton Parkway to
Calle Sonora)
$27,370
6/28/23 Ridge Route Drive Drainage Repair Project $273,250 6/28/23 Transit Shelter and Street Furniture Replacement Project $75,000 12/15/23
El Toro Road Medians Improvement Project
(Westbound El Toro Road between Moulton Parkway to
Calle Sonora)
$141,612
2/21/24 El Toro Road and Moulton Parkway Water Quality
Treatment Project $228,092
2/21/24 City-maintained Catch Basins Full Capture Systems Retrofit Project ($84,896)
2/21/24 City Hall/Public Library Project $84,896
2/21/24 Ridge Route Drive Landscape Project ($33,629.64) TOTAL $3,538,387.36
SECTION 2. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

ITEM 9.2 – Attachment A
R 24-XX 3 XX-XX-2024
PASSED, APPROVED AND ADOPTED on this XX day of XX 2024. _______________________________
NOEL HATCH, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 24-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk
This page is intentionally blank.

ITEM 9.2 – Attachment B
R 24-XX 1 XX-XX-2024
RESOLUTION NO. 24-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, CALIFORNIA, AMENDING AND ADOPTING THE FISCAL
YEARS 2023-25 BUDGET AND WORK PLAN FOR FISCAL YEAR
2023-24 COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024, AND FISCAL YEAR 2024-25 COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025, RELATED TO AN INCREASE IN STATE OF

CALIFORNIA GRANTS FUND APPROPRIATIONS FOR AN AWARD

FROM THE STATE OF CALIFORNIA HOUSEHOLD HAZARDOUS
WASTE GRANT PROGRAM CYCLE 41 (HD41) FISCAL YEAR 2023-24 SMALL PROJECTS CYCLE (GRANT NUMBER HD41-23-0039)
WHEREAS, the Fiscal Years 2023-25 Budget (“Budget”) was adopted by the City Council on June 28, 2023; and
WHEREAS, subsequent to the adoption of the Budget, the City applied for and was awarded $25,580 from the State of California Household Hazardous Waste Grant Program Cycle 41 (HD41) Fiscal Year 2023-24 Small Projects Cycle (Grant Number HD41-23-0039) (“State HHW Grant”); and
WHEREAS, the funds awarded to the City from the State HHW Grant are to be used to fund the City’s Household Battery Disposal Program between February 5, 2024 and February 26, 2027; and
WHEREAS, it is necessary for the City Council to increase Fiscal Year 2023-24 appropriations for the State of California Grants Fund in the amount of $25,580, with the appropriations drawn from revenues to be received from the State HHW Grant, to enable the use of such funds; and
WHEREAS, revenues from the State HHW Grant will be received on a reimbursement basis, meaning that the City is required to make expenditures in advance of receiving the offsetting revenue, and such expenditures will be made in accordance with City Administrative Policy 2.9.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA

WOODS, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. Section 2 of Resolution No. 23-16, as previously amended by ITEM 9.2 – Attachment B
R 24-XX 2 XX-XX-2024
Resolution Nos. 23-25, 23-33, and 24-02, is hereby amended, in its entirety, to read as follows:

The budget revenue projections are:

Fiscal Year
2023-24
Fiscal Year
2024-25
General Fund
Property Tax $3,297,700 $3,405,200
Property Transfer Tax $112,000 $114,900
Sales Tax $1,196,000 $1,233,000
Franchise Fees $751,800 $753,100
Transient Occupancy Tax $604,000 $620,000
Developing Processing Fees $814,400 $827,400
Interest $352,000 $340,000
Miscellaneous $207,700 $213,800
SUBTOTAL $7,335,600 $7,507,400
Capital Projects Fund
Intergovernmental $0 $0
Interest $0 $0
SUBTOTAL $0 $0
Fuel Tax $492,800 $503,700
Road Maintenance &
Rehabilitation Program $435,300 $465,600
Measure M2 (OC Go) $336,000 $348,600
Service Authority for
Abandoned Vehicles $0 $0
Supplemental Law Enforcement
Services $167,800 $169,600
Mobile Source Reduction $72,000 $22,000
PEG/Cable Television $18,400 $18,800
Senior Mobility $140,700 $145,700
Community Development
Block Grant (CDBG) $500,000 $150,000
Federal Grants $1,618,278 $782,869
State of California Grants $239,800 $0
Miscellaneous Special Revenue $0 $0
Laguna Woods Civic
Support Fund $0 $0
[CONTINUED ON NEXT PAGE]
ITEM 9.2 – Attachment B
R 24-XX 3 XX-XX-2024
The budget appropriations authorized, on a fund level, are:

Fiscal Year
2023-24
Adopted
Budget
Fiscal Year
2023-24
Carryover
Appropriations
Fiscal Year
2023-24
Budget
Amendments
Fiscal Year
2023-24
Amended
Budget
General Fund $7,730,079A
(includes
transfers to
Capital
Projects Fund
of $608,250)
$8,544 $470,480A,B
$8,209,103
(includes
transfers to
Capital
Projects Fund
of $608,250)
Capital Projects Fund $608,250 $130,535 - $738,785
Fuel Tax $395,000 - - $395,000
Road Maintenance &
Rehabilitation Program $325,821 - - $325,821
Measure M2 (OC Go) $285,700 - - $285,700
Service Authority for
Abandoned Vehicles $0 - - $0
Supplemental Law
Enforcement Services $176,100 - - $176,100
Mobile Source
Reduction $0 $12,811 - $12,811
PEG/Cable Television $15,000 - - $15,000
Senior Mobility $207,000 - - $207,000
Community
Development
Block Grant (CDBG)
$150,000 $307,528 - $457,528
Federal Grants $719,145 $1,006,869 - $1,726,014
State of California
Grants $0 $221,898 $25,580C $247,478
Miscellaneous Special
Revenue $0 - - $0
Laguna Woods Civic
Support Fund $48,810 - - $48,810
TOTAL $10,052,655 $1,688,185 $496,060 $12,236,900
A Fund Budget Adjustment CC-23/24-01: CalPERS Lump Sum Payments, +$306,925 (R 23-33) B Fund Budget Adjustment CC-23/24-02: CEPPT Contribution, +$163,555 (R 24-02) C Fund Budget Adjustment CC-23/24-03: State HHW Grant, +$25,580 (R 24-XX) [CONTINUED ON NEXT PAGE]
ITEM 9.2 – Attachment B
R 24-XX 4 XX-XX-2024
Fiscal Year
2024-25
Adopted
Budget
Fiscal Year
2024-25
Carryover
Appropriations
Fiscal Year
2024-25
Budget
Amendments
Fiscal Year
2024-25
Amended
Budget
General Fund $7,287,511
(includes
transfers to
Capital
Projects Fund
of $0)
- -
$7,287,511
(includes
transfers to
Capital
Projects Fund
of $0)
Capital Projects Fund $0 - - $0
Fuel Tax $425,000 - - $425,000
Road Maintenance &
Rehabilitation Program $195,795 - - $195,795
Measure M2 (OC Go) $290,700 - - $290,700
Service Authority for
Abandoned Vehicles $0 - - $0
Supplemental Law
Enforcement Services $176,100 - - $176,100
Mobile Source
Reduction $0 - - $0
PEG/Cable Television $15,000 - - $15,000
Senior Mobility $227,000 - - $227,000
Community
Development
Block Grant (CDBG)
$150,000 - - $150,000
Federal Grants $782,869 - - $782,869
State of California
Grants $0 - - $0
Miscellaneous Special
Revenue $0 - - $0
Laguna Woods Civic
Support Fund $300 - - $300
TOTAL $9,550,275 - - $9,550,275
The budget appropriations authorized by this section reflect the Fiscal Years 2023- 25 adopted budgets, plus authorized budget adjustments approved between July 1, 2023 and the date of this amendment. The budget appropriations authorized by this section also include carryovers of approved, but unspent, budget appropriations from prior fiscal years. Such carryovers were approved by the City Council with the adoption of the current budget and/or pursuant to Administrative Policy 2.9.

SECTION 2. The Mayor shall sign this resolution and the City Clerk shall attest and certify to the passage and adoption thereof.

ITEM 9.2 – Attachment B
R 24-XX 5 XX-XX-2024
PASSED, APPROVED AND ADOPTED on this XX day of XX 2024. _______________________________
NOEL HATCH, Mayor
ATTEST:
________________________________
YOLIE TRIPPY, CMC, City Clerk

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAGUNA WOODS )
I, YOLIE TRIPPY, City Clerk of the City of Laguna Woods, do HEREBY CERTIFY that the foregoing Resolution No. 24-XX was duly adopted by the City Council of the City of Laguna Woods at a regular meeting thereof, held on the XX day of XX 2024, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
_________________________________
YOLIE TRIPPY, CMC, City Clerk