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CITY of LAGUNA WOODS
CITY COUNCIL
AGENDA
Special Meeting
Monday, April 29, 2024
2:00 p.m.
Laguna Woods City Hall
24264 El Toro Road
Laguna Woods, California 92637
Shari L. Horne
Mayor Pro Tem
Cynthia Conners
Councilmember
Noel Hatch
Mayor
Annie McCary
Councilmember
Carol Moore
Councilmember
Welcome to a meeting of the Laguna Woods City Council!
This meeting may be recorded, televised, and made publicly available.
Public Comments/Testimony: The City accepts public comments/testimony in-person and in writing. For more information, please refer to page three of this agenda.
Americans with Disabilities Act (ADA): It is the intention of the City to comply with the ADA. If you need assistance to participate in this meeting, please contact either the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535 or the California Relay Service at (800) 735-2929/TTY (800) 735-2922. The City requests at least two business days’ notice in order to effectively facilitate the provision of reasonable accommodations.
REGULAR MEETING SCHEDULE
The Laguna Woods City Council meets regularly on the third Wednesday of each month at 2 p.m.
AGENDA POSTING AND AVAILABILITY
Regular and Adjourned Regular Meetings: Pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act, the City of Laguna Woods posts agendas at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 24-08, at least 72 hours in advance of regular and adjourned regular meetings. Agendas and agenda materials are available at Laguna Woods City Hall during normal business hours and on the City’s website. Printed copies of agendas and agenda materials are provided at no charge in advance of meetings. After meetings have occurred, a per page fee is charged for printed copies.
Special and Emergency Meetings: Agenda posting and availability for special and emergency meetings is conducted pursuant to all applicable provisions of California Government Code (Ralph M. Brown Act).
AGENDA DISTRIBUTION LISTS
Electronic Distribution: The City of Laguna Woods provides notification of agenda posting and availability via email. To sign up for email notifications, please visit www.cityoflagunawoods.org/email-notifications, email [email protected], or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535. Please note that the City is not responsible for, and makes no guaranties or warranties related to, the transmission or receipt of email notifications.
Mail Distribution: The City of Laguna Woods is able to mail agendas and/or agenda materials if provided with advance payment for postage and printing (if applicable). To request mail distribution, please email [email protected] or contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535.
FOR ADDITIONAL INFORMATION
For additional information, please contact the City Clerk’s Office at (949) 639-0500/TTY (949) 639-0535, [email protected], or 24264 El Toro Road, Laguna Woods, California 92637.
AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LAGUNA WOODS )
I, Yolie Trippy, City Clerk, City of Laguna Woods, hereby certify under penalty of perjury that this agenda was posted at Laguna Woods City Hall, 24264 El Toro Road, Laguna Woods, California 92637; on the City’s website (www.cityoflagunawoods.org); and, at other locations designated by Resolution No. 24-08, pursuant to California Government Code Section 54954.2 of the Ralph M. Brown Act. /s/ Yolie Trippy 4/24/24
YOLIE TRIPPY, CMC, City Clerk Date
Laguna Woods City Council Agenda 04/29/2024 Special Page 3 of 8
OPTIONS FOR PUBLIC COMMENTS/TESTIMONY
1. In-Person
Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.
Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.
Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.
Speakers are requested, but not required, to identify themselves, both on speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.
2. In Writing
Written public comments/testimony may be delivered to Laguna Woods City Hall (24264 El Toro Road, Laguna Woods, CA 92637) or sent via email ([email protected]) provided that they are received by the City prior to 2:00 p.m. on the day of this meeting.
Written public comments/testimony will be provided to the City Council and included in the City Clerk’s written record of this meeting.
Parties submitting written public comments/testimony are requested, but not required, to identify themselves. Parties are advised that their names, email addresses, and any information submitted in writing to the City may be disclosed or become a matter of public record. No party should expect privacy of such information.
STREAM THIS MEETING ONLINE
This meeting will be live streamed on Zoom (audio and/or video). • Visit www.zoom.us
• Click on “Join” toward the top right of the webpage
• Enter the following meeting ID: 845 1957 0789
• Open the Zoom application following the on-screen prompts • Enter the following meeting password: 628675
• Enter a name and email address as required by Zoom
Please note that information you enter into Zoom may be publicly visible and/or visible to the City. No party should expect privacy of such information.
I. CALL TO ORDER
Introductory Notes:
Members of the public wishing to address the City Council on items appearing on this agenda are advised to indicate their interest in doing so by submitting a speaker card to City staff or proceeding to the podium, one-by-one, at the time an item is considered.
Members of the public wishing to address the City Council on items not appearing on this agenda may do so during Item V.
Each speaker will have the opportunity to speak for up to three minutes once per agenda item, unless otherwise allowed by the City Council.
Speakers are requested, but not required, to identify themselves, both on any applicable speaker cards and in comments/testimony. Speakers are advised that their names and any information submitted on speaker cards or otherwise provided in writing to the City may be disclosed or become a matter of public record. No speaker should expect privacy of such information.
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. PRESENTATIONS AND CEREMONIAL MATTERS
4.1 Presentation Regarding Coyote Activity and Awareness – Laguna Beach/Laguna Woods Animal Services
Recommendation: Receive and file.
V. PUBLIC COMMENTS ON NON-AGENDA ITEMS
About Public Comments on Non-Agenda Items: This is the time and place for members of the public to address the City Council on items not appearing on this agenda. Pursuant to state law, the City Council is unable to take action on such items, but may ask clarifying questions of the speaker, engage in brief discussion, refer items to City staff, and/or schedule items for consideration at future meetings.
VI. CITY TREASURER’S REPORT – None; the monthly City Treasurer’s Report was provided at the regular meeting on April 17, 2024 Laguna Woods City Council Agenda 04/29/2024 Special Page 5 of 8 VII. CONSENT CALENDAR
About the Consent Calendar: All items listed on the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless a member of the City Council or City staff requests that specific items be removed from the Consent Calendar for separate discussion and consideration of action. Members of the public may address the City Council on items appearing on the Consent Calendar regardless of whether an item is removed for separate discussion and consideration of action.
7.1 City Engineering Services
Recommendation: Approve an agreement with NV5, Inc. for city engineering services and authorize the City Manager to execute the agreement, subject to approval as to form by the City Attorney.
7.2 Hazardous Waste Handling Services
Recommendation: Approve an extension of the agreement with WM Curbside, LLC for hazardous waste handling services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
7.3 Information Technology Services
Recommendation:
1. Waive the provisions set forth in Laguna Woods Municipal Code Section 3.06.080(c) related to competitive bidding for an extension of an agreement with Practical Data Solutions.
AND
2. Approve an extension of the agreement with Practical Data Solutions for information technology services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
7.4 Solid Waste Handling Services
Recommendation: Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, APPROVING AND
AUTHORIZING THE EXECUTION OF A THIRD
AMENDMENT OF THE AGREEMENT WITH CR&R
INCORPORATED FOR SOLID WASTE HANDLING
SERVICES, AND DETERMINING AND CERTIFYING
THAT THE THIRD AMENDMENT IS EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
7.5 Street Sweeping Services
Recommendation: Approve an extension of the agreement with Sweeping Corporation of America for street sweeping services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
7.6 Traffic Engineering Services
Recommendation: Approve an extension of the agreement with Iteris, Inc. for traffic engineering services and authorize the City Manager to execute the extension, subject to approval as to form by the City Attorney.
7.7 City Hall Complex Parking Lot Improvement Project
Recommendation: Approve an extension and amendment of the agreement with NV5, Inc. for City Hall Complex Parking Lot Improvement Project services and authorize the City Manager to execute the extension and amendment, subject to approval as to form by the City Attorney.
7.8 El Toro Road Medians Improvement Project
Recommendation:
1. Approve final record plans and specifications reflecting completion of the “El Toro Road Medians Improvement
Laguna Woods City Council Agenda 04/29/2024 Special Page 7 of 8 Project” as prepared by the project engineer.
AND
2. Accept project completion of the contract agreement with Kormex Construction, Inc. for the “El Toro Road Medians Improvement Project” and authorize the City Manager to
execute and record, or cause to be executed and recorded, a notice of completion with the County of Orange.
AND
3. Authorize the City Manager to release the contract retention payment withheld per state law, and exonerate project posted bonds, for the “El Toro Road Medians Improvement Project,” 35 days following recordation of the notice of completion with the County of Orange, to the extent allowed by state law.
VIII. PUBLIC HEARINGS – None
IX. CITY COUNCIL BUSINESS
9.1 Local California Environmental Quality Act Guidelines Recommendation: Adopt a resolution titled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LAGUNA WOODS, CALIFORNIA, AMENDING
LOCAL CALIFORNIA ENVIRONMENTAL QUALITY ACT
GUIDELINES (PROCEDURES) ADOPTED PURSUANT TO
CALIFORNIA PUBLIC RESOURCES CODE SECTION
21082, AND DETERMINING AND CERTIFYING THAT
THE AMENDED LOCAL CALIFORNIA
ENVIRONMENTAL QUALITY ACT GUIDELINES
(PROCEDURES) ARE EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
9.2 Ad Hoc Fiscal Year 2023-24 Audit Committee
Recommendation: Appoint two members of the City Council to an Ad Hoc Audit Committee beginning immediately through October 16, 2024 to work with the City’s independent auditors on matters related to the Fiscal Year 2023-24 audit.
9.3 City Hall Building Signage
Recommendation: Provide direction to the City Manager on the placement and installation of signage on the exterior of City Hall.
X. ADJOURNMENT
Next Regular Meeting: Wednesday, May 15, 2024 at 2 p.m.
Laguna Woods City Hall
24264 El Toro Road, Laguna Woods, California 92637